DOOR-TO-DOOR/GATE INCLUDING GVP’S OR OPEN GARBAGE POINT MSW COLLECTION AND TRANSPORTATION OWN CLOSED BODY VEHICLES, WITH TIPPING ARRANGEMENT INCLUDING LABORS FOR A CONCESSION PERIOD OF SIX MONTH IN ACCORDANCE WITH THE SOLID WASTE MANAGEMENT RULES OF 2016, IN OKHA NAGAR PALIKA FOR OKHA NAGAR PALIKA UNDER FIFTEENTH FINENCE COMMISSION TIED GRANT 2024-2025

Place of Submission of Technical Bid, Okha Nagar Palika.

• Tender documents are available online at www.tender.nprocure.com

• Tender shall be submitted online at www.tender.nprocure.com only.

Signature of the Contractor Chief Officer

Okha Nagar Palika

Table of Contents:

Sr No. Annexure No. Details Page No.

1 - General Information 5-8

- Pre-Qualification Criteria & Evaluation 9-13

3 - Scope of work 14-22

3 Annexure - 1 General Information of tenderer

4 Annexure - 2 Audited Financial Statement

5 Annexure - 3 History of Litigation

6 Annexure - 4 Undertaking

7 Annexure - 5 Deceleration of the tenderer

8 Annexure - 6 Affidavit

9 Annexure - 7 Work completion Certificate

10 Annexure - 8 Site Visit Certificate

11 Annexure - 9 NOC / Consent

12 Annexure -10 Vehicle Details

Door-to-Door/Gate including GVP’s or open garbage point MSW collection and transportation with own

closed body vehicles, with tipping arrangement including labors for a concession period of 1 years in

accordance with the solid waste management rules of 2016, in Okha Nagar Palika.

E - TENDER NOTICE NO:

Tender Document Fees Rs. 1500/-

Earnest Money Deposit Rs. 70,000/-

Pre Bid Query Not Necessary

Last Date and time of Submission of

Online Tender. : 11/08/2026, up to 17:00 Hrs.

Date of opening of Technical Bid : 12/08/2025, up to 15:00 Hrs.

Zone for work : Okha Nagar Palika

Date of Submission of 11/08/2026 up to 18:00 Hrs.

Technical Bid,Tender Fees, :

EMD and other documents

Place of Submission of Technical Chief Officer

Bid, Tender Fees, EMD and other Okha Nagar Palika,

documents in hard copy. Near Bus Stand, Okha

Okha-361335, Gujarat.

Tender Notice No. Nov of 2026-

Organization Name Okha Nagar Palika

Department Name Urban Development & Urban Housing Department

Scope of Work Door-to-Door/Gate including GVP’s or open garbage point MSW

collection and transportation with own closed body vehicles, with

tipping arrangement including labors for a concession period

month in accordance with the solid waste management rules of

2016, in Okha Nagar Palika.

Bidder Nationality Indian

Type of Contract Work

Bidding Currency Indian Rupees

Joint Venture Not Allowed/

Last date Date. 11/08/2026 up to 17:00 Hour

Physical submission Submission of hard copy of bid security,

of EMD, Document Tender fee, with signed & Stamped by

Fee, PQ bid, Tenderer and other documents in sealed

cover & delivery in person / RPAD / Speed

Supporting post / Courier Date. 11/08/2026 upto 18:00

documents IN hours to, Chief officer, Okha Nagar Palika.

HARDCOPY The hard copy of tenders received after

this date and time shall not be

entertained under any circumstances.

Tender shall be

submitted in two copies (Original &

Opening of (Technical) Date. 12/08/2026 - 15:00 hours on wards

Bid validity period 120 days from opening of Price Bid

Project Duration 6 months

Payment Details Document Fee Rs. 1500/- In form of Account Payee

Demand Draft/Pay Order payable in the

favor of “chief officer Okha Nagar

EMD Total amount of EMD Rs. 70000/- shall

EMD Total amount of EMD Rs. 70000/- shall

have to be paid by pay order/demand

draft/Bank Guarantee of any Bank as

mentioned in Nagar Palika circular, payable

at Nagar Palika in favor of “ chief officer

Okha Nagar Palika”. only.

Estimated Value for 6 Rs. 6546000/-

Signature of the Contractor Chief Officer

Okha Nagar Palika

Details of project is as under

Sr No. Short Description Period of

1 Door-to-Door/Gate including GVP’s or open garbage point

MSW collection and transportation with own closed body SIX MONTHS

vehicles, with tipping arrangement including labors for a

concession period for six months in accordance with the

solid waste management rules of 2016, in Okha Nagar Palika.

1. All the information shall have to be filled in the prescribed statement wherever

2. All the details required in the prescribed statement shall have to be duly filled

up. No information shall be left out. Relevant item without required information

shall not be considered for evaluation.

3. All the required attachments shall have to be invariably attached. Relevant

item, without required attachment shall not be considered for evaluation.

4. Okha Nagar Palika reserves the right to accept any one or reject all the

offers / tenders without giving any reasons thereof.

5. The details given by the applicants in the pre-qualification documents will be

evaluated as per qualifying criteria, Okha Nagar Palika reserves the right to

restrict the list of pre- qualified applicant to any number deemed suitable by

it. Okha Nagar Palika’s decision for pre-qualifying the applicants shall be

final and binding to all.

