Work of 11KV Control Room Shifting from existing CR to New CR Building with Dismantling/Erection of equipment, control wiring, yard lighting, Control-Room Electrification at 66kv Kotda (F) S/S Under Tharad AM Division under Palanpur Circle

2. Bidders have to submit Technical bid as well as Price bid in electric format only on above mentioned

website till the date and time shown above. However, of anywhere in tender documents submission

of other than this document physical submission mentioned to be overlooked. If any documents

are required for physical verification it will be intimated.

3. The EMD amount should be paid either by Demand Draft or local Banker’s Cheque. Payment

of EMD by RTGS/NEFT/on line shall be encouraged. In case of payment through RTGS/NEFT

bidder has to mail following details to [email protected], [email protected] &

[email protected]. The transection slip of payment made by RTGS/NEFT is to be

uploaded in Nprocure with tender documents.

Sr No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

Bidder has to provide all above details by email on the same date of payment so that

receipt can be generated.

4. GETCO beneficiary Bank Details as under

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

2 Account No. ‘01740200000624

3 Name of Bank Bank of Baroda

4 Branch Code PALANP

Transmission Circle, 66kv S/S Campus,

5 Address of Bank Abu Highway,

6 IFSC Code BARB0PALANP (Fifth Digit is Zero)

7 PAN No AABCG4029R

8 TAN No AHMG02636E

9 GST No 24AHMG02636E1DV

5. In case short submission of documents with bid and / or clarification if any required from the bidder, the

required details / documents may be asked from bidder in physical form.

6. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF from) remain

legible and should not be password protected.

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

7. All the relevant scanned documents as per requirement of the tender are to be upload through online

only on n procure portal including Tender fee, EMD and attested Integrity Pact.

8. Tender will be evaluated on Data / Details / Documents of the online offer only.

9. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled

10. The bidders are required to fill up all the online annexure / forms. This is intended for transparency and

speedy evaluation of the bids. Instead of simply confirming / attached in bid, the Bidder shall fill in the

particulars against appropriate place in respect of each line appearing in each online annexure. Wherever

required, bidder shall invariably have to upload supporting authentic documents in the online bid.

(In the absence of required details in the online annexure, the owner has every right to evaluate the bids

accordingly and bidder cannot raise any objection against any point during evaluation.)

11. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc

12. No tender shall be accepted / opened in case of receipt after due date and time of tender, irrespective

of delay due to postal services or any other reasons and the Corporation shall not assume any responsibility

for late receipt of tender.

13. The Earnest Money Deposit and tender fee will be accepted by NEFT/RTGS/online on any Nationalized

Bank only situated at “Palanpur” drawn in favor of “GUJARAT ENERGY TRANSMISSION

CORPORATION LTD.” EMD and Tender Fee NEFT/RTGS/online with different purchaser or agency shall

not be accepted. Tender without EMD and tender fee shall be rejected.

14. The GETCO reserves the right to award the work to one or more bidders, considering their technical

and financial capacity OR to reject any or all tenders or accept any tender without assigning any reason

Any technical questions, information and clarifications that may be required pertaining to this enquiry should

be referred to:

The S u p e r i n t e n di n g Engi nee r ( TR),

Gujarat E ne rg y Tra n s mi s si on C o r p o r at i o n

Limited, Circle Office, Aroma Circle,

Palanpur, - 385

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR) GETCO,

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

TRANSMISSION CIRCLE OFFICE, PALANPUR.

Work of 11KV Control Room Shifting from existing CR to New CR Building with Dismantling/Erection of

equipment, control wiring, yard lighting, Control-Room Electrification at 66kv Kotda (F) S/S Under Tharad

AM Division under Palanpur Circle.

To create environment where Business confidence is built though best business practices and is fostered

in an atmosphere of trust and respect between providers of goods and services and their users for the

ultimate benefit of society the nation.

GETCO COMMITEMNT PARTY’S COMMITEMENT

 To maintain the highest ethical standards in  Not to bring pressure recommendations

business and professional outside GETCO to influence its decision.

 Ensure maximum transparency to the  Not to use intimidation, threat, inducement

satisfaction of stakeholders. or pressure of any kind on GETCO or any

of its employees under any circumstances.

 To ensure to fulfill the terms of agreement /  To be prompt and reasonable in fulfilling the

contract and to consider objectively the contract, agreement, legal obligations.

viewpoint of parties.

 To ensure regular and timely release of  To provide goods and / or services timely

9payment on due dates for work done. as per agreed quality and specifications at

minimum cost of GETCO.

 To ensure that no improper demand is  To abide by the general discipline to be

made by employees or by anyone on our maintained in our dealings.

 To give maximum possible assistance to all  To be true and honest in furnishing

the Vendors / Suppliers / Service provider information including payment to agents /

and other to enable them to complete the sub-agent.

contract in time.

 To provide all information to suppliers /  Not to divulge any information, business

contractors relating to contract / Job which details available during the course of

facilitate him to complete the contract / job business relationship to others without the

successfully in time written consent of GETCO.

 To ensure minimum hurdles to Vendors /  Not to enter into carter / syndicate /

suppliers / contractors in complete of understanding whether formal / non formal

agreement / contract / work order. so as to influence the price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

Document Code Part

Tender Notice - I

Instructions to Tenderers ITB I

General Conditions of Contract GCC I

Erection Conditions of Contract ECC I

5. Special Conditions of

Contract with Declaration

6. General Information SCC I

Technical Specifications TSP II A

8. Bid Form BF III

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The G u j a r a t Energy Transmission Corporation Ltd., Baroda hereinafter called

‘OWNER’ or‘ GETCO’ intends to receive bids for Work of 11KV Control Room Shifting

from existing CR to New CR Building with Dismantling/Erection of equipment, control wiring,

yard lighting, Control-Room Electrification at 66kv Kotda (F) S/S Under Tharad AM Division

under Palanpur Circle as detailed in the accompanying specifications in accordance with

Terms and Conditions herein. The bids shall be prepared and furnished as per these Instructions.

2.0 Qualification Requirement

1 Registration: Bidder shall be strictly a GETCO registered contractor of E1 class

2 Experience: 1. Bidder shall have executed minimum 01no. of 66/11KV substation with

state or central Transmission Utility or major industries or 1no. control room erection work

including activities mentioned in Schedule-B. 2. The bidder shall have valid Electrical

Contract License and approved vendor of GETCO/ STU/ CTU, registered under sales-Tax

Act, service tax act and should have CPF/ PF registration certificate Attested Xerox copy of

work orders executed from GETCO and satisfactory completion certificate from respective

department should be submitted.

3. Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a

sum of minimum 20 % of the estimated cost shown in the tender.

4 Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

5 Profit & Loss Account Statement: The Bidder should submit certified Xerox audited copy

of the Balance sheet with profit and loss account of last three Years.

6 Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for

signing the bid documents in case of partnership firm & self-affidavit for proprietorship

firm. All such documents shall have to be NOTARISED.

7. GST Registration: The Bidder should have to take registration under the “GOODS AND

SERVICE TAX(GST)”. Bidder has to register online in given link before bidding. Link for

the same is www.getcogujarat.com/. The certified Xerox copy of such registration shall

have to be submitted along with the bid by the bidder.

8. I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card of their

10. Electrical contractor’s license: The bidders should submit the attested copy of GOG

Electrical Contractor licenses of firm with latest validation.

11. Welfare cess registration: As per welfare cess act. Bidder shall be registered under welfare

cess. & have to be submitting along with the bid. Also, bidder has to take registration of

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

said site and submit the same to this office.

11. List of Tools & Tackles.

The bidders must be attach submitted all above documents scanned copy on n-procure

and certified/self verified copy of all documents submit Technical bid.

2.2 The above cited requirements are only indicative. The owner reserves the right to requisition

any other relevant information and also reserves the right to reject the Bid proposal of any

Bidder, if in the Owner’s opinion the Qualification data is incomplete and Bidder is not

qualified to perform the Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/

liable for these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part

c. Erection Conditions of Contract (ECC-Part

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms,

conditions and specifications in the Bid Documents and fully know himself all the conditions

and contents therein, which may in any manner, affect the scope & content of work and the

costs thereof. Submission of a Bid not substantially responsive to the Bid Document in all

respects and/or failure to furnish all information required by the Bid Document may entail

rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications

or is in doubt as to the true meaning of any part, he shall make a request, in writing not later

than the date of pre Bid d i s c u s s i o n t o the owner in triplicate. The o w n e r w i l l i s s u e

e x p l a n a t i o n s , i n t e r p r e t a t i o n s and clarifications as deemed fit in writing as a response

to this request. On receipt of such interpretations/clarifications, the Bidder may submit his Bid

within the date and time stipulated in the Bid invitation, all such explanations, interpretations

and clarifications from the Owner shall be deemed as part of Bid Documents and shall invariably

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or

his representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason,

whether at his own initiative or in response to a clarification requested by the intending Bidder,

modify the Bidding Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have

received the Bidding Document at the address contained in the letter of request for issue of

bidding document from the Bidders. Owner will bear no responsibility or liability arising out of

non-receipt of the same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into

account in preparing their bids, the Owner may, at his discretion, extend the deadline for the

submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due

consideration by the Bidders while they submit their bids and shall invariably enclose such

documents as a part of the bid.

C. PREPARATION OF BIDS

8.0 Language of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,

exchanged by the Bidder and the Owner, shall be written in the English language, provided

that any printed literature furnished by the Bidder may be written in another language so

long as accompanied by an English translation of its pertinent passages. Failure to comply

with this may disqualify a bid. For purposes of interpretation of the bid, the English translation

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without

adding any printed/type written text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors,

which may have any effect on the execution of the Contract covered under these documents

and specifications. The Owner shall not entertain any request for clarifications from the bidders,

regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and

considered while submitting t h e pr oposals. No claim for financial adjustment to the

Contract awarded under these specifications and documents will be entertained by the

owner. Neither any change in the time schedule of the Contract nor any financial adjustments

arising thereof shall be permitted by the Owner, which are based on the lack of such clear

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

information or its effect on the cost of the works to the Bidder.

10.0 Documents comprising the Bid:

Requirements etc. furnished in the Bidding Documents, indicating, for the services to be

rendered, a brief description of services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Clause 2.0 above and Special Conditions of Contract

(including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and

signed by the Company Authorized Signatory wherever specified.

10.3 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely

covering all the equipment erection and other installation services specified under the

accompanying Technical Specifications. It will include among others as specified therein the

e) Receipt of equipments and material from Soja R&M store/Kansari Const. store or any

GETCO construction store and transporting, storage, preservation and conservation of

equipment at the Site.

f) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

g) Reliability tests and performance and guarantee tests on completion of commissioning.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions

of the bidding documents permitted by the Owner and therefore, the Bidders are advised that

while making Bid Proposals and quoting prices these conditions may appropriately be taken

into consideration. Bidders are required to furnish a certificate in this regard as per the format

provided in Special Conditions of Contract in a separate sealed envelope containing Bid

security, which shall accompany the Technical Bid. Any Bid not accompanied by such certificate

shall be rejected by the Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and

hence rejected.

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets,

Technical Data Sheets and specified elsewhere. The Qualifying Data should be filled in the

required schedule of Bid Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate

commissioning, and other services it proposes to furnish under the contract. Prices quoted

should be in % Above/ Below on Estimated Cost. However, detail bifurcation of Taxes

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

applicable should be mentioned separately with Price bid

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate (i.e. price) mentioned in the price bid shall be final and any additional GST will have to

be borne by the tenderer himself. In no case additional amount towards GST or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable

in case of Supplier / Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned then COMPANY will have

the option to take the prices as exclusive of taxes and duties at maximum higher slab rates for

the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B).

