OPERATION & COMPREHENSIVE MAINTANANCE OF PANDIT DINDAYAL UPADHYAY AUDITORIUM IN AHMEDABAD OPERATION & COMPREHENSIVE MAINTANANCE OF PANDIT DINDAYAL UPADHYAY AUDITORIUM IN BODAKDEV WARD, NORTH WEST ZONE OF AHMEDABAD MUNICIPAL CORPORATION, AHMEDABAD. OPERATION & COMPREHENSIVE MAINTANANCE OF PANDIT DINDAYAL UPADHYAY AUDITORIUM IN BODAKDEV WARD, NORTH WEST ZONE OF MUNICIPAL CORPORATION, AHMEDABAD.

“SARDAR PATEL BHAVAN”, Danapith, Ahmedabad

Ahmedabad-380001

AHMEDABAD MUNICIPAL CORPORATION

(BUILDING PROJECT DEPARTMENT)

TENDER DOCUMENTS CONTENTS

PART-A General Conditions & Technical Specification

DOWNLOADING OF TENDER THE WEBSITE :-

www.amc.tender.nprocure.com and www.tender.nprocure.com

DATE OF PRE-BID MEETING :- Dt. 16 /01/2026 at 11:30 Hrs.

LAST DATE OF ONLINE SUBMISSION OF :- Dt. 02/02/2026 at 18:00 Hrs

PRICE BID OF TENDER

LAST DATE OF PHYSICAL SUBMISSION :- Dt. 03/02/2026 at 17:00 Hrs

OF TENDER ( Encloses as asked)

OPENING OF TECHNICAL BID OF TENDER :- Dt. 04/02/2026 at 11:30 Hrs

MEMORANDUM OF WORK

Please also refer general/ special conditions of Contract for detail Terms.

No. Item Description

OPERATION & COMPREHENSIVE MAINTANANCE

OF PANDIT DINDAYAL UPADHYAY AUDITORIUM IN

1 Tender for BODAKDEV WARD, NORTH WEST ZONE OF

AHMEDABAD MUNICIPAL CORPORATION,

Rs.95.45 Lacs,(Per Annum)

2 Cost of Work (APPROXIMATE)

(Finally To be filled by bidder)

The Bidders should satisfy all the below mentioned

1. The applicant should be Register in “D” class in

PWD in Govt. R&B / CPWD / AMC or equivalent

registration with any other state Govt. or

institutions in India.

2. The Bidder should have successfully completed

similar work like different kind of Civil works

/Building works Operation & Comprehensive

maintenance works for civil, plumbing work,

electric work (like DG set, Transformer, panels

etc.), ELV(camera, fire detection system etc.),

Audio-Video and stage lighting system, HVAC

system (like Chiller/Package AC/VRV/Ductable

etc.), fire system, interior + external

development related works in any building like

Auditorium/ HOSPITAL BUILDING / Residential

Building / Hotels / Airports / Any Institutional

Buildings etc. in any Government or any public

sector organization.

3. The bidder should have experience of having

successfully completed either of the following

2a similar works stated above during last seven

Qualification for bidders years ending date 31st March,2025.

(A) One completed similar kind of work

costing not less than the amount equal to

80% of the estimated Tender amount.

(B) Two completed similar kind of works

costing not less than the amount equal to

50% of the estimated Tender amount.

(C) Three completed similar kind of works

costing not less than the amount equal to

40% of the estimated Tender amount.

4. Average annual financial turnover of the bidding

firm shall be at least 30% of estimated project cost

for last three years ending on dated 31st March,

Joint Venture is not allowed.

3 Joint Venture

2- YEAR (24 Months) Contract Period

(from the date of Work Order Given)

It will be extend for 1 more year for same rate as

decided by AMC.

Whenever a work is allotted by Engineering staff,

whether minor or major of part thereof of any amount,

4 Total Time Completion/Contract Period

the contractor shall be bound to start the works within

48 hours of intimation of work. Communication done

telephonically via SMS, Via WhatsApp and through

letter / E-mail shall be considered legal and binding for

the same. Failure of comply to start the works in

hours of intimation as above by contractor the

contractor shall be levied penalty as described in

5 Tender Available at website http://tender.nprocure.com/

Municipal Commissioner, Ahmedabad

6 Tender Fees-Rs (Non Refundable) Municipal Corporation

Rs. 2400/ (Rupees Two Thousand Four

Tender Fees (in the form of Demand Hundred) in form of Demand Draft (D.D) or

7 Draft/ Pay Order from any National Bank)

in favour of by Pay Order in favour of Municipal

Commissioner, Ahmedabad.

As Per ANNEXURE – 1 and AMC Circular no-

8 List of Banks in Ahmedabad

9 Tender Floating Date and Time As per N-procure website

Last Date and Time for Submission of

the Tender online DATE: 02/02/2026 UPTO 18.00 HRS.

http://tender.nprocure.com/ and

https//amc.nprocure.com

DATE: 16/01/2026 TIME : 11:30 AM

Pre-Bid Meeting time (Office Name and PLACE: ADDITIONAL CITY ENGINEER,

Address) BUILDING PROJECT, AMC. 2nd floor, B block,

Sardar patel bhavan, Danapith, Ahmedabad-

Any queries, Clarifications regarding the Additional City Engineer, Building Project,

12 Ahmedabad Municipal Corporation

Tender/ Work submitted in writing to

[email protected]

ADDITIONAL CITY ENGINEER, BUILDING

Further Tender Information PROJECT, AMC. 2nd floor, B block, Sardar patel

available with, Contact

bhavan, Danapith, Ahmedabad-380001,

[email protected]

Last date for submission of DATE: 03/02/2026 UPTO 17.00 HRS.

physical documents (Tender Fees, PLACE: Assistant Manager (P.W.A)

14 EMD, Tender Documents & other Ahmedabad Municipal Corporation, 2nd floor

related documents, etc.) in

(Old Building, Danapith,Ahmedabad

hardcopy and address for

submission: 001,Gujarat, India

Tender Envelope -1 Marked as "EMD" & Tender Fees

Tender Envelope -2 Marked as "TECHNICAL BID” – Volume I with duplicate.

“PRICE BID” (BOQ without rate) – Volume II with

Tender Envelope –3 Marked as

Opening of Technical Bid DATE: 04/02/2026 AT 11.30 HR.

At the Time of Opening of Part-I (Technical Bid) of all

the received tenders in time, shall be opened. After

Scrutiny of Part-I, the Part-II (Financial Bid) of those

Bidders who qualified in the scrutiny, shall be opened

Online as per the earliest convenience of the Clients.

Tender Validity Duration (From Date of

Tender submission) (Days)

Earnest Money Deposit - Rs (1% of

EMD (Demand Draft / Bank Guarantee) in Municipal Commissioner, Ahmedabad

Favor of (Name). Municipal Corporation. BankGuarantee of

Ahmedabad branch shall be accepted.

EMD Validity Time (from Tender

Submission) (Days)

E.M.D Returned to unsuccessful

Tenderers (from Date of Financial Bid As per AMC norms.

(Shall be submitted Within 15 days of LOI) 5% of

Contract Amount valid up to 30 days beyond the

19 Security Deposit (%)

completion date of the work. Security Deposit BG will

be released only after submission of required BG.

2% of the value of work done will be deducted

from each R.A. Bill. It will be released along with

release of payment of Final Bill.

Retention Money (Max. %) of Contract 2. All other deduction made from each R. A. Bill as

value (%) per AMC’s Circular.

3. Maximum 95% of the value of work will be paid in

each R.A. Bill. Remaining 5% shall be released

along with release of payment of Final Bill.

Temporary delivery for power only with the consent

Water and Electricity Cost (For Work from Auditorium and it shall be chargeable for any new

and other Common Areas). kind of work as per general norms of AMC. For routine

maintenance works he use power as per inst. of EIC

and AMC as per site conditions and requirement from

22 Liquidated Damages for Delay

a) As per the latest circular, cost of 0.1% of the Cost of Each Remaining Work per day

remaining work. Percentage per Day from the date of delaying the said work up to the date

(%) of completion.

b) Liquidated Damages for delay

0.10% of the cost of each remaining work.

3 months, DL for the works carried out by successful

bidder is define as the work shall be carried out as per

detail specifications and workmanship and if any

23 Defect Liability – DL defects found by AMC for that works shall be removed

from site and repaired or completed immediately

without any cost and delay by the bidder during time

limit of the work.

Contractor will be required to submit performance bond

and bank guarantee amounting equal to 5% of the

24 Performance Guarantee

amount of work up to final bill given to him. It will be

release with after defect liability period is over.

25 Payments terms As per AMC general norms.

1) Contractors’ All Risk (CAR)

Insurance Policy (Original deposited with 15 Working days

Client within LOI Period (Days)

2) Workmen’s Compensation Insurance

3) Third Party Insurance

Safety Violation in terms of Negligent in A penalty of Rs 5000/- each non –fatal accident and Rs

compliances policy, regulation, statutory 25,000/- for each fatal accident is liable to be imposed

provisions which leads to accident : in addition to Compensation stated below:

As per prevailing workman compensation law for

Compensation to be Paid:

construction industry.

Labor Welfare Cess and other prevailing 1% Labor Welfare Cess as per the prevailing Act, (non

cess refundable) shall be deducted from each running bill.

28 Office Set up at Campus Office Setup at Auditorium.

Quantity of any items in same or any head mentioned

in description of abstract shall be very up to any extent

with in approved tender amount. Bidder is liable to

29 Variance in the Value of the Works execute the same without any extra cost and time for

AMC reserve the right to reject or accept the same.

No price variation is applicable.

30 Arbitration/Disputes Not Applicable for this work

Tenderer’s Seal and signature

AMC Finance dept. circular No – 06, Dt.12/05/2025

TENDER BASIC INFORMATION

OPERATION AND COMPREHENSIVE MAINTENANCE SERVICE CONTRACT FOR 2 YEAR FOR

PANDIT DINDAYAL UPADHYAY AUDITORIUM IN BODAKDEV, AHMEDABAD.

1. The Dy. Municipal Commissioner AMC, Ahmedabad Municipal Corporation, invites detailed

bid from interested parties for the above work by AMC, at Ahmedabad Municipal Corporation,

Ahmadabad, Gujarat’.

The Site is located at Pandit Dindayal Upadhyay auditorium, Rajpath Rangoli road,

Bodakdev ward, Ahmedabad, Gujarat’.

3. ‘OPERATION & COMPREHENSIVE MAINTENANCE OF PANDIT DINDAYAL UPADHYAY

AUDITORIUM IN BODAKDEV, AHMEDABAD (TENDER FOR 2 YEAR) - AHMEDABAD in

totality shall comprise of the total scope of works mentioned in BOQ.

4. Schedule of Work

The date of commencement of the Work shall be within 15 days of acceptance of the financial

offer from the technically qualified bidder by the Client and issuance of Work order (WO) “DAY”

and the completion will be within Twenty Four (24) Months from the date of commencement.

5. Bid documents:

Tenderers are advised to go through carefully the complete set of documents provided by the

Client in connection with this contract. You are requested to keep this information confidential

to yourself, your employees and consultants in the interest of the project as well as your own

interest in the project.

Tender documents are available on the Website of http://tender.nprocure.com/ and

downloads the same from the website, DD towards the cost of the document can enclosed

with the application in a separate envelope- 1 marked distinctly as “Application Fee”.

Application without cost of document (Application Fee) shall not be considered at all and shall

be rejected as “Un-Responsive”.

Application Fees of (as mentioned in Principal Aspect) in the form of DD in favour of

Municipal commissioner, payable at Ahmedabad) (Non-refundable), as per schedule or

principal aspects.

6. Packing and Submission of Bids:

A. Completed technical bid Tender (hard copy) shall be submitted to office of Assistant Manager

(Project/PWA), Ahmedabad Municipal Corporation, 2ndFloor B-Block, Sardar Patel Bhavan”,

Danapith, Ahmedabad - 380 001.Tel No: 079-27556633, Fax No: 079-25323692

B. Tenderers will pack together in one box/envelope, mark it distinctly and submit the same at

the address provided by the client. The box/envelope should contain the following three

separately sealed and marked envelopes. The Tender documents will be submitted in original

& duplicate. Tenders received after the due date and time of submission will not be accepted

and shall be rejected as Un-Responsive.