6. All information must be typed or hand written legibly in English/Gujarati

language. All corrections, erasures or over writing, there in, must be initialed

Check list for the bidder

1 Earnest Money Deposit/Tender Fee as specified elsewhere in the

tender document.

2 Certified copy of valid GST registration

3 Certified copies of work order and Experience Certificates from

respective authorities (not less than Executive Engineer or

equivalent) as specified in the tender

4 Authority letter issued in favor of the person (with color photograph

and specimen signature) if tender is not signed by owner/partner.

5 Copy of Income tax PAN

6 Latest Bank solvency certificate as specified in the tender

7 Certificate from Chartered Accountant, showing the average annual

financial turnover of last three financial years

8 All Annexures as specified in the tender (1 to 10)

Note: - All the above-mentioned documents must be colored scanned and notarized with

clearly displaying stamp, number and name of the notary. Moreover, all of the above-

mentioned documents along with supporting documents shall be submitted in

electronic format only. Only Documents (Earnest Money Deposit, Tender fees,

Affidavit and Undertaking) shall only be submitted in HARD COPY to Okha Nagar

Palika by all bidders.

Signature of the Contractor Chief Officer

Okha Nagar Palika

PRE-QUALIFICATION CRITERIA AND EVALUATION PROCEDURE

1. PRE-QUALIFICATION CRITERIA AND EVALUATION PROCEDURE

1.1 DETAILED ASSESSMENT

Okha Nagar Palika Invite Tender for

Door-to-Door/Gate including GVP’s or open garbage point MSW collection and transportation

with own closed body vehicles, with tipping arrangement including labors for a concession period

of 2 years in accordance with the solid waste management rules of 2016, in Okha Nagar Palika.

As per work of tender, a sealed tender shall be submitted to the Chief officer Okha Nagar Palika.

Online tender need to be filled till dt. dd/mm/yyyy Up to

18.00 Hour. While EMD and Supporting Document Need to be Submitted till dt. dd/mm/yyyy

Up to 17.00 Hour in the name of Chief officer Okha Nagarpalika.

Envelope of original demand draft for tender documents fees & EMD shall be sealed &

super scribed with the name of work, contractor’s name & address & send to Chief

officer Nagarpalika. Chief Officer, Okha Nagar Palika, Near Bus Stand, Okha-

361350, Gujarat through RPAD / Speed Post / Hand to Hand / Courier on

11/08/2026 up to 18:00 Hours.

 Experience certificate of last 02 years in duration up to dd/mm/yyyy (Year 2020-21, 2021-

2022, 2022-2023, 2023-24) up to (dd/mm/yyyy) for door-to-door garbage collection work/

from the employer shall be submitted along with the application incorporating clearly the

name of the work, Contract value, billing amount, date of commencement of works,

satisfactory performance of the Contractor and any other relevant information as per

Contractor can furnish the details on the separate sheets but the format should not be

changed in any case.

· Financial capacity

· Past Experience

2. QUALIFYING CRITERIA

Tenderer/Bidder must be having following financial and technical experience as mentioned A to B.

A. FINANCIAL CAPACITY

· “Financial Statements” consist of profit-and-loss statements, balance sheet, Audit report

· “Annual Turnover”: Average annual turnover of the bidder must have archived the average of last

3 years (Year 2021-22, Year 2022-23, Year 2023-24 i.e. it shall be counted from date 01-04-

2020 to 31-03-2024) shall be equal to or more than 30 % of the 1st year tender

Estimated cost (lakhs) i.e. 35.00 lakhs it should be equal to or more than Rs. 16.50 lakhs.

Income from “contractual receipts” only will be taken into consideration. The income such as

interest income, trading income will not be considered.

· Positive Net worth: Bidder shall have Positive Net worth 12 % of the tender estimated cost for

1st year shall be equal to or more than 11.00 lakhs as on 31/03/2025.

 Documentation to be used and referred

All applicants must submit audited annual reports / financial reports of last three years. Firms

that do not publish financial statements, such as partnerships, submit specially prepared

statements duly stamped and signed by chartered accountant. A qualified external auditor

should certify such statements. Annual reports shall include the chartered accountant’s

1. Bidder shall submit separate EMD, Tender fee and supporting documents.

2. Tenderer must have to submit Bank solvency certificate (not older than one year) of

amounting equal to or more than 25% value of 1st year estimated cost of the tender.

3. Only firms or companies that are duly registered are eligible to submit bids and provide

certification of registration. (GST/IT ETC.)

Registration: - The bidder must possess the following registrations, and the corresponding details

should be included in the technical bid.

II. PF registration

III. Labour License

IV. ESIC Registration.

B. TECHNICAL CRITERIA:

 Bidder shall have constant 3 years of experience work for Door-to-Door waste collection with labour

from society, colonies, apartments, slum area and transportation work with their own close body

small goods vehicle or LCV having appx. 700 kg to 1000 kg pay load capacity for Nagarpalika.

 Bidder must submit work order, work completion certificate, contract agreement and other

supporting document to show the experience for technical evaluation. The bidder shall fulfill the

criteria mentioned below table.

S.N Door to Door Waste collection works with Labour or machinery

1. a. Three #Similar works should not be less than 40% of the estimated yearly work*

(65,46,000/-) of this tender.

b. Two #Similar works should not be less than 50% of the estimated yearly work*

(65,46,000/-) of this tender.

c. One #Similar works should not be less than 80% of the estimated yearly work*

(65,46,000/-) of this tender.

