Tender for Labour work of Erection and Maintenance of HT/LT line, Transformer center, UG cable at HT S.Dn for all scheme under City-1 Division Bhavnagar.

1.8 The "Contract Value" shall mean the total amount indicated in the contract

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in

Electronic format on website www.nprocure.com before the validity

period mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case.

4 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

4.1 All interested parties are requested to understand this Tender

Document in detail in order to comply with PGVCL‟s requirements

including but not limited to the Tender fees, EMD and deadlines,

selection criteria, selection methodology, scope of work, and minimum

technical standards.

4.2 The Bidder is required to carefully examine the specifications and

documents and fully inform himself as to all the conditions and

matters which may in any way affect the Work or the cost thereof. If

any Bidder finds discrepancies or omissions in the specifications and

documents or is in doubt as to the true meaning of any part, he shall

at once request in writing in advance before filling in the tender,

within the time limit as per Table no 1, for an interpretation /

clarification by the PGVCL City 1 Divn Bhavnagar.

Sign & Stamp of the Bidder

Then The PGVCL City 1 Divn Bhavnagar will issue interpretation and

clarifications as he may think fit of such interpretations and

clarifications, the Bidder may submit his bid but within the time and date as

specified in the Table no1. All such interpretations and clarifications shall

form a part of the specifications and documents, and accompany the bidder's

proposal. In case of difference of opinion about interpretation of

specification etc. the decision of Executive Engineer, City 1 Divn Bhavnagar

will be final and shall be binding to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his

employee(s) or his representative(s) shall not in any way be binding on

4.4 All interested parties requested to strictly abide by all terms

prescribed in this RFP Document and provide accurate information to

the best of their knowledge without misleading PGVCL to be

considered for participation in this Project.

4.5 Bidders should be in touch with websites

https://pgvcl.nprocure.com &www.pgvcl.com for information

regarding revision / corrigendum / Amendment in the Tender

Document till due date of online / off line submission and

thereafter. No separate information shall be sent in this regards and

also not publish in newspaper.

5 TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST

Rules in force during this Tender Period.

5.1 The Tender fees is payable, as per following Table, between the dates

mentioned in Table no 1 , by cash & DD or Banker‟s Cheque if total

amount of Tender fees plus applicable GST is less than Rs 10,000/- or

only by Demand Draft (DD), if the said amount is more than Rs 10,000/,

in favour of the Paschim Gujarat Vij Company Limited payable at

___________ on any Nationalized /Scheduled banks

Present rate Total Tender

Sr. No. Tender Amount Tender Fees of GST Fee

Above Rs 5,00,000/-

5.2 The tender fees once paid for tender document will not be refunded

under any circumstances or not transferred to other bidder.

Sign & Stamp of the Bidder

5.3 The Tender Fees is Non-refundable under Normal Circumstances.

However, if purchaser Company decides to scrap/cancel the Tender, by

one or another reason, in which Bidders are not responsible for

cancellation/scarp of Tender fee without GST amount may be refunded

to bidder(s), at sole discretion of the Purchaser Company

6 EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if

total amount of EMD is less than Rs 10,000/- or by Demand Draft (DD) or

total amount of EMD is less than Rs 10,000/- or by Demand Draft (DD) or

Banker‟s Cheque, if the said amount is more than Rs 10,000/-, in favour of

the Paschim Gujarat Vij Company Limited payable at City 1 Divn Bhavnagar on

any Nationalized /Scheduled banks or by Bank guarantee from any

Nationalized/Scheduled nationalized bank decided by Government of

Gujarat time to time only. The EMD Amount is 1 % of the Tender

Estimated Cost.

6.2 The money receipts of payment of Tender fees and EMD or DD or BG for

tender fees & EMD should be submitted in sealed cover & this cover shall be

clearly marked “Tender fees & EMD Cover for Tender no. __” along with the

name and stamp of bidder.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will

be returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be

returned after the said bidder pays the security deposit and signs the

contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days

from the date of LOA of the contract or fails to sign the contract agreement

then the EMD amount will be forfeited in favour of PGVCL without any notice

or and action for “Stop deal” will be initiated as decided by tender inviting

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New

Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for

Small and Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly

notarized has to be produced/attached in place of EMD documents as per

the Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under

Small Scale Industries of Gujarat State and holding subsequent registration

with NSIC/DGS&D, Registration Certificates for the item under Tender will

be eligible for exemption from payment of EMD on submission of attested

copies of their SSI (SSI/ MSME Part-II) & NSIC/DGS&D Registration

Certificates and Udhyog Adhar Certificate/Memorandum in EMD Cover. The

Certificates should indicate the manufacture/service/works of items/work

offered. This benefit of exemption will not be admissible if they take part in the

tender indirectly either through their dealers, agents, distributors or other

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not

eligible for any exemption, will be rejected without entering in to further

correspondence in this regard and no reference will also be made.

Sign & Stamp of the Bidder

7 In case of On line Tenders

7.1 Technical & Commercial Bid cover:

7.1.1 Following documents are mandatory and to be in submitted through

sealed cover. This cover should be clearly marked “Technical &

Commercial Bid Cover for Tender no. __________” along with the name

and stamp of bidder

1 Attested Copy of successful work Completion certificate, as

mentioned on page no 5 point no 2.11 of this document.

2 Attested copy of Memorandum of Association or partnership deed.

3 Attested copy of document showing P.F. Number obtained by the

4 Attested copy of power of attorney if any for signing the bid

5 Attested copy of latest solvency certificate issued by Nationalized or

scheduled bank.

6 Attested Copy of registration Number under Shop and Estt. Act (If as

case may be applicable)

7 Copy of PF Code Number allotted by concerned PF Authority

8 Copy of Labour License (If as case may be applicable)

9 Copy of Registration under ESIC (If as case may be applicable)

10 All Annexures of this tender documents , duly signed by the bidder, in

chronological order only

11 Certificate - A

12 Copy of Tender Document duly signed and stamped on each page.

13 Type test certificates for Cable Box, Straight through Joints (In Case

of UG Work Involved).

14 The contractor shall have a separate provident fund code of RPFC and

the Contractor who do not possess separate P.F. Code shall not be

considered for acceptance of tender.

15 Contractor has to submit such certificate showing separate P.F. Code

along with tender.

16 List of available safety gadgets, as per annexure XI, with the bidder.

17 Copy of documents mentioned in Section 1, Clause No. no 2.2 of this

7.2 Commercial / Price Bid:

7.2.1 The bidder must clearly quote their rates in Schedule - B of this

tender, in percentage above than, below than or equal to, the tender

rate in figure as well as in words. The bidder should specify whether the

quoted rates are with or without prevailing taxes, if applicable, in

force at that time, The bidder must work out the total price of their

tender offered accordingly and the total amount should be clearly

tender offered accordingly and the total amount should be clearly

written in words & figure, in case of any discrepancy whatever

written in words shall prevail. Company shall at liberty to decide the

matter as it deem fit.

7.2.2 In case of non SOR rate, Item wise rate should be mentioned and

item wise rate will be consider for the lowest party.

Sign & Stamp of the Bidder

7.2.3 Further bidders, for “On line tenders”, are requested to submit

price - bid on-line only and not to submit the price bid in physical

form. This is mandatory. If price bid is submitted in physical form,

same will not be opened and only on-line submitted price bid will be

considered for evaluation. In On Line price Bid, GST is to be

mentioned in separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any

reasons thereof.

8 In case of Off line Tenders

8.1 Technical Bid cover

8.1.1 All the documents as specified in Section I Sr. no. 7.1 are mandatory

and to be in submitted through sealed cover. This cover should be

clearly marked “Technical Bid Cover for Tender no. __________”

along with the name and stamp of bidder

8.2 Commercial / Price Bid cover:

8.2.1 All the documents as per Section 1 Sr. No. 8.2.2 & 8.2.3 are

mandatory and should be submitted in sealed cover. This cover

shall be clearly marked “Commercial Bid Cover for Tender no.

______” along with the name and stamp of bidder

8.2.2 The bidder must clearly quote their rates in Schedule - B, attached

with this tender, in percentage above than, below than or equal to,

the tender rate in figure as well as in words. The bidder should

specify whether the quoted rates are with or without prevailing

taxes, if applicable, in force at that time, The bidder must work out

the total price of their tender offered accordingly and the total

amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall

at liberty to decide the matter as it deem fit.

8.2.3 In case of non SOR rate, Item wise rate should be mentioned and

item wise rate will be consider for the lowest party.

8.2.4 No deviation in terms & condition in Schedule-B and Technical

Specification will be entertained. All the documents related to this

Tender shall be final and binding to all the bidders. Any ignorance for

this shall not relieve the contractor from their contractual liability

arising as per Tender documents.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified

for the bidding. Hence bidders should ensure themselves of their

credentials before submitting their offer.

11. Superintending/Executive Engineer, City 1 Divn Bhavnagar PGVCL,

reserves the right to spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed

period of work.

Sign & Stamp of the Bidder

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned

in Table1, PGVCL may, for any reason, whether at its own initiative or in

response to a clarification requested by a respective bidder, modify the

bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure

website in case of on line tender, PGVCL will bear no responsibility or

liability arising out of noncompliance of the same in time or

13.3 Such amendments, clarification etc. shall be binding on the bidders

and will be given due consideration by the bidders while they submit

their bids and invariably enclose such documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for

submission and no any further communication in the matter will be

The Bidders must ensure that all the Annexures are completely filled in

their tenders and the information called for is given in totality. A set of

complete tender documents is required to be submitted duly signed

and stamped by authority competent to sign on behalf of bidder on

each page as a token of unconditional acceptance to the conditions of

various clauses of tender documents. The bidder's bid and the

documents attached there to shall be considered for forming part of the

contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line

submission) and PGVCL web site www.pgvcl.com (For view & down

14.2.2 The bidder has to follow instruction given in this section point no

to 7. Both these covers, as mentioned in this section point no 6.2,

7.11, should be submitted in one main cover, this cover shall be

clearly marked “EMD Cover, Technical _Commercial bid covers

for Tender no. __________” along with the name of the Bidder and

This main cover must be submitted physically, within time limit as

mentioned in table no 1 Sr. No. 8, by registered Post A.D. or

Speed Post only , “NO COURIER SERVICE OR HAND DELIVERY” will

be allowed, to following address:

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

City 1 Divn Bhavnagar

Address: Chavdi gate compound , vij seva sadan , Bhavnagar.

Price bids to be submitted ON LINE only before time limit specified

in “Tender Details” Table no1 of this document.

Sign & Stamp of the Bidder

14.3 For “Off Line Tenders”

14.3.1 Tender Papers & Specifications may be down-loaded from PGVCL web

site www.pgvcl.com (For view & down load only).

