Tender for Carting & Replacement of Fail Transformers for Nesvad Sub Division under Division Office Mahuva (2nd Attempt)

2 Estimated cost in Rs. 9,00,000/-

3 Tender Fee in Rs. (non-refundable)with 18% GST 885/-

(Payment through NEFT/RTGS/Online Only)

4 Earnest Money Deposit amount in Rs. (1 % of Tender Amount) 9,000/-

(Payment through NEFT/RTGS Online Only)

On line ( e-tendering ) tender/offer submission last Date: up to No Offline Submission

@18:00 hours only(This is mandatory ) allowed

6 Date & Time for pre bid meeting ( If Required) NA

7 Date of opening of Online/Offline Technical Bid at Date: NA

@ 11:00 hours (if possible)

8 Date of on line opening of Price Bid at Date: NA

@ 11:00 hours(if possible)

9 Validity of Bid 120 Days

10 Bank details for payment tender fee and EMD through online RTGS/NEFT/Online in PGVCL.

Bank: SBI, AccountNo:56012001143, IFSC code: SBIN0060012,

Account Holder Name: Paschim Gujarat Vij Company Limited

Executive Engineer

Mahuva Division (O&M)

Date: Page 2 of

Sign & Stamp of the Bidder

1. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

 Bidders who are registered as VENDOR in PGVCL fulfilling eligibility criteria as mentioned in

section 1 Sr. no. 1.1. and having experience of carting and replacement of Fail TC along with

satisfactory work completion certificate regarding execution of work, including work order

outward number along with its value, from order issuing authority (Executive Engineer only) for

last 3 (three Years) ending last day of month previous to the one in which tenders are invited., of

any DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India. The work executed

through open / advertised tender shall only be considered for experience of work. The work

done through limited tender shall not be considered for experience. These bidders will be

considered as an experience bidder.

 Bidders who are registered as VENDOR in PGVCL fulfilling eligibility criteria as mentioned in

section 1 Sr. no. 1.1.and not possessing any experience of carting and replacement of Fail TC,

These bidders will be considered as an NEW bidder.

1.1 Following documents are mandatory for the Bidders.

 Vendor Registration Detail.

 Experience certificate by Order Issuing Authority (Executive Engineer only) with copies of latest

work Orders for the similar works executed.

 PAN card in the name of bidder

 GST Registration Certificate in the name of bidder

 Aadhar Card (In case of Bidding is done on Individual name)

 Notarized Self Declaration on Rs.300/- Stamp paper for No Criminal Case against PGVCL

 Driver’s driving License(Heavy Base)

 R.C. BOOK of Vehicle

 Insurance copy of Vehicle.

 PUC certificate(latest)

 Fitness Certificate of vehicle

 Goods carriage permit of vehicle

 Road tax receipt of vehicle

 Workman Group Insurance policy

 Electrical Contractor License

2. INSTRUCTIONS FOR E-TENDERING (ON LINE TENDERING) TO BIDDERS.

2.1 Only registered vendor in PGVCL shall be entitled for participating in tender process.

2.2 No offline submission is requiring only online submission is allowed.

2.3 Bidder has to upload scanned copies of original (Notarized/self-attested copies of original – as

specified in this tender) with bid. No physical documents to be called from bidder. It shall be

sole responsibility of the Bidder that the uploaded scanned documents (in PDF form) remain

legible and should not be password protected.

2.4 Payment of tender fee and EMD can be accepted through online RTGS/NEFT in PGVCL “The

details of bank account is SBI, Account No: 56012001143, IFSC code: SBIN0060012, Account

Holder Name: Paschim Gujarat Vij Company Limited

To, Executive Engineer,

Date: Page 3 of

Sign & Stamp of the Bidder

PASCHIM GUJARAT VIJ COMPANY LTD.,

Mahuva Division (O&M),

Power House Compound, Station Road, Mahuva Dist. Bhavanagar

 TENDER FEES (Non Refundable & Non-transferable)

o Payment of tender fee can be accepted by RTGS/NEFT

o The Tender fees is payable, as per following Table, between the dates mentioned in

Tender Present rate TOTAL

Sr.No Tender Amount

Fees in Rs. of GST

o The tender fees once paid for tender it will not be refunded under any circumstances or

not transferred to other bidder.

 EARNEST MONEY DEPOSIT (EMD)

o Payment of Earnest Money Deposit(EMD) can be accepted by RTGS/NEFT/Online Only

o The EMD Amount is 1 % of the Tender Estimated Cost.

 In case of cash payment (up to Rs.10, 000/- with GST) the scan copy of cash receipt shall have

to be uploaded with Bid.

