FRP(Fiber Reinforced Plastic) Fencing work around the Accident prone transformer Centre of the existing feeder under the Bilkha Sub Division Jurisdiction on Two years rate contract basis

-:: TECHNICAL BID ::-

TENDER NOTICE NO

Detail of work:- FRP (Fiber-Reinforced Plastic) Fencing Work around the Accident

prone Transformers center of the existing feeder under the Bilkha Sub Division

Jurisdiction on Two years rate contract basis.

ESTIMATE COST RS. 10,00,000=00

LAST DATE OF ISSUE OF TENDER: DT:- AS PER E-TENDER TIME

LAST DATE OF ACCEPTANCE OF EMD DT:- AS PER E-TENDER TIME

OPENING OF TENDER (IF POSSIBLE) DT:- AFTER TECHNICALLY BID AUDIT

OPENING OF TENDER (IF POSSIBLE) DT:- AS PER TIME

TENDER FEE RS.885=00 (Including 18% GST)

Executive Engineer,

P.G.V.C.L. Rural Division-1,

PASCHIM GUJARAT VIJ COMPANY LTD.

RURAL DIVISION-1 JUNAGADH.

Name of work: - FRP (Fiber-Reinforced Plastic) Fencing Work around the Accident prone

Transformers center of the existing feeder under the Bilkha Sub Division Jurisdiction on Two

years rate contract basis.

TENDER FEES RS. ________ _ RECEIVED VIDE M.R. NO.___________DATE______________

SUPTD.OF A/C (EXP),

PGVCL, Div.-1, JUNAGADH.

TO BE FILED BY TENDERER

DETAILS OF EARNEST MONEY

EMD RS. ________ _PAID VIDE MR NO. _____________ DATE: - _____________

IF THE TENDER DEMANDS EXEMPTION FROM PAYING THE E.M.D. PLEASE WRITE THE N.S.I.C.

S.S.I. NO AND DATE AND SUBMIT THE ATTESTED COPY FOR SAME WITH THE TENDER.

SIGNATURE OF TENDERER:

PASCHIM GUJARAT VIJ COMPANY LTD.

RURAL DIVISION-1 JUNAGADH

Detail of work: - FRP (Fiber-Reinforced Plastic) Fencing Work around the Accident prone

Transformers center of the existing feeder under the Bilkha Sub Division Jurisdiction on Two

years rate contract basis.

SR. PERTICULAR PAGES

3 TENDER ISSUE & EMD FORM

4 TENDER NOTICE

5 SCHEDULE-B(QUOTE YOUR RATE IN THIS SCHEDULE & GENERAL TERMS &

6 TERMS & CONDITION REGARDING INDUSTRIAL LAWS AND OTHER RELATED

7 TERMS & CONDITION FOR PURCHASE & WORK.

8 DOCUMENT LIST

NOTE: - THE TENDERER HAS TO SIGN ON EACH PAGE OF THE TENDER DOCUMENTS WITH RUBBER STAMP AND

SUBMIT ALL THE DOCUMENTS AS PER TENDER NOTICE & GENERAL TERMS & CONDITION.

Executive Engineer

P.G.V.C.L. Rural Division-1,

SIGN OF TENDERER:

aip~) a[ aipni T[kn)kl (bDmi> n)c[ m&jbni> Di[ky&m[ºT avÆy ji[Dvi.

 FRP f[(ºs>g kimni ai[D<r miT[ .

an&> siY[ ji[Dvini Yti Di[ky&m[ºT n&> l)AT Di[ky&m[ºT m&jb n>br ai siY[ ji[D[l

1 v[ºDr rJAT^[Snn) nkl v[ºDr rJ. n>:-

2 J.a[s.T). n) nkl J.a[s.T). n>:-

3 kimni[ an&Bvni[ aiFir.{C[Ãli b[{2} vP<mi> vk< ai[D<r. n>br an[ tir)K:-

p).J.v).s).a[l. mi> kim kyi<ni vk< ai[D<r.} {1}

4 pin kiD<n) nkl. pin n>br:-

5 p).a[f. ki[Dn) nkl. p).a[f. n>br:-

6 b[ºkg[r>T)/si[lvºs) s(T<(fk[Tn) nkl. b[ºkg[r>T)/si[lvºs) s(T<(fk[T

7 e.a[m.D). n) (vgt. rs)d n>br an[ tir)K ai[n lien T^iºs[kSn aie.D). n>br:-

8 ki[ºT^ikTr liysºs /viyrm[n/el[kT^)S)yn/aie.T).aie. nim :-

s&pr viezr/D)¼li[mi> a[ºJn)yr aYvi ai lien kimn&> liysºs n>br:-

s&pr (vzn krnirni BNtrn&> p\miN p#i.

9 gZp eºAy&>rºs pi[l)s)n) ki[p). gZp eºAy&r> ºs pi[l)s) n>br:-

10 Technical Specification For FRP Fencing ni {1}

Para 7.0 { Test } m&jb Type Test Report

upri[kt dAtiv[ji[ aF&ri> hS[ ti[ aipn&> T[ºDr rd Yvi pi#i rh[S[ j[n) ni[>F l[Si[.

{uprni b-ki[lm m&jbni dAtiv[ji an&sir k- ki[lmmi> dAtiv[jn) (vgt Brpie krv) t[mj D- ki[lmmi> hi/ni dSi<vv&>. }

p.g&.(v.k>.l).(vBig)y kc[r) n>-1

Biv Brnirn&> nim:-

CIN: U40102GJ2003SGC042908 Email: [email protected] Ph No:(0285)2620750

kimn&> nim:- j&nigQ (vBig)y kc[r)-1 n)c[ aivti (blKi p[Ti-(vBigni> kiy<x[#i n)c[ni (vAtirmi> akAmit jºy T^iºsfi[m<r

s[ºTrn) frt[ niyb ejn[rn) s&cni an&sir S[Dy&l-B m&jb Ap[(S(fk[Sn viL) FRP (Fiber-Reinforced Plastic) n)

f[(ºs>g krvin& kim.

k»m kimn) (vgt y&(nT{rn)> p\(t {rn)>g f&T} k&l a>diJt rkm

1. j&nigQ (vBig)y kc[r)-1 n)c[ aivti As 3398=00 10,00,000=00

 p[Ti (vBig)y kc[r):- (blKi per {18% J.a[s.T). siY[.}

 kimg)r):- niyb ejn[r~)n) s&cni m&jb akAmit

jºy T^iºsfi[m<r s[ºTrn) frt[FRP (Fiber-

Reinforced Plastic) n) f[(ºs>g krvin& kim

 Specification :- Providing and fixing of FRP

fencing of 1500mm height at Distribution

Transformer Centers with necessary

excavation, concreting for grouting vertical posts

up to 450 mm in ground, Hardware,

accessories, fittings, Fencing Door, Danger

Board, lock, etc. complete as shown in

specifications and drawing enclosed.

a>k[ ds liK $i. p&ri 10,00,000=00

p.g&.(v.k>.l).(vBig)y kc[r) n>-1

h&> upri[kt kim p).J.v).s).a[l. k>pn)ni Biv[ BivY) krvi t]yir C&>

h&> upri[kt kim p).J.v).s).a[l. k>pn)ni BivY) % ai[n mi> krvi t]yir C&>

h&> upri[kt kim p).J.v).s).a[l. k>pn)ni BivY) % l[S mi> krvi t]yir C&>

ki[ºT^ikTrn) sh): Biv Byi< tir)K:

CIN: U40102GJ2003SGC042908 Email: [email protected] Ph No:(0285)2620750

1. ki[ºT^ikTr lien kim krt) smy[ cil& lienn) lien kl)yr l[vimi> aiv[l C[. k[ k[m t[ a>g[n) Krie sb>G)t aF)kir)/s&prviez pis[Y)

kr) l[vin) rh[S[. t[mj lien b>F Yyi bid lien (DAcij< kr) kim krvin) jgyin) lienn) bºn[ bij& Si[T< kr) a(Y<g krvin&> rh[S[ .

2. ki[ºT^ikTr k[ t[ni s&prviezr[ lienkim cil& krti ph[li a(GkZt s&prviezr[ bribr lien b>G kr[l C[. j[n) Ki#i) kr)n[ lien b>F

Yyin) Ki#i) pC) j kim cil&> krv&> aYvi krivv&>. j[ aim ky[< ks&r YS[ ti[ j[ni> l)G[ ki[e akAmit bn[ ti[ t[n) s>p&N< jvibdir)

ki[ºT^ikTrn) rh[S[.

3. uprni> kim miT[ ki[ºT^ikTr[ sKt mi[rm, r[t), ki>kri tYi piN) pi[tini> Kc<[ viprvini> rh[S[.

4. ai kim miT[ ji[eti dr[k siFni[ tYi T&Ãs ki[ºT^ikTr[ pi[tini> viprvini> rh[S[.

5. kim krti ji[ p)Jv)s)a[l ni> ki[epN miln[ n&kSin YS[ ti[ t[ aYvi b)ji ki[e n) m)Ãkt k[ jinmiln) hin) YS[ ti[ t[mj ki[ºT^ikTr

k[ t[ni miNsi[n[ eji k[ n&kSin YS[ ti[ t[ a>g[n) tmim n&kSin)n) s>p&N< jvibdir) ki[ºT^ikTrn) rh[S[. j[n& ki[epN vLtr aipvimi>

6. ai kimmi> p(Åcm g&jrit (vj k>pn)ni> vk<s an[ ki[ºT^ikTrn) Cip[l) b&kni> (nymi[ an[ Srti[ ki[ºT^ikTrn[ b>Fnkti< rh[S[.

7. ai kim 2 vP< mi> p&$ krvin& rh[S[ an[ ki[epN s>ji[gi[mi> ji[ AYin)k ejn[rn[ yi[³y ligS[ nh) ti[ kimn) m&dtmi> ki[epN jitni[ vFiri[

kr) aipvimi> aivS[ nh).

8. ai kimni[ ai[D<r mÇyin) tir)KY) (dvs 7 mi> s)kyi[r)T) D)pi[z)T n) rkm Brvin) rh[S[ an[ krirnim& kr) aipvin& rh[S[ an[ kim S$

krvini[ aid[S mÇy[Y) t&rt j kim S$ kr) m&dt drÀyin p&$ kr) aipvin& rh[S[.

9. ai kim miT[ tmim mil-simin Sip&r {lig& pDti aºy} ATi[rmi>Y) ki[ºT^ikTr[ pi[tini> Kc<[ le jvini[ rh[S[. kimmi> vpriti> s)m[ºTni>

pi[l j[ t[ gimni> pidr s&F) ph[iciDvmi> aivS[. sieDY) aiSr[ 4 k).m). ni> a>tr[ _yi>Y) pi[tini> Kc<[ le jvini rh[S[.

10. ki[ºT^ikTr[ $i. 300=00 ni> AT[Àp p[pr upr a[g\)m[ºT krvin& rh[S[ an[ $i. 300=00 ni> AT[Àp p[pr upr eºD[mn)T) bi[ºD krvin&

rh[S[. j[ni[ Kc< ki[ºT^ikTr[ Bi[gvvini[ rh[S[.

