WBPWD/EE/HED/NIQ-06 (3rd Call) of 2025-2026

Amount

Annual Non- Comprehensive Maintenance of DG Sets installed at Nabanna State Secretariat Building, Howrah.as per enclosed terms & conditions.

500 KVA DG Set- 01 nos (Kirloskar make)

501 KVA DG Set- 01 nos (Kirloskar make)

625 KVA DG Set -01 No(Kirloskar make)

400 KVA DG Set -01 No(Jacksons make)

SCOPE OF WORK & TERMS & CONDITIONS

The maintenance work of the DG Set should be under direct and careful supervision of the agency under administrative control of concerned JE/ AE. Any loss or damage to the DG Set or any ofits accessories, caused due to improper and/ or careless handling of the DG Set of the staffs ofthe agency will be recovered from the Bill/ Security Deposit, as the case may be, of the Agency. Decision of the Tender Accepting should be final and binding to the agency, in this respect.

The staff of the agency should record under his signature in the Log-Book provided to him bythe agency, alldetails of checking and the said Log-Book should be checked and signed by the Junior Engineer I Assistant Engineer concerned, forthwith in case of failure etc. and at leastfortnightly in case of routine duties. The Log Book should be available at the worksite.

The agency shall have to check end play for crankshaft once in a year (Running @ 6 hours per Day/or 1500 hour whichever is less) general engine performance, diagnosis of faults and rectification, Fuel & filterLube Oil condition & Pressure, Coolant condition, Battery Condition (including charging), Filter Fuel, fuel level indicator, fuel tank breather, filter coolant, element lube oil filter, element aircleaner, inhibitor corrosion, sensor pressure, sensor temperature, belt V ribbed, adjustment ofbelt tension, hose pump, clamp T bolt, thermostat, hose elbow, clamp hose; switch magnetic,switch key, arresting leakage if any in the system, self starter repair, mounting bolt, exhaustsmoke level, flex plate/ coupling bolt, charging alternator repair findings thereof should berecorded in the Log Book.

B-Check Maintenance: Mandatory change of Fuel Filter element, Fuel element, Lubricating Oil.Filter element, Lubricating Oil by-pass Filter element, Coolant additive concentered andLubricating Oil for engines to be done at every 300 operating hrs.of engine/6 months, whicheveris earlier.

C-Check Maintenance: Mandatory change of Fuel Filter element, Fuel element, Lubricating OilFilter element, Lubricating Oil by-pass Filter element, Kit Air Filter Element, Tappet CoverGasket, Coolant additive concentered and Lubricating Oil for engines to be done at every 1500engine running hours or every I year whichever is earlier. All rubber items included.

Detection of fault of any part of the engine is the sole responsibility of the agency. All spares including first moving parts like Filter Fuel, Filter Coolant, Filter Lube Oil, Element Lube OilFilter, Element Air Cleaner, Inhibitor Corrosion, Pressure/Temp. sensor, Sensor Temperature,Belt V Rubbed, Hose Hump, Clamp T Bolt, Thermostat, Hose Elbow, Clamp Hose, Switch Magnetic, Switch Key, Lube Oil, SD coil, AVR &RR unit, all rubber houses of cooling system,fuel system and air system etc. as required will have to be supplied by the agency.

During each schedule visit, the service Engineer will check & put down his detailed observationsin the log book for all the followings

A) Alternator:-i) Check Generator & Terminal Box Connection. ii) Remove dust from insidethe alternator. iii) Check for excitation voltage. iv) Check Diode/rectifier. v) Check Slip Ring& Carbon Brush (if applicable). vi) Check foundation bolts. vii) Check if harness to A VRTerminals & Lead Crimp joints is proper. viii) Check for Bearing noise/Temperature. ix) Check for any abnormality.

The agency will be responsible for Replacement of Fuse and cleaning of DG Set with hand blower once in a year & it's equipment especially Radiator, DG Rooms if any, Pouring of Fuel & Lube Oil, Cleaning and/ or replacement of Oil Filter, Lube Filter & Air Filter, Changing & Topping up Lubricants, Topping up Water in the Battery if required, topping up coolant of radiator, handling of fuel Drums etc.

Any breakdown should be attended within 4 (Four) hours from receipt of call of breakdown.

Failing.to comply any of the above mentioned items will result to deduction of cost from the raised bill as willbe determined by the accepting authority.

In case of any Accident and/ or physical illness of the maintenance staff of the agency, while onduty, no claim will be entertained by this department and all responsibilities thereof should beshouldered by the agency.

The Executive Engineer, PWD, Howrah Electrical Division Reserves the right to terminate the contract with one month notice to the agency for non-satisfactory performance,violation of Terms & Conditions or other administrative reasons.

Supply & installation of spare parts (Consumable spares + Emergency spares) required for requisite scheduled check and emergency repair as per OEM is provisional. Before execution ofthe same, the agency will have to submit quotation showing the actual requisite quantity withrate for the requisite materials, The quantity will be checked by the Junior Engineer, AssistantEngineer and the Executive Engineer. The Superintending Engineer will sanction the rate.Accordingly, the payment will be made on actual rate & consumption basis

In case of major maintenance, the DG Set remains non-operational for at a stretch 15 days orhigher, payment will not be made for that non-operational period.

The Bill for the work should be submitted along with photocopy of Log Book on monthly/quarterly basis to the concerned JE. The payment will be made on receipt of the bill, certified for satisfactory performance by the JE and AE concerned, subject to availability of fund and maintaining existing PWD norms & rules.

As a penalty one hundred rupees per day per fault / call will be deducted from the bill if any deviation from the terms and condition / scope of work is found.

Provide skilled technician on the VVIP program day like Cabinet etc.

GHANASHYAM ELECTRIC STORES (BID ID -6891036)

DAS ENTERPRISE (BID ID -6893930)