Maintenance and special attention to broad gauge line including points, crossings and loop lines in yard between Becharaji (excluding) (26.600 KM Dead End towards CSMA Station) to Ranuj (excluding) (63.508 KM Towards RUJ Station ) (For 1 Year).

Name of Work: Maintenance and special attention to broad gauge line including points, crossings

and loop lines in yard between Becharaji (excluding) (26.600 KM Dead End towards CSMA

Station) to Ranuj (excluding) (63.508 KM Towards RUJ Station ) (For 1 Year).

Office of the Chief Executive Officer, Bahucharaji Rail Corporation Limited Block no 6, 7th Floor,

Udhyog Bhavan, Sector 11, Gnadhinagar-382017, Gujarat, invites tenders in prescribed forms from

firms/ Companies/ Joint Ventures (If Applicable) having requisite experience and financial capacity for

execution of the following work:

S. Name of work Tender cost(Rs) Earnestmoney Completion

No. (Rs) Period

1. Maintenance and special attention to broad

gauge line including points, crossings and loop

lines in yard between Becharaji (excluding)

(26.600 KM Dead End towards CSMA Station) 1,69,78,540.38 2,35,000.00/- 12 months

to Ranuj (excluding) (63.508 KM Towards RUJ

Station ) (For 1 Year)

1.1.1 Eligibility shall be assessed on applicants, fulfilling the technical capability and competence as well as for

financial and organizational resources as specified in clause no. 1.3.13 (i) A & B of Preamble and

General instruction to tenders (Part-I, Chapter III).

1.1.2 The tender documents for this work can be downloaded from website https://tender.nprocure.com and

www.G-RIDE.com The bidders shall carefully study the conditions given below and submit the offers,

accordingly, failing which the offers are liable to be not considered:

1.1.3 A master copy of the document downloaded from the website mentioned above shall be kept in the

office of the tender inviting authority. In case of any discrepancy between the tender document

downloaded from the website and the master copy, the latter shall prevail and shall be binding on

the bidder. The offer received shall be deemed to have been submitted on the document as uploaded

and appearing in the website mentioned above whose master copy is kept in the office of the tender

inviting authority and the agreement shall also be prepared on the basis of master document kept in the

office of tender inviting authority.

1.1.4 The cost of the tender document (tender fee) as mentioned in the notice inviting tender on website

https://tender.nprocure.com or www.G-RIDE.com, should be accepted through demand draft. The cost of

tender document shall not be clubbed with the earnest money deposit. The tenders unaccompanied with

the requisite cost of tender documents in appropriate form shall not be considered or as per instruction

given on website https://tender.nprocure.com.

1.1.5 The tenders shall be filled up after careful study of the documents and the site and any clarification

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

required may be obtained from the tender inviting authority.

1.1.6 The bidders downloading the documents from internet must keep themselves updated through the

website from which the tender document is downloaded regarding corrigenda, if any, to the notice

inviting tender or the tender document, which shall be uploaded in the same website. The offers

received without such corrigenda published through website shall be liable to be rejected.

1.1.7 Any willful changes/deletion/addition in printing carried out in the tender documents shall be viewed

very seriously, whether detected at the time of opening/award of tender or after award of work and the

same may result in penal action including banning of further business with the defaulting bidders. In

addition, the bidders are liable to be prosecuted for the same as per law.

1.1.8 I/We certified that I/we am/are not black listed or debarred by Railways or any other

Ministry/Department of the Government of India/State Government from participation in

tenders/contract on the date of opening of tenders/bids.

1.1.9 E-Tenders shall be opened online at the time and given date as per NIT.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

Instruction to Bidders (ITB)

2.0 SUBMISSION OF E-TENDER: -

2.1 Tender Document Obtaining Process

2.1.1 It is mandatory for all Bidders to have Class-III Digital Signature Certified from any of the

Licensed Certifying Agencies (‘CA’) to participate in E-Tendering of BRCL, in the name of the person

who will submit the Online tender and is authorizedto do so.

2.1.2 To participate in E-Tender, it is mandatory for Bidders to get themselves registered with

https://tender.nprocure.com and to have User ID and Password.

2.1.3 https://tender.nprocure.com is the only website for submission of tender.

2.1.4 A master copy of the document downloaded from the website mentioned above shall be kept in

the office of the tender inviting authority. In case of any discrepancy between the tender document

downloaded from the website and the master copy, the latter shall prevail and shall be binding on the

bidder. The offer received shall be deemed to have been submitted on the document as uploaded and

appearing in the website mentioned above whose master copy is kept in the office of the tender inviting

authority and the agreement shall also be prepared on the basis of master document kept in the office

of tender inviting authority.

2.2 The bidders downloading the documents from the internet must keep themselves.

updated through the website from which the tender document is downloaded regarding corrigenda, if any,

to the notice inviting tender or the tender document, which shall be uploaded in the same website. The

offers received without suchcorrigenda published through website shall be liable to be rejected.

2.3 The cost of the tender document (tender fee) as mentioned in the notice inviting tender on

website https://tender.nprocure.com,( for Google Chrome) should be accepted through demand draft..

The cost of tender document shall not be clubbed with the earnest money deposit. The tenders

unaccompanied with the requisite cost of tender documents in appropriate form shall not be considered

or as per instruction given on website https://tender.nprocure.com.

2.4 The tenders shall be filled up after careful study of the documents and the site and any

clarification required may be obtained from the tender inviting authority.

2.4.1 The detailed instructions of e-tendering can be read through website https://tender.nprocure.com.

2.4.2 The Addendum/Corrigendum, if any, shall be hosted on the website https://tender.nprocure.com.

2.4.3 The tender will be accepted only in e-tendering mode and no - other mode of submission shall

2.4.4 The supporting documents for all Eligibility Criteria, JV (If applicable) etc. are essentially

required to be uploaded on the website https://tender.nprocure.com.

2.4.5 Bidders are required to give Un-Conditional Offers. A Conditional Offer is liable to be

rejected. BRCL reserves the right to modify, expand, restrict, scrap, reject and re-float tender without

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

assigning any reasons whatsoever.

2.5 The Bidders shall closely peruse all the clauses, instructions, terms and conditions, scope of

work, specification etc. as indicated in the Tender Document before quoting the offer.

2.6 Bid Document shall be accompanied by all the documents required to be submitted as specified in

the Tender Document along with all Addendums and Corrigendum.

2.7 All Bids shall be submitted in accordance with the instructions contained in the Tender

Document (Bid Document). Non-compliance of any of the instructions contained in the Tender

Document is liable in Bid being rejected.

2.8 After award of contract to the Successful Contractor, if it is observed that there is any

discrepancy or ambiguity about any terms and conditions mentioned in the Tender Document, the

interpretation of same given by BRCL shall be considered as final and binding.

2.9 Contractor may visit the site on any working day to assess the Scope of Work before

submitting their offer.

2.10 Completed tender documents should be uploaded on or before the date and time of closing of

tender specified in the NIT and tender document.

2.11 Any tender received without Earnest money and cost of tender documents in the form as

specified in the tender documents shall notbe considered and shall be summarily rejected.

2.12 BRCL reserves the right to cancel the tender before submission /opening of tender, postpone the

tender submission/ opening date and to accept/reject any or all tenders without assigning any reason

thereof. BRCL's assessment of suitability as per eligibility criteria shall be final and binding.

2.13 Bidders may note that they are liable to be disqualified at any time during the tendering process if

any of the information furnished by them is not found to be true. EMD of such bidders shall be forfeited.

The decision of BRCL in this regard shall be final and binding.

2.14 Information as required as per various Forms to tender document should be submitted by the

bidders without fail strictly as per formats provided.

2.15 The validity of the offer shall be 120 days from the date of opening of the tender.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

GENERAL INFORMATION / DATA SHEET

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

INFORMATION/DATA SHEET

TENDER NOTICE NO. BRCL/Transaction Advisor/P-Way Maintenance (P-II)/2026-27/T-29

Maintenance and special attention to broad gauge line including

Name of the work points, crossings and loop lines in yard between Becharaji (excluding)

(26.600 KM Dead End towards CSMA Station) to Ranuj (excluding)

(63.508 KM Towards RUJ Station ) (For 1 Year)

Tender Value Rs. 1,69,78,540.38/- (Including GST)

Completion Period 12 months

Bid security Rs. 2,35,000/-

Cost of Tender Document Rs. 11800/- (10,000 + 18% GST)

Rs. 10,000/- (Rs. Ten Thousand only) + 18 % GST 11,800/- to be paid

through in form of Demand Draft payable in favor of " Bahucharaji

Rail Corporation Limited”

Online Bidding Start Date 20.04.2026

Last date for submission of

pre-bid queries. 30th April

Online Bidding closing

Date andTime 11.05.2026 up to 18:00 Hrs

Physical Submission Date

and Time 12.05.2026 up to 18:00 Hrs

Bidding Opening Date and

Time 13.05.2026 on 12:00 Hrs at BRCL office

E-Tendering Web site https://tender.nprocure.com

Validity of offer 120 days

Security Deposit 5 % of Contract Value

Performance BankGuarantee Performance Guarantee (PG) have to be submitted within 21(Twenty One)

days from the date of issue of Letter Of Acceptance (LOA), amounting to

5% of the contract value inthe form as give in clause 16.(4) of GCC.

Office Address Office of the Chief Executive Officer, Bahucharaji Rail

Corporation Limited Block no 6, 7th Floor, Udhyog Bhavan, Sector

Gnadhinagar-382017, Gujarat

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

PREAMBLE & GENERAL

INSTRUCTION TO BIDDERS

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

PREAMBLE &GENERAL INSTRUCTIONS TO BIDDERS

1.3.1 Introduction

Bahucharaji Rail Corporation Limited (BRCL) is the project SPV for the Project Katosan Road-

Becharaji- Ranuj Rail Connectivity.

(ii) Gauge Conversion Bechraji(Excluding) to Ranuj (Including)

Gauge Conversion of Katosan Road - Bechraji – Chanasma - Ranuj Railway Line Project has been

by Railway Board vide letter no.2019/JV Cell/SPV/Revised Estimate- Katosan dated 01.11.2019.

The project have been sanctioned in Pink Book in two parts, i.e. Katosan Road – Ranuj Gauge

Conversion project vide PB item No. 20 in 2017-18 and Ranuj Chanasma GC project vide PB No.

21 in 2017-18. Currently the entire project is being executed by Gujarat Rail Infrastructure

Development Corporation Limited (G-RIDE- A Joint Venture between Ministry of Railways and

Government of Gujarat) on behalf of Project SPV-Bahuchraji Rail Corporation Ltd (BRCL). The

total approved project cost is INR 786.22 Crore with equity participation from G-RIDE, Gujarat

Industrial Development Corporation (GIDC) in the project SPV- BRCL.

In Bechraji, there is famous “Bahuchar Mata” temple which is an important pilgrim centre wherein

lot of pilgrims visit every year from various parts of country particularly from Gandhinagar,

Saurashtra, and Mumbai. After gauge conversion of Katosan Road – Bechraji - Ranuj, Bahuchar

Mata Temple plant will be connected through BG route with rest of the country.

The converted B.G. line starts from Km 26.600 (excluding BHRJ station) and shall end at Km

63.569 (excluding RUJ Station) At Chanasama End. The line has been constructed for 110 Kmph

sectional speed. The track structure is suitable for 25 t axle load approved.

(iii) Scope of Work

On behalf of CEO- BRCL, Office of the Chief Executive Officer, Bahucharaji Rail Corporation

Limited, Block no 6, 7th Floor, Udhyog Bhavan, Sector 11, Gnadhinagar-382017, Gujarat, herein after

referred to as 'BRCL' is inviting e-tenders from Firms/ Companies/Joint Ventures having requisite

experience and financial capacity for execution of the following work: “Maintenance and special

attention to the newly laid broad gauge line including points, crossings and loop lines in yard

between Becharaji (excluding) (26.600 KM Dead End towards CSMA Station) to Ranuj

(excluding) (63.569 KM Dead End Towards CSMA Station ) (For 1 Year)”.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

Brief Description of Section

This section is WR New GC Electrified BG Rail Line from excluding Becharaji (26.600 KM) to

excluding Ranuj (63.569) with new BG, connecting lines Section from Km: 26.600 to Km 65.569 BG

(A) Description of Section: -

The converted B.G. line starts from Km 26.600 (BHRJ station yard excluding) and shall end at Km

65.508 (RUJ Station excluding) At Ranuj End. The line has been constructed for 110 Kmph sectional

speed . Track structure is suitable for 25 t axle load.

(B) Formation: -

The formation has been provided as per standards required for the new B.G. Formation. Land acquisition

has been done by BRCL. There is no cutting in this section. The width of the formation is kept as per

prescribed formation width of 7.85m with side slope 2:1 in embankment.

(C) Track Structure: -

The project route is “D” class with maximum permissible speed of 110 Kmph on main line. The Main

line has been provided with 60 Kg New rail panels of 260m length welded in to LWR, wider base PRC

sleepers to Drg No. RDSO T-8527 with density of 1660 Nos./km & Ballast cushion of 350 mm have been

provided. Loop lines in yards have been provided with 260m Long welded rail/13 M free rail welded by

flash butt welding plant. wider base PRC sleepers to Drg No. RDSO T-8527 with density of

Nos./km & Ballast cushion of 300 mm have been provided.

(D) Kilometer and gradients posts:-

(a) At every kilometer, Standard kilometer posts have been provided marking the Kilometer-age

reckoned of BRCL Railway.

(b) Standard gradient posts have been provided at every change of grade along thesection.

(c) Standard boards and fouling marks have also being provided in section, at bridgeand yards.

(E) Zone: - The section is situated in seismic Zone III.

(F) Level crossings: - The LC gate no. 95 & 99 at Chanasama yard and LC gate no 80 at Bhatsar

on MG section has also been retained during gauge conversion. TVUs of these level crossings are as

LC No. Ch: Km: Controlling TVU YEAR OF CENSUS

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

(G) Permanent way:-

Permanent way is constructed for 25 T axle load of goods train with a maximum permissible speed of

KMPH with double stacked containers on UP/DN Main Lines including connecting line and a maximum

permissible speed of 50 KMPH on Loop Lines and sidings duly laid and tamped by track machines.

(H) Rails and welding -

The main line consists of R - 260, 60 Kg. 260m long rail panels converted in to LWR and laid on 60kg

new PSC wider base sleepers with 1660 sleeper density and 350mm ballast cushion with elastic fastening

(ERC, rubber pad and Metal /GFN liners) as per details given in form-V. All new rails have been

ultrasonically tested in Bhilai steel plant.

Loop lines in yards have been provided with R- 260, 60 Kg Long welded rail/13 M free rail welded by

flash butt welding plant. wider base PRC sleepers to Drg No. RDSO T-8527 with density of 1540 Nos.

/km & Ballast cushion of 300 mm have been provided.

(I) Fish Plate -

Main Line: Bechraji to Ranuj

Standard fishplates (60 Kg 1.0m long) conforming to RDSO drawing No. T-5916 have been used on all

fish plated joints.

(J) Sleepers and fastenings

Main Line: PSC sleepers T-8527 wider base sleepers with ERC drawing No. T-5919 & Mark-V, liner

drawing No. T-8616/8617 (metal) and GRSP (Rubber pad) drawing No. CGRSP (RT-6618) have been

used. Sleeper density is 1660 per KM.

Loop Line: PSC sleepers T-8527 wider base sleepers with ERC drawing No. T-5919 & mark-V, GFN

liner drawing No. RT-6938/6939 & (Rubber pad) drawing No. CGRSP (RT-6618) have been used.

Sleeper density is 1540 Nos. per Km.

(K) Points and Crossings.

On Main line and loop lines, all the passenger train negotiating points and crossings are provided with

in 12 made of 60 Kg. rails laid on fan shaped PSC sleepers layout on curved switches.

Hard stone machine crushed ballast as per RDSO specification with a minimum cushion of 350 mm

below the sleeper has been provided under the main line track and turnouts, 300 mm ballast cushion has

been provided under track on loops.

Scope of Works in brief are given below:

1. The contractor shall carry out inspection and maintenance of the track infrastructure (Formation,

Drainage and P-way) of entire section with his trained personnel who are uniformed and equipped

with safety gears, such as shoes, retro reflective jackets etc. with the use of Contractor’s own

modern Tools & plants, equipment, machinery.

2. The maintenance shall be carried as per codes and manual of Indian Railways for the

maintenance of Railway track and asset has to be maintained as per relevant IR Codes & Manuals.

The obligations of the contractor and the BRCL are elaborated in the relevant para of this tender

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

3. The contractor is required to carry out comprehensive track maintenance of the section as per

extent provisions of this tender document consisting of, but not limitedto –

i) Execution of works pertaining to periodic and need based maintenance of the section as per codes and

manual of Indian Railways.

ii) Permitting safe, smooth and uninterrupted flow of traffic on the section during normal operating

iii) Minimizing disruption to traffic in the event of accidents or other incidents affecting the safety and

effective response to normalizing the traffic including maintaining liaison with emergency services of

the Railways and the Government Instrumentality

iv) Carrying out periodic preventive maintenance, corrective maintenance, routine and major

maintenance of the section including prompt repairs of track, in accordance with the provisions of this

v) Preventing, with the assistance of the concerned law enforcement agencies, any encroachments on

vi) Maintenance of all Contracted Assets diligently and efficiently and in accordance with the

provisions of this Agreement and Good Industry Practices

vii) Maintaining high standard of cleanliness and hygiene in the section

viii) Taking all measures relating to fire precautions in accordance with relevant Applicable Laws

including municipal regulations regarding fire precautions and safety, Applicable Permits and Good

Industry Practices

ix) Track patrolling like Keyman Patrolling, Monsoon Patrolling, Cold Weather Patrolling and Hot

Weather Patrolling has to be carried out at stipulated frequency at identified locations with the

contractors’ trained and certified personnel who will carry out security patrolling of section including

x) Casual renewal of Rails, Sleepers, Fittings, SEJs, Glued Joints, Switches, Crossings, Ballast etc.

required to be replaced as a part of maintenance activity have to be replaced with contractor’s men

and material (except any type of rail, sleepers, turnout switches, AT welding portions, Joggled Fish

plates and clamp [for protection of USFD defective AT weld/rails, SEJ, DS and ballast].

xi) One round of Plain track as well as Turnouts tamping annually and tamping of 1st loop points

once in 2 years by PCTM will be arranged by BRCL for which contractor have to carry out pre and

post taming arrangement. Other Track machines required for track maintenance and slack

picking and transportation of men and material for track maintenance are to be arranged by

contractor. The Contractor have to submit Tamping machine requirements on quarterly basis in

advance by 1 month.

xii) The Contractor shall remove promptly from the section all released materials at designated place and

keep the section in a clean, tidy and orderly condition.

xiii) The contractor shall also undertake all the corrective/breakdown maintenance arising out of any

failures in the equipment and all systems of section at alltimes on a 24x7 basis all throughout the

Contract Period including Sundays and holidays. It is expected that all faults and repairs would be

attended expeditiously to minimize equipment downtime.

xiv) The contractor shall undertake any temporary modifications necessary to ensure continuity of

operation of the section. Any such modification shall besubmitted for review and acceptance by the

BRCL before such modification.

xv) The Contractor shall carry out periodic testing and examination of equipment safety devices as may

be required by the provisions of any enactment in force relating thereto or of any enactment,

regulations or by-laws of any local or other duly constituted authority which may be applicable to

such tests and to provide such copies of the test certificates, duly signed by the Railways or its

authorized representative.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

xvi) The Contractor shall procure and maintain valid calibration certificates for quality and safety of

assets, including all measuring equipment, tools & plants and special tools. The same shall stay

valid and same shall be renewed from time to time before the expiry during the Contract Period.

xvii) Contractors shall undertake daily monitoring, reporting and data management for Key

Performance Parameters.

xviii) The Contractor shall, during the Contract Period, assist BRCL in management of inspections by

BRCL, Railway Officials, other statutory authorities and their compliances along with emergency

xix) The BRCL shall handover space for stores and office to the Contractor as and when required by

the contractor. Necessary arrangements in the stores for Racks, Shelves and Furniture etc. shall be

made by the Contractor.