(i) Envelope No.1 Should be marked as EMD (Envelope –1) and should contain the following:

a) Earnest Money Deposit and Tender Fee for the amount and in the manner specified in

Principal Aspect.

(ii) Envelope No.2 Should be clearly marked as “Volume – 1, Volume – 3 and Volume 4”

(Envelope –2) and should contain the following:

a) Letter from Tenderer, accepting all terms, conditions and technical specifications of the

tender without any modification, alterations or conditions to the same including Drawings

and Specification as intented to achieve architectural look and requirement. If any such

modifications, alterations are made or any special conditions attached, the tender is liable

to be out rightly rejected.

b) Every Tenderer should furnish along with his tender the applicant’s PAN Number, a copy

of the applicant’s latest income-tax return should also be submitted along with the VAT

clearance certificates as well as details of any attachments, prohibiting orders, or any

other pending proceedings in connection with the filing of the returns.

d) The Tenderer should submit a declaration disclosing all Work for which he has already

entered into contract, the value of work that remains to be executed in each such

contract, while submitting the tender and details of any disputes pending in respect of any

such contract whether in a court or any other Forum or under discussion / negotiation with

the other party to such contracts.

e) Every Tenderer should furnish along with his tender the Work Contract Tax, VAT, Service

Tax and copies of their Registration Certificate along with acknowledgement of up to date

filed return duly attested by Registered Chartered Accountant.

f) Certified copies of Registration Certificate, issued by the Registrar of Companies, in case

the applicant is a Company; or a certificate issued by Registrar of Firms indicating names

of partners and their address. In case of a company the applicant has to furnish the

following documents:

• MOA (Memorandum of Association) and AOA (Articles of Association);

• Resolution of the Board of Directors authorizing the signatory to sign the

Tender documents; In case of Partnership the applicant has to furnish the

• Partnership Deed;

• Power of attorney in favour of the signatory approved by the Partners to

sign this tender document.

• Specifically for this work, technical persons proposed to be deployed on

the work- their name, experience and qualifications as per Clause

mentioned in Tender.

• List of similar project completed with references.

g) ESI and PF registration with authorities in case of all applicants.

h) The contractor shall submit an undertaking that there is no condition attached with the

i) Any other relevant documents as desired by the tenderer.

j) The Tenderer shall submit the site organization chart as mentioned in the Annexure-1

k) Detailed list of Plant and Machinery along with shuttering, scaffolding material, Material

and passenger hoists proposed to be deployed at Project site and get approval prior to

l) Audited balance sheet of last five financial years.

m) Financial information including annual turnover and net worth.

n) Certificate of work experience (duly authenticated by client).

• Technical specification Volume -3 shall be submitted duly signed and stamped

with duplicate copy.

(iii) Envelope No.3 Should be marked as “Price Bid” (Volume - 2) and should contain the

a) Tender-Price Bill of Quantities (BOQ. Without rate) Blank, duly stamped and signed by

the authorized signatory along with soft copy.

C. Pre-bid meeting

Any Queries, clarifications, comments and or suggestions regarding the tender or the

work shall be submitted in writing to the as per memorandum of work. Pre-Bid meeting shall

be held Additional City Engineer, Building Project, 2nd Floor, B - Block Sardar Patel Bhavan”,

Danapith, Ahmedabad-380 001,Gujarat , if any, shall be issued to all tenderers. Addendum if

any required shall be published on the website 48 hours before he submission of Tenders.

Addendum will be part and partial of the Tender.

7. Acceptance/ Rejection of tenders:

Tenders not accompanied with EMD in Envelope-1 and prequalification document (Refer Vol.

1- Form A, B, C, D and SCHEDULE I, II, III) shall be rejected and also the tenders that are not

properly filled, not signed, not stamped or mutilated or having missing pages or with incorrect,

inaccurate calculations or generally not complying with the conditions shall be rejected.

In case of domestic tenderers, the tender must be accompanied by an Income-Tax Clearance

Certificate for the last three financial years. In case it is not possible to furnish such a

certificate, the tenderer should submit with the tender, information regarding the Income-tax,

circle or ward of the district in which he is assessed for Income Tax, reference number of the

assessment and the assessment year. If a tender is submitted without complying with these

requirements, it is liable to be rejected outright.

Canvassing, lobbying or solicitation in connection to the tender with the client, its directors,

managers or employees as well as any other persons strictly prohibited and tender submitted

by tenderers who resort to such activities shall be liable to rejection.

The acceptance of a tender shall rest with the Client (Ahmedabad Municipal Corporation) and

their authorized representative who does not bind itself to accept the lowest tender and

reserves to itself the right to reject any or all the tenders received without assigning any

reason(s) whatsoever. Non-acceptance of any tender shall not make the Client liable for any

compensation or damages.

At any time prior to the Tender submission date the Client may, for any reason, whether on its

own initiative or in response to a clarification requested by a tenderer may amend the Tender

documents by issuing an Addendum or addendums (The “Addendum”) thereto.

The Addendums shall be notified on website.

The amended clauses shall substitute the existing clause of the tender document without

bringing any further changes in the Tender Document, and after such amendment the tender

document shall be construed and interpreted accordingly.

Tenders containing any uncalled remarks or additional conditions or amendments by the

applicant shall not only make the tender liable for rejection but shall also result in forfeiture of

the EMD amount by the Client.

The Tenderer shall bear all costs and expenses regarding the preparation and submission of

the tender Document to the Client, without any recourse or reimbursement from the Client for

8. Award of Contract

The Employer will award the Contract to the Bidder whose Bid has been determined to be

substantially responsive to the Bidding documents and who has offered the lowest evaluated

9. Employer's Right to Accept any Bid and to Reject any or all Bids

The Employer reserves the right to accept or reject any Bid, and to cancel the Bidding

process and reject all Bids, at any time prior to the award of Contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected

Bidder or Bidders of the grounds for the Employer's action.

10. Notification of Award and Signing of Agreement

The Bidder whose Bid has been accepted will be notified of the award by the

Employer prior to expiration of the Bid validity period by writing, facsimile or e-mail confirmed

by registered letter. This letter (hereinafter and in the Conditions of Contract called the

"Letter of Acceptance") will state the sum that the Employer will pay the Contractor in

consideration of the execution, completion, and maintenance of the Works by the Contractor

as prescribed by the Contract (hereinafter and in the Contract called the "Contract Price").

The notification of award will constitute the formation of the Contract, subject only to the

furnishing of a Performance Security in accordance with the provisions of Clause.

The agreement will incorporate all correspondences between the Employer and the

Successful Bidder. It will be signed by the Employer and the Successful Bidder.

Upon the furnishing by the Successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been unsuccessful.

11. Earnest Money Deposit: (E.M.D)

Earnest Money Deposit (as mentioned in memorandum of work) in the form of Demand

Draft / Bank Guarantee (format enclosed) shall be valid for at least 150 days from the last

date of tender submission, and the same should be submitted along with the Tender as Per

Envelope-1. The Demand Draft should be in favor of Municipal Commissioner, payable at

Ahmedabad, in case of bank guarantee the same should be submitted as per Performa of

bank guarantee for EMD and the same should be submitted along with the Tender as per

E.M.Ds of the unsuccessful tenderers (From L4 to remaining) will be returned within 30 days

from the date of opening of the Financial Bid.

E.M.Ds shall be forfeited if the selected Contractor for the work fails to submit the prescribed

performance guarantee and sign the prescribed agreement (LOI) and / or fails to start the

work within FIFTEEN DAYS of Issuance of the Work order.

EMDs of L2 and L3 Tenderers shall be released after 30 days of the Award of the work has

The E.M.Ds of the successful tenderer shall be retained by the Client and shall be returned

to the Contractor after his furnishing a Bank Guarantee for performance in an approved

format and to the satisfaction of Client.

The EMD shall not bear any interest, whatsoever for the entire time period till it is with

If the contractor does not turn up to pay the Security Deposit and execute contract agreement

within specified (or extended) time after intimation to him about acceptance of his offer, the

earnest money paid for this work will be forfeited and according to below Clause of this

tender form tenderer's tender shall be rejected and then according to aforesaid provision of

tender, action to blacklist the Contractor will be initiated without Delay. (Vide R and B D G.R.

No. Misc.-1097-90-1091/97-Z/C dated 4-10-97 and R.ANDB.D. G.R. No. Paracrv102008-5-C

(Partfile) dated 27-11-08 )

No contract will be awarded except to responsible bidders capable of performing the class of

work contemplated. Before the award of the contract, any bidder may be required to show that

he has the necessary facilities, experience, ability and financial resources to perform the work

in satisfactory manner within the time stipulated. Contractor may be required to furnish the

department with the statement as to their experience and their financial status. (To include

Technical staff to be appointed for Site and at Office for co-ordination)

12. Period of Tender Validity:

The tender shall remain valid for acceptance for a period of 120 Days from the last date of

submission of the tenders. If any tenderer withdraws his tender before the said period or

makes any modifications in terms and conditions of the tender, then the Client shall be

entitled to forfeit the said Earnest Money Deposit.

13. Inspection of Site:

Every tenderer is expected to inspect the site contractors working space management, tower

crane installed and surroundings of the proposed work and acquaint himself with the site

conditions, working space available for material / fabrication yards, batching plant if required,

stores, offices and any other Contractor’s facility, approaches, availability for labour and raw

materials, geological and weather conditions etc. before quoting his rates and submission of

the Tender. He must go through running hospital, specifications, approved makes and other

tender documents. Submission of the tender shall be deemed to be due compliance with this

14. This notice inviting tenders will form a part of the tender document and the Contract

Agreement executed by the successful tenderer.

15. The tenderer is requested to print, sign with company’s authorized signatory’s seal, and

attach the NIT with the tender.

16. All the tender documents submitted by the Contractor shall become the property of the Client

and shall remain under the Client’s custody at all times.

17. Deadline for Submission of the Bids

Complete Bids (Envelope -1,2 and 3) must be received by the Employer at the address

specified in bid information not later than the date indicated on the face sheet of the

document. In the event of the specified date for the submission of bids declared a holiday

for the Employer, the Bids will be received up to the appointed time on the next working day.

The Employer may extend the deadline for submission of bids by issuing an amendment

in accordance with relevant clause, in which case all rights and obligations of the Employer

and the bidders previously subject to the original deadline will then be subject to the new

All bidders are requested to see the website of AMC for corrigendum as per clause of

Principal Aspect.

18. Amendment of Bidding Documents,.

Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addendum.

Any addendum thus issued shall be part of the bidding documents a n d shall be

placed on AMC’s website http://tender.nprocure.com/ The prospective bidder shall refer to

website to check any addendum before 48 hours of last date of submission of tender.

To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his desecration, extend as necessary

the deadline for submission of bids. All the amendments are part and partial of the said

(Authorized Signatory)

PLACE: Ahmedabad SIGNATURE OF THE TENDERER

DATE: WITH SEAL and ADDRESS

TENDER BASIC INFORMATIONS

1. i) a) Name of the Applicant:

b) Address of the Regd Office:

e) E Mail address:

g) Web-site, if any:

ii) a) If main Office is Outside Ahmedabad:

Please furnish office address of Office establishment in Ahmedabad

b) Contact Phone No:

d) E-mail address:

1. a) Year of establishment: (enclose Documentary evidence)

b) No. of years of experience: in the relevant field (Minimum experience required is 5 years in

relevant Field)

1. Type of the Organization (Whether : Proprietorship, Partnership, Private Ltd, Co-operative body

2. Name of the Proprietor/Partners/Directors of the Applicant with addresses and Phone Numbers

3. a) Details of Registration _ Whether: Partnership firm, Company, etc. b) Name of Registering

Authority, Date and Registration Number

4. Name and Address of Banker:

5. Whether an assesses of: Income Tax. If so, mention Permanent Account No. (Enclose document

6. Please mention Service Tax Registration (Enclose Documentary evidence)

7. Details of registration, if any: in the panel of Architects For other Organization/ Statutory

Sector Banks/CPWD/PWD etc.

