Consultancy Services

staff need to be provided for timely completion of the project within the total estimated cost. It is

stressed that the time period for the assignment indicated in the TOR should be strictly

3.2.3 The technical proposal shall be submitted strictly in the Formats given in

Appendix- III and shall comprise of following documents:

i) Forwarding letter for Technical proposal duly signed by the authorized person on behalf of the

bidder, as in Form-T-1

ii) Details of projects for which Technical and Financial Proposals have been submitted by a

Consultant with a particular Team as in Form-T-2

iii) Firm’s references - Relevant Services carried out in the last seven years as per Form- E2/T-3. This

information submitted as part of Proof of Eligibility shall be evaluated and need not be submitted

again as a part of the Technical proposal.

iv) Site Appreciation: limited to four A4 size pages in 1.5 space and 12 font including photographs, if

any (Form-T-4).

v) The composition of the proposed Team and Task Assignment to individual personnel: Maximum

three pages (Form-T-5).

vi) Proposed methodology for the execution of the services illustrated with bar charts of activities,

including any change proposed in the methodology of services indicated in the TOR, and procedure

for quality assurance: The proposed methodology should be accompanied by the consultants initial

view, key challenges they foresee and potential solutions suggested regarding: a) proposed

alignment and bypass required, b) land acquisition requirements, c)access control, rehabilitation of

existing road, drainage and utilities, d) adoption of superior technology along with proof: limited to

six A4 size pages in 1.5 space and 12 font including photographs, if any for items a to c,

(Form-T- 6) and information in Form-T-8 (as covered in para viii below) for item d

vii) The proposal should clearly identify and mention the details of Material Testing lab facilities to be

used by the Consultants for the project (Form-T-7). In this connection, the proposals of the Consultants

to use in-house lab facilities up to a distance of maximum 400 km from the project site being feasible

would be accepted. For all other cases suitable nearby material Testing Laboratory shall be proposed

before Contract Agreement is executed.

viii) The proposal shall indicate as to whether the firm is having the facilities for carrying out the following

field activities or these are proposed to be outsourced to specialized agencies in the Form- T-8.

(a). Pavement Investigation

(b). Geo-technical Investigation

In case the consultant envisages outsourcing any or all of the above services to the expert

agencies, the details of the same indicating the arrangement made with the agencies need to be

furnished. These agencies would however, be subject to approval of the client to ensure quality input

by such agencies before award of the work. For out-sourced services, proposed firms/consultants should

have such experience on similar projects

ix) Details of office equipment and software owned by the firm in Form-T9

x) CV’s of following 4 (four) key Personnel may be submitted in e-tendering and hardcopy

[Team Leader cum Highways Engineer, Bridge Engineer, Highway Engineer & Traffic / Road

Signage / Marking and Safety Expert in case of Normal Highway Project]

For remaining key personnel, the CVs need to be submitted for approval prior to signing of

xi) The bidders shall submit the additional details in Form–T-11 for technical proposal.

xii) In case consultant firms experience or document such as Form E2/T3, Form E3, References (client

certificate) is found to be false at any stage i.e. from bidding to completion of services, the consultancy

contract shall be terminated and consultant firm shall be debarred for a period of 2 years.

3.2.4 CVs of Key Persons:

i) The CVs of the four key personnel as mentioned in para 3.2.3(x) above in the format as per

Form T-10. It may please be ensured that the format is strictly followed and the information

furnished therein is true and correct. The CV must indicate the work in hand and the duration till which

the person will be required to be engaged in that assignment. The Firm shall ensure that details

furnished in the CV by the personnel are correct.

a. If an information is found incorrect/fake/inflated in the CV, at any stage, debarment of the key

personnel from future R & B Department, Govt. of Gujarat or its Executing Agencies projects

upto 2 years may be taken by R & B department, Govt. of Gujarat or its Executing

b. In case, the information contained in the CV for the duration in which the key personnel were employed

by the firm, proposing his candidature is found incorrect/fake/inflated at any stage, action including

termination of the consultancy agreement and debarment of the firm upto 2 years from future R & B

Department, Govt. of Gujarat or its Executing Agencies projects shall be taken by R & B

Department, Govt. of Gujarat or its Executing Agencies.

c. In case, the information contained in the CV is found incorrect/fake/inflated at any stage, the

consultancy firms shall have to refund the salary and perks drawn in respect of the person apart

from other consequences.

ii. The minimum requirements of Qualification and Experience of all key personnel are listed in

Enclosure-II of TOR. CV of a person who does not meet the minimum experience requirement as

given at enclosure-II of TOR shall be evaluated and the marks obtained shall be taken into

consideration during evaluation of Technical Proposal (except Team leader). However if a firm

with such key personnel is declared the “most preferred bidder” for a particular package, such key

personnel should be replaced before signing of contract with a person meeting requirements of

Qualification and Experience as given at enclosure-II of TOR and whose CV secures 75 % marks

and above. If a proposed key personnel does not possess the minimum (essential) educational

qualification as given at enclosure-II of TOR, Zero marks shall be assigned to such CV and such CV

shall not be evaluated further. The CV of the proposed Team Leader should score at least

75 % marks otherwise the entire proposal shall be considered to have failed in the evaluation

of Technical Proposals and shall not be considered for opening of Financial Proposals.

iii. [Team Leader, Highway cum Pavement Engineer, Senior Bridge Engineer, Geo- technical cum

material engineer Senior Survey Engineer, Tunnel Design Expert, Senior Geotechnical Engineer and

Senior Geo Physicist]* should be available from beginning of the project. Other Key Personnel

with intermittent input are allowed to be deployed/proposed in 2 teams at a time. If same CV is

submitted by two or more firms, zero marks shall be given for such CV for all the firms.

iv. The availability of key personnel must be ensured for the duration of project as per proposed

work programme. If a firm claims that a key personnel proposed by them isa permanent employee

of the firm (the personnel should have worked in the firm continuously for a period of at least

year), a certificate to the effect be furnished by the firm.

v. The age limit for key personnel is 65 years as on the date of bid submission. The proof of age and

qualification of the key personnel must be furnished in the technical proposal.

vi. An undertaking from the key personnel must be furnished that he/she will be available for entire

duration of the project assignment and will not engage himself/herself in any other assignment

during the period of his/her assignment on the project. After the award of work, in case of non-

availability of key personnel in spite of his/her declaration, he/she shall be debarred for a

period of two years for all projects of R & B Department, Govt. of Gujarat

vii. Age limit for supporting staff to be deployed on project is 65 years as on the date of bid submission.

viii. A good working knowledge of English Language is essential for key professional staff on this

assignment. Study reports must be in English Language.

ix. Photo, contact address and phone/mobile number of key personnel should be furnished in the CV.

x. Availability of few key personnel engaged for preparation of Detailed Project Report for the

envisaged project may be ensured during first 3 to 4 months after start of the civil work at site

during the period of survey and review of DPR by the Supervision consultant/Authority

Engineer. For this purpose, payment shall be made as per actual site deployment of the key

personnel at the man month rates quoted by the firm in their financial proposal.

xi. It may please be noted that in case the requirement of the ‘Experience’ of the firm/consortium as

mentioned in the “Proof of Eligibility’ is met by any foreign company, their real involvement for

the intended project shall be mandatory. This can be achieved either by including certain man-

months input of key experts belonging to the parent foreign company, or by submitting at least the

draft feasibility report and draft DPR duly reviewed by the parent firm and their paying visit to the

site and interacting with Office of the Executive Engineer Kheda R & B Division

Nadiad . In case of key personnel proposed by the foreign company, they should be on its pay roll

for at least last six months (from the date of submission).

xii. In case a firm is proposing key personnel from educational/research institutions, a ‘No Objection

Certificate’ from the concerned institution should be enclosed with the CV of the proposed key

personnel committing his services for the instant project.

* This is to be modified as per project requirement.

3.2.5 The technical proposal must not include any financial information.

3.3 Financial Proposal

3.3.1 The Financial proposal should include the costs associated with the assignment. These shall normally

cover: remuneration for staff (foreign and local, in the field, office etc.), accommodation,

transportation, equipment, printing of documents, surveys, geotechnical investigations etc. This cost

should be broken down into foreign and local costs. Your financial proposal should be prepared

strictly using, the formats attached in Appendix – IV. Your financial proposal should clearly indicate

the amount asked for by you without any assumptions of conditions attached to such amounts.

Conditional offer or the proposal not furnished in the format attached in Appendix-IV shall be

considered non- responsive and is liable to be rejected.

3.3.2 The financial proposal shall take into account all types of the tax liabilities and cost of insurance

specified in the Data Sheet.

3.3.3 Costs shall be expressed in Indian Rupees in case of domestic as well as for foreign

Consultant. The payments shall be made in Indian Rupees by the

Office of the Executive Engineer Kheda R & B Division , Nadiad

3.3.4 Consultants are required to charge only rental of equipment’s / software(s) use so as to

economize in their financial bid.

4. Submission of Proposals

4.1 The Applicants shall submit the proposal (Proof of Eligibility and Technical Proposal) comprising

the documents as mentioned under clause 3.1.1 and 3.2.3 respectively to meet the requirements

of ‘Proof of Eligibility’ and ‘Technical Proposal’ online only. A Consultant with “One Team”

may submit only one proposal of “proof of eligibility (Part 1 Para 5.1 i, ii &vii)” and “Technical

Proposal (Part II)” to Office of the Executive Engineer Kheda R & B Division , Nadiad for all

the packages applied by them with a particular team on or before the deadline of submission of

bids. However, Consultants are required to submit a copy of Proof of Eligibility and Technical

Proposal online separately for each package. Financial proposal for each package are to be

submitted separately. Financial proposal are only to be submitted online and no hard copy of the

financial proposal should be submitted.

The document listed in para 3.1.1 (iv), (vi), (vii) shall be submitted in original by the H-1

bidder to the Authority before issue of LOA.

4.2 The proposal must be prepared in indelible ink and must be signed by the authorized representative

of the consultants. The letter of authorization must be confirmed by a written power of attorney

accompanying the proposals. All pages of the Proof of Eligibility and Technical Proposal must

be initialed by the person or persons signing the proposal.

4.3 The proposal must contain no interlineations or overwriting except as necessary to correct

errors made by the Consultants themselves, in which cases such corrections must be initialed by

the person or persons signing the proposal.

4.4 Your proposal must be valid for the number of days stated in the Data Sheet from the closing date

of submission of proposal.

5. Proposal Evaluation

5.1 Stage I- Proof of Eligibility

The proposals would be evaluated by a Committee constituted by Office of the Executive

Engineer Kheda R & B Division , Nadiad. A three- stage procedure will be adopted in

evaluating the proposal. In the first stage- Proof of Eligibility, it will be examined as to whether:

i) The proposal is accompanied by proof /transaction receipt of depositing online document fee.

ii) The firms(s) have required experience

iii) The firms(s) have required turnover

iv) The documents are properly signed by authorized signatories and whether the proposal contains

proper POA as mentioned at para 1.8.1 above.

v) The proposals have been received on/ or before the deadline of submission.

vii) The determination of technical capacity of the bidding consultant shall be evaluated as

per Form-T11 in Appendix-III Formats for technical proposals.

In case answers to any of the above items is ‘No’ the bid shall be declared as non- responsive and

shall not be evaluated further.

A consultant satisfying the minimum eligibility criteria as mentioned hereinabove and more

specifically in Data Sheet shall be construed as shortlisted for further evaluation of Technical

5.2 Stage II- Technical evaluation

In the second stage the Technical proposal shall be evaluated as per the detailed evaluation criteria

given in Data Sheet.

A proposal securing 80 points shall be declared pass in the evaluation

Technical Proposal: The technical proposal should score at least 80 points out of 100 to be

considered for financial evaluation. The CV of the proposed Team Leader should score at

least 80% marks otherwise the entire proposal shall be considered to have failed in the

evaluation of Technical Proposals and shall not be considered for opening of Financial

5.3 Stage III- Evaluation of Financial Proposal

5.3.1 In case for a particular package, only one firm is eligible for opening of Financial Proposals, the

Financial Proposal shall not be opened, the bids for that package shall be cancelled and Office of the

Executive Engineer Kheda R & B Division , Nadiad shall invite fresh bids for this package. For

financial evaluation, total cost of financial proposal excluding Goods & Service Tax shall be

considered. Goods & Service Tax shall be payable extra.

5.3.2 The evaluation committee will determine whether the financial proposals are complete (i.e. whether

they have included cost of all items of the corresponding proposals; if not, then their cost will be

considered as NIL but the consultant shall however be required to carry out such obligations

without any compensation. In case, if client feels that the work cannot be carried out within overall

cost of financial proposal, the proposal can be rejected. The client shall correct any computational

errors and correct prices in various currencies to the single currency specified in Data Sheet. The

evaluation shall exclude those taxes, duties, fees, levies and other charges imposed under the

applicable law & applied to foreign components/ resident consultants.

5.3.3 For a package, the procedure as mentioned at Clauses 5.3.4, 5.4 and, 5.5 as mentioned below shall be

followed for determining the “most preferred bidder (H-1 bidder)” for this package.

5.3.4 All the bid prices which are 25% or more below average bid prices will be given financial score (SF)

of 100 points. The financial score of other bidders shall be computed as follows:

SF=100*amount equal to 25% below average bid prices/bid price of the particular bidder

5.4 Combined evaluation of Technical and Financial Proposals.

Proposals will finally be ranked according to their combined technical (ST) and Financial

(SF) scores using the weights indicated in the Data Sheet:

S= Combined Score,

ST= Technical Score out of

SF= Financial Score out of

T and f are values of weightage for technical and financial proposals respectively as given in the

5.5 Most Preferred Bidder (H-1).

For a particular package, a Consultant with a “particular Team” having the maximum

Combined score (S) shall be declared as the most preferred bidder (H-1).

5.6 In case work has to be awarded for multiple packages, award of work to a Consultant with “a

Particular Team” shall be limited to one package only. At first, Consultants who become H-1 in

one package each shall be assigned the respective package. Then packages in which a

Consultant with “a Particular Team” turns out to be the most preferred bidder (H-1) in more than

one package shall be considered. In case, a Consultant with “a Particular Team” turns out to be

the most preferred bidder (H-1) in more than one package, the package which is to be awarded to

this team of a consultant shall be determined on the basis of least cost to Office of the Executive

Engineer Kheda R & B Division , Nadiad considering the Financial Quote of H-1 bidder and H-

2 Bidder limited to those packages. Procedure to be followed for awarding work based on

QCBS including assessment of least cost to

Office of the Executive Engineer Kheda R & B Division , Nadiad under special circumstances

i.e. When a Consultant with “a Particular Team” turns out to be the most preferred bidder (H-1)in

more than one package is given at given at Annex-II.

6. Performance Security

6.1 The consultant will furnish within 15 days of the issue of Letter of Acceptance (LOA), an

unconditional Bank Guarantee equivalent to 10% of the total contract value from a Nationalized

Bank, IDBI or ICICI/ ICICI Bank/ Foreign Bank/ EXIM Bank / Any Scheduled Commercial

Bank approved by RBI having a net worth of not less than Rs.1000 crore as per latest Annual

Report of the Bank. In the case of a Foreign Bank (issued by a Branch in India) the net worth in

respect of Indian operations shall only be taken into account. In case of Foreign Bank, the BG issued

by Foreign Bank should be counter guaranteed by any Nationalized Bank in India. The Bank

Guarantee (BG) shall be furnished by the sole Consultant for an amount equivalent to 10% of the total

contract value to be received towards Performance Security. The BG shall be valid for a period of three

years beyond the date of completion of services, or the end of the civil works contract, whichever is

earlier. The Bank Guarantee will be released by Office of the Executive Engineer Kheda R & B

Division , Nadiad upon expiry of three years beyond the date of completion of services, or the end of

the civil works contract, whichever is earlier, provided that rectification of any errors, if found during

implementation of the contract for civil work, has been completed and a satisfactory report is issued by

Office of the Executive Engineer Kheda R & B Division , Nadiad. However, if the contract is

foreclosed or terminated by Office of the Executive Engineer Kheda R & B Division , Nadiad at

the Inception Stage, with no fault of the Consultant, the Performance Security shall be released within

three months from the date of foreclosure or termination.

Alternatively, the Consultant may submit a single Bank Guarantee as Performance Security to cover

the performance of all the consultancy assignments being undertaken by the Consultant for the Client

for the amount indicated below. If any part of the Omnibus Bank Guarantee has been encashed by the

Client, whether before submission of Proposal, during pendency of the Proposal evaluation or during

pendency of the Contract, the Consultant shall re-equip the Omnibus Bank Guarantee within a period

of 3 working days. The Consultant may initially provide the Omnibus Bank Guarantee towards

Performance Security for a period of two years provided that it shall procure the extension of the

validity of the Performance Security at least one month prior to the date of expiry thereof. Once the

appropriate single Bank Guarantee for Performance Security has been submitted by the Consultant,

the existing BGs shall be returned. The Bank Guarantee be submitted in prescribed Proforma.

Performance Security

Cumulative Value of Consultancy Fee as per Ongoing BG Value

Contracts (Rs. In Crores) (Rs. In Crores)

6.2 Further, in case where the bid of the successful consulting firm is less than 85% of the average of all

bids received, the successful consulting firm shall have to submit an Additional Performance

Security (APS) in the form of a Bank Guarantee for 30% of the differential value between the

successful bid and average of all the bids received. The BG shall be valid for a period of [xx+2]

months i.e. upto 2 months beyond the expiry of the Contract of [xx] months. The other requirements

of APS are same as those of Performance Security.

6.3 In the event the Consultant fails to provide the security within 15 days of date of LOA, it may seek

extension of time for a period of 15 (Fifteen) days on payment of damages for such extended period

in a sum of calculated at the rate of 0.05% (Zero Point Zero Five Percent) of the Bid price for

each day until the performance security is provided. For the avoidance of doubt the agreement

shall be deemed to be terminated on expiry of additional 15 days time period.

6.4 Notwithstanding anything to the contrary contained in this Agreement, the Parties agree that in

the event of failure of the Consultant to provide the Performance Security in accordance with the

provisions of Clause 6.1 and 6.2 within the time specified therein or such extended period as may

be provided by the Authority, in accordance with the provisions of Clause 6.3, all rights, privileges,

claims and entitlements of the Consultant under or arising out of this Agreement shall be deemed to

have been waived by, and to have ceased with the concurrence of the Consultant and the LoA shall be

deemed to have been withdrawn by mutual agreement of the Parties. Authority may take action

to debar such firms for future projects for a period of 1-2 year.

The consultant will indemnify for any direct loss or damage that accrue due to deficiency in services

in carrying out Detailed Project Report. Penalty shall be imposed on the consultants for poor

performance/ deficiency in service as expected from the consultant and as stated in General

Conditions of Contract.

8. Award of Contract

The Client shall issue letter of award to selected Consultant and ask the Consultant to provide

Performance Security as in Para 6 above. If the selected Consultant fail to provide performance

security within the prescribed time or the Consultant fail to sign the Contract Agreement within

prescribed time, the Client may invite the 2nd highest ranking bidder Consultant and follow the

procedure outlined in Para 8 and 9 of this Letter of Invitation.

9. Signing of Contract Agreement

After having received the performance security and verified it, the Client shall invite the selected

bidder for signing of Contract Agreement on a date and time convenient to both parties within

15 days of receipt of valid Performance Security.

