RFP-SOLAR PMC EMPANELMENT : Request for Proposal For Empanelment of Project Management Consultant for the work of Solar Project at various locations of ULBs of Gujarat under SJMMSVY

opening of the Technical Bid of this Tender.

5. Pre-bid Meeting at GUDC, Gandhinagar 08.04.2026 @15:00 hrs @GUDC office

6. online (e-tendering) Tender/Offer

submission last date {This is mandatory}

7. last Date of Submission of EMD and

Tender fees by Tenderer (By RPAD or 30.04.2026

Speed Post){This is mandatory}

8. A. Preliminary Stage Opening (Online) A. 23.04.2026 @18:40 hrs

B. Technical Opening B. After successful receiving of hard copy of Tender

9. Opening of Financial Bid Will be decided by GUDC and will be intimated to

Qualified Bidders

10. EMD Validity 180 (One Hundred and Eighty) days from the last

date of Bid Submission

11. Tender Fees (non-refundable) Rs. 4,248.00 (Rs. 3600 tender fees + 18% GST)

(Nonrefundable) in form of Demand Draft (DD)

payable to: GUDC Ltd, Gandhinagar

The Start-up/MSME companies as per Industries &

Mines Dept. resolution dated 14/03/2024 shall be

taken into consideration for exemptions in tender

fees & EMD only. However, all other qualifying

criteria specified in the tender are required to be met

by the bidder for qualification. For eligibility of

exemption, documentary evidence to be attached in

preliminary stage.

12. Earnest Money Deposit (EMD) in the form Earnest Money Deposit (EMD) of Rs. 2,00,000/- in the

of DD/FDR/Bank Guarantee (Refundable/ form of FDR/Bank Guarantee (Refundable/

adjustable) adjustable) of any nationalized bank or as per latest

(As per Annexure) payable to: GUDC Ltd,

The Start-up/MSME companies as per Industries &

Mines Dept. resolution dated 14/03/2024 shall be

taken into consideration for exemptions in tender

fees & EMD only. However, all other qualifying

criteria specified in the tender are required to be

met by the bidder for qualification. For eligibility of

exemption, documentary evidence to be attached in

preliminary stage.

13. Physical submission of Tender Fee, and Instrument of tender fee & EMD shall be submitted in

Earnest Money Deposit electronic format only through online (By scanning

while uploading the bid). This submission shall mean

that Tender Fee and EMD are received for purpose of

opening the bid. Accordingly offer of only those shall

be opened whose tender fee and EMD is received

electronically. However, for the purpose of

realization of instrument of tender fee & EMD, bidder

shall send the same in original through RPAD/ Speed

Post so as to reach to "Gujarat Urban Development

Company Ltd, Karmayogi Bhavan, Block-1, B1 Wing,

Ground Floor, Sector-10/A, Gandhinagar-382010,

Gujarat," as mentioned in point above, during office

hours. For not submitting DD/FDR/BG in original,

bidder shall be banned to participate in any tender of

GUDC for period of 3 years as a penal action.

Any document in supporting to tender bid shall be

submitted in electronic format only through online

(by scanning etc.) and submission only in hard copy

will not be accepted separately.

14. Security Deposit (SD) in form of BG/FDR On award of work, the PMC shall be required to

deposit 5% of the approved fees within fifteen (15)

days, from the date of issuance of LOI as per latest FD

GR, with validity up to successful completion of O&M

period, in favour of the GUDC Ltd. Gandhinagar.

The amount of SD may be enhanced as per actual.

(As per Annexure )

15. The name of the client Gujarat Urban Development Company Ltd.

16. The designation and address of the officer

Vice President (P) Block No.1, Ground Floor,

Karmayogi Bhavan, Behind Nirman Bhavan, Sector

10/A, Gandhinagar: 382010, Gujarat

17. Bidding Type Two Bid system

18. Bid Call (Nos)

19. Tender Currency Type INR

20. Joint Venture Not Applicable

21. Bid Document Fee/EMD/SD Payable To: GUDC Ltd, Gandhinagar

22. Technical Presentation To be intimated to bidders qualifying

Minimum Eligibility criteria.

23. Financial Proposal Opening After approval of technical evaluation report.

Non-qualified bidders will be communicated about

not meeting the minimum technical qualification

24. Letter for Empanelment 02 weeks from opening of financial bid.

25. Validity of quoted rate 36 months from the date of issue of letter of

4. Instructions to the bidder

● Tender Documents may be downloaded from web site https://tender.nprocure.com/ (For view, down

load and on-line submission) and GUDC website https://www.gudcltd.com (For view & down load).

Tender fee & EMD shall be paid along with submission of Tender Documents. All the relevant documents

as per requirement of the Tender shall also be submitted online only and only EMD and Tender Fees

shall be submitted physically to this office on or before the due date and it should be strictly submitted

by Registered Post A.D. or Speed Post addressed to: Vice President (P), Gujarat Urban Development

Company Limited (GUDC), Block No.1, Ground Floor, Karmayogi Bhavan, Behind Nirman Bhavan,

Sector 10/A, Gandhinagar: 382010, Gujarat, India superscribing the envelope with Tender No. and

Description. Notwithstanding with any clause, no hard copy submission except EMD & Tender Fee shall

be allowed Otherwise the offer will not be considered and no any further communication in the matter

will be entertained. Please note that no other documents including Price Bid to be submitted in physical

● No Tender shall be accepted in any case after due date and time of receipt of the Tender, irrespective

of delay due to postal services or any other reasons and GUDC does not assume any responsibility for

late receipt of the Tender.

● All interested parties are requested to understand this Tender in detail in order to comply with GUDC’s

requirements including but not limited to the fees and deadlines, selection criteria, selection

methodology, scope of work, and minimum technical standards. They shall strictly abide by all terms

prescribed in this Tender and provide accurate information to the best of their knowledge without

misleading the Company to be considered for participation in this Project.

● It is mandatory for all the Bidders to submit their Financial Bid (Price Bid) and Technical Bid (Techno-

commercial Bid) ONLINE only via e-tendering portal.

● Envelopes for EMD and tender fees shall be wrapped in an outer envelope addressed to: Vice President

(P); Gujarat Urban Development Company Limited (GUDC), Block No.1, Ground Floor, Karmayogi

Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar: 382010. Complete postal address of the

Bidder shall appear on all the envelopes so that it is possible to find out whose Bid it is without opening

● Tender Fee and EMD shall be submitted through RPAD/ Speed Post only in two separate envelopes.

● Tender fee (non-refundable) will be accepted by DD drawn in favour of the “Gujarat Urban Development

Company Limited (GUDC Ltd.)” payable at Gandhinagar. Tenders submitted without Tender Fee shall

not be accepted. The envelope for Tender Fee should be super scribed as “Tender Fee”. Cheques are

not acceptable.