The price bid submitted in physical mode shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends

to supply the goods / services, meaning thereby the bidder has to supply the goods / services from

the relevant declared / registered place of supply only.

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the

contract and shall not be subject to variation on any account save for change in quantity.

A bid submitted with an adjustable price quotation shall be treated as non-responsive and

14.0 Taxes and Duties:

14.1 As regards the income Tax, will be levied as per prevailing rate on payment to contractors. Any

other tax except specifically mentioned in tender will not be born by GETCO. The bidder shall be

liable and responsible for payment of such taxes as attracted under the provisions of the law.

14.2 Notwithstanding the tax liabilities as per the sub-clause14.1 above the owner shall have the

right to make deduction at source from the amounts payable to the contractor in respect of

Income Tax (on the cost of items of supply included in the works contract) as may be mandatory

in terms of the law. The owner shall not bear any liability in this regard but shall issue necessary

certificate in respect of such deduction made.

14.3 In case any tax or duty is newly introduced by the Government applicable for this contract

with effect from the next day of the date submission of the bid and if the contractor is required

to pay additional tax or duty, then the owner shall reimburse the contractor the additional tax

or duty so paid by the contractor against submission by the contractor of documentary

evidence to the satisfaction of the owner. This provision will not be applicable to transaction

between the contractor and his sub-contractors. Besides the said statutory variation, no other

statutory variation shall be payable by the owner.

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

14.4 The owner’s liability for all taxes and duties under the contract shall be limited to those

indicated by the Bidder in the Bid Proposal Sheets, subject to the statutory variations and

variations as per Clause No.

14.3. If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or

reduced by reasons of the making, passing or promulgation of any law after the date of

submission of bid or by any order, regulation or bye-law having the force of law the amount

of such increase or reduction shall be added to or deducted from the “Contract Price” as

the case may be for direct transactions between contactor & owner, and not for bought

out items. It is the Bidders responsibility to furnish details of taxes, duties, levies etc.

applicable as on the date of submission of the bid.

14.5 No claim for any increase towards the statutory variation regarding enhancement of existing

tax or duty or introduction of a new tax or duty applicable shall be entertained by the Owner

during the extended period of contract, if any, provided the extension of the contract is required

by causes attributable to the contractor.

14.6 The provision of statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty will be applicable only to the direct transaction between the

contractor and the owner.

14.7 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of

Gujarat the applicability of Work Contract Tax. Entry Tax, GST, etc. in respect of this work and

include the same in the quoted price. No separate claim in this regard will be entertained by

the Owner, as it is the responsibility of the Bidder to pay all these taxes.

14.8 In addition, the conditions detailed under Special Conditions of Contract shall apply.

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time

schedule for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the

accompanying Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the

major factors in consideration of the bids.

15.4 Validity of tender: 180 Days from the date of opening of Technical Bid

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in

Clauses titled Insurance , in General Terms and Conditions of Contract and in Erection

Conditions of this Part-I. Bidder’s attention is specifically invited to these clauses. Bid price

shall include all the costs in fulfilling all the insurance liabilities under the Contract.

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special

equipment tools & tackles etc. which he proposes to bring to site for the purpose of

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

erection, handling, testing and commissioning including performance and guarantee tests

of the equipment. If any such equipment is listed anywhere else in the proposal and not

specially mentioned in the above schedule, it shall be deemed to have been included in the

Bidder’s proposed scope of supply.

18.0 Bid Security/EMD:

18.1 The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent

of estimated cost to be paid as under:

a) All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office

address specified in the tender document or by RTGS/ NET/online

18.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which

would warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid

guarantee shall be made payable to the Owner without any condition whatsoever.

18.3 The Owner will reject any bid not secured in accordance with Para 20.1 above, as non-

responsive,. No exemptions are made in the furnishing of the security.

18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender.

18.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract

performance guarantee

18.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on

b) If a bidder refuses to accept the contract or fails to commence the works (including

supplies within thirty days of letter of award of contract)

19.0 Format of Bid:

19.1 The Bidder shall prepare one copy of the technical bid with all the documents. No

Hard/Physical copy of Price/Commercial bid required in physical submission. Price bid must

be consider from N-Code/Online only

19.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be

signed by the Bidder or a person or persons duly authorized by the Bidder to sign the

Contract. The letter of authorization shall be indicated by written power-of-attorney

accompanying the bid. All pages of the bid, except for un-amended printed literature, shall be

initiated by the person or persons signing the bid.

19.4 The bid shall contain no interlineations, erasures or overwriting except as necessary to

correct errors made by the Bidder, in which case such corrections shall be initiated by the

person or persons signing the bid.

19.5 Bids shall be submitted as under:

No Hard/Physical copy of Technical/Price/Commercial bid required in physical submission.

Technical & Price bid must be consider from N-Code/Online only

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

20.0 Signature of Bids:

21.1 The bid must contain the name, residence and place of business of the person or persons

making the bid and must be signed and sealed by the Bidder with his usual signature. The

names of all persons signing should also be typed or printed below the signature.

20.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name; followed by the signature(s) and designation(s) or the authorized partner(s)

or other authorized representative(s).

20.3 Bids by Corporation/Company m ust be signed with the legal name of the Corporation/Company

by the President/Managing Director or by the Secretary or other person or persons authorized

to bid on behalf of such Corporation/Company in the matter.

20.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’,

‘Secretary’, ‘Agent’ or other designation without disclosing his Principal will be rejected.

20.5 If it is found that two or more persons who are connected with one another either financially

or as a principal and agent have bid under different names without disclosing their connection

then such bids will be liable for rejection. Satisfactory evidence of authority of the person

signing on behalf of the Bidder shall be furnished with the bid.

20.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

20.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

20.0 Deadline for submission of bids:

20.1 The Bidders have been send by Online in Ncode only. Bids submitted b y RPAD-

post/telex/telegram w i l l not be accepted. No request from any Bidder to the Owner to collect

the proposals from airlines, cargo agent etc. shall be entertained by the Owner.

22.2 Bids must be received by the Owner at the address specified under Para 23.3, not later

than the time & date mentioned in the Invitation to Bid.

22.3 The Owner may, at its discretion, extend this deadline for the submission of bids by

amending the Bidding Document in which case all rights and obligations on the Owner and

Bidders previously subject to the deadline will thereafter be subject to the deadline as extended.

23.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids

prescribed by the Owner, will be rejected and not considered for evaluation.

23.0 Modification and withdrawal of bids:

23.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written

notice of the modification or withdrawal is received by the Owner prior to the deadline

prescribed for submission of bids.

23.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

dispatched in accordance with the provisions of clause 23.0. The envelope should clearly

indicate whether the modification is for the Technical bid or the Price bid. No bid modifications

notice by Telex/Grams/Fax shall be entertained by the Owner.

23.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for

submission of bids.

23.4 No bid may be withdrawn in the interval between the deadline for submission of bids and

the expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its

E. BID OPENING AND EVALUATION

27.0 Opening of bids by owner:

27.1 The Owner will open the technical bids Online only in the presence of Bidder’s

representatives who choose to attend on the date and time mentioned for opening of bids

in the Invitation to Bid or in case any extension has been given thereto, on the extended

bid opening date and time notified to all the Bidders who have purchased the bidding

document. The Bidder’s representatives who are present shall sign a register evidencing their

27.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the

Owner, at his discretion may consider appropriate, will be announced in the Technical Bid

27.3 The price bids of all the “Techno-Commercial” Responsive Bidders shall be opened in the

presence of representatives (up to two per firm) of such bidders who choose to be present.

The date & time of opening the Price Bid shall be intimated to all such qualified bidders by

Fax/Telex/, at least one week in advance besides inviting final price bid if found appropriate

after evaluation of Technical bids.

27.4 The Bidder’s name, lump sum Bid Price, all discounts if any, modifications in the Price Bid

and any such other details as the Owner, at his discretion, may consider appropriate, will be

announced/ furnished in the Price Bid Opening.

27.5 No electronic recording/transmitting devices will be permitted during Bid opening.

28.0 Purpose of evaluation of bids:

28.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the

technical responsiveness of the bid for the complete scope of the proposal, as covered under

these specifications and documents. All technically responsive bids shall then be examined to

determine the LOWEST EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE

29.0 Policy for bids under consideration:

29.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid

and until such time official intimation of award/rejection is made by the Owner to the Bidders.

While the Bids are under consideration, Bidders and/or their representatives and other

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

interested parties are advised to refrain from contacting by any means, the owner and/or his

employee’s representatives on the matters related to Bids under consideration.

30.0 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask

the Bidder for a clarification of its bid. The request for clarification and the response shall be

in writing and no change in the price or substance of the bid shall be sought, offered or

31.0 Preliminary Examination:

31.1 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether

the documents have been properly signed, and whether the bids are generally in order.

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying

the unit price and quantity, the unit price shall prevail and the total price shall be

corrected. If there is a discrepancy between the total bid amount and the sum of total costs,

the latter shall prevail and the total bid amount will be corrected accordingly. If there is a

discrepancy between words and figures, the amount advantageous to the Owner will prevail.

If the Bidder does not accept the correction of the errors as above, his Bid will be rejected

and the amount of Bid Security will be forfeited. The Bidder should ensure that the prices

inconsistency in the prices furnished in the specified prices schedules to be identified in Bid

Form for this purpose, the Owner shall be entitled to consider the highest price for the purpose

of evaluation and for the purpose of award of Contract use the lowest of the prices in these

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of

each bid to the Bidding Document. For purpose of these Clauses, a substantially

responsive bid is one, which conforms to all the terms and conditions of the Bidding

Document without material deviations. A material deviation is one which affects in any way

the prices, quality, quantity or delivery period of the equipment, completion of works or which

limits in any way the responsibilities or liabilities of the Bidder of any right of the Owner as

required in these specifications and documents. The Owner’s determination of a bid’s

responsiveness shall be based on the contents of the bid itself without recourse to extrinsic

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which

does not constitute a material deviation, provided such waiver does not prejudice or affect the

relative ranking of any Bidder.

32.0 Evaluation of Price Bids: No Copy of TECHINICAL BID AS WELL AS PRICE-

BID requires in Physical copy of bid. It is compulsory to submit Technical as well

as price-bid through on-line (n-code) only. Same will observed in physical bid

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

during opening, whole tender may be not considered.

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and

definition will apply:-

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete

scope of works.

d) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost

Compensation for Deviations.’

F. AWARD OF CONTRACT

33.0 Award Criteria

33.1 The owner will award the contract to the successful Bidder, whose bid has been

determined to be substantially responsive and has been determined as the lowest evaluated

bid, providing further that the Bidder is determined to be qualified to perform the contract

satisfactorily. The Owner shall be the sole judge in this regard.

33.2 Further, the Owner reserves the right to award separate contracts to two or more parties in

line with the terms and conditions specified in the accompanying Technical Specifications.

34.0 Owner’s right to accept any bid and to reject any or all bids:

34.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process

and reject all bids at time prior to award of contract, any without thereby incurring any liability

to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders

of the grounds for the Owner’s action.

35.0 Notification of award:

35.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the

Owner will notify the successful Bidder in writing by registered letter or cable or telex or FAX,

to be confirmed in writing by registered letter, that its bid has been accepted.

35.2 The notification of award will constitute the formation of the Contract.

35.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant

clause 38 .0, the Owner will promptly notify each unsuccessful Bidder and will discharge

its bid security, pursuant to Clause 20.0.

36.0 Signing of contract:

36.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted,

the Owner will send the Bidder the detailed of Award, incorporating all agreements between

36.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same

with date and return it to the Owner.

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

36.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the

same will be signed before commencement of work.