10. The Client shall keep the bidders informed during the entire bidding process and shallhost the

following information on its website:

i) Notice Inviting Tender (NIT)

ii) Request For Proposal (RFP)

iii) Replies to pre-bid queries, if any

iv) Amendments / corrigendum to RFP

v) List of bidders who submitted the bids up to the deadline of submission

vi) List of bidders who did not pass the eligibility requirements, stating the broad deficiencies

vii) List of bidders who did not pass the Technical Evaluation stating the reasons.

viii) List of bidders along with the technical score, who qualified for opening the financial bid

ix) Final Score of qualified bidders

ix) Name of the bidders who is awarded the Contract

11. It is the Office of the Executive Engineer Kheda R & B Division , Nadiad policy that the

consultants observe the highest standard of ethics during the selection and execution of such

contracts. In pursuance of this policy, the

Office of the Executive Engineer Kheda R & B Division , Nadiad:

(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:

(i) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the action of a public official in the selection

process or in contract execution;

(ii) “fraudulent practice” means a misrepresentation or omission of facts in order to influence

a selection process or the execution of a contract;

(iii) “collusive practices” means a scheme or arrangement between two or more consultants with or

without the knowledge of the Client, designed to establish prices at artificial, non-competitive

(iv) “coercive practices” means harming or threatening to harm, directly or indirectly, persons or

their property to influence their participation in a procurement process, or affect the execution

(b) will reject a proposal for award if it determines that the Consultant recommended for

award has, directly or through an agent, engaged in corrupt, fraudulent, collusive or

coercive practices in competing for the contract in question;

(c) will declare a firm ineligible, either indefinitely or for a stated period of time, to be

awarded a contract if it at any time determines that the firm has engaged in corrupt or

fraudulent practices in competing for, or in executing, a contract; and

(d) will have the right to require that a provision be included requiring consultants to permit the

Employer to inspect their accounts and records relating to the performance of the contract

and to have them audited by authorized representatives of Employer.”

12. Confirmation

We would appreciate you informing us by facsimile/e-mail whether or not you will submit a

Yours Sincerely,

Executive Engineer,

Kheda (R&B) Division,

Address: Office of the Executive Engineer, Kheda R. & B.

Division, Ayojan Bhawan

Compound, Nadiad Tel No. : (0268)

Details of the stretch proposed for DPR preparation

Preparation of Detailed Project Report (DPR), Land Acquisition, Forest Clearance

and Utility Shifting for Dakor & Umreth Bypass Road KM 0/00 to 20/67

S. SH No. Section State Tentative Length Package No. Estimated Cost

No. (in km) (in INR)

1 New Bypass Dakor & Gujarat 20.67 - 2,58,00,000/-

Umreth (Including of all taxes)

I (References to corresponding paragraphs of LOI are mentioned alongside)

1. The Name of the Assignment and description of project as mentioned in Annex-I (Ref. Para

(The Name of project and Package No. should be indicated in the format given in the technical

2. The name of the Client is : Executive Engineer, Kheda (R&B) Division, Nadiad

3. Duration of the Project: Duration of the project 12 months from date of Work order to

completion of the scope of work whichever is more.

4. Date, Time and Venue of Pre-Proposal Conference Date:<Date>

Pre-proposal conference shall be held through physical mode at respective Executive Engineer office.

5 The Documents are:

i. Appendix-I: Terms of Reference (TOR)

ii. Appendix-II Formats for Proof of Eligibility

iii. Appendix-III: Formats for Technical Proposal

iv. Appendix-IV: Formats for Financial Proposal

v. Appendix-V: Detailed Evaluation Criteria

vi. Appendix –VI Draft Contract Agreement

vii. Appendix –VII DPR Checklist

viii. Appendix –VIIII Sample Executive Summary

ix. Appendix-IX Rating Criteria for DPR Consultant

(Ref. Para 2.1)

6. Bid Security :- Rs. 2.58 Lakh (Two Lakh Fifty-Eight Thousand Only)

7. Tax and Insurance (Ref. Para 3.3.2)

(i). The Consultants and their personnel shall pay all taxes (including Goods & service tax),

custom duties, fees, levies and other impositions levied under the laws prevailing seven

days before the last date of submission of the bids. The effects of any increase / decrease

of any type of taxes levied by the Government shall be borne by the Client / Consultant,

as appropriate.

(ii). Limitations of the Consultant’s Liability towards the Client shall be as per Clause 3.4 of

Draft Contract Agreement

(iii). The risk and coverage shall be as per Clause 3.5 of Draft Contract Agreement.

10. The date, time and Address of proposal submission are

Address <Address>

(Ref. Para 4.4)

11. Proposal Validity period (Number of days): 120 days (Ref. Para 4.5)

12. Evaluation criteria: (Ref. Para 3 & 5)

12.1 First stage evaluation – eligibility requirement. (Ref. Para 3.1 &

Table-1: Minimum Eligibility Requirements

Sr. Minimum experience and performance of Preparation of DPR of Highways Annual average turnover

No. / Bridges in the last 7 years (NH/SH/Equivalent) (for past performance attach undertaking

for any litigation history/ and arbitration).

1 A Firm applying for a package should have Experience of preparation of Detailed Annual average turnover

Project Report of two/four/six lane / Feasibility of Two/ four/ six lane projects of for last

aggregate length equal to the indicative length of the package (i.e. 100 km if the 5 years of the firm

indicative length of the package is 100 km). Firm should have also prepared DPR for should be equal to or

at least one project of 2/4/6laning of minimum 40% of the indicative length of the more than Rs.5.00

package (i.e. 40 km if the indicative length of the package is 100 km) or Feasibility Crores.

Study of two/four/six laning of minimum 60%of the indicative length of the package

(i.e. 60 km if the indicative length of the package is 100 km)

Note: The experience of a firm in preparation of DPR for a private

concessionaire/contractor shall not be considered.

(i) The sole applicant shall fulfill all the requirements given in Table-1.

(ii) Since the Consultant shall participate only in its sole capacity, the firm shall be required to

fulfill 100% of all eligibility requirements on its own.

(iii) If the applicant firm has / have prepared the DPR/FS projects solely on its own, 100%

weightage shall be given. If the applicant firm has prepared the DPR/FS projects as a lead

partner in a JV, 75% weightage shall be given. If the applicant firm have prepared the DPR

projects as the other partner (not lead partner) in a JV 50% weightage shall be given. If the

applicant firm have prepared the DPR/FS projects as an associate,25% weightage shall

(iv) Similar project means 2/4/6 lane as applicable for the project for which RFP is invited. For 2-

lane projects experience of 4/6 lane also to be considered with a multiplication factor of

1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning projects.

For 4/6 laning projects, experience of 2 lane will be considered with a multiplication

factor of 0.4, but only for those 2 lane projects whose cost of consultancy services was

more than Rs.1.0 crore

12.2 Second stage technical evaluation (Refer 5.2)

S. No. Description Points

1 Firm's relevant experience in last 7 years

Material testing, survey & investigation, equipment and software proposed to be used

3 Qualification and Relevant experience of the proposed key personnel

Further break-up of each criteria has been detailed out below:

A. Firm's relevant experience in last 7 years (50)

For standard highways, the following is the break-up:

S. No. Description Maximum Sub-

1 Specific experience of the DPR consultancy related to the assignment for eligibility

1.1 Aggregate Length of DPR / Feasibility study of 2/4/ 6 lane projects

1.1.1 > 1 but <=2 the indicative Length of the package applied for

1.1.2 >2 but<=3 times the indicative length of the package applied for

1.1.3 > 3 but <=4 times the indicative length of the package applied for

1.1.4 > 4 but <=5 times the indicative length of the package applied for

1.1.5 > 5 times the indicative length of the package applied for

1.2 DPR for 2/4/6 laning projects each equal to or more than 40 % of indicative length of

a package applied for (or Feasibility Study for 2/4/6 laning projects each equal to or

more than 60 % of indicative length of a package applied for)

1.2.1 1 project

1.2.2 2 projects

1.2.3 3 projects

1.2.4 4 projects

1.2.5 ≥ 5 projects

2 DPR of Bridge having length more than 200 m

2.5 ≥ 5 bridges

3 Specific experience of firms in terms of turnover

3.1 Two Lane up to 50 km length or 4-lane up to 30 km length

3.1.1 Firm’s Average Turnover of last 5 years > 25 crore

3.1.2 Firm Average Turnover of last 5 years 10 - 25 crore

3.1.3 Firm Average Turnover of last 5 years > 5 but < 10 crore

3.2 Two lane 50-200 km length or 4/6 lane 30-120 km length

3.2.1 Firm’s Average Turnover of last 5 years > 50 crore

3.2.2 Firm Average Turnover of last 5 years 25 - 50 crore

3.2.3 Firm Average Turnover of last 5 years > 10 but < 25 crore

3.3 Two lanes more than 200 km or 4/6 lanes above 120 km in length.

S. No. Description Maximum Sub-

3.3.1 Firm’s Average Turnover of last 5 years > 75 crore

3.3.2 Firm Average Turnover of last 5 years 40 - 75 crore

3.3.3 Firm Average Turnover of last 5 years > 20 but < 40 crore

4 Highway Professionals * working with the firm

4.5 Additional one mark will be given if minimum 20% of the above key personnel have

M.Tech in any field of civil engineering

* The professionals who possess degree in Civil Engineering/Transport

Planning/Transport Economics/Traffic Management/Geology/Environment Science

or Engineering and 8 years Experience in highway/bridge/tunnel with employment in

the firm for more than one year. The current Employment Certificate shall be

produced by Key Personnel and attached by bidder.

5 Quality of Past Performance (based on self certification)

5.1 Average CoS (net of positive and negative) as percentage of contract price in last 5

DPRs prepared by the firm

5.2 Average area variation as a percentage of acquired private land as per the first Section

19(1) Declaration in the last five DPRs prepared by the firm.

S. No. Description Maximum Sub-

5.3 Average delay in land acquisition in last 5 DPRs prepared by the firm (delay in 90%

site possession wrt contract period)

5.3.1 <=3 months

5.3.2 >3 but <=6 months

5.3.3 >6 but <=9 months

5.3.4 >9 but <=12 months

5.3.5 >12 months

5.4 Average use of new materials/waste materials/new technology used in last 5 DPRs

prepared by the firm as percentage of total cost of civil works

For special projects such as special bridges, tunnels and expressways that require specialized

capabilities and skill sets, the following is the break-up:

S. No. Description Maximum Sub-

1 Specific experience of the DPR consultancy related to the assignment for

1.1 Aggregate Length of DPR / Feasibility study of 2/4/ 6 lane projects

1.1.1 > 1 but <=2 the indicative Length of the package applied for

1.1.2 >2 but <=3 times the indicative length of the package applied for

1.1.3 > 3 but <= 4 times the indicative length of the package applied for

1.1.4 > 4 but <=5 times the indicative length of the package applied for

1.1.5 > 5 times the indicative length of the package applied for

1.2 DPR for 2/4/6 laning projects each equal to or more than 40 % of indicative

length of a package applied for (or Feasibility Study for 2/4/6 laning projects each

equal to or more than 60 % of indicative length of a package applied for)

1.2.1 1 project

1.2.2 2 projects

1.2.3 3 projects

1.2.4 4 projects

1.2.5 ≥ 5 projects

2 DPR of Bridge having length more than 200 m

2.5 ≥ 5 bridges

3 Specific experience of firms in terms of turnover

3.1 Two Lane up to 50 km length or 4-lane up to 30 km length

3.1.1 Firm’s Average Turnover of last 5 years > 25 crore

3.1.2 Firm Average Turnover of last 5 years 10 - 25 crore

3.1.3 Firm Average Turnover of last 5 years > 5 but < 10 crore

3.2 Two lane 50-200 km length or 4/6 lane 30-120 km length

3.2.1 Firm’s Average Turnover of last 5 years > 50 crore

3.2.2 Firm Average Turnover of last 5 years 25 - 50 crore

3.2.3 Firm Average Turnover of last 5 years > 10 but < 25 crore

3.3 Two lanes more than 200 km or 4/6 lanes above 120 km in length.

3.3.1 Firm’s Average Turnover of last 5 years > 75 crore

3.3.2 Firm Average Turnover of last 5 years 40 - 75 crore

3.3.3 Firm Average Turnover of last 5 years > 20 but < 40 crore

S. No. Description Maximum Sub-

4 DPR for special category projects (Special bridges/ tunnels or expressways,

whichever applicable). It is to be noted that either 4.1 or 4.2 shall be applicable,

4.1 DPR of number of special bridges/ tunnels (if applicable)

4.1.1 1 project

4.1.2 2 projects

4.1.3 3 projects

4.1.4 4 projects

4.1.5 ≥ 5 projects

4.2 Aggregate length of DPR/ Feasibility study for expressways

4.2.1 Upto 50 km

5 Highway Professionals * working with the firm

5.5 Additional one mark will be given if minimum 20% of the above key personnel have

M.Tech in any field of civil engineering

*The professionals who possess degree in Civil Engineering/Transport

Planning/Transport Economics/Traffic Management/Geology/Environment Science or

Engineering and 8 years Experience in highway/bridge/tunnel with employment in the

firm for more than one year. The current Employment Certificate shall be produced by

Key Personnel and attached by bidder.

6 Quality of Past Performance (based on self certification)

6.1 Average CoS (net of positive and negative) as percentage of contract price in last

5 DPRs prepared by the firm

6.2 Delay in completion of DPR as percentage of original contract period in last 5

DPRs prepared by the firm

S. No. Description Maximum Sub-

6.3 Average delay in land acquisition in last 5 DPRs prepared by the firm (delay in 90%

site possession wrt contract period)

6.3.1 <=3 months

6.3.2 >3 but <=6 months

6.3.3 >6 but <=9 months

6.3.4 >9 but <=12 months

6.3.5 >12 months

6.4 Average use of new materials/waste materials/new technology used in last 5 DPRs

prepared by the firm as percentage of total cost of civil works

Note: In case feasibility study is a part of DPR services the experience shall be counted in DPR only. In

case bridge is included as part of DPR of highway the experience will be

(1) and (2) Note:

B. Material testing, survey and investigation, equipment and software proposed to be used (10)

S. Description Maximum Sub-

No. Points Points

1 Availability of Material Testing Facilities with persons/resources

havingoperational skills of the equipment

1.1 Owned* (Available In House)

* Shall be attached the ownership evidence in regard to major equipment required

for testing of materials to be used for construction of Highway Project.

2 Availability of Field Investigation Facilities with persons/resources having

operational skills of the equipment

2.1 Owned** (Available In House)

** Shall be attached ownership evidence for construction of Highway Project.

3 Availability of Office Equipment and Software with persons/resources having

operational skills of the equipment

3.1 Owned*** (Available In House)

*** Shall be ascertained through ownership evidence shall be attached for key hardware/software required for

Highway consultancy assignment.

4 Experience in LIDAR or better technology for topographic survey(Infrastructure

S. Description Maximum Sub-

No. Points Points

4.5 ≥ 5 projects

5 Experience in using GPR and Induction Locator or better technologies fordetection

of sub- surface utilities (Infrastructure sector)

5.4 ≥ 4 projects

6 Experience in digitization of cadastral maps for land surveys

6.1 Area upto 100 ha

6.2 Area between 100-500 ha

6.3 Area > 500 ha

* Shall be ascertained through the ownership evidence shall attached in regard to major

equipments required for testing of materials to be used for construction of Highway Project.

Note:1- The experience of firm in Lidar or equivalent technology, GPR and Induction Locator or

equivalent technologies and Experience in digitization of cadastral maps for land acquisition shall

be supported by experience certificate. The experience of a firm in Lidar or equivalent technology,

GPR and Induction Locator or equivalent technologies and Experience in Digitization of cadastral

maps for land acquisition for a private concessionaire/contractor shall be considered only if the

experience certificate is authenticated by the concerned competent Government

department/authority. In case of overseas experience the weightage to be assigned to the certificate

for experience in use of the equipment, a self-certificate followed by the client certificate may be

Note:2- In case ownership document of equipment of Consultancy/Associate Firm is found to be

false, the consultancy/ Associate firm, as the case may be, shall be put on holiday listing (temporary

debarment) for a period upto 12 months.

List of minimum essential equipment which the firm must possess for eligibility:

Material Testing Facilities

a. Aggregate testing facility including flakiness index, elongation index, abrasion, impact,crushing, stripping

b. Soil testing facility including Atterberg limits, soil classifications, moisture content, density, CBR value, etc.

Field Investigation Facilities

a. Falling weight deflectometer

b. Roughometer or equivalent / better

c. DGPS and Total station with appropriate software or equivalent / better

d. Drone with LiDAR sensor or better with appropriate processing software

e. Ground Penetrating Radar (GPR), hand held GPS, Laser Distance Measuring Instrument

Office Equipment and Software

a. Office equipment setup including Computer, plotter, A-0 printer etc.

b. MX/ Open Roads or equivalent / better

d. MIDAS or equivalent / better

e. Road Estimator 9.9 or better

f. AutoPlotter 10.9 or better

g. MS Project or Primavera or equivalent

h. HDM-4 or equivalent

C. Qualification and relevant experience of the proposed key personnel (40)

The weightage for various key staff is as under: C-1 Normal Highway Project:

S. Key personnel Points

1 Team Leader cum Highway Engineer

2 Bridge Engineer

3 Highway Engineer

4 Traffic / Road Signage / Marking and Safety Expert

The number of points assigned during the evaluation of qualification and competence of key staff are as

S. No. Description Maximum Points Sub-Points

1 General Qualification

1.1 Essential education qualification

1.2 Desirable education qualification

2 Relevant experience and adequacy for the project

2.1 Total professional experience

2.2 Experience in Highway/Bridge/Tunnel Projects

2.3 Experience in Similar Capacity

3 Employment with the Firm

3.1 Less than 1 Year

3.3 Add 0.5 marks for each subsequent year subject to maximum of

12.3 Detailed evaluation criteria which is to be used for evaluation of technical bidsis as

indicated at Appendix-V.

The Consultant should carryout self-evaluation based on the evaluation criteriaat

Appendix-V. While submitting the self-evaluation along with bid, Consultantshall make

references to the documents submitted in their proposal which havebeen relied upon in

self-evaluation Result of technical evaluation shall be made available on the website

giving opportunity to the bidders to respond within 7 days in case they have any

12.4 Third stage – Evaluation of Financial proposal

Financial Proposals of all Qualified Consultants in accordance with clause 5.2 and 5.3 of Letter of

Invitation shall be opened.

The consultancy services will be awarded to the consultant scoring highest marks in combined

evaluation of Technical and Financial proposals in accordance with clause 1.3 and 5.4 hereof.

The Factors are:

The weight given to Technical Proposal (T) =

The weight given to Financial Proposal (F) =

13. The common currency is “Indian Rupee”. (Ref. Para 3.3.3)

Consultant have to quote in Rupees both for domestic Consultant as well as Foreign Consultants

14. Commencement of Assignment (Date, Location): The Consultants shall commence the Services

within fifteen days of the date of effectiveness of the contract at locations as required for the project

stretch stated in TOR. (Ref. Para 1.2 of LOI and 2.3 of GCC/SC)

TERMS OF REFERENCE (TOR)

(Agency may suitably modify the TOR in respect of Standalone Bridge &

Tunnel Projects)

Consultancy Services for Preparation of Detailed Project Report (DPR), Land Acquisition, Forest

Clearance and Utility Shifting for Dakor & Umreth Bypass Road KM 0/00 to 20/67 Dist. Kheda

Terms of Reference for Consultancy Services (TOR)

1.1 The Office of the Executive Engineer Kheda R & B Division , Nadiad has been entrusted

with the assignment of Preparation of Detailed Project Report (DPR), Land Acquisition,

Forest Clearance and Utility Shifting for Dakor & Umreth Bypass Road KM 0/00 to 20/67

Office of the Executive Engineer Kheda R & B Division , Nadiad now invites proposal from

Technical consultants for carrying out detailedproject report as per details given in

1.2 Office of the Executive Engineer Kheda R & B Division , Nadiad will be the employer and

executing agency for the consultancy services and the standards of output required from the

appointed consultants are of international level both in terms of quality and adherence to the

agreed time schedule. The consultancy firm will solely be responsible for submission of quality

work in stipulated period.

