Supply, Design, Fabrication, Testing and Commissioning of 01 nos. of Hearse Van (Shab Vahini) on New Vehicle Chassis matching pollution norms required for Surat City F.O.R. at Municipal Workshop of Surat Municipal Corporation.

Name of Work :- Supply, Design, Fabrication, Testing and

Commissioning of 01 nos. of Hearse Van (Shab Vahini) on New

Vehicle Chassis matching pollution norms required for Surat City

F.O.R. at Municipal Workshop of Surat Municipal Corporation.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Important notes for on line tender submission: .................................................................................

Annexure-VII (Personnel Details of partnership Firm) ...................................................................

Annexure –IX (Technical service profile pertaining to contractor)..................................................

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Notice for Inviting Tender

Tender (Online) Invitation Notice: ACE/Workshop/06/2026-2027

The Tender for are invited online on https://smctender.nprocure.com as per following details and

Wo. Name of Work 1. Estimated Amount (Rs.)

3. Tender Fee(Rs.)

4. Class of Contractor

01 Supply, Design, Fabrication, Testing and 1. 32,75,000/-

Commissioning of 01 nos. of Hearse Van (Shab 2. 33,000/-

Vahini) on New Vehicle Chassis matching 3. 1,770/-

pollution norms required for Surat City F.O.R. at

Municipal Workshop of Surat Municipal

Schedule of Tendering:

Downloading of Tender document From 14/08/2026 to 05/09/2026 up to 18:00 Hour

On line submission (Last Date) Up to 05/09/2026 till 18:00 Hour.

Submission of Technical Bid, Tender From 07/09/2026 to 14/09/2026

fee, EMD, and other documents etc. in To, Chief Accountant, SMC Muglisara, Surat by RPAD

hard copy. / Speed Post .

Probable Opening of Tender –

05/09/2026 18.01 hrs. on wards if possible.

Pre Bid Email Query

Email ID:[email protected]

 Bidders shall have to mention the name and address of Tenderer, tender notice number,

name of work and last date of submission on the main cover of hard copy submitted. Surat

Municipal Corporation shall not be responsible for any postal delay.

 Bidders have to submit price bid in electronic format only on

https://smctender.nprocure.com website till the last date & time for submission.

 Price bid in physical form shall not be accepted in any case.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

 The Surat Municipal Corporation (S.M.C) reserves the right to accept or reject any or all

the tender to be received without assigning any reasons thereof.

 Any clarifications or if training required for participating in online tender, they can visit the

https://smctender.nprocure.com which is a website of “(n) Code solutions- A division

 Tender Notice Details are on website www.suratmunicipal.gov.in/tenders of Surat

Municipal Corporation.

Add. City Engineer

Surat Municipal Corporation

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Important information of tender:

1. Tender Notice (On line) No. ACE/Workshop/06/2026-2027

3. Estimated Cost of tender Rs. 32,75,000/-

4. Name of work Supply, Design, Fabrication, Testing and

Commissioning of 01 nos. of Hearse Van (Shab

Vahini) on New Vehicle Chassis matching

pollution norms required for Surat City F.O.R. at

Municipal Workshop of Surat Municipal

5. Tender documents fees per set Rs.1,770/-with GST

6. Tender documents fees per set is In the form of Cross Demand Draft / Pay order of

payable Nationalized Bank / Schedule bank (As per bank

list mentioned in Annexure-VIII of this tender

only) drawn in favor of the “Commissioner,

Surat Municipal Corporation” payable at Surat.

7. Tender Fees and EMD in Hard copy The Chief Accountant, Accounts Department,

SURAT MUNICIPAL CORPORATION, Shri

to be submitted to

Tapibhavan, Tapipura, Surat.

8. By: Speed Post/Registered Post only

9. Tender Cover to be super scribed Tender Notice No., Due Date, Name of Work,

Name of Tenderer with Address.

10. Tender guarantee [Earnest Money Rs.33,000/-

Executive Engineer,

Municipal Workshop,

Surat Municipal Corporation.

Seal and Signature of Bidder

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Important notes for on line tender submission:

 PRICE BID shall be submitted in electronic format only.

 Price bid in physical form shall not be accepted in any case. In case of submitting price

bid in physical condition or in case of providing any type of indication of quoted price,

the bidder shall get disqualified.

 Soft copy of technical bid as per IT-05 and IT-06 shall also be submitted online only.

Submission of technical bid in hard copy shall lead the bidder to disqualification.

However, bidders should fill all required details mentioned in technical bid before

 Further, all other supportive and qualifying documents shall also be submitted online in

soft copies. Affidavits and Undertaking are required to be submitted in hard copy as well

as upload online.

 Only E.M.D., Tender fees, affidavit and Undertaking are required to be submitted in

sealed cover within the stipulated time limit. Indicate on the sealed envelope Tender

Notice no., Name of the Work, Name of the Department, Name and Address of the

tenderer and last date of submission.

 Primary assessment of the tenders shall be carried on the basis of the qualifying and other

supportive documents submitted by the bidder online.

 Acceptance of the tender shall rest with the Competent Authority, who does not bind

himself to accept the lowest and reserves the right to reject any or all quotations / tenders,

and noreasonsshall be given for acceptance or rejection thereof. The Tenderer, whose

tender is accepted, shall have to enter into regular Contract and abide by all the conditions

 Surat Municipal Corporation shall not be responsible for any postal delay in submission

of hard copy of tender or slow working of the website for online submission. Hence,

bidders are advised to fill tender well in time.

Executive Engineer,

Municipal Workshop,

Surat Municipal Corporation.

Seal & Signature of the bidder

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

1 Instructions to tenderers

1.1 (IT-01) General, geography, site visit etc

The Contract documents may be secured in accordance with the notice Inviting Tender

for the work called.“ Supply, Design, Fabrication, Testing and Commissioning of 01 nos.

of Hearse Van (Shab Vahini) on New Vehicle Chassis matching pollution norms

required for Surat City F.O.R. at Municipal Workshop of Surat Municipal Corporation ”

The work shall include various activities as depicted from the name and as elaborated in

The site is located in Surat city, is very important commercial city of Gujarat State

located in south Gujarat region. The city is well connected to west of India by both Rail

and Road. The City locate on bank of river Tapti and enjoy moderate climate having

minimum average temperature as 25 °C and extreme ranging from 45 °C in summer and

10 °C in winter. The actual average rainfall is approximately 80 cm distributing over

three months from mid-June to mid of September.

The intending tenderer shall be deemed to have visited site and familiarized themselves

thoroughly with the site conditions before submitting the tender. Non-familiarity with the

site conditions will not be considered a reason either for extra claims or for not carrying

out the work in strict conformity with the specifications terms & conditions.

For site visit, the intending tenderer may contact Executive Engineer (Workshop),

Surat Municipal Corporation

Municipal Workshop,

Surat Municipal Corporation,

Umarwada, Surat

The contractor shall have to obtain tokens for himself and obtain gate passes for removing

any of his materials outside the premises. The contractor’s people’s entry and exit will be

by main gate only.

Non availability of access roads or railway siding or permits for entry of vehicles and

equipment at any specific area shall in no case be the cause to condone any delay in the

execution of the works or be the cause for any claims or extra compensations.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

The entire work covered by this document shall be part of the contract. Tenderers shall

quote for this accordingly.

INCLUSION OF WORK

Any item of the equipment(s) / machineries or materials not shown in the specifications,

drawings of as specified elsewhere, but is clearly essential to make the system

operational, shall be supplied and installed by the contractor as if it had been not shown

or specified therein.

Subject, to the above requirement, work that is not included in the Contract Documents

shall not be performed except when approved in writing by the Engineer-in-charge /

1.2 (IT-02) INVITATIONS TO TENDER:

The Surat Municipal Corporation herein after referred to as the Corporation has invited

tenders for the work mentioned in notice inviting the tender & Important Information of

Tender mentioned in the tender documents.

The tenders shall be opened ON LINE in the office of Surat Municipal Corporation,

The Corporation reserves the right to reject the lowest or any other or all tenders or part

of it which in the opinion of the Corporation does not appear to be in its best interest, and

the tenderer shall have no cause of action or claim against the corporation or its officers,

employees, successors or assignees for rejection of his tender.

1.3 (IT-03) PURCHASE OF TENDER DOCUMENTS:

Tender Documents can be downloaded from https://smctender.nprocure.com up to the

date & time mentioned in Important Information of Tender. Also, Tender documents fees

as mentioned in Important Information of Tender is to be submitted with tender towards

the cost of tender documents by pay order or by demand draft of any Nationalized bank in

favor of "Commissioner, Surat Municipal Corporation" payable at Surat and shall be

submitted along with EMD and other documents. The cost of the Tender Documents will

not be refunded in any circumstances. The Surat Municipal Corporation shall not be liable

for any postal delay in any case.

All intending tenderer's will have to purchase digital Key of N procure in order to

participate in the online bidding process.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

1.4 (IT-04) LANGUAGE OF TENDER:

Tenders shall be submitted in English and all information in the tender shall also be in

English, Information in any other language shall be accompanies by its translation in

English. Failure to comply with this may make the tender liable to reject.

1.5 (IT-05) QUALIFICATIONS OF TENDERERS:

Documents mentioned below and as per IT-06 constitute qualification criteria of this

work. Soft (colored Scanned) copy of all original documents shall be submitted online.

In case, original document is not available, notarized copy shall be submitted. In such

case, notarized documents shall be clearly displaying stamp, number and name of the

Submitted documents shall be valid and identical to the qualification criteria.

Please note that absence of following essential documents shall lead to the bidder to

straight disqualification. No relaxation shall be provided to the bidder on later stage.

If the tenderer is ever terminated or banned for any work by Surat Municipal Corporation

for any reason, then the Price Bid of such tenderer shall not be opened.

All Documents must be colored scanned to be seen as original. Scanning in black and

White or gray shall not be acceptable.

The applicant who is not capable of meeting the requirements listed below, shall not be

qualified for the work. Qualification shall be based on the Applicant satisfying all of the

following minimum criteria regarding their particular experience, financial position,

personnel and equipment capabilities and other relevant information as demonstrated by

the applicant’s responses in the statements. The qualifications, capacity and resources of

proposed subcontractors shall not be taken into account in determining the applicant’s

compliance with the qualifying criteria. Following documents constitute qualification

criteria of this work.

Mainly Tenderer shall fulfill following for pre-qualification,

Sr. Qualification Criteria

1. Turn over certificate

Average annual financial Turnover during last 3 years, ending 31st March of previous

financial year, should be at least 30% of estimated Cost i.e. (30% x 32,75,000/-

An attested copy of annual turnover for last 3 years should be enclosed.

Turn Over shall be certified by Valid Chartered Accountant.

An attested copy of annual turnover for the last 3 years should be enclosed.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

2. Solvency certificate: -

The Bidder should submit Solvency certificate of value at least 20% of estimated

Cost i.e. (20% x 32,75,000/- = 6,55,000/-), issued by scheduled bank / Nationalized

bank (As per bank list mentioned in Annexure-VIII of this tender only) and should be

effective and in force on the last date of online price bid submission. It will be the

responsibility of the bidder to get the extension of the effectiveness of solvency certificate

from corresponding bank, up to the tender validity period. If the same is getting expired

before that, the same should be produced with necessary extension within 15 days of

expiry of such solvency. Failing which will be liable for rejection of bid without assigning

any reason thereof. (Considering validity as 01 year from date of issue of Solvency

Scan copy of solvency certificate should be submitted

3 Tenderer's category certificate & Work Completion Certificate

Tenderer's certificate as per Tenderer's category: -

Tenderer's category Experience

Sr No. Tenderer

Certificate Documents

1 Chassis OEM --------

Authorized Dealer appointed by Dealer from Experience

chassis OEM Principal Certificate

Experienced commercial

3 Vehicle body fabricators and --------

having similar work experience

In Case of Experience Certificate: -

Experience of having “successfully completed / Work in progress” similar works during

last 7 years ending last day of month previous to the one in which applications are

invited” should meet either of the following criteria:

(1) Minimum One similar completed works, costing not less than the amount equal

(2) Minimum Two similar completed works, each costing not less than the amount

equal 50%of tender Cost i.e. (50% x 32,75,000/- =16,37,500/-)

(3) Minimum Three similar completed works, each costing not less than amount equal

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

Similar work means " Experience of Supply / Fabrication of fully built chassis

mounted ambulances / Hearse Van ( Shab vahini) / ICU on wheels / any metallic

body (including gulper, super sucker, jetting, cesspool tanker, water tanker and

Special Purpose Van of similar type only) in Government / Semi Government/

ULB/ Public Sector Undertaking"

Note: In case the authorized dealer appointed by Chassis OEM is not having such

certificate then certificate of the bidder or its Chassis OEM having supplied same or

similar category product in Government/ Semi Government/ ULB/ Public Sector

Undertaking will be considered.

1.Only details/documents submitted as Work completion certificate shall be taken into

consideration for qualification purpose

2. List of the works already completed in last 7 years in prescribed Performa as per

Annexure-I and attested copies of certificates from head of the office (Min.

Executive Engineer or Equivalent Post) concerned for completion of the works.

3. Declaration regarding the work on hand with the tenderer shall also be given in

prescribed Performa as per Annexure-II. Attested copies of work orders, if any shall

also be attached as supporting documents.

4. Bidder need to submit scan copy of the work completion certificate which

include minimum following details like name of contractor, name of work, date

of starting the work, actual date of the completion of the work, amount of work

done, satisfactory work completion remarks and issuer details

5. In the case of an order from GeM (Government e Market), the GeM contract copy

with CRAC / a copy of the delivery challan will be considered as a work

completion certificate.

6. Work completion certificate shall have to be issued not below rank of Executive

Engineer or Equivalent Post

7. Experience of Joint Venture /Subcontractor / Back to Back work shall not be

considered for evaluation of tender.

8. In case of work in progress certificate, Work done amount till the date of issued

certificate shall be considered for the evaluation. Even in a case of work in progress,

experience certificate must contain minimum details as mentioned in Sr no.4.

Please note that the final decision of accepting or not accepting this proof will be

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

The contractor shall have a valid GST registration.

Scan copy of the same need to be submitted.

5. Even though the bidder meets the above criteria, they are subject to be disqualified if

(i) Made misleading or false presentations in the forms, statements and attachments

submitted in proof of the qualification requirements; and / or

(ii) During verification if it is found from client that of poor performance such as

abandoning the works, litigation history, or financial failure or abnormal delay in

(iii) Regarding Litigation in case where Bidder is involved in illegal practice like

any activities of corruption, coercive practice or debarred/blacklisted in last 07 years

by Any Govt / Organization in respect of performance of Bidder, it is to state that

SMC authority requires that bidders under this contract, observe the highest standard

of ethics during the procurement and execution of such contracts.

In pursuance of this, SMC authority....

(A) Will reject a proposal for award if it determines that the bidder has engaged in

any corrupt or fraudulent practices in competing for this contract or in past history

(B) Will reject a proposal if it found debarred/blacklisted by any State Govt. /Govt.

of India/ Semi Government/ PSU.

The bidder shall not be under any Insolvency Bankruptcy code (IBC) resolution

process at National Company Law Tribunal (NCLT) or undergone any Corporate

Debt Restructuring (CDR) mode in the past 07 years in India from the date of the

submission of the bid.

Please note that online submission of all above essential documents are mandatory, else bidder

shall be liable for rejection

To meet all financial criteria as indicated in the Notice Inviting Tender (NIT), the bidder may

consider the following enhancement factors for the cost of works executed and financial

figures to arrive at a common base for the value of the works completed in India.

Financial Year Multiplying factor

2026-2027 (Base year of inviting tender)

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

i.e. *Financial Year 2026-2027 means 1 April 2026 to 31 March

Bidder should indicate actual figures of costs and amount for the work executed in

Annexure – I without accounting for the above-mentioned factors.

1.6 (IT-06) TENDER DOCUMENTS :

Printed and online documents and set of drawings shall comprehensively be referred to as

Tender documents. The several sections forming the documents are the essential parts of

the contract and a requirement occurring in one shall be binding as though occurring in

all. They are to be taken as mutually explanatory and describe and provide for complete

NOTE: ALL Necessary Documents, Certificates etc. shall be scanned and uploaded. Technical

Bid and price Bid are not to be submitted in Physical Form. Please note that Non

submission of Technical Bid as well as price bid does not absolve the bidders from any

liability created from the bid condition and bidding process. Technical-Bid & Price bid

in Hard copy shall be submitted by Successful Bidders upon intimation from SMC.”

Please note that only following documents shall be submitted to Chief Accountant of

S.M.C. in hard copy.

