Annual Rate Contract for Shifting of RMU and UG Infrastructure at various area of Santej Sub Division

3 Estimated cost 4759226/-

4 Time Limit 24 Months

5 Tender Fees (Non Refundable) Rs. 1180 (1000+180, 18%GST)

(Electronic Mode online only

RTGS/NEFT/Online)

6 Earnest Money Deposit Rs. 40000/- As per Purchase Policy

(Electronic Mode online only No.1142 Date: 06.09.2017

RTGS/NEFT/Online)

7 Tender Fee and EMD to be paid Name of A/C holder : UGVCL- KALOL

through electronic mode (online) AC NO-01500200000001

only IFSC : BARB0KALOLX

8 Security Deposit (For successful 05 % of Estimated cost

9 Last date of tender submission Dt.2.9.2026, 18:00 Hrs.

10 Online Preliminary, Technical & Dt.2.9.2026,18:00 Hrs

Price bid i.e. On line (e-tendering)

tender/ offer, Tender Sample,

Original Documents Relevant to

tender Fee & EMD submission last

date. (This is mandatory)

11 Date & Time of Opening of Tender Dt. 3.9.2026,11:00 Hrs

(Technical Bid)

12 Date & Time of Opening of Tender Dt. 3.9.2026,12:00 Hrs (Tentative)

The bidder has to attach screen short / receipt copy online while filling the bid in nprocure.

Executive Engineer

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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a. Interested Bidders can view these tender documents online. The bidders who are interested in

bidding in these tenders can download tender documents from website https://tender.nprocure.com

and www.ugvcl.com

Bidders, who wish to participate in this tender, will have to register on https://tender.nprocure.com

Further, Bidders who wish to participate in online tenders will have to procure Digital Certificate as

per Information Technology Act-2000 using which they can sign, their electronic bids. Bidders can

procure the same from GNFC, Ahmedabad, who are licensed certifying authority by Government of

India and they will assist them in procuring the same as below mentioned address. Bidders who

already have a valid Digital Certificate need not procure a new Digital Certificate.

n) Code solutions-A division of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

b. All the bidders will be required to pay Tender Fee plus applicable GST as mentioned in the Tender

Document either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender

documents or by RTGS / NEFT / Online.

c. If the EMD amount is more than Rs. 3.0 Lakhs, it should be paid either by RTGS / NEFT / Online or

Demand Draft or Banker’s Cheque or Pay order or Bank Guarantee. Otherwise, it should be paid either

in Cash (up to Rs. 10,000/- Only) at the office address specified in the Tender Documents or by RTGS /

d. In case of payment of Tender fee & EMD through Demand Draft or Banker’s Cheque or Pay order or

Bank Guarantee or receipt of payment in Cash, the scanned copy of original documents shall be

uploaded in preliminary stage and original copy of the same will be submitted only by Registered Post

A.D. or Speed Post and same must be submitted on or Before Schedule Date Otherwise the offer will

not be considered (at the sole discretion of UGVCL) and no any further communication in the matter

will be entertained.

e. However, no physical documents required if payment of tender Fee and EMD made through cash

payment, RTGS & NEFT.

f. Further bidders are requested to submit price bid (Schedule: B) on-line only and not to submit the

price bid in physical form. This is mandatory. If price bid is submitted in physical form, such offer shall

be out rightly rejected.

g. It is mandatory for all the bidders to submit their tender documents with all relevant documents as

desired in participation of this bid through on-line (e-tendering) in schedule time. If tender documents

with all relevant documents submitted in physical form, in that case the online submitted documents

shall be considered.

h. Bidders should be in touch with websites https://tender.nprocure.com & www.ugvcl.com for

intimation regarding revision/corrigendum/Amendment in tender till due date of online submission

and thereafter. No separate information shall be sent in this regards and also not publish in

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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newspaper. The directives and amendments issued by UGVCL will have superseding effect to

relevant section and specifications.

i. Any technical questions, information & clarification that may be required pertaining to this inquiry

should be referred to Superintending/Executive Engineer, Circle/Division Office, Uttar Gujarat Vij

Company Limited………………..

j. UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

k. Bank Details: for RTGS/NEFT /Online

• Account holder name : UGVCL,

• Name of Bank : Bank of Baroda

• Account Number :

• Branch Name : KALOL-N.G. BRANCH

• Type of Account : Non Operative Account

• IFSC Code : BARB0KALOLX

Executive Engineer

UGVCL, Kalol Division Office

Download Tender Documents in (PDF Format) which consists of:

 Instructions to Bidder

 General Conditions of Contract

 Schedule “B” indicating the quantities, rates & items, drawing if any.

 Appendix and Annexure

 Technical Specifications & GTP’s

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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SECTION 1: INSTRUCTIONS TO BIDDERS

1. INTRODUCTION

This part, Instruction to Bidders (ITB), Section-1 of the Bidding Documents provides the

information necessary for bidders to prepare responsive bids for laying of underground HT

cable network with terminations under UGVCL area. The UGVCL hereinafter called 'Owner'

will receive bids in respect of laying of underground HT cable network with terminations to be

furnished in the accompanying specifications. All bids shall be prepared and submitted by

bidders in accordance with instructions.

2. GENERAL INSTRUCTION

2.1 Executive Engineer, UGVCL having its Office at, Division -Kalol, hereafter called the " UGVCL "

intends to invite tender for laying of underground HT cable network with terminations under

2.2 The interested Bidder can download the Bid document from the website as mentioned and

filled the tender online within stipulated time period.

2.3 Bids submitted after the time and date fixed for receipt of bids as set out in the INVITATION

to Bid shall be rejected.

2.4 The works referred herein shall cover the entire scope of the Bid which include as per

describe in scope of work, laying of cable testing and commissioning under selected UGVCL

area, including the successful completion of performance and tests which the UGVCL desires

to get executed.

2.5 The issuance of bid document would not mean that the bidder has qualified for the bidding.

Hence bidders should ensure themselves of their credentials before submitting their offer.

2.6 Documents towards payment of Tender fee and earnest money deposit (EMD) should be kept

in the Tender Fee and EMD in online only. First the Tender Fee & EMD online will be opened

and if the documents towards payment of Tender fee and EMD are found in order then only

online techno-commercial bid shall be opened first. All those who are found technically and

commercially competent to carry out the job will be considered as qualified bidders and only

their price bid will be opened.

2.7 At any time prior to the deadline for submission of bids, UGVCL may, for any reason, whether

at its own initiative or in response to a clarification requested by the Bidders, may modify the

terms and conditions by issuing amendment in the UGVCL website, bidder must be vigil as

this addenda`s will be uploaded only.

2.8 UGVCL reserves the right to spread / split the order, if required.

2.9 Bidder does not anticipate change in the ownership during the proposed period of work. (If

such a change is anticipated, the scope and effect thereof shall be defined.

2.10 UGVCL reserves the rights to instruct the contractor for carry out the works anywhere in the

jurisdiction of UGVCL and accordingly contractor shall carry out the work as per the same rate

and terms and condition of contract.

2.11 If at any stage it is found that bidder had hidden material information or had submitted

information which is false and fraudulent shall be debarred from bidding in UGVCL, tender for

three years and EMD shall be forfeited. The matter shall also be brought to notice to the

registration authority of the contractor

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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2.12 The bidder shall be disqualified if;

a. The bidder had made misleading or false representation in the forms, statements and

attachment submitted in proof of qualification requirements and/or

b. A record of poor performance such as abandoning the work, not properly completing the

contract, inordinate delays in completion, litigation history or financial failures etc.

c. Every bidder should at the time of submission of bid, give a declaration that bidder and / or

proprietor / partner / director of the firm has not been placed on stop dealing / banned for

business dealing / blacklisting by GUVNL and its subsidiary companies.

The bidder should provide accurate information on litigation and/ or arbitration resulting

from contract completed or under execution by him over the last five years. A consistent

history of arbitration awards/ judgments against the applicant or any partner of a joint

venture may result in disqualification for proposed work. If the details of litigation history are

hidden by the applicant and later on it comes to knowledge of the employer the bidder shall

be disqualified for the proposed work and other appropriate actions shall be taken against

UGVCL would have the right to forfeit the EMD and black list to the bidder if any of the

information given by the bidder is found false / wrong or incorrect or misleading.

3. Bid Submission and Contents of Standard E-Bidding Document

3.1 The Bidders must ensure that all the schedules are completely filled in their Bids and the

information called for is given in totality. A set of complete Bid documents is required to be

submitted duly signed and stamped by authority competent to sign on behalf of bidder on

each page of bid as well as amendment thereof as a token of unconditional acceptance to the

conditions of various clauses of Bid documents through online mode on e-procurement

module. The bidder's bid and the documents attached there to shall be considered for

forming part of the contract documents.

3.2 The outside of the envelope for Tender Fee and EMD Submission in case of paid through DD /

Bank Guarantee should also indicate clearly the name of the Bidder and his address. In

addition, the left-hand corner of the envelope or container should indicate the Bid number

and the bid opening date and time.

3.3 The Bidder has to send the Technical Bids and PRICE BID ON LINE only. No physical

submission is entertained in case of online payment of Tender fee and EMD.

3.4 The UGVCL reserves the right to reject any bid, which is not deposited according to the

instructions, stipulated above.

3.5 The e-Bid document includes submission of following documents in stages:

Stage-1: Preliminary Qualifying Details (Online / Physical):

(b) Earnest Money Deposit

(c) Copy of GSTN Certificate

(d) Permanent Account Number (PAN Card)

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Stage-2: Techno-Commercial Details (Online Only):

4. QUALIFYING CRITERIA

4.1 Qualification of bidder will be based on meeting the criteria as specified in qualifying criteria

Part-A and qualifying criteria Part-B as demonstrated by the Bidder’s responses in the

corresponding Bid Schedules. Subcontractors’ technical experience and financial resources

shall not be taken into account in determining the Bidder’s compliance with the qualifying

criteria. The bid can be submitted by an Indian individual firm only. Joint Venture firms are

4.2 Notwithstanding anything stated herein above, the UGVCL reserves the right to assess the

capacity and capability of the bidder, should the circumstances warrant such assessment in

an overall interest of the UGVCL. The UGVCL reserves the right to waive minor deviations if

they do not materially affect the capability of the Bidder to perform the contract.

ELIGIBILITY FOR QUALIFICATION:

4.1 Part-A: Technical:

4.1.1 The bidder should possess Electrical Contractor license issued by the Office of Govt. of

Gujarat. The contractors outside of Gujarat State must have to take approval from

Government of Gujarat for Electrical Contractor license.

4.1.2 Work experiences of the bidder shall be considered only if the works have been

executed under Public electrical utility of Central or State Govt. in India / Government

Sector / Power Utility (Government or Private) / Power sector PSUs & Power Sector

4.1.3 For qualifying the experience criteria; bidder shall submit Copy of Work Order (showing

the statement of quantity & amount in Rs.), work completion certificate (showing

amount of actual work completed) for the work completed before one year and said

system / project is performing satisfactorily as on submission of bid, from respective

authority / client.

4.1.4 Bidder has to submit the copy of complete type test reports / certificates of offered

make of major supply items like HDPE Pipe, Indoor & Outdoor Termination Kits,

Straight Joints (Any make approved by GUVNL & Its Subsidiaries Company) as required

in under-ground cable laying work. The Certificates / reports should not be older than

4.1.5 Bidder has to provide the authorization letters from the manufacturer / authorized

dealer of offered make material. Guarantee also required from bidder as well as OEM /

authorized dealer.

4.1.6 Experience as a sub-contractor shall not be considered for technical evaluation.

4.1.7 The above stated criteria are minimum and the UGVCL reserves the right to request for

any additional requirement and also reserves the right to reject the bid of any bidder, if

in the opinion of the UGVCL, the qualification criteria are not fulfilled.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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4.1.8 Bidder must have Skilled Supervisor having Supervisor License & Skilled Technical staff

& labour for execution of work.

4.1.9 Bidder must own cable fault locator van / kit to identify cable fault location & HDD

Machine for push through work. If not, as an alternative, bidder should have out-

sourced contract service facility with such agency. For the same bidder must have to

submit MOU (Memorandum of Understanding) with such agency on Rs. 300/- non

judicial stamp paper duly signed by respective authorized representative and notarized.

The registration and purchase details of equipment along with MOU shall be submitted

with the bidding document.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value

more than Rs. 5 Lakhs, criteria stated at clause no. 4.1.2 & 4.1.3 shall not be

applicable for New Bidders. Quantity Allocation will be as per Clause No. 11 of

SECTION 2: GENERAL CONDITION OF CONTRACT.

4.2 Part-B: Commercial: For the purpose of this bid, the bidder shall meet the following minimum

criteria in past 7 years ending last day of month previous to the one in which bids are invited:

4.2.1 Similar Nature of Work: The bidder should have successfully completed or

substantially completed similar nature of work i.e. Under Ground Cable Laying Work

for 11kV and above class in last 7 years ending last day of month previous to the one

in which bids are invited should be either of the following:

The amount of work completed by bidder as per work completion certificate shall be

i. Experience in single completed work of projects execution in electrical sub-

transmission / distribution sector costing not less than the amount equal to 80% of

the estimated amount of the project.

ii. Experience in two completed work of projects execution each in electrical sub-

transmission / distribution sector costing not less than the amount equal to 50% of

the estimated amount of the project individually.

iii. Experience in three completed work of projects execution each in electrical sub-

transmission / distribution sector costing not less than the amount equal to 40% of

the estimated amount of the project individually.

4.2.2 Minimum Average Annual Turnover (MAAT) for last three years, ending 31 st March of

the previous financial year, of the bidder should be at least 30% of the estimated cost

of the tender. In this regard, separate notarized certificate from CA must be submitted.

4.2.3 Net-worth of the last Financial Year shall be positive.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Note: Turnover & Net-worth shall be certified by CA on his letter head and duly

attested. Turnover for preceding year shall be considered subject to submission of

provisional / audited certificate from CA by the bidder.

4.2.4 Separate EPF Code No. allotted by RPFC & last six months of current year EPF Challan

paid copy is required.

4.2.5 Details of Partners/Directors of the Firm/Company.

 Partnership deed in case of Partnership Firm

 Memorandum of Association & Article of Association in case of Company

4.2.6 GSTN Certificate & Permanent Account Number (PAN Card).

4.2.7 Group Insurance: A copy of the valid insurance policy of the insured labourer’s under

W.C. Act. The contractor shall renew the same till completion of the contract.

