Erection of structure, equipment, control wiring, yard Lighting, Control-Room & Staff-Quarter Electrification etc. at 66 KV Dediyasan GIDC Sub Station Ta: Mehsana, Dist: Mehsana

3 Estimated cost including GST Rs.

4 Earnest Money Deposit amount Rs.

5 Appropriate Class E-1 or above class

6 Completion period from commencement of work 90Days

Last On-line Technical Bid/ Price-Bid submission Date

up to 16.00 hours only

7 Date of opening of on-line Technical Bid Dt.23.07.2026

8 Tentative Date of on-line Price bid opening (if possible) Shall be intimated separately

1. All the relevant documents including tender copy to be submitted though ONLINE only. No physical

documents to be submitted by bidder.

2. All the online Annexures to be filled properly and notarized/ self-attested copies of original

documents as per tender requirement must be submitted/attached through online form only. It shall

Seal & Signature of Bidder

be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain

legible (readable) and should not be password protected.

3. Tender will be evaluated on Data/ Details/ Documents of the on-line submission. For any

discrepancy between online & Submitted documents, Online offer is considered as final. This is

intended for transparency and speedy evaluation of the bids. Instead of simply confirming / attached

in bid / refer physical offer, the Bidder shall fill in the particulars against appropriate place in respect

of each line appearing in each online annexure. Wherever required, bidder shall invariably have to

upload supporting authentic documents in the online bid. (In the absence of required details in the

online annexure, the purchaser has every right to evaluate the bids accordingly and bidder cannot

raise any objection against any point during evaluation.)

4. Bidder has to submit Tender Fee & EMD through online payment methods only. Copy of payment to

be attached with online bid documents.

5. Payment of Tender Fee & EMD (Earnest Money Deposit):

Payment option for submission of Tender fees & EMD should be Online i.e. by RTGS/NEFT only.

GETCO, Mehsana Beneficiary Bank detail for online payment are as under:

Sr. Particulars Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch Mehsana Main

3 Branch Code MEHSAN

5 IFSC Code BARB0MEHSAN (5th Digit- Zero)

6 Name of Account Gujarat Energy Transmission Corporation Limited

8 GST No. 24AABCG4029R2ZC

After payment through RTGS/NEFT, Bidder has to provide following details by e-mail on the same

date of payment so payment receipt can be generated. Mail should on below mail addresses with

contains details:

Sr Required Details

.1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee / EMD)

[email protected]

[email protected]

[email protected]

6. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc.

7. No tender shall be accepted / opened in case of receipt after due date and time of tender,

irrespective of delay due to postal services or any other reasons and the Corporation shall not

assume any responsibility for late receipt.

Seal & Signature of Bidder

8. The GETCO reserves the right to award the work to one or more bidders, considering their technical

and financial capacity OR to reject any or all tenders or accept any tender without assigning any

reason thereof.

Qualifying Requirements

1. Registration : Bidder shall be strictly a GETCO registered contractor of E-1 or above class

Technical Criteria:

Experience: Bidder shall have executed minimum 01no. of 66/11KV substation with

state or central Transmission Utility or major industries or 3nos. of 66KV bays i.e.

Transformer/Feeder bays at same or different locations. Substations include minimum

two nos. of feeder bays, one no. of transformer bay 2. The bidder shall have valid

Electrical Contract License and approved vendor of GETCO/ STU/ CTU, registered

under GST Act and should have CPF/ PF registration certificate Attested Xerox copy of

work orders executed from GETCO and satisfactory completion certificate from

respective department should be submitted.

Financial Criteria:

Bidder's Minimum Average Annual Turnover (MAAT)* for best three years out of last

five financial years as annualized shall not be less than the estimated amount of this

* Note- “Annual gross revenue from operations / gross operating income as

incorporated in the profit & loss account excluding other operative income/other

1. Last quarter’s Liquid Assets should not be less than 20 % of estimated amount as on

date of invitation of tender.

3. Note: For the purpose of arriving at LA Current Assets Less Inventories shall be

1. Bidder’s Net Worth for Last 3 financial years should be positive.

1. Audited, Verified and Certified Practicing Chartered Accountant certificate will be

considered for Minimum Average Annual Turnover, Liquid Assets and Net worth. The

provisional certificates will not be entertained.

2. Under taking in respect of reference to NCLT under Insolvency & Bankruptcy

Code. The undertaking is to be furnished by the bidder in its bid as per the format

attached and shall be deemed to be part of the bidding schedule and submitted along

Seal & Signature of Bidder

Additional Documents:

1. Payment of Tender fee and EMD online RTGS/NEFT only

2. Electrical Contractor License with latest validation.

3. 20% Solvency Certificate from Schedule Bank / Nationalized Bank not older than

4. Attested copy of PAN card

4. 5. GST registration certificate. (Provisional GST registration shall not be accepted).

6. Latest Registration Certificate of Provident Fund with last paid challan.

7. Details of Firm (Proprietorship/ Partnership/Ltd. – Sole Proprietor/ Partnership Deed-

POA/ AOA- MOA BR as per applicable

8. Financial Document of Last Three Years- IT return/ Balance Sheet/ P& L Statement.

9. Attested copy of All annexures attached with Technical Bid.

10. Attested copy of list of Tools/ Tackles available.

Any technical questions, information and clarifications that may be required pertaining to this enquiry

should be referred to:

Superintending Engineer

GETCO, CO, Mehsana.

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe”

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if

training required for participating in online tender, they can contact the following office:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Seal & Signature of Bidder

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

TRANSMISSION CIRCLE OFFICE

TENDER SPECIFICATION FOR

Erection of structure, equipment, control wiring, yard Lighting,

Control-Room & Staff-Quarter Electrification etc. at 66 KV Dediyasan

GIDC Sub Station Ta: Mehsana, Dist: Mehsana.

GENERAL TERMS & CONDITIONS WITH COMMERCIAL BID

TENDER NO. MTC/062026/n-41

Seal & Signature of Bidder

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

To create environment where Business Confidence is built through Best Business Practices and is

fostered in an atmosphere of trust and respect between providers of goods and services and their users

for the ultimate benefit of society the nation.

GETCO COMMITMENT PARTY’S COMMITMENT

• To maintain the highest ethical standards In • Not to bring pressure / recommendations

business and professional outside GETCO to influence its decision.

• Not to use intimidation, threat, inducement or

• Ensure maximum transparency to the

Pressure of any kind on GETCO or any of its

Satisfaction of stakeholders.

employees under any circumstances.

• To ensure to fulfill the terms of agreement /

• To be prompt and reasonable in fulfilling

contract and to consider objectively the

the contract, agreement, legal obligations.

viewpoint of parties.

• To provide goods and / or services timely as

• To ensure regular and timely release of

per agreed quality and specifications at

payment on due dates for work done.

minimum cost of GETCO.

• To ensure that no improper demand is made by • To abide by the general discipline to be

employees or by anyone on our behalf. maintained in our dealings.

• To give maximum possible assistance to all the

Vendors / Suppliers / Service provider and • To be true and honest in furnishing information

other to enable them to complete the contract in including payment to agents / sub-agent.

• To provide all information to suppliers/ • Not to divulge any information, business details

contractors relating to contract / Job which available during the course of business

facilitate him to complete the contract / job relationship to others without the written

successfully in time. consent of GETCO.

• To ensure minimum hurdles to Vendors/ • Not to enter into carter / syndicate /

suppliers / contractors in complete of understanding whether formal / non-formal so

agreement / contract / work order. as to influence the price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

Name: Designation:

Seal & Signature of Bidder

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

The G u j a r a t E n e r g y T r a n s m i s s i o n C o r p o r a t i o n L t d . , B a r o d a h e r e i n a f t e r

called ‘ OWNER’ or ‘GETCO’ i n t e n d s t o receive b i d s f or Erection of structure,

equipme nt, contr ol w iring, yard Li ghting, Control-Room & Staff-Q uarter

Electri fication etc. at 66 KV De di yas an GIDC Sub Station Ta: Mehsana, Dist:

Mehsana as detailed in the accompanying s p e c if i ca t io ns in accordance with Terms and

Conditions herein. The bids shall be prepared and furnished as per these Instructions.

2.0 Qualification Requirement-

1 As per mentioned in Tender Notice

The bidders must be attach certified/self-verified copy of all above documents on n-

procure only, no physical documents required. It shall be sole responsibility of bidder

that uploaded scanned documents in PDF form remain legible and should not be

password protected.

2.2 The above cited requirements are only indicative. The owner reserves the right to requisition

any other relevant information and also reserves the right to reject the Bid proposal of any

Bidder, if in the Owner’s opinion t h e Q ualif icat i on d a t a i s incomplete a n d Bidder is

not qualified to perform the Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be

responsible/ liable for these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms,

conditions and specifications in the Bid Documents and fully know himself all the conditions

and contents therein, which may in any manner, affect the scope & content of work and the

costs thereof. Submission of a Bid not substantially responsive to the Bid Document in all

respects and/or failure to furnish all information required by the Bid Document may entail

rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and

Seal & Signature of Bidder

specifications or is in doubt as to the true meaning of any part, he shall make a request, in

writing not later than the date of pre Bid d i s c u s s i o n t o the owner in triplicate. The o wn e r

w i l l i s s u e e x p l a n a t i o n s , i n t e r p r e t a t i o n s and clarifications as deemed fit in writing

as a response to this request. On receipt of such interpretations/clarifications, the Bidder may

submit his Bid within the date and time stipulated in the Bid invitation, all such explanations,

interpretations and clarifications from the Owner shall be deemed as part of Bid Documents

and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or

his representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason,

whether at his own initiative or in response to a clarification requested by the intending

Bidder, modify the Bidding Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who

have received the Bidding Document at the address contained in the letter of request for

issue of bidding document from the Bidders. Owner will bear no responsibility or liability

arising out of non-receipt of the same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into

account in preparing their bids, the Owner may, at his discretion, extend the deadline for the

submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due

consideration by the Bidders while they submit their bids and shall invariably enclose such

documents as a part of the bid.

C. PREPARATION OF BIDS

8.0 Language of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,

exchanged by the Bidder and the Owner, shall be written in the English language, provided

that any printed literature furnished by the Bidder may be written in another language so

long as accompanied b y an English translation of its pertinent passages. Failure to comply

with this may disqualify a bid. For purposes of interpretation of the bid, the English translation

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without

adding any printed/type written text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors,

which may have any effect on the execution of the Contract covered under these documents

and specifications. The Owner shall not entertain any request for clarifications from the

bidders, regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and

considered while submitting t h e pr op osal s . No c l a i m f o r f inanci al a d j u s t m e n t t o th e

Contract a w a r d e d u n d e r t h e s e specifications and documents will be entertained by

the owner. Neither any change in the time schedule of the Contract nor any financial

adjustments arising thereof shall be permitted by the Owner, which are based on the lack of

such clear information or its effect on the cost of the works to the Bidder.

Seal & Signature of Bidder

10.0 Documents comprising the Bid:

Requirements etc. furnished in the Bidding Documents, indicating, for the services to be

rendered, a brief description of services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Clause 2.0 above and Special Conditions of Contract

(including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be completed and filled in all respects and signed by

the Company Authorized Signatory wherever specified and submitted online.

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely

covering all the equipment erection and other installation services specified under the

accompanying Technical Specifications. It will include among others as specified therein the

e) Receipt of equipments and material from Soja R&M store/Mehsana Const. store or

any GETCO construction store and transporting, storage, preservation and conservation

of equipment at the Site.

f) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

g) Reliability tests and performance and guarantee tests on completion of commissioning.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain

conditions of the bidding documents permitted by the Owner and therefore, the Bidders are

advised that while making Bid Proposals and quoting prices these conditions may

appropriately be taken into consideration. Bidders are required to furnish a certificate in this

regard as per the format provided in Special Conditions of Contract and submitted the same

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets,

Technical Data Sheets and specified elsewhere. The Qualifying Data should be filled in

the required schedule of Bid Proposal Sheets and submitted online.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the

commissioning, and other services it proposes to furnish under the contract. Prices quoted

should be in % Above/ Below on Estimated Cost. However, detail bifurcation of Taxes

applicable should be mentioned separately with Price bid

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate (i.e. price) mentioned in the price bid shall be final and any additional GST will

have to be borne by the tenderer himself. In no case additional amount towards GST or

otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will

not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned then COMPANY will

have the option to take the prices as exclusive of taxes and duties at maximum higher slab

rates for the evaluation of the tenders.

Seal & Signature of Bidder

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B).

The price bid submitted in physical mode shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends

to supply the goods / services, meaning thereby the bidder has to supply the goods / services

from the relevant declared / registered place of supply only.

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the

contract and shall not be subject to variation on any account save for change in quantity.

A bid submitted with an adjustable price quotation shall be treated as non-responsive and

14.0 Taxes and Duties:

14.1 Works contract-tax:

The Civil, structural and architectural portion of the contract shall be treated as works contract

Consequently, any sales tax payable on the cost of these items of supply under the works

contract shall also be included by the bidder in his total bid price and the owner shall have no

liability whatsoever in respect of such works contract tax. However, the owner will deduct works

contract tax out of the supplier’s bills as per statutory rules.

14.2 As regards the income Tax, will be levied as per prevailing rate on payment to contractors. Any

other tax except specifically mentioned in tender will not be borne by GETCO. The bidder shall

be liable and rresponsible for payment of such taxes as attracted under the provisions of the

14.4 As regards the income Tax, surcharge on income tax and any other corporate tax, the owner

shall not bear any tax liability whatsoever. The bidder shall be liable and responsible for payment

of such taxes as attracted under the provisions of the law.

14.5 Notwithstanding the tax liabilities as per the sub-clause 14.1 to14.4 above the owner shall have

the right to make deduction at source from the amounts payable to the contractor in respect of

Income Tax (on the cost of items of supply included in the works contract) as may be mandatory

in terms of the law. The owner shall not bear any liability in this regard but shall issue necessary

certificate in respect of such deduction made.

14.6 In case any tax or duty is newly introduced by the Government applicable for this contract with

effect from the next day of the date submission of the bid and if the contractor is required to pay

additional tax or duty, then the owner shall reimburse the contractor the additional tax or duty so

paid by the contractor against submission by the contractor of documentary evidence to the

satisfaction of the owner. This provision will not be applicable to transaction between the

contractor and his sub-contractors. Besides the said statutory variation, no other statutory

variation shall be payable by the owner.

14.7 The owner’s liability for all taxes and duties under the contract shall be limited to those indicated

by the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per

Clause No. 14.7 supra.

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or

reduced by reasons of the making, passing or promulgation of any law after the date of

submission of bid or by any order, regulation or bye-law having the force of law the amount of

such increase or reduction shall be added to or deducted from the “Contract Price” as the case

may be for direct transactions between contactor & owner, and not for bought out items. It is the

Bidders responsibility to furnish details of taxes, duties, levies etc. applicable as on the date of

submission of the bid.