Please note that only following documents shall be submitted to Chief Accountant

of S.M.C. in hard copy. And also need to upload the same in soft copy on-line on

Sr. Document Description

2. Earnest Money Deposit

3. Affidavit on 300 Rs. stamp paper ( Annexure -III)

4. Undertaking on 300 Rs. stamp paper ( Annexure -IV)

List of documents to be submitted along with above documents submitted on-line

only on nprocure

(1) Scan copy of various annexure with supporting documents

Sr. Document Description

1 Annexure-I (Work Completion Details)

2 Annexure-II (Work on Hand Details)

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

3 Annexure-III (Affidavit)

4 Annexure-IV (Undertaking)

5 Annexure-V (EMD and Undertaking)

6 Annexure-VI (GST Clause)

7 Annexure-VII (Personnel Details from Firm)

8 Annexure-VIII (bank List)

9 Annexure-IX (Technical service profile pertaining to contractor)

10 Annexure-X (Data Sheet)

11 Annexure-XI(Bidder's Certificate)

(2) Scan copy of the following document

Sr. Document Description

1 An attested copy of annual turnover for the last 3 years

2 Scan copy of solvency certificate

Scan copy of Chassis OEM Authorized Certificate issued by Chassis OEM. (If

4 Work Experience Certificate as asked in tender

5 Scan copy of PAN

6 Scan copy of GST certificate

In case of Partnership firm / PVT LTD company / Public limited company etc , other

7 relevant applicable documents like partnership deed / MOM /AOA whichever is

applicable , scan copy of same need to submit

Scan copy of registration i.e. the Company / Office / Shop proof like Shop

establishment Certificate , Registration certificate or equivalent etc. need to submit

9 Scan copy of Addenda Corrigendum (If Any)

Type approval certificate of Cowl chassis / Faceless chassis from Govt. type

approval agency

Scan copy of Letter of Authorization / tender signing authority letter etc (If any

For signing tender document )

12 Tentative Drawing / Catalogue

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

Documents enlisted in IT-05 and IT-06 shall have to be submitted as instructed above

and accordingly evaluation shall be made considering these documents only

1.7 (IT-07) Examination by tenderer’s:

A. At his own expenses and prior to submitting his tender, each tenderer shall……

(a) Examine the contract Documents,

(b) Visit the site and determine local conditions which may affect the work

including the prevailing wages and other pertinent cost factors,

(c) Familiarize himself with all central, State and local laws, ordinance, rules,

(d) Correlate his observations, investigations, and determinations with the

requirements of the Tender Documents.

B. The tender quantity is approximate and may increase or decrease or deleted from

the scope of the tender. Any increase or decrease or deleted in quantity will not

entitle tenderer to claim any extra over the quoted rate.

C. Tender Documents be completed by legible ink, checked in a responsible manner,

signed, stamped and returned together with the Tender Security Bond by the

stipulated date, which shall form the Tender.

The Tenderer is required to complete The form of tender, including the

Appendices Thereto Tender Security Bond and the Tender summary duly signed

All the pages in which entries are required to be made by the tenderer are contained in the

tender documents and the tenderer shall not take out or add to or amend the text of any of

the documents except in so far as may be necessary to comply with any addenda issued

pursuant to Clause IT-17 hereof.

1.8 (IT-08) EARNEST MONEY DEPOSIT:

A. Tender must be accompanied with Earnest Money as specified in memorandum in the

following manner.

 100% of EMD amount shall be in the form of Cross Demand Draft / Pay order of

scheduled bank/Nationalized bank (As per bank list mentioned in Annexure-VIII

of this tender only)in favor of Commissioner, Surat Municipal Corporation

payable at Surat.

 Allowed only for tender value greater than 2 Crore: 50% amount of E.M.D. in

form of bank guarantee revocable at Surat as per enclosed prescribed format. In

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

this case remaining 50% amount shall be in the form of demand draft/pay order as

mentioned above.(Bank list mentioned in Annexure-VIII of this tender only)

B. The Earnest Money Deposit will be refunded to the unsuccessful tenderers after the

award has been finalized.

C. The Earnest Money Deposit (Tender guarantee) will be forfeited in the event, the

successful tenderer fails to accept the contract and fails to submit the Performance

Guarantee Bond (Security Deposit) to the owner as stipulated in this tender

documents within fifteen days after receipt of notice of award of contract. In such

case owner may disqualify the tenderer from tendering for further works, under the

jurisdiction of the Corporation (SMC).

D. The Earnest Money Deposit (Tender guarantee) will be forfeited in the event of

submitting forged/tempered/fake documents.

E. The Earnest Money Deposit of the successful tender shall be returned after the

performance guarantee bond, as required, is furnished by the contractor.

F. No interest shall be paid by the owner on any tender guarantee.

G. “Demand Draft for EMD & Tender Fee shall be submitted in electronic format only

through online (By colored Scanning) while uploading the bid. This submission shall

mean that EMD & Tender Fee are received for purpose of opening the bid.

Accordingly offer of those shall be opened whose EMD & Tender Fee is received

electronically. However, for the purpose of realization of D.D. Bidder shall send the

D.D. in original through RPAD/Speed Post so as to reach to Accountant Department

(Main Office) within 7 Day from the last date of online submission of the bid or as

per date mentioned tender notice. Punitive action for not submitting D.D. in Original

to Account Department (Main Office) by bidder shall be initiated and action shall be

taken for abeyance of registration and cancellation of E-tendering code for as follows.

At first instance following amount is to be paid to SMC

Tender Amount Penalty Amount in Rs.

2 Above 1.00 Cr up to 10.00 Cr Rs. 20,000/-

3 Above 10.00 Cr up to 50.00 Cr Rs. 30,000/-

4 Above 50.00 Cr up to 100.00 Cr Rs. 70,000/-

If bidder fails to submit the said amount within 10 days for the First instance OR in

case of second instance of this similar of mistake i.e. non submission of Valid

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

Original Demand Draft (D.D.)/B.G. to the Accounts Department (Main Office) within

the specified time limit, punitive action of abeyance/cancellation of E-tendering code

for 6 months shall be taken.

Any documents in supporting of bid shall be in electronic format only through online

(By colored Scanning) &hard copy will not be accepted separately.”

1.9 (IT-09) INCOME TAX CLEARANCE CERTIFICATE:

In view of the latest circular of IT Department, IT clearance certificate is not required.

However, the contractor shall give Photo copy of the PAN card.

1.10 (IT-10) PREPARATIONS OF TENDER DOCUMENTS:

Tenderers are requested to note the following while preparing the Tender Documents:

A. Technical bid, EMD and Tender fees shall be submitted on the Tender Form bound

herein in English. All tender items and statements shall be properly filled in. Numbers

shall be stated both in words and in figures were so indicated, and signatures of all

persons signing shall be in longhand.

B. Technical Bid shall be accompanied by the prescribed tender security bond and other

required documents and drawings. All witnesses and sureties shall be persons of

status and probity and their full names, occupations and address shall be stated below

their signatures. All signatures in the Tender Documents shall be dated.

C. The outer envelope shall clearly indicate the reference of the bid. This is to ensure

that the bid is not inadvertently opened prior to the scheduled opening date

D. Price Bid shall be submitted online only.

1.11 (IT-11) Submission of tenderer document: -

Following condition shall supersede relevant condition mentioned elsewhere in the

bidding document.

Technical bid and qualification documents mentioned in the tender and price bid are not

to be submitted in physical form. Please note that Non – Submission of Hard Copies of

technical Bid as well as price Bid does not absolve the bidders from any liability created

from the bid condition and bidding process.

Price bid shall have to be quoted strictly online only. Technical –Bid in Hard copy shall

be submitted only by successful bidders upon intimation from SMC (If required.)

1.11.1 Technical bid and Price bid Submission: -

1.11.1.1 Technical Bid

The Technical Bid shall not be submitted in hard copy, except for the specific documents

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

mentioned in IT-06 that are required to be submitted in hard copy

Sealed cover (EMD, Tender fee ,Affidavit & Undertaking) duly super scribed with name

of work, name of tenderer, address, tender notice number, due date of the tender etc. on

the cover and to be submitted to the Chief Accountant, Surat Municipal Corporation,

Muglisara, Surat – 395 003 by regd. post or speed post through postal authority only.

Cover sent through Angadia / courier or hand delivery shall not be accepted.

The corporation shall not be responsible for postal delay.

Only successful contractor (If Asked) shall submit the hard copy of technical bid after

awarding the contract.

1.11.1.2 Price Bid

Price bid for the aforesaid work must be submitted online only

1.11.2 Documents to be submitted with bid

Tenderer shall be required to submit the enlisted documents on line. If technical bid

founds insufficient documents, then the Price Bid of the tenderer shall not be opened.

i. The tender shall be accompanied by Earnest Money Deposit as mentioned in clause

ii. Tender Fees as per described in this tender.

iii. Scan copiesand documents as asked as per IT – 05 & IT-06 of this tender documents

1.11.3 Submission of tender means.

Submission of a tender by a tenderer shall mean that he has read this notice and

contract documents and has made himself aware of the scope and specifications of

the work to be done and of conditions and nature of required quantities of materials

stores, tools and plants etc. that may be required by him in carrying out the work

and of local conditions and laws and bylaws of the Government, Surat Municipal

Corporation and other factors bearing influence on the execution and cost of the

1.11.4 Submission of bid in hard copy @ SuratMunicipal Corporation

Technical Bid, along with required documents shall be received by Registered Post

A.D. or by Speed Post through Postal Authority only by the "Chief Accountant, Surat

Municipal Corporation, GordhandasChokhawalamarg, Mugalisara, Surat - 395

between dates mentioned in Important Information of Tender.

Indicate on the sealed envelope Tender Notice no., Name of the Work, Name of the

Department, Name and Address of the tenderer and last date of submission.

Late tenders / delayed tenders shall not be considered at all. Tenders received by

Registered Post A.D. / Speed Post after the time and the date specified in the tender

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notice shall not be received by the client from the postman. Such tenders if received

will not be opened and will stand rejected.

1.11.5 Tender shall stand rejected if:

 The tenderer shall submit the tender which satisfied each and every conditions laid

down in the notice tender documents, failing which the tender will be liable for

 Tenderer’s tender /quotation containing conditions shall be liable for rejection out

rightly without assigning any reason for the same.

 Stipulates the validity period less than what is stated in the form or tender.

 Stipulates his own conditions.

 Does not quote his rates as asked to quote elsewhere in this tender.

 The tenderer submits forged / tempered documents.

 Does not disclose the full names and address of all his partners in the case of

partnership firm.

 Does not pay the Earnest Money Deposit as demanded in this tender and Tender

Fees with Technical Bid.

 Does not submit the tender before the stipulated time and specified date in the

Account Office as directed.

 Does not attached the document mentionedonline.

 The tenderer proposes any alteration in the work specified in the tender or in the

time limit allowed for carrying out the work or any other condition.

 The tender is in a language other than English & does not contain its English

 The tender documents are not signed affixing the stamp by an authorized signatory,

tender documents submitted are incomplete &/or ambiguous in any respect. Even

noncompliance of provisions, requirement in tender will render it disqualified.

 The successful tenderer doesn’t agree to place Security Deposit as specified in the

tender elsewhere.

 If technical bid founds insufficient document than tender rejected and the price bid

of the tender shall not be opened.

 The tenderer proposes any alteration in the work specified in the tender or in the

time limit allowed for carrying out the work or any other condition. The tenderer

proposed any alteration in the work specified in the tender, as example; alteration

of such that the main aim of automation of operation of equipment, technology

other then as specified in the tender document, etc.

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 If any correction done/made in the tender terms, conditions, specifications, etc by

the tenderer in the tender documents taken / downloaded by them

 Stipulates conditional tenders and offers conditional discounting.; offering to do

part work, reduce the scope of supply, not fulfilling the terms, conditions,

specification of original tender, etc. The conditional offering discount means the

offering discount subject to any conditions.

 Doesn't submitted document as asked in IT-05 and IT-06 of tender.

1.11.6 Important things to be noted

 All corrections, additions or posted slips to be initialled by the tenderer.

 All page of tender documents including specifications should be initialled by the

 Notice of inviting tenders shall be a part of the contract documents.

 Acceptance of tenderer will rest with the competent authority of Surat Municipal

Corporation who does not bind himself to accept the lowest and reserves the right to

accept or to reject any or all tenders and no reasons will be given for acceptance or

rejection thereof.

 The contractor shall also attach list of machineries, tools, plants, equipment which

he proposes to deploy for this work.(If Applicable & Asked by SMC)

 All types of duty and other taxes chargeable by the Surat Municipal Corporation

shall be payable by the contractor.

 Tender once accepted shall be binding on the contractor even if the formal

agreement is not signed.

 Tender once offered cannot be withdrawn except with the permission of head of the

concerned department, Surat Municipal Corporation, Surat.

 The successful tenderer shall be required to enter in to agreement with Surat

Municipal Corporation after placing the work order for the said work from SMC.

 The successful tenderer may be required to furnish surety of 20% of the contract

value on stamp paper if so desired by the Municipal Commissioner.

 The tenderers are requested to give complete specification of work quoted.

 The Price-bid will be opened only after Technical Bid are clarified.

 Surat Municipal Corporation reserves the right to open or not to open any or all

Price-bid without assigning any reason thereof.

 Tender shall be rejected in case of producing false / forged / tempered documents.

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1.12 (IT-12) TENDER VALIDITY PERIOD:

The validity period of the tender submitted for this work shall be of one hundred twenty

(120) Calendar Day from the Last date of online submission of tender and that the

tenderer shall not be allowed to withdraw or modify the tender offer on his own during

the validity period.

The tenderer will not be allowed to withdraw the tender or make any modifications or

additions in the terms and conditions of his own in his tender.

If this is done then the owner shall, without prejudice to any right or remedy, be at liberty

to reject the tender and forfeit the Earnest Money Deposit in full.

1.13 (IT-13) Signing of tender documents:

If the Tender is made by an individual, it shall be signed with his full name above his

current address.

 If the tender is made by a Proprietary firm it shall be signed by the proprietor

above, his name and the name of his firm with his current address.

 If the tender is made by a firm in partnership it shall be signed by all the partners

of the firm above their full names and current addresses, or by a partner holding

the power of attorney for the firm signing the Tender in which case a certified

copy of the power of attorney shall accompany the Tender. A certified copy of

the partnership deed, current addresses of all the partners of the firm shall also

accompany the tender.

 If the tender is made by a limited company or a limited Corporation, it shall be

by a duly authorized person holding the power of attorney for signing the Tender

in which case a certified copy of the power of attorney shall accompany the

Such limited company or Corporation may be required to furnished satisfactory

evidence of its existence before the contract is award.

All witnesses and sureties shall be persons of status and probity and their full names,

occupations and addresses shall be stated below their signatures. All signatures in the

Tender document shall be dated.

1.14 (IT-14) Opening of tenders:

 The tenders will be opened online in two stages i.e. Technical Bid and Commercial Bid.

 The Price bid will be opened after evaluation of Documents, certificates etc. mentioned

in this Technical Bid.

 The Price-bid will be opened only for Technically qualified bidder.

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1.15 (IT-15) Withdrawal of tenders:

If, during the Tender validity period, the Tenderer withdraws his Tender, the Tender

Security (Earnest Money) shall be forfeited and the Tenderer may be disqualified from

tendering for further works under the jurisdiction of Surat Municipal Corporation.

1.16 (IT-16) Interpretations of tender document:

Tenderer shall carefully examine the tender documents and fully inform themselves as to

all the conditions and matters which may in any way affect the work or the cost thereof.

Should a tenderer find discrepancies or omission from the specifications or other

documents, or should be in doubt as to their meaning, he should at once address query to

the Divisional Head provided for concerned authority. Any resulting interpretation of the

Tender documents will be issued to all Tenderers as an addenda corrigendum. Verbal

clarification and / or information given by the SMC / Consulting Engineer shall not be

binding on the Surat Municipal Corporation.

1.17 (IT-17) Errors and discrepancies in tenders:

In case of conflict between the figures and words in the rates, the rates expressed in words

shall prevail and apply in such cases. The contractor shall particularly note the units on

which the rates are based. In case the rate in word differs from that in figure, the former

will be taken as correct. No changes in units shall be allowed.

In case of any conflict between two conditions in the tender, most stringent condition

shall be made applicable and shall be acceptable to the bidders / contractors.

1.18 (IT-18) Modifications of documents:

Modification of specifications and extension of the closing date of the tender, if required,

will be made by an addendum. Copies of each addendum will be published On Line to all

tenderer. These shall be signed and shall form a part of tender. The tenderer shall not add

to or amend the text of any of the documents except in so far as may be necessary to

comply with any addenda.

1.19 (IT-19) Addenda

Addenda form part of the contract documents & full consideration shall be given to all

addenda in the preparation of tenders. Tenderer shall verify the number of addenda

issued, if, any and acknowledge the receipt of all Addenda in the Tender. Failure to

acknowledge may cause the Tender to be rejected.