2.5 Bidders willing to participate in tender should have valid digital certificate / Digital Signature as

per Information technology Act 2000 using which they can sign their electronic bids. Bidders

can also procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed

certifying authority by Govt. of India.

 Download tender Documents from PGVCL web site up to date shown in the tender document.

 For details regarding digital certificate and related training the below mentioned address may

be contacted (n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev,

E-mail: [email protected]

2.6 If during one year following the work completion any maintenance is felt necessary for example

straitening of Pole, cross arms, conductor stringing, Tightening of Guy etc. then such work will

have to done by bidder free of cost.

2.7 A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s

2.8 Bidder shall have to complete the work as per given time limit in sub order and if any work

order/sub order is delayed beyond 120 days from the eligible time limit mentioned. If bidders

Date: Page 4 of

Sign & Stamp of the Bidder

are failed to compete the work in this time limit period then name/firm is not eligible for

further orders till all allotted works are finalized.

 The time will be extended as per provision laid down in Delegation of powers(Committee

Level) Clause no 5.0 Power relating to Contractors and sub clause no 5.5B as “Extension of

time limit for works contract if applied before or after the expiry of contract period with

2.9 The SOR circulated by project section vide no: PGVCL/PROJECT-1/SOR/1854 DATED: 28-06-2022

is to be incorporate in tender.

3. Terms and Conditions

3.1 Technical Bid: Following documents are mandatory and to be in submitted to online bid in

(N) Procure website.

 Self-Attested copy with date, stamp and all necessary Annexures, details of tender document

with Technical Bid.

 Self-attested copy of Vendor Registration detail.

 Self-attested copy of PAN card and Aadhar card of bidder.

 Self-attested copy of GST certificate.

 True copy of Notarized Self Declaration on Rs.300/- Stamp paper for No Criminal Case against

 Self-attested copy of Experience certificate(Executive Engineer only) within 3(Three) years

with copies of latest work Orders for the similar works executed

 Self-attested copy of Driver’s driving License(Heavy Base)

 Self-attested copy of R.C. BOOK of Vehicle

 Self-attested copy of Insurance copy of Vehicle.

 Self-attested copy of PUC certificate(latest)

 Self-attested copy of Fitness Certificate of vehicle

 Self-attested copy of Goods carriage permit of vehicle

 Self-attested copy of Road tax receipt of vehicle

 Self-attested copy of other required documents requested by the Divisional Office.

 Workman Group Insurance policy

 Electrical Contractor License

3.2 Commercial / Price Bid:

 The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words. The bidder should

specify whether the quoted rates are with or without prevailing taxes, if applicable, in force at

that time, The bidder must work out the total price of their tender offered accordingly and the

total amount should be clearly written in words & figure, in case of any discrepancy whatever

total amount should be clearly written in words & figure, in case of any discrepancy whatever

written in words shall prevail. Company shall at liberty to decide the matter as it deem fit.

 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be consider

for the lowest party.

 Further bidders, for “On line tenders”, are requested to submit price–bid on-line only and not

to submit the price bid in physical form. This is mandatory. If price bid is submitted in physical

Date: Page 5 of

Sign & Stamp of the Bidder

form, same will not be opened and only on-line submitted price bid will be considered for

evaluation. In On Line price Bid, GST is to be mentioned in separate raw/Column.

 PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

4. In case of Off line Tenders: It is eliminated as per letter no PGVCL/TECH-2/5481 DATE: 25-07-

5. The works referred herein shall cover the entire scope of the Tender.

6. The issuance of bid document would not mean that the bidder has qualified for the bidding.

Hence bidders should ensure themselves of their credentials before submitting their offer.

7. Executive Engineer, PGVCL, Mahuva Division reserves the right to spread the order if

8. Does not anticipate change in the PGVCL ownership during the proposed period of work.

9. During the rigging of transformers, our responsibility rests with the informer as well as other

co-workers for any Loses

10. As per rules of P.G.V.C.L. All taxes will be charged from the bills.

11. The vehicle should be arranged by the contractor immediately.

12. Transformers will be replaced immediately as per the instructions of the subdivision. Also, if it is

to be carted in the same vehicle, the transformer will not be replaced according to different

transformers it will be charged by backup of transformers.

13. The above work should be done under the supervision of the P.G.V.C.L. employee

14. When it is too late to replace the transformer, it will be your responsibility of CONTRACTORS to

hire an extra vehicle to complete the work

15. Full cost and liability of vehicle or labor required for Carting & Replacement of 200KVA capacity

transformers shall be borne by the contractor.