Seal & Signature of Bidder

14.8 No claim for any increase towards the statutory variation regarding enhancement of existing tax

or duty or introduction of a new tax or duty applicable shall be entertained by the Owner during

the extended period of contract, if any, provided the extension of the contract is required by

causes attributable to the contractor.

14.9 The provision of statutory variation regarding enhancement of existing tax or duty or introduction

of a new tax or duty will be applicable only to the direct transaction between the contractor and

14.10 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of

Gujarat the applicability of Work Contract Tax. Entry Tax, etc. in respect of this work and include

the same in the quoted price. The Owner in this regard will entertain no separate claim, as it is

the responsibility of the Bidder to pay all these taxes.

14.11 In addition, the conditions detailed under Special Conditions of Contract shall apply.

14.12 The contractor shall pay 1% welfare cess to the respective Govt .Department if applicable & the

same will be reimbursed on production of proof of payment .Before release of payment of final

bill, the contractor has to submit documentary evidence of payment of welfare cess of previous

RA bill as well as of the final bill. Also, the bidder should submit the certified copy of welfare

registration before 1st RA bill. The payment should be released after submission of said

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the

time schedule for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the

accompanying Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the

major factors in consideration of the bids.

15.4 Validity of tender: 180 Days from the date of opening of Technical Bid

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in

Clauses titled Insurance , in General Terms and Conditions of Contract and in Erection

Conditions of this Part-I. Bidder’s attention is specifically invited to these clauses. Bid price

shall include all the costs in fulfilling all the insurance liabilities under the Contract.

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special

equipment tools & tackles etc. which he proposes to bring to site for the purpose of

erection, handling, testing and commissioning including performance and guarantee tests

of the equipment. If any such equipment is listed anywhere else in the proposal and not

specially mentioned in the above schedule, it shall be deemed to have been included in the

Bidder’s proposed scope of supply.

18.0 Bid Security/EMD:

18.1 Bidders have to pay EMD by online i.e. RTGS/ NEFT as given in tender notice for above work

along with the Technical Bid. Cheque/ DD/ Corporate Bank Guarantee are not accepted. No

interest will be allowed on amount of EMD paid.

18.2 The bid security is required to protect the owner against the risk of Bidder’s conduct,

which would warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The

bid guarantee shall be made payable to the Owner without any condition whatsoever.

Seal & Signature of Bidder

18.3 The Owner will reject any bid not secured in accordance with Para 20.1 above, as non-

responsive,. No exemptions are made in the furnishing of the security.

18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender

or three months from the date of submission of tender whichever is later.

18.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract

performance guarantee

18.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the

b) If a bidder refuses to accept the contract or fails to commence the works (including

supplies within thirty days of letter of award of contract)

19.0 Format of Bid:

19.1 All the relevant documents including tender copy to be submitted though ONLINE only. No

physical documents to be submitted by bidder, it must be submitted by n-Procure only.

20.0 Signature of Bids:

21.1 The bid must contain the name, residence and place of business of the person or persons

making the bid and must be signed and sealed by the Bidder with his usual signature. The

names of all persons signing should also be typed or printed below the signature.

20.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name; followed by the signature(s) and designation(s) or the authorized partner(s)

or other authorized representative(s).

20.3 Bids by Corporation/Company must be signed with the legal name of the

Corporation/Company by the President/Managing Director or by the Secretary or other

person or persons authorized to bid on behalf of such Corporation/Company in the matter.

20.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’,

‘Secretary’, ‘Agent’ or other designation without disclosing his Principal will be rejected.

20.5 If it is found that two or more persons who are connected with one another either

financially or as a principal and agent have bid under different names without disclosing their

connection then such bids will be liable for rejection. Satisfactory evidence of authority of

the person signing on behalf of the Bidder shall be furnished with the bid.

20.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

20.7 Bids not conforming to the above requirements of signing may be disqualified and EMD

21.0 Sealing and marking of bids:

No Technical and Commercial bid documents required.

22.0 Deadline for submission of bids:

22.1 As per Tender Notice

Seal & Signature of Bidder

Any bid received after the submission closing time or date fixed or extended for submission of

bids will be rejected and not considered for evaluation.

25.0 Modification and withdrawal of bids :

25.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice

of the modification or withdrawal is received by the Owner prior to the deadline prescribed for

submission of bids.

25.2 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission

25.3 No bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its bid

26.0 Information required with the proposal:

26.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each

principal item of equipment proposed to be furnished and erected. The bid should also contain

drawings and descriptive materials indicating general dimensions, materials from which the parts

are manufactured, principles of operation, the extent of pre-assembly involved, major

construction equipment proposed to be deployed, method of erection and the proposed erection

organizational structure.

26.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings,

catalogues, etc. in five copies.

26.3 Any bid not containing sufficient descriptive material to describe accurately the equipment

proposed may be treated as incomplete and hence rejected. Such descriptive materials and

drawings submitted by the Bidder will be retained by the Owner. Any major departure from these

drawings and descriptive material submitted will not be permitted during the execution of the

Contract without specific written permission of the Owner.

26.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the

equipment or any other matter will not be considered.

26.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

26.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and

materials which will be required for the purpose of erection of equipment and materials supplied

under the Contract.

27.7 In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial

deviation schedule.

E. BID OPENING AND EVALUATION

27.0 Opening of bids by owner:

27.1 The Owner will open the technical bids in the presence of Bidder’s representatives who

choose to attend on the date and time mentioned for opening of bids in the Invitation to

Bid or in case any extension has been given thereto, on the extended bid opening date

and time notified to all the Bidders who have purchased the bidding document. The

Bidder’s representatives who are present shall sign a register evidencing their attendance.

27.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the

Owner, at his discretion may consider appropriate, will be announced in the Technical Bid

Seal & Signature of Bidder

27.3 The price bids of all the “Techno-Commercial” Responsive Bidders shall be opened in the

presence of representatives (up to two per firm) of such bidders who choose to be present.

The date & time of opening the Price Bid shall be intimated to all such qualified bidders by

Fax/Telex, at least one week in advance besides inviting final price bid if found appropriate

after evaluation of Technical bids.

27.4 The Bidder’s name, lump sum Bid Price, all discounts if any, modifications in the Price Bid

and any such other details as the Owner, at his discretion, may consider appropriate, will

be announced/ furnished in the Price Bid Opening.

27.5 No electronic recording/transmitting devices will be permitted during Bid opening.

28.0 Purpose of evaluation of bids:

28.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain

the technical responsiveness of the bid for the complete scope of the proposal, as covered

under these specifications and documents. All technically responsive bids shall then be

examined to determine the LOWEST EVALUATED COMMERCIALLY AND TECHNICALLY

RESPONSIVE BIDS.

29.0 Policy for bids under consideration:

29.1 Bids shall be deemed to be under consideration immediately after opening of Technical

Bid and until such time official intimation of award/rejection is made by the Owner to the

Bidders. While the Bids are under consideration, Bidders and/or their representatives and

other interested parties are advised to refrain from contacting by any means, the owner

and/or his employee’s representatives on the matters related to Bids under consideration.

30.0 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own

ask the Bidder for a clarification of its bid. The request for clarification and the response

shall be in writing and no change in the price or substance of the bid shall be sought, offered

31.0 Preliminary Examination:

31.1 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished,

whether the documents have been properly signed, and whether the bids are generally in

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price

shall be corrected. If there is a discrepancy between the total bid amount and the sum of

total costs, the latter shall prevail and the total bid amount will be corrected accordingly. If

there is a discrepancy between words and figures, the amount advantageous to the

Owner will prevail. If the Bidder does not accept the correction of the errors as above, his

Bid will be rejected and the amount of Bid Security will be forfeited. The Bidder should

In the case of any inconsistency in the prices furnished in the specified prices schedules to

be identified in Bid Form for this purpose, the Owner shall be entitled to consider the highest

price for the purpose of evaluation and for the purpose of award of Contract use the lowest

of the prices in these schedules.

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness

Seal & Signature of Bidder

of each bid to the Bidding Document. For purpose of these Clauses, a substantially

responsive bid is one, which conforms to all the terms and conditions of the Bidding

Document without material deviations. A material deviation is one which affects in any

way the prices, quality, quantity or delivery period of the equipment, completion of works or

which limits in any way the responsibilities or liabilities of the Bidder of any right of the Owner

as required in these specifications and documents. The Owner’s determination of a bid’s

responsiveness shall be based on the contents of the bid itself without recourse to

extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid

which does not constitute a material deviation, provided such waiver does not prejudice or

affect the relative ranking of any Bidder.

32.0 Evaluation of Price Bids: No Copy of PRICE-BID requires in Physical copy of bid. It is

compulsory to submit price-bid through on-line (n-code) only. Same will observed in physical bid

during opening, whole tender may be not considered.

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and

definition will apply:-

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the

complete scope of works.

d) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost

Compensation for Deviations.’

33.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison

shall be derived as under:

Differential Price (DP)=n1F1+n2F2…+nnFn, where F1, F2…Fn are the various factors in Indian

Rupees per unit of parameter differential or deficiency in the equipment and services offered as

stipulated in these specifications: n1, n2…nn are the respective parameter differential or

deficiency in the corresponding units to be determined from the Bidder’s proposal. The above

factors and corresponding units of parameter differential are derived from the Technical

Specifications, Data sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee

value (D) and from the Bidding Document while evaluating the bids. In determining the Rupee

value of the deviations the Owner will use parameters consistent with those specified in the

specifications and documents and or other information as necessary and available to the Owner.

33.1 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to be

rendered as quoted by the Bidder) for the entire scope of the proposal as defined in the Bidding

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including other

components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

Seal & Signature of Bidder

All evaluated bid prices of all the bidders shall be compared among themselves to determine the

lowest evaluated bid and, as a result of this comparison, the lowest bid will be selected for the

award of the Contract.

F. AWARD OF CONTRACT

34.0 Award Criteria

34.1 The owner will award the contract to the successful Bidder, whose bid has been determined to

be substantially responsive and has been determined as the lowest evaluated bid, providing

further that the Bidder is determined to be qualified to perform the contract satisfactorily. The

Owner shall be the sole judge in this regard.

34.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line

with the terms and conditions specified in the accompanying Technical Specifications.

35.0 Owner’s right to accept any bid and to reject any or all bids:

35.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and

reject all bids at time prior to award of contract, any without thereby incurring any liability to the

affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the

grounds for the Owner’s action.

35.0 Notification of award:

35.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the

Owner will notify the successful Bidder in writing by registered letter or cable or telex or

FAX, to be confirmed in writing by registered letter, that its bid has been accepted.

35.2 The notification of award will constitute the formation of the Contract.

35.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant

clause 38 .0, the Owner will promptly notify each unsuccessful Bidder and will discharge

its bid security, pursuant to Clause 20.0.

36.0 Signing of contract:

36.1 At the same time as the Owner notifies the successful Bidder that his bid has been

accepted, the Owner will send the Bidder the detailed of Award, incorporating all agreements

between the parties.

36.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the

same with date and return it to the Owner.

36.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the

same will be signed before commencement of work.

38.0 Contract Performance Guarantee:

38.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be

required to furnish a performance guarantee in form of DD/ Bank guarantee from a Public Sector

Indian bank/Scheduled, Commercial Bank in the form to be furnished. The guarantee amount

shall be equal to ten percent (10%) of the Contract price and it shall guarantee the faithful

performance of the Contract in accordance with the terms and conditions specified in these

documents and specifications. The guarantee shall be valid up to 90 days after the end of

Warranty Period.

38.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment

furnished and erected under the Contract, as per the specifications and documents.

Seal & Signature of Bidder

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors

and installed by him shall be free from all defects in design, material and workmanship and

shall upon written notice from the Owner fully remedy free of expenses to the Owner such

defects as developed under the normal use of the said equipment within the period of

guarantee specified in the relevant clause of the General Terms and Conditions in the Part-

I/Special Conditions of Contract.

38.3 The Contract Performance Guarantee is intended to secure the performance of the entire

contract. However, it is not to be construed as limiting the damages under clause entitled

“Equipment Performance Guarantee” in Technical Specifications, Part-II and damages

stipulated in other clauses in the Bid documents.

38.4 The performance guarantee will be discharged without any interest at the end of guarantee

period, unless otherwise specified in Special Conditions of Contra.

Seal & Signature of Bidder

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the

Contractor as per the Contract Agreement signed by the parties, including all

attachments and appendices thereto and all documents incorporated by reference therein.

1.2 'Owner' shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its

group companies i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL UGVCL and shall include its

legal representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of

the Works and shall include such successful Bidder’s legal representatives, successors and

permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from

time to time for the purpose of the Contract.

1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores

and materials to be provided by the Contractor under the Contract.

1.6 ‘Works’ shall mean and include the furnishing of equipment, Labor and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation

including all transportation, handling, unloading and storage at the Site as defined in the

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the

Contract and such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the

works and the related facilities are to be erected or installed and any adjacent land, paths,

street or reservoir which may be allocated or used by the Owner or Contractor in the

performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in

his bid with additions and/or deletions as may be agreed and incorporated in the Letter of

Award and the contract agreement for the entire scope of the works.

1.10 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of

the works including erection, testing and putting into satisfactory operation including successful

completion of performance and guarantee tests to be performed at Site by the Contractor

including cost of insurances.

1.11 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated

by the time to inspect the equipment; stores or Works under the Contract and/or the duly

authorized representative of the Owner.

1.12 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official

Seal and signature of Contractor

notice issued by the Owner notifying the Contractor that his bid has been accepted.

1.13 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.14 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by

the respective sub division deputy engineer.

1.15 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.16 Writing’ shall include any manuscript, type written or printed statement, under or over

signature and/or seal as the case may be.

1.17 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’,

‘Requested’, ‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’,

‘Permitted’, or words and phrases of like importance are used the approval, judgment,

direction etc. is understood to be a function of the Owner/Engineer.

1.18 Test on completion shall mean such tests as prescribed in the Contract to be performed by

the Contractor before the work is taken over by the Owner.

1.19 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to

determine and demonstrate capacity, efficiency, and operating characteristics as specified in

the Contract Documents.

1.20 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of

the Works performed under the Contract, after successful commissioning/completion of

Performance and Guarantee Tests, as specified in the accompanying Technical Specifications

or otherwise agreed in the Contract.

1.21 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man-

ship which cannot be detected during inspection, testing etc, based on the technology

available for carrying out such tests.

1.22 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the

subject matter of the Contract.

1.23 Words imparting the singular only shall also include the plural and vice –versa where the

context so requires.

1.24 Words imparting ‘Person’ shall include firms, companies, corporations and associations

or bodies of individuals, whether incorporated or not.

Seal and signature of Contractor

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not super ceded by

provisions in other parts of the Contract.

3.0 CONTRACT DOCUMENTS

3.1 The term Contract Documents shall mean and include the following which shall be deemed

to form an integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to

Bidders, General Terms and Conditions of Contract, the Special Conditions of

Contract. and all other documents included under Part-I, Part-II and Part-III .

b) Specifications of the erection of the equipments and other technical services to be

provided under the Contract as brought out in the accompanying Technical

Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of

Contract except to the extent of repugnancy.

d) Letter of Award and any agreed variations of the conditions of the documents and special

terms and conditions of Contract, if any.