1.3 Ministry has recently awarded works of consultancy services for construction of ROBs for

replacing level crossings in various states. In case a level crossing exists in a project reach,

consultant is required to co-ordinate with those consultants and finalize the alignment &

configuration of road accordingly. However, if the same is not covered in the above assignment

of DPR/feasibility study awarded by Ministry, the consultant under this assignment shall be

responsible for preparing DPR for such level crossings.

2.1 The main objective of the consultancy service is to establish the technical, economical, and

financial viability of the project and prepare detailed project reports for Construction of New

Bypass road two lane with paved soldier configuration.

2.2 The viability of the project shall be established taking into account the requirements with regard

to rehabilitation, upgrading and improvement based on highway design, pavement design,

provision of service roads wherever necessary, type of intersections, rehabilitation and widening

of existing and/or construction of new bridges and structures, road safety features, quantities of

various items of works and cost estimates and economic analysis within the given time frame.

2.3 The Detailed Project Report (DPR) would inter-alia include detailed highway design, design of

pavement and overlay with options for flexible or rigid pavements, design of bridges and cross

drainage structures and grade separated structures, design of service roads, quantities of various

items, detailed working drawings, detailed cost estimates, economic and financial viability

analyses, environmental and social feasibility, social and environmental action plans as

appropriate and documents required for tendering the project on commercial basis for

international / local competitive bidding.

2.4 The DPR consultant should ensure detailed project preparation incorporating aspects of value

engineering, quality audit and safety audit requirement in design and implementation. The

Consultant shall ensure to carry out Road Safety Audit at various stages as per supplement-III

(Additional Requirement for Safety Audit) of TOR.

2.5 The consultant should, along with Feasibility Report, clearly bring out through financial analysis the

preferred mode of implementation on which the Civil Works for the stretches are to be taken up.

The consultant should also give cost estimates along with feasibility report/ detailed Project

2.6 If at inception stage or feasibility stage, employer desires to terminate the contract, the contract will be

terminated after payment up to that stage.

3. Scope of Services

The general scope of services is given in the sections that follow. However, the entire scope of

services would, inter-alia, include the items mentioned in the Letter of Invitation, terms of

reference, general contract and any supplements and appendices to these documents.

3.1 ROW and Land related aspects

3.1.1 The Right of Way for State Highways should be 30 meter.

3.1.2 In case of up gradation of an existing two lane Highway to a 4/6/8 lane configuration, a comparative

cost-benefit analysis shall necessarily be carried out while recommending development of existing

route/alignment vis-a-vis alternate option of a green –field alignment. While carrying out the

cost benefit analysis of both the options, the following factors shall be considered:

(i) Extant of land acquisition and the associated costs;

(ii) Number of structures required to be acquired along their extant and costs.

(iii) The quantum of utilities and costs required for their shifting.

(iv) The extent of tree –felling and the associated cost & time for obtaining the requisite

3.1.3 However, green-field option may not be resorted to in cases where growth of traffic is such that

ultimate capacity does not require widening beyond 4 lanes in future.

3.1.4 In case the green field alignment option works out to be a preferred option, then-

(i) RoW width to be acquired shall be intimated to the Consultant by the client on completion of feasibility

study. No positive or negative variation to the price shall be made on this account.

(ii) The lane status of the highway should be decided depending on the anticipated traffic and ROW

available. However, carriageway shall be placed in such a manner that additional land is left adjacent

to the median for future expansion.

(iii) The highway shall have provision for service roads in inhabited areas, preferably of 10 mtrs width,

with maximum access –control for the main carriage way .

(iv) Access to the towns/cities/establishments located on the existing S t a t e Highway, may be

provided through spurs from the green field route.

3.1.5 All efforts shall be made to avoid any road alignment through National Parks and Wild life

Sanctuaries, even if it requires taking a long route/bypass. However, where it becomes absolutely

unavoidable and necessary to keep the alignment through such reserve forest / restricted areas,

minimum land would be acquired such that highway can be provided except the service road

so as to meet all design requirements.

3.1.6 Similarly, though it may be difficult, while determining the alignment for any bypass, efforts be

made to see if these could be along the revenue boundaries of two revenue estates thereby

minimizing the compulsions of land owners / farmers for cross-overs to the other side. In case

such an alignment is not found feasible, it should be ensured that access to common facilities for

the local people (e.g. schools, Healthcare facilities etc.) is maintained only on one side of the

alignment, thereby minimizing the need for cross-over for day-to-day life.

3.1.7 Protection of the acquired RoW against any possible encroachments is extremely important.

Boundary stones be provided at the end of the RoW as per provisions of IRC:SP:84 and also

supplemented as per Circular dated 08.12.2015 issued by

Office of the Executive Engineer Kheda R & B Division , Nadiad. The boundary pillars alone,

which are subject to removal with passage of time, may not be enough to save against

encroachments. As such, the typical cross- section of a Highway Road is being re-visited

separately with the intention of providing permanent features in this behalf. For a typical RoW of

60 mtrs, starting from one end, these will require the following:

(a) Use barricading of the RoW with plantation of hedge-like species (Ficus / Poplars) within a 3m

wide strip area, dug up to 0.6 to 0.9 mtrs, of which 2.0 mtrs to serve as a Utility Corridor.

(b) Provision of a Service Road (along the inhabited area) with its drainage slope towards the drain /

area reserved for Strip Plantation, for a width of 9.0 mtrs.

(c) Earmark width of 1.5 mtrs for construction of a drain so as to be able to capture the rainwater

flow from the Service Road (wherever provided) and the main carriageway.

(d) Three lane with paved shoulders: Main carriageway – 10.5 mtrs, paved shoulder –

2.5 mtr and earthen shoulder – 1.5 mtr.

(e) Median – 5.0 mtrs (effective width 4.5 m), and

(f) A Mirror Image on the other end.

3.1.8 With regard to land acquisition, tree felling, utility shifting across the alignment, Ministry’s

Guidelines issued vide letter no. NH -15017/21/2018-P&M dated 10th May, 2018, or any

amendment thereof, may be adhered to.

3.2 Provisions of short bypasses, service roads, alignment corrections, improvement of

intersections shall be made wherever considered necessary, practicable and cost effective.

However, bypasses proposals should also be considered, wherever in urban areas, improvement

to <lane> of the existing road is not possible.

3.3 Role and Responsibilities at different stages of Land Acquisition

The Consultant in the process of his deliverables, is expected to:

(i) To delineate and propose the most optimal alignment and take care of geometrics of the road to meet

safety parameters while finalizing the DPR;

(ii) Identify and avoid (to the extent feasible) all such structures (religious structures, public utilities

cremation grounds, private structures) in the RoW of the road project that could become major

hindrances at the time of project execution;

(iii) Procure or create digitized, geo referenced cadastral/land revenue maps for the purpose of land

acquisition activities. Where state governments of local agencies have already digitize cadastral maps,

the consultant shall arrange to procure such maps. Thedigitized map should exactly match the original

map so that the dimensions and area of plots can be extracted from the map itself.

(iv) Co-ordinate collection of all relevant land revenue records— including Village Forms 7/12, 8-A,

Hissa Form, Tipan, and digitized cadastral (VF-6/DILR) maps—from the local revenue

administration (Mamlatdar / Talati-cum-Mantri / DILR office), as required for preparation of the

Draft Preliminary Notification under Section 11 of the RFCTLARR Act, 2013 (as amended by

Gujarat Act, 2016).

(v) Identify and list all land parcels that need to be acquired as part of project road. Conduct Joint

measurement survey in conjunction the Executing Agency and the Land Revenue Department to

verify land records.

(vi) Assist the Project Executing Agency in preparing proposals and notifications under Section 10A,

Section 11(1), and Section 19(1) of the RFCTLARR Act (Gujarat Amendment). Support the Competent

Authority in conducting and recording hearings on objections received under Section 11(1). Facilitate

timely processing and completion of each stage of the land acquisition procedure. Ensure publication of

all required notifications and public notices at designated government offices and newspapers as per

State Act provisions.;

(vii) Clear identification and preparation of an inventory of the assets attached to the land under acquisition

(e.g. Structures, trees, crops or any such assets which should be valued for payment of

(viii) Co-ordination with offices of various departments like Land Revenue Office (or Tehsil), Registrar office

and other State departments (public works department, horticulture department, forest department etc.)

for evaluation of assets (Structures, tree, crops etc.) attached to the land and liaison with respective State

authority for authentication of the valuation.

(ix) Prepare and inventory of all the utilities (electrical/water supply lines/gas pipelines etc.–

(x) both linear and cross overs) and all such structures (religious structure, public utilities, cremation

grounds, private structures) in the RoW of the road project that could become major hindrances

at the time of project execution;

(xi) Carefully avoid location of any Flyover/VUP/elevated structure where a high tension electricity

line (66/132/220/400 KV etc.) is crossing over so as to avoid raising of such line at such point, while

designing the road projects;

(xii) Assist in demarcation of the acquired land and installation of the boundary stones/pillars/peg makings

along the RoW of the alignment;

(xiii) Identify land parcels and plots that were missed during the initial round of acquisition and

assist the Authority and the Competent Authority (LAO) in preparing the required proposals

and Draft Notifications under Section 11(1) and Section 19(1) for acquisition of such

missing plots as per the RFCTLARR Act and the Gujarat Amendment Act.

3.4 Approach to the provision and specifications for Structures:

3.4.1 The structures on roads viz. Bridges, ROBs (Road Over Bridges, and Flyovers), RUBs(Road

Under Bridges) etc. are designed for more than 50 years. It is difficult to increase the width of the

structures at a later date which may also have larger financial implications apart from construction

related issues in running traffic. Therefore, it has been decided to keep provision for all the

structures including approaches comprising of retaining structures as 6-lane (length of such

approaches shall, in no case, be less than 30m on either side) on all the four-lane highways except

in the following cases (i) Reserve Forest (ii) Wild life Areas (iii) Hilly Areas (iv) Urban Areas

where site condition do not permit this. Wherever elevated sections are designed through any

inhabited areas, these should be six- lane structures supported on single piers so that the road

underneath serves as effective service roads on both sides.

3.4.2 Highway projects shall be designed for separation of local traffic especially for Vulnerable Road

Users (VRUs), for longitudinal movements and crossing facilities through viaduct(s) located at

convenient walking distance. Provision of PUPs and CUPs with size of 7.0m x 3.0m, as specified

in para 2.10 of the IRC specifications, has provedto be insufficient keeping in view the increased

use of mechanization in agriculture practices. These structures do not support the easy passage /

crossing for the tractors with trolleys so often used for agricultural operations. As traffic on

cross roads is increasing day-by-day, it has been decided to substitute the provision of

Pedestrian Underpass (PUP) / Cattle Underpass (CUP) [for para 2.10 of IRC specifies the

dimensions of 7.0m x 3.0m] with aLVUP with a minimum size of 12 (lateral clearance) x 4m

(vertical clearance). Out of 12m lateral width, 2.5m width on one side shall be raised for

pedestrian sidewalks with grills to make pedestrian movement convenient and safe. A third

smaller dimension VUP-SVUP (4m*7m) for all cross roads carriageway width lesser than

5.5m may also be considered. Thus VUPs would be of three grades i.e.VUP-

5.5mx20m ; LVUP-4mx12m ; and SVUP-4mx7m These structures shall be located at the most

preferred place of pedestrian / cattle / day-to-day crossings. Depending on the site conditions,

feasibility of clubbing the crossing facilities through service roads shall also be explored. Further,

the bed level of these crossings shall not be depressed as any such depression, in the absence of

proper drainage facilities becomes water-logged rendering the same unusable. Ideally, the bed

level of the crossings should be a bit higher with proper connectivity to a drain, which could

serve the drainage requirements of the main carriageway, the underpass and the service road as

3.4.3 Wherever the alignment of 4-lane Highway road project is retained in-situ while passing through

inhabited areas (e.g. villages), it should be ensured that Service Roads are provided on both sides

of the carriageway, connected underneath with a cross- over structure (VUP/ LVUP/SVUP).

Thus each habitation should preferably have crossing facility at the highways with a vertical

clearance of 4 mtrs.

3.4.4 To ensure that bypass once constructed serves the intended purpose during its life, all the bypasses

shall be well designed and access controlled. The entry / exit from / to side roads shall be

controlled such that they are grade separated at major roads or at spacing not less than 5 kms. Side

roads at closer spacing shall be connected to the service roads on either side and taken to major roads

for provision of grade separated interchange.

3.5 The provision of embankments shall be kept minimum so as to save land as well as earth which

are scarce resources. This can be decided on case to case basis with duedeliberations. However,

economic considerations may also be given due weightage before deciding the issue.

3.6 The Consultant shall study the possible locations and design of toll plaza if applicable to the project.

Wayside amenities Land (minimum 5 acres, length and depth preferably in the ratio of 3:2) shall also

be acquired for establishment of Way-side amenities at suitable locations at distances varying

between 30 to 50 kms on both sides of the Highway. The local and slow traffic may need

segregation from the main traffic and provision of service roads and fencing may be considered,

wherever necessary to improve efficiency and safety.

3.7 The Consultant will also make suitable proposals for widening/improvement of the existing road

and strengthening of the carriageways, as required at the appropriate time to maintain the level of

service over the design period. The Consultants shall prepare documents for online tender contracts

for each DPR assignment.

3.8 All ready to implement ‘good for construction’ drawings shall be prepared incorporating all the

3.9 Environmental Impact Assessment, Environmental Management Plan and Rehabilitation and

Resettlement Studies shall be carried out by the Consultant meeting the requirements of the lending

agencies like ADB/ World Bank/JICA, etc.

3.10 Wherever required, consultant will liaise with concerned authorities and arrange all clarifications.

Approval of all drawings including GAD and detail engineering drawings will be got done by the

consultant from the Railways. However, if Railways require proof checking of the drawings prepared

by the consultants, the same will be got done by Office of the Executive Engineer Kheda R & B

Division , Nadiad and payment to the proof consultant shall be made by Office of the Executive

Engineer Kheda R & B Division , Nadiad directly. Consultant will also obtain final approval from

Ministry of Environment and Forest for all applicable clearances. Consultant will also obtain approval

for estimates for shifting of utilities of all types from the concerned authorities and Office of the

Executive Engineer Kheda R & B Division , Nadiad. The Consultant is required to prepare all

Land Acquisition documents and schedules necessary for acquisition of land under the

RFCTLARR Act, 2013 and the Gujarat Amendment Act, 2016. This includes preparation of

proposals and draft notifications under the State process—such as Section 10A (Exemption),

Section 11 (Preliminary Notification), Section 19 (Declaration), and draft Award documents

(Consent Awards / Regular Awards)—along with all accompanying schedules, statements, and

supporting land records.

3.11 The DPR consultant may be required to prepare the Bid Documents, based on the feasibility

report, due to exigency of the project for execution if desired by

Office of the Executive Engineer Kheda R & B Division , Nadiad.

3.12 Consultant shall obtain all types of necessary clearances required for implementation of the project on

the ground from the concerned agencies. The client shall provide the necessary supporting letters

and any official fees as per the demand note issued by such concerned agencies from whom the

clearances are being sought to enable implementation.

3.13 The consultant shall prepare separate documents for BoT as well as EPC contracts at Feasibility

stage / DPR stage. The studies for financing options like BoT, Annuity, EPC will be

undertaken in feasibility study stage.

3.14 The consultant shall be guided in its assignment by the Model Concession/ Contract Agreements

for PPP/ EPC projects, as applicable and the Manual of Specifications and Standards for two/

four/ six laning of highways published by IRC (IRC:SP:73 or IRC:SP:84 or IRC:SP:87, as

applicable) along with relevant IRC codes for design of long bridges.

3.15 The consultant shall prepare the bid documents including required schedules (as mentioned above)

as per EPC/ PPP documents. For that it is suggested that consultant should also go through the

EPC/PPP documents of ministry before bidding the project. The Consultant shall assist the Office

of the Executive Engineer Kheda R & B Division , Nadiad and the Legal Adviser by furnishing

clarifications as required for the financial appraisal and legal scrutiny of the Project Highway and

3.16 Consultant shall be responsible for sharing the findings from the preparation stages during the

bid process. During the bid process for a project, the consultant shall support the authority in

responding to all technical queries, and shall ensure participation of senior team members of the

consultant during all interaction with potential bidders including pre-bid conference, meetings, site

visits etc. In addition, the consultant shall also support preparation of detailed responses to the

written queries raised by the bidders.

4.1 Primary Tasks

General Scope of Services shall cover but be not limited to the following major tasks (additional

requirements for Preparation of Detailed Project Report for Hill Roads and Major Bridges are

given in Supplement I and II respectively):

i. Review of all available reports and published information about the project road and the project

influence area;

ii. Environmental and social impact assessment, including such as related to cultural properties,

natural habitats, involuntary resettlement etc.

ii (a). Public consultation, including consultation with Communities located along the road, NGOs

working in the area, other stake-holders and relevant Government departments at all the different

stages of assignment (such as inception stage, feasibility stage, preliminary design stage and once

final designs are concretized).

iii. Detailed Reconnaissance;

iv. Identification of possible improvements in the existing alignment and bypassing congested locations

with alternatives, evaluation of different alternatives comparison on techno-economic and other

considerations and recommendations regarding mostappropriate option;

v. Traffic studies including traffic surveys and Axle load survey and demand forecasting for next

vi. Inventory and condition surveys for road;

vii. Inventory and condition surveys for bridges, cross-drainage structures, other Structures, river Bank

training/Protection works and drainage provisions;

viii. Detailed topographic surveys using LiDAR equipped with minimum engineering grade system or

any other better technology having output accuracy not less than (a) specified in IRC SP 19 (b)

Total Station (c) GPS/ DGPS. The use of conventional high precision instruments i.e Total

Station or equivalent can be used at locations such as major bypasses, water bodies etc. where it

may not be possible to survey using LiDAR. Use of mobile / Aerial LiDAR survey is preferable.

ix. Pavement investigations;

x. Sub-grade characteristics and strength: investigation of required sub-grade and sub-soil

characteristics and strength for road and embankment design and sub soil investigation;

xi. Identification of sources of construction materials;

xii. Detailed design of road, its x-sections, horizontal and vertical alignment and design of

embankment of height more than 6m and also in poor soil conditions and where density consideration

require, even lesser height embankment. Detailed design of structures preparation of GAD and

construction drawings and cross- drainage structures and underpasses etc.

xiii. Identification of the type and the design of intersections;

xiv. Design of complete drainage system and disposal point for storm water

xv. Value analysis / value engineering and project costing;

xvi. Economic and financial analyses;

xvii. Contract packaging and implementation schedule.

xviii Strip plan indicating the scheme for carriageway widening, location of all existing utility services (both

over- and underground) and the scheme for their relocation, trees to be felled, transplanted and planted

and land acquisition requirements including schedule for LA: reports documents and drawings

arrangement of estimates for cutting/ transplanting of trees and shifting of utilities from the concerned

xix Develop 3D engineered models of terrain and elevation, as-is project highway, proposed and project

highway along with all features, current and proposed structures, current and proposed utilities and

land acquisition plans.

xx To find out financial viability of project for implementation and suggest the preferred mode on which

the project is to be taken up.

xxi. Preparation of detailed project report, cost estimate, approved for construction Drawings, rate analysis,

detailed bill of quantities, bid documents for execution of civil works through budgeting resources.

xxii. Design of toll plaza and identification of their numbers and location and office cum residential

complex including working drawings

xxiii. Design of weighing stations, parking areas and rest areas.

xxiv. Any other user oriented facility en-route toll facility.

xxv. Tie-in of on-going/sanctioned works of MORT&H/ Office of the Executive Engineer Kheda R

& B Division , Nadiad / other agencies.