16. TDS will be deducted as per company rules.

17. The amount of this order has to be paid from SD. The work order will be issued after the

submission of a copy of the same

18. Put the Documents in One Cover and put price list EMD in other cover.

19. Please be informed that this order is acceptable to you with its terms

20. PGVCL Company has filed a criminal case against any agency / contractor / person or civil suit

Pending or any case filed by a contractor / agency / person against PGVCL Company Contractor

/ Agency / Individual will not be able to participate in the inquiry or tender process.

21. Agency / Contractor / Individual participating in Inquiry / Tender Process Notarized Self The

declaration must be accompanied by a technical bid.

22. Prices provided by you and accepted by the company will be valid for 1 year from the date of

23. A bond of Rs.300 / - and a non-judicial stamp paper agreement of Rs.300 / - will have to be

24. It is mandatory to have page number and GST number.

25. 30 days as per the order given by the division office as per the operation of the said order.The

operation must be performed satisfactorily within the time limit. Payment will be made within

30 days of submission of the bill

26. The company will be solely responsible for the supply of the goods to the contractor.

27. To operate as per the specification given by the office here during the operation as per the

order will be. If any damage is done in doing so, the full responsibility will be on the contractor

and the main loss you have to pay the material cost as per the norms of the company.

28. If you are delayed in fulfilling the order, you will have to complete the work within 30 days.The

maximum will be stated twice However, if you fail to complete the operation You will be

blacklisted according to company rules and the rest of the work in the contractor's room will be

done by the contractor. At the risk and expense of the other agency. Take that matter seriously.

Date: Page 6 of

Sign & Stamp of the Bidder

29. The amount of SD of this order has to be paid by check . Work order only after presentation of

copy of its delivery will be issued.

30. To present the document in one cover and the price list in the other cover.

31. Since the said operation is in essential service, the operation can be done without the prior

approval of the signing officer cannot be closed for a reason. If for any reason the transformer

has to be brought and taken by the contractor as well as replaced Failure to do so will result in

legal action being taken against the contractor as per PGVCL Company rules.

32. The tender process may be canceled in the following circumstances.

a. If the tender submitted by the agency / contractor / contractor is received later than the

stipulated time limit.

b. If the required documents are insufficient and fixed in the tender filled by the agency /

contractor / contractor not provided within the time limit.

c. Tender fee and EMD for tender have not been reimbursed by the agency / contractor /

d. If conditional price has been filled in the tender by the agency / contractor / contractor.

e. Unauthorized power to cancel or cancel one or all tenders without giving any reason The

following is given to the signing officer.

f. If tender cover is sent open or torn by the agency / contractor / contractor.

g. If any information related to the tender is not displayed on the tender cover by the agency /

contractor / contractor

h. If any mistake has been made by the agency / contractor / contractor in filling the online

i. If less than three agency's tender cover has been received.

j. Terms and conditions set out in the tender are not valid for the agency / contractor /

k. If the price has been paid by the agency / contractor / contractor more than the price

indicated in the tender price list.

We agree that all of the above terms and conditions have been approved by us and we assume full

responsibility for complying with all of them.

33. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

33.1 All interested parties are requested to understand this Tender Document in detail in order to

comply with PGVCL’s requirements including but not limited to the Tender fees, EMD and

deadlines, selection criteria, selection methodology, scope of work, and minimum technical

33.2 The Bidder is required to carefully examine the specifications and documents and fully inform

himself as to all the conditions and matters which may in any way affect the Work or the cost

thereof. If any Bidder finds discrepancies or omissions in the specifications and documents or is

in doubt as to the true meaning of any part, he shall at once request in writing in advance

before filling in the tender, within the time limit as per Table no.1, for an interpretation/

clarification by the PGVCL Mahuva Division office. Then The PGVCL Mahuva Division office will

issue interpretation and clarifications as he may think fit of such interpretations and

clarifications, the Bidder may submit his bid but within the time and date as specified in the

Table no1. All such interpretations and clarifications shall form a part of the specifications and

documents, and accompany the bidder's proposal.

 In case of difference of opinion about interpretation of specification etc. the decision of

Executive Engineer, Mahuva Division will be final and shall be binding to the

contractor.(સ્઩ષ્ટીકરણ વગેરન ે ા અથથઘટન અંગે મતભેદના કકસ્સામાં કાયથ઩ા઱ક ઈજનેર, મહુ વા વવભાગનો વનણથય

Date: Page 7 of

Sign & Stamp of the Bidder

34. Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

35. Fail TC Should be credited to Division Store within 10 Days from the date of MR on failing of

which penalty @Rs.100/- per day per TC shall be deducted. Maximum penalty shall be

Rs.500/- per TC

36. Certificate regarding oil checking for fail TC and replace TC is required to be attached from in

charge officer.

Executive Engineer

Mahuva Division (O&M)

Date: Page 8 of

Sign & Stamp of the Bidder