14.3.2 The bidder has to follow instruction given in this section point no 4 to

8. All these three covers, as mentioned in this section point no 6.2,

7.11, 8.2 ,should be submitted in one main cover, this cover shall be

clearly marked “EMD Cover, Technical , Commercial bid covers for

Tender no. __________” along with the name of the Bidder and his

This main cover must be submitted physically, within time limit as

mentioned in table no1, by registered Post A.D. or Speed

Post only, “NO COURIER SERVICE OR HAND DELIVERY” will be

allowed, to following address:

Superintending / Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

CITY 1 Division, Address: Chavdi gate compound , vij seva sadan , Bhavnagar .

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions,

schedules and other details called for in this specification and keep

himself fully informed about all which may, in any way, affect the

work, or cost thereof. The bidder should sign on each page of tender

documents , as mentioned in Section 1 point no. 2.15, failure to

furnish the required information or submission of tender not as per the

specification will be at the Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified

in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in

companies (PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under

GUVNL are under criminal investigation for any kind of fraud for public

and theft of material or/and with handlings the material and any civil

and/or criminal case pending at any stage than offer of such bidder

/firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as

set out in the Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer

(e-tendering) and physically submitted documents of bidder, offer of

the same shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections

or manuscript in the bid shall be ignored and will not be considered

authentic unless same are signed with Bidder's Stamp/Seal as

mentioned in Section 1 point no.

15.7 Conditional bids shall not be accepted.

Sign & Stamp of the Bidder

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no

in any case which are received after due date and time of the

receipt of tender irrespective of delay due to postal services of

any other reasons and company shall not assume any responsibility for

late receipt of tender. Any correspondence in the matter will not be

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other

language shall be accompanied by its translation in English. Failure to comply

with this may disqualify a bid. In the event of any discrepancy in meaning,

the English language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of

business of the person or persons making the bid and must be signed

and sealed by the bidder with his usual signature. The name of all

persons signing should also be typed or printed below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of

the corporation/ company by the President, Managing Director or by

the Secretary or other person or persons authorized to bid on behalf of

such corporation/ company in the matter.

17.3A bid by a person who affixes to his signature the word 'President',

'Managing Director' 'Secretary', 'or other designation without disclosing

his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of

the Bidder shall be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of

17.6 Erasures or other changes in the bid documents shall be over the

initials of the person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender

documents & then they have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for

opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price

quoted by each bidder in his bid for the complete scope of works including all

duties and Taxes, will be evaluated by the PGVCL to ascertain the best and

lowest evaluated bid in the interest of the PGVCL, for the complete works

covered under these specifications and documents.

Sign & Stamp of the Bidder

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words

will prevail. If there is discrepancy between the unit price and the total

price which is obtained by multiplying the unit price and quantity, or

between sub-total and the total price, the unit or sub-total price shall

prevail, and the total price shall be corrected. In case of discrepancy

between sub-total price obtained by adding various prices in the schedule

and the sub-total price indicated for that particular schedule, the sub-total

obtained by addition of various arithmetically corrected prices would be

considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of

the prices arrived at from various schedules, identified for that purposes, in

the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid

will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the

successful bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive

bidder offering the lowest evaluated bid in conformity with

requirements of these specifications and documents and PGVCL

shall be the sole judge in this regard and subject to the provisions

of these instructions to bidders and other terms and conditions

detailed out in these documents and specifications. A responsive bid

is one which accepts all terms and conditions of these specifications

and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or

more parties in line with the terms and conditions specified in the

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL CITY 1 BVN may ask bidder to

submit required documents other than mentioned in section I Point no 2.2, if

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule - B of

this Tender consist 365 Days. The commencement date of Order shall be Date

of issue of the Order.

Sign & Stamp of the Bidder

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual

Cable/Conductor length. Cable length must be measured before laying. Cable

joints are to be done as per requirement only and length of cable must be

utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling-in shall be so executed that all walls, roads,

sewers, drains, pipes, cables, structures, places and things shall be reasonably

secured against risk of injury and shall be carried out to the satisfaction of the

authorities concerned. However, if any, damages to existing services made,

Contractor shall arrange and pay for any necessary repair, to make good the

4. When the excavation of the trenches has been accurately executed, the

contractor shall inform engineer in-charge for approval. Lying of cables shall

not be started until engineer in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC

Pipes having _both sides smooth surfaces, 25.4 mm thick, 152.4 mm inner

diameter, 1000 mm long and well cured and good quality; Sand from river

bed, HDPE Pipes, GI Pipes and sundries material if any (As per Schedule B) are

to be supplied by Bidder at his own Cost. All such material must be approved

from concerned Engineer-in-charge before utilization and it must be ISI

marked where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand

filling in Trench must be done as mentioned in Schedule B. Megger test of

Cable must be taken in presence of Engineer-in-charge before laying and

Bidder has to maintain separate Records duly signed by Engineer-in-Charge for

each results. After laying the Cable in trench it is to be covered with half

round pipe of RCC as prescribed in Schedule B and approved sample. Each Half

round Pipe must be marked with “PGVCL” with solid Red Colour on Top.

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay

Cable in the stretch on small pulleys kept in the Trench so that it can be

prevented from any scratches on Cable. Drum must be fixed on Drum Machine

while stretching and to be kept on one end of Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with

sand. Leveling with Road is to be done after complete sand filling. No any

stones or any other debris are to be utilized in filling of Trench. The

contractor shall dispose of surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall

also be laid. The warning tape shall be printed in RED letter (IN ENGLISH AS

WELL AS GUJARATI) as “CAUTION: 11000 VOLTS PGVCL CABLE” and to be

placed at about 300 mm To 450 mm depth from ground level along the route

Sign & Stamp of the Bidder

10. Trench route is to be made as per instructions of concerned Engineer-in-

Charge and then laying of cable in this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the

asphalt is to be done instructions of concerned Engineer-in-Charge with prior

approval and work is to be executed as per Specifications in Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type

test certificate not older than Seven years and as per relevant IS 13573:2011

with latest amendment if any along with sample before installation of cable

kit at concern Division office. GTP is to be submitted with Technical Bid.

13. If any Hard Rock area is encountered during the digging of Trench, Bidder

must have all the modernized equipment i.e. Erath Cracker JCB etc. to

execute the required Trench. Such area must be certified by a formation of

Committee at Division Level headed by Executive Engineer and to be executed

in presence of Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per

specifications in Schedule B The marker should incorporate the following

relevant information:

1) The name of the Company - PGVCL.

2) Voltage - 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and

requirements) between two markers. It shall also be put at bends, curves,

road crossing, Cable Joints etc. of cable route as per requirement over and

above specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost

and Risk after successful completion and Execution of work. Otherwise

Recovery will be proposed as per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints,

testing must be carried out with help of Voltage Surge Testing Kit as per IE Act

by applying 22 KV for continuous Five Minutes and Cable must hold the

satisfactory Results. Bidder must have such testing facility. Following Pre

commissioned Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before

b) Before laying of cable, tests for detection of damage to outer sheath, if

c) After laying each cable with end termination shall withstand a voltage of

KV DC for one minute between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the

e) Continuity & Phase confirmation

Sign & Stamp of the Bidder

17. During the Execution if any deficit found in allotted material OR in case of any

theft of PGVCL allotted material, then PGVCL will recover the cost of such

material from Bidder as per the prevailing Market Rates.

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the

20. During Execution of work for Trench and Cable Laying authorized

representative of Bidder who is in knowledge of Engineer-in-Charge must

remain present.

21. Bidder must have to submit the List of all related Equipment and Testing

facility necessary for the Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case

of any dispute and holds the power to decide the final verdict.

23. GST and cess as applicable as per prevailing rates are applicable to Bidder for

24. In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network

will be provided as per availability or convenience of the PGVCL which shall be

acceptable to the contractor & contractor shall try to complete the work in

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at

Contractor‟s cost.

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15

and PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual

Conductor length. Conductor length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of

Fabrication must be done as per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE Standards.

The Coal and Salt composition must be followed as per rules. The Earth Pit

must be kept at a distance mentioned in Standard form the Pole. Earth Pit

must be as per Drawing.

4. Concreting of Poles/Guys are to be carried out as per site situation and as per

instructions of Engineer -In-Charge.

5. Construction of Transformer Structure must be as per standard with all

required accessories like LA, Box and Fuse etc.

6. Delta Type Three Earthing are compulsory for each Transformer Centre.

Sign & Stamp of the Bidder

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8. Wherever required, Guarding as per standard must be done.

9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision

officers has to submit the proposal to the division office with all justification

before commencement of work. Committee of Executive Engineer, DE Tech of

Division office has to verify the submitted proposal and decide whether

concreting is required or not. After the approval of committee work of

concreting should be process as per specification attached herewith.

10. Bidder must have records of each work carried out with every material

inventory and account thereof issued to him.

11. Bidder must have the well-drawn sketch of each work and to be submitted

with Inventory sheet within 15 Days of work completion.

12. All the fabricated material and Girder Poles must be painted with Coats of

Silver Oxide and without this work, work completion will not be accepted.

13. Pole Numbering must be completed within week time as per Engineer-in-

Charge Instructions.

14. Bidder must have proper pole accounting for the work carried out by him. He

must have the location details from where the poles are lifted and where

these poles are utilized for each work. A separate Register is to be

maintained by him and details are required to be submitted with Inventory

and Sketch submission.

15. Necessary shutdown for connection/jumper of newly erected line with

existing network will be provided as per availability or convenience of the

PGVCL which shall be acceptable to the contractor & contractor shall try to

complete the work in minimum time.

16. Successful Bidder must have ensured for that the safety Gadgets are issued

to his Labour, by him, and required regulations of Safety will be followed

while carrying out the line erection work.

17. The Work for the erection of of Poles, Guys, Earthing, Transformer and

Concreting, Stringing and Guarding must be done as per attached

Specifications and Drawings.

18. The material which is dismantled from site during the execution of work

must be credited to respective Divisional stores immediately after

completion of work with complete inventory and measurement details and

length to weigh conversion calculations.

19. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action

will be initiated against the Contractor

20. In case of any Disputes, Superintending Engineer of Concerned area is the

final Authority to take any Decision.

Sign & Stamp of the Bidder

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the

successful Bidders indicating the quantity allocated to them and the security

deposit amount to be deposited by them with PGVCL. Short listed Bidders will

be required to deposit the requisite security deposit within 15 days from

issuance of LOI / LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs.