4.2 While carrying out the field studies, investigations and design, the development plansbeing

implemented or proposed for future implementation by the local bodies, should be taken into account.

Such aspect should be clearly brought out in the reports and drawings.

4.3 The consultant shall study the possible locations and design of toll plaza, wayside amenities required

and arboriculture along the highway shall also be planned.

4.4 The local and slow traffic may need segregation from the main traffic and provision of service roads

and physical barrier including fencing may be considered, wherever necessary to improve

efficiency and safety.

4.5 Standards and Codes of Practices

1. All activities related to field studies, design and documentation shall be done as per the latest

guidelines/ circulars of MoRT&H and relevant publications of the Indian Roads Congress (IRC)

and Bureau of Indian Standards (BIS). For aspects not covered by IRC and BIS, international

standards practices, may be adopted. The Consultants, upon award of the Contract, may finalize

this in consultation with

Office of the Executive Engineer Kheda R & B Division , Nadiad and reflect the same in the

inception report.

2. All notations, abbreviations and symbols used in the reports, documents and drawings shall be as

4.6 Quality Assurance Plan (QAP)

1. (i) The Consultants should have detailed Quality Assurance Plan (QAP) for all field studies including

topographic surveys, traffic surveys, engineering surveys and investigations, design and

documentation activities. The quality assurance plans/procedures for different field studies,

engineering surveys and investigation, design and documentation activities should be presented

as separate sections like engineering surveys and investigations, traffic surveys, material geo-

technical and sub-soil investigations, road and pavement investigations, investigation and design of

bridges & structures, environment and R&R assessment, economic & financial analysis, drawings

and documentation, preparation, checking, approval and filing of calculations, identification and

tractability of project documents etc. Further, additional information as per format shall be

furnished regarding the details of personal who shall be responsible for carrying out/preparing and

checking/verifying various activities forming part of feasibility study and project preparation, since

inception to the completion of work. The detailed Draft QAP Document must be discussed and

finalized with the concerned Office of the Executive Engineer Kheda R & B Division

Nadiad officers immediately upon the award of the Contract and submitted as part of the

inception report.

(ii) It is imperative that the QAP is approved by Office of the Executive Engineer Kheda R & B

Division , Nadiad before the Consultants start the field work.

2. Data formats for report and investigation results

i. Required data formats for some reports, investigations and documents are discussed in

ii. Formats for submission of Reports and Documents.

iii. The consultants will need to propose data formats for use in all other field studies and

investigations not covered in enclosure IV.

iv. The proposed data forms will need to be submitted for the approval of Office of the Executive

Engineer Kheda R & B Division , Nadiad

After the commencement of services.

4.7 Review of Data and Documents

1. The Consultants shall collect the available data and information relevant for the Study. The data

and documents of major interest shall include, but not be limited to, the following:

ii. Road inventory

iii Road condition, year of original construction, year and type of

major maintenance/rehabilitation works;

iv. Condition of bridges and cross-drainage structures;

v. sub-surface and geo-technical data for existing bridges;

vi. Hydrological data, drawings and details of existing bridges;

vii Existing geological maps, catchment area maps, contour plans etc. for the project area

viii Condition of existing river bank / protection works, if any.

ix. Details of sanctioned / on-going works on the stretch sanctioned by MoRT&H/other agencies for

Tie-in purposes

x. Survey and evaluation of locally available construction materials;

xi. Historical data on classified traffic volume (preferably for 5 years or more);

xii. Origin-destination and commodity movement characteristics; if available

xiii. Speed and delay characteristics; if available;

xiv. Commodity-wise traffic volume; if available;

xv. Accident statistics; and,

xvi. Vehicle loading behavior (axle load spectrum), if available.

xvii Type and location of existing utility services (e.g. Fibre Optical Cable, O/H and U/G Electric,

Telephone line, Water mains, Sewer, Trees etc.)

xviii Environmental setting and social baseline of the project.

4.8. Social Analysis

The social analysis study shall be carried out in accordance with the MORT&H/World Bank/ADB

Guidelines. The social analysis report will, among other things, provide a socio-economic profile

of the project area and address in particular, indigenous people, communicable disease particularly

HIV/AIDS poverty alleviation, gender, local population, industry, agriculture, employment, health,

education, health, child labor, land acquisition and resettlement .

4.9 Traffic Surveys

All traffic surveys and studies will be completed in feasibility studies.

4.9.1 Number and Location of Survey Stations

1. The type of traffic surveys and the minimum number of survey stations shall normally be as under,

unless otherwise specifically mentioned.

Sl. No. Description Number of Survey Stations

1. Classified Traffic Volume Count Survey

2. Origin-Destination and Commodity Movement Survey

3. Axle Loading Survey

4. Turning Movement Survey All Major Intersections

5. Speed-Delay Characteristics Project Road Section

6. Pedestrian/animal cross traffic count All major inhabitations along the

7. Truck Terminal surveys Selected Location

2. The number of survey locations indicated in the table above are indicative only for each road

stretch under a package. The Consultants shall, immediately upon award of the work, submit

to Office of the Executive Engineer Kheda R & B Division , Nadiad, proposals regarding the

total number as well as the locations of the traffic survey stations as of inception report. Suitable

maps and charts should accompany the proposals clearly indicating the rationale for selecting

the location of survey Station.

3. The methodology of collection and analysis of data, number and location of traffic survey

stations shall be finalized in consultation with Office of the Executive Engineer Kheda R &

B Division , Nadiad prior to start of the traffic survey.

4.9.2. Classified Traffic Volume Count Survey

1. Consultant shall make use of traffic survey done by Indian Highways Management Company

Limited (IHMCL) using ATCC systems. However in isolated locations where there are site

constraints, manual counting can be done. If required, especially in cases where a particular stretch

is not covered by IHMCL, DPR consultant should carry out classified traffic volume count survey

using ATCC systems or latest modern technologies. If above not applicable then as governed by

2. Consultant shall use ATCC systems that can meet the following accuracy levels after validation/

(a) Classification of vehicles: better than 95%

(b) Counting of vehicles: better than 98%

Before validation and calibration, the ATCC system shall meet the following accuracy levels:

(a) Classification of vehicles: better than 90%

(b) Counting of vehicles: better than 95%

For verification of above accuracy levels, audit of raw ATCC shall be done by the

consultant on a sampling basis and should submit a certificate in this regard.

3. ATCC systems such as Pneumatic Tube Detector, Inductive Detector Loop, Video Image

Detection, and Infrared Sensor or latest technologies shall be adopted.

4. The classified traffic volume count surveys shall be carried out for 7 days (continuous, direction-

wise) at the selected survey stations. The vehicle classification system as given in relevant IRC

code may be followed. However, the following generalized classification system is suggested in

view of the requirements of traffic demand estimates and economic analysis:

Motorised Traffic Non-Motorised Traffic

2-Wheeler Bi-Cycle

3-Wheeler Cycle-Rickshaw

Passenger Car Animal Drawn Vehicle (ADV)

Utility Vehicle (Jeep, Van etc.) Hand Cart

Other Non-Motorised Vehicle

Bus Mini Bus Standard Bus

LCV LCV-PassengerLCV-Freight

Truck MCV : 2-Axle Rigid Chassis

HCV : 3-Axle Rigid Chassis

MAV Semi Articulated

5. All results shall be presented in tabular and graphical form. The survey data shall be analyzed to

bring out the hourly and daily variations. The traffic volume count per dayshall be averaged to show a

weekly average daily traffic (ADT) by vehicle type. The annual average daily traffic (AADT) shall be

worked out by applying seasonal factors.

6. The consultant shall compile the relevant traffic volume data from secondary sources also. The

salient features of traffic volume characteristics shall be brought out and variations if any, from

the traffic census carried out by the State PWD/ R & B Department shall be suitably explained.

4.9.3. Origin Destination and Commodity Movements Surveys

1. The consultants shall carry out 1-day (24 hours, both directions) O-D and commodity

m o v e m e n t surveys at l o c a t i o n s finalized in consultation with Office of the Executive

Engineer Kheda R & B Division , Nadiad. These will be essentially required around congested

towns to delineate through traffic. The road side interviews shall be carried out on random sample

basis and cover all four-wheeled vehicles. The location of the O-D survey and commodity movement

surveys shall normally be same as for the classified traffic count.

2. The location of origin and destination zones shall be determined in relation to each individual

station and the possibility of traffic diversion to the Project Road from/to other road routes including

3. The trip matrices shall be worked out for each vehicle type information on weight for trucks should be

summed up by commodity type and the results tabulated, giving total weight and average weight per

truck for the various commodity types. The sample size for each vehicle type shall be indicated on the

table and also in the graphical representations.

4. The data derived from surveys shall also be analyzed to bring out the lead and load

characteristics and desire line diagrams. The data analysis should also bring out the requirement for

the construction of bypasses.

5. The distribution of lead and load obtained from the surveys should be compared. The axle load

surveys shall normally be done using axle load pads or other sophisticated instruments. The

location(s) of count station(s) and the survey with those derived from the axle load studies.

6. The commodity movement data should be duly taken into consideration while making the traffic

demand estimates.

4.9.4. Turning Movement Surveys

1. The turning movement surveys for estimation of peak hour traffic for the design of major and

minor intersections shall be carried out for the Study. The details regarding composition and

directional movement of traffic shall be furnished by the Consultant.

2. The methodology for the surveys shall be as per IRC: SP: 41-1994. The details including location

and duration of surveys shall be finalized in consultation with

Office of the Executive Engineer Kheda R & B Division , Nadiad officials. The proposal in

response to this TOR shall clearly indicate the number of locations that the Consultants wish to

conduct turning movement surveys and the rationale for the same.

3. The data derived from the survey should be analyzed to identify requirements of suitable remedial

measures, such as construction of underpasses, fly-overs, interchanges, grade-separated

intersections along the project road alignment. Intersections with high traffic volume requiring

special treatments either presently orin future shall be identified.

4.9.5. Axle Load Surveys

1. Axle load surveys in both directions shall be carried out at suitable location(s) in the project road

stretch on a random sample basis normally for trucks only (both empty and loaded trucks) for

normal days - (24 hours) at special count stations to be finalized in consultation with Office of

the Executive Engineer Kheda R & B Division , Nadiad. However, a few buses may be weighed

in order to get an idea about their loading behavior. While selecting the location(s) of axle load

survey station(s), the locations of existing bridges with load restrictions, if any, should be taken

into account and such sites should be avoided.

2. Axle load surveys shall normally be done using axle load pads or other sophisticated

instruments. The location(s) of count station(s) and the survey methodology including the data

formats and the instrument type to be used shall be finalized before taking up the axle load

3. The axle load data should be collected axle configuration-wise. The number of equivalent standard

axles per truck shall be calculated on the basis of results obtained. The results of the survey should

bring out the VDF for each truck type (axle configuration, if the calculated VDF is found to be

below the national average, then national average shall be used. Furthermore, the data from axle

load surveys should be analyzed to bring out the Gross Vehicle Weight (GVW) and Single Axle

Load (SAL) Distributions by truck type (axle configuration).

4. The Consultant shall ascertain from local enquiries about the exceptional live loads that have used

the highway in the past in order to assess the suitability of existing bridges to carry such loads.

4.9.6. Speed-Delay Surveys

The Consultants shall carry out appropriate field studies such as moving car survey to determine

running speed and journey speed. The data should be analyzed to identify sections with typical

traffic flow problems and congestion. The objective of the survey would be to recommend suitable

measures for segregation of local traffic, smooth flow of through traffic and traffic safety. These

measures would include the provision of bypasses, under-passes, fly-overs, interchanges, grade-

separated intersections and service roads.

4.9.7 Pedestrian / animal cross traffic surveys:

1. These shall be conducted to determine if provision of viaduct for pedestrians/animals is necessary to

improve the traffic safety.

2. Consultant shall leverage information from local consultations, inputs from local governmental/ non-

governmental agencies in selecting sites for checking pedestrian/ animal crossing traffic surveys.

3. Surveys for provision of pedestrian crossings shall minimum be conducted at all junctions being

replaced by grade separators.

4.9.8 Truck Terminal Surveys

The data derived from the O-D, speed-delay, other surveys and also supplementary surveys should

be analyzed to assess requirements for present and future development of truck terminals at

suitable locations en route.

4.10. Traffic Demand Estimates

1. The consultants shall make traffic demand estimates and establish possible traffic growth rates in

respect of all categories of vehicles, taking into account the past trends, annual population and real per

capita growth rate, elasticity of transport demand in relation to income and estimated annual

production increase. The other aspects including socio-economic development plans and the land use

patterns of the region having impact on the traffic growth, the projections of vehicle manufacturing

industry in the country, development plans for the other modes of transport, O-D and commodity

movement behavior should also be taken into account while working out the traffic demand

2. The values of elasticity of transport demand shall be based on the prevailing practices in the country.

The Consultants shall give complete background including references for selecting the value of

transport demand elasticity.

3. It is envisaged that the project road sections covered under this TOR would be completed and

opened to traffic after 3 years or in the year of actual completion of road. The traffic demand

estimates shall be done for a further period of 30 years from completion of two/four/six lane. The

demand estimates shall be done assuming three scenarios, namely, optimistic, pessimistic and

most likely traffic growth. The growth factors shall be worked out for five-yearly intervals.

4. Traffic projections should be based on sound and proven forecasting techniques. In case traffic

demand estimated is to be made on the basis of a model, the application of the model in the similar

situation with the validation of the results should be established. The traffic projections should also

bring out the possible impact of implementation of any competing facility in the near future. The

demand estimates should also take into account the freight and passenger traffic along the major

corridors that may interconnect with the project. Impact of toll charges on the traffic estimates should

5. The methodology for traffic demand estimates described in the preceding paragraphs is for normal

traffic only. In addition to the estimates for normal traffic, the Consultants shall also work out the

estimates for generated, induced and diverted traffic.

6. The traffic forecasts shall also be made for both diverted and generated traffic.

7. Overall traffic forecast thus made shall form the basis for the design of each pavement type and

other facilities/ancillary works.

4.11. Engineering Surveys and Investigations

4.11.1. Reconnaissance and Alignment

1. The Consultants should make an in-depth study of the available land width (ROW) topographic

maps, satellite imageries and air photographs of the project area, geological maps, catchment area

maps, contour plans, flood flow data and seismological data and other available relevant

information collected by them concerning the existing alignment. Consultant himself has to

arrange the required maps and the information needed by him from the potential sources.

Consultant should make efforts for minimizing land acquisition. Greater use of technology

for LA be adopted by the consultant at the DPR stage so as to have a precise land acquisition

2. The detailed ground reconnaissance may be taken up immediately after the study of maps and

other data. The primary tasks to be accomplished during the reconnaissance surveys include;

(i). topographical features of the area;

(ii). typical physical features along the existing alignment within and outside ROW i.e. landuse Pattern;

(iii). possible alignment alternatives, vis-a-vis, scheme for the construction of additional lanes

parallel to the existing road;

(iv). realignment requirements including the provision of bypasses, ROBs / Flyovers and via-duct for

pedestrian crossings with possible alignment alternatives;

(v). preliminary identification of improvement requirements including treatments and measures needed

for the cross-roads;

(vi). traffic pattern and preliminary identification of traffic homogenous links;

(vii). sections through congested areas;

(viii). inventory of major aspects including land width, terrain, pavement type, carriageway type, bridges

and structures (type, size and location), intersections (type, cross-road category, location) urban

areas (location, extent), geologically sensitive areas, environmental features:

(ix). critical areas requiring detailed investigations; and,

(x). Requirements for carrying out supplementary investigations.

(xi). soil (textural classifications) and drainage conditions

(xii). Type and extent of existing utility services along the alignment (within ROW).

(xiii). Typical physical features along the approach roads

(xiv). Possible bridge locations, land acquisition problems, nature of crossings, likely length of approaches

and bridge, firmness of banks, suitability of alignment of approach roads.

3. The data derived from the reconnaissance surveys are normally utilized for planning and

programming the detailed surveys and investigations. All field studies including the traffic

surveys should be taken up on the basis of information derived from the reconnaissance

4. The data and information obtained from the reconnaissance surveys should be documented. The data

analysis and the recommendations concerning alignment and the field studies should be included in

the Inception Report. The data obtained from the reconnaissance surveys should form the core of

the database which would be supplemented and augmented using the data obtained from detailed

field studies and investigations.

5. The data obtained from the reconnaissance surveys should be compiled in the tabular as well as

graphical (chart) form indicating the major physical features and the proposed widening scheme

for Office of the Executive Engineer Kheda R & B Division , Nadiad and at the Competent

authority comments. The data and the charts should also accompany the rationale for the selection of

traffic survey stations.

4.11.2. Topographic Surveys

1. The basic objective of the topographic survey would be to capture the essential ground features along

the alignment in order to consider improvements and for working out improvements, rehabilitation and

upgrading costs. The detailed topographic surveys shouldnormally be taken up after the completion of

reconnaissance surveys.

2. The carrying out of topographic surveys will be one of the most important and crucial field tasks

under the project. Technologies which can meet the following accuracy levels shall be adopted. For

land based surveys (a) Fundamental horizontal accuracy of 5cm or better (b) Fundamental vertical

accuracy of 5cm or better (c) More than 50 points shall be measured per sq. m and for aerial based

surveys (a) Fundamental horizontal accuracy of 5 cm or better (b) Fundamental vertical accuracy of

cm or better (c) More than 10 points shall be measured per sq. m. To establish accuracy, a check

point survey using DGPS (for horizontal accuracy) and Auto Level (for vertical accuracy) shall be

carried out to establish the fundamental horizontal and vertical accuracy. A minimum of 25 check

points, or check points once every 4 km should be established, and these should be strictly different

from any geo-referencing or control network points.

3. The following are the set of deliverables which should be submitted after completionof survey:

(a). Raw DGPS data for the entire highway length and adjoining areas of interest

(b). Point cloud data or equivalent for the entire highway length and adjoining areas of interest in a

format/ platform as per industry good practice which shall be amenable to operations by Office of the

Executive Engineer Kheda R & B Division , Nadiad / Consultant. Office of the Executive

Engineer Kheda R & B Division , Nadiad may decide about format/ platform ofpoint cloud data

(c). Topographic map of scale as per IRC SP 19 o r 1 : 1 0 0 0 w h i c h e v e r s u i t a b l e t o

Office of the Executive Engineer Kheda R & B Division , Nadiad of the entire highway

length and adjoining areas of interest.

(d). Contour map of 50 cm of entire highway length and adjoining areas of interest

(e). Cross section of the highway at every 50 m in drawing format.

(f). Develop a digital elevation/surface model (bare earth model from survey data) digital terrain model

combining topographic data from LiDAR, road inventory and other available sources of data for use

while modeling the road alignment and road and structure design.

(g). For land based surveys, Mobile LiDAR (Light Detection and Ranging) or better technology that can

meet above requirements shall be adopted. For aerial based surveys, Aerial Mobile LiDAR (Light

Detection and Ranging) or better technology

that can meet above requirements shall be adopted. Where possible, mobile/terrestrial LiDAR and total

station or better studies should be used to supplement aerial LiDAR for the final alignment chosen.

Aerial based surveys shall be used as the primary source of topographical data only in cases where a

new/green field alignment is being planned and/or major junctions are being planned where it is

necessary to significantly increase the survey corridor beyond the capabilities of mobile LiDAR. In

shadow areas such as invert levels below culverts, terrestrial LiDAR shall be used where LiDAR or

better technologies cannot survey accurately, traditional methods of Total Station/ Auto Level shall

be used to complete the study.