37.0 Welfare cess

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection

items for supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey

projects and civil works. Before release of payment of every RA bill, the contractor has to submit

documentary evidence of payment of welfare cess of that RA bill at the time of the final bill for final

bill. Also, the bidder should submit the certified copy of welfare registration before 1st RA bill. The

payment should be released after submission of said registration.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office of

the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare cess on estimated cost of supplied items to GETCO

contractor on progressive basis of utilization. As this part of welfare cess is on GETCO account,

the same shall be reimbursed to the contractor on receipt of request letter along with documentary

evidence of payment. For calculation of welfare cess on supply part, valuation as per MR shall

be taken and informed to the contractor for payment. This will be over and above the A/T value.

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor

as per the Contract Agreement signed by the parties, including all attachments and

appendices thereto and all documents incorporated by reference therein.

1.2 ‘Owner’ shall mean the Superintending Engineer (TR), GETCO, Palanpur or any of its

subsidiaries and shall include its legal representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the

Works and shall include such successful Bidder’s legal representatives, successors and

permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from

time to time for the purpose of the Contract.

1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores

and materials to be provided by the Contractor under the Contract.

1.6 ‘Works’ shall mean and include the furnishing of equipment, Labor and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation

including all transportation, handling, unloading and storage at the Site as defined in the

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the

Contract and such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works

and the related facilities are to be erected or installed and any adjacent land, paths, street or

reservoir which may be allocated or used by the Owner or Contractor in the performance of

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in

his bid with additions and/or deletions as may be agreed and incorporated in the Letter of Award

and the contract agreement for the entire scope of the works.

1.10 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of

the works including erection, testing and putting into satisfactory operation including successful

completion of performance and guarantee tests to be performed at Site by the Contractor

including cost of insurances.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

1.11 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by

the time to inspect the equipment; stores or Works under the Contract and/or the duly

authorized representative of the Owner.

1.12 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice

issued by the Owner notifying the Contractor that his bid has been accepted.

1.13 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.14 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by

the respective sub division deputy engineer.

1.15 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.16 Writing’ shall include any manuscript, type written or printed statement, under or over

signature and/or seal as the case may be.

1.17 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’,

‘Requested’, ‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’,

‘Permitted’, or words and phrases of like importance are used the approval, judgment, direction

etc. is understood to be a function of the Owner/Engineer.

1.18 Test on completion shall mean such tests as prescribed in the Contract to be performed by

the Contractor before the work is taken over by the Owner.

1.19 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to

determine and demonstrate capacity, efficiency, and operating characteristics as specified in

the Contract Documents.

1.20 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of

the Works performed under the Contract, after successful commissioning/completion of

Performance and Guarantee Tests, as specified in the accompanying Technical Specifications

or otherwise agreed in the Contract.

1.21 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man-

ship which cannot be detected during inspection, testing etc, based on the technology available

for carrying out such tests.

1.22 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject

matter of the Contract.

1.23 Words imparting the singular only shall also include the plural and vice –versa where the

context so requires.

1.24 Words imparting ‘Person’ shall include firms, companies, corporations and associations

or bodies of individuals, whether incorporated or not.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not super ceded by provisions

in other parts of the Contract.

3.0 CONTRACT DOCUMENTS

3.1 The term Contract Documents shall mean and include the following which shall be deemed

to form an integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to

Bidders, General Terms and Conditions of Contract, the Special Conditions of Contract.

and all other documents included under Part-I, Part-II and Part-III .

b) Specifications of the erection of the equipments and other technical services to be provided

under the Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of Contract

except to the extent of repugnancy.

d) Letter of Award and any agreed variations of the conditions of the documents and special

terms and conditions of Contract, if any.

3.2 In the event of any conflict between the above mentioned documents the matter shall be

referred to the Engineer whose decision shall be considered as final and binding upon the

4.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

4.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract,

or any provision thereof, or any specification, plan, drawing, pattern, sample or information

furnished by or on behalf of the Owner in connection therewith, to any person other than

a person employed by the Contractor in the performance of the Contract. Disclosure to any

such employed person shall be made in confidence and shall extend only so far as may be

necessary for the purpose of such performance.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

4.2 The Contractor shall not, without the Owner’s prior written consent, make use of any

document or information enumerated in various Contract documents except for the

purpose of performing the Contract.

4.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or

in any other medium, photographs or other reproduction of the Works under this Contract, or

descriptions of the site, dimensions, quantity, quality or other information, concerning the works

unless prior written permission has been obtained from the Owner.

4.4 Any document, other than the Contract itself, enumerated in various Contract documents shall

remain the property of the Owner and shall be returned (in all copies) to the Owner

on completion of the Contractor’s performance under the Contract if so required by the Owner.

5.0 CONSTRUCTION OF THE CONTRACT

5.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered

into will be treated as a single Contract. Award shall be placed on the successful Bidder as

For providing services like inland transportation, insurance for delivery at site, unloading,

storage, handling at site, installation, testing and commissioning including performance testing

in respect of all the equipment material equipment/materials given by the owner after observing

standard store procedures for transport from owner’s stores, insurance, unloading storage

handling at site installation testing & commissioning.

5.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor

for executing, then the Contractor shall at the time of taking delivery of the equipment/dispatch

documents be required to execute an Indemnity Bond in favor of the Owner in the form

acceptable to the S u p e r i n t e n d i n g engineer (TR), Palanpur for keeping the equipment in

safe custody and to utilize the same exclusively for the purpose of the said Contract. Samples

of Performa for the Indemnity Bond will be furnished during award of Contract.

5.3 The Contract shall in all respects be construed and governed according to Indian Laws.

5.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into

various components only for the convenience of payment under the Contract(s) and for

the measurement of deviations or modifications under the Contract(s).

6.0 JURISDICTION OF CONTRACT

6.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of

Palanpur shall have exclusive jurisdiction in all matters arising under this Contract.

7.0 EXECUTION OF CONTRACT:

7.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy

of the final agreement to the Contractor for his scrutiny and approval.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

7.2 The Agreement, unless otherwise agreed to, shall be signed within 30 days of the acceptance

of the Letter of Award, at the office the Owner at Palanpur on a date and time to be mutually

agreed. The Contractor shall provide for signing of the Contract, Performance Guarantee,

appropriate power of attorney and other requisite materials. In case the Contract is to be signed

beyond the stipulated time, the Bid Guarantee submitted with the Proposal will have to be

extended accordingly.

7.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided

with one signed original and the rest will be retained by the Owner.

7.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the

Owner with copies of agreement within fifteen (15) days after the signing of the Contractor.

8.0 ENFORCEMENT OF TERMS

8.1 The failure of either party to enforce at any time any of the provisions of this Contract or any

rights in respect thereto or to exercise any option therein provided, shall in no way be construed

to be a waiver of such provisions, rights or options or in any way to affect the validity of the

Contract. The exercise by either party of any of its rights herein shall not preclude or prejudice

either party from exercising the same or any other right it may have under the Contract.

9.0 COMPLETION OF CONTRACT

9.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract

shall be deemed to have been completed on the expiry of the guarantee period as provided

for under the clause entitled

‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

10.0 TIME – THE ESSENCE OF CONTRACT

10.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner

without or with modifications, if any, and so incorporated in the Letter of Award, shall be deemed

to be the essence of the Contract. The Contractor shall so organize his resources and perform

his work as to complete it not later than the date agreed to.

10.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting

of adequate number of activities covering various key phases of the work such as

design, procurement, manufacturing, shipment and field erection activities within seven (7)

days of the date of LOI.

10.3 The above bar chart shall be compatible with the Owner’s computer environment and

furnished to the Owner on such media as may be desired by the Owner.

11.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement

given by the respective construction sub division unless otherwise provided in LOI.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

12.0 PENALTY FOR DELAY

The tenderer should note that the completion time allowed for carrying out the work should be

strictly observed. Any delay that may take place in work excavation beyond Contractual cut off

date stated as per stipulated delivery period shall be subject to the penalty at the rate of ½ % per

week or part there of on delayed portion of the work subject to ceiling of 10% of total contract value

Plus GST as applicable will be impose.

The penalty will be deducted from bills payable either against this contract or from any Bank

Guarantee or any other amount payable under any other contract with the GETCO.

13.1 In the event of any emergency where in the judgment of the Engineer, delay would cause

serious loss or damages, repairs or adjustment may be made by the Engineer or a third

party chosen by the Engineer without advance notice to the Contractor and the cost of such

work shall be paid by the Contractor. In the event such action is taken by the Engineer, the

Contractor will be notified promptly and he shall assist wherever possible in making necessary

corrections. This shall not relieve the Contractor of his liabilities under the terms and conditions

of the Contract.

13.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the

works the provision of this clause shall apply to portion of the works so rectified or corrected

until the expiry of six (6) months from the date of such rectification or correction. If any

defects are not rectified within a reasonable time, the Engineer may proceed to do the work

at the Contractor’s risk and cost but without prejudice to any other rights which the Owner may

have against the Contractor in respect of such defects.

13.3 The rectification or correction of the work will be carried out free of cost by the Contractor.

If any rectification or correction is carried out on his behalf at the site, the Contractor shall bear

the cost of such rectification or correction.

13.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his

obligations under this clause.

14.0 TAXES, PERMITS & LICENSES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed

against the Owner or the Contractor in pursuance of the Contract. In addition the Contractor

shall be responsible for payment of all Indian duties, levies and taxes lawfully assessed

against the Contractor for his personal income & property only.

15.0 DEFENSE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the

Owner, for the failure, omission or neglect on the part of the Contractor to perform any acts,

matters, covenants or things under the Contract, or for damage or injury caused by the alleged

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

omission or negligence on the part of the Contractor, his agents, representatives or his Sub-

Contractors, or in connection with any claim based on lawful demands of Sub-Contractors,

workmen, suppliers or employees, the Contractor shall in all such cases indemnify and keep

the Owner, and the Engineer and/or his representative, harmless from all losses, damages,

expenses or decrees arising of such action.

16.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the

Contractor from all his liabilities under the Contract. Such final payment shall be made only at

the end of the Guarantee/Warranty period or after finalization of material account and final bill

and till such time as the Contractual liabilities and responsibilities of the Contractor, shall

prevail. All other payments made under the Contract shall be treated as on-account

17.0 ENGINEER’S DECISION

17.1 In respect of all matters which are left to the decision of the Engineer including the granting

or with- holding of the certificates, the Engineer shall, if required to do so by the Contractor,

give in writing a decision thereon.

17.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance

with the meaning and intent of the Contract, the Contractor may file with the Engineer, within

fifteen (15) days after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

17.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition

precedent to the right to request arbitration. It is the intent of the Agreement that there

shall be no delay in the execution of the works and the decision of the Engineer as rendered

shall be promptly observed.

18.0 POWER TO VARY OR OMIT WORK

18.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter

‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the

Contractor except as directed in writing by the Engineer, but the Engineer shall have full

powers subject to the provisions hereinafter contained, from time to time during the execution

of the Contract, by notice in writing to instruct the Contractor to make such variation

without prejudice to the Contract. The Contractor shall carry out such variation and be

bound by the same conditions as far as applicable as though the said variations occurred in

the Contract Documents. If any suggested variations would, in the opinion of the Contractor,

if carried out, prevent him from fulfilling any of his obligations or guarantees under the Contract,

he shall notify the Engineer thereof in writing and the Engineer shall decide forthwith whether

or not, the same shall be carried out and if the Engineer confirms his instructions,

the Contractor’s obligations and guarantees shall be modified to such an extent as may be

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

mutually agreed. Any agreed difference in cost occasioned by any such variation shall be

added to or deducted from the Contract Price as the case may be.