10000.00 and, if the amount is more than Rs. 10000.00 then will be

payable by Demand Draft (DD) OR Banker‟s Cheque OR Bank Guarantee

(BG) from Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 /

2014 / 570 / DMO dated 01.04.15 will be acceptable. DD should be drawn

on any Nationalized /Scheduled banks in favour of Paschim Gujarat Vij

Company Ltd. payable at ________ or by Bank guarantee from any

Nationalized/Scheduled nationalized bank decided by Government of

Gujarat time to time only. Cheque will not be acceptable

2.2 The successful Bidders will be required to deposit the requisite security

deposit within 15 days from the date of issuance of LOA of an amount

equivalent to 5 % of the value of the work to be allotted to him and as

mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a

clear one time validity till the completion of awarded work of this work

order. Bank Guarantee for interim period will not be allowed. Security

Deposit shall be suitably extended time to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended,

then supplier should undertake to renew the Bank Guarantee at least one

month before the expiry of the validity failing which PGVCL will be at

liberty to encase the same. CORPORATE GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of awarding the order of additional quantity, the successful

Bidders will be required to deposit additional Security Deposit on prorate

basis within two weeks of the issuance of LOA for the additional order

2.7 I n the event of failure to carry out work offered by successful Bidders and

as accepted by them while receiving the order within given time period,

will lead to forfeiture of the Security Deposit up to 100% and will lead to

disqualification of the bidder to transaction business with PGVCL for at

least TWO years or the time duration as may be decided by the Managing

Director, PGVCL.

2.8 Security deposit will be returned on after completion of awarded work.

Sign & Stamp of the Bidder

2.9 If the successful Bidders fails to pay security deposit within given time

limit then the letter of intent will stand cancelled. EMD amount will be

forfeited in favour of PGVCL without any notice or and action for “Stop

deal” will be initiated as decided by tender inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the

receipt of LOI/LOA, on Stamp Paper of Rs 300/-as per Company‟s rules in the

prescribed form of the P.G.V.C.L. attached with this Tender. The cost

Rs.300.00 of the Stamp Paper will have to be borne by the successful Bidders.

For the Tendered work, other than turnkey work, entire material will be

issued by PGVCL. Any other related material required to carry out work

mentioned in Schedule A is to be brought by Bidder. No any extra cost will be

paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety.

Required tools and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company‟s material and

also responsible to any type damages to any property and any kind fatal/non-

fatal accidents to anybody during the execution of work. Insurance of all

workers is compulsory, who are involved in Execution of Tendered work.

There will be no any financial liabilities of PGVCL for damage charges paid

such way. Copy of valid Labour Insurance Policy in the name of bidder is to be

submitted with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to

8. Work must be completed in in specified Schedule narrated in the Tender. If

concerned Engineer not satisfied with quality of work, no any Time limit

extension will be granted and Penalty with applicable GST with cess as

applicable and other taxes in force at that time will be levied on delayed

portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue

of LOA. Security Deposit (In form of DD/BG) and Insurance Policy is also to be

submitted with Agreement within this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a

month after completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp Paper

and cost of stamp paper is to be borne by Bidder. Solvency Certificate is to be

submitted as per PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthing

work, and work to be done as per PGVCL rules and RE specification for this

14. Work is to be carried out in presence of PGVCL authorized representative and

to be duly certified also.

15. No idle Labour charges will be paid by the PGVCL in case such occasion of idle

Labour arises, due to want of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the

Sign & Stamp of the Bidder

17. Bidder has to submit the Performance Certificates under whom the similar

kind of Tender work has been executed. Such Certificates must not older

than 3 Years from Date of submission of the Bid. Such Certificate must be

duly signed by Cadre Executive Engineers and above only.

Sign & Stamp of the Bidder

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in

force in India, including any such laws passed or made or coming into force

during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be

specified here after, or rates fixed under the Minimum Wages Act, whichever

is higher. The wages of every contract labour employed by him under this

contract shall be paid by him before the expiry of 7th day of the month

irrespective of which the wages are payable i.e. wages of a last month have

to be paid by him in the first week of the next month). The contractor shall

have to make wages to his workers through bank only. The agency shall have

to submit the copy of a letter given to the Bank advising for crediting wages in

individual account of the workmen along with photocopy of the cheque

showing total payment to be made to all such workmen whose accounts are

operated in that branch. (If there is more than one Branch, the agency will

have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the

company so that in case of labour trouble etc. the contractor can be

contacted. The contractor shall arrange to have his office outside the

factory premises and the contractor shall keep himself present through the

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to

5. Identity cards as prescribed under the factories Act/Shops and establishment

Act (As the case may be applicable) with Photo affixed thereto, for

identification.

6. The successful bidder shall maintain a valid Labour license under the contract

labour (regulation and abolition) Act for employing necessary manpower

required by them. In absence of such license, the contract shall be liable to

be terminated without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws

and keep the PGVCL indemnified in respect thereof. Some of the major

liabilities under various labour and industrial laws which the Contractor shall

comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards

provident fund, administrative charges etc. at the rates made applicable

from time to time by the Government of India / Government of Gujarat

or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing

rate with the office of the commissioner of labour as per the Contract

Labour (Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and

abolition) Act rules framed there under depending upon the number of

Sign & Stamp of the Bidder

7.4 Paid leave facility and wages as per the provision of the Factories Act at the

rate of one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as

per industrial Dispute Act. Any payment to the Contractor's employee

arising out of any claim of disputes under the Industrial Dispute Act 1947 or

any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per

Employee's compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower

deployed or any government Contractor under any of the provisions of the

Minimum wages act, Payments of wages Act, Employee's compensation Act,

Contract Labour regulation abolition Act, Employee provident fund or any

other law due to act of omission of the Contractor, the PGVCL may make

such payment and shall recover the same from the successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such

amount as may be necessary to cause of observe, or for non-observance of

the provisions stipulated in the

notifications/byelaws/Acts/Rules/Regulations/ including amendments. If

any, on the part of the Contractor, the PGVCL shall have the right to deduct

any money due to the successful bidder under this contract or any other

contract with the PGVCL including his amount of security deposit for

adjusting the payment. The PGVCL shall also have right to recover from the

Contractor any sum required or estimated to be required for making good

the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's

compensation fund and under the liabilities insurance. The Contractor will

arrange insurance policies for arranging payment to his staff injured / met with

accident (Fatal / nonfatal) on duty of sufficient amount as per Labour laws. In

case of any such happening Contractor will be liable for any other payment to

workers / staff engaged as per existing rules. Contractor will not make any

such payment to the Contractor's staff or any compensation etc. during the

pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

Sign & Stamp of the Bidder

9.16 Shops and Est. Act

9.17 The Employees‟ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in

addition to other liabilities prescribed under the various labour laws, in

force from time to time, from statutory authorities like GOI-GOG, which

the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful

bidder should submit the details of their labourer such as a full name,

address and age with proof and subsequently changes of workers details are

submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced

staff at site for daily supervision and for maintenance of various register

and records required under the law and contract. No payment for

supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages

Act, Workmen‟s Compensation Act, Insurance Rules etc. or any other act,

rules or regulations that have to be observed by the contractor for carrying

13. The contract will be governed by the company as per works terms &

conditions of the company.

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work.

No female worker shall be employed in the night shift between 07.00 p.m.

and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract

Labour (Regulation and abolition) Act for employing necessary manpower

required by him. In the absence of such a license, the contract shall be

liable to be terminated without assigning any reason thereof. Contractor

should also employ qualified and experiences persons as per requirement of

Electricity Act and rules for carrying out supply and erection work under

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or

any Government agency under any of the provisions of the Minimum Wages

Act, Payment of Wages Act, Employee Compensation Act, Contract Labour

Regulation Abolition Act, Employee Provident Fund or any other law due to

act of omission of the Contractor, PGVCL may make such payment and shall

recover the same from the Contractor‟s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement

regarding deduction against employees Provident Fund and Family Pension

Scheme in respect of each concerned employee The contractor's

contribution and the workers‟ contribution towards Provident Fund and

Family Pension Scheme shall be done at the rate made applicable by the

Government from time to time and deposited by the contractor with

Regional Provident Fund Commissioner, Rajkot.

Sign & Stamp of the Bidder

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of

employees who are members of the Provident Fund as the contribution to

the Deposit Linked Insurance Scheme with Regional Provident Fund

Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be

deposited by the Contractor with Regional Provident Fund Commissioner,

Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by

the Contract Labour shall be provided by the Contractor to his, workers. He

shall maintain Leave Records, Leave Cards for individual labourer which

shall be duly verified, approved and certified by the Authorized Officer of

PGVCL. Remuneration for such leave period shall be fully borne by the

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in

the performance of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as

per rates fixed under the Minimum Wages Act. The wages of every Contract

Labour employed by him under this contract shall also be paid by him

before the expiry of 7th day from the last day of the month in respect of

which the wages are payable (i.e. wages of a month have to be paid by him in

the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the

Contractor shall be punishable to the extent of Rs. 100/- for each day of

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to

PGVCL, so that, in case of labour trouble etc. the Contractor can be

contacted. The Contractor shall arrange to have his office within working

area and the contractor keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the

contractor and if it is not taken, offer of the firm will not be considered.

The attested documentary evidence to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should

be ensured that all the contract labourers are covered under the provident

fund scheme and employees‟ pension scheme and their contributions are

remitted regularly to the concerned RPFC. The photo copies of the Chelan in

this regard should be collected from the concerned contractor and kept in the

file of the concern contractor.

Sign & Stamp of the Bidder

The Bidder‟s insurance liabilities pertaining to the scope of Works are

detailed out in Clauses titled Insurance Bidder‟s attention is specifically

invited to these clauses. Bid price shall include all the costs in fulfilling all

the insurance liabilities under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all

insurance as may be pertinent to the Works and obligatory in terms of law to

protect his interest and interests of the PGVCL against all perils detailed

herein. The form and the limit of such insurance as defined herein together

with the under-writer in each case shall be acceptable to the PGVCL.

However, irrespective of such acceptance, the responsibility to maintain

adequate insurance coverage at all time during the period of Contract shall

be of Contractor alone. The Contractor‟s failure in this regard shall not

relieve him of any of his contractual responsibilities and obligations. The

insurance covers to be taken by the Contractor shall be in the name of the

Contractor. The Contractor shall, however, be authorized to deal directly

with Insurance Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be in

freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation,

storage, erection, putting in to satisfactory operation and all activities to

be performed till the successful completion of commissioning of the

equipment shall be to the account of the Contractor. The Contractor

shall be responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the equipment,

damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract.

The Contractor shall provide the PGVCL with copy of all insurance policies

and documents taken out by him in pursuance of the Contract. Such

copies of documents shall be submitted to the PGVCL immediately after

such insurance coverage. The Contractor shall also inform the PGVCL in

writing at least sixty (60) days in advance regarding the expiry/cancellation

and/or change in any of such documents and ensure revalidation, renewal

etc., as may be necessary well in time.

24. The perils required to be covered under the insurance shall include, but not

be limited to fire and allied risks, miscellaneous accidents (erection risks)

workman compensation risks, loss or damage in transit, theft, pilferage,

earth quake, riot and strikes and malicious damages, civil commotion,

weather conditions, accidents of all kinds, etc. The scope of such insurance

shall be adequate to cover the replacement/reinstatement cost of the

equipment for all risks up to and including delivery of goods and other costs

till the equipment is delivered at Site. The insurance policies to be taken

should be on replacement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim

available from the underwriters, the Contractor shall be liable to make good

the full replacement/rectification value of all equipment/materials and to

ensure their availability as per project requirements.