11. p).J.v).s).a[l. trf Y) aipvimi> aiv[l tmim mil-siminn) s>p&N< jvibdir) ki[ºT^ikTrn) rh[S[ tYi t[ a>g[ni[ s>p&N< (hsib aipvini[

12. giD)<>g kim miT[ ejn[r-en-cij< n) s&cni m&jb s>p&N<kim krvin& rh[S[.

13. j$r) siezni> nT bi[ÃT ki[ºT^ikTr[ pi[tini Kc[< viprvini> rh[S[.

14. ai[D<rmi> dSi<v[l (sviyn) aiETm krvin) YS[ ti[ t[ni[ Biv p)Jv)s)a[l ni> (nymi[ m&jb (nyt dr[ c&kvvimi> aivS[.

15. kim riKnir[ p).J.v).s).a[l.k>i. n) ni> n)ym m&jb s[ilvºs) sT)<(fkk[T aipvin&> rh[S[.j[n) k>pn)ni> n)ym m&jb k)>mt a[iD<rn) rkmni>

20 % rh[S[.nh)tr b)l mi>Y) 20 % kipvimi> aivS[

16. k>i[ºT^ikTr Ù^iri (ny&kt kriy[l Äy(ktn&> nim,S[x(Nk liykit tYi> el[kT^)k kim krvi yi[³yti a>g[n&> sT)< aYvi srkir) prvini[ vg[r[n)

(vgti[ rj* krv)> an[ t[n[ ki[ºT^i. ni miNsi[n) T)mni> g[>g l)Dr tr)k[ hijr riKvi. (Safety Regulation of measures

relating to safety and Electric supply- Regulation-2010 by the CEA).

17. air.p).a[f.s) rJAT^[Sn, pin n>br, v[ºDr rJAT^[Sn,sv)<s T[x rJAT^[Sn, kimg)r) a>g[ni an&Bvn& p\miNp#i (vg[r[ T[ºDrn) siY[

a#i[n) kc[r)a[ rj& krvini> rh[S[.

18. p).J.v).s).a[l trf Y) aipvimi> aivti> Bivmi> s[vi kr {s(v<s T[x siY[ni} ni> C[. s(v<s T[x Brvin) jvibdir) ki[ºT^ikTrn) rh[S[.

t[mj nkk) Yy[l v[riai[ ki[ºT^ikTrni b)lmi>Y) kipvimi> aivS[.

19. ai kim j[ t[ p[T (vBigni> ejn[r-en-cij< n) s&cni tYi s&prv)zn h[qL s>p&N< krvin& rh[S[.

20. niyb ejn[rn) s&cni m&jb t[ kimmi> vF-GT Yiy t[ m&jb ki[ºT^ikTr[ kim krvin& rh[S[.

21. ziDn) DiL)ai[ kipti> ph[li j[ t[ Kitin) m>j&r) l)Fi bid j kipvin) rh[S[.

22. srkir~) trf Y) nkk) Yy[l v[riai[ ki[ºT^ikTrni> b)lmi>Y) (nymin&sir kipvimi> aivS[.

23. eºkmT[xn) rkm srkir~)ni (nym m&jb b)lmi>Y) kipvimi> aivS[.

24. ai ai[D<rni an&s>Fin[, j$r jNiy[ an[ aid[S ai¼y[ aºy p[Ti (vBig)y kc[r) h[qL pN kim kr) aipvin& rh[S[.

25. vk< a[iD<rni 25% kim p&N< Yy[ t[a[ia[ pi[tin& kimg)r)n& m[jrm[ºT pi[tin) sh) siY[ sb D)v)zn aip)y[ Ryir bid pis)g miT[

e-uji< t[mj aie.a[f.a[s. mirft aipni (bl mi[klvimi> aivS[.

26. Transformer Centre FRP Locationwise aip[l smy myi<dimi> kim krvimi> nh) aiv[ t[i p(Åcm g&jrit (vjk>pn) l). ni

(nym[i m&jb a[iD<rn) (k>mtni aqviD)yini 1 Tki l[K[ p[nÃT) l[vimi> aivS[ an[ vF&mi> vF& 10 Tki p[nÃT) l[vimi> aivS[.

27. p[itin) n)c[ kim krnir km<cir) ni[ gZp eºAy&rºs T[ºDr siY[ ji[Dvini[ rh[S[.

28. upri[kt kim miT[ T[ºDr siY[ j[ t[ kimn) dSi<v[l binin) rkm ai[n lien p(ám g&jrit (vj k>pn) (l., ni a[kiuºTmi Brvin)

rh[S[.{a[kiuºT n>br 66024933257 aie.a[f.s). n>.SBIN0060046} binin) rkm Byi< vgrni T[ºDr rd bitl

gNiS[.ji[eti T[ºDr Di[ky&m[ºT T[ºDr Brt) vKt[ ai[n lien cDivvini rh[S[.j[mni miT[ ki[e pN jitn&> kvr p)Jv)s)a[l kc[r)-1

j&nigQ n[ mi[klvin&> rh[S[ nh).

p.g&.(v.k>.l).(vBig)y kc[r) n>-1

GENERAL INFORMATIONS FOR BIDDERS

1.1 The "PGVCL"shall mean the Executive Engineer _Junagadh Division-1, PASCHIGUJARAT VIJ COMPANY

LTD., having its corporate office at Nanamava Main Road, Laxminagar, Rajkot. With expression shall

unless repugnant to the context include its permitted assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the

PGVCL for award of the contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-in-Charge to

supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa, schedules

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his tender has

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor and shall

include the commercial technical and general conditions, schedules, drawings and any other conditions

specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required

to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the works

under the contract and/or duly authorized representative of the PGVCL “Letter of Award” shall mean the

official notice issued by the PGVCL notifying the contractor that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 LT means Low Tension,

1.17 U/G means Under Ground

1.18 Electricity Rules: - All the works shall be carried out in accordance with latest rules under Electricity Act-

1.19 Testing: - After completion of work execution required Tests are to be taken in presence of Engineer in

Charge whenever required.

1.20 Definition of “Similar work” for overhead network: Erection of overhead electric Network up to voltage

1.21 Definition of “Similar work” for underground network: Laying of HT / LT

Underground Power cable network for Distribution system.

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having experience

of erection & maintenance of overhead HT/LT lines, Transformers, underground cable work,

along with satisfactory work completion certificate regarding execution of work, including work

order outward number along with its value, from order issuing authority, for last 3 (three Years) _

ending last day of month previous to the one in which tenders are invited., of any DISCOM of

GUVNL or any Govt. / Private DISCOM of any state of India. The work executed through open /

advertised tender shall only be considered for experience of work. The work done through

limited tender shall not be considered for experience. These bidders will be considered as

an experience bidder.

2.1.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and not possessing any

experience of erection & maintenance of overhead HT/LT lines, Transformers, underground

cable work can also participate in tender for erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work. These bidders will be considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies of Work Orders for

the similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a sum of Minimum

20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 PF Code Number allotted by concerned PF Authority

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 Type test certificates for Cable Box, straight through Joints (In Case of UG Work Involved).

 E. P. F. Registration in the name of bidder.

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Latest bank solvency certificate from any Nationalized/Scheduled bank

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

 Vendor registration Certificate

 Solvency Certificate of current year

 Online Payment Receipt and Receipt collect from PGVCL Division Office-1 Junagadh very next

 Work Experience certificate by agency

3. INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS.

3.1 Bidders willing to participate in tender will have to get themselves registered on website

www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital Signature as

per Information Technology Act 2000 using which they can sign their electronic bids. Bidders

can also procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed

certifying authority by Govt. of India. Download tender Documents from PGVCL web site up to

date shown in the tender document.

3.3 For details regarding digital certificate and related training the below mentioned address may

be contacted (n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev,

No:1-800-233-1010 Mob.: 9327084190; 9898589652, E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender submission date and

time as mentioned in this tender details table no1. After tender submission date and time,

bidder cannot edit their offer submitted in any case. No written or online request in this regard

shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on

website www.nprocure.com before the validity period mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case

4. UNDERS TANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

4.1 All interested parties are requested to understand this Tender Document in detail in order to

comply with PGVCL’s requirements including but not limited to the Tender fees, EMD and

deadlines, selection criteria, selection methodology, scope of work, and minimum technical

4.2 The Bidder is required to carefully examine the specifications and documents and fully inform

himself as to all the conditions and matters which may in any way affect the Work or the cost

thereof. If any Bidder finds discrepancies or omissions in the specifications and documents or is

in doubt as to the true meaning of any part, he shall at once request in writing in advance before

filling in the tender, within the time limit as per Table no 1, for an interpretation / clarification by

the PGVCL Junagadh Division-1 office. Then The PGVCLJunagadh Division-1 office will issue

interpretation and clarifications as he may think fit of such interpretations and clarifications, the

Bidder may submit his bid but within the time and date as specified in the Table no1. All such

interpretations and clarifications shall form a part of the specifications and documents, and

accompany the bidder's proposal. In case of difference of opinion about interpretation of

specification etc. the decision of Superintending/Executive Engineer, Junagadh Division-1 will be

final and shall be binding to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

4.4. All interested parties requested to strictly abide by all terms prescribed in this RFP Document

and provide accurate information to the best of their knowledge without misleading PGVCL to be

considered for participation in this Project.

4.5. Bidders should be in touch with websites https://pgvcl.nprocure.com

&www.pgvcl.com for information regarding revision / corrigendum / Amendment in the

Tender Document till due date of online / off line submission and thereafter. No separate

information shall be sent in this regards and also not publish in newspaper.

5. TENDER FEES (Non Refundable & Non-transferable) Existing rate of GST will be levied

on following tender fees as per GST Rules in force during this Tender Period.

5.1 The Tender fees is payable, as per following Table, between the dates mentioned in Table no

by cash & DD if total amount of Tender fees plus applicable GST is less than Rs 10,000/- or only

by cash & DD if total amount of Tender fees plus applicable GST is less than Rs 10,000/- or only

by Demand Draft (DD), if the said amount is more than Rs 10,000/-, in favour of the Paschim

Gujarat Vij Company Limited payable at Junagadh on any Nationalized /Scheduled banks

Sr Tender Amount Tender Fees Present Rate

No. In Rs. of GST

5.2 The tender fees once paid for tender document will not be refunded under any circumstances or

not transferred to other bidder

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1 ,by cash if total amount of EMD

6.1 The EMD payable, between the dates mentioned in Table no 1 ,by cash if total amount of EMD

is less than Rs 10,000/- or by Payment RTGS/NEFT, if the said amount is more than Rs

10,000/-, in favor of the Paschim Gujarat Vij Company Limited payable at Junagadh on any

Nationalized /Scheduled banks or by Bank guarantee from any Nationalized/Scheduled

nationalized bank decided by Government of Gujarat time to time only. The EMD Amount is 1%

of the Tender Estimated Cost.