18.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be

given to the Contractor to enable him to work his arrangement accordingly, and in cases where

goods or materials are already prepared or any design, drawings or pattern made or work done

as per the contract requires to be altered, a reasonable and agreed sum in respect thereof shall

be paid to the Contractor.

18.3 In any case in which the Contractor has received instructions from the Engineer as to the

requirement of carrying out the alterations or additional or substituted work which either then

or later on, will in the opinion of the Contractor, involve a claim for additional payment, the

Contractor shall immediately and in no case later than thirty (30) days, after receipt of the

instructions aforesaid and before carrying out the instructions, advise the Engineer to that

effect. But the Engineer shall not become liable for payment of any charges in respect of any

such variations, unless the instructions for the performance of the same shall be confirmed

in writing by the Engineer.

18.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in

writing, so to the extent of any change in the price, before the Contractor proceeds with the

18.5 In all the above cases, in the event of a disagreement as to the reasonableness of the

said sum, the decision of the Engineer shall prevail.

18.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power

to instruct the Contractor, in writing, during the execution of the Contract to vary the

quantities of the items or groups of items in accordance with the provisions of clause entitled

‘Change of Quantity’ in section GCC of this Volume-I. The Contractor shall carry out such

variations and be bound by the same conditions as though the said variations occurred in the

Contract Documents. However, the Contract Price shall be adjusted at the rates and the

prices provided for the original quantities in the Contract.

19.0 CHANGE OF QUANTITY

19.1 During the execution of the Contract, the Owner reserves the right to increase or decrease

or cancel the quantities of items under the Contract but without any change in unit price or

other terms & conditions. Such variations unless otherwise specified in the accompanying

Special Conditions of Contract and/or Technical Specifications, shall not be subjected to any

limitation for the individual items but the total variations in all such items under the Contract

shall be limited to a percentage of the Contract price as specified in the Special Conditions of

19.2 The Contract price shall accordingly be adjusted based on the unit rates available in the

Contract for the change in quantities as above. The base unit rates, as identified in the

Contract shall however remain constant during the currency of the Contract, except as

provided for in Clause 33.0 below. In case the unit rates are not available for the change in

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

quantity, the same shall be subjected to mutual agreement.

20.0 CO-OPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting

Engineers and freely exchange with them such technical information as is necessary to obtain

the most efficient and economical design and to avoid unnecessary duplication of efforts. The

Engineer shall be provided with three copies of all correspondence addressed by the

Contractor to other Contractors and Consulting Engineers of the Owner in respect of such

exchange of technical information, wherever needed.

21.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or

agents nor any order by the Owner or the Engineer for payment of money or any payment for

or acceptance of, the whole or any part of the Works by the Owner or the Engineer, nor

any extension of time, nor any possession taken by the Engineer shall operate as a waiver

of any provision of the Contract, or of any power herein reserved to the Owner or any right to

damages herein provided nor shall any waiver of any breach in the Contract be held to be a

waiver of any other or subsequent breach.

22.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner,

nor any extension of time for execution of the Works granted by the Engineer shall affect or

prejudice the rights of the Owner against the Contractor or relieve the Contractor of his

obligation for the due performance of the Contract, or be interpreted as approval of the

Works done or of the equipment furnished and no certificate shall create liability for the

Owner to pay for alterations, amendments, variations or additional works not ordered, in

writing , by the Engineer or discharge the liability of the Contractor for the payment of

damages whether due, ascertained, or certified or not or any sum against the payment of

which he is bound to indemnify the Owner, nor shall any such certificate nor the acceptance

by him of any sum paid on account or otherwise affect or prejudice the rights of the Owner

against the Contractor.

23.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at

his own cost submit periodic progress reports as may be reasonably required by the Engineer

with such materials as, charts, net-works, photographs, test certificates, etc. Such progress

reports shall be in the form and size as may be required by the Engineer.

24.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished and

erected by the Contractor, the Engineer shall issue to the Contractor a Taking over Certificate

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

as a proof of the final acceptance of the equipment. Such certificate shall not unreasonably

be withheld nor will the Engineer delay the issuance thereof on account of minor omissions

or defects which do not affect the commercial operation and/or cause any serious risk to the

equipment. Such certificate shall not relieve the Contractor of any of his obligations which

otherwise survive, by the terms and conditions of the Contract after issue of such certificate.

25.1 The payment to the Contractor for the performance of the works under the Contract will be

made by the Owner as per the guidelines and conditions specified herein. All payments made

during the Contract shall be on account payments only. The final payment will be made on

completion of all Works and on fulfillment by the Contractor of all his liabilities under the

Contract and production of work completion certificate of the Sub-Station in-charge, after following

the procedure’s of GETCO.

Payment of Invoice will be done as mentioned below.

1. 80% of FOR destination price (on Adhoc basis)

2. 20% of FOR destination price & GST be kept under retention account and be released towards

final settlement of such invoice after verifying benefits of higher ITC passed on to the GETCO, based

on Certificates from Practicing CA firm in regard to passing of ITC and reduction in Tax instance.

It is to state that under GST Regime, the Suppliers will be entitled to Input Tax Credit (lTC) in

respect of Tax paid on input goods & service used by him as against the earlier Tax regime where

CENVAT Credit was available on account of Excise Duty and Input Tax Credit was available on

account of VAT. Hence under Statutory Variation clause, Excise Duty clause and extension in

Contractual delivery clause of Purchase Order & Works Order, the Supplier or Contractor are

supposed to pass on benefit on account of higher Input Tax Credit now available, due to introduction

of GST, for ongoing and pending supply &I works orders.

Considering, the Anti Profiteering provision of GST and Excise Duty and Statutory Variation clause

of Purchase Order and Works Order issued by GETCO, invoive will be processed & paid on

Adhoc/ provisional basis as mentioned above keeping balance 20% of FOR destination price +

GST under retention account.

25.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

26.0 Payment Schedule

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

26.1 Application for Payment

26.2 The Contractor shall submit application for the payment in the prescribed Performa of

the Owner. Performa for application for payment will be as prescribed.

26.3 Each such application shall state the amount claimed and shall set forth in detail, in the

order of the Payment Schedule, particulars of the Works including the Works executed at Site

and of the equipment shipped/brought on to the site pursuant to the Contract up to the date

mentioned in the application and for the period covered since the last preceding certificate, if

26.4 Every interim payment certificate shall certify the Contract value of the Works executed up to

the date mentioned in the application for the payment certificate, provided that no sum shall

be included in any interim payment certificate in respect of the works that, according to the

decision of the Engineer, does not comply with the Contract.

26.5 Mode of Payment

26.6 Payment due on dispatch of equipment shall be made by the Owner through Owner’s Bank or

directly to the Contractor as per the payment schedule.

26.7 The payment of test charges, if any, payment, taxes and duties (whenever

admissible) inland transportation (including port handling), insurance and the erection portion

of the Works shall be made direct to the Contractor by the Owner.

26.8 All payments under the Contract shall be made as stipulated in the Special Conditions of

Contract after signing the Contract Agreement. The payments linked with the dispatch of

materials shall only be made after production of all dispatch documents as specified in the

relevant Contract conditions which will include the Material Inspection Clearance Certificate

issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of certificates

by the Engineer, one for the quantum of work completed and the other for the successful

completion of quality check points involved in the quantum of work billed.

27.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the

Contract the Contractor is liable, or any other retention award will be claimed by the

Owner. The Owner to the Contractor shall bill all such claims regularly as and when they fall

due. Such bills shall be supported by appropriate and certified vouchers or explanations, to

enable the Contractor to properly identify such claims. Such claims shall be paid by the

Contractor within thirty (30) days of the receipt of the corresponding bills and if not paid

by the Contractor within the said period, the Owner may then deduct the amount, from any

monies due or becoming due by him to the Contractor under the Contract or may be recovered

by sections of Law or otherwise.

D. RISK DISTRIBUTION

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the Works and obligatory in terms of law to protect his interest and interests of

the Owner against all perils detailed herein. The form and the limit of such insurance as defined

herein together with the under-writer in each case shall be acceptable to the Owner.

However, i r r e s p e c t i v e of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone. The

Contractor’s failure in this regard shall not relieve him of any of his contractual responsibilities

and obligations. The insurance covers to be taken by the Contractor shall be in the joint name

of the Owner and the Contractor. The Contractor shall, however, be authorized to deal

directly with Insurance Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be in freely convertible

28.2 Any loss or damage to the equipment during handling, transportation, storage, erection,

putting into satisfactory operation and all activities to be performed till the successful

completion of commissioning of the equipment shall be to the account of the Contractor.

The Contractor shall be responsible for preference of all claims and make good the damages

or loss by way of repairs and/or replacement of the equipment, damaged or lost. The transfer

of title shall not in any way relieve the Contractor of the above responsibilities during the period

of Contract. The Contractor shall provide the Owner with copy of all insurance policies and

documents taken out by him in pursuance of the Contract. Such copies of documents

shall be submitted to the Owner immediately after such insurance coverage. The Contractor

shall also inform the Owner in writing at least sixty (60) days in advance

regarding the expiry/cancellation and/or change in any of such documents and ensure

revalidation, renewal etc., as may be necessary well in time.

28.3 The perils required to be covered under the insurance shall include, but not be limited to

fire and allied risks, miscellaneous accidents (erection risks) workman compensation risks,

loss or damage in transit, theft, pilferage, riot and strikes and malicious damages, civil

commotion, weather conditions, accidents of

all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of

goods and other costs till the equipment is delivered at Site. The insurance policies to be taken

should be on replacement value basis and/or incorporating escalation clause. Notwithstanding

the extent of insurance cover and the amount of claim available from the underwriters, the

Contractor shall be liable to make good the full replacement/rectification value of all

equipment/materials and to ensure their availability as per project requirements.

28.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s

account and will be included in Contract Price, However, the Owner may from time to time,

during the pendency of the Contract, ask the Contractor in writing to limit the insurance

coverage, risks and in such a case, the parties to the Contract will agree for a mutual settlement,

for reduction in Contract price to the extent of reduced premium amount. The Contractor,

while arranging the insurance shall ensure to obtain all discounts on premium, which may

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

be available for higher volume or for reason of financing arrangement of the project.

28.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional

insurance requirements for the portion of the works to be performed at the Site.

28.6 Special Conditions of Contract details out the various insurance liabilities.

29.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

30.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

30.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the

Owner or his authorized agents, then the Contractor shall be given due extension of time

for the completion of the Works, to the extent such omission on the part of the Owner

has caused delay in the Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer

shall be final.

30.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation

if such delays have resulted in any increase in cost. The Owner shall examine the justification

for such a request for claim and if satisfied, the extent of compensation shall be mutually agreed

depending upon the circumstances at the time of such an occurrence.

31.0 FORCE MAJOR

31.1 Force major is herein defined as any cause which is beyond the control of the Contractor or

the Owner as the case may be, which they could not foresee or with a reasonable amount of

diligence could not have foreseen and which substantially affects the performance of the

Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and

b. Acts of any Government, domestic or foreign, including but not limited to war,

declared or undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify

the other in writing of such causes.

31.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting

from any force major cause as referred to and/or defined above The date of completion will,

subject to hereinafter provided, be extended by a reasonable time even though such cause

may occur after Contractor’s performance of obligation has been delayed due to other causes.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

32.0 SUSPENSION OF WORK

32.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part

of the Works without invalidating the provisions of the Contract. Orders for suspension or

reinstatement of the Works will be issued by the Engineer to the Contractor in writing. The time

for completion of the works will be extended for a period equal to duration of the suspension.

32.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension

of the works will be paid by the Owner, provided such costs are substantiated to the satisfaction

of the Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is

due to some default on the part of the Contractor or his Sub-Contractor.