3.2 In the event of any conflict between the above mentioned documents the matter shall be

referred to the Engineer whose decision shall be considered as final and binding upon the

4.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

4.1 The Contractor shall not, without the Owner’s prior written consent, disclose the

Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample or

information furnished by or on behalf of the Owner in connection therewith, to any

person other than a person employed by the Contractor in the performance of the

Contract. Disclosure to any such employed person shall be made in confidence and shall

extend only so far as may be necessary for the purpose of such performance.

4.2 The Contractor shall not, without the Owner’s prior written consent, make use of any

document or information enumerated in various Contract documents except for the

purpose of performing the Contract.

4.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or

in any other medium, photographs or other reproduction of the Works under this Contract,

or descriptions of the site, dimensions, quantity, quality or other information, concerning the

works unless prior written permission has been obtained from the Owner.

4.4 Any document, other than the Contract itself, enumerated in various Contract documents

shall remain the property of the Owner and shall be returned (in all copies) to the

Owner on completion of the Contractor’s performance under the Contract if so required by

Seal and signature of Contractor

5.0 CONSTRUCTION OF THE CONTRACT

5.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered

into will be treated as a single Contract. Award shall be placed on the successful Bidder as

For providing services like inland transportation, insurance for delivery at site,

unloading, storage, handling at site, installation, testing and commissioning including

performance testing in respect of all the equipment material equipment/materials given by the

owner after observing standard store procedures for transport from owner’s stores,

insurance, unloading storage handling at site installation testing & commissioning.

5.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor

for executing, then the Contractor shall at the time of taking delivery of the

equipment/dispatch documents be required to execute an Indemnity Bond in favor of the

Owner in the form acceptable to the S u p e r i n t e n d i n g engineer (TR), Mehsana for

keeping the equipment in safe custody and to utilize the same exclusively for the purpose of

the said Contract. Samples of Performa for the Indemnity Bond will be furnished during award

5.3 The Contract shall in all respects be construed and governed according to Indian Laws.

5.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into

various components only for the convenience of payment under the Contract(s) and for

the measurement of deviations or modifications under the Contract(s).

6.0 JURISDICTION OF CONTRACT

6.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of

Mehsana shall have exclusive jurisdiction in all matters arising under this Contract.

7.0 EXECUTION OF CONTRACT:

7.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy

of the final agreement to the Contractor for his scrutiny and approval.

7.2 The Agreement, unless otherwise agreed to, shall be signed within 30 days of the acceptance

of the Letter of Award, at the office the Owner at Mehsana on a date and time to be

mutually agreed. The Contractor shall provide for signing of the Contract, Performance

Guarantee, appropriate power of attorney and other requisite materials. In case the Contract is

to be signed beyond the stipulated time, the Bid Guarantee submitted with the Proposal will

have to be extended accordingly.

7.3 The Agreement will be signed in copies to be specified and the Contractor shall be

provided with one signed original and the rest will be retained by the Owner.

7.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the

Owner with copies of agreement within fifteen (15) days after the signing of the Contractor.

8.0 ENFORCEMENT OF TERMS

8.1 The failure of either party to enforce at any time any of the provisions of this Contract or any

rights in respect thereto or to exercise any option therein provided, shall in no way be

construed to be a waiver of such provisions, rights or options or in any way to affect the

validity of the Contract. The exercise by either party of any of its rights herein shall not

preclude or prejudice either party from exercising the same or any other right it may have

under the Contract.

Seal and signature of Contractor

9.0 COMPLETION OF CONTRACT

9.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract

shall be deemed to have been completed on the expiry of the guarantee period as provided

for under the clause entitled ‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

10.0 TIME – THE ESSENCE OF CONTRACT

10.1 The time and the date of completion of the Contract as stipulated in the Contract by the

Owner without or with modifications, if any, and so incorporated in the Letter of Award, shall

be deemed to be the essence of the Contract. The Contractor shall so organize his resources

and perform his work as to complete it not later than the date agreed to.

10.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting

of adequate number of activities covering various key phases of the work such

as design, procurement, manufacturing, shipment and field erection activities within seven

(7) days of the date of LOI.

10.3 The above bar chart shall be compatible with the Owner’s computer environment and

furnished to the Owner on such media as may be desired by the Owner.

11.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the

commencement given by the respective construction sub division unless otherwise provided

12.0 PENALTY FOR DELAY

14.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract,

the Contractor shall pay to the Owner as penalty a sum specified for each specified period of

delay. The details of such penalty are brought out in the accompanying Special Conditions of

Contract in clause no. 10 (SCC).

13.1 In the event of any emergency where in the judgment of the Engineer, delay would cause

serious loss or damages, repairs or adjustment may be made by the Engineer or a third

party chosen by the Engineer without advance notice to the Contractor and the cost of such

work shall be paid by the Contractor. In the event such action is taken by the Engineer, the

Contractor will be notified promptly and he shall assist wherever possible in making necessary

corrections. This shall not relieve the Contractor of his liabilities under the terms and

conditions of the Contract.

13.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the

works the provision of this clause shall apply to portion of the works so rectified or corrected

until the expiry of six (6) months from the date of such rectification or correction. If any

defects are not rectified within a reasonable time, the Engineer may proceed to do the

work at the Contractor’s risk and cost but without prejudice to any other rights which the

Owner may have against the Contractor in respect of such defects.

13.3 The rectification or correction of the work will be carried out free of cost by the

Contractor. If any rectification or correction is carried out on his behalf at the site, the

Contractor shall bear the cost of such rectification or correction.

Seal and signature of Contractor

13.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his

obligations under this clause.

14.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed

against the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor

shall be responsible for payment of all Indian duties, levies and taxes lawfully assessed

against the Contractor for his personal income & property only.

15.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the

Owner, for the failure, omission or neglect on the part of the Contractor to perform any acts,

matters, covenants or things under the Contract, or for damage or injury caused by the

alleged omission or negligence on the part of the Contractor, his agents, representatives or

his Sub-Contractors, or in connection with any claim based on lawful demands of Sub-

Contractors, workmen, suppliers or employees, the Contractor shall in all such cases

indemnify and keep the Owner, and the Engineer and/or his representative, harmless from

all losses, damages, expenses or decrees arising of such action.

16.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the

Contractor from all his liabilities under the Contract. Such final payment shall be made only at

the end of the Guarantee/Warranty period or after finalization of material account and final bill

and till such time as the Contractual liabilities and responsibilities of the Contractor, shall

prevail. All other payments made under the Contract shall be treated as on-account

17.0 ENGINEER’S DECISION

17.1 In respect of all matters which are left to the decision of the Engineer including the granting

or with- holding of the certificates, the Engineer shall, if required to do so by the Contractor,

give in writing a decision thereon.

17.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance

with the meaning and intent of the Contract, the Contractor may file with the Engineer,

within fifteen (15) days after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

17.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition

precedent to the right to request arbitration. It is the intent of the Agreement that there

shall be no delay in the execution of the works and the decision of the Engineer as rendered

shall be promptly observed.

18.0 POWER TO VARY OR OMIT WORK

18.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter

referred to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be

made by the Contractor except as directed in writing by the Engineer, but the Engineer

shall have full powers subject to the provisions hereinafter contained, from time to time

during the execution of the Contract, by notice in writing to instruct the Contractor to

make such variation without prejudice to the Contract. The Contractor shall carry out

Seal and signature of Contractor

such variation and be bound by the same conditions as far as applicable as though the

said variations occurred in the Contract Documents. If any suggested variations would, in the

opinion of the Contractor, if carried out, prevent him from fulfilling any of his obligations or

guarantees under the Contract, he shall notify the Engineer thereof in writing and the Engineer

shall decide forthwith whether or not, the same shall be carried out and if the

Engineer confirms his instructions, the Contractor’s obligations and guarantees shall be

modified to such an extent as may be mutually agreed. Any agreed difference in cost

occasioned by any such variation shall be added to or deducted from the Contract Price as

the case may be.

18.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be

given to the Contractor to enable him to work his arrangement accordingly, and in cases

where goods or materials are already prepared or any design, drawings or pattern made or

work done as per the contract requires to be altered, a reasonable and agreed sum in respect

thereof shall be paid to the Contractor.

18.3 In any case in which the Contractor has received instructions from the Engineer as to the

requirement of carrying out the alterations or additional or substituted work which either then

or later on, will in the opinion of the Contractor, involve a claim for additional payment, the

Contractor shall immediately and in no case later than thirty (30) days, after receipt of the

instructions aforesaid and before carrying out the instructions, advise the Engineer to that

effect. But the Engineer shall not become liable for payment of any charges in respect of

any such variations, unless the instructions for the performance of the same shall be

confirmed in writing by the Engineer.

18.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in

writing, so to the extent of any change in the price, before the Contractor proceeds with the

18.5 In all the above cases, in the event of a disagreement as to the reasonableness o f the

said sum, the decision of the Engineer shall prevail.

18.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power

to instruct the Contractor, in writing, during the execution of the Contract to vary the

quantities of the items or groups of items in accordance with the provisions of clause entitled

‘Change of Quantity’ in section GCC of this Volume-I. The Contractor shall carry out such

variations and be bound by the same conditions as though the said variations occurred in the

Contract Documents. However, the Contract Price shall be adjusted at the rates and the

prices provided for the original quantities in the Contract.

19.0 CHANGE OF QUANTITY

19.1 During the execution of the Contract, the Owner reserves the right to increase or decrease

or cancel the quantities of items under the Contract but without any change in unit price or

other terms & conditions. Such variations unless otherwise specified in the accompanying

Special Conditions of Contract and/or Technical Specifications, shall not be subjected to any

limitation for the individual items but the total variations in all such items under the Contract

shall be limited to a percentage of the Contract price as specified in the Special Conditions

19.2 The Contract price shall accordingly be adjusted based on the unit rates available in the

Contract for the change in quantities as above. The base unit rates, as identified in the

Contract shall however remain constant during the currency of the Contract, except as

provided for in Clause 33.0 below. In case the unit rates are not available for the change in

quantity, the same shall be subjected to mutual agreement.

Seal and signature of Contractor

20.0 CO-OPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting

Engineers and freely exchange with them such technical information as is necessary to obtain

the most efficient and economical design and to avoid unnecessary duplication of efforts.

The Engineer shall be provided with three copies of all correspondence a d d r e s s e d by the

Contractor t o other Contractors and Consulting Engineers of the Owner in respect of such

exchange of technical information, wherever needed.

21.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or

agents nor any order by the Owner or the Engineer for payment of money or any payment

for or acceptance of, the whole or any part of the Works by the Owner or the Engineer,

nor any extension of time, nor any possession taken by the Engineer shall operate as a

waiver of any provision of the Contract, or of any power herein reserved to the Owner or

any right to damages herein provided nor shall any waiver of any breach in the Contract be

held to be a waiver of any other or subsequent breach.

22.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE

No interim payment certificate of the Engineer, nor any sum paid on account by the

Owner, nor any extension of time for execution of the Works granted by the Engineer shall

affect or prejudice the rights of the Owner against the Contractor or relieve the Contractor of

his obligation for the due performance of the Contract, or be interpreted as approval of the

Works done or of the equipment furnished and no certificate shall create liability for the

Owner to pay for alterations, amendments, variations or additional works not ordered, in

writing , by the Engineer or discharge the liability of the Contractor for the payment of

damages whether due, ascertained, or certified or not or any sum against the payment of

which he is bound to indemnify the Owner, nor shall any such certificate nor the

acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of

the Owner against the Contractor.

23.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at

his own cost submit periodic progress reports as may be reasonably required by the

Engineer with such materials as, charts, net-works, photographs, test certificates, etc. Such

progress reports shall be in the form and size as may be required by the Engineer.

24.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished

and erected by the Contractor, the Engineer shall issue to the Contractor a Taking over

Certificate as a proof of the final acceptance of the equipment. Such certificate shall not

unreasonably be withheld nor will the Engineer delay the issuance thereof on account of

minor omissions or defects which do not affect the commercial operation and/or cause any

serious risk to the equipment. Such certificate shall not relieve the Contractor of any of his

obligations which otherwise survive, by the terms and conditions of the Contract after issue

of such certificate.

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25.1 The payment to the Contractor for the performance of the works under the Contract will be

made by the Owner as per the guidelines and conditions specified herein. All payments made

during the Contract shall be on account payments only. The final payment will be made on

completion of all Works and on fulfillment by the Contractor of all his liabilities under the

Contract and production of work completion certificate of the Sub-Station in-charge, after

following the procedures of GETCO.

Payment of Invoice will be done as mentioned below.

1. 80% of FOR destination price (on Adhoc basis)

2. 20% of FOR destination price & GST be kept under retention account and be released towards

final settlement of such invoice after verifying benefits of higher ITC passed on to the GETCO, based

on Certificates from Practicing CA firm in regard to passing of ITC and reduction in Tax instance.

It is to state that under GST Regime, the Suppliers will be entitled to Input Tax Credit (lTC) in respect

of Tax paid on input goods & service used by him as against the earlier Tax regime where CENVAT

Credit was available on account of Excise Duty and Input Tax Credit was available on account of

VAT. Hence under Statutory Variation clause, Excise Duty clause and extension in Contractual

delivery clause of Purchase Order & Works Order, the Supplier or Contractor are supposed to pass

on benefit on account of higher Input Tax Credit now available, due to introduction of GST, for

ongoing and pending supply &I works orders.

Considering, the Anti Profiteering provision of GST and Excise Duty and Statutory Variation

clause of Purchase Order and Works Order issued by GETCO, invoive will be processed &

paid on Adhoc/ provisional basis as mentioned above keeping balance 20% of FOR destination

price + GST under retention account.

25.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

26.0 Payment Schedule

26.1 Application for Payment

26.2 The Contractor shall submit application for the payment in the prescribed Performa of

the Owner. Performa for application for payment will be as prescribed.

26.3 Each such application shall state the amount claimed and shall set forth in detail, in the

order of the Payment Schedule, particulars of the Works including the Works executed at

Site and of the equipment shipped/brought on to the site pursuant to the Contract up to the

date mentioned in the application and for the period covered since the last preceding

certificate, if any.

26.4 Every interim payment certificate shall certify the Contract value of the Works executed up to

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the date mentioned in the application for the payment certificate, provided that no sum shall

be included in any interim payment certificate in respect of the works that, according to the

decision of the Engineer, does not comply with the Contract.

26.5 Mode of Payment

26.6 Payment due on dispatch of equipment shall be made by the Owner through Owner’s Bank

or directly to the Contractor as per the payment schedule.

26.7 The payment of test charges, if any, payment, taxes and duties (whenever

admissible) inland transportation (including port handling), insurance and the erection

portion of the Works shall be made direct to the Contractor by the Owner.

