Tender for Dehradun Book Festival 2026.

Structure Waterproof and Fire Retardant Hangar with Aluminum structure having a span of 50 metres(as per onsite requirement) in width with waterproof and fire-retardant sheet (Copy of certificate to be attached) should be strong enough to sustain high speed wind/rain pressure. The hangar structure should cover stalls (3x3 Mtr.) having passage of 3 mtr. (at least) in between the line of stalls with entry and exit gate. Wooden platform of 4”-9” height made with 19mm thick hard board and bed supported with providing 2”x2” wooden batons in properly leveled having no undulation, create no sound on using and covered with brand (*) new laminated carpet (two colour, one for stall and other colour for passage) on complete area and 400 ceiling/pedestal fans (as per requirement) covering the entire hangar structure. (Entire Ceiling and both walls from inside of each hangars should be covered with multi-colour cloth/fabric), Entry and Exit glass Gates (4) to be made in Hanger, entire Hangar structure should be surrounded by Tin Wall with Blue/White Cloth (neat and clean) wall (4 sides) & 50 Mojo Iron Barricades (Height 4 ft. x Length 6ft.) with wheels should be provided one day before start of the Book Festival. Auditorium (Image at Annexure-VII) Fire retardant (Certificate to be attached with tender document with validity) The flex/branding of the book Festival may be affixed/provided on the Hangar structures (Stall Hangar structure and Auditorium Hangar structure as per the designs mentioned at Page No.47-48) as per the details given below: 1. Branding on both sides of the hood (Triangular shapes) of all Hangar structures. 2. Branding on the Roof of each Hangar Structures (30mtr.x30mtr.). 3. Branding on left and right panels of main entry and exit point. 4. Branding on Pillar at the main entry. 5. Decoration of Entry Point of the structures with flowers/artificial flowers in consultation with Festival/Officer In-charge. The designs of the Gates should be provided by the vendors for finalizing by the Festival/Officer In-charge. Note: Designs of all branding will be provided by NBT. Note: All branding should be on Iron Frame except roof branding). Note: Two hoardings of size 20’x20’ will also be required before the start of the book Festival. In case the Auditorium is required to be constructed outside the Hangar structure, the wooden platform with brand new synthetic laminated carpet (as per the specification mention below) is also required in the Auditorium. *Providing & laying on hire basis a brand new laminated carpet, non-woven needle punch carpet of genuine fiber minimum overall weight 1000 gm/ sgm (+ 5%) having minimum 3.90 mm thickness preferable containing 375 gm polyester fiber or equivalent fiber (+ 5%) and the carpet should not loss the thickness more than 25% after 1000 impact and of required shades & laying with approved adhesive or double side tape wherever required etc. as per the direction of Officer-In-Charge, I/C covering with polythene sheet till the inauguration of a Festival. In case of Dew factor, Contractor should cover the entire structure of the Hangars with waterproof tripal/polythene to avoid damaging of books. Please Note: Apart from, the entire Hangar structures along with all Stalls/Pagodas should be covered with Fire Retardant/Prevention Solution Spray to avoid any incident to be occurred due to fire. A certificate of the authorized agency(s) of the concerned State for the above work is also required to be submitted to the Officer In-charge of the Festival a day before start of the Book Festival.

Stall: Size 3m x 3m with Maxima Gate: Stall should be covered with three side maroon colour octonorm paneling (size 3.3 ft. x 8 ft.) with Maxima Gate and computerized vinyl pasting of name fascia in English & Hindi Language (with flag numbering as per the image shown at Annexure–V), each with prefab octonorm system of the white colour in each stall, consisting of 9 MS shelves of size 96”x8.5” with 2” depth duly powder coated in white colour, 9 LED light (each of 9 watts), one octonorm table for counter of the same colour, two black cushioned chair with arms, a multi-plug point (four points) for computer with 20 Amp socket with switch, one mayur jug with cold water facility (20 ltr.) on per day basis / 02 litr. drinking water bottle (two) on per day basis in each stall as per the direction of the officer in-charge, one new Dustbin and one curtain of good quality of size 3mx3m size with provision of proper hanging system for covering/closing the stall after the Book Festival timings. The curtain should be made available to the participants a day before start of the Book Festival. 4mtr.x4mtr. Polythene to cover the books is also required in each stall. Laying & fixing of new brand laminated carpet (*) in the entire passage of Hangar Structure including the stall area should be provided by the contractor