4. Submission of Assets Maintenance Management Programme within 15 (Fifteen)

days from the issue of LOA.

5. Submission of Monthly Maintenance Reports, Report on KPIs, Report of unusual occurrences,

Special Reports etc.

6. Facilitating Inspection by Employer/Engineer

7. Taking Remedial Measures to repair or rectify the defects or deficiencies, if any, set forth in the

Inspection Report or in the track recording results in respect thereof to the BRCL

8. Implementation of Inspection and Maintenance Management Software (IMMS) and

procurement /maintenance of computer workstations, laptops, IT equipment, printers and office

equipment’s & communication devices

9. Deployment of Manpower and machinery for Maintenance

10. To take appropriate safeguard and actions for safety of track during Breakdowns and Accidents

11. To be liable for Damages for Breach of Maintenance Obligations.

12. Security of assets and materials lying in the section.

Note: The scope of work is only indicative and as per requirement, additional activitiesrelated to track

maintenance and safety can be introduced in the scope of work.

(a) The proposed work is mainly for maintenance of single line BG track as per the code and

manuals of IRPWM & latest maintenance practices prevailing in the Indian Railways with other ancillary

works likepatrolling of Railway track, emergency repairs etc. as per approved drawing, specification and

as instructed by representative of BRCL i.e. Site Engineer etc. of the section.

(b) Allied works related with maintenance and upkeep of section.

(c) Scope of work is as per the requirements and the details mentioned above. However, BRCL

reserves right to addition/alteration these locations at their own discretion without assigning any reason

and contractor is bound to carryout the work.

(iv) Cost of the work: The estimated cost of the work is shown as per NIT

which includes GST, Rs. 1,69,78,540.38/- (Including GST).

(v) The bidder shall be governed by General Conditions of Contract (GCC), Preamble and General

Instructions to Bidders (ITT) and Special Conditions of Contract (SCC). Wherever, there is a

conflict in any condition between GCC and Special Conditions of Contract mentioned in the

tender documents, the condition mentioned in Special Conditions of Contract will prevail. However,

decision of BRCL in this connection shall be final and binding to contract.

Part I, Chapter-IV and V of the tender document contains General Conditions of Contract and

Special Conditions of Contract specific to this work and shall be applicable in the contract.

(vi) Scope of works also includes patrolling of line in all seasons as stipulated in IRPWM.

(vii) Scope also includes security patrolling of rail lines and assets including OHE and station

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

buildings. This job will be performed multitask patrol man who will also carry out duties as

mentioned in para vi.

(viii) Regular inspection and operation of submersible pumps provided in subways and Pumps

provided at stations including their maintenance. Cost of replacement of components shall be borne

by BRCL on requisition by contractor and verified by BRCL field supervisors.

Works shall be executed mainly in the mentioned section in the jurisdiction of Chief Executive Officer/

BRCL/Gandhinagar. However, BRCL reserves right to change the site of work anywhere in adjacent /

adjoining area of the work defined in Para 1.3.1 (iii) above in the jurisdiction and the contractor

shall be bound to execute the work without any extra cost.

(a) The converted B.G. line starts from Km 26.600 ( excluding BHRJ station) and shall end at

Km 63.508 (excluding RUJ Station) At Ranuj End. The line has been constructed for 110 Kmph

sectional speed. The track structure is suitable for 25 t axle load.

1.3.2(a) Tender Bid

The Tender Bid shall be submitted through online only onwebsite https://tender.nprocure.com as

1.3.2(b) Form of Tender

The Tender documents shall be in single packet system.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

Bahucharaji Rail Corporation

TENDER FORM (First Sheet)

The Chief Executive

Acting through the Railway

I/We _ have read the various conditions to tender attached hereto and agree to abide by the

said conditions. I/We also agree to keep this offer open for acceptance for a period of days

from the date fixed for closing of the tender and in default thereof, I/We will be liable for forfeiture of

my/our “Bid Security”. I/We offer to do the work for BRCL, at the rates quoted in the attached bill(s)

of quantities and hereby bind myself/ourselves to complete the work in all respects within

months from the date of issue of letter of acceptance of the tender.

2. I/We also hereby agree to abide by the Indian Railways Standard General Conditions

of Contract, with all correction slips up-to-date and to carry out the work according to the Special

Conditions of Contract and Specifications of materials and works as laid down by Railway in the

annexed Special Conditions/Specifications, Standard Schedule of Rates (SSOR), DSR Vol-I & Vol-II

and it’s specification with all correction slips up-to-date for thepresent contract.

3. A Bid Security of Rs. _ has already been deposited online/ submitted as Bank Guarantee

bond. Full value of the Bid Security shall stand forfeited without prejudice to any other right or

remedies in case my/our Tender is accepted and if:

(a) I/We do not submit the Performance Guarantee within the time specified in the Tender

(b) I/We do not execute the contract documents within seven days after receipt of notice issued by

the BRCL that such documents are ready; and

(c) I /We do not commence the work within fifteen days after receipt of orders to that effect.

Signature of Witnesses: _

(1) _ Signature of Bidder(s)

Address of the Bidder(s)

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

TENDER FORM (Second Sheet)

1. Instructions to Bidders and Conditions of Tender: The following documents form part of

Tender / Contract:

(a) Tender Forms

(b) Special Conditions/Specifications (enclosed)

(c) Schedule of approximate quantities (enclosed)

(d) Standard General Conditions of Contract-2022 of Indian Railways and Standard Specifications

(Works and Materials) of Indian Railways as amended/corrected upto latest correction slips, copies of

which can be seen in the office of BRCL Gandhinagar.

(e) IRUSSOR-2019 as amended / corrected upto latest correction slips, copies of which can be

seen in the office of BRCL Gandhinagar.

(f) All general and detailed instruction/drawings pertaining to this work will be issued by the

Engineer/BRCL or his representatives (from time to time).

2. The Bidder(s) shall quote his / their rates as a percentage above or below the Schedule of Rates of

Tender and must tender for all the items shown in the Schedule of approximate quantities attached.

The quantities shown in the attached Schedule are given as a guide and are approximate only and

are subject to variation according to the needs of the BRCL. The BRCL does not guarantee work

under each item of the Schedule. The bidder(s) shall quote rates / rebates only at specified place in

online financial Bid. Any revision of rates / rebates submitted (quoted) through a separate letter

whether enclosed with the bid (Tender Form) or submitted separately or mentioned elsewhere in

the document other than specified place shall be summarily ignored and will not be considered.

3. Tenders containing erasures and / or alterations of tender documents are liable to be rejected. Any

correction made by tender(s) in his/their entries must be attested by him / them.

4. The works are required to be completed within a period of 12 months from the date of issue of

acceptance letter.

5. Tenders not submitted in the proper Forms are liable to be rejected.

6. Documents to be enclosed with the BID -

S. No Description Documents

(1) Offer letter complete. Form No.1

(2) Bidder's credentials in accordance With Form No. 2A,2B &2C

para 1.3.13 (i), (ii) & (iii) of Preamble

and General Instructions to

(3) Certificates for authenticity of documents Form No.

(4) Bid Security in accordance with Para 1.3.8 and Cost of Tender Document

in case of downloaded tenders in accordance with Para1.3.4.3 of

Preamble and General Instructions to Bidders in

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

(5) Written confirmation authorizing the signatory of the tender to commit

the bidder and other documents as per format as applicable, in accordance

with para 1.3.6 of Preamble and General Instructions to Bidders.

(7) A copy of the tender papers including amendments duly signed and

scanned or digitally signed by the bidder on each and every page in

token of his having studied the tender papers carefully shall be attached

with the tender.

(6) Summary of Prices, Schedule ofPrices & Shall be quoted on

Total Prices https://tender.nprocure.c

Note: In case of Bid Security submitted in the physical form of Bank Guarantee, shall be submitted

on/or before the Bidding closing Date and Time and it shall be in sealed envelope duly mentioning the

tender reference and write “Kind attention to Transaction Advisor of BRCL-Gandhinagar”.

1.3.3 Tender Document

This tender document consists of following five parts along with Instructions tobidders for online

PART/CHAPTERS DESCRIPTION

General Instructions to bidders for Online bidding

Chapter I Notice Inviting E-Tender

Chapter II General Information / Data sheet

Chapter III Preamble and General Instructions to Bidders

Chapter IV General Conditions of Contract

Chapter V Special Conditions of Contract

PART – II Technical Specifications

Chapter I Maintenance Standards of Track Maintenance

Chapter II Assets Maintenance Management Program (AMMP)

Chapter III Maintenance Reports

Chapter IV Inspections

Chapter V Manpower – Deployment of Minimum Manpower

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

Chapter I Precautions while working in close proximity of

existing Indian

Chapter II Codes & Specifications to be followed

Chapter III Priority of Documents

Chapter IV Additional technical specification

Chapter I Milestones and Time Schedule

Chapter II Tender Forms (including Schedule of Prices)

PART – V Drawings

1.3.4 Sale and Submission of Tender Document

1.3.4.1 The tender documents for this work can be downloaded from website https://tender.nprocure.com

, Amendment(s) (if any) will be uploaded on above mentioned websites. For submitting the tender,

the Tender documents and amendment(s) can be downloaded from www.nrpocure.com or

https://tender.nprocure.com by the registered bidders only.

1.3.4.2 Clause applicable for tender documents downloaded from Internet

Bidder/s is free to download tender documents at their own cost, for the purpose of perusal as well as

for using the same as tender document for submitting their offer. Master copy of the tender

document will be available in the Office of the Chief Executive Officer, Bahucharaji Rail Corporation

Limited, Block no 6, 7th Floor, Udhyog Bhavan, Sector 11, Gnadhinagar-382017, Gujarat After award

of the work, an agreement will be drawn up. The agreement shall be prepared based on the master

copy available in the Office of the Chief Executive Officer, Bahucharaji Rail Corporation Limited,

Block no 6, 7th Floor, Udhyog Bhavan, Sector 11, Gnadhinagar-382017, Gujarat India and not based on

the tender documents submitted by the Bidder. In case of any discrepancy between the tender

documents downloaded from the internet and the master copy, later shall prevail and will be

binding on the Bidders. No claim on this account shall be entertained.

1.3.4.3 Cost of Tender documents downloaded from internet.

For submission of the tender, the Tender documents and Amendment(s), if any, is/are available on

https://tender.nprocure.com and the same can be downloaded and used as tender documents for

submitting the offer. The cost of the tender document is mentioned in NIT. The cost of the tender

document shall be deposited through Demand Draft only. In case, the cost of the tender document as

detailed above is not deposited, tender will be summarily rejected.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

1.3.4.4 Complete tender documents must be submitted online duly completed in all respect upto the

scheduled date and time mentioned in the Notice Inviting E- Tender.

1.3.4.5 Tender Document to be downloaded from website https://tender.nprocure.com and then, filled

(through digital signature) on the same website and not to be submitted in hard copy at all. The offer

(after filling in the rates) should neither be scanned & uploaded, nor the hard copy of the same should

1.3.4.6 Deleted

1.3.4.7 Each page of the tender papers is to be digitally signed by the bidders or such person/s

on his/their behalf that is/are legally authorized to sign for him / them.

1.3.4.8 Care in Submission of Tenders –

(i) Before submitting a tender, the bidder will be deemed to have satisfied himself by actual

inspection of the site and locality of the works, that all conditions liable to be encountered during

the execution of the works are taken into account and that the quoted rates by bidder in tender forms

are adequate and all- inclusive in item of Taxes, Duties & Levies etc. in terms of General/Special

Conditions of Contract for the completion of works to the entire satisfaction of the Employer.

(ii) Bidders will examine the various provisions of the Central Goods and Services Tax Act,

2017(CGST)/Integrated Goods and Services Tax Act, 2017(IGST)/Union Territory Goods and

Services Tax Act, 2017(UTGST)/respective state’s State Goods and Services Tax Act (SGST) also,

as notified by Central/State Govt & as amended from time to time and applicable taxes before bidding.

Tenders will ensure that full benefit of Input Tax (ITC) likely to be availed by them is duly

considered while quoting rates.

(iii) The successful bidder who is liable to be registered under CGST/IGST/UTGST/SGST Act shall

submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to BRCL

immediately after the award of contract, without which no payment shall be released to the contractor.

The contractor shall be responsible for deposition of applicable GST to the concerned authority.

1.3.4.9 Tenders containing erasures and/or alteration of the tender documents are liableto be

1.3.4.10 All communication between the Employer and the bidder shall be in writing. For the

purposes of seeking clarification, the Employer's address is: Office of the Chief Executive Officer,

Bahucharaji Rail Corporation Limited, Block no 6, 7th Floor, Udhyog Bhavan, Sector

Gnadhinagar-382017, Gujarat Electronic mail address: [email protected]

1.3.4.11 Bidders are required to give Un-Conditional offers. A Conditional Offer is liable to be

rejected. BRCL reserves the right to modify, expand, restrict, cancel, reject and re-float tender without

assigning any reasons whatsoever.

1.3.4.12 The bidder shall submit only one bid in the capacity of an individual or sole proprietor,

partnership firm or company. Violation of this condition is liable to disqualify the tender in which bidder

has participated and EMD of all such bidders shall stand forfeited.

1.3.4.13 Withdrawal of Tender: No tender can be withdrawn after scheduled date and time of

submission and during tender validity period.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

1.3.5 Opening of Tender:

(a) Tender will be opened at the scheduled date and time mentioned in the Notice.

(b) After the opening of tender documents of all the bidders, these bids shall be scrutinized and

analyzed. If found necessary by the Employer, the bidders shall be asked to furnish clarifications and the

Employer may also hold discussions with the bidders after giving due notice. The names of the bidders

whose bid are considered complete and meet eligibility criteria shall be short listed.

(c) The earnest money of non-qualifying bidders will be returned back within a reasonable period.

1.3.6 Documents to be Submitted Along with Tender

1.3.6.1 The bidder shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or

on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust /

Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The bidder(s) shall enclose

the attested copies of the constitution of their concern and a copy of PAN Card along with their

tender. Tender Documents in such cases are to be signed by such persons as may be legally competent

to sign them on behalf of the firm, company, association, trust, or society, as the case may be.

1.3.6.2 Following documents shall be submitted by the bidder:

(a) Sole Proprietorship Firm:

(i) All documents in terms of Para 1.3.13 (i) of the Preamble and General Instruction to Bidders Part I,

(i) A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on

behalf of HUF is in the position of ‘Karta’ of Hindu Undivided Family (HUF) and he has the authority,

power and consent given by other members to act on behalf of HUF.

(ii) All other documents in terms of Para 1.3.13 (i) of the Preamble and General Instruction to

Bidders Part I, Chapter III.

(c) Partnership Firm:

(i) All documents as mentioned in para 1.3.33 of the Preamble and General Instruction to Bidders Part I,

(d) Joint Venture (JV):

All documents as mentioned in para 1.3.32 of the Preamble and General Instruction toBidders Part I,

(e) Company registered under Companies Act 2013:

(i) The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the

(ii) A copy of Certificate of Incorporation

(iii) A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of

Board of Directors) in favour of the individual to sign the tender on behalf of the company and create

liability against the company.

(iv) All other documents in terms Para 1.3.13 (i) of the Preamble and General Instruction to Bidders

Part I, Chapter III.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

(f) LLP (Limited Liability Partnership):

(i) A copy of LLP Agreement

(ii) A copy of Certificate of Incorporation

(iii) A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to

sign the tender on behalf of the LLP and create liability against the LLP.

(iv) An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or

any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on

the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they

were / are partners/members. Concealment / wrong information in regard to above shall make the contract

liable for determination under Clause 62 of the Standard General Conditions of Contract.

(v) All other documents in terms of Para 1.3.13 (i) of the Preamble and General Instruction to

Bidders Part I, Chapter III.

(g) Registered Society & Registered Trust:

(i) A copy of Certificate of Registration

(ii) A copy of Memorandum of Association of Society/Trust Deed

(iii) A copy of Power of Attorney in favour of the individual to sign the tender documents and

create liability against the Society/Trust.

(iv) A copy of Rules & Regulations of the Society

(v) All other documents in terms of Para 1.3.13 (i) of the Preamble and General Instruction to

Bidders Part I, Chapter III.

1.3.6.3 If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a

Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender

shall be treated as having been submitted by theindividual who has signed the tender.

1.3.6.4 After opening of the tender, any document pertaining to the constitution of Sole Proprietorship

Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc.

shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document

available in public domain (i.e., on internet etc.) or in Railway’s record/office files etc. will be taken for

consideration of the tender, if no such mention is available in tender offer submitted.

1.3.6.5 A tender from JV shall be considered only where permissible as per the tenderconditions.

1.3.6.6 The BRCL will not be bound by any change of power of attorney or in the composition of the

firm made subsequent to the submission of tender. BRCL may, however, recognize such power of

attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the

The bidder whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered

society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should

submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary

Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any

other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal

with the Tender/ Contract up to the stage of signing the agreement except in case where such specific

person is authorized for above purposes through a provision made in the partnership deed / Memorandum

of Understanding / Article of Association /Board resolution, failing which tender shall be summarily

A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in

favour of the specific person whether he/they be partner(s) of the firm orany other person, shall be

submitted after award of work, specifically authorizing him/them to deal with all other contractual

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

activities subsequent to signing of agreement, if required.

Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by

the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued.

However, the Power of Attorney provided by Bidders from countries that have signed the Hague

Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a

conforming Appostille certificate.

1.3.7 Validity of Tender: -

Bidder shall keep his offer open as mentioned in the Tender Notice.

1.3.8 Bid Security:

(1) (a) The bidder shall be required to submit the Bid Security with the tender for the due

performance with the stipulation to keep the offer open till such date as specified in the tender, under the

conditions of tender.

(i) The Bid Security shall be rounded off to the nearest Rs. 100. This Bid Security shall be

applicable for all modes of tendering.

(b) It shall be understood that the tender documents have been issued to the bidder and the bidder is

permitted to tender in consideration of stipulation on his part, that after submitting his tender he will

not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the

Should the bidder fail to observe or comply with the said stipulation, theaforesaid amount shall be

liable to be forfeited to the Railway.

(c) If his tender is accepted, this Bid Security mentioned in sub para (a) above will be released to

the contractor on submission of Performance Guarantee. The Bid Security of other Bidders shall, save as

herein before provided, be returned to them, but the Railway/BRCL shall not be responsible for any loss

or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.

