Supplying of Meal And breakfast for Students of HOSTEL Rate Per Dish Including all Material, Labour charges & all Taxes, Without GST. during one year rate contract, at Shree Ambaji Arts & Commerce College Ambaji SAAMDT

Estimated Cost : 65 Lakhs

"Supplying of Meal And breakfast for Students of HOSTEL"

(Rate Per Dish Including all Material, Labour charges & all

Taxes, Without GST). during one year rate contract, at Shree

Ambaji Arts & Commerce College Ambaji (SAAMDT)

BID DOCUMENTS REFERNECE NO: COLL-1

Bid Document Downloading Start Date 02/05/2026

Pre-Bid Meeting 06/05/2026 AT 11:30 AM

Bid Document downloding End 25/05/2026 UP TO 04:00 PM

Last Date & Time of Online submission of tender 25/05/2026 UP TO 04:00 PM

Last Date of Physical submission 28/05/2026 UP TO 04:00 PM

Technical Bid Opening Date 29/05/2026 AT 11:30 AM

Financial Bid Opening Date 03/06/2026 AT 11:30 AM if Possible

Shree Aarasuri Ambaji Mata Devsthan Trust (SAAMDT)

Ambaji Ta.- Danta, Dist.– Banaskantha, Pin:

Email: [email protected]

Administrator & Addi. Collector

Shree Arasuri Ambaji Mata

Devsthan Trust, Ambaji

Notice Inviting Online Tender

Tender Notice No COLL-1 : Supplying of Meal And brakefast for Students of HOSTEL (Rate Per Dish

Including all Material, Labour charges & all Taxes, Without GST). during year 2026-2027 one year

rate contract, at Shree Ambaji Arts & Commerce College, Ambaji (SAAMDT)

Department Name/ Authority Name Administrator

Shree Arasuri Ambaji Mata Devasthan Trust

Ambaji, Gujarat

Office Address Administrator

Shree Arasuri Ambaji Mata Devasthan Trust

Ta.Danta, Dist. – Banaskantha

IFB No./ Tender Notice No. COLL-1

Name of Project Sealed tender are invited from experienced and reputed

Agencies for Supplying of Meal And brake fast for

Students at College hostel (Rate Per Dish, Including all

Material, Labour charges & all Taxes, Without GST).

during Year 2026-2027 at Shree Ambaji Arts &

Commerce College, Ambaji (SAAMDT)

Name of Work Supplying of Meal And brakefast for Students of College

HOSTELS (Rate Per Dish, Including all Material,

Labour charges & all Taxes, Without GST). during Year

2026-2027 at Shree Ambaji Arts & Commerce College,

Ambaji (SAAMDT)

Estimated Contract Value (INR) 65 lakhs

Till one year From the Date of Issued work Order. or

Period of Contract until the date of issue new tender.

Bidding Type Open

Class of Bidder Not Applicable

Tender Currency Settings Indian Rupee (INR)

Bid Document Fee/ Tender Fee Rs.5000/- + 18% GST Rs.900/- Total Rs.5900/- (Five

Thousand Nine Hundred only) in form of Demand

Draft issued by Nationalize Bank only.

Bid Document Deliver to Administrator

Shree Arasuri Ambaji Mata Devasthan Trust, Ambaji

Ta.- Danta, Dist.– Banaskantha, Pin:

Bid EMD (INR) Rs.1,95,000 /- One Lakh Ninety five Thousand Only

(3% of Tender Estimated Cost) in form of Demand Draft Only (Nationalize Bank

Ambaji college Hostel

Bid EMD in favour of Shree Arasuri Ambaji Mata Devasthan Trust, Ambaji

Bid Document Downloading Start

Pre bid Meeting date and venue Pre bid Meeting for this tender shall be held on

Dt. 06/05/2026 at 11:30 am in the office of the

Authority at the following address:

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

Last Date & Time for Submission of 25/05/2026 up to 04:00 pm

Price Bids (Only Online)

Last Date & Time for Submission of 28/05/2026 up to 04:00 pm

Technical bids (Only Physical)

Date of opening Technical Bid 29/05/2026 at 11:30 am

One hundred twenty (120) days after the date of Bid

Bid Validity Period opening

Physical Submission of Technical Bids Physical copy of technical bid along with Tender

Fees, Bid EMD and other documents (except Price

Bid) up to Dt.28/05/2026 up to 04:00 P.M. by RPAD /

by hand In Person in the office of the Authority at

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

Ta.- Danta, Dist.– Banaskantha, Pin:

Price Bid Submission Bidder shall submit their price offer in

(ONLINE ONLY) Electronic format only on website

www.nprocure.com after digitally signing the same.

Offers which are not digitally signed will not be

accepted. No offer in physical form will be accepted

and any such offer if received will be outright rejected.

Also any reference of the Price, quotes, etc. in

physical submission shall result in rejection of the Bid

Officer Inviting Bids Administrator

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

Bid Opening Authority Administrator

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

SCHEDULE FOR INVITATION OF TENDER :

Sealed tender are invited from experienced and reputed Agencies for Supplying of Meal And brake fast

for Students at College hostel (Rate Per Dish, Including all Material, Labour charges & all Taxes, Without

GST). during Year 2026-2027 rate contract at Shree Ambaji Arts & Commerce College, Ambaji

(SAAMDT) as detailed below:

1. Technical Bid

TENDER FEE Rs.5900/- (with 18% GST) In fever of "AMBAJI COLLEGE HOSTEL"

EMD AMOUNT Rs.1,95,000/- By Demand Draft of Nationalized Bank

2. Instructions to Bidders :

2.1 Introduction:

2.1.1 The Service provider are invited to submit a Technical Proposal (Online and Offline) as per the

formats given in Annexure-1 and a Financial Proposal as per the formats given in Annexure-2

(Online only) in separate sealed covers for providing consulting services required for the

assignment. The Service provider shall bear all costs associated with the preparation and

submission of their proposals. SAAMDT is not bound to accept any or all proposals, and reserves

the right to annul the selection process at any time prior to award of contract, without any liability

2.2 Proposal Validity :

2.2.1 The Technical and Financial Proposal to be submitted by the Service provider should be firm and

valid for a period of 120 days from the last date of submission of the proposal.

2.3 Tender Fees and Earnest Money Deposit :

2.3.1 The Proposal shall be accompanied by Earnest Money Deposit (EMD) of Rs.1,95,000/- [Rupees

One Lakh Ninety five Thousand only] in favour of the "AMBAJI COLLEGE HOSTEL" Payable

2.3.2 In case the tender document is downloaded from the SAAMDT website, the Proposal shall be

accompanied by non-refundable tender fee of Rs.5900/- by Demand Draft (DD) in favoring

"AMBAJI COLLEGE HOSTEL" Payable at Ambaji .

2.3.3 The Proposals without tender fees and EMD shall be deemed as non-responsive and liable to be

2.3.4 The EMD of the successful bidder shall be withheld by SAAMDT for a period of three months.

The EMDs of other bidders will be refunded within a period of maximum Three month after the

process of selection is over.

2.4 Contents of the Proposal :

2.4.1 The proposal shall comprise of three envelopes as prescribed below.

Envelope 1: Tender fee and EMD

Envelope 2: Technical Proposal

2.4.2 The Outer Envelope shall contain Demand Draft towards Tender Fees, EMD and separate

envelopes of Technical and Financial proposal.

2.5 Submission of Technical Proposals :

2.5.1 The Original Technical Proposal shall contain no interlineations or overwriting, except as

necessary to correct errors made by the Service provider themselves. The person who signs the

proposal must initial such corrections.

2.5.2 Technical Proposal shall be placed in a sealed envelope clearly marked “Technical Proposal”. The

envelopes containing the Technical and Tender fee & EMD shall be placed into an outer envelope

and sealed. This outer envelope shall bear the Name of the Assignment, submission address, etc.

2.5.3 The Proposal must reach SAAMDT on or before Mentioned date & time by RPAD or Speed Post

or by courier or by hand. Any proposal received by SAAMDT after the deadline for submission

shall be returned unto opened. SAAMDT shall not be responsible for any postal or courier delays.

2.5.4 The financial proposals of all the qualifying firms will be opened in the presence of the Service

providers’ representatives who choose to attend. The selected Service provider will be informed

of the decision made by SAAMDT through a letter after completion of the evaluation process.

2.5.5 SAAMDT will correct any arithmetical errors in Financial Proposals. While correcting

arithmetical errors, in case of discrepancy between the amounts mentioned in words and figures,

the amount quoted in words shall only be considered and evaluated.

:: CONDITIONS ARTICLE – 1 ::

: General Terms and Conditions for Digital Signature :

1. Bidders can download the tender document free of cost from the website, but will need to

submit the bids along with the DD for Bid Document Fee at the time of physical submission.

2. All the tender Document EMD, Tender fee and Tender supporting documents should be

submitted physically or by RPAD or Speed Post or by courier within stipulated time.

3. Price Bids will have to be submitted online as per prescribed formats.

4. Bidders have to submit Price Bid in electronic form only. Offers in physical form will have to be

submitted for technical bid alone. Such submission will have to be accompanied by required

forms and documents, and instrument for payment of Bid Document Fee and Bid Security

5. Bid Document Fee and Bid EMD shall have to be paid of the amount stated in the

Notice Inviting Online Tenders section.

:: ANNEXURE – 1 ::

Technical Bid For Pre Qualification

Sr. Particulars Details / Enclose Page

No. Registration No. No.

1 Name of the Agency

Detailed office address of the Agency with Office

Telephone Number, Fax Number and Mobile

Number and name of the contact person with

company authorized Document

2 Detail of Tender Fee with GST

(i) Amount Rs.5900/-

(iv) Issuing Bank (Only Nationalized)

3 Details of Earnest Money (EMD)

(i) Amount Rs.1,95,000/-

(iv) Issuing Bank (Only Nationalized)

4 Date of establishment of the Agency (Must

Minimum 5 years Old up to 31st March 2026 in

Catering field , attached documents of company

have an experience in government / Semi

Government / Public Sector for Similar Works Like

cooking Mills & Providing Servicing. Certificate &

Document must be attached & upload online with

prequalification form

5 Must Enclose Running Certificate of ISO

6 Enclose Certificate for GST Registration Number

7 PAN / TAN Number (Copy to be enclosed)

8 Professional Tax Registration Number

9 Average Annual Financial Turn Over of Last Three

Financial each Years Minimum 130 Lakh (Twice of

Estimated Cost) (2022-23, 2023-24, 2024-25)

Profit & Loss Account and balance sheet of last

three years completed above financial years duly

audited and certified by the Chartered Accountant.

10 Detailed full Income Tax Return of Last two

Years , complete File Enclose

11 List of other clients ( Only Similar Works Like

cooking Mills & Providing Servicing)

12 License of Food & Drugs Department for

experience of Last minimum 2 year in cooking

Mills & Providing Servicing

13 Attach Certificate of Food Safety and

Standards Authority of India (FSSAI)

14 Employee Provident Fund Registration

Number & attached Last challan

15 Valid Labour license for providing at least

10 Manpower Supply

16 Whether the firm is blacklisted by any government

department of any criminal case is registered against

the firm or its owner / partners anywhere in india. (If

no, affidavit on Rs.100 Stamp with notary is to

attached in this regard after date of publish tender

17 Bank solvency Certificate Rs.13.00 Lakh( 20% of

Estimated Cost) Nationalized / schedule Bank After

date of Notice of Invitation of tender copy to be must

18 Experience of having successfully complete similar

works (Only catering work cooking & servicing in

mill) during Seven year ending last days of

31-3-2026, previous to the one in which

applications are the following :

(a) Three similar completed works costing not

less than Rs.26 Lakh (40% of estimated

(b) Two similar completed works costing not

less than Rs.32.50 Lakh (50% of estimated

(c) one similar completed works costing not

less than Rs.52 Lakh (80% of estimated

19 Firm should have trained staff with at least

permanent well trained staff (Attach Name &

20 Workman Compensation Policy must be Provided

for this work. (After Issuing a work order)

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:: ANNEXURE – 2- FINANCIAL BID ::

It.No. Description Quantity Approx Rate Amount Rs.

Student (Including all

per day Material, labour

1 Tea One cup (100 ml) 1 – CUP

2 Preparing Cooking and 1 – Dish \

Supplying Of Brake fast 150 g.

3 Preparing Cooking and 1 - Dish

Supplying Of Meal

• Mix Vegetables/Beans

4 Preparing Cooking and 1 - Dish

Supplying Of Meal

• Mix Vegetables

• Kadhi/Butter milk

• Chapati Or Bhakhari

5 Preparing Cooking and 1 - Dish

Supplying Of Meal

Menu With Sweet Dish

• Mix Vegetables

• Beans Vegetables

Date: Signature of the authorized person

Administrator & Additional Collector

Shree Arasuri Ambaji Mata Devsthan Trust