Pagoda (5mtr.x5 mtr.) Pagoda structure on wooden platform with covering of synthetic needle punch with new laminated carpet of good quality having covered with three side maroon/ orange octonorm paneling (size: 3.3ft. x 8 ft.) with computerized vinyl pasting of name fascia in English & Hindi/Marathi Language (with flag numbering as per the image shown at Annexure–V of Tender), each with prefab octonorm system of the white colour in each stall, consisting of 9 MS shelves of size 96”x8.5” with 2” depth duly powder coated in white colour, 9 LED light (each of 9 watts), one octonorm table for counter of the same colour, two black cushioned chair with arms, a plug point for computer with 5-15 Amp socket, one mayur jug with cold water facility (20 ltr.) on per day basis / 02 litr. drinking water bottle (two) on per day basis in each stall as per the direction of the officer in-charge, one new Dustbin of 5 litre and one curtain of good quality of size 3mx3m size with provision of proper hanging system for covering/closing the stall after the Book Festival timings. The curtain should be made available to the participants a day before start of the Book Festival. 4mtr.x4mtr. Polythene to cover the books is also required in each stall.

Mobile / Chemical Toilet block 4’x4’ With necessary tap fittings and fixtures including washbasin with the provision of water tank on the top having the capacity of 100 Ltr. of water on daily basis, doors (with key and lock system) with provision of water flow. Electrical fitting with bulb for sufficient light in toilet area as well as way to toilets (each separate for Ladies and Gents). Provision of liquid hand wash along with the tissue paper / napkin on daily basis

Thematic/Customized Gate Thematic/Customized gate in line with the theme of the Book Festival with detailed specifications as shown and approved during Digital Presentation

Stage: Size 48’ x 32’ x 4’ in height made of Double plywood platform / Wooden platform on iron frame with new brand laminated printed carpet (*) with needle punch of blue/red color; • 1 table 20’ x 3’ with table cloth and frill in front OR 10 Center Glass table • 1 lightening lamp • 15 executive wooden cushioned arm chairs with 10 side table of 2ft x 2ft or as per required size with vinyl pasting • 10 Standing Tower AC (each of 5 ton) • 10 Ceiling Fan • Decoration of stage, entry gate & dais with fresh/artificial flowers should only be made after consulting the Festival/Officer In-charge • The arrangement of stairs with ramp with railings for support (both sides of stage) having vinyl pasting on 4 sides • 100 Mineral Water Bottles (250 ML) for guests on stage, on per day basis • 20 Name plates of the guests on stage as per the direction of the Festival/Officer In-Charge. • 100 Mojo Barricades of 4ft. (Height) x 6 ft. (Width) with wheels • One Riser for Videography 10’x10’x4 or as per stage height • 2 Podiums with NBT Logo on sun board on three sides as per design provided by NBT 2 Green Rooms in the form of Pagodas • Size 5mtr.x5mtr. with three side covered with customized laminated octonorm paneling, double plywood wooden platform/ wooden platform on iron frame with new brand laminated printed carpet. • 12 Spot Lights (9 watt each) • 4 LED Halogen lights (100 watt each) • 4 full length mirror with proper stand • 2 Wooden Doors with proper lock and key facility Draping Pathway / Truss structure which may raise from main gate to main stage (as per onsite requirement – approx. 1500/ 2000 sq.mtr.) with decoration of multi-colour paper streamer / cloth on passage area with book covers as per design provided by NBT. *During the Festival, if any item(s) is not installed, irrespective of the reason, the corresponding cost of that item shall be deducted from the final payment.

Stage: Size 24’ x 16’ x 2½ ’ in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of blue/red colour or as per actual requirement at Festival site. The arrangement of stairs with ramp (both sides). 05 executive wooden cushioned arm chairs with 2 central table.