33.0 CONTRACTOR`S DEFAULT

33.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall

refuse or neglect to comply with any reasonable order given to him, in writing by the Engineer

in connection with the works or shall contravene the provisions of the Contract, the Owner may

give notice in writing to the Contractor to make good the failure, neglect or contravention

complained of. Should the Contractor fail to comply with the notice within thirty (30) days from

the date of serving the notice, then and in such case the Owner shall be at liberty to employ

other workmen and forthwith execute such part of the works as the Contractor may have

neglected to do or if the Owner shall think fit, without prejudice to any other right he may

have under the Contract to take the work wholly or in part out of the Contractor’s hands and re-

contract with any other person or persons to complete the works or any part thereof and in

that event the Owner shall have free use of all Contractor’s equipment that may have been at

the time on the Site in connection with the works without being responsible to the Contractor

for fair wear and tear thereof and to the exclusion of any right of the Contractor over the same,

and the Owner shall be entitled to retain and apply any balance which may otherwise be due

on the Contract by him to the Contractor, or such part thereof as may be necessary, to the

payment of the cost of executing the said part of the Works or of completing the Works as the

case may be. If the cost of completing of works or executing part thereof as aforesaid shall

exceed the balance due to the Contractor shall pay such excess. Such payment of excess

amount shall be independent of the liquidated damages for delay which the Contractor shall

have to pay if the completion of works is delayed.

33.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his

liability to pay liquidated damages for delay in completion of Works as defined in Clause

of this Section.

33.3 Such action by the Owner as aforesaid the termination of the Contract under this clause

shall not entitle the Contractor to reduce the value of the Contract Performance Guarantee

nor the time thereof. The Contract Performance Guarantee shall be valid for the full value and

for the full period of the Contract including guarantee period.

34.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

34.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

other than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in

such an event give fifteen (15) days notice in writing to the Contractor of his decision to do so.

34.2 The Contractor upon receipt of such notice shall discontinue the work on the date and

to the extent specified in the notice, make all reasonable efforts to obtain cancellation of all

orders and Contracts to the extent they are related to the work terminated and terms

satisfactory to the Owner, stop all further sub- contracting or purchasing activity related to

the work terminated, and assist Owner in maintenance, protection, and disposition of the

works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

34.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless the

Owner is satisfied that the legal representatives of the individual Contractor or of the proprietor

of the propriety concern and in the case of partnership, the surviving partners, are capable of

carrying out and completing the Contract the Owner shall be entitled to cancel the Contract

as to its incomplete part without being in any way liable to payment of any compensation

to the estate of deceased Contractor and/or to the surviving partners of the Contractor’s

firm on account of the cancellation of the Contract. The decision of the Owner that the

legal representatives of the deceased Contractor or surviving partners of the Contractor’s firm

cannot carry out and complete the Contract shall be final and binding on the parties. In the

event of such cancellation the Owner shall not hold the estate of the deceased Contractor

and/or the surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

35.0 FRUSTRATION OF CONTRACT

35.1 In the event of frustration of the Contract because of supervening impossibility in terms of

Section 56 of the Indian Contract Act, parties shall be absolved of their responsibility to perform

the balance portion of the Contract, subject to provisions contained in sub-clause 45.3 below.

35.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except

for reason of willful or flagrant breach by the Owner) and/or Contractor then the works under the

Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing

to the Contractor in accordance with the terms of the Contract within three months of the

event, the parties hereto shall be relieved from carrying out further obligations under the

Contract treating it as frustration of the Contract.

35.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss

to arrive at reasonable settlement on all issues including amounts due to either party for the

work already done on quantum merit basis, which shall be determined by mutual agreement

between the parties.

36.0 GRAFTS AND COMMISSIONS ETC.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the

Contractor or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any

one on his or their behalf in relation to the obtaining or to the execution of this or any other

Contract with the Owner, shall in addition to any criminal liability which it may incur, subject

the Contractor to the cancellation of this and all other Contracts and also to payment of

any loss or damage to the Owner resulting from any cancellation. The Owner shall

then be entitled to deduct the amount so payable from any monies otherwise due to

Contractor under the Contract.

RESOLUTION OF DISPUTES

37.0 SETTLEMENT OF DISPUTES

37.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to

the extent possible, be settled amicably between the parties.

37.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the

progress of the Works or after its completion or whether before or after the termination,

abandonment or breach of the Contract, it shall, in the first place, be referred to and settled by

the Engineer, who, within a period of thirty (30) days after being requested by either party to

do so, shall give written notice of his decision to the Owner and the Contractor.

37.3 Save as hereinafter provided, such decision in respect of every matters so referred shall

be final and binding upon the parties until the completion of the Works and shall forthwith be

given effect to by the Contractor who shall proceed with the Works with all due diligence,

whether he or the Owner requires arbitration as hereinafter provided or not.

37.4 If after the Engineer has given written notice of his decision to the parties, no claim to

arbitration has been communicated to him by either party within thirty (30) days from the receipt

of such notice, the said decision shall become final and binding on the parties.

37.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days

after being requested as aforesaid, or in the event of either the Owner or the Contractor being

dissatisfied with any such decision, or within thirty (30) days after the expiry of the first

mentioned period of thirty days, as the case may be, either party may require that the matters

in dispute be referred to arbitration as hereinafter provided.

38.0 ARBITRATION

All disputes or differences in respect of which the decision, if any, of the Engineer has not become

final or binding as aforesaid shall be settled by arbitration in the manner hereinafter provided.

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract

with reference to the construction, interpretation, breach, termination or validity thereof (hereinafter referred

as "the Dispute") shall, upon the written request of either Party be referred to the authorized representatives

of the Disputing Parties for resolution. The authorized representatives shall promptly meet and attempt to

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

negotiate in good faith a resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in

sub clause (1) of Clause 38, arising under or in connection with the present works contracts, whether

pertaining to works contracts alone or works and procurement both, the same shall be referred to arbitration

under the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act, 1992."

39.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every one month, a statement covering payments

claimed and the payments received vis-à-vis the works executed, for reconciliation of accounts

with the Owner. The Contractor shall also prepare and submit a detailed account of

Owner Issue materials received and utilized by him for reconciliation purpose in a format to

be discussed & finalized with the Owner before the award of Contract.

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these

specifications & document and shall govern the portion of the work of this Contract to be performed at

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his

representative at Site suitably designated for the purpose of overall responsibility and

coordination of the works to be performed at Site. Such person shall function from the Site

office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act,

and the Payment of Wages Act (both of the Government of India) and the rules made there

under in respect of any employee or workman employed or engaged by him or his Sub-

Contractor. He shall abide by labor laws and others as specified in the special conditions of

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this

Contract shall be to the account of the Contractor. Should any such inspection or registration

need to be re-arranged due to the fault of the Contractor or his Sub Contractor, the

additional fees to such inspection and/or registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

The Owner shall have lien on all equipment brought to the Site for the purpose of erection,

testing and commissioning of the equipment to be supplied & erected under the Contract. The

Owner shall continue to hold the lien on all such equipment throughout the period of Contract.

No material brought to the Site shall be removed from the Site by the Contractor and/or his Sub-

Contractors without the prior written approval of the Engineer.

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the Contractor by

the Owner in reasonable time.

4.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such

time as the Owner may approve and the Owner shall give the Contractor reasonable facilities

for carrying out the works.

4.3 In the execution of the works, no person other than the Contractor or his duly appointed

representative, Sub- Contractor and workmen, shall be allowed to do work on the Site, except

by the special permission, in writing of the Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of

the Contract. Any written order or instruction of the Engineer or his duly authorized

representative shall be communicated to the said authorized resident representative of the

Contractor and the representative shall be available at a stated address for this purpose.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner,

who may be performing other works on behalf of the Owner and the workmen who may be

employed by the Owner and doing work in the vicinity of the Works under the Contract. The

Contractor shall also so arrange to perform his work as to minimize, to the maximum extent

possible, interference with the work of other Contractors and their workmen. Any injury or

damage that may be sustained by the employees of the other Contractors and the Owner,

due to the Contractor’s work shall promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his

employees and workmen at Site. The Engineer shall be at liberty to object to the presence

of any representative or employee of the Contractor at the Site, if in the opinion of the Engineer

such employee has misconduct himself or is incompetent or negligent or otherwise undesirable

and then the Contractor shall remove such a person objected to and provide in his place a

competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity

plans and schedules for carrying-out each part of the works. Any review of such plan or

schedule or method of work by the Engineer shall not relieve the Contractor of any of his

responsibilities towards the field activities. Such reviews shall also not be considered as an

assumption of any risk or liability by the Engineer or the Owner or any of his representatives

and no claim of the Contractor will be entertained because of the failure or inefficiency of any

such plan or schedule or method of work reviewed. The Contractor shall be solely responsible

for the safety, adequacy and efficiency of plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site

including the safety of all persons employed by him or his Sub–Contractor and all the

properties under his custody during the performance of the work. This requirement shall apply

continuously till the completion of the Contract and shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress

including if any, photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities

shall highlight comparison to the schedules. The report shall also indicate the reasons for

the variance between the scheduled and actual progress and the action proposed for corrective

measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours

schedule for the month, detailing the man hours scheduled for the month, skill-wise and area-

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over

by the Engineer. No claim will be entertained by the Owner or by the Engineer for any

damage or loss to the Contractor’s works and the Contractor shall be responsible for

complete restoration of the damaged works to original conditions to comply with the

specification and drawings.

12.0 EMPLOYMENT OF LABOR

12.1 The Contractor will be expected to employ on the work only his regular skilled

employees with experience of his particular work. No person below the age of eighteen years

shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging,

allowances and other payments to the Contractor’s employees shall be the sole responsibility

of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labor or any Government

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

agency under any of the provisions of the Minimum Wages Act, Workmen Compensation

Act, Contract Labor Regulation Abolition Act or any other law due to act of omission of the

Contractor, the Owner may make such payment and shall recover the same from the

Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make

available at site, land for construction of Contractor’s field office, workshop, stores, etc. required

for execution of the Contract. Any such temporary construction shall be done by the Contractor

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer.

unless the Contractor has handed over the vacant possession of land allotted to him for the

above purpose, the payment of his final bill shall not be made.

13.2 Electricity: Power Supply

Where power supply is available with the Owner for construction purpose the same will be

provided at the job site at one point of the distribution system as may be decided by Engineer

free of charge for consumption in works. Electricity furnished will be 440 volts, 3 phase,

cycles and 230 volts, 1 phase,50 cycles. Each Contractor shall provide and install all

necessary transformers, switchgears, wiring fixtures, bulbs and other temporary equipment

for further distribution and utilization of energy for power and lighting and shall remove the

same on completion of the work. Should, however, electricity be used in the Contractor’s

Labor/staff colony, the power so consumed shall be charged at the prevailing tariff rate of

the GUVNL as prevalent for that area at the time of award of work; the supply may be withdrawn

if the power is used for purposes other than for the work of the project and the Contractor

shall not be entitled to any claim whatsoever on account of any such action taken by the

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings

required for pre-assembly, erection, testing and commissioning of the equipment covered under

the Contract. He shall submit a list of all such materials to the Engineer before the

commencement of work at Site. These tools and tackles shall not be removed from the Site

without the written permission of the Engineer.

The Contractor shall provide necessary first-aid facilities for all his employees,

representatives and workmen working at the Site. Enough number of Contractor’s personnel

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

shall be trained in administering first-aid.