26.8 All payments under the Contract shall be made as stipulated in the Special Conditions of

Contract after signing the Contract Agreement. The payments linked with the dispatch of

materials shall only be made after production of all dispatch documents as specified in the

relevant Contract conditions which will include the Material Inspection Clearance Certificate

issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of

certificates by the Engineer, one for the quantum of work completed and the other for the

successful completion of quality check points involved in the quantum of work billed.

27.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the

Contract the Contractor is liable, or any other retention award will be claimed by the

Owner. The Owner to the Contractor shall bill all such claims regularly as and when they

fall due. Such bills shall be supported by appropriate and certified vouchers or explanations,

to enable the Contractor to properly identify such claims. Such claims shall be paid by

the Contractor within thirty (30) days of the receipt of the corresponding bills and if not

paid by the Contractor within the said period, the Owner may then deduct the amount, from

any monies due or becoming due by him to the Contractor under the Contract or may be

recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the Works and obligatory in terms of law to protect his interest and interests of

the Owner against all perils detailed herein. The form and the limit of such insurance as

defined herein together with the under-writer in each case shall be acceptable to the

Owner. However, i r r e s p e c t i v e of such acceptance, the responsibility to maintain

adequate insurance coverage at all time during the period of Contract shall be of Contractor

alone. The Contractor’s failure in this regard shall not relieve him of any of his contractual

responsibilities and obligations. The insurance covers to be taken by the Contractor shall be

in the joint name of the Owner and the Contractor. The Contractor shall, however, be

authorized to deal directly with Insurance Company or Companies and shall be responsible

in regard to maintenance of all insurance covers. Further the insurance should be in freely

convertible currency.

28.2 Any loss or damage to the equipment during handling, transportation, storage, erection,

putting into satisfactory operation and all activities to be performed till the successful

completion of commissioning of the equipment shall be to the account of the Contractor.

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The Contractor shall be responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the equipment, damaged or lost.

The transfer of title shall not in any way relieve the Contractor of the above responsibilities

during the period of Contract. The Contractor shall provide the Owner with copy of all

insurance policies and documents taken out by him in pursuance of the Contract.

Such copies of documents shall be submitted to the Owner immediately after such

insurance coverage. The Contractor shall also inform the Owner in writing at least

sixty (60) days in advance regarding the expiry/cancellation and/or change in any of

such documents and ensure revalidation, renewal etc., as may be necessary well in time.

28.3 The perils required to be covered under the insurance shall include, but not be limited to

fire and allied risks, miscellaneous accidents (erection risks) workman compensation risks,

loss or damage in transit, theft, pilferage, riot and strikes and malicious damages, civil

commotion, weather conditions, accidents of

all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of

goods and other costs till the equipment is delivered at Site. The insurance policies to be

taken should be on replacement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim available from the

underwriters, the Contractor shall be liable to make good the full replacement/rectification

value of all equipment/materials and to ensure their availability as per project requirements.

28.4 All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the Owner may from

time to time, during the pendency of the Contract, ask the Contractor in writing to limit the

insurance coverage, risks and in such a case, the parties to the Contract will agree for a

mutual settlement, for reduction in Contract price to the extent of reduced premium amount.

The Contractor, while arranging the insurance shall ensure to obtain all discounts on

premium, which may be available for higher volume or for reason of financing arrangement of

28.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional

insurance requirements for the portion of the works to be performed at the Site.

28.6 Special Conditions of Contract details out the various insurance liabilities.

29.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until

the successful completion of commissioning as defined elsewhere in the Bid document.

30.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

30.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the

Owner or his authorized agents, then the Contractor shall be given due extension of time

for the completion of the Works, to the extent such omission on the part of the Owner

has caused delay in the Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the

Engineer shall be final.

30.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable

compensation if such delays have resulted in any increase in cost. The Owner shall examine

the justification for such a request for claim and if satisfied, the extent of compensation shall

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be mutually agreed depending upon the circumstances at the time of such an occurrence.

31.0 FORCE MAJOR

31.1 Force major is herein defined as any cause which is beyond the control of the Contractor or

the Owner as the case may be, which they could not foresee or with a reasonable amount

of diligence could not have foreseen and which substantially affects the performance of the

Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and

b. Acts of any Government, domestic or foreign, including but not limited to war,

declared or undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify

the other in writing of such causes.

31.2 The Contractor or the Owner shall not be liable for delays in performing his obligations

resulting from any force major cause as referred to and/or defined above The date of

completion will, subject to hereinafter provided, be extended by a reasonable time even

though such cause may occur after Contractor’s performance of obligation has been delayed

due to other causes.

32.0 SUSPENSION OF WORK

32.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part

of the Works without invalidating the provisions of the Contract. Orders for suspension or

reinstatement of the Works will be issued by the Engineer to the Contractor in writing. The

time for completion of the works will be extended for a period equal to duration of the

32.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such

suspension of the works will be paid by the Owner, provided such costs are substantiated to

the satisfaction of the Engineer. The Owner shall not be responsible for any liabilities if

suspension or delay is due to some default on the part of the Contractor or his Sub-

33.0 CONTRACTOR`S DEFAULT

33.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall

refuse or neglect to comply with any reasonable order given to him, in writing by the Engineer in

connection with the works or shall contravene the provisions of the Contract, the Owner may give

notice in writing to the Contractor to make good the failure, neglect or contravention complained

of. Should the Contractor fail to comply with the notice within thirty (30) days from the date of

serving the notice, then and in such case the Owner shall be at liberty to employ other workmen

and forthwith to execute such part of the works as the Contractor may have neglected to do or if

the Owner shall think fit, without prejudice to any other right he may have under the Contract to

take the work wholly or in part out of the Contractor's hands and recontract with any other person

or persons to complete the works or any part thereof and in that event the Owner shall have free

use of all Contractor's equipment that may have been at the time on the Site in connection with

the works without being responsible to the Contractor for fair wear and tear thereof and to the

exclusion of any right of the Contractor over the same, and If the sum that the Contractor is

entitled to be paid plus the costs incurred by the Owner in completinq the works, exceeds the

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Contract Price or the entire works i entire works have been com leted or the rice or art o the

works if part of the works have been completed, the Contractor shall be liable for such excess.

If such excess is areater than the sums due to the Contractor, the Contractor shall pay the

balance to the Owner and if such excess is less than the sums due to the Contractor. Owner

shall pay the balance to the Contractor. For facilitatinq such payment, Owner shall encash the

Bank Guarantees of Contractor available with Owner/s and retain such other payments due to

the Contractor under the Contract in question or any other Contract that the Owner/s may have

with the Contractor. Such payment of excess amount shall be independent of the liquidated

damages for delay which the Contractor shall have to pay if the completion of works is delayed.

33.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his

liability to pay liquidated damages for delay in completion of Works as defined in Clause

of this Section.

33.3 Such action by the Owner as aforesaid the termination of the Contract under this clause

shall not entitle the Contractor to reduce the value of the Contract Performance Guarantee

nor the time thereof. The Contract Performance Guarantee shall be valid for the full value

and for the full period of the Contract including guarantee period.

34.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

34.1 The Owner reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

Owner shall in such an event give fifteen (15) days notice in writing to the Contractor of his

decision to do so.

34.2 The Contractor upon receipt of such notice shall discontinue the work on the date and

to the extent specified in the notice, make all reasonable efforts to obtain cancellation of all

orders and Contracts to the extent they are related to the work terminated and terms

satisfactory to the Owner, stop all further sub- contracting or purchasing activity related to

the work terminated, and assist Owner in maintenance, protection, and disposition of the

works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

34.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless

the Owner is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract the Owner shall be entitled to cancel

the Contract as to its incomplete part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of

the Contractor’s firm on account of the cancellation of the Contract. The decision of the

Owner that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on

the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not completing

35.0 FRUSTRATION OF CONTRACT

35.1 In the event of frustration of the Contract because of supervening impossibility in terms of

Section 56 of the Indian Contract Act, parties shall be absolved of their responsibility to

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perform the balance portion of the Contract, subject to provisions contained in sub-clause

35.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except

for reason of willful or flagrant breach by the Owner) and/or Contractor then the works under

the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing

to the Contractor in accordance with the terms of the Contract within three months of the

event, the parties hereto shall be relieved from carrying out further obligations under the

Contract treating it as frustration of the Contract.

35.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss

to arrive at reasonable settlement on all issues including amounts due to either party for the

work already done on quantum merit basis, which shall be determined by mutual agreement

between the parties.

36.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the

Contractor or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any

one on his or their behalf in relation to the obtaining or to the execution of this or any

other Contract with the Owner, shall in addition to any criminal liability which it may incur,

subject the Contractor to the cancellation of this and all other Contracts and also to

payment of any loss or damage to the Owner resulting from any cancellation. The

Owner shall then be entitled to deduct the amount so payable from any monies

otherwise due to Contractor under the Contract.

RESOLUTION OF DISPUTES

37.0 SETTLEMENT OF DISPUTES

37.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to

the extent possible, be settled amicably between the parties.

37.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the

progress of the Works or after its completion or whether before or after the termination,

abandonment or breach of the Contract, it shall, in the first place, be referred to and settled

by the Engineer, who, within a period of thirty (30) days after being requested by either party

to do so, shall give written notice of his decision to the Owner and the Contractor.

37.3 Save as hereinafter provided, such decision in respect of every matters so referred shall

be final and binding upon the parties until the completion of the Works and shall forthwith

be given effect to by the Contractor who shall proceed with the Works with all due diligence,

whether he or the Owner requires arbitration as hereinafter provided or not.

37.4 If after the Engineer has given written notice of his decision to the parties, no claim to

arbitration has been communicated to him by either party within thirty (30) days from the

receipt of such notice, the said decision shall become final and binding on the parties.

37.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days

after being requested as aforesaid, or in the event of either the Owner or the Contractor

being dissatisfied with any such decision, or within thirty (30) days after the expiry of the first

mentioned period of thirty days, as the case may be, either party may require that the

matters in dispute be referred to arbitration as hereinafter provided.

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38.0 ARBITRATION

38.1 All disputes or differences in respect of which the decision, if any, of the Engineer has not

become final or binding as aforesaid shall be settled by arbitration in the manner hereinafter

38.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated by the

Contractor and the Owner and the third to be appointed as an umpire by both the arbitrators

in accordance with the Indian Arbitration Act. If either of the parties fails to appoint its

arbitrator within sixty (60) days after receipt of a notice from the other party invoking the

Arbitration clause, the arbitrator appointed by the party invoking the arbitration clause

shall become the sole arbitrator to conduct the arbitration.

38.1.2 The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration

Act, 1940 or any statutory modification thereof. The venue of arbitration shall be Mehsana.

38.2 The decision of the majority of the arbitrators shall be final and binding upon the parties.

The arbitrators may, from time to time with the consent of all the parties enlarge the time for

making the award. In the event of any of the aforesaid arbitrators dying, neglecting,

resigning or being unable to act for any reason, it will be lawful for the party concerned to

nominate another arbitrator in place of the outgoing arbitrator.

38.3 The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party

shall be limited in the proceedings before such arbitrators to the evidence or arguments put

before the Engineer for the purpose of obtaining the said decision.

38.4 No decision given by the Engineer in accordance with the foregoing provisions shall

disqualify him as being called as a witness or giving evidence before the arbitrators on any

matter whatsoever relevant to the dispute or difference referred to the arbitrators as

38.5 During settlement of disputes and arbitration proceedings, both parties shall be obliged to

carry out their respective obligations under the Contract.

39.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every one month, a statement covering payments

claimed and the payments received vis-à-vis the works executed, for reconciliation of

accounts with the Owner. The Contractor shall also prepare and submit a detailed

account of Owner Issue materials received and utilized by him for reconciliation purpose

in a format to be discussed & finalized with the Owner before the award of Contract.

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ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these

specifications & document and shall govern the portion of the work of this Contract to be

performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his

representative at Site suitably designated for the purpose of overall responsibility and

coordination of the works to be performed at Site. Such person shall function from the Site

office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act,

1948 and the Payment of Wages Act (both of the Government of India) and the rules made

there under in respect of any employee or workman employed or engaged by him or his Sub-

Contractor. He shall abide by labor laws and others as specified in the special conditions of

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this

Contract shall be to the account of the Contractor. Should any such inspection or registration

need to be re-arranged due to the fault of the Contractor or his Sub Contractor, the

additional fees to such inspection and/or registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of erection,

testing and commissioning of the equipment to be supplied & erected under the Contract.

The Owner shall continue to hold the lien on all such equipment throughout the period of

Contract. No material brought to the Site shall be removed from the Site by the Contractor

and/or his Sub-Contractors without the prior written approval of the Engineer.

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the Contractor by

the Owner in reasonable time.

4.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at

such time as the Owner may approve and the Owner shall give the Contractor reasonable

facilities for carrying out the works.

4.3 In the execution of the works, no person other than the Contractor or his duly appointed

representative, Sub- Contractor and workmen, shall be allowed to do work on the Site,

except by the special permission, in writing of the Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of

the Contract. Any written order or instruction of the Engineer or his duly authorized

representative shall be communicated to the said authorized resident representative of the

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Contractor and the representative shall be available at a stated address for this purpose.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner,

who may be performing other works on behalf of the Owner and the workmen who may be

employed by the Owner and doing work in the vicinity of the Works under the Contract. The

Contractor shall also so arrange to perform his work as to minimize, to the maximum extent

possible, interference with the work of other Contractors and their workmen. Any injury or

damage that may be sustained by the employees of the other Contractors and the Owner,

due to the Contractor’s work shall promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of

his employees and workmen at Site. The Engineer shall be at liberty to object to the

presence of any representative or employee of the Contractor at the Site, if in the opinion of

the Engineer such employee has misconduct himself or is incompetent or negligent or

otherwise undesirable and then the Contractor shall remove such a person objected to and

provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor s h a l l keep the Engineer informed in advance regarding his field

activity plans and schedules for carrying-out each part of the works. Any review of such

plan or schedule or method of work by the Engineer shall not relieve the Contractor of any

of his responsibilities towards the field activities. Such reviews shall also not be considered

as an assumption of any risk or liability by the Engineer or the Owner or any of his

representatives and no claim of the Contractor will be entertained because of the failure or

inefficiency of any such plan or schedule or method of work reviewed. The Contractor shall be

solely responsible for the safety, adequacy and efficiency of plant and equipment and his

erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site

including the safety of all persons employed by him or his Sub–Contractor and all the

properties under his custody during the performance of the work. This requirement shall

apply continuously till the completion of the Contract and shall not be limited to normal

9.0 PROGRESS REPORT

9.1 The C ont r act or shall furnish three (3) copies each to the Engineer of progress

including if any, photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities

shall highlight comparison to the schedules. The report shall also indicate the reasons for

the variance between the scheduled and actual progress and the action proposed for

corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours

schedule for the month, detailing the man hours scheduled for the month, skill-wise and area-

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11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken

over by the Engineer. No claim will be entertained by the Owner or by the Engineer for any

damage or loss to the Contractor’s works and the Contractor shall be responsible for

complete restoration of the damaged works to original conditions to comply with the

specification and drawings.