8. LST / TAN / SSI Reg. No.:

9. CST / VAT / PF Reg. No:

10. Contractors registration.

Contractor is requested to fill this information on their company letter head and enclosed

Tenderer’s Seal and signature

DESCRIPTION OF THE WORK, MEMORANDUM OF WORK and INFORMATION TO TENDERER

Description of Work

A. Work Description : OPERATION & COMPREHENSIVE MAINTENANCE OF PANDIT

DINDAYAL UPADHYAY AUDITORIUM IN BODAKDEV, AHMEDABAD

(TENDER FOR 2 YEAR)

B. Employer : Ahmedabad Municipal Corporation , Building Project, 2nd Floor, B -

Block Sardar Patel Bhavan”, Danapith, Ahmedabad-380 001,Gujarat

C.Site : Pandit Dindayal Upadhyay auditorium, Rajpath Rangoli road, Bodakdev

ward, Ahmedabad, Gujarat.

D. Contractors are advised to inspect and examine the site (including awarded existing

contractors work and other facilities) and its surroundings the state of work and satisfy

themselves about the nature of the ground and sub-soil (so far as is practicable), the form and

nature of the site, the means of access to the site, the accommodation they may requisite and in

general shall themselves obtain all necessary information as to risks, contingencies and other

circumstances which may influence or affect their work. No extra charges consequent on any

misunderstanding or otherwise shall be allowed. The Contractors shall be responsible for

arranging and maintaining at their own cost all materials, tools and plants, water, electricity

access, facilities for workers and all other services required for executing the work unless

otherwise specifically provided for in the contract documents. It is also implied that they have read

this notice and all other contract documents and have made themselves aware of the scope and

specifications of the work to be done and of conditions and rates at which stores, tools and plant,

etc. will be issued to him by the Employer if mentioned in the document and local conditions and

other factors having a bearing on the execution of work.

The work is to be started from the stage now existing, and continued till completion. Moreover as

the major buildings are high rise, all the lifts including equipment required for timely completion of

work will have to be considered.

NOTE: - Time is the essence of this contract and work is to be done in running

Auditorium premises with all sorts of safety and Housekeeping aspects and in

coordination with other Services.

Information to Tenderer

1 The selection process will lay high emphasis on the ability and competency of contractors to do

high quality work within the given time schedule and on resources / materials / staging and

Scaffolding Material H-Frame equipments / machinery owned or can be rented in good condition

by the contractor. Also experienced staff with equivalent type of work completion will be added

2. The schemes a n d items shown a s p e r tender /BOQ

3. The onus of providing, all necessary company / project related information, in appropriate manner

and medium, so as to demonstrate the competency of the Applicant and to allow proper

evaluation, will rest entirely on the Applicant.

4. All information has to be typed or hand written legibly. All pages of the PQ Document

have to be initialized by the Applicant. All corrections, erasers or overwriting, therein,

have to be also initialized by the Applicant.

5. All information has to be submitted in the prescribed format only. Projects for which incomplete

information has been provided will not be considered for evaluation. The Applicant may attach

separate sheets if so required. However, the final bound document submitted, has to be submitted

in vertical A4 size (210 mm X 297 mm).

6. The scope of work, project description and architectural finishes mentioned in the Project brief are

indicative and are likely to change during detail design. Project brief, along-with the schematic

drawings is provided to assist the Applicant in understanding the fundamental / unique / specific

requirements of the project.

7. Those who do not meet with the eligibility criteria need not to submit Tender document.

8. Applicant should not be black listed by any Govt. / semi Govt. body. and should attach Affidavit

with the document accordingly.

9 The r a t e s f o r S a i d Works shall b e in c lu s i v e o f g i v i n g A r c h i t e c t u r a l treatment l i k e

providing grooves, recess, offset, projection, form work, protection coats, complete area

scaffolding et c. ( for all heights lead and lift) as directed by EIC (Engineer – In – Charge) /

10. All work proposed for execution by contract is listed in the bill of quantities for this work. Copies of

the specifications, designs, approved makes and drawings and any other documents required in

connection with the work completion are expected to have been seen by the Contractor along

with samples as available with architect at their office or at Site.

11. Receipts for payment made on account of work, when executed by a firm, must also be signed by

all the partners, except where Contractors are described in their tender as a firm, in which case

the receipts must be signed in the name of the firm by one of the partners, or by some other

person having due authority to give effectual receipts for the firm.

12. The Contractor shall sign a declaration for maintaining secrecy of the contract documents or other

records connected with the work given to them.

13. In the case of this item Rate contract, only quoted Amount shall be considered. Amount quoted by

the Contractor in figures and words shall be deemed as accurately filled in so that there is no

discrepancy in the rates written in figures and words. However, if a discrepancy is found, the

Amount which correspond with the amount worked out by the Contractor shall unless otherwise

proved be taken as correct.

14. The Contractor will be required to furnish by way of Security Deposit for the fulfilment of his

contract, an amount of the work as mentioned in Principal Aspect. List of Banks to be followed as

mentioned in the document.

15. On signing the contract document, the name of the accredited representative(s) of the Contractor

who would be responsible for taking instructions from the Engineer-in-Charge shall be

communicated in writing to the Engineer-in-Charge.

16. All kind of applicable present taxes shall be borne by the Contractor. If there will be any changes

in the tax structure after the last date of submission of tender, then the same will be recovered/

reimbursed as the case may be. Necessary documents asked for the same by AMC will have to

be furnished by the Bidder.

17. The Contractor shall submit equipment list includes the conditions, capacity, etc for the proposed

construction work, material and passenger handling- shifting equipment and to be approved with

client and EIC/ AMC prior to procure on site or start of work.

18. The Contractor shall comply with the provisions of the Apprentices Act 1961, and the rules and

orders issued there under from time to time. If he fails to do so, his failure will be a breach of the

contract and the Employer may in his discretion without prejudice to any other right or remedy

available in law cancel the contract. The Contractor shall also be liable for any pecuniary liability

arising on account of any violation by him of the provisions of the said Act.

19. Contractor is expected to have seen the site and apprised himself of the site conditions, working

in that area, contractors available and to co-ordinate with local regulations and features.

20. Contractors are expected to understand the implication of commissioning the work, where it is

now resting, and reckon all necessary work related to facilitate continuing the work. Rates quoted

shall be considered as reckoning this aspect and nothing extra shall be considered for any

All payments shall be made in Indian Rupees.

24) PENALTY CLAUSE FOR OPERATION & COMPREHENSIVE MAINTENANCE WORK

Penalty will be levied as mentioned in Principal Aspect.

In case of fraud or financial loss or physical damage or any other problem bidder has to

repay amount decided by the AMC authorities. Bidder has to replace a staff for any

misbehaviour or miss conduct activities observed by AMC/ EIC official.

Penalty charges derive in section 7.2 penalty framework.

If not change particular thing within time and its disturbed the event then penalty will apply

as observed by AMC/ EIC official.

25) TERMINATION OF SERVICES ON DEFAULT:

4.1 The Corporation, without prejudice to any other remedy for breach of Contract

by written notice sent to the Contractor, may terminate the Contractor’s Services

in whole or in part if the contractor fails to perform his obligation (s) under the

4.2 In the case of the Corporation terminates the contract in part the Contractor will

continue the performance of the contract to the extent of which is not

4.3 AMC authorities also reserve the right to terminate the contract immediately &

give same to other contractor in case of serious. Conditions, such as Electrical /

Mechanical Machineries of pump house gets drowned by Sewage Water or staff

not operating of SPS. as per required in the tender or repeated complaints of

Sewage Water backing etc. In such condition the expenditure to re-start of SPS

will be recovered from contractor’s bill.

26) COMMENCEMENT, DURATION AND EXTENTION OF COMPREHENSIVE O&M CONTRACT:

6.1 The O & M period will commence upon the award of contract and receipt of

work order. O & M period is for Two Years. If the client wish to propose an

extension to the O & M period, he will give 30 days prior notice of its intension to

exercise such option.

If required and intimation given from AMC, contractor has to extend the contract

period for more 1 year after the completion of the due date of the tenure at the

same cost and tender terms and conditions.

Tenderer’s Seal and signature

NOTE FOR CONTRACTORS

1) Tenders once offered shall not be withdrawn except with the permission of Ahmedabad Municipal

2) Tender once accepted shall be binding upon the contractor even if the formal agreement is not

3) All duties chargeable by the Municipal Corporation will be payable by the contractor.

4) The contractor shall have to submit the tenders in duplicate i.e. two sets- original and duplicate.

(Duly signed and Stamp on every page of the document.

5) The tenderer must quote his amount of tender in Online Tender System

In case the lowest tendered amount of two or more contractors is same, such lowest contractors

will be asked to submit sealed revised offer. The lowest tender shall be decided on the basis of

revised offers.

In case any such, contractor refuses to submit revised offer, then it shall be treated as withdrawal

of his tender before acceptance and 100% of earnest money shall be forfeited. If the revised

tendered amount of two or more contactors received in revised offer is again found to be equal,

the lowest tender, among such contractors, shall be decided by draw of lots in the presence of

AMC (Ahmedabad Municipal Corporation.).

In case all the lowest contractors those have quoted same tendered amount, refuse to submit

revised offers, then tenders are to be recalled after forfeiting 100% of EMD of each contractor.

Contractor(s) whose earnest money is forfeited because of non-submission of revised offer shall

not be allowed to participate in the retendering process of the work.

14) Contractors are expected to understand the implication of commissioning the work, where it is

now resting, reckon all necessary work related of facilitate continuing the work. Rates quoted

shall be considered as reckoning this aspect and nothing extra shall be considered for any

DISQUALIFICATION

The Municipal commissioner reserves the right to accept/reject all or any of the tender without

assigning any reason thereof.

The tender shall be disqualified and will not be taken for consideration if:

The envelope does not show on the outside the reference of bid and thus gets opened before

the due date of opening.

The tender Security Deposit is not deposited in full and in the manner as specified i. e. Earnest

The tender is in a language other than English or dose not contains its English

Translation in case of other language adopted for tender preparation.

The tender documents received are not duly signed and stamped by authorized person.

The general performance data for qualification is not submitted fully.

Tenderer does not agree to payment terms.

The tender may further be disqualified if,

i) The price variation is proposed by the tender on any principle other than those provided in the

tender document.

ii) The validity of tender is less than what is stated in the tender.

iii) Any of the page or pages of tender is/are removed or replaced.

iv) All corrections or posted slips are not initialed by tenderer.

v) Any eraser is made in the tender.

vi) Any condition which affect the cost.

vii) Not followed complete instructions given in tender.

VIII) Without amendment if any.

IX) IF ANY INFLUANCE MADE DURING BID EVELAUATION TO APPROVAL PROCESS

REQUIREMENTS OF BIDDERS:

The complete set of documents (bound form) shall be enclosed in a sealed cover only. Tender for

eligible bidders as contractor for Said Works should be addressed to Assistant Manager

(Project/PWA), Ahmedabad Municipal Corporation, 2ndFloor B-Block, Sardar Patel Bhavan”,

Danapith, Ahmedabad - 380 001.Tel No: 079-27556633, Fax No: 079-25323692 , and hard copy of

required documents as mentioned in principal aspects.

Contractors are requested to submit the details about their organization, their technical experience,

their spare capacity and their competency and suitable evidence of their financial standing as per

enclosed format. Contractors will be liable for rejection due to any false or incomplete information

furnished in the format.

The applicant should have sufficient number of technical and administrative employees for the proper

execution of this works by engaging their Administrative staff, Technical staff and Engineers for day to

day supervision of the works for which no extra remuneration will be paid by Ahmedabad Municipal

Corporation (AMC).

• Experience and Expertise

Bidder should have successfully completed works as per MOW in last 7 (seven) years ending last

day of the last month previous to the one in which bids are invited, as main contractor (Work executed

as a sub contractors and the work executed through any other contractor will not be considered).

5. Without restricting to the generality of the foregoing, the Civil works /Building works Operation

& Comprehensive maintenance works for civil, plumbing work, electric work (like DG set,

Transformer, panels etc.), ELV(camera, fire detection system etc.), Audio-Video and stage

lighting system, HVAC system (like Chiller/Package AC/VRV/Ductable etc.), fire system,

interior + external development related works in any building like Auditorium/ HOSPITAL

BUILDING / Residential Building / Hotels / Airports / Any Institutional Buildings etc. in any

Government or any public sector organization.

TECHNICAL BID EVALUATION:

AMC and FMS of experts will evaluate the proposals. The details submitted by the Tenderer through

n-procure will be evaluated. While evaluation if any document requires for further clarifications shall

be submitted in sealed Hard copy. They reserve the right to restrict the list of contractors to be

enlisted to any number deemed suitable by it. Their decision for short listing the contractors shall be

final and binding to all.