#Similar works means collecting solid waste / segregated solid waste from residential area (i.e. from societies,

colonies, apartments, spot, slums etc.), commercial area and institutional area etc. on day-to-day basis by using

own labors and close body vehicles with tipping arrangement of category small goods vehicle & or LCV having

appx. 700 kg to 1000 kg pay load capacity and transporting collected waste to nearest refuse transfer station,

storage site, dumping site etc.

C. SPECIAL NOTES

Disqualification

 Even though the Applicants meet the above criteria, they are subject to be disqualified and

forfeiture of EMD (with approval of competent authority) and agency will be debarred from Okha

Nagar Palika, if Applicant or any of its constituent partners has:

 Made misleading or false representation in the forms, statements, and attachments

submitted in proof of the qualification requirements.

 During verification, if it is found from client that of poor performance such as abandoning the

works, or financial failure or abnormal delay in work etc.

 The bidder does not respond promptly and diligently to requests for supplemental

information required for the evaluation of bid.

 If the bid document is incomplete.

1. The experience as sub-contractor shall not be considered.

2. Power of Attorney of each individual firm shall be submitted on Rs. 300 Non-Judicial Stamp

paper and shall be notarized.

“The following details are to be submitted online on www.tender.nprocure.com:

1. Scan Copy of All the sections of Tender Document duly signed and stamped by Bidder.

2. Scan Copy of Tender Fees and EMD.

3. Scan Copy of all the Annexures mentioned in bid along with all necessary

supporting documents.

4. Scan Copy of Necessary Documents, Work Order, Work Completion Certificates etc.

(as mentioned in This Technical Bid).

5. Scan Copy of Addenda / Corrigendum / Errata duly signed and stamped by bidder (if any).

“Following Documents shall only be submitted in HARD COPY to nagarpalika by all

1. Earnest Money Deposit as mentioned in the Tender.

2. Tender fees as mentioned in the tender.

3. Affidavit on Non-Judicial Stamp Paper of Rs. 300/-.

4. Undertaking of not blacklisted on Non-Judicial Stamp Paper of Rs. 300/-.

Signature of the Contractor Chief Officer

Okha Nagar Palika

Pre-Operational Activities

The Firm shall have to complete the various survey activities, POI allocation, TPM (TIME

PLACE MOVEMENT) analysis etc. within 1 months from date of award of work & before

starting operation of collection of collected house hold waste in the service area. The firm shall

commence all activities conversely.

The bidder shall survey the project area (every household, commercial establishment, bulk

waste generator residential & bulk waste generator commercial unit) with digital mode only

within 1 months from award of work. Survey data shall include address, ownership detail,

communication details and geo tagged photograph of property. If any (every household,

commercial establishment, bulk waste generator residential & bulk waste generator

commercial unit) find that their data is not linked with the application, they may be able to send

their detail through such Application.

The bidder shall make TPM Route plan for each vehicle after completion of survey as per

(17784 ±20%) houses, based on 8 working hour shifts per vehicle considering a minimum of

trips. In order to ensure efficient waste management, it is imperative that each vehicle collects

a minimum weight of 750 kg of waste. Trip & weight will be calculated on basis of monthly work

carried out & average will be calculated based on numbers of trips carried out weight collected.

Failure to meet this requirement will result in the application of a penalty. Failure to meet this

requirement will result in the application of a penalty.

The bidder shall generate POI and provide location data excel file to enable GPS service

provider/e-gov. department generate route and its planning. POI marking shall be in such a way

that entry area, middle area, end area of each & every society shall be covered based on society

length & vehicle movement area but in any case, entry and end location of society etc. must be

covered in POI. Contractor has to coordinate with to zonal SWM officer & as per his consent

final POI will be located.

Where ever there are bungalows, Tenement, Row houses etc. where Door to Door waste

collection is possible, contractor has to collect waste on Door-to-Door waste collection basis.

However, in apartment, Flat, multi-story building etc. contractor has to collect waste on gate to

The bidder shall make arrangement of vehicles as per approved route by Nagar Palika.

The contractor shall have to submit TPM (Time Place Movement) for various POI regarding the

work which shall be executed in a ward / zone by a vehicle and shall be approved by Okha

Nagar Palika. If door to door (Primary Waste Collection) vehicle if found working early & / or

late by 45 minutes for attending the POI than schedule time, then penalty for such event shall

The agency will not accept C&D waste or soil. Additionally, waste other than kitchen waste from

the food and beverage units must be collected within the designated ward assigned by the

The tender system should be operated for a period of first year and the period of operation may be

extended for another 1 years if Okha Nagar Palika wants to continue the services if

operations are found suitable. (This Condition Not Apply for this tender Notice)

The bidder should increase the waste segregation level by 5% every month. Failure to meet this

requirement will result in penalties for the bidder.

At the end of the completion of one year 100% of all vehicles must come with segregated

waste. In case any vehicle/s found with less segregation of waste based on CCTV checking at MRF

site along with visual checking 10% penalty will be deducted based on the finalized tender

rate converted into trip rate, for that trip as a penalty for not collecting segregated waste.

The contractor has to collect garbage twice a day from a total of 80 open garbage points

listed in this tender.