(h). In case of mobile LiDAR or better technology, 360 degree panoramic images of the entire highway

length and adjoining areas of interest shall be submitted. In case of aerial LiDAR or better

technology, ortho-images of the entire highway length and adjoining areas of interest shall be

(i). The detailed field surveys would essentially include the following activities:

i. Topographic Surveys along the Existing Right of Way (ROW): Carrying out topographic

survey using LiDAR or better technology along the existing road and realignments,

wherever required and properly referencing the same with reference pillars fixed on either side

of the center-line at safe places within the ROW

ii. The detailed field surveys would essentially include the topographic surveys along the proposed

location of bridge and alignment of approach road.

iii. The detailed topographic surveys should be carried out along the approach roads alignment

and location of bridge approved by Office of the Executive Engineer Kheda R & B

Division , Nadiad or Competent authority.

iv. Collection/ Extraction of details for all features such as structures (bridges, culverts etc.)

utilities, existing roads, electric and telephone installations (both O/H as well as

underground), huts, buildings, fencing and trees (with girth greater than 0.3metre) oil and gas

lines etc. falling within the extent of survey.

4. The width of survey corridor will generally be as given under:

(i). The width of the survey corridor should take into account the layout of the existing alignment

including the extent of embankment and cut slopes and the general ground profile. While carrying

out the field surveys, the widening scheme (i.e. right, left or symmetrical to the centre line

of the existing carriageway) should be taken into consideration so that the topographic surveys

cover sufficient width beyond the centre line of the proposed divided carriageway. Normally the

surveys should extend a minimum of 30 m beyond either side of the centre line of the proposed

divided carriageway or land boundary whichever is more

(ii). In case the reconnaissance survey reveals the need for bypassing the congested locations, the

traverse lines would be run along the possible alignments in order to identify and select the most

suitable alignment for the bypass. The detailed topographic surveys should be carried out along the

bypass alignment approved by

Office of the Executive Engineer Kheda R & B Division , Nadiad or competent

authority. At locations where grade separated intersections could be the obvious choice, the

surveyarea will be suitably increased. Field notes of the survey should be maintained which would

also provide information about traffic, soil, drainage etc.

(iii). The width of the surveyed corridor will be widened appropriately where developments and / or

encroachments have resulted in a requirement for adjustment in the alignment, or where it is felt that

the existing alignment can be improved upon through minor adjustments.

(iv). Where existing roads cross the alignments, the survey will extend a minimum of100 m either side of

the road centre line and will be of sufficient width to allow improvements, including at grade

intersection to be designed.

5. The surveyed alignment shall be transferred on to the ground as under:

i. Reference Pillar and Bench Mark / Reference pillar of size 15 cm X 15 cm X 45cm shall be cast in RCC

of grade M 15 with a nail fixed in the centre of the top surface. The reference pillar shall be embedded

in concrete upto a depth of 30cm with CC M10 (5 cm wide all around). The balance 15 cm above

ground shall be painted yellow. The spacing shall be 250m apart, incase Bench Mark Pillar coincides

with Reference Pillar, only one of the two need be provided.

ii. Establishing Bench marks at site connected to GTS Bench marks at a interval of250 metres on Bench

mark pillar made of RCC as mentioned above with RL and BM No. marked on it with red paint.

iii. Boundary Pillars- Wherever the proposed alignment follows the existing alignment, the boundary

pillars shall be fixed by the DPR consultant at an interval of 200m on either side of proposed Right of

Way. Wherever there is a proposal of realignment of the existing Highway and/or construction of New

Bypasses, Consultant shall fix boundary pillars along the proposed alignment on the extreme boundary

on either sideof the project Highway at 50 m interval. Boundary pillars shall be strictly provided as per

4.11.2.1 Longitudinal and Cross-Sections

The topographic surveys for longitudinal and cross-sections shall cover the following:

i. Longitudinal section levels along final centre line shall be taken at every 10 m interval. The levels shall

be taken at closer intervals at the curve points, small streams, and intersections and at the locations

of change in elevation. The interval shall also be modified as per IRC:SP-19 for rolling, mountainous

& steep terrain.

ii. Cross sections at every 50 m interval in full extent of survey covering sufficient number of spot levels

on existing carriageway and adjacent ground for profile correction course and earth work calculations.

Cross sections shall be taken at closer interval at curves. The interval shall be modified as per IRC SP

19 for rolling, mountainous & steep terrain.

iii. Longitudinal section for cross roads for length adequate for design and quantity estimation purposes.

iv. Longitudinal and cross sections for major and minor streams shall cover Cross section of the channel at

the site of proposed crossing and few cross sections at suitable distance both upstream and

downstream, bed level upto top of banks and ground levels to a sufficient distance beyond the edges

of channel, nature of existing surface soil in bed, banks & approaches, longitudinal section of channel

showing site of bridge etc. These shall be as per recommendations contained in IRC Special

Publication No. 13 (Guidelines for the Design of Small Bridges and Culverts) and provisions of IRC:5

(“Standard Specifications & Code of Practice for Road Bridges, Section 1 – General Features of

2. At feasibility study stage cross sections at 50m interval may be taken.

3. Consultants shall also develop an as-is map of the road including:

i. Geo-referenced digital map of as-is project highway

ii. Earth surface, road layers, utilities, buildings and trees with feature data extracted and mapped in

layers, marked on the map and tabulated data provided separately.

iii. All road, surface, sub surface inventory, pavement investigation and soil survey data to be super-

imposed as layers using geo-referencing data

4.11.2.2 Details of utility Services and Other Physical Features

1. The Consultants shall collect details of all important physical features along the alignment. These

features affect the project proposals and should normally include buildings and structures,

monuments, burial grounds, cremation grounds, places of worship, railway lines, stream / river /

canal, water mains, sewers, gas/oil pipes, crossings, trees, plantations, utility services such as

electric, and telephone lines (O/H& U/G) and poles, optical fibre cables (OFC) etc. The survey

would cover the entire right-of-way of the road on the adequate allowance for possible shifting of

the centrallines at some of the intersections locations.

2. Consultant shall also map out sub-surface utilities. Accurate mapping and resolution of all sub-

surface utilities up to a depth of 4 m shall be carried out. Differentiation between sub-surface

utilities such as live electric cables, metallic utilities and other utilities shall be indicated and sub-

surface utilities radargrams further processed into utility mapsin formats such as PDF, JPEG and

AutoCAD shall be furnished. To meet the accuracy levels, consultant shall use Ground

Penetrating Radar, Induction Locator or better technologies.

3. The information collected during reconnaissance and field surveys shall be shown on a strip plan

so that the proposed improvements can be appreciated and the extent of land acquisition with LA

schedule, utility removals of each type etc. assessed and suitable actions can be initiated. Separate

strip plan for each of the services involved shall be prepared for submission to the concerned

4.11.3. Road and Pavement Investigations

The Consultants shall carry out detailed field studies in respect of road and pavement. The data

collected through road inventory and pavement investigations should be sufficient to meet

the input requirements of HDM-IV.

4.11.3.1 Road Inventory Surveys

1. Detailed road inventory surveys shall be carried out to collect details of all existing road and

pavement features along the existing road sections. The inventory data shall include but not

limited to the following:

i. Terrain (flat, rolling, mountainous);

ii. Land-use (agricultural, commercial, forest, residential etc) @ every kilometre;

iii. Carriageway width, surfacing type @ every 500m and every change of feature whichever is earlier;

iv. Shoulder surfacing type and width @ every 500m and every change of feature whichever is earlier;

v. Sub-grade / local soil type (textural classification) @ every 500m and every change offeature

whichever is earlier;

vi. Horizontal curve; vertical curve

vii. Road intersection type and details, at every occurrence;

viii. Retaining structures and details, at every occurrence;

ix. Location of water bodies (lakes and reservoirs), at every occurrence;

x. Height of embankment or depth of cut @ every 200m and every change of feature whichever

xi. Land width i.e. ROW

xii. Culverts, bridges and other structures (type, size, span arrangement and location)

xiii. Roadside arboriculture

xiv. Existing utility services on either side within ROW. There shall be a provision of utility corridor for

appropriate categories / combination of utilities in the construction of new 4/6 laning of State Highways.

Such structures shall be located at appropriate location preferably as close to the extreme edge of

Right of Way (RoW). In this connection, guidelines contained in IRC:98 shall be followed.

xv. General drainage conditions

xvi. Design speed of existing road

2. The data should be collected in sufficient detail. The data should be compiled and presented in

tabular as well as graphical form. The inventory data would be stored incomputer files using simple

utility packages, such as EXCEL.

4.11.3.2 Pavement Investigation ( If Required)

1. Pavement Composition

i. The data concerning the pavement composition may available with the PWD R & B Department.

However, the consultants shall make trial pits to ascertain the pavement composition. The test pit

interval will be as per Para 4 below.

ii. For each test pit, the following information shall be recorded:

 test pit reference (Identification number, location):

 pavement composition (material type and thickness); and

 subgrade type (textural classification) and condition (dry, wet)

 embankment (composition and geometry)

2. Road and Pavement Condition Surveys

i. Detailed field studies shall be carried out to collect road and pavement surface conditions. The data

should generally cover:

 pavement condition (surface distress type and extent);

 shoulder condition;

 embankment condition; and

 drainage condition

Pavement Condition

 cracking (narrow and wide cracking), % of pavement area affected;

 raveling, % of pavement area affected;

 potholing, % of pavement area affected;

 edge break, length (m); and,

 rut depth, mm

Shoulder Condition

 Paved: Same as for pavement

Unpaved: material loss, rut depth and corrugation, Edge drop, mm.

Embankment Condition

general condition; and extent of slope erosion

ii. The objective of the road and pavement condition surveys shall be to identify defects and sections

with similar characteristics. All defects shall be systematically referenced, recorded and quantified

for the purpose of determining the mode of rehabilitation.

iii. In addition to visual means, the pavement condition surveys shall be carried out using Network

Survey vehicles mounted with equipments such as high resolution cameras, digital laser

profilometer, transverse profiler- the data from which should be geo- referenced using a DGPS

receiver and in vehicle data processing software or equivalent technology to accurately measure the

pavement surface properties covered earlier. This pavement condition survey shall also be used

as a repository for civil work and shall be carried out as per the directions of Office of

the Executive Engineer Kheda R & B Division , Nadiad.

iv. Supplemented by actual measurements and in accordance with the widely accepted methodology

(AASHTO, IRC, OECD, TRL and World Bank Publications) adapted to meet the study

requirements. The measurement of rut depth would be made using standard straight edges.

v. The shoulder and embankment conditions shall be evaluated by visual means and the existence of

distress modes (cuts, erosion marks, failure, drops) and extent (none, moderate, frequent and very

frequent) of such distress manifestations would be recorded.

vi. For sections with severe distresses, additional investigations as appropriate shall be carried out to

determine the cause of such distresses.

vii. Middle 200m could be considered as representative sample for each one km. of road and incase all

other things are considered similar.

Drainage Condition

 General condition

 Connectivity of drainage turnouts into the natural topography

 Condition in cut sections

 Condition at high embankments

The data obtained from the condition surveys should be analyzed and the road segments of more

or less equal performance may be identified using the criteria given in IRC: 81-1997.

3. Pavement Roughness

i. The roughness surveys shall be carried out using a network survey vehicle mounted laser

profilometer or better technology with specifications as described in para 2 above

i (a) In addition, the following criteria should be met by the process of defect detection:

 Roughness measurement with outputs of both raw longitudinal profiles and IRI

calculation shall be reported at 100m referenced to the preceding LRP. The roughness must

meet ASTM-E950 (equivalent to Class I road profiler).

 The IRI shall be determined for both wheel paths over a minimum length of 250m for a

minimum of 6 calibration sites with a roughness range between 2m/km and 8m/km.

Calibration shall be made for speeds of 20, 30, 40, 50, 60 km/h.

ii. The surveys shall be carried out along the outer wheel paths. The surveys shall cover a

minimum of two runs along the wheel paths for each direction.

iii. The results of the survey shall be expressed in terms of BI and IRI and shall be presented in

tabular and graphical forms. The processed data shall be analyzed using the cumulative

difference approach to identify road segments homogenous with respect to surface

4. Pavement Structural Strength

1. The Consultants shall carry out structural strength surveys for existing pavements using Falling

Weight Deflectometer (FWD) in accordance with IRC 115 or IRC 117 as the case may be.

i. It is suggested that the deflection surveys may be carried out as per the scheme given below:

 mainline testing; and,

 Control section testing.

ii. The deflection tests for the mainline shall be carried out at every 500 m along the road sections covered

under the study. The control section testing shall involve carrying out deflection testing for each

m long homogenous road segment along the road sections. The selection of homogenous segment

shall be based on the data derived from pavement condition surveys. The total length of such

homogenous segments shall not be less than 100 m per kilometre. The deflection measurements for the

control section testing should be at an interval of not more than 10 m.

iii. Test pits shall be dug at every 500 m and also along each homogeneous road segmentto obtain

pavement composition details (pavement course, material type and thickness) so as to be able to study if

a correlation exists between deflection and composition. If so, the relationship may be used while

working out the overlay thickness for the existing pavement.

iv. Falling weight reflectometer surveys may not be carried out for severely distressed sections of the

road warranting reconstruction. The Consultants, immediately upon the award of the contract, shall

submit to Office of the Executive Engineer Kheda R & B Division , Nadiad the scheme

describing the testing schedule including the interval. The testing scheme shall be supported by

data from detailed reconnaissance surveys.

v. It is mandatory for the consultant to use Falling weight deflectometre or alternative better technique

for the evaluation of pavement strength, details of such methods or innovative features for deflection

testing using Falling weight deflectometre along with the methodology for data analysis,

interpretation and the use of such data for pavement overlay design purposes using IRC or any other

widely used practices, such as AASHTO guidelines, should be got approved by Office of the

Executive Engineer Kheda R & B Division , Nadiad. The sources of such methods should be

properly referenced.

4.11.3.3 Subgrade Characteristics and Strength

2. Based on the data derived from condition (surface condition, roughness) and structural strength

surveys, the project road section should be divided into segments homogenous with respect to

pavement condition and strength. The delineation of segments homogenous with respect to

roughness and strength should be done using the cumulative difference approach (AASHTO,

2. The data on soil classification and mechanical characteristics for soils along the existing

alignments may already be available with the PWD. The testing scheme is, therefore, proposed

as given under:

(i). For the widening (2-Laning) of existing road within the ROW, the Consultants shall test at least

three sub-grade soil samples for each homogenous road segment or three samples for each soil

type encountered, whichever is more.

(ii). For the roads along new alignments, the test pits for sub grade soil shall be @5km or for each soil

type, whichever is more. A minimum of three samples should be tested corresponding to each

homogenous segment.

3. The testing for subgrade soil shall include:

(i). in-situ density and moisture content at each test pit (ii). Field CBR using DCP at each test pit

(iii). Characterization (grain size and Atterberg limits) at each test pit and,

(iv). Laboratory moisture-density characteristics (modified AASHTO compaction);

(v). Laboratory CBR (unsoaked and 4-day soak compacted at three energy levels) and swell.

4. For problematic soils, the testing shall be more rigorous. The characteristics with regard to

permeability and consolidation shall also be determined for these soils. The frequency of sampling

and testing of these soils shall be finalized in consultation with the Office of the Executive

Engineer Kheda R & B Division , Nadiad officers after the problematic soil types are identified

along the road sections.

5. The laboratory for testing of material should be got approved from Office of the Executive

Engineer Kheda R & B Division , Nadiad before start of work.

4.11.4 Investigations for Bridges and Structure

4.11.4.1 Inventory of Bridges, Culverts and Structures

The Consultants shall make an inventory of all the structures (bridges, viaducts, ROBs/RUB and

other grade separated structures, culverts, etc.) along the road under the project. The inventory for

the bridges, viaducts and ROBs shall include the parametres required as per the guidelines of IRC-

SP:35. The inventory of culverts shall be presented in a tabular form covering relevant physical

and hydraulic parametres.

4.11.4.2 Hydraulic and Hydrological Investigations

1. The hydrological and hydraulic studies shall be carried out in accordance with IRC Special

Publication No. 13 (“Guidelines for the Design of Small Bridges and Culverts”) and IRC:5

(“Standard Specifications & Code of Practice for Road Bridges, Section I General Feature of

Design”). These investigations shall be carried out for all existing drainage structures along the

road sections under the study.

2. The consultant shall also collect information on observed maximum depth of scour.

3. In respect of major bridges, history of hydraulic functioning of existing bridge, if any, under flood

situation, general direction of river course through structure, afflux, extent and magnitude of flood,

effect of backwater, if any, aggradation/degradation of bed, evidence of scour etc. shall be used to

augment the available hydrological data. The presence of flood control/ irrigation structures, if

affecting the hydraulic characteristics like causing obliquity, concentration of flow, scour, silting of

bed, change in flow levels, bed levels etc. shall be studied and considered in design of bridges. The

details of any future planned work that may affect the river hydraulics shall be studied and

4. The Consultants shall make a desk study of available data on topography (topographic maps,

stereoscopic aerial photography), storm duration, rainfall statistics, top soil characteristics, vegetation

cover etc. so as to assess the catchment areas and hydraulic parametres for all existing and proposed

drainage provisions. The findings of the desk study would be further supplemented and augmented by

a reconnaissance along the area. All-important hydrological features shall be noted during this

field reconnaissance.

5. The Consultants shall collect information on high flood level (HFL), low water levels (LWL), high

tide level (HTL), low tide level (LTL) where applicable, discharge velocity etc. from available past

records, local inquiries and visible signs, if any, on the structural components and embankments.

Local inquiries shall also be made with regard to the road sections getting overtopped during

4.11.4.3 Condition Surveys for Bridges, Culverts and Structures

1. The Consultants shall thoroughly inspect the existing structures comes in proposed alignment / in

the each option of alignment proposed and shall prepare a report about their condition including

all the parameters given in the Inspection pro- forma of IRC-SP:35. The condition and structural

assessment survey of the bridges / culverts / structures shall be carried out by senior experts of the

3. For the bridges identified to be in a distressed condition based upon the visual condition survey,

supplementary testing shall be carried out as per IRC-SP:35 and IRC- SP:40. Selection of tests may

be made based on the specific requirement of the structure.

3. The assessment of the load carrying capacity or rating of existing bridges shall be carried out

under one or more of the following scenarios:

i. when the design live load is less than that of the statutory commercial vehicle plying orlikely to

ii. if during the condition assessment survey and supplementary testing the bridge is found to indicate

distress of serious nature leading to doubt about structural and

/ or functional adequancy, and

iii. Design live load is not known nor are the records and drawings available

4. The evaluation of the load carrying capacity of the bridge shall be carried out as per IRC-SP:37

(“Guidelines for Evaluation of Load Carrying Capacity of Bridges”). The analytical and

correlation method shall be used for the evaluation of the load carrying capacity as far as possible.

When it is not possible to determine the load carrying capacity of the bridge using analytical and

correlation method, the same shall be carried out using load testing. The consultant has to exhaust

all other methods of evaluation of strength of bridges before recommending to take up load

testing of bridges. Road closure for testing if unavoidable shall be arranged by Office of the

Executive Engineer Kheda R & B Division , Nadiad for limited duration say 12 hours or so.

5. Consultant shall carryout necessary surveys and investigations to establish the remaining service

life of each retainable bridge or structure with and without the proposed strengthening and

rehabilitation according to acceptable international practice in this regard.