PRICE BID EVALUATION:

AMC and FMS of experts will evaluate the opened price bid. The amount submitted by the Tenderer

through n-procure will be evaluated. While evaluation if any or all rate analysis of items are required

for further clarifications shall be submitted in Hard copy.

ELIGIBILITY CRITERIA

• The applicant should satisfy all mandatory eligibility criteria.

1) Registration

• The applicant should be MINIMUM “D” Class registered under CPWD, State PWD, MES,

Municipal Corporations of any state of India or Any Government/ Semi Government

bodies of India as mentioned in the qualification requirement of Principal Aspects of the

2) Turn Over As per MOW works (Civil works /Building works Operation & maintanance works for civil,

plumbing work, electric work, fire system, interior + external development related works in any

building like Auditorium/ HOSPITAL BUILDING / Residential Building / Hotels / Airports / Any

Institutional Buildings etc.)

The bidder’s Average financial turnover in construction works computed as of the last

three financial Turnover, during the last three financial years i.e. 2023-24, 2024-25 &

2025-26 each should be at least 30 % of the estimated cost. The contractor shall submit

Audited Balance Sheets in support of his claim, duly audited by Charted Accountant and

completion certificate from the client/consultant mentioning value of work.

For arriving at updated value, turnover of any financial year shall be multiplied by the enhancement

factor corresponding to that year. These enhancement factors are as mentioned below.

Sr Year Financial Year Enhancement Year

1 Base Year 2025-26

3) Successful Experience:

The bidder must have as a prime contractor (approved by employer) successful experience as

The firms/ contractors, as aforesaid shall be eligible to apply who shall also be able to meet the

Eligibility criteria.

The bidder should have experience of having successfully completed either of the following works

during last seven years ending last day of the month previous to the one in which bids are invited

(A) One completed similar kind of work costing not less than the amount equal to 80% of the

estimated Tender amount.

(B) Two completed similar kind of works costing not less than the amount equal to 50% of the

estimated Tender amount.

(C) Three completed similar kind of works costing not less than the amount equal to 40% of the

estimated Tender amount .

4. Joint Venture is not allowed.

5. Should have a bank solvency of the amount equal to 30% of the estimated cost of work issued by

the Bank as per attached list. The solvency should not be more than 1 year old i.e. it shall be valid

on the date of tender last date.

6. Bidding Capacity = [AxNx2]-B Where,

A = Maximum value of construction works executed in any one year during the last five years

taking into account the completed as well as works in progress.

N = Number of years prescribed for completion of work for which bids has been invited.

B = Value of existing commitments and ongoing works and LOI issued to be completed during the

period of completion of work for which bids have been invited.

The initial criteria prescribed above in respect of experience of similar class of work completed,

bidding capacity and financial turnover etc. will first be scrutinized and the bidder’s eligibility for

the work to be determined.

Firm/contractor should submit requisite details/documents with respect to eligibility criteria like,

average financial turnover of building works, solvency certificate, details of completed high rise

building works executed or awarded details of construction plants and equipments, structure and

organization, performance report of work completed or under execution.

Tenderer must ensure giving complete information on form’s mentioned in the Table- in soft copy

and in hard copy while submission of tender. If any documents are required which is not fulfilled

by tenderer, shall be submitted within three working days during the technical evaluation as asked

by the Client/Consultant.

The AMC (Ahmedabad Municipal Corporation) reserves the right to verify the contents /particulars

furnished by the tenderer independently including carrying out inspection of works completed by

them and in such cases the expense for inspection work shall be borne by the bidder.

The AMC (Ahmedabad Municipal Corporation) reserves the right to reject any application/tender

without assigning any reasons.

SPECIALIZED WORK AGENCY

[to be filled in by contractor]

Item and / or Approximate similar works

Element of work Address of

Section Value previously

Tenderer’s Seal and signature

CONSTRUCTION PLANT and EQUIPMENT

DETAILS OF EQUIPMENT, WHICH WILL BE USED BY THE APPLICANT FOR THE PROPOSED

[to be filled in by contractor]

Description (Type, Model Manufacturer with year Nos. proposed to be

Capacity (Metric Units)

Make etc.) of Manufacture used for the work

Tenderer’s Seal and signature

DETAILS OF KEY PERSONNEL EMPLOYED / TO BE EMPLOYED FOR THE PROPOSED

[to be filled in by contractor]

Summary of qualifications,

Designation Name of Nominees Experience in years and Present

Partner / Director

Other key staff

(Give Designation)

Project Manager

Other Key Staff:

Note: (1) Information in this schedule to be submitted separately in as stipulated under

‘Guidelines and Instructions to Contractor under Tender clauses.

(2) Organization chart for site infrastructure to be submitted.

Tenderer’s Seal and signature

The said details to be submitted on prescribed forms appended with tender documents, detailed

(i) Financial information Form A

(ii) Solvency certificate from scheduled bank Form B

(iii) Details of Similar Works completed during last Form C

7consecutive years

(iv) Details of work awarded or under execution Form D

(v) Performance report of works referred in form C and D Form E

should be duly authenticated/certified by an officer not

below the rank of EE or equivalent should be furnished

separately for each work completed or in progress

(vi) Details of structure and organization Form F

(vii) Litigation details Form G

(viii) 300 Rs. Stamp Undertaking Form H

Even though any bidder may satisfy the above requirements, he would be liable to disqualification

(i) Made misleading or false representation or deliberately suppressed the information in the forms,

statements and enclosures required in the eligibility criteria document,

(ii) Record of poor performance such as abandoning work, not properly completing the contract, or

financial failures/weaknesses etc.

Note: All aforesaid form must bear the signature of firm/contractor.

Tenderer’s Seal and Signature

FINANCIAL INFORMATION

Financial analysis, Details to be furnished duly supported by figures in balance sheet / profit and loss

account for the last Three years duly certified by the Chartered accountant, as submitted by the

applicant to the income Tax Department copies to be attached).

i. Gross annual turnover on

Construction 3work.

ii. Annual Net worth

iii. Profit/loss

arrangements for

carrying out the

v Solvency certificate from

bankers of applicant. Form ‘B’

vi. Tax clearance

certificate under

the relevant act

Sign. of Chartered Accountant with seal. Signature of applicant(s).

FORM OF SOLVENCY CERTIFICATE FROM SCHEDULED BANK

This is to certify that to the best of our knowledge and information

Having marginally noted address, a customer of our bank are/is respectable and can be treated as

good for any engagement up to a limit of

This certificate is issued without any guarantee or responsibility on the Bank or any of the officers.

Note: In case of partnership firm, certificate to include names of all partners as recorded with the

(Submit as Project wise separately)

DETAILS OF ALL SIMILAR WORKS AS MENTIONED IN PRINCIPAL ASPECT FOR SIMILAR

WORKS DURING THE LAST SEVEN YEARS ENDING LAST DAY OF THE MONTH PREVIOUS TO

THE ONE IN WHICH BIDS ARE INVITED.

Built up Area of the

Name of address/

officer to whom

as per contract

Note: The cost of land should be not included in the cost of the project, In case of certificate

issued by Private firm.

Incase of Private Client, these certificates shall be submitted duly notarized and along with

affidavit of bidder regarding correctness of filled data.

Signature and Stamp of applicant(s) Signature and Stamp of

*indicate gross amount claimed and amount awarded by the Arbitrator

PROJECTS UNDER EXECUTION OR AWARDED/LOI ISSUED.

(Project on hand)

Sr. Name of Owner or Cost of Date of Stipulated Actual Litigation/ Name of Remarks

No. Work/Project sponsorin works commenc date of date arbitration address/

AND g in ement completion of pending/ telephone

Location Organizati crores as per compl in of

on contract etion progress officer to

details* reference

Certified that above list of works are complete and no work has been left out and the information

given is correct to my/our knowledge and belief

Tenderer’s Seal and signature Date:

PERFORMANCE REPORT OF WORKS REFERRED TO IN FOR “C and D”

1. Name of work/Project and Location:

2. For Building works:

i) Nature of building (Auditorium)

Civil works /Building works Operation & maintanance works for civil, plumbing work, electric

work, fire system, interior + external development related works

3. Agreement No.

4. Client name:

5. Amount of Work:

6. Date of Starting of project:

7. Stipulated date of completion:

8. Actual date of completion:

9. Completion cost:

10. Justification for Delay, if any:

11. Amount of compensation

a. Levied for delayed completion if any

b. Amount of reduced rate items, if any

12. Feedback from client:

(i) Quality of work Very good Good Fair Poor

(ii) Finance Soundness Very good Good Fair Poor

(iii) Technical Proficiency Very good Good Fair Poor

(iv) Resourcefulness Very good Good Fair Poor

(v) General behavior Very good Good Fair Poor

13. Third party feedback, if any:

(i) Quality of work Very good Good Fair Poor

(ii) Finance Soundness Very good Good Fair Poor

(iii) Technical Proficiency Very good Good Fair Poor

(iv) Resourcefulness Very good Good Fair Poor

(v) General behavior Very good Good Fair Poor

Signature and stamp of client

Note: All the supporting documents shall be submitted as a true copy and for any verification if

required the tenderer shall produce the originals.

Tenderer’s Seal and signature Date:

DETAILS OF ORGANIZTION STRUCTURE

S.R. Name and address of the applicant.

Telephone No./Telex No./Fax no.

1 Legal status of the applicant(attach copies of

original document defining the legal status(s).

(a) an individual.

(b) A proprietary firm

(c) A firm in partnership

(d) A limited company or corporation.

2 Particulars of Registration with various

Government bodies (attach attested photocopy).

(a) Registration number.

(b) Organization/Place of Registration

3 Name and titles of Directors and officers with

designation to be concerned with this work.

4 Designation of individuals authorized to act for

the organization.

5 Was the applicant ever required to suspend

construction for a period of more than six months

continuously after you commenced the

construction? If so give the name of the project

and reason of suspension of work.

6 Has the applicant or any constituent partner in

case of partnership firm every abandoned the

awarded work before its completion? If so, give

name of the project and reason for abandonment.

7 Has the applicant or any Partnership firm, ever

been debarred/ black listed for tendering in any

organization at any time? If so give details.

8 Has the applicant or any constituent partner in

case of partnership firm ever been convicted by

court of law? If so, give details

9 In which field of Civil engineering construction

you claim specialization and interest.

10 Any other information considered necessary but

not included above.

Tenderer’s Seal and signature

Form – G - HISTORY OF LITIGATION

LITIGATION DETAILS

Name of applicant / or parties:

Applicant should provide information on any History of litigation or arbitration resulting from contracts

executed in last five years or currently under execution:

Sr. Name of cline, cause of Disputed

Year Award for/against

No. litigation and matter of Amount in

[1] The above information shall be supported with necessary documents otherwise the same

shall be treated as null and void.

[2] If the information to be furnished in this schedule will not be given and come to the notice

Subsequently will result in disqualification of the bidder.

Tenderer’s Seal and signature Date:

NOTARIZED UNDERTAKING ON Rs. 300 STAMP

I/We………………………………………… here by declaring that all the information in

this tender provided by us is in best & true knowledge of us & the client who had

issued/certified the same. If any information in this regards proves false during

evaluation & during execution in future by any means, we are liable to black listed in

your organization & our EMD shall be forfeited by Chairman municipal commissioner.

Tenderer’s Seal and signature Date :

DECLARATION CERTIFICATE (G. R. date 4-2-89 as revised by GR. No.TNC - 1083/6681/4/C, dated 31-

I/We hereby declared that I/We am/are not partner(s) blacklisted or connected with firm blacklisted in

any states, CPWD / MES / Railways or any Government, Semi-Government or Private body.

At present I/We am/are registered as approved contractor (s), firms in any state/, CPWD / MES /

Railways/Municipal Corporation. We, the partners/owners of this firm, hereby give an undertaking that

we are jointly and severally responsible to meet all the liabilities ever and above the business of this firm

and make good the above financial loss sustained by the Ahmedabad Municipal Corporation as a result

of out abandoning the works entrusted to us.

I / We further declare that my / our near relatives are not working in AMC as on today.

DATE: --/ -- / ---- . SEAL OF THE

AUTHORISED SIGNATURE.