● It is mandatory for all Bidders to submit their Price Bid only through online (e-tendering) mode. Price

Bid submitted in physical form shall not be considered for its opening and shall lead to non-

responsiveness to the bidder. On-line submitted price bid will be considered for evaluation. Bidders to

note that Price Bid of only those Bidders shall be opened (On-line-tendering) who are found technically

qualified and are found reasonably responsive to GUDC’s Tender terms and conditions and Scope of

● Before online bid submission as per schedule, Bidder is required to recheck that the uploaded scanned

copies of documents by bidder are opened properly as during bid opening, any documents not

openable shall not be considered for evaluation.

● GUDC reserves the rights to accept/reject any or all Tenders without assigning any reasons thereof.

Bidders are requested to be in touch with above-mentioned website till opening of the Price Bid to know

the latest status.

● Bidders who wish to participate in this tender will have to procure or should have legally valid Digital

Certificate (Class III) as per Information Technology Act-2000, using which they can sign their electronic

bids. Bidders can procure the same from any of the license certifying Authority of India or can contact

(n)code solutions-a division of GNFC Limited, who are licensed Certifying Authority by Government of

India at address mentioned below.

● Bidder may go through the e-tendering instruction for online Bid participation through (n)procure

platform for further details and guidance for participation in the tendering process through e-tendering.

● The Applicant shall submit the Proposal in the form and manner specified in this RFP. The Proposal shall

be submitted as per the Annexure given in relevant sections herewith. Upon selection, the Applicant

shall be required to enter into a contract with the Client in the form specified in this RFP (the “Contract”).

● Applicants shall familiarize themselves with local conditions and take them into account in preparing

their Proposals.

● The Client will provide, the inputs and possible support required to carry out the services. The Applicants

are hereby advised to undertake their own due diligence (to their complete satisfaction) before placing

reliance on data/ information furnished or to be provided later by the Client and/ or any of his TPI

● The Client requires that the Bidder provides professional, objective, and impartial advice and at all times

hold Client’s interests’ paramount, avoid conflicts with other assignments or its own interests, and act

without any consideration for future work. The Bidder shall not accept or engage in any assignment that

may place it in a position of not being able to carry out the assignment in the best interests of the Client

and the Project.

● It is the Client’s policy to require that the Bidder observe the highest standard of ethics during the

Selection Process and during the performance of services pursuant to the Contract. In pursuance of this

policy, the Client:

 will reject any Applicant or a Proposal for award if it determines that such Applicant (whether

recommended for award or not) has any “Conflict of Interest” as defined in the RFP and, without

prejudice to the generality of the foregoing, if the Bidder is engaged in “Prohibited Practices”

 will declare an Applicant ineligible, either indefinitely or for a stated period of time, to be awarded

a contract if it at any time it determines that the Applicant has any conflict of Interest as defined in

the RFP, without prejudice to the generality of the foregoing, if the Bidder is engaged in “Prohibited

Practices” defined in the RFP

● In the event any entity has been barred by the Central Government, any State Government, a statutory

authority or a public sector undertaking, as the case may be, from participating in any project or bid,

and the bar subsists during last three financial years and as on bid due date, it would not be eligible to

submit a Proposal

● Conditional offer will be out rightly rejected. No condition shall be included in tender.

● will declare an Applicant ineligible, either indefinitely or for a stated period of time, to be awarded a

contract if it at any time it determines that the Applicant has any conflict of Interest as defined in the

RFP, without prejudice to the generality of the foregoing, if the Contractor is engaged in “Prohibited

Practices” defined in the RFP

● In the event any entity has been blacklisted/debarred by the Central Government, any State

Government, a statutory authority or a public sector undertaking, as the case may be, from participating

in any project or bid, and the bar subsists during last three financial years and as on bid due date, it

would not be eligible to submit a Proposal.

5. Clarification

● Bidder may seek clarification on this RFP document. Request for clarification must be sent by standard

electronic means to:

Gujarat Urban Development Company Ltd

Karmayogi Bhavan, Block-1, B1 Wing, Ground Floor, Sector-10/A, Gandhinagar-382010,

Email ID: [email protected]

● The Client shall conduct a pre-bid meeting on the date as specified in the Data sheet at the address

mentioned above.

● GUDC reserves the right not to respond to any queries or provide any clarifications, in its sole discretion,

and nothing in this Clause shall be construed as obliging GUDC to respond to any question or to provide

any clarification.

● At any time before the last date for submission of Proposals (‘Proposal Due Date” or “PDD”), the client

may, for any reason, whether at its own initiative or in response to a clarification requested by an

applicant, modify the RFP documents by issuing an addendum/amendment. Any addendum/

amendment issued hereunder will be posted on the www.tender.nrpcure.com and the Applicants will

not be given any individual notice. The Client may at its discretion extend the PDD.

6. Scope of services

● The Scope of Services expected from this assignment is described in this RFP and should be read in

conjunction with the Special Conditions of the Contract.

7. Liability: as per GCC and SCC

8. Payment Terms

The empaneled consultants shall receive payment in accordance with the provisions of the Standard

Form of Contract as specified in this RFP. All payments to the empaneled consultants shall be made in

Indian Rupees (INR) in accordance with the provisions of this RFP.

9. Performance Security

● Performance Security equivalent to 5% of the approved fees shall be furnished, on issue of Letter of

Award (LOA) / Letter of Intent (LOI), before signing of the contract agreement, in form of a Bank

Guarantee/FDR substantially in the form specified in the RFP/ contract. Failure to do so, will lead the bid

rejected, forfeiture of EMD and banning to bid in GUDC for one year.

● Payment will only be paid to the empaneled consultants once the PBG is received and accepted by the

● For the successful bidder the Performance Security shall be retained by the Client until the completion

of the O & M period. It will be released 180 (one hundred and eighty) days after the completion of the

10. Ownership of Documents

All the study outputs including primary data shall be compiled, classified and submitted by the bidder to

the Client in hard and soft copies as per the Scope of work. The study outputs shall remain the property

of the Client and shall not be used for any purpose other than that intended under these terms of

reference without the permission of the Client.

11. Tender Fee/EMD

The Bid shall be accompanied by a tender fee of INR 4,248 in the form of a demand draft from any

nationalized bank or as per latest FD GR. Proposals unaccompanied with the aforesaid RFP Processing

fee shall be rejected by the client. Tender fee is non-refundable

• EMD/ Bid Security

The Bid shall be accompanied by EMD of INR 2,00,000 in the form of a Bank Guarantee/FDR/DD from

any nationalized bank or as per latest FD GR. Proposals unaccompanied with the aforesaid EMD shall be

rejected by the client.