S.No. Description Compliance to be done

1. Field Survey: Two months from the date of issue of

 Total nos. of households in Work Order.

ward and entities

 Firm shall complete 50% of total work in

 The total nos. of commercial and other first month (Penalties: After time

establishments in the ward interval 5000/-per week)

 Total nos. of Bulk Waste  Firm shall complete up to 50% of total

 Generators in wards with their geo-locations, work in second month (Penalties: After

 Generate POI time interval 5000/-per week)

 Provide POI, Let-Long details, Location details  Firm has to do complete survey taking

in excel files. consideration that no area of house hold

 Based on finalized POI, TPM (TIME PLACE and commercial and others

MOVEMENT) of vehicle should be establishments are left.

finalized.  Firm has to submit survey data on every

(The survey data shall be kept secured and

 Okha Nagar Palika has its sole discretion

stored in encrypted form. The same will be to add new areas based on requirement.

provided to Okha Nagarpalika for verification

and other related work in the form of easy  Based on finalized POI, TPM (TIME

PLACE MOVEMENT) of vehicle should be

access i.e. android application/excel sheet

finalized by agency in consultation with

etc. Survey data shall be verified & Approved

ward / zone based on garbage collection

by the Ward / Zone/Department) house hold

requirement of that area.

& other survey data confidentiality shall not  During this contract period, if any new

be shared, used without written consent of residential and/ or commercial area /

Okha nagarpalika. units develop and any new area is

added in to jurisdiction of Okha Nagar

Palika, firm shall do survey and submit

report to the authorities.

 Penalties shall be imposed if timely

completion of survey is not done in

scheduled time interval.

2. Preparing Route Plan and submitting to the After complete survey, firm shall submit

nagarpalika route plan according to survey& get it

approved by Okha nagarpalika after then

firm shall start work according to the

approved route Within 1 months from the

date of approved route by NAGAR PALIKA

3. Training to the field staff deployed for collection of Firm shall deploy trained staff for

house hold waste in segregation manner. collection of house hold waste in

segregation manner. Agency has to

carryout awareness drive in allotted areas.

4 Meeting with the Meeting Regularly and reporting about

NAGARPALIKA to review all the progress of work

At present Okha Nagar Palika is collecting garbage per day out of which 80 % waste is being

collected using door to door (Primary Waste Collection) collection system & rest of 20 % MSW is

collected from identified spots in ward office through different system by either NAGARPALIKA or by

engaging private agency. The compacted waste collected in HLE (Hook Loader Equipment) is transported

to final disposal site deployed by private agencies / Okha nagarpalika.

1. To be in line with norms prescribed by Solid Waste Management rules 2016, Door to Door (Primary

Waste Collection) collection system along with collection of segregation of waste is most essential.

Contractor shall collect and transport waste in segregated manner i.e. 4 types of waste in each

vehicle. Mainly separate collection of wet waste, dry waste, household hazardous waste

and sanitary waste from NAGAR PALIKA. Contractor should perform IEC activity to help

Okha nagarpalika to promote Segregation of waste at source.

2. To cater the need of Door to Door (Primary Waste Collection) Collection, the interested party shall have

to come forward with number of close brand-new fabricated body Small goods vehicles / LCV Vehicle

(Tata Intra V30/Ashok Leyland Dost/Similar Type Any Make, LCV – Tata 407 Pickup/Ashok

Leyland Partner/Similar Type Any Make). Total numbers of Small goods vehicles / LCV is provided in

table. Based on survey work, TPM (TIME PLACE MOVEMENT) finalization in consultation with

ward / zone, nos. of small / LCV vehicle shall be finalized & put in use.

3. Door to Door (Primary Waste Collection) garbage collection and transportation of waste shall have

to be done daily, i. e. all 7 days a week including National Holidays, Festivals and Sundays. Extra

vehicles shall be deployed during festival or as and when required as directed by Okha

4. The Contractor will ensure that the waste materials stored in the close vehicles are not dumped /

emptied at any place other than the one specified by the NAGARPALIKA. Disposal of waste in any

other area will be termed as Deficiency of Service and Okha nagarpalika reserves the rights to

terminate the Contract for Deficiency of Service.

5. During the transportation, contractor shall ensure that no garbage shall spill, litter on road (out of

the closed vehicles), and no overloading of waste or bags shall be hanged around the vehicle.

6. The contractor shall not allot his work to another agency as sub contract. If found, the work

order of the contractor shall be rejected. The contractor can sub contract with the agency which

deals with supply of labour to fulfill the requirement.

7. Contractor shall distribute leaflets to residential / non-residential zones prior to starting the door to door

(Primary Waste Collection) collection work. The leaflet should have information regarding

schedule of waste to be collected, timing, methodology and contact number of agencies

collecting waste for lodging complaint if required.

8. Route has to be made after surveying each house hold by the contractor. This route has to be made

keeping in mind (17784 ±20%) houses on basis of 8 working hour shift per vehicle consider

minimum 2 trip per vehicle route and time identify. Garbage should be collected by providing

labor with hand cart, E rickshaw in areas like chali/slums or areas where vehicles cannot go in

route /TPM. The waste should be collected door-to-door by hand cart through waste collection

vehicle. Where ever necessary based on site condition agency has to provide manual labour with

required accessories etc. for waste collection from the route as per requirement of

9. Okha nagarpalika will give existing E rickshaws / new one based on availability with Okha

nagarpalika however tenderer has to carry out all necessary repair maintenance, body

fabrication to convert into hydraulic tipping body etc. without any extra cost to Okha

10. The Contractor should cover 100% POI and RFID Reader Pole (if it will be installed by Okha

nagarpalika in Future) as per TPM (TIME PLACE MOVEMENT).