Sign & Stamp of the Bidder

25. All costs on account of insurance liabilities covered under the Contract will

be on Contractor‟s account and will be included in Contract Price,

However, the PGVCL may from time to time, during the pendency of the

Contract, ask the Contractor in writing to limit the insurance

risks and in such a case, the parties to the Contract will agree for a mutual

settlement, for reduction in Contract price to the extent of reduced

premium amount. The Contractor, while arranging the insurance shall

ensure to obtain all discounts on premium which may be available for

higher volume or for reason of financing arrangement of the project.

26. The clause entitled „Insurance‟ covers the additional insurance

requirements for the portion of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours

except in special case, if any.

28. The successful bidder has to engage required strength of skilled persons for

execution of work and proper supervisor to avoid complication and

unnecessary delay to complete work timely. The successful bidder will be

solely responsible for labour claims arising out of the labour employed for

29. The successful bidder should furnish details of past experience of such job

of similar nature completed by him satisfactorily within the time limit in

PGVCL will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions

of the “Tender and contract” for works as applicable and in case of any

default there to the PGVCL Company shall forfeit the S.D. or any other

action as may be decided by executive Engineer CITY 1 BVN Division.

31. The successful bidder will certify that he has complied with the

provisions of Industrial & Labour Laws including PF Act, ESI Act etc. as

may be applicable. Copy of challans of PF related to be submitted along

32. The successful bidder will governed by the PGVCL general conditions of

works contract. The Booklet will be available in the concerned office in any

working days. In the event of placing order, the successful bidder will be

bound to the terms & conditions of the booklet. All the usual terms and

conditions of the Company though the same might have not been mentioned in

this specification or contractor booklet will applicable to this contract, and

the decision of the Executive Engineer, CITY 1 BVN Division shall be binding

on the Contractor.

Sign & Stamp of the Bidder

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services. The amount and % of GST

and Cess as applicable should clearly be indicated separately. (GST/Cess

means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue)

Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the

rate of GST and Cess is not mentioned clearly unless the bidder has opted for

Composition Scheme under GST Act, which should be clearly indicated in the

price bid. COMPANY may at its discretion consider such offer with presumption

of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is

inclusive of GST and Cess.

4. If the Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In

the event of withdrawal/cessation of the Supplier from Composition scheme

during the tenure of the contract, the rate mentioned in the price bid shall be

final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of

GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged

in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the

company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto

by the contractor.

6. Further, the Company has a right to recover the amount of GST along with

penal interest at the rate of 15% per annum if GST charged is not paid/short

paid to the government or fail to upload the details or uploads inaccurate

particulars on GSTIN portal by the Supplier / Contractor within the stipulated

In case, Govt. revises the rate of GST rate / Code during the tenure of the

contract, the provision of GUVNL‟s statutory variation clause shall apply.

Sign & Stamp of the Bidder

7. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due

to inclusion of any other additional item of their inputs / input services under

the ambit of the Input Tax Credit provisions under the GST Act, subsequent

to the date of submission of the offer, the same should be passed on to COMPANY

and you should inform such changes to COMPANY from time to time. PGVCL‟s

GST Registration No.is 24AADCP1453C1ZZ

8. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the PGVCL or the Contractor in pursuance of the Contract. In

addition the Contractor shall be responsible for payment of all Indian duties,

levies and taxes lawfully assessed against the Contractor for his personal income &

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a

certificate will be issued to the contractor, however added as contractor has to

submit separate invoice for supply parts item as well as works part item

separately, otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to

pay the same to the respective Govt. Department. Tax will be deducted as per

applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS,

GST TDS, welfare cess or any other taxes applicable time to time etc. All

other statutory liabilities towards this contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place

within the contract period will not be considered except GST. No statutory

variation will be given for this work except GST. However, if any decrease

takes place within/after the contractual delivery date, the advantage will

have to be passed on to PGVCL.

12. The Contractor shall be fully responsible for deducting the P.F. of the

employees/labour Working under him as per statutory regulations and

depositing the same with the concerned authorities.

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all

losses, expenses or claims arising in connection with the death of or injury

to any person employed of the Contractor or his subcontractors for the

purposes of the Works.

Sign & Stamp of the Bidder

GENERAL TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the

papers, drawings, etc. attached & if has any doubt as to the meaning of any

portion of any condition / specification, etc. he shall before signing the

contract submit the particulars thereof to PGVCL in order that such doubts

1.2 The successful bidder shall not, without the consent in writing of PGVCL,

transfer, assign or sublet the work under this contract or any substantial

part thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the

Engineer In Charge as per actual requirement and should be completed

within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either

stop the work altogether or reduce or cut it down. If the work is stopped

altogether, the Bidder shall only be paid for work done. If the work is cut

down the Bidder shall not be paid for the work as so cut down, but in

neither case shall be paid any compensation what so ever for the loss or

profit which he might have made if he had been allowed to complete all the

work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through

registered post or telegram or telex or any other way of communication to

the successful bidder at his specified address shall be deemed to have been

delivered to the successful Bidder. The work shall be carried out by the

successful bidder with prior approval of PGVCL. Work carried out without

PGVCL‟s approval shall not be accepted and the PGVCL shall have right to

reject it and to recover the cost from the successful bidder. He will be

liable against all losses, expenses or claims arising in connection with the

death of or injury to any person employed by the successful bidder or his

subcontractors for the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment

during transit due to improper or inadequate packing, handling, loading and

unloading. The cases containing easily damageable material shall be very

carefully handled. Adequate protection must be provided for outdoor

storage at site in tropical humid climate, wherever necessary. The

successful bidder without any extra cost shall supply any material found

short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence

and expedition or refuses or neglect to comply with any reasonable orders

within two days‟ notice given in writing to the successful bidder and if he

fails to comply with the notice, then in such a case PGVCL shall be at

liberty to get the work or any part of it, executed through any other

agency/Bidder in the manner and on the terms it thinks proper. If the cost of

executing the work as aforesaid shall exceed the balance due to the

Bidder, and the Bidder fails to make good the deficiency, PGVCL may

recover it from the Bidder in any lawful manner.

Sign & Stamp of the Bidder

1.8 PGVCL shall have at all reasonable time access to the works being carried

out by the Bidder under this contract and stores where material issued by

PGVCL is stored. All the works shall be carried out by the Bidder to the

satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only

approximate same may decrease or increase. The PGVCL reserves the right

for revising or omitting any of the quantities. The actual work executed by

the successful bidder will be calculated at the rate given in the contract

schedule of the rates binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is

held-up/closed due to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any

account whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be

applicable to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer

In Charge and for execution of the works.

1.14 Either successful bidder or successful bidder‟s authorized person should

contact our Engineer In Charge as well as Division Office,CITY 1 BVN daily for

the availability of materials required for this work, failing to which this work

order shall be terminated without giving any notice.

1.15 The successful bidder has to maintain site register covering all aspects of

material received/utilized/dismantled for day to day work and has to obtain

signature of Engineer in Charge.

1.16 In case of any dispute doubt, the decision of Executive Engineer CIITY 1 BVN

Division shall be unchallengeable and final, which will be binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after completion of

guaranteed period if any.

1.18 All legal complication of disputes is subject to CITY 1 BVN jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered

value will have to be produced by the contractor and party has to submit

attested copy of solvency certificate to the company before commencing of

1.20 The successful bidder will be solely responsible for any accident/damage

either to equipment or any human being during the time of execution of

1.21 Prior institution in writing for starting the job will be given by PGVCL for the

1.22 The successful bidder will have to make his own arrangement for required

all kinds of tools, tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder‟s

bill. The assessment of which will be done by Engineer In Charge in

consultation with division office, and his sole discretion and his decision

shall be binding to the successful bidder and shall be considered as final and

unchallengeable.

Sign & Stamp of the Bidder

1.24 The successful bidder will have to give indemnity bond to PGVCL against

any possible claim of compensation for damage to Contractor‟s equipment or

staff or any of third parties during the execution of work as per attached

1.25 The successful bidder will have to complete entire work, as mentioned in

Schedule-B of contract awarded to him, as per directive and instruction of

Engineer In Charge. If he fails to do so entire work will be carried out at the

risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the

clock, exclusively for execution of work.

1.27 Specification in any items mentioned in tender are subject to change

without any prior notice and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing

rules of all relevant Govt. Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the

successful bidder has to deploy adequate man power, material, tools etc.

well in advance and has to complete the entire work during this specific

outage period only, failing to which Company shall be at liable to deduct

the amount of revenue loss due to prolong outage.

1.30 The tender include all minor accessories and items of work which may not

have been specifically mentioned in the specification / Schedule etc. but

are essential for completion of work. The contractor will not be eligible for

any extra payment in respect of such minor accessories and item of work.

1.31 The successful bidder shall not refuse to execute the work order at any time

and it will be his sole responsibility to execute and complete this work as

per the instruction of Engineer In Charge.

1.32 For shortage of any materials issued by the PGVCL for the work, recovery

shall be made from you, on the basis of prices of the materials (prevailing

on the date of settlement of materials account) plus 15% supervision

1.33 The successful bidder has to carry out all the works in accordance with

revised and latest provision under I.E. Rule Act made there under and as per

instruction of Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on

same day and to be preserved in safe custody failing to which PGVCL shall

initiate Police action. Similarly as per instruction of Engineer In Charge, you

have to credit the material at PGVCL store without any loss of time failing to

which PGVCL shall initiate Police action.

1.35 Any delay causing extension of outages shall be successful bidder‟s

responsibility and appropriate amount (in term of Rupees) as decided by

Executive Engineer, CITY 1 BVN Division shall be ecovered from successful

bidder‟s bill as a penalty with applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the

1.37 The contractor has to follow all labour laws, safety rules and regulations.

The PGVCL does not take any responsibility in case of accident or injury to the

workers. The safety, security of men, materials and equipment shall be sole

responsibility of the contractor.

Sign & Stamp of the Bidder

1.38 The compliances of all Central / State Govt. Rules, safety and insurance

rules etc. and that of local body is a must condition for the successful

1.39 The successful bidder shall specifically note that PGVCL will not pay any

extra amount towards any type of claim except for the description indicated in

Schedule -A. The party has to carry out all other additional required

activities / work as directed by Engineer In Charge which is not mentioned in

Schedule but required to be completed as per the site condition and for this

work no extra payment shall be made by PGVCL.

1.40 The contractor should employ as a Supervisor with sufficient qualification

and experience who could supervise the execution of work throughout. He

should always be present on the site.

1.41 The contractor shall be responsible for breakages, losses and a theft of

material during transit or erection after the materials issued from the

stores till the completion of work and is taken over by the PGVCL.