Complete PA system and Stage set-up for organizing Cultural / Rock Band Programmes with Operator for inaugural function and other programs along with provision of fusion and rock musical band playing for the 9 days during the Book Festival with two helper along with the provision of additional sound & lights as per Tech Rider of Artists (As per the terms & conditions given at Annexure-VIII)

a) Box Truss – Length 60’, height 24’, depth and as per stage size (on all four sides) Truss and Scaffolding/Speaker Tower as required

b) Stage Lighting – LED Parco Light / Warm White / Moving Head Sharpy Lights / LED Wash Light, Profile Light, Blinder etc. and Controller (Approx. 50 Lights or as per Stage requirement

c) LED Screen size 40" x 12" with raise as per onsite requirement

d) FOH Console – Digital Audio Mixer Console 64 channels (Yamaha / A&H / Avid S6L) with laptops and DI Boxes required connecting cables for equipment.

e) Speakers 2000 Watt RMS Top speakers/Line Array/Side Fills/subs, Bass (12) Monitor (03) (L-Acoustics, JBL, D&B or equivalent) with Amplifier and other connecting equipments Center-fills (with subs, if required) – as per venue and stage width.

f) Mikes - (4 fixed with stand and 4 cordless microphones, 2 Lapel/ head mic, 2 Podium mic, 8 in-ear/talk back mic), 5-6 pieces of clearcom, 2 condenser mic (Make Sennheiser / Shure/ AKG or equivalent).

g) Bass Guitar

h) Drum Riser (size 8 ft.x8x ft.x 1ft. (L x W x H) with wheels

i) Conga Set, djembe (dholak mic)

j) Clear Comm Headset (8 pieces)

k) Computer monitor (21 inches) for the relay of live program of the main stage

General PA System with Two Operators (For Authors’ programmes)

a) Console – FOH 16 channels (Yamaha / A&H / Avid S6L) with laptops and DI Boxes required connecting cables for equipment.

b) Speakers 1000 Watt RMS Top speakers, Bass (4) Monitor (2) (L-Acoustics, JBL, D&B or equivalent) with Amplifier and other connecting equipments Center-fills (with subs, if required) – as per venue and stage width.

c) Mikes- (2 fixed with stand and 4 cordless microphones, 3 Lapel/ head mic, 1 Podium mic) (Make Sennheiser / Shure/ AKG or equivalent).

Announcement General PA System (Digital) with 12 Loudspeakers with 25–30-watt LMP and 1 Standing Mike (JBL/Sony/Phillips) for Announcement purpose

Executive Sofa Sets (3-seater) with white cover and 1 central table

Executive Sofa Sets (2-seater) with white cover and 1 central table

Black Stainless Steel Armless cushioned Chairs with white covers for seat and back

Wheel Chair with Attendant with proper uniform

Queue Manager with coloures velvet rope with hook device

Brand new laminated carpet (*) for floor area (same specification as given for carpet in structure at s.no. 1)

Standing Air Conditioner (Tower) – 2.5 ton each

Wooden door with proper lock and key

Industrial Cooler (as per the pic enclosed) with the provision of water facility on daily basis.

Platform with Jack (4” to 9” height) with new laminated printed carpet

Platform (4” to 9” height) with new laminated printed carpet

Cloth wall as per onsite requirement

Fire Fighting Equipment (CO₂ Water and powder mix with refilling dates) with one trained personnel with proper uniform for operating Fire Fighting Equipment.

Brand New Dustbins (120 ltr ) Plastic with cover as per the image attached.