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The Addenda to be issued toadvisetenderer of changed requirements. Such addenda may

modify previously issued Addenda.

Addenda and Corrigendum, if any, shall be uploaded on n-procure/website by the SMC.

All Addenda Corrigendum issued by the SMC shall become a part of the tender

document. Tenderer shall have to submit the signed addenda and corrigendum with other

required documents of tender.

1.20 (IT-20) Taxes and duties:

 Refer GST annexure of this tender (Annexure-VI)

 All the quoted rates must be excluding GST (Goods and service Tax). The GST will be

1.21 (IT-21) Evaluations of tenders:

SMC will evaluate the tender with combined overall lowest rate of this work.

Only bid with all the aspect which is favourable to Surat Municipal Corporation will be

considered. Final decision regarding bid evaluation or its process remain with SMC and

bound to all the tenderer

1.22 (IT-22) Time required for completion:

Time Limit for the work completion shall be 120 Days.

The completion period shall be considered to commence after 15 days from the date of

Work Shall be considered as completed only after successful delivery of vehicle F.O.R

Municipal Workshop of Surat Municipal Corporation with fulfilment of all applicable

Scattered Deliveries shall be allowed.

The tenderer shall quote accordingly. Any deviation from the specified completion time

shall not be accepted, and the tender of such a tenderer shall be liable for rejection.

1.23 (IT-23) Liquidated damages (LD) in case of delayed work

The job shall be completed within the delivery / completion period mentioned failing

which a liquidated damages (LD) shall be applicable for that individual Part Order / Sub

Order for the Delay in work.

In case of delay in execution of work the liquidated damages (LD) at the rate of 0.2% of

unexecuted portion of order per day subject up to maximum of 10%, shall be payable by

the contractor to the Corporation towards compensation.

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Liquidated damages (LD) maybe deducted from the pending bills / security deposits /

EMD of the contractor.

1.24 (IT-24) Force majeure & Contract time limit extension & termination related:

If, at any time, the execution of the Contract is affected by War, (declared or not),

hostilities, invasion, acts of foreign enemies, civil war, rebellion, revolution

insurrection, riots and civil commotion (other than solely restricted to the

employees/workers of Contractor), Acts of State, Acts of God such as earthquake,

massive floods and other notified epidemic which an experienced contractor could not

have reasonably foreseen or reasonably made provision for these or insured against, then

the Contractor shall, within seven days of such occurrence, apply to the SMC together

with the adequate evidence for obtaining such extension of time as may be warranted by

the circumstances.

After a careful examination of the circumstances, the SMC may grant such extension of

time as deemed necessary, without insisting on changing liquidated damages from the

Contractor for such period.

Any extension of time granted by the SMC shall neither entitle the Contractor to claim for

any increase in prices nor shall it release him from any of the obligations under the

If the execution of the Contract as a whole is delayed by the reason of force majeure

conditions persisting for a continuous period exceeding six months, the SMC and the

Contractor shall discuss the matter and decide either to terminate the Contract

without obligations on each side or to continue its execution on such terms as may be

1.25 IT-25 Prices & offer:

The tenderer must understand clearly that the price quoted are inclusive of GST

the all taxes and costs due to Carting , loading-unloading , transportation and other

applicable expenses to include all extras to cover the cost up to delivery @ SMC,

Municipal Workshop ,Umarwada but excluding SMC Lifetime Road Tax.

No claim for additional payment beyond the quoted offer will be entertained and the

tenderer will not be entitled subsequently to make any claim on any ground excepting

for the condition mentioned in this tender.

Under no circumstances shall any Contractor be entitled to claim enhanced amount than

quoted offered in this tender for any items in this Contract.

Offer shall remain firm as per tender condition till execution of order.

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1.26 IT-26 Payment terms:

1.26.1 Payment Terms

The Municipal Corporation shall not under any circumstances relax the terms of payment

and will not consider any alternative terms of payment. Tenderer should therefore in their

own interest note this provision to avoid rejection of their tender.

No advance payment shall be made. Payment will be made as per the actual

executed work. All the payment made as running bill payment shall be considered as

an advanced payment against work and not for the actual work done.

Payment shall be made against submission of invoice and necessary documents

mentioned in the tender documents onlyafter completing formalities like initial

security deposit submission, Signing of measurement book (For that Bidder need to

visit municipal workshop whenever asked for the same), submission of signed

contract agreement etc. from bidders end and completion of departmental payment

procedure like invoice certification, payment sanction , contact agreement registering

with secretary branch of SMC etc. by SMC.

Bidder also need to ensure that GST of supplied material should be paid with same

invoice number that submitted to Surat Municipal Corporation and also as early as

possible to avoid unnecessary delay in payment with GST.

Bidder have to take at most care regarding HSN code and its applicable tax slab for item

mentioned in invoices i.e. it must as per prevailing GST terrif . SMC may ask bidder to

verify the same through your Charter Accountant.

It is to be noted that contractor has to submit the documents related to

procedural/Legal/Routine/statutory requirements of SMC and government depts. etc. as

per prevailing rules and regulations as and when demanded by department, otherwise

payment will not be released/processed.

If any discrepancy found regarding this than payment may get delayed.

1.26.2 Deduction in Payment: -

Payment will be done on satisfactory completion work, after submission of invoice.

Deduction / recovery shall be made as mentioned in tender documents elsewhere

Pl refer 1.30 i.e. IT-30 (Performance guarantee/ SD) for more details regarding

Also All the Standard Deduction done as per Prevailing rules and regulation of Surat

Municipal Corporation.

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1.27 IT-27 Consider as Deleted:

1.28 IT-28 Signing of contract:

The successful tender shall be required to pay the security deposit and to execute the

contract within 15 days of receipt of intimation to execute the contract, failing which the

Surat Municipal Corporation will be entitled, if desired, to annul the award and forfeit the

Earnest Money Deposit. The person to sign the contract document shall be person

detailed in clause 1.13 i.e. IT-13.

1.29 IT-29 Disqualifications:

A tender shall be disqualified and will not be taken for consideration if: -

 The outer envelope does not show on the outside the reference of bid (as per

Article IT-11) and thus get opened before the due date of opening.

 The tender Security Deposit is not deposited in full and in the manner as specified

in tender i.e. Earnest Money Deposit.

 The tender is in a language other than English or does not contain its English

Translation in case of other language adopted for tender preparation.

 The tender documents are not signed by an authorized person (as per Article IT -

13 i.e. Signing of tender documents).

 The general performance data for qualification not submitted fully (As per Article

IT-05 qualifications of tenderer).

 The tenderer does not agree to deposit security amount as specified (as per Article

IT-30 i.e. Performance guarantee (security deposit)).

 The tenderer does not agree to payment terms defined as per Article IT-26 i.e.

Payment Terms.)

 Conditional tender

 If the tenderer is ever terminated or banned for any work by Surat Municipal

Corporation for any reason.

Tenderer may further be disqualified if:

 Price variation is proposed by the Tenderer on any principles other than provided

in the Tender Documents.

 Completion schedule offered is not consistent with the completion schedule

defined and specified in tender documents.

 The validity of tender is less than that mentioned in Article IT-12 i. e. Tender

Validity Period.

 Any of the page or pages of tender is/are removed or replaced.

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 All corrections or pasted slips are not initialled by tenderer.

 Any erasure is made in the tender.

 Any other reason as mentioned in 1.11.5

1.30 IT-30 PERFORMANCE GUARANTEE (SECURITY DEPOSIT)

The total Security Deposit is 4% (Four) percent of contract value shall be as under:

 Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/

Pay Order of any bank from bank list mentioned in Annexure-VIII of this tender

only, if the Tender Amount of work is less than Rs. 2.00 Crore.

 Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/

Pay Order / bank Guarantee (encashable at Surat city)/ FDRof any bank from

bank list mentioned in Annexure-VIII of this tender only, if the tender Amount of

work is more than Rs. 2.00 Crore.

The person/persons whose tender may be accepted [here-in after called the Contractor,

which expression shall unless excluded by or repugnant to the context include his heirs,

executors, administrators and assignees] shall [within 15 days of the receipt by him of the

notification of the acceptance of his tender] deposit with Municipal Commissioner cash or

Government securities endorsed to the Commissioner sum sufficient which will make up

the full security deposit specified in the tender.

If the amount of the security deposit to be paid in lump sum within the period specified

above is not paid the tender contract already accepted shall be considered as cancelled.

The security deposit lodged by Contractor shall be refunded after the expiry of the

Defects Liability period as shown elsewhere in this tender after deducting dues, if any,

which become liable to be recovered from the Contractor under the terms and conditions

of this Agreement.

Bank guarantee should be en-cashable at Surat.

1.30.1 Remittance and release of Security Deposit (SD), Retention money deposit (RMD)

Regarding remittance and release of Security Deposit (SD), Retention money deposit

(RMD) following clause will supersede over and above all the clauses depicted in the

tender document.

(A) For Tender costing less than Rs.2.00 Crore.

Remittance of SD/RMD

 The total security deposit shall be recovered at the rate of 4% from the

contractor. Out of which, 50% of amount as Initial Security Deposit shall

be payable at the rate of 2% of approved tender cost in form of Cash or

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Demand Draft/ Pay Order of any Nationalized Bank (encashable at Surat

city) from bank list mentioned in Annexure-VIII of this tender only.

 The remaining amount of the Security Deposit i.e. 2% to be deducted from

each running account bill.

 5% Retention money deposit (RMD) to be retained from each running

Release of SD/RMD

 2% security deposit recovered from each running account bills Shall be

released only after clearance of Final bill by Audit Dept.& completion of

defect liability period

 5% Retention money deposit (RMD) to be released along with final bill.

(B) For tender costing Rs.2.00 Crore& more than Rs.2.00 Crore.

Remittance of SD/RMD

 The total security deposit shall be recovered at the rate of 4% from

contractor. Out of which, 50% of amount as Initial Security Deposit shall

be payable at the rate of 2% of approved tender cost in form of in Cash or

Demand Draft/ Pay Order / FDR / Bank Guarantee of any Nationalized

Bank (encashable at Suratcity) from bank list mentioned in Annexure-VIII

of this tender only.

 The remaining amount of the Security Deposit i.e. 2% to be deducted from

each running account bill.

 5% Retention money deposit (RMD) to be retained from each running

Release of SD/RMD

 2% security deposit recovered from each running account bills Shall be

released only after clearance of Final bill by Audit Dept.

 5% Retention money deposit (RMD) to be released along with final bill.

 Whereas the 2% Initial security deposit shall be released after clearance of

Final bill by Audit Dept.& completion of defect liability period / O&M

It is clarified that the amount of security deposit shall be collected on the basis of

contract price and not on the basis of estimated Amount put to tender. As initial

Security Deposit as mentioned above, accepted by the competent Authority shall have to

be paid toward Security Deposit at the time of execution of agreement.

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1.30.2 Late SD submission penalty

If the Security Deposit is not paid within 15 days from the date of L.O.I. / Work Order

than penalty at the rate of 0.065% per day of the amount of Security Deposit will be

charged. if the security deposit is not paid within one month with interest, necessary

actions as per condition of contract will be taken.

1.30.3 Initial Security Deposit in form of Bank Guarantee in a form of BG and penalty

Initial Security Deposit (i.e. 2% Of Tender Amount) in form of Bank Guarantee may be

accepted as per relevant tender provision, However BG shall be valid till final date of

completion of work+1year (Whether final bill is audited and paid or not). It shall be

contractor's responsibility to extent the BG On or before expiry of time limit of BG. In

case of late renewal of BG, penalty of security deposit shall be levied at the rate of 4% of

per day of BG amount.

1.30.4 Initial Security Deposit & stamp duty related

The successful tenderer shall have to enter into an agreement on a non-judicial stamp

paper of Rs. 300/- if initial Security Deposit paid in form Bank Guarantee or Demand

draft as per the form of the agreement approved by the Municipal Corporation, Surat.

If initial Security deposit is paid in form of Fixed Deposit, additional stamp paper

amounting @ 4.90% (OR as per government prevailing rules and regulations) of Security

Deposit shall be used to execute the agreement.

The undertaking shall be executed on stamp paper worth Rs. 300/-. And The Surety shall

be executed on stamp paper worth Rs. 300/-.

However, the stamp duty at prevailing rate shall be applicable if revised by government

1.30.5 In case the total amount of work done is less than 5% of the contract value

1.30.5 In case the total amount of work done is less than 5% of the contract value

Refer 2.51 i.e. Clause

1.30.6 If there is increase in amount of work more than 5% of the contact value.

Refer 2.51 i.e. Clause

1.30.7 SMC bank Details

ACCOUNT NAME: SURAT MUNICIPAL CORPORATION

Bank Name with Branch Name & Address: Bank of Baroda, Bhagatalav, Surat.

IFSC Code: BARB0BHAGAT (Fifth Character is "Zero")

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1.31 IT-31 Stamp duties:

1.32 IT-32 Non-transferable:

Tender documents are not transferable.

1.33 IT-33 Cost of tendering:

The SMC will not be responsible for defraying any expenses incurred by Tenderers

during the tendering process.

All expenses related to the submission of tenders are to be borne by the Tenderers

1.34 IT-34 Change in a quantity:

Surat Municipal Corporation reserves the right to very to quantities of items or group as

may be necessary. Claim what so ever by the contractor on the basis of variation of

quantities shall not be entertained.

1.35 IT-35 Mode of measurement:

 To be consider as instructed by Engineer in charge.

 As per Actual Executed Quantity.

1.36 IT-36 New material /items;

All materials /Items, spare parts thereof shall be new and unused and compatible to use in

purpose for which its manufactured.

The rebuilt or overhauled equipment/materials will not be allowed to be used on work.

1.37 IT-37 Rights reserved;

The SMC reserves the right to reject any or all tenders, to waive any informality or

irregularity in any tender without assigning any reasons.

Without assigning any reason, The Surat Municipal Corporation reserves the right to

reject the lowest or any other or all tenders or part of its. To waive any informality or

irregularity in any tender, which in the opinion of the Surat Municipal Corporation does

not appear to be in its best interest and the tenderer shall have no cause of action or claim

against the Surat Municipal Corporation or its officers, employee, successors or assignees

for rejection of this tender.

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The Surat Municipal Corporation further reserves the right to withhold issuance of the

notice to proceed, after execution of the contract agreement by the successful Tenderer.

The Surat Municipal Corporation is not obliged to give reasons for any such action.

The Surat Municipal Corporation reserves the right to increase or decrease the scope of

work and split the tender in two or more parts without assigning any reason even after the

award of contract.

1.38 IT-38 Regulations

Bidder has to strictly follow latest codes and standards if applicable. Following are the

some of the codes and standards

 Indian Electricity Rules

 The Indian Electricity Act

 Fire Insurance Regulations.

 Regulations lay down by the Electrical Inspector of the Government of Gujarat.

 Regulations laid down by the Factory Inspector of the Government of Gujarat

 Relevant Indian Standards Institution's specification

 Factory Acts.

 Workmen compensation Acts.

 Provident Fund Acts.

 Profession Tax Acts.

In instances where two codes are at variance, the more restrictive requirements shall

1.39 IT-39Water Supply and Electricity

Consider as Deleted

1.40 IT-40 Drawings:

1.40.1 Tender Drawings

 The drawings attached (If Any) to the tender are only for general guidance.

 Contractor’s rates must include the design aspects of the items or as per

specification of item asked in this tender.

1.40.2 Detailed Drawings Submission and Approval

 The Contractor shall prepare and submit to Surat Municipal Corporation

(SMC)/Consultant/TPI, complete detailed designs and engineering drawings

showing key components with QAP, BoQ, MoC with clearly indicating the

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location of all critical equipment, through various views, for prior approval for

review and comments before manufacturing, in accordance with standard

engineering practices of the manufacturer within 15 days of receipt of work order.

 Submitted detailed drawings will undergo strict technical scrutiny for the required

design proof checking. Any queries raised during the design proof checking must

be addressed to ensure necessary compliance. The Successful Bidder undertakes

the fabrication work only after submission of satisfactory compliance raised at the

time of design proof checking.

 Only those drawings which are reviewed and approved by SMC/Consultant shall

be utilized for execution of the works. Any drawing not bearing such approval

shall be treated as invalid for construction purposes.

 Each submission and re-submission of drawings shall carry a distinct revision

number (e.g., Rev-0, Rev-1, etc.) for proper record and reference.

 No deviation from the approved drawings or specifications shall be permitted

without the prior written approval of SMC. In the event of such deviation, the

Contractor shall resubmit the drawings following the same procedure as for the

original submission.

 Bidder has to submit Drawing within 15 day and Revision if any within 5 day

from the date when revision is suggested

 Upon completion of the works, the Contractor shall provide:

 Three (3) complete sets of final “As-Built” drawings, duly approved, along

with a soft copy in electronic format, showing actual installation details,

including equipment layouts, cabling, wiring, control systems, and

concealed services.