11. If contractor not cover POI/RFID reader pole than contractor shall be penalize by Okha

nagarpalika as mentioned in tender.

12. The bidder shall have to quote rate on basis of 8 working hour shift per vehicle with 1 driver,

labour, fuel and comprehensive operation & Maintenance of vehicle including all support staff,

waste collection from slum, narrow lanes using, hand cart, cycle rickshaw, equipment’s, etc.

13. The quoted rate is based on 8 hours of operation the vehicle which includes;

a. The time taken for door to door (Primary Waste Collection) collection.

b. The time taken for dumping material to the Processing site.

c. Moving the Vehicle from one place to another,

d. Lunch break of operation (not included) - time will be decided & communicated by

zonal SWM officer in charge as per work and site requirements.

e. All required activity on site & to execute entire work successfully on day-to-day basis.

f. Successful bidder shall make the arrangement of driver, labour,

maintenance staff, supporting staff, admin staff etc. accordingly.

14. All activities required along with supporting manpower for collection of segregated waste

& IEC activities for same. The bidder shall deploy required new fabricated closed body vehicles

with 1 driver and 1 labour as per ward requirements.

15. The bidder shall deploy vehicle with new fabricated close body with 04 stream segregation

ii. Dry waste other than plastic

iii. Sanitary waste

iv. Domestic hazardous waste

16. The bidder shall deploy vehicle for collect waste from road side dustbin (which are installed by

nagarpalika time to time) as per requirement.

17. The bidder should collect garbage from door step / gate / location basis given by OKHA

NAGARPALIKA as per TPM (TIME PLACE MOVEMENT) regularly and eliminate nuisance spot

(open garbage spot).

18. Nagarpalika make centralized vehicle tracking system and ward wise tracking monitors at ICCC

and arrange automated report system with penalty calculation, the contractor should bound for

19. The contractor shall deploy separate vehicle to collect waste from bulk waste generator,

commercial establishment etc.

20. The contractor shall make the route as per TPM (TIME PLACE MOVEMENT) and display the

ward name, root number and name of societies as per route on the vehicle.

21. The contractor shall empty the waste at such place as may be indicated by the nagarpalika.

22. If the nagarpalika provides a new system of GPS/Tracking/Route system, etc. for effective

monitoring of the work then the smart phone if required shall also be provided by contractor at

23. An enclosed area shall be prepared in accordance with the RTO rules above in the body fabrication

of vehicles and the waste released in that vehicle shall be placed therein. Any bags have not to

be hung on the vehicle separately.

24. Religious waste from all religious places shall be collected by separate vehicles and the religious

waste shall be transport to the treatment plant/processing unit. If any innovative approach is

decided by Okha nagarpalika then the bidder prescribes work accordingly for the waste shall be

collected from such places by allotting a vehicle and disposed /handed as directed by the Okha

25. No garden waste shall be collected in closed body vehicle.

26. In the NAGARPALIKA given to successful bidder for this work, if any selected locality/slum or

similar area Okha nagarpalika wish to allot / has allotted to special group / NGO / Mandal,

successful bidder will not carryout work in such area. Decision of Okha nagarpalika will be final

& biding to all.

27. The contractor shall ensure that the supervisors and cleaners are all mentally stable, and are

able to communicate properly. They should not pose any hazard to the general public.

28. The Supervisor shall have to be qualified, experienced, and competent and authorized by the

contractor to take decisions at site. Such supervisor shall be deemed to have full authority of the

contractor and any instructions given to him by the nagarpalika officers shall be deemed to have

been given to the contractor. The Supervisor should be accessible at all times at site and should

have a mobile phone in person at all times. The contractor shall ensure that the supervisor or

any other authorized representative must invariably be available either in person or over the

telephone every day for taking necessary instruction and for proper co-ordination.

29. The Contractor, may, at his own cost and responsibility, consider 'increasing his workforce,

Vehicles, equipment’s, and materials in order to meet the requirements of the work. Contractor

has to ensure presence of adequate Workforce to carry out the task effectively to the

satisfaction of the nagarpalika.

30. The Chief Officer reserves the right to ask for the replacement of the personnel not found fit

enough for the want of discipline, honesty, sincerity or quality. The same should be replaced by

the contractor without any extra cost to the Municipality.

31. The staff provided by the contractor should be dressed in proper uniform and identity card with

photo. Contractor will arrange drivers, helpers, operators, labours, etc. and incur their salaries,

32. The contractor will be fully and exclusively responsible for any damage to his vehicles or

Municipality vehicle taken or at rent any of his equipment's attached with the vehicles or

dumpers including driver and attendants.

33. The contractor will be fully and solely responsible for any death or body injury to his staff

member or any of the people/person in the employment of the Contractor. This includes any

third- party claims.

34. The contractor will be solely responsible for any consequences under laws, arising out on any

accident caused by his vehicles, Machinery or his employees to the property or personnel.

35. The Okha nagarpalika shall not be responsible for any claim/compensation that may arise due to

damages/ injury/death, pilferage to the Contractor's Vehicles, Machinery, property, staff party or

the property under any circumstances while providing services under the Contractor.

36. The contractor shall provide well-trained, disciplined, honest and sincere workforce, which

shall be maintained throughout the contract period. The contractor shall make a site visit and

satisfy himself regarding the requirements of work. No additional payments will be made if

contractor needs to increase of Vehicles, workforce, equipment, cleaning material at a later

stage to meet the requirements of the work.