12.0 EMPLOYMENT OF LABOR

12.1 The Contractor will be expected to employ on the work only his regular skilled

employees with experience of his particular work. No person below the age of eighteen

years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging,

allowances and other payments to the Contractor’s employees shall be the sole responsibility

of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labor or any Government

agency under any of the provisions of the Minimum Wages Act, Workmen

Compensation Act, Contract Labor Regulation Abolition Act or any other law due to act of

omission of the Contractor, the Owner may make such payment and shall recover the same

from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make

available at site, land for construction of Contractor’s field office, workshop, stores, etc.

required for execution of the Contract. Any such temporary construction shall be done by the

Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer.

Until and unless the Contractor has handed over the vacant possession of land allotted to him

for the above purpose, the payment of his final bill shall not be made.

13.2 Electricity: Power Supply

Where power supply is available with the Owner for construction purpose the same will be

provided at the job site at one point of the distribution system as may be decided by Engineer

free of charge for consumption in works. Electricity furnished will be 440 volts, 3 phase,

cycles and 230 volts, 1 phase,50 cycles. Each Contractor shall provide and install all

necessary transformers, switchgears, wiring fixtures, bulbs and other temporary equipment

for further distribution and utilization of energy for power and lighting and shall remove the

same on completion of the work. Should, however, electricity be used in the Contractor’s

Labor/staff colony, the power so consumed shall be charged at the prevailing tariff rate of

the GUVNL as prevalent for that area at the time of award of work; the supply may be

withdrawn if the power is used for purposes other than for the work of the project and the

Contractor shall not be entitled to any claim whatsoever on account of any such action taken

by the Engineer.

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings

required for pre-assembly, erection, testing and commissioning of the equipment covered

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under the Contract. He shall submit a list of all such materials to the Engineer before the

commencement of work at Site. These tools and tackles shall not be removed from the Site

without the written permission of the Engineer.

The Contractor shall provide necessary first-aid facilities for all his employees,

representatives and workmen working at the Site. Enough number of Contractor’s personnel

shall be trained in administering first-aid.

14.3 Cleanliness

The Contractor shall be responsible for keeping the entire area allotted to him clean and free

from rubbish, debris etc. during the period of Contract. The Contractor shall employ

enough number of personnel to keep the work area clean. Materials and stores shall be so

arranged to permit easy cleaning of the area. In areas where equipment might drip oil and

cause damage to the floor surface, a suitable protective cover of a flame resistant, oil proof

sheet shall be provided to protect the floor from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the

drawings. The Contractor shall be responsible to locate and lay-out the works. Basic

horizontal and vertical control points will be established and marked by the Engineer at site

at suitable points. These points shall be used as datum for the works under the Contract.

The Contractor shall inform the Engineer well in advance of the times and places at which

he wishes to do work in the area allotted to him so that suitable datum points may be

established and checked by the Engineer to enable the Contractor to proceed with his

works. Any work done without being properly located may be removed and/or

dismantled by the Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize

fire hazards to the extent practicable. Combustible materials, combustible waste and

rubbish shall be collected and removed from the Site at least once each day. Fuels, oils

and volatile or inflammable materials shall be stored away from the construction and

equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire

fighting. Enough of such trained personnel must be available at the Site during the entire period

of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his

custody/stores, loose, semi-assembled and/or erected by him at Site. The Contractor shall

make suitable security arrangements ensure the protection of all materials, equipment and

works from theft, fire, pilferage and any other damages and loss.

18.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment erected by the

Contractor shall be carried out in presence of contractor and is deemed considered as part of

the work completion. If it is anticipated that the above test may prolong for a long time, the

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Contractor’s workmen required for the above test shall always be present at Site during such

tests and trials.

19.0 MATERIALS HANDLING AND STORAGE

19.1 All the equipment furnished under the Contract and arriving at Site shall be promptly

received, unloaded, transported and stored in the storage spaces by the Contractor.

19.2 Contractor shall be responsible for examining all the shipment and notify the Engineer

immediately of any damages, storage, discrepancy etc, for the purpose of Engineer’s

information only. The Contractor shall submit to the Engineer every week a report detailing

all the receipts during the week. However, the Contractor shall be solely responsible for any

shortages or damages in transit, handling and / or in storage and erection of the equipment

at Site. Any demurrage, wharf age and other such charges claimed by the transporters,

railways etc, shall be to the account of the Contractor.

19.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of

all equipment materials received by him for the purpose of erection and keep such record

open for the inspection of the Engineer in-charge.

19.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment

stored shall be properly protected to prevent damage either to the equipment or to the floor

where they are stored. The equipment from the store shall be moved to the actual location

at the appropriate time so as to avoid damage of such equipment at Site.

19.5 All electrical panels, control gears, motors and such other devices shall be properly dried

by heating before they are installed and energized. Motor bearings, slip ring, commutators

and other exposed parts shall be protected against moisture ingress and corrosion during

storage and periodically inspected.

19.6 All the electrical equipment such as motors, generators, etc. shall be tested for insulation

resistance at least once in three months from the date of receipt till the date of

commissioning and a record of such measured insulation values maintained by the

Contractor. Such records shall be opened for inspection by the Engineer.

19.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly

protected and stored in a suitable manner to prevent damage or deterioration in quality by

19.8 All the materials stored in the open or dusty location must be covered with suitable

weatherproof and flame proof covering material wherever applicable.

19.9 If the materials belonging to the Contractor are stored in areas other than those earmarked

for him, the Engineer will have the right to get it moved to the area earmarked for the

Contractor at the Contractor’s cost.

19.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all

equipment, which require indoor storage. Normally, all the electrical equipment such as

motors, control gears, generators, exciters and consumables like electrodes, lubricants etc.

shall be stored in the closed storage space. The Engineer, in addition, may direct the

Contractor to move certain other materials, which in his opinion will require indoor storage,

to indoor storage areas, which the Contractor shall strictly comply with.

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20.0 CONSTRUCTION MANAGEMENT

20.1 The field activities of the Contractors working at Site will be coordinated by the

Engineer and the Engineer’s decision shall be final in resolving any disputes or conflicts

between the Contractor and other Contractors and the tradesmen of the Owner regarding

scheduling and coordination of work. Such decision by the Engineer shall not be a

cause for extra compensation or extension of time for the Contractor.

20.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be

designated by the Engineer. The Contractor shall attend such meetings and take notes of

discussions during the meeting and the decision of the Engineer and shall strictly adhere to

those decisions in performing his works. In addition to the above weekly meeting, the

Engineer may call for other meetings either with individual Contractors or with selected

number of Contractors and in such a case the Contractors if called, will also attend such

20.3 Time is the essence of the Contract and the Contractor shall be responsible for performance

of his works in accordance with the specified construction schedule. If at any time, the

Contractor is falling behind the schedule, he shall take necessary action to make good for

such delays by increasing his work force or by working overtime or otherwise accelerate the

progress of the work to comply with the schedule and shall communicate such actions in

writing to the Engineer, satisfying that his action will compensate for the delay. The

Contractor shall not be allowed any extra compensation for such action.

20.4 The Engineer shall, however, not be responsible for provision of additional Labor and/or

materials or supply or any other services to the Contractor except for the coordination

work between various Contractors if any at site.

21.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and

other Contract Documents and any other supplementary data complete with all the

latest revisions thereto. The Contractor shall also maintain in addition the continuous

record of all changes to the above Contract Documents, drawings, specifications, and

supplementary data, etc. effected at the field and on completion of his total assignment under

the Contract shall incorporate all such changes on the drawings and other Engineering data

to indicate as installed conditions of the equipment furnished and erected under the

Contract. Such drawings and Engineering data shall be submitted to the Engineer in

required number of copies.

22.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

22.1 The Contractor shall bring to Site all equipment, components, parts, materials, including

construction equipment, tools and tackles for the purpose of the works under intimation to

the Engineer. All such goods shall, from the time of their being brought vest in the Owner,

but may be used for the purpose of the works only and shall not on any account be

removed or taken away by the Contractor without the written permission of the Engineer.

The Contractor shall nevertheless be solely liable and responsible for any loss or destruction

thereof and damage thereto.

22.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be

due or owing to him by the Contractor, under, in respect of or by reasons of the Contract.

After giving a fifteen (15) days notice in writing of his intention to do so, the Owner shall be

at liberty to sell and dispose off any such goods, in such manner as he shall think fit and to

apply the proceeds in or towards the satisfaction of such sum or sums due as aforesaid.

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22.3 After the completion of the Works, the Contractor shall remove from the Site under the

direction of the Engineer the materials such as construction equipment, erection tools and

tackles, scaffolding etc. with the written permission of the Engineer.

23.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

23.1 The Contractor shall be responsible for any damage resulting from his operations. He

shall also be responsible for protection of all persons including members of public and

employees of the Owner and the employees of other Contractors and Sub-Contractors and

all public and private property.

24.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General

Terms and Conditions of Contract of this Volume-I, the following provisions will also apply to

the portion of works to be done beyond the Contractor’s own or his Sub-Contractor’s

manufacturing Works.

24.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the

Workmen’s Compensation Act, 1948 (Government of India). This policy shall also cover

the Contractor against claims for injury, disability, disease or death of his or his Sub-

Contractor’s employee, which for any reason are not covered under the Workmen’s

Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s : As per statutory Provisions

Employee’s : As per statutory

Liability Provisions

24.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of

omission on the part of the Contractor, his agents, his employees, his representatives and

Sub-Contractors or from riots, strikes and civil commotion.

2.4.4 The hazards to be covered will pertain to all the works and areas where the

Contractor, his Sub- Contractors, his agents and his employees have to perform work

pursuant to the Contract.

24.5 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the extent

both in time and amount to take care of all his liabilities either direct or indirect, in pursuance

of the Contract.

25.0 UNFAVORABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be

performed without subjecting the equipment and materials to adverse effects during

inclement weather conditions, like monsoon, storms etc. and during other unfavorable

construction conditions. No field activities shall be performed by the Contractor under

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conditions, which might adversely affect the quality and efficiency thereof, unless special

precautions or measures are taken by the Contractor in a proper and satisfactory manner in

the performance of such Works and with the concurrence of the Engineer. Such unfavorable

construction conditions will in no way relieve the Contractor of his responsibility to perform

the Works as per the schedule.

26.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which

he may come across during the course of performance of his Works either during excavation

or elsewhere, are properly protected and handed over to the Engineer. Similarly the

Contractor shall ensure that the bench marks, reference points, etc, which are marked either

with the help of Engineer or by the Engineer shall not be disturbed in any way during the

performance of his Works. If any work is to be performed which disturbs such reference

the same shall be done only after these are transferred to other suitable locations under the

direction of the Engineer. The Contractor shall provide all necessary materials and

assistance for such relocation of reference points etc.

27.0 WORK & SAFETY REGULATIONS

27.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and

equipment belonging to him or to or to others, working at the Site. The Contractor shall also

be responsible for provision of all safety notices and safety equipment required both by the

relevant legislations and the Engineer, as he may deem necessary.

27.4 All equipment used in construction and erection by Contractor shall meet

Indian/International Standards and where such standards do not exist, the Contractor

shall ensure these to be absolutely safe. All equipment shall be strictly operated and

maintained by the Contractor in accordance with manufacturer’s Operation Manual and safety

instructions and as per Guidelines/rules of in this regard.

27.5 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be

carried-out in accordance with the relevant provisions of Factories Act 1948, Indian Electricity

Act 1910 and associated Laws/Rules in force from time to time. A register of such

examinations and tests shall be properly maintained by the Contractor and will be promptly

produced as and when desired by the Engineer or by the person authorized by him.

27.6 The Contractor shall provide suitable safety equipment of prescribed standard to all

employees and workmen according to the need.

27.8 The Contractor shall provide safe working conditions to all workmen and employees at the

Site including safe means of access, railings, stairs, ladders, scaffoldings etc. The

scaffoldings shall be erected under the

control and supervision of an experienced and competent person. For erection, good and

standard quality of material only shall be used by the Contractor.

27.9 The Contractor shall not interfere or disturb electric fuses, wiring and other

electrical equipment belonging to the Owner or other Contractors under any

circumstances, whatsoever, unless expressly permitted in writing by to handle such fuses,

wiring or electrical equipment

27.10 Before the Contractor connects any electrical appliances to any plug or socket belonging

to the other Contractor or Owner, he shall:

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a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the

c. Obtain permission of the Engineer detailing the sockets to which the

appliances may be connected.

27.11 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of

which shall be an earthed metal sheath surrounding the cores.

27.12 No electric cable in use by the Contractor/Owner will be disturbed without prior permission.

No weight of any description will be imposed on any cable and no ladder or similar

equipment will rest against or attached to it.

27.13 No repair work shall be carried out on any live equipment. The equipment must be

declared safe by the Engineer and a permit to work shall be issued by the Engineer before

any repair work is carried out by the Contractor. While working on electric lines/equipment,

whether live or dead, suitable type and sufficient quantity of tools will have to he provided by

the Contractor to electricians/workmen/officers.

27.14 In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his

employees due to any reason, whatsoever, it shall be the responsibility of the Contractor to

promptly inform the same to the Engineer in prescribed form and also to all the authorities

envisaged under the applicable laws.

27.15 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion

the work is being carried out in such a way that it may cause accidents and endanger the

safety of the persons and/or property, and/or equipment. In such cases, the Contractor shall

be informed in writing about the nature of hazards and possible injury/accident and he

shall comply to remove shortcomings promptly. The Contractor after stopping the specific

work can, if felt necessary, appeal against the order of stoppage of work to the Engineer

within 3 days of such stoppage of work and decision of the Engineer in this respect shall be

conclusive and binding on the Contractor.

27.16 The Contractor shall not be entitled for any damages/compensation for stoppage of work

due to safety reasons as provided in Para 31.18 above and the period of such stoppage of

work will not be taken as an extension of time for completion of work and will not be the

ground for waiver of levy of liquidated damages.

27.17 It is mandatory for the Contractor to observe during the execution of the works, requirements

of Safety Rules which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the

Contractor, so as to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted

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around fire prone areas and adequate firefighting equipment shall be provided at crucial

d) There shall be a suitable arrangement at every work site for rendering prompt and

sufficient first aid to the injured.

j) Requirements of ventilation in underwater working to licensed and experienced divers,

use of gum boots for working in slushy or in inundated conditions are essential

requirements to be fulfilled.

27.18 The Contractor shall follow and comply with all Safety Rules, relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as

may be prescribed from time to time without any demur, protest or contest or reservations. In

case of any discrepancy between statutory requirement and Safety Rules referred above,

the latter shall be binding on the Contractor unless the statutory provisions are more

a. Fatal injury or accident Rs. 1, 00,000/- : These are applicable

Causing death per person for death

b. Major injuries or accident causing Rs. 20,000/- : injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation

Act. The compensation mentioned above shall be in addition to the compensation

payable to the workmen/employees under the relevant provisions of the Workmen’s

Compensation Act and rules framed there under or any other applicable laws as applicable

from time to time. In case the Owner is made to pay such compensation then the

Contractor is liable to reimburse the Owner such amount in addition to the compensation

indicated above.