1.42 As regard damages to the materials, equipment, successful bidder himself

will be responsible. If there is any compensation to be paid in respect of

“WORKMAN” Compensation Act or any other statutory provisions, the same

will be paid by contractor directly. If he thinks fit, he may take necessary

insurance covering at his cost.

1.43 The successful bidder shall co-operate with the PGVCL for taking

measurement etc. as early as possible and he shall fulfil the entire

requirement which is necessary to finalize the accounts.

1.44 The competent authority can delete any item in schedule of the tender if

he feels that the rate quoted by the contractor for the item is abnormally

high when compared to the estimated rates.

1.45 The successful bidder shall not refuse to execute this work order at any

time and it will be his sole responsibility to execute and complete this work as

per the instruction of Engineer In Charge.

1.46 The erection work should be carried out according to the specification as

per instructions and programmed laid out by the Engineer in charge.

Contractor has to ensure safe shifting and erection of all accessories /

equipment as per standard norms.

1.47 The Bidder shall not display the photograph of the work and shall not take

advantage through publicity of the work without written permission of

1.48 The inspection as mentioned in above clause No. 6 of this section by

PGVCL‟s representative shall not relieve the successful bidder from full

responsibility of completing the work confirming to the requirement of this

1.49 Under the Contract, the Contractor shall be responsible for loss or damage

to the line and Electrical Equipment until the successful completion as

defined elsewhere in the Bid document.

1.50 All demurrage, wharf age and other expenses incurred due to delayed

clearance of the material or any other reason shall be to the account of the

Sign & Stamp of the Bidder

1.51 The law applicable to the contract shall be the laws in force in India. The

courts of Rajkot shall have exclusive jurisdiction in all matters arising under

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted

firm price basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of

the PGVCL, for the complete works covered under these specifications and

If more than one party is to be considered for placement of order, they willhave

to match their end cost with end cost of L-1 technically acceptable bidder.

PGVCL (tender Inviting Authority) may go to the L-2, L-3 and so on depending

upon the requirement. If PGVCL (tender Inviting Authority) feels that there is

lack of serious competition or any other reasons, PGVCL (tender Inviting

Authority) may negotiate with the L-1 party. PGVCL‟s (tender Inviting Authority)

decision shall be final and binding on all the parties.

3 QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular

who have confirmed /fulfilled pre eligibility criteria, as mentioned in

Section 1 Sr. No. 2 , will only be considered for price evaluation. PGVCL will

not consider the, price bid of any contractor who does not confirm / fulfil

the eligibility criteria as mentioned in Section 1 Sr. No

3.1.1 While placing the order, the quantity distribution to each new

contractors / new firms shall be restricted up to 30 % of the tender

amount/Qty. for all such new bidders provided the price of New

contractor is lower than the regular/experienced contractor. New

contractor / new firm will be considered as a regular contractor

only after full filing experience criteria as mentioned in Bidders

qualifying criteria as per point no. 2 in Section I.

3.1.2 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1

price of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular

contractor is very high, the above condition no. 2.11 shall be

suitably relaxed by PGVCL. L-1 regular contractor however will get

heavy weight age in order placement.

3.2 For laying of Under Ground Cable work:

3.2.1 While placing the order, the quantity distribution to each new

contractors / new firms, Section 1 Sr. No. 2, shall be restricted up

to 10 % of the tender amount/Qty. for all such new bidders provided

the price of new contractor is lower than the regular/experienced

contractor. New contractor / new firm will be considered as a

regular contractor only after full filing experience criteria as

mentioned in Bidders qualifying criteria as per point no. 2 in Section

Sign & Stamp of the Bidder

3.2.2 The new contractor will be asked to match the L-1 prices of the

new contractor only and the Regular contractor has to match the L-

1 price of the Regular/experienced contractor only. But if there are

no Regular contractor OR if the rate of Regular contractor is very

high, the above condition no. 2.21 shall be suitably relaxed by

PGVCL. L-1 regular contractor however will get heavy weight age in

order placement. The Contractors who have confirmed /fulfilled pre

eligibility criteria will only be considered for price evaluation.

PGVCL will not consider the price bid of any contractor who does

not confirm / fulfil the eligibility criteria. L-1 regular contractor

however will get heavy weight age in order placement.

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each

concerned Divisions under above locations. The planning for each location has to be

prepared in consultation of the Deputy Engineer of the concerned Sub Division

under whose control the work is allocated. The work must be carried out under

Supervision of concerned S/dn Head or Authorized Staff appointed by SDO.

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted from any store

Centres of PGVCL jurisdiction and successful bidder has to take delivery from

these stores at his own only.

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be

issued Fourth Sub Work Order only after the submission of Inventory sheet with

sketch and material account statement for any of the three previously issued

Sub Work Orders.

7. TAKING DELIVERY AND INSURANCE:

7.1 The contractor has to keep all materials in safe custody and transport to the

respective sites and will be fully responsible for any damage to or loss of all

materials at any stage during transportation or erection till taking over by

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for

safe custody of all the stored materials at his own cost. Material which is to be

allotted by PGVCL is to be carted, loaded and unloaded at Bidder‟s cost and risk

from PGVCL‟s respective Stores. PGVCL must have access to such Store/s at any

time of Day thought the contractual period and Contractor will cooperate for

verification of such store/s and Inventory accounting. Failing to which actions

may be initiated after issuance of required Notice to the Contractor. Store

address/s is to be mentioned in the “General information about the Bidder”

under Section I of this Tender.

7.3 The Contractor shall have total responsibility for the entire materials stored,

loose, semi assembled and/or erected by him at site in his custody. The

Contractor shall make suitable security arrangements at his own cost to ensure

the protection of all materials, equipment and works from theft, fire pilferage

and any other damages and loss. It shall be the responsibility of the contractor

to arrange for security till the works are finally taken over by the PGVCL

Sign & Stamp of the Bidder

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost

to the extent of 100 % cost of materials, which are required to complete the work.

Contractor shall have to take comprehensive insurance policy equivalent to the

Order Value against any loss, damage, theft, pilferage, fire etc. for the complete

period of storage, erection and commissioning up to the time of taking over by

PGVCL. The Contractor shall deal directly and pursue the claim with the Insurance

Company and shall be responsible in regard to maintenance of all insurance

coverage as well as for settlement of claim. The proof of insurance policy taken by

the successful Contractor shall be furnished to Engineer-In-Charge. In absence of

the above insurance policy, R.A. Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be

responsible to lodge, pursue and settle all the claims with the Insurance Company

for all items, materials and the PGVCL shall be kept informed about it. Contractor

shall replace the lost / damaged materials / items promptly irrespective of the

settlement of the claims by underwriter and ensure that the work progress is as per

agreed schedule. The loss, if any, such replacement will have to be borne by the

Contractor and PGVCL will not entertain any claim / representation in this regard.

However it will be contractor's responsibility to insure the entire project is taken

over by the PGVCL.

8. Account of material issued:

8.1 The successful bidder shall have to maintain accurate day to day item wise

account of use of issued materials which shall be got checked from time to

time by the Engineer In Charge of the Company. The contractor will be

responsible for custody and preserving the issued materials till the work is

hand over by the contractor after completion.

8.2 The successful bidder has to maintain site register, covering all the daily

details of material receipt and utilization, progress of work etc. This

register shall be checked and signed by Engineer In Charge/Deputy

CONCERN Sdn/Division during the site visit as per

requirement and exigency of work if deem fit.

8.3 After completion of the work against each Sub Work Order, all the surplus

materials issued by the PGVCL shall be returned by you to the respective

divisional /Regional stores only at contractor‟s cost. Such Material Shall not

be credited in S/Dn store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to

complete the ordered work within 365 Days from the Date of issue of

9.2 Time limit of each sub work order should not be maximum up to 60 Days.

8.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work

either due to heavy rains or other reasonable causes, such facts should be

immediately brought to notice of the Engineer In Charge. If the reasons for

stopping the work are genuine the Engineer In Charge may ask the

successful bidder to start the work again as per condition. The period of

such stoppage will not be considered as a part of working days moreover

the successful bidder cannot claim compensation for such stoppage.

Sign & Stamp of the Bidder

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to

Engineer In Charge and Executive Engineer. If found that the work is

unsatisfactory or not progressing as per schedule then any action would be

taken by the PGVCL as may deemed fit to see that work is completed at

the risk and cost of contractor. The completion time allowed for each Sub

work Order shall be strictly observed.

9. Time limit extension will be given, as per Clause No. 12 of this section, if

material is not supplied in time and in any case of objection not cleared in

time. But if materials given in time and there is no any objection, then no

time limit extension will be granted and penalty with applicable GST with

Cess will be imposed as per rules.

11 CHANGE OF QUANTITY:

11.1 During the execution of the Contract, the PGVCL reserves the right to increase

or decrease the quantities of items under the Contract but without any

change in unit price or other terms & conditions. Such variations unless

otherwise specified in the accompanying GCC and/or Technical Specifications,

shall not be subjected to any limitation for the individual items but the total

variations in all such items under the Contract shall be limited to the extent

of 30% (Thirty Percent) of the contract price by way of suitable amendment to

11.2 The Contract price shall accordingly be adjusted based on the unit rates

available in the Contract for the change in quantities as above. The base unit

rates, as identified in the Contract shall however remain constant during the

currency of the Contract, In case the unit rates are not available for the

change in quantity, the same shall be subjected to mutual agreement.

11.3 As this is an EPC contract, engineering work will be done by the Contractor.

Responsibility of material will be that of the contractor.

12. Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the

work is not completed within the scheduled period as prescribed in Sub

Work Order, penalty with GST and cess as applicable at the rate of 0.5 %

per week or part thereof on delayed portion subject to maximum up to

10 % of the sub work order Value with GST and cess as per applicable

rate. This will be deducted from the bills payable either against this

contract or any bank guarantee or any other amount payable under any

other contract with the PGVCL. For Penalty calculations or Time limit

Extension, following points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date

on which the first material is issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK”

stamping by Store In-charge/Store Keeper must be taken against the

particular item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the

respective store every fortnight and no stock material details are to be

submitted to respective Executive Engineer and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such

documents produced by Contractor.

Sign & Stamp of the Bidder

12.6 Time limit Extension must be given as per F & A Letter No.

PGVCL/F&A/5083/14-06-2017 and PGVCL/F&A/745/11-06-2018.

12.7 At the time of submission of Bill against SWO, all such Documents are to

be submitted by contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

12.9 During the execution of Work, if Contractor/Labour are found violating

OR Braking the Safety rules and Regulations, then Engineer-in-Charge will

serve the warning Notice on first Instance. On second Instance the

amount of Fine will be Rs. 500.00 or 0.1 % of amount of SWO

(Whichever is high) with GST and cess. Even If after above two instances,

still Contractor found breaking of Safety Rules and Regulations then

Procedures for Stop dealing must be initiated against him as per rules

and regulations.