4.2.8 Available Bid Capacity:

The bidder who fulfills the qualifying criteria mentioned above shall be qualified only if

he fulfills the requirement of bidding capacity i.e. sum of value of all contracts on hand

plus value of this bid should be less than twice the Average Annual Turnover of Last

three financial years.

The bidder’s capacity shall be computed as shown below.

A = Sum of value of all contracts on hand in Rs.

B = Estimated cost of this bid in Rs

C = Average Annual Turnover of Last three financial years in Rs.

If; A + B < 2 X C then qualified, else disqualified.

For the same, bidder shall have to submit the details of works on hand as per attached

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value

more than Rs. 5 Lakhs, criteria stated at clause no. 4.2.1, 4.2.3 & 4.2.8 shall not be

applicable for New Bidders. Quantity Allocation will be as per Clause No. 11 of

SECTION 2: GENERAL CONDITION OF CONTRACT.

5. SCOPE OF WORK

5.1 Bidder has to maintain the records of allotted cable drum with actual cable length. Cable

length must be measured before laying. Cable joints are to be done as per requirement only

and length of cable must be utilized accordingly.

5.2 Cable is to be laid in trench as per instructions of Engineer-in-Charge. While the shortest

practicable route should be preferred, the cable route shall generally follow fixed

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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developments such as roads, foot paths etc. with proper offsets so that future maintenance,

identification etc. are rendered easy. Cross country run merely to shorten the route length

shall not be adopted. Cable route shall be planned away from drains and near the property,

especially in the case of LV/MV cables, subject to any special local requirements that may

have to be necessarily complied with. As far as possible, the alignment of the cable route shall

be decided after taking into consideration the present and likely future requirements of other

services including cables enroute, possibility of widening of roads/lanes etc. Corrosive soils,

ground surrounding sewage effluent etc. shall be avoided for the routes.

5.3 Laying of cable, testing and commissioning: Cable trench up to the depth of 1200 mm is to be

dug with width of 300/500 mm as mentioned in schedule (BOQ) / specification in any type of

soil. Spreading of sand at the bottom of the trench up to 100 mm before Lying of power cable

in the Centre of the trench. Spreading of another layer of to 100mm sand above laid cable.

Utmost care should be taken while loading / unloading and unwinding the cable drums.

Covering the cable with RCC half round hume pipe 30mm thick, 150mm inner dia., Back

feeling the trench so as to make ground level as per original. Erection of 11 KV XLPE cable on

DP structure with fixing of polymer clamps, aluminum tags and with permanent identification

of each cable at top and bottom with permanent identification.

5.4 Whenever cables are laid along well demarcated or established roads, the LV/MV cables shall

be laid farther from the kerb line than HV cables. Cables of different voltages, and also power

and control cables shall be kept in different trenches with adequate separation. Where

available space is restricted such that this requirement cannot be met, LV/MV cables shall be

laid above HV cables. Where cables cross one another, the cable of higher voltage shall be

laid at a lower level than the cable of lower voltage.

5.5 Horizontal drilling without damage to surface road should not below 2 mtr from ground level

and putting HDPE/G.I pipe or any other pipe during the execution of U.G network (as per the

direction of Engineer-in-charge). The pipes shall be in conformity to the various relevant IS

codes and laying of 11 KV XLPE cable of different sizes as per site condition & instruction of

Engineer in charge. The detail map and excel sheet (hard copy & soft copy) indicating the

respective depth and distance from adjacent land mark for each segment for HDD is to be

submitted as per instructions of Engineer in charge.

5.6 Power and communication cables shall as far as possible cross each other at right angles. The

horizontal and vertical clearances between them shall not be less than 60cm.

5.7 Spare Cable ring near transformer center / DP structure to be provided for future work having

1 meter and to be buried 1 meter in ground.

5.8 At transformer center; for providing termination cable along with pole structure erected with

GI / HDPE Pipe. GI / HDPE Pipe confirms to the specifications as per IS and amendment

thereof, should be buried 300mm below ground level and 2700mm above ground supported

on DP structure with polymer cleats. If any case, GI / HDPE Pipe cannot have buried in ground

level the same should be concreted at bottom level.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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5.9 Supply and fixing of indoor / outdoor termination kit & Straight Joint Kit (Any make approved

by GUVNL & Its Subsidiaries Company) suitable for XLPE as per size of cable Shown in

schedule (BOQ).

5.10 Separate Earthing is to be provided using 25 x 3 mm GI Strip covered by uPVC pipe (Standard

Make) with earth enhancement powder for Outdoor Cable Box.

5.11 Supply and fixing of HDPE/DWC/G.I pipe or any other pipe during the execution of U.G

network (as per the direction of Engineer-in-charge). The pipes shall be in conformity to the

various relevant IS codes.

5.12 Cables under railway tracks shall be laid in spun reinforced concrete, or cast iron or steel

pipes at such depths as may be specified by the railway authorities, but not less than 1m,

measured from the bottom of the sleepers to the top of the pipe. Inside railway station limits,

pipes shall be laid up to the point of the railway station limits, pipes shall be laid up to a

minimum distance of 3m from the centre of the nearest track on either side.

5.13 Contractor shall liable to get the approval from Electrical Inspector. After receiving the

approval of Electrical Inspector, system shall be charged in the presence of Engineer-in-

5.14 Liaisoning for Preparation of site drawing and approval / NOC of Electrical inspector & other

local utilities like telecom networking, GAS, water, drainage, road authority, Maha Nagar

Palika, Nagarpalika etc. is in scope of contractor. The stipulated fees for getting the NOC /

way-leave / approval shall be paid by UGVCL, after submission and verification of adequate

invoice / demand note from respective authority.

5.15 Liasoning with Western Railway Department and their respective competent authority. The

contractor shall acquire the necessary permission from the Railway Authority for carting the

cable and before handing over the cable for actual loading condition.

5.16 While working within railway boundary any damage to the railway infrastructure, asset and /

or system shall be liable to the contractor. The contractor shall have to make the payment of

the damage as assessed by the railway authority.

5.17 The trench excavation and filling-in shall be so executed that all walls, roads, sewers, drains,

pipes, cables, structures, places and things shall be reasonably secured against risk of injury

and shall be carried out to the satisfaction of the authorities concerned. However, if any,

damages to existing services made, contractor shall arrange and pay for any necessary repair,

to make good the damages.

5.18 A pre-warning PVC yellow tap 8-inch-wide and 300 microns thick (LDPE) shall also be laid. The

warning tap shall be printed in RED Letter (In English as well as Gujarati) as “CAUTION:

VOLTS UGVCL CABLE” and to be placed at about 300 mm to 450 mm depth from ground level

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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along the route of cable to protect cable from mechanical injuries.

5.19 Route Markers are to be installed at every 50 / 100 meters length as per requirement,

specification and drawing. It should be put at bends, curves, road crossing etc. of cable route.

The marker should incorporate the following relevant information:

Voltage Class: 11kV Cable

5.20 Empty drums are to be credited at UGVCL’s respective stores at bidders cost and risk after

successful completion and execution of work. Otherwise recovery will be imposed on bidder.

5.21 Work may be required to be executed in any 66/132/220KV Sub-Stations also.

5.22 Necessary shutdown for connection/jumper of UG cable with existing network will be

provided as per availability or convenience of the UGVCL which shall be acceptable to the

contractor & contractor shall try to complete the work in minimum time.

5.23 Construction of Transformer Structure / Double Pole Structure with provision of busbar /

connections / jumper must be as per standard with all required accessories like LA, Box and

5.24 The Work for the erection of Poles, Guys, Earthing, Transformer and Concreting, Stringing and

Guarding must be done as per standard.

5.25 Dismantling of existing overhead HT line is in scope of contractor. The material which is

dismantled from site during the execution of work must be credited to respective Divisional

stores immediately after completion of work with complete inventory and measurement

details and length to weigh conversion calculations.

5.26 It is mandatory for the bidder to test the Main and Spare cable for continuous 72 Hrs at load

5.27 A caution board indicating “CAUTION – CABLE JOINTING WORK IN PROGRESS” shall be

displayed to warn the public and traffic where necessary.

5.28 All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.

5.29 Any kind of the restoration work to be done by the Contractor during execution of the work.

5.30 In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to

take any Decision.

5.31 Bids not covering the above entire scope of works shall be treated as incomplete and shall be

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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5.32 Bids containing deviations form will be considered as non-responsive.

5.33 Any other item not specifically mentioned in the specifications but which are required for

Erection, Laying, Testing, Commissioning and satisfactory operation of the Distribution lines

are deemed to be included in the scope of the specification unless specifically excluded.

6 STANDARD & REGULATION

The survey, engineering, design, manufacture, erection, cable laying and testing of the equipment’s

and material to be supplied shall comply with latest revisions of relevant Indian Standards or

equivalent IEC standards. In addition, the Indian Electricity Rules, Electricity Act 2003, CEA

Regulations, Statutory requirements of Central Govt., GERC and State Government of Gujarat

(applicable codes), shall also be complied with. Any complications arising out of it will be set right by

the bidder without any implication to UGVCL. The bidder shall submit his offer as per information

given in submission of Bid.

The bidder shall quote in the appropriate schedule of bid form on item rate / % above or below

basis. However, the financial evaluation will be done as per commercial clause 4.2. Prices quoted

should be FIRM and Total Unit End Cost with GST and Cess as applicable stating the Unit Ex- works

price, freight, packing & forwarding charges, Insurance Charges, GST and Cess as applicable

Separately in price bid, which is a must.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid declaration & self-certified Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate (i.e. Price) mentioned in the price bid shall be final and any additional GST will have to be

borne by the Bidder himself. In no case additional amount towards GST or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of

Supplier / Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable for

each item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to

take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of

The offered prices to be indicated in online mode of Bid in the format given (i.e. Schedule). The price

bid submitted in physical mode shall not be considered.

The Bidder should invariably indicate the total unit end cost price considering all their costs /

calculations in the Price bid itself for each item and all sub-items if any. This is a must. Cost

components hidden / furnished elsewhere will not be considered and will be ignored out rightly.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Every bidder shall inform their GSTIN No.

8 AMENDMENT TO BID

At any time prior to the deadline for submission of bids, UGVCL may, for any reason, whether at its

own initiative or in response to a clarification requested by a respective bidder, modify the bidding

documents by amendments.

The amendment will be notified on Websites only. UGVCL will bear no responsibility or liability

arising out of noncompliance of the same in time or otherwise.

Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such documents as a

part of the bid.

The Tender Fee is payable as mentioned in Page – 1, All the bidders will be required to pay tender

fees plus applicable GST as mentioned in the Tender document either in cash ( up to Rs.10000/-only )

at the office address specified in the tender document or by RTGS/NEFT/Online.

The tender fee once paid for tender document will not be refunded under any circumstances or

not transferred to other bidder. In case of online payment, no physical document submission is

10 EARNEST MONEY DEPOSIT

EMD is Payable as mentioned in Page -1, It should be paid either in cash ( up to Rs.10000/- Only) at

the Office address specified in the tender document or by RTGS/NEFT/Online.

Bulk Payment of various tender IDs not accepted tender ID wise payment to be credited in the

mentioned account number and correct UTR No to be mentioned else tender may be treated as

Exemption in EMD will not allow.

In case of online payment, no physical document submission is required.

EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

provides the contract Security Deposit and signs the contract agreement.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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If the successful bidder fails to submit a Security Deposit within 15 days after the date of LOA of the

contract or fails to sign the contract agreement, then the EMD amount will be forfeited by UGVCL

without any notice or proof of damages etc.

The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the

award of the contract.

No interest will be payable by the UGVCL on the above Deposit.

Validity of EMD (six) 6 months from the date of submission of bid for this Bid.

11 INFORMATION REQUIRED WITH THE PROPOSAL

The Bidders, along with his proposal, shall submit all the filled annexure given in Section of Annexure

& Appendix (Annexure of Qualification Information & Bank Guarantee).

The bids must clearly indicate the name of the manufacturer, the type and/or model of each

principal item of equipment proposed to be furnished and erected. The bid should also contain

drawings and descriptive materials indicating general dimensions, materials from which the parts are

manufactured, principles of operation, the extent of pre-assembly involved, major construction

equipment proposed to be deployed, method of erection and the proposed organizational structure.

The above information shall be provided by the Bidder in the form of separate sheets, drawings,

enclosed etc. - Any bid not containing sufficient descriptive material to describe accurately the

equipment proposed may be treated as incomplete and hence rejected. Such descriptive materials

and drawings submitted by the Bidder will be retained by the Owner. Any major departure from

these drawings and descriptive material submitted will not be permitted during the execution of the

Contract without specific written permission of the Owner.

Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the

equipment or any other matter will not be considered.

Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and

materials which will be required for the purpose of erection of equipment and materials supplied

under the Contract.

In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial deviation

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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The materials should be offered strictly confirming to ISS/BIS/Bid specifications given in the Bid. If

the Bidder’s desires to quote with any technical deviation they should specifically quote the

deviation and the ISS/BIS numbers in the body of the Bid itself under the Annexure VII of e-Bid only.

If technical deviations furnished by the Bidder are not agreeable to UGVCL, the offers may be

ignored. However, it will be solely at UGVCL discretion to consider the technical deviation OR not for

considering the Bidder. No correspondences of the Bidder after opening of the bid will be

entertained in this matter.

12 DELAYED AND LATE BIDS

No Bid shall be accepted/opened in any case which are received after due date and time of the

receipt of Bid irrespective of delay due to postal services of any other reasons and company shall not

assume any responsibility for late receipt of Bid. Any correspondence in the matter will not be

13 REJECTION OF BID

The Bidders is expected to examine all instructions, terms, conditions, schedules and other details

called for in this specification and keep himself fully informed about all which may, in any way, affect

the work, or cost thereof. Failure to furnish the required information or submission of Bid not as per

the specification will be at the Bidders risk may result in rejection.

The offer is liable summarily rejected if it contains:

 Deviation / Addition / Alternations / Omissions in bidding schedules.

 Deviation and contradictions to the terms and conditions specified in this Bid.

14 UGVCL’S RIGHT

The UGVCL reserves the right to terminate this contract or part thereof at any time during its

tendency without giving notice of Termination or the reasons thereof.

The Bidders shall specifically note that any over writing or corrections or manuscript in the bid shall

be ignored and will not be considered authentic unless same are signed with Bidder's Stamp/Seal

UGVCL reserves the right to split the contract into two or more bidders. In such cases, the term for

completion period will be negotiated and reduced proportionate to the order quantity/value.

In case of any doubt or interpretation of the terms and condition, the decision of the Executive

Engineer , Division Office, Kalol (UGVCL) will be final and binding upon the Bidders and no dispute in

this regard will be entertained.

UGVCL reserves the right to accept any bid or reject any or all Bids or cancel /withdraw RE

INVITATION to bid without assigning any reason. Such decision of the UGVCL shall not be subject to

question by any Bidders and the UGVCL shall bear no liability whatsoever for such decision.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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15 LANGUAGE OF THE BID

All information in the bid shall be in English. Information in any other language shall be accompanied

by its translation in English. Failure to comply with this may disqualify a bid. In the event of any

discrepancy in meaning, the English language copy of all documents shall govern.

16 SIGNATURE OF BIDDER

The bid must contain the name, residence, address and place of business of the person or persons

making the bid and must be signed and sealed by the bidder with his usual signature. The name of all

persons signing should also be typed or printed below the signature.

Bids by corporation/ company must be signed with the legal name of the corporation/ company by

the President, Managing Director or by the Secretary or other person or persons authorized to bid on

behalf of such corporation/ company in the matter.

A bid by a person who affixes to his signature the word 'President', 'Managing Director' 'Secretary',

'or other designation without disclosing his principal will be rejected.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished

The Bidder's name stated on the Bid shall be exact legal name of the firm.

Erasures or other changes in the bid documents shall be over the initials of the person signing the

17 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS & SPECIFICATIONS

Bidder is required to carefully examine all the Bid Documents, Technical Specifications and Bid

Drawing, Commercial Terms & Condition or any other terms & conditions and fully inform himself as

to all the conditions and matters which may in any way affect the Work or the cost thereof. If any

Bidder finds discrepancies or omissions in the specifications and documents or is in doubt as to the

true meaning of any part, he shall at once request in writing for an interpretation/clarification by the

UGVCL. The UGVCL will issue interpretation and clarifications if required.

Verbal clarifications and information given by the UGVCL or his employee(s) or his representative(s)

shall not in any way be binding on the UGVCL.

18 PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19 EFFECTS AND VALIDITY OF BID

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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The bid should be kept valid for a period of 180 DAYS from the date set for opening of the technical

Bid submitted by the bidder shall remain valid for acceptance for a period of 180 days from the date

of opening of the technical bid. The Bidders shall not be entitled during the validity of bid, to revoke

or cancel bid or vary any term thereof. In case of bidder revoking or canceling his bid or varying any

term in regard thereof, the bidder's earnest money deposit shall be forfeited by the Owner.

20 EVALUATIONS AND COMPARISION OF BIDS

Generally, the bids received and accepted will be evaluated by the UGVCL Team.

The Owner will examine the Bid to determine, whether they are complete, whether they meet all the

conditions of the Contract, whether required Tender fee, Bid EMD and other required documents

have been furnished, and whether the Bids are generally in order. Any Bid not fulfilling these

requirements shall be rejected.

The technical eligibility will be decided upon evaluation as per clause 4.1. The Owner will evaluate

commercial and technical Bids are found responsive as per the conditions of the Bid.

No additional payments shall be made for completion of any contractual obligation beyond the

quoted prices. If the Bidder does not accept the correction of errors if any, its Bid shall be rejected

and its Bid security may be forfeited.

Documents submitted by the contractor shall be crosschecked /verified by the UGVCL team at any

stage of the contract period.

Bidder does not anticipate change in the ownership during the proposed period of work.

21 ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis: If there is a discrepancy between words

and figures, the amount in words will prevail. If there is discrepancy between the unit price and the

total price which is obtained by multiplying the unit price and quantity, or between sub-total and the

total price, the unit or sub-total price shall prevail, and the total price shall be corrected. In case of

discrepancy between sub-total price obtained by adding various prices in the schedule and the sub-

total price indicated for that particular schedule, the sub-total obtained by addition of various

arithmetically corrected prices would be considered for evaluation.

However, the UGVCL shall be entitled to award the contract at the lowest of the prices arrived at

from various schedules, identified for that purposes, in the bid proposal sheets. If the bidder does

not accept the correction of the errors as above, his bid will be rejected.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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22 AWARD OF CONTRACT

Notification of award of contract will be made in writing to the successful bidder by the UGVCL.

The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents and UGVCL

shall be the sole judge in this regard and subject to the provisions of these instructions to bidders

and other terms and conditions detailed out in these documents and specifications. A responsive bid

is one which accepts all terms and conditions of these specifications and documents without any

The Owner shall not be bound to accept the lowest or any Bid and reserves to itself the right of

accepting the whole or a portion of any of the Bid as it may deem fit, without assigning any reason

thereof. The Owner reserves the right to accept or reject any bid, and to annul the bidding process

and reject all bids at any time prior to award of contract, without thereby incurring any liability to the

affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the grounds

for the Owner's action.

Any approach/canvassing etc. official or otherwise by the bidder or his/their representative/agent to

influence the consideration of their Bid shall render the Bid liable to summary rejection. In the case

of there being a number of bidders quoting same rates thereby forming a cartel to jack up the prices,

the SBD’s of such bidders shall be summarily rejected.

The Owner reserves the right to vary the quantity of any of the spares and/or delete any items of

spares altogether at the time of Award of Contract.

23 Notification of Award

Prior to the expiration of the period of bid validity, the Owner will notify the successful Bidder in

writing, that its bid has been accepted. The notification of award will constitute the formation of the

The Owner shall promptly respond in writing to any unsuccessful Bidder who, after notification of

award in accordance with above, requests in writing the grounds on which its bid was not selected.

24 Signing the Contract Agreement

At the same time as the Owner notifies the successful Bidder that its bid has been accepted, the

Bidder will prepare the Contract Agreement provided in the Bidding Documents, incorporating all

agreements between the parties. The Contract Agreement shall be prepared within Fifteen (15) days

of the Notification of Award and the successful Bidder and the Owner shall sign and date the

Contract Agreement immediately thereafter.

25 PERFORMANCE GUARANTEE TOWARDS EXECUTION PERIOD

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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The successful bidder should be paid Performance Guarantee towards execution period within

days after issuance of LOA for an amount equal to 5% (Five Percent) of the total Contract Value

towards faithful performance of the Contract in accordance with the terms and conditions specified

The Performance Guarantee is payable as for the option of UGVCL by:

(a) If Performance Guarantee amount is less than Rs. 1 Lakh, it shall be paid either by Demand Draft

or Banker’s Cheque (on any Nationalized /schedule Bank Payable at _Kalol____) or Cash (up to

Rs. 10,000/- Only).

(b) Otherwise it shall be paid either by Demand Draft or Banker Cheque (on any Nationalized

/schedule Bank Payable at __Kalol __) or Bank Guarantees of specified Banks as notified by Finance

Department of Government of Gujarat time to time in this regard.

In the case of Bank Guarantee, you should undertake to renew the guarantee one-month before the

expiry of the validity date failing which UGVCL will encash the Bank Guarantee. The Performance

Guarantee will be returned to the Contractor without any interest after completion of guarantee

NOTE: The supplier may submit single or separate Bank Guarantee, to cover execution period and

Guarantee period, equivalent to higher of Two Bank Guarantees i.e Security Deposit and

Performance Guarantee as mentioned in Clause No: -25 and 26 of tender’s terms and condition

mentioned in Instructions to Bidders.

It should be valid till the completion of Guarantee / Warrantee period including additional one

month; i.e. total duration of Bank Guarantee will be from twelve months of Date of Work Order plus

twelve months of Warrantee period plus additional 1 months.

However, in case of the delay in execution, the contractor shall have to extend such Bank Guarantee

The Contractor shall guarantee in accordance with the Contract documents and free from defects in

material/equipment supplied by contractor like Indoor / Outdoor / Joint kits, HDPE Pipes etc. and

workmanship for a period of twelve (12) calendar months from date of completion of sub work order

by contractor. For the same, sticker must be provided incorporating Date of Installation and due date

of guarantee on materials used by Successful Bidder.

27 INDEMNITY BOND

The successful bidder will have to give indemnity bond to UGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the

execution of work as per attached format.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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27 JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The courts of _Kalol (NG) shall

have exclusive jurisdiction in all matters arising under this contract.

28 COMPLETION PERIOD

The execution of this contract shall be completed within 12/18/24/36 months after commencement

period of 30 days from the date of letter of acceptance (LOA).

The concern field office of/ under__Kalol _ Division will issue sub work order as a part of Contract as

per requirement. The work completion period of each sub work order will be decided by concern

Engineer-in-Charge from the date of issue of sub work order.

The work completion period of all sub work orders cannot exceed the total period of original work

The completion date will be deemed to be the date on which all works of the sub work orders are

demonstrated to be completed in all respects as per the terms and conditions of this contract to the

satisfaction of the UGVCL / Engineer.

Successful bidder has to submit technical specification & drawing for HDPE Pipes, Indoor & Outdoor

termination kits, Joint Kits etc. for necessary approval during commencement period for the material

he wishes to utilize actually.

29 CONFLICT OF INTEREST AMONG BIDDERS / AGENTS

A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead to

anti-competitive practices to the detriment of Procuring Entity’s interests. The bidder found to have

a conflict of interest shall be disqualified. A bidder may be considered to have a conflict of interest

with one or more parties in this bidding process, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them;

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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e) bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in a

particular tender enquiry. One manufacturer can also authorize only one agent/ dealer. There

can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or

more than one unit having common business ownership/ management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister/ common business/ management units in same/ similar line of

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder shall not have

conflict of interest with other bidders, as above.

If, the Company during the procurement process, observes or suspects any activity on the part of

bidders or obtains any knowledge which indicates the existence of cartel formation amongst the

bidders or apprehends the possibilities of cartel as defined under The Competition Act, 2002, the

Board of the Company being a government Company involved in public procurement work, reserve

all rights to allot quantities to such bidders, who are not part of the cartel, in any manner deemed fit

in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/ other

laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom

all reference shall be made to

expedite technical co-ordination.

7 Office Address

Stores Address where materials

issued by UGVCL will be stored

Store Documents to be submitted

(Rental/ UGVCL)

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Electrical Contractor/Labour License No.

Policy No. Nos.

Insurance Policy No. and for nos. of of Labours Insured in this

Labours in the name of bidder policy

17 Adhaar Card No.(Optional)

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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It is certified that the information provided above is true to the best of my knowledge and belief. If

any information found to be concealed, suppressed or incorrect at later date, our tender shall be

liable to rejected and our company debarred from executing any business with UGVCL.

SECTION 2: GENERAL CONDITION OF CONTRACT

The "OWNER" shall mean the UTTAR GUJARAT VIJ COMPANY LIMITED, having its Division office at

______Kalol ______, Gujarat, India.

The "Contractor" / Successful Bidders shall mean the Bidders; whose Bid has been accepted by the

UGVCL for award of the contract and shall include his authorized representatives.

The "Engineer-in-Charge" shall mean the authorized officer of the UGVCL to act as Engineer-in-

Charge to supervise the work – for the purpose of the contract.

The "Specification" shall mean the Bid forming a part of the contract along with Performa, schedules

The "Order" shall mean the official letter issued by the UGVCL, informing the bidder that his Bid has

The "Contract" shall mean the agreement to be entered into by the UGVCL with the contractor and

shall include the commercial technical and general conditions, schedules, drawings and any other

conditions specifically agreed between the parties forming a part of the contract.

The "EMD" shall mean Earnest Money Deposit.

The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

placed by the UGVCL and calculated from the quantities indicated in the Bid.

The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

The "Similar Work" shall mean activities to carry HT / LT underground cable laying network with

terminations for Distribution System.

“Inspector” shall mean the any person nominated by UGVCL from time to time to inspect the works

under the contract and/or duly authorized representative of the UGVCL.

“Letter of Award” shall mean the official notice issued by the UGVCL notifying the contractor that his

bid has been accepted.

“Date of Commencement” is the date when LOA placed by the Owner.

“Date of Contract” Shall mean the date on which Letter of award has been issued.

“Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

“A Week” shall mean the continuous period of seven days.

'Commissioning' shall mean integrated activity covered under 'Pre-commissioning Operation', 'Initial

Operation', 'Trial Operation' and carrying out 'Performance Tests'.

HT means High Tension

U/G means Under Ground.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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“New Bidder” shall mean the bidders who are participating without qualification criteria mentioned

under Section 1 Instructions to bidders Clause No. 4 Qualifying Criteria and remaining bidders in line

with the same clause will be considered as an “experienced / regular bidders”.

The price bid submitted by the contractor shall include all duties, taxes, insurance, freight etc., and

any other taxes that may be levied in accordance with the laws and regulations.

2.1 The successful bidder shall be deemed to have carefully examined all the papers,

drawings, etc. attached & if has any doubt as to the meaning of any portion of any

condition / specification, etc. he shall before signing the contract submit the particulars

thereof to UGVCL in order that such doubts are removed.

2.2 The successful bidder shall not, without the consent in writing of UGVCL, transfer, assign

or sublet the work under this contract or any substantial part thereof to any other party.

2.3 Notices, Statements and other communications sent by UGVCL through registered post or

telegram or telex or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder. The

work shall be carried out by the successful bidder with prior approval of UGVCL. Work

carried out without UGVCL’s approval shall not be accepted and the UGVCL shall have

right to reject it and to recover the cost from the successful bidder. He will be liable

against all losses, expenses or claims arising in connection with the death of or injury to

any person employed by the successful bidder or his subcontractors for the purposes of

2.4 The successful bidder shall be responsible for any damage to the equipment during transit

due to improper or inadequate packing, handling, loading and unloading. The cases

containing easily damageable material shall be very carefully handled. Adequate

protection must be provided for outdoor storage at site in tropical humid climate,

wherever necessary. The successful bidder without any extra cost shall supply any

material found short inside intact store area.

2.5 If the successful bidder neglects to execute the work with due diligence and expedition or

refuses or neglect to comply with any reasonable orders within two days’ notice given in

writing to the successful bidder and if he fails to comply with the notice, then in such a

case UGVCL shall be at liberty to get the work or any part of it, executed through any

other agency/Bidder in the manner and on the terms it thinks proper. If the cost of

executing the work as aforesaid shall exceed the balance due to the Bidder, and the

Bidder fails to make good the deficiency, UGVCL may recover it from the Bidder in any

2.6 UGVCL shall have at all reasonable time access to the works being carried out by the

Bidder under this contract and stores where material issued by UGVCL is stored. All the

works shall be carried out by the Bidder to the satisfaction of UGVCL.

2.7 The quantities mentioned in the accompanying schedule B are only approximate same

may decrease or increase. The UGVCL reserves the right for revising or omitting any of

the quantities. The actual work executed by the successful bidder will be calculated at

the rate given in the contract schedule of the rates binding to the successful bidder.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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2.8 No higher rate or revised rate will be application for the work, if work is held-up/closed

due to whatever so reasons.

2.9 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

2.10 All other general terms and conditions as prevailing in the UGVCL shall be applicable to

this work contract.

2.11 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge

and for execution of the works.

Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, _Kalol_____ daily for the availability of

materials required for this work, failing to which this work order shall be terminated

without giving any notice.

2.12 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of Engineer

in Charge. In case of any dispute doubt, the decision of Superintending/Executive

Engineer _ Circle/Division shall be unchallengeable and final, which will be binding to

the contractor.

2.13 The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

2.14 The successful bidder will have to make his own arrangement for required all kinds of

tools, tackles, required for the execution of work.

2.15 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division

office, and his sole discretion and his decision shall be binding to the successful bidder

and shall be considered as final and unchallengeable.

2.16 The successful bidder will have to complete entire work, as mentioned in Schedule-B of

contract awarded to him, as per directive and instruction of Engineer In Charge. If he fails

to do so entire work will be carried out at the risk and cost of Contractor.

2.17 The contractor must engage sufficient knowledgeable person round the clock, exclusively

for execution of work.

2.18 Specification in any items mentioned in tender are subject to change without any prior

notice and binding to the contractor.

2.19 The UGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

2.20 If the work is required to be carried out during fix outage then the successful bidder has

to deploy adequate man power, material, tools etc. well in advance and has to complete

the entire work during this specific outage period only, failing to which Company shall be

at liable to deduct the amount of revenue loss due to prolong outage.

2.21 The tender includes all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for

completion of work. The contractor will not be eligible for any extra payment in respect

of such minor accessories and item of work.

2.22 The successful bidder shall not refuse to execute the work order at any time and it will be

his sole responsibility to execute and complete this work as per the instruction of

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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Engineer in Charge.

2.23 The successful bidder has to carry out all the works in accordance with revised and latest

provision under I.E. Rule Act made there under and as per instruction of Engineer in

2.24 All the materials issued by UGVCL shall be transported to the work site on same day and

to be preserved in safe custody failing to which UGVCL shall initiate Police action.

Similarly, as per instruction of Engineer in Charge, you have to credit the material at

UGVCL store without any loss of time failing to which UGVCL shall initiate Police action.

2.25 Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Superintending/Executive

Engineer, _ Circle/Division shall be recovered from successful bidder’s bill as a

penalty with applicable GST.

2.26 No tools, tackles, manpower, crane facilities etc. will be provided by the UGVCL.

2.27 The contractor has to follow all labour laws, safety rules and regulations. The UGVCL does

not take any responsibility in case of accident or injury to the workers. The safety,

security of men, materials and equipment shall be sole responsibility of the contractor.

2.28 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that

of local body is a must condition for the successful bidder.

2.29 The contractor shall be responsible for breakages, losses and a theft of material during

transit or erection after the materials issued from the stores till the completion of work

and is taken over by the UGVCL.

2.30 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by contractor

directly. If he thinks fit, he may take necessary insurance covering at his cost.

2.31 The competent authority can delete any item in schedule of the tender if he feels that

the rate quoted by the contractor for the item is abnormally high when compared to the

estimated rates.

2.32 The erection work should be carried out according to the specification as per instructions

and programmed laid out by the Engineer in charge. Contractor has to ensure safe

shifting and erection of all accessories / equipment as per standard norms.

2.33 The Bidder shall not display the photograph of the work and shall not take advantage

through publicity of the work without written permission of UGVCL.

2.34 Under the Contract, the Contractor shall be responsible for loss or damage to the line and

Electrical Equipment until the successful completion as defined elsewhere in the Bid

2.35 All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

2.36 The law applicable to the contract shall be the laws in force in India. The courts of

___Kalol__ shall have exclusive jurisdiction in all matters arising under the contract.

2.37 The contractor shall submit the CAR (Contractor All Risks) policy for the awarded value of

work and valid for the entire duration of the work including extending period of work, if

any. The contractor shall provide to the Owner, copy of insurance policies and

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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documents taken out by him, in pursuance of the contract, immediately after such

insurance coverage. If the contractor fails to effect and keep in force insurance, as per

the term of contract, the Owner may effect and keep in force such insurance and pay

such premium or premiums as may be necessary for that purpose and from time to time

deduct the amount so paid by the Owner as aforesaid, from any money due or which

may be come due to the contractor, or recover the same as debit due from the

2.38 The contractor shall be responsible for preparing all claims and make good for all

damages or Loss by way of repairs and or replacement of portion of any works damaged

or lost. The transfer of title shall not in any way relieve the contractor of his responsibility

during the period of contract including the defect liability period.

2.39 The contractor shall abide by the local laws and regulations governing labour and

applicable from time to time. During continuance of the contract the contractor shall

abide at all times by all existing labour enactments and rules made their under,

regulations notification and byelaws of State and Central Govt. of Local authority and any

other labour law (including rules, regulations bylaws that may be passed or notifications

that may be issued under any labour in future either by the state or the central govt. or

the local authority)

2.40 Nothing shall be paid for any loss or damage done due to rains, floods, or any other act of

God during the execution period, trial run & defect liability period. The payment shall be

made only for material/works acceptable to the Department.

2.41 Material purchased in excess shall not be measured and paid for and if not removed from

the site within one month after completion of work, the material shall become the

property of UGVCL and no claim on this account shall be entertained.

2.42 The contractor shall provide suitable measuring equipment /arrangement at site for

checking of various material supplied by him.

2.43 In case of duplicity/variations/contradiction of terms and condition in the printed Bid

documents and special terms and conditions, the terms and conditions mentioned in the

special terms and conditions shall prevail.

2.44 The Owner reserves the right of modification of layout plans, if found necessary, before

actual execution of work even after designing the same, nothing extra shall be payable to

the firm for these changes in the layout plan.

2.45 Contractual agency shall bear the cost of repairing the damages of other utility services

like water, telecom, road or sewerage during excavation of electrical cable trench.

Suitable measures to be adopted during road crossing and cutting of metaled portion of

the road including taking prior permission from the concerned department. UGVCL will

not involve in the coordination with the other utility services although for the sake of the

progress of the project they may take initiatives.

3. ENGINEER-IN-CHARGE'S REPRESENTATIVE

(i) The Owner will appoint any of his officers or any agency as the case may be as engineer-in-charge

to deal with all the matters related to the execution and operation of contract.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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(ii) However, the Owner/Owner's representatives reserves the right in checking/tests checking of the

operation of the contract in respect of quality, testing, and measurement of works either directly or

through a separate agency or both.

(iii) The Engineer-in-charges representative may appoint any number of persons to assist the

Engineer-in- Charges Representative in carrying out of his duties. He shall notify to the contractor the

names, duties and the scope of authority of such persons. Such assistants shall have no authority to

issue any instructions to the contractor save in so far as such instructions may be necessary to enable

them to carry out their duties and to `secure their acceptance of materials plants or workmanship as

being in accordance with the contractor, and any instructions given by any of them for those purpose

shall be deemed to have been given by the Engineer-in-charge's Representative.

4 GENERAL OBLIGATIONS

4.1 Contractor's general responsibilities

The contractor shall with due care and diligence (to the extent provided in the contract) execute and

complete the work and remedy any defects therein in accordance with the provisions of the

contract. The contractor' shall provide all supervisory, labour, materials, plant, construction

equipment and all other things, whether of temporary or permanent nature, required in and for such

design, execution, completion and remedying of any defects, so far as the necessity for providing the

same is specified in or is reasonably to be inferred from the contract. The contractor shall provide

the same in specified form which is reasonably to be inferred from the contract. The contractor shall

promptly notify the Owner and the Engineer-in-charge of any effort, omission, fault or any other

defect in the design or specifications for the work which he discovers when reviewing the contract

documents or in the process of execution of the works. The contractor shall take the full

responsibility for the adequacy, stability and safety of all site operations and methods of

construction, provided that the contract shall not be responsible (except as stated hereunder or as

may be otherwise agreed) for the specification of works, not prepared by the contractor. Whereas

this contract expressly provides that all of the components of this work shall be designed by the

contractor, he shall be fully responsible for all the works, notwithstanding any approval by the

Engineer-in-charge.

4.2 Inspection of site

The contractor shall deem to have inspected the site and examined its surroundings and collected

information available in connection therewith and to have satisfied himself (so far as is practicable,

having regard to considerations of cost and time, at his own responsibility and expense) before

submitting his bid, as to:

(a) the form and nature thereof, including the sub surface conditions

(b) the hydrological and climatic conditions

(c) the extent and nature of work, labour and materials necessary for speedy execution of the works,

their availability and other related matters and remedying of any defects therein, and

(d) The means of access to the site and accommodation he may require. And in general, shall be

deemed to have obtained all necessary information as above mentioned, as to risks, contingencies

and all other circumstances which may influence or affect his bid.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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4.3 Sufficiency of Bid

The contractor shall be deemed to have satisfied himself as to the correctness and sufficiency of the

Bid and of the rates and prices stated in the bill of quantities all of which shall except in so far as it is

otherwise provided in the contract, cover all his obligations under the contract (including those in

respect of the supply of good, materials, plant or services) and all matters and things necessary for

the proper execution and completion of the works and remedying of any defects therein. The rate

quoted against each item or work shall be for the complete finished item of work and shall be

inclusive of all taxes duties and all cost and expenses which may be required in and for execution and

full protection of the work as described together with all general risks/liabilities and obligations set

forth or implied in the documents on which the Bid is based. The rates quoted against each item in

the bill of quantities shall be deemed to cater for all minor constructional details which are not

specifically mentioned, but are fairly and obviously intended and are essential for the full and final

completion of works and the contractor is not entitled to make any extra claim on this account.

4.4 Work to be in accordance with contract

Unless it is legally or physically impossible, the contractor shall execute and complete the works and

remedy any defects therein in strict accordance with the contract to the satisfaction of the Engineer-

in-charge. The contractor shall comply with and adhere strictly to the Engineer-in-charge's

instruction on any matter, whether mentioned in the contract or not, touching or concerning the

work. The contractor shall take instructions only from the Engineer-in-Charge or from the Engineer-

in-charges representative.

4.5 Engineer-in-charge at Liberty to Object

The Engineer-in-charge shall be at liberty to object to and require the contractor to remove forthwith

from the works any persons provided by the contractor who, in the opinion of the Owner/ Engineer-

in- charge, misconducts himself or is incompetent or negligent in the proper performance of his

duties, or whose presence on site is otherwise considered by the Engineer-in-charge to be

undesirable, and such persons shall not be again allowed upon the works without the consent of the

Engineer-in-charge. Any person so removed from the works shall be replaced as soon as possible.

4.6 Setting out

The contractor shall be responsible for:

(a) The accurate setting out of the works in relation to original points, lines and levels, of reference

given by the Engineer-in-charge in writing based on approved survey data.

(b) The correctness of the position, levels, dimensions and alignments of all part of the works.

(c) The provision of all necessary instruments, appliances and labour in connection with the forgoing

responsibilities, if, at any time during the execution of the works any error appears in the position,

levels, dimensions or alignment of any part of the works the contractor on being required to do so by

the Engineer-in-Charge, shall at his own cost rectify such error to the satisfaction of Engineer-in-

Charge, unless such error is based on incorrect data supplied in writing by the Engineer-in-Charge.

(d) The checking of any setting - out or of any Line or level by the Engineer-in-Charge shall not in any

way relieve the contractor of his responsibility for the accuracy thereof and the contractor shall

carefully protect and preserve all bench marks sight - rails, pegs and other things used in setting out

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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4.7 Safety, Security and Protection of the Environment

The contractor shall throughout the execution and completion of the works and the remedying of

any defects therein;

(a) Have full regard for the safety of all persons entitled to be upon the site and keep the site (so far

as the same is under his control) and the works (the same are not completed or occupied by the

Owner) in an orderly state appropriate to the avoidance of danger to such persons.

(b) Provide and maintain at his own cost all lights, guards, fencing, warning signs and watching, when

and where necessary or required by the Engineer-in-Charge or by any duly constituted authority, for

the protection of the works or for the safety and convenience of the public or others.

(c) Take all reasonable steps to protect the environment on and off the site and to avoid damage or

nuisance to persons or to property of the public or others resulting from pollution, noise or other

causes arising as a consequence of his methods or operation. In case of the failure on the part of the

contractor on above accounts, the consequences of the same shall be borne by the contractor.

Alternatively, the Engineer-in-Charge may take reasonable steps to comply with the above at the risk

and cost of the contractor.

4.8 Care of works

The contractor shall take full responsibility for the care of the works and materials and plant for

incorporation therein from the commencement date until the date of issue of the taking over

certificate for the whole of the works, when the responsibility for the said care shall subject to pass

to the Owner provided that;

(a) If the Engineer-in-Charge issues a taking over certificate for any section or part of the works, the

contractor shall cease to be liable for the care of that section or part from the date of issuing of the

taking over certificate, when the responsibility for the care of that section shall pass to the Owner,

(b) The contractor shall take full responsibility for the care of any outstanding works and materials

and plant for incorporation therein he undertakes to or is otherwise required to finish during the

defects liabilities period along with the defects if any until such outstanding works have been

4.9 Responsibility to Rectify or Damage

If any loss or damage happens to the works or any part thereof, or materials or plant for

incorporation therein, during the period for which the contractor is responsible for the care thereof,

from any cause whatsoever, other than the risks defined in sub clause 5.11 of Instructions to Bidder,

the contractor shall at his own cost, rectify such toss or damage so that the works confirm in every

respect with the provision of the contract to the satisfaction of the Engineer-in-Charge.

4.10 Owner’s Risks

(a) The Owner's risks are;

1) War, hostilities (whether war be declared or not) invasion act of foreign enemies.

2) Rebellion, revolution, insurrection or military or usurped power or civil war.

3) Pressure waves caused by aircraft or other Arial devices traveling at sonic or

supersonic speeds.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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(b) Loss or damage due to the use or occupation by the Owner of any section of part of the

works except as may be provided for the contract.

(c) Any operation of the forces of nature (in so far as it occurs on the site) such as earthquakes,

tornado, lightening and unprecedented floods etc. against which an experienced contractor

could not reasonably have been expected to take precautions.

All fossils, coins, articles of value or antiquities and structures and other remains or things of

geological or archaeological interest discovered on the site of the works shall be deemed to be

absolute property of the Owner and the contractor shall take reasonable precautions to prevent his

workmen or any other person from removing or damaging any such article or thing and shall

immediately upon discovery thereof and before removal, acquaint the Engineer-in-Charge or

Engineer-in-Charge's representative of such discovery and carry out the Engineer-in-Charge

instructions for dealing with the same.

4.12 Underground works

During excavation if existing underground network are noticed and the same is needed to be

removed / relocated, the cost of removal / relocation shall be determined by the Engineer-in-Charge,

on the basis of awarded rate of contract or SOR rate of UGVCL / State Government / Central

Government Utilities and reimbursed to the contractor after getting approval of AT as per DOP of

UGVCL. Other than power utility, Engineer – in – Charge shall inform concerned stakeholders for

relocating the same.

4.13 Taking Over

Upon successful Trial – Operation of the Facilities or any part thereof, the Owner shall issue to the

Contractor a Taking Over Certificate as a proof of the acceptance of the Facilities or any part thereof.

Such certificate shall not relieve the Contractor of any of his obligations which otherwise survive, by

the terms and conditions of Contract after issue of such certificate. If within twenty-one (21) days

after receipt of the Contractor's notice, the Owner fails to issue the Taking Over Certificate or fails to

inform the Contractor in writing of the justifiable reasons why the Owner has not issued the Taking

Over Certificate, the Facilities or the relevant part thereof shall be deemed to have been Taken Over

as at the date of the Contractor's said notice. Upon Taking Over of the Facilities or any part thereof,

the Owner shall be responsible for the care and custody of the Facilities or the relevant part thereof,

together with the risk of loss or damage thereto, and shall thereafter take over the Facilities or the

relevant part thereof.

4.14 Allotment of Material and Its Storage

Required material for the work as per Schedule shall be allotted from any store Centres of UGVCL

jurisdiction and successful bidder has to take delivery from these stores at his own only.

4.15 Account of material issued

The successful bidder shall have to maintain accurate day to day item wise account of use of issued

materials which shall be got checked from time to time by the Engineer in Charge of the Company.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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The contractor will be responsible for custody and preserving the issued materials till the work is

hand over by the contractor after completion.

The successful bidder has to maintain site register, covering all the daily details of material receipt

and utilization, progress of work etc. The successful bidder shall bound provision made for issuance

of material to agency in E-urja system of UGVCL. This register shall be checked and signed by

Engineer in Charge/Deputy/Executive Engineer, _under Kalol Division Office during the site visit as

per requirement and exigency of work if deem fit.

After completion of the work against each Sub Work Order, all the surplus materials issued by the

UGVCL shall be returned by you to the respective divisional /Regional stores only at contractor’s cost.

Such Material shall not be credited in S/Dn store.

5 MATERIALS HANDLING AND STORAGE

5.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received,

unloaded, transported and stored in the storage spaces by the Contractor.

5.2 Contractor shall be responsible for examining all the shipment and notify the Engineer

immediately of any damages, storage, discrepancy etc., for the purpose of Engineer’s information

only. The Contractor shall submit to the Engineer every week a report detailing all the receipts during

the week. However, the Contractor shall be solely responsible for any shortages or damages in

transit, handling and / or in storage and erection of the equipment at Site. Any demurrage, wharf age

and other such charges claimed by the transporters, railways etc., shall be to the account of the

5.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all

equipment materials received by him for the purpose of erection and keep such record open for the

inspection of the Engineer in-charge.

5.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment

stored shall be properly protected to prevent damage either to the equipment or to the floor where

they are stored. The equipment from the store shall be moved to the actual location at the

appropriate time so as to avoid damage of such equipment at Site.

5.5 The consumable and other supplies likely to deteriorate due to storage must be thoroughly

protected and stored in a suitable manner to prevent damage or deterioration in quality by storage.

5.6 All the materials stored in the open or dusty location must be covered with suitable

weatherproof and flame proof covering material wherever applicable.

6 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

The Contractor shall be responsible for any damage resulting from his operations. He shall also be

responsible for protection of all persons including members of public and employees of the Owner

and the employees of other Contractors and Sub-Contractors and all public and private property.

7.1 COMPREHENSIVE GENERAL LIABILITY INSURANCE: The insurance shall protect the Contractor

against all claims arising from injuries, disabilities, disease or death of members of public or damage

to property of others, due to any act of omission on the part of the Contractor, his agents, his

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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employees, his representatives and Sub-Contractors or from riots, strikes and civil commotion. The

hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-

Contractors, his agents and his employees have to perform work pursuant to the Contract. The

above is only illustrative list of insurance covers normally required and it will be the responsibility of

the Contractors to maintain all necessary insurance coverage to the extent both in time and amount

to take care of all his liabilities either direct or indirect, in pursuance of the Contract.

7.2 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to

the Works and obligatory in terms of law to protect his interest and interests of the Owner against all

perils detailed herein. The form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the Owner. However, irrespective of such

acceptance, the responsibility to maintain adequate insurance coverage at all time during the period

of Contract shall be of Contractor alone. The Contractor’s failure in this regard shall not relieve him

of any of his contractual responsibilities and obligations. The insurance covers to be taken by the

Contractor shall be in the name of the Contractor. The Contractor shall, however, be authorized to

deal directly with Insurance Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be in freely convertible currency.

7.3 Any loss or damage to the equipment during handling, transportation, storage, erection, putting

into satisfactory operation and all activities to be performed till the successful completion of

commissioning of the equipment shall be to the account of the Contractor. The Contractor shall be

responsible for preference of all claims and make good the damages or loss by way of repairs and/or

replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The Contractor shall provide

the Owner with copy of all insurance policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the Owner immediately after such

insurance coverage. The Contractor shall also inform the Owner in writing at least sixty (60) days in

advance regarding the expiry/cancellation and/or change in any of such documents and ensure

revalidation, renewal etc., as may be necessary well in time.

7.4 The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in

transit, theft, pilferage, earth quake, riot and strikes and malicious damages, civil commotion,

weather conditions, accidents of all kinds, etc. The scope of such insurance shall be adequate to

cover the replacement/reinstatement cost of the equipment for all risks up to and including delivery

of goods and other costs till the equipment is delivered at Site. The insurance policies to be taken

should be on replacement value basis and/or incorporating escalation clause. Notwithstanding the

extent of insurance cover and the amount of claim available from the underwriters, the Contractor

shall be liable to make good the full replacement/rectification value of all equipment/materials and

to ensure their availability as per project requirements.

7.5 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s

account and will be included in Contract Price, However, the Owner may from time to time, during

the pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and

in such a case, the parties to the Contract will agree for a mutual settlement, for reduction in

Contract price to the extent of reduced premium amount. The Contractor, while arranging the

insurance shall ensure to obtain all discounts on premium which may be available for higher volume

or for reason of financing arrangement of the project.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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7.6 The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of

the works to be performed at the Site.

7.9 Storage-cum-Insurance:

a. The contractor shall take suitable storage-cum-erection insurance cover at his cost to the

extent of 100 % cost of materials, which are required to complete the work. Contractor shall

have to take comprehensive insurance policy against any loss, damage, theft, pilferage, fire

etc. for the complete period of storage, erection and commissioning up to the time of taking

over by UGVCL. The Contractor shall deal directly and pursue the claim with the Insurance

Company and shall be responsible in regard to maintenance of all insurance coverage as well

as for settlement of claim. The proof of insurance policy taken by the successful Contractor

shall be furnished to Engineer-In-Charge. In absence of the above insurance policy, R.A. Bill

payment will be withheld.

b. In the event of any damage, theft, loss, pilferage, fire, etc., Contractor will be responsible to

lodge, pursue and settle all the claims with the Insurance Company for all items, materials

and the UGVCL shall be kept informed about it. Contractor shall replace the lost / damaged

materials / items promptly irrespective of the settlement of the claims by underwriter and

ensure that the work progress is as per agreed schedule. The loss, if any, such replacement

will have to be borne by the Contractor and UGVCL will not entertain any claim /

representation in this regard. However, it will be contractor's responsibility to insure the

entire project is taken over by the UGVCL.

7.10 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against

claims for injury, disability, disease or death of his or his Sub-Contractor’s employee, which for any

reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be

Workmen’s Compensation -As per statutory Provisions

Employee’s liability -As per statutory Provisions

7.11 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease

or death of members of public or damage to property of others, due to any act of omission on the

part of the Contractor, his agents, his employees, his representatives and Sub-Contractors or from

riots, strikes and civil commotion. The hazards to be covered will pertain to all the works and areas

where the Contractor, his Sub-Contractors, his agents and his employees have to perform work

pursuant to the Contract. The above are only illustrative list of insurance covers normally required

and it will be the responsibility of the Contractors to maintain all necessary insurance coverage to the

extent both in time and amount to take care of all his liabilities either direct or indirect, in pursuance

of the Contract.

8 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without

subjecting the equipment and materials to adverse effects during inclement weather conditions, like

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monsoon, storms etc. and during other unfavorable construction conditions. No field activities shall

be performed by the Contractor under conditions, which might adversely affect the quality and

efficiency thereof, unless special precautions or measures are taken by the Contractor in a proper

and satisfactory manner in the performance of such Works and with the concurrence of the

Engineer. Such unfavorable construction conditions will in no way relieve the Contractor of his

responsibility to perform the Works as per the schedule.

9 WORK & SAFETY REGULATIONS

The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to UGVCL or to others, working at the Site. The Contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and the Engineer, as he may deem necessary.

All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be absolutely

safe. All equipment shall be strictly operated and maintained by the Contractor in accordance with

manufacturer’s Operation Manual and safety instructions and as per Guidelines/rules of UGVCL in

Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried- out

in accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 2003 and

associated Laws/Rules in force from time to time. A register of such examinations and tests shall be

properly maintained by the Contractor and will be promptly produced as and when desired by the

Engineer or by the person authorized by him.

The Contractor shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need.

The Contractor shall provide safe working conditions to all workmen and employees at the Site

including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be

erected under the control and supervision of an experienced and competent person. For erection,

good and standard quality of material only shall be used by the Contractor.

The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the Owner or other Contractors under any circumstances, whatsoever, unless expressly

permitted in writing by UGVCL to handle such fuses, wiring or electrical equipment Before the

Contractor connects any electrical appliances to any plug or socket belonging to the another

Contractor or Owner, he shall:

a. Satisfy the Engineer in charge that the appliance is in good working condition;

b. Inform the Engineer in charge of the maximum current rating, voltage and phases of the

appliances; Obtain permission of the Engineer detailing the sockets to which the appliances may be

The Engineer will not grant permission to connect until he is satisfied that;

The appliance is in good condition and is fitted with suitable plug;

The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an

earthed metal sheath surrounding the cores.

No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No

weight of any description will be imposed on any cable and no ladder or similar equipment will rest

against or attached to it.

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No repair work shall be carried out on any live equipment. The equipment must be declared safe by

the Engineer and a permit to work shall be issued by the Engineer before any repair work is carried

out by the Contractor. While working on electric lines/equipment, whether live or dead, suitable

type and sufficient quantity of tools will have to he provided by the Contractor to

electricians/workmen/officers.

In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his employees

due to any reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform the

same to the Engineer in prescribed form and also to all the authorities envisaged under the

applicable laws.

The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is

being carried out in such a way that it may cause accidents and endanger the safety of the persons

and/or property, and/or equipment. In such cases, the Contractor shall be informed in writing about

the nature of hazards and possible injury/accident and he shall comply to remove shortcomings

promptly. The Contractor after stopping the specific work can, if felt necessary, appeal against the

order of stoppage of work to the Engineer within 3 days of such stoppage of work and decision of the

Engineer in this respect shall be conclusive and binding on the Contractor.

The Contractor shall not be entitled for any damages/compensation for stoppage of work due to

safety reasons and the period of such stoppage of work will not be taken as an extension of time for

completion of work and will not be the ground for waiver of levy of liquidated damages.

It is mandatory for the Contractor to observe during the execution of the works, requirements of

Safety Rules which would generally include but not limited to following.

Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so as

to enable him to conduct his work in a safe manner.

No employee shall be given a new assignment of work unfamiliar to him without proper introduction

as to the hazards incident thereto, both to himself and his fellow employees. Employees must not

leave naked fires unattended. Smoking shall not be permitted around fire prone areas and adequate

firefighting equipment shall be provided at crucial location.

There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid

to the injured.

Requirements of ventilation in underwater working to licensed and experienced divers, use of gum

boots for working in slushy or in inundated conditions are essential requirements to be fulfilled. The

Contractor shall follow and comply with all UGVCL Safety Rules, relevant provisions of applicable

laws pertaining to the safety of workmen, employees, plant and equipment as may be prescribed

from time to time without any demur, protest or contest or reservations. In case of any discrepancy

between statutory requirement and UGVCL Safety Rules referred above, the latter shall be binding

on the Contractor.

In case the Owner is made to pay such compensation then the Contractor is liable to reimburse the

10 PRICE EVALUATION

No price preference shall be given on any account. All tenders must be submitted firm price basis

(Inclusive of all Taxes) and lowest evaluated bid in the interest of the UGVCL, for the complete works

covered under these specifications and documents.

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If more than one party is to be considered for placement of order, they will have to match their end

cost with end cost of L-1 technically acceptable bidder. UGVCL (tender Inviting Authority) may go to

the L-2, L-3 and so on depending upon the requirement at UGVCL’s sole discretion. If UGVCL (tender

Inviting Authority) feels that there is lack of serious competition or any other reasons, UGVCL (tender

Inviting Authority) may negotiate with the L-1 party. UGVCL’s (tender Inviting Authority) decision

shall be final and binding on all the parties.

In case of bid found quoted with abnormally low rates, UGVCLs may reject the offer at its sole

discretion after examining quality and resources of bidders with due approval of next higher

11 QUANTITY DISTRIBUTION

11.1 UGVCL may allot quantity to L-1, L-2 and so on bidders depending on the requirement subject

to matching final rate of L1 bidder.

11.2 The competent authority of the UGVCL as per delegation of power shall decide to consider nos.

of bidders for placement of order under ARC, at its own discretion and considering field

requirement. However, UGVCL would not place order on more than 50% of the total bidders

who are bidding for the order.

11.3. If L1 bidder is experienced / regular bidder, heavy weightage in order placement will be given

11.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of tender

11.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of tender

quantity / amount.

11.3.2 If L1 is new bidder, they will get heavy weightage in amount / quantity allotment from

the total amount / quantity allotted to new bidders.

the total amount / quantity allotted to new bidders.

(Note: The said clause is applicable to the ARC tender. If tender is invited with value more than Rs.

5 Lakhs for specific single work, experience criteria may be kept in line with Clause No:

Accordingly, this clause may be adopted / deleted while inviting tenders).

12 ADDITIONAL ORDER

The Company may place additional order after obtaining written consent of successful contractor,

provided there is no conspicuous downtrend in the price of such item after obtaining approval from

next authority of order approving authority.

The Company reserve the right to place repeat orders / additional orders on the successful Tenderers

up to 30% of the original quantity of the A/T at the same Prices, Terms and Conditions stipulated in

the original contract within completion of contractual period. If, repeat order is placed in the last

month of Contractual delivery schedule of main order, commencement period of one month should

be given for repeat order. The delivery schedule for repeat order should be given considering

proportionate delivery schedule of main order and it will be started on completion of contractual

delivery schedule of main order. However, in special circumstances the Company may place repeat

Signature of Contractor & seal

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order for 30% of the original quantity of the A/T with early delivery schedule of material, as mutually

The company reserves the right to reduce the quantity, if required.

13 CHANGE OF QUANTITY

During the execution of the Contract, the UGVCL reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying GCC and/or Technical

Specifications, shall not be subjected to any limitation for the individual items but the total variations

in all such items under the Contract shall be limited to the extent of 30% (Thirty Percent) of the

contract price by way of suitable amendment to the contract.

The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for

the change in quantities as above. The base unit rates, as identified in the Contract shall however

remain constant during the currency of the Contract, In case the unit rates are not available for the

change in quantity, the same shall be derived and subjected to mutual agreement.

As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of material

will be that of the contractor.

14 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment

shall be in accordance with the relevant Codes and accepted good engineering practice, the

Engineer’s drawings and other applicable Indian recognized codes and laws and regulation of the

Government of India.

15 COMPLIANCE WITH LAWS

a. The Contract shall in all respects be interpreted in accordance with the laws in force in India,

including any such laws passed or made or coming into force during the period of the Contract.

b. The Contractor shall be fully responsible for deducting the P.F. of the employees / labour Working

under him as per statutory regulations and depositing the same with the concerned authorities.

c. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or

claims arising in connection with the death of or injury to any person employed of the Contractor or

his sub- Contractors for the purposes of the Works.

17 FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

17.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

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17.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear

waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous

properties of any explosive nuclear assembly or nuclear components thereof;

17.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

17.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

17.5 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any

circumstances of Force Majeure that arise after the date of the Notification of Award.

17.6 If either party considers that any circumstances of Force Majeure have occurred which may

affect performance of his obligations he shall promptly notify the other party.

17.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor

to continue to perform his obligations under the Contract so far as reasonably practicable.

The Contractor shall notify the Engineer-in-Charge of the steps he proposes to take including

any reasonable alternative means for performance, which are not prevented by Force

Majeure. The Contractor shall not take any such steps unless directed so to do by the

Engineer-in-Charge.

17.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of

Time for Completion of the Works, either party shall be entitled to serve upon the other,

days’ notice to terminate the Contract. If at the expiry of the period of 30 days Force Majeure

shall continue, the Contract shall terminate.

18 TAXES AND DUTIES

18.1 Bought out items from vendors/sub-suppliers:

All levies, duties, GST and Cess etc. payable on equipment/material components, sub-

assemblies, raw materials and any other items used for the bidder's consumption or

dispatched directly to the owner from its sub-supplier and any such taxes, duties levies

additionally payable shall be to bidders account and no separate claim on this behalf shall be

entertained by the UGVCL.

18.2 UGVCL’s GSTIN Registration Nos. is 24AAACU6551F1ZI

18.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the

Provisions of the law.

18.4 “In case any tax or duty is newly introduced by the Government applicable for this contract

with effect from the next day of the date submission of the bid and if the contractor is

required to pay new tax or duty, then the owner shall reimburse the contractor the new tax

or duty so paid by the contractor against submission by the contractor of documentary

evidence to the satisfaction of the owner.”

18.5 At the time of payment, statutory deduction will be made as per applicable rules and rates for

TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will be on the part

18.6 Before quoting, the bidder may ascertain from the concerned tax authorities of Government

the applicability of GST and Cess, etc. in respect of this work. No separate claim in this regard

will be entertained by the UGVCL, as it is the responsibility of the Bidder to pay all these

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18.7 Tax collected at source will be payable as per provision of income tax act 1961 on submission

of documentary evidence by eligible contractor to the satisfaction of UGVCL.

18.8 Goods and Service Tax (GST):

The F.O.R. destination prices are excluding GST and Cess as applicable which will be paid extra

on a given taxable goods and/or services within the original contractual delivery period. The

amount of GST/ and Cess as applicable should clearly be indicated separately. (GST/Cess

means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation

to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related

ancillary legislations).

18.9 You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST/ and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without /COMPANY making any specific Claim, for

the same, either from the Department or from you.

18.10 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. /COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of GST/Cess prevailing when

the price quoted is inclusive of GST and Cess.

18.11 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have

to be borne by the Bidder. In no case additional amount towards tax or otherwise will be paid

/ reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable

in case of Supplier / Contractor has opted for Composition Scheme under GST.

18.12 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in

acceptance of Bid only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company,

along with interest if any. Such refund along with interest needs to be passed on suo-moto by

the supplier / contractor.

18.13 Further, the Company has a right to recover the amount of GST along with penal interest at

the rate of 15% per annum if GST charged is not paid / short paid to the government or fail to

upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit.

18.14 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of UGVCL’s statutory variation clause shall apply.

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18.15 Input Tax Credit Benefit

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs/input services under the ambit of the Input Tax

Credit provisions under the GST Act, subsequent to the date of submission of the offer, the

same should be passed on to COMPANY and you should inform such changes to COMPANY

from time to time

19 Statutory Variation / Changes in Taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in

the event of introduction of new tax/cess or cessation of existing tax/cess in the taxes subsequent to

your offer if it takes place within the contract period will be UGVCL account subject to the claim

being supported by documentary evidence. However, if any decrease takes place during contract

period the advantage will have to be passed on UGVCL.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

20 Taxes, Permits & Licenses

44.1 The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

INCOME TAX –TDS & GST-TDS

44.2 “Income-tax at source & GST-TDS at the prevailing rates will be deducted from bills in

accordance with the provision of Income-Tax Laws and Goods Service Tax Act and to that

effect a certificate will be issued to the contractor as per provision of relevant act, however

added as contractor has to submit separate invoice for supply parts item as well as works part

item separately, otherwise TDS will be deducted on entire invoice value.”

44.3 Applicable welfare cess will be deducted from contractors each bill by UGVCL to pay the same

to the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

Contractor should quote accordingly i.e. inclusive of welfare cess.

21 COMPLIANCE OF LAWS

The successful bidder will certify that he has complied with the provisions of Industrial & Labor Laws

including PF Act, ESI Act etc. as may be applicable. Copy of challans of PF related to be submitted

along with bill.

22 LIABILITIES FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

23 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

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The Owner reserves the right to terminate the Contract either in part or in full due to reasons other

than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event

give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to the Owner, stop all

further sub-contracting or purchasing activity related to the work terminated, and assist Owner in

maintenance, protection, and disposition of the works acquired under the Contract by the Owner. In

the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless the Owner is

satisfied that the legal representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are capable of carrying out

and completing the Contract the Owner shall be entitled to cancel the Contract as to its in completed

part without being in any way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on account of the cancellation of

the Contract. The decision of the Owner that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall be final

and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of

the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not completing the

a. All disputes or differences in respect of which the decision, if any, of the Engineer has not become

final or binding as aforesaid shall be settled by arbitration in the manner here in after provided.

b. The arbitration shall be conducted in accordance with provisions of Indian Arbitration Act 1996 or

latest amendment thereof.

c. The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party shall

be limited in the proceedings before such arbitrator to the evidence or arguments put before the

Engineer for the purpose of obtaining the said decision.

d. No decision given by the Engineer in accordance with the foregoing provisions shall disqualify him

as being called as a witness or giving evidence before the arbitrator on any matter whatsoever

relevant to the dispute or difference referred to the arbitrator as aforesaid.

e. During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry

out their respective obligations under the Contract.

If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has

been communicated to him by either party within thirty (30) days from the receipt of such notice,

the said decision shall become final and binding on the parties.

THE REFERENCE TO ARBITRATION PROCEEDINGS UNDER THIS CLAUSE SHALL NOT

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i. Affect the right of the Engineer -in charge to take possession of all or any tools, plants, materials

and stores, in or upon the work or site thereof or belonging to the contractor or procured by him

and intended to be used for the execution of the work or any part thereof.

ii. Preclude the Engineer-in charge from utilizing the materials purchased by the Contractor in any

work or from removing such materials to other place, during the period the work is stopped or

suspended in pursuance of notice given to the contractor under General Conditions.

iii. Entitle the contractor to stop the progress of the work or carrying out the additional or altered

work in accordance with the prevision of General Conditions for the work where there is no

iv. Preclude the DGVCL from getting the work done by another agency. Neither party is entitled to

bring a claim to arbitration latest by thirty days after the expiration of the defects liability period.

All questions, disputes or differences whatsoever, which may, at any time, arise between the parties

i.e. UGVCL and the contractor upon or in relation to or in connection with the Contract shall be

referred to sole Arbitrator appointed by the Managing Director UGVCL for that purpose, who shall be

retired High Court Judge or a retired District Judge and the decision of the said Arbitrator shall be

final and binding upon the parties. Reference to the Arbitrator shall be final and binding upon the

parties governed by the provisions of The Arbitration & Conciliation Act, 1996 as amended from time

to time and the Rules made there under. The Arbitration proceedings shall be conducted at

_______________________ of UGVCL or at any such place as the sole Arbitrator may determine. The

award of the sole Arbitrator shall be final and binding upon the parties. Performance under this

contract shall, if reasonably possible, continue during the Arbitration proceedings and no payments

due or payable by UGVCL shall be withheld unless they are the subject matter of the Arbitration

RESOLUTION OF DISPUTES, SETTLEMENT OF DISPUTES

a. Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the

extent possible, be settled amicably between the parties.

b. If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the

progress of the Works or after its completion or whether before or after the termination,

abandonment or breach of the Contract, it shall, in the first place, be referred to and settled by

the Engineer, who, within a period of thirty (30) days after being requested by either party to do

so, shall give written notice of his decision to the Owner and the Contractor.

c. Save as hereinafter provided, such decision in respect of every matters so referred shall be final

and binding upon the parties until the completion of the Works and shall forthwith be given

effect to by the Contractor who shall proceed with the Works with all due diligence, whether he

or the Owner requires arbitration as hereinafter provided or not.

d. If after the Engineer has given written notice of his decision to the parties, no claim to

arbitration has been communicated to him by either party within thirty (30) days from the

receipt of such notice, the said decision shall become final and binding on the parties.

Signature of Contractor & seal

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25 EMPLOYMENT OF LABOUR

Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

Contractor shall maintain a valid labour license under the Contract Labour (Regulation and Abolition)

Act for employing necessary manpower required by him. In the absence of such a license, the

contract shall be liable to be terminated without assigning any reason thereof. Contractor should

also employ qualified and experiences persons as per requirement of Electricity Act and rules for

carrying out supply and erection work under this contract.

In case UGVCL becomes liable to pay any wages or dues to labour or any Government agency under

any of the provisions of the Minimum Wages Act, Payment of Wages Act, Employee Compensation

Act, Contract Labour Regulation Abolition Act, Employee Provident Fund or any other law due to act

of omission of the Contractor, UGVCL may make such payment and shall recover the same from the

Contractor’s bills.

26 PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding deduction

against employees Provident Fund and Family Pension Scheme in respect of each concerned

employee. The contractor's contribution and the workers’ contribution towards Provident Fund and

Family Pension Scheme shall be done at the rate made applicable by the Government from time to

time and deposited by the contractor with Regional Provident Fund Commissioner.

General Contractor shall adhere to the safe construction practice and guard against hazardous and

unsafe working conditions and shall comply with Owner's safety rules as set forth herein.

Safety Regulation: In respect of all labour, directly or indirectly employed in the work for the

performance of contractor's part of this agreement, the contractor shall at his own expenses arrange

for all the safety provisions as per safety code of Indian Standards Institution, the Electricity Act and

such other acts as applicable.

The contractor shall observe and abide by all fire and safety regulations.

First Aid: Contractor shall maintain adequate first aid facilities for its employees and labour, an MBBS

doctor with assisting nurses and helpers should be available throughout the pendency of the

contract. Contractor shall make outside arrangements for Ambulance service and for the treatment

of injuries. Names of those providing these services shall be furnished to the Owner and their

telephone numbers shall be prominently posted in contractor's field office.

All critical industrial injuries shall be reported promptly to the Owner, and a copy of the contractor's

report covering each personal injury requiring the attention of a physician shall be furnished to the

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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Contractor's Barricades and lighting Arrangement: Contractor shall erect and maintain barricades

required in connection with his operations to guard the excavations and Hoisting Areas. These should

be properly lighted during the night.

Excavation and Trenches: All trenches 1.2meters or more in depth shall at all times be supplied with

at least one ladder for each 50 meters Length or fraction thereof. Ladder shall be extended from

bottom of the trench to at least one meter above the surface of the ground. The sides of the

trenches, which are 1.5 meters in depth, shall be stepped back to give suitable slope or securely held

by timber bracing, so as to avoid the danger of sides to collapse. The excavated materials shall not be

placed within 1.5 meters of the edge of the trench or half of the trench width whichever is more.

Cutting shall be done from top to bottom. Under no circumstances undermining or under cutting

Cares in Handling Inflammable Gas: The contractor has to ensure all precautionary measures and

exercise utmost care in handling the inflammable gas cylinders/ inflammable Liquids/paints etc. as

required under the law and/ or as advised by the Fire Authorities.