28.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the

equipment shall be in accordance with the relevant Codes and accepted good engineering

practice, the Engineer’s drawings and other applicable Indian recognized codes and laws and

regulation of the Government of India.

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SPECIAL CONDITIONS OF CONTRACT

This part of the Bid Document relates to certain specific/special terms and conditions particular

to the Contract. The provisions herein are to be read and understood in conjunction with the

relevant provisions elsewhere in the Instructions to Bidders (ITB), the General Conditions of

Contract (GCC) and Erection Conditions of Contract (ECC). The intent of provisions herein

are specific to this contract and are, in general, supplementary to related provisions under

ITB,GCC and ECC. However, in certain provisions which are contrary to those in ITB, GCC

and ECC, the provisions in these Special Conditions of Contract will prevail.

2.0 Tender Fee:

As per Mentioned in Tender Notice

3.0 Earnest Money Deposit (EMD):

As per Mentioned in Tender Notice

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC & submitted online and not

furnishing the same will make the Bid invalid.

5.0 Qualifying Criteria:

As per Mentioned in Tender Notice

7.0 Price Inclusions (including Taxes & Duties):

7.2 The prices quoted shall be all inclusive of freight, Octroi, transportation, loading, –unloading

& stacking at site of equipment materials received from construction store M e h s a n a

after observing all store formalities of GETCO .

7.3 No extra payment toward any type of templates and erection tools /materials will be made.

7.5 Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra

on a given taxable goods and/or services within the original contractual delivery period. The

amount and % of GST and Cess as applicable should clearly be indicated separately. (GST/Cess

means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST

(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act,

2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities

and if, any Refund/Credit, in respect of such GST and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without COMPANY making any specific Claim, for the

same, either from the Department or from you.

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The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing

when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /

Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL’s statutory variation clause shall apply.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned, then COMPANY will

have the option to take the prices as exclusive of taxes and duties at maximum higher slab rates

for the evaluation of the tenders.

Every bidder shall inform their GSTIN No. of the registered place(s) where from the bidder

intends to supply the goods / services, meaning thereby the bidder has to supply the goods /

services from the relevant declared / registered place of supply only.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to COMPANY and you should inform such changes to COMPANY from time to

GST Compliances:

The GST at the applicable rates will be levied on the total of Schedule-B. GST on the work

executed will be subject to CGST Act, SGST Act, IGST Act, UTGST Act its rules, regulations

and notifications, circulars issued and in force time to time by Government and M/s. GETCO.

Contractors are required to clarify the product and services related HSN codes and SAC

codes respectively.

7.6 Statutory Variations:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable

or in the event of introduction of new tax/cess or cessation of existing tax/cess subsequent to

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suppliers offer if it takes place within the original contractual delivery date will be to COMPANY’s

account subject to the claim being supported by documentary evidence. However, if any

decrease takes place after the contractual delivery date, the advantage will have to be passed on

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection

items for supply, erection, testing & commissioning of substation, transmission lines,

EPC/Turnkey projects and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office

of the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare cess on estimated cost of supplied items to GETCO

contractor on progressive basis of utilization. As this part of welfare cess is on GETCO

account, the same shall be reimbursed to the contractor on receipt of request letter along with

documentary evidence of payment. For calculation of welfare cess on supply part, valuation

as per MR shall be taken and informed to the contractor for payment. This will be over and

above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concern office.

• Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R. A. Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A.Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence of

payment of welfare cess of previous R.A. Bill as well as of this final bill.

• If the R.A. Bill happens to be first and final bill, then before release of payment, contractor

has to submit documentary evidence of registration under Welfare Cess Act and evidence of

payment of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of

documentary evidence of payment by observing due formalities.

7.18 Income Tax

Income tax at source at the prevailing rate will be deducted from bills in accordance with

the provision of Income-Tax Laws and to that effect a certificate will be issued to the

7.19 TDS under GST:

Tax deduction at source(TDS) under GST at the prevailing rate will be deducted from

bills in accordance with the provision of section 51 of the CGST Act, 2017, and to that

effect a certificate will be issued to the contractor.

8.0 SECURITY DEPOSIT

8.1 The successful bidder has pay security deposit within 10 days of receipt of order.

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8.2 The 5% of tender value will be required to be paid either in form of Demand Draft in favor of

“Gujarat Energy Transmission Corporation Limited” payable at Mehsana or in form of “Bank

Guarantee” on acceptance of tender as security deposit at Circle Office, Mehsana. The Security

Deposit will be paid within 10 days of receipt of LOI. FDR not accepted as security Deposit. Bank

Guarantee Format will be given from this office.

As per G. R. No. EMD/10/2020/42/DMO dated: 19.10.2020 of Finance Department, Govt. of

Gujarat, Gandhinagar GETCO accepts Bank Guarantee from the bidders for Security Deposit and

Earnest Money Deposit issued by Banks. In this regard, Finance Department, GoG has issued

above referred G.R. resolving that Government Departments and State Government Boards/

Corporations/ PSUs would accept Bank Guarantee towards Security Deposit and Earnest Money

Deposit issued by any mentioned in GR dtd. 19.10.2020.

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in poor

workmanship etc. for a period of one year from the date of commissioning of substation.

9.0A BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating

starting and completion dates of each activity. This is mandatory condition the tenders without

which shall be liable to be rejected.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should be

strictly observed. Any delay that may take place in work execution beyond Contractual cut off

date stated as per stipulated delivery period shall be subject to the penalty at the rate of ½ % per

week or part there of on delayed portion of the work subject to ceiling of 10% of total contract

value plus GST as applicable will be imposed.

10.3 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall

be entitled to deduct the amount of Penalty for delay from the amounts payable to the

Contractors under any bills raised under this contract or anv other amount payable under anv

other contract with the GUVNL and its Subsidiary Companies i.e. GETCO GUVNL GSECL

MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of

Penalty of delay against any Bank Guarantee furnished by the Contractor under this contract or

any other contract with GUVNL and/or its subsidiary companies.

10.4 "RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract

against the Contractor, the Owner shall be entitled to withhold and also have a lien to retain such

sum or sums in whole or in partfrom the security, if any, deposited by the Contractor andfor the

purpose aforesaid, the Owner shall be entitled to encash and withhold the amount of

Performance Bank Guarantee or other security, if any, furnished as the case may be. The

Owner shall also have a lien over the same pending finalization or adjudication of any such

claim. In the event of the security is insufficient to cover the claimed amount or amounts, the

Owner shall be entitled to withhold and have lien to retain to the extent of the such claimed

amount or amounts referred to above, from any sum or sums found payable or which at any

time-thereafter may become payable to the Contractor under the same contract or any other

contract with the Owner or GUVNL or its subsidiary companies pending finalization or

adjudication of any such claim lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (including the security deposit) under the

contract may be withheld or retained by way of lien by the Owner against any of its claim in

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respect of payment of a sum of money arising out of or under any other contract made by the

Contractor with the Owner or GUVNL or any of its subsidiary companies.

b) It is an agreed that the sum of money so withheld or retained under this clause by the Owner

will be kept withheld or retained as such by the Owner till its claim arising out of the same

contract or any other contract is either mutually settled or determined by the arbitrator or

competent court, as the case may be, and the Contractor shall have no claim for interest or

damages whatsoever on this account or on any other ground in respect of any sum of money

withheld or retained under this clause and as may be duly notified to the Contractor.

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be as per mentioned in Tender Notice from the

date of commencement for work.

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the

11.3 The completion date will be deemed to be the date on which all works on the Contract are

demonstrated to be complete to the satisfaction of the /Engineer and is complete in all

respects as per the terms and conditions of this Contract.

12.0 Presentation of Bills

12.1 Monthly RA bills for 90% value of the supplied tower material and work executed

including cost of material consumed is to be prepared in triplicate and submitted to Site

Engineers in-charge of the work, for necessary payment. These bills shall be serially

numbered with suffix SE-I.

12.2 Balance 10% payment shall be released only after finalization of material account and

passing of final bill. The contractor has to submit the final bill along with the material

consumption statement and other required data of the work carried out within 3 months from

the date of completion of work. These bills shall be serially numbered with suffix SE-I.

12.3 All the bills in accordance with the above clauses must be submitted with the following

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of the

respective RA bill shall be withheld and shall only be released at the time of final bill.

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of substation erection work in

scope of work order.

13.1 For erection works.

(i) 90% payment of amount claimed covering various activity such as structure, equipment

erection, earthing installation, control wiring, battery charging etc. works against R.A. bills

duly certified by EIC within 60 days from the date of R.A. bill. OVER AND ABOVE THIS

PAYMENT TERMS MENTIONED ABOVE WILL BE APPLICABLE WHILE RELEASING PAYMENT.

(ii) Balance 10% of erection value shall be paid against completion of work only after

Settlement of material account statement of items used, erected and successful

Commissioning of transmission line the same amount will be release in final bill only

Seal and signature of contractor

and Payment will be made only after passing of final bill.

14.0 TAKING DELIVERY AND INSURANCE:

14.1 The contractor has to take delivery from Mehsana construction store of S/S equipment

and materials and keep in safe custody and transport to the respective sites and will be fully

responsible for any damage to or loss of all materials at any stage during transportation or

erection or taking over of the S/S by GETCO.

14.2 The Contractor has to open site store and ensure for safe custody of all the stored

materials at his own cost.

14.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable

security arrangements at his own cost to ensure the protection of all materials, equipment

and works from theft, fire pilferage and any other damages and loss. It shall be the

responsibility of the contractor to arrange for security till the works are finally taken over by the

14.4 MARINE-CUM-ERECTION INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of

100% cost of cost of sub-station / line materials, which are required to complete the sub-station /

line. Bidder shall have to take the comprehensive Marine Cum Erection (MCE) insurance policy

against any loss, damage, theft, pilferage, fire etc. for the complete period of storage, erection and

commissioning up to the time of taking over of the sub-station / line by GETCO. However, if the

work is not completed within stipulated time limit as mentioned into work order, the MCE shall be

extended by the contractor up to the work completion and taking over of line or SS by GETCO.

Moreover, the change for extension of insurance shall be borne by contractor if the delay is

attributed to the contractor. The charge for extension of insurance shall be reimbursed by GETCO

to the contractor on production of proof for extension of MCE if the delay is attributed on the part of

The contractor shall deal directly and pursue the claim with the insurance company and shall be

responsible in regard to maintenance of all insurance coverage as well as for settlement of claim.

The proof of insurance policy taken by the contractor shall be furnished / submitted to engineer-in-

charge of GETCO.

No material shall be issued to bidder/erection agency in absence of such insurance policy. The

risk shall be covered for lifting of materials from store to final handing over to GETCO. Further, in

absence of the above insurance policy, R.A. bill payment will be withheld.

14.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to

lodge, pursue and settle all the claims with the Insurance Company for all items,

materials and the shall be kept informed about it. Contractor shall replace the lost /

damaged materials / items promptly irrespective of the settlement of the claims by

underwriter and ensure that the work progress is as per agreed schedule. The loss, if any,

such replacement will have to be borne by the Contractor and will not entertain any claim

/ representation in this regard. However it will be contractor's responsibility to insure the

entire project till the S/S is taken over by the GETCO.

15.0 LABOR LAWS:

15.0.1 Labour below the age of 18 years shall not be employed for the work. No female worker

shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

15.0.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and

abolition) Act for employing necessary manpower required by him. In the absence of such

license, the contract shall be liable to be terminated without assigning any reason thereof.

Seal and signature of contractor

15.0.3 The Contractor shall at his own expenses comply with all labor laws and keep the

indemnified in respect thereof. Some of the major liabilities under various labor and industrial

laws which the Contractor shall comply as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund,

Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative

charges, etc. at the rates made applicable from time to time by the Government of

Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later

prevailing rate with the Office of Commissioner of Labor as per the Contract Labor

(Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act

and Rules framed there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of

one day for every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for

identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per

Industrial Dispute Act. Any payment to the Contractor’s employee arising out of any

claim of disputes under the Industrial Disputes Act 1947 or any other Labor Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various Labor laws, in force from time to time, from Statutory

Authorities like State Government/ Government o India, which the Contractor shall have to

15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction

against employees Provident Fund and Family Pension Scheme in respect of each

concerned employee. Provident Fund and Family pension Scheme at the rate of 18% (or at

the rate made applicable by the Government from time to time of the wages. The Contractor’s

contribution and his workers contribution towards Provident Fund and Family Pension

Scheme shall be deposited by the Contractor with Regional Provident Fund Commissioner,

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a

member of the Provident Fund, as the contribution to the Deposit Linked Insurance

Scheme with Regional Provident Fund Commissioner, Ahmedabad.

15.3 ADMINISTRATIVE CHARGES:

Administrative c h a r g e s for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labor, shall be provided by the Contractor to his workers. He shall maintain Leave Records,

Leave Cards, for individual laborer, which shall be duly verified, approved and certified by the

Seal and signature of contractor

authorized Officer of the GETCO.

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under

the liability insurance. The purchaser shall not be responsible for any payments of

compensation to the workers/supervisor of the contractor for fatal or non-fatal accidents during

the pendency of the contract.

15.6 The contractor shall employ adequate number of experienced skilled at site for daily

supervision and for maintenance of various registers and records required under the law

and contract. No payment f or supervision shall be admissible

15.7 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of

the GETCO also, Engineer-in-Charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever, arising out of or in connection with the

matters referred herein above elsewhere and against all actions, proceedings, claims,

demands, costs and expenses which may be made against the GETCO or Government for

or in respect of performance of his obligation under the contract documents. The GETCO

shall not be liable for intervention of authority Government for or in respect of performance of

his obligation under the contract documents. The GETCO shall not be liable for or in respect

of or in consequence o f any accident or injury to any workman or other person in the

employment of the Contractor or his Sub-Contractor and the contractor shall indemnify and

keep indemnified the GETCO against all claims, demands, proceedings, cost, charges and

expenses whatsoever in respect thereof or in relation thereto.

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of

this contract. If any of the work is sublet, the Contractor shall required the Sub-Contractor

to provide workmen’s

employer’s liability insurance for the latter’s employees, such employees shall be covered

Contractor’s Insurance.

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed

under the minimum wages act. The wages of every Contract Labor employed by him under

this contract shall also be paid by him before the expiry of 7th day of the last day of the month

in respect of the wages are payable (i.e. wages of a month have to be paid by him in the

first week of the next

month). Any default will result in cancellation of contract forthwith or else the contractor shall

be punishable to the extent of Rs. 100/- per each day or as per the prevailing rules of Labor

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in

case of Labor trouble etc. the Contractor can be contacted. The Contractor shall arrange to

have his office outside the factory work premises and the Contractor shall arrange to have

his office outside the factory work premises and the Contractor shall keep himself present

throughout the working hours.

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by

Seal and signature of contractor

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender

will not be considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along

with the tender.