TENDER SECURITY FORM

Whereas M/s ______________________________ here in after called “the Tenderer") has submitted

its tender dated_____________________________ for the said work AT Pandit Dindayal

Upadhyay Auditorium. (herein after called "the Tender")

_______________________________having our registered office

at_____________________________________________ (hereinafter called "the Bank”)

are bound upto__________________________________________ for which payment well and

truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these

presents. Sealed with the Common Seal of the said Bank this _______________________ day of

The Conditions of this obligation are:

1. If the Tenderer withdraws its Tender during the period of tender validity specified by the

Tenderer on the Tender Form; or

2. If the Tenderer having been notified of the acceptance of its tender by the Purchaser, during

the period of tender validity :

(a) fails or refuses to execute the Contract Form, if required, or

(b) fails or refuses to furnish the Performance Security, in accordance with the instructions to Tenderer;

We undertake to pay to the Purchaser up to the above amount upon receipt of its first written

demand, without the Purchaser having to substantiate its demand, provided that in its demand the

Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or

both of the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force up to and including thirty (30) days after the period of tender

validity, and demand in respect thereof should reach the Bank not later than the above date.

(Signature of the Bank)

Rs. 300/- Stamp

FORMAT FOR BANK GUARANTEE FOR EARNEST MONEY

[1] In consideration of the Terms and Conditions of the tender invited by

Commissioner, Ahmedabad Municipal Corporation, Ahmedabad (hereinafter called"

Ahmedabad Municipal Corporation") and…………………………… (Contractor) (here in after called

"Contractor" for the work of ………………………………. ……………. (Name of work) for the

…………………… deposit for the due fulfillment by the contractor of the terms and conditions

contained in the said tender, We Bank of …………………………………….. (hereinafter referred to as

the Bank) at the request of ……………………………. (Name of Contractor) do hereby undertake to

pay the Ahmedabad Municipal Corporation an Amount not exceeding Rs………….. (Total

Earnest Money Deposit Amount) against any loss or damage caused to or suffered by

Ahmedabad Municipal Corporation by reason of any breach of any term or condition

contained in the said tender by the said Contractor.

[2] We Bank of……………………………… do hereby undertake to pay the amount due and payable

under this Guarantee without any demur merely on a demand from the Ahmedabad

Municipal Corporation stating that the amount claimed in due by way of loss of damage

caused to or would be caused to or suffered by the Ahmedabad Municipal Corporation by

the reason of breach by the said contractor of any of the terms and conditions in the said

tender of by reason of the contractors failure to perform. Any such demand made on the

Bank shall be conclusive as regards the amount due and payable by the Bank under this

guarantee shall be restricted to an amount not exceeding Rs……..….. (Total of Amount of

Earnest Money Deposit).

[3] We undertake to pay the Ahmedabad Municipal Corporation any money so demanded

notwithstanding dispute or disputes raised by the contractor. In any suit of proceeding

pending before any Court or Tribunal relating thereto, our liability under this presents being

absolute and unequivocal. The payment so made by under this bond shall be a valid

discharge of our liability for payment there under and the contractor shall have no claim

against us for making such payment.

[4] We Bank of ……………………, ………………………. further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken for the

final award of contract of the said work and that under or by virtue of said tendered work

have been fully finalized and its claim satisfied or discharged or till Commissioner,

Ahmedabad Municipal Corporation, Ahmedabad clarified that the terms and conditions of

the said tender have been fully and properly finalised by the said contractor and accordingly

discharge this guarantee. Unless a demand or claim under this tender is made on to us in

writing on or before (dt.) …………………… we shall be discharged from all liability under this

Guarantee thereafter.

[5] We Bank of ……………………………………………… further agree with the Ahmedabad Municipal

Corporation that the Ahmedabad Municipal Corporation shall have the fullest liberty

without our consent and without in any manner our obligations hereunder to vary any of the

terms and conditions of the said tender or to extend the time of performance by the said

contractor from time to time or to postpone for any time any of the power exercisable by the

Ahmedabad Municipal Corporation against the said contractor and to forbear or enforce any

of the terms and conditions relating to the said tender and we shall not be relieved from our

liability by reason of any variation or extension being granted to the said contractor or for

any forbearance, act or omission of the part of the Ahmedabad Municipal Corporation or

any indulgence by the Ahmedabad Municipal Corporation to the said contractor or by any

such matter or thing whatsoever which under the law relating to sureties would, but for this

provision, would relieve us.

[6] This guarantee will not be discharged due to the change in the constitution of the Bank or

the Contractor.

[7] We Bank of ……………………………… lastly under take not to revoke this guarantee during its

NOT WITH STANDING ANYTHING CONTAINED HERE IN ABOVE:

[1] Our liability under this bank guarantee is restricted to Rs. ………………. (Amount of

………………. Deposit)

[2] This bank guarantee is valid up to ………………………..

[3] Our liability to make payment shall arise and we are liable to pay the guarantee amount or

any part there of under this guarantee, only if served upon us a written claim or demand in

terms of the guarantee on or before dt. ……………

[4] In written of bank has executed this present the day and year first written.

Dated …………… Day of ………………..2025.

For …………. (Bank name)

Seal, stamp and signature of

Bank's authorized Signatory

REFERANCE PROFORMA OF PERFORMANCE GUARANTEE BOND.

(To be executed on NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)

Ref : Bank Guarantee No. ____________

[1] In consideration of the Terms and Conditions of the tender invited by

Commissioner, Ahmedabad Municipal Corporation, Ahmedabad (hereinafter called"

Ahmedabad Municipal Corporation") and…………………………… (Contractor) (hereinafter called

"Contractor" for the work of ………………………………. ……………. (Name of work) for the

…………………… deposit for the due fulfilment by the contractor of the terms and conditions

contained in the said tender, We Bank of …………………………………….. (hereinafter referred to as

the Bank) at the request of ……………………………. (Name of Contractor) do hereby undertake to

pay the Ahmedabad Municipal Corporation an Amount not exceeding Rs………….. (Total

Earnest Money Deposit Amount) against any loss or damage caused to or suffered by

Ahmedabad Municipal Corporation by reason of any breach of any term or condition

contained in the said tender by the said Contractor.

[2] We Bank of……………………………… do hereby undertake to pay the amount due and payable

under this Guarantee without any demur merely on a demand from the Ahmedabad

Municipal Corporation stating that the amount claimed in due by way of loss of damage

caused to or would be caused to or suffered by the Ahmedabad Municipal Corporation by

the reason of breach by the said contractor of any of the terms and conditions in the said

tender of by reason of the contractors failure to perform. Any such demand made on the

Bank shall be conclusive as regards the amount due and payable by the Bank under this

guarantee shall be restricted to an amount not exceeding Rs……..….. (Total of Amount of

Earnest Money Deposit).

[3] We undertake to pay the Ahmedabad Municipal Corporation any money so demanded

notwithstanding dispute or disputes raised by the contractor. In any suit of proceeding

pending before any Court or Tribunal relating thereto, our liability under this presents being

absolute and unequivocal. The payment so made by under this bond shall be a valid

discharge of our liability for payment there under and the contractor shall have no claim

against us for making such payment.

[4] We Bank of ……………………, ………………………. further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken for the

final award of contract of the said work and that under or by virtue of said tendered work

have been fully finalized and its claim satisfied or discharged or till Commissioner,

Ahmedabad Municipal Corporation, Ahmedabad clarified that the terms and conditions of

the said tender have been fully and properly finalised by the said contractor and accordingly

discharge this guarantee. Unless a demand or claim under this tender is made on to us in

writing on or before (dt.) …………………… we shall be discharged from all liability under this

Guarantee thereafter.

[5] We Bank of ……………………………………………… further agree with the Ahmedabad Municipal

Corporation that the Ahmedabad Municipal Corporation shall have the fullest liberty

without our consent and without in any manner our obligations hereunder to vary any of the

terms and conditions of the said tender or to extend the time of performance by the said

contractor from time to time or to postpone for any time any of the power exercisable by the

Ahmedabad Municipal Corporation against the said contractor and to forbear or enforce any

of the terms and conditions relating to the said tender and we shall not be relieved from our

liability by reason of any variation or extension being granted to the said contractor or for

any forbearance, act or omission of the part of the Ahmedabad Municipal Corporation or

any indulgence by the Ahmedabad Municipal Corporation to the said contractor or by any

such matter or thing whatsoever which under the law relating to sureties would, but for this

provision, would relieve us.

[6] This guarantee will not be discharged due to the change in the constitution of the Bank or

the Contractor.

[7] We Bank of ……………………………… lastly under take not to revoke this guarantee during its

NOT WITH STANDING ANYTHING CONTAINED HERE IN ABOVE:

[1] Our liability under this bank guarantee is restricted to Rs. ………………. (Amount of

………………. Deposit)

[2] This bank guarantee is valid up to ………………………..

[3] Our liability to make payment shall arise and we are liable to pay the guarantee amount or

any part there of under this guarantee, only if served upon us a written claim or demand in

terms of the guarantee on or before dt. ……………

[4] In written of bank has executed this present the day and year first written.

SIGNED and DELIVERED BY the within named BANK …..(Name of Bank)…… .

Authorized Signatory Seal of the Bank

IN THE PRESENCE OF:

SECTION 1 — BASIC INTRODUCTION

SECTION 1 — BASIC INTRODUCTION

PANDIT DINDAYAL UPADHYAY AUDITORIUM IN BODAKDEV WARD,

Ahmedabad is a prominent public cultural and civic venue designed to host large-

scale gatherings, cultural programs, theatrical performances, corporate conventions,

government events, exhibitions, and community functions. The facility comprises a

fully equipped main auditorium hall, stage and backstage infrastructure, modern

sound reinforcement and intelligent lighting systems, comprehensive electrical

distribution and HVAC utilities, fire detection and suppression systems, CCTV and

surveillance networks, landscaped outdoor areas, water supply and sanitation

systems, parking facilities, civil structures, and associated service zones essential for

smooth day-to-day functionality.

As one of Ahmedabad's key public event venues, the auditorium supports a wide

variety of programs throughout the year, requiring continuous operational readiness,

audience safety, functional reliability of technical systems, and high cleanliness and

hygiene standards. The diversity of facility components—including specialized audio-

visual equipment, stage mechanisms, air-conditioning plants, distribution boards,

pumps, fire fighting installations, and visitor amenities—demands dedicated technical

expertise and structured preventive maintenance.

In order to maintain the auditorium at consistently high operational standards, the

Authority intends to appoint a competent and experienced Operation &

Comprehensive Maintenance (O&M) Contractor responsible for ensuring

uninterrupted operations, safety compliance, cleanliness, and readiness of all

functional and support systems. This tender document outlines the complete

expectations from the Contractor, including:

• Detailed scope of work across all service categories

• Technical specifications of each subsystem and asset

• Preventive and corrective maintenance requirements

• Daily, weekly, monthly, and annual service schedules

• Manpower deployment structure with qualifications and responsibilities

• Service Level Agreements (SLAs) and response times

• Statutory and safety compliance obligations

• Documentation, reporting, and quality assurance protocols

The selected Contractor shall be required to maintain all assets in good working

condition, ensure a safe and comfortable environment for visitors and performers,

support seamless execution of events, and uphold the reputation of Pandit Dindayal

Upadhyay Auditorium as a premier public venue in Ahmedabad.

SECTION 2 — OBJECTIVES OF THE

SECTION 2 — OBJECTIVES OF THE CONTRACT

The main objectives of appointing an O&M contractor are:

1. To maintain the auditorium in 100% event-ready condition, ensuring

operational continuity for all scheduled and unscheduled events.

2. To ensure that all MEPF systems — mechanical, electrical, HVAC, fire,

plumbing — are maintained strictly in accordance with applicable codes, OEM

recommendations, and statutory frameworks.

3. To uphold rigorous cleanliness and housekeeping standards in all areas

including auditorium seating, carpets, stage, washrooms, lobby, backstage

and circulation areas.

4. To deliver professional sound, lighting, AV and rigging readiness for stage

performances and presentations.

5. To ensure public safety, fire safety compliance, and regulatory adherence as

per NBC 2016 and relevant IS codes.

6. To maintain the building’s structural and architectural elements in good

condition. If any damage or breakdown occurs in building & its premises

during O & M Period, then it will be the responsibility of the contractor to

rectify it as early as possible. No extra payment will be given for the same by

AMC. Force majeure or faults occurs due to other reasons are exceptional

as finalised by AMC.