(2) The Bid Security shall be deposited either in Demand Draft through as Bank Guarantee bond

from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee

bond shall be as per Form No. 26 and shall be valid for a period of 90days beyond the bid validity

(3) In case, submission of Bid Security in the form of Bank Guarantee, following shallbe ensured:

i. A scanned copy of the Bank Guarantee shall be uploaded on https://tender.nprocure.com while

applying to the tender.

ii. The original Bank Guarantee should be delivered in person to the official nominated as indicated

in the tender document within 5 working days of the deadline for submission of bids.

iii. Non submission of scanned copy of Bank Guarantee with the bid on

https://tender.nprocure.com within the specified period shall lead to summary rejection of bid.

iv. The Tender Security shall remain valid for a period of 90 days beyond the validity period for

v. The details of the BG, physically submitted, should match with the details available in the

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

scanned copy and the data entered during bid submission time, failing which the bid will be rejected.

vi. The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall

clearly bear the identification “Bid for the ***** Project” and shall clearly indicate the name and

address of the Bidder. In addition, the Bid Due Date should be indicated on the right-hand top corner

of the envelope.

vii. The envelope shall be addressed to the officer and address as mentioned in the tender document.

viii. If the envelope is not sealed and marked as instructed above, the BRCL assumes no responsibility

for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if

any, suffered by the Bidder.

1.3.9.1 Right of BRCL to Deal with Tenders: The BRCL reserves the right of not to invite tenders for

any of BRCL work or works or to invite open or limited tenders and when tenders are called to accept

a tender in whole or in part or reject any tender or all tenders without assigning reasons for any such

action. In case if tender is accepted in part by BRCL administration, Letter of Acceptance shall be

issued. as counter offer to the Bidder, which shall be subject to acceptance by the Bidder.

1.3.9.2 Clarification of Bids: To assist in the examination, evaluation & comparison, and

prequalification of the Tender, the BRCL may, at its discretion, ask any Bidder for a clarification of its

Bid. Any clarification submitted by a Bidder that is not in responseto a request by the BRCL shall not

be entertained or considered. The BRCL request for clarification and the response of the bidder in this

regard shall be in writing.

However, if a Bidder does not provide clarification of its bid by the date and time communicated in the

BRCL request for clarification, the bid shall be evaluated as per the documents submitted along with

1.3.9.3 Execution of Contract Agreement: -

The Bidder whose tender is accepted shall be required to appear in person at the Office of the Chief

Executive Officer, Bahucharaji Rail Corporation Limited, Block no 6, 7th Floor, Udhyog Bhavan, Sector

11, Gnadhinagar-382017, Gujarat, as the case may be, or if bidder is a firm or corporation, a duly

authorized representative shall appear (there would be no need for appear in person if agreement is signed

digitally) and execute the contract agreement within seven days of notice from BRCL that the Contract

Agreement is ready. Failure to do so shall constitute a breach of the agreement affected by the

acceptance of the tender. The Contract Agreement shall be entered into by BRCL only after submission of

valid Performance Guarantee by the Contractor. In such cases the BRCL may determine that such bidder

has abandoned the contract and there upon his tender and acceptance thereof shall be treated as cancelled

and the BRCL shall be entitled to forfeit the full amount of the Bid Security and other dues payable to

the Contractor under this contract. The failed Contractor shall be debarred from participating in the re-

tender for that work.

1.3.10 Security Deposit on Acceptance of Tender:

The security deposit / rate of recovery / mode of recovery on acceptance of tender shall be as per

the Para 16(1) to 16(3) Of General Conditions of Contract (GCC).

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

1.3.11 Bidder’s Address

The bidder should state in the tender his postal address legibly and clearly. Any communication

sent in time, to the bidder by post at his said address shall be deemed to have reached the bidder duly and

in time. Important documents should be sent by registered post.

1.3.12 Rights of BRCL to Deal with Tenders

a. The authority for the acceptance of the tender will rest with the BRCL. It shall not be

obligatory on the said authority to accept the lowest tender or any other tender and no bidder(s)

shall demand any explanation for the cause of rejection of his/their tender nor the BRCL undertake to

assign reasons for declining to consider or reject any particular tender or tenders.

b. If the bidder(s) deliberately gives / give wrong information in his / their tender or creates /

create circumstances for the acceptance of his / their tender, the BRCL reserves the right to reject such

tender at any stage.

c. If any partner(s) of a partnership firm expires after the submission of its tender or after the

acceptance of its tender, the BRCL shall deem such tender as cancelled/contract as terminated under

clause 61 of the Standard General Conditions of Contract, unless the firm retains its character as per

partnership agreement. If a sole proprietor expires after the submission of tender or after the acceptance

of tender, the BRCL shall deem such tender as cancelled / contract as terminated under clause 61 of the

Standard General Conditions of Contract.

1.3.13(i) Eligibility Criteria:

(A). Technical Eligibility Criteria:

(a) The bidder must have successfully completed or substantially completed any one of the

following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one

in which tender is invited:

(i) Three similar works each costing not less than the amount equal to 30% ofadvertised

value of the tender, or

(ii) Two similar works each costing not less than the amount equal to 40% of advertised

value of the tender, or

(iii) One similar work costing not less than the amount equal to 60% of advertised value of

Similar works means “Any Track Work”.

(b) (1) Not applicable

Note for (b) (1): Not applicable

(b) (2) Not applicable

(b) (3) Not applicable

However, if required in tender documents by way of Special Conditions, a formal agreement duly

notarized, legally enforceable in the court of law, shall be executed by the main contractor with the

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

subcontractor for the component(s) of work proposed to be executed by the subcontractor(s), and shall

be submitted along with the offer for considering subletting of that scope of work towards fulfilment of

technical eligibility. Such subcontractor must fulfil technical eligibility criteria as follows:

The subcontractor shall have successfully completed at least one work similar to work proposed for

subcontract, costing not less than 35% value of work to be subletted, in last 5 years, ending last day of

month previous to the one in which tender is invited through a works contract.

Note: for subletting of work costing up to Rs. 50 lakh, no previous work experience of subcontractor shall

be asked for by the BRCL/Railway.

In case after award of contract or during execution of work it becomes necessary for contractor to

change subcontractor, the same shall be done with subcontractor(s) fulfilling the requirements as per

Para 1.3.9.1, with prior approval of CEO/BRCL in writing.

Note for Item (A):

Work experience certificate from private individual shall not be considered. However, in addition to

work experience certificates issued by any Govt. Organization, work experience certificate issued by

Public listed company having average annual turnover of Rs 3.06 crore and above in last 3 financial

years excluding the current financial year, listed on National Stock Exchange or Bombay Stock

Exchange, incorporated/ registered

at least 5 years prior to the date of closing of tender, shall also be considered provided the work

experience certificate has been issued by a person authorized by the Public listed company to issue such

In case bidder submits work experience certificate issued by public listed company, the bidder shall also

submit along with work experience certificate, the relevant copy of work order, bill of quantities, bill

wise details of payment received duly certified by Chartered Accountant, TDS certificates for all

payments received and copy of final/last bill paid by company in support of above work experience

(B) Financial Eligibility Criteria: (ACS-1 dt. 14.07.2022)

The bidder must have minimum average annual contractual turnover of Rs 3.06 cr (1.5 x V/N)

V= Advertised value of the tender in crores of Rupees (2.04 Cr.)

N= Number of years prescribed for completion of work for which bids have been invited (1 year)

The average annual contractual turnover shall be calculated as an average of "total contractual payments''

in the previous three financial years, as per the audited balance sheet. However, in case the balance sheet

of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year

shall be considered for calculating average annual contractual turnover.

The bidders shall submit requisite information as per Form No. 2B, along with copies of Audited

Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly

supported by Audited Balance Sheet.

In last three financial years net worth should be in positive.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

1. Substantially Completed Work means an ongoing work in which payment equal to or more than 90%

of the present contract value (excluding the payment made for adjustment of Price variation (PVC), if

any) has been made to the contractor in that ongoing contract and no proceedings of termination of

contract on Contractor’s default has been initiated. The credential certificate in this regard should

have been issued not prior to 60 days of date of invitation of present tender.

2. In case a work is started prior to 07 (seven) years, ending last day of month previous to the one in

which tender is invited, but completed in last 07 (seven) years, ending last day of month previous to

the one in which tender is invited, the completed work shall be considered for fulfilment of credentials

3. If a work is physically completed and completion certificate to this extent is issued by the concerned

organization but final bill is pending, such work shall be considered for fulfilment of credentials

4. In case of completed work, the value of final bill (gross amount) including the PVC amount (if paid)

shall be considered as the completion cost of work. In case final bill is pending, only the total gross

amount already paid including the PVC amount (if paid) shall be considered as the completion cost

5. In case of substantially completed work, the total gross amount already paid including the PVC

amount (if paid), as mentioned in the certificate, shall be considered as the cost of substantially

completed work.

6. If a bidder has successfully completed a work as subcontractor and the work experience certificate

has been issued for such work to the subcontractor by a Govt. Organization or public listed company

as defined in Note for Item 1.3.13.(i) (A) Para 1.3.13.(i) of the Preamble and General Instruction to

Bidders Part I, Chapter III,the same shall be considered for the purpose of fulfilment of credentials.

7. In case a work is considered similar in nature for fulfilment of technical credentials, the overall cost

including the PVC amount (if paid) of that completed work or substantially completed work, shall be

considered and no separate evaluation for each component of that work shall be made to decide

8. In case of newly formed partnership firm, the credentials of individual partners from previous

propriety firm(s) or dissolved previous partnership firm(s) or split previous partnership firm(s), shall

be considered only to the extent of their share in previous entity on the date of dissolution / split

and their share in newly formed partnership firm. For example, a partner A had 30% share in

previous entity and his share in present partnership firm is 20%. In the present tender under

consideration, the credentials of partner A will be considered to the extent of 0.3 x 0.2 x Value

of the work done in the previous entity. For this purpose, the bidder shall submit along with his

bid all the relevant documents which include copy of previous partnership deed(s), dissolution deed(s)

and proof of surrender of PAN No.(s) in case of dissolution of partnership firm(s) etc.

9. In case of existing partnership firm, if any one or more partners quit the partnership firm, the

credentials of remaining partnership firm shall be re-worked out i.e., the quitting partner(s) shall

take away his credentials to the extent of his share on thedate of quitting the partnership firm(e.g.

in a partnership firm of partners A, B & C having share 30%, 30% & 40% respectively and

credentials of Rs 10 crore; in case partner C quits the firm, the credentials of this partnership firm shall

remain as Rs 6 crore). For this purpose, the bidder shall submit along with his bid all the relevant

documents which include a copy of previous partnership deed(s), dissolution deed(s) and proof of

surrender of PAN No.(s) in case of dissolution of partnership firm(s) etc.

10. In case of existing partnership firm if any new partner(s) joins the firm without any modification in the

name and PAN/TAN no. of the firm, the credentials of partnership firm shall get enhanced to the

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

extent of credentials of newly added partner(s) on the same principles as mentioned in item 6 above.

For this purpose, the bidder shall submit along with his bid all the relevant documents which

include copy of previous partnership deeds, dissolution/splitting deeds and proof of surrender of

PAN No.(s) incase of dissolution of partnership firm etc.

11. Any partner in a partnership firm cannot use or claim his credentials in any other firm without leaving

the partnership firm i.e., In a partnership firm of A&B partners, A or B partner cannot use credentials

of partnership firm of A&B partners in any other partnership firm or propriety firm without leaving

partnership firm of A&B partners.

12. In case a partner in a partnership firm is replaced due to succession as per succession law, the

proportion of credentials of the previous partner will be passedon to the successor.

13. If the percentage share among partners of a partnership firm is changed, but the partners remain the

same, the credentials of the firm before such modification in the share will continue to be considered

for the firm as it is without any change in their value. Further, in case a partner of partnership firm

retires without taking away any credentials from the firm, the credentials of partnership firm shall

remain the same as it is without any change in their value.

14. In a partnership firm “AB” of A&B partners, in case A also works as propriety firm “P” or

partner in some other partnership firm “AX”, credentials of A in propriety firm “P” or in other

partnership firm “AX” earned after the date of becoming a partner of the firm AB shall not be

added in partnership firm AB.

15. In case a bidder is LLP, the credentials of bidder shall be worked out on above lines similar to a

partnership firm.

16. In case company A is merged with company B, then company B would get the credentials of

company A also.]

1.3.13 (ii) Bidder Credentials:

Documents testifying bidder previous experience and financial status should be produced along with the

Bidder(s) shall submit following along with his / their tender:

(i) Certificates and testimonials regarding contracting experience for the type of job for which tender

is invited with list of works carried out in the past.

(ii) Audited Balance Sheet duly certified by the Chartered Accountant regarding contractual

payments received in the past.

(iii) The list of personnel / organization on hand and proposed to be engaged for the tendered work.

Similarly list of Plant & Machinery available on hand and proposed to be inducted and hired for the

(iv) A copy of a certificate stating that they are not liable to be disqualified and all their

statements/documents submitted along with bid are true and factual. Standard formatof the certificate to

be submitted by the bidder is enclosed as Form No. 12. Non submission of a copy of certificate by the

bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the

bidder to identify, state and submit the supporting documents duly self-attested / digitally signed by

which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document.

(v) The BRCL reserves the right to verify all statements, information and documents submitted by

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

the bidder in his tender offer, and the bidder shall, when so required by the BRCL, make available all

such information, evidence and documents as may be necessary for such verification. Any such

verification or lack of such verification,by the BRCL shall not relieve the bidder of its obligations or

liabilities hereunder nor will it affect any rights of the BRCL there under.

(vi) (a) In case of any information submitted by bidder is found to be false, forged or incorrect at any

time during process for evaluation of tenders, it shall lead to forfeiture of the tender Bid Security

besides banning of business for a period of up to five years.

(b) In case any information submitted by bidder is found to be false, forged or incorrect after the award of

contract, the contract shall be terminated. Bid Security, Performance Guarantee and Security Deposit

available with the BRCL shall be forfeited. In addition, other dues of the contractor, if any, under this

contract shall be forfeited and the agency shall be banned from doing business for a period of up to five

Non-compliance with any of the conditions set forth therein above is liable to result in the tender

being rejected.

1.3.13 (iii) System of Verification of Bidder’s Credential:

1. For the works tenders, it has been decided to adopt the certificate based (Form self- attested is

required. Signature, Stamp on Each Page). The bidder shall submit along with the tender

document, documents in support of his/their claim to fulfill the eligibility criteria as mentioned in

the tender document. Each page of the copy of documents/certificates in support of certificates

submitted by the bidder shall be self– attested/ digitally signed by the bidder or authorized

representative of the tendering firm. Self – attestation shall include signature, stamp and date (on

2. The bidders shall submit a certificate stating that they are not liable to be disqualified

and all their statements/documents submitted along with bid are true and factual. It shall be

mandatorily incumbent upon the Bidder to identify state and submit the supporting documents

duly self-attested by which they/he is qualifying the Qualifying Criteria mentioned in the Tender

Document. It will not be obligatory on the part of Tender Committee to scrutinize beyond the

submitted document of bidder as far as his qualification for the tender is concerned.

3. The BRCL reserves the right to verify all statements, information and documents submitted by the

bidder in his tender offer, and the bidder shall, when so required by the BRCL, make available all

such information, evidence and documents as may be necessary for such verification. Any such

verification or lack of such verification by the BRCL shall not relieve the bidder of its obligations or

liabilities hereunder nor will it affect any right of the BRCL.

1.3.14 Period of Completion

The entire work is required to be completed in all respects within 12 months (Twelve months) from the

date of issue of the acceptance letter. Time is the essence of contract. The contractor shall be required to

maintain steady and regular progress to the satisfaction of the Engineer to ensure that the work will

be completed in all respects within the stipulated time.

1.3.15 If the Bidder/s deliberately gives any wrong information about credentials / documents in

his/their tenders and thereby create(s) circumstances for acceptance of his/their tender, BRCL reserves

the right to reject such tender at any stage, besides, shall suspend business with such bidder. The

EMD of such bidders shall also be forfeited.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

1.3.16 Quantum of work and materials:

The indicative schedule of quantities of various items of work shall be available at

https://tender.nprocure.com .

1.3.17 Employer not bound to accept any tender:

The employer shall not be bound to accept the lowest or any tender or to assign any reason for non-

acceptance or rejection of a tender. The employer reserves the right to accept any tender in respect of

the whole or any portion of the work specified in the tender papers or to reduce the work or to accept

any tender for less than the tendered quantities without assigning any reason whatsoever.

2.3.18 Schedule of Prices

The Summary of prices and schedule of prices shall be available at https://tender.nprocure.com .

1.3.19 Performance Guarantee: Refer to relevant clause 16. (4) of GCC.

1.3.20 The bidder shall furnish information for making payment through Demand Draft (Tender

Form No. 8 placed at Part IV of the tender documents).

1.3.21 Negotiation:

Should BRCL decide to negotiate with a view to bring down the rates, the bidder called for negotiations

should furnish the following form of declaration before commencement of negotiations?

"I................................................................. Do declare that in the event of failure of contemplated

negotiations relating to Tender No...............................................

dated............................my original tender shall remain open for acceptance on itsoriginal terms and

1.3.22 Pre-Bid Meeting: - Not Applicable.

1.3.23 Site Inspection:

Bidders are requested to inspect the site and carry out careful examination to satisfy them as to the

nature of work involved and facilities available at the site. They should note carefully all the existing

structures and those under construction through other agencies. They should also study the suitability of

utilizing the different equipment and the machinery that they intend to use for the execution of the work. The

bidders should also select suitable sites for the purpose of locating their store yard, laboratory, staff quarters

No form C & D shall be issued to the contractor for this work.

1.3.24 Preliminary examination of bids

a) The BRCL shall examine the bids to determine whether they are complete, whether any

computational errors have been made, whether the documents have been properly signed and

whether the bids are generally in order.

b) Arithmetical errors shall be rectified on the following basis if found. If there is a discrepancy

between the unit price and the total price, which is obtained by multiplying the unit price and

quantity, or between subtotals and the total price, the unit or subtotal price shall prevail, and the

total price shall be corrected.

c) The rates should be quoted in figures as well as in words. If there is variation between rates quoted in

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

figures and in words, the rate quoted in „words‟ shall be taken as correct. If more than one or

improper rates are tendered for the same item, the tender is liable to be rejected.

d) Prior to the detailed evaluation, BRCL shall determine whether each bid is of acceptable

quality, is generally complete and is substantially responsive to the bidding documents. For

purposes of this determination, a substantially responsive bid is one that conforms to all the

terms, conditions, and specifications of the bidding documents without material deviations,

objections, conditionality, or reservation. A material deviation, objections, conditionality, or

reservation is one:

I. That affects in any substantial way the scope, quality, or Performance of the contract.

II. That limits in any substantial way, inconsistent with the biddingdocuments, the BRCL‟s rights or

the successful Bidder’s obligations under the contracts; or

III. Whose rectification would unfairly affect the competitive position of other Bidders who are

presenting substantially responsive bids.

e) If a bid is not substantially responsive, it shall be rejected by the BRCL.

f) In case of tenders containing any conditions or deviations or reservations about contents of tender

document. BRCL can summarily reject such tender.

g) Clarification of Bids: To assist in the examination, evaluation & comparison and prequalification of

the Tender, the BRCL may, at its discretion, ask any Bidder for a clarification of its Bid. Any

clarification submitted by a Bidder that is not in response to a request by the BRCL shall not be

entertained or considered. The BRCL request for clarification and the response of the bidder in this

regard shall be in writing.

1.3.25 Evaluation and comparison of tenders

In case of open tenders, bids, which are determined as substantially responsive, shall be evaluated

based on criteria as given in Eligibility Criteria” and as given in Notice Inviting E-Tender. The

bidder must submit all necessary authentic data with necessary supporting certificates of the various

items of evaluation criteria failing which his tender is liable to be rejected.

1.3.26 Canvassing

No bidder is permitted to canvass to BRCL on any matter relating to this tender. Any bidder found doing

so may be disqualified and his bid may be rejected.

1.3.27 Award of Contract

1. BRCL shall notify the successful bidder in writing by a Registered Letter/Courier/Speed Post/Email

or through bearer that his tender has been accepted.

2. A letter of Acceptance after it is signed by the Contractor in token of his acceptance shall

constitute a legal and binding contract between BRCL and the contractor till such time the contract

agreement is signed.

1.3.28 Understanding and Amendments of Tender Documents:

1. The bidder must own all responsibilities and bear all costs for obtaining all the information including

risks, contingencies & other circumstances in execution of the work. It shall also carefully read

and understand all its obligations & liabilities given in tender documents.

2. The bidder is advised to visit and examine the site where the work is to be executed and its

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

surroundings or other areas as deemed fit by the bidder and should obtain at his own cost all

information that may be necessary for preparing the bid and execution of the contract. The

cost of visiting the site and collecting relevant data shall be at the bidder’s own expense. It is a

condition of the tender that the bidder is deemed to have visited the site and satisfied himself with all

the conditions prevailing including any difficulties executing the work.

3. At any time prior to the deadline for submission of bids, BRCL may for any reason whether at its

own initiative or in response to any request by any prospective bidder amend the bidding documents

by issuing Amendment, which shall be part of the Tender documents.

4. BRCL may at its discretion extend the deadline for submission of the bids at any time before the

time of submission of the bids.

1.3.29 Provision for medium & small enterprises (MSE):

1.3.30 Employment/Partnership etc. of Retired Railway Employees:

(a) Should a bidder

i) A Bidder be a retired Engineer of the gazetted rank or any other gazetted officer working before

his retirement, whether in the executive or administrative capacity or whether holding a

pensionable post or not, in the Engineering or any other department of any of the railways owned

and administered by the CEO/BRCL for the time being,

ii) being partnership firm / joint venture (JV) / registered society / registered trustetc have as one of

its partners a retired Engineer of the gazetted rank or any other gazetted officer working before

his retirement,

iii) being an incorporated company have any such retired Engineer of the gazetted rank or any other

gazetted officer working before his retirement as one of its directors ,AND in case where such

Engineer or officer had not retired from government service at least 1 year prior to the date of

submission of the tender , THEN the bidder will give full information as to the date of retirement

of such Engineer or gazetted officer from the said service and as to whether permission for

taking such contract, or if the Contractor be a partnership firmor an incorporated company, to

become a partner or director as the case may be, has been obtained by the bidder or the Engineer

or officer, as the case may be from the CEO/BRCL or any officer, duly authorized by him in

this behalf, shall be clearly stated in writing at the time of submitting the tender.

(b) In case, upon successful award of contract, should a bidder depute for execution of the works under

or to deal matters related with this contract, any retired Engineer of gazette rank or retired gazetted

officer working before his retirement in the Engineering or any other department of any of the

railways owned and administered by the CEO/BRCL for the time being, and now in his employment,

then the bidder will ensure that retired Engineer or retired gazetted officer had retired from

government service at least 1 year prior to the date of his employment with bidder and in case he

had retired from service within a year then he possesses the requisite permission from the

CEO/BRCLor any officer, duly authorized by him in this behalf, to get associated with the bidder.

(c) Should a bidder or Contractor being an individual, have member(s) of his family or in the case of

partnership firm/ company / joint venture (JV) / registered society / registered trust etc. one or

more of his partner(s)/shareholder(s) or member(s) of the family of partner(s)/shareholder(s)

having share of more than 1% in the tendering entity employed in gazetted capacity in the

Engineering or any other department of the railway, then the bidder at the time of submission of

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

tender, will inform the authority inviting tenders the details of such persons.

Note: - If information as required above has not been furnished, contract is liable to be dealt in

accordance with provision of clause 62 of Standard General Condition of contract.

JOINT VENTURE (JV) IN WORKS TENDERS

1.3.31 Participation of Joint Venture (JV) in Works Tender:

1.3.32.15.1 Financial Eligibility Criteria

1.3.32.15.2 Bid Capacity

1.3.33 Participation of Partnership Firms in works tenders:

1.3.33.1 The Partnership Firms participating in the tender should be legally valid under the

provisions of the Indian Partnership Act.

1.3.33.2 The partnership firm should have been in existence or should have been formed prior to

submission of tender. Partnership firm should have either been registered with the Registrar or the

partnership deed should have been notarized as per the Indian Partnership Act, prior to submission

1.3.33.3 Separate identity / name should be given to the partnership firm. The partnership firm

should have PAN / TAN number in its own name and PAN / TAN number inthe name of any of

the constituent partners shall not be considered. The valid constituents of the firm shall be called

1.3.33.4 Once the tender has been submitted, the constitution of the firm shall not normally be

allowed to be modified / altered / terminated during the validity of the tender as well as the currency

of the contract except when modification becomes inevitable due to succession laws etc., in which

case prior permission should be taken from BRCL/Railway and in any case the minimum

eligibility criteria should not get vitiated. The re-constitution of firm in such cases should be

followed by a notary certified Supplementary Deed. The approval for change of constitution of the

firm, in any case, shall be at the sole discretion of the BRCL/Railways and the bidder shall have

no claims whatsoever. Any change in the constitution of Partnership firm after submission of tender

shall be with the consent of all partners and with the signatures of all partners as that in the

Partnership Deed. Failure to observe this requirement shall render the offer invalid and full Bid

Security shall be forfeited. If any Partner/s withdraws from the firm after submission of the

tender and before the award of the contract, the offer shall be rejected and Bid Security of the

bidder will be forfeited. If any new partner joins the firm after submission of tender but prior to

award of contract, his / her credentials shall not qualify for consideration towards eligibility criteria

either individually or in proportion to his share in the previous firm. In case the bidder fails to

inform BRCL/Railway beforehand about any such changes / modification in the constitution which

is inevitable due to succession laws etc. and the contract is awarded to such firm, then it will be

considered a breach of the contract conditions liable for determination of the contract under

Clause 62 of the Standard General Conditions of Contract.

1.3.33.5 A partner of the firm shall not be permitted to participate either in his individual capacity

or as a partner of any other firm in the same tender.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

1.3.33.6 The tender form shall be submitted only in the name of partnership firm. The Bid

Security shall be submitted by a partnership firm. The Bid Security submitted in the name of any

individual partner or in the name of authorized partner (s) shall notbe considered.

1.3.33.7 On issue of Letter of Acceptance (LOA) to the partnership firm, all the guarantees

like Performance Guarantee, guarantee for various Advances to the Contractor shall be submitted

only in the name of the partnership firm and no splitting of guarantees among the partners shall be

1.3.33.8 On issue of Letter of Acceptance (LOA), contract agreement with partnership firm

shall be executed in the name of the firm only and not in the name of any individual partner.

1.3.33.9 In case the Letter of Acceptance (LOA) is issued to a partnership firm, the following

undertakings shall be furnished by all the partners through a notarized affidavit, before signing of

contract agreement.

(a) Joint and several liabilities:

The partners of the firm to which the Letter of Acceptance (LOA) is issued shall be jointly and

severally liable to the BRCL/Railway for execution of the contract in accordance with General and

Special Conditions of the Contract. The partners shall also be liable jointly and severally for the

loss, damage caused to the BRCL / Railway during the course of execution of the contract or due to

non-execution of the contract or part thereof.

(b) Duration of the partnership deed and partnership firm agreement:

The partnership deed/partnership firm agreement shall normally not be modified/altered/ terminated

during the currency of contract and the maintenance period after the work is completed as

contemplated in the conditions of the contract. Any change carried out by partners in the

constitution of the firm without permission of BRCL/Railway, shall constitute a breach of the

contract, liable for determination of the contract under Clause 62 of the Standard General

Conditions of Contract.

(c) Governing laws: The partnership firm agreement shall in all respect be governed by and

interpreted in accordance with the Indian laws.

(d) No partner of the firm shall have the right to assign or transfer the interest right or liability in

the contract without the written consent of the other partner/s and that of the BRCL/Railway.

1.3.33.10 The bidder shall clearly specify that the tender is submitted on behalf of a partnership

firm. The following documents shall be submitted by the partnership firm, with the tender:

a. A notarized copy of the Partnership Deed or a copy of the Partnership deed registered

with the Registrar.

b. A notarized or registered copy of Power of Attorney in favour of the individual to

tender for the work, sign the agreement etc. and create liability against the firm.

c. An undertaking by all partners of the partnership firm that they are not blacklisted or

debarred by BRCL/Railways or any other Ministry / Department of the Govt. of India from

participation in tenders / contracts as on the date of submission of bids, either in their individual

capacity or in any firm/LLP in which they were / are partners/members. Any Concealment

/wrong information in regard to above shall make the bid ineligible or the contract shall be

determined under Clause 62 of the Standard General Conditions of Contract.

d. All other documents in terms of Para 1.3.13 (i) of the Preamble and General Instruction

to Bidders Part I, Chapter III.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

1.3.33.11 Evaluation of eligibility of a partnership firm:

The technical and financial eligibility of the firm shall be adjudged based on satisfactory fulfilment of

the eligibility criteria laid down in Para 1.3.13 (i) of the Preamble and General Instruction to Bidders

Part I, Chapter III.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

GENERAL CONDITIONS OF

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

GENERAL CONDITIONS OF CONTRACT

DEFINITIONS AND INTERPRETATION

1. (1) Definition: - In these General conditions of Contract, the following terms shallhave the

meaning assigned hereunder except where the context otherwise requires:-

(a) “Railway” shall mean the President of the Republic of India or the Administrative Officers of

the Railway or of the Successor Railway authorized to deal with any matters which these presents

are concerned on his behalf.

(b) “BRCL” shall mean Bahucharaji Rail Corporation Limited, Currently the entire project is being

executed by Gujarat Rail Infrastructure Development Corporation Limited (G-RIDE- A Joint Venture

between Ministry of Railways and Government of Gujarat) on behalf of Project SPV-Bahucharaji Rail

Corporation Ltd (BRCL)

(c) “CEO/BRCL” shall mean the officer - in-charge Chief Executive Officer of the BRCL and shall

mean and include their successors, of the successor of BRCL (hereinafter referred to as “CEO/BRCL”).

(d) “Engineer” shall mean CGM or any other superior official of BRCL or PMC appointed by

(e) “Engineer’s Representative” shall mean the GM/DGM/AM /Sr. Executive/Executive in direct

charge of the work and shall include appointed by the BRCL and shall mean and include the Engineer’s

Representative of the successor BRCL.

(f) “Contractor” shall mean the person / Firm / Company whether incorporated or not who enters

into the contract with the BRCL and shall include their executors, administrators, and successors and

permitted assigns.

(g) "Contract" shall mean and include the Agreement of Work Order, the accepted Schedule of Rates

of modified by the tender percentage for items of works quantified, or not quantified, the Standard

General Conditions of Contract, the Special Conditions of Contracts, if any; the Drawing, the

Specifications, the Special Specifications, if any and Tender Forms, if any and all other documents

included as part of contract.

(h) “Works” shall mean the works to be executed in accordance with the contract.

(i) “Specifications” shall mean the Specifications for materials and works referred / mentioned in

tender documents.

(j) “Drawing” shall mean the maps, drawings, plans and tracings or prints there of annexed to the

contract and shall include any modifications of such drawings and further drawings as may be issued

by the Engineer from time to time.

(k) “Constructional Plan” shall mean all appliances or things of whatsoever nature required for the

execution, completion or maintenance of the works or temporary works (as hereinafter defined) but

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

does not include materials or other things intended to form or forming part of the permanent work.

(l) “Temporary Works” shall mean all temporary works of every kind required for the

execution completion and/or maintenance of the works.

(m) “Site” shall mean the lands and other places on, under, in or through which the works are

to be carried out and any other lands or places provided by the Railway/BRCL for the purpose of

(n) “Period of Maintenance” shall mean the defect liability period from the date of completion

of the works as certified by the Engineer.

(o) “Bid” or “Tender”, “Bidder” or “Bidder” wherever appearing in this document shall have the

same and interchangeable meaning.

(p) Date of inviting tender shall be the date of publishing tender notice on

https://tender.nprocure.com website if tender is published on website or the date of publication in

newspaper in case tender is not published on website.

(q) “Contractor’s authorized engineer” shall mean a graduate engineer having more than 3 years’

experience in the relevant field of construction work involved in the contract, duly approved by

1. (2) Singular and Plural:- Words importing the singular number shall also include the

plural and vice versa where the context requires.

1.(3) Headings & marginal headings: -The headings and marginal headings in these general

conditions are solely for the purpose of facilitating reference and shall not be deemed to be part

thereof or be taken into consideration in the interpretation or construction thereof or the contract

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

GENERAL OBLIGATION

1. (1) Execution Co-relation and intent of contract Documents:-The contract documents shall be

signed in triplicate by the BRCL and the Contractor. The contract documents are complementary, and

what is called for by any one shall be as binding as if called for by all, the intention of the documents

is to include all labour and materials, equipment’s and transportation necessary for the proper

execution of work. Materials or work not covered by or properly inferable from any heading or

class of the specifications shall not be supplied by the BRCL to the contractors unless distinctly

specified in the contract documents. Materials or works described in words which so applied have a

well-known technical or trade meaning shall be held to refer to such recognized standards.

2.(2) If a work is transferred from the jurisdiction of one Railway to another Railway or to a

Project Authority/ BRCL or vice versa while contract is in subsistence, the contract shall be binding on

the Contractor and the Successor Railway/BRCL Project in the same manner & take effect all respects

as if the Contractor and the Successor Project were parties there to from the inception and the

corresponding officer or the Competent Authority in the Successor Railway/BRCL Project will exercise

the same powers and enjoy the same authority as conferred to the Predecessor Railway/BRCL Project

under the original contract/agreement entered into.

2.(3) If for administrative or other reasons the contract is transferred to the Successor Railway/Successor

Project Authority of BRCL the contract shall not withstanding any things contained herein contrary

there to, be binding on the Contractor and the Successor Railway /Project Authority/ BRCL in the

same manner and take effect in all respect as if the Contractor and the Successor Railway/ successor

Project Authority of BRCL had been parties thereto from the date of this contract. The contract shall be

Administered/Managed by CGM/GM nominated by BRCL.

2. (1) Law governing the contract:- The contract shall be governed by the law for the time

being in force in the Republic of India.

3.(3) Environmental and Forest clearances:

The BRCL/Railway represents and warrants that the environmental and forestclearances pertaining to the

work commensurate with the progress of work/agreed programme, will be obtained by Engineer. In the

event of any delay in securing respective clearances leading to delay in execution of work, the Contractor

shall be entitled to Extension of Time for the period of such delay in accordance with the provisions of

Clause-17A(ii).

3. Communications to be in writing:- All notices, communications, reference and complaints

made by the Railway/BRCL or the Engineer or the Engineer's Representative or the Contractor

inter-se concerning the works shall be in writing or e- mail on registered e-mail IDs i.e. the e mail id

provided for correspondence in the contract agreement, otherwise email id registered with

https://tender.nprocure.com and no notice, communication, reference or complaint not in writing or

through e-mail, shall be recognized.

4. Service of Notices on Contractors:- The contractor shall furnish to the Engineer the name

designation and address of his authorized agent and all complaints, notices, communications and

references shall be deemed to have been duly given to the contractor if delivered to the contractor or

his authorized agent or left at or posted to the address so given and shall be deemed to have been so

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

given in the case of posting on day on which they would have reached such address in the ordinary

course of post/email or on the day on which they were so delivered or left. In the case of

contract by partners, any change in the constitution of the firm shall be forthwith notified by the

contractor to the Engineer.

5. Occupation and use of land: - No land belonging to or in the possession of the

Railway/BRCL shall be occupied by the Contractor without the permission of the Railway/BRCL.

The Contractor shall not use or allow to be used; the site for any purposes other than that of

executing the works. Whenever non-railway bodies/persons are permitted to use Railway/BRCL

premises with competent authority’s approval, conservancy charges as applicable from time to time

6. Assignment or subletting of contract: - The contractor shall not assign or sublet the

contract or any part thereof or allow any person to become interested therein any manner whatsoever

without the special permission in writing of the Railway/BRCL. Any breach of this condition shall

entitle the BRCL to rescind the contract under clause 62 of these conditions and also render the

contractor liable for payment to the BRCL in respect of any loss or damage arising or ensuing from

such cancellation. Provided always that execution of the details of the work by petty contractor

under the direct and personal supervision of the Contractor or his agent shall not be deemed to be

sub-letting under this clause. In case Contractor intends to subcontract part of work, he shall submit a

proposal in writing seeking permission of CEO/BRCL for the same. While submitting the proposal

to Railway/BRCL, Contractor shallensure the following:

a. (i) Total value of work to be assigned to sub-contractor(s) shall not be more than 50% of

total contract value.

(ii) The subcontractor shall have successfully completed at least one work similar to

work proposed for subcontract costing not less than 35% value of work to be sublette, in last

5 years through a works contract directly given to him by a Govt. Department; or by a Public

listed company having average annual turnover of Rs 500 crore and above in last 3 financial

years excluding the current financial year, listed on National Stock Exchange or Bombay

Stock Exchange, registered at least 5 years back from the date of submission of proposal by

Contractor to Railway/BRCL and work experience certificate issued by a person authorised by the

Public Listed Company to issue such certificates.

The subcontractor shall have successfully completed at least one work similar to work proposed for

subcontract in last 5 years, ending date of submission of proposal by Contractor to

Railway/BRCL, costing not less than 35% value of work to be subletted, through a works contract.

For fulfilment of above, Work Experience Certificate issued by a Govt. Department/Organisation

shall be considered. Further, Work Experience Certificate issuedby a Public listed company shall

be considered provided the company is having average annual turnover of Rs 500 crore

and above in last 3 financial years excluding the current financial year, listed on National Stock

Exchange or Bombay Stock Exchange, registered at least 5 years back from the date of submission

of proposal by Contractor to Railway/BRCL and work experience certificate issued by a person

authorised by the Public Listed Company to issue such certificates.

Note: for subletting of work costing up to Rs 50 lakh no previous work experience shall be asked

for by the Railway/BRCL.

In case contractor submits subcontractor’s work experience certificate issued by public listed

company, the contractor shall also submit along with work experience certificate, the relevant

copy of work order, bill of quantities, bill wise details of payment received duly certified by

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

Chartered Accountant, TDS certificates for all payments received and copy of final/last bill

paid by company in support of above work experience certificate.

(iii) There is no banning of business with the sub-contractor in force over IR.

b. The Contractor shall provide to the Engineer a copy of the agreement to be entered into

by Contractor with subcontractor. No subcontractor shall be permitted without a formal agreement

between Contractor and subcontractor. This agreement shall clearly define the scope of work to be

carried out by subcontractor and the terms of payment in clear & unambiguous manner.

c. On receipt of approval from CEO/BRCL, Contractor shall enter into a formal agreement legally

enforceable in Court of Law with subcontractor and submit a copy of the same to the Engineer.

d. The Contractor shall intimate to the Engineer not less than 7 days in advance, the intended date

of commencement of subcontractor’s work.

e. Once having entered into above arrangement, Contractor shall discontinue such arrangement,

if he intends to do so at his own or on the instructions of Railway/BRCL, with prior intimation to

f. The Contractor shall indemnify Railway /BRCL against any claim of subcontractor.

g. The Contractor shall release payment to the Sub-contractor(s) promptly and shall endeavour

to resolve all issues amicably and speedily with the Sub-contractor(s), so that the execution of work is not

affected in anymanner whatsoever.

h. In addition to issuance of work experience certificate to Contractor, the Engineer, when, based on

documents, is satisfied that subcontracted work has been carried out by subcontractor, shall issue work

experience certificate to the subcontractor also for the portion of work subcontracted and

successfully completed by the sub-contractor.

Note: The Work Experience Certificate to the subcontractor shall be issued only when the

contractor’s work is complete, and contractor is entitled for the issuance of Work Experience

Certificate. However, in the same contract, when the CEO/ BRCL, based on documents, is satisfied

that the subcontractor has successfully carried out subletted work; without issuance of work

experience certificate to subcontractor at this stage, the BRCL can, only once, consider the

successfully completed subletted work for the fulfilment of eligibility for further subletting of work

to the subcontractor in the same contract. When the contractor’s work is complete and the contractor

is entitled for the issuance of work experience certificate, the subcontractor shall be issued one Work

Experience Certificate for the total scope of work executed by the subcontractor in the contract.

i. The responsibility of successful completion of work by subcontractor shall lie with

Contractor. Subcontracting will in no way relieve the Contractor to execute the work as per terms of the

j. Further, in case Engineer is of the view that subcontractor’s performance is not satisfactory, he

may instruct the Contractor to remove the subcontractor from the work and Contractor has to comply

with the above instructions with due promptness. The contractor shall intimate the actual date of

discontinuation of subcontract to Engineer. No claim of Contractor whatsoever on this account shall be

entertained by the Railway/BRCL and this shall be deemed as “excepted matter” (matter not

k. The permitted subletting of work by the contractor shall not establish any contractual

relationship between the sub- contractor and the BRCL and shall not relieve the contractor of any

responsibility under the contract.

7. Assistance by the BRCL for the Stores to be obtained by the Contractor: - Owing to

difficulty in obtaining certain materials (including Tools & Plant) in the market, the BRCL may

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

have agreed without any liability therefore to endeavor to obtain or assist the contractor in obtaining

the required quantities of such materials as may be specified in the tender. In the event of delay or

failure in obtaining the required quantities of the aforesaid material the contractor shall not be deemed

absolved of his own responsibility and shall keep in touch with day to day positions regarding their

availability and accordingly adjust progress of works including employment of labour and the BRCL

shall not in any way be liable for the supply of materials or for the non-supply thereof for any

reasons whatsoever nor for any loss or damage arising in consequence of such delay or no supply.

9. Use of Ballast Trains: The Railway/BRCL may agree to allow the Contractor use of the

ballast or material trains under such conditions as shall be specially prescribed, provided that the

Contractor shall pay for the use thereof charges calculated at public tariff rates on the marked carrying

capacity of each vehicle subject to specified minimum charge per day or part of day and provided

further that the Contractor shall indemnify the Railway/BRCL against any claims or damages arising

out of the use or misuse thereof and against any liabilities under the Workmen's Compensation Act,

or any statutory amendments there to.

10. Carriage of materials: - No forwarding orders shall be issued by the BRCL for the

conveyance of contractor’s materials, tools and plant by Rail which may be required for use in the

works and the contractor shall pay full freight charges at public tariff rates therefore.

11. Representation on Works: - The contractor shall, when he is not personally present on the site

of the works place and keep a responsible agent at the works during working hours who shall on

receiving reasonable notice, present himself to the Engineer and orders given by the Engineer or the

engineer’s representative to the agent shall be deemed to have the same force as if they had been

given to the Contractor. Before absenting himself, the contractor shall furnish the name and address

of his agent for the purpose of this clause and failure on the part of the Contractor to comply

with this provision at any time will entitle the BRCL to rescind the contract under clause 62 of these

12. Relics and Treasures:- All gold, silver, oil and other minerals of any description and all

precious stones, coins, treasures relics antiquities and other similar things which shall be found in or

upon the site shall be the property of the BRCL and the Contractor shall duly preserve the same

to the satisfaction of the BRCL and shall from time to time deliver the same to such person or persons

as the BRCL may appoint to receive the same.

13. Excavated material: -The contractor shall not sell or otherwise dispose of or remove except

for the purpose of this contract, the sand, stones, clay, ballast, earth, rock or other substances or

materials which may be obtained from any excavation made for the purpose of the works or any

building or produced upon the site at the time of delivery of the possession thereof but all the

substances, materials, buildings and produce shall be the property of the BRCL provided that the

contractor may, with the permission of the Engineer, use the same for the purpose of the works either

free of cost or pay the cost of the same at such rates as may be determined by the Engineer.

14. Indemnity by Contractors:- The contractor shall indemnify and save harmless the

Railway/BRCL from and against all actions, suit proceedings losses, costs, damages, charges, claims and

demands of every nature and description brought or recovered against the Railways/BRCL by reason

of any act or omission of the contractor, his agents or employees, in the execution of the works

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

or in his guarding of the same. All sums payable by way of compensation under any of these

conditions shall be considered as reasonable compensation to be applied to the actual loss or damage

sustained, and whether or not any damage shall have been sustained.

15. Security Deposit

16.(1) Security Deposit: The Security Deposit shall be 5% of the contract value. Security Deposit may be

deposited by the Contractor in Term Deposit Receipt issued from Scheduled commercial bank of India or

irrevocable Bank Guarantee bond issued from Scheduled commercial bank of India or may be

recovered at the rate of 6% of the bill amount till the full Security Deposit is recovered. Provided also that

in case of defaulting Contractor, the Railway/BRCL may retain any amount due for payment to the

Contractor on the pending "on account bills" so that the amounts so retained (including amount

guaranteed through Performance Guarantee) may not exceed 10% of the total value of the contract.

The Irrevocable Bank Guarantee submitted towards Security deposit shall be initially valid up to the

stipulated date of Completion period plus 60 days andshall be extended from time to time, depending

upon extension of contract granted in terms of Clause 17A and 17B of the Standard General Conditions

16.(2) (i) Refund of Security Deposit: Security Deposit mentioned in sub clause (1) above shall be

returned to the Contractor along with or after, the following:

a. Final Payment of the Contract as per clause 51.(1) and

b. Execution of Final Supplementary Agreement or Certification by Engineer that

Railway/BRCL has No Claim on Contractor and

16. (2) (ii) Forfeiture of Security Deposit: Whenever the contract is rescinded as a whole under

clause 62 (1) of these conditions, the Security Deposit already with railways/BRCL under the contract

shall be forfeited. However, in case the contract is rescinded in part or parts under clause 62 (1) of these

conditions, the Security Deposit shall not be forfeited.

16.(3) No interest shall be payable upon the Bid Security and Security Deposit or amounts payable to

the Contractor under the Contract, but Government Securities deposited in terms of Sub-Clause 16.(4)(b)

of this clause will be payable with interest accrued thereon.

16.(4) Performance Guarantee

The procedure for obtaining Performance Guarantee is outlined below:

(a) The successful bidder shall have to submit a Performance Guarantee (PG) within 30 (Thirty) days

from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond

(Thirty) days and upto 60 days from the date of issue of LOA may be given by the Authority who is

competent to sign the contract agreement. However, a penal interest of 12% per annum shall be charged

for the delay beyond 30(Thirty) days, i.e. from 31st day after the date of issue of LOA. Further, if the

60th day happens to be a declared holiday in the concerned office of the Railway/BRCL, submission of

PG can be accepted on the next working day.

In all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the date of

issue of LOA, the contract is liable to be terminated. In case contract is terminated Railway/BRCL

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

shall be entitled to forfeit Bid Security and other dues payable to the contractor against that particular

contract, subject to maximum of PG amount.

The failed Contractor shall be debarred from participating in re-tender for that work.

(b) The successful bidder shall submit the Performance Guarantee (PG) in any of the following

forms, amounting to 5% of the original contract value:-

(i) A deposit of Cash;

(ii) Irrevocable Bank Guarantee.

(iii) Government Securities including State Loan Bonds at 5% below the market

(iv) Pay Orders and Demand Drafts tendered by any Scheduled

Commercial Bank of India.

(v) Guarantee Bonds executed or Deposits Receipts tendered by any

ScheduledCommercial Bank of India;

(vi) Deposit in the Post Office Saving Bank;

(vii) Deposit in the National Savings Certificates;

(viii) Twelve years National Defence Certificates;

(ix) Ten years Defence Deposits;

(x) National Defence Bonds and

(xi) Unit Trust Certificates at 5% below market value or at the face value

whichever is less. Also, FDR in favour of FA&CAO (free from any

encumbrance) may be accepted.

(c) The Performance Guarantee shall be submitted by the successful

bidder after the Letter of Acceptance (LOA) has been issued, but

before signing of the contract agreement. This P.G. shall be initially

valid upto the stipulated date of completion plus 60 days beyond

that. In case, the time for completion of work gets extended, the

Contractor shall get the validity of P.G. extended to cover such

extended time for completion of work plus 60 days.

(d) The value of PG to be submitted by the Contractor is based on

original contract value and shall not change due to subsequent

variation(s) in the original contractvalue.

(e) The Performance Guarantee (PG) shall be released after physical

completion of the work based on 'Completion Certificate' issued by the

competent authority stating that the Contractor has completed the work

in all respects satisfactorily.

(f) Whenever the contract is rescinded, the Performance Guarantee

already submitted for the contract shall be encashed.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

(g) The Engineer shall not make a claim under the Performance Guarantee

except for amounts to which the President of India/BRCL is entitled

under the contract (not withstanding and/or without prejudice to any

other provisions in the contract agreement) in the event of:

(i) Failure by the Contractor to extend the validity of the Performance

Guarantee as described herein above, in which event the Engineer

may claim the full amount ofthe Performance Guarantee.

(ii) Failure by the Contractor to pay President of India/BRCL any

amount due, either as agreed by the Contractor or determined under

any of the Clauses/Conditions of the Agreement, within 30 days of

the service of notice to this effect by Engineer.

(iii) The Contract being determined or rescinded under clause 62 of these

17 Force Majeure Clause:- If at any time, during the continuance of this contract, the

Performance in whole or in part by either party of any obligation under this contract shall be

prevented or delayed by reason of any war, hostility, acts of public enemy, civil commotion,

sabotage, serious loss or damage by fire, explosions, epidemics, strikes, lockouts or act of God

(hereinafter, referred to events) provided, notice of the happening of any such event is given by

either party to the other within 30 days from the date of occurrence thereof, neither party shall by

reason of such event, be entitled to terminate this contract nor shall either party have any claim for

damages against the other in respect of such non- performance of delay in performance, and works under

the contract shall be resumed as soon as practicable after such event has come to an end or ceased to

exist, and the decision of the Engineer as to whether the works have been so resumed or not shall be final

and conclusive, provided further that if the performance in whole or in part of any obligation under this

contract is prevented or delayed by reason of any such event for a period exceeding 120 days, either party

may at its option terminate the contract by giving notice to the other party.

17A Extension of Time in Contracts (ACS no. 01 dt. 14.07.2022): Subject to any requirement in the

contract as to completion of any portion or portions of the works before completion of the whole, the

Contractor shall fully and finally complete the whole of the works comprised in the contract (with such

modifications as may be directed under conditions of this contract) by the date entered in the contract or

extended date in terms of the following clauses:

(i) Extension due to Modification: If any modifications have been ordered which in the opinion of

the Engineer have materially increased the magnitude of the work, then such extension of the

contracted date of completion may be granted as shall appear to the Engineer to be reasonable in the

circumstances, provided moreover that the Contractor shall be responsible for requesting such extension

of the date as may be considered necessary as soon as the cause thereof shall arise.

(ii) Extension for Delay not due to Railway/BRCL or Contractor: If in the opinion of the

Engineer, the progress of work has any time been delayed by any act or neglect of Railway's/BRCL

employees or by other Contractor employed by the Railway/BRCL under Sub-Clause (4) of Clause

20 of these Conditions or in executing the work not forming part of the contract but on which

Contractor's performance necessarily depends or by reason of proceeding taken or threatened by or

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

dispute with adjoining or to neighboring owners or public authority arising otherwise through the

Contractor's own default etc. or by the delay authorized by the Engineer pending arbitration or in

consequences of the Contractor not having received in due time necessary instructions from the

Railway/BRCL for which he shall have specially applied in writing to the Engineer or his authorized

representative then upon happening of any such event causing delay, the Contractor shall immediately

give notice thereof in writing to the Engineer within 15 days of such happening, but shall nevertheless

make constantly his best endeavors to bring down or make good the delay and shall do all that may be

reasonably required of him to the satisfaction of the Engineer to proceed with the works. The Contractor

may also indicate the period for which the work is likely to be delayed and shall be bound to ask for a

necessary extension of time.

(iii) Extension for Delay due to Railways/BRCL: In the event of any failure or delay by the

Railway/BRCL to hand over the Contractor possession of the lands necessary for the execution of

the works or to give the necessary notice to commence the works or to provide the necessary drawings

or instructions or any other delay caused by the Railway/BRCL due to any other cause whatsoever,

then such failure or delay shall in no way affect or vitiate the contract or alter the character thereof or

entitle the Contractor to damages or compensation therefor, but in any such case, the Railway/BRCL

may grant such extension or extensions of the completion date asmay be considered reasonable.

The Contractor shall indicate the period for which the work is likely to be delayed and shall seek

extension of time as may be considered necessary under clause 17A(i) or/and 17A(ii) or/ and 17A(iii)

above, as soon as the cause thereof shall arise and, in any case, not less than 15 days before the

expiry of the date fixed for completion of the works. The Engineer shall consider the same and shall

grant and communicate such extension of time as in his opinion is reasonable having regard to the nature

and period of delay and the type and quantum of work affected thereby. No other compensation shall be

payable for works so carried forward to the extended period of time; the same rates, terms and conditions

of contract being applicable, as if such extended period of time was originally provided in the original

contract itself.

The non-submission of request for extension or submission of request within less than 15 days before

the expiry of the date fixed for completion of the works, shall make him ineligible for extension under

these sub clauses, subject to final decision of Engineer.

17B Extension of Time with Liquidated Damages (LD) for delay due to Contractor: The time

for the execution of the work or part of the works specified in the contract documents shall be deemed to

be the essence of the contract and the works must be completed not later than the date(s) as specified in

the contract. If the Contractor failsto complete the works within the time as specified in the contract for

the reasons other than the reasons specified in Clause 17 and 17A, the Railway/BRCL may, if satisfied

that the works can be completed by the Contractor within reasonable short time thereafter, allow the

Contractor for further extension of time (Proforma at Form no. 9)as the Engineer may decide. On such

extension the Railway/BRCL will be entitled without prejudice to any other right and remedy available

on that behalf, to recover from the Contractor as agreed damages and not by way of penalty for

each week or part of the week, a sum calculated at the rate of liquidated Damages as decided by

Engineer, between 0.005% to 0.30% of contract value of the works for each week or part of the work.

For the purpose of this Clause, the contract value of the works shall be taken as value of work as per

contract agreement including any supplementary work order/contract agreement issued. Provided also,

that the total amount of liquidated damages under this condition shall not exceed 5% of the contract value

that the total amount of liquidated damages under this condition shall not exceed 5% of the contract value

or of the total value of the item or groups of items of work for which a separate distinct completion period

is specified in the contract.

Provided further, that if the Railway/BRCL is not satisfied that the works can be completed by the

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

Contractor and in the event of failure on the part of the contractor to complete the work within further

extension of time allowed as aforesaid, theRailway/BRCL shall be entitled without prejudice to any other

right or remedy available in that behalf, to appropriate the contractor’s Security Deposit and

rescindthe contract under Clause 62 of these Conditions, whether or not actual damage is caused by such

In a contract, where extension(s) of time have been allowed once under clause 17B, further request(s) for

extension of time under clause 17A can also be considered under exceptional circumstances. Such

extension(s) of time under clause 17A shall be without any Liquidated damages, but the Liquidated

damages already recovered during extension(s) of time ranted previously under clause 17B shall not be

waived. However, Price variation during such extension(s) shall be dealt as applicable for extension(s) of

time under clause 17B.

17C Bonus for Early Completion of Work:

18.(1) Illegal Gratification:- Any bribe, commission, gift or advantage given, promised or offered

by or on behalf of the Contractor or his partner or agent or servant or anyone on his behalf, to any

officer or employee of the Railway/BRCL or to any person on his behalf in relation to obtaining or

execution of this or any other contract with the Railway/BRCL shall, in addition to any criminal

liability which he may incur, subject Contractor to the rescission of the contract and all other contracts

with the Railway/BRCL and to the payment of any loss or damage resulting from such decision

and the Railway/BRCL shall be entitled to deduct the amounts so payable from the Contractor’s

bills/Security Deposit or any other dues of Contractor with the Government of India/ BRCL.

18.(2) The contractor shall not lend or borrow from or have or enter into any monitory dealings and

transactions either directly or indirectly with any employee of the BRCL and if he shall do so, the BRCL

shall be entitled forthwith to rescind the contract and all other contracts with the BRCL. Any question or

dispute as to the commission or any such offence or compensation payable to the BRCL under this

clause shall be settled by the Chief Executive Officer/Gandhinagar of the BRCL, in such a manner

as he shall consider fit and sufficient and his decision shall be final and conclusive. In the event of

rescission of the contract under this clause, the contractor will not be paid any compensation

whatsoever except payments for the work done up to the date of rescission.

EXECUTION OF WORKS

19.(1) Contractor’s understanding:- It is understood and agreed that the contractor has, by careful

examination, satisfied himself as to the nature and location of the work, the conformation of the

ground, the character, quality and quantity of the materials to be encountered, the character of

equipment and facilities needed preliminary to and during the progress of the works, the general and

local conditions, the labour conditions prevailing therein and all other matters which can in any way

affect the works under the contract.

19.(2) Commencement of works:-The contractor shall commence the works within 10 days

after the receipt by him of an order in writing to this affect from the Engineer and shall proceed with the

same with due expedition and without delay.

19.(3) Accepted Programme of work (ACS no. 01 dt. 14.04.2022):- The contractor who has been

awarded the work shall as soon as possible but not later than 30 days after the date of receipt of the

acceptance letter in respect of contracts with initial completion period of two years or less or not later

than 90 days for other contracts have to submit the detailed program of work indicating the time schedule

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

of various items of works in the form of Bar Chart/PERT/PPT to Chief General Manager. He shall also

submit the details of the organization (in terms of labour and supervisors) plant and machinery that

he intends to utilize (from time to time) for execution of the work within stipulated date of completion.