Supervisor with Sweepers for cleaning of ground are required one day before start of the Book Festival and till the end of the Festival (10:00 a.m. to 8:00 p.m.)

a) Supervisor

b) Sweepers

Supervisor with Security personnel in proper security uniform and necessary equipments are required to be deployed at venue one day before start of the Book Festival and thereafter round the clock till the end of the Book Festival:

a) Supervisor [preferably Ex-serviceman (age below 50 years) or well experienced security person below the age of 45 years] - Rates may be given for one supervisor for 24 hours duty (for 9 days)

b) Guards (well experienced security person below the age of 40 years) - Rates may be given for one Guard for 24 hours duty (for 10 days)

Fresh painted Steel Almirah with lock and key (Big)

Fresh painted Steel Almirah with lock and key (Small)

Flex printing and mounting without frame

Flex printing and mounting on iron frame/wooden frame on different locations onsite or offsite which comprises of hoardings, standee, box gate, unipoles, bunting etc. of different sizes as per the design provide by NBT

Selfie Point on Sunboard (5mm with digital vinyl print and mounting/framing) having heavy base (picture enclosed) – Size: 4’x6’ and as per requirement

Vinyl digital print (3.3 ft. x 8 ft.)

Sunboard (5mm) – As per requirement

Pedestal Fan/Ceiling Fan

Backlit Hoarding

Maroon Octonorm panels/walls (1mtr.) with frame (8 ft. height)

LED Spot Light (9 watt)

Octonorm Table

Vanity Van for 9 days (i.e, one day before start of the Festival / festival and till last day) including 01 housekeeper for cleaning and maintenance on day-to-day basis.

Black Cushioned Chair

Multi Plug point (4 points in each) for computer & printer with 20 Amp socket with switch

Truss Structure with book covers as per the design provided by the NBT (without water proof) with printed multi-coloured cloth covering ceiling & sides) as per the directions of the Officer In-Charge

Dark Blue Curtain (Cotton fabric) with uniform colour with provision of fastening and covering the stalls of equivalent size (3mtrx3mtr = 9 sqm)

Green Net (if required)

Tea/Coffee Vending Machine with sugar/milk/tea/disposable medium size cup with trained Operator for preparing tea/coffee for the guests during the entire period of the Festival (100 cup per day basis)

Polythene (4mtr.) for covering books inside stalls

White MS Shelve of size 96”x8.5” with 2” depth duly powder coated

Dustbin – 5 litre with lid and handle

Wooden/ steel tables 2’x5’ with frill

Wooden Platform with new brand laminated carpet

Brand New laminated carpet

Pagoda (5mtr.x5mtr.) structure on double plywood platfaorm/ Wooden Platform on iron frame with covering of synthetic needle punch with new laminated printed carpet of good quality, 4 LED Metal light (each of 200 watts), one octonorm table/wooden steel table (with frill) for counter 2 visitor chairs 2 multi-plug power point(four point), one new Dustbin along with the fascia (Design to be provided by NBT).

Pagoda (3mtr.x3mtr.) structure on double plywood platfaorm/ Wooden Platform on iron frame with covering of synthetic needle punch with new laminated printed carpet of good quality, 4 LED light (each of 200 watts), one octonorm table/wooden steel table (with frill) for counter 2 visitor chairs, 2 multi-plug power point(four point), one new Dustbin of 50 Ltr. along with the fascia (Design to be provided by NBT).

Mojo Iron Barricades (Height 4 ft. x Length 6ft.) with wheel – As per onsite requirement/as per directions of the Officer In-Charge

LED TV (52 inch) — (The bazel 10m with stand and back support connectivity with multi-cam setup, USB connectivity and laptop for insertion for AV’s & TV’s, Sound system & stage fold back speakers, Sound mixing console, cables with wires and 5 Power Points

Providing of Labour for routine miscellaneous work from 10:00 a.m. to 9:00 p.m. (Rate may be given on per day basis) Name & contact number of the labours is to be shared one day prior with NBT team positively.