12. Test of Responsiveness

Prior to evaluation of proposal, GUDC shall determine whether each proposal is responsive to the

requirements of the RFP as below:

● Proposal must be submitted online only through https://tender.nprocure.com/ using the digital

signature of authorized representative of the Bidder

● Tender fee and EMD should be submitted in hard copy on or before the due date of submission as per

● Financial proposal and Technical proposal should be submitted online on or before the due date of

submission as per the Data Sheet

● Technical Proposal should have the following documents in addition to the requirements of the

“Minimum Eligibility Criteria” and “Technical Qualification Criteria” in the formats of this RFP

o Power of Attorney/ Board Resolution

● Financial proposal will be submitted in online portal only.

13. Conflict of interest: to be read in conjunction with GCC

The bidder shall not have a conflict of interest (the “Conflict of Interest”) that affects the bidding Process.

Any bidder found to have a Conflict of Interest shall be disqualified. The bidder shall be deemed to have

a Conflict of Interest affecting the bidding Process, if:

● the consulting firm or its Member or Associate (or any constituent thereof) and any other consulting

firm or its Member or any Associate thereof (or any constituent thereof) have common controlling

shareholders or other ownership interest; provided that this disqualification shall not apply in cases

where the direct or indirect shareholding of consulting firm or its Member or an Associate thereof (or

any shareholder thereof having a shareholding of more than 5% (five per cent) of the paid up and

subscribed share capital of such consulting firm or its Member or Associate, as the case may be), in the

other consulting firm or its Member or Associate is less than 5% (five per cent) of the subscribed and

paid up equity share capital thereof; provided further that this disqualification shall not apply to any

ownership by a bank, insurance company, pension fund or a public financial institution referred to in

section 4A of the Companies Act, 1956. For the purposes of this Clause, indirect shareholding held

through one or more intermediate persons shall be computed as follows: (aa) where any intermediary

is controlled by a person through management control or otherwise, the entire shareholding held by

such controlled intermediary in any other person (the “Subject Person”) shall be taken into account for

computing the shareholding of such controlling person in the Subject Person; and (bb) subject always to

sub-clause (aa) above, where a person does not exercise control over an intermediary, which has

shareholding in the Subject Person, the computation of indirect shareholding of such person in the

Subject Person shall be undertaken on a proportionate basis; provided, however, that no such

shareholding shall be reckoned under this sub-clause (bb) if the shareholding of such person in the

intermediary is less than 26% (twenty six per cent) of the subscribed and paid up equity shareholding of

such intermediary; or

● a constituent of such consulting firm is also a constituent of another consulting firm or

● such consulting firm, or any Associate thereof receives or has received any direct or indirect subsidy,

grant, concessional loan or subordinated debt from any other consulting firm or any Associate thereof

or has provided any such subsidy, grant, concessional loan or subordinated debt to any other Bidder, its

Member or any Associate thereof; or

● such consulting firm has the same legal representative for purposes of this bid as any other consulting

● such consulting firm or any Associate thereof has a relationship with another consulting firm or any

Associate thereof, directly or through common third party/ parties, that puts either or both of them in

a position to have access to each other’s information about, or to influence the bid of either or each

● The Bidder shall not be involved in Engineering Procurement Construction (EPC) work or Installation of

Solar Power Projects

14. Eligibility of Applicants

● The Applicant for participation in the Selection Process, will be a single entity which will execute the

● The bidder may either be a sole proprietorship firm/ a partnership firm/ a limited liability partnership/

a company incorporated under the Companies Act 1956 or 2013 including any amendment thereto or a

body corporate incorporated under the applicable laws of its origin.

● An Applicant shall not have a conflict of interest that may affect the Selection Process or the Consultancy

(the “Conflict of Interest”). Any Applicant found to have a Conflict of Interest shall be disqualified. In the

event of disqualification, the Client will forfeit and appropriate the Bid Security as mutually agreed

genuine pre-estimated compensation and damages payable to the Client for, inter alia, the time, cost

and effort of the Client including consideration of such Applicant’s Proposal, without prejudice to any

other right or remedy that may be available to the Client hereunder or otherwise

● Any entity which has been blacklisted/debarred by the Central Government, any State Government, a

statutory authority or a public sector undertaking, as the case may be, from participating in any project,

and the bar subsists as on the date of the Proposal, would not be eligible to submit a Proposal either by

itself or through its Associate.

● The Bidder with poor performance record in GUDC’s past projects shall be not considered for evaluation

and be out rightly rejected without giving reason thereof.

15. Minimum Eligibility Criteria

Only Responsive bids will be evaluated for “Minimum Eligibility Criteria”

Criteria Requirements Documentary Evidence

Certificate of Incorporation,

1. Presence in India Office in India

Details of projects along with

2. Years of relevant The Bidder firm should have been engaged in

completion certificate and

experience similar business for at least Seven (07) years.

work order to be provided.

CA certificate to be submitted

3. Annual turnover Minimum annual financial turnover from

along with audited financial

consultancy work for RE projects of minimum

INR 1 Crore in any one financial year out of last

Criteria Requirements Documentary Evidence

Five financial years. (FY 2020-21 to FY 2024-25)

As per Annexure on Rs.

4. Blacklisting Should not be blacklisted/debarred by any

stamp paper to be

agency of the central government, Public Sector

Undertaking or by any department of any State

Government in last three (03) financial year and False certification and/ or

up to bid due date. non- disclosure will lead to

forfeiture of the EMD and

disqualification from the

evaluation process.

The bidder should have completed similar

5. Relevant Contract agreement stating

assignment having cumulative project capacity

Experience-01 the scope of work & Capacity

equal or more than 40 MW (each project size

and Completion certificate

should be equal or more than 40 KW) during last

to be submitted.

five (05) financial years (FY 2020-21, 2021-22,

one month prior to last date of submission of

The bidder should have completed at least one

6. Relevant Contract agreement stating

similar assignment having project Capacity of

Experience-02 the scope of work & Capacity

minimum 1 MW during last five (05) financial

and Completion certificate

years (FY 2020-21, 2021-22, 2022-23, 2023- to be submitted.

24 and 2024-25) and up to one month prior

to last date of submission of the bid.

Team Composition The bidder should also have the following

7. CVs of team members

(for pre- members (minimum requirement) with the

qualification) firm with relevant experience confirming Qualification

1. Project Manager cum Team Leader

Team Leader should be Post graduate in the

relative field with having minimum 10 years of

experience in energy & power sector with

minimum 7 years of experience particular in

Renewable energy sector. Or graduate in the

relative field with having minimum 15 years of

experience energy & power sector with

minimum 10 years of experience particular in

Renewable energy sector

2. Senior Electrical Engineer

Senior Electrical engineer should be Post

graduate in the relative field with having

minimum 05 years of experience in Renewable

energy sector Or graduate in the relative field

with having minimum 7 years of experience in

Renewable energy sector

3. Civil engineer

Civil Engineer Should be Post graduate in the

relative field with having minimum 3 years of

experience in Civil construction field Or

graduate in the relative field with having

Criteria Requirements Documentary Evidence

minimum 5 years of experience in Civil

construction field.