15.11 Termination of Contract:

In case of contractor fails to deliver the stocks or any consignment thereof within

contractual period of delivery or in case the stores are found not in accordance with

prescribed specification and/or the approved sample, the shall exercise its discretionary

15.11.1 To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To purchase from elsewhere after giving due notice to the contractor on account and at

the risk of the contractor for such stores not so delivered or other similar description

without canceling the contract in respect of the consignment not yet due for delivery or

15.12 To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of the

GETCO shall be final. In the event of action taken under clause (A) or (B) above, the

contractor shall be liable to pay for any loss which GETCO may sustain on that account,

but the contractor shall not be entitled to have any saving on such purchases made

against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied

by the contractor and the GETCO shall not be required to give any reason in writing or

otherwise at any time for rejection of the stores.

15.12.1 MATCHING OF END COST:

In case the GETCO decides to award contract on matching end-cost basis, the bidder has

to reduce all the quoted rates proportionately. The reduction on overall basis will not be

accepted (i.e. all unit rates o f erection schedule shall be reduced proportionately by

difference in percentage). The confirmation for matching end cost shall be given within

(seven) days from the letter form.

16.0 VENDOR REGISTRATION: REGISTRATION AS A CONTRACTOR:

Registration with Mehsana or any other GETCO office is pre requisite for

participating in tender. It is required to furnish documents of registration along with

offer in Technical bid and the details at appropriate place in confirmation of details of

bidder shall be given by the contractor.

Seal and signature of contractor

TENDER NO. MTC/062026/n-41

Sub. : Erection of structure, equipment, control wiring, yard Lighting, Control-

Room & Staff-Quarter Electrification etc. at 66 KV Dediyasan GIDC Sub Station Ta:

Mehsana, Dist: Mehsana.

In connection with above subject, I / we confirm the following:

a) I/ we, the undersigned, have read and understand the Tender Specification For Work of

Erection of structure, equipment, control wiring, yard Lighting, Control-Room &

Staff-Quarter Electrification etc. at 66 KV Dediyasan GIDC Sub Station Ta: Mehsana,

Dist: Mehsana. Complete with the entire tender Terms and Conditions.

b) The price in the bid is firm prices in line with Tender Specifications and shall stand valid till

completion of the Contract, if awarded.

c) I/We declare that our bid is strictly in line with Tender Specifications and there is no deviation.

Further, I / we also agree that additional conditions / deviations, if any found in bid, the

offer shall be out rightly rejected without assigning any reason thereof.

Signature of Authorized

representative of Company / Agency

Seal and signature of contractor

CONFIRMATION OF DETAILS OF BIDDER

Bidders are required to furnish following information specifying YES / NO

1) Whether the Bid is on percentage basis as called for. Yes / No

2) Whether rebate furnished is in percentage for. Yes / No

basis as called

3) Whether the Bid is submitted by RPAD. Yes / No

4) Whether all pages of Bid Specifications are Yes / No

sealed and signed by the Bidder.

5) a) Whether the Bidder is registered with for Yes / No

b) In case of “Yes”, please furnish

following details:

i) Registration Letter No. &

date. ii) Class of Registration

c) Whether Bidder is having PF Code No. Yes / No

6) a) Whether EMD paid. ( DD / BG ) Yes / No

b) In case “Yes”, furnish details

7) Whether following documents as specified are submitted.

a) Human Resources detail. Yes / No

b) Availability of tools, equipments etc. Yes / No

c) Details of orders executed / on hand Yes / No

d) Financial capability. Yes / No

e) Experience as specified. Yes / No

f) Latest Income-tax certificate Yes / No

g) Company's Articles Of Association Yes / No

h) Details Of Partners / Directors Yes / No

i) B.R./P.A. Authorizing Person Yes / No

j) Power of Attorney of Consortium Members Yes / No.

Signature of Authorized Representative of

Name of tendering

Seal and signature of contractor

Part II – GENERAL INFORMATION

1.1. SCOPE OF WORK

This specification covers the storage and handling at site, erection, testing, commissioning

and handing over in ready to switch on condition to GETCO of complete equipment /

accessories. of Erection of structure, equipment, control wiring, yard Lighting,

Control-Room & Staff-Quarter Electrification etc. at 66 KV Dediyasan GIDC Sub

Station Ta: Mehsana, Dist: Mehsana etc., as per the Schedule-B and as per approved

2.0 INSTRUCTIONS TO THE BIDDER (TECHNICAL) :

2.1. CODES, STANDARDS & REGULATION

2.2. DOCUMENTS REQUIRED FOR APPROVAL:

2.3. FOR REFERENCE

2.4. AS- BUILT DRAWINGS

The successful bidder will give guarantee for the equipments for its workmanship as per

2.6. FUNCTIONAL AND COMPOSITE TESTING

Following test shall be conducted on equipment after completion of erection in the presence of

-in-charge from point of view of completeness in the presence of’s Authorized Representative.

1 Visual inspection of total system.

2 Verification and measurement of earthing resistance.

3 Checking of cable terminations and laying, dressing etc. in the equipment kiosk and

control panels.

4 Checking of safe accessibility of components.

2.7. BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting

and completion dates of each activity.

Seal and signature of contractor

TECHNICAL PARTICULARS FOR

Erection of structure, equipment, control wiring, yard Lighting, Control-Room & Staff-

Quarter Electrification etc. at 66 KV Dediyasan GIDC Sub Station Ta: Mehsana, Dist:

3.1.1 The scope for erection works covered under this section consist of :

i) Taking delivery of equipments and other material from the GETCO’s stores,

checking them, transporting to site's stores and keeping in safe custody by

ii) To take suitable storage-cum-erection insurance of equipments/materials

issued by the GETCO.

iii) Distribution of all materials to erection site.

iv) Structure/Equipment erection including fixing of attachments, accessories

and tack-welding of structures.,

v) Stringing of ACSR/AAAC T w i n M o o s e / Z e b r a conductor bus with fixing of

insulators, Hardware, dampers, spacers etc.

vi) Workmanship guarantee of all the activities carried out from (i) to (v).

3.1.2 The successful Contractor shall carry out all addition/alteration required to complete

the substation for commissioning.

3.1.3 The GETCO will supply equipments, structure materials, bolts-nuts, structure accessories

/ attachments, insulators, insulator-hard wares, conductor, accessories, ground

wire, ground wire accessories, GI Earthing strip, Control cable etc. required for

erection of equipments and other associated works.

3.1.4 All works shall be carried out in accordance with the revised and latest Provisions under

Indian Electricity Act and Rules made hereunder.

3.1.5 The contractor at his own cost shall arrange all the erection tools required

during execution of work. The Contractor solely is responsible for any damage and /

or loss of his erection tools.

3.1.6 The Contractor shall be fully responsible for completing all the above works till

the complete substation is taken over by the GETCO, and thereafter up till guarantee

3.1.7 The methods of erection are not dealt with in detail but are left to the Contractor who

shall exercise his own judgment with regards to actual handling of equipments &

materials and in deciding upon the best methods to be adopted for all the erection

3.1.8 The successful bidder shall carryout all the erection works in accordance with structural

drawings, and other erection drawings etc. provided by the GETCO.

3.2.0 LAYOUT OF SUB STATION

3..2.1 The proposed layout of the substation is available with concerned field office. The

bidders are presumed to have acquainted themselves with the site before submitting

3.2.2 The successful bidder has to collect from concerned field office the detailed layout

drawing along with the following drawings for the substation duly approved by the

GETCO immediately on receipt of the Order. He shall also arrange visit of proposed site

Seal and signature of contractor

jointly with GETCO’s representative for important marks coming across the scope of

works under the contract. Structural drawings of 66 KV Structures listed at Schedule –B

3.3.0 TECHNICAL INSTRUCTIONS TO THE BIDDER

3.3.1. The works shall be carried out strictly as per the erection manuals and shall fully

comply with the relevant Indian Standard. The IE rules and Acts in force from time to

time shall also be applicable during pendency of the contract.

3.4.0 ERECTION AND COMMISSIONING TOOLS & TACKLES.

3.4.1 The contractor shall provide all tools/tackles jigs and fixtures winches, alignment

tools, welding sets, breaker handling devices all consumable items and construction

equipment as required to install the equipments and to complete the work in all

respects and shall necessarily include (but not limited to ) bolts, nuts, rivets, welding

rods, shims, wedges, packing sheets, packing compounds, oil installation and

protection of individual equipment in storage and during erection.

3.4.2 This shall also cover proper alignment, tack welding tagging, laying marking of and

connection of cables, fabrication supply and installation of all support structures for

installation of various electrical equipment and cables

3.4.3 Provision of cable glands, ferrules, and cable lugs tags sealing kit (for HT cables)

shall also be arranged by the contractor.

3.4.4. Erection of various equipment shall be done strictly as per manufacturer's instructions

3.4.6 All additional iron framework erected to put the equipment in operational condition

shall be provided with two coats of primer and two topcoats of finish paint.

3.4.7 Special care shall be taken to make the enclosed equipment protected against

entry of rates, lizard, and creeping reptiles, which may create electrical short circuits.

3.5.0. COMPLETION OF ERECTION (GENERAL)

3.5.1. Equipment shall be considered to have been completely erected when the

following activities have been completed.

3.5.2 Moving of all equipments to the respective foundations

3.5.3. Fixing of anchor bolts or tack welding as required.

3.5.4 Leveling and alignment of equipment.

3.5.5 Assembling of all accessories such as relays, CTs, PTs, meters instruments etc.

as described in the job specifications.

3.5.6. Drying of equipment as required and testing of oil for dielectric strength.

3.5.7 Filtration and filling of oil as required.

3.5.8. Cable laying, termination with continuity checks.

3.5.9. Applying of finishing coat of pain wherever required.

3.5.10. Mounting of lighting fixtures & connections.

3.511. Testing of all system with operation of all protection system.

3.60 ERECTION OF SWITCHYARD STRUCTURES.

Seal and signature of contractor

3.6.1. Erection o f s w i t c h y a r d s t r u c t u r e s h a l l m e a n e r e c t i o n o f g a n t r y

c o l u m n , beams, equipment support structure and lighting mast, VHF

masts, watch and ward observation posts if any.

3.6.2 The foundation work of switchyard structure is not in the scope of this tender.

The foundation with concreted anchor bolts shall be made available by well in

time to enable the contractor of this work to get a clear working front.

3.6.3. The switchyard structure shall be made available to the contractor in the knocked

down condition either at site or from any other store of in the radius of 100 KMs.

Small parts like cleat, plate fasteners step bolts and other accessories (if any) shall

also be supplied as above separately

3.6.4. Before commencement of the erection work, the contractor shall check

cast foundations and anchor bolts for their individual and mutual distances and also

for the correctness of concreted bolts in terms of number and verticality. In case of

any disagreement with the lay out drawing, the matter may be referred to

Engineer in charge for remedial measures who in turn will arrange such

remedial measures. However, the contractor shall also render necessary assistance

3.6.5. The erection of structure shall be done strictly as per the approved set of

structural drawings to be given by the . The erected column for bringing the

structure in alignment or bringing the structure in plumb shall be allowed.

3.6.6. The erection of column/beams shall be done in phased manner on already

erected column. The elevation faces of the beam should be first fastened to the

column one by one and thereafter plan bracings should provide one by one to

complete the beam geocentric Pre-stressing of beam member for alignment

should be avoided. In case of difficulty in fabricated material or otherwise, the

Engineer in charge should be contacted for remedial measures who in turn will

take necessary action. However the contractor shall also render necessary

assistance in this work to Engineer in charge for speedy completion of work. The

load point’s rings bracing shall also be provided as per drawings.

3.6.7. The Cross-connected beams should be perfectly at right angle and matching

with respective faces of the column. No column or beam shall be erected with

missing members.

3.6.8. The method of erection is not being dealt with in detail here. However, while

making the rigging arrangement, it should be ensured that no column beam or

part thereof is damaged due to misjudgment. All the members, plates, cleats, bolts,

buts and other accessories should be fitted to the column, beam support structure

as per the approved drawing.

3.6.9. After the erection of beam and column, the bolt nuts should be properly tightened

and center punched. The thread protruding bolt should be dented in the contact

surface of nut at 3 point 120 degrees apart to eliminate loosening of bolt due to

vibration. The stringing of bus bar conductor be done only after getting certificate

from Engineer. in charge that all bolts &nuts are provided as per approved drawings

3.6.10. The equipment support structure should also be erected like gantry column.

They should well be in plumb with all members fitted as per approved drawings

and bolt nuts properly tightened. The contractor shall also take care to see that the

alignment of foundation of equipment support structure is well done. The

equipment support structures shall be erected as per the approved drawings.

3.6.12 CABLE TERMINATION BOX :

1. Cable termination box for gantry structure shall be completely weather proof confirming to ISW

55 and provided with lockable door and HRC fuse mounted on fuse carrier and fuse base

assembly. The terminal shall be stud type and suitable for two Nos. 4mm2 cable necessary

arrangements for glanding cable along with supply of gland are included in tender scope.

Seal and signature of contractor

2. The bolts nuts and screw required for erection is to be supplied by the contractor at his own

3. Outside and inside the cable terminal boxes will be furnished in two coats light grey colours.

4. Finished painted appearance on equipment shall aesthetically pleasing appearance free from

dots and uneven surfaces.

5. Touch up paint at site shall have to be done if necessary.

3.8.0 ERECTION OF SECONDARY EQUIPMENTS.

3. 8.1. The secondary equipments like PI, CT, CVT, PT, LA (Surge arrestors) wave trap

etc. shall be procured by the contractor from the site store centre or other store

centers of the and transported to the site at the cost of contractor. The contractor

shall also do loading and unloading of the equipment.

3.8.2 After the arrival of equipment at site, packing shall be gently removed without

causing any damage to the equipment. The equipment shall be checked for its

correctness of dimension, make etc. as per the approved drawing. The

equipment then shall be cleaned by a piece of cloth and made ready for erection.

3.8.3. The equipment shall be mounte3d on the ready pedestal (of masonry) or steel

structure as the case may be and checked the same for its verticality.

Construction of masonry pedestal is not in the scope of this work.

3.8.5. In case of CT, PT and CVT, the junction box or terminal box of the equipment shall

be opened, cleaned and all their connections should be checked.

3.8.6 The arcing horns or corona control rings shall be provided as per the

approved drawing. Similarly all fittings etc. shall also be provided as per the

approved drawings

3.8.7. The electrical connection of the equipments through jumpers or through 4"

aluminum pipe shall be carried out along with the cable connection of respective

equipment to the marshalling kiosk or to the control relay panels. The

connection of high voltage terminal of equipment shall not be resorted to, unless

secondary connection or cabling work to control equipment is over. Testing of

equipment shall also be done to ensure the correct wiring sequence of the

equipment and continuity before energizing equipment by EHV

3.8.8. Polarity of the equipment to be connected on HV side should be checked

prior to erection. The oil level( if any) of the equipment should be checked for its

totality. If level is found to be inadequate, topping filling of oil should be resorted

. The willl supply the quantity of oil required.

3.8.9. Fuse, links, etc provided in the secondary box of the equipment shall be

checked for their position and continuity and any lacuna observed will be set right

before taking the equipment for commercial use.