13. Payment terms shall be as follows:

13.1 Payment will be made against Invoice value and shall be paid against actual

execution. The bills should be submitted in Duplicate to respective

Superintending/Executive Engineer, Circle/Division Office along with

following documents:

• Measurement Report of each site by PGVCL authorized inspection Officer (not

below the rank of Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is

• Copy of Insurance Policy against the Material equivalent to the Order

Value as per Tender Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days

from the actual date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

13.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works

otherwise only final bill shall be paid.

13.3 The time limit for the work may be reduced and contractor should make

all his efforts to complete the work within stipulated time limit as may be

given by the Engineer In Charge depending upon emergency of work.

14 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties

14.1 War and other hostilities, (whether war be declared or not), invasion,

act of foreign enemies, mobilization, requisition or embargo;

14.2 Rebellion, revolution, insurrection, military or usurped power and civil

14.3 Ionizing radiation or contamination by radioactivity from any nuclear

fuel or from any nuclear waste from the combustion of nuclear fuel,

radioactive toxic explosive, or other hazardous properties of any

explosive nuclear assembly or nuclear components thereof;

14.4 Riot, commotion or disorder, except where solely restricted to

employees of the Contractor.

14.5 Neither party shall be considered to be in default or in breach of his

obligations under the Contract to the extent is that performance of

such obligations prevented by any circumstances of Force Majeure that

arise after the date of the Notification of Award.

Sign & Stamp of the Bidder

14.6 If either party considers that any circumstances of Force Majeure have

occurred which may affect performance of his obligations he shall

promptly notify the other party.

14.7 Upon the occurrence of any circumstances of Force Majeure, the

Contractor shall endeavour to continue to perform his obligations

under the Contract so far as reasonably practicable. The Contractor

shall notify the Engineer-in-Charge of the steps he proposes to take

including any reasonable alternative means for performance, which

are not prevented by Force Majeure. The Contractor shall not take

any such steps unless directed so to do by the Engineer-in-Charge.

14.8 If circumstances of Force Majeure have occurred and shall continue for

a period of 180 days, notwithstanding, the Contractor may by reason

thereof, having been granted an extension of Time for Completion of

the Works, either party shall be entitled to serve upon the other,

days‟ notice to terminate the Contract. If at the expiry of the period

of 30 days Force Majeure shall continue, the Contract shall terminate.

15 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all

works connected with line having been completed correctly as per Indian

Electricity Rules & procedure. Any extra cost involved due to incompleteness of

work or bad workmanship found out subsequently shall be set right with and

by you at your own cost.

16 HANDING OVER OF ASSET

16.1 After successful completion of the lines and Transformers or any other

electrical equipment the entire newly created network is to be handed

over to the concern Deputy Engineer of PGVCL. The handing over note

covering the details of all the materials used and total work executed

must be signed jointly by the bidder and PGVCL Engineer. Copy of

handing over note must be attached along with bill.

16.2 The contractor shall arrange to hand over the complete work

immediately on completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR by

contractor due to non-availability of particular item/material for long period

of time and TLE cannot be approved for that work beyond certain time limit Or

such item if not required to be installed at particular location, then Recovery is

to be made as mentioned below for not carrying out that work from SWO

issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any

other Recovery should be made other than above Work.

Sign & Stamp of the Bidder

18 CONTRACT QUALITY ASSURANCE:

18.1 The Bidder shall include in his proposal the Quality Assurance Program

containing the overall quality management and procedures which he

proposes to follow in the performance of the Works during various phases as

detailed in relevant clause of the General Technical Conditions.

18.2 At the time of Award of Contract, the detailed Quality Assurance Program

to be followed for the execution of the Contract. PGVCL reserve the right

to inspect the work at any stage of contract i.e. during the execution and

after the execution of work.

18.3 The Bidder shall clearly specify the list of sub-vendors from whom the

bought out items (if any) are being supplied. Such details shall be

accompanied by their list of previous supplies made performance reports

etc. However, in case of orders are placed, specific approval shall be

obtained from the PGVCL for the vendor supplied materials. The quality

assurance program shall be furnished for each material separately for

19 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

19.1 In case of any type of misappropriations, cheating or intention of cheating,

frauds, irregularities, malpractice, etc. the Managing Director PGVCL

reserves the right to cancel the order without giving reasons thereof and

forfeit the security deposit.

19.2 The PGVCL reserves the right to terminate the Contract either in part or in

full due to reasons other than those mentioned under clause entitled

„Contractor‟s Default. The PGVCL shall in such an event give fifteen (15)

days‟ notice in writing to the Contractor of his decision to do so.

19.3 The Contractor upon receipt of such notice, as per point no.19.2 above,

shall discontinue the work on the date and to the extent specified in the

notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms

satisfactory to the PGVCL, stop all further sub-contracting or purchasing

activity related to the work terminated, and assist PGVCL in maintenance,

protection, and disposition of the works acquired under the Contract by the

PGVCL. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances

prevalent at the time of termination.

19.4 If the Contractor is an individual or a proprietary concern and the individual

or the proprietor dies and if the Contractor is a partnership concern and

one of the partners dies then unless the PGVCL is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract the PGVCL shall be

entitled to cancel the Contract as to its in completed part without being in

any way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor‟s firm on

account of the cancellation of the Contract. The decision of the PGVCL

that the legal representatives of the deceased Contractor or surviving

partners of the Contractor‟s firm cannot carry out and complete the

Sign & Stamp of the Bidder

Contract shall be final and binding on the parties. In the event of such

cancellation the PGVCL shall not hold the estate of the deceased Contractor

and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor‟s firm liable to damages for not

completing the Contract.

20 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and

Bidder, in connection with this agreement except as to matters, the

decision for which has been specifically provided, either party may

forthwith give to the other notice in writing of existence of such questions,

dispute, difference and the same shall be referred to the sole arbitration of

a person nominated by Managing Director, PGVCL. This reference shall be

governed by Indian Arbitration Act prevailing at the time of dispute and the

rules made there under. The award in such arbitration shall be final and

binding on all the parties. Work under the agreement shall continue during

the arbitration proceedings unless the PGVCL or the Arbitrator directs

The technical information, drawings, specifications and other related

documents forming part of the enquiry or Contract are property of PGVCL

and shall not be used for any other purpose, except for the execution of the

contract. All rights related to the technical specifications, drawings and

records are reserved by PGVCL only and no part or partial should be

reproduced, copied or alter without prior permission to PGVCL in writing. In

the event of the breach of this provision, PGVCL can claim the damages

caused by such events.

22 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

22.1 Has submitted fake, false or forged documents/certificates

22.2 Has revised/withdrawn price bid after opening of Techno:

commercial bid, until and unless it is sought for

22.3 Has refused to accept Letter of Acceptance/Purchase

Order/Work Order after the same is issued by the Company

within the validity period and as per agreed terms and

22.4 Has committed breach of contract or has failed to perform a

contract or has abandoned the contract

22.5 Has failed to provide suitable expertise for the work as per

prescheduled program

22.6 Has failed to submit all the necessary Test reports/documents

within time schedule / as per Company's time limit, as

mentioned in the LOA, if the Letter of Acceptance (LOA) is

placed subject to submission of type reports / documents to

22.7 Has indulged in construction and erection of defective works.

22.8 Has substituted materials In lieu of materials supplied by the

Company or has not returned or has short returned or has

unauthorised disposed of materials/ documents/ drawings/

tools or plants or equipment supplied by the Company

22.9 Has involved in malpractices such as bribery, corruption,

fraud, canvassing and pilferage

22.10 Has unauthorised obtained official company information or

copies of documents, in relation to the Tender/Contract

Sign & Stamp of the Bidder

22.11 Has failed to follow the stipulated mode of communication, if

specified by the tendering authority/ purchaser.

22.12 Any other ground for which in the opinion of the Company

makes it undesirable to deal with the Firm, and

22.13 In case the State Government directs the Company to place a

firm in stop dealing/ banned for business dealing/ blacklisting

22.14 The firm, stop deal and/or banned for business dealing and/

or blacklist by GUVNL or any subsidiary Companies of GUVNL

shall be considered as a stop deal and/ or banned for business

dealing and/ or blacklisting for all Companies.

23. Effect of putting a proprietor/firm for Stop dealing/Banned for

business dealing are as below:

23.1 The proprietor/all the partners/directors of the stop deal/ banned

for business dealing/ blacklisting firm shall also be considered for

stop deal/ banned for business dealing.

23.2 Once the name of the firm and/ or proprietor/ partner/ director of

the firm appears in the list of Stop dealing / Banned for business

dealing in any Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid

submitted by the Firm shall be returned.

23.3 Action to be taken, when a Firm and/or proprietor/ partner/

director of the firm is put on Stop dealing/ Banned for business

dealing by GUVNL or any of its subsidiary Companies, during tender

(i) Before opening Technical bids, the bid submitted by the Firm

will be treated as “Disqualified Bid” and automatically stand as

“Rejected Bid” at the time of scrutiny of Preliminary /

(ii) After opening Technical bid but before opening the price bid,

the price bid of the Firm should not be opened and the bid

submitted by the Firm will be treated as “Disqualified Bid” and

automatically stand as “Rejected Bid” at the time of scrutiny of

(iii) After opening of price bid, the offer of the Firm should be

ignored and will not be further evaluated. The Firm will not be

considered for issue of order even if its price is the lowest. In

this situation, the next lowest bidder shall be considered as

(iv) The BG/EMD submitted by the Firm with tender should be

returned after obtaining confirmation from GUVNL and its

other subsidiary Companies that there are no outstanding dues

recoverable from the firm.

23.4 If a Firm is put on Stop dealing / Banned for business dealing in one

Company and is already executing work and/ or Letter of

Acceptance/ purchase order awarded to them by another Company,

then the firm should be allowed to complete such awarded work /

Sign & Stamp of the Bidder

23.5 The amount of EMD/SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be

appropriated against the dues recoverable from the firm by GUVNL

or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

23.6 The Stop dealing/ Banned for business dealing shall be Firm-

specific and when a Firm is put on Stop dealing/ Banned for

business dealing, all the manufacturing works of the Firm shall be

on Stop dealing/ Banned for business dealing for GUVNL and its

Subsidiary Companies & for all Services of the Firm.