Branded Desktop Computer system with good configuration (core i5-4th processor/DDR3 16GB RAM/512GB SSD/GT 730 4th GB graphics/19 inch HD LED Monitor/keyboard/mouse/window10/wi-fi

3 in 1 laser printer with cartridge, Scanner & photocopier with A-4 Size Paper ream (HP/Canon)

Lease Line with Wi-fi internet connection having 500 mbps with proper distribution at 10 different locations

B. Installation of Electrical fitting

Halogen LED Lights of 200 Watt with adjustable beam and angle complete with sufficient lighting and necessary wiring

5-Watt LED Colored / decorative bulbs

Tungsten outdoor warm lighting for decoration on trees

Silent Generator set: The generator should be in operational condition one day before start of the Book Festival and till the conclusion of the Festival.

a) One 125 KVA Generator set (with fuel and operator) for full duration

b) One 62 KVA Generator set (with fuel and operator) for full duration

Mainline Connection The approved Bidder has to get the temporary electric connection for the Book Festival at his own cost. The Bidder shall arrange installation of the connection, tendering of Security Deposit etc., to Government Authorities at his own cost. Only actual consumption charges will be reimbursed to the Bidder by NBT on production of original bill(s). In case of any problem for getting electric connection, it shall be the sole responsibility of the Bidder to provide adequate supply through hiring more generators at his own cost before start of the Book Festival and no extra payment shall be given to Bidder for hiring and providing such extra generator, if any. b) Total job of cabling from electric meter and generator set sources and providing a line for connection inside the stalls of participants, illuminationof Main Gate, toilet and entire area of the Exhibition ground and also to any other area inside and outside of the Exhibition venue (if required) with proper and sufficient supply. Note : 1. Providing power connection of various connected rating from switch board in various stands and with suitable size of cooper/aluminum 3½ /4 core armored cable and earth wire controlled with suitable capacity switchgear such as ICTPN, ICSPN/MCB i/c end termination laying of cable in floor, trench, carpets and tapping with power supply from permanent DB of the Ground i/c connections interconnection and maintenance during the Festival period. (The cables and other wiring need to be put under the wooden ramps/rubber covering mat etc. under the carpet on ground floor. 2. Only one time payment as quoted by the tenderer will be made even in case of any increase or decrease in number of stalls.

Street light iron poles (20’x2-½’’) with 8 LED halogen light each of 200 watt on each pole

Photography for 9 days (Photographs should be provided in the hard disk and Pen Drive after the Book Festival). 200 photographs of inauguration and other important programs are required in high Resolution in Coffee table Album form in consultation with Officer In-charge. • Rate for per Unit cost for 9 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: DSLR full frame HD 4k Camera with minimum 3 cameras with photographer with each camera for 9 days. • Photography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge.

Gimbal Videography for 9 days (All Programs should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Festival) along with 20 Minute short documentary of the programs. • Rate for per Unit cost for 9 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: 3 Full HD Video Cameras setup with minimum 3 videographers with each camera for 9 days. • Videography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge It is requested to provide 90-120 seconds reels for each programs/sessonsconducted on daily basis, so thatthe same may be uploaded on our social media platforms. Note: Provision of a professional digital video multi-camera setup for domestic book Festival, featuring broadcast quality1080p Full HD (SDI format) production. The system includes: • Three (3) Full HD professional camera with SDI output. • Online digital editing and production table. • Digital video mixer/switcher for live production. • Audio talkback communication system. • Professional audio mixer and sound equipment. • On-site editing facilities • Skilled technical crew, including camera operators and production personnel. This setup ensure high quality live recording, switching and editing suitable for professional broadcasting and online streaming requirments

One Drone Camera with operator for videography of the event on day-to-day basis with on-site permission and security clearance (All coverages should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Festival). • Rate for per Unit cost for 9 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ. • Specifications: HD format and high Resolution would be as per onsite requirement and as per the directions of the Officer In-Charge

Live streaming on social media channels with Social Media Team of 2 members (YouTube & Facebook) from two locations.

CCTV Cameras with live telecast on Screen (LED 52”) with complete installation with a control room access Note: Complete footage/recording for entire event must be provided after the event to NBT in Hard Drive & Pen Drive (Rates may be given for full duration)

Refreshment packets 500 each per day for children/students (each packet contains – one packet of Good Day Biscuit, one packet of Britannia Fruit Cake, one packet of Lays Chips & one packet of Fruity/Real Juice/Maaza/Slice

Hiring of Taxi (Swift Dzire) minimum 80 km and 12 hours duty

Hiring of taxi (Innova) minimum 80 km and 12 hours duty

Tin Wall with White/Blue Cloth (size: height 10 ft.)