Preservation of Peace: The contractor shall take requisite precautions and use his best endeavors to

prevent any riotous or unlawful behavior by or amongst his workmen and others employed on the

works and for the preservation of peace and protection of the inhabitants and security of property in

the neighborhood of the work in the event of the Owner requiring the maintenance of a special

police force at or in the vicinity of the site during the tenure of works, the expenses thereof shall be

borne by the contractor and if paid by the Owner, shall be recoverable from the contractor.

Outbreak of Infectious Disease: The contractor shall remove from his camp such labour and their

families who refuse to protective inoculation and vaccination when called upon to do so by the

Engineer-in-Charges representative. Should Cholera, Plague or other infectious diseases break out,

the contractor shall burn the huts, beddings, clothes and other belonging used by the infected

parties and promptly erect new huts on healthy sites as required by the Engineer-in-Charge failing

which, within the time specified in the Engineer-in-Charge's requisition, the work may be done by the

Owner and the cost thereof recovered from the contractor.

Use of intoxicants: The unauthorized sale of spirits or other intoxicating beverages upon the work in

any of the buildings, encampments or tenements owned, occupied, by or within the control of the

contractor, is prohibited and the contractor shall exercise his influence and authority to the utmost

extent to secure strict compliance with this condition.

Change in Laws and Regulations: If, after the date seven (07) days prior to the date of Bid Opening,

any law, regulation, ordinance, order or by-law having the force of law is enacted, promulgated,

abrogated or changed in India (which shall be deemed to include any change in interpretation or

application by the competent authorities) that subsequently affects the costs and expenses of the

Contractor and/or the Time for Completion, the Contract Price shall be correspondingly increased or

decreased, and/or the Time for Completion shall be reasonably adjusted to the extent that the

Contractor has thereby been affected in the performance of any of its obligations under the

Contract. However, these adjustments would be restricted to direct transactions between the Owner

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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and the Contractor and not on procurement of raw materials, intermediary components etc. by the

Contractor for which the Owner shall be the sole judge. Notwithstanding the foregoing, such

additional or reduced costs shall not be separately paid or credited if the same has already been

accounted for in the price adjustment provisions where applicable.

28 FUNCTIONAL AND COMPOSITE TESTING

Following test shall be conducted on equipment after completion of erection in the presence of

Engineer- in-charge from point of view of completeness in the presence of UGVCL’s Authorized

Representative.

 Visual inspection of total system.

 Checking of continuity of power and HT cables.

 Checking of cable terminations and laying, dressing etc. in the equipment kiosk.

 Checking of safe accessibility of components.

 The insulation resistance test shall be carried out by 2500V Megger for HV Installation.

29 REGULATIONS OF LOCAL AUTHORITIES AND STATUTES

The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and the

Payment of Wages Act (both of the Government of India) and the rules made there under in respect

of any employee or workman employed or engaged by him or his Sub- Contractor. He shall abide by

All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this

Contract shall be borne by the contractor.

30 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of cable laying,

erection, testing and commissioning of the equipment to be supplied & erected under the Contract.

The Owner shall continue to hold the lien on all such equipment throughout the period of Contract.

No material brought to the Site shall be removed from the Site by the Contractor and/or his Sub-

Contractors without the prior written approval of the Engineer. All expense for this shall be borne by

the contractor.

31 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The

Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control

points will be established and marked by the Engineer at site at suitable points. These points shall be

used as datum for the works under the Contract. The Contractor shall inform the Engineer well in

advance of the times and places at which he wishes to do work in the area allotted to him so that

suitable datum points may be established and checked by the Engineer to enable the Contractor to

proceed with his works. Any work done without being properly located may be removed and/or

dismantled by the Engineer at Contractor’s expense.

32 PENALTY FOR DELAY

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Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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32.1 The time limit allowed for carrying out the work as entered in Bid shall strictly observed by

the contractor. The work shall throughout the stipulated period of contract proceeds with

due diligence (time being essence of the contract).

32.2 The execution of this contract shall be completed within 12/24/36 months after

commencement period of 30 days from the date of letter of acceptance (LOA).

32.3 If the work is not completed within the scheduled period as prescribed in Sub Work Order,

penalty shall be @ 0.5% per Week or part thereof plus applicable tax (if any) subject to

ceiling of 10% plus applicable tax (if any) of the Sub Order Value with GST and Cess as

applicable rates. This will be deducted from the bills payable either against this contract or

any bank guarantee or any other amount payable under any contract with the UGVCL.

32.4 For calculating delayed portion, start date of sub work order for penalty calculation will be

the Day / Date on which the first material is issued against the Sub work order and final

date of actual completion of work shall be consider. The penalty will be invariably deducted

from the bill of the contractor and no refund will be given unless the competent authority

approved the waiver/ reduction in penalty. In case of material supplied late by UGVCL to the

contractor, clause no. 32.13 shall be applicable.

32.5 The concern field office of/under__Kalol___ Division will issue sub work order as a part of

contract as per requirement. The work completion period of each sub work order will be

decided by concern Engineer-in-Charge from the date of issue of sub work order. The delay of

commissioning is liable for penalty.

32.6 Penalty for non-submission of bills timely: Sub work order wise bill along with excess

material credited to store to be submitted by contractor within 30 days from the date of work

completion. If the bill for the work, after reconciling inventory given to contractor and

depositing back the surplus material to respective RSO / Divisional Stores, is not submitted

within one months from the work completion date as per work completion date, then penalty

@ Rs. 500 per week or part thereof plus applicable GST subject to maximum of 10% of order

value plus applicable GST will be deducted.

32.7 Penalty for violating safety rules: During the execution of Work, if Contractor/Labour are

found violating the Safety rules and Regulations, then Engineer-in-Charge will serve the

warning Notice on first Instance. On second Instance the amount of Fine will be Rs. 500.00 or

0.1 % of amount of SWO (Whichever is higher) with GST and cess. Even If after above two

instances, still Contractor found violating Safety Rules and Regulations then Procedures for

Stop dealing shall be initiated against him as per rules and regulations.

32.8 Further, it is to state that in rainy season and / or for any other reasons beyond the control

of contractor and / or if Municipal Corporation or Nagarpalika or Local Government Bodies

or any other utilities do not allow to execute work or any ROW issues; stoppage period will

be allowed for such period subject to submission of representation with documentary

evidences. Stoppage Period will be approved by next higher authority of order approving

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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32.9 FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part

by either party of any obligation under this contract shall be prevented or delayed by reason

of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods,

explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter

referred to as event)”, then provided notice of the happening of any such event is given by

either party to the other within twenty one days from the date of occurrence there of neither

party shall by reason of such event be entitled to terminate this contract nor shall either party

shall have any claim for damages against the other in respect of such nonperformance of

delay in performance, and deliveries under the contract shall be resumed as soon as

practicable after such event has come to end or ceased to exist, and the decision of the

Managing Director as to whether the deliveries have been so resumed or not shall be final

and conclusive.

Extension in Contractual Period:

32.10 It will be Contractor’s responsibility to ensure that work is completed in stipulated time limit.

However, if on account of reasons beyond one’s control as laid down in the Force Major

Conditions, UGVCL may consider extension of contractual period with or without statutory

variations and with or without price variation.

32.11 In case of any non-supply of materials from stores, the contractor will have to intimate the

Sub-Division Office or Division office quoting the MR No and date for non-receipt of

materials. The intimation will be considered for extension in time limit. The time limit will be

considered on the basis of number of “Working Days” or “Months”.

32.12 It will be the responsibility of the contractor to intimate the closing down and

recommencement of work at all stages to the engineer in charge or vice versa in writing with

reason for the closing down of the work with specific of days for which work will remain

32.13 In case of failure on the part of the contractor, his claim for extension of time limit will be

entertained with penalty.

32.14 In case, intimation is not given in these regard, the reason for delay will not be accepted.

32.15 However, time limit extensions will be considered only after execution of the sub work order

fully and upon submission of documentary evidence for the reasons of delay. Extension of

Contractual period will be approved by next higher authority of order approving authority.

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due to

non-availability of particular item/material for long period of time and TLE cannot be approved for

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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that work beyond certain time limit or such item if not required to be installed at particular location,

then Recovery is to be made as mentioned below for not carrying out that work from SWO issued for

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

 Empty Iron Drum (Assorted Sizes 1000Mtr) : Rs. 10000.00 per Drum

All work other than above must be completed by contractor and No any other Recovery should be

made other than above Work.

34 PAYMENT TERMS

The payment to the Contractor for the performance of the works under the Contract will be made by

the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works / Order and on fulfillment by the Contractor of all his liabilities under the Contract.

 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

 Mode of Payment

All payments under the Contract shall be made after the issue of work certificates by the Engineer in

charge, for the quantum of work completed.

 Deductions from Contract Price

All costs, damages or expenses which the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. All such claims shall

be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be

supported by appropriate and certified vouchers or explanations, to enable the Contractor to

properly identify such claims. Such claims shall be paid by the Contractor within thirty (30) days of

the receipt of the corresponding bills and if not paid by the Contractor within the said period, the

Owner may then deduct the amount, from any monies due or becoming due by him to the

Contractor under the Contract or may be recovered by sections of Law or otherwise.

 Terms of Payment

The owner shall pay to the Contractor as per the terms of payment mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the specified activities

complete for each sub work order.

2. Bills will be processed and paid within 30 days after submission bills.

3. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth Sub

Work Order only after the submission of Inventory sheet with sketch and material account statement

and bills thereof for any of the three previously issued Sub Work Orders.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject

adjustment based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

 Presentation of Bills

 The bills along with required documents for work executed including cost of material

consumed is to be prepared in Quadruplicate and submitted 03 copies to the concern Deputy

Engineer of Sub Division Office. These bills shall be serially numbered.

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Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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 Contractor has to submit Bills along with required documents for work executed including

cost of material consumed material account along with quantities of work executed for each

item. Location wise inventory of all the material used is to be submitted in detail. All required

documents including EPF should be produced by the contractor along with bills.

 For non-submission or part submission of above information, no bills shall be processed.

The technical information, drawings, specifications and other related documents forming part of the

enquiry or Contract are property of UGVCL and shall not be used for any other purpose, except for

the execution of the contract. All rights related to the technical specifications, drawings and records

are reserved by UGVCL only and no part or partial should be reproduced, copied or alter without

prior permission to UGVCL in writing. In the event of the breach of this provision, UGVCL can claim

the damages caused by such events.

36. DISCONTINUATION FOR INSOLVENCY

UGVCL may at any time terminate the Contract by giving Notice to the Contractor, if the Contractor

becomes bankrupt or otherwise insolvent. In such event, discontinuation will be without

compensation to the Contractor, provided that such discontinuation will not prejudice or affect any

right of action or remedy that has accrued or will accrue thereafter to UGVCL.

37. MINOR CIVIL WORKS:

During the installation / erection of the outdoor equipments /materials or any other erection activity

as per the scope of tender, any civil structure / slab, wall, road, Indoor or Outdoor cable trench etc.

which may need to be altered / modified or damaged shall be rectified / made it good by the

successful bidder at no extra cost to the UGVCL within stipulated time period. No deviation in the

time limit of work would be considered on account of the above repairing/modification of civil work.

38. FRUSTRATION OF CONTRACT

a) In the event of frustration of the Contract because of supervening impossibility in terms of Section

56 of the Indian Contract Act, parties shall be absolved of their responsibility to perform the

balance portion of the Contract, subject to provisions contained in sub-clause 10.3 below.

b) In the event of non-availability or suspension of funds for any reasons, whatsoever (except for

reason of willful or flagrant breach by the Owner) and/or Contractor then the works under the

Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to

the Contractor in accordance with the terms of the Contract within three months of the event, the

parties hereto shall be relieved from carrying out further obligations under the Contract treating it as

frustration of the Contract.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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In the event referred to in sub-clauses 10.1 & 10.2 above the parties shall mutually discuss to arrive

at reasonable settlement on all issues including amounts due to either party for the work already

done on quantum merit_ basis which shall be determined by mutual agreement between the parties.

39. CONTRACTOR’S FIELD OPERATION

a. The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or

method of work by the Engineer shall not relieve the Contractor of any of his responsibilities

towards the field activities. Such reviews shall also not be considered as an assumption of any

risk or liability by the Engineer or the Owner or any of his representatives and no claim of the

Contractor will be entertained because of the failure or inefficiency of any such plan or schedule

or method of work reviewed. The Contractor shall be solely responsible for the safety, adequacy

and efficiency of plant and equipment and his erection methods.

b. The Contractor shall have the complete responsibility for the conditions of the Work-site

including the safety of all persons employed by him or his Sub– Contractor and all the properties

under his custody during the performance of the work. This requirement shall apply

continuously till the completion of the Contract and shall not be limited to normal working

40.0 CO-OPERATION WITH OTHER CONTRACTORS

The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the

Owner and doing work in the vicinity of the Works under the Contract. The Contractor shall also so

arrange to perform his work as to minimize, to the maximum extent possible, interference with the

work of other Contractors and their workmen. Any injury or damage that may be sustained by the

employees of the other Contractors and the Owner, due to the Contractor’s work shall promptly be

made good at the Contractor’s own expense.

41. PROGRESS REPORT

The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

The weekly progress report detailing-out the progress achieved on all erection activities shall

highlight comparison to the schedules. The report shall also indicate the reasons for the variance

between the scheduled and actual progress and the action proposed for corrective measures,

wherever necessary.

42. MAN-POWER REPORT

The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule

for the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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43. PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the

Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss to the

Contractor’s works and the Contractor shall be responsible for complete restoration of the damaged

works to original conditions to comply with the specification and drawings.

44. FIRE PROTECTION

The work procedures that are to be used during the erection shall be those, which minimize fire

hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall be

collected and removed from the Site at least once each day. Fuels, oils and volatile or inflammable

materials shall be stored away from the construction and equipment and materials storage areas.

All the Contractor’s supervisory personnel and select number of workers shall be trained for

firefighting. Enough of such trained personnel must be available at the Site during the entire period

of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his custody/stores,

loose, semi-assembled and/or erected by him at Site. The Contractor shall make suitable security

arrangements ensure the protection of all materials, equipment and works from theft, fire, pilferage

and any other damages and loss.

46. THIRD PARTY INSPECTION OF WORK

UGVCL may assign the work of supervision and inspection to third party for work of contractor’s

workmanship and quality on 24 x 7 hours basis. The periodical inspection reports shall be accessed

and any defects or poor quality of workmanship has to be got rectified by the contractor invariably

within stipulated time limit. UGVCL reserves the right of stop payment on non- response of

contractor on this issue.

In case, Unit rates for items are not available for suggested changes/revisions/alterations, UGVCL will

decide Unit rate for such items with suggested changes/revisions/alterations and it shall be binding

to bidder and bidder has to accept the rate decided by UGVCL.

Bidder/Contractor shall be put under Stop Deal due to following reasons.

47.1 Has submitted fake, false or forged documents/certificates.

47.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless

it is sought for.

47.3 Has tampered with the stipulated tendering process.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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47.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions.

47.5 Has committed breach of contract or has failed to perform a contract or has abandoned the

47.6 Has failed to provide suitable expertise for the work as per prescheduled program

47.7 Has failed to submit all the necessary Test reports/documents within time schedule / as

per Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is

placed subject to submission of type reports / documents to the firm.

47.8 Has indulged in construction and erection of defective works.

47.9 Has supplied inferior quality / defective materials and refused to replace with stipulated

time frame, as specified by the company.

47.10 Has substituted materials In lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorized disposed of materials/ documents/

drawings/ tools or plants or equipment supplied by the Company

47.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

47.12 Has unauthorized obtained official company information or copies of documents, in

relation to the Tender/Contract

47.13 Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

47.14 Any other ground for which in the opinion of the Company makes it undesirable to deal

with the Firm, and

47.15 In case the State Government directs the Company to place a firm in stop dealing/ banned

for business dealing/ blacklisting

47.16 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for

business dealing and/ or blacklisting for all Companies.

48 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as below:

48.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

48.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the

list of Stop dealing / Banned for business dealing in any Company of GUVNL and its

Subsidiary Companies,

I. No enquiry shall be issued to a firm.

II. No bids / tender shall be considered for evaluation and the bid submitted by the

Firm shall be returned.

48.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on

Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies,

during tender process: -

I. Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny

of Preliminary / Technical Bid.

II. After opening Technical bid but before opening the price bid, the price bid of the

Firm should not be opened and the bid submitted by the Firm will be treated as

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

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“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny

of Technical Bid.

III. After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its

price is the lowest. In this situation, the next lowest bidder shall be considered as

IV. The BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no

outstanding dues recoverable from the firm.

48.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is

already executing work and/ or Letter of Acceptance/ purchase order awarded to them by

another Company, then the firm should be allowed to complete such awarded work /

48.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from

the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

48.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is

put on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm

shall be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary

Companies & for all Services of the Firm.

48.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern,

then all the Concerns of the same Proprietor shall also be considered to be on Stop

Dealing/ Banned for business dealing.

48.8 The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service from any

Contractor for that Company only.

48.9 Every bidder should, at the time of submission of bid, give a declaration as per Annexure

VIII attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm

has not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL

and it’s any Subsidiary Companies.

49 Defense of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner,

for the failure, omission or neglect on the part of the Contractor to perform any acts, matters,

covenants or things under the Contract, or for damage or injury caused by the alleged omission or

negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or in

connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers or

employees, the Contractor shall in all such cases indemnify and keep the Owner, and the Engineer

and/or his representative, harmless from all losses, damages,expenses or decrees arising of such

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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…LAYING OF UG CABLE NETWORK

WE COMMIT OURSELVES TO TRUST, TRANSPARENCY AND SETTING

ETHICAL STANDARDS IN IMPLEMENTATION OF VARIOUS WORKS FOR

ULTIMATE LONG-TERM BENEFITS FOR SOCIETY. WE ALSO REITERATE

OUR COMMITMENT TO DEVELOPMENT TO MUTUAL RESPECT AND BEST

PRACTICES FOR SETTING VERY HIGH-QUALITY STANDARDS IN WORKS

We abide to accomplish our work with

 Integrity and trust

 Ethics and courtesy

 Transparency and quality.

UGVCL Commitment Contractor’s Commitment

 To maintain high ethical standards  Not to bring pressure/recommendation

 To ensure transparency in transactions from outside to influence decision.

 To ensure to abide by the terms of agreement of  To abide by general discipline to be

contract and to consider the views of parties maintained in our dealings.

objectively.  To be prompt and reasonable in fulfilling

 To try to ensure timely payments for work done. the terms of agreement of contract and

legal obligations.

 To ensure that no improper demand is made by

employees or by anyone on their behalf.  To ensure high standards are set for

quality of work or supplies at lowest

 To provide maximum possible help to all contractors/

vendors/suppliers and any other party working with us

so that the contracted assignment is completed in  Not to use any pressure, threat,

time. intimidation or inducement of any kind of

any of the employees.

 To be true and honest in furnishing

specification and information and make all

The Executive Engineer, efforts for completing the contracted

assignment well in time.

Signature of Contractor

Building ethical Partnership and working Together

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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SECTION 3: APPENDIX

Particulars Remarks

Bank Guarantee Format for Earnest To be submitted with

Money Deposit (EMD) Bid Documents

Bank Guarantee (For Period of To be submitted after

2 Appendix – II

Execution of Works) LOA

To be submitted after

3 Appendix – III Contract Agreement

Bank Guarantee (For Guarantee / To be submitted after

4 Appendix – IV

Warrantee Period) completion of works

Combined Bank Guarantee (For

To be submitted after

5 Appendix – V Period of Execution of works and

completion of works

Guarantee Period)

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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E. M. D. BANK GUARANTEE FORMAT

FOR TENDER NO.: COMPANY / ____________________________

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

WHEREAS M/s. ____________________________________ (name & address of the Firm)

having their registered office at _____________________________________ (address of

the firms Registered Office) (hereinafter called the ‘Tenderer’) wish to participate in the

_______________________________________ work (Supply / Erection / Supply & Erection

Work) (Name of the material / equipment / Work) of _________________________ (Name

of the Material / Equipment / Work) for _______________ (Name of Gujarat Urja Vikas

Nigam Limited / Subsidiary Company) (hereinafter called the “Beneficiary”) and WHEREAS

a Bank Guarantee for Rs._____________ (amount of Bank Guarantee towards EMD) valid

till _________ (mention here date of validity of this Guarantee, which will be Six months

from the date of submission of bid of the tender) which is required to be submitted by

the Tenderer along with the Tender.

We, ____________________________ (name of the Bank and address of the Branch giving

the Bank Guarantee) having our Registered Office at

___________________________________ (address of Bank’s Registered Office) hereby give

this Bank Guarantee No. ________________ dated _________ and hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from

Beneficiary __________ (Name of GUVNL / Subsidiary Company) or any Officer

authorized by it in this behalf any amount not exceeding Rs. ______________

(amount of E.M.D.), (Rupees in Words ____________________ _________________ ) to the

said ______ (Full Name of GUVNL / subsidiary Company) on behalf of the Tenderer.

We ___________________________ (name of the Bank) also agree that withdrawal of the

Tender / Bid /EOi or part thereof by the Tenderer within its validity or Non-submission of

Performance Guarantee towards execution / supply period by the Tenderer within 15 days

from the date of issue of Letter of Acceptance by the __________ (Name of GUVNL /

subsidiary company) would constitute a default on the part of the Tenderer and that this

Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary

in case of any occurrence of a default on the part of the Tenderer and that the encashed

amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank upto and inclusive of

____________________ (mention here the date of validity of the Bank Guarantee) and

shall not be terminable by notice or by Guarantor change in the constitution of the Bank

or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not

be impaired or discharged by any extension of time or variations or alternations made,

given, conceded with or without our knowledge or consent by or between the Tenderer

and the ________________ (Name of GUVNL / Subsidiary Company).

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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“Notwithstanding anything contrary contained in any law for the time being in force

or banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as

assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (in words). Our Guarantee shall remain in force

till _________ (Date of validity of the Bank Guarantee). Unless demands or claims under

this Bank Guarantee are made to us in writing on or before _______ (Date of validity of

the Bank Guarantee), all rights of Beneficiary under this Bank Guarantee shall be

forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s

Address of the Bank with Branch Code, Authorised Signatory with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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ON STAMP PAPER OF RS.300/- FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PBG) towards execution/ supply Period as per

Commercial Terms and Conditions of Tender]

We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having our

registered office at (Address of Bank’s registered office) hereby give this Bank Guarantee No.

and hereby agree Unequivocally and Unconditionally to pay immediately on demand in

writing from the beneficiary Company (Name of Gujarat Urja Vikas Nigam Ltd./

subsidiary Company) or any officer authorized by it in this behalf any amount up to and not

exceeding Rs. (Amount of Performance Guarantee towards execution/ supply period),

(Rupees (in words)) to the said

(GUVNL/ subsidiary Company) on behalf of M/s. who have entered into a contract for the

supply/works specified below:

LOA No. dated .

This agreement shall be valid and binding on this Bank up to and inclusive of

(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change in

the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever

and our liability hereunder shall not be impaired or discharged by any extension of time or variations

or alterations made, given conceded or agreed, with or without our knowledge or consent, by or

between parties to the said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary

shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only). Our guarantee shall remain in force until

(Date of validity of the Bank Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before (Date of validity of the Bank

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorised

Address of the Bank with Branch Code, Signatory

Telephone and Fax Nos. with Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Bank IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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THIS AGREEMENT made on this ____ day of ______ Two Thousand Eighteen.

M/s.___________________________________________________, having Registered Office at

India and it Works at

represented by Mr. _____________________ Authorized Person of the ONE PART.

Uttar Gujarat Vij Company Ltd, having Registered Office at Vishnagar Road, Mehsana and

represented by __________________________________________________ of the OTHER PART.

WHEREAS, the Supplier willingly submitted bids for the Tender No

____________________________ of the Purchaser company for supply of

_______________ as specified and as per delivery instructions provided in the Acceptance of Tender

(AT) / Letter of Acceptance (LOA) issued vide No

_______________________ by the Purchaser Company at the accepted respective prices or rates

mentioned against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier for the

supply for the total sum of Rs. _______________________________

*including / excluding taxes upon the terms and subject to the conditions herein mentioned in the

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said

documents of the Schedule are deemed to form part of this agreement and included in the expression

“the Supply” wherever herein used, upon the terms and subject to the conditions hereinafter

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND

DECLARED THAT:-

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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I) The Supplier has accepted the Terms and Conditions set out in the Tender Notice No.

______________________________________________ as well as in the form of Acceptance of

Tender (AT) / Letter of Acceptance (LOA) No. ________________________________________

Dtd. ____________________ which will hold good & valid during the period of this Agreement.

II) The supplier shall do and perform for all supplies and things in this agreement mentioned and

described or which are implied therein or there from respectively or are reasonably necessary for

the in-time and in manner supplies as mentioned and subject to the general / commercial terms &

conditions and stipulations contained in this agreement.

III) In consideration of the due provision, executions, completion of the Supply, as agreed to by the

Supplier as aforesaid, the Purchaser company hereby agrees to pay all the sums of money as

and when they become due and payable to the supplier under the provisions of the agreement

and such payment to be made at such times and in such manner as provided in the agreement.

IV) In respect of the said Tender as per the terms & conditions of this Agreement, the Supplier has

deposited amount in Cash or DD or has provided valid Bank Guarantee of Rs ____________(

____) with the Purchaser Company towards performance guarantee of execution period i.e. for

security deposit of the supply material / items.

V) Upon breach by the Supplier of any of the conditions of this Agreement, the Purchaser Company

may give a notice in writing to rescind, determine and put to an end to the A/T without prejudice

to the right of the Purchaser company to claim damages for antecedent breaches thereof on the

part of the Supplier and also to claim reasonable compensation / risk & cost purchase for the loss

occasioned by the Purchaser Company due to failure of the Supplier to fulfill the Order as

certified in writing by the Purchaser for which Certificate shall be conclusive evidence of the

amount of such compensation payable by the Supplier to the Purchaser.

VI) The Purchaser Company shall not be bound to take the whole or any part of the ordered quantity

herein or therein mentioned in the LOA / AT and may cancel the contract at any time after giving

TWO MONTH’S NOTICE IN WRITING without compensating the Supplier.

VII) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply

during Guarantee / Warranty period including for the quantity mentioned in the repeat order, if

any as per the terms & conditions of the LOA / AT.

VIII)Any Notice in connection with the Supply including the Notice for termination may be given by the

Purchaser or any Authorized Officer for the said purpose as per the Commercial Terms &

Conditions of the LOA / AT.

IX) If subject to the circumstances beyond control i.e. Force Majeure conditions, the Supplier fails to

deliver the materials, the same shall be governed as per the Tender Documents.

X) The agreed value, extent of supply, delivery dates, specifications, and other relevant matters may

be altered by mutual agreement as per the policy of the purchaser Company and if so altered

shall not be deemed or construed to mean or apply to affect or alter other general / commercial

terms & conditions of the agreement and the agreement so altered or revised shall be and shall

always be deemed to have been adhered subject to and without prejudice to said stipulation.

XI) The following is the Schedule forming part of this agreement as provided herein above:

List of documents:

1. Offer (Bid) of M/s._____________________________ for Tender No.

2. Tender technical specification and GTP.

3. Tender’s terms and conditions.

In witness whereof the parties here to have set their hands and seals this day, month and year

first above written.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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1. Signed, Sealed and delivered by:

Authorized Person

In the presence of Name, Full Address & Signature:

2. Signed, Sealed and Delivered by:

For and on behalf of M/s. Uttar Gujarat Vij Company Ltd. (Purchaser),

UGVCL, Corporate office,

In the presence of Name, Full Address & Signature:

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

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ON STAMP PAPER OF RS.300/-

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PBG) towards Guarantee/ Warranty Period as per

commercial terms and conditions of tender]

We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having

our registered office at (Address of Bank’s registered office) hereby give this Bank

Guarantee No. dated

and hereby agree Unequivocally and Unconditionally to pay immediately on demand in

writing from the Beneficiary Company (Name of Gujarat Urja Vikas Nigam Ltd./

subsidiary Company) or any officer authorized by it in this behalf any amount up to not

exceeding Rs. (Amount of Performance Guarantee towards Guarantee/ Warranty period),

(Rupees (in words)) to the said

(GUVNL/ subsidiary Company) on behalf of M/s.

who have entered into a contract for the supply/works specified below:

P. O. (A/T). No. dated .

This agreement shall be valid and binding on this Bank up to and inclusive of

(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change in

the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of

time or variations or alterations made, given conceded or agreed, with or without our knowledge