23.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a

Proprietary Concern, then all the Concerns of the same Proprietor

shall also be considered to be on Stop Dealing/ Banned for business

23.8 The Board of Directors of the concerned Company may however, if

he considers it to be in the interest of the Company, remove the

ban in respect of any specific Service from any Contractor for that

24. Every bidder should, at the time of submission of bid, give a declaration as

per Annexure VI attached with this Tender, that bidder and/or proprietor/

partner/ director of the firm has not been placed on Stop dealing / Banned

for business dealing / blacklisting by GUVNL and it‟s any Subsidiary

25. JURISDICTION:

All questions, disputes, or differences arising under out of or in connection

with Tender/Contract if concluded shall subject to the exclusive

jurisdiction of the Court under whose jurisdiction the place from which

Tender/Acceptance if Tender is issued, is situated i.e. respective Location‟s

Sign & Stamp of the Bidder

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Time required for work Mentioned in Tender

1 Labour work for Laying of

Underground cable and E/o

HT LT Line and Transformers

and Maintenance

Sign & Stamp of the Bidder

Details of work experience in last three years

(To be completely filled by the Bidder)

Sr. full address, Details of order

Work Description date of

No. phone, fax and Order

the order Value

name of contact

• Copies of MAJOR Work orders along with Work completion certificates should be

attached with this information.

• If necessary, separate sheet may be used to submit the information

Sign & Stamp of the Bidder

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with Ref. &

Work completion with

Sr. full address, Work date of

Order Certification of

No. phone, fax and Description the

Value Order issuing

name of contact order

• Copies of Resumes and appropriate certifications should be attached with this

• If necessary, separate sheet may be used to submit the information.

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of

PGVCL at (place), is related to our

This is to declare that none of the Proprietors/ Partners/ Directors are having any

relatives employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its

parent Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly

specified below in this sheet. If there are no deviations offered, it should be clearly

mentioned on this page.

Deviation offered to

Chapter No, Clause No. of Deviation offered

the tender document

Sign & Stamp of the Bidder

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. Name of Date of purchase Date of Utility

No. equipment calibration

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and

stamped for each quoted item of the tender along with the Technical Bid.

signatory of M/s_____________________________________________ hereby certify

deal/black listed by GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Seal & Signature of the Tenderer/Firm

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Type Test Tests Carried Rating & Type / Name of the Results

Sr. No Report No. & out at (Name Designation of test Of the

Date of Laboratory) Item / Equipment Conducted Tests.

Sign & Stamp of the Bidder

List of Performance Certificate:

Sr. Name of the Authority by Reference No. &

Details of items

No. whom certificate is issued Date

Sign & Stamp of the Bidder

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last

Sr. Type Of Accident Brief Reason for

Fatal/Nonfatal Affected

No. (Electrical/Mechanical) the Accident

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

signatory of M/s_____________________________________________ hereby declare we

will provide ______ nos of labours to carry out this tenders scope of work. We are

having Labour Insurance Policy No.____________________ for ________ nos. of our

labours. We declare that, as mention below table, we are having following safety

gadgets of our own and they all are in good condition.

Seal of the Firm Signature of the Tenderer with Designation

List of Safety Gadgets Owned by Bidder

List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

Sign & Stamp of the Bidder

On Firm’s Letter Head

CERTIFICATE - “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms

who have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm)

having their registered office at _____________________________________ (Address of

the firms Registered office) (hereinafter called the „Tenderer‟) wish to participate in the

(Supply/ Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank

Guarantee for (hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD)

valid till _________ (Mention here date of validity of this Guarantee which will be

(FIVE) months beyond initial validity of Tender‟s offer) which is required to be submitted by

the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (Address of Bank‟s

registered office) hereby give this Bank Guarantee No.________________ dated

_________ and hereby agree unequivocally and Unconditionally to pay immediately on

demand in writing from the Paschim Gujarat Vij Company Ltd. or any officer authorized by

it in this behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.),

(Rupees _________________________________ (In words) to the said Paschim Gujarat Vij

Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the

tender or part thereof by the Tenderer within its validity or Non submission of Security

Deposit by the Tenderer within one month from the date tender or a part thereof has

been accepted by the Paschim Gujarat Vij Company Ltd. would constitute a default on

the part of the Tenderer and that this Bank Guarantee is liable to be invoked and

encashed within its validity by the Beneficiary in case of any occurrence of a default on

the part of the Tenderer and that the encashed amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the firm of

Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alternations made, given, conceded

with or without our knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of

the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. (Amt. of E.M.D.) (Rupees

____________________________________) (In words). Our Guarantee shall remain in

force till _________ (Date of validity of the Guarantee). Unless demands or claims under this

Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank‟s Authorized Signatory

Address of the Bank with Branch Code, with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij

Company Ltd. or any Officer authorized by it in this behalf any amount up to and not

exceeding _______ (in words) Rupees ___________________ to the said Paschim Gujarat

Vij Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract for

the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of

______________ and shall not be terminable by notice or by change in the constitution of

the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and

our liability hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our knowledge or

consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of

the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee

is restricted to Rs.___________ (Rupees ___________________________ only). Our

guarantee shall remain in force until ____________________ (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in

writing on or before_______ (Date of validity of the Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank‟s Authorized Signatory with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government

of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

This agreement is made at ___________the ___ day of ______month _______Year

between the Paschim Gujarat Vij Company Ltd. &

(hereinafter referred to as “the Contractor “which expression shall unless excluded by or

repugnant to the context included its successors or permit assigns) of the one part and the

Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at

Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The Company”

which expression shall unless excluded by or repugnant of the context include its

successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the

Company‟s LOA No. ____________________, Dated ___________, hereinafter called

“The works and more particularly desorbed enumerated or referred to in the

specifications, terms and

other letters and schedule of price which for the purpose of identification have been

signed by The Superintending Engineer/Executive Engineer,

Circle/Division, PGVCL on behalf of the Company, a list where of is made out in the

schedule here under written and all of which said documents are deemed to form part of this

contract and include in the expression “The works “wherever herein used, upon the terms

and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the

Maintenance & Erection of HT / LT Line & T/C and Underground cable up on the terms

and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract

mentioned and described or which are implied therein of therefore respectively or

are reasonable necessary for the completion of the works as mentioned and at the

time in the manner and subject to the terms conditions and stipulation contained

in this contract and in consideration of the due provision, executions, construction

and completion of the works agreed to by the contractors as aforesaid the

company both hereby covenant with the contractor to pay all the claims of money

as and when they become due and payable to the contractor under the provisions

of the contract such payment to be made at such times in such manner as is

provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject

to and without prejudice to the right of the company to enforce for delay and or

any other rights whatever including the right to reject and cancel on default or

breach by the contract of the conditions and the covenant as stipulated in the

general conditions specifications form Or tender schedule drawing etc. attached

with the Company LOA No. ____________________________, Dated

3.) The Contractor will strictly follow the safety Rules and Regulations during the

execution of aforesaid work. The Contractor will also provide all required Safety

Gadgets to his Supervisors and labours to execute the work mentioned in Tender.

On violating or breaking the Safety Rules and Regulations, and if

Supervisors/Labours are found without Safety Gadgets, “The Company” reserves

the right to take actions as per the terms and conditions mentioned in Tender

without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full

due to reasons other than those mentioned under clause entitled „Contractor‟s

Default‟. The PGVCL shall in such an event give fifteen (15) days‟ notice in writing

to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date

and to the extent specified in the notice, make all reasonable efforts to obtain

cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the Company, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist “The Company” in

maintenance, protection, and disposition of the works acquired under the

Contract by the Company. In the event of such a termination the Contractor shall be

paid compensation, equitable and reasonable, dictated by the circumstances

prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the

partners dies then unless “the Company” is satisfied that the legal representatives

of the individual Contractor or of the proprietor of the propriety concern and in

the case of partnership, the surviving partners, are capable of carrying out and

completing the Contract “the Company” shall be entitled to cancel the Contract as

to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving

partners of the Contractor‟s firm on account of the cancellation of the Contract.

The decision of the Company that the legal representatives of the deceased

Contractor or surviving partners of the Contractor‟s firm cannot carry out and

complete the Contract shall be final and binding on the parties. In the event of

such cancellation the Company shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor‟s firm liable to damages for not

completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant

matters may be altered by mutual agreement and if so altered shall not be deemed or

constructed to mean and to effect or alter other terms and conditions of the contract and the

contract so altered or revised shall be and shall always be deemed to have been subject

without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month

year first above written.

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

Technical Specifications

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT For erection work 11 KV

and L.T. Distribution lines and Transformer Centres

The work should be strictly as per specifications and approved designs of the

PGVCL. The inferior and unsatisfactory work is liable for rejection and to be rectified at

the cost of contractor. The work will have to be carried out as per programmed laid

down by department and under the entire instruction of engineer-in-Charge and

contractor should employ supervisor who could supervise the works through out and he

should remain present on site. No tools & Tackles will be supplied by the department.

(A) Erection of HT and LT Lines:

Site clearing and tree branches trimming which come in the way of line will be done by the

contractor at his cost. The Company will assist the contractor in getting necessary

permission for tree cutting etc. Any claim for compensation in above respect will have to

be borne by contractor.

(B) Fixing: Pole Position:

The Points of pole structures, guys and earthing will be fixed by the department and will

be shown to the contractor. He should adhere to these locations in all

circumstances unless directed by the department to make any change. The Poles from

One site to other site or at proposed locations must be carted by loading on Tractor or

Hand-Cart. The Poles shall not be carted by toeing/Dragging with Tractor or Cart or

with any other means.

(C) Pole setting:

Where poles are set in good solid ground the depth of pit shall be 1/6th of the height

of the pole and for grounds of any other nature. The pit must be size of 2 X 2 X 5 feet.

The poles and guys must not be set at the edge of cuts/at shore/embankment where

the soil is liable to be washed or eroded out of such setting should be avoided. While

back filling, earth must be packed tight and in no case earth be dumped to greater

depth more than four inches without being rammed, hard before the next layer is

thrown in. Extra earth should be packed around the poles and rammed.

The cost of damage done to the pole during erection will be recoverable from the

contractor. No pole, which is out of plumb or out of alignment shall be accepted. The

pole will be in his safe custody till erected and he is liable to compensate to the

Company the full cost of pole along with supervision charges, if the pole is broken

during erection, or stolen from his custody. He should be able to render full account of

the poles entrusted to him whenever the Supervising Officer demands to scrutinizes

(D) Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place

in the village, excavation of pit, erection in position (with base plate where required),

of 8/10 meter PSC poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of

clamps and cross arms and fabricated materials, fixing of caution board, anti-climbing

device etc. complete as per drawing and specification inclusive of painting, numbering.

Generally vertical formation will be used on each pole. However horizontal formation

will have to be used in special circumstances as per instruction at Engineer in change.

Sign & Stamp of the Bidder

(E) Double Pole (D. P.) Structure

Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT or

telephone line crossing, terminal structure for distribution transformer centre

comprises of Excavation suitable pits and refilling of earth, erection in position of two

Nos. of 8/10 meter PSC

poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps, cross

arms, bracing cross arm bracing etc. as per drawing/ standards with mounting D.O.

fuses/A.B. switches/HT metering equipment‟s etc., painting, Pole numbering, fixing of

caution Board and anti-climbing devices.