7. To maintain horticultural landscapes and external surroundings.

8. To deploy adequate trained manpower and maintain attendance, shift-wise

logs, event-support rosters, and daily inspection reports.

9. To provide preventive, predictive and corrective maintenance and ensure strict

compliance with SLA response times.

10. To reduce downtime, increase asset life, and maintain the auditorium as a

premium, high-performance public infrastructure.

11. Detection of cable fault, with require cable joint materials and repairing the

same with, digging , refilling, and leveling of land with necessary materials /

spares are in the scope of contractors. Force meajure or faults occurs due to

other reasons are exceptional.

12. During monsoon / humid condition / summer, contractor has to install, run

and monitor the heater / fan near ELV equipment as per the instruction

of the engineer.

13. Contractor shall inform the Client well in advance for carrying out

specialized repair/maintenance /periodic preventive maintenance

and all other types of repairs.

14. Contractor shall keep sufficient spares/consumables in ready stock as and

when required for carrying out maintenance / repair works.

15. In case any any equipment goes out of order, the repair should be carried out

by the Contracting Agency in the premises of the Institute and the same will be

allowed to be done in the Workshop of the Contracting Agency only with prior

permission of AMC.

16. Provide dress code & I Card to the relevant staff on duty. The staff attendance

to be filling by Biometric machine.

17. Contractor fill & provide daily checklist as decided by AMC. Also sign of both

contractor & AMC representative on it. Based on this the monthly payment of

contractor will finalised.

18. After completion of contract period contractor can take over building

possession in good working condition.

SECTION 3 — DEFINITIONS

SECTION 3 – DEFINITIONS

Employer / Authority: The Ahmedabad Municipal Corporation.

The agency selected under this tender to deliver O&M

Total operational support, preventive maintenance,

O&M Services: breakdown maintenance, manpower deployment, event

readiness, cleaning, and technical services.

All mechanical, electrical, plumbing, HVAC, AV, fire and

utility systems installed at the site.

Maximum allowable response and rectification time for

Defined operational workforce hours per day, including

event-based extended hours.

Any scheduled program, ceremony, rehearsal or

booking requiring readiness of all auditorium systems.

SECTION 4 — GENERAL SCOPE OF WORK

SECTION 4 — GENERAL SCOPE OF WORK

The O&M Contractor shall provide complete operation, Comprehensive

maintenance, cleaning, technical management, and support services for all

auditorium areas including:

• Main auditorium hall

• Stage and backstage rooms

• Audio-video and Stage Lighting system

• Lighting control systems

• Fire safety installations (hydrants, hose reels, sprinklers, detectors, pumps)

• Electrical systems, panels, cabling, distribution boards, Celing fans. Lights

• CSS, DG set , UPS, Batteries and backup power systems

• HVAC systems, ventilation and IAQ management

• CCTV and surveillance systems

• Toilets and sanitary infrastructure

• Water supply systems, UG/OG tanks, pumps, drainage

• Parking area and external lighting

• Horticulture and landscape areas

• Internal roads, pathways, signage, accessibility features

• Civil works, finishes, false ceiling, acoustic systems

• Water coolers and water purifiers

The contractor shall be responsible for pre-event readiness, post-event

restoration, preventive maintenance, corrective maintenance, record-keeping,

safety compliance, and documentation.

SECTION 5 — DETAILED TECHNICAL SCOPE

SECTION 5 — DETAILED TECHNICAL SCOPE OF WORK

SECTION-A, HOUSEKEEPING WORK

5.1 — CARPET FLOORING & CHAIRS :

The contractor shall maintain all carpeted areas, aisles, steps, as well as all

audience seating assemblies in accordance with the following:

1. Daily Surface Cleaning

All carpeted zones shall be vacuum-cleaned every morning and post-event.

Industrial HEPA-filter vacuums must be used to remove dust, hair, fibers, and

particulate matter. Edge-cleaning near skirting boards is mandatory. All seats must

be vacuumed using upholstery-safe attachments.

• Use industrial HEPA vacuum cleaners.

• Clean high-traffic zones twice daily.

• Under-seat vacuuming mandatory post events.

2. Spot Treatment of Stains

Any spills, stains, or accidental soiling must be treated immediately. The contractor

must blot spills using absorbent microfibre cloth, apply an approved stain remover,

rinse lightly and ensure drying without leaving residue. Response time shall not

exceed 2 hours.

• Use pH-neutral cleaners.

• Blot, extract, rinse using low-moisture method.

• Record the stain incident.

3. Odor Control & Indoor Air Quality

Weekly deodorization of carpets must be carried out using non-toxic, fabric-safe

products. IAQ must be checked weekly for CO₂ and VOC levels, and ventilation must

be adjusted to maintain a fresh environment.

Method: Use approved carpet-safe deodorizer; check humidity and VOC readings.

4. Monthly Deep Cleaning

Hot-water extraction or foam-shampoo deep cleaning must be conducted in the first

week of every month. All carpets should be shampooed, rinsed, and dried thoroughly

using blowers. Dust accumulation at carpet joints must be removed.

• Pre-spray, agitate, extract, groom carpet.

• Use dryers to ensure full drying within 4 hours.

5. Fastener Safety of Seating

Monthly inspection of all seat anchors, bolts, screws and rivets must be completed.

Any loose, corroded, or missing fasteners must be replaced immediately. Torque

checks must be logged.

Method: Torque check, tighten, replace corroded hardware.

6. Upholstery Condition

The contractor must inspect seats for fabric tears, sagging cushions, foam

degradation or structural weaknesses. Corrective actions may include re-stitching,

replacement of foam, or reupholstery.

Method: Visual inspection row-wise, repair minor tears, escalate major

7. Carpet Edge & Skirting Integrity

Quarterly inspection must ensure all carpet edges are firmly adhered and pose no

tripping hazard. Skirting must be inspected for cracks, detachment or water damage.

Method: Re-fix using adhesive or carpet tacks; replace damaged skirting.

8. Structural Integrity of Subfloor & Seating

Bi-annual inspection of the entire subfloor, underlayment, welding points, anchors,

and seat frames shall be carried out. Moisture levels below carpet must be tested.

Any structural defect must be immediately reported and repaired.

• Check for moisture under carpet.

• Inspect welds, base plates.

9. Seating Layout & Spacing

Every 6 months, the contractor must measure alignment of all rows, check aisle

widths and verify that emergency egress routes conform to NBC norms. Misaligned

seats must be adjusted.

Method: Measure row spacing, ensure uniform layout.

5.2 — WOODEN STAGE & CURTAINS

1. Daily Dry Mopping

The entire wooden stage shall be dry-mopped with microfiber tools to prevent dust

accumulation and surface scratching. Wet mopping is prohibited except for spot

2. Curtain Readiness for Events

Before every event, curtains must be aligned symmetrically, free of twists or creases,

and aesthetically balanced. Obstructions must be cleared.

3. Fire & Safety Clearance

Curtains shall never interfere with illuminated exit signage or fire escape paths. Any

obstruction must be corrected immediately.

4. Surface Protection During Events

Heavy equipment must rest on protective mats. Mats must be routinely inspected for

wear and repositioned as required.

5. Routine Curtain Dusting

Vacuuming of curtains using fabric-safe nozzles must be done twice weekly to

remove dust, lint, and surface contaminants.

6. Moisture & Humidity Control

Stage humidity must remain between 40%–60%. Dehumidifiers must be serviced

monthly. Humidity logs must be maintained.

7. Fabric Integrity Inspection

Curtains must be inspected monthly for tears, fraying, loose seams or fading.

Defective sections must be stitched or replaced.

8. Quarterly Stage Polishing

Quarterly polishing of wooden surfaces must be done using wood-safe polish,

ensuring anti-slip properties. Low-speed buffing machines shall be used.

9. Track, Runner & Pulley Maintenance

Curtain tracks, runners and pulleys must be inspected monthly for movement

smoothness. Lubrication using approved grade lubricants is mandatory.

10. Stage Structural Inspection

Quarterly inspection of stage planks, joints, expansion gaps, warping, and hollow

spots must be performed. Defects must be rectified.

11. Deep Cleaning of Curtains

Quarterly steam or dry cleaning must be performed depending on fabric type.

Deodorization and full drying are mandatory.

12. Fastener Safety

Quarterly tightening of screws, anchors, nails and clips must be executed for all

stage wooden elements.

13. Motorized Curtain Operation

Quarterly inspection of motorized curtain mechanisms, wiring, end-stops and safety

features must be carried out.

5.3 — PARKING SPACE

1. Surface Cleaning

Daily sweeping and weekly pressure washing must be performed. Oil stains must be

removed using degreasers.

2. Pavement Integrity

Monthly visual inspection must identify cracks, hollow sounds, loose tiles, potholes or

surface erosion. Photographic logs are mandatory.

3. Drainage & Stormwater Cleansing

Monthly cleaning of stormwater drains, catchpits, and gratings must prevent

waterlogging. During monsoon, the activity becomes weekly.

4. Lighting of Parking Area

Monthly inspection of LED/floodlights, poles, wiring, and control panels must be

done. Dirty lenses must be cleaned.

5. Bollards, Signage & Railings

Quarterly inspections must ensure bollards, barriers, guardrails and directional

signage remain stable and visible.

6. Parking Markings & Repainting

Biannual repainting of lines, arrows, pedestrian zones and disabled parking bays is

5.4 — TOILET FACILITY

1. Replenishing Consumables

Soap, tissue rolls, sanitizers, and napkins must be replenished daily or as needed.

Empty or tampered dispensers must be fixed immediately.

2. General Toilet Cleaning

Every 2 hours, cleaners must sanitize WC seats, urinals, basins, mirrors, partitions,

door handles, and touchpoints. Floors must be scrubbed.

3. Deep Cleaning

Twice daily, full-scale deep cleaning must be performed including scale removal,

drain scrubbing, door cleaning, and disinfecting hidden corners.

4. Floor Trap & Drain Inspection

Weekly inspection and flushing of drains using enzyme solutions must prevent

clogging and odor.

5. Plumbing Fixture Inspection

Weekly inspection must identify leaks, low-pressure taps, malfunctioning flush valves

and broken fittings. Repairs must be completed within 48 hours.

6. Water Quality Testing

Monthly potable water testing for clarity, pH, TDS, chlorine level and microbial

content must meet IS 10500 standards.

7. Lighting & Sensors

Monthly inspection must ensure sensor-based lighting or manual lighting operates at

required illumination levels.

8. Ventilation System

Monthly cleaning of exhaust fans, ducts, grilles and vents must prevent odor build-

9. Accessibility Features

Quarterly inspection must verify grab bars, door widths, locks, ramps and signage

comply with accessibility standards.

SECTION-B, ELECTRICAL WORK

5.5 — SOUND & LIGHTING SYSTEM

1. Daily Microphone System Testing

Before each event, all wired and wireless microphones must be checked for clarity,

battery status, signal interference and mechanical stability. Pop filters and stands

shall be inspected.

2. Speaker & Amplifier Performance

Fortnightly testing of speakers must be conducted to check sound clarity, distortion,

volume consistency and amplifier heating. Faulty drivers must be replaced.

3. Mixer & Equalizer Calibration

Every event requires full testing of mixer channels, EQ settings, balance

adjustments, gain structure, and feedback elimination. Settings must be recorded.

4. Lens & Reflector Cleaning

Once monthly, all lighting fixtures must be cleaned using approved microfiber cloths

to maintain optimal brightness.

5. AV Control Panel Testing

Monthly verification of control console, touch screens, presets, software updates and

communication links must be executed.

6. Fixture Alignment & Mounting

Monthly inspection of all lighting fixtures for stable mounting, correct orientation and

mechanical integrity.

7. Dimmer & Lighting Control

Weekly testing of dimmers and control circuits to ensure flicker-free operation.

8. Illumination Level Verification

Monthly lux measurement across stage, aisles, seats and entry points to confirm

compliance with performance and safety norms.

9. Backup System Verification

Twice weekly checking of backup amplifiers, secondary microphones and redundant

10. Acoustic Treatment Inspection

Quarterly inspection of acoustic panels, diffusers, fasteners and alignment to ensure

proper sound absorption.