3.9.0 ERECTION OF CIRCUIT BREAKER :

3.9.2. The circuit breaker shall be taken delivery from the site/other stores of and

transported to the work place well in time on loading/unloading. The crates

containing the insulators and important parts and accessories shall be opened

carefully keeping them in their proper position. Insulator parts and other

accessories shall be thoroughly cleaned for any deposits of dust or other particles.

3.12.3 The breaker shall be brought on the pedestal of masonry or steel frame as the

case may be) in upright position without any inclination. The main parts of the

equipments shall be assembled as per approved drawing to be submitted by the

GETCO to arrange Service of commissioning engineer of circuit breaker

manufacturer. However, the contractor will not remain contended with the

instruction and guidelines given by the commissioning engineer and shall also use

his own judgment in better erection of commissioning practice of circuit breaker.

3.12.4 After the placement of circuit breaker in position the kiosk of the breaker shall

Seal and signature of contractor

be thoroughly inspected and any lacuna found shall be reported to the Engineer in

charge of the work. The HT terminal connection shall be done only after the

terminals of the equipment kiosk are made to the marshalling kiosk and or to the

control/relay panels.

Polarity of the equipments shall also be ensured before physical erection.

3.12.5. The method of erection of breaker is not dealt with in details; however, it

is recommended that breaker poles shall be erected only by using telescopic

crane or other suitable mechanical arrangement. The rigging should be tool proof.

3.12.6. The operating mechanism in the breaker Kiosk and contacts as well as the

power supply circuits (AC/DC) shall be properly checked for its operation

worthiness. All piping for gas/air shall be laid as per the approved drawing.

The air receiver or compressor shall be positioned as per the relevant

drawing. Minor fittings and fabrication or grouting work required to place these

articles or accessories shall be done by the contractor without any extra cost to the

purchaser. In case of breakers with spring mechanism the trials of the mechanism

by actuating should be done to ensure its' line worthiness.

3.12.7 EHV side of the breaker should be aligned to a incoming and outgoing bus conductor.

While erecting the breaker, the operating mechanism without the porcelain

insulator should be laid perfectly to avoid any mal functioning of the breaker.

3.12.8. Earthing points of the breaker as well as attached Kiosk shall be connected to earth

grid by means of risers already available nearby the equipment. Any other erection

checks and pre-cautions indicated in the Manual furnished by the respective supplier

of the equipment shall be studied well by the contractor and the provisions there of

shall be implemented as far as possible.

3.14.0 ERECTION OF ISOLATORS.

3.14.1 Isolators of the switchyard shall be with or without earth blade type. centre breaks type

etc.The isolators shall be procured by the contractor from the site stores of the and

transported to the work site. All the spare parts shall be properly unpacked cleaned and made

ready for erection.

3.14.2 Before erection, the contractor shall obtained copies of approved drawing of

respective equipments. The isolators shall be erected on the ready galvanized

structures. However, foundation for them will be available readily the respective points in the

3.14.3 The contractor shall check the erected support structure for their alignment vertically

and tightness of fasteners before mounting the isolators parts on them. The contractor

shall also verify the mounting arrangement for the operating mechanism on this structure

and suitable for the same. In case of any shortcoming the matter may be reported to engineer

in charge. Any modification of trivial nature for the structure of fixtures shall be carried out

3.14.4 The parts of the isolators, fixed and moving contacts earthing rode etc. shall be handled very

carefully to avoid breakage or distortions. The erection shall be carried out using mechanized

erection tools. The polarity of the isolator polls shall be properly identified and also the

direction of the opening should be pre-determined. It should be ensured that in the entire

switchyard the isolator open and close uniformly (direction point)

3.14.5 The operating mechanism for the line contacts shall be thoroughly checked for their

accessories as per approved drawing and it should be ensured that all the

connection fuses links dehumidifiers lighting sockets electric motors are in their proper

position. Any deviation from the approved drawing should be got sat right with the help of

engineer in charge. Position. Any deviation from the approved drawing should be got set

right with the help of Engineer-in- Charge.

3.14.6 While erecting the isolator, it should be ensured that it should be properly aligned with

respect to bus conductors or line conductor bus provided in the switchyard: The erected

Seal and signature of contractor

Isolator shall be within the plumb. The operating mechanism rods, pole and rotating

insulators shall be checked for their proper function. The testing of the wiring to the kiosk

should also be done to ensure its operation worthiness. The final commissioning of the

isolator should be done only after connection to control panel is affected. However

prior to that it should be ensured that the physical movement of the fixed and moving

contacts and reach of them is within the prescribed limit.

3.15.0 ERECTION OF CONTROL AND RELAY PANELS.

3.15.1 The contractor shall procure the control and relay panel from site store or any other

stores of the GETCO and transport the same to the erection site. The cases containing the

panel shall be unpacked carefully and shall be nicely cleaned. In case any of external

damage is observed, same shall be brought to the notice of Engineer In charge. The

panel shall be unpacked in upside up position. After an external visual inspection, the

panel door shall be opened and checked for the circuit connection, terminal connector,

dehumidifier, power connection etc.

3.15.2 A front side of the panel shall be checked for any damage to the meter indicator, hooter,

and semaphore indicators

3.15.3 Any lacuna in the equipments, circuits, fittings, dimensions etc. observed shall be brought

to the notice of Engineer in charge who will try to impose remedial measures

3.15.4 The relay panel should also be checked for type, of schemes adopted for protection, internal

connection, fascia indicator etc. Any difference observed should be brought to the notice of

Engineer in charge who will take necessary action.

3.15.5 The panel shall be erected along cut outs provided in the slab concrete, in the order,

it is decided, by Engineer in charge or which is approved by authorized drawing.

3.15.6 The size and number of cores of cables be brought from the equipment to control panel,

control panel to relay panel and back to equipment shall be pre-determined by study.

3.15.8 After the erection of control panel and relay, panel, all the equipments, accessories

indicators etc. along with the internal wiring and other accessories provided with the kiosk of

3.16.0 LAYING OF CONTROL CABLES AND TERMINATIONS THEREOF

3.16.1 Laying and termination of control Cable work shall generally Includes following:

a) Control and power cable from individual equipments kiosk to the field kiosk.

b) Laying and termination of Control and L.T power cable from field -kiosk to control

room equipment (i.e. LT switchgear, DC battery and control panel/relay panel.)

c) Laying and termination of Cable from the transformer kiosk to transformer panel and up

to AC/DC supply source.

d) Laying & termination of Control cables from control panel to relay panel and vice a versa.

e) Laying & Termination of cable from DC/AC source, battery room L/T switch gear room

to control/relay panel.

g) Laying & termination of cable from 11KV/400 V Distribution transformer to LT switch gear

Seal and signature of contractor

h) Laying & termination of cables from Station transformer to distribution transformer in

the switchyard as well as in the residential. Quarter area.

I) Laying & termination of LT power cable from station transformer to fire protection system

kiosk (If required).

3.16.2 GETCO will provide the cable schedule for the various control schemes, protection

schemes and metering scheme as well as communication, scheme etc.

3.16.3 ‘The contractor shall procure’ the required size of control and power cable from the

purchaser’s site store to any other stores from where the same allotted and transport it to its

3.16.4 The control cables shall be terminated using correct type of lugs and further prodded

with ferules giving the identification number of various cores of the cable. Correct type of

tools for termination shall be used to secure a rigid connection of the cable tray along with

the cable trenches. Normally mild steel, racks and cable trays are provided in the cable

trench. However, the purchaser may it its’ own discretion prefer to utilize fiber reinforced

poly propylene (FRP) cable racks and trays. In such an event, the racks and trays will be

supplied by the Purchaser to the contractor in a knocked down condition. The contractor

shall assemble the rack and provide trays on them as per the approved drawing given by

the purchaser. If FRP trays and racks are to be utilized, the contractor will have to take

extra care while laying the cable through different layer and racks to avoid any

displacement or distortion of the FRP racks. However, if the laying of pre-fabricated FRP

racks and trays fall in the scope or FRP rack/tray supplier, the contractor shills co-ordinate

and synchronize his cable laying activities with respective supplier of FRP rack/trays.

3.16.5 Utmost care shall be taken by the contractor to prevent damage to outer insulation

and the armors of the cables. No joint to the cable shall be permitted. Unless situation so

warrants and Engineer in charge permits the same.

3.16.6 After .laying, all the power and control cable shall be properly identified giving the both

a number and details of end connections.

3.18.1 The Contractor shall ensure that at the end of each sub-activity the

Surplus materials are immediately removed from the work-site and the surplus

excavated earth is spreader around to avoid loss or injury to the

public/equipments.

3.18.2 The Contractor has to return all surplus materials after reconciliation of

material account in good and useable condition. The contractor shall settle the

final bill including signature on all relevant papers required for passing of final

bill, excess/saving statement and time limit extension proposal. If any within

three months from the date of charging/commissioning or taking over by the

GETCO of the Sub Station.

3.18.3. Most of all equipments should be erected in presence of the concerned

engineer from OEM/GETCO Engineer.

3.18.4. After complete erection and operation, contractor's supervisor should attend

the site whenever called from GETCO for further testing commissioning of

equipments/panels etc.

3.16 MAINTENANCE FREE TREATED EARTHPIT

Seal & Signature of Bidder - 69 -

Seal and signature of contractor

The bidder shall have to do the entire work of earth pits required for equipment earthing and

for the pits at the corners of earth mat.

The product and the equipment covered by this specification shall, unless otherwise

specifiedbe in line with the requirement of any of the latest applicable standards and will

apply in order of priority as listed below:-

a) Indian Standards

c) ANSI (American National Standards)

d) BS (British Standards)

All the Earth Pit shall be with special Ground electrodes supplied by Reputed Manufacturer.

These special electrodes are provided with Ground enhancement material.

A. EARTHING PRODUCT COMPONENT SPECS

- The Earthing System should be based on use of Copper Bonded Earth Rods / Pipe electrode/PIP

electrode (for corrosion resistance) and Ground Enhancement Material (to reduce Soil Resistivity).

- It should be capable of providing any ohmic value as specified by the client, by interconnection of

ground rods to form a Grid.

- The system shall be totally maintenance free and require no periodic or scheduled maintenance

for a period of at least 30 years.

- There shall be no requirement to add water or any other chemical any time after initial

- There should be no requirement to have a inspection/maintenance chamber. The system shall

provide constant low ohmic value for entire life cycle without any consideration for moisture or

temperature conditions.

- The system shall be in use world wide for a period of at least 20 years.

- The manufacturer shall be a company of international repute engaged in the field of Facility

Electrical Protection work.

(1) COPPER BONDED EARTH RODS

- The Earth Rods shall have a nominal (actual) dia of 20mm (Min.) and length of 3 M.

- The Rods shall have a steel core with molecular bonding of 250 micron of copper as per

international standards.

- A nickel layer is applied to steel core (and subsequently copper) by an electrolytic process

forming a metallurgical bond between the three.

- The copper used shall be type DHP alloy No. 122 CDA and rated at 99.95% copper. The

thickness of copper layer shall be uniform 250 micron.

- The Rods should be manufactured by a company of high repute to ensure quality of

Copper Bonding.

- The Rods should have been subjected to long term study to verify the claims of corrosion

resistivity made by the manufacturers

(2) PIPE or PIP (Pipe-In-Pipe) ELECTRODE

- It shall be capable to carry out the fault current as per GETCO standard considerations.

- It should have been subjected to long term study to verify the claims of corrosion resistivity

made by the manufacturers.

C. GROUND ENHANCE MENT MATERIAL / BACK FILL / GROUNDING

- Ground Enhancement Material/ Backfill / Grounding compound shall be permanent and

maintenance free. (No re- charging with salts or any other chemicals) and shall maintain its

earth resistance with time.

- Ground Enhancement Material/ Backfill / Grounding compound shall confirm IEEE 80-

2000 Clause No.14.5 (d)

- It must set up firmly and not dissolve or decompose or otherwise pollute the soil or the local

Seal and signature of contractor

Seal & Signature of Bidder - 70 -- It shall be suitable for use in dry form or slurry form.

- The Ground Enhancement Material/ Backfill / Grounding compound shall not depend on

the continuous presence of water to maintain its conductivity.

- Ground Enhancement Material/ Backfill / Grounding compound in its set form shall have a

resistivity of not more than 0.12 ohm-m.

- The material should have been subjected to long term study to verify the claims made by

manufacturers about its soil resistivity reducing qualities.

- The material shall have been tested in a reputed laboratory for not containing any

hazardous chemicals as per EPA Chapter-7.

- The material shall be carbon based conductive concrete and shall not contain bentonite in

- The bottom 300 mm of the bore hole shall be filled with good quality preferably black

cotton soil. The balance length of the bore shall be filled entirely with the backfill

compound in pure form without mixing with soil. The compound shall bond tightly with the

electrode and become a solid mass.

- Each Earth Rod/pipe must be provided with a suitable clamp to facilitate Inter-connection

of rods and connection to Equipment Earth Bar using appropriate copper/GI strip or

The product shall be guaranteed for trouble free operation for a period of 30 years from date

of commission or arrival at site which ever is later. Any defect discovered during this period

shall be rectified free of charge. The pits shall be drawn with the help of a boring machine,

an auger or any other means as required by site conditions and nature of ground strata.

Drawing No. GETCO/E/STD/P-021 (1 of 2 & 2 of 2), DTD.30.07.14 shall be used for

Important Note:

Terms “CI Pipe Electrode” and “Treated Electrode” shall be replaced by “Maintenance

free Treated Earth pit” wherever written in Earthing Philosophy as well as applicable

equipment earthing drawings.

3.17.1 The Contractor shall ensure that at the end of each sub-activity the

Surplus materials are immediately removed from the work-site and the surplus

excavated earth is spreaded around to avoid loss or injury to the

public/equipments.

3.17.2 The Contractor has to return all surplus materials after reconciliation of material

account in good and useable condition. The contractor shall settle the final bill

including signature on all relevant papers required for passing of final bill,

excess/saving statement and time limit extension proposal. If any within three

months from the date of charging/commissioning or taking over by the GETCO

of the Sub Station.

3.17.3. Most of all equipments should be erected in presence of the concerned engineer

from OEM/GEB engineer.

Seal & Signature of Bidder - 71 -

3.17.4. After complete erection and operation, contractor's supervisor should attend the

site whenever called from GETCO for further testing commissioning of

equipments/panels etc.

3. 18.0 WASTGES:

3. 18.1 The contractor shall make every effort to minimize the breakages, losses and

wastages of line material etc. supplied “ Free of cost “ by the GETCO for line

3.18.2 The maximum ceiling for wastages permitted is as under:

Seal and signature of contractor

The maximum ceiling for wastages permitted is as under:

Sr no Item % Wastages permitted (Max.)

1 conductor & earth wire 1/2 % (for jumpering & sag)

2 conductor & earth wire 1/2% ( for credit s scarp of cut

(from 10 mtrs up to 30 mtrs)

3 conductor & earth wire 2 % ( for credit in pieces s good