14.3 Cleanliness

The Contractor shall be responsible for keeping the entire area allotted to him clean and free

from rubbish, debris etc. during the period of Contract. The Contractor shall employ enough

number of personnel to keep the work area clean. Materials and stores shall be so arranged

to permit easy cleaning of the area. In areas where equipment might drip oil and cause damage

to the floor surface, a suitable protective cover of a flame resistant, oil proof sheet shall be

provided to protect the floor from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the

drawings. The Contractor shall be responsible to locate and lay-out the works. Basic

horizontal and vertical control points will be established and marked by the Engineer at site at

suitable points. These points shall be used as datum for the works under the Contract. The

Contractor shall inform the Engineer well in advance of the times and places at which he

wishes to do work in the area allotted to him so that suitable datum points may be established

and checked by the Engineer to enable the Contractor to proceed with his works. Any

work done without being properly located may be removed and/or dismantled by the

Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize

fire hazards to the extent practicable. Combustible materials, combustible waste and rubbish

shall be collected and removed from the Site at least once each day. Fuels, oils and volatile

or inflammable materials shall be stored away from the construction and equipment and

materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire

Enough of such trained personnel must be available at the Site during the entire period of

The Contractor shall have total responsibility for all equipment and materials in his

custody/stores, loose, semi-assembled and/or erected by him at Site. The Contractor shall

make suitable security arrangements ensure the protection of all materials, equipment and

works from theft, fire, pilferage and any other damages and loss.

18.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment erected by the Contractor

shall be carried out in presence of contractor and is deemed considered as part of the work

completion. If it is anticipated that the above test may prolong for a long time, the Contractor’s

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

workmen required for the above test shall always be present at Site during such tests and trials.

19.0 MATERIALS HANDLING AND STORAGE

19.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received,

unloaded, transported and stored in the storage spaces by the Contractor.

19.2 Contractor shall be responsible for examining all the shipment and notify the Engineer

immediately of any damages, storage, discrepancy etc, for the purpose of Engineer’s

information only. The Contractor shall submit to the Engineer every week a report detailing all

the receipts during the week. However, the Contractor shall be solely responsible for any

shortages or damages in transit, handling and / or in storage and erection of the equipment at

Site. Any demurrage, wharf age and other such charges claimed by the transporters, railways

etc, shall be to the account of the Contractor.

19.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all

equipment materials received by him for the purpose of erection and keep such record open

for the inspection of the Engineer in-charge.

19.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment

stored shall be properly protected to prevent damage either to the equipment or to the floor

where they are stored. The equipment from the store shall be moved to the actual location

at the appropriate time so as to avoid damage of such equipment at Site.

19.5 All electrical panels, control gears, motors and such other devices shall be properly dried

by heating before they are installed and energized. Motor bearings, slip ring, commutators

and other exposed parts shall be protected against moisture ingress and corrosion during

storage and periodically inspected.

19.6 All the electrical equipment such as motors, generators, etc. shall be tested for insulation

resistance at least once in three months from the date of receipt till the date of commissioning

and a record of such measured insulation values maintained by the Contractor. Such records

shall be opened for inspection by the Engineer.

19.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly

protected and stored in a suitable manner to prevent damage or deterioration in quality by

19.8 All the materials stored in the open or dusty location must be covered with suitable

weatherproof and flame proof covering material wherever applicable.

19.9 If the materials belonging to the Contractor are stored in areas other than those earmarked

for him, the Engineer will have the right to get it moved to the area earmarked for the Contractor

at the Contractor’s cost.

19.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all

equipment, which require indoor storage. Normally, all the electrical equipment such as

motors, control gears, generators, exciters and consumables like electrodes, lubricants etc.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

shall be stored in the closed storage space. The Engineer, in addition, may direct the

Contractor to move certain other materials, which in his opinion will require indoor storage, to

indoor storage areas, which the Contractor shall strictly comply with.

20.0 CONSTRUCTION MANAGEMENT

20.1 The field activities of the Contractors working at Site will be coordinated by the Engineer

and the Engineer’s decision shall be final in resolving any disputes or conflicts between the

Contractor and other Contractors and the tradesmen of the Owner regarding scheduling

and coordination of work. Such decision by the Engineer shall not be a cause for extra

compensation or extension of time for the Contractor.

20.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be

designated by the Engineer. The Contractor shall attend such meetings and take notes of

discussions during the meeting and the decision of the Engineer and shall strictly adhere to

those decisions in performing his works. In addition to the above weekly meeting, the Engineer

may call for other meetings either with individual Contractors or with selected number of

Contractors and in such a case the Contractors if called, will also attend such meetings.

20.3 Time is the essence of the Contract and the Contractor shall be responsible for performance

of his works in accordance with the specified construction schedule. If at any time, the

Contractor is falling behind the schedule, he shall take necessary action to make good for such

delays by increasing his work force or by working overtime or otherwise accelerate the progress

of the work to comply with the schedule and shall communicate such actions in writing to the

Engineer, satisfying that his action will compensate for the delay. The Contractor shall not be

allowed any extra compensation for such action.

20.4 The Engineer shall, however, not be responsible for provision of additional Labor and/or

materials or supply or any other services to the Contractor except for the coordination

work between various Contractors if any at site.

21.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other

Contract Documents and any other supplementary data complete with all the latest

revisions thereto. The Contractor shall also maintain in addition the continuous record of all

changes to the above Contract Documents, drawings, specifications, and supplementary data,

etc. effected at the field and on completion of his total assignment under the Contract shall

incorporate all such changes on the drawings and other Engineering data to indicate as

installed conditions of the equipment furnished and erected under the Contract. Such

drawings and Engineering data shall be submitted to the Engineer in required number of

22.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

22.1 The Contractor shall bring to Site all equipment, components, parts, materials, including

construction equipment, tools and tackles for the purpose of the works under intimation to

the Engineer. All such goods shall, from the time of their being brought vest in the Owner,

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

but may be used for the purpose of the works only and shall not on any account be removed

or taken away by the Contractor without the written permission of the Engineer. The Contractor

shall nevertheless be solely liable and responsible for any loss or destruction thereof and

damage thereto.

22.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be

due or owing to him by the Contractor, under, in respect of or by reasons of the Contract.

After giving a fifteen (15) days notice in writing of his intention to do so, the Owner shall be

at liberty to sell and dispose off any such goods, in such manner as he shall think fit and to

apply the proceeds in or towards the satisfaction of such sum or sums due as aforesaid.

22.3 After the completion of the Works, the Contractor shall remove from the Site under the direction

of the Engineer the materials such as construction equipment, erection tools and tackles,

scaffolding etc. with the written permission of the Engineer.

23.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

23.1 The Contractor shall be responsible for any damage resulting from his operations. He

shall also be responsible for protection of all persons including members of public and

employees of the Owner and the employees of other Contractors and Sub-Contractors and all

public and private property.

24.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General

Terms and Conditions of Contract of this Volume-I, the following provisions will also apply to

the portion of works to be done beyond the Contractor’s own or his Sub-Contractor’s

manufacturing Works.

24.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the

Workmen’s Compensation Act, 1948 (Government of India). This policy shall also cover

the Contractor against claims for injury, disability, disease or death of his or his Sub-

Contractor’s employee, which for any reason are not covered under the Workmen’s

Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s : As per statutory Provisions

Employee’s : As per statutory

Liability Provisions

24.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

omission on the part of the Contractor, his agents, his employees, his representatives and Sub-

Contractors or from riots, strikes and civil commotion.

2.4.4 The hazards to be covered will pertain to all the works and areas where the Contractor,

his Sub- Contractors, his agents and his employees have to perform work pursuant to the

24.5 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the extent

both in time and amount to take care of all his liabilities either direct or indirect, in pursuance of

25.0 UNFAVORABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed

without subjecting the equipment and materials to adverse effects during inclement weather

conditions, like monsoon, storms etc. and during other unfavorable construction conditions. No

field activities shall be performed by the Contractor under conditions, which might adversely

affect the quality and efficiency thereof, unless special precautions or measures are taken by

the Contractor in a proper and satisfactory manner in the performance of such Works and with

the concurrence of the Engineer. Such unfavorable construction conditions will in no way relieve

the Contractor of his responsibility to perform the Works as per the schedule.

26.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he

may come across during the course of performance of his Works either during excavation or

elsewhere, are properly protected and handed over to the Engineer. Similarly the Contractor

shall ensure that the bench marks, reference points, etc, which are marked either with the

help of Engineer or by the Engineer shall not be disturbed in any way during the performance

of his Works. If any work is to be performed which disturbs such reference the same shall

be done only after these are transferred to other suitable locations under the direction of the

Engineer. The Contractor shall provide all necessary materials and assistance for such

relocation of reference points etc.

27.0 WORK & SAFETY REGULATIONS

27.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to or to others, working at the Site. The Contractor shall also be responsible

for provision of all safety notices and safety equipment required both by the relevant legislations

and the Engineer, as he may deem necessary.

27.4 All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to

be absolutely safe. All equipment shall be strictly operated and maintained by the Contractor

in accordance with manufacturer’s Operation Manual and safety instructions and as per

Guidelines/rules of in this regard.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

27.5 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-

out in accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act

and associated Laws/Rules in force from time to time. A register of such examinations

and tests shall be properly maintained by the Contractor and will be promptly produced as

and when desired by the Engineer or by the person authorized by him.

27.6 The Contractor shall provide suitable safety equipment of prescribed standard to all

employees and workmen according to the need.

27.8 The Contractor shall provide safe working conditions to all workmen and employees at the

Site including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings

shall be erected under the

control and supervision of an experienced and competent person. For erection, good and

standard quality of material only shall be used by the Contractor.

27.9 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical

equipment belonging to the Owner or other Contractors under any circumstances,

whatsoever, unless expressly permitted in writing by to handle such fuses, wiring or electrical

27.10 Before the Contractor connects any electrical appliances to any plug or socket belonging to

Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances

may be connected.

27.11 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of which

shall be an earthed metal sheath surrounding the cores.

27.12 No electric cable in use by the Contractor/Owner will be disturbed without prior permission.

No weight of any description will be imposed on any cable and no ladder or similar equipment

will rest against or attached to it.

27.13 No repair work shall be carried out on any live equipment. The equipment must be declared

safe by the Engineer and a permit to work shall be issued by the Engineer before any repair

work is carried out by the Contractor. While working on electric lines/equipment, whether live

or dead, suitable type and sufficient quantity of tools will have to he provided by the Contractor

to electricians/workmen/officers.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

27.14 In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his

employees due to any reason, whatsoever, it shall be the responsibility of the Contractor to

promptly inform the same to the Engineer in prescribed form and also to all the authorities

envisaged under the applicable laws.

27.15 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion

the work is being carried out in such a way that it may cause accidents and endanger the

safety of the persons and/or property, and/or equipment. In such cases, the Contractor shall

be informed in writing about the nature of hazards and possible injury/accident and he shall

comply to remove shortcomings promptly. The Contractor after stopping the specific work

can, if felt necessary, appeal against the order of stoppage of work to the Engineer within

days of such stoppage of work and decision of the Engineer in this respect shall be conclusive

and binding on the Contractor.

27.16 The Contractor shall not be entitled for any damages/compensation for stoppage of work

due to safety reasons as provided in Para 31.18 above and the period of such stoppage of

work will not be taken as an extension of time for completion of work and will not be the

ground for waiver of levy of liquidated damages.

27.17 It is mandatory for the Contractor to observe during the execution of the works, requirements

of Safety Rules which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the

Contractor, so as to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around

fire prone areas and adequate firefighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient

first aid to the injured.

j) Requirements of ventilation in underwater working to licensed and experienced divers,

use of gum boots for working in slushy or in inundated conditions are essential requirements

to be fulfilled.