11. Wiring & Junction Box Inspection

Quarterly checks of all lighting and sound junction boxes for loose connections,

overheating or insulation degradation.

12. Earthing & Surge Protection

Quarterly testing of earthing resistance and surge protection devices for all lighting

and sound circuits.

13. Cable & Connector Integrity

Monthly inspection of signal and power cables, continuity testing, and connector

replacement where needed.

14. Motorized Chain Hoist Operation (Rigging)

Every event, hoists must be tested to lift and position trusses or equipment, ensuring

clear load paths and safe operation.

15. Chain Hoist Maintenance

Monthly lubrication and inspection of hoist chains, hooks, limit switches and

emergency stops.

16. Load Testing & Certification

Annually, full load tests (125% SWL) for rigging systems must be conducted.

17. Electrical Control & Emergency Stop

Quarterly emergency stop testing and panel checks for rigging equipment.

18. Accessories & Rigging Hardware

Immediate inspection of shackles, slings, truss bolts prior to major rigging work.

5.6 — ELECTRICAL & DG SYSTEMS

Scope summary: Operation, preventive maintenance, corrective repairs, testing and

certification of all electrical installations including distribution boards, switchgear,

earthing, lightning protection, emergency & exit lighting, auditorium & stage lighting,

AV power racks, cables, junction boxes, and the Compact substation(HT,LT

Breakers, Transformer and related system) , DG set (fuel, electrical, mechanical,

cooling, exhaust systems). Contractor to ensure safety, continuity and compliance

with NBC 2016 and relevant IS codes.

• Ensure continuous power supply for normal operations and events.

• Maintain Compact substation(HT,LT Breakers, Transformer and related

system) and DG set in ready condition, including weekly test runs, fuel

management, scheduled oil/filter changes and load-bank testing.

• Maintain safe, code-compliant switchgear, DBs, earthing and lightning

protection systems.

• Maintain illumination, emergency/exit lights for minimum required autonomy.

• Maintain AV/electrical cabling infrastructure to prevent signal loss, fire hazards

and ensure neat routing/labeling.

B. DETAILED ACTIVITIES

1. DG Fuel System — Diesel level check & refill

Daily visual check of diesel in tank(s) and top-up as required using certified vendor

2. DG Electrical System — Battery voltage & terminal check

Weekly battery voltage checks, terminal tightness and corrosion control.

3. DG Control Panel & Indicator Test

Weekly inspection and testing of DG control panel indications, alarms, auto/manual

4. DG Engine Oil Level & Top-up

Weekly oil level checks, top-ups between oil changes.

5. DG Room Housekeeping

Weekly cleaning, oil/spill removal, ventilation cleaning.

6. DG Emergency Start Test

Weekly simulated grid-failure test and observe auto-start, ATS transfer.

7. DG Radiator Coolant Level & Condition

Weekly coolant level visual check and hose inspection.

8. Load Bank Test & Engine Run (Operative & Maintenance)

Quarterly full-load bank test (and weekly no-load run).

9. Fuel Tank Inspection

Monthly visual inspection for leaks, corrosion, sediment sampling.

10. DG Exhaust System — Silencer & Exhaust Pipe Inspection

Monthly inspect silencer mounts, clamps, exhaust leaks, soot buildup.

11. Emergency & Exit Lighting — Functional Test & Lamp Replacement

Monthly mains-fail test to ensure 1 hour minimum autonomy for emergency

luminaires and exit signs.

12. Auditorium & Stage Lighting Inspection

Monthly check of fixtures, dimmer racks, lenses, connectors and control channels.

13. Distribution Boards & Switchgear — Visual Inspection & Tightening

Monthly DB inspection, terminal torque verification and cleaning

of dust/ingress.

14. AV Racks & Cabling — Cable & Connector Integrity Check

Quarterly inspection of AV racks, cabling, connector continuity and labelling.

15. Earthing & Lightning Protection — Earth Resistance Measurement

Quarterly measurement of earth pit resistance; ensure bonding of systems.

16. DG Oil & Filter Replacement

Replace engine oil and oil filter as per OEM schedule (every 250 running hours or

quarterly whichever earlier).

17. Radiator Cleaning & Flush

Biannual radiator fin cleaning and system flush to prevent overheating.

18. Infrared Thermography of DBs (Distribution boards & switchgear)

Biannual IR thermographic scanning to detect hot spots, unbalanced loads, poor

19. Lightning Arrester & Down-conductor Check

Annual pre-monsoon inspection of lightning arresters, clamps, down conductors and

5.7 — HVAC SYSTEM

Scope summary: Operation and maintenance of all HVAC components which

service the auditorium and support spaces — fresh air intakes, AHUs/FCUs (if

present), exhaust fans, ductwork, filters, condensate drains, chillers (if any),

thermostats, sensors and controls.

• Maintain IAQ and temperature comfort for occupants.

• Achieve efficient operation and conserve energy.

• Prevent microbial growth and odour through scheduled cleaning and filter

• Ensure minimal downtime through regular preventive maintenance and swift

corrective action.

1. DETAILED ACTIVITIES Ventilation & IAQ — Fresh air intake and exhaust fan

Weekly inspection of fresh air intake dampers, supply & exhaust fans, filters and

2. Condensate tray & drain line check (Maintenance)

Monthly inspection and cleaning of condensate trays/pans and drain lines to prevent

overflow and microbial growth.

3. Fan & motor vibration and noise check (Maintenance)

Monthly vibration checks on fans, motors and bearings to detect misalignment or

deteriorating mounts.

4. Air Filter Management — inspection & replacement

Monthly inspection and replacement as per MERV/OEM recommendation.

5. Coil Cleaning — Evaporator & condenser coil cleaning

Quarterly cleaning of coils to restore heat exchange efficiency and reduce microbial

6. Electrical & Controls — DBs, sensors, thermostat calibration

Quarterly check and calibration of thermostats, sensors, control panels, and AHU

7. Refrigerant Check — levels & leak detection

Quarterly refrigerant pressure checks and leak tests.

5.8 — CCTV SYSTEM

Scope summary: Operation, preventive maintenance,

firmware management, storage management, and functional

checks of all CCTV cameras, NVRs, switches, UPS, cabling,

POE switches and monitoring stations.

• Ensure continuous audio-visual surveillance coverage with accurate time-

stamped recordings.

• Maintain recording integrity, retention, and secure storage.

• Ensure cameras are clean, aligned, with working PTZ/preset patrols.

• Maintain UPS autonomy and surge protection for critical CCTV equipment.

B. DETAILED ACTIVITIES

1. PTZ presets/patrols & 360° camera dewarping

Monthly check of all PTZ presets, patrol paths and 360° dewarping algorithms for

correct operation.

2. NVR/VMS & Storage — recording status, frame rate & resolution audit

Monthly check to ensure every channel is recording at intended codec/bitrate/fps

with proper timestamping.

3. Storage (RAID/S.M.A.R.T.) & Retention

Monthly storage health checks and retention policy verification.

4. Lens Cleaning & Enclosure Inspection

Monthly cleaning of lenses and inspection of housing for IP/integrity issues.

5. Bullet Camera Sunshields, Brackets & Vibration Check

Quarterly check of mounts, anti-vibration, and sealing of outdoor cameras.

6. Switch/NVR Firmware & Time Sync

Quarterly firmware updates and NTP/time-sync verification to preserve evidence

7. Focus, tilt, FOV & Night Performance Test

Quarterly sampling (25% cameras per week rotation) to verify tilt, focus and IR/night

8. POE Budget & Port Load Verification

Quarterly check of PoE load against switch capacity, rebalance as needed.

9. UPS Autonomy Test & Earthing/SPD inspection

Activity: Semi-annual UPS autonomy checks and SPD/earthing inspection for rack.

1. Daily Lift Function Check

Daily operation testing must ensure smooth travel, door movement, level accuracy

and absence of noise.

2. Weekly Emergency Alarm & Intercom Test

Emergency buttons, alarms and intercom systems must be tested weekly.

3. Monthly Mechanical Inspection

Inspection must include motor, pulley, shaft, lubrication, and alignment.

4. Monthly Panel & Wiring Inspection

Electrical wiring must be checked for burning signs, loose connections and insulation

5. Quarterly Fire-rated Enclosure Check

Quarterly inspections must verify shaft wall integrity, fire-rated door condition and

signage clarity.

6. Daily Cabin Cleaning

Cleaning of walls, buttons, mirrors and floor with approved disinfectants must be

performed daily.

5.10 — WATER COOLER

1. Daily Exterior Cleaning

The water cooler exterior, drip tray, body panel and surrounding floor must be

disinfected daily.

2. Monthly Water Sample Testing

Testing for pH, turbidity, TDS and microbial contamination must be performed.

3. Filter Inspection & Replacement

Monthly filter inspection and replacement as per manufacturer recommendation is

4. Leak & Plumbing Inspection

Weekly inspection of inlet/outlet pipes, joints and clamps must prevent leaks and

5. Electrical Wiring Inspection

Monthly inspection of sockets, switches, wiring insulation and grounding is required.

6. Compressor & Fan Inspection

Monthly inspection of compressor noise, temperature, cooling efficiency and fan

operation is required.

7. Nozzle & Tap Sanitization

Weekly sanitization must prevent microbial contamination.

8. Signage & Accessibility

Monthly check ensures the cooler is clearly marked and accessible.

9. Seasonal Shutdown

During off-season, equipment must be drained, cleaned, dried and switched off

SECTION-C, CIVIL WORK

5.11 — BUILDING CIVIL MAINTENANCE

1. Drainage & Plinth Protection

Weekly clearing of drainage lines and gutters must remove debris and ensure free

2. Staircase & Handrail Safety

Weekly inspection must verify secure fixation of handrails and guardrails. Corrosion

or looseness must be rectified immediately.

3. Floor Finish Inspection

Weekly visual inspection and quarterly detailed inspection must identify cracks, loose

tiles, uneven flooring or surface damage.

4. Accessibility Features

Monthly inspection of ramps, tactile strips, and signage must ensure compliance with

barrier-free movement norms.

5. Door & Window Alignment

Monthly inspection must check hinges, locking mechanisms, sound seals, and

alignment. Lubrication and gasket replacement must be done as needed.

6. Wall & Ceiling Finishes

Monthly inspection of walls and false ceilings must identify cracks, dampness, mold,

peeling, and stains. Touch-ups must be completed within SLA.

7. Acoustic & False Ceiling Panels

Monthly inspection of acoustic panels and false ceiling grids must ensure proper

locking, fastening and panel integrity.

8. Pest Control

Quarterly termite and wood-borer inspections must include application of anti-termite

and anti-borer treatments.

9. Structural Integrity Inspection

Quarterly structural inspections of beams, slabs, columns, and RCC elements must

identify cracks, spalling, corrosion and waterproofing issues.

10. Roof Waterproofing Inspection

Biannual inspection of roof membranes, joints, ponding areas, drain outlets and

surface cracks must be conducted before/after monsoon.

5.12 — FIRE SYSTEM

1. Pump Auto/Manual Testing

Weekly testing of fire pumps in auto and manual modes must verify pressure, leak-

free operation, and diesel pump run tests.

2. Sprinkler Head Inspection

Monthly inspection of all sprinkler heads for obstructions, paint damage, temperature

rating conformity, and clearance.

3. Alarm Valves & Flow Switches

Monthly testing of alarm valves through inspector’s test connection must verify signal

transmission to the control panel.

4. Emergency Lighting

Monthly simulation of mains failure to test all emergency lights and exit signage.

5. Fire Detection & Alarm System

Monthly functional tests of MCPs, smoke/heat detectors, hooters and strobes.

6. First Aid & AED Kits

Monthly inspection and restocking of first aid kits; checking AED pads and battery

7. Fire Extinguisher Maintenance

Monthly inspection for pressure, seals, hoses, expiry, and recharge if needed.

8. Fire Doors & Exits

Quarterly inspection for smooth closing, latch engagement and intumescent seal

9. Hose Reel Testing

Quarterly deployment of hose reel, checking kink-free hose and leak-free valves.

10. Hydrant/Flow Testing

Quarterly flow and pressure testing of hydrants and hose reels.

11. Evacuation Drills

Biannual full evacuation mock drills and obstruction inspections.