37. Contractor should Provide and enforce the use of personal protective equipment (PPE) such

as gloves, boots, masks, helmets, and eye protection to labour, ensure that laborers are

trained in safe work practices and the use of PPE.

38. Make an arrangement for Proper disposal of waste and debris in accordance with

environmental regulations.

The Okha nagarpalika reserves the right to carry out inspection, as and when required of the various

locations where work is in progress, without intimating the contractor. Any short coming found during

inspection shall have to be attended immediately by the contractor or his supervisor. However,

continuous short comings shall invite the penalties from the contractor. The penalties imposed on the

contractor, shall be recovered from the monthly bill. The Okha Nagar Palika reserves the right to treat

continuous short comings as “Deficiency of Service” and terminate the Contract with immediate

effect. All materials of standard quality and confirming to IS Code shall be utilized for this project.

Particular / Event Penalty to be levied

1 During the transportation, contractor shall ensure Penalty of Rs. 1500/- Per

that no garbage shall spill, litter on road (out of the shift shall be levied.

closed vehicles) otherwise that trip shall be cancelled

and penalty for the same shall be levied on per trip

basis. Contractor shall be solely responsible for

cleaning of waste spilled on road during

transportation.

2 The garbage collected shall not be emptied or disposed Penalty of Rs. 1500/- per event

apart from the place suggested without prior shall be levied.

permission from Okha nagarpalika. If found doing so,

then such trip shall not be counted and penalty for

such event shall be levied. Further, the contract

of existing contractor shall be terminated and Okha

nagarpalika may debar the existing contractor.

3 If labour deployed by contractor found segregating the Penalty of Rs. 1000/- per event

plastic waste (without instruction by Okha Nagar shall be levied.

Palika), for outs ide selling (i.e. personal benefit),

purpose other than Okha Nagar Palika authorized

location penalty for that event shall be

4 Contractor shall provide one diver (System operator) Penalty of Rs. 500/- per worker

and one worker with each vehicle with necessary shall be levied.

equipment’s (such as PPEs) for garbage collection, ID

Card, proper uniform while on duty as decided by

Okha nagarpalika . If contractor fails to do so and if If in case, such event is found

workers deployed are found less in number, then repeated for more than

penalty per worker shall be deducted from Bill of times per month in a ward, in

contractor. Supervisor shall visit ward office / SWM such case, penalty of Rs.

department and collect the list of complaints 1000/- per worker per event

received regarding waste collection work and shall shall be levied.

resolve the complaint on priority basis and same shall

be reported back to Sanitary Department. If fails to

comply such event, penalty shall be imposed

considering un-deployment of supervisor.

5 If the driver of vehicle is found guilty for consuming Penalty of Rs. 5000/- per event

any illegal banned substances / liquid and driving, then in shall be levied

that case the vehicle shall not be accepted. It will be

considered as the contractor has not deployed the

vehicle and further, police complaint shall be lodged

against the driver or contractor by Okha nagarpalika .

6 If contractor fails to provide adequate Nos. of vehicle Penalty of Rs. 2000/- per

as per requirement of daily work in ward, then a vehicle if fails to deploy

penalty per vehicle per day will be levied and if such

event occurs for three continuous days, in such case, vehicle for three continuous

additional penalty per vehicle per day shall be levied. days. After that, additional

If found guilty for more than 3 occasions, then the Penalty of Rs. 1000 per day

work assigned to contractor for that ward shall be per vehicle shall be levied.

allotted to another agency and further the contract of

existing contractor shall be terminated and OKHA

NAGARPALIKA may debar the existing contractor.

7 In case of breakdown of vehicle after starting of Penalty of Rs. 750/- per

work contractor has to make alternate arrangement as vehicle per day shall be levied.

per required TPM (Time Place Movement) within For three such events per

two hours, if not arranged during this time, then month per ward occurs, then

payment shall be made for quantity of waste additional penalty of Rs.

collected at that day. For that day, it shall be

500/per event shall be levied.

considered that the vehicle is not provided by

8 All vehicles shall be painted every year or found Penalty of Rs. 250/- per day

dirty / If found unsatisfactory during the course of per vehicle till work

work, the vehicle shall be painted as per the completed shall be levied.

instructions by, Okha nagarpalika more than once

per year. The contractor shall mention the name of

agency, name of Ward, contact / mobile number to

lodge a complaint regarding the execution of work

9 Contractor shall fix GPS system on all the vehicles as Penalty of Rs. 250/- per day

directed by solid waste management department; per vehicle for such event.

system shall be developed to generate daily report

which shall be verified by assigned officer. The

system should be operated round the clock. If the

system is found not working because of

contractor’s negligence, then the Penalty vehicle

shall be levied and after that a satisfactory

certificate shall be collected every month by

contractor from Sanitation Department.

10 If the GPS system is found not working because of Penalty of Rs. 250/- per day

contractor’s negligence, then the Penalty per vehicle per vehicle shall be levied.

shall be levied and after that a satisfactory

certificate shall be collected every month by

contractor from Sanitation Department.

11 The contractor shall have to submit TPM (Time Penalty of Rs. 25/- per POI per

Place Movement) for various POI regarding the work hour for such event shall be

which shall be executed in a ward / zone by a levied.

vehicle and shall be approved by Okha nagarpalika.

