Providing Assistant to Patrol man for patrolling during monsoon & winter season on track for protecting track as per IRPWM through outsourcing in Kharagpur Division for 3 years.

Financial Standing: The bidders will be qualified only if they have minimum financial capabilities as below- (i) T-1 Annual Turnover: The bidder should have an annual financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year upto the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered. (As per GCC for Services-2018 para 2.6.1.2 (i))

(ii) T2-Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids. In Case of JV firms overall liquidity of JV firm shall be assessed by arithmetic sum of liquidity of all of JV. (As per GCC for Services-2018 para 2.6.1.2 (ii))

The balance sheet and all other financial documents attested/certified by CAs to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, failing which the offer is likely to be rejected without any further notice.

1. Work Experience: The bidder should have satisfactorily completed in the last three previous financial years and the current financial year upto the date of opening of the tender, one similar single service contract for a minimum of 35% of advertised value of the bid. *Completed service contract includes on-going service contract subject to payment of bills amounting to at least 35% of the advertised value of the bid. Work experience certificate from private individual shall not be accepted. Certificate from public listed company/private company/Trusts having annual turnover of Rs 500 crore and above subject to the same being issued from their Head office by a person of the company duly enclosing his authorisation by the Management for issuing such credentials. Notes: The bidder shall submit details of work executed by them in the prescribed format alongwith bid for the service contracts to be considered for qualification of work experience criteria clearly indicating the nature/scope of contract, actual completion cost and actual date of completion for such contract. (As per GCC for Services-2018 para 2.6.1.1)

Similar service contract means; 'Patrolling of Railway Track' or 'Guarding of any installation of any Govt. organisation or/and PSUs by deploying Ex-Service Man.'

Apart from eligibility criteria, Bid evaluation technical criteria based on weightage of different components of Technical Criteria, documentation required and score against each weightage-wise technical criteria has been uploaded as Annexure-I as per GCC for Services-2018. Bidders are required to upload supporting documents in connection with Bid evaluation-Technical Criteria. Minimum qualifying score against the Bid evaluation-Technical criteria is 60 marks. ( Click here to download Format)

Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive for the completion of works to the entire satisfaction of the Engineer.

Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017 (CGST)/Integrated Goods and Service Tax Act, 2017 (IGST)/Union Territory Goods and Services Tax Act, 2017 (UTGST)/respective state's State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt & as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to Railway immediately after the award of contract, without which no payment shall be released to the contractor. The contractor shall be responsible for deposition of applicable GST to the concerned authority.

In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

All the bidders / tenderers should ensure that they are GST compliant and their quoted rates are as per GST law.

Tender value is inclusive of GST. Agencies must quote their rates including GST.

In the instant tender GST is applicable at rate of 18% (Eighteen percent).

However, inter se ranking will be done on the quoted value including GST applicable on the date of opening.

In case of increase or decrease in GST rate, same will be either paid by railway or recovered from the agency as the case may be.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

EPF and ESI registration would be mandatory wherever applicable and documents towards EPF and ESI registration shall be submitted before execution of the agreement failing which contract will be terminated. The labours deployed by the contractor for the entire work should have individual Bank account in the their own name. The payment to the labour by the contractor should as far as possible be made through bank accounts of the individual labour as per the latest minimum wages issued from Chief labour commissioner (C).

Payment of Earnest Money deposit (EMD) and Tender Document Cost (TDC) in respect of e-tendering should be accepted through net banking, debit/credit cards etc. only. As per extant rules MSME firms are exempted from submission EMD. Though documentary evidence needed to be submitted in terms of their claimed exemption.

If the tenderer/s expires after the submission of his/their tender or after the acceptance of his tender, the Rly. shall deem such tender as cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled unless the firm retains its character.

The Railway reserves the right of not to invite tenders for any of the railway work or works or to invite open or limited tenders and when tenders are called, to accept a tender in whole or in part or reject any tender or all tenders without assigning reasons for such action.

General conditions of contract and specifications for materials and works are laid down in the South Eastern Railway Unified Standard Schedule of rates -2021 Works materials , Indian Railways Unified Standard Specifications Works materials Volume-I Volume-II of 2010 and S.E.Railway Standard General Conditions of contract for Services-2018 with upto date correction slip which can be seen at the office of the Divl. Rly. Manager / Engg. /S.E.Rly/ Kharagpur as the same are binding on the contract and shall form part and parcel of the contract unless otherwise stated in the special condition and specifications in the tender papers.

Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he entered in the tender form are adequate and all inclusive to accord with the provisions of the General Conditions of Contract for Services-2018 for the completion of work to the entire satisfaction of the engineer.

If any discrepancy arises between special conditions of contract and USSOR-2021, Indian Railways Unified Standard Specifications- Works and Materials -2010 and S.E.Railway Standard GCC for Services-2018 with updated correction slips, in such case the decision of DRM-Engg or PCE,SER will be final and binding.

MSEs registered with District Industries Centres, Khadi and Village Industries Commission, Khadi and Village Industries Board, Coir Board, National Small Industries Corporation, Directorate of Handicraft and Handloom, any other body specified by Ministry of MSME or Startups as recognised by Department of Industrial Policy & Promotion Shall be exempted from payment of minimum EMD detailed in the Bid.

When the service is bidded for, by a firm or a company of contractors, the Bid Shall be signed by the individual legally authorized to enter into commitments on their behalf. (Clause 3.4.2 of GCC for Services-2018)

Performance Guarantee at a rate of 5% of the contractual value shall be deposited by the successful bidder. The successful bidder shall have to submit a performance guarantee (PG) valuing 5% of the contract value in four separate parts of 1.25% each of the contract value, within 30 days from the date of issue of acceptance letter. Extension of time for submission of PG beyond 30 days and upto the date of submission of PG from the date of issue of LoA may be given by the authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 days (i.e. from 31st day after the date of issue of LoA). In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LoA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against the contract. The failed contractor shall be debarred from participating in retender for that work. In case 60th day is a bank holiday or office closure next working day should be considered as the last day for submission of the PGs. Decision of authority competent to sign the contract agreement would be final in case of any dispute. (As per GCC for Services-2018 clause No. 4.11 & Railway Board's letter No. 2017/EnHM/25/11 dated. 24.05.2024.)

The successful bidder shall submit the Performance Gurantees (PG) in any of the following forms, amounting 5% of the contract value- (a) A deposit of Cash, (b) Irrevocable Bank Guarantee, (c) Government Securities including State Loan bonds at 5% below the market value, (d) Deposit receipt, pay orders, demand drafts and guarantee bonds. These forms of performance guarantee could be either of the State Bank of India or of any of the Nationalized banks, (e) Guarantee Bonds executed or deposits receipts tendered by all Schedule banks, (f) a deposit in the Post Office saving bank, (g) a deposit in the National Savings Certificate, (h) Twelve year national defence cetrtificate, (i) Ten year defence deposit, (j) National Defence bonds, (k) Unit trust certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of FA&CAO (free from any encumbrance) may be accepted.

The Performance Gurantees shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. These PGs shall be initially valid upto the stipulated date of completion and maintenance period, if any plus 60 days beyond that. In case the time for completion of services get extended, the contractor shall get the validity of PGs extended to cover such extended time for completion and maintenance period, if any of service plus 60 days.