Android Kiosk/Screen of latest version

Indian Flag (Khadi cloth) with mounting on Pole (20 Mtr. height) with 100 watt LED (4 nos.) halogen light to be focused from bottom to top

Hangar Side Glass Wall (size: 1.25 mtr. x 12 ft.)

Round Table (Top 4ft.x4ft.) with legs (height 30 inches) with frill

VIP Lounge with wooden door (lock & key) consisting of the following (specification as per images enclosed at annexure VIII) – As per onsite requirement/as per directions of the Officer In-Charge: • Size – 100 - 125 sq. mtr. (size may increase/decrease as per onsite requirement) with attached pantry provision • False ceiling • Side walls should be covered with wall paper/pVC wall in consultation with onsite Officer In-Charge. • 10 Sofa three seater with white cover/cloth • 7 Sofa two seater with white cover/cloth • 5 Glass Central Table • 5 Dustbins, each of 20 Litre • 10 multi-plug points (with four points) for computer with 20 Amp socket with switch • 20 LED light • 10 VIP chairs • 2 Big Almirahs • Photo Frame – 2 ft. x 4 ft. (Image will be provided by NBT) • 8 Tower Air Conditioner 5 ton (each voltage) • 5 New Silent Pedestal fans • LED TV (52 inches) with USB & internet for live program

Thematic Installation / Sculpture with complete set-up: Each Sculpture is to be made and placed on carpeted platform (wooden platform & carpet) at ideal height as per the size and design approved in the presentation and will consist the following items: i) 4-5 Parco lights ii) Cloth for masking the platform from all sides iii) 5-6 Queue Manager

Picked fencing

Lunch/Dinner (Veg. Thaali) per day during the Book Festival (Rates may be quoted for one thali)

High power moving sky Beam light with base etc.

LED Wall Screen Wall of Sizes 40’x12’/ 12’x10’ or as per requirement with masking & Riser (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s and cables with wires and two power points for relay of Live Program.

Parco Light

Children’s Corner

Stage of size 24 ft. (L) x 16 ft. (W) x 2 ft. (H) – or as per requirement of the space. Raised Flooring/ wooden platform of 85 mm/ 3.30 inch with Laminated Brand-new printed carpet onboard corner finish with steps on each side and ramp (detachable) on one side with truss for proper lighting and sound.

Complete PA system – Good/reputed brands like, Philips/Sony/JBL with Technician/Operator and Helper Console – Digital Audio Mixer Console 16 channels (Yamaha / A&H / Avid S6L) with laptops and DI Boxes required connecting cables for equipment.

Speakers 1000 Watt RMS Top Speakers & Bass (L-Acoustics, JBL, D&B or equivalent) with Amplifier and other connecting equipment – as per venue and stage width.

Mikes – (3 cordless microphones, 3 Lapel/ head mic, 1 Podium mic) (Make Sennheiser / Shure/ AKG or equivalent)

Podium

Lighting : a. Branded LED lights with necessary wiring & connection for well-lit Children’s Corner b. Branded adjustable arm LED lights for special zones with necessary wiring and connection c. LED lights (18 watt) on self-leg light stand (Truss for lights on top of the stage)

Activity Zones: Half-partition walls inside the hangar with flex on wood/ply – 4ft (h) x 8 ft (w) with proper support.

Back walls for Activity Zones: Flex on wood with frame – 10 ft (h) x 5 m (w)

Schedule on Flex on wood/board/ply – 10 ft (h) x 8 ft (w)

Octonorm cubicles behind the stage with door - Office area (3 x 2.5 m), Author’s lounge (2.5 x 4 m), Green room (2.5 x 4 m) and Stationery / Refreshment store (6 x 2.5m)

Low height tables for activity – 2 ft (w) x 4 ft (l) x 1 ft (h)

Child-friendly cubes for sitting

Total Basic Rate

GST 18% on Basic Rate

Total Amount with GST