4. Junior Electrical Engineer

Jr. Electrical Engineer should be Post graduate

or graduate in the relative field with having

minimum 5 years of experience in Renewable

energy sector with proficiency in CAD / CASAD

(computer aided structure designs)

5. Junior Structure Engineer

Jr. Structure Engineer Should be Graduate in

Civil Engineering with Master in Structural

Engineering with minimum 05 years’ experience

as structure engineer

 “Similar work means Bidder shall have carried out the scope of work like Project Management Consultancy

Services up to successful commissioning of project for selected EPC Contractor for grid Connected Solar

Power Projects”

 The projects mentioned by the bidder will not be considered in the absence of the online submitted

documentary evidence as stated above.

 Only those bidders will be technically evaluated which meet the Minimum Eligibility Criteria.

16. Technical Presentation

The Bidder has to prepare presentation for Proposed assignment.

Evaluation Criteria

1 Showcasing past experience,

2 Company profile, organization structure & staffing

3 Technical approach and methodology proposed for the project.

4 Presenting proposal on Timeline for completion of task

● Bidder is required to get a minimum of 70% marks in Technical presentation as part of technical

● The Client will notify the Applicants who secure the qualifying technical score, indicating the date and

time set for opening the Financial Proposals. The notification may be sent by registered letter, or

electronic mail in the name of the Authorized Signatory

● Following enhancement factors will be applied to annual turnover and completion cost of works to bring

them to the base year. The current financial year in which bid is invited shall be considered as the base

Year Financial year Enhancement factor

Base YEAR 2025-26

17. Preparation of Proposals

 Technical Proposal

● Bidders are requested to submit their proposal in English Language only. Any document such as work

order, agreement if available in local vernacular should be substantiated by its English Translation duly

attested by the Authorized Signatory. For the purpose of evaluation, the English version will be referred

● In preparing their proposal, Bidder are expected to thoroughly examine the RFP Document, Material

deficiencies in providing the information requested may result in rejection of a proposal.

● Applicants should note the Proposal Due Date, as specified in Data Sheet, for submission of Proposals.

Except as specifically provided in this RFP, no supplementary material will be entertained by the Client,

and that evaluation will be carried out only on the basis of Documents received by the closing time of

Proposal Due Date as specified in Data Sheet. Applicants will ordinarily not be asked to provide

additional material information or documents subsequent to the date of submission, and unsolicited

material if submitted will be summarily rejected. For the avoidance of doubt, the Client reserves the

right to seek clarifications in case the proposal is non- responsive on any aspects.

● Experience of sub-consultant will not be considered while evaluating the bid.

● The Technical Proposal should provide online, the following information using the attached Standard

forms & Annexures as mentioned in the RFP

o key attributes per requirements

o Project Experience

o Comments and suggestions from the bidder

Failure to comply with or provide the above listed items in the Technical Proposal may result in

disqualification.

● Technical proposal should be submitted online before the submission date as specified in the Data Sheet

● The Technical proposal shall not include any financial information. Disclosure of financial proposal in

technical proposal will render the bid disqualified

 Financial Proposal

● While preparing the Financial Proposal, Bidder are expected to take into account the various

requirements and conditions stipulated in this RFP document. The Financial Proposal should be a lump

sum proposal inclusive of all the costs including all taxes excluding GST associated with the assignment.

While submitting the Financial Proposal, the Bidder shall ensure the following:

● All the costs associated with the assignment shall be included in the Financial Proposal. These shall

normally cover remuneration for all the personnel (in the field, office, etc.), accommodation, air fare,

lodging, boarding, transportation, equipment, printing of documents, etc. The total amount indicated in

lodging, boarding, transportation, equipment, printing of documents, etc. The total amount indicated in

the Financial Proposal shall be without any condition attached or subject to any assumption and shall

be final and binding. In case any assumption or condition is indicated in the Financial Proposal, it shall

be considered non-responsive and liable to be rejected.

● The Financial Proposal shall take into account all the expenses and tax liabilities and cost of insurance

specified in the draft contract, levies and other impositions applicable under the prevailing law on the

Consultant, sub-Consultant and their staff. For the avoidance of doubt, it is clarified that all taxes,

excluding GST, shall be deemed to be included in the cost shown under different items of Financial

Proposal. The Bidder shall be paid only GST over and above the cost of Financial Proposal. Further, all

payments shall be subjected to deduction of taxes at source as per Applicable Laws.

● Bidder shall express the price of their services (including break down of their costs) in Indian Rupees,

online only in commercial bid stage.

● The Bidder may be subjected to local taxes (such as service tax, social charges or income taxes on non-

resident foreign personnel, duties, fees, levies etc.) on amounts payable by the Client under the

Contract. Bidder must do their due diligence about the tax implications and Client will not be liable for

● The Proposals must remain valid for a period as specified in the NIT. During this period, the Bidder is

expected to keep available the professional staff proposed for the assignment. The Client will make its

best effort to complete contract signing within this period. If the Client wishes to extend the validity

period of the proposals, it may ask the Bidder to extend the validity of their proposals for a stated period.

Bidder, who do not agree, have the right not to extend the validity of their proposals.

18. Submission, Receipt and Opening of Proposals

 Bidding process

● It is mandatory for all applicants to have Class-III digital signature certificate (with both Signing and

Encryption Certificate) from any of the licensed certifying agency (“CAs”) {Applicants can see the list of

licensed CAs from the link for the link www.cca.gov.in} to participate in e-tendering.

● To participate in the submission of Bids against the RFP, it is mandatory for the Bidders to get themselves

registered with https://tender.nprocure.com and to have user ID & password which has to be obtained

by submitting an annual registration charge.

● If the Applicant has already registered with the www.tender.nprocure.com and validity of registration

has not expired, then such Applicant does not require fresh registration

 Format and Signing of bid

● The Bidder shall provide all the information sought under this RFP. GUDC will evaluate only those Bids

those are received in the required formats and complete in all respects

 Opening of bids

● This will be two stage process. Online Technical proposal would be opened on the date specified in the

Data Sheet. Further the client will open the financial proposal of the Applicants who are qualified in

technical evaluation (those fulfilling the eligibility criteria) on the date advised to all qualified bidders.

● The Financial Proposals will be opened publicly in the presence of Applicants’ representatives who

choose to attend. The name of the Applicants, their technical scores and the proposed prices will be

read aloud and recorded when the Financial Proposals are opened.

● Evaluation Committee will determine whether the Financial Proposals are complete in all respects,

unqualified and unconditional, and submitted in accordance with the terms hereof.

● The cost indicated in the Financial Proposal shall be deemed as final and reflecting the total cost of

services and should be stated in INR only.