6.2 The money receipts of payment of Tender fees and EMD On line pay.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will

be returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned

after the said bidder pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the date of LOA of

the contract or fails to sign the contract agreement then the EMD amount will be forfeited in

favour of PGVCL without any notice or and action for “Stop deal” will be initiated as decided by

tender inviting authority.

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New

Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for

Small and Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be

produced/attached in place of EMD documents as per the Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with NSIC/DGS&D, Registration

Certificates for the item under Tender will be eligible for exemption from payment of EMD on

submission of attested copies of their SSI (SSI/ MSME Part-II) & NSIC/DGS&D Registration

Certificates and Udhyog Adhar Certificate/Memorandum in EMD Cover. The Certificates should

indicate the manufacture/service/works of items/work offered. This benefit of exemption will not

be admissible if they take part in the tender indirectly either through their dealers, agents,

distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any

exemption, will be rejected without entering in to further correspondence in this regard and no

reference will also be made.

7. In case of On line Tenders

7.1 Technical & Commercial Bid cover:

7.1.1 Following documents are mandatory and to be in submitted through On line.

1. Attested Copy of successful work Completion certificate, as mentioned on page no

point no 2.11 of this document. Attested copy of Memorandum of Association or

partnership deed.

2. Attested copy of document showing P.F. Number obtained by the bidder.

3. Attested copy of power of attorney if any for signing the bid documents.

4. Attested copy of latest solvency certificate issued by Nationalized or scheduled bank.

5. Attested Copy of registration Number under Shop and Estt. Act (If as case may be

6. Copy of PF Code Number allotted by concerned PF Authority

7. Copy of Labour License (If as case may be applicable)

8. Copy of Registration under ESIC (If as case may be applicable)

9. All Annexures of this tender documents, duly signed by the bidder, in chronological

10. Certificate – A

11. Copy of Tender Document duly signed and stamped on each page.

12. Type test certificates for Cable Box, straight through Joints (In Case of UG Work

13. The contractor shall have a separate provident fund code of RPFC and the Contractor

who do not possess separate P.F. Code shall not be considered for acceptance of

14. Contractor has to submit such certificate showing separate P.F. Code Along with

15. List of available safety gadgets, as per annexure XI, with the bidder.

16. Copy of documents mentioned in sr. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.2.1 The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words. The bidder should

specify whether the quoted rates are with or without prevailing taxes, if applicable, in force at

that time, The bidder must work out the total price of their tender offered accordingly and the

total amount should be clearly written in words & figure, in case of any discrepancy whatever

total amount should be clearly written in words & figure, in case of any discrepancy whatever

written in words shall prevail. Company shall at liberty to decide the matter as it deem fit.

7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be

considering for the lowest party.

7.2.3 Further bidders, for “On line tenders”, are requested to submit price – bid on-line only

and not to submit the price bid in physical form. This is mandatory. If price bid is submitted

in physical form, same will not be opened and only on-line submitted price bid will be

considered for evaluation. In On Line price Bid, GST is to be mentioned in separate

PGVCL reserves the right to reject any OR all tenders without assigning any reasons

8. In case of Off Line Tenders

8.1 Technical Bid cover

8.1.1 All the documents as specified in Section I sr no. 7.1 are mandatory and to be in submitted

through On line.

8.2 Commercial / Price Bid cover:

8.2.1 All the documents as per Section 1 sr no 8.22 & 8.23 are mandatory and should be

submitted in On line.

8.2.2 The bidder must clearly quote their rates in Schedule – B, attached with this tender, in

percentage above than, below than or equal to, the tender rate in figure as well as in words.

The bidder should specify whether the quoted rates are with or without prevailing taxes, if

applicable, in force at that time, The bidder must work out the total price of their tender offered

accordingly and the total amount should be clearly written in words & figure, in case of any

accordingly and the total amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall at liberty to decide the

matter as it deem fit.

8.2.3 In case of non SOR rate, Item wise rate should be mentioned and item wise

rate will be consider for the lowest party.

8.2.4 No deviation in terms & condition in Schedule-B and Technical Specification will be entertained.

All the documents related to this Tender shall be final and binding to all the bidders. Any

ignorance for this shall not relieve the contractor from their contractual liability arising as per

Tender documents.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for the bidding.

Hence bidders should ensure themselves of their credentials before submitting their offer.

11. Executive Engineer, PGVCL, Junagadh Division-1 reserves the right to spread the order if

12. Does not anticipate change in the PGVCL ownership during the proposed period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in Table1, PGVCL may,

for any reason, whether at its own initiative or in response to a clarification requested by a

respective bidder, modify the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure website in case of on line

tender, PGVCL will bear no responsibility or liability arising out of noncompliance of the same in

time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and no any further

communication in the matter will be entertained.The Bidders must ensure that all the Annexures

are completely filled in their tenders and the information called for is given in totality. A set of

complete tender documents is required to be submitted duly signed and stamped by authority

competent to sign on behalf of bidder on each page as a token of unconditional acceptance to

the conditions of various clauses of tender documents. The bidder's bid and the documents

attached there to shall be considered for forming part of the contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission) and PGVCL

web site www.pgvcl.com (For view & down load only).

14.2.2 The bidder has to follow instruction given in this section point no 4 to 7. Both these

covers, as mentioned in this section point no 6.2, 7.11, should be submitted in one

main cover, this cover shall be clearly marked “EMD Cover, Technical

_Commercial bid covers for Tender no. __________” along with the name of the

Bidder and his address.

 Price bids to be submitted ON LINE only before time limit specified in “Tender Details”

Table no1 of this document.

14.3 For “Off Line Tenders”

14.3.1 Tender Papers & Specifications may be down-loaded from PGVCL web site

www.pgvcl.com (For view & down load only).

14.3.2 The bidder has to follow instruction given in this section point no 4 to 8. All these three

covers, as mentioned in this section point no 6.2, 7.11, 8.2, should be submitted in one

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and other

details called for in this specification and keep himself fully informed about all which may, in

any way, affect the work, or cost thereof. The bidder should sign on each page of tender

documents, as mentioned in Section 1-point no. 2.15, failure to furnish the required information

or submission of tender not as per the specification will be at the Bidders risk may result in

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL,

MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation for any kind of

fraud for public and theft of material or/and with handlings the material and any civil and/or

criminal case pending at any stage than offer of such bidder /firm will be out rightly rejected.

15.4Bids submitted after the time and date fixed for the receipt of bids as set out in the Table no1,

shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering) and

physically submitted documents of bidder, offer of the same shall be liable for rejection at the

discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript in the bid

shall be ignored and will not be considered authentic unless same are signed with Bidder's

Stamp/Seal as mentioned in Section 1-point no.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in any case which

are received after due date and time of the receipt of tender irrespective of delay due to

postal services of any other reasons and company shall not assume any responsibility for

late receipt of tender. Any correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In the

event of any discrepancy in meaning, the English language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the person or

persons making the bid and must be signed and sealed by the bidder with his usual signature.

The name of all persons signing should also be typed or printed below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the corporation/ company

by the President, Managing Director or by the Secretary or other person or persons authorized

to bid on behalf of such corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the person signing

17.7The bidder should sign, as described above, on each page of tender documents & then they

have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of the

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by each bidder in

his bid for the complete scope of works including all duties and Taxes, will be evaluated by the

PGVCL to ascertain the best and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If there is

discrepancy between the unit price and the total price which is obtained by multiplying the unit

price and quantity, or between sub-total and the total price, the unit or sub-total price shall

prevail, and the total price shall be corrected. In case of discrepancy between sub-total price

obtained by adding various prices in the schedule and the sub-total price indicated for that

particular schedule, the sub-total obtained by addition of various arithmetically corrected prices

would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices arrived at

from various schedules, identified for that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents and

PGVCL shall be the sole judge in this regard and subject to the provisions of these instructions

to bidders and other terms and conditions detailed out in these documents and specifications. A

responsive bid is one which accepts all terms and conditions of these specifications and

documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line with the

terms and conditions specified in the specification.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Junagadh Division-1 office may ask bidder to submit

required documents other than mentioned in section I Point no 2.2, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender consist

________ Days. The commencement date of Order shall be Date of issue of the Order.

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders

indicating the quantity allocated to them and the security deposit amount to be deposited by

them with PGVCL. Short listed Bidders will be required to deposit the requisite security deposit

within 15 days from issuance of LOI / LOA.

2. Security Deposit:

2.21 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if the

amount is more than Rs. 10000.00 then will be payable by Demand Draft (DD) or Bank

Guarantee (BG) from Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 /

570 / DMO dated 01.04.15 will be acceptable. DD should be drawn on any Nationalized

/Scheduled banks in favor of Paschim Gujarat Vij Company Ltd. payable at Junagadh or by Bank

guarantee from any Nationalized/Scheduled nationalized bank decided by Government of

Gujarat time to time only. Cheque will not be acceptable

2.22 The successful Bidders will be required to deposit the requisite security deposit within 15 days

from the date of issuance of LOI / LOA of an amount equivalent to 5 % of the value of the work

to be allotted to him and as mentioned in LOI / LOA.

2.23 In case, if the Bank Guarantee is furnished / submitted, it should have a clear one time validity till

the completion of awarded work of this work order. Bank Guarantee for interim period will not be

allowed. Security Deposit shall be suitably extended time to time as per requirement.

2.24 If by any reasons the completion period of this work order is extended, then supplier should

undertake to renew the Bank Guarantee at least one month before the expiry of the validity

failing which PGVCL will be at liberty to encase the same. CORPORATE GUARANTEES NOT

2.25 No interest will be paid on the Security Deposit.

2.26 In the event of awarding the order of additional quantity, the successful Bidders will be required

to deposit additional Security Deposit on prorate basis within two weeks of the issuance of LOA

/LOI for the additional order quantity.

2.27 In the event of failure to carry out work offered by successful Bidders and as accepted by them

while receiving the order within given time period, will lead to forfeiture of the Security Deposit up

to 100% and will lead to disqualification of the bidder to transaction business with PGVCL for at

least TWO years or the time duration as may be decided by the Managing Director, PGVCL.

2.28 Security deposit will be returned on after completion of awarded work.

2.29 If the successful Bidders fails to pay security deposit within given time limit then the letter of

intent will stand cancelled. EMD amount will be forfeited in favour of PGVCL without any notice

or and action for “Stop deal” will be initiated as decided by tender inviting authority.