If door to door (Primary Waste Collection) vehicle if

found working early & Or late by 45 minutes for

attending the POI than schedule time, then penalty

for such event shall be levied.

12 Complaint lodged by local public regarding the Penalty of Rs. 20/- per unit /

garbage not lifted on daily basis to NAGARPALIKA. The door per day shall be levied.

contractor shall take the note of complaint and resolve If the same incident occurs

it on same day. The contractor shall not be penalized if continuously for more than

the agency submits the compliance report to days, then the penalty of Rs.

NAGARPALIKA. Monitoring of complaint received on 10/- per unit / door in

daily basis will be done by NAGARPALIKA. If the ascending order shall be levied

contractor fails to collect garbage from residential from bill of contractor.

and non-residential unit and the complaint lodged by Rs. 200/- shall be levied per

local public is found true after the inspection done by spot

ward officer, then penalty shall be levied. / POI per event.

13 Apart from solid waste, contractor shall not collect in Penalty of Rs. 5000/- per

door to door (Primary Waste Collection) collection vehicle shall be levied.

vehicle, transport and dispose other waste i.e.

construction and demolition waste, industrial waste

etc. without prior permission from

Okha nagarpalika. If found doing so, that trip shall not

be counted and penalty per trip shall be levied.

14 Periodic Inspection for door to door (Primary Penalty of Rs. 5000/- per

Waste Collection) waste collection work done by event shall be levied. For

contractor shall be done by OKHA NAGARPALIKA. In three such events per month

any case, contractor shall not collect bio medical per ward occurs, then

waste and industrial waste in door to door additional penalty of Rs.

(Primary Waste Collection) vehicle. If such event 1000/- per event shall be

found, penalty shall be levied. levied.

15 If Contractor Fails to cover POI than calculated penalty 100 Rs. Per POI.

16 If Contractor Fails to cover RFID Reader unit/pole (If 100 Rs. Per RFID

installed at societies gate). (If it deployed by OKHA Reader unit/pole.

NAGARPALIKA in Future)

17 Contractor shall not be liable for penalty as per following condition:

In case of curfew in city, heavy rainfall, flood, cyclone, riots or any natural calamity

occurs on that day penalty shall not be imposed. However, contractor has to

Co-coordinated with zonal officer & has to inform for such event.

TERMINATION OF CONTACT:

1. If work of Door -to-Door Collection of garbage, Cleaning of open spot of garbage and

transportation to solid waste management site, are found unsatisfactory, Okha nagarpalika shall

terminate the contract after giving notice period of 30 days and in this case decision of competent

authority, for forfeiture of SD/EMD etc. and debarring/blacklisting the agency shall be binding to the

General Information

All individual firms are requested to complete the information in this form. Individual information should

be provided for all owners or applicants that are partnerships or individually owned firms.

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

4 Local office address (if any):

5 Mobile: Contact:

6 Landline: Contact:

7 Facsimile: Telex:

9 Place of incorporation / registration: Year of incorporation / registration:

10 Main lines of business:

Audited financial statements

Attach true copy

1) Bidder shall submit Audited Balance Sheet for last three financial year (i.e. 2021-

2022,2022-2023, 2023-24) duly signed and stamped by Chartered Accountant.

2) Bidder shall submit Turn over certificate for last three financial year (i.e. 2021-

2022, 2022-2023, 2023-24) on Chartered Accountant’s letter head duly signed and

stamped by Chartered Accountant.

3) Bidder shall submit Solvency Certificate on Bank’s letter head duly signed and

stamped by Bank Manager.

4) Solvency Certificate to be submitted by bidder shall not be more than one year old

from last date of submission of tender document.

5) Positive Net worth: Bidder shall have Positive Net worth 12 % of the tender

estimated cost for 1 year shall be equal to or more than lakhs as on 31/03/2024

on charted Accountant’s letter head duly signed and stamped by Authorized

Charted Accountant.

6) Copy of Pan Card and GST Registration Certificate shall be attached.

7) Bidder shall submit EPF, ESIC, Certificate of Registration, and any other

relevant documents / certificates if any.

Note: Attach true copy

History of litigation

Applicant should provide information on any history of litigation or arbitration resulting from contracts

with Any Municipal corporation, NAGARPALIKAs, Central Govt, State Govt, Govt Authority etc.

Year Award for / or Name of Client, cause of Disputed amount

Against applicant Litigation and matter in Rupees

Note: If the information to be furnished in this schedule is not given and come to the knowledge of

Okha nagarpalika subsequently it will result in disqualification of the bidder at any stage of the

Photographs of Partners / Managing Director / Proprietor / MD / Power of attorney holders

1. I/We agree that the decision of the Okha Nagarpalika in pre- qualification/selection of

applicants/contractor, Phasing of work and in any other project related matter, will be final

and binding the me/us.

2. All the information and date furnished herewith and correct to my/our best of

3. I/We agree that we have no objection if inquiries are made about our works, its related areas

and any other inquiry regarding all details, projects and works listed by us in the pre-

qualification document at any state.

Signature with seal of the

Declaration of Contractor

Name of Work: -

1. Door-to-Door/Gate including GVP’s or open garbage point MSW collection and transportation with

own closed body vehicles, with tipping arrangement including labors for a concession period six month in

accordance with the solid waste management rules of 2016, in Okha Nagarpalika.