The program of work amended as necessary by discussions with the Engineer shall be treated as the

agreed program of the work for the purpose of this contract and the contractor shall endeavor to fulfil this

program of work. The progress of the work will be watched accordingly, and the liquidated damages will

be with reference to the overall completion date. Nothing stated herein shall preclude the contractor in

achieving earlier completion of the item or whole of the works than indicated in the program.

19. (4) Setting out of works:- Not applicable

20.(1) Compliance to Engineer’s instructions:-The Engineer shall direct the order in which the

several parts of the works shall be executed and the contractor shall execute without delay all orders

given by the Engineer from time to time but the contractor shall not be relieved thereby from

responsibility for the due performance of the works in all respects.

20.(2) Alterations to be authorized:-No alterations in or additions to or omissions or

abandonment of any part of the works shall be deemed authorized, except under instructions from the

Engineer, and the contractor shall be responsible to obtain such instructions in each and every case in

writing from the Engineer.

20.(3) Extra works:- Should works over and above those included in the contract require to be

executed at the site, the contractor shall have no right to be entrusted with the execution of such works

which may be carried out by another contractor or contractors or by other means at the option of the

20. (4) Separate contracts in connection with works: - The BRCL shall have the right to let

other contracts in connection with the works. The contractor shall afford other contractors

reasonable opportunity for the storage of their materials and the execution of their works and shall

properly connect and coordinate his work with theirs. If any part of the contractors work depends for

proper execution or result upon the work of another contractor(s), the contractor shall inspect and

promptly report to the Engineer any defects in such works that render it unsuitable for such proper

execution and results. The contractor’s failure so-to inspect and report shall constitute an

acceptance of the other contractor’s work as fit and proper for the reception of his work, except as

to defects which may develop in the othercontractor’s work after the execution of his work.

21. Instruction of Engineer’s Representative: - Any instructions or approval given by the

Engineer’s representative to contractor in connection with the works shall bind the contractor as though

it had been given by the Engineer provided always as follows.

(a) Failure of the Engineer’s representative to disapprove any work or materials shall not prejudice,

the power of the Engineer thereafter to disapprove such work or material and to order the removal or

breaking up thereof.

(b) If the Contractor shall be dissatisfied by reason of any decision of the Engineer’s

representative, he shall be entitled to refer the matter to the Engineer who shall there upon confirm or

vary such decision.

22. (1) Adherence to specifications and drawings: - The completion drawing of structures , ESP of

yards, LWR plans, L-Section, Weld details , initial inspection details shall be provided by BRCL to the

22. (2) Drawings and specifications of the works: - The contractor shall keep one copy of above

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

documents/drawings and specifications at the site, in good order, and such contract documents as may

be necessary available to the Engineer or the Engineer’s representative.

22. (3) Ownership of drawings and specifications: -

All drawings and documents as mentioned in 22 (1) shall be property of BRCL.

22.(4) Compliance with Contractor’s request for details: - The Engineer shall furnish with

reasonable promptness, after receipt by him of the contractor’s request for the same, additional

instructions by means of drawings or otherwise, necessary for the proper execution of the works or

any part thereof. All such drawing and instructions shall be consistent with the contract Documents

and reasonably inferable there from.

22.(5) Meaning and intent of specification and drawings:- If any ambiguity arises as to the

meaning and intent of any portion of the specifications and drawings or as to execution or

quality of any work or material, or as to the measurements of the works the decision of the

Engineer thereon shall be final subject to the appeal (within 7 days of such decision being intimated to

the contractor) to the CGM/GM BRCL who shall have the power to correct any errors, omissions, or

discrepancies in aforementioned items and whose decision in the matter in dispute or doubt shall be final

and conclusive.

23 Working during night: -

This is the maintenance contract and work will be done as per site requirement at any time in day and

24. Damage to Railway / BRCL property or private life and property:-The contractor shall be

responsible for all risk to the work and for trespass and shall make good at his own expense all loss

or damage whether to the works themselves or to any other property of the Railway or the lives, persons

or property of others from whatsoever cause in connection with the works until they are taken over

by the Railway/ BRCL and this although all reasonable and proper precautions may have been taken

by the contractor, and in case the Railway / BRCL shall be called upon to make good any costs, loss or

damages, or to pay an compensation, including that payable under the provisions of the Workmen’s

Compensation Act or any statutory amendments thereof to any person or persons sustaining damages

as aforesaid by reason of any act, or any negligence or omissions on the part of the contractor the

amount of any costs or charges including costs and charges in connection with legal proceedings,

which the Railway / BRCL may incur in reference thereto, shall be charged to the contractor. The

Railway / BRCL shall have the power and right to pay or to defend or compromise any claim of

threatened legal proceedings or in anticipation of legal proceedings being instituted consequent on the

action or default of the contractor, to take such steps as may be considered necessary or desirable

to ward off or mitigate the effect of such proceedings, charging to contractor, as aforesaid any sum or

sums of money which may be paid and any expenses whether for reinstatement or otherwise which

may be incurred and the propriety of any such payment, defence or compromise, and the

incurring of any such expenses shall not be called in question by the contractor.

25. Sheds, stores houses and Yards:-The contractor shall at his own expense provide himself with

sheds, stores houses and yards in such situations and in such numbers as in the opinion of the Engineer

is requisite for carrying on the works and the contractor shall keep at each such sheds, stores houses

and yard a sufficient quantity of materials and plant in stock as not to delay the carrying out of the

works with due expedition and the Engineer and the Engineer’s representative shall have free access

to the said sheds, store houses and yards at any time for the purpose of inspecting the stock of

materials or plant so kept in hand, and any materials or plan which the Engineer may object to shall

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

not be brought upon or used in the works, but shall be forthwith removed from the sheds, store

houses or yards by the contractor. The contractor shall at his own expenses provide and maintain

suitable mortar mills, soaking vats or any other equipment necessary for the execution of the works.

26. Provision of efficient and competent Staff at work sites by the Contractor: -

26.1 The contractor shall place and keep on the works at all times efficient and competent staff to

give the necessary directions to his workmen and to see that they execute their work in sound and

proper manner and shall employ only such supervisors, workmen and labourers in or about the

execution ofany of these works as are careful and skilled in the various trades.

26.2 The contractor shall at once remove from the works any agents, permitted sub- contractor,

supervisor, workman or labourer who shall be objected to by the Engineer and if and whenever required

by the Engineer, he shall submit a correct return showing the names of all staff and workmen employed

26.3 In the event of the Engineer being of the opinion that the contractor is not employing on the

works a sufficient number of staff and workmen as is necessary for the proper completion of the

works within the time prescribed, the contractor shall forthwith on receiving intimation to this effect

deploy the additional number of staff and labour specified by the Engineer within seven days of

being so required and failure on the part of the contractor to comply with such instructions will entitle the

Railway/BRCL to rescind the contract under clause 62 of these conditions.

26A. Deployment of Qualified Engineers at Work Sites by the Contractor: -

26A.1 The contractor shall also employ Qualified Graduate Engineer or Qualified Diploma Holder

Engineer, based on value of contract, as may be prescribed by the Ministry of Railways through

separate instructions from time to time.

26A.2 In case the contractor fails to employ the Engineer, as aforesaid in Para 26A.1, he shall be liable

to pay penalty at the rates, as may be prescribed by the Ministry of Railways through separate

instructions from time to time for the default period for the provisions, as contained in Para 26A.1.

27.(1) Workmanship and testing:- The whole of the works and / or supply of materials specified

and provided in the contract or that may be necessary to be done in order to form and complete any

part thereof shall be executed in the best and most substantial workman like manner with materials

of the best and most approved quality of their respective kinds, agreeable to the particulars contained in

or implied by the specifications and as referred to in and represented by the drawings or in such

other additional particulars, instructions and drawings may be found requisite to be given during the

carrying on of the works and to the entire satisfaction of the Engineer according to the instructions and

directions which the contractors may from time to time receive from the Engineer. The materials

may be subjected to tests by means of such machines, instruments and appliances as the Engineer

may direct and wholly at the expense of the contractor.

27. (2) Removal of improper work and materials: - The Engineer or the Engineer’s

Representative shall be entitled to order from time to time:

(a) The removal from the site within the time specified in the order of any materials which in his

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

opinion are not in accordance with the specifications or drawings.

(b) The substitution of proper and suitable materials, and

(c) the removal and proper re-execution, notwithstanding any previous tests thereof or on account

payments therefore, of any work which in respect of materials or workmanship; is not in his opinion

in accordance with the specifications and in case of default on the part of the contractor in carrying out

such order the BRCL shall be entitled to rescind the contract under clause 62 of these conditions.

(d) The provision of Construction and Demolition Waste Management Rule 2016 issued by Ministry

of Environment Forest and Climate Change dated 29.03.2016 and published in the Gazette of India, Part

– II, Section -3, Sub-section (ii) are binding upon the Contractor. The contractor shall implement these

provisions at worksites, for which no extra payment will be payable.

28. Facilities for inspection:- The contractor shall afford the Engineer and the Engineer’s

Representative every facility for entering in and upon every portion of the work at all hours for the

purpose of inspection or otherwise and shall provide all labour, materials, planks, ladders, pumps,

appliances and things of every kind required for the purpose and the Engineer and the Engineer’s

Representative shall at all times have free access to every part of the works and to all places at which

materials for the works are stored or being prepared.

29. Examination of work before covering up:- The contractor shall give 7 days’ notice to

the Engineer or the Engineer’s representative whenever any work or materials are intended to be

covered up in the earth, in bodies or wallsor otherwise to be placed beyond the reach of measurements

in order that the work may be inspected or that correct dimensions may be taken before being so

covered, placed beyond the reach of measurement in default whereof, the same shall at the option of

the Engineer or the Engineer’s representative be uncovered and measured at the contractor’s expense or

no allowance shall be made for such work or materials.

30. Temporary Works: - All temporary works necessary for the proper execution of the works shall

be provided and maintained by the contractor and subject to the consent of the Engineer shall be

removed by him at his expenses when they are no longer required and in such manner as the Engineer

shall direct. In the event of failure on the part of the contractor to remove the temporary works, the

Engineer will cause them to be removed and cost as increased by supervision and other incidental

charges shall be recovered from the contractor. If temporary huts are provided by the contractor on

the Railway / BRCL land for labour engaged by him for the execution of works, the contractor shall

arrange for handing over vacant possession of the said land after the work is completed; if the

contractor’s labour refuse to vacate, and have to be rejected by the Railway / BRCL necessary

expenses incurred by the Railway / BRCL in connection therewith shall be borne by the contractor.

31. (1) Contractor to supply water for works: - Unless otherwise provided in the contract, the

contractor shall be responsible for the arrangements to obtain supply of water necessary for the works.

31.(4)(a)Contractor to arrange supply of Electric power for works:- Unless otherwise

provided in the contract, the contractor shall be responsible for arrangements to obtain supply

of electric power for the works.

31.(4)(b) Deleted

32. Property in materials and plant: - The materials and plant brought by the Contractor upon the

site or on the land occupied by the Contractor in connection with the works and intended to be used

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

for the execution thereof shall immediately, they are brought upon the site of the said land, be

deemed to be the property of the Railway / BRCL. Such of them as during the progress of the works

are rejected by the Engineer under Clause 25 of these conditions or are declared by him not to be

needed for the execution of the works or such as on the grant of the certificate of completion remain

unused shall immediately on such rejection, declaration or grant cease to be deemed the property

of the Railway / BRCL and the Contractor may then (but not before) remove them from the site

or the said land. This clause shall not in any way diminish the liability of the Contractor nor shall the

Railway / BRCL be in any way answerable for any loss or damage which may happen to or in

respect of any such materials or plant either by the same being lost, stolen, injured or destroyed

by fire, tempest or otherwise.

33. (1) Tools, Plant and Materials Supplied by Railway / BRCL: - The Contractor shall take all

reasonable care of all tools, plant and materials or other property whether or a like description or not

belonging to the Railway/BRCL and committed to his charge for the purpose of the works and

shall be responsible for all damage or loss caused by him, his agents, permitted subcontractor, or his

workmen or others while they are in his charge. The Contractors shall sign accountable receipts for tools,

plants and materials made over to him by the engineer and on completion of the works shall hand

over the unused balance of the same to the Engineer in good order and repair, fair wear and tear

excepted and shall be responsible for any failure to account for the same or any damage done thereto.

33.(2) Hire of BRCL / Railway’s Plant: - The BRCL may hire to the Contractor such plant as

concrete mixers, compressors and portable engines for use during execution of the works on such terms

as may be specified in the special conditions or in a separate agreement for Hire of Plant.

34. (1) Precaution during progress of works: - During the execution of works, unless

otherwise specified, the Contractor shall at his own cost provide the materials for and execute all shoring,

timbering and strutting works as is necessary for the stability and safety of all structures, excavations

and works and shall ensure that no damage, injury or loss is caused or likely to be caused to any

person or property.

34.(2) Roads and Water courses: - Existing roads or water courses shall not be blocked, cut through,

altered, diverted or obstructed in any way by the Contractor, except with the permission of the Engineer.

All compensations claimed for any unauthorized closure, cutting through, alterations, diversion or

obstruction to such roads or water courses by the Contractor or his agent or his staff shall be

recoverable from the Contractor by deduction from any sums which may become due to him in terms

of contract, or otherwise according to law.

34.(3) Provision of access to premises:- During progress of work in any street or thoroughfare, the

Contractor shall make adequate provision for the passage of traffic, for securing safe access to all

premises approached from such street or thoroughfare and for any drainage, water supply or means

of lighting which may be interrupted by reasons of the execution of the works and shall react

and maintain at his own cost barriers, lights and other safeguards as prescribed by the Engineer, for

the regulation of the traffic, and provide watchmen necessary to prevent accidents. The works shall

in such cases be executed night and day if so ordered by the Engineer and with such vigour so

that the traffic way be impeded for as short a time as possible.

34.(4) Safety of Public:- The Contractor shall be responsible to take all precautions to ensure the

safety of the public whether on public or BRCL/Railway property and shall post such look out men as

may in the opinion of the Engineer be required to comply with regulations pertaining to the work.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

36.(1) Suspension of works:- The Contractor shall on the order of the Engineer, suspend the

progress of the works or any part thereof for such time or times and in such manner as the

Engineer may consider necessary and shall during such suspension properly protect and secure the

work so far as is necessary in the opinion of the Engineer. If such suspension is:-

(a) Provided for in the contract, or

(b) Necessary for the proper execution of the works or by the reason of weather conditions or by

some default on the part of the Contractor, and/or

(c) Necessary for the safety of the works or any part thereof.

(d) Necessary for the safety of adjoining public or other property or safety of the public or

workmen or those who have to be at the site, or

(e) Necessary to avoid disruption of traffic and utilities, as also to permit fast repair and restoration

of any damaged utilities, or

(f) Due to instruction of The National Green Tribunal or any other statutory authority due to high

level of pollution in the city of worksite.

36.(2) The Contractor shall not be entitled to the extra costs, if any, incurred by him during the period of

suspension of the works, but in the event of any suspension ordered by the Engineer for reasons other

than aforementioned and when each such period of suspensions exceeds 14 days, the contractor shall be

entitled to such extension of time for completion of the work as the Engineers may consider proper

having regard to the period or periods of such suspensions and to such compensations as the Engineer

may consider reasonable in respect of salaries or wages paid by the Contractor to his employees the

periods of such suspension.

36.(3) Suspension lasting more than 3 months:- If the progress of the works orany part thereof is

suspended on the order of the Engineer for more than three months at a time, the Contractor may

serve a written notice on the Engineer requiring permission within 15 days from the receipt thereof to

proceed with the works or that part thereof in regard to which progress is suspended and if such

permission is not granted within that time the Contractor by further written notice so served may,

but is not bound to, elect to treat the suspension where it affects part only of the works as an

omission of such part or where it affects the whole of the works, as an abandonment of the contract by

37. Rates for items of works:- The rates, entered in the accepted Schedule of Rates of the Contract

are intended to provide for works duly and properly completed in accordance with the general and

special (if any) conditions of the contract and the specifications and drawings together with

such enlargements, extensions, diminutions,reductions, alterations or additions as may be

ordered in terms of Clause 42 of these conditions and without prejudice to the generality thereof and

shall be deemed to include and cover superintendence and labour, supply, including full freight, of

materials, stores, patterns, profiles, moulds, fittings, centring, scaffolding, shoring props, timber,

machinery, barracks, tackle, roads, pegs, posts, tools and all apparatus and plant required on the works,

except such tools, plant or materials as may be specified in the contract to be supplied to the

Contractor by the BRCL, the erection, maintenance and removal of all temporary works and,

buildings, all watching, lighting, bailing, pumping and draining, all prevention of or

compensation for trespass, all barriers and arrangements for the safety of the public or of employees

during the execution of works, all sanitary and medical arrangements for labour camps as may be

prescribed by the BRCL, the setting of all work and of the construction, repair and upkeep of

all centre lines, bench marks and level pegs thereon, site clearance, all fees duties, royalties, rent and

compensation to owners for surface damage or taxes and impositions payable to local authorities in

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

respect of land, structures and all material supplied for the work or other duties of expenses for

which the Contractor may become liable or may be put to under any provision of law for the purpose

of or in connection with the execution of the contract, and all such other incidental charges or

contingencies as may have been specially provided for in the specifications.

39.(1) Rates for Extra Item(s) of Works (ACS no. 01 dt. 14.07.2022):

(a) Other Items: For any item of work to be carried out by the Contractor but not included in the

accepted rates/schedule and also not covered under sub clause (a) above, the Contractor shall be bound to

notify the Engineer at least seven days before the necessity arises for the execution of such items of

works that the accepted rates/schedule does not include rate or rates for such extra work involved. The

rates payable for such items shall be decided at the meeting to be held between the Engineer and

Contractor, in as short a period as possible after the need for the special item has come to the notice. In

case the Contractor fails to attend the meeting after being notified to do so or in the event of no

settlement being arrived at, the Railway shall be entitled to execute the extra works by other means and

the Contractor shall have no claim for loss or damage that may result from such procedure.

The assessment of rates for extra item(s) shall be arrived at based on the prevailing market rates of labour,

machinery & materials and by taking guidance from the following documents in order of priority:

i. Rate Analysis

ii. Analysis of Rates for “Unified Standard Schedule of Rates of Indian Railways(USSOR)”

39.(2) Provided that if the Contractor commences work or incurs any expenditure in regard

thereto before the rates as determined and agreed upon as lastly hereunto fore- mentioned, then and in

such a case the Contractor shall only be entitled to be paid in respect of the work carried out or

expenditure incurred by him prior to the date of determination of rates as aforesaid according to the

rates as shall be fixed by the Engineer. However, if the Contractor is not satisfied with the decision

of the Engineer in this respect he may appeal to the Chief Engineer/Chief General Manager. within

30 days of getting the decision of the Engineer, supported by analysis of the rates claimed. The Chief

Engineer’s/ Chief General Manager’s decision after hearing both the parties in the matter would be final

and binding on the Contractor and the BRCL.

40. (1) Handing over of works: - The Contractor shall be bound to hand over the works

executed under the contract to the BRCL complete in all respects to the satisfaction of the Engineer.

The Engineer shall determine the date on which the work is considered to have been completed, in

support of which his certificate shall be regarded as sufficient evidence for all purposes. The Engineer

shall determine from time to time, the date on which any particular section of the work shall have been

completed, and the contractor shall be bound to observe any such determination of the Engineer.

40.(2) Clearance of site on completion:- On completion of works, the Contractor shall clear

away and remove from the site all constructional plant, surplus materials, rubbish and temporary works

of every kind and leave the whole of the site and works clean and in a workman like condition to the

satisfaction of the Engineer. No final payment in settlement of the accounts for the works shall be

paid, held to be due or shall be made to the, Contractor till, in addition to any other condition

necessary for final payment, site clearance shall have been affected by him, and such clearance may

be made by the Engineer at the expense of the Contractor in the event of his failure to comply with

this provision within 7 days after receiving notice to that effect. Should it become necessary for the

Engineer to have the site clearedat the expenses of the Contractor, the BRCL shall not be held liable

for any loss or damage to such of the Contractor’s property as may be on the site and due to such

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

removal there from which removal may be effected by means of public sales of such materials and

property or in such a way as deemed fit and convenient to the Engineer

40A Offloading of Part(s) of Work: At the final stage of completion/ commissioning of work, in case

the contractor fails to complete the final part(s) of the work and the value of such part(s) of the work is

limited to 5% of the original contract value, the Engineer may allow/decide for offloading of such

part(s) of works, either after the Contractor’s request in writing to do so or after serving a 14 (Fourteen)

days suo- moto notice, if the Engineer is of the opinion that :-

(i) Such Offloading of works (up to 5% of original contract value) would enable successful

completion of contract/work,

(ii) Termination/ Part termination of the contract at this stage is not be in the interest of the

Railway/work;, and

(iii) The anticipated additional cost for execution of such works through other mode would

not be substantial and can be recovered from the pending dues of the contractor;

The Contractor shall be informed, in due course, by the Engineer of the mode and cost of

execution of such offloaded work through other agency(ies). The extra expenditure incurred in

execution of the offloaded work, shall be recovered from subsequent Bill(s) or any other dues of

the Contractor, but not exceeding the value of Performance Guarantee available in the contract.

There shall be no other repercussion of such offloading on execution of the balance contract.

The Contractor shall have no claim on account of above-mentioned offloading ofworks.

VARIATIONS IN EXTENT OF CONTRACT

41. Modification to contract to be in writing: - In the event of any of the provisions of the

contract requiring to be modified after the contract documents have been signed, the modifications

shall be made in writing and signed by the BRCL, and the Contractor and no work shall proceed

under such modifications until this has been done. Any verbal or written arrangement abandoning,

modifying, extending, reducing or supplementing the contract or any of the terms thereof shall be

deemed conditional and shall not be binding on the BRCL unless and until the same is incorporated

in a formal instrument and signed by the BRCL and the Contractor, and till then the BRCL shall have

the right to repudiate such arrangements.

42.(1) Powers of modification to contract:- BRCL shall be entitled by order in writing to

enlarge or extend, diminish or reduce the works or make any alterations in their design, character

position, site, quantities, dimensions or in the method of their execution or in the combination

and use of materials for the execution thereof or to order any additional work to be done or any

works not to be done and the contractor will not be entitled, to any compensation for any

increase/reduction in the quantities of work but will be paid only for the actual amount of work done and

for approved materials supplied against a specific order.

42.(2) (i) Unless otherwise specified in the contract, the accepted variation in quantity of each

individual item of the contract would be up to 25% of the quantity originally contracted, except in

case of foundation work. (in which no variation limit shall apply). However, the rates for the increased

quantities shall be as per sub- para (iii) below.

(ii) The contractor shall be bound to carry out the work at the agreed rates and shall not be entitled

to any claim or any compensation whatsoever up to the limit of 25% variation in quantity of

individual item of works.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

(iii) In case an increase in quantity of an individual item by more than 25% of the agreement

quantity is considered unavoidable, then same shall be executed at following rates.

(a) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned

item, shall be paid at 98% of the rate awarded for that item in that particular tender;

(b) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned

item shall be paid at 96% of the rate awarded for that item in that particular tender;

(c) Variation in quantities of individual items beyond 150% will be avoided and would be

permitted only in exceptional unavoidable circumstances and shall be paid at 96% of the rate awarded

for that item in that particular tender.

(d) Variation to quantities of Minor Value Item:

The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other

items). A minor value item for this purpose is defined as an item whose original agreement value is

less than 1 % of the total original agreement value.

d.(i) Quantities operated upto and including 100% of the agreement quantity of the

concerned minor value item, shall be paid at the rate awarded for that item in that particular tender;

d.(ii) Quantities operated in excess of 100% but upto 200% of the agreement quantity of the concerned

minor value item, shall be paid at 98% of the rate awarded for that item in that particular tender;

d.(iii) Variation in quantities of individual minor value item beyond 200% will be avoided and would be

permitted only in exceptional unavoidable circumstances and shall be paid at 96% of the rate awarded for

that item in that particular tender.

(iv) In case of earthwork, the variation limit of 25% shall apply to the gross quantity of earthwork

items and variation in the quantities of individual classifications of soil shall not be subject to this limit.

In case of foundation work, no variation limit shall apply and the work shall be carried out by

the Contractor on agreed rates irrespectiveof any variation.

(v) As far as Standard Schedule of Rates (SSOR) items are concerned, the variation limit of 25%

would apply to the value of SSOR schedule as a whole and not on individual SSOR items. However, in

case of Non Standard Schedule of Rates (SSOR) items, the limit of 25% would apply on the individual

items irrespective of the manner of quoting the rate (single percentage rate or individual item rate).

42.(3) Valuation of variations:- The enlargements, extensions, diminution, reduction, alterations or

additions referred to in sub-clause (2) of this clause shall in no degree affect the validity of the contract

but shall be performed by the Contractor as provided therein and be subject to the same conditions,

stipulations and obligations as if they had been originally and expressively included and provided for in

the specifications and drawings and the amounts to be paid therefore shall be calculated in accordance

with the accepted schedule of rates. Any extra items / quantities of work falling outside the purview of

the provisions of sub-clause (2) above shall be paid for at the rates determined under clause-39 of these

43. (1) Monthly Statement of Claims: - The Contractor shall prepare and furnish to the

Engineer once in every month an account giving full and detailed particulars of all claims for any

additional expenses to which the Contractor may consider himself entitled to and of all extra or

additional works ordered by the Engineer which he has executed during the preceding month quarter

and no claim for payment for and such work will be considered which has not been included in such

43.(2) Signing of “No Claim” Certificate:- The Contractor shall not be entitled to make any claim

whatsoever against the BRCL under or by virtue of or arising out of this contract, nor shall the

BRCL entertain or consider any such claim, if made by the Contractor, after he shall have signed a

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

“No Claim” Certificate in favour of the BRCL in such form as shall be required by the BRCL after

the works are finally measured up. The contractor shall be debarred from disputing the correctness

of the items covered by “No Claim” Certificate or demanding a clearance to arbitration in respect

MEASUREMENTS, CERTIFICATES AND PAYMENTS

44. Quantities in schedule annexed to Contract: - The quantities set out in the accepted

schedule of rates with items of works quantified are the estimated quantities of the works and they

shall not be taken as the actual and correct quantities of the work to be executed by the Contractor

in fulfilment of his obligations under the contract.

45.(i) Measurement of works by Railways /BRCL:- The Contractor shall be paid for the works at

the rates in the accepted schedule of rates and for extra works at rates determined under Clause 39 of

these conditions on the measurements taken by the Engineer or the Engineer’s representative in

accordance with the rules prescribed for the purpose by the BRCL. The quantities for items the unit of

which in the accepted schedule of rates is 100 or 1000 shall be calculated to the nearest whole

number, any; fraction below half being dropped and half and above being taken as one; for items the

unitof which in the accepted schedule of rates is single, the quantities shall be calculated to two places of

decimals. Such measurements will be taken of the work in progress from time to time and at such

intervals as in the opinion of the Engineer shall be proper having regard to the progress of works.

The date and time on which “on account” or final measurements are to be made shall be communicated

to the Contractor who shall be present at the site and shall sign the results of the measurements

(which shall also be signed by the Engineer or the Engineer’s representative) recorded in the official

measurements book as an acknowledgement of his acceptance of the accuracy of the measures.

Failing the Contractor’s attendance, the work may be measured up in his absence and such

measurements shall, notwithstanding such absence, be binding upon the Contractor whether or not he

shall have signed the measurement books provided always that any objection made by him to

measurement shall be duly investigated and considered in the manner set out below:

(a) It shall be open to the Contractor to take specific objection to any recorded measurements

or Classification on any ground within seven days of the date of such measurements. Any re-

measurement taken by the engineer or the Engineer’s representative in the presence of the

Contractor or in his absence after due notice has been given to him in consequence of objection

made by the Contractor shall be final and binding on the Contractor and no claim whatsoever shall

thereafter be entertained regarding the accuracy and classification of the measurements.

(b) If an objection raised by the Contractor is found by the Engineer to be incorrect the

Contractor shall be liable to pay the actual expenses incurred in measurements.

45.(ii) Measurement of works by Contractor’s Authorised Representative (If so allowed or

(a) The Contractor shall be paid for the works at the rates in the accepted schedule of rates and for

extra works at rates determined under Clause 39 of these conditions on the measurements taken by the

Contractor’s Authorised Engineer in accordance with the rules prescribed for the purpose by the BRCL.

The quantities for items the unit of which in the accepted schedule of rates is 100 or 1000 shall be

calculated to the nearest whole number, any; fraction below half being dropped and half and above

being taken as one; for items the unit of which in the accepted schedule of rates is single, the quantities

shall be calculated to two places of decimals. Such measurements will be taken of the work in progress

from time to time. The date and time on which “on account” or “final” measurements are to be

made shall be communicated to the Engineer.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

The date and time of test checks shall be communicated to the contractor who shall be present at the

site and shall witness the test checks, failing the contractor’s attendance the test check may be

conducted in his absence, and such test checks shall not withstanding such absence be binding upon

contractor provided always that any objection made by contractor to test check shall be duly investigated

and considered in the manner set out below:

(i) It shall be open to the Contractor to take specific objection to test checks of any recorded

measurement within 7 days of date of such test checks. Any re-test check done by the concerned

Railway’s authority in the presence of the Contractor or in his absence after due notice given to him in

consequent of objection made by the Contractor shall be final and binding on the Contractor and no

claim whatsoever shall thereafter be entertained regarding the accuracy and classification of the

(ii) If an objection raised by the Contractor is found by the Engineer to be incorrect the

Contractor shall be liable to pay the actual expenses incurred in measurements.

(b) Incorrect Measurement, actions to be taken: If in case during test check or otherwise, it is

detected by Engineer that agency has claimed any exaggerated measurement or has claimed any false

measurement for the works which have not been executed; amounting to variation of 5% or

more of claimed gross bill amount, action shall be taken as following:

(i) On first occasion of noticing exaggerated/false measurement, Engineer shall impose a penalty of

10% of the claimed gross bill value.

(ii) On any next occasion of noticing any exaggerated / false measurement, BRCL shall impose

penalty of 15% of claimed gross bill value. In addition the facility of recording of measurements

by contractor as well as release of provisional payment shall be withdrawn. Once withdrawn,

measurement shall be done by BRCL as per Clause 45(i) above.

46. (1) “On-Account” Payments:- The Contractor shall be entitled to be paid from time to time by

way of “One-Account” payment only for such works as in the opinion of the Engineer he has

executed in terms of the contract. All payments due on the Engineer’s/Engineer's Representative's

certificates of measurements or Engineer’s certified “Contractor’s authorized Engineer’s measurements”

shall be subject to any deductions which may be made under these presents and shall further be

subject to, unless otherwise required by Clause 16 of these Conditions, a retention of 6% (Six) by way

of Security Deposits, until the amount of Security Deposit by way of such retentions shall amount to

5% of the total value of the contract provided always that the Engineer may by any certificate make

any correction or modification in any previous certificate which shall have been issued by him and that

the Engineer may withhold any certificate, if the works or any part thereof are not being carried out to

his satisfaction.

46.(2) Rounding off amounts: - The total amount due on each certificate shall be rounded off to the

46.(2) Rounding off amounts: - The total amount due on each certificate shall be rounded off to the

nearest rupee i.e. sum less than 50 paise shall be omitted and sums of 50 paise and more up to

Re. 1/- will be reckoned as Re. 1/-

46.(3) On Account Payments not prejudicial to final settlement: - “On- Account” payments

made to the “Contractor shall be without prejudice to the final making up of the accounts (except where

measurements are specifically noted in the measurement Book as “Final Measurements” and as such

have been signed by the Contractor) and shall in no respect be considered or used as evidence of any

facts stated in or to be inferred from such accounts nor of any particular quantity of work having

been executed nor of the manner of its execution being satisfactory.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

46.(4) If payment(s) of Advances are applicable in the contract, as mentioned in the Tender Documents,

Railway/BRCL shall make payment(s) of Interest bearing advances, on therequest of contractor. The

payment and recovery of such Advances shall be made asunder:

(a) : Mobilization Advance –

(b) : Advance Against Machinery and Equipment –

46.(5) Manner of Payment: Unless otherwise specified payments to the Contractor will be

transferred electronically to his bank account.

46 Price Variation Clause (PVC): (ACS no. 01 dt. 14.07.2022)

46A.1 Applicability: Provided further that, in a contract where PVC is applicable, following shall be

outside the purview of price adjustments (i.e. shall be excluded from the gross value of the work for

the purpose of price variation) :

a) Materials supplied by Railway/BRCL to the Contractors, either free or at fixed rate;

b) Any extra item(s) included in subsequent variation falling outside the purview of the Bill(s) of

Quantities of tender, under clause 39. (l)(b) of these Standard General Conditions, unless applicability of

PVC and 'Base Month' has been specially agreed, while fixing the rates of such extra item(s).

46A.2 Base Month: The Base Month for ‘Price Variation Clause’ shall be taken as the one month prior

to closing of tender, unless otherwise stated elsewhere. The quarter for applicability of PVC shall

commence from the month following the Base month. The Price Variation shall be based on the average

Price Index of the quarter under consideration.

46A.3 Validity:

Rates accepted by BRCL Railway Administration shall hold good till completion of work and no

additional individual claim shall be admissible except:

(a) Payment/recovery for increase/decrease in GST on works contract or imposition/removal of any

tax/cess on Works Contract as per Clause

(b) Payment/recovery for overall market situation as per Price Variation Clause givenhereunder.

46A.4 Components of various items in a contract on which variation in prices be admissible shall be steel,

cement, ferrous material, non-ferrous material, insulators, zinc and other materials, labour, plant &

machinery, fuel, explosives, detonators etc. Adjustment for variation in prices of these items shall be

determined in the manner prescribed.

46A.5 No price variation shall be admissible for fixed components.

46A.6 The percentages of various components in various type of works shall be as specified for all

item (s)/ Bill(s) of Quantities in tender document and the same shall be fixed as per table &

classifications given below:

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

(I) For Civil Engineering Works

S Classification

8 Detonators EC

*It shall not be considered for any price variation.

The classification mentioned in the table above represents following

type of item(s) in the work(s) –

1 Earthwork in Formation

1A All Item(s) excluding 1B or/and 1C 1B Item(s) for supply of Steel

1C Item(s) for supply of Cement

2 Ballast Supply Works

3 Tunnelling Works (Without Explosives)

3A All Item(s) excluding 3B or/and 3C or/and 3D or/and 3E 3B Item(s) for supply of

3C Item(s) for supply of Cement or/and Grout

3D Item(s) for Fabrication & Erection of Structures including supply of Steel 3E

Item(s) for Fabrication & Erection of Structures excluding supply of Steel.

4 Tunnelling Works (With explosives)

4A All Item(s) excluding 4B or/and 4C or/and 4D or/and 4E 4B Item(s) for supply of

4C Item(s) for supply of Cement or/and Grout

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

4D Item(s) for Fabrication & Erection of Structures including supply of Steel

4E Item(s) for Fabrication & Erection of Structures excluding supply of Steel.

5 Building Works

5A All Item(s) excluding 5B or/and 5C or/and 5D or/and 5E 5B Item(s) for supply of

5C Item(s) for supply of Cement

5D Item(s) for Fabrication & Erection of Structures including supply of Steel 5E

Item(s) for Fabrication & Erection of Structures excluding supply of Steel.

6 Bridges & Protection work

6A All Item(s) excluding 6B or/and 6C or/and 6D or/and 6E 6B Item(s) for supply of

6C Item(s) for supply of Cement

6D Item(s) for Fabrication, Assembly, Erection& Launching of Girders including

supply of Steel

6E Item(s) for Fabrication, Assembly, Erection &Launching of Girders excluding

supply of Steel

7 Permanent Way linking

8 Platform, Passenger Amenities

8A All Item(s) excluding 8B or/and 8C or/and 8D or/and 8E 8B Item(s) for supply of

Steel item/fittings

8C Item(s) for supply of Cement Item

8D Item(s) for Fabrication & Erection of Structures including supply of Steel 8E

Item(s) for Fabrication & Erection of Structures excluding supply of Steel

9 Any Other Works not covered in Classification 1 to

9A All Item(s) excluding 9B or/and 9C or/and 9D or/and 9E9B Item(s) for supply of

9C Item(s) for supply of Cement or/and Grout

9D Item(s) for Fabrication & Erection of Structures including supply of Steel 9E

Item(s) for Fabrication & Erection of Structures excluding supply of Steel

46A.7 Formulae: The Amount of variation in prices in various components (labour,

materialetc.) shall be worked out by the following formulae:

(i) L = (W or WSF or WF or WSFL or WFL) x (LQ – LB) x LC

(ii) M = (W or WSF or WF or WSFL or WFL) x (MQ – MB) x MC

(iii) F = (W or WSF or WF or WSFL or WFL) x (FQ – FB) x FC

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

(v) PM = (W or WSF or WF or WSFL or WFL) x(PMQ-PMB) x PMC

(vi) S = (W or WS or WSF) x (SQ-SB) x SC

(vii) C = (W or WC ) x (CQ – CB) x CC

(II) For BRCL Electrification Works:

(viii) T = [0.4136x(CQ– CB) / CB] x

(xii) G = [(MQ - MB) / MB] x

(xiii) Er = [(LQ - LB) / LB] x

L Amount of price variation in LabourM Amount of price variation in Materials

F Amount of price variation in Fuel

E Amount of price variation in Explosives

PM Amount of price variation in

Plant, Machinery and SparesS Amount

of price variation in Steel Supply Item

C Amount of price variation in Cement Supply Item

T Percentage variation payable on the gross value of bill of Concreting (Bill(s) of

Quantities for concrete items)

R Percentage variation payable on the gross value of bill of Ferrous Items (Bill(s)

ofQuantities for ferrous items)

N Percentage variation payable on the gross value of bill of Non-Ferrous Items

(Bill(s) of Quantities for non-ferrous items)

I Percentage variation payable on the gross value of bill of Insulator (Bill(s)

of Quantities forInsulator items)

G Percentage variation payable on the gross value of bill of General Works

(Bill(s) ofQuantities for General items)

Er Percentage variation payable on the gross value of erection (Bill(s) of

Quantities forErection Item)

LC % of Labour Component in the item(s) MC % of Material Component in

the item(s)FC % of Fuel Component in the item(s)

EC % of Explosive Component in the item(s)

PMC % of Plant, Machinery and Spares Component in the item(s)SC % of Steel

Supply item Component in the item(s)

CC % of Cement Supply item Component in the item(s)

W Gross value of work done by Contractor as per on-account bill(s) excluding the

Gross value of work under WS or/and WC or/and WSF or/and WF or/and WSFL or/and WFL

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

and cost of materials supplied by Railway either free or at fixed rate,

WS Gross value of work done by Contractor for item(s) of supply of steel.

WC Gross value of work done by Contractor for item(s) of supply of cement and /or

supply of grout material.

WSF Gross value of work done by Contractor for item(s) of Fabrication & Erection of

Structures including supply of Steel.

WF Gross value of work done by Contractor for Fabrication & Erection of

Structuresexcluding supply of Steel.

WSFL Gross value of work done by Contractor for item(s) of Fabrication, Assembly,

Erection / Launching of Girders including supply of Steel.

WFL Gross value of work done by Contractor for item(s) of Fabrication, Assembly,

Erection / Launching of Girders excluding supply of Steel.

LB Consumer Price Index for Industrial Workers - All India: Published in R.B.I.

Bulletin for the base period

LQ Consumer Price Index for Industrial Workers - All India: Published in R.B.I.

Bulletin for theaverage price index of the 3 months of the quarter under consideration

MB Wholesale Price Index: All commodities – as published in the R.B.I.

Bulletin forthe base period

MQ Wholesale Price Index: All commodities – as published in the R.B.I. Bulletin

forthe average price index of the 3 months of the quarter under consideration

FB The average of official prices of Diesel available on the official website of

‘Petroleum Planning and Analysis cell’ under Ministry of Petroleum and Natural

Gas for Delhi, Kolkata, Mumbai &Chennai, for the base period

FQ The average of official prices of Diesel available on the official website of

‘Petroleum Planning and Analysis cell’ under Ministry of Petroleum and Natural

Gas for Delhi, Kolkata, Mumbai &Chennai, for the 3 months of the quarter under

EB Index number of Monthly Whole Sale Price Index for the category ‘Explosive’ of

(g). Manufacture of other chemical products under (J) MANUFACTURE OF

CHEMICALS AND CHEMICAL PRODUCTS, published by Office of

Economic Adviser, Govt. of India, Ministry of Commerce & Industry,

Department of Industrial Policy & Promotion (DIPP), for the base period.

EQ Index number of Monthly Whole Sale Price Index for the category ‘Explosive’ of

(g). Manufacture of other chemical products under (J) MANUFACTURE OF

CHEMICALS AND CHEMICAL PRODUCTS, published by Office of

Economic Adviser, Govt. of India, Govt. of India, Ministry of Commerce &

Industry, Department of Industrial Policy & Promotion (DIPP), for the average

price index of 3 months of the quarter under consideration.

PMB Index Number of Wholesale Prices in India by Groups and Sub Groups (Averages)

for ‘Manufacture of machinery for mining, quarrying and construction’–

published in RBI (Reserve Bank of India) Bulletin, for the base period.

PMQ Index Number of Wholesale Prices in India by Groups and Sub Groups (Averages)

for ‘Manufacture of machinery for mining, quarrying and construction’–

published in RBI (Reserve Bank of India) Bulletin, for the average price index

of 3 months of the quarter under consideration.

SB The average rate provided by the Joint Plant Committee for the relevant category

of steel item as mentioned in Clause 46A.9; for the base period.

SQ The average rate provided by the Joint Plant Committee for the relevant category

of steel item as mentioned in Clause 46A.9; for the 3 months of the quarter under

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

CB Index No. of Wholesale Price Index of sub-group Cement, Lime & Plaster as

published in RBI Bulletin for the base period

CQ No. of Wholesale Price Index of sub-group Cement, Lime & Plaster as published

in RBI Bulletin for the average price index of the 3 months of the quarter under

RT IEEMA price index for Steel Blooms (size 150mmx150mm) for the month which

is two months prior to date of inspection of material.

RO IEEMA price index for Steel Blooms (size 150mmx150mm)for the month

which is one month prior to date of opening of tender.

PT IEEMA price index for Copper wire rods for the month which is two months prior

to date of inspection of material.

PO IEEMA price index for Copper wire rods for the month which is one month

prior to date ofopening of tender.

ZT IEEMA price index for Zinc for the month which is two months prior to date of

inspection ofmaterial

ZO IEEMA price index for Zinc for the month which is one month prior to date

of opening oftender

IT RBI wholesale price index for the sub-group “Insulators” for the month which

is two monthsprior to date of inspection of material

IO RBI wholesale price index for the sub-group “Insulators” for the month which

is one monthprior to date of opening of tender

(III) SIGNALING & TELECOMMUNICATION WORKS:

(a) The following expressions and meanings are assigned to the value of the work done

for,signaling and telecommunication works:

SIGWK = Value of signaling works for a stage payment of the item signaling works.

INVSIG = Value of inventory for signaling works for a stage payment of the item

inventoryfor signaling works.

INTGTESTSIG = Value of integrated testing and commission for signaling works of

theRailway Project.

COMWK= Value of telecommunication works for a stage payment of the item

telecommunication works.

INVCOM = Value of inventory for telecommunication works for a stage payment of

the iteminventory for telecommunication works; and

INTGTESTCOM = Value of integrated testing and commission for telecommunication

worksof the Railway Project.

(b) Price adjustment for changes in cost of signaling works and telecommunication

worksshall be paid in accordance with the following formula:

(i) VSIGWK = 0.85 SIGWK x [PELEX x (ELEXi – ELEXo)/ ELEXo +

– OFCo)/OFCo + PLB x (LBi – LBo)/LBo + POTH x

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

(OTHi - OTHo)/OTHo + S30C x (P30Ci – P30Co)/ P30Co +

QC x(PQCi – PQCo)/PQCo;

(ii) VINVSIG = 0.85 SIGWK x [PELEX x (ELEXi – ELEXo)/

ELEXo + POTH x (OTHi -OTHo)/OTHo];

(iii) VINTGTESTSIG = 0.85 INTGTESTSIG x [PLB x (LBi –

LBo)/LBo + POTH x(OTHi- OTHo)/OTHo];

(iv) VCOMWK = 0.85 COMWK x [PELEX x (ELEXi –

ELEXo)/ ELEXo + POFC x(OFCi – OFCo)/OFCo + PLB x

(LBi – LBo)/LBo + POTH x (OTHi - OTHo)/OTHo + S30C x

P2C25o)/ P2C25o + QC x(PQCi – PQCo)/ PQCo+ PCEQP x

(CEQPi – CEQPo)/CEQPo];

(v) VINVCOM = 0.85 SIGWK x [PELEX x (ELEXi –

ELEXo)/ ELEXo + PCEQP x(CEQPi – CEQPo)/CEQPo +

POTH x (OTHi - OTHo)/OTHo]; and

(vi) VINTGTESTCOM = 0.85 INTGTESTCOM x [PLB x (LBi –

LBo)/LBo + POTH x(OTHi - OTHo)/OTHo].

VSIGWK = Increase or decrease in the cost of signaling works during the period under

consideration due to changes in the rates for relevant components as specified in

subparagraph (h);

VINVSIG = Increase or decrease in the cost of inventory for signaling during the

period under consideration due to changes in the rates for relevant components as

specified in subparagraph (h);

VINTGTESTSIG = Increase or decrease in the cost of integrated testing and

commissioning of signaling works of the Railway Project during the period under

consideration due to changes in the rates for relevant components as specified in sub-

VCOMWK = Increase or decrease in the cost of communication works during the

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

period under consideration due to changes in the rates for relevant components as

specified in subparagraph (h);

VINVCOM = Increase or decrease in the cost of inventory for telecommunications

works during the period under consideration due to changes in the rates for relevant

componentsas specified in sub-paragraph (h);

VINTGTESTCOM = Increase or decrease in the cost of integrated testing and

commissioning of telecommunication works of the Railway Project during the period

under consideration due to changes in the rates for relevant components as

specified insubparagraph (h);

PCEQP, PELEX, PIC, PLB, POFC, and POTH are the percentages of communication

equipment, electronics, PVC insulated cables, labour, optical fibre cables, and other

materials respectively.

CEQPo = The wholesale price index as published by the Ministry of Commerce and

Industry, Government of India (hereinafter called “WPI”) for communication

equipment for the month of the Base Month.

CEQPi = The WPI for communication equipment for the average price index of the

months of the quarter under consideration.

ELEXo = The WPI for electronics for the month of the Base Month.

ELEXi = The WPI for electronics for the average price index of the 3 months of the

quarterunder consideration.

P30Ci = Price payable per Km as adjusted in accordance with price variation Clause

for size30C x 1.5 sq mm signaling cable

P30Co = Price per Km of cable as per purchase order/ Contract agreement.

S30C = Percentage of size 30C x 1.5 sq mm signaling cable shall govern the price

adjustment of the contract price for signaling and telecommunication works.

P24Ci = Price payable per Km as adjusted in accordance with price variation Clause

for size24C x 1.5 sq mm signaling cable

P24Co = Price per Km of cable as per purchase order/ Contract agreement.

S24C = Percentage of size 24C x 1.5 sq mm signaling cable shall govern the price

adjustment of the contract price for signaling and telecommunication works.

P19Ci = Price payable per Km as adjusted in accordance with price variation Clause

for size19C x 1.5 sq mm signaling cable

P19Co = Price per Km of cable as per purchase order/ Contract agreement.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

S19C = Percentage of size 19C x 1.5 sq mm signaling cable shall govern the price

adjustment of the contract price for signaling and telecommunication works.

P12Ci = Price payable per Km as adjusted in accordance with price variation Clause

for size12C x 1.5 sq mm signaling cable

P12Co = Price per Km of cable as per purchase order/ Contract agreement.

S12C = Percentage of size 12C x 1.5 sq mm signaling cable shall govern the price

adjustment of the contract price for signaling and telecommunication works.

P9Ci = Price payable per Km as adjusted in accordance with price variation Clause

for size9C x 1.5 sq mm signaling cable

P9Co = Price per Km of cable as per purchase order/ Contract agreement.

S9C = Percentage of size 9C x 1.5 sq mm signaling cable shall govern the price

adjustment of the contract price for signaling and telecommunication works.

P6Ci = Price payable per Km as adjusted in accordance with price variation Clause for

size6C x 1.5 sq mm signaling cable

P6Co = Price per Km of cable as per purchase order/ Contract agreement.

S6C = Percentage of size 6C x 1.5 sq mm signaling cable shall govern the price

adjustment of the contract price for signaling and telecommunication works.

P4Ci = Price payable per Km as adjusted in accordance with price variation Clause for

4C x 1.5 sq mm signaling cable

P4Co = Price per Km of cable as per purchase order/ Contract agreement.

S4C = Percentage of size 4C x 1.5 sq mm signaling cable shall govern the price

adjustment of the contract price for signaling and telecommunication works.

P2Ci = Price payable per Km as adjusted in accordance with price variation Clause

for size2C x 1.5 sq mm signaling cable

P2Co = Price per Km of cable as per purchase order/ Contract agreement.

S2C = Percentage of size 2C x 1.5 sq mm signaling cable shall govern the price

adjustment of the contract price for signaling and telecommunication works.

P12C2.5i = Price payable per Km as adjusted in accordance with price variation Clause

forsize 12C x 2.5 sq mm signaling cable

P12C2.5o = Price per Km of cable as per purchase order/ Contract agreement.

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

S12C2.5 = Percentage of size 12C x 2.5 sq mm signaling cable shall govern the

priceadjustment of the contract price for signaling and telecommunication works.

P2C2.5i = Price payable per Km as adjusted in accordance with price variation

Clause forsize 2C x 2.5 sq mm signaling cable

P2C2.5o = Price per Km of cable as per purchase order/ Contract agreement.

S2C2.5 = Percentage of size 2C x 2.5 sq mm signaling cable shall govern the price

adjustment of the contract price for signaling and telecommunication works.

P2C25i = Price payable per Km as adjusted in accordance with price variation

Clause forsize 2C x 25 sq mm signaling cable

P2C25o = Price per Km of cable as per purchase order/ Contract agreement.

S2C25 = Percentage of size 2C x 25 sq mm signaling cable shall govern the price

adjustment of the contract price for signaling and telecommunication works.

PQCi = Price payable per Km as adjusted in accordance with price variation Clause for

size0.9mm dia, 6 Quad cable.

PQCo= Price per Km of cable as per purchase order/ Contract agreement.QC =

Percentage of size 0.9mm dia, 6 Quad cable shall govern the price.

LBo = The consumer price index for industrial workers – All India, published by

Labour Bureau, Ministry of Labour, Government of India, (hereinafter called “CPI”)

for the month ofthe Base Month.

LBi = The CPI for industrial workers – All India for the average price index of the

monthsof the quarter under consideration.

OFCo = The WPI for fibre cables for the month of the Base Month.

OFCi = The WPI for fibre cables for the average price index of the 3 months of the

quarterunder consideration.

OTHo = The WPI for all commodities for the month of the Base Month; and

OTHi = The WPI for all commodities for the average price index of the 3 months of

thequarter under consideration.

(c) The following percentages shall govern the price adjustment of the Contract

Price for signaling and telecommunication works:

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

Signaling Telecommunication

TelecommunicationWorks

Integrated testing and

Integrated testing and

Telecomm inventory

Signaling inventory

Signaling Works

Electronics (PELEX) ***% ***% - ***% ***% -

Communication Equipment (PCEQP) - - - ***% ***% -

Optical Fibre Cable (POFC) ***% - - ***% - -

30C x 1.5 sq mm signalling cable(S30C) ***% - - ***% - -

24C x 1.5 sq mm signalling cable (S24C) ***% - - ***% - -

19Cx 1.5 sq mm signalling cable (S19C) ***% - - ***% - -

12C x 1.5 sq mm signalling cable (S12C) ***% - - ***% - -

9C x 1.5 sq mm signalling cable (S9C) ***% - - ***% - -

6C x 1.5 sq mm signalling cable (S6C) ***% - - ***% - -

4C x 1.5 sq mm signalling cable (S4C) ***% - - ***% - -

2C x 1.5 sq mm signalling cable (S2C) ***% - - ***% - -

12C x 2.5 sq mm signalling cable

2C x 2.5 sq mm signalling cable (S2C2.5) ***% - - ***% - -

2C x 25 sq mm signalling cable (S2C25) ***% - - ***% - -

0.9 mm dia, 6Quad cable (QC) ***% - - ***% - -

Other materials ***% ***% ***% ***% ***% ***%

(Note- the percentages may be finalized by tendering authority depending on BOQ)

FORMULAE FOR SIGNALING & TELECOM CABLE

The price payable for signaling cables is variable as per Price Variation Formula given

For Signaling Copper Cables:

Pi= Po+CuF (Cu-Cuo) + CCFcu(CC-CCo) + FeF (Fe-Feo)

For Telecom Copper Cables For Jelly Filled, 0.9 mm dia, 6 quad cable Pi= Po+CuF

(Cu-Cuo) + AlFcu(Al-Alo) + CCFcu (CC-Cco) + FeF (Fe-Feo)For Aluminum

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

Pi= Po+AlF (Al-Alo) + CCFAl(CC-CCo) + FeF (Fe-Feo)

Pi = Price payable per KM as adjusted in accordance with Price variation clause.Po =

Price per KM of cable as per Purchase order.

CuF = Variation factor for Copper

Cuo = Price of copper Rod in Rs. Per MT

CCFCu = Variation factor for PVC Compound for Copper Signaling &

Telecom cableCCo = Price of PVC Compound in Rs. Per MT

AlF = Variation factor for Aluminum

Alo = Price of EC grade LME Aluminum rods (Properzi rods) in Rs. Per MT.CCFAl =

Variation factor for PVC Compound for Aluminum power cableFeF = Variation factor

Feo = Price of Steel for Armour (Flat strip 4 mm. x 0.8mm/ Round 1.4mm dia) in Rs.

(Prices per MT for Cuo, CCo, Feo, Alo as applicable on the 1st working day of the

month, one month prior to the deadline for submission of bids. The above prices and

indices are as published by IEEMA vide circular reference no. IEEMA (PVC)

/--/-- one month prior to the deadline for submission of bids.)

Cu= Price of Copper Rod in Rs. Per MT. CC= Price of PVC Compound in Rs. Per MT.

Fe= Price of Steel for Armouring (Flat strip 4mm x 0.8 mm/ Round

1.4mm dia) in Rs.Per MT.

Al = Price of EC grade LME Aluminium rods (Properzi rods) in Rs. Per MT.

(Prices per MT for Cu, CC, Fe, Al as prevailing on 1stworking day of the calendar

month covering the date One month prior to the date of inspection call letter will be

applicable for the calculation of updated price. The above prices and indices are as

published by IEEMA vide circular reference no. IEEMA (PVC) /CABLE --/--/--

one month prior to the date of inspection.)

The value of variation factors for copper, steel and PVC Compound are different for

different sizes of signaling cables. Accordingly, the PVC formula for some of the types of

signaling cable is as given under:-

Underground Railway Signaling Cable unscreened and armoured copper

(i) Size 30 C x 1.5 sq.mm.

P30Ci=P30Co+0.391(Cu-Cuo) +0.557(CC-CCo) +0.425(Fe-Feo)

Signature of bidder (s)

Date: For CEO-BRCL

Tender No. B R C L / T A / P - w a y M a i n t e n a n c e ( P - I I ) / 2 0 2 6 - 2 7 / T - 2

For armouring, price of steel flat strip of size 4mmx0.8mm is to be taken into

(ii) Size 24C x 1.5 sq.mm

P24Ci= P24Co+0.313(Cu-Cuo) + 0.481 (CC-CCo) +0.398(Fe-Feo)

For armouring, value of steel flat strip of size 4mmx0.8mm is to be taken into

(iii) Size 19C x 1.5 sq.mm

P19Ci= P19Co+0.248(Cu-Cuo) + 0.395(CC-CCo) +0.343(Fe-Feo)

For armouring, value of steel flat strip of size 4mmx0.8mm is to be taken into

(iv) Size 12C x 1.5 sq.mm

P12Ci=P12Co+0.157(Cu-Cuo) + 0.277(CC-CCu) +0.289(Fe-Feo)

For armouring, value of steel wire size 1.4mm dia is to be taken into

(v) Size 9C x 1.5 sq.mm

P9Ci= P9Co+0.117(Cu-Cuo) +0.241(CC-CCu) +0.383(Fe-Feo)

For armouring, value of steel wire size 1.4mm dia is to be taken into

(vi) Size 6Cx 1.5 sq.mm

P6Ci= P6Co+0.078(Cu-Cuo) +0.199(CC-CCu) +0.329(Fe-Feo)

For armouring, value of steel wire size 1.4mm dia is to be taken into

(vii) Size 4Cx1.5 sq.mm

P4Ci=P4Co+0.052(Cu-Cuo) +0.152(CC-CCo) +0.277(Fe-Feo)

For armouring, value of steel wire size 1.4mm dia is to be taken into

(viii) Size 2C x 4 sq.mm(multistrand)

P2Ci= P2Co+0.073(Cu-Cuo) +0.156(CC-CCo) +0.3(Fe-Feo)

For armouring, value of steel wire size 1.4mm dia is to be taken into

(ix) Size 12C x 2.5 sq.mm

P12C2.5i= P12C2.5o+0.282 (Cu-Cuo) +0.371 (CC-CCo) +0.342 (Fe-Feo)

For armouring, value of steel flat strip of size 4mmx0.8mm is