 Four (4) complete sets of technical literature, along with operation and

maintenance manuals, covering all equipment and systems supplied and

installed under the contract.

1.41 IT-41 Works to be covered up (If Applicable)

In respect of works which are likely to be embedded or covered up by the other works, the

Contractor shall inform well in advance about these works for carrying out technical

inspection, measurement, duly signed, by the Engineer-in-Charge before letting such part

of the works, be embedded, covered or back filled.

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1.42 IT-42 Necessary fittings

Any fittings or accessories or structures, which may not be specifically mentioned but

which are usual and necessary are to be provided by the Contractor without any extra

charge, for the project to be completed in all respects/details.

1.43 IT-43 Manufacturer’s instructions

Where manufacturers have furnished specific instructions, relating to the material and

equipment used for the works, covering points not specifically mentioned in above

documents, such instructions shall be followed in all cases and the contractor shall inform

the Engineer-in-Charge accordingly.

1.44 IT-44 Make and Quality standard

The option for selection of the Make/product/Brand shall rest with Surat Municipal

Corporation, i.e. the contractor shall have to supply the materials, equipment of a make as

approved by the Surat Municipal Corporation.

All equipment and materials used shall comply with the relevant Indian

Standard/International Standards unless a more rigorous requirement is specifically

If no applicable Indian Standard is available for any item of equipment of materials, the

corresponding International Standards dealing with the subject in question shall be

In every condition the latest specifications, standards etc. shall apply unless otherwise

stated. In instances where there is a conflict between two codes (the Indian Standard

accepted), the more restrictive of the two shall apply.

Where the name of one or more manufacturers has been indicated in the drawings or

mentioned in these specifications, the same is intended only to define the type, quality

and standard required. It is not restrictive in nature, nor does it imply exclusivity of a

particular make. The Tenderer shall, however, procure equipment and materials strictly

from the "Make/ brand/ company" list provided in the tender documents, ensuring

full compliance with these specifications and requirements.

All equipment and materials shall be procured from reputed manufacturers and shall,

wherever applicable, bear the ISI certification mark. Further, all such equipment shall

conform to the latest relevant Indian Standard (IS) specifications.

1.45 IT-45 Equipment data plate

As per Manufacturer standard

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1.46 IT-46 Inspections

1.46.1 Appointment of Third Party Inspection (TPI) Agency

Surat Municipal Corporation (SMC) reserves the right to appoint a Third Party Inspection

(TPI) agency to supervise and verify the quality of work and equipment. The supplier or

tenderer shall extend full cooperation to such agencies. The authority and decision of

SMC in all matters related to inspection shall be final and binding.

1.46.2 Stages of Inspection

The equipment supplied under this contract will undergo inspection at different stages to

ensure compliance with technical specifications and standards.

SMC / TPI shall inspect the vehicle as and when required but minimum at prototype

inspection along with chassis at manufacturing premises / location , pre-dispatch

inspection at manufacturing facility and post delivery on site field inspection along with

training to the staff.

The inspection team deputed by SMC will generally consist of not more than three

officials at a time.

1.46.3 Expenses for Inspection

All expenses relating to travel, lodging, and boarding of officials of inspection team

during the course of inspection shall be borne entirely by the successful tenderer. No

reimbursement or additional payment will be made by SMC under this account.

The contractor shall be responsible for arranging the travel tickets of the inspection

officials as follows:

 For journeys by rail, tickets shall be arranged in minimum Two-Tier AC class.

 If the travel duration by train exceeds fourteen (14) hours, the contractor shall

instead arrange air tickets in economy class for the officials.

1.46.4 Notice of Inspection

The tenderer shall provide a written notice of at least two weeks in advance to the

Engineer-in-Charge of SMC regarding readiness for inspection. Based on this notice, the

Engineer-in-Charge may depute his own representatives or TPI officials to witness the

inspection process.

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1.46.5 Tenderer’s Responsibility

The obligation to supply materials, equipment, and vehicles strictly in accordance with

the approved specifications and standards rests solely with the tenderer.

Inspection will be carried out by TPI / SMC’s representative and any suggestion/

correction suggested by them shall/ him shall be incorporated by bidder.

The act of inspection by SMC or its representatives shall not, in any way, relieve the

contractor from fulfilling contractual obligations or liabilities

It will be the responsibility of the supplier to present the equipment for inspection and to

provide all required certificates relating to quality assurance, performance, and

compliance of the machine/vehicle and its major components whenever it asked by

SMC/TPI/Or its authorized Person

Any materials or components found to be inferior, of unapproved make, or unsuitable for

the intended purpose shall be summarily rejected. The tenderer will be required to replace

such materials at his own cost, and the Engineer-in-Charge’s decision in such cases shall

1.46.6 Testing Requirements

Test of equipment at manufacturer's premises will be required to be conducted in

presence of SMC / TPI Engineer-in-Charge before dispatch of equipment and copy of

final load test and performance certificate must be submitted along with invoice.(If

If deemed necessary, the Engineer-in-Charge may instruct that certain tests be conducted

either at the project site or at independent laboratories. The tenderer shall allow and

facilitate such testing and must implement all instructions issued by the Engineer-in-

Charge to his full satisfaction. Charges shall be borne by bidder

1.46.7 Inspection at Manufacturer’s Site

For certain critical equipment or components, SMC or TPI may conduct detailed shop

inspection and testing at the manufacturer’s facility prior to dispatch. The contractor must

provide all necessary tools, measuring instruments, documents, and arrangements to

enable such inspection. It is also clarified that pre-shipment inspection will not prejudice

or restrict the right of SMC to reject defective equipment after delivery at site.

1.46.8 Continuing Contractual Obligations

Acceptance of equipment following inspection or approval by the Engineer-in-Charge

shall not exempt the contractor from responsibility under the contract. The contractor

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shall remain fully accountable for quality, performance, and compliance throughout the

contract period.

1.47 IT-47 Plants and equipmentConsider as Deleted:

1.48 IT-48 Defect liability period

Defect liability period for purpose of releasing performance security will be considered as

2 year from the date of completion of work

The Defect Liability Period and the Warranty/Guarantee Period are distinct in scope,

although both provide protection against defects. Even after the expiry of the Defect

Liability Period, the bidder shall ensure the availability of the warranty/guarantee for each

item, part, and ready-made component—whether procured from reputed OEMs or

manufactured by the bidder—used in the manufacture of the complete unit, as well as for

the complete unit itself.

This warranty/guarantee shall remain valid for a period equal to the Defect Liability

Period, or as specified in the tender terms, or as per the OEM’s warranty/guarantee—

whichever is longer.

Such guarantee/warranty shall cover design, defects, workmanship, and performance

and other related things mentioned elsewhere in this tender

Any defect found whether in materials or workmanship should be made rectified by the

Contractor at his own expenses within the time specified by the Engineer-in-Charge.

Manufacturer’s guarantee for design, workmanship and performance of all bought out

items shall be made available to the SMC and shall be valid at least for the entire defect

liability period or for the period as per OEM standard whichever is longer

In the event of failure of any equipment for more than three times during the guarantee

period, the contractor shall replace the same at his cost. Manufacturer’s guarantee, as

mentioned above for such replaced equipment shall also be made available to the SMC

and should be kept valid at least for one year from the date of last replacement or ass per

OEM standard whichever is longer

1.49 IT-49 Operating instructions and manuals

On completion of work and delivery of vehicle, Bidder has to provide set of record

drawings, showing the entire unit with their parts components, sub-components, part list

along with all operation and maintenance manual with all descriptive leaflets,

instructions, specifications and operation cum maintenance as prescribed.

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The Contractor shall submit the records/drawings in the number of sets as specified under

1.50 IT-50 Alteration in scope of work

Refer 2.14 i.e. Clause

1.51 IT-51 Consider as Deleted:

1.52 IT-52 Non Acceptance of Conditional tender

The scope of work is clearly mentioned in the tender documents. The contractor shall

have to carry out the work in accordance with the details specifications.

No conditions will be accepted. The conditional tender will be liable to be rejected.

1.53 IT-53 Familiarization

Tenderer shall get acquainted with the site conditions sufficiently in advance of the date

fixed for submission of tender and shall have satisfied him as to the nature of work to be

The tenderer shall be deemed to have full knowledge of all the relevant documents,

existing site conditions etc. whether he inspects them or not.

1.54 IT-54 Clarification Deleted

1.55 IT-55 Labor Regulation

Refer 2.41 i.e Clause 41 (2.41.2)Not Applicable

1.56 IT-56 Contractor’s Obligations under Labour Legislation

Refer 2.41 i.e Clause 41 (2.41.3)Not Applicable

1.57 IT-57 Child labor

Refer 2.41 i.e Clause 41 (2.41.4)Not Applicable

1.58 IT-58 deleted

1.59 IT-59 deleted

1.60 IT-60 Firm Quoted Offer, Interpretation Authority, Legal Jurisdiction, and Pre-

Tender Clarifications

The quoted offer should be firm and fix.

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In case of any miss-understanding due to interpretation of any terms, conditions and

specifications the decision of Divisional head of the department, Surat Municipal

Corporation, Surat shall be final and binding on the part of contractor.

The contract shall be constituted according to and subject to laws in India and State of

Gujarat under the Jurisdiction of Court of Surat only.

Any other details if required can be head from the office of the Executive engineer

(Workshop/Mech), Surat Municipal Corporation, Umarwada, Surat on request and prior

to submitting the tender. No dispute at a later date shall be entertained.

Executive Engineer

Municipal Workshop

Surat Municipal Corporation

Signature of Contractor

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2 Conditions of contract

2.1 Clause 1 Performance guarantee related as per IT-30

2.2 Clause 2 Time completion and Delay Penalty as per IT-22 and IT-23

2.3 Clause 3 Contractor Liability in a case of contract termination

2.3.1 In any case in which under any clause of or clauses this contract the Contractor shall have

tendered himself liable to pay compensation amounting to the whole of this security

deposit (Whether paid in one sum or deducted by installments) or in the case of

abandonment of the work owing to serious illness or death of the contractor or any other

cause, the Commissioner on behalf or the Corporation shall have power to adopt any of

the following courses, as he may deem best suited to the interest of the Municipal

2.3.2 (a)To rescind the contract (of which rescission notice in writing to the Contractor under

the hand of the Commissioner shall be conclusive evidence) and in that case that security

deposit of the Contractor shall stand forfeited and be absolutely at the disposal of the

Municipal Corporation.

2.3.3 (b)To employ labour paid by the Workshop Department and to supply material to carry

out the works, or any part of the work debiting the Contractor with correctness of which

cost and price the certificate of the Executive Engineer shall be final and conclusive

against the Contractor and crediting him with the value of the work done, in all respects

in the same manner and at the same rates as if it had been carried out by the contractor

under the terms of his contract, and in that case the certificate of Executive Engineer as to

the value of the work done shall be final and conclusive against the Contractor.

2.3.4 (c)To order that the work of the Contractor be in measured up and to take such part

thereof as shall be executed out of his hands and to give it to another contractor to

complete, in which case any expenses which may be incurred in excess of the sum which

would have been paid to the original contractor, If the whole work had been executed by

him (as to the amount of which excess expenses the certificate in writing of the Executive

Engineer (Workshop) shall be final and conclusive) be borne and paid by the original

Contractor and shall be deducted from any money due to him by the Municipal

Corporations under the Contract of otherwise from security deposit or the proceeds of

sale thereof, or a sufficient part thereof.

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2.3.5 (d)In the event of any of the above courses be adopted by the Commissioner the

Contractor shall have no claim to compensation for any loss sustained by him by reason

of his having purchases or procured any materials or entered into any engagements, or

made any advances on account of or with a view to the execution of the work or the

performance of the contract and in case the contract shall be rescinded under provision

aforesaid, the contractor shall not be entitled to recover, or be paid any sum for any work

thereto actually performed by him under this contract unless and until the Executive

Engineer (Workshop) shall have certified in writing the performance of such work and

the amount payable to him in respect thereof, and he shall only be entitled to be paid the

amount so certified.

2.4 Clause 4 Action for Unsatisfactory Progress

2.4.1 If the progress of any particular portion of the work is unsatisfactory the commissioner

shall not be withstanding that the general progress of the work is satisfactory in

accordance with Clause 2, be entitled to take action under Clause 3 after giving the

contractor 10 days’ notice in writing and the Contractor will have no claim for

compensation for any loss sustained by him owing to such action.

2.5 Clause 5 Exercise of Commissioner’s Powers

2.5.1 In any case in which any of the powers conferred upon the Commissioner by Clause

and Clause 4 hereof shall have become exerciShable and the same shall not have been

exercised the non-exercise thereof shall not constitute a waiver of any of the conditions

hereof such powers shall not withstanding be exerciShable in any future case default by

the Contractor for which by any clauses hereof he is declared liable to pay compensation

amounting to the whole of his security deposit and the liability of the contractor for past

and future compensation shall remain unaffected.

2.6 Clause 6 Extension of Time for Completion

2.6.1 If the Contractor shall desire an extension of the time for completion of the work on the

ground of his having been unavoidably hindered in its execution or on any other ground,

he shall apply in writing to the Commissioner within 30 days from the date on which he

was hindered as aforesaid or on which the cause for asking for extension occurred and the

Commissioner may, if in his opinion, there are reasonable grounds for granting as

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extension, grant such extension as he thinks necessary or proper. The decision of the

Commissioner in this matter shall be final.

2.7 Clause 7 Certificate of Completionafter Site Clearanceand Non-compliance lets SMC

remove/clean at contractor’s cost Deleted

2.8 Clause 8 Payment Terms Including Restrictions on Small Works, Interim Advances,

and Final Settlement of Accounts

2.8.1 No payment shall be made for any work, estimated to cost less than Rupees one thousand,

till after the whole of the said work shall have been completed and a certificate of

completion given, But in the case of works estimated to cost more than Rupees One

thousand, the Contractor shall, on submitting a monthly bill therefore be entitled to

receive payment proportionate to the percentage shown in the attached Memorandum of

the part of the work than approved and passed by the Engineer-in-Charge, whose

certificate of such approval and passing of the sum so payable shall be final and

conclusive against the Contractor.

2.8.2 All such intermediate payments shall be regarded as payments by way or advance against

the final payments only and not as payments for work actually done and completed and

shall not preclude the Engineer-in-Charge from requiring bad, unsound imperfect of

unskillful work to be removed and taken away and reconstructed, or re-erected, nor shall

any such payments be considered as an admission of the due performance of the contract

or any part thereof in such respect of the accruing of and claim nor shall it conclude,

determine or affect in any the powers of the Engineer-in-Charge as to the final settlement

and adjustment of the accounts or otherwise, or in any other way vary or affect the

2.8.3 The final bill shall be submitted by the contractor within month of the date fixed for the

completion of the work, otherwise the Engineer-in-Charge's certificate to the

measurement and of the total amount payable for the work shall be final and binding on

measurement and of the total amount payable for the work shall be final and binding on

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2.9 Clause 9 Rates Applicable for Accepted Work and Reduced Rates for Incomplete or

Non-Compliant Work

2.9.1 The rates for several items of the work agreed to within shall be valid only when the item

concerned is accepted as having been completed fully in accordance with the sanctioned

specifications.

2.9.2 In cases where the items of works are not accepted and so completed the Engineer-in-

Charge may make payment on account of such items at such reduced rates as he may

consider reasonable in the preparation of final or on account bills.(If applicable and / or

required by SMC )

2.10 Clause 10 Bill Submission and Verification of measurement

2.10.1 A bill may be submitted by the Contractor once in each month on or before the date fixed

by the Engineer-in-Charge or after work completion (mentioned elsewhere in this tender)

for all works executed in the previous months, and the Engineer-in-Charge shall take or

cause to be taken the requisite measurement for the purpose of having the same verified,

and the claim, so far as it is admissible shall be adjusted if possible within fifteen days

from the presentation of the bill.

2.10.2 It the contractor does not submit the bill within the time fixed as aforesaid, the Engineer-

in-Charge may depute a subordinate to measure up the said work in the presence of the

Contractor or his duly authorized agent whose counter signature to the measurement list

shall be sufficient warrant, and the Engineer-in-Charge may prepare a bill from such list

which shall be binding on the Contractor in all respects.

2.11 Clause 11 Bill format and Billing Rate

2.11.2 All charges in the bills shall be entered strictly at:

The sanctioned rates, for work covered under the contract.

2.12 Clause 12 Supply of materials to the contractor from the S.M.C. store and Ownership

of Materials Deleted

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2.13 Clause 13 Execution of Work in Accordance with Specifications, Drawings, and

2.13.1 The Contractor must carry out the entire work (every part of it) in most substantial proper,

and workmanlike manner.

2.13.2 All work must strictly comply with the approved specifications, materials, designs,

drawings, and written instructionsissued by the Engineer-in-Charge.

2.13.3 These documents will be kept in the Engineer-in-Charge’s office, and the Contractor has

the right to inspect them at the office or work site during office hours.

2.13.4 At his own expense, the Contractor may make copies of the specifications, designs,

drawings, and instructions for reference.

2.14 Clause 14 Alterations and Additions of Work

2.14.1 Power to Alter or Add Work and payment rate of that work

The Engineer-in-Charge shall have power to make any alterations in, or additions to the

original specifications, drawings, designs and instructions that may appear to him to be

necessary or adviShable during the progress of the work, and the Contractor shall be

bound to carry out the work in accordance with any instructions in this connection which

may be given to him in writing signed by the Engineer-in-Charge

Such alteration shall not invalidate the contract

Additional/altered work will be paid at the same rates as the main tendered work, if

If the altered/additional work involves items not covered in the contract:

 Payment will be as per Municipal Corporation’s schedule of rates, or at mutually

agreed rates (whichever is lower).

 If no rate exists in the schedule, the Contractor must propose rates within 7 days of

receiving the order.

 If the Engineer-in-Charge disagrees, he may cancel the order and arrange execution

 If the Contractor starts work before rates are finalized, payment will be at rates fixed

by the Engineer-in-Charge.

 In case of disputes, the Commissioner’s decision will be final.

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2.14.2 Ensuring the Inclusion of Alterations from Contractor-Proposed Designs in the

If the work is executed according to designs/drawings/specifications proposed by the

Contractor and approved by the competent authority, alterations must remain within the

scope of those approved documents.

2.14.3 Extension of Time for Alterations

If alterations/additions increase the cost of work, the time for completion shall be

proportionately extended.

The Engineer-in-Charge’s certificate on such proportionate extension is final and binding.

2.15 Clause 15 Suspension of Work and related matter

2.15.1 A. Suspension or Stoppage of Work

If at any time after the execution of the contract documents, the Engineer-in-Charge shall

for any reason whatsoever, require the whole or any part of the work as specified in the

tender, to be stopped for any period or shall not require the whole or part of the work to

be carried out at all or to be carried out by the Contractor, he shall give notice in writing

of the fact, to the Contractor who shall thereupon suspend or stop, the work totally or

partially, as the case may be.

In any such case, except as provided herein under, the contractor shall have no claim to

any payment or compensation whatsoever on account of any profit or advantage which he

might have derived from the execution of the work in full but which he did not so derive

in consequence of the full amount of the work nor having been carried out, or on account

of any loss that he may be put to on account of materials purchased or agreed to be

purchased, or for unemployment of labour recruited by him.

He shall not also have any claim for compensation by reason of any alteration having

been made in the original specifications, drawings, designs and instructions may involve

any curtailment of the work as originals contemplated.

Where which however, materials have already been purchased or agreed to be purchased

by the contractor, before receipt by him of the said notice, the contractor shall be paid

from such materials at the rate determined by the Engineer-in-Charge, whose decision

shall be final.

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B.Delay in Supply of Materials by Municipal Corporation

2.16 Clause 16 Contractor’s Responsibility for Setting out and Accuracy of Work

2.17 Clause 17 Protection of Work from Weather Deleted

2.18 Clause 18 Submission of sample Material( If required)

2.18.1 Samples of each class of material and workmanship shall be submitted by the contractor

for the approval of the Executive Engineer (Workshop)and after such approval these

samples shall be deposited at any place the Executive Engineer (Workshop)may appoint

and contractor shall be required to perform all the works of this contract in accordance

with the samples.

2.19 Clause 19 Cleaning and Removal of Rubbish after work completion

2.19.1 On completion all work must be cleaned down; rubbish removed and the works and land

cleaned of rubbish; surplus materials and other accumulations, and everything left in a

clean and ordinary condition.

2.20 Clause 20 Provision of Sheds and Temporary Buildings Considered as deleted

2.21 Clause 21 Contractor's Responsibility for onsite work and for all the supplied item

from third party

2.22 Clause 22 Deleted

2.23 Clause 23 Compensation claim must be in written form

2.23.1 Under no circumstances whatsoever shall the contractor be entitled to any compensation

from the Municipal Corporation on any account unless the contractor shall have

submitted a claim in writing to the Engineer-in-Charge within one month of cause of

such claim occurring.

2.24 Clause 24 Defective Work, Inferior Materials, and Contractor’s Liability during

Defects Liability Period

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2.24.1 Before the security deposit is refunded, if the Engineer-in-Charge (or his subordinate)

 Work has been executed with unsound, imperfect, or unskilled workmanship, or

 Materials used are of inferior quality or not as per contract,

He may notify the Contractor in writing.

2.24.2 Even if such work/materials were previously passed, certified, and paid for, the

Contractor must, at his own cost:

 Rectify or reconstruct the defective work, or

 Remove inferior materials and provide proper replacements.

2.24.3 If the Contractor fails to do so within the time specified:

 He is liable to pay compensation at 1% of the estimated amount per day (up to

10 days) of delay.

 After this, the Engineer-in-Charge may rectify or replace the defective

work/materials at the Contractor’s risk and expense.

 If the Engineer-in-Charge decides that the defective work/materials may still be

accepted, he may do so at reduced rates and penalties as determined by the

2.24.4 The Contractor remains liable for defects during the Defects Liability Period stated in the

tender, counted from the date of final completion and handing over of the work.

2.25 Clause 25 Inspection and Supervision of Works per 1.46 i.e. IT-46

2.26 Clause 26 Notice before Covering or Concealing (IF Applicable and/or required by

2.26.1 In respect of works which are likely to be embedded or covered up by the other works,

the Contractor shall inform well in advance about these works for carrying out technical

inspection, measurement, duly signed, by the Engineer-in-Charge before letting such part

of the works, be embedded, covered or back filled.

2.27 Clause 27 Bidder's responsibility for fixing any damage to property caused during

execution or appearing within the defect liability period

2.27.1 If the Contractor or his workmen; or servants shall break, deface injure or destroy any

part of a building in which they may be working, or any building, road, fence enclosure or

grass land or cultivated ground continuous to the premises on which the work of any part

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thereof is being executed, or if any damage shall be done to the work for any cause

whatever while it is in progress of if any imperfection becomes apparent in it within the

Defect liability period mentioned above by the Engineer-in-Charge the contractor shall

make good the same at his own expense, or in default the Engineer-in-Charge may cause

the same to be made good by other workmen and deduct the expenses (of which

certificate of the Engineer-in-Charge shall be final) from any sum that may be due or

thereafter becomes due to the contractor, or from his security deposit or the proceeds of

sale thereof or of a sufficient portion thereof.

2.28 Clause 28 Contractor's responsibility regarding Self-supply everything needed for

work & safety, assist SMC in inspection without extra charge, and ensure public

2.29 Clause 29 Drinking Water Arrangement Deleted

2.30 Clause 30 Compensation for all damages to property (even unintentional) and bearing

of legal liabilities for third-party injuries

2.30.1 Compensation for all damage done intentionally or unintentionally or by the Contractor's

laborers whether in or beyond the limits of the Municipal Property shall be estimated by

the Engineer-in-Charge or such other office as he may appoint and estimates of the

Engineer-in-Charge subject to the decision of the Commissioner on appeal be final and

the contractor shall be bound to pay the amount of the assessed compensation on demand

failing which the same will be recovered from the Contractor as damage from the security

deposit or deducted by the Engineer-in-Charge from any sum that may be due or become

due from the Municipal Corporation to the contractor under this contract of otherwise.

2.30.2 The contractor shall bear the expenses of defending any action or other legal proceedings

that may be brought by any person from injury sustained by him owing to negligence of

precautions to prevent the spread of fire and he shall also pay any damages and cost that

may be awarded by the court in consequence.

2.31 Clause 31 Restriction on Work During Sundays and Holidays Deleted

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2.32 Clause 32 Termination of Contract for Assignment, Insolvency, or Corrupt Practices

2.32.1 The Contract shall not be assigned or sublet without the prior written approval of the

Engineer-in-Charge.

If the Contractor:

 Assigns or attempts to assign/sublet the contract without approval, or

 Becomes insolvent or commences insolvency proceedings, or

 Makes any composition with creditors,

then the Engineer-in-Charge may, by written notice, rescind the contract.

2.32.2 Similarly, if the Contractor or his agents/servants:

 Offer, promise, or give any bribe, gift, gratuity, loan, reward, or advantage

(pecuniary or otherwise) to any Municipal Corporation employee, or

 If such an employee becomes directly or indirectly interested in the contract,

The Engineer-in-Charge may, by written notice, rescind the contract.

2.32.3 Upon such rescission:

 The Contractor’s security deposit shall be forfeited to the Municipal Corporation.

 The contract shall be deemed rescinded as under Clause

 The Contractor shall have no claim for payment for any work already executed.

2.33 Clause 33 Contractor’s liability for compensation is fixed and enforceable,

irrespective of whether SMC suffers actual loss

2.33.1 All sums payable by a contractor by way of compensation under any of these conditions

shall be considered as reasonable compensation to be applied to the use of the Municipal

Corporation without reference to the actual loss or damage sustained and whether any

damage has or has not been sustained.

2.34 Clause 34 Intimation of Firm Reconstitution

2.34.1 In the case of a tender by partners any change in the constitution of a firm shall be

forthwith notified by the contractor to the Engineer-in-Charge for his information.

2.35 Clause 35 Direction of Work

2.35.1 All works to be executed under the contract shall be executed under the directions and

subject to the approval in all respects of the Executive Engineer (Workshop) who shall be

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entitled to direct at what point or points and in what manner they are to be commenced

and from time to time carried on.

2.36 Clause 36 Commissioner's authority regarding decision

2.36.1 Scope of Authority

 The Commissioner’s decision is final, conclusive, and binding on all parties

 Interpretation of specifications, drawings, designs, and instructions.

 Quality of workmanship and materials used.

 Any question, claim, right, matter, or issue related to the contract.

2.36.2 When it Applies

 During progress of the work.

 After completion of the work.

 Even in case of abandonment of the work.

The Commissioner acts as the final deciding authority in disputes or interpretations unless

otherwise specified in the contract.

2.37 Clause 37 Payment for Lump-Sum Items Deleted

2.38 Clause 38 Execution of Work without Specified Specifications on instruction of EIC

2.38.1 If any specifications dose not exists for any work/ item, the work shall be carried out

entirely in accordance with the instructions and requirements of the Engineer-in-Charge

2.39 Clause 39 Definition of “Work(s)”

2.39.1 The expression " Works " or " Work " where used in these conditions shall, unless there

be something in the subject or context repugnant to such construction be construed to

mean the work or works the contacted to be executed under or in virtue of the contract,

whether temporary or permanent and whether original, altered, substituted or additional.

2.40 Clause 40 Deleted

2.41 Clause 41 Labor Laws Compliance, Workmen’s Compensation, and Site Safety (If

applicable or / and asked by SMC)

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2.41.5 During the execution of the work, the contractor should properly cover up and protect the

machinery/steel liable to damage or deterioration by exposure to the weather and should

also take every precaution against damage to the machineries/steel from any cause.

2.42 Clause 42 Variation in Quantities

2.42.1 Quantities shown in the tender are approximate and no claim shall be entertained for

quantities of work executed being either more or less than those entered in the tender of

2.43 Clause 43 Deleted

2.44 Clause 44 Deleted

2.45 Clause 45 Commencement of work only after instruction from EIC

2.46 Clause 46 Prohibition of Child Labour, Use of Animals, and Fair Wages Deleted

2.47 Clause 47 Mode of Payment to Contractor for amount below Rs10 Deleted

2.48 Clause 48 Acceptance of Conditions Mandatory for Tendering

2.48.1 Any contractor who does not accept these conditions shall not be allowed to tender for

2.49 Clause 49 Clause Headings are for Reference Only Deleted

2.50 Clause 50 Settlement of Disputes and Jurisdiction

2.50.1 Disputes if any, shall be discussed and mutually settled and in case of disagreement the

same shall be referred to Commissioner / Standing Committee. After referring to

Commissioner / Standing Committee if the said dispute is not solved, the same be

referred to the court subject to Surat jurisdiction only.

2.51 Clause 51 Security Deposit Adjustments and Administrative Recoveries

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2.51.1 Refund of Security Deposit in Case of Reduced Work

If the total amount of work executed is 5% less than the contract value, a proportionate

If the total amount of work executed is 5% less than the contract value, a proportionate

refund of Security Deposit (S.D.) may be made to the Contractor at the time of releasing

the final bill.

In short, the S.D. retained by the Corporation after payment of the final bill shall be equal

to 2% of the final bill amount, as per prevailing norms or as revised from time to time.

2.51.2 Additional Security Deposit for Excess Work

If the amount of work executed exceeds 5% of the contract value, additional S.D. shall

be recovered from the running bills.

Such recovery shall be rounded off to the nearest ₹1,000, and the excess value of work

beyond 5% shall be rounded to the nearest ₹25,000.

2.51.3 For works amounting to ₹5 lacs or more, such additional S.D. shall be recovered at the

rate of 4% of the additional amount.

2.51.4 Recovery of Advertisement and Administrative Charges

In cases where the Contractor abandons the work midway and the Corporation has to re-

tender the remaining work under Clause 3, a fixed recovery of ₹1,000 shall be made from

the original Contractor towards advertisement and administrative expenses.

If a separate advertisement is issued for a single work, the actual cost of advertisement

shall be recovered.

This recovery shall be in addition to any recoveries under Clause 3 or other relevant

clauses of the contract.

2.52 Clause 52 Deleted

2.53 Clause 53 Deleted

2.54 Clause 54 Deleted

2.55 Clause 55 Alterations in Tender Documents

2.55.1 No alteration in the form of tender and in schedule of quantities and no additions in the

shape of special stipulation will be permitted. Tender which do not fulfill all or any of the

above conditions or are incomplete in any respect are liable to be rejected.

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2.56 Clause 56 Deleted

2.57 Clause 57 Deleted

2.58 Clause 58 Deleted

2.59 Clause 59 Deleted

2.60 Clause 60 As per time limit clause

2.61 Clause 61 Deleted.

2.62 Clause 62 Rate for Extra Items Deleted.

2.63 Clause 63 Penalty for delay in execution as per IT-23

2.64 Clause 64 Claim for damage compensation for Variation in Quantities

2.64.1 No claim for any extra or compensation for damage will be entertained on account of

such variation, except where the quantity is increased by more than 30%.

2.64.2 No claim for any extra or compensation for damage will be entertained on account of

such variation where the quantity is decreased to any percentage or where the item is

totally deleted.

2.65 Clause 65 Deleted

2.66 Clause 66 Deleted

2.67 Clause 67 Final Bill Payment and Comparison with Second Lowest Tenderer's Rate

(If Applicable)

2.68 Clause 68 Information to be Submitted with Tender as per IT-05 and IT-06

2.69 Clause 69 Acceptance of tender: as per 3.4 of this tender

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2.70 Clause 70 Disqualification: As per IT-29 and as per IT-11 (1.11.5)

2.71 Clause 71 Deleted.

2.72 Clause 72 Point of Contact for tender discrepancy discussion

2.72.1 In case of any discrepancy with tender documents the contractor may contact the

Executive Engineer, Surat Municipal Corporation.

2.73 Clause 73 Foreign Exchange for Procurement of Plant and Machinery Deleted

2.74 Clause 74 Storage and Security of Materials at Worksite Deleted

2.75 Clause 75 Binding Nature of Accepted Tender

2.75.1 Tender once accepted shall be binding on the contractor even if the formal agreement is

2.76 Clause 76 Withdrawal of Tender as mentioned in 1.11.6, 1.12 and

2.77 Clause 77 Surety

2.77.1 The successful tender may be required to furnish surety of 10% of the contract value on

stamp paper if so desired by the Commissioner.

2.78 Clause 78 Deleted

2.79 Clause 79 Deleted

2.80 Clause 80 Deleted

2.81 Clause 81 Deleted

2.82 Clause 82 Termination of Contract Due to Inferior Quality Work

2.82.1 If the work executed is found to be of inferior quality or of any substandard quality not

confirming to the specifications at any point of time during the inspection of by Engineer-

in-charge or any higher Authority, the contract may be terminated without assigning any

reasons thereof and no payment shall be made towards the probable damages or loss

caused to the contractor and materials purchased by him for this work and no

compensation whatsoever either shall be paid to contractor by Municipal Corporation.

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2.83 Clause 83 Deleted

2.84 Clause 84 Conditional Tender and Its rejection

2.84.1 The contractor should note that the conditional tenders shall be out rightly rejected.

2.85 Clause 85 Deduction of tax / TDS as per prevailing government rules

2.85.1 Out of the amount payable/creditable to contractor’s account, the Central

Government/State Government tax/taxes shall be deducted at source in accordance with

the relevant laws/rules from time to time prevailing.

2.86 Clause 86 Deleted

2.87 Clause 87 Deleted

2.88 Clause 88 Deleted

2.89 Clause 89 Deleted

2.90 Clause 90 Deleted

2.91 Clause 91 Approvals from External Authorities/ Bodies Deleted

2.92 Clause 92. Termination/determination of the contract

2.92.1 In any case, under any Clause/s of this tender, the contractor has rendered itself liable to

pay compensation if a breach of any of the terms, conditions, specifications, etc. The

SMC shall have power

2.92.2 If work is found unsatisfactory by Surat Municipal Corporation (SMC), SMC shall

terminate the contract after giving notice period of 15 days and in this case decision of

competent authority, for forfeiture of SD / EMD etc and debarring / blacklisting the

agency shall be binding to the contractor.

2.92.3 If SMC is intended to reduce/shorten/end of the running contract, then SMC is entitled to

do so after giving notice period of 45 days and in this case decision of competent

authority of Corporation will be binding to contractor and No Compensation shall be paid

for unilaterally.

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2.92.4 This activity is under essential service, so contractor is not allowed to stop this work at

any point of time.

2.92.5 Notwithstanding, if contractor stop / leave the work by his own discretion SD / EMD,

Amount pending in running bill etc. shall be forfeited and additional expenditure for

execution of remaining work shall be recovered through, if be needed, legal proceeding

and Agency shall be debarred / blacklisted subject to approval of competent authority.

2.92.6 To terminate the contract of which a notice in writing to the Contractor by the SMC shall

be conclusive and binding in which case the security deposit of the contractor shall stand

forfeited, at the absolute disposal of the SMC.

2.92.7 To take such part of the work as shall be un-executed and to give it to another/other

contractor to complete, in which case the expenses incurred, if any, in excess of the sum

which would have been paid to the original contractor, if the whole work had been

executed by him (the certificate of SMC for the excess amount shall be final and

conclusive) shall be borne and paid by the original contractor and may be deducted from

any money due to him by the SMC under the contract or otherwise or from the security

deposit or the proceeds of sale thereof, or a sufficient part thereof.

2.92.8 In the event of any of the above courses being adopted by the SMC, the Contractor shall

have no claim for compensation for any loss sustained by him by the reason of having

purchased or procured any materials, or entered into any engagements, or made any

advances on account of, or with a view to the execution of the work or the performance of

the contract. And in case the contract shall be terminated under the provisions aforesaid,

the contractor shall not be entitled to recover or be paid any sum for any work thereof or

actually performed under this contract, unless and until SMC certifies in writing the

performance of such work and the value payable in respect thereof, and the contractor

shall only be entitled to be paid the value as certified by the SMC.

2.92.9 Refer Clause 2.3.1

2.92.10Refer Clause 2.3.2

2.92.11Refer Clause 2.3.3

2.92.12Refer Clause 2.3.4

2.92.13Refer Clause 2.3.5

2.92.14In any case in which any of the powers conferred upon the Commissioner shall have

become exerciShable and the same shall not have been exercised the non-exercise thereof

shall not constitute a waiver of any of the conditions hereof such powers shall not

withstanding be exerciShable in any future case default by the Contractor for which by

any clauses hereof he is declared liable to pay compensation amounting to the whole of

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his security deposit and the liability of the contractor for past and future compensation

shall remain unaffected.

2.92.15Refer Clause 2.5.2

2.92.16Refer Clause 2.5.3

2.92.17The Contract shall not be assigned or subject without the written approval of the

Engineer-in-Charge, and if the Contractor shall assign or subject his contract or attempt to

do so, or become insolvent or commence any proceedings to be adjudicated any insolvent

or make any composition with his creditors, or attempts or attempt to do the Engineer-in-

Charge may, by notice in writing rescind the contract. Also if any bribe, gratuity gift,

load, perquisite, reward or advantage, pecuniary or otherwise, shall either directly or

indirectly be given, promised, or offered by the contractor, or any of his servants or

agents to any public officer or person in the employ of the Municipal Corporation in any

way relating to his office or employment, or if any such officer or person shall become in

any way directly or indirectly interested in the contract the Commissioner may by notice

in writing rescind the contract. In the event of contract being rescinded, the security

deposit of the contractor shall thereupon stand forfeited and be absolutely at the deposit of

the Municipal Corporation and the same consequences shall ensure as if the contract had

been rescinded as per above clauses here of and in addition the contractor shall not be

entitled to recover or be paid or be paid for any work thereto for, actually performed

under the contact.

Executive Engineer

Municipal Workshop

Surat Municipal Corporation

Seal and Signature of Bidder

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3 General Terms and Conditions

3.1 General Condition

3.1.2 The tenderer must obtain himself on his own responsibility and at his own expense all the

information which may be necessary for the purpose of filling this tender and for entering

into a contract for the execution of the work from the office of the Executive Engineer

(Workshop), Surat Municipal Corporation, Surat, during the office hours between 11:00

A.M. to 6:00 P.M. on weekdays except Sunday & holidays and examine the drawing and

inspect site of the work and acquaint himself with all local conditions and matters

pertaining thereto.

3.1.4 If any prospective tenderer be in doubt as to the interpretation of any part of the tender

document or any discrepancy with tender documents, the SMC or his nominated officer

shall Endeavour to answer written enquiries prior to tenders being submitted.

3.1.5 Tenderer shall mail their queries on line about the contents of this document on or before

date mentioned in Important Information of Tender.

3.1.6 Addenda and Corrigendum, if any after this date, shall be uploaded on n-procure/website

by the SMC. All Addenda Corrigendum issued by the SMC shall become a part of the

tender document. Tenderer shall have to submit the signed addenda and corrigendum with

other required documents of tender.

3.1.9 For the imported portion if any, tenderer shall quote in Indian Rupees by converting the

exchange rate and its fluctuation, if any during the contract period

3.1.12 As per IT-20

3.1.14 As per IT-29 and as per IT-11 (1.11.5)

3.1.16 The SMC is not bound to either accept the lowest or any tender, in its sole discretion. In

case of rejection of all or any tender or scrapping of the entire invitation to bid, none of

the tenders shall be entitled to claim any loses, cost, compensation or damages, which

they may have incurred as a result of participating in the tender. The Municipal

Corporation shall have the right of rejecting all or any of the tender without assigning any

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3.1.17 The successful tenderer, in whose favor a letter of work order, has been issued by the

SMC will be required to execute a formal contract and until such execution, the

successful tender’s bid together with the letter of work order issued by the SMC shall

form a binding agreement in terms of the tender documents

3.2 Opening of tender as per IT-14 (1.14)

3.3 Bid evaluation as per IT-21 (1.21)

3.4 Acceptance of Tender as per

3.5 Termination/determination of the contracts per

3.6 Non-Waiver of Powers and Right to Take Possession of Contractor’s Assets as

mentioned earlier Refer 2.5.2

3.7 Time Extension

3.7.1 Provided nevertheless if in the opinion of SMC, the contractor is entitled to any extension

of time on account of the works being altered, varied or added or delay by the reason of

any inclement weather or due to the reasons not under the control of the contractor, the

SMC is empowered to order in writing for the extension of the aforesaid period for final

completion, by such period(s) as it deems reasonable and the contractor shall complete

the works within such extended period(s).

3.7.2 However, the contractor shall not be entitled to any extension of the period unless

requested in writing for such extension for event, which the contractor considers to entitle

for requesting for any extension, to Engineer-in-Charge, SMC.

3.7.3 The SMC may in its absolute discretion, dispense with such notice and allow an extension

of time. Nevertheless, in case of any extension of time, the aforesaid provisions for

damages and compensation shall apply in case of non-completion of the works within the

3.7.4 Such time extension shall not become any base for compensation for contractor under any

circumstances what so ever.

3.7.5 Co-Ordination of Work

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3.8 Terms of Payment as per IT-26 and IT-30

3.9 Work Completion Certificate

3.9.1 The Work shall be deemed to have been completed in all respects on the day SMC

certifies that the Works have been completed in accordance with the Contract and issues a

Certificate to that effect.

3.9.2 The stage of work completion shall mean, the work completed by contractor with all

respect and according to terms, conditions and specifications of tender.

3.10 Final Payment as per

3.11 Guarantee of works and liability for damages, defects etc as per

3.14 Work to be executed in accordance with specifications, drawings and orders of SMC

3.14.1 The Contractor shall execute the entire work in the most productive, professional and

prudent manner both as regards usage of materials and time in every respect in strict

accordance with the approved design, specifications, drawings, etc.

3.14.3 All works under the contract shall be executed under the directions and subject to the

approval in all respects of the SMC which shall for time to time direct at what point(s)

and in what manner the works to commence and carried on.

3.15 Action in case work not done as per specifications

3.15.1 All works in the course of execution or executed in pursuance of the contract shall, at all

times, be open and accessible to the inspection and supervision of the SMC or its

authorized representative and the contractor shall, at all times, during the usual working

hours and at all other times at which reasonable notice of the visit of such representatives

has been given to the contractor, either himself be present to receive orders and

instructions or has a responsible agent duly accredited in writing, present for that purpose.

Orders given to such agent shall be considered to have the same force as if they had been

given to the Contractor himself.

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3.15.2 If at any time, it appears to the SMC or its authorized representative that any work has

been executed with unsound, imperfect, or unskillful manner, or with inferior or grade of

materials or articles or otherwise not in accordance with the contract for the execution of

the work, the contractor shall, on demand in writing, which shall be made within the

Project Completion Period from the SMC specifying such work, materials or articles,

notwithstanding that the same may have been passed, certified and paid for forthwith

rectify, or remove and reconstruct the work so specified in whole or in part, as the case

may be, and remove the materials or articles so specified and provide materials or articles

as per the terms and in accordance with the spirit of the contract, at its own expense and

cost. In the event of the Contractor failing to do so within a period specified by the SMC

in its demand as aforesaid, the Contractor shall be liable to pay compensation at the same

rate as for non-completion of the work in time for the default on its past.

3.15.3 In such case the SMC may at its sole discretion, accept the item of work at reduced rates

as applicable under the contract during the preparation of on account bills or final bill.

Further, if the item is so acceptable, without detriment to the safety and utility of the item

and the structure the SMC may reject the work outright without any payment and/or get it

other connected and incidental items rectified, or removed and re-executed at the risk and

cost of the contractor. The decision of SMC to be conveyed in writing in respect of the

same will be final and binding on the Contractor.

3.17 Statutory and other obligations regarding workmen

3.18 Force closure of contract or abandonment due to reduction in the scope of work

3.18.1 If, at any time after the commencement of work, the SMC, for any reason whatsoever,

does not require the whole work as specified in the tender to be carried out, the SMC or

its authorized representative shall give a notice in writing, to that effect to the Contractor

and the Contractor shall have no claim to any payment or compensation whatsoever on

account of any profit or advantage which he might have derived from the execution of the

works in full but could not derive in consequence of such decision of the SMC.

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3.18.2 He shall have no claim for the compensation by reason of any alteration having been

made in the original specifications, drawings and instructions which may involve any

curtailment, variation or increase of the work as originally contemplated.

3.19 Temporary suspension of works

3.19.1 If the work should be suspended by the reason of rain, strike, lock outs, or other causes,

the Contractor shall take all necessary precautions for the protection of the Works and

shall at his own cost and expense make good any damage arising from any of these

causes. No claim in this regard shall be entertained.

3.20 Ambiguities or discrepancies in drawings and specifications

3.20.1 The Contractor shall from time to time check all Drawings and Specifications and shall

promptly notify the Engineer-in-Charge of any omission or discrepancies therein. In case

of ambiguities or discrepancies in Drawings, Specifications or Schedule of Quantities and

Rates/Prices or any of them, the same shall be referred to the SMC in writing, and the

decision of SMC shall be final and binding on the Contractor.

3.21 Guarantee of works and liability for damages, defects etc.

3.21.1 The Contractor shall guarantee that the equipment or parts thereof provided under the

contract are new and free from defects in design, material and workmanship. The

contractor shall also give guarantee for the satisfactory performance of the equipment or

parts thereof provided under the contract and for the workmanship of the works executed

as per the contract. This guarantee shall be valid for the at least duration of the defect

liability period.

3.21.2 Any defects, that may appear in the work within the defect liability period, which in the

opinion of SMC or the Engineer-in-Charge is due to defective or improper equipment or

bad workmanship or the work not being in accordance with the drawings, specifications

or instructions under the contract shall be made good and/or repairs by the Contractor at

his own cost and expense.

3.21.3 If it is found that the performance of the equipment or parts thereof are not satisfactory

and that any defect in design, material and/or workmanship is found within the defect

liability period, the Engineer-in-Charge shall intimate to the Contractor to that defect in

writing. The Contractor shall immediately but not later than 7 days of the receipt of

such intimation investigate the causes of such defects. The Contractor shall arrange to

provide within a reasonable period all the necessary Engineering designs, materials for

the rectification/replacement of the defective equipment or parts thereof at site at his own

cost and expense. If the Contractor fails to take proper corrective action to repair the

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defects or otherwise to replace the equipment or parts thereof to the satisfaction of the

Engineer-in-Charge within a reasonable period, the SMC may at its option after giving

days’ notice in writing, take suitable action for such rectification or replacement, as it

deems necessary, at the risk and cost of the Contractor.

3.21.4 In the event of an emergency in the opinion of the Engineer-in-Charge, where the delay

would cause serious loss or damage or in the cases of minor defects found in the designs,

materials and/or workmanship, within the defect liability period, the SMC shall however,

have a sole right to take up immediately, suitable corrective action for repair or

rectification or replacement as deemed necessary, through a third party chosen by the

SMC without any advance intimation to the Contractor. In such cases, the Contractor

shall be intimated and shall assist and cooperate in making the repairs/rectification.

3.21.5 In case the defects are of such nature that the equipment or parts thereof requires to be

taken to the workshop of the Contractor for rectification, the same shall be taken by the

Contractor at his cost and expense. In case the Contractor so desires the same shall be so

dispatched at the risk and cost of the Contractor. However, in both cases, the Contractor

shall furnish necessary Hypothecation Deed to the Engineer-in-Charge in respect of such

equipment or part thereof, and shall provide additional bank guarantee of amount equal to

the cost of equipment, as required by the Engineer-in-Charge before the equipment, or

parts thereof are removed from the site. After the necessary rectification or replacement,

the Contractor shall deliver and duly install the equipment or parts thereof at site at his

own expense to the satisfaction of the Engineer-in-Charge. All risks in transit to and from

the site shall be borne by the Contractor.

3.21.6 If the repairs, replacement or modifications as referred above are of such nature as may

affect the efficiency of the equipment or parts thereof, the SMC shall have the right to

give to the Contractor a notice in writing within one month of such repair, replacement,

renewal to carry out the tests, as may be required, for the acceptance of the equipment by

the Engineer–in Charge.

3.21.7 When the defective equipment or parts thereof are not repairable at site and sent to the

workshop of the Contractor for necessary repairs or replacement but are essential for the

operation of the facility, the Contractor shall take all the necessary steps to the

satisfaction of the Engineer-in-Charge to minimize interruptions in the operation of the

facility till such time the repaired equipment or parts thereof are returned back

satisfactorily.

3.21.8 Equipment or parts thereof so repaired or replaced shall have further defect liability

period as of original from the date of acceptance, of such repair or replacement, by the

Engineer-in-Charge and the contractor shall immediately arrange to extend the validity of

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the respective Bank Guarantee to adequately cover the extended period. Failing to supply

the repaired equipment with the mutually agreed time period, the bank guarantee shall be

forfeited to SMC and the equipment will be replaced by SMC at risk and cost of

3.22 Equipment needed for the works

3.22.1 The Contractor shall, at his own cost and expense, provide all the equipment,

machineries, tools etc. required for the works.

3.23 SAFETY REGULATIONS

3.24 Removal of site staff on the direction of the engineer-in-charge

3.25 Changes in Firm's Constitution: -

 Where the Contractor is a partnership firm/ private/public organization, a prior

approval in writing from the SMC shall be obtained for any change in the

constitution of the firm. Where the Contractor is an individual or a Hindu undivided

family, such approval as aforesaid, shall likewise be obtained before the contractor

enters into any partnership agreement where under the partnership firm would

acquire the right to carry out the business of the Contractor.

 If such prior approval is not obtained, the contract shall be deemed to have been

assigned in contravention of clause mentioned elsewhere in the tender, for the work

hereof and the same action may be taken, and the same consequences shall ensure as

provided in the said Clause.

3.26 Decisions by the SMC and engineer-in-charge

3.26.1 It shall be accepted, like as an inseparable part of the Contract, that in matters quality of

materials, workmanship, removal of improper work, interpretation of Contract, drawings

and specifications, mode or procedure of carrying out the work, the decision of the SMC

shall be final and binding on the Contractor and for any technical question which may

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arise touching the Contract, the SMC or Engineer-in-Charge decision shall be final and

3.27 Patents, rights and royalties

3.27.1 The Contractor shall fully indemnify the SMC and their all agents, servants and

employees of the SMC against any action, claim or proceedings relating to infringement

or use of any patent or design or any alleged patent or design rights and shall pay the

royalties or other charges which may be payable in respect of any article or part thereof

included in the Contract. In the event of any claim being made or action being brought

against the SMC or any agent, servant or employee in respect of any of the matters

aforesaid, the Contractor shall be notified thereof for taking necessary action at its cost

3.28 Right of Suratmunicipal corporation to cause audit of the account of contractor and

technical examination of the work

3.28.1 The SMC shall have the right to cause an audit and technical examination of the works

and the final bills of the contractor including all supporting vouchers, abstract, etc., to be

made after payment of the final bill and if as a result of such audit and technical

examination any sum is found to have been overpaid in respect of any work done by the

Contractor under the Contract or found not to have been executed, the Contractor shall be

liable to refund the amount of over-payment and it shall be lawful for the SMC to recover

the same from the Contractor in the manner prescribed or in any other manner legally

permissible; and if it is found that the Contractor was paid less than what was due to it

under the Contract in respect of any work duly executed by the Contractor, the amount of

such under payment shall be duly paid by the SMC to the Contractor, without any interest

thereon whatsoever.

3.29 Superintendence of Work by The Contractor, Supervision, Technical Staff,

3.32 Apprentices act provisions to be complied

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3.32.1 Obligations of Contractor under Labor and Employment Laws

3.34 Contractor’s site office & amenities

3.35 Identification badges/passes

3.36 WATCHING AND LIGHTING

3.37 Compliance With Local Laws, Etc.

3.38 MATERIALS OBTAINED FROM EXCAVATION/DISMANTLING

3.39 INDEMNITY AND INSURANCE

3.39.2 TRANSIT INSURANCE

The Contractor shall arrange at his cost for transit insurance for the dispatch of equipment

or parts thereof.

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3.46 WORKMANSHIP

3.46.1 The work to be done under the contract or any part thereof shall be executed in the best

and most skilled workmanship like manner, with best and approved quality of equipment

and both the work and the equipment should conform to the particulars contained in or

implied by the specifications and as referred to in the drawings or in such other additional

directions, instructions and documents as may be found necessary and given time to time

to the contractor during the execution of the works and to the entire satisfaction of the

SMC and the Engineer-in-Charge.

3.46.2 The entire work shall conform to the latest and acceptable engineering practices and shall

be such as to cause minimum transfer of noise and vibration to the building structures.

3.47 Removal of Improper Work and Equipment

3.47.1 The SMC shall have power to check and reject at any stage such work / equipment which

it considers to be defective in quality or workmanship and nothing shall prevent from

rejecting the materials brought to the site (i.e. materials made ready for use on works)

which have been previously passed by the SMC or the Engineer-in-charge in an un-

worked condition. The Contractor shall immediately arrange to replace the defective

equipment by proper and suitable equipment with the approval of the Engineer-in-Charge

and carry out rework of the rejected work at his own cost and expense and to the

satisfaction of the SMC. In the event of failure on the part of the Contractor to carry out

his obligations under this clause, the SMC shall have the right to get the work done

through other agencies at the risk of the Contractor and recover the cost in full from the

3.47.2 All rejected equipment will at once be removed from the site by the Contractor to such

distances as may be desired, failing which the Engineer-in-Charge after giving three days’

notice in writing may do so and recommend to the SMC for recovering the cost of

removal from the Contractor.

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3.49 Variation in scope of work

3.49.1 The SMC shall have the power to make any alterations/variations/ deletions/additions or

substitutions from drawings, specifications, designs and instructions that may appear in

its opinion, be necessary or adviShable during the progress of the Works and the

Contractor shall be bound to carry out the work in accordance with the instructions which

may be given to him by the SMC in writing. Such alterations / deletions / additions or

substitutions shall form part of and be read as incorporated in the Agreement itself.

3.50 Clearance of site on completion deleted

3.51 Extra work

3.51.1 Work that is not included in the tender documents shall not be performed, except when

approved /sanctioned in writing by S.M.C.

3.51.2 Rates for additions or extras

Rate for extra items will be carried out as per prevailing rates in the following sequences

(1) Available last Sanctioned rate, (2) Market Rate.

3.51.3 No claim for any extra or compensation for damage will be entertained on account of

such variation where the quantity is decreased to any percentage or where the item is

totally deleted.

3.52 Extent of deviation or variation

3.52.1 The Contractor is not to vary / deviate from the approved scheme, its drawings and

specifications or instructions or execute any extra work of any kind whatsoever unless

upon an order in writing is given by the SMC in this regard. If compliance with the

SMC’s aforesaid order or approval involves extra work, and/or expense beyond that

involved in the execution of the works as per contract, then unless the same were issued

in consequence of some breach of this contract on the part of the Contractor, the latter

shall be paid the price of the said work (to be valued as hereinafter provided) and/or the

expense aforesaid.

3.53 Modification to contract

3.53.1 There are no other understandings between the parties other than this Contract Document.

3.53.2 In the event of any of the provisions of the Contract require modifications after the

Contract Documents have been signed, except those directions and orders given by the

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SMC under the Contract for the due execution of the works, the modifications shall be

made in writing and signed by both the parties before giving effect to such modifications.

3.53.3 SMC may have extended rate contract duration/ tenure, if required, after consent from

3.54 Commencement of works

3.54.1 The Contractor, having signed the Contract with the SMC, shall commence the work

within the period stipulated in the document.

3.54.3 If the Contractor commits default in commencing the execution of the work as aforesaid,

the SMC shall, without prejudice to any other right or remedy, be at liberty to forfeit the

Earnest Money Deposit absolutely.

3.55.1 Warranty for Equipment

With respect to the equipment provided by the contractor under this contract, the

contractor shall be deemed to have furnished to the SMC.

“The Contractor warrants that the equipment are not subject to any security interest, lien

or other encumbrance”

Against Patent Infringements

“The Contractor shall at his own expenses defend and save the SMC harmless from the

expenses and consequences of any suit or procedure brought against the user so far as the

said suit or procedure is based on a claim that the equipment provided constitute an

infringement of any patent in existence on the date of the contract”.

“In addition, the Contractor shall secure at his own expense a fully paid up license or

license that will permit the user to continue operation of the equipment provided, free of

further claim for infringement”.

“The Contractor warrants that the equipment provided are suitable for the purpose or the

purposes, for which such goods are used, conform to promise or affirmations made by the

contractor and conform to specifications stipulated in the Contract”.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

“The Contractor warrants that the equipment provided are suitable for the particular

purpose stipulated in the contract. The SMC affirm that it has relied on the contract’s

skills and judgments to select or provide equipment for a particular purpose”.

“The Contractor warrants that the equipment are new and of best quality and that the

equipment will be free of defects in design, workmanship or materials”.

3.55.2 Breach of Warranty

3.55.2.1 In the event of a breach of warranty, the contractor shall be required to take all

necessary action at his cost and expense to correct the breach in the most expeditious

manner dictated by the existing circumstances.

3.55.2.2 Deleted

3.56 Maintenance and Defects

The Contractor shall ensure that adequate and prompt response after sales service as and

when required with a view to minimize the breakdown period. Particular attention shall

be given to ensure that all spares are easily available during the normal life of the

3.57 Rights, Remedies and Powers

3.57.1 Termination of Contract Due to Contractor’s Default

If the Contractor

A. Abandons the work;

B. At any time, defaults in proceeding with the works with due diligence and continue to do

so after a notice in writing of 7 days from the SMC; or

C. Commits default in complying with any of the terms and conditions of the Contract and

does not remedy it or take effective steps to remedy it within 7 days after a notice in

writing is given to him to that effect by the SMC; or

D. Persistently disregards the instructions of the SMC and / or Engineer-in-Charge or

contravenes any provision of the Contract; or

F. Fails to complete the works or items of work on or before the stipulated date(s) of

completion and do not complete them within the period specified in a notice given in

writing to that effect by the SMC; or

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

G. Offers or gives or agrees to give to any person in the SMC’s service or to any other

person on this behalf, any gift or consideration of any kind as an inducement or reward

for doing or forbearing to do or for having done or forborne to do any act in relation to

the obtaining or execution of this or

I. Shall obtain a Contract with the SMC as a result of non- tendering or other non-bonafide

methods of competitive tendering; or

J. Assigns, transfers, sub-lets (engagement of labour on a piece-work basis or of labour with

materials not to be incorporated in the work, shall not be deemed to be sub-letting) or

attempts to assign, transfer or sub-let the entire works or any portion thereof without the

prior written approval of the SMC:

K. The SMC may, without prejudice to any other right or remedy which shall have accrued

or shall accrue thereafter to the SMC by written notice determine the contract either as a

whole or in part.

L. Or otherwise specified elsewhere in contract.

3.58 Packing, marking, protection and dispatch of equipment

3.58.1 The Contractor shall be held liable for all damages or breakages to the equipment due to

the defective or insufficient packing as well as for corrosion due to insufficient

3.58.2 The Contractor shall arrange for dispatch of the equipment by rail/road/ship after proper

packing protection. The consignments shall be dispatched after inspection or otherwise, if

agreed to, on freight paid basis, irrespective of the basis of price.

3.59 Contractor to make facilities at site

3.60 Income Tax Deduction

3.60.1 Income Tax on gross amount billed by the Contractor, as per prevailing statutory rules

will be deducted as per Section 194(c) of Income Tax Act.

3.62 Disputes and Jurisdiction

3.62.1 Except where otherwise specified in the contact the decision of the Competent authority

shall be final, conclusive and binding on all parties to the contact upon all questions

relating to the meaning of the terms, conditions, specifications, drawings, designs and

instructions herein-before mentioned and as to the quality of workmanship, or materials

used on the work, or as to any other question, claim, right, matter, or thing whatsoever in

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

any way arising aloof, or relating to the contract, designs, drawings, specifications,

estimates, instructions, orders or these conditions, or otherwise concerning the works or

the execution or failure to execute the same, whether arising, during the progress of the

work or after the completion or abandonment thereof.

3.62.2 Disputes if any shall be discussed and mutually settled and in case of disagreement the

same shall be referred to Competent authority of Corporation. After referring to

Competent authority of Corporation if the said dispute is not solved, the same shall be

referred to the court subject to Surat jurisdiction only.

3.63 Legal costs

Legal Costs incurred by the SMC in the event of litigation or other legal proceedings

arising from this Contract agreement shall be borne by the contractor.

3.66 Construction Cess (If Applicable).

3.66.1 Construction Cess on Gross amount billed by the contractor, as per prevailing statutory

rule will be deducted as per labour& employment development GR No.

CWA/2004/841/M-3, Dated: 30/01/2006 of Gujarat Government.

Executive Engineer

Municipal Workshop

Surat Municipal Corporation

Seal and Signature of Tenderer/Bidder

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

4 Tender Specific Details: -

4.1 Name of Work: -

4.2 Supply, Design, Fabrication, Testing and Commissioning of 01 nos. of Hearse Van (Shab

vahini) on New Vehicle Chassis matching pollution norms required for Surat City F.O.R.

at Municipal Workshop of Surat Municipal Corporation.

4.3 Tender Motive & Scope of work: -

4.3.1 The intention for inviting tender is to design, fabricate / install, supply, test and

commissioning of Hearse Van (Shab vahini) on Type Approved New Vehicle

Chassis matching pollution norms required for Surat City F.O.R. at Municipal

Workshop of Surat Municipal Corporation.

4.3.2 Bidder has to supply Hearse Van (Shab vahini) (Total Qty- 1) matching following

minimum criteria / parameter for each vehicle

Specification Details

Vehicle Type Hearse Van (Shab vahini) fabricated on Cowl type /

Faceless type automotive vehicle chassis

GVW Min. 4400 Kg

Wheel Base of vehicle Min. 2900 mm

Type of Fuel Diesel

Engine power Min 95 HP

Appro. 5300 mm or as permit by chassis length &

Length of vehicle

Appro. 2800 mm or as permit by chassis height &

Height of vehicle

Pay load Min. 1950 Kg

Air Conditioner Yes

chassis Type New Cowl Chassis/ bus chassis

The New Chassis shall be of standard make and

type approved and must be manufactured by

reputed manufacturers like Ashok Leyland, Tata

Chassis Make Motors, VE Commercial Vehicles Ltd., Mahindra

and Mahindra Ltd., Asia Motors Works, Hindustan

Motors, Eicher Motors Ltd., ForceMotors, Bharat

Benz, Volvo Trucks and SML ISUZU.

Chassis Durability The chassis shall be all weather resistant to

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

withstand moist and humid environment and

prevent rusting

Tyre Type Radial or as per OEM Standard

Types of steering Power Steering

Parabolic / Elliptical leaf spring type or as per OEM

All the seats must be provided with safety belt.

Seat belt provision

Seat belts for driver and all Passengers.

Cowl / Bus Chassis / Faceless Chassis must be

Type Approval certificate details type approved from Government vehicle type

approved agency

1 Driver Seat, 1 Co-Driver Seat, open/close door

left and right with key lock.

Providing and fixing 5 × 40 mm rolled channels as

cross bearers, with 19 mm U-bolts, balata packing,

MS angles, and 10-gauge pressed profile sections

for floor supports, complete in all respects.

Sub Frame Providing and fixing 40 × 40 mm and 60 × 40 mm,

16-gauge MS tubular sections for the structural

framework, including cutting, welding, alignment,

and finishing, complete in all respects.

Exterior Panelling Providing and fixing 20-gauge and 22-gauge GP

colour - coated sheets for the top, roof, and side

panels, including necessary cutting, bending,

fasteners, joints, trims, and finishing, complete in all

Interior Panelling Complete internal wall panelling with Alupan

panels, including necessary framework, fixing

accessories, joints, trims, and finishing, complete in

Flooring SS sheet of minimum 3 mm thickness, covered

with 12 mm thick waterproof plywood and finished

with suitable anti-skid material.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

Seats Providing and fixing seat frames fabricated from

mm OD ERW tubes, complete with PU cushioning

and rexine upholstery, including all necessary

fittings, fixing, and finishing, complete in all

Insulation Providing and fixing 40 mm thick thermocol

insulation for the roof, properly fitted and secured,

complete in all respects.

Back Doors Providing and fixing full-width rear doors

comprising 4 nos. JK doors (2+2), complete with

rubber glazing and heavy-duty hinges. Two nos.

step-in/step-out stairs shall be provided for safe and

comfortable passenger entry and exit. Rear doors

shall have proper locking arrangements and all

necessary fittings, supports, and finishing, complete

in all respects.

Glasses Providing and fixing 5 mm thick clear

toughened/safety glass for the sides of the saloon

compartment, fixed with suitable PU

adhesive/pasting. Providing 6 nos. small sliding

windows at the top portion of the side glasses,

complete with frames, channels, locking

arrangements, fittings, and finishing.

Electrics Providing and installing complete electrical wiring

of IS-specified quality, concealed and properly

protected with PVC casing. The electrical system

shall include LED tube lights (6 nos.), high-

intensity flashers, red-orange flashers/pairs on either

side, and 3 nos. red lights at the rear of the vehicle.

One light shall be provided in the driver area and

two lights in the saloon area.

Providing and installing 3 nos. fans in the saloon

area. All electrical accessories, wiring, light fittings,

switches, connectors, and related components shall

be of standard quality. Each lighting circuit shall be

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

provided with dedicated fuses conveniently grouped

at a suitable location near the driver’s

dashboard/console. Wiring shall be properly routed,

secured, and colour-coded for easy identification,

complete in all respects.

Air Condition unit Providing and installing Spheros or Haiger make

air-conditioning unit, complete with internal

ducting, supporting framework, AC blower system,

necessary fittings, controls, and accessories,

properly installed and commissioned, complete in

Painting Providing and applying complete anti-corrosive

treatment to all Mild Steel components, including

the subframe, SUPD, and other minor fabricated

components, as follows:

 Surface Preparation: Remove rust, oil,

grease, and mill scale by sandblasting/wire

brushing to achieve Sa 2.5 cleanliness.

 Primer Coat: Apply zinc-rich epoxy

primer of 60–75 µm DFT immediately

after surface cleaning.

 Intermediate Coat: Apply epoxy barrier

coat of 100–150 µm DFT for enhanced

corrosion resistance.

 Finish Coat: Apply polyurethane (PU) top

coat of 50–60 µm DFT for UV and weather

 Total Coating

Thickness: Approximately 250–300 µm

DFT, in accordance with

applicable International Organization for

Standardization (ISO) standards.

All surface preparation, coating application, drying,

and finishing shall be carried out as per the paint

manufacturer’s recommendations and good

engineering practice, complete in all respects.

Front Show & Windshield Providing and fitting a new decorative front

show/panel, complete with front windshield glass,

suitable framing, rubber beading, fixing accessories,

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

and finishing, complete in all respects.

Driver Cabin Partition Full partition with sliding window between driver

cabin & saloon Providing and fitting a full partition

between the driver cabin and saloon, complete with

a sliding window, suitable frame, glazing, fittings,

Fixed Dead Body Box Providing and fitting a fixed-type dead body box at

the middle of the saloon, suitably fabricated,

secured, and finished, complete with all necessary

supports and fittings.

Interior Decorative Lighting Providing and fitting decorative LED strip lights

inside the saloon, including wiring, switches,

connectors, mounting channels, and necessary

accessories, complete in all respects.

Standing Bars Providing and fitting MS standing bars, both

horizontal and vertical, suitably positioned inside

the saloon for passenger support, including brackets,

fixing, painting, and finishing, complete in all

Decorative Foot Steps Providing and fitting decorative foot steps at the

bottom/entry area of the vehicle, suitably fabricated

and securely fixed for safe and convenient access,

complete with anti-skid surface and finishing.

Audio System Providing and fitting a branded audio system with

USB/pen-drive connectivity and suitable speakers,

including wiring, controls, mounting, and necessary

accessories, complete in all respects.

Wheel Rims Providing and fitting suitable wheel rims of

approved make and specification, including

necessary mounting, balancing, and fixing

accessories, complete in all respects.

Providing and fitting decorative LED strip lights

inside the saloon, including wiring, switches,

connectors, mounting channels, and necessary

accessories, complete in all respects.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

Connectivity Bluetooth, USB and AUX

Workmanship executed shall be of highest order.

All rivets and bolt holes shall have a coat of

approved paint in both surfaces before riveting or

bolting or welding.

All steel screw, bolt, nuts, rivets etc. shall be zinc

coated or shall have rust proof coats at

recognized process. The roof joints shall be

subjected to rigid water test at vendor’s

workshop in presence of Purchaser’s

Workmanship and Finish representative.

All directions and instructions on all points

related to the fabrication shall be executed

whenever given by purchase’s representative for

quality and workmanship. All the material used

in the fabrication if the body work shall be of

good quality or approved make and type.

All equipment and material shall comply with the

requirements of the latest relevant IS

specifications.

Reverse sensor cum parking assistance

Reverse sensor cum parking assistance shall be

provided in vehicle in a view of safe functioning in

crowded area to avoid any accident.

Safety Features details

Due attention should be given on speed limitation

through speed limiting device and such thing should

be displayed to driver through proper stickers etc

1.Reverse Horn & Rear view Camera with

display in driver cabin

2. One fire extinguisher,

Accessories 3. First aid box, and

4. any other suitable mountings/accessories which

will enhance safety and functionality as well

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

The color code, symbols, logo of SMC and other

Color details given by SMC officials must be displayed

with the state of art aesthetic

Minimum 2 yr for unlimited run km or as per

Warrantee for Vehicle

OEM standard whichever is higher

Minimum 3 yr for unlimited run km or as per

Warrantee for Engine & Gearbox

OEM standard whichever is higher

Tools Kit provision Standard Tool Kit with fabrication side tool kit

Manuals provision Workshop Manual & Spare part catalogue

Pollution norms BS-VI or latest applicable at a time of delivery

4.3.3 Important Note

DESIGN PROOF CHECKING:- The detailed drawings and technical specifications submitted by

the successful bidder will undergo strict technical scrutiny for the required design proof

checking. Any queries raised during the design proof checking must be addressed to ensure

necessary compliance. The Successful Bidder undertakes the fabrication work only after

submission of satisfactory compliance raised at the time of design proof checking.

Moreover, key detailed engineering documents/ drawings showing key components, BoQ, MoC,

must be submitted promptly to the undersigned for review and comments before manufacturing,

in accordance with standard engineering practices of the manufacturer within 15 days of receipt

Test of equipment at manufacturer's premises will be required to be conducted in presence of

SMC / TPI Engineer-in-Charge before dispatch of equipment and copy of final load test and

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

performance certificate must be submitted along with invoice. For further details refer IT-46

Complete process of RTO Passing and Registration will be under the Scope of bidder and Legal

charges will be borne by supplier and will be a pre-requisite to handover vehicle to Municipal

Workshop of Surat Municipal Corporation.

Affixing Stickers/Logos as per instruction given by officer in charge of Municipal Workshop of

Surat Municipal Corporation and no extra payment shall be given for that particular work.

It is to note that there will be inspection by the Technical Inspection Agency duly appointed by

SMC Surat. The technical inspection will be at various levels.

Inspection will be carried out by TPI / SMC’s representative and any suggestion/ correction

suggested by them shall/ him shall be incorporated by bidder.

Bidder has to submit the complete drawing along with the tender with full technical detail as

mentioned in specifications and has to fabricate the Prachar Van /Multipurpose Van as per the

approved drawing. Necessary RTO approval is bidder’s responsibility.

All welding work must be as per the industry standard. All necessary finishing shall be carried

out prior painting.

All angle and channels and other raw materials as per IS.

4.4 Tender Evaluation: -

4.4.1 As per1.21 i.e. IT-21of this tender.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

4.5 Submission of Drawings and QAP

4.5.1 All design drawings and Quality Assurance Plans (QAP) shall be submitted to the

Engineer-in-Charge for prior approval before commencement of work.

4.5.2 Furthermore, the successful bidder shall submit all key engineering documents and

detailed drawings — including those depicting major components, Bill of Quantities

(BoQ), and Material of Construction (MoC) — to the Engineer-in-Charge or undersigned

authority for review and comments before the start of manufacturing.

4.5.3 The bidder must also ensure that the approved tender specifications are clearly reflected

in the drawings.

4.5.4 These documents must be submitted promptly and in any case within 15 days of receipt

of the work order.

4.6 Design Proof Checking and approval

4.6.1 The detailed drawings and technical specifications submitted by the successful bidder

shall undergo strict technical scrutiny as part of the design proof checking process.

4.6.2 Any queries or comments raised during this stage must be addressed by the bidder to

ensure full compliance.

4.6.3 Fabrication work shall commence only after the bidder has satisfactorily resolved all

issues raised during design proof checking. (IF applicable)

4.7.1 Refer 1.46 i.e. IT-46 of this tender

4.8 Offer Detail: -

4.8.1 Bidder has to submit offer online only but it's necessary to fill all the required details here

in this section. Merely offer in online price bid without filling up the all the details in this

section is not at all taken into consideration for evaluation.

4.8.2 Bidder has to quote/offer for best suitable model/s (Not more than one) meeting the

tender specification. Further, offered model/s catalogue shall be furnished will technical

4.8.3 Details of Item offered (Data Sheet)

Pl fill the detail in attached annexure -X

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

4.8.4 Bidder has to provide offer details as follow

 Bidder has to offer the rate per piece in online only.

 Rate must be excluding of GST & SMC road taxbut including all other tax and rest of

 Please Consider trailing section named as "Important thing to be considered" before

quoting rate / Giving Offer.

Offered rate/Per Vehicle in Rs.

(excluding of GST & SMC road tax

Item to Supply Approx. Qty

but Including all other Tax and

Supply, Design, Fabrication, Testing

and Commissioning of 01 nos. of

Hearse Van (Shab vahini) on New

Vehicle Chassis matching pollution 01 Online Only

norms required for Surat City F.O.R.

at Municipal Workshop of Surat

Municipal Corporation.

4.9 Important thing to be considered: -

4.9.1 Bidder's offer must include all the costs of transportation up to delivery @ Municipal

Workshop, Umarwada @ Surat Municipal Corporation.

4.9.2 Complete process of RTO Passing and RTO Registration under the Scope of bidder and

all the related legal charges will be borne by supplier. Bidder has to supply vehicle which

is RTO registered fitted with RTO approved vehicle number

Pl Ensure while RTO registration

RTO regional office designation

“GJ-05 or as per applicable for Surat city at time of registration”

Preferable series

“G or GV suited for government vehicle or as applicable to government vehicle at

time of registration”

Purchaser Name Detail: -

"Commissioner, Surat Municipal Corporation, Muglisara, Surat 395 003"

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

4.9.3 The specifications mentioned above are minimum requirements. However, the machine is

expected to perform at maximum capacity, high reliability and safety and additional

equipment or accessories necessary for achieving this will be considered without any

4.9.4 Affixing Stickers/Logos as per instruction given by officer in charge of Municipal

Workshop of Surat Municipal Corporation and no extra payment shall be given for that

particular work.

4.9.5 Bidder has to give a priority to the work assigned by corporation.

Executive Engineer

Municipal Workshop

Surat Municipal Corporation

SEAL & SIGNATURE OF THE TENDERER:

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Annexure-I (Work Completion Details)

(SUBMIT ONLINE ONLY)

Performa for list of works of similar nature already completed by the Tenderer during last

Cost on Time taken in months Client Date of

Sr. No. Name of work & Place

Completion to complete the work Name Completion

Signature of the contractor with Seal

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Annexure-II (Work On Hand)

Performa for list of works of similar nature on hand

Sr. Name of Estimate Date of Stipulated Amount Brief Name

No. Work with d Cost issue of period of of work details of of

place work completion done delay if Client

Signature & Seal of the Bidder

(Note: Amount of work done in Column 6, should be given up to the month previous to the

month in which tenders are invited).

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Annexure-III (Affidavit)

(SUBMIT ONLINE & IN HARD COPY ALSO)

Name of Work :- Supply, Design, Fabrication, Testing and Commissioning of 01 nos. of Hearse

Van (Shab vahini) on New Vehicle Chassis matching pollution norms required for Surat City

F.O.R. at Municipal Workshop of Surat Municipal Corporation.

Tender Notice No.:- ACE/Workshop/06/2026-27 work No.

1. I, the undersigned, do hereby certify that all the statements made in the required attachments

are true and correct. I also understand that in case of wrongful/false information, corporation

is entitled to take any civil & criminal punitive action against me / us.

2. The undersigned also hereby certifies that neither our firm M/s.

nor any of its constituent partners have abandoned any work in India nor any contract

awarded to us has been rescinded during last five years, prior to the date of this bid.

3. The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the SMC to verify our statements or our

competence and general reputation etc.

4. The undersigned understands and agrees that further qualifying information may be

requested and agrees to furnish any such information at the request of the SMC.

5. The SMC and its authorized representatives are hereby authorized to conduct any inquiries

or investigations to verify the statements, documents and information submitted in

connection with this bid and to seek clarification from our bankers and clients regarding any

financial and technical aspects. This Affidavit will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information, to provide such information deemed necessary and requested by representative

of Surat Municipal Corporation to verify statements and information provided in the Tender

or with regard to the resources, experience and competence of the Applicant.

Signed by the authorized signatory of the firm with stamp

Title of the office

Name of the firm

Note: - The affidavit format as indicated above to be furnished on non-judicial stamp

paper of Rs.300 and duly notarized.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Annexure-IV (Undertaking)

(SUBMIT ONLINE & IN HARD COPY ALSO)

(For aAmount More than 1.00 Cr. only )

Name of Work:- Supply, Design, Fabrication, Testing and Commissioning of 01 nos. of Hearse

Van (Shab vahini) on New Vehicle Chassis matching pollution norms required for Surat City

F.O.R. at Municipal Workshop of Surat Municipal Corporation.

Tender Notice No.:- ACE/Workshop/06/2026-27 Work No.

1. I/We ……………………………………….Address

…………………………………………Solemnly affirm and state that on oath that

………………………(Name of Tenderer) has not been black listed by any

Government/Semi Government/Public Sector Undertaking/Public limited and not has been

banned/suspended business dealings with the said firm.

2. I/We Undersigned do here by also declare that our firm/institute ...................................

(Name of Tenderer) has not been found guilty of malpractice, misconduct either by Any

Public Health Department, Govt. of Gujarat, Surat Municipal Corporation or by any local

authority and other State Government/Central Government's organizations.

3. The information given above is true to the best of my knowledge.

4. I/We agree that if any notice in future, my/our bid/tender shall be rejected/terminated.

Signed by the authorized signatory of the firm with stamp

Title of the office

Name of the firm

Note: - The under taking format as indicated above to be furnished on non-judicial

stamp paper of Rs.300 and duly notarized.

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Annexure-V (EMD and tender Fee Clause)

 Demand Draft for EMD & Tender Fee shall be submitted in electronic format only through

online (By colored Scanning) while uploading the bid. This submission shall mean that EMD

& Tender Fee are received for purpose of opening the bid. Accordingly offer of those shall

be opened whose EMD & Tender Fee is received electronically. However, for the purpose of

realization of D.D. Bidder shall send the D.D. in original through RPAD/Speed Post so as to

reach to Accountant Department (Main Office) within 7 Day from the last date of online

submission of the bid or as per date mentioned tender notice. Punitive action for not

submitting D.D. in Original to Account Department (Main Office) by bidder shall be

initiated and action shall be taken for abeyance of registration and cancellation of E-

tendering code for as follows.

 At first instance following amount is to be paid to SMC

Sr No. Tender Amount Amount to be paid

2 Above 1.00 Cr up to 10.00 Cr Rs. 20,000/-

3 Above 10.00 Cr up to 50.00 Cr Rs. 30,000/-

4 Above 50.00 Cr up to 100.00 Cr Rs. 70,000/-

 If bidder fails to submit the said amount within 10 days for the First instance OR in case of

second instance of this similar of mistake i.e. non submission of Valid Original Demand

Draft (D.D.)/B.G. to the Accounts Department (Main Office) within the specified time limit,

punitive action of abeyance/cancellation of E-tendering code for 6 months shall be taken.

 Any documents in supporting of bid shall be in electronic format only through online (By

colored Scanning) & hard copy will not be accepted separately.”

 “Following Documents shall only be submitted in HARD COPY as well as upload online to

Surat Municipal Corporation by all bidders.”

 Earnest Money Deposit as mentioned in tender. (i. e. D.D. / Pay Order)

 Tender Fees as mentioned in the tender.

 Affidavit on Non Judicial Stamp Paper of Rs. 300.00 (Annexure - III)

 Undertaking on Non Judicial Stamp Paper of Rs. 300.00 (Annexure - IV)(Only For a

Tender Estimate Amount More than 1.00 Cr.)

Signature of the Contractor with Seal

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Annexure-VI (GST Clause)

GST CLAUSE FOR CONSTRUCTION / ERECTION / COMMISSIONING /

INSTALLATION / REPAIRS / MAINTENANCE / RENOVATION / FABRICATION OF

STRUCTURE INCLUDING BUILDING (MEANS ALL WORKS CONTRACT/ TURN

KEY PROJECTS/ SUPPLY OF MATERIAL / GOODS).

 GST (goods & service tax) has come in existence from 1 st July, 2017 contractor / successful

bidder is bound to pay any amount of GST prescribed by the Govt. of India as per the terms

of contract agreed upon during the course of execution of this contract.

 During the course of execution of contract, if there is any change in rate of GST (Goods &

service tax) by the Government, the same shall be applicable Further the nonpayment of GST

to the Government may lead to the termination of contract and forfeiture of security deposit

/performance guarantee amount.

 If imposition of any other new taxes /duties/Levies/cess or any other incidentals etc. shall be

paid. or any increase in the existing taxes/duties/levies /cess or any other incidents etc.

(excluding GST) are imposed during the course of the contract, the same shall be borne by

the contractor / successful bidder only, no case SMC shall be liable for the same.

Signature of the Contractor with Seal

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Annexure-VII (Personnel Details of partnership Firm)

1) Name of the Company :

Affix latest Affix latest Affix latest

passport size passport size passport size

photograph photograph photograph

Partner-2 Partner-3 Partner-4

Partner-1 or Proprietor

 Affix latest passport size photograph

 In case of partnership agency, affix latest passport size photograph of all partners.

Specimen signature of all partners in case of partnership agency

1. _______________________________ Submission of registered Agreement

2. _______________________________ is compulsory in case of partnership

Seal and Signature of Bidder

ACE/Workshop/06/2026-27 Hearse van (Shab vahini)

SURAT MUNICIPAL CORPORATION

MUNICIPAL WORKSHOP

Annexure- VIII (Bank List)

Finance Department GR No FD/MSM/e-File/4/2025/2712/DMO Dt.01/04/2026

(A) Guarantees issued by the following banks will be accepted as SD/EMD on a permanent basis

All Nationalized banks

(B) Guarantees issued by the following banks will be accepted as SD/EMD for a period up

toMarch 31, 2027.The validity cutoff date in GR is with respect to the date of issue of bank

guarantee irrespective of the date of termination of bank guarantee.