5.13 — OVERGROUND & UNDERGROUND WATER TANKS

1. Overflow & Drain System Inspection

Monthly review must ensure overflow pipes and drainage channels remain

2. Pump & Float Switch Testing

Monthly testing of submersible pumps, float switches and strainers must be

3. Ventilation & Manhole Integrity

Monthly inspection of manhole covers, locks, rubber seals, vent pipes and insect-

proof screens must be conducted.

4. OG Tank Water Quality Testing

Monthly water quality testing of overhead tank water must ensure compliance with IS

5. UG Tank Water Quality Testing

Monthly microbial checks, pH, TDS and chemical characteristics must be tested for

chiller and utility usage.

6. Safety & Access Checks

Quarterly inspection of ladders, railings, non-slip surfaces and signage must ensure

safe access to tanks.

7. Tank Cleaning & Disinfection

Quarterly cleaning of UG/OG tanks including sludge removal, scrubbing, rinsing and

chlorination at 50 ppm is mandatory.

5.14 — HORTICULTURE

The contractor shall maintain all landscape areas, lawns, shrubs, flowerbeds,

irrigation systems, and external green zones.

1. Leaf Litter & Debris Removal

Twice daily, all pathways, garden beds, and open spaces must be cleared of leaf

litter, branches, wrappers, and debris. Pre-event and post-event cleaning is

2. Irrigation of Garden Plants

Plants must be watered every morning and evening using an appropriate method

(drip, sprinkler, manual hose). Watering schedule must consider seasonality and

plant type. Over-watering and runoff must be avoided.

3. Pruning & Deadheading

Bi-weekly pruning must remove all dead, diseased, or pest-affected parts. Tools must

be sterilized before and after use.

4. Pest & Disease Control

Monthly pest checks must identify insects, mold, fungal infection, or disease. Only

approved eco-safe pesticides/fungicides may be used.

5. Sprinkler & Drip System Check

Weekly inspection must ensure no blockages, leaks, damaged emitters or irregular

spray patterns. Filters must be cleaned regularly.

6. Grass Mowing & Edging

During growing seasons, grass must be mowed weekly. Edging must leave paths

clean and sharp. All grass clippings shall be removed.

7. Aeration & Topdressing

Monthly soil aeration using hollow tine aerators must be performed to improve soil

respiration. Topdressing with soil/sand blend must be evenly spread.

8. Water Quality Testing for Irrigation

Monthly testing of irrigation water for contaminants, pH levels and mineral content

must be performed.

9. Mulching & Weed Control

Mulch must be applied monthly around plant bases to conserve moisture and limit

weeds. Manual or chemical weed removal must be performed regularly.

10. Tools & Equipment Inspection

All horticulture tools must be inspected monthly for wear, sharpness and safety.

Repairs or replacements must be carried out promptly.

11. Fertilizer Application

Quarterly application of chemical or organic fertilizers must follow agronomy

standards. Dosage must be recorded for each plant type.

12. Seasonal Planting

Quarterly planting cycles must ensure attractive seasonal floral arrangements. Soil

must be prepared thoroughly prior to planting.

Minor Repair Work

Sr. No. Work Item Category

1 Repair of wall cracks Civil

2 Patch plastering at damaged portions Civil

3 Touch-up and repainting of walls & ceiling Civil

All types of matching color work on patch &

4 defect portion Civil

5 Tile repair or replacement Civil

6 Door/frame alignment & tightening Civil

7 Window glass replacement Civil

8 False ceiling tile repair Civil

9 Replacement of fused lights/LED panels Electrical

10 Repair of switchboards or loose wiring Electrical

11 Repair/replace stage light dimmer Electrical

12 Emergency exit light repair Electrical

13 Projector wiring/socket check Electrical

14 Tap repair/replacement Plumbing

15 Leakage repair in pipelines Plumbing

16 Flush system repair Plumbing

17 Drain unclogging Plumbing

18 Tightening of loose auditorium seats Seating

19 Replacement of seat cushions Seating

20 Repair of armrests/writing pads Seating

21 Repair of stage wooden flooring patches Stage

22 Curtain/track alignment repair Stage

23 Green room door/lock/mirror repair Stage

24 AC filter cleaning HVAC

25 Minor duct leakage sealing HVAC

26 Fire extinguisher bracket replacement Safety

27 Smoke detector repair Safety

28 Repair of notice boards/display frames Misc

29 Entrance gate stopper/closer repair Misc

Major Repair Work

Sr. No. Work Item Category

1 Replace entire Chair Civil

Replace particular portion of Carpet, Wooden

Replacement of Capital equipments like

Transformer, DG Set, Chiller pump, compact

3 substation Electrical

Note:- Force majeure or faults occurs due to other reasons are exceptional as

finalised by AMC.

SECTION 7 — SERVICE LEVEL AGREEMENTS

(SLAs), PENALTY FRAMEWORK &

DOCUMENTATION & REPORTING

SECTION 7.1 — SERVICE LEVEL AGREEMENTS (SLAs)

Type of Complaint Maximum SLA

SECTION-A, HOUSEKEEPING WORK

Housekeeping Routine Same Shift

Spot Cleaning 20 minutes

SECTION-B, ELECTRICAL WORK

Event Readiness Before event opening

Electrical Failure 1 hour

Lighting/AV Fault 1 hour

HVAC Cooling Issue 1 hour

Lift Complaint 1 hour

CCTV Issue 1 hour

Compact Substation CSS 30 Minutes

DG Failure Immediate

SECTION-C, CIVIL WORK

Fire Pump Fault 1 hour

Plumbing Leak 1 hour

Tank Cleaning 72 hours

Note:- But do as early as possible.

7.2 — PENALTY FRAMEWORK

SLA Breach Penalty

SECTION-A, HOUSEKEEPING WORK

Unavailable manpower(all other staff) ₹500 fine per shift

If not provide Consumable material ₹500 per incident

Delay in Spot Cleaning(after 20 minute) ₹500 per incident

SECTION-B, ELECTRICAL WORK

Minor delay in event (<4 hrs) ₹500 per incident

Major delay in event (>4 hrs) ₹1,500 per incident

Repeat failure ₹5,000 per incident

DG/AV/HVAC/Lift /Audio Video

₹10,000 per incident

downtime during event

Unavailable manpower(skilled/

₹2,000 fine per shift

Technical Person)

Unavailable manpower(all other staff) ₹500 fine per shift

SECTION-C, CIVIL WORK

Minor delay in repairing work suggest

₹500 per incident

by AMC official (<4 hrs)

Major delay in repairing work suggest

₹1,500 per incident

by AMC official (>4 hrs)

Fire system non-compliance ₹25,000 per incident

Note:- However for any major spare parts which needs to import from outside country and

requires time in such a case only the time will be decided by Client to deduct penalty upon

submission of asked supporting documents. However contractor has to no argue regarding

client’s decision.

(1)The decision of Engineer-in-charge in this regard shall be final and binding.

7.3 — DOCUMENTATION & REPORTING

The contractor must maintain:

• Daily housekeeping checklist

• Daily electrical, DG, HVAC logs

• Event readiness log

• Fire pump test register

• Pest control register

• Monthly equipment health report

• Quarterly structural and safety report

• Water testing report (OG/UG)

• CCTV storage & health report

• Horticulture maintenance log

• Lift inspection log

• Stock register for consumables

Tenderer’s Seal and signature

SECTION 8 — SAFETY, COMPLIANCE &

STATUTORY REQUIREMENTS

SECTION 8 — SAFETY, COMPLIANCE & STATUTORY

The contractor must comply with:

• National Building Code (NBC)

• IS Standards for fire/electrical/HVAC/LIft systems

• Local municipal regulations

• Labour laws, PF, ESIC, wages

• Fire department norms

• GPCB norms for waste disposal

• Electrical Inspectorate guidelines

All staff must be trained in:

• Emergency evacuation

• Equipment operation (DG, AV, HVAC, lift)

• Uniforms, ID cards and PPE must be provided.

SECTION 9 — General Work Specification

Section 9 – General Work Specification

Sr. MATERIALS, SPARES & RECORDS & SAFETY &

NO. REPORTS STATUTORY

SECTION-A, HOUSEKEEPING WORK

HEPA vacuums, carpet Daily vacuum logs, Ensure aisles free of

extractors, pH-neutral monthly deep-clean obstructions; comply

cleaners, stain removers, logs, upholstery with NBC

upholstery repair kits, inspection sheets. evacuation width

fasteners, adhesives, standards.

skirting strips.

Wood polishers, dust Stage maintenance Ensure stage is

mops, lubricant sprays, logs, curtain condition non-slip; curtain

curtain repair kits. reports. fabric fire-rating per

PARKING - Anything as & Parking maintenance Slip-proofing, light-

AREA when needed. log. level compliance.

Disinfectants, descalers, Toilet cleaning logs. Use of gloves,

tissues, soaps, masks, anti-slip

TOILET handwashes, dustbins, signage.

FACILITY floor cleaners, WC

cleaners, fresheners

SECTION-B, ELECTRICAL WORK

DMX tester, SPL meter, Monthly AV health Comply with rigging

SOUND & thermal scanner, lens report, pre-event standards, electrical

5 LIGHTING cloths, XLR cables, checklist. safety, stage load

SYSTEM connectors, clamps, limits.

o Contractor to stock o Daily DG log o All electrical

critical spares: starter (hours run, fuel work to be

batteries (1 set), consumed, oil carried out by

alternator belts (2), oil level, alarms). licensed

filters (6), fuel filters o Weekly and electricians.

(6), fuses, MCCB monthly electrical o Lockout-tagout

spare, contactors, maintenance (LOTO)

indicator lamps, register. procedures

ELECTRICAL & emergency lamps, o Quarterly mandatory for

6 DG SYSTEMS LED exit signs, thermography energized works.

battery cells (as per reports and earth o DG fuel storage

rating). test certificates. to conform to

o Tools: Insulation tester o Annual load test local fire

(megger), earth tester, and certificate for authority

clamp meter, IR DG. requirements.

camera (or access via Contractor

subcontractor), torque responsible for

wrenches, load bank disposal of oil/filter

(rented or owned), and waste per

spill kit. environmental

Filters (pre-filter & final o AHU/Fan o Refrigerant

with MERV rating), coil operation logs handling by

cleaner, anti-microbial (daily run hours). certified

enzyme, condensate o Filter replacement personnel only.

pump spares, drain line register. o HVAC electrical

snakes, refrigerant leak o Refrigerant works following

charging/consump LOTO practices.

detector, refrigerant stock

tion log. o Waste refrigerant

7 HVAC SYSTEM (only for certified o IAQ reports to be

technicians), lubricants (monthly) and disposed/recycle

and fan belts. corrective actions. d per

o Contractor to

o Spares: camera o Monthly CCTV o Strict access

modules, replacement health & storage control to

domes, IR reports. VMS/NVR

illuminators, PoE o Incident footage credentials.

switch ports (spare retrieval log and o Privacy masks

switch), NVR spare chain-of-custody. and lawful

disks, patch cables, o Firmware update surveillance

8 CCTV SYSTEM connectors, O-rings log. practices.

for domes. o Audit trail for

o Tools: laptop with footage access.

VMS admin access,

crimping tools, lens

cleaning kits, cable

o OEM-approved o Daily lift operation o All work must be

lubricants, brake log. done by OEM-

pads, relay/fuse o AMC technician certified lift

spares, indicator monthly service technicians.

lamps, disinfectants. report. o Compliance with

o Tools: multimeter, o Quarterly ARD & IS 14665 (Lift

torque wrench, fire safety Code), NBC

9 LIFT SYSTEM leveling gauge. compliance report.

o Display updated

safety certificate

o Strict prohibition

WATER Periodic Water Electrical isolation

10 Filters, sanitizers.

COOLERS testing report. while servicing.

SECTION-C, CIVIL WORK

CIVIL Putty, sealants, tiles, Structural Scaffold safety,

MAINTENANCE fasteners. maintenance log. PPE.

Extinguisher spares, Fire pump test log, Comply with NBC

12 hoses, nozzles, detector extinguisher register, 2016, IS 2190, fire

bases. fire drill report. department norms.

WATER TANKS Chlorination chemicals, Tank cleaning &

13 precautions.

(UG & OG) brushes. water testing reports.

HORTICULTUR Fertilizers, mulch, shears, Horticulture log, Pesticide PPE

E sprayers. pesticide record. mandatory.

Tenderer’s Seal and signature