2. Cleaning of roads by using machinery & man-power in Okha Nagarpalika.

3. Cleaning of Nallas or Storm water Drains by machinery once in every Year in Okha Nagarpalika Area..

We hereby declare that I / We have made myself / ourselves thoroughly

conversant with the local conditions regarding all materials and

labour on which I / We have based my / our rates for this tender. The specifications and

leads on this work have been carefully studied and understood before submitting this

tender. I / We undertake to use only the best materials approved by the Engineer or his duly

authorized representative during execution of the work and to abide by the decision.

Signature of Applicant

AFFIDAVIT * Rs. 300 Stamp

1.0 I, the undersigned, do hereby certify that all the statements made in the required attachments are true

and correct. I also understand that in case of wrongful/false information, corporation is entitled to take

any civil & criminal punitive action against me/us.

2.0 The undersigned also hereby certifies that neither our firm M/s _

nor any of its constituent partners, directors etc. have abandoned any work in India nor any

contract awarded to us for such works has been rescinded.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

Government, or public limited institutions, firm or corporation to furnish pertinent information

deemed necessary and requested by the Okha nagarpalika to verify our statements or our

competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the Okha nagarpalika.

5.0 The Okha nagarpalika and its authorized representatives are hereby authorized to conduct

any inquiries or investigations to verify the statements, documents, and information submitted in

connection with this application and to seek clarification from our bankers and clients regarding any

financial and technical aspects. This Affidavit will also serve as authorization to any individual or

Authorized representative of any institution referred to in the supporting information, to provide

such information deemed necessary and requested by you to verify statements and information

provided in the Tender or with regard to the resources, experience and competence of the Applicant.

Signed by the Authorized signatory of the firm

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non-judicial stamp Paper ofRs.300

andduly notarized.

WORK COMPLETION CERTIFICATE

 Certificate Shall be produced on letter head of certificate issuing authority. Certificate

should be stamped and signed by officer not below the rank of Executive Engineer or

equivalent (Actual authority who is legally entitled to certify the work)

This is to Certify that M/s. have been awarded the

followingproject and successfully executed the work.

Address of employer :

Work Order No. :

Agreement Date, Number. :

Date of Commencement of work :

Contract Duration :

Total Amount (Rs.) as per Agreement :

Total Amount (Rs.) as per Agreement :

Hydraulic Vehicles put in use during contract for Door-to-Door waste collection work.

Vehicle Type Make Mode Payload Nos. of vehicle in use Remarks

l Year capacity in / provided during

Door to Door waste collection Work carried out in last 7 years ending 31/12/2023

Quantity of Door-to-Door

Waste collection and

transportation (MT/Year)

1. Copy of Agreement, Work order shall be submitted along with this certificate.

2. Work completion certificate must be submitted separately for each work order.

Site Visit Certificate

We would like to inform you that we…………………… have visited the in

NAGARPALIKA to see the actual working, technical aspects, vehicle & machinery for

No.......2023 – 24 for work of Part B “Operation and Maintenance of existing compaction

equipment/machinery, vehicles for transferring MSW to the dumping site /treatment plant/ as

directed by the officer-in-charge of Okha nagarpalika, for a concession period of 1 years, in

accordance with the Solid waste management rules of 2016, in the Okha nagarpalika.” We

willfully accept the criteria and decision decided by the Okha nagarpalika.

Bidder sign & Stamp

NOC / Consent form

I / We agree that all the clause, information mentioned in this tender document are correct as

per myknowledge and I / We have read and understood all the terms and conditions mentioned in

document carefully

. I / We abide to agree and follow to the terms and conditions stated in the tender.

I/We agree that we have no objection if inquiries are made about our works, its related

areas and any otherinquiry regarding all details, projects and works listed by us in the pre-

qualification document at any state.

Date: - Name of Tenderer: -

Place: - Sign / Stamp

Vehicle Details

Vehicles put in use during contract for Door-to-Door waste collection.

Vehicle Type Make Model Year Payload Nos. of vehicles Rc

capacity in kg in use/provided Book/Registration

during contract Details

Name of Door-to-Door/Gate including GVP’s or open garbage point MSW collection and

Work: - transportation with own closed body vehicles, with tipping arrangement

including labors for a concession period of 1 years in accordance with the solid

waste management rules of 2016, in Okha Nagarpalika.

Sr. No Work Rate per

Door-To-Door Garbage Collection (Wet & Dry Garbage

separately) from Municipality Area and transportation to

dumping site in accordance with Solid Waste Management,

Rules - 2016 (All Properties including commercial and

commercial) Note: All provide tools, equipment’s, vehicle & its

1 operation, Maintenance, fuel, oil, manpower, etc. will be borne

by Agency. The Municipality seeks a qualified service provider

for the comprehensive door-to-door collection of household

waste. The scope of work includes the daily collection of waste

from all areas within the municipal boundaries. Required

manpower includes a team of waste collectors responsible for

collecting and transporting waste to designated disposal sites,

supervisors to oversee operations and ensure adherence to

schedules, and administrative staff for coordination and

reporting. Including sets of personal protective equipment

(PPE) to ensure the safety and hygiene of the collectors. The

service provider must ensure timely and efficient waste

collection, maintain cleanliness in the municipality, and comply

with all relevant environmental regulations. -- Door to Door

Garbage Collection using required vehicle, manpower,

instructure / supervisor as per instruction given by Nagarpalika

including House Hold, Hotels, Open Spots, Temple Area, Road

Area etc entire area suggested by ULB.

Signature of the Contractor Chief Officer

Okha Nagarpalika