Selection of Event Management Agency for Erecting Hangars, Octonorm Stalls including other ancillary services on rental basis for Mahalaxmi Saras Exhibition -2024-25

Amount

A. EXHIBITION AREA

Construction of approx. 400 nos. well-designed exhibition octonorm stalls (3m x 2m ) outdoor stalls to be provided with wooden platform (construction of stalls with aluminum R8 system with powder coated finish with laminated panels & fascia having name for State and stall number with cut out letters). Accessories for each stall: A. Metal racks 0.6 m x 2 m x 2m s, etc. B. Power socket with mobile charging point 15 amp. C. Waste paper basket with bio-degradable garbage bags/per stall. D. Facia 8" x 2m , Banner in front of Stall Table

Octonorm 2 Tables in each stall (construction of table with aluminum R8system with powder coated finish with board on top) Table Size 1.5 m x 0.6 m

Good quality banquet 2 chairs in each stall

2 LED spot lights in each stall with proper hooks and wiring

B. STAGE SETUP

Stage setup : 20 ft. x 40 ft. x 4.00 ft. high MS structure with scaffolding/truss blocks with ply board on top & following items : A. Steps on both side 8 ft. wide with railing and masking B. Arrangement of floral belt in front of stage with decoration with flowers.

Triple seater sofa

Double seater sofa

Single seater sofa

Centre table

Good quality banquet chairs

Podium with branding

LED riser 20 ft. x 40 ft. x 4.00 ft. with masking & carpet from all sides

Green rooms with wooden platform with proper lighting and other required items like adequate mirror/cloth stand/spot lights/power points/tables/chairs and all other furniture required of approx. 250 sq. ft. each

Platform for media setup with carpet, masking from all sides and required furniture with necessary fixtures & lighting of size 8 ft. x 6 ft. x 4 ft.

Platform for light & sound console with carpet, masking from all sides including required furniture, etc. with necessary fixtures & lighting of size 24 ft. x 6 ft. x 4 ft.

C. SOUND ITEMS (Reputed brand 3 way sound system (JBL Vertec/RCF TTL series or equivalent)

Platform for camera setup with carpet, masking from all sides including required furniture, etc. With necessary fixtures & lighting of size 8 ft. x6 ft. x4 ft.

PA Top Line Array

Delay speakers/top with stands

PA Side Fills

PA Front Fills

PA Bass

Stage Monitor

Digital Mixer 64 channel B

Amp/ Cabling / Racks

Artist tech rider as per Requirement.

Power Amplifiers & Crossover (as per requirement)

DI box (as per requirement)

Cordless Microphone with similar configuration as that of Shure/Sennheiser

Central PA Sound system for entire venue and parking with suitable sound outreach at all places

Sound technician

D. LIGHTS ITEMS

Box truss for lights of 20 ft. height with proper base and support

P3 LED Wall 30 ft. x 10 ft. for stage backdrop with technician and operator support for entire period of exhibition.

High resolution LED screens inside and outside hangar structure for the general public to show the schemes and programs of the Ministry with technician and operator support for the LED Screen. 16 x12 feet - 2 Nos.

Platform for high resolution screen with masking (i) 10 x 4 feet -2 Nos

Beams Sharpy Beam 200

Profile Lights

LED par 32

LED par 64

LED Beam par

4 way Molefay

Dimmer Pack (as per requirement)

Avolite Pearl for controlling the light set up (as per requirement)

E. VIDEO & PHOTOGRAPHY

Video Coverage of Inaugural Function & all other major events/function during the fair and video coverage of stalls (Minimum 01 TB Hard-Disk must be provided to with proper spot mixing and editing in addition to social media). Live video coverage of the cultural events and inaugural function in the LED panel with 2 video cameras.

Seamless switcher

F. MANPOWER

Attendant/facilitators (Male &Female) well experienced duly uniformed as per our requirement with Saras Logo T-Shirt.

Charges for sanitation/cleaning Supervisor for Cleaning materials wearing Caps and T-shirts with printed logo of Swachh Bharat Abhiyan.

G. VIP LOUNGE

Construction of well-designed one air conditioned (with Tower AC) VVIP room with proper wooden platform, flooring, carpeting and false ceiling, lights etc. Rates including flower decoration (every day), fridge, crockery for minimum 40 persons/fancy cushion chairs/two and three seater sofas, center tables, coffee tables and other required items for beautification of the room.

Construction of well-designed one air conditioned (with Tower AC) VIP room with proper wooden platform, flooring, carpeting and false ceiling ,lights etc. rates including flower decoration (every day), fridge, crockery for minimum 20 persons/fancy cushion chairs/two and three seater sofas, center tables, coffee tables and other required items for beautification of the room. [02 rooms]

H. CONFERENCE ROOM

Construction of well-designed air conditioned conference room cum State Coordinator Room/Meeting room with wooden structure/platform/ and proper carpeting and proper lighting. Conference table/ B2B Area with sufficient number of chairs and other required furniture like Dice Table and Chairs /coffee table/side tables etc. Interior of the room should be well thematic decoration for seating arrangement of 100 persons. with Sound System for conference/meeting room with 02 Cordless Handheld , Mic, Goose neck talk back system mic, Amplifier, Speakers Suitable along with technician and LCD TV 85" 01.

I. THEME AREA

Designing and conceptualization of well-designed Theme area with proper display, lighting, logos, graphics and artwork complete with raised platform, designer wooden flooring, reception and required furniture. LED screen - 2 nos (Size 42 inch), wooden digital poster and other par can/fancy lights with colorful decoration. Photo gallery of SHG Products. Design must be submited before & prior approval of the appropriate authority must be taken.

Plasma TV (Size 43") Wall Mounted /Wooden Plywood Fixing.

J. FOOD COURT - J1- Food Court Area - Pavilion Setup

Waterproof aluminum German Hanger for exhibition area with fire retardant top covering, side covers, front facade etc. All the structures / hangars should be HIGH QUALITY GERMAN TECHNOLOGY ALUMINIUM STRUCTURE ., 15 ft. Height to the backside of the kitchen work area for washing big utensils and for resting purpose. with adequates lights.

Setting up 70 individual stall inside the main pandhal as per direction frame with adequate support system (10 ft. height) of below mentioned size: 3 m x 3 m - 70 nos with the table on 3 sides with the proper cover ( 3 table + 2 chairs ) Facia 6" x 3m, Front Side Table Banner, Rate Card Star-Flex Banner 0.45 x 1.0 m with frame and marker,

Round dining tables with cloths cover over the tables in dining area (4 ft. radius)

Standing tables (standard size)

Chairs without arms for dining area.

K- Plumbing and Water arrangement

Syntex water tanks with a total capacity of 20000 liters/day with required motor pump and necessary plumbing arrangements at ground level near the raised syntex tank for continuous water supply to the kitchen/food court and wherever necessary with adequate backup other than 20,000 liters

Plumbing lines of 25 mm pvc pipes to kitchen, food court, etc. (as required as per direction of Food court management committee)

Kitchen sinks (2ft X 2 ft.) with water taps with necessary plumbing and drainage arrangements.

Supplying with Pot wash area sink with water taps with necessary plumbing and drainage arrangements (sink specification - 3ft X 3 ft.)

Hand wash basins of 5 numbers on strong stands and providing the same with continuous water supply for washing and Liquid Hand-Wash and necessary drainage of the used water

L- Electrical and Electronic Arrangements

15A power sockets (with 3 pins) giving connection with safe wiring and insulation as per IS standards and specifications as required in Food Stalls and Kitchen area

Event Large A.C. Cobble Fans

M. Kitchen Vessels and cooking equipment

Providing Commercial stove 3 Burners

Erecting and Providing gas pipe line and connection as per directions and specifications M/S Mahan agar gas Ltd

Provide Deep Freezer (300 ltr) with power supply (as required as per direction of Food court management committee) (VERTICAL -10 nos. + DEEP -10 nos.)

N. Waste Management

Providing waste bin for food waste(green) - 40 waste bins with 100 ltrs capacity Waste bins for plastic waste(Blue) – 25 waste bins with 50 ltrs capacity Waste bin for paper waste (yellow)- 5 waste bins with 50 ltrs capacity

Providing bio-degradable garbage bags (One packets having 50 pieces)

Garbage cleaning & collection van (2 times a day) with manpower for the entire period of the show. Waste disposal should be done as per the municipality norms by the contractor

O. Human Resource/ Manpower Requirement

Charges for sanitation/cleaning workers for 12 days with cleaning materials

P. TOILETS

Providing ,Constructing temporary Toilet Blocks with necessary Glazed Tiles finishing, laminated hardnersheet, PVC/Octonorm system side finishing wall partition 6 feet height and door with proper fixtures and fastening i.e. tower bolt, holdfast, hinges ,handles all drops etc. .OR Portable chemical toilets including necessary proper sanitary, drainage line, outlets, Inspection Chamber and day to day cleaning arrangements with material like DDT powder & all such necessary things to maintain hygienic conditions etc. (DDT powder, Phynile etc.) properly during Exhibition period incl. necessary arrangements, loading, unloading incl. all etc. complete for the period of Exhibition (each separate for Ladies and Gents) with proper staff. Facility should be provided one day before the event.

Vehicle mounted AC Toilet Van: for VIP lounge, placed at back side (one male and one female) with attendant. Facility should be provided one day before the event for entire duration of the fair, if required on per day basis.

Adequate Cleaning and Sanitizer Material for toilets, hand wash, paper napkin, cented phenyls, odonils and Air-Freshener, etc. for the entire exhibition area and period of 12 days.

Q. ELECTRICALS & GENSETS

Power distribution with armored cables from main panel board & generator up to Exhibition hall/stage/all hangers/food area and all over the ground & sub distribution with main panel switch board & sub main panel board. Back-up Gernator for food court of cultural area and main stage of required capacity

Metal/flood lights for all over the venue incluing installation

Haleogen Lights of 500 Watts in Food Courts, Parking , at entrance and if required in main stalls. Minimum 10 numbers

R. BRANDING AND PRINTING

Branding of the entire venue including, hangar facades & side covering of the hanger structures, stage side panels, standee, pole buntings, welcome hoardings, Banners of all types signage etc. Vinyl flex print. (Block out flex), large display of the layout of stalls.as detected by authority.

Helium Gas Ballon, 10" Dia with print.

Construction of theme based flood lit Gates based on Theme main entrance & hangar entry/exit (Artistic Design, Decoration)

MDF with paint finish 3d block letters of #MAHALAXMI SARAS (2.5 X 20 ft.) with platform 2 ft. height

Que-manager stands with ribbons at entrance

S. SECURITY, CCTV & FIRE SERVICES

Security guards Male-10, Female-5 (9.00 a.m. to 9.00 p.m.

Security Supervisor Male-2, Female-1 ((9.00 a.m. to 9.00 p.m.)

Security guards Male-10 (9.00 p.m. to 9.00 a.m.)

Security Supervisor Male-2 (9.00 p.m. to 9.00 a.m.)

Firemen well Trained ( Day & night)

DFMD machines with staff with auto entry counting facility

Providing of Fire extinguishers in exhibition area ABC type cylinders with sand buckets (CO2 Water and Powder mix with Refilling Dates). Sufficient equipment to be placed at various locations as per directions of Fire Department.

CCTV Cameras set up all over the venue, cameras shall have night vision with operator & technician

LCD Monitors for CCCTV camera

Recording Pen-drive

Construction of room with octonorm (2 M x 2 M) in each hangar for monitoring of CCTV cameras etc. with chair, table, operator & technician near police control room

Box type Flex Gate

Construction of Registration Desk of (5 x 1) meter well designed structure with adequate lighting, platform, carpet, counter, brochure stand & banquet chair& one steel Amirah with lock facility.

T. FIRST AID FACILITIES (MEDICAL FACILITIES)

Construction of a First Aid Room 6 M X 3M with all required facilities curtains/divider in German Pagoda

U. Others

Construction of Store Room (5 M X 5 M) aluminum R8system with powder coated finish with laminated panels, carpet, lighting & basic furniture

Construction of Housekeeping room (3 M X 3 M) aluminum R8 system with powder coated finish with laminated panels, carpet, lighting & basic furniture

Construction of Fire service room (3 M X 3 M) aluminum R8system with powder coated finish with laminated panels, carpet, lighting & basic furniture

Construction of Security room (3 M X 3 M) aluminum R8system with powder coated finish with laminated panels, carpet, lighting & basic furniture

Providing facility of 3-PCs, 1-Printer, 5G-High-Speed-Internet, 1-Dust-Bin, Water System with Attendant , In Administrative office.

Carpeting - Non woven needle punch laying & fixing of brand new carpet subject to actual requirement and as per the direction of Core Committee.

Coir type carpet for outdoor & other required area

Drinking Mineral Water 20 Liter Jar of approved brand with dispenser and 100 disposable glass with each Bottle

Water Bottle of 200 ml with approved Brand

Diya, Samya, Scissor, Ribbon, Rangoli Color, Candle, Kapoor, Arti Thali, Haldi Kumkum, Photo Frame, Standard quality Shwal approved by appropriate authority . etc. for Inaugural Day

Landscaping with good quality natural potted plants in entire exhibition area

Landscaping with good quality natural potted plants, water Fountain, and Picket Fencing in entire exhibition area

Providing Parking Arrangement For VIPs, Official and all Visitors with CCTV and security, PA System and sufficeint lighting arrangement.

Deepali Designs and Exhibits Pvt Ltd (BID ID -6351236)