4.11.4.4 Geo-technical Investigations and Sub-Soil Exploration

1. The Consultants shall carry out geo-technical investigations and sub-surface explorations for the

proposed Bridges / Road over bridges/ tunnels/ viaducts/ interchanges etc., along high

embankments and any other location as necessary for proper design of the works and conduct

all relevant laboratory and field tests on soiland rock samples. The minimum scope of geo-

technical investigations for bridge and structures shall be as under:

S. Description Location of Boring

1 Overall length = 6 – 30 m One abutment location and at least one intermediate location between abutments for

structures having more than one span

2 Overall length = 30 – 60 m One abutment location and at least one intermediate location between abutments for

structures having more than one span.

3 Overall length >60 m Each abutment and each pier locations.

2. The deviation(s), if any, by the Consultants from the scheme presented above should be approved

by Office of the Executive Engineer Kheda R & B Division , Nadiad

3. However, where a study of geo-technical reports and information available from adjacent

crossings over the same waterway (existing highway and railway bridges) indicates that

subsurface variability is such that boring at the suggested spacing will be insufficient to

adequately define the conditions for design purposes, the Consultants shall review and finalize

the bore hole locations in consultation with the Office of the Executive Engineer Kheda R & B

Division , Nadiad / competent authorities officers.

4. Geotechnical Investigations and Sub soil Exploration shall be carried out to determine the nature

and properties of existing strata in bed, banks and approaches with trial pits and bore hole sections

showing the levels, nature and properties of various strata to a sufficient depth below the level

suitable for foundations, safe intensity of pressure on the foundation strata, proneness of site to

artesian conditions, seismic disturbance and other engineering properties of soil etc.

Geotechnical investigation and Sub-soil Exploration will be done as per IRC

5. The scheme for the borings locations and the depth of boring shall be prepared by the Consultants

and submitted to Office of the Executive Engineer Kheda R & B Division , Nadiad for

approval. These may be finalized in consultation with Office of the Executive Engineer Kheda

R & B Division , Nadiad / Competent Authorities.

6. The sub-soil exploration and testing should be carried out as per IS 1892. The soil testing reports

shall be in the format prescribed in relevant IRC Codes.

7. For the approach road pavement, bore holes at each major change in pavement condition or in

deflection readings or at 2 km intervals whichever is less shall be carried out to a depth of at least

m below embankment base or to rock level and are to be fully logged. Appropriate tests to be

carried out on samples collected from these bore holes in NABL accredited laboratory to determine

the suitability of various materials for use in widening of embankments or in parts of new pavement

4.11.5. Material Investigations

1. The Consultants shall identify sources (including use of fly-ash/ slag), quarry sites and borrow areas,

undertake field and laboratory testing of the materials to determine their suitability for various

components of the work and establish quality and quantity of various construction materials and

recommend their use on the basis of techno- economic principles. The Consultants shall prepare

mass haul diagram for haulage purposes giving quarry charts indicating the location of selected

borrow areas, quarries and the respective estimated quantities.

“Environment friendly materials”

“As per circular No. RW /NH-33044/53/2013-S&R(R) dated 20th November, 2013, alternative

pavement materials and technologies for road construction shall be assessed and compared in the

design stage. The alternative resulting in substantial reduction in GHG emission and with least life

cycle cost shall be recommended for implementation.

Technical and economic feasibility of using industrial byproducts, recyclable and waste materials

shall be assessed depending on their availability in the concerned region.

2. It is to be ensured that no material shall be used from the right-of-way except by wayof leveling the

ground as required from the construction point of view, or for landscaping and planting of trees etc. or

from the cutting of existing ground for obtaining the required formation levels.

3. Environmental restrictions, if any, and feasibility of availability of these sites to prospective civil

works contractors, should be duly taken into account while selecting new quarry locations.

4. The Consultants shall make suitable recommendations regarding making the borrow and quarry

areas after the exploitation of materials for construction of works.

5. The Material Investigation aspect shall include preparation and testing of bituminous mixes for

various layers and concrete mixes of different design mix grades using suitable materials (binders,

aggregates, sand filler etc.) as identified during Material Investigation to conform to

latest MoRT&H specification.

4.12 Detailed Design of Road and Pavements, Bridges, Structures

4.12.1. General

1. The Consultants are to carryout detailed designs and prepare working drawings for the following:

i. High speed highway with divided carriageway configuration complete in all respects with

service roads at appropriate locations;

ii. Design of pavement for the additional lanes and overlay for the existing road, paved

shoulders, medians, verges;

iii. Bridges, viaduct/subways and other grade separated structures including ROBs/RUBs etc.

iv. At-grade and grade-separated intersections, interchanges (if required);

v. ROB for railway crossings as per the requirement and the standards of the Indian Railways; and,

vi. Prepare alignment plans, longitudinal sections and cross-sections@ 50mintervals;

vii. Designs for road furniture and road safety/traffic control features;

viii. Designs and drawings for service road/under passes/overpass / cattle passes tree planting/fencing

at locations where necessary / required

ix. Toll plazas and office-cum-residential complex for Office of the Executive Engineer

Kheda R & B Division , Nadiad (one for each civil contract package)

x. Short bypasses at congested locations

xi. Drainage design showing location of turnouts, out falling structures, separate drawings sheet for each

xii. Bridges and structures rehabilitation plan with design and drawings

xiii. Traffic amenities (Parking Areas, Weighing Station and Rest Areas, etc.).

xiv. Design of pavement for approach road

xv. Design of river bank protection / training works. Innovative type of structures with minimum joints,

aesthetically, pleasing and appropriate to the topography of the region shall be designed wherever

4.12.2. Design Standards

1. The Consultants shall evolve Design Standards and material specifications for the Study primarily

based on IRC publications, MoRT&H Circulars and relevant recommendations of the

international standards for approval by Office of the Executive Engineer Kheda R & B

Division , Nadiad / Competent Authorities.

2. The Design Standards evolved for the project shall cover all aspects of detailed design including

the design of geometric elements, pavement design, bridges and structures, traffic safety and

4.12.3. Geometric Design

1. The design of geometric elements shall, therefore, take into account the essential requirements of

such facilities.

2. Based on the data collected from reconnaissance and topographic surveys, the sections with geometric

deficiencies, if any, should be identified and suitable measures for improvement should be

suggested for implementation.

3. The data on accident statistics should be compiled and reported showing accident type and frequency

so that black spots are identified along the project road section. The possible causes (such as poor

geometric features, pavement condition etc.) of accidents should be investigated into and suitable

cost-effective remedial measures suggested for implementation.

4. The detailed design for geometric elements shall cover, but not be limited to the following major

i. horizontal alignment;

ii. longitudinal profile;

iii. cross-sectional elements, including refuge lane (50m) at every 2kms.

iv. junctions, intersections and interchanges;

v. bypasses; and,

vi. service roads as and when require i.e built up area.

5. The alignment design shall be verified for available sight distances as per the standard norms. The

provision of appropriate markings and signs shall be made wherever the existing site conditions do

not permit the adherence to the sight distance requirements as per the standard norms.

6. The consultants shall make detailed analysis of traffic flow and level of service for the existing

road and workout the traffic flow capacity for the improved project road. The analysis should

clearly establish the widening requirements with respect to thedifferent horizon periods taking into

account special problems such as road segments with isolated steep gradients.

7. In the case of closely spaced cross roads the Consultant shall examine different options such as,

providing grade separated structure for some of them with a view to reduce number of at-grade

crossings, services roads connecting the cross-roads and closing access from some of the intersections

and prepare and furnish appropriate proposals for this purpose keeping in view the cost of

improvement, impact on traffic movement and accessibility to cross roads. The detailed drawings and

cost estimate should include the provisions for realignments of the existing cross roads to allow such

8. The Consultant shall also prepare design of grade separated pedestrian crossings (viaducts) for large

cross traffic of pedestrians and / or animals on the basis of passenger and animal cross traffic surveys

9. The Consultant shall also prepare details for at-grade junctions, which may be adopted as alternative

to the grade separated structures. The geometric design of interchanges shall take into account the site

conditions, turning movement characteristics, level of service, overall economy and operational

10. The Consultants shall prepare design and other details in respect of the parallel service roads in

urbanized locations and other locations to cater to the local traffic, their effect of the viability of the

project on commercial basis if service roads are constructed as part of the project and the

implications of not providing the service roads.

11. The consultant shall prepare complete road and pavement design including drainage for new bypass

option identified around congested town en-route.

4.12.4. Pavement Design

1. The detailed design of pavement shall involve:

i. strengthening of existing road pavement and design of the new pavement if any, if the findings

of the traffic studies and life-cycle costing analysis confirm the requirement for widening of the road

beyond 2lane undivided carriageway standard;;

ii. pavement design for bypasses; and,

iii. design of shoulders.

2. The design of pavement shall primarily be based on IRC publications.

3. The design of pavement shall be rigorous and shall make use of the latest Indian and International

practices. The design alternatives shall include both rigid and flexible design options. The

most appropriate design, option shall be established on life-cycle costing and techno-

economic consideration.

4. For the design of pavement, each set of design input shall be decided on the basis of rigorous

testing and evaluation of its suitability and relevance in respect of in- service performance of the

pavement. The design methodology shall accompany the design proposals and shall clearly

bring out the basic assumptions, values of the various design inputs, rationale behind the

selection of the design inputs and the criteria for checking and control during the implementation

of works. In other words, the design of pavement structure should take due account of the type,

characteristics of materials used in the respective courses, variability of their properties and also

the reliability of traffic predictions. Furthermore, the methodology adopted for the design of

pavement shall be complete with flowcharts indicating the various steps in the design

process, their interaction with one another and the input parametre required at each step.

5. For the design of overlays for the existing 2-lane pavement, the strengthening requirement shall

duly take into account the strength of the existing pavement vis-à-vis the remaining life. The

overlay thickness requirements shall be worked out for each road segment homogenous with

respect to condition, strength and sub- grade characteristics. The rehabilitation provisions should

also include the provision of regulating layer. For existing pavement with acceptable levels of

cracking, provision of a crack inhibiting layer should also be included.

5 (a) For rehabilitation and strengthening, consultant shall consider the alternatives of rehabilitating the

existing pavement, overlaying with the same or alternate pavement type (e.g. white/black topping)

and also the option of removal and replacement of existing pavement layers and chose the best

alternative basis lifecycle costing, and any local considerations such as material availability, time

available for construction etc.

6. Latest techniques of pavement strengthening like provision of geo-synthetics and cold/hot pavement

recycling should be duly considered by the consultant for achieving economy. The use of technology

particularly environment friendly technology viz. recycling of bituminous mixes, warm mixes and soil

stabilization etc. should be adopted wherever feasible. Clause 519 of the “Specifications for Road and

Bridge Works” (Fifth Revision) covers specifications for recycling of existing bituminous pavement

materials to upgrade the pavements. These provisions notwithstanding, recycling of existing

bituminous materials is yet to be implemented in most of the Office of the Executive Engineer

Kheda R & B Division , Nadiad projects. The reclaiming and reprocessing of pavement materials

involve both design (how the pavement should be designed

using reclaimed materials with the given properties) and technology (the methods to reclaim and

reprocess, equipment, knowhow and quality) issues. After addressing these issues, the recycling of

pavements will be environmentally and economically better option for rehabilitation, repair or

reconstruction compared to the use of fresh or virgin materials. Indian Road Congress has

published IRC: 120-2015 on “recommended practice for recycling of bituminous pavements”

giving a detailed procedure for its implementation

7. The paved shoulders shall be designed as integral part of the pavement for the main carriageway. The

design requirements for the carriageway pavement shall, therefore, be applicable for the design of

shoulder pavements. The design of granular shoulder should take into account the drainage

considerations besides the structural requirements.

8. The pavement design task shall also cover working out the maintenance and strengthening

requirements and periodicity and timing of such treatments.

4.12.5. Design of Embankments

1. The embankments design should provide for maximum utilization of locally available materials

consistent with economy. Use of fly ash wherever available with in economical leads must be

considered. In accordance with Government instructions, use of fly ash within 300 km from

Thermal Power Stations is mandatory as per extra ordinary Gazette Notification No. S.O.

(E) Part Section – III – Sub Section (ii) dated 25th January, 2016 and subsequent amendment, if

any of Ministry of Environment, Forest and Climate change, New Delhi.

2. The Consultants shall carry out detailed analysis and design for all embankments of height greater

than 6 m based on relevant IRC publications.

3. The design of embankments should include the requirements for protection works and traffic safety

4.12.6. Design of Bridges and Structures

1. The data collected and investigation results shall be analyzed to determine the following:

iv. Erodibility of bed/scour level

v. Design discharge

vi. Linear waterway and effective linear waterway

vii. Likely foundation depth

viii. Safe bearing capacity

ix. Engineering properties of sub soil

x. Artesian conditions

xi. Settlement characteristics

xii. Vertical clearance

xiii. Horizontal clearance

xiv. Free board for approach road

xv. Severity of environment with reference to corrosion

xvi. Data pertaining to seismic and wind load

xvii. Requirement of model study etc.

2. The Consultant shall prepare General Arrangement Drawing (GAD) and Alignment Plan showing

the salient features of the bridges and structures proposed to be constructed

/ reconstructed along the road sections covered under the Study. These salient features such as

alignment, overall length, span arrangement, cross section, deck level, founding level, type of

bridge components(superstructure, substructure, foundations, bearings, expansion joint, return

walls etc.) shall be finalized based upon hydraulic and geo- technical studies, cost effectiveness

and ease of construction. The GAD shall be supplemented by Preliminary designs. In respect

of span arrangement and type of bridge a few alternatives with cost-benefit implications should be

submitted to enable

Office of the Executive Engineer Kheda R & B Division , Nadiad to approve the best

alternative. After approval of alignment and GAD the Consultant shall prepare detailed design as

per IRC codes /guidelines and working drawings for all components of bridges and structures.

3. The location of all at-grade level crossings shall be identified falling across the existing level

crossings for providing ROB at these locations. The Consultants shall prepare preliminary GAD

for necessary construction separately to the Client. The Consultant shall pursue the Indian

Railways Authorities or/and any statutory authority of State/Central Government for approval of

the GAD from concerned Authorities.

4. GAD for bridges/structures across irrigation/water way channels shall be got approved from the

concerned Irrigation/Water way Authorities. Subsequent to approval of GAD and alignment plan

by Office of the Executive Engineer Kheda R & B Division , Nadiad, the Consultants shall

prepare detailed design as per IRC codes/guidelines for all components of the bridges and

5. Subsequent to the approval of the GAD and Alignment Plan by Office of the Executive Engineer

Kheda R & B Division , Nadiad and Railways, the Consultant shall prepare detailed design as

per IRC and Railways guidelines and working drawings for all components of the bridges and

structures. The Consultant shall furnish the design and working drawings for suitable protection

works and/or river training works wherever required.

6. Dismantling/ reconstruction of existing structures shall be avoided as far as possible except where

considered essential in view of their poor structural conditions/ inadequacy of the provisions etc.

7. The existing structures having inadequate carriageway width shall be widened/reconstructed in

part or fully as per the latest MoRT&H guidelines. The Consultant shall furnish the detailed design

and working drawings for carrying out theabove improvements.

8. Suitable repair / rehabilitation measures shall be suggested in respect of the existing structures as

per IRC-SP:40 along with their specifications, drawings and cost estimate in the form of a report.

The rehabilitation or reconstruction of the structures shall be suggested based on broad guidelines

for rehabilitation and strengthening of existing bridges contained in IRC-SP:35 and IRC-SP:40.

9. Subsequent to the approval of the GAD and the alignment plan by Office of the Executive

Engineer Kheda R & B Division , Nadiad, detailed design shall also be carried out for the

proposed underpasses, overpasses and interchanges.

10. The Consultants shall also carry out the design and make suitable recommendations for protection

works for bridges and drainage structures.

11. In case land available is not adequate for embankment slope, suitable design for RCC retaining wall

shall be furnished. However, RES wall may also be considered depending upon techno-economic

suitability to be approved by Office of the Executive Engineer Kheda R & B Division , Nadiad.

12. All the bridge structures having a length of 100 m or less can be used for tapping of water for

serving dual purpose i.e., to cross the water body or to store water, if technically feasible.

Therefore, such structures shall be designed as bridge cum barrage structures (bridge cum bandhara).

Ministry’s guidelines in this regard issued vide letter no. RW/NH-34066/89/2015-S&R(B) dated

18.04.2017 may be referred.

4.12.7. Drainage System

1. The requirement of roadside drainage system and the integration of the same with proposed

cross-drainage system shall be worked out for the entire length of the project road section.

2. In addition to the roadside drainage system, the Consultants shall design the special drainage

provisions for sections with super-elevated carriageways, high embankments and for road segments

passing through cuts. The drainage provisions shall also be worked out for road segments

passing through urban areas.

3. The designed drainage system should show locations of turnouts/outfall points with details of

outfall structures fitting into natural contours. A separate drawing sheet covering every 5 km. stretch

of road shall be prepared.

4. The project highway shall be designed to have well designed efficient drainage system, which shall be

subsurface, as far as possible. While constructing the underpasses, thefinished road level shall be

determined so as to ensure that the accumulation of rain water does not take place and run-off flows at

the natural ground level. The drains, wherever constructed, shall be provided with proper gradient

and connected to the existing outlets for final disposal.

5. The rain water harvesting requirements be assessed taking into consideration the Ministry of

Environment & Forest Notification Dt. 14.01.1997 (as amended on 13.01.1998, 05.01.1999 &

06.11.2000). The construction of rainwater harvesting structure is mandatory in and around water

scarce / crisis areas notified by the Central Ground Water Board. The provisions for rainwater

harvesting be executed as per the requirements of IRC:SP:42-2014 (Guidelines for Road Drainage)

and IRC:SP:50-2013 (Guidelines on Urban Drainage).

6. All the bridge structures having a length of 100m or less can be used for tapping of water for

serving dual purpose i.e. to cross the water body and to store water, if technically feasible.

Therefore, such structures should be designed as bridge cum barrage structures (bridge cum

bandhara). Ministry’s guidelines in this regard issued vide letter no. RW/NH-34066/59/2015-S&R(B)

dated 18.04.2017 may be referred.

7. The locations of the culverts should be planned in such a way that the proposed culvert covers

optimum catchment area & the location shall be decided on the basis of topographical survey, local

rainfall data, gradient of natural ground and enquiry fromthe local habitants. All culverts should

preferably be box culverts as pipe culverts get filled up with silt, which is rarely clecred.

4.12.8. Traffic Safety Features, Road Furniture and Road Markings

1. The Consultants shall design suitable traffic safety features and road furniture including traffic

signals, signs, markings, overhead sign boards, crash barriers, delineators etc. The locations of

these features shall be given in the reports and also shown in the drawings.

2. The Consultant should make the provisions for “the overhead (gantry-mounted) signs on roads

with two or more lanes in the same direction” as per provisions of IRC-

67. The minimum height of gantry mounted sign be 5.5 m above the highest point at the

3. Road safety shall be the focus of design. The roads shall be forgiving, having self- explaining

alignment, safe designed intersections / interchanges segregation and safecrossing facilities for

VRUs with crash barriers at hazardous locations. The details of traffic signs and pavement

markings with their locations, types and configuration shallbe shown on the plan so that they

are correctly provided.

4. DPR shall undergo the exercise of Road Safety Audit through the Road Safety Auditor (separate

from design team) and recommendations mentioned be incorporated.