● No proposal shall be accepted after the closing time for submission of Proposals

19. Proposal Evaluation

● The Bids of all Bidders shall be evaluated based on the Eligibility criteria to arrive at a Technical Score

for Each Bidder. Only bids satisfying Preliminary Screening Criteria and obtained minimum of 70% marks

in Technical presentation shall be qualified for the next stage i.e. opening of the Financial Bid.

● The Financial Bids of only those Bidders that have qualified as per the criteria mentioned above shall be

● The consultant @ lowest position of Price – Bid shall be invited for negotiation and the consultant

matching the lowest negotiated price of Annexure – 5 shall be empaneled for 3 (Three) years.

● GUDC can empanel more than one consultant for a period of three years. However, the decision for

awarding the work among the empaneled consultant shall be of GUDC’s.

20. Empanelment of Successful Bidder

● Bidders passing preliminary screening criteria and minimum of 70% marks in Technical presentation and

matching the lowest negotiated price of Financial Bid shall be eligible for empanelment. GUDC will allot

the work to empaneled consultant as and when required.

● After issuance of empanelment order, the consultants should indicate the activity plan, supported by

bar chart diagrams showing the time indicate for each activity.

Information relating to the examination, clarification, evaluation and recommendation for the Bidders shall

not be disclosed to any person who is not officially concerned with the process or is not a retained professional

advisor advising the Authority in relation to, or matters arising out of, or concerning the Bidding Process. The

Authority will treat all information, submitted as part of the Bid, in confidence and will require all those who

have access to such material to treat the same in confidence. The Authority may not divulge any such

information unless it is directed to do so by any statutory entity that has the power under law to require its

disclosure or is to enforce or assert any right or privilege of the statutory entity and/ or the Authority.

22. Proprietary Data

● All documents and other information provided by GUDC or submitted by an Applicant to GUDC shall

remain or become the property of the GUDC. Applicants and the Consultant, as the case may be, are to

● GUDC will not return any Proposal or any information related thereto.

● All information collected, analyzed, processed or in whatever manner provided by the Bidder to the

GUDC in relation to the Consultancy shall be the property of the GUDC.

23. Terms of Reference

 The main objective of these consultancy services is to assist GUDC office to conduct technical audits

of the execution of the identified solar project at various locations of ULBs of Gujarat whereby the

consultant shall render professional services to improve the quality of Solar Power Project.

 Consultant is required to support the GUDC in the implementation of project and their services would

include without limitation review and recommendation for approval of the Design prepared by the

contractor including drawing and specifications, supervision of the contractors’ performance, progress

monitoring, technical and quality control, ensuring work site safety and certification for completion of

 To ensure that all the works carried out under the said scheme fully comply with the technical

specifications drawings, established codes/standards and sound engineering practices.

 To assure the quality of works being executed comply the quality norms and standards laid down in

contract specifications.

 To provide technical audit and advisory services for the works.

 To provide a Project Management Consultancy Services up to successful commissioning of project.

 To provide TPI services after successful commissioned of work and up to successful completion of

O & M period of 5 years.

SCOPE OF SERVICES Including but not limited to

 The Project Management Consultant shall be responsible for the entire project including execution &

implementation of works at the site as per tender specification and terms and conditions of tender,

assisting in taking measurements and in preparation/ checking and certifying contractor’s bills, The

Scope of Work for PMC shall, interlaid, include.

 Ensuring that the contractor complies with the compliance/recommendations (if any) suggested by

 Day to day supervision of the execution of works at site by contractors, quality control, taking

measurements, preparation and maintaining of all required registers, preparation and certifying and

finalizing the bill of contracts.

1. Project Management Consultancy (PMC) Services up to successful commissioning of

1.1 Expected number of PMC months for site execution for each solar project is 3 months.

1.2 The work shall start after issuance of Notice to Proceed (NTP) to successful EPC

contractor for implementation of the project.

1.3 Project Management Consultant shall check and finalize contractor’s detailed program

of activities commensurate and prepare a Master Project Schedule.

1.4 Assist in obtaining utility permissions and any clearances from different service

Departments such as GEDA, CEIG, DISCOM.

1.5 Suggesting modifications, if any, due to site conditions and submit the recommendations

along with cost variations on account of the same to GUDC for approval.

1.6 Any dispute which may arise during execution shall amicably resolve with DPR consultant.

1.7 Consultant shall depute its team at the Project site as per clause 5.2.2 and supervise and

Monitor execution work ensuring quality control in accordance with tender specification

and as per approval granted by GUDC. Ensure that the works adhere to the levels, alignment

and dimensions specified in the approved drawing and design.

1.8 Consultant shall ensure that materials used is as per relevant IS standards/Bid

specification/Design/Drawings. Get the work done as per approved QAP / design &

Drawings. Check the quality of work, factory inspection, site testing etc.

1.9 Consultant will visit the facilities of the suppliers of the EPC Contractor(s) in order to

ensure quality and timely supply of material for the Project, wherever necessary.

1.10 Consultant shall carryout inspection of all materials at the manufacturer’s work as per

applicable standard with all valid Test Certificates and clearly certify for compliance of

all the Technical Specifications of Work Order & recommend for acceptance of the make

/ Brand for giving dispatch clearance by GUDC. The witnessing factory inspection shall

be in PMC’s scope which includes travel, stay and misc. expenses.

1.11 Record measurements in measurement books at various stages of works, carry out

check measurement, Certified bills and certify payments based on recorded

measurements jointly with the Departmental Officers during each stage. In case of such

of those works where measurements are hidden after completion, as in the case of

foundations, reinforcements in RCC structures etc., check measurements are to be

carried out immediately after each activity is completed.

1.12 Monitor and achieve progress with reference to pre-fixed targets drawn up jointly

with the Contractors and furnish fortnightly progress reports in the formats as decided

in consultation with the implementing agency as directed by GUDC.

1.13 Consultant shall Co-ordinate between the contractors and GUDC field staff & conduct

meetings (generally weekly progress review meetings) at the project site with

Contractors and PMC should prepare presentation, record the proceeding of meeting,

get it approved from GUDC and circulate minutes of meeting to the all concerned.

1.14 Inspect and certify that the works are completed according to the specifications on

final completion before final settlement of bills. Prepare completion of work report for

1.15 Obtain as-built drawings for all the works from the EPC Contactor, verify the

correctness and furnish to the implementing agency as directed by GUDC.

1.16 The Project Management Consultant shall be responsible for assessing, verifying and

sending replies to the day-to-day issues raised by the contractors during the execution

1.17 Project Management Consultant shall strictly follow up with the contractor to ensure

the project is commissioned in accordance with the tender timeline.

1.18 The Project Management Consultant shall keep GUDC apprised of any delays; keep a

hindrance register indicating all details of all such delays which shall also be furnished

with recommendations for approval of GUDC for grant of extension of time by GUDC to

1.19 Consultant shall inspect the Project installations by the Successful EPC Contractor(s)

and upon finding the installations satisfactory, shall certify the work completion and

proceed over the commissioning of the Project.

1.20 During Performance Ration Test (PR) period of 90 days, Consultant shall witness two

(2) instances in a month by visiting project site and shall verify the PR test report

submitted by Contractor and submit to GUDC.

Deliverable 1: Project Management Consultancy (PMC) Services up to successful commissioning of project:

Fortnightly Progress Report, Various recommendation on cost, capacity, Factory Inspection report,

Compliance report, PR test report, Bill certification and time limit extension etc.

2. TPI services after successful completion of work and up to successful completion of O & M

period of 5 years.

2.1 The PMC Agency shall carry out stage inspections (minimum Twice in a month) at site of GUDC

during O&M period and suggest required modification/Changes.

2.2 Consultant shall check and verify that, O&M work carried out by EPC contractor is as per tender

2.3 Consultant shall check and verify the Monthly O&M report submitted by EPC contractor.

2.4 Consultant shall strictly follow up with the agency to ensure that solar generation is achieved as

per the targeted NEEGG.

2.5 Consultant shall prepare and submit the monthly generation analysis report for all project.

2.6 Consultant shall check generation reports with down time analysis data submitted by EPC

contractor and calculate penalty for loss of generation and submit the certified copy for

deduction of payment.

2.7 The Consultant shall conduct an impact study analysis detailing the actual monthly savings in the

electricity bill of the concerned ULB, to be submitted every six months until completion of the 5-

year O&M period, duly certified by the concerned ULB.

Deliverable2: Project Management Consultant reports /certification, Generation report, impact study

24. Manpower deployment Requirement

The following team members are required to be deployed.

1. Project Manager cum Team Leader

Team Leader should be Post graduate in the relative field with having minimum 10 years of

experience in energy & power sector with minimum 07 years of experience particular in Renewable

energy sector Or graduate in the relative field with having minimum 15 years of experience energy

& power sector with minimum 10 years of experience particular in Renewable energy sector.

2. Senior Electrical Engineer

Senior Electrical engineer should be Post graduate in the relative field with having minimum 07 years

of experience in Renewable energy sector Or graduate in the relative field with having minimum

years of experience in Renewable energy sector.

3. Civil engineer

Civil Engineer Should be Post graduate in the relative field with having minimum 03 years of

experience in Civil construction field Or graduate in the relative field with having minimum 05 years

of experience in Civil construction field.

4. Junior Structure Engineer

Jr. Structure Engineer Should be Graduate in Civil Engineering with Master in Structural Engineering

with minimum 05 years’ experience as structure engineer

5. Junior Electrical Engineer/Project Engineer (One Engineer for One Cluster)

Jr. Electrical Engineer should be Post graduate or graduate in the relative field with having minimum

05 years of experience in Renewable energy sector with proficiency in CAD / CASAD (computer aided

structure designs).

25. Validity of Quoted Rate

Validity of quoted rate discovered shall be 36 months from the date of issue of Letter of

Empanelment to successful Bidder.

26. Time Line and Deliverable submission

The Consultant shall submit the reports in hard (maximum 5 copy) and soft copy after completion of

each stage of the work as per the below schedule.

No. Report Time of Submission

1 Project Progress Reports on the activities in progress and For every fortnightly

major issues and the observations of the consultant’s

2 Solar O&M report For every month by 10th date in

following month.

3 Impact Study Report For every six month

27. Payment of invoice

PMC Charges in % (DTP

approved cost and final

contract price of the

Project whichever is less)

1 PMC Charges 75%

1.1 Completion of certification up to Successful Installation of Plant 60% of 75%

1.2 Completion of certification up to Successful Testing &

Commissioning of Plant

2 On Successful completion Performance Ratio Test 5%

On issuance of certificate for On successfully completion of O &

M period (equally distribution per year).

On issuance of certificate for successful completion of the defect

liability period

 Payment on above shall be done on documentary evidence.

Annexure – 1: Bid Covering letter

[Location, Date]

To Managing Director

Gujarat Urban Development Company Ltd.

Karmayogi Bhavan, Block-1, B1 Wing, Ground Floor,

Sector-10/A, Gandhinagar-382010,

RFP dated [date] for enplanement of consultant for [name of assignment]

With reference to your RFP Document dated [date], we, having examined all relevant documents and

understood their contents, hereby submit our Technical Proposal for selection as [name of

assignment]. The Proposal is unconditional and unqualified.

If negotiations are held during the period of validity of the Proposal, we undertake to negotiate in

accordance with the RFP. Our Proposal is binding upon us, subject only to the modifications resulting from

technical discussions in accordance with the RFP.

We understand you are not bound to accept any Proposal you receive. Further:

1. We acknowledge that GUDC will be relying on the information provided in the Proposal and the documents

accompanying the Proposal for empanelment of consultant, and we certify that all information provided in

the Proposal and in the supporting documents is true and correct, nothing has been omitted which renders

such information misleading; and all documents accompanying such Proposal are true copies of their

respective originals.

2. This statement is made for the express purpose of empanelment of consultant for the aforesaid Project.

3. We shall make available to GUDC any additional information it may deem necessary or require for

supplementing or authenticating the Proposal.

4. We acknowledge the right of GUDC to reject our application without assigning any reason or otherwise

and hereby waive our right to challenge the same on any account whatsoever.

5. We certify that in the last 3 (three) years, we have neither failed to perform on any contract, as evidenced

by imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement or arbitration

award against the Applicant, nor been expelled from any project or contract by any public authority nor

have had any contract terminated by any public authority for breach on our part.

6. We declare that:

a) We have examined and have no reservations to the RFP, including any Addendum issued by the Authority;

b) We do not have any conflict of interest in accordance with the terms of the RFP;

c) We have not directly or indirectly or through an agent engaged or indulged in any corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive practice, as defined in the RFP

document, in respect of any tender or request for proposal issued by or any agreement entered into with

GUDC or any other public sector enterprise or any government, Central or State; and

d) We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will

engage in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive

7. We understand that you may cancel the selection process at any time and that you are neither bound to

accept any Proposal that you may receive nor for empanelment of consultant, without incurring any liability

to the Applicants

8. We certify that in regard to matters other than security and integrity of the country, we or any of our

affiliates have not been convicted by a court of law or indicted or adverse orders passed by a regulatory

authority which would cast a doubt on our ability to undertake the Consultancy for the Project or which

relates to a grave offence that outrages the moral sense of the community.

9. We further certify that in regard to matters relating to security and integrity of the country, we have not

been charge-sheeted by any agency of the Government or convicted by a court of law for any offence

committed by us or by any of our affiliates. We further certify that we have not been barred by the central

government, any state government, a statutory body or any public sector undertaking, as the case may be,

from participating in any project or bid, and that any such bar, if any, does not subsist as on the date of this

10. We further certify that no investigation by a regulatory authority is pending either against us or against

our affiliates or against our MD or any of our Directors/ Managers/ employees.

11. We hereby irrevocably waive any right or remedy which we may have at any stage at law or howsoever

otherwise arising to challenge or question any decision taken by GUDC in connection with the empanelment

of consultant or in connection with the selection process itself in respect of the abovementioned Project.

12. We agree and understand that the proposal is subject to the provisions of the RFP document. In no case,

shall we have any claim or right of whatsoever nature if the consultancy for the Project is not awarded to us

or our proposal is not opened or rejected.

13. In the event of our being selected as empaneled consultant, we agree to enter into a Contract in

accordance with the contract prescribed in the RFP. We agree not to seek any changes in the aforesaid form

and agree to abide by the same.

14. We have studied RFP and all other documents carefully. We understand that except to the extent as

expressly set forth in the Contract, we shall have no claim, right or title arising out of any documents or

information provided to us by GUDC or in respect of any matter arising out of or concerning or relating to

the selection process including the award of consultancy.

15. This Technical Proposal read with the Financial Proposal shall be binding on us.

16. We agree and undertake to abide by all the terms and conditions of the RFP Document.

We remain, Yours sincerely, Signature

Name and Title of Authorized Signatory: Name of Firm:

(Name and seal of the Applicant/Member in Charge)

Annexure – 2: Power of Attorney

Know all men by these presents, We, [name of organization and address of the

registered office] do hereby constitute, nominate, appoint and authorize Mr / Ms (name and

residing address), who is presently employed with/ retained by us and holding the position of

[designation] as our true and lawful attorney (hereinafter referred to as the “Authorized

Representative”), with power to sub- delegate to any person, to do in our name and on our behalf, all such

acts, deeds and things as are necessary or required in connection with or incidental to submission of our

Proposal for and selection as consultant for _______________________________________under

SJMMSVY to be conducted by Gujarat Urban Development Company Ltd. (the “Authority”) including but not

limited to signing and submission of all applications, proposals and other documents and writings,

participating in pre-bid and other conferences and providing information/ responses to the Authority,

representing us in all matters before the Authority, signing and execution of all contracts and undertakings

consequent to acceptance of our proposal and generally dealing with the Authority in all matters in

connection with or relating to or arising out of our Proposal for the said Project and/or upon award thereof

to us until the entering into of the Contract with the Authority.

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or caused to be

done by our said Authorized Representative pursuant to and in exercise of the powers conferred by this

Power of Attorney and that all acts, deeds and things done by our said Authorized Representative in

exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, [name of organization], THE ABOVE NAMED PRINCIPAL HAVE EXECUTED

THIS POWER OF ATTORNEY ON THIS [date in words] DAY OF [month] [year in ‘yyyy’ format].

For [name and registered address of organization]

[Signature] [Name] [Designation]

1. [Signature, name and address of witness]

2. [Signature, name and address of witness]

[Signature] [Name] [Designation] [Address]

Annexure – 3: format of CA Certificate

TO WHOMSOEVER IT MAY CONCERN

This is to certify that as per Audited Financial Statements of (“Name of Single Entity Bidder”) for the period (FY

2020-21), (FY 2021-22), (FY 2022-23) , (FY 2023-24) & (FY 2024-25) the other relevant documents maintained

by (“Name of Bidder”) Net Worth, Profit and Turnover for the said Five financial years.

In INR in crore

Certificate from the Statutory Auditor

This is to certify that [name of company] [registered address] has received the payments shown above

against the respective years.

Unique Document Identification Number (UDIN):

Name of Authorized Signatory:

Registration No:

Signature of Authorized Signatory:

Seal of Audit firm:

The Bidder shall attach copies of the balance sheets, financial statements and Annual Reports for 5 (Five)

financial years as mentioned above. The financial statements shall:

● be audited by a statutory auditor;

● be complete, including all notes to the financial statements; and

● correspond to accounting periods already completed and audited (no statements for partial

periods shall be requested or accepted).

Annexure – 4: Work Experience

[Using the format below, provide information on each assignment for which your firm was legally contracted

as a corporate entity for carrying out consulting services similar to the ones requested under this

Assignment Name and Project Cost: Approx. value of the contract (in INR in Crore):

Country: Duration of assignment (months):

Location within country:

Name of Client & Address: Total No. of Staff-months of the assignment:

Type of Study: Approx. value of the services provided by your

firm under the contract (in INR in Crore);

In accordance with the clause of Technical

Eligibility Criteria

Start Date (Year): Capital cost of the project

End Date (Year)

Name of Associated Consultant, If any:

Narrative Description of Project:

Description of actual services provided by your staff within the assignment:

Annexure – 5: Financial Bid

(To be filled online only)

Annexure 6: Format of Bank Guarantee for EMD

[To be on non-judicial stamp paper of Rupees Three Hundred Only (INR 300/-) or appropriate value as per Stamp Act

relevant to place of execution, duly signed on each page. Foreign entities submitting Bid are required to follow the

applicable law in their country]

Reference No. ……………. Bank Guarantee No. ……………. Dated: …………….

EMD BANK GUARANTEE FORMAT FOR TENDER /TENDER No._____________

Whereas M/s. __________________________________________________(hereinafter called the Tenderer) is

desirous and preferred to tender for works in accordance with the terms and conditions of tender for the work of

__________ and where as We, Bank, agree to give the tenderer a guarantee for the Earnest Money.

1. Therefore, we hereby affirm that we are guarantors on behalf of the Tenderer up to total

undertake to pay to GUDC Ltd. ,Gandhinagar _______________________________________________up to his

first written demand, without demur, without delay and without the necessity of a previous notice of judicial or

administrative procedures and without the necessity to prove to the Bank the defects or shortcomings or debits

of the contractor any sum within the limit of Rs. _________________.

2. We further agree that the Guarantee herein contained, shall remain in full force and effect during the period

that would be taken for the acceptance offender.

However, unless a demand of claim under this guarantee is made on us in writing on or before the

_____________________ (Date to be specified - will not be less than 180 days from the stipulated date of

receiving the tender) we shall be discharged form all liabilities under this guarantee thereafter.

3. We undertake not to revoke the guarantee during it currency except with the previous consent of the Vice

President ___________________Division __________________________in writing.

4. We lastly undertake not to revoke the guarantee for any charge in constitution of the Tenderer or of the Bank.

Date Signature & Seal of Guarantor ________________________

 The Earnest Money submitted in the form of Deposit-At-call receipt shall need minimum validity of six months

from the last date of online submission of tender. Tender not supported with tender fee, Earnest Money

&documents and not submitted in electronic format (by scanning) while uploading the bid shall be rejected as

NON Responsive. If the tenderer modifies or withdraws his tender, the Earnest Money (in case of EMD

exemption certificate, proportionate amount equivalent to EMD of a particular tender) shall be forfeited and

the tenderer may be disqualified from tendering for future works under the Government.