3 SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of

LOI/LOA, on Stamp Paper of Rs 100/-as per Company’s rules in the prescribed form of the

P.G.V.C.L. attached with this Tender. The cost Rs.100.00 of the Stamp Paper will have to be

borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued by PGVCL. Any

other related material required to carry out work mentioned in Schedule A is to be brought by

Bidder. No any extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and

Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also responsible to

any type damages to any property and any kind fatal/non-fatal accidents to anybody during the

execution of work. Insurance of all workers is compulsory, who are involved in Execution of

Tendered work. There will be no any financial liabilities of PGVCL for damage charges paid such

way. Copy of valid Labour Insurance Policy in the name of bidder is to be submitted with Tender

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If concerned Engineer

not satisfied with quality of work, no any Time limit extension will be granted and Penalty with

applicable GST and other taxes in force at that time will be levied on delayed portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA. Security

Deposit (In form of DD/BG) and Insurance Policy is also to be submitted with Agreement within

this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month after

completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and cost of stamp

paper is to be borne by Bidder. Solvency Certificate is to be submitted as per PGVCL rules and

Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthig work, and work to be

done as per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to be duly

certified also.

15. No idle labour charges will be paid by the PGVCL in case such occasion of idle labor arises, due

to want of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

17. Bidder has to submit the Performance Certificates under whom the similar kind of Tender

work has been executed. Such Certificates must not older than 3 Years from Date of

submission of the Bid. Such Certificate must be duly signed by Cadre Executive

Engineers and above only.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India,

including any such laws passed or made or coming into force during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be specified here

after, or rates fixed under the Minimum Wages Act, whichever is higher. The wages of every

contract labour employed by him under this contract shall be paid by him before the expiry of 7th

day of the month irrespective of which the wages are payable i.e. wages of a last month have to

be paid by him in the first week of the next month). The contractor shall have to make wages to

his workers through bank only. The agency shall have to submit the copy of a letter given to the

Bank advising for crediting wages in individual account of the workmen along with photocopy of

the cheque showing total payment to be made to all such workmen whose accounts are

operated in that branch. (If there is more than one Branch, the agency will have to submit

separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company so that in

case of labour trouble etc. the contractor can be contacted. The contractor shall arrange to have

his office outside the factory premises and the contractor shall keep himself present through the

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the case

may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour (regulation

and abolition) Act for employing necessary manpower required by them. In absence of such

license, the contract shall be liable to be terminated without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the PGVCL

indemnified in respect thereof. Some of the major liabilities under various labour and industrial

laws which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund, administrative

charges etc. at the rates made applicable from time to time by the Government of India /

Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the office of the

commissioner of labour as per the Contract Labour (Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act rules framed

there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for

every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per industrial Dispute

Act. Any payment to the Contractor's employee arising out of any claim of disputes under the

Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's compensation

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or any

government Contractor under any of the provisions of the Minimum wages act, Payments of

wages Act, Employee's compensation Act, Contract Labour regulation abolition Act, Employee

provident fund or any other law due to act of omission of the Contractor, the PGVCL may make

such payment and shall recover the same from the successful bidder 's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as may be

necessary to cause of observe, or for non-observance of the provisions stipulated in the

notifications/byelaws/Acts/Rules/Regulations/ including amendments. If any, on the part of the

Contractor, the PGVCL shall have the right to deduct any money due to the successful bidder

under this contract or any other contract with the PGVCL including his amount of security deposit

for adjusting the payment. The PGVCL shall also have right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage suffered by the

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund and

under the liabilities insurance. The Contractor will arrange insurance policies for arranging

payment to his staff injured / met with accident (Fatal / nonfatal) on duty of sufficient amount as

per Labour laws. In case of any such happening Contractor will be liable for any other payment

to workers / staff engaged as per existing rules. Contractor will not make any such payment to

the Contractor's staff or any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,1948 The above are some of the major

liabilities of the Contractor in addition to other liabilities prescribed under the various labour laws,

in force from time to time, from statutory authorities like GOI-GOG, which the Contractor shall

have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder should submit

the details of their labourer such as a full name, address and age with proof and subsequently

changes of workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at site for daily

supervision and for maintenance of various register and records required under the law and

contract. No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act, Workmen’s

Compensation Act, Insurance Rules etc. or any other act, rules or regulations that have to be

observed by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of the company.

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract Labour (Regulation and

abolition) Act for employing necessary manpower required by him. In the absence of such a

license, the contract shall be liable to be terminated without assigning any reason thereof.

Contractor should also employ qualified and experiences persons as per requirement of

Electricity Act and rules for carrying out supply and erection work under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any Government agency

under any of the provisions of the Minimum Wages Act, Payment of Wages Act, Employee

Compensation Act, Contract Labour Regulation Abolition Act, Employee Provident Fund or any

other law due to act of omission of the Contractor, PGVCL may make such payment and shall

recover the same from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding deduction

against employees Provident Fund and Family Pension Scheme in respect of each concerned

employee The contractor's contribution and the workers’ contribution towards Provident Fund

and Family Pension Scheme shall be done at the rate made applicable by the Government from

time to time and deposited by the contractor with Regional Provident Fund Commissioner,

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who are

members of the Provident Fund as the contribution to the Deposit Linked Insurance Scheme with

Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour

shall be provided by the Contractor to his, workers. He shall maintain Leave Records, Leave

Cards for individual labourer which shall be duly verified, approved and certified by the

Authorized Officer of PGVCL. Remuneration for such leave period shall be fully borne by the

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance of

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed

under the Minimum Wages Act. The wages of every Contract Labour employed by him under

this contract shall also be paid by him before the expiry of 7th day from the last day of the month

in respect of which the wages are payable (i.e. wages of a month have to be paid by him in the

first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall

be punishable to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in case

of labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his

office within working area and the contractor keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor

and if it is not taken, offer of the firm will not be considered. The attested documentary evidence

to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be

ensured that all the contract labourers are covered under the provident fund scheme and

employees’ pension scheme and their contributions are remitted regularly to the concerned

RPFC. The photo copies of the Chelan in this regard should be collected from the concerned

contractor and kept in the file of the concern contractor.

21. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and employees of

the Company, also engineer in charge and his staff against all actions, proceedings, claims of

demands, coasts and expenses, which may be made against the Company or Government for or

in respective of or performance of his obligation under the contract documents the Company

shall not liable for or in respective of or in consequence of any accident or inquiry to any

workman or other person in the employment of the contractor or his sub-contractor and the

contractor shall Indemnify and keep indemnified the Company against all such damage and

compensation and against all claims, demands, proceedings costs, charges and expenses

whatsoever in respective thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses

titled Insurance Bidder’s attention is specifically invited to these clauses. Bid price shall include

all the costs in fulfilling all the insurance liabilities under the Contract.

22.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent

to the Works and obligatory in terms of law to protect his interest and interests of the PGVCL

against all perils detailed herein. The form and the limit of such insurance as defined herein

together with the under-writer in each case shall be acceptable to the PGVCL. However,

irrespective of such acceptance, the responsibility to maintain adequate insurance coverage at

all time during the period of Contract shall be of Contractor alone. The Contractor’s failure in this

regard shall not relieve him of any of his contractual responsibilities and obligations. The

insurance covers to be taken by the Contractor shall be in the name of the Contractor. The

Contractor shall, however, be authorized to deal directly with Insurance Company or Companies

and shall be responsible in regard to maintenance of all insurance covers. Further the insurance

should be in freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation, storage, erection,

putting in to satisfactory operation and all activities to be performed till the successful

completion of commissioning of the equipment shall be to the account of the Contractor.

The Contractor shall be responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the equipment, damaged or lost.

The transfer of title shall not in any way relieve the Contractor of the above

responsibilities during the period of Contract. The Contractor shall provide the PGVCL

with copy of all insurance policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the PGVCL immediately after

such insurance coverage. The Contractor shall also inform the PGVCL in writing at least sixty

(60) days in advance regarding the expiry/cancellation and/or change in any of such documents

and ensure revalidation, renewal etc., as may be necessary well in time.

24. The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or

damage in transit, theft, pilferage, earth quake, riot and strikes and malicious damages, civil

commotion, weather conditions, accidents of all kinds, etc. The scope of such insurance shall be

adequate to cover the replacement/reinstatement cost of the equipment for all risks up to and

including delivery of goods and other costs till the equipment is delivered at Site. The insurance

policies to be taken should be on replacement value basis and/or incorporating escalation

clause. Notwithstanding the extent of insurance cover and the amount of claim available from

the underwriters, the Contractor shall be liable to make good the full replacement/rectification

value of all equipment/materials and to ensure their availability as per project requirements.

25. All costs on account of insurance liabilities covered under the Contract will be on Contractor’s

account and will be included in Contract Price, However, the PGVCL may from time to time,

during the pendency of the Contract, ask the Contractor in writing to limit the insurance

coverage, risks and in such a case, the parties to the Contract will agree for a mutual settlement,

for reduction in Contract price to the extent of reduced premium amount. The Contractor, while

arranging the insurance shall ensure to obtain all discounts on premium which may be available

for higher volume or for reason of financing arrangement of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of

the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in special case, if

28. The successful bidder has to engage required strength of skilled persons for execution of work

and proper supervisor to avoid complication and unnecessary delay to complete work timely.

The successful bidder will be solely responsible for labour claims arising out of the labour

employed for this job.

29. The successful bidder should furnish details of past experience of such job of similar nature

completed by him satisfactorily within the time limit in PGVCL will be preferable.

30. The successful bidder will be abiding by and fulfil all the terms and provisions of the “Tender and

contract” for works as applicable and in case of any default there to the PGVCL Company shall

forfeit the S.D. or any other action as may be decided by Executive Engineer Junagadh Division-

31. The successful bidder will certify that he has complied with the provisions of Industrial &

Labour Laws including PF Act, ESI Act etc. as may be applicable. Copy of challans of PF

related to be submitted along with bill.

32. The successful bidder will have governed by the PGVCL general conditions of works contract. The

Booklet will be available in the concerned office in any working days. In the event of placing

order, the successful bidder will be bound to the terms & conditions of the booklet. All the usual

terms and conditions of the Company though the same might have not been mentioned in this

specification or contractor booklet will applicable to this contract, and the decision of the

Executive Engineer, Junagadh Division-1 shall be binding on the Contractor.

SECTION V TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable

goods and/or services. The amount and % of GST and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST

Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory, certifying that you

have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not

claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in

respect of such GST and Cess, is claimed by you, it will be immediately passed on to the

COMPANY, without COMPANY making any specific Claim, for the same, either from the

Department or from you.

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing

when the price quoted is inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability

of GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code,

etc.) over and above as charged in the invoice shall be borne by the Supplier/Contractor.

However, any refund received by the supplier / contractor on account of GST charged from the

company; such refund shall have to be passed on to the company, along with interest if any.

Such refund along with interest needs to be passed on suo-moto by the contractor.

7. Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid/short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit. In case, Govt. revises the rate of GST rate / Code during the tenure of

the contract, the provision of GUVNL’s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same

should be passed on to COMPANY and you should inform such changes to COMPANY from

time to time. PGVCL’s GST Registration No.is 24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the PGVCL or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

10. Income Tax –TDS“Income-tax at source at the prevailing rate will be deducted from bills

in accordance with the provision of Income-Tax Laws and to that effect a certificate will be issued

to the contractor, however added as contractor has to submit separate invoice for supply parts

item as well as works part item separately, otherwise TDS will be deducted on entire invoice

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same to

the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare

cess or any other taxes applicable time to time etc. All other statutory liabilities towards this

contract will be on your part.

13. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the contract

period will not be considered except GST. No statutory variation will be given for this work

14. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour Working

under him as per statutory regulations and depositing the same with the concerned authorities.

15. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses

or claims arising in connection with the death of or injury to any person employed of the

Contractor or his subcontractors for the purposes of the Works.

SECTION VI: TERMS AND CONDITIONS for successful bidders

1.1. The successful bidder shall be deemed to have carefully examined all the papers,

drawings, etc. attached & if has any doubt as to the meaning of any portion of any

condition / specification, etc. he shall before be signing the contract submit the

particulars thereof to PGVCL in order that such doubts are removed.

1.2. The successful bidder shall not, without the consent in writing of PGVCL, transfer,

assign or sublet the work under this contract or any substantial part thereof to any other

1.3. The execution of work should be commenced as per the instruction of the Engineer In

Charge as per actual requirement and should be completed within the time limit

1.4. PGVCL may at any time by notice in writing to the successful bidder either stop the work

altogether or reduce or cut it down. If the work is stopped altogether, the Bidder shall

only be paid for work done. If the work is cut down the Bidder shall not be paid for the

work as so cut down, but in neither case shall be paid any compensation what so ever

for the loss or profit which he might have made if he had been allowed to complete all

the work included in the contract.

1.5. Notices, Statements and other communications sent by PGVCL through registered post

or telegram or telex or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder. The

work shall be carried out by the successful bidder with prior approval of PGVCL. Work

carried out without PGVCL’s approval shall not be accepted and the PGVCL shall have

right to reject it and to recover the cost from the successful bidder. He will be liable

against all losses, expenses or claims arising in connection with the death of or injury to

any person employed by the successful bidder or his subcontractors for the purposes of

1.6. The successful bidder shall be responsible for any damage to the equipment during

transit due to improper or inadequate packing, handling, loading and unloading. The

cases containing easily damageable material shall be very carefully handled. Adequate

protection must be provided for outdoor storage at site in tropical humid climate,

wherever necessary. The successful bidder without any extra cost shall supply any

material found short inside intact store area.

1.7. If the successful bidder neglects to execute the work with due diligence and expedition

or refuses or neglect to comply with any reasonable orders within two days’ notice given

in writing to the successful bidder and if he fails to comply with the notice, then in such a

case PGVCL shall be at liberty to get the work or any part of it, executed through any

other agency/Bidder in the manner and on the terms it thinks proper. If the cost of

executing the work as aforesaid shall exceed the balance due to the Bidder, and the

Bidder fails to make good the deficiency, PGVCL may recover it from the Bidder in any

1.8. PGVCL shall have at all reasonable time access to the works being carried out by the

Bidder under this contract and stores where material issued by PGVCL is stored. All the

works shall be carried out by the Bidder to the satisfaction of PGVCL.

1.9. The quantities mentioned in the accompanying schedule B are only approximate same

may decrease or increase. The PGVCL reserves the right for revising or omitting any of

the quantities. The actual work executed by the successful bidder will be calculated at

the rate given in the contract schedule of the rates binding to the successful bidder.

1.10. No higher rate or revised rate will be application for the work, if work is held-up/closed

due to whatever so reasons.

1.11. Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

1.12. All other general terms and conditions as prevailing in the PGVCL shall be applicable to

this work contract.

1.13. The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge

and for execution of the works.

1.14. Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, Junagadh-1 daily for the availability of

materials required for this work, failing to which this work order shall be terminated

without giving any notice.

1.15. The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of Engineer

1.16. Incase of any dispute doubt, the decision of Executive Engineer Junagadh Division-1

shall be unchallengeable and final, which will be binding to the contractor.

1.17. Security Deposit (without any Interest) will be refunded after completion of guaranteed

1.18. All legal complication of disputes is subject to ________ jurisdiction only.

1.19. A fresh and valid solvency certificate to the extent of 20% of the ordered value will have

to be produced by the contractor and party has to submit attested copy of solvency

certificate to the company before commencing of work.

1.20. The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

1.21. Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22. The successful bidder will have to make his own arrangement for required all kinds of

tools, tackles, required for the execution of work.

1.23. The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division

office, and his sole discretion and his decision shall be binding to the successful bidder

and shall be considered as final and unchallengeable.

1.24. The successful bidder will have to give indemnity bond to PGVCL against any possible

claim of compensation for damage to Contractor’s equipment or staff or any of third

parties during the execution of work as per attached format.

1.25. The successful bidder will have to complete entire work, as mentioned in Schedule-B of

contract awarded to him, as per directive and instruction of Engineer In Charge. If he

fails to do so entire work will be carried out at the risk and cost of Contractor.

1.26. The contractor must engage sufficient knowledgeable person round the clock,

exclusively for execution of work.

1.27. Specification in any items mentioned in tender are subject to change without any prior

notice and binding to the contractor.

1.28. The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

1.29. If the work is required to be carried out during fix outage then the successful bidder has

to deploy adequate man power, material, tools etc. well in advance and has to complete

the entire work during this specific outage period only, failing to which Company shall be

at liable to deduct the amount of revenue loss due to prolong outage.

1.30. The tender include all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for

completion of work. The contractor will not be eligible for any extra payment in

respect of such minor accessories and item of work.

1.31. The successful bidder shall not refuse to execute the work order at any time and it will

be his sole responsibility to execute and complete this work as per the instruction of

Engineer In Charge.

1.32. For shortage of any materials issued by the PGVCL for the work, recovery shall be made

from you, on the basis of prices of the materials (prevailing on the date of settlement of

materials account) plus 15% supervision charges.

1.33. The successful bidder has to carry out all the works in accordance with revised and

latest provision under I.E. Rule Act made there under and as per instruction of Engineer

1.34. All the materials issued by PGVCL shall be transported to the work site on same day

and to be preserved in safe custody failing to which PGVCL shall initiate Police action.

Similarly as per instruction of Engineer In Charge, you have to credit the material at

PGVCL store without any loss of time failing to which PGVCL shall initiate Police action.

1.35. Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Executive Engineer, Junagadh

Division-1 shall be recovered from successful bidder’s bill as a penalty with applicable

1.36. No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37. The contractor has to follow all labour laws, safety rules and regulations. The PGVCL

does not take any responsibility in case of accident or injury to the workers. The safety,

security of men, materials and equipment shall be sole responsibility of the contractor.

1.38. The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and

that of local body is a must condition for the successful bidder.

1.39. The successful bidder shall specifically note that PGVCL will not pay any extra amount

towards any type of claim except for the description indicated in Schedule –A. The party

has to carry out all other additional required activities / work as directed by Engineer In

Charge which is not mentioned in Schedule but required to be completed as per the site

condition and for this work no extra payment shall be made by PGVCL.

1.40. The contractor should employ as a Supervisor with sufficient qualification and

experience who could supervise the execution of work throughout. He should always be

present on the site.

1.41. The contractor shall be responsible for breakages, losses and a theft of material during

transit or erection after the materials issued from the stores till the completion of work

and is taken over by the PGVCL.

1.42. As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by contractor

directly. If he thinks fit, he may take necessary insurance covering at his cost.

1.43. The successful bidder shall co-operate with the PGVCL for taking measurement etc. as

early as possible and he shall fulfil the entire requirement which is necessary to finalize

1.44. The competent authority can delete any item in schedule of the tender if he feels that the

rate quoted by the contractor for the item is abnormally high when compared to the

estimated rates.

1.45. The successful bidder shall not refuse to execute this work order at any time and it will

be his sole responsibility to execute and complete this work as per the instruction of

Engineer In Charge.

1.46. The erection work should be carried out according to the specification as per instructions

and programmed laid out by the Engineer in charge. Contractor has to ensure safe

shifting and erection of all accessories / equipment as per standard norms.

1.47. The Bidder shall not display the photograph of the work and shall not take advantage

through publicity of the work without written permission of PGVCL.

1.48. The inspection as mentioned in above clause No. 6 of this section by PGVCL’s

representative shall not relieve the successful bidder from full responsibility of

completing the work confirming to the requirement of this contract.

1.49. Under the Contract, the Contractor shall be responsible for loss or damage to the line

and Electrical Equipment until the successful completion as defined elsewhere in the Bid

1.50. All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

1.51. The law applicable to the contract shall be the laws in force in India. The courts of Rajkot

shall have exclusive jurisdiction in all matters arising under the contract.

1.52. If the work is not started within the limit of one year in the work order given to you, the

amount of SD filled by you will be confiscated and credited to the account of PGVCL,

which will not be refunded.

2. PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.If more than one party is to

be considered for placement of order, they will have to match their end cost with end cost of L-1

technically acceptable bidder. PGVCL (tender Inviting Authority) may go to the L-2, L-3 and so

on depending upon the requirement. If PGVCL (tender Inviting Authority) feels that there is lack

of serious competition or any other reasons, PGVCL (tender Inviting Authority) may negotiate

with the L-1 party. PGVCL’s (tender Inviting Authority) decision shall be final and binding on all

3. QUANTITY DISTRIBUTION

3.1. For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who have

confirmed /fulfilled pre eligibility criteria, as mentioned in Section 1 sr No 2 , will only be

considered for price evaluation. PGVCL will not consider the, price bid of any contractor

who does not confirm / fulfil the eligibility criteria as mentioned in Section 1 sr No

3.1.1. While placing the order, the quantity distribution to each new contractors / new firms

shall be restricted up to 30 % of the tender amount/Qty. for all such new bidders

provided the price of New contractor is lower than the regular/experienced contractor.

New contractor / new firm will be considered as a regular contractor only after full filing

experience criteria as mentioned in Bidders qualifying criteria as per point no. 2 in

3.1.2. The new contractor will be asked to match the L-1 prices of the new contractor only and

the Regular contractor has to match the L-1 price of the Regular/experienced contractor

only. But if there are no Regular contractor OR if the rate of Regular contractor is very

high, the above condition no. 2.11 shall be suitably relaxed by PGVCL. L-1 regular

contractor however will get heavy weight age in order placement.

3.2. For laying of Under Ground Cable work:

3.2.1. While placing the order, the quantity distribution to each new contractors / new firms

Section 1 sr No 2, shall be restricted up to 10 % of the tender amount/Qty. for all such

new bidders provided the price of New contractor is lower than the regular/experienced

contractor. New contractor / new firm will be considered as a regular contractor only after

full filing experience criteria as mentioned in Bidders qualifying criteria as per point no.

3.2.2. The new contractor will be asked to match the L-1 prices of the new contractor only and

the Regular contractor has to match the L-1 price of the Regular/experienced contractor

only.But if there are no Regular contractor OR if the rate of Regular contractor is very

high, the above condition no. 2.21 shall be suitably relaxed by PGVCL. L-1 regular

contractor however will get heavy weight age in order placement. The Contractors who

have confirmed /fulfilled pre eligibility criteria will only be considered for price evaluation.

PGVCL will not consider the price bid of any contractor who does not confirm / fulfil the

eligibility criteria. L-1 regular contractor however will get heavy weight age in order

4. IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each concerned

Divisions under above locations. The planning for each location has to be prepared in

consultation of the Deputy Engineer of the concerned Sub Division under whose control the

work is allocated. The work must be carried out under Supervision of concerned S/dn Head or

Authorized Staff appointed by SDO.

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted from any store Centers of

PGVCL jurisdiction and successful bidder has to take delivery from these stores at his own only.

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued

Fourth Sub Work Order only after the submission of Inventory sheet with sketch and

material account statement for any of the three previously issued Sub Work Orders.

7. TAKING DELIVERY AND INSURANCE:

7.1. The contractor has to keep all materials in safe custody and transport to the respective site

and will be fully responsible for any damage to or loss of all materials at any stage during

transportation or erection till taking over by PGVCL

7.2. The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody of

all the stored materials at his own cost. Material which is to be allotted by PGVCL is to be

carted, loaded and unloaded at Bidder’s cost and risk from PGVCL’s respective Stores.

PGVCL must have access to such Store/s at any time of Day thought the contractual period

and Contractor will cooperate for verification of such store/s and Inventory accounting.

Failing to which actions may be initiated after issuance of required Notice to the Contractor.

Store address/s is to be mentioned in the “General information about the Bidder” under

Section I of this Tender.

7.3. The Contractor shall have total responsibility for the entire materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable

security arrangements at his own cost to ensure the protection of all materials, equipment

and works from theft, fire pilferage and any other damages and loss. It shall be the

responsibility of the contractor to arrange for security till the works are finally taken over by

7.4. STORAGE-CUM-INSURANCE: -

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the

extent of 100 % cost of materials, which are required to complete the work. Contractor shall

have to take comprehensive insurance policy equivalent to the Order Value against any loss,

damage, theft, pilferage, fire etc. for the complete period of storage, erection and

commissioning up to the time of taking over by PGVCL. The Contractor shall deal directly

and pursue the claim with the Insurance Company and shall be responsible in regard to

maintenance of all insurance coverage as well as for settlement of claim. The proof of

insurance policy taken by the successful Contractor shall be furnished to Engineer-In

Charge. In absence of the above insurance policy, R.A. Bill payment will be withheld.In the

event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge,

pursue and settle all the claims with the Insurance Company for all items, materials and the

PGVCL shall be kept informed about it. Contractor shall replace the lost / damaged materials

/ items promptly irrespective of the settlement of the claims by underwriter and ensure that

the work progress is as per agreed schedule. The loss, if any, such replacement will have to

be borne by the Contractor and PGVCL will not entertain any claim / representation in this

regard. However, it will be contractor's responsibility to insure the entire project is taken over

8. Account of material issued

8.1 The successful bidder shall have to maintain accurate day to day item wise account of use of

issued materials which shall be got checked from time to time by the Engineer In Charge of

the Company. The contractor will be responsible for custody and preserving the issued

materials till the work is hand over by the contractor after completion.

8.2 The successful bidder has to maintain site register, covering all the daily details of material

receipt and utilization, progress of work etc. This register shall be checked and signed by

Engineer In Charge/Deputy /Executive Engineer, ___________ Sdn/Division during the site

visit as per requirement and exigency of work if deem fit.

8.3 After completion of the work against each Sub Work Order, all the surplus materials issued

by the PGVCL shall be returned by you to the respective divisional /Regional stores only at

contractor’s cost. Do not credit this material in S/Dn store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to complete the

ordered work within ____ Days from the Date of issue of Work Order.

9.2 Time limit of Each sub work order should not be maximum up to 60 Days.

9.3 WORKING DAYS: -In case, it is not possible for the successful bidder to continue the work

either due to heavy rains or other reasonable causes, such facts should be immediately

brought to notice of the Engineer In Charge. If the reasons for stopping the work are genuine

the Engineer In Charge may ask the successful bidder to start the work again as per

condition. The period of such stoppage will not be considered as a part of working days

moreover the successful bidder cannot claim.

9.4 PROGRESS OF WORK: You will have to submit fortnightly progress report regularly in

duplicate to Engineer In Charge and Executive Engineer Junagadh. If found that the work is

unsatisfactory or not progressing as per schedule, then any action would be taken by the

PGVCL as may deemed fit to see that work is completed at the risk and cost of contractor.

The completion time allowed for each Sub work Order shall be strictly observed.

10. Time limit extension will be given, as per Clause No. 12 of this section, if material is not

supplied in time and in any case of objection not cleared in time. But if materials given

in time and there is no any objection, then no time limit extension will be granted and

penalty with applicable GST will be imposed as per rules.

11. CHANGE OF QUANTITY

11.1 During the execution of the Contract, the PGVCL reserves the right to increase or decrease

the quantities of items under the Contract but without any change in unit price or other terms

& conditions. Such variations unless otherwise specified in the accompanying GCC and/or

Technical Specifications, shall not be subjected to any limitation for the individual items but

the total variations in all such items under the Contract shall be limited to the extent of 30%

(Thirty Percent) of the contract price by way of suitable amendment to the contract.

11.2 The Contract price shall accordingly be adjusted based on the unit rates available in the

Contract for the change in quantities as above. The base unit rates, as identified in the

Contract shall however remain constant during the currency of the Contract, In case the unit

rates are not available for the change in quantity, the same shall be subjected to mutual

11.3 As this is an EPC contract, engineering work will be done by the Contractor. Responsibility

of material will be that of the contractor.

12 Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not

completed within the scheduled period as prescribed in Sub Work Order, penalty + GST at

the rate of 0.5 % per week or part thereof on delayed portion subject to maximum up to 10 %

of the sub work order Value with GST as per applicable rate. This will be deducted from

the bills payable either against this contract or any bank guarantee or any other amount

payable under any other contract with the PGVCL. For Penalty calculations or Time limit

Extension, following points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which the

first material is issued against the Sub Work Order.

12.3 If material is not available in respective stores, then “NO STOCK” stamping by Store In-

charge/Store Keeper must be taken against the particular item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective store every

fortnight and no stock material details are to be submitted to respective Executive

Engineer and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such documents produced by

12.6 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-06-2017

and PGVCL/F&A/745/11-06-2018.

12.7 At the time of submission of Bill against SWO, all such Documents are to be submitted by

contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

13 During the execution of Work, if Contractor/Labour are found violating OR Braking the Safety

rules and Regulations, then Engineer-in-Charge will serve the warning Notice on first

Instance. On second Instance the amount of Fine will be Rs. 500.00 or 0.1 % of amount of

SWO (Whichever is high). Even If after above two instances, still Contractor found breaking of

Safety Rules and Regulations then Procedures for Stop dealing must be initiated against him

as per rules and regulations.

14 Payment terms shall be as follows:

14.1 Payment will be made against Invoice value and shall be paid against actual execution. The

bills should be submitted in Duplicate to respective Superintending/Executive Engineer,

Circle/Division Office along with following documents:

 Measurement Report of each site by PGVCL authorized inspection Officer (not below

the rank of Deputy Engineer)

 Material Accounting for work duly certified by Engineer-in-charge

 Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

 Copy of Insurance Policy against the Material equivalent to the Order Value as per

Tender Condition No. No.7 under this Section.

 Contractor must submit the above documents within Fifteen (15) Days from the

actual date of completion of work to respective S/dn Office.

 DOP is to be followed for Payments against the Work Orders.

14.2 R.A. Bill shall be paid by the PGVCL, if it satisfies with the output of works otherwise only

final bill shall be paid.

14.3 The time limit for the work may be reduced and contractor should make all his efforts to

complete the work within stipulated time limit as may be given by the Engineer In Charge

depending upon emergency of work.

15. FORCE MAJEURE:

15.1 Force Majeure means any circumstances beyond the control of the parties including: War

and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

15.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

15.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any

nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or other

hazardous properties of any explosive nuclear assembly or nuclear components thereof;

15.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

15.5 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any

circumstances of Force Majeure that arise after the date of the Notification of Award.

15.6 If either party considers that any circumstances of Force Majeure have occurred which may

affect performance of his obligations he shall promptly notify the other party.

15.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall

endeavour to continue to perform his obligations under the Contract so far as reasonably

practicable. The Contractor shall notify the Engineer-in-Charge of the steps he proposes to

take including any reasonable alternative means for performance, which are not prevented

by Force Majeure. The Contractor shall not take any such steps unless directed so to do

by the Engineer-in-Charge.

15.8 If circumstances of Force Majeure have occurred and shall continue for a period of

days, notwithstanding, the Contractor may by reason thereof, having been granted an

extension of Time for Completion of the Works, either party shall be entitled to serve upon

the other, 30 days’ notice to terminate the Contract. If at the expiry of the period of 30 days

Force Majeure shall continue, the Contract shall terminate.

16 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works connected

with line having been completed correctly as per Indian Electricity Rules & procedure. Any

extra cost involved due to incompleteness of work or bad workmanship found out

subsequently shall be set right with and by you at your own cost.

17 HANDING OVER OF ASSET

17.1 After successful completion of the lines and Transformers or any other electrical equipment

the entire newly created network is to be handed over to the concern Deputy Engineer of

PGVCL. The handing over note covering the details of all the materials used and total work

executed must be signed jointly by the bidder and PGVCL Engineer. Copy of handing over

note must be attached along with bill.

17.2 The contractor shall arrange to hand over the complete work immediately on completion of

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due

to non-availability of particular item/material for long period of time and TLE cannot be

approved for that work beyond certain time limit Or such item if not required to be installed at

particular location, then Recovery is to be made as mentioned below for not carrying out that

work from SWO issued All work other than above must be completed by contractor and

No any other Recovery should be made other than above Work.

19. CONTRACT QUALITY ASSURANCE:

19.1 The Bidder shall include in his proposal the Quality Assurance Program containing the

overall quality management and procedures which he proposes to follow in the

performance of the Works during various phases as detailed in relevant clause of the

General Technical Conditions.

19.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for

the execution of the Contract. PGVCL reserve the right to inspect the work at any stage of

contract i.e. during the execution and after the execution of work.

19.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if

any) are being supplied. Such details shall be accompanied by their list of previous

supplies made performance reports etc. However, in case of orders are placed, specific

approval shall be obtained from the PGVCL for the vendor supplied materials. The quality

assurance program shall be furnished for each material separately for approval.

20. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

20.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Managing Director PGVCL reserves the right to cancel

the order without giving reasons thereof and forfeit the security deposit.

20.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor of

his decision to do so.

20.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall discontinue

the work on the date and to the extent specified in the notice, make all reasonable efforts to

obtain cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the PGVCL, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist PGVCL in maintenance,

protection, and disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

20.4 If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless

the PGVCL is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners,

are capable of carrying out and completing the Contract the PGVCL shall be entitled to

cancel the Contract as to its in completed part without being in any way liable to payment

of any compensation to the estate of deceased Contractor and/or to the surviving partners

of the Contractor’s firm on account of the cancellation of the Contract. The decision of the

PGVCL that the legal representatives of the deceased Contractor or surviving partners of

the Contractor’s firm cannot carry out and complete the Contract shall be final and binding

on the parties. In the event of such cancellation the PGVCL shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not completing

21. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in

connection with this agreement except as to matters, the decision for which has been specifically

provided, either party may forthwith give to the other notice in writing of existence of such

questions, dispute, difference and the same shall be referred to the sole arbitration of a person

nominated by Managing Director, PGVCL. This reference shall be governed by Indian Arbitration

Act prevailing at the time of dispute and the rules made there under. The award in such

arbitration shall be final and binding on all the parties. Work under the agreement shall continue

during the arbitration proceedings unless the PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents forming part

of the enquiry or Contract are property of PGVCL and shall not be used for any other purpose,

except for the execution of the contract. All rights related to the technical specifications,

drawings and records are reserved by PGVCL only and no part or partial should be

reproduced, copied or alter without prior permission to PGVCL in writing. In the event of the

breach of this provision, PGVCL can claim the damages caused by such events.

23. Stop Dealing: Bidder/Contractor shall be put under Stop Deal due to following reasons.

23.1 Has submitted fake, false or forged documents/certificates

23.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless

it is sought for

23.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions

23.4 Has committed breach of contract or has failed to perform a contract or has abandoned the

23.5 Has failed to provide suitable expertise for the work as per prescheduled program

23.6 Has failed to submit all the necessary Test reports/documents within time schedule / as per

Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed

subject to submission of type reports / documents to the firm.

23.7 Has indulged in construction and erection of defective works.

23.8 Has substituted materials In lieu of materials supplied by the Company or has not returned

or has short returned or has unauthorised disposed of materials/ documents/ drawings/

tools or plants or equipment supplied by the Company

23.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

23.10 Has unauthorized obtained official company information or copies of documents, in relation

to the Tender/Contract

23.11 Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

23.12 Any other ground for which in the opinion of the Company makes it undesirable to deal with

the Firm, and In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing/ blacklisting

23.13 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for

business dealing and/ or blacklisting for all Companies.

24. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

24.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

24.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list

of Stop dealing / Banned for business dealing in any Company of GUVNL and its

Subsidiary Companies,

24.2.1. No enquiry shall be issued to a firm.

24.2.2. No bids / tender shall be considered for evaluation and the bid submitted by the

Firm shall be returned.

24.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on

Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies,

during tender process: -

24.3.1.Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Preliminary / Technical Bid.

24.3.2.After opening Technical bid but before opening the price bid, the price bid of the Firm

should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

24.3.3.After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its price is

the lowest. In this situation, the next lowest bidder shall be considered as L1.(4)The

BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no

outstanding dues recoverable from the firm.

24.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is

already executing work and/ or Letter of Acceptance/ purchase order awarded to them by

another Company, then the firm should be allowed to complete such awarded work /

24.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from

the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encased and appropriated.

24.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is

put on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm

shall be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary

Companies & for all Services of the Firm.

24.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern,

then all the Concerns of the same Proprietor shall also be considered to be on Stop

Dealing/ Banned for business dealing.

24.8 The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service from any

Contractor for that Company only.

25. Every bidder should, at the time of submission of bid, give a declaration as per Annexure VI

attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has not

been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s any

Subsidiary Companies.

26. Sealing of LT Stud of Transformers use of 2 inch Diameter & 6 inch length PVC Pipe around

the bushing with wiring connection to the bushing with M-seal. (3 Stud Per Transformer

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. (Name & Address of the Firm)

having their registered office at (Address of the firms

Registered office) (hereinafter called the ‘Tenderer’) wish to participate in

for of (Supply/

Erection/Supply & Erection Work) (Name of the

material/equipment/Work) for

Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank

Guarantee for (hereinafter called the “Beneficiary”) Rs.

(Amount of EMD) valid till

(Mention here date of validity of this Guarantee which will be 5 (FIVE) months

beyond initial validity of Tender’s offer) which is required to be submitted by the

tenderer along with the tender.

We, (Name of the Bank and address of the Branch giving the

Bank Guarantee) having our registered office at (Address of Bank’s

registered office) hereby give this Bank Guarantee No. dated

and hereby agree unequivocally and Unconditionally to pay

immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or

any officer authorized by it in this behalf any amount not exceeding Rs.

(Amount of E.M.D.), (Rupees (In words) to

the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We (Name of the Bank) also agree that withdrawal of the

tender or part thereof by the Tenderer within its validity or Non submission of

Security Deposit by the Tenderer within one month from the date tender or a part

thereof has been accepted by the Paschim Gujarat Vij Company Ltd. would

constitute a default on the part of the Tenderer and that this Bank Guarantee is

liable to be invoked and encased within its validity by the Beneficiary in case of any

occurrence of a default on the part of the Tenderer and that the encased amount

is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and

(Mention here the date of validity of Bank) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the

firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not

be impaired or discharged by any extension of time or variations or alternations

made, given, conceded with or without our knowledge or consent by or between

the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in

force or banking practice, this Guarantee shall not be assignable, transferable by

the beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person

such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary

NOTWITHSTANDING anything contained hereinbefore, our liability under this

guarantee is restricted to Rs. (Amt. of E.M.D.) (Rupees ) (In

words). Our Guarantee shall remain in force till (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to

us in writing on or before (Date of Validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited

and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Signature of the Bank’s Authorized

Postal Address of the Bank with Signatory with

Branch Code, Telephone and Fax Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are

(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of hereby agree unequivocally

unconditionally to pay immediately on demand in writing from the Paschim

Gujarat Vij Company Ltd. or any Officer authorized by it in this behalf any amount

up to and not exceeding (in words) Rupees to the said Paschim Gujarat Vij

Company Ltd. on behalf of M/s. who

have entered into a contract for the supply/works specified below

L.O.A. No. dated .

This agreement shall be valid and binding on this Bank up to and inclusive of

shall not be terminable by notice or by change in the constitution of the Bank or

the firm of Contractors / Suppliers or by any other reasons whatsoever and our

liability hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in

force or banking practice, this Guarantee shall not be assignable, transferable by

the beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person

such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary

“NOTWITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs. (Rupees only). Our

guarantee shall remain in force until (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to

us in writing on or before (Date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under:

Please Mention here Complete Signature of the

Postal Address of the Bank with Bank’s Authorized Signatory with

Branch Code, Telephone and Fax Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, whichare (i)

Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government ofGujarat

Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

This agreement is made at the day of month Year between the

Paschim Gujarat Vij Company Ltd. & (hereinafter referred to as

“the Contractor “which expression shall unless excluded by or repugnant to the context included

itssuccessors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having

its Regd. and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter

called “The Company” which expression shall unless excluded by or repugnant of the context

include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the

work of as per Company’s LOA No.

, Dated , hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by

The Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on behalf of the

Company, a list where of is made out in the schedule here under written and all of which said

documents are deemed to form part of this contract and include in the expression “The works

“wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance &

Erection of HT / LT Line & T/C and Underground cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary for

the completion of the works as mentioned and at the time in the manner and subject to the terms

conditions and stipulation contained in this contract and in consideration of the due provision,

executions, construction and completion of the works agreed to by the contractors as aforesaid

the company both hereby covenant with the contractor to pay all the claims of money as and

when they become due and payable to the contractor under the provisions of the contract such

payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without

prejudice to the right of the company to enforce for delay and or any other rights whatever

including the right to reject and cancel on default or breach by the contract of the conditions

and the covenant as stipulated in the general conditions specifications form Or tender schedule

drawing etc. attached with the Company LOA No. ,_______ Dated .

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors and

labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules and

Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”

reserves the right to take actions as per the terms and conditions mentioned in Tender without

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such

an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Company, stop all further sub-contracting or purchasing activity related to the work terminated,

and assist “The Company” in maintenance, protection, and disposition of the works acquired

under the Contract by the Company. In the event of such a termination the Contractor shall be

paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the time

of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract “the Company” shall be entitled to cancel

the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Company

that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the

parties. In the event of such cancellation the Companyshall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may

be altered by mutual agreement and if so altered shall not be deemed or constructed to mean

and to effect or alter other terms and conditions of the contract and the contract so altered or

revised shall be and shall always be deemed to have been subject without prejudice to and

In witness where of the parties here to have set their hands and seal this day and

month year first above written.

1. Signed sealed and delivered by for and on Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalfOf The Paschim Gujarat Vij Company Ltd

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after

known as the COMPANY having given contract for the work of

, dated and all future contract that may

be awarded to me in the next one year and in terms of the condition in clause

of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation

to my workmen payable under the workmen’s compensation ACT – 1923 (viii

of 1923) hereinafter called the said Act for death or injuries caused to the

workmen engaged by this presents, if such compensation is paid by the

COMPANY as principal under such sub-section (1) of section 12 of the said Act

on behalf of me, to pay such amount of compensation on demand within

hours to the COMPANY that it might have to spend as legal and other incidental

charges in defending any suit or action arising out of the death of injuries in

regard to compensation paid to the workmen or heirs of the deceased

Now the condition of the above written Bond is such that any suit of action

arising out of the death or injuries to the workmen engaged by me. During the

execution of work of said contract and all future contracts that may be awarded

to me in the next one year is filed by the worker against the COMPANY, I shall

imbrues to the COMPANY such sum that the COMPANY is required to spend as

legal and other incidental charges in defending such suit or action and also the

amount that may be ordered to be paid to the worker / or his heirs as

compensation and that the above written bind shall remain in full force and

virtue till the COMPANY is required to defend such suit or action filed by the

workers and or heirs against the COMPANY. Further it is applicable on death of

contractor himself also. No any compensation will be claimed by legal heirs of

Signature of the Executant

TECHNICAL SPECIFICATION FOR FRP FENCING

AROUND DISTRIBUTION TRANSFORMER CENTERS

This specification covers the basic requirement for the complete design, manufacture, fabrication, testing and inspection,

packing, supply and Installation of Insulating type FRP Fencing with necessary hardware, accessories, fittings, etc around

Distribution Transformer Stations located in various circles as specified.