5. Road markings and proper signage constitute another important aspect of the Road safety.

The DPR shall contain a detailed signage plan, indicating the places, directions, distances and

other features, duly marked on the chainage plan. It shall specify the suitable places where

FoBs are to be provided. Road marking and signage plan shall be included in DPR and shall be

specifically approved by the Office of the Executive Engineer Kheda R & B Division

6. Advanced Traffic Management System (ATMS) shall be in place for all 4/6 lane roads of

Office of the Executive Engineer Kheda R & B Division , Nadiad being put to tolling. This

would provide real time information, guidance and emergency assistance to users. ATMS would

include outdoor equipment including emergency call boxes, variable message sign systems,

meteorological data system, close circuit TV camera (CCTV) system in addition to any other

equipment required to meet the objective. Indoor equipment would include large display board,

central computer with Network Management System, CCTV monitor system and management of

call boxes system with uninterrupted power supply, all housed in a central control centre. In this

connection, Office of the Executive Engineer Kheda R & B Division , Nadiad’s policy

circular no.11041/218/2007-Admn dated 15.09.2016 may be referred.

7. As availability of suitable sight distance has a large effect on road safety, the alignment of all the

SHs should be finalized in such a way so as to have double the stopping sight distance available to

the road users at all locations.

4.12.9. Arboriculture and Landscaping

The Consultants shall work out appropriate plan for planting of trees (specifying type of

plantation), horticulture, floriculture on the surplus land of the right-of way with a view to

beautify the highway and making the environment along the highway pleasing. These activities

should be included in the TOR for contractor/concessionaire and the cost of these activities shall

also be added to the total project cost for civil works. The existing trees / plants shall be retained

to the extent possible. The Transplantation of trees shall also be proposed wherever feasible.

4.12.10. Toll Plaza

1. The Consultants shall identify the possible toll plaza location(s) based on the data and information

derived from the traffic studies and a study of the existing physical features including the

availability of land. The location of the plaza should keep in view that the project road is to be

developed as a partially access controlled highway facility and it is required to collect toll on rational

basis from as much of the vehicular traffic as possible consistent with economy of collection and

operations. The location of the toll plaza should be finalized in consultation with Office of the

Executive Engineer Kheda R & B Division , Nadiad.

2. The minimum number of toll lanes at the toll plazas should be carefully designed taking into

consideration the projected peak hour tollable traffic, permissible service time, adopted toll collection

system and the capacity of service lanes. The number of lanes at any toll plaza would, however, be

not less than four times the number of lanes for which the highway has been designed. Eventually, all

the lanes have to be designed / equipped with Electronic Toll Collection (ETC) systems and one lane

at the extreme outer side for Over Dimensioned Vehicles (ODV) should be earmarked in each

3. Car lanes and lanes for commercial vehicles shall be earmarked at the toll plaza with outer lanes

earmarked for the commercial vehicles. At least 50% of the total lanes oneach side shall be

equipped with weigh-in-motion facility for dedicated use by commercial vehicles followed by a

static weigh bridge on either side. Number of lanes with weigh-in-motion facility may be suitably

increased depending on proportion of commercial vehicles in total traffic Provision should be

kept for acquisition and earmarking of about one acre area for parking of the overloaded vehicles.

4. Toll Plaza shall be designed as per IRC

4.12.11. Weighing Station, Parking Areas and Rest Areas

1. The consultant shall select suitable sites for weighing stations, parking areas and rest areas and

prepare suitable separate designs in this regard. The common facilities like petrol pump, first-aid

medical facilities, police office, restaurant, vehicle parking etc. should be included in the general

layout for planning. For petrol pump, the guidelines issued by OISD of Ministry of Petroleum shall be

followed. The facilities should be planned to be at approximately 50 km interval. At least each

facility (1 no.) is foreseen to be provided for this project stretch. Weighing stations can be located

near toll plazas so that overloaded vehicles can be easily identified and suitably penalized and

unloaded before being allowed to proceed further. The type of weighing system suitable for the

project shall be brought out in the report giving merits of each type of the state-of-the art and basis

of recommendations for the chosen system.

2. The Consultant should take into consideration the provisions for persons with disabilities (PwD) in

way side amenity centres / rest areas and provide ramp facilities, exit / entrance door with minimum

clear opening of 900 mm and special toilet facilities for use of handicapped persons. The consultant

shall also take into consideration, the provisions for Pedestrians facilities as per IRC-103.

4.12.12 Miscellaneous Works

1. The Consultants shall make suitable designs and layout for miscellaneous works including

rest areas, bus bays, vehicle parking areas, telecommunication facilities etc. wherever

2. The Consultants shall prepare the detailed scheme and lay out plan for the works

mentioned in Para

3. The Consultants shall prepare detailed plan for the traffic management and safety during

the construction period.

4.13 Environment and Social Impact Assessment

The consultant shall under take the detailed environmental and social impact assessment in

accordance with the standard set by the Government of India for projects proposed to be funded by

MORT&H/ Office of the Executive Engineer Kheda R & B Division , Nadiad. In respect of

projects proposed to be funded by ADB loan assistance, Environmental Assessment Requirements,

Environmental Guidelines for selected infrastructure projects, 1993 of Asian Development

Bank shall be followed. Similarly, for projects proposed to be funded by World Bank loan

assistance, World Bank Guidelines shall be followed.

4.13.1 Environmental Impact Assessment

Environment impact assessment or initial environment examination be carried out in accordance

with ADB’s Environmental Assessment Requirements of ADB 1998 guidelines for selected

infrastructure projects 1993 as amended from time to time

/World Bank Guidelines / Government of India/Government of Gujarat Guidelines, as applicable

1. The consultant should carry out the preliminary environmental screening to assess the

direct and induced impacts due to the project.

2. The consultant shall ensure to document baseline conditions relevant to the project with

the objective to establish the benchmarks.

3. The consultant shall assess the potential significant impacts and identify the mitigation

measures to address these impacts adequately.

4. The consultant shall do the analysis of alternatives incorporating environmental concerns.

This should include with and without scenario and modification incorporated in the

proposed project due to environment considerations.

5. The consultant shall give special attention to the environmental enhancement measures in

the project for the following:

(a) Cultural property enhancement along the highways

(b) Bus bays and bus shelters including a review of their location,

(c) Highway side landscape and enhancement of the road junctions,

(d) Enhancement of highway side water bodies, and

(e) Redevelopment of the borrow areas located on public land.

6. The consultant shall prepare the bill-of-quantities (BOQ) and technical specifications for

all items of work in such a way that these may be readily integrated to the

construction contracts.

7. The consultant shall establish a suitable monitoring network with regard to air, water

and noise pollution. The consultant will also provide

additional inputs in the areas of performance indicators and monitoring mechanisms for

environmental components during construction and operational phase of theproject.

8. The consultant shall provide the cost of mitigation measures and ensure that environmental

related staffing, training and institutional requirements are budgeted in project cost.

9. The consultant shall prepare the application forms and obtain forestry and environmental

clearances from the respective authorities including the SPCBs and the MOEF on behalf of

Office of the Executive Engineer Kheda R & B Division , Nadiad. The consultants will

make presentation, if required, in defending the project to the MOEF Infrastructure

10. The consultant shall identify and plan for plantation and Transplantation of the suitable

trees along the existing highway in accordance with IRC guidelines.

11. The consultant shall assist in providing appropriate input in preparation of relevant

environment and social sections of BPIP.

12 Provision should be made for Noise Barriers wherever (especially where project highway

passes through dense habitation) required as a mitigation measure against noise pollution and

nuisance. Their location, dimension, type, material and shapes should be determined and

defined in environment impact assessment studies forming part of DPR.

4.13.2 Social Assessment

1 The consultant would conduct base line socio-economic and census survey to assess the impacts

on the people, properties and loss of livelihood. The socioeconomic survey will establish the

benchmark for monitoring of R&R activities. A social assessment is conducted for the entire project

to identify mechanisms to improve project designs to meet the needs of different stakeholders. A

summary of stakeholder discussions, issue raised and how the project design was developed to meet

stakeholders need would be prepared.

2 The consultant shall prepare Land Acquisition Plan and assist Office of the Executive Engineer

Kheda R & B Division , Nadiad in acquisition of land under various Acts.

4.13.3 The consultant would prepare Resettlement and Rehabilitation Plan and assess feasibility and

effectiveness of income restoration strategies and suitability and availability to relocation sites. The

resettlement plan which accounts for land acquisition and resettlement impacts would be based on a

25% socio-economic survey and 100 % census survey of project affected people which provides the

complete assessment of the number of affected households and persons, including common property

resources. All untitled occupants are recorded at the initial stages and identify cards will be issued to

ensure there is no further influx of people in to the project area. All consultations with affected

persons (to include list of participants) should be fully documented and records made

available to Competent department as per instruction of Executive Engineer Kheda R & B

Division , Nadiad.

 Assessment on the impact of the project on the poor and vulnerable groups along the

project road corridor / Bypass road.

 Based on the identified impacts, developing entitlement matrix for the project affected

 Assessment on social issues such as indigenous people, gender, HIV/AIDS, labourers

including child labour.

 Implementation budgets, sources and timing of funding and schedule of tasks.

 Responsibility of tasks, institutional arrangements and personnel for delivering entitlement

and plans to build institutional capacity.

 Internal and external monitoring plans, key monitoring indicators and grievance

redress mechanism.

 Incorporating any other suggestions of the ADB/ World Bank/ R & B Department /

Competent Authorities till the acceptance of the reports by the ADB/ World Bank/ R &

B Department / Competent Authorities.

4.13.4 Reporting Requirements of EIA

 The consultant would prepare the stand-alone reports as per the requirement of the

ADB/World Bank / R & B Department, as applicable, with contents as per the following:

 Executive Summary

 Description of the Project

 Environmental setting of the project.

 Identification and categorization of the potential impacts (during pre- construction,

construction and operation periods).

 Analysis of alternatives (this would include correlation amongst the finally selected

alternative alignment/routing and designs with the avoidance and environmental

management solutions).

 The public consultation process.

 Policy, legal and administrative framework. This would include mechanisms at the states

and national level for operational policies. This would also include a description of the

organizational and implementation mechanism recommended for this project.

 Typical plan or specific designs for all additional environmental items as described in the

 Incorporating any other as per the suggestions of the ADB/ World Bank /

R & B Department / Competent Authorities , till the acceptance of the reports by

the ADB/ World Bank/ R & B Department / Competent Authorities, as applicable.

 EMP Reports for Contract Package based on uniform methodology and processes. The

consultant will also ensure that the EMP has all the elements for it to be a legal document.

The EMP reports would include the following:

 Brief description of the project, purpose of the EMP, commitments on incorporating

environmental considerations in the design, construction and operations phases of the

project and institutional arrangements for implementing the EMP.

 A detailed EMP for construction and operational phases with recourse to the mitigation

measures for all adverse impacts.

 Detailed plans for highway-side tree plantation (as part of the compensatory afforestation

 Environmental enhancement measure would be incorporated.

 Enhancement measures would include items described in the scope of work and

shall be complete with plans, designs, BOQ and technical

specifications.

 Environmental monitoring plans during and after construction including scaling

and measurement techniques for the performance indicators

Selected for monitoring.

 The EMP should be amendable to be included in the contract documents for the works.

 Incorporating any other as per the suggestions of the ADB/ World Bank/

R & B Department / Competent Authorities , till the acceptance of the reports by

the ADB/ World Bank / R & B Department / Competent Authorities as applicable.

4.13.5 Reporting requirements of RAP

Analysis on the resettlement plan be conducted based on ADBs Hand Book on Resettlement, A

Guide to Good practice 1998 as amended time to time/ World Bank Guidelines / Government of

India Guidelines, as applicable.

 Executive summary

 Description of project

 Objectives of the project.

 The need for Resettlement in the Project and evaluation of measures to minimize

 Description and results of public consultation and plans for continued participation of

 Definition of PAPs and the eligibility criteria.

 Census and survey results-number affected, how are they affected and what impacts will

they experience.

 Legal and entitlement policy framework-support principles for different categories of impact.

 Arrangements for monitoring and evaluation (internal and external)

 Implementation schedule for resettlement which is linked to the civil works contract

 A matrix of scheduled activities linked to land acquisition procedures to indicate clearly what

steps and actions will be taken at different stages and the time frame

 The payment of compensation and resettlement during the acquisition process

 An itemized budget (replacement value for all assets) and unit costs for different assets

5.1 Land Acquisition

5.1.1 Objectives and Legal Framework

The Consultant shall provide end-to-end support for land acquisition proceedings under the State

laws of Gujarat. The process shall adhere to:

 RFCTLARR Act, 2013 (Central Act).

 RFCTLARR (Gujarat Amendment) Act,

 PESA Act (where applicable for Scheduled/Tribal areas).

The Consultant acts as an interface between the OFFICE OF THE EXECUTIVE ENGINEER KHEDA

R & B DIVISION , NADIAD and the Competent Authorities (Collector, Prant Officer, Mamlatdar,

DILR) to ensure timely possession of encumbrance-free land.

5.1.2 Detailed Scope of Activities

Phase I: Alignment Review & Data Collection

1. Alignment Verification: Review alignment plans, drawings, and Detailed Project Reports (DPR) to

assess the Right of Way (RoW) requirements (e.g., 30/45/60/90.0 meters).

2. Collection of Revenue Records: Coordinate with local revenue administration offices to collect

relevant land revenue records (Village forms 7/12, 8-A).

3. Digitization of Maps:

o Procure or create digitized, geo-referenced cadastral/revenue maps.

o Ensure digitized maps exactly match original revenue maps for accurate area extraction.

o Superimpose the proposed Road Corridor RoW on geo-located cadastral maps to verify all affected

4. Structure Identification: Identify religious structures, public utilities, cremation grounds, and private

structures within the RoW that may hinder execution.

Phase II: Proposal & Notification (State Act)

1. Exemption Proposal (Section 10A): Prepare and submit proposals under Section 10A of the Gujarat

Amendment Act (if applicable) to exempt the project from Social Impact Assessment (SIA) and Food

Security provisions.

2. Preliminary Notification (Section 11):

o Assist the District Land Acquisition Officer (LAO) in preparing the Section 11(1) proposal.

o Facilitate publication of Section 11(1) notifications at Gram Panchayat, Taluka Panchayat, Mamlatdar,

and Collector offices.

3. Social Impact Assessment (SIA): If not exempted under Section 10A, prepare the SIA report.

4. Declaration (Section 19):

o Assist in preparing the Section 19(1) Declaration proposal (analogous to Final Notification).

o Facilitate publication of Section 19(1) notifications at relevant local offices (Revenue etc.)

Phase III: Joint Measurement & Valuation

1. Joint Measurement Survey (JMS):

o Lead the JMS involving the DILR (District Inspector of Land Records), revenue authorities, and

land/property holders.

o Provide assistance to the District DILR office to prepare the JMS Report.

o Superimpose village maps on JMS sheets to determine exact land acquired vs. remaining land.

2. Demarcation:

o Fix RCC boundary pillars (Standard size: 120 x 10 x 10 cm) painted yellow at 40 pillars/km intervals.

o Demarcate the centerline and RoW limits on the ground.

3. Asset Valuation:

o Prepare valuation reports for structures, trees, wells, and fencing.

o Obtain approval of valuation reports from competent authorities (Roads & Building Dept or

authorized licensed valuation engineer for structures, Horticulture/Forest Dept for trees).

Phase IV: Awards & Compensation

The Consultant must facilitate the "Consent Award" mechanism preferred by the Gujarat State

Government to expedite acquisition.

1. Consent Awards (Section 23):

o Conduct periodic consultations and "Consent Camps" to convince Project Affected Persons (PAPs) to

provide consent.

o Assist in the preparation and publication of Consent Awards under Section

2. Regular Awards (Section 23A/23):

o If consent is not achieved, assist in the preparation and publication of Regular Awards under Section

3. R&R Assistance:

o Conduct a census survey of affected peoples for Resettlement & Rehabilitation (R&R) compensation.

o Prepare a "Micro Plan" for project-affected households.

Phase V: Post-Award & Handover

1. Disbursement: Monitor the disbursement of land compensation and monetary R&R assistance to

2. Record Updating (KJP): Assist the DILR and Mamlatdar offices in preparing the Final KJP (Kami

Jasti Patrak) to reflect the acquisition in land records (deducting acquired land from owner's 7/12).

3. Final Handover: Hand over the encumbrance-free RoW to the Contractor/Authority/ R & B

5.1.3 Deliverables

The Consultant shall submit the following Reports and Plans for each package/section:

1. Land Acquisition Plan (LAP):

o Kilometer-wise existing and proposed RoW schedules.

o Digitized Cadastral Maps superimposed with alignment.

o Detailed schedules of ownership and area to be acquired.

2. Valuation Reports:

o Consolidated report on land costs based on Jantri/Market rates.

o Approved valuation reports for Structures and Trees.

3. Draft Notifications:

o Drafts for Section 10A, Section 11(1), Section 19(1), and Award Notifications.

4. Social Impact Reports: SIA Report (if applicable) and R&R Micro Plan.

5. Final KJP: Verified records showing updated land holding post-acquisition.

5.1.4 Resource Deployment

To execute the above, the Consultant must deploy qualified teams including (but not limited to):

 Retired Revenue Officers (Mamlatdar/Dy. Mamlatdar level) for liaison with State bodies to make sure the

process of LA do complies as per govt. norms..

 Surveyors for DGPS/Total Station work and JMS.

 Data Entry Operators for Gati Shakti Portal and digital record management.

5.1.5. Special Coordination Notes

 Gati Shakti Portal: All proposals must be processed in both hard copy and soft copy via the

Gati Shakti Portal of the Government of Gujarat.

 Approval Authority: All valuations and proposals must be approved by the Competent

Departments (Revenue, DILR, etc.) before final submission.

5.2 Utility shifting proposal and estimates

5.2.1 Identify type and location of all existing utilities within the proposed ROW

1. Consultant will review information available with all utilities agencies in the region, consult

maps/plans available with Concerned Department of Govt. of Gujarat and state road agencies,

consult with locals and municipal bodies to ascertain the presence and location of utilities , including

but not limited to water-mains, gas, telephone, electricity and fiber-optic installations in and

around the project road

2. Deploy ground penetrating radar, inductor locators or better technology to accurately map the location,

type and size of utilities in the ROW of the project road as required in the section of this TOR

3. Develop a detailed strip plan and digitized maps showing:

i. type, size and current location of all the utilities identified

ii. relative offset from the centerline

iii. existing right of way

5.2.2 Plan for utilities in future road design

1. Consultants need to identify utilities that will require shifting to enable construction of the proposed

5.2.3 Incorporate space required for elevated and under-ground utilities corridors and utilities crossings as

required for existing and future utilities in consultation with user departments

5.2.4 Develop a utilities relocation plan

1. Consultants need to develop and submit a utilities relocation plan in consultation with

R & B Department, Govt. of Gujarat and user departments clearly identifying current

utilities and suggested relocations along with crossings as required

2. Plan and conduct discussions, consultations and joint site visits required for the planning of

utilities shifting and the development of required drawings and proposals

3. Prepare necessary details, documents and suggested relocation plan to be submitted to user

4. Develop initial cost estimates based on suggested relocation plan and the latest available schedule

of rates for inclusion in the cost of the project at the time of approval

5.2.5 Estimates and approvals

1. Consultants need to obtain draft utilities shifting proposal from user departments forall utilities

identified for shifting along project road

2. Prepare utility shifting cost estimates using latest schedule of rates and obtain approval from user

3. Review final designs submitted, cost estimates, complete checklist, obtain required declarations

and submit to R & B Department Govt. of Gujarat / Concerned Department for approval

4. Work with user department, R & B Department, Govt. of Gujarat as required to incorporate any

changes requested in shifting proposal and cost estimate

5. Obtain all required utilities shifting proposal estimates and required approvals from both user

departments and R & B Department, Govt. of Gujarat within the time stipulated in DPR

5.3 Estimation of Quantities and Project Costs

1. The Consultants shall prepare detailed estimates for quantities (considering designs and mass haul

diagram) and project cost for the entire project (civil packages wise), including the cost of

environmental and social safeguards proposed based on MoRT&H’s Standard Data Book and

market rate for the inputs. The estimation of quantities shall be based on detailed design of various

components of the projects. The estimation of quantities and costs would have to be worked

out separately for civil work Package as defined in this TOR.