 The Earnest Money will be returned to the unsuccessful tenderers. The Earnest Money will be returned to the

successful tenderer after he furnishes security deposit and duly enters into the contract.

 Within Ten days or within such time as maybe decided by the Tender Inviting Authority from date of receipt of

the Letter accepting his tender, the successful tenderer shall furnish the required security deposit and attend

the office of the Tender Inviting Authority for execution of the contract documents. If he fails to furnish the

security deposit or execute the contract document, his Earnest Money (in case of EMD exemption certificate

equivalent amount there from) shall be forfeited and action to blacklist the contractor will be initiated without

(Vide R & B.D. G. R. No. Misc. 1097-90-1091-97 -ZJC dated 4-10-97)

Name of Authorized Person

(Signature & Seal of the Bidder)

Annexure 7: Format of Bank Guarantee for Security Deposit Bank Guarantee

[To be on non-judicial stamp paper of Rupees Three Hundred Only (INR 300/-) or appropriate value as

per Stamp Act relevant to place of execution, duly signed on each page. Foreign entities submitting Bid

are required to follow the applicable law in their country]

Reference No. ……………. Bank Guarantee No. ……………. Dated: …………….

(On stamp paper of Rs.300/-)

(The date of this bond must not be prior to the date of the instrument in connection with which it is

Surety (Scheduled or Nationalized Bank) ________________________________

Sum of bond (express in words and figures) ______________________________

Contract No. and date of contract ______________________________________

KNOW ALL MEN BY THESE PRESENTS THAT WE, THE PRINCIPALS AND SURETY above named are held and

firmly bound up-to the__________________ hereinafter called the Employer in the amount stated for

payment of which’ sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators and

successors jointly and severally, firmly by these presents subject to the provisions of which the aforesaid

Contractor on demand and without demand on a claim being made by the Employer.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the principals have entered in to a contract with

the Employer numbered and ‘dates as shown above and hereto attached for the execution of

NOW THEREFORE, if the Principal shall well and truly perform and fulfill all the undertakings, covenants, terms,

conditions of agreement of said contact during the original terms of the said Contract and any extensions

thereof that may be granted by the Employer with or without notice to the surety and during the life or any

guarantee required under the contract and shall also well and truly perform and fulfill all the Undertakings,

covenants, terms, conditions of agreement of any all duty and unduly authorized modifications of said

Contract that may hereafter be made, notice of which modifications to the surety being hereby waived or shall

pay over, make good and reimburse to the Employer all loss and damages which the employer may sustain by

reason of failure or default on the part of said Principal so to do.

We_____________________________________________ further agree that the guarantee herein Contained

shall remain in full force and effect during the period that would be taken for the validity of the said Contract,

and that it shall continue to be enforceable till all the dues of the employer under or by virtue of the Contract

have been fully paid and its claims satisfied or discharged or till the Employer certifies that the terms and

conditions of the Contract have been fully and properly carried out and work is completed by all means by the

said Contractor and accordingly discharges the guarantee. Failing which Employer is at liberty to forfeit the

performance Security and recover the amount by way of invocation/encasement. Unless a demand or claim

under this guarantee is made on us in writing on or before the

__________________________________________ we shall be discharged from all liability under this

guarantee thereafter.

IN WITNESS WHERE OF, the above bounded parties have executed this instrument under their several seals

on the date indicated above the name and corporate seal, of each corporate partly being hereto affixed and

these presents duly signed by is undersigned representatives, pursuant to authority of its governing body.

In the presence of witness individual

By _____________________ affix Corporate Seal

Attested Corporate Surety

Business address

Affix by ______________________________ Corporate Seal

For and on behalf of the Employer

Annexure 8: Contract Agreement

This agreement, made on ________, between Gujarat Urban Development Company Limited (CIN:

U75140GJ1999SGC036051) through its Vice President (P) having its registered office at Karmayogi Bhavan, Block-

1, B1 Wing, Ground Floor, Sector-10/A, Gandhinagar-382010, Gujarat. (Here in after called the “Employer” on the

one hand) and __________ having its registered office ______________ (Hereinafter called as “consultant”, on

the other hand)

(a) The Employer has requested the consultant to provide certain consulting services for the work of

“_____________” as defined in the Broad Scope of work and Terms of Reference mentioned with the LOI

mentioned hereunder. (hereinafter called the “Services”);

(b) The consultant, having represented to the Employer that they have required professional skills, personnel

and technical resources and agreed to provide the Services on the terms and conditions set forth in this

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this contract:

(a) Request for proposal

(b) Notice to proceed with the works;

(c) The Contract Agreement

(d) General Condition of Contract

(e) Special Condition of Contract

(f) Security Deposit

(g) Insurance Policy

(h) Organization chart

2. The mutual rights and obligations of the Employer and the consultant shall be as set forth in the

Contract agreement, in Particular:

(a) The consultant shall carry out the Services in accordance with the provisions of the contract and

(b) The Employer shall make payments to the consultant in accordance with the provisions of the contract.

IN WITNESS WHEREOF, the Parties hereto have caused this contract to be signed in their respective

names as of the day and year first above written.

The Common Seal of Employer,

Vice President (P), Gujarat Urban Development Company Limited, Gandhinagar, Gujarat.

Was hereunto affixed in the presence of:

Signed & Sealed,

Annexure 9: Non- Blacklisting Declaration

(UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF)

On Rs. 300 Stamp Paper

Sub: Undertaking in regard to Stop Deal / Black List/Debarred/involved in Arbitration/involved in litigation

We hereby state that _________________________ (Company Name) is not blacklisted/Debarred/involved in

Arbitration/involved in litigation from Central or any State Government or any Public sector undertaking in

Dated the......................... [Day of the Month] day of......................... [Month, year] at........................ [Place].

Name of Authorized Person

Sign & Stamp of Bidder

Annexure – 10: Curriculum Vitae of Core Team Members

1. General Details Name:

From To Company Position Held

2. Employment Record

3. Brief Profile

4. Countries of Work ●

6. Details of Work Experience (A): Details of total experience:

No. of total years of Experience:

Details of experience to be attached

(B): Details of similar work experience

No. of total years of Similar Experience:

Details of Similar experience to be attached

Nature of Work:

Activities Performed:

I, certify that to the best of my knowledge and belief, this CV correctly describes myself, my

qualifications, and my experience. I understand that any wilful misstatement described herein

may lead to my disqualification or dismissal, if engaged.

Additionally, I also certify that I shall be available for the entire duration of the contract.

Signature of staff member Day/Month/Year

Note: CV shall be attached with all supporting document such as degree, Experience certificate

etc., as an evidence.