27.18 The Contractor shall follow and comply with all Safety Rules, relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as may

be prescribed from time to time without any demur, protest or contest or reservations. In case

of any discrepancy between statutory requirement and Safety Rules referred above, the

latter shall be binding on the Contractor unless the statutory provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000/- : These are applicable

Causing death per person for death

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

b. Major injuries or accident causing Rs. 20,000/- : injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation

Act. The compensation mentioned above shall be in addition to the compensation payable

to the workmen/employees under the relevant provisions of the Workmen’s Compensation Act

and rules framed there under or any other applicable laws as applicable from time to time. In

case the Owner is made to pay such compensation then the Contractor is liable to reimburse

the Owner such amount in addition to the compensation indicated above.

28.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the

equipment shall be in accordance with the relevant Codes and accepted good engineering

practice, the Engineer’s drawings and other applicable Indian recognized codes and laws and

regulation of the Government of India.

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars:

This part of the Bid Document relates to certain specific/special terms and conditions particular

to the Contract. The provisions herein are to be read and understood in conjunction with the

relevant provisions elsewhere in the Instructions to Bidders (ITB), the General Conditions

of Contract (GCC) and Erection Conditions of Contract (ECC). The intent of provisions

herein are specific to this contract and are, in general, supplementary to related provisions

under ITB,GCC and ECC. However, in certain provisions which are contrary to those in ITB,

GCC and ECC, the provisions in these Special Conditions of Contract will prevail.

2.0 Tender Fee:

All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office

address specified in the tender document or by RTGS/ NET/online

3.0 Earnest Money Deposit (EMD):

3.1 All the Bidders will be required to pay Tender Fees with applicable GST and EMD

as mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office

address specified in the tender document or by RTGS/ NET/online

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will

make the Bid invalid.

Seal and signature of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

5.0 Technical Qualifying Criteria:

1. Registration: Bidder shall be strictly a GETCO registered contractor of E1 and above class

2 Experience: 1. Bidder shall have executed minimum 01no. of 66/11KV substation with state

or central Transmission Utility or major industries or 1no. control room erection work

including activities mentioned in Schedule-B. 2. The bidder shall have valid Electrical

Contract License and approved vendor of GETCO/ STU/ CTU, registered under sales-Tax

Act, service tax act and should have CPF/ PF registration certificate. Attested Xerox copy

of work orders executed from GETCO and satisfactory completion certificate from

respective department should be submitted.

6.0 Financial Qualifying Criteria:

As per Qualification requirement clause No.- 2 which are mentioned in ITB.

7.0 Price Inclusions (including Taxes & Duties):

7.2 The prices quoted shall be all inclusive of freight, Octroi, transportation, loading, –unloading

& stacking at site of equipment materials received from construction store

K a n s a r i / S o j a R & M S t o r e after observing all store formalities of GETCO .

7.3 No extra payment toward any type of templates and erection tools /materials will be made.

7.5 Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra

on a given taxable goods and/or services within the original contractual delivery period. The

aPmount and % of GST and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST

(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act,

2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities

and if, any Refund/Credit, in respect of such GST and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without COMPANY making any specific Claim, for the

same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing

when the price quoted is inclusive of GST and Cess.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company, along

with interest if any. Such refund along with interest needs to be passed on suo-moto by the

supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL’s statutory variation clause shall apply.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess

as applicable for each item of Goods/Service. If not specifically mentioned, then COMPANY will

have the option to take the prices as exclusive of taxes and duties at maximum higher slab rates

for the evaluation of the tenders.

Every bidder shall inform their GSTIN No. of the registered place(s) where from the bidder

intends to supply the goods / services, meaning thereby the bidder has to supply the goods /

services from the relevant declared / registered place of supply only.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to COMPANY and you should inform such changes to COMPANY from time to

GST Compliances:

The GST at the applicable rates will be levied on the total of Schedule-B. GST on the work

executed will be subject to CGST Act, SGST Act, IGST Act, UTGST Act its rules, regulations

and notifications, circulars issued and in force time to time by Government and M/s. GETCO.

Contractors are required to clarify the product and services related HSN codes and SAC

codes respectively.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

7.6 Statutory Variations:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable

or in the event of introduction of new tax/cess or cessation of existing tax/cess subsequent to

suppliers offer if it takes place within the original contractual delivery date will be to COMPANY’s

account subject to the claim being supported by documentary evidence. However, if any

decrease takes place after the contractual delivery date, the advantage will have to be passed

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection

items for supply, erection, testing & commissioning of substation, transmission lines,

EPC/Turnkey projects and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office

of the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare cess on estimated cost of supplied items to GETCO

contractor on progressive basis of utilization. As this part of welfare cess is on GETCO

account, the same shall be reimbursed to the contractor on receipt of request letter along

with documentary evidence of payment. For calculation of welfare cess on supply part,

valuation as per MR shall be taken and informed to the contractor for payment. This will

be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act

and submit the documentary evidence to the concern office.

• Before release of payment of first R.A.Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A.Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A.Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence

of payment of welfare cess of previous R.A.Bill as well as of this final bill.

• If the R.A.Bill happens to be first and final bill, then before release of payment, contractor

has to submit documentary evidence of registration under Welfare Cess Act and evidence

of payment of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

7.18 Income Tax

Income tax at source at the prevailing rate will be deducted from bills in accordance with

the provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor.

7.19 TDS under GST:

Tax deduction at source(TDS) under GST at the prevailing rate will be deducted from

bills in accordance with the provision of section 51 of the CGST Act, 2017, and to that

effect a certificate will be issued to the contractor.

8.0 SECURITY DEPOSIT

8.1 The successful bidder has pay security deposit within 10 days of receipt of order.

8.2 The 5% of tender value will be required to be paid either in form of Demand Draft in favor

of “Gujarat Energy Transmission Corporation Limited” payable at Palanpur or in form of “Bank

Guarantee” on acceptance of tender as security deposit at Circle Office, Palanpur. The Security

Deposit will be paid within 10 days of receipt of LOI. No FDR accepted as security Deposit.

Transmission Corporation Ltd. Payable at Palanpur), Bank Guarantee (Format will be given from

As per G. R. No. EMD/10/2016/328/DMO dated: 01/05/2017 of Finance Department, Govt. of

Gujarat, Gandhinagar GETCO accepts Bank Guarantee from the bidders for Security Deposit and

Earnest Money Deposit issued by Banks. In this regard, Finance Department, GoG has issued

above referred G.R. resolving that Government Departments and State Government Boards/

Corporations/ PSUs would accept Bank Guarantee towards Security Deposit and Earnest Money

Deposit issued by any of the following banks:

Guarantees issued by following Banks will be accepted as SD/EMD on permanent basis.

1. All Nationalized Banks including the Public Sector Bank -IDBI Ltd.

2. Private Sector Banks - AXIS Bank, ICICI Bank and HDFC Bank.

Note: Bank Guarantees/Solvency valid for following Bank.

2. AU Small Finance Bank

3. Bandhan Bank

5. City Union Bank

7. DBS Bank India Limited

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

9. Equitas Small Finance Bank

10. Federal bank

14. IndusInd Bank

15. Karnataka Bank

16. Karur Vysya Bank

17. Kotak Mahindra Bank

18. South Indian Bank

19. Standard Chartered Bank

20. Tamilnadu Mercantile Bank

21. Utkarsh Small Finance Bank

22. The Kalupur Commercial Co-Operative Bank Ltd. 23. Ahmedabad Mercantile Co-Operative Bank Ltd.

24. Nutan Nagrik Sahakari Bank Ltd.

25. Rajkot Nagrik Sahakari Bank Ltd.

26. Saraswat Co-Operative Bank

27. SVC Co-Operative Bank Ltd.

28. The Gujarat State Co-Operative Bank

29. The Mehsana Urban Co-Operative Bank Ltd. 30. The Surat District Co-Operative Bank

31. The Surat Peoples Co-Operative Bank

32. Saurashtra Gramin Bank

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in poor

workmanship etc. for a period of one year from the date of commissioning of substation.

9.0A BAR CHARTS

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating

starting and completion dates of each activity. This is mandatory condition the tenders without

which shall be liable to be rejected.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should

be strictly observed. Any delay that may take place in supply and erection beyond

Contractual cutoff date stated as per stipulated delivery period shall be subject to the penalty

at the rate of ½ % per week or part there of on delayed portion of the work subject to ceiling

of 10% of total contract value plus GST as applicable will be impose.

10.2 The penalty will be deducted from bills payable either against this contract or from any

Bank Guarantee or any other amount payable under any other contract.

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be 03(Three) Months from the date of

commencement of work.

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the

11.3 The completion date will be deemed to be the date on which all works on the Contract are

demonstrated to be complete to the satisfaction of the /Engineer and is complete in all respects

as per the terms and conditions of this Contract.

12.0 Presentation of Bills

12.1 Monthly RA bills for 90% value of the supplied tower material and work executed

including cost of material consumed is to be prepared in triplicate and submitted to Site

Engineers in-charge of the work, for necessary payment. These bills shall be serially

numbered with suffix SE-I.

12.2 Balance 10% payment shall be released only after finalization of material account and

passing of final bill. The contractor has to submit the final bill along with the material

consumption statement and other required data of the work carried out within 3 months

from the date of completion of work. These bills shall be serially numbered with suffix SE-I.

12.3 All the bills in accordance with the above clauses must be submitted with the following

a) Item wise work done during billing

period. b) Item wise cumulative work

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of the

respective RA bill shall be withheld and shall only be released at the time of final bill.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of substation erection work in

scope of work order.

13.1 For erection works.

(i) 90% payment of amount claimed covering various activity such as structure, equipment

erection, earthing installation, control wiring, battery charging etc. works against R.A. bills

duly certified by EIC within 60 days from the date of R.A. bill. OVER AND ABOVE THIS

PAYMENT TERMS MENTIONED ABOVE WILL BE APPLICABLE WHILE RELEASING

(ii) Balance 10% of erection value shall be paid against completion of work only after

Settlement of material account statement of items used, erected and successful

Commissioning of transmission line the same amount will be release in final bill only

and Payment will be made only after passing of final bill.

14.0 TAKING DELIVERY AND INSURANCE:

14.1 The contractor has to take delivery from Palanpur construction store of S/S equipment

and materials and keep in safe custody and transport to the respective sites and will be fully

responsible for any damage to or loss of all materials at any stage during transportation or

erection or taking over of the S/S by GETCO.

14.2 The Contractor has to open site store and ensure for safe custody of all the stored

materials at his own cost.

14.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable

security arrangements at his own cost to ensure the protection of all materials, equipment

and works from theft, fire pilferage and any other damages and loss. It shall be the

responsibility of the contractor to arrange for security till the works are finally taken over by

14.4 STORAGE-CUM-ERECTION INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the

extent of 100% cost of cost of sub-station / line materials, which are required to complete

the sub-station / line. Bidder shall have to take the comprehensive Marine Cum Erection

(MCE) insurance policy against any loss, damage, theft, pilferage, fire etc. for the complete

period of storage, erection and commissioning up to the time of taking over of the sub-

station / line by GETCO. However, if the work is not completed within stipulated time limit

as mentioned into work order, the MCE shall be extended by the contractor up to the work

completion and taking over of line or SS by GETCO. Moreover, the change for extension of

insurance shall be borne by contractor if the delay is attributed to the contractor. The

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

charge for extension of insurance shall be reimbursed by GETCO to the contractor on

production of proof for extension of MCE if the delay is attributed on the part of GETCO.

The contractor shall deal directly and pursue the claim with the insurance company and

shall be responsible in regard to maintenance of all insurance coverage as well as for

settlement of claim. The proof of insurance policy taken by the contractor shall be

furnished / submitted to engineer-in-charge of GETCO.

No material shall be issued to bidder/erection agency in absence of such insurance policy.

The risk shall be covered for lifting of materials from store to final handing over to GETCO.

