Karnataka

AOC

Services

Supplying of Human resources like data entry operators, Attender to Urban Development Authority Hassan

Hassan Urban Development Authority

HSNUDA Commissioner Office Hassan | Hassan, Karnataka

Amount: ₹21,297.45Closes: 18 Mar 2026Closed

Timeline

Published3 Mar 2026
Closed18 Mar 2026
Awarded—

Bids

1 Bid18 Mar 2026

#	Company	Amount	Status
1	GOWTHAM GOWDA H T ₹212.98accepted-aoc	₹212.98	accepted-aoc

Tender Value

₹21,297.45

EMD Value

₹50,000

Closing Date

18 Mar 2026, 11:00 pmClosed

Tender Inviting Authority

Office Inviting Bids

Hassan Urban Development Authority

Contact Person

Hemanth kumar CD

Mobile Number

9845827558

Work Description

Data entry operators, Attender

Tender Information

Tender ID

HSNUDA/2025-26/SE0007

Reference Number

HSNUDA/2025-26/SE0007

Tender Type

Open

Form of Contract

Two Tender Document System(Two Cover)

Location

HSNUDA Commissioner Office Hassan

Source Website

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Documents Required

9 documents required · 9 mandatory

Technical Bid

RequiredEmployee State Insurance Registration Certificate and remittance challans

RequiredFirm registration certificate under the Companies Act 1956 or The Agencies who have been registered under any appropriate Government Department in the State of Karnataka, for having been in existence as a registered Firm/Agency for past three years or more

RequiredIT returns filed from 2022-23 to 2024-25

RequiredPAN ,GST Registration certificate and recent 3B return forms

RequiredProvident Fund Registration certificate and remittance challans

RequiredThe bidder shall compulsorily furnish documents pertaining to experience in supplying man power i.e 1, Computer Operator - 1095 Man day 2, Data Entry Operator 1460 Man day 3, Attender 365 Man day

RequiredThe intending bidder/firm/Company should have satisfactorily completed at least one similar of work supplying man power for Office maintenance in any government projects of value not less than 50 Percent of the amount put to tender i.e. during the last five financial years from 2020-21 to 2024-25.Rs. 10.65 Lakhs An additional weight age of 10 Percent for each year will be added to the cost of work done to bring it to the 2025-26price level.

RequiredTo qualify for award of this contract, each tenderer in his name should have in the last five years i.e 2020-21 to 2024-25 achieved in at least two financial years a minimum financial turnover of the value usually equal to the Amount to tender under this contract. i.e Rs. 21.30 lakhs. An additional weightage of 10 Percent for each year will be added to the financial turnover to bring it to the 2025-26 price level. Turnover certificate duly certified by chartered account should be uploaded.

RequiredValid License Required under Contract Labour Act, 1970 and Shops and Commercial Establishment Act, 1961 and Previous Year Labour Welfare Fund Paid receipt

Eligibility Criteria

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Only those Firms who fulfil the prescribed eligibility criteria and possess all the documents required for technical scrutiny need apply. The bidders shall submit the bids only after understanding the Tender Document completely.

Joint Bids will not be accepted.

Tender document is non-transferable. Conditional tenders are liable for rejection.

Bid validity: The Bid shall be initially valid for 90 days from the opening of financial bid. If necessary, the HUDA will seek extension in the bid validity period beyond 9Odays

The HUDA reserves the right to cancel the tender process at any stage without assigning any reason as well to reject any or all the bids without assigning any reason. The HUDA also reserves the right to reject any bid on the basis of unsatisfactory past performance of a bidder or warranted termination of past contract or freak bids.

The Agency shall furnish wages slips to all the employees indicating Gross wages and Net wages showing all the statutory deductions. The agency shall make the payment of wages to the outsourced employees within the 7th of following month and submit the bills for reimbursement within 10th of the following month along with statutory deductions with all details. The Agency shall make the payment of wages to outsourced staff deployed through individual Bank Account and shall arrange to remit all statutory deductions like ESI/PF to the designated authorities along with the Agencys contribution as per law, wherever applicable. If the Agency fails in the above or there is any complaint of delay or improper deduction, the Principal Employer shall pay directly all dues an deduct the same from the agencys bill as provided in the Contract Labour (Regulation and Abolition) Karnataka Rules

The HUDA also reserves the right to modify/relax any of the terms and conditions of the tender by declaring / publishing such amendments in a manner that all prospective Agencies/parties to be kept informed about it.

Suppression/misrepresentation of any factual information or furnishing false/incorrect information by any bidder shall render summary rejection of the bid. The contract, if made, will be liable to be terminated. EMD/Security Deposit/Performance Bank Guarantee will also be liable for forfeiture along with criminal prosecution, if wan-anted. The decision of the HUDA in this regard shall be final and binding.

Release of Security Deposit / Performance Bank Guarantee: These will be released after 60 days of the expiry of the period of Agreement or one month after the final bill is paid, whichever is later, by adjusting any dues to the HUDA

In case of any dispute or proceedings in any court / authority on a matter arising out of the Agreement, the Security Deposit/ Performance Bank Guarantee shall not be released until the proceedings are disposed of even in the event of the Agreement coming to an end.

