Tender for Purchase of A4 Size paper for All S/dn under Pandesara Division.

Date of Opening of Technical Bid:

Dt: 18.09.2026 ; 16:00 pm ( if possible

Date of Opening of Price Bid:

Other Details:-

The Executive Engineer (O&M), DGVCL

Officer Inviting Bids :

Pandesara Division Office, Surat.

The Executive Engineer (O&M), DGVCL

Bid Opening Authority :

Pandesara Division Office, Surat.

DAKSHIN GUJARAT VIJ CO. LTD. Pandesara

DIVISION OFFICE SURAT, pp. Batliboi

Address : Company,395023

Surat Navsari Road, Pandesara, Surat

File No: DGVCLSDPND/OTH/e-file/4516/2026/1755/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0052/08/2026 Approved Date: 21-08-2026 03:45

Details about Tender:

EXECUTIVE ENGINEER (O&M)

DGVCL, PANDESARA DIVISION,

1. It is mandatory for all bidders to upload scanned copies of original (Notarized/ Self Attested copies of

original- as specified in tender document) documents in online electronic forms (e-tendering) in

scheduled time with bid and physical documents not required.

2. Bidders have to upload their tender/s documents in online electronic forms (e-

tendering) http://dgvcl.nprocure.com

3. Bidder has to upload scanned copies of Original documents (in PDF form) remained legible and should

not be password protected.

4. Validity of tender: 180 days from the date of opening of Technical Bid.

5. Payment of tender fee & E.M.D pay in RTGS/NEFT (Online) & copy of online receipt shall have to be

uploaded with the bid in online.

6. Copy of GST Number and all other relevant documents for qualification must be carried out at the time of

application of tender. All above documents must be attached online with tender form.

7. The LOI/AT may be issued with the existing clauses relating to Excise duty, sales Tax/VAT and statutory

variations etc. with a disclaimer that “There shall be revisions with respect to the Prices as well as the

clauses of these terms and conditions for which amendment shall be issued later on once it is Finalized.

Besides it shall be stated that due to Excise Duty and statutory variation clauses and on account of anti-

profiteering measure provision of GST, supplier/ contractor shall require to pass on the benefits of Input

tax credit and reduction in taxes etc. to DGVCL. The detailed methodology for the same is under

finalization and will be issued shortly for implementation. The above shall be binding on supplier /

8. You shall have to arrange the DGVCL inspection for Material or send to NABL or equivalent Laboratory

for inspection work as per IS.

All terms and conditions prescribed by the Company for work order will be applicable to this order.

The details specifications are for general guidance and should be followed. If there is any variation between

description of schedule and the detailed specification, the former should be adhered to, otherwise the letter

should be adhered to.

Any dispute is subject to Surat jurisdiction only.

EARNEST MONEY DEPOSIT (E.M.D.):

E.M.D. at the rate of 1% of the estimated cost (i.e. Rs.2,000.00) is payable by online to DGVCL, Pandesara

File No: DGVCLSDPND/OTH/e-file/4516/2026/1755/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0052/08/2026 Approved Date: 21-08-2026 03:45

Division. Cheque are not acceptable.

Following important points pertaining to tender may be noted.

Qualifying Requirement of the Bidder:

9. Bidder must have an experience of supply Contract of any Electrical Goods. Bidder has to submit order

copy issued by the client, as a proof of experience in last three years with any type of Electrical goods

supplied in any DISCOM of Gujarat and or other state DISCOM of India.

10. Bidder must have valid BIS Certificate (including type test report of NABL or BIS approved Laboratory)

according to applicable standard.

11. The bidder has to pay Tender fee.

12. The bidder has to pay EMD.

Tender fee and EMD should be paid, otherwise tender will not be considered.

DGVCL bank Account Bank Name: Bank of Baroda

Details for NEFT/RTGS

payment Account Name: DGVCL IND DIV PANDESARA

Account Number:

IFSC Code: BARB0INDPAN

If payment make through RTGS/NEFT to the

above account then share your UTR No. To

the E-Mail ID: [email protected].

Also quote your name & amount paid.

The bidder shall have valid Electrical Contractor License of Gujarat or any other Indian

state and registered under goods & service tax act.

TERMS AND CONDITION:

The tenderers should thoroughly read all the following clauses before submitting their online bid. The original

copy of the Tender documents Schedule – B duly signed tender documents, stamped with company’s seal

must be submitted along with the bid online.

3. VALIDITY OF THE OFFERS:

The offer will have to be kept valid for a period of 180 days from the date of opening of technical bids. In

case finalization of the tender is likely to be delayed, the tenderer will be asked to extend the same without

change in the prices or any terms and condition of the offer. If any change is made during the original or

extended validity period, the offer will be liable for outright rejection without entering in to further

correspondence in this regard and no reference will also be made.

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. any office of the DGVCL

Pandesara Division office).

The offered prices to be indicated strictly as per Schedule-B

5. Goods and Service Tax (GST) :

GST applicable as per Company norms.

6. STATUTORY VARIATION:

File No: DGVCLSDPND/OTH/e-file/4516/2026/1755/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0052/08/2026 Approved Date: 21-08-2026 03:45

Any statutory increase or decrease in the taxes and duties excluding GST and Cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it takes

place within the original contractual delivery date will be to COMPANY’s account subject to the claim being

supported by documentary evidence. However, if any decrease takes place after the contractual delivery

date, the advantage will have to be passed on to company.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for Composition

Scheme under GST.

7. SECURITY DEPOSIT:

As per prevailing rules of the Company, you have to pay 10% of contract value as security deposit in the

form of cash or DD issued by Nationalized/Schedule Bank in favour of DGVCL payable at Surat covers the

entire contract period.

8. PAYMENT TERMS:

Payment will be done on quarterly basis. Successful Bidder will submit bill to the Engineer-In-charge of the

DGVCL at the end of each quarter for work carried out during the quarter. Bill will be checked by Engineer-In-

charge of DGVCL and processed for payment as per procedures of DGVCL. Along with the invoice successful

bidder has to submit supporting documents as required by DGVCL.

If the complaint registered either telephonically or through letter by In-charge officer of DGVCL

will not attained within Six hours from the intimation, firm has to pay penalty of amount. Rs.

plus GST (Applicable Tax) per occasion per day.

10. CONTRACT PERIOD:

The contract period for this work contract will be one year or till the completion of work order amount which

ever is earlier.

The bidder shall insure against liability to third parties for any death or personal injury and loss of or damage

to any physical property including the property of the DGVCL other than the works arising out of the

performance of the contract and occurring before the issue of the last defect liability certificate. Such

insurance shall be taken before the bidder begins any work on the site. DGVCL is not at all responsible for any

type of claim of the bidder or by his employees etc.

12. ARBITRATION

All questions, disputes or differences whatsoever which may at any time arise between the parties to this

agreement touching the agreement or subject matter thereof, arising out of or in relation there to and

whether as to construction or otherwise shall be referred to an Arbitrator(s), appointed under the Provision of

The Arbitration & Conciliation Act, 1996 as amended from time to time and the rules made there under.

As per company’s rule an agreement on stamp paper of appropriate value is to be done in the prescribed

form as per ANNEXURE-I within 15 days from the receipt of the LOA/LOI. The conditions, specifications, price-

schedule and contract work booklet are to be signed by the bidder. The agreement will be done at concerned

circle offices.

File No: DGVCLSDPND/OTH/e-file/4516/2026/1755/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0052/08/2026 Approved Date: 21-08-2026 03:45

DATE: SIGNATURE OF TENDERER & ROUND

TERMS & CONDITIONS

1. The successful contractor will have to pay 10% as security deposit before executing the Work.

2. The rate for supply of each items should be quoted separately.

3. The rate should be quoted inclusive of all taxes like excise, Vat packing and forwarding Charges up to

our destination.

4. The delivery of the materials shall be given at F.O.R. D.G.V.C.L. Surat Industrial division, Pandesara,

Surat or as per instruction of this office.

5. All the materials will have to be delivered within a 4-5 days from the date of intimation given by

Verbal/Written or as early as possible. For any delay beyond time limit allowed penalty at ½ %

per week or part thereof on The order value for each week subject to maximum 10% of the

order value will be levied. The materials should be of good quality and as per our standard specification

and Requirement. If materials will be found defective due to bad quality of materials or Workmanship

the same will be rejected at your cost and risk and you will have to replace the same at free of charge.

6. Supplier should keep their offers valid for 180 days from the date of opening tender.

7. No tender will be accepted unless E.M.D. is paid in cash, cheque or by D.D of any

Schedule bank of Surat and draw in favor of “D.G.V.C.L. “

8. If the supplier withdraws his offer within the validity period of the tender or fail to Execute Supply order

the amount of E.M.D./Security Deposit will be forfeited and the material will be purchased through other

agency at his risk and cost.

9. All goods should be insured for safe receipt up-to destination by supplier.

10. The supplier has to quote GST registration number. GST applicable from time to time as per

government norms.

11. Company can place repeat order in urgent base up to 50% at the same rate and

Condition after placing of original order.

12. If form of tender and schedule of rates are not signed by supplier, such tender will not be considered.

13. The time limit given in the tender form is inclusive of approval of sample hence no extra time will

14. All general terms and conditions prescribed by company supply of materials will be

applicable to the contractor/supplier.

15. 100% payment will be made by the account payee cheque or NEFT/RTGS on execution of complete

order and on receipt of material and inspection thereof.

16. The undersigned reserve right to reject or accept any or all tenders without assigning any reason

17. The quantities shown in schedule are approximate and may be increased or decreased for which no

claim will be entertained.

18. No tender shall be accepted/opened in any case after the due date and time of receipt of tender

irrespective of delay due to postal services, or any other reasons and that the company shall not be

order them assume any responsibility for late receipt tender.

19. The Contract period will be One year. But you have to deliver material as per requirement

20. Income tax at source will be deducted as per Income Tax Rules & Regulation.

21. The contractor is governed under company’s “booklet “Tender and contractor for work and all the

condition there in will be binding to the contractor.

22. The cover should be sealed properly i.e. Name of contractor, Name of work, due date should be

mentioned clearly, Full amount of tender & E.M.D. must be paid otherwise tender will be rejected

File No: DGVCLSDPND/OTH/e-file/4516/2026/1755/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0052/08/2026 Approved Date: 21-08-2026 03:45

23. DISCLAIMER:

“There shall be revisions with respect to the prices as well as the clause of these terms & conditions for which

amendment shall be issued later on once it is finalized. Besides it shall be stated that due to Excise Duty and

statutory variation clauses and on account of anti Profiteering measure provision of GST, Supplier/Contractors

shall require to pass on the benefits of Input tax credit and reduction in taxes etc. to DGVCL. The detailed

for the same is under finalization and will be issued shortly for implementation. The above

shall be binding on Supplier/contractors”.

Executive Engineer (O&M)

DGVCL, Panesara. Division,

Subject: Tender for Purchase of A4 Size paper for All S/dn under Pandesara Division.

Sr Description Qty. Unit Rate Total

1 Stationary A4 Size Papers.(JK

Green) (70 GSM)

2 Stationary A4 Size Papers.(JK Red) Nos.

3 JK LEDGER Paper (80 GSM) Nos.

File No: DGVCLSDPND/OTH/e-file/4516/2026/1755/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0052/08/2026 Approved Date: 21-08-2026 03:45

Total Estimated Amount five

(The rates are Excluding GST)

Executive Engineer (O&M)

DGVCL Pandesara Division

File No: DGVCLSDPND/OTH/e-file/4516/2026/1755/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS