Engagement of an Event Management Agency for Ceremonies, Overlays Operations and Event days, Accommodation, Catering and ACT Management for the Chief Minister Trophy Games 2024, Tamil Nadu

Amount

Event Management Agecny (EMA-C,EMA-AC)

Ceremonies

Accomodation,Catering & ACT Management

Game Management System - GMS

Game Operations

Sports Presentation

Media Operations

Branding

Venue Overlays

Workforce

Description of Work / Item(s)

Amount

WORKFORCE FUNCTIONAL AREA

Security guard throughout the day with multiple shifts

Supervisor throughout the day with multiple shifts

House keeping throughout the day with multiple shifts

Description of Work / Item(s)

Amount

CEREMONIES

Opening Ceremony Management

Closing Ceremony Management

Description of Work / Item(s)

Amount

Accommodation & Catering

Accomodation for Athletes in Triple Sharing

Accomodation for Support Staff and technical Official in Double Sharing

Catering for Athletes,Support Staff, Technical Official and State Officials all 3 Meals and Refreshments

Description of Work / Item(s)

Amount

Game Management System

GMS Fee - delivering the entire scope as mentioned in the RFP which includes but not limited to - Registration, verification, accommodation, transportation, catering, competition management system, website, App, dashboard, Grievance redressal module etc.

Description of Work / Item(s)

Amount

Games Operations

Core Team

Functional Head

Venue Branding Team

Operations Team

Overlays Team

Description of Work / Item(s)

Amount

Medals

Gold painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by us with 1" Lanyard and Engraved Wooden Box inside velvet base.

Silver painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by us with 1" Lanyard and Engraved Wooden Box inside velvet base.

Bronze painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by us with 1" Lanyard and Engraved Wooden Box inside velvet base.

Trophies

Overall champions trophy Total height 26” includes 6” height double wooden stand

Overall runners-Up trophy Total height 22” includes 6” height double wooden stand

Overall 2nd runners-Up trophy Total height 18” includes 5” height double wooden stand

Trophies for sport first position Trophy 16” height includes 5” wooden stand with glossy polish

Trophies for sport second position Trophy 14.75” height includes 4” wooden stand with glossy polish

Trophies for sport third position Trophy 13” height includes 3.5” wooden stand with glossy polish

Souvenirs

Mascot Soft Toys

Lapel Pin Approx 1" X 2"

MC (Sports Presentation / FOP / Cultural Evening and any other) ***Note: As per requirement

PA Sound system of upto 2000 watts - Big Set up covering a big FOP ***Note: As per requirement

Description of Work / Item(s)

Amount

MEDIA OPERATIONS

Press Agency Fee Overall fee of Media Operations which includes the following: 1. Appointment of a press coordinator to integrate all stakeholder press and PR initiatives and local tie up for adequate coverage in local press, assisting in accreditation of media persons. 2. Press Coverage focussed on CM TROPHY initiative. 3. Cross promotion of CM Trophy social media tags with Press coverage. 4. Sharing Press Releases as per requirements of CM Trophy initiative. 5. Creation of Social Media Content from site which apart from prints/still photos also include 8-10 videos of 30 seconds each per day of the event. a Social Media War room is to be built for this purpose. 6. Manpower a. 4 Content Writers (Knowledge in English, Tamil) b. 6 manpower for Social media c. Team Lead for Social media 7. Create and disseminate a timeline of sub events effective 1st SEPTEMEBER 2024 through the games and post event coverage which includes: a. Exclusive newsworthy interviews b. Inspirational stories c. Behind the scenes d. People on top- their vision and thoughts e. Story so far f. Social impact reports

Description of Work / Item(s)

Amount

BRANDING

Flex & Frame / Inside & Outside MS Pipe Frame with 320 GSM Blackback Star Flex (Backdrops, Venue Branding, Main Gate Arch, Champions Board, A Boards, Signages at Venue, FOP Zoning, Box Branding, Standees, Directional Totem, and any others) and essential structural support as per the specific dimensions to be identified for different Venues

Vinyl Branding Vinyl Printing and Pasting

Vinyl on Sunboard Branding Vinyl Printing and Pasting on 5mm Sunboard with Matte Lamination

Roll up Standees 3ft x 6ft with 320 GSM Blackback Star Flex

Drop Down Flex 320 GSM Blackback Star Flex as per the specific dimensions identified for the different buildings

Pole Branding Knitted Polyester. Media to be held in its position either with the help of existing horizontal pipes. Velcro strips to be provided to hold the banner in place.

Flag Flags with pole of min. 12 ft. height.

Description of Work / Item(s)

Amount

Tentage :-

Pagoda - 3M X 3M Supply, erection and dis- assembling of tents of a) The minimum internal height of 2.5m with two removable sides, wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling. As specified b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 300 lux . Adequate safety lighting . Approximate 2 no’s 5A/15A electrical sockets in each Hanger. . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. ***After Installation of Pagoda, recognised structural engineer appointed by the vendor should verify and give safety certification. e) Cabling from nearest electrical source/DG Set is to be ensured. f) Interior AC Duck to be covered with Octornum Panels and Branding. ***After Installation of structure, recognised structural engineer appointed by the vendor should verify and give safety certification.

Pagoda - 5M X 5M Supply, erection and dis- assembling of tents of a) The minimum internal height of 2.5m with two removable sides, wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling. As specified b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 300 lux . Adequate safety lighting . Approximate 2 no’s 5A/15A electrical sockets in each Hanger. . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. ***After Installation of Pagoda, recognised structural engineer appointed by the vendor should verify and give safety certification. e) Cabling from nearest electrical source/DG Set is to be ensured. f) Interior AC Duck to be covered with Octornum Panels and Branding. ***After Installation of structure, recognised structural engineer appointed by the vendor should verify and give safety certification.

Patio Umbrella (Height - 2.5 M) Branded Umbrella with Base

Victory Stand a.Tiered victory stand dimensions: separate boxes total 3nos (1set) and ht should be as per requirement (Team Sports and Individual sports to be made as per dimensions), as per instructions of Director Of Competition. b. The victory stand shall be constructed in accordance with National Building Code/ applicable International Safety codes for temporary structures. After Installation of Victory Stand, recognised structural engineer appointed by the vendor should verify and give safety certification. c. location to be coordinated with Director Of Competition.

Podium Podium for speech

Furniture, Fixtures & Equipments :-

Table (4'X2') Wooden Tables/ Plastic Tables with cloth & Frills

Round Table (6' Dia) Round table with Glass or wooden polished top and Mild steel frame.

Bar Table (4' Dia)

Executive chair Wheeled Chair with Leatherette. Upholstery with Back Support and Side Arms

Hydraulic Bar Chair (Aquatics & Boxing) (5' height Max.) adjustable height

Metal Chair with cushion Chair with Leatherette Upholstery with Back Support and Side Arms

Plastic chair Plastic chair with arm support

Sofa (2 seater) Seamless design of plush seating in quality leather

Sofa (1 seater) Seamless design of plush seating in quality leather

White Boards (4' X 2') White Board With Stand

Pedestal Fan Standing/ Mobile Fans - Sweep 40 cm (400 mm), with base.

AC (3 Ton) Standing / Mobile AC

AC (5 Ton) Standing / Mobile AC

Wash Basin Movable wash basin with water container (water to be ensured thorughout the day.

Extension cords Copper Wire required at various points for extending the power requirement to desired locations.

Barricading :-

Bamboo Barricading / Wooden Frame with cloth masking (10'/12' Height) Black / White cloth masking

Mojo Barricading High MS Structure with interlocking system. (Temporary barriers used to control the flow of people and prevent access to restricted areas.

Tensile Barriers Retractable Belt Posts or Belt Stanchions

Queue Manager (Set of 2 nos.) Posts with velvet ropes(Red)

Others :-

Chemical toilets Portable toilet with PVC / MS frame body. Plumbing with quality EWC, flush tank, taps and washbasin. Waste removal and cleaning staff, water facility, plumbing and tank (2000 liter to 5000 liter water tank will be keep on 8 feet height. Platform provisioning subject to the identified area.

Ice Ice made with RO water in small polybags of sizes ranging from 5kg to 10 kg. SAI will intimate the day-wise requirement of ice from as per the match schedule.

Carpets Carpet 2mm with Laying and Installation 3m / 2m width - each roll

Carpets Carpet 3mm with Laying and Installation 3m / 2m width - each roll

Door Foot Mat 3 X 5

Bins (120L) Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Bins (30 L) Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Bins (10 L) Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Caution Tape

SFA Sporting Services Pvt. Ltd. (BID ID -1133141)

SFA Sporting Services Pvt. Ltd. (BID ID -1133141)

Deepali Designs And Exhibits Pvt. Ltd (BID ID -1125410)

SFA Sporting Services Pvt. Ltd. (BID ID -1133141)

SFA Sporting Services Pvt. Ltd. (BID ID -1133141)

Deepali Designs And Exhibits Pvt. Ltd (BID ID -1125410)

Deepali Designs And Exhibits Pvt. Ltd (BID ID -1125410)

SFA Sporting Services Pvt. Ltd. (BID ID -1133141)

SFA Sporting Services Pvt. Ltd. (BID ID -1133141)

SFA Sporting Services Pvt. Ltd. (BID ID -1133141)