The D.P. must be properly aligned and must be in plumb. Special structure if included

will be erected as per drawing supplied. Each Shackle Points must have “D” type

(F) Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary

HT/LT pin and strain insulators, binding on insulators, jumpers, the jointing in HT line

will be done by twisting sleeve joints as per standard practice. Care must be taken in

handling the conductor to protect against cuts, scratches or kinks. The conductor must

not be drawn over rough or rocky ground, when it is liable to be damaged. AAA/ACSR

conductors must be drawn on wooden or aluminium pulley only. Wastage and cutting

should be avoided as far as possible. Not more than 3 % sag will be accepted in the

materials account. The sag and spans will be maintained as per drawing/standard. The

cross arms insulators must be so fixed that neither tilts nor bands from position. The

sagging should be uniform for all conductors and uneven sagging will not be allowed.

The ground clearance to be maintained as per IE Rules 2010 Clause No. 58 as

mentioned below.

For lines of voltage not exceeding 650 Volts 5.8 Meters

Across a street For lines of voltage exceeding 650 Volts but

not exceeding 33 kV 6.1 Meters

For lines of voltage not exceeding 650 Volts 5.5 Meters

street For lines of voltage exceeding 650 Volts but 5.8 Meters

not exceeding 33 kV

If bare - 4.6 Meter

Elsewhere For lines of voltage up to and including If insulated-

than along or 11,000 Volts Meter

street For lines of voltage exceeding 11,000 Volts 5.2 Meter

but not exceeding 33 kV

An overhead line shall not cross over an existing building as far as possible and

no building shall be constructed under an existing overhead line.

Where an overhead line of voltage not exceeding 650 V passes above or adjacent

to or terminates on any building, the following minimum clearances as per IE

Rules 2010 Clause No. 60 from any accessible point, on the basis of maximum sag,

shall be observed, namely:-

(i) for any flat roof, open balcony, varandah roof and lean-to-roof and Pitched Roof

(a) When the line passes above the building a vertical clearance of highest part of

building immediately under such line 2.5 meters from the highest point,

(b) When the line passes adjacent to the building a horizontal clearance of

meters from the nearest point

Sign & Stamp of the Bidder

(ii) Where an overhead line of voltage exceeding 650 V passes above or adjacent to or

terminates on any building, the following minimum clearances as per IE Rules

Clause No. 61 from any accessible point, on the basis of maximum sag, shall be

observed, namely:-

(a) when the line passes having voltage 650 V and up to and including 33000 V

above the building a vertical clearance of highest part of building immediately

under such line 3.7 meters from the highest point,

(b) When the line having voltage 650 V and up to and including 11000 V passes

adjacent to the building a horizontal clearance between nearest Conductor and

any part of such building on the basis of maximum deflection of wind must be

(iii) Minimum clearances in meters between lines crossing each other as per IE

Clause No. 69 are as below.

Sr. No. Nominal System 11-66 kV 400 kV 800 KV

1 Low and Medium 2.44 3.05 4.58 5.49

In case of illegal construction / structure on the line under erection, the same is to

be put in written notice to the Engineer-In-charge.

(G) Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and

excavation of suitable pit size of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding

of GI stay wire. The stay insulators must be inserted in the stay wire on all stays as

per drawing. The wrapping of the Guy wire strands at both ends the stay insulator

must be even and must presents neat appearance and good workmanship. No stay

should be left loose but should be tight and straight to withstand in say cyclone or

sand storm, the item includes refilling of earth and painting of fabrication material. If

stays are not required to be concreted, a pre casted cement concrete block will be

supplied by the department from his division store which the contractor will have to

transport at his own cost to the site of work and will have to use for fixing of anchor

A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing is

required to be carried out. The earthing pipe/earthing plate/earthing coil supplied by the

company shall be used as per specification and drawing. GI wire no. 8 SWG for earthing

should be bolted with earthing pipe/earthing plate/earthing coil. G. I. Wire must be

passed through PVC rigid Pipe which must be buried at least 0.5 Meter in ground and to

be kept 2.0 Meters above ground along the Pole. The earthing are to be done at place as

indicted in the pole schedule or as selected by the field Engineer. The coke and salt will

have to be supplied by the contractor at his cost. Erection of earthing should be carried

out under the supervision of the Engineer in charge or nominated Supervisors. At least

KG of salt and 20 KG of coal per earth on alternate layers (as per drawing) will be used by

contractor. No amount will be paid if the work is not done in accordance with these

The guarding will have to provide at crossing of lines, telephone line crossing, road

crossing and any accident prone places as indicated by the Engineer in Charge. The work

comprises of fixing of guard cross arms, eye bolts, guard cradle as per design, GI cross

lacing wires complete. Any special type of guarding if required will be designed by the

department. Binding cross arms must be used where the HT line crosses the road. The

ground clearance, line to line clearances etc. to be maintained as per IE Rules 2010

and 70. The poles for road crossing may be concreted as instructions of the Engineer In-

charge. The work has to be carried out as instructions of the Engineer In-charge.

Sign & Stamp of the Bidder

(J) Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two

coats of approved aluminium paint. All fabricated material will also be painted with

two coats of approved aluminium paint and there should be sufficient interval

between every coat of painting in order to allow for drying. The bolts and must shall

be dipped in anticorrosive oil before insertion. The lower portion of steel poles up

foot above ground level shall be cleaned of all dust and rust. This surface should be

given a base coat of red lead and an additional coat of black bituminous paint before

inserting in the ground. The good quality paint will be supplied by the contractor and

should be of I.S.I mark and will be got approved from Executive Engineer, prior to

Name of the feeder and pole number has to be written on all the poles in

English/Gujarati as per instruction of Engineer In-charge. The colour of back ground

and name/number must be of contras colour. Prior to apply Colour for Numbering on

P.S.C poles, it should be properly cleaned and all accumulations of earth, dirt etc.

should be removed.

(K) Concreting:

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC

Pole/Guys to be concreted without any special reason. The Concreting of PSC Poles

must be approved by concerned Executive Engineer prior to execution as per

Tender Condition mentioned under Section III Clause No. 2 and sub clause No.

Certificates for special Reason and approvals must be submitted with detail Bill.

Cement concrete for any pole / stay should be carried out as per specification given

by Engineer In-Charge as and where required. Concreting should be with one part of

cement, two part of specified quality sand and four parts of well burnt Brice bats

(1:2:4). The mixture should be prepared on GI sheet and should be free from the

dust. Cement, river sand and metal should be used by contractor at his own cost. The

finishing coat of cement plaster shall be applied on outer surface Concreting and

boxing for smoothness.

The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for

stay 2 x 2x 1 Feet (0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x 3 feet (h)

(2‟ above and 1' below ground) (0.15 cmt).

(L) Distribution Transformer Centre:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on

two poles structures as per standard drawing and 5 KVA Transformers are to be on

Single Pole. This work include erection of special two pole structure as per Item No. 2 and

fixing of all fabricated material for support of line, L.A., HG Fuse/AB Switch,

Transformer, LT Dist. Box, cable wiring, anti-climbing devices etc. The works includes of

transportation and hoisting of transformer, numbering and painting of all

fabricated materials. For transformer having capacity of 100 KVA and above MS

channel shall be utilize which will be supplied by the company. Three Earthing are to be

provided on each Transformers.

1) Earthing of LA on One side.

2) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on

3) For neutral, two separate Earth wire on both side of Transformer and to be

common at ground.

All three earthing are to be done as in Delta Formation as shown in the attached

Drawing. All earthing wires are to be connected by proper size of lug and bolted at

each earthing points properly. The Earthing of Transformer Body must be done with

Sign & Stamp of the Bidder

Looping or winding with Earthing Bolt on Transformer Body is not allowed.

Earthing wire Lugs are to be brought by Contractors. No any extra cost will be paid

for this material.

Extra payment for hard soil or rock is payable as per SOR as per committee report to

be formed to decide hard soil or rock which shall consists of Concerned SDO,

Deputy Engineer (Tech) and Executive Engineer.

The cost of damage done to the transformer while erection/Transportation is

recoverable from contractor.

Before starting the work (new, alteration or addition) and during the works the

contractor must obtain line clear wherever necessary for the concerned officer of

this office of other Office. For any damage done to the Men, Materials and/or

property due to non-observance of rules, the contractor will be solely responsible.

Note:- Contractor must obtain certificate – of “ No Material Pending “ since more than

six months from the concern officer , otherwise that particular bidder may not

considered for further process for placement of work orders.

Reference PGVCL Tech-2/2596 dt 20.04.2022

~ Only registered vendor in PGVCL shall be entitled for participating in tender process.

~ No Offline submission is require only online submission is allowed.

~ Bidder has to upload scanned copies of original (Notarized/self-attested copies of

original - as specified in this tender) with bid, no physical documents to be called from

It shall be sole responsibility of the bidder that the uploaded scanned documents (in

PDF form) remain legible and should not be password protected.

~ Payment of tender fee and EMD cab be accepted through on line RTGS/NEFT in

PGVCL "the details of bank account is the details of bank account is SBI, IFSC

code: -SB1N0060070 and name of account holder paschim Gujarat Vij

Company Limited"

~ Bidders willing to participate in tender should have valid digital certificate I Digital

Signature as per Information technology Act 2000 using which they can sign their

electronic bids. Bidders can also procure the same from (n) code solutions, a division

of GNFC Ltd., who are licensed certifying authority by Govt. of India.

~ If during one year following the work completion any maintenance is felt necessary,

for example straitening of pole, cross arms, Conductor stringing, Tightening of Guy etc.

then such work will have to done by the bidder free of cost.

~ A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of

Procuring Entity's interests.

~ Bidder shall have to complete the work as per the given time limit in sub order and if

any work order/sub work order is delayed beyond 120 days from the eligible time limit

mentioned. If bidders are failed to compete the work in this time period then

name/firm is not eligible for further orders till all allotted works are finalized.

The time will be extended as per provision laid dawn in Delegation of Powers

(Committee level) Clause no 5.0 Power relating to Contractors and sub clause no ,!>

5.5 B as "Extension of time limit for works contract if applied before or after the expiry ·

of contract period with penalty"

~ For erecting poles the pits should be digging by using Pole Erection Devise (PED

Machine). Where ever it is not possible to use the PED machine in the area lick hard

rock, small streets etc. the permission of the engineer in charge shall be obtained

for digging of pits as per the conventional method.

~ The SOR circulated by project section vide no:- PGVCUPROJECT-1/SOR/1854

DATE 28.06.2022 is to be incorporate in tender

** Before initiating any type of digging activity , prior intimation through „call Before u

Dig” ( CBuD ) App is mandatory. **

*IF during one year following the work completion any maintenance is felt necessary, for example

straitening of pole,cross arms, conductor stringing ,tightening of guy etc. then such work will have

to done by the bidder free of cost.

If there is any new material required for maintenance during this warrantee period i.e. one year time

period, such requirement will have to be approved by the Executive Engineer of concerned

division. Quarterly report of material issued will have to be shared with circle office by division

Sign & Stamp of the Bidder