2.0 Service Conditions:

The fencing supplied against this specification shall be suitable for satisfactory continuous operation under the following

tropical conditions:

1 Maximum ambient temperature (deg C)

2 Minimum ambient temperature (deg C)

3 Relative humidity (%) 10 to

4 Maximum rainfall (mm)

5 Maximum wind pressure (kg/sq m)

6 Maximum altitude above mean sea level (Meters)

7 ISO-ceraunic level (days/year)

8 Seismic level (Horizontal acceleration) (g)

9 Climate Moderately hot and humid tropical climate, conducive to rust and

All components used in the manufacture of the FRP Fencing shall confirm to the relevant Indian standard specification and

IS-6746 i.e. Unsaturated Polyester Resin System and IS 13410 Glass reinforced Sheet Moldings Compounds (SMC)

4.0 GENERAL TECHNICAL REQUIREMENTS:

4.1 The Fencing shall be antistatic and ultra violet resistant. Fencing shall be manufactured using components made in

accordance with IS-6746 and IS

4.2 FRP Fencing shall be made utilizing FRP Pultruded sections & FRP/SMC Pickets. FRP sections shall be made from an

advanced formulation of Thermosetting Polyester Resin with Glass Fiber Reinforcement on state of art electronically

controlled pultrusion technology. Manufacturing process shall be pultrusion using automated pultrusion machines. SMC

Pickets from hot press compression moulded SMC confirming to IS

4.3 FRP Fencing shall be made of FRP and shall be corrosion resistant and fire retardant (Low flammability) in

accordance with the latest IS-6746. An additive material shall be mixed with the FRP to make them resistant to ultraviolet

light. FRP/SMC Flats may be used as preferred by bidder. Colour shade shall be as approved by PGVCL.

4.4 The oxygen index shall be minimum 24 as per IS

4.5 The minimum glass content in the FRP and SMC material shall be 45% and 20% respectively

4.6 The FRP Fencing shall be free from sharp edges and corners, burns and unevenness.

4.7 FRP fencing shall be supplied in completely knocked down condition and shall be of ready to use type. The fencing system

shall be suitable for onsite fabrication using standard hardware and tools. The fencing shall be supplied as per BOQ

agreed between supplier and purchaser.

4.8 The fencing is constructed utilizing vertical post duly grouted / fitted in ground/on floor. Horizontal rails fitted to sub

frame to suite onsite mounting the vertical posts, pickets fitted to rails and gate to facilitate entry and exit restriction

within the covered area.

4.9 FRP Pultruded Sections and SMC pickets shall have following mechanical properties

Sr. Parameter Value for FRP Pultruded Section Value for SMC

a) Ultimate tensile strength: 2000-4000Kg/cm² 50 MPa

b) Flexural strength: 2000-10000 Kg/ cm² 155 MPa

c) Flexural modulus: 1.5-5x100000 Kg/ cm² N.A.

d) Izod impact: 130Kg/cm/cm of notch 45 KJ/m2

e) Compressive strength: 1500-5000 kg/ cm² N.A.

f) Compressive modulus: 2.5-4.5 kg/ cm² N. A.

Sr. Value for SMC

Parameter Value for FRP Pultruded Section

g) Bar col thickness: 50- 65 50-

h) Water absorption: <=0.6% <=0.25%

Sr. Parameter Value for FRP Pultruded Section Value for SMC

i) Glass Content Min. 45% Min. 20%

j) Flammability Low flammability as per IS

k) Flame Spread (Fire propagation Index) Less Than 15 as per BS 476 (Part 5, 6 & 7)

4.10 FRP Pultruded Sections and SMC pickets shall have following Electrical Properties.

Sr. No. Parameter Value for FRP Pultruded Section Value for SMC Pickets

a) Dielectric Strength Axial 30 – 45 kV / 25 mm 9 kV/mm

b) Dielectric Strength: Radial 10-15 kV / 25mm N. A.

c) Arc Resistance > 120 sec > 120 sec

4.11 FRP Pultruded Sections Fencing – Routine & Acceptance Testing Parameters shall include but not be limited to following:

Tests for FRP sections

Sr. No. Parameter Value specified

1 Visual As per approved drawing

2 Dimensions As per approved drawing

3 Glass Content Min. 45%

4 Flammability Low flammability as per IS

Tests for SMC Pickets

Sr. No. Parameter Value specified

1 Visual As per approved drawing

2 Dimensions As per approved drawing

3 Glass Content Min. 20%

4 Flammability Low flammability as per IS

5.0 CONSTRUCTION:

5.1 Vertical Posts:

The vertical post shall be made out of FRP Pultruded square hollow section of size 50x50x5 mm. Such posts shall be kept

at a distance not exceeding 1000 mm c/c except gate opening and shall be grouted in the ground with c.c. of ratio 1:3:6 in

the pit of size 300x300x450 mm in precast block.

The vertical posts shall be supplied with pre-drilled holes so as to accept Sub frame provided using hollow FRP box

sections 50x25x5 mm and other accessories for fixing of gates etc. The length of vertical post shall be sufficient to take

care of grouting, depth i.e. underground and height of fencing above the ground. Post should be buried in foundation at

least 1 ft from ground level. Posts at corners and gate openings may be of different size/shape so as to take care of the

fencing requirements.

Rails shall be made out of FRP notch bars of 12 mm dia. provided at 200 mm centre to centre as shown in drawing. The

rails are placed horizontally and height of the 1st rail from the ground as well as gap between the rails shall be maintained

as agreed between the supplier and the purchaser as detailed in the approved drawing.

Pickets shall be made of flats of size 35x5 mm SMC or FRP provided at equal spacing not exceeding 100 mm Centre to

Centre mechanically locked between vertical post as well as top and bottom member of sub frame as shown in the

drawing. Pickets shall be pre-drilled to facilitate fixing on the rails. Dimensions of the sections utilized (vertical post, rail,

picket), length of those sections (height of fencing), gate openings, corner posts and the perimeter as well as shape of

area to be covered by fence shall be as per the drawing and shall be as mutually agreed between the supplier and

purchaser by way of issue of approved drawing. The fencing Material of Construction (MOC) shall conform to the IS:

and/ IS 13410 as applicable and the fabricated, installed fencing shall confirm to the approved drawing.

5.4 Fencing Gate: Fencing gate should have two doors with one adrift and two nos. of stopper also support angle bracing on

top and bottom off our corners of the gate. Gate is to be provided as per site conditions. General arrangement and

layout of fencing is shown in schematic drawing.

5.5 Danger Board:

Danger Board of size 250x200 mm (1.6 mm thick M.S.Plate) is to be provided on left hand side of fencing with standard

drawing as attached herewith. Danger Board should have letter writing pattern and size as per drawing.

5.6 Other Conditions:

 At the top, the whole fencing shall be tied with FRP C section 60x24x4 to provide suitable stiffness. C section should

be open able across gate.

 Hardware for fixing / assembling shall be of stainless steel.

 Gate should be suitably stiffened to prevent sagging. 4 nos of Hinges on both door, shall be heavy duty S.S. and

facilitate outward 180 degree movement of the gate flaps.

 Left door of gate should be provided with stopper at upper and lower part of fencing with proper locking

 Transformer fencing erection should be done according to site situation and as per instruction of engineer in charge

of sub division office.

 One nos of supporting bracing angle are to be provided in each corner on top and bottom frame of fencing.

 Payment of bill will be based on Running mtr measured during joint measurement with engr. In charge.

6.0 DRAWINGS AND DOCUMENTATION:

6.1 The successful bidder shall submit sketches for each location of the FRP Fencing and get the same approved at concerned

Division office before commencement of supply. The indicative schematic drawing is enclosed herewith.

6.2 The tenderer shall furnish all details and clarifications required if any for scrutiny and evaluation of the offer.

6.3 Manufacturing of material to be supplied shall be done strictly as per approved drawing.

6.4 Approval of drawing shall not absolve the supplier of his liability for ensuring correctness according to applicable

standards & regulations.

All the Type Tests shall be carried out with the latest version of specified standard at Govt. approved / NABL accredited lab

and test reports should not be older than 7 years as on date of opening the tender. Test Reports submitted by Labs such

as CPRI, ERDA, ERTL, CIPET, Fire Research Laboratory (FRL) of CBRI Roorkee shall be accepted to prove that the FRP

Pultruded Sections meet the requirements of specification. Type Test Reports conducted in manufacturers own laboratory

and certified by testing institute shall not be acceptable. The FRP Pultruded Sections used in FRP Fencing shall be fully

type tested for Mechanical and Electrical Properties.

8.0 TESTING AND MANUFACTURING FACILITIES:

8.1 The Bidder/manufacturer shall have necessary machinery for production of FRP Pultruded Sections using Automated

Pultrusion Machines as well as SMC material and SMC hot press compression molding Machines if SMC is intended to be

used for FRP Fencing.

8.2 Manufacturer should have in house testing facilities for carrying out the routine and acceptance tests. Each Lot dispatched

should be tested in-house and test report should be submitted to PGVCL.

9.1 The material to be supplied shall be packed and dispatched only after inspection and approval.

9.2 Supplier shall be responsible for packing, transporting and delivery to the consignee.

9.3 PGVCL reserves the right to waive the inspections.

Guaranteed Technical Particulars of FRP Fencing

Sr. No. Description Requirement Supplier

1 VERTICAL POST (Pultruted FRP) Box section of 50 x 50 x 5mm @ max 1000 mm c/c & YES/NO

2 Sub frame section FRP Box section of 50 x 25 x 5mm YES/NO

3 Channel on top frame with Channel size 60x24x4 on top frame of fencing YES/NO

opennable 2 mtr across gate

4 Rail FRP Rod Dia. 12mm @ 200mm c/c with notch and keys to YES/NO

5 Pickets SMC molded / FRP Flat 35 x 5mm Thick @ 100 mm c/c YES/NO

6 GRADE OF MATERIAL FOR Pultruded FRP - UV and Fire Resistant conforming to IS YES/NO

7 Type Test Certificate For Material Refer Clause 7.0 YES/NO

8 SIZE OF THE fencing HEIGHT: 1500 MM above ground 450 mm in ground; min YES/NO

WIDTH & Length as per site condition.

PGVCL will take random samples from the material supplied and subject them to tests in Government approved laboratories.

The material should stand these tests and if the materials do not stand these tests, they will summarily be rejected and the

supplier should make immediate arrangement to replace them with standard material only after getting them duly inspected.

PGVCL also reserves the right to accept the whole or part of such supplies or of the utilized material and recommend reduced

prices taking into account the defects noticed. Such reduction for the whole lot will be maximum up to 30% (Thirty) of the end

cost price, provided PGVCL accepts the material. In this respect, the decision of the PGVCL will be final and will be binding on

TC FANCING DRAWING

Drawing of members of the chain link cage:

(A) MS angle 75 x 75 x 6 mm.

Standard weight : 7.2Kg/mtr.

(B) MS square pipe 32 x 32 x 3 mm.

Standard weight : 2.13Kg/mtr

requirement, as

(C) G I wire mesh chain link type.

It should be 3” x 3” with G I wire of 10 SWG. WITH 40 MICRON COATING OF ZINC.

STANDARD WEIGHT 275gm/ Sq.ft

(D) M S ANGLE 25 X 25X 3mm FOR HOLDING CHAIN LINK.

As per requirement

Sign & Stamp of the Bidder

M S ANGLE: 75 X 75 X 6 mm 5 foot

above ground level and 1.5 foot

under ground level

SQUARE PIPE: M S

Swing X 32X 3mm

FOUNDATION-(1.5 FT X 1 FT X 1 FT)

1.5 FOOT UNDER GROUND with muffing

Sign & Stamp of the Bidder