2. The Consultants shall make detailed analysis for computing the unit rates for the different items of

works. The unit rate analysis shall duly take into account the various inputs and their basic rates,

suggested location of plants and respective lead distances for mechanized construction. The unit

rate for each item of works shall be worked outin terms of manpower, machinery and

3. The project cost estimates so prepared for R & B Department, Govt. of Gujarat/ADB/WB

projects are to be checked against rates for similar on-going works in India under R & B

Department Govt. of Gujarat /World Bank/ ADB financed road sector projects.

4. The Consultant should work out the quantity of Bitumen, Steel and Cement likely to beused in

the project and indicate in the summary sheet.

5.4 Forest Clearance

5.4 1. Objective

The objective of this consultancy is to provide end-to-end technical assistance, documentation, coordination,

and statutory compliance services required for the development of the proposed __________ Bypass Road

Project under Office of the Executive Engineer Kheda R & B Division , Nadiad

The consultant shall obtain all clearances, permissions, and approvals from various authorities and ensure

smooth progress of the project up to commencement of construction.

5.4.2. Scope of Services

The consultant shall perform the following tasks (adapted from the structure of the FC TOR):

5.4.2.1 Statutory Clearances & Approvals

1. Preparation of proposals, reports, drawings, and documents required under applicable acts:

o Land Acquisition documentation (as applicable).

o Utility Shifting documentation (GEB, BSNL, Gas, OFC, Water Supply).

o Environmental Clearance related inputs (if required).

o Permissions for cutting of trees outside forest area (District authority/Concerned

o Railway crossing / ROB/RUB approval (if applicable).

o Irrigation / Narmada / Water Resources Department approvals for canal crossings.

o Local authority permissions (Municipality/TP/GP roads affecting the bypass).

2. Online submission, registration and follow-up on relevant government portals (as

3. Coordination with all concerned offices for movement of proposals:

o Taluka/ District Authorities

o Collector Office

o Line departments (GEB, BSNL, GWSSB, Gas utility, etc.)

o DPR consultant / EPC Contractor (when applicable)

o GSRDC Head Office

4. Preparation of compliance reports, revised documents, revised drawings etc. as required

by each authority.

5.4.2.2 Land-related Tasks

1. Preparation of Land Schedule, land requirement details, parcel maps, village maps,

ownership details.

2. Assistance in preparing and issuing Section 10A proposals, Section 11(1) Preliminary

Notification documents, and Section 19(1) Declaration support documents as required under the

RFCTLARR Act, 2013 and the RFCTLARR (Gujarat Amendment) Act,

3. Joint measurement assistance with revenue officials.

4. Support in mutation, demarcation, panchnamas where required.

5.4.2.3 Technical Documentation

1. Layout plans, land acquisition plans, cross-sections, index plans, and strip plans.

2. Preparation of GIS-based corridor maps.

3. CADD/GIS preparation of:

o Utility shifting maps

o Encroachment identification

o Tree inventory (non-forest area)

4. Preparation of tender documents related to shifting utilities, tree cutting, etc.

5.4.2.4 Liaison & Coordination

1. Follow-up at each stage with:

o District Collector

o Line departments

o Other statutory authorities

2. Represent GSRDC at meetings, presentations, inspections, and site visits.

5.4.2.5 Reporting

1. Submission of all reports in three hard copies + soft copies, with:

o Editable files

o GIS/CADD files

o Field survey data

2. Monthly progress reports and stage-wise completion reports.

5.4.2.6 Eligibility Criteria

1. Past Experience

o At least 3 similar works involving land matters/utility shifting/statutory clearances for

National Highways / State Highways / Urban Roads / Bypass Roads.

o At least one work completed, and one work in hand of similar nature.

2. Key Personnel (adapted from the team composition table)

6. Viability and Financing Options and Bidding process

1. The Project Road should be divided into the traffic homogenous links based on the findings of

the traffic studies. The homogenous links of the Project Road should be further subdivided into

sections based on physical features of road and pavement, sub- grade and drainage characteristics etc.

The economic and commercial analysis shall be carried out separately for each traffic homogenous

link as well as for the Project Road.

2. The values of input parametres and the rationale for their selection for the economic and

commercial analyses shall be clearly brought out and got approved by

Office of the Executive Engineer Kheda R & B Division , Nadiad.

3. For models to be used for the economic and the commercial analyses, the calibration methodology

and the basic parametres adapted to the local conditions shall be clearly brought out and got

approved by Office of the Executive Engineer Kheda R & B Division , Nadiad.

4. The economic and commercial analyses should bring out the priority of the different

homogenous links in terms of project implementation.

6.1. Economic Analysis

1. The Consultants shall carry out economic analysis for the project. The analysis should be for each of

the sections covered under this TOR. The benefit and cost streams should be worked out for the

project using HDM-IV or other internationally recognized life- cycle costing model.

2. The economic analysis shall cover but be not limited to be following aspects:

i. assess the capacity of existing roads and the effects of capacity constraints on vehicle operating costs

ii. calculate VOCs for the existing road situation and those for the project;

iii. quantify all economic benefits, including those from reduced congestion, travel distance, road

maintenance cost savings and reduced incidence of road accidents; and,

iv. estimate the economic internal rate of return (EIRR) for the project over a 30- year period. In

calculating the EIRRs, identify the tradable and non- tradable components of projects costs and the

border price value of the tradable components.

v. Saving in time value.

3. Economic Internal Rate of Return (EIRR) and Net Present Value (NPV), “with “and “without time

and accident savings” should be worked out based on these cost- benefit stream. Furthermore,

sensitivity of EIRR and NPV worked out forth different scenarios as given under:

Scenario – I Base Costs and Base Benefits

Scenario - II Base Costs plus 15% and Base Benefits Scenario - III Base Costs and Base Benefits minus

Scenario – IV Base Costs plus 15% and Base Benefits minus 15%

The sensitivity scenarios given above are only indicative. The Consultants shall select the sensitivity

scenarios taking into account possible construction delays, construction costs overrun, traffic volume,

revenue shortfalls, operating costs, exchange rate variations, convertibility of foreign exchange,

interest rate volatility, non-compliance or default by contractors, political risks and force majeure.

4. The economic analysis shall take into account all on-going and future road and transport

infrastructure projects and future development plans in the project area.

6.2 Financial Analysis

6.2.1 Need for financial analysis

1. It is envisaged that project stretches should be implemented in a commercial, PPP funded format /

Budget provided by Govt. of Gujarat.

2. Therefore, the Consultant will need to study the financial viability of the project under various

available commercial formats and suggest a mode of funding and execution that is most likely to

3. The consultant shall study the financial viability of the project under several different traffic

volume, user fee scenarios and funding options to arrive at the optimal execution mode and funding

6.2.2 Financial analysis of the project

1. The Consultants shall in consultation with Office of the Executive Engineer Kheda R & B

Division , Nadiad finalize the format for the analysis and the primary parameters and scenarios

that should be taken into account while carrying out the commercial analysis

2. The Financial analysis for the project should cover financial internal rate of return, projected

income statements, balance sheets and fund flow statements and should bring out all relevant

3. The financial analysis should cover identification, assessment, and mitigating measures for all risks

associated with the project. The analysis shall cover, but be not limited to, risks related to

construction delays, construction costs overrun, traffic volume, revenue shortfalls, operating costs,

exchange rate variations, convertibility of foreign exchange, interest rate volatility, non-compliance

or default by contractors, political risks and force majeure.

4. The sensitivity analysis should be carried out for a number of probabilistic scenarios.

6.2.3 Outputs from financial analysis

1. The financial model so developed shall be handed over to and be the property of

Office of the Executive Engineer Kheda R & B Division , Nadiad

2. The consultant shall also suggest positive ways of enhancing the project viability and furnish

different financial models for implementing on BOT format

6.3 Bidding process

6.3.1 Consultant shall assist the authority in preparing the required bid documents and support the

authority through the bidding process

6.3.2 Preparation of documents

1. The consultant shall prepare all required bid documents and technical

schedules required for the bidding of the project

2. The Consultants shall prepare separate documents for each type of contract for bypass

project of the DPR assignment

3. The consultant shall assist authority in reviewing bid documents and in making any changes

required basis their findings or the and finalizing bid documents

4. The consultant shall assist the authority in collecting and providing all required supporting

documents for initiating bid as defined by the SOP for contracting

5. The DPR consultant may be required to prepare the Bid Documents, based on the feasibility

report, due to exigency of the project for execution if desired by

Office of the Executive Engineer Kheda R & B Division , Nadiad.

a. To enable this, consultant should study the financial viability and financial options for the project

for modes such as BOT Toll/ Annuity during the feasibility stage.

6. Provide any and all clarifications required by the authority or other functionaries such as the

financial consultant and legal advisor as required for the financial appraisal and legal

scrutiny of the Project Highway and Bid Documents.

7. The consultant shall be guided in its assignment by the Model Concession/ Contract

Agreements for PPP/ EPC projects, as applicable and the Manual of Specifications and

Standards for two/ four/ six laning of highways published by IRC (IRC:SP:73 or IRC:SP:84

or IRC:SP:87, as applicable) along with relevant IRC codes for design of long bridges.

a. It is suggested that consultant should go through the EPC/ PPP documents of ministry before

bidding the project.

6.3.3 Support during the bidding process

1. Consultant shall support Office of the Executive Engineer Kheda R & B Division , Nadiad

through the entire bid process and shall be responsible for sharing the findings from the

preparation stages during the bid process

2. The consultant shall ensure participation of senior team members of the consultant during all

interaction with potential bidders including pre-bid conference, meetings, site visits etc.

3. During the bid process for a project, the consultant shall support the authorityin:

a. Responding to all pre-bid technical queries

b. Preparation of detailed responses to the written queries raised by the bidders

4. The consultant shall assist Office of the Executive Engineer Kheda R & B Division

Nadiad and its functionaries as needed in the evaluation of technical bids

7. Time period for the service

1. Time period envisaged for the study of the project is indicated in Annex-I to LOI. The final reports,

drawings and documentation shall be completed within this time schedule.

2. Office of the Executive Engineer Kheda R & B Division , Nadiad shall arrange to give approval on

all sketches, drawings, reports and recommendations and other matters and proposals submitted for

decision by the Consultant in such reasonable time so as not to delay or disrupt the performance of the

Consultant’s services.

8. Project Team and Project Office of the Consultant

1. The Consultants shall be required to form a multi-disciplinary team for this assignment. The

consultants’ team shall be manned by adequate number of experts with relevant experience in

the execution of similar detailed design assignments.

2. List of suggested key personnel to be fielded by the consultant with appropriate man- month of

consultancy services is given in Enclosure-I as per client's assessment.

3. A Manning Schedule for key personnel mentioned above is enclosed as Enclosure - I along with

broad job- description and qualification as Enclosure-II. The information furnished in Enclosures-

I & II are to assist the Consultants to understand the client’s perception about these

requirements and shall be taken by the Consultants for the purpose of Financial Proposal and

deployment schedule etc. in technical proposal to be submitted by them. Any deviation proposed

may be recorded in the comments on TOR. All the key personnel mentioned will be evaluated at the

time of evaluation of technical proposal. Consultants are advised in their own interest to frame the

technical proposal in an objective manner as far as possible so that these could be properly

assessed in respect of points to be given as part of evaluation criteria as mentioned in Data

sheet. The bio-data of the key personnel should be signed on every sheet by the personnel

concerned and the last sheet of each bio-data should also be signed by the authorized

signatory of the Consultants.

4. The Consultants shall establish an office at the project site manned by senior personnel during the

course of the surveys and investigations. All the project related office work shall be carried out by

the consultant in their site office unless there are special reasons for carrying out part of the office

work elsewhere for which prior approval of Office of the Executive Engineer Kheda R & B

Division , Nadiad shall be obtained. The address of the site office including the personnel

manning it including their Telephone / E m a i l and FAX numbers will be intimated by the

Consultant to Office of the Executive Engineer Kheda R & B Division , Nadiad before

commencement of the services.

5. All key personnel and sub professional staff of the DPR Consultants shall use attendance system

for marking their daily attendance. Attendance shall be marked at least once a day and anytime

during the day. Biometric Attendance System shall be installed by the DPR Consultants at its own

cost at the site office and design office in order to facilitate the attendance marking. If asked

by Executive Engineer a copy of attendance records shall be attached at the time of submission

of their bills to the Office of the Executive Engineer Kheda R & B Division , Nadiad from

time to time. Proper justification shall be provided for cases of absence of key personnel/ sub-

professional staff which do not have prior approval from Executive Engineer of Concerned stretch.

If Office of the Executive Engineer Kheda R & B Division , Nadiad so desires, it shall

facilitate electronic linking of the attendance system with the Central Monitoring System of Office

of the Executive Engineer Kheda R & B Division , Nadiad.

9. Reports to be submitted by the Consultant to Office of the Executive Engineer Kheda R & B

Division , Nadiad

9.1 All reports, documents and drawings are to be submitted separately for each of the traffic

homogenous link of the Project Road. The analysis of data and the design proposals shall be based on

the data derived from the primary surveys and investigations carried out during the period of

assignment. The sources of data and model relationships used in the reports shall be indicated with

complete details for easy reference.

9.2 Project preparation activities will be split into eight stages as brought out below.

N Stage Key activities Report/deliverable submitted

1 Inception Project planning and mobilization Inception Report and QAP

2 Feasibility Alignment finalization, preliminary Alignment Options Report and

surveys Feasibility Report

3 LA and Clearances I LA, utilities identification; creation of draft Strip Plan, Land Acquisition Report

notifications and proposals (Section 10A / 11(1) / 19(1)),

Clearances, and Utility Shifting

4 DPR Detailed design of highway, preparation of Draft DPR Report, Final DPR Report,

detailed project report with drawings documents and drawings

5 Technical Schedules Preparation of bid documents and technical Civil Works Contract Agreement and

schedules Schedules

6 (i) LA II Land acquisition process, obtaining final JMS and Section 19(1) Report, Final

(ii) Project Clearances utilities estimates and required clearances Project Clearances, and Utilities Report

7 LA III- Award Land acquisition award determination Award Report (Section 23 / 23A)

8 LA IV- Possession Obtaining possession of land Land Possession Report

Preliminary design work should commence without waiting for feasibility study to be completed.

Stage 3, 5 and 6 shall run in parallel with Stage 2 and

For stages 7 and 8 consultant will be required to submit a report at the completion of 90% of the

activities for that stage. In addition, an updated report will need to be submitted at the completion of

all land acquisition activities covering receipt of 100% of the land possession certificates for the land

parcels pertaining to the project road.

9.3 Timelines for the submission of reports and documents

Consultant shall be required to complete, to the satisfaction of the client, all the different stages

of study within the time frame indicated in the schedule of submission in para 10 pertaining to

Reports and Documents for becoming eligible for payment for any part of the next stage.

10 Reports and Documents to be submitted by the Consultant to Office of the Executive Engineer

Kheda R & B Division , Nadiad

1. The Consultant shall submit to the client the reports and documents in bound volumes (and not spiral

binding form) after completion of each stage of work as per the schedule and in the number of

copies as given in Enclosure-III. Further, the

reports shall also be submitted in floppy diskettes / CD’s / Pendrive / in soft copy in addition to the

hardcopies as mentioned in Enclosure-III. Consultant shall submit all other reports mentioned

specifically in the preceding paras of the TOR.

2. The time schedule for various submissions prescribed at Sl. No.1 above shall be strictly adhered to.

No time overrun in respect of these submissions will normally be permitted. Consultant is advised

to go through the entire terms of reference carefully and plan his work method in such a manner

that various activities followed by respective submissions as brought out at Sl.No.1 above are

completed as stipulated. Consultant is, therefore, advised to deploy sufficient number of

supporting personnel, both technical and administrative, to undertake the project preparation

activities in construction package (Section) simultaneously. As far as possible, the proposal

should include complete information such as number of such persons, name, position, period of

engagement, remuneration rate etc. The Consultant is also advised to start necessary survey works

from the beginning so as to gain time in respect of various other activities in that stage.

3. DPR Deliverables in each stage of project

1. The key stages, activities and deliverables for the detailed project report are as described

in these documents

2. The following section describes the detailed requirements for each report that needsto be

3. Consultants are also advised to refer to ENCLOSURE-IV

4. Formats for submission of Reports and Documents to understand any additional format and

content requirements

5. All reports must be submitted along with the relevant checklist form completed andsigned off

by the consultant

10.1 Quality Assurance Plan (QAP) Document

1. Immediately upon the award, the Consultants shall submit four copies of the QAP document

covering all aspects of field studies, investigations design and economic financial analysis.

The quality assurance plans/procedures for different field studies, engineering surveys and

investigation, design and documentation activities should be presented as separate sections like

engineering surveys and investigations, traffic surveys, material geo-technical and sub-soil

investigations, road and pavement investigations, investigation and design of bridges

&structures, environment and R&R assessment, economic & financial analysis, drawings and

documentation; preparation, checking, approval and filing of calculations, identification and

traceability of project documents etc. Further, additional information as per format shall be

furnished regarding the details of personnel who shall be responsible for carrying out/preparing

and checking/verifying various activities forming part of feasibility study and project preparation,

since inception to the completion of work. The field and design activities shall start after the QAP

is approved by Office of the Executive Engineer Kheda R & B Division , Nadiad

2. Data formats for report and investigation result submission

i. Required data formats for some reports, investigations and documents are discussed in

ii. Formats for submission of Reports and Documents.

iii. The consultants will need to propose data formats for use in all other field studies and

investigations not covered in enclosure IV.

iv. The proposed data forms will need to be submitted for the approval of Office of the Executive

Engineer Kheda R & B Division , Nadiad after the commencement of services.

10.2 Inception Report (IR)

1. The report shall cover the following major aspects:

i. Project appreciation;

ii. Detailed methodology to meet the requirements of the TOR finalized in consultation with the

Office of the Executive Engineer Kheda R & B Division , Nadiad officers; including

scheduling of various sub activities to be carried out for completion of various stages of the work;

stating out clearly their approach & methodology for project preparation after due inspection of the

entire project stretch and collection/ collation of necessary information;

iii. Task Assignment and Manning Schedule;

iv. Work programme;

v. Proforma for data collection;

vi. Design standards and proposed cross-sections;

vii. Key plan and Linear Plan;

viii. Development plans being implemented and / or proposed for implementation in the near future by

the local bodies and the possible impact of such development plans on the overall scheme for field

work and design for the study;

ix. Quality Assurance Plan (QAP) finalized in consultation with Office of the Executive Engineer

Kheda R & B Division , Nadiad;

x. Draft design standards; and

2. The requirements, if any, for the construction of bypasses should be identified on the basis of

data derived from reconnaissance and traffic studies. The available alignment options should be

worked out on the basis of available maps. The most appropriate alignment option for bypasses

should be identified on the basis of site conditions and techno-economic considerations. Inception

Report should include the details regarding these aspects concerning the construction of bypasses for

approval by Office of the Executive Engineer Kheda R & B Division , Nadiad / Competent

i. Bypasses should be identified on the basis of data derived from reconnaissance and initial traffic

information/traffic studies

ii. The available alignment options should be worked out on the basis of available topographic maps,

publicly available mapping services or remote sensing based topography and land use maps

iii. The most appropriate alignment option for bypasses should be identified on the basisof site conditions

and techno-economic considerations

STAGE 2: Feasibility Report

10.3 Alignment options report

1. Basis review of the existing project road, local traffic patterns and initial reconnaissance surveys,

the consultant shall present possible alignment alternatives for the project road