No escalation in rates by the successful tenderer on any account in any form shall be entertained by the HUDA during the Agreement period.

The Agency shall have obtained necessary statutory permissions under relevant laws wherever applicable.

Any attempt by Agency to bring pressure towards the HUDAs decision making process will make the Agency liable for disqualification for participation in the present tender. Such Agency may also be liable to be debarred from bidding for the HUDA tenders in future for a period of three years

The decision of the HUDA arrived at during various stages of the evaluation of the bids is final and no representation of any kind shall not been tertained.

Agreement: The successful tenderer shall enter into a contract Agreement on a non-judicial stamp paper of Rs.500/- for due performance of contract, within time limits as intimated by the HUDA (or extensions granted). The Agency shall provide the required goods/ services within the period as specified in the Supply Order.

The scope of Agreement shall be liable for alteration by way of deletions or additions at the discretion of the HUDA

The Agency shall ensure that the personnel supplied provided are in accordance with the conditions of Agreement.

The HUDA reserves the right to increase/decrease the number of personnel depending upon the actual requirement.

The Agency or its personnel shall not divulgeord is close to any person, any details of office, operational process, technical know-how, security arrangement, administrative/organizational matters, etc.

The Agency shall not assign, transfer, pledge or sub contract the supply of goods / performance of services without prior written consent of the HUDA

The HUDA shall not be responsible for any damage/injury sustained by the employee deployed by the Agency, during the course of supply/providing services

In case, the Agency fails to seek clarification, if any, in writing from the HUDA regarding any doubts or ambiguities with regard to any clause in the Agreement the decisions of the Commissioner, Hassan Urban Development Authority, Hassan in such issues shall be final

The successful bidder shall furnish a Depository receipt / bank guarantee of value specified in the LOI as the Performance Guarantee from a Nationalized / Commercial Bank for the contract period. ln case the successful bidder fails to sign the contract or submit the Performance Guarantee within specified period, the EMD shall be forfeited.

In case, the Agency fails to supply the specified goods/ provide services or its supplied goods are found to be unsatisfactory, the contract can be terminated by the HUDA by giving one months notice- The performance guarantee/security in that case shall be forfeited

To prevent disputes and litigations, it shall be accepted as an in separable part of the Agreement that in matters with regard to interpretation of Agreement, mode of procedure and carrying out the work, the decision of the Commissioner, Hassan Urban Development Authority, Hassan shall be final and binding on the Agency. The Agency shall be available to be contacted in case ofany need at any time, i.e.,24x7 on all 365days.

The Agency shall ensure that one of its representative supervisor is available at pre-notified address with contact number.

Breach of contract/ work order: In case the Agency is found in breach of any condition(s) of tender or supply order, at any stage during the supply/service period, or adopts any unfair practice for the purpose of this tender either before or after issue of work order, its EMD/Security Deposit/ performance Bank Guarantee is liable for forfeiture. Further, the HUDA reserves the right to initiate legal action as per law and also to debar the defaulting Agency concerned from participating in the HUDA Tenders for three years

The outsourced security staff deployed by the Agency shall be the employees of the Agency only. The appointment Order, Service Conditions Leaves and all other statutory obligations including termination due to misconducts is the sole obligation of the Agency. HUDA shall communicate any such critical issues to the Agency.

The HUDA shall not be responsible for any un-authorized acts and omissions of the outsourced security staff. It is the duty of agency to ensure the credentials of the candidates deputed to the HUDA

The HUDA shall not be responsible for any damage/injury sustained by outsourced staff of the Agency during the course and arising out of their work/duty in and around the office premises.

The Agency shall make the payment of wages/salaries and other statutory benefits to the outsourced security staff through A/c payee crossed cheque only/or remit it in their bank accounts.

The Agency shall arrange to pay all statutory deductions like ESI/PF, Service Tax to the designated authorities at the notified rates along with the Agencys contribution as per law wherever applicable. The Agency shall also produce the copies of remittance challans for having paid above such contributions of the outsourced employees along with Agencys contribution to the authorities concerned from time to time. The PF/ESI numbers of each outsourced security staff, deployed by the Agency, shall be intimated to the HUDA

The successful Agency shall have obtained license as required under the contract Labour (Regulation and Abolition) Act, 1970 and Karnataka Rules, 1974.The said Agency shall maintain relevant registers and records under the enactment. The records/registers/licenses shall be produced by the Agency for verification/inspection as and when required by the HUDA

The Agency shall ensure that the service provided is in accordance with the conditions stipulated in the agreement. If any outsourced security staff employed by the Agency deployed to carry out the work of HUDA, is considered undesirable by the HUDA, it shall be the responsibility of the Agency to withdraw the said staff from the work of HUDA and substitute the position/s with suitable manpower immediately. Such withdrawn security staff shall not be re-deployed by the Agency for any other work in the HUDA

If the Agency assigns or sublets the obligations under the agreement, the work order awarded shall automatically stand cancelled.

In case the Agency fails to seek clarification if any, in writing from the HUDA regarding any doubts or ambiguities with regard to any clause in the agreement, the decision of the Commissioner, HUDA on such issues shall be final.

The scope of agreement shall be liable for alteration by way of deletions or additions at the discretion of the Commissioner, HUDA

The duration of the agreement is for a period from the date of signing the agreement to end of march-2027 which may be extended for further or any other period rests at the discretion of the Commissioner, Hassan Urban Development Authority, Hassan However, the agreement can be terminated by either party by giving three months advance notice.

The outsourced staff deployed to the HUDA, shall be under the direct control and supervision of the Agency. The employees shall not have any claim whatsoever against the HUDA

The Agency shall provide leave facilities as per the Karnataka Shops and Commercial Establishments Act, 196l and Rules, 1963 to the staff deployed and also the list of gazetted holidays with pay, declared by the Government. However, due to exigencies of work by the HUDA, such leave shall be withdrawn by giving prior notice

It shall be responsibility of the agency to maintain the MIS/data of the Staff.

The general Rules as prescribed by the State Government or the DPAR from time to time shall be applicable.

Necessary training for uploading of bids and hands on experience in handling e-procurement system could be obtained from the centre for e-governance, M.S. Building, Gate No.2, Bangalore-01. Necessary details could also obtained over telephone: 080-255012161 25501227 or e-mail id:hphepldesk.blratintarvo.com

As per the Karnataka Schedule Castes, Scheduled Tribes and Other Backward Classes (Reservation of Seats in Educational Institutions and of Appointment of Posts) in the Services under the State Act 1994

Minimum of 33% female candidates to be provided in Percentage of reservation and As per Vide Government order, all the rules to be followed.

If the bidder quote is below the estimated cost, that quote will be rejected without any reasons. The bidders EMD is forfeited and debarred from participating in future tenders of the division.

The rates and prices quoted by the Tenderer shall be subject to adjustment during the performance of the Contract in accordance with the provisions of Clause of the Conditions of Contract. Excluding GST, GST shall be paid by the Employer at then prevailing rates

Tenderer should quote the Service Charge in Percentage Only (minimum Service charge fixed 1 Percent tenderer should quote Equal or more than fixed Service Charge Value)

If Two are more tenderers equally quoted service charges, authority will considered highest turnover since last 3 years

Technical Criteria

Past Experience

The bidder shall compulsorily furnish documents pertaining to experience in supplying man power i.e 1) Computer Operator - 1095 Man day - 05 marks 2) Data Entry Operator 1460 Man day - 05 marks 3) Attender - 365 Man day - 05 marks

Work Done Certificate

Capabilities of Vendor

Firm registration certificate under the Companies Act 1956 or The Agencies who have been registered under any appropriate Government Department in the State of Karnataka, for having been in existence as a registered Firm/Agency for past five (3) years or more

Others -- Firm registration certificate

Valid License Required under Contract Labour Act, 1970 and Shops and Commercial Establishment Act, 1961 and Previous Year Labour Welfare Fund Paid receipt

Labour Certificate

Financial Status

To qualify for award of this contract, each tenderer in his name should have in the last five years i.e 2020-21 to 2024-25 achieved in at least two financial years a minimum financial turnover of the value usually equal to the Amount to tender under this contract.i.eRs. 21.30 lakhs. An additional weightage of 10% for each year will be added to the financial turnover to bring it to the 2025-26 price level. Turnover certificate duly certified by chartered account should be uploaded.

Audited CA Certificate of Annual Turnover

The intending bidder/firm/Company should have satisfactorily completed at least one similar of work supplying man power for Office maintenance in any government projects of value not less than 50 Percent of the amount put to tender i.e. during the last five financial years from 2020-21 to 2024-25.Rs. 10.65 Lakhs An additional weight age of 10 Percent for each year will be added to the cost of work done to bring it to the 2025-26price level. Certificate should be obtained from the officer not below the rank of Executive Engineer

Satisfactory Performance Certificate

IT returns filed from 2022-23 to 2024-25

ITR Filed Copy (Mentioning PAN)

Others

Provident Fund Registration certificate and remittance challans

Valid EPF Certificate

Employee State Insurance Registration Certificate and remittance challans

Valid ESI certificate

Undertaking to comply with the Tender Terms & Conditions and filling Annexures, Appendix & other certifications

Others -- Appendix & other certifications

PAN ,GST Registration certificate and recent 3B return forms

GST Registration

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹50,000

Important Dates

Last Activity

18 Mar 2026

Published

3 Mar 2026

Bid Opening

20 Mar 2026

Download Ends

17 Mar 2026

BOQ Preview

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COMPUTER OPERATOR

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DATA ENTRY OPERATOR

Documents

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NIT Documents

Information To Bidder.docx

Instructions to Tenderers • 0.02 MB

Human Resource.docx

Tender Document • 0.14 MB

Technical Information.docx

Technical Information / Worksheet • 0.01 MB

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