Further, in absence of the above insurance policy, R.A. bill payment will be withheld.

14.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to

lodge, pursue and settle all the claims with the Insurance Company for all items, materials

and the shall be kept informed about it. Contractor shall replace the lost / damaged

materials / items promptly irrespective of the settlement of the claims by underwriter and

ensure that the work progress is as per agreed schedule. The loss, if any, such replacement

will have to be borne by the Contractor and will not entertain any claim / representation

in this regard. However it will be contractor's responsibility to insure the entire project till

the S/S is taken over by the GETCO.

15.0 LABOR LAWS:

15.0.1 Labour below the age of 18 years shall not be employed for the work. No female worker

shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

15.0.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and

abolition) Act for employing necessary manpower required by him. In the absence of such

license, the contract shall be liable to be terminated without assigning any reason thereof.

15.0.3 The Contractor shall at his own expenses comply with all labor laws and keep the

indemnified in respect thereof. Some of the major liabilities under various labor and industrial

laws which the Contractor shall comply as under:

i) Payment of contribution by way of Employer’s Contribution towards provident

Fund, Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative

charges, etc. at the rates made applicable from time to time by the Government of

Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later

prevailing rate with the Office of Commissioner of Labor as per the Contract Labor

(Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act

and Rules framed there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of

one day for every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per

Industrial Dispute Act. Any payment to the Contractor’s employee arising out of any

claim of disputes under the Industrial Disputes Act 1947 or any other Labor Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various Labor laws, in force from time to time, from Statutory

Authorities like State Government/ Government of India, which the Contractor shall have to

15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction

against employees Provident Fund and Family Pension Scheme in respect of each

concerned employee. Provident Fund and Family pension Scheme at the rate of 18% (or at

the rate made applicable by the Government from time to time of the wages. The Contractor’s

contribution and his workers contribution towards Provident Fund and Family Pension

Scheme shall be deposited by the Contractor with Regional Provident Fund Commissioner,

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a

member of the Provident Fund, as the contribution to the Deposit Linked Insurance Scheme

with Regional Provident Fund Commissioner, Ahmedabad.

15.3 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labor, shall be provided by the Contractor to his workers. He shall maintain Leave Records,

Leave Cards, for individual laborer, which shall be duly verified, approved and certified by the

authorized Officer of the GETCO.

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under

the liability insurance. The purchaser shall not be responsible for any payments of

compensation to the workers/supervisor of the contractor for fatal or non-fatal accidents

during the pendency of the contract.

15.6 The contractor shall employ adequate number of experienced skilled at site for daily

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

supervision and for maintenance of various registers and records required under the

law and contract. No payment for supervision shall be admissible

15.7 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of

the GETCO also, Engineer-in-Charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever, arising out of or in connection with the

matters referred herein above elsewhere and against all actions, proceedings, claims,

demands, costs and expenses which may be made against the GETCO or Government

for or in respect of performance of his obligation under the contract documents. The GETCO

shall not be liable for intervention of authority Government for or in respect of performance

of his obligation under the contract documents. The GETCO shall not be liable for or in

respect of or in consequence of any accident or injury to any workman or other person

in the employment of the Contractor or his Sub-Contractor and the contractor shall

indemnify and keep indemnified the GETCO against all claims, demands, proceedings, cost,

charges and expenses whatsoever in respect thereof or in relation thereto.

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of

this contract. If any of the work is sublet, the Contractor shall required the Sub-Contractor

to provide workmen’s

employer’s liability insurance for the latter’s employees, such employees shall be covered

Contractor’s Insurance.

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates

fixed under the minimum wages act. The wages of every Contract Labor employed by

him under this contract shall also be paid by him before the expiry of 7th day of the

last day of the month in respect of the wages are payable (i.e. wages of a month

have to be paid by him in the first week of the next

month). Any default will result in cancellation of contract forthwith or else the contractor

shall be punishable to the extent of Rs. 100/- per each day or as per the prevailing

rules of Labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so

that, in case of Labor trouble etc. the Contractor can be contacted. The Contractor

shall arrange to have his office outside the factory work premises and the Contractor

shall arrange to have his office outside the factory work premises and the Contractor

shall keep himself present throughout the working hours.

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender

will not be considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC,

along with the tender.

15.11 Termination of Contract:

In case of contractor fails to deliver the stocks or any consignment thereof within

contractual period of delivery or in case the stores are found not in accordance with

prescribed specification and/or the approved sample, the shall exercise its discretionary

15.11.1 To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To purchase from elsewhere after giving due notice to the contractor on account and

at the risk of the contractor for such stores not so delivered or other similar description

without canceling the contract in respect of the consignment not yet due for delivery or

15.12 To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of the

GETCO shall be final. In the event of action taken under clause (A) or (B) above, the

contractor shall be liable to pay for any loss which GETCO may sustain on that account,

but the contractor shall not be entitled to have any saving on such purchases made

against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied

by the contractor and the GETCO shall not be required to give any reason in writing or

otherwise at any time for rejection of the stores.

15.12.1 MATCHING OF END COST:

In case the GETCO decides to award contract on matching end-cost basis, the bidder has

to reduce all the quoted rates proportionately. The reduction on overall basis will not

be accepted (i.e. all unit rates of erection schedule shall be reduced proportionately

by difference in percentage). The confirmation for matching end cost shall be given

7 (seven) days from the letter

16.0 VENDOR REGISTRATION: REGISTRATION AS A CONTRACTOR:

Registration with Palanpur or any other GETCO office is pre requisite for participating in

tender. It is required to furnish documents of registration along with offer in Technical bid

and the details at appropriate place in confirmation of details of bidder shall be given by

the contractor.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

1. Relationship with employee: Every bidder should, at the time of submission of bid. Give a

declaration as under “If any bidder company/firm, the interest (i.e. Shareholding in Company and

share in partnership firm) of any employee of the tendering company or his/her relative as defined

in Section 2(77) of the Company’s act 2013 is 10% or more, the tendering Company will not deal

with such Company/Firm at all.” Tendered therefore, must specifically disclose this fact in

his technical bid. Non-disclosure of such facts would immediately disqualify the tenderer

for further dealing with the tendering company.

2. Conflict of Interest among Bidders/ Agents: A bidder shall not have conflict of interest with other

bidders for particular quoted item. Such conflict of interest can lead to anti-competitive practices

to the detriment of Procuring Entity’s interests. The bidder found to have a conflict of interest

shall be disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in a

position to have access to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more than

one Bid will result in the disqualification of all bids in which the parties are involved. However,

this does not limit the inclusion of the components/ sub-assembly/ assemblies from one bidding

manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one

agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry.

One manufacturer can also authorise only one agent/ dealer. There can be only one bid from the

following: 1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical

specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more than

one unit having common business ownership/ management, only one unit should quote. Similar

restrictions would apply to closely related sister companies. Bidders must proactively declare

such sister/ common business/ management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from

time to time. Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest with other bidders, as above. Responsibility for correctness

of the information submitted in the bid lies with bidder. If any information furnished in the

bid is proved to be false at a later date, GETCO reserve right to reject the bid and the bid

will not only be rejected but the bidder will be BLACKLISTED as per GUVNL Policy.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

Part II – GENERAL INFORMATION

1.1. SCOPE OF WORK

This specification covers the storage and handling at site, erection, testing, commissioning

and handing over in ready to switch on condition to GETCO of complete equipment / accessories.

of Work of 11KV Control Room Shifting from existing CR to New CR Building with

Dismantling/Erection of equipment, control wiring, yard lighting, Control-Room

Electrification at 66kv Kotda (F) S/S Under Tharad AM Division under Palanpur Circle

etc, as per the Schedule-B and as per approved layout drawing

2.0 INSTRUCTIONS TO THE BIDDER (TECHNICAL) :

2.1. CODES, STANDARDS & REGULATION

2.2. DOCUMENTS REQUIRED FOR APPROVAL:

2.3. FOR REFERENCE

2.4. AS- BUILT DRAWINGS

The successful bidder will give guarantee for the equipments for its workmanship as per GCC

2.6. FUNCTIONAL AND COMPOSITE TESTING

Following test shall be conducted on equipment after completion of erection in the presence of Engineer

-in-charge from point of view of completeness in the presence of’s Authorized Representative.

1 Visual inspection of total system.

2 Verification and measurement of earthing resistance.

3 Checking of cable terminations and laying, dressing etc. in the equipment kiosk and

control panels.

4 Checking of safe accessibility of components.

2.7. BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting

and completion dates of each activity.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

TECHNICAL PARTICULARS FOR

Work of 11KV Control Room Shifting from existing CR to New CR Building with

Dismantling/Erection of equipment, control wiring, yard lighting, Control-Room

Electrification at 66kv Kotda (F) S/S Under Tharad AM Division under Palanpur Circle

3.1.1 The scope for erection works covered under this section consist of :

i) Taking delivery of equipment and other material from the GETCO’s stores,

checking them, transporting to site's stores and keeping in safe custody by

ii) To take suitable storage-cum-erection insurance of equipment/materials issued

iii) Distribution of all materials to erection site.

iv) Structure/Equipment e r e c t i o n including fixing of attachments, accessories

and tack-welding of structures.,

v) Stringing of ACSR/AAAC T w i n M o o s e / Z e b r a conductor bus with fixing of

insulators, Hardware, dampers, spacers etc.

vi) Workmanship guarantee of all the activities carried out from (i) to (v).

3.1.2 The successful Contractor shall carry out all addition/alteration required to complete

the substation for commissioning.

3.1.3 The GETCO will supply equipments, structure materials, bolts-nuts, structure accessories

/ attachments, insulators, insulator-hard wares, conductor, accessories, ground

wire, ground wire accessories, GI Earthing strip, Control cable etc. required for erection

of equipments and other associated works.

3.1.4 All works shall be carried out in accordance with the revised and latest Provisions under

Indian Electricity Act and Rules made hereunder.

3.1.5 The contractor at his own cost shall arrange all the erection tools required during

execution of work. The Contractor solely is responsible for any damage and / or loss

of his erection tools.

3.1.6 The Contractor shall be fully responsible for completing all the above works till

the complete substation is taken over by the GETCO, and thereafter up till guarantee

3.1.7 The methods of erection are not dealt with in detail but are left to the Contractor who

shall exercise his own judgment with regards to actual handling of equipments &

materials and in deciding upon the best methods to be adopted for all the erection

3.1.8 The successful bidder shall carryout all the erection works in accordance with structural

drawings, and other erection drawings etc. provided by the GETCO.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

3.2.0 LAYOUT OF SUB STATION

3..2.1 The proposed layout of the substation is available with concerned field office. The

bidders are presumed to have acquainted themselves with the site before submitting their

3.2.2 The successful bidder has to collect from concerned field office the detailed layout

drawing along with the following drawings for the substation duly approved by the GETCO

immediately on receipt of the Order. He shall also arrange visit of proposed site jointly with

GETCO’s representative for important marks coming across the scope of works under

the contract. Structural drawings of 66 KV Structures listed at Schedule –B

3.3.0 TECHNICAL INSTRUCTIONS TO THE BIDDER

3.3.1. The works shall be carried out strictly as per the erection manuals and shall fully

comply with the relevant Indian Standard. The IE rules and Acts in force from time to

time shall also be applicable during pendency of the contract.

3.4.0 ERECTION AND COMMISSIONING TOOLS & TACKLES.

3.4.1 The contractor shall provide all tools/tackles jigs and fixtures winches, alignment

tools, welding sets, breaker handling devices all consumable items and construction

equipment as required to install the equipment and to complete the work in all respects

and shall necessarily include (but not limited to ) bolts, nuts, rivets, welding rods,

shims, wedges, packing sