Tender for Price Agreement (PA) for supply of UNDERGROUND JELLY FILLED QUAD CABLE FOR SIGNALING AND TELECOM INSTALLATION,SIZE: 6 QUAD X 0.9 MM DIA,RDSO SPECIFICATION NO.IRS:TC-30/2005(VER.1) AMENDMENT NO.1 TO 5 OR LATEST AMENDMENT.

Special Eligibility Criteria

1. 1

   Conditions for Eligibility of Tenderer : : Railway reserves the right to place purchase order for bulk or entire quantity on valid RDSO approved sources. The status of the rm shall be reckoned as on the date of tender opening and not thereafter. But in case of downgrading / removal/suspension or banning etc. after opening the tender, such changes will be taken in to account while deciding the tender. If the firm is delisted during the currency of the Price Agreement (PA), no order will be placed, there after.

   Document optionalConfirmation required
2. 2

   Where there are not more than three Indian Suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre-decided tender criteria. Such orders shall be treated as bulk orders.

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Commercial-Compliance

1. 1

   1.Security Deposit: - The successful tenderer will have to deposit security money @ 5 % of contract order value (rounded off to nearest higher Rs 10/-) within 21 days of issue of supply order/Purchase order subject to the exemption as mentioned in SECR General Tender Conditions 2019 and correction slips to SECR General Tender Conditions 2019 enclosed herewith. The security money has to be deposited in any of the forms mentioned in the SECR General Tender Condition 2019. Vendors approved by RDSO/ICF/CORE/PUs are being exempted from submission of SD subject to the approved status being valid on the date of tender opening.

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2. 2

   Tenderer are advised to read carefully SECR General Tender Condition 2019 and all Correction Slips issued regarding revised EMD & SD which is applicable in this case. 3. Purchase Preference to MSEs:- Micro and small Enterprises who want to avail benefits under MSE policy are advised to submit UDYAM certificate only. Certificates such as NSIC, DIC, UAM will not be considered and firm will be treated as non MSE firm. (Authority: Railway Board letter No. 2022/RS(G)//363/1 Dtd. 21.09.2022).

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3. 3

   Commercial Compliance : : GSTIN No. of SECR:- Madhya Pradesh-23AAAGM0289C1ZR, Maharashtra 27AAAGM0289C2ZI, Odisha-21AAAGM0289C1ZV and Chhattisgarh-22AAAGM0289C1ZT.

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4. 4

   Commercial Compliance: : Firm should clearly state HSN Code of eight digit and also mention that under which chapter and sub-heading of central excise tariff,their GST tariff falls. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.

   Document optionalConfirmation required
5. 5

   Commercial Compliance : : Firm should furnish Bank account details such as Name of the Bank and Address, Account No., MICR, IFSC code and type of account to facilitate EFT payment in the event of placing order against this tender.

   Document optionalConfirmation required
6. 6

   Commercial Compliance: : The tenderers in their bids shall indicate the details of their jurisdictional Goods and Service Tax(GST) Assessing Ocers (Designation, address and email ID) . In case of a contract award, a copy of the LOA/Purchase order shall be immediately forwarded bypurchaser to the jurisdictional GST Assessing Officer mentioned in the tenderers bid.

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7. 7

   Price Variation Clause : : : Tenderers are expected to quote with price variation as per PVC formula for the tendered item as per Director/ IEEMA Circular No.91/DIV/CAB/05 dated 09/10/2019, circulated by Railway Board vide letter No.2018/Sig/17/16/1 dated 29.10.2020. The formula is P = Po + 0.135(Al-Alo) + 0.139(Cu-Cuo) + 0.515(Cc- Cco)+0.693(Fe-Feo) where:- a) P is the Price payable as adjusted in accordance with the above formula and Po is the quoted price in the tender in Rs./KM. b) Al, Cu, Cc & Fe are the price of LME Aluminum Ingots, Price of Copper Wire Rod [Copper wire rod 19.6 mm is not applicable here],XLPE Compound for LV Cable and Galvanized Steel Tape (as per IS: 3975) for size 32 x 0.8 mm respectively in Rs./MT declared by IEEMA as applicable on first working day of the month, one month prior to the date the material is offered for inspection. c) Alo Cuo, Cco& Feo are the price of LME Aluminum Ingots, Price of Copper Wire Rod [Copper wire rod 19.6 mm is not applicable here], XLPE Compound for LV Cable and Galvanized Steel Tape (as per IS: 3975) for size 32 x 0.8 mm respectively in Rs./MT declared by IEEMA as applicable on first working day of Jul-2026.

   Document optionalConfirmation required
8. 8

   Validity of offers should be minimum 120 days from the date of tender opening. offers with deviation to the tendered validity period shall be liable to be rejected.

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9. 9

   Delivery to Commence within 1 days after issue of Contract and to be Completed within 90 days thereafter. Rate of Supply: Delivery to be completed within 90 days from the date of placement of coverage Purchase Order/Supply Order against the Price Agreement (PA).

   Document optionalConfirmation required
10. 10

    The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended].

    Document optionalConfirmation required
11. 11

    Certificate for local content : For Tenders more that Rs.10 Crore: In cases where value of procurement is more than 10 Crore, the local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content. estimated cost of this tender is more than 10 cr. The bidder 'Class-I Local Supplier/Class- II Local Supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content. At the time of execution of the project, for all contracts above INR 10 Crore, the contractor/ supplier shall be required to give local content certification duly certified by Cost/chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered Accountant at the time of execution of project, the supplier shall be permitted to provide the certificate for local content from Cost/Chartered Accountant after completion of the contract, within time limit acceptable to the procuring entity. In case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Non-local, a penalty equal to 10% of the contract value may be imposed. However, contracts once awarded shall not be terminated on this account.

    Document requiredConfirmation required
12. 12

    Whenever the procuring Railway unit is satisfied about the constraint of RDSO approved sources to meet the requirement especially for signaling cables, the procuring Railway may dispense the requirement of procuring signaling cables from RDSO approved sources. This is in dated 03.07.2018.

    Document optionalConfirmation required
13. 13

    Bidder to quote with Tender specific authorization as per Railway Board Guidelines directly from OEM and the Purchaser shall confirm the genuineness of OEM Authorization.

    Document optionalConfirmation required
14. 14

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Special Conditions

1. 1

   Special Instructions : : (1) The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract , General Tender condition of SECR 2019, Correction Slip No. 001,002, 003, 004, 005, 006, 007, 008, 009, 010 , 011, 012,014, 015 and Correction Slip No. 016with latest updation till date of tender opening, special Conditions and other Conditions specified/attached with the tender. In case of any conflict with the standard terms and conditions mentioned in the SECR General Tender Condition 2019, Correction Slip No. 001, 002, 003, 004,005, 006, 007, 008, 009, 010, 011, 012, 014, 015 & 016 & tender conditions mentioned in the tender schedule, the tender conditions mentioned in the tender schedule will prevail.(2) [a] All the bidders/ tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse chargemechanism [RCM] and deposit the same to the concerned tax authority. Any additional input tax credit (ITC) benefit, if becomes available to supplier, the same shall be passed on to purchaser without any undue delay.(3) Make In India Policy :- This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017, 27/12/2017 with upto date revision etc. and relevant Correction Slips issued by SECR in the matter.(4) Consequence of Failure:- (i) In case firm fails to execute the contract within original or extended delivery period, the purchaser will be entitled to impose Liquidated Damages(LD) for extension of Delivery Period or may decide to cancel the contract by forfeiting the Security Deposit submitted by the rm. (ii) In case where SD has been exempted for any reason, and the supplier fails to supply goods as per the conditions of the contract , as amended from time to time,Purchaser shall have right to levy damages from the supplier for failing to comply with contractual conditions not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non -exempted vendor. These damages shall be treated as outstanding recoveries against the vendor and dealt accordingly.
2. 2

   Currency of contract : The currency of the Price Agreement (PA) will be for a period of one year from the date of commencement of the Price Agreement (PA). However, the currency of the contract can be extended by another 01 year with the consent of both the parties to the contract. Purchase order can be placed till last date of the currency of the Price Agreement (PA) and the Delivery Period can go beyond the said period. Railway also reserve the right to short close the Price Agreement (PA) during the currency of the contract if the same is found to be non- advantageous.
3. 3

   This tender is for entering into Price Agreement (PA) with the Firm(s) to meet the requirement of this Railway for the subject item. Supply orders shall be placed by the Competent Authority in the Office of the Principal Chief Materials Manager, South East Central Railway, Bilaspur (PCMM/SECR/Bilaspur). Consignees will be indicated in the Supply Order.
4. 4

   Conditions for Responsiveness of Offer : : 1.Earnest Money Deposit (EMD):-(i) Firm shall submit EMD amount @ 2% of the estimated value of the tender rounded off to nearest higher Rs 10/-.Please read carefully correction slip.(ii) Please note that submission of EMD is exempted only to those firms who are registered with UDYAM for tendered item / Indian Ordinance Factories/Other Railway and Government Departments/ PSUs owned by Ministry of manufactured by them. Firms appearing on the approved list of RDSO for the tendered item shall be exempted for submission of EMD subject to approval status of the firm being valid on the date of tender closing. The Firm registered with PCMM, South East Central Railway/ Bilaspur for the trade group of the tendered item shall also be exempted for submission of Earnest Money Deposit according to the monetary limit of registration. Firm shall clearly indicate their registration number along with monetary limit of registration, if any. Tenderers must upload/submit valid documents for the exemption of EMD along with their bid. Note: If any tenderer neither submit EMD nor uploaded valid documents for exemption of EMD,then their offer will be summarily rejected. 2. Materials shall be delivered directly to each consignee against placement of Supply/Purchase Order against the Price Agreement (PA). Delivery of materials is required at different Depots/ Consignees spread over Bilaspur, Raipur and Nagpur Divisions in South East Central Railway on door delivery basis. offers with deviation to the delivery locations as detailed in the tender will be summarily rejected without any back reference.3. Consignee for delivery of Materials: Consignee Should be read as "In the area of Bilaspur, Raipur and Nagpur Divisions of SECR (e.g. SSE/Signal/Con/BSP, SSE/Signal/Project/BSP, SSE/Signal/No.01/BSP, SSE/Signal/Korba, SSE/Signal/Raigarh, SSE/Signal/Shahdol, SSE/Signal/Manendragarh, SSE/Signal/Raipur, SSE/Signal/Con/Bhilai ,SSE/Signal/Bhatapara,SSE/Sig/Dallirajhara, SSE/Signal/Con/Ajni, SSE/Signal/Project/Gondia, SSE/Signal/NGP etc.) instead of OS/G/COS/SECR/BSP'. offers with deviation to the delivery locations as detailed in the tender will be summarily rejected without any back reference.4. FOR : Destination. Offers with deviations of the clause will be summarily rejected. No. 001 of SECR General Tender condition 2019 regarding Earnest Money Depositwhich is applicable in this case.
5. 5

   Delivery date in the supply order need not necessarily fall within the currency of the Price Agreement (PA) but it can go beyond it depending upon the terms of delivery stipulated in the Price Agreement (PA). No extension of validity period of the Price Agreement (PA) itself is required when deliveries against outstanding supply orders continue even after expiry of the validity period. The Price Agreement (PA) will remain alive for the purpose of delivery for all stores ordered during the currency of the Price Agreement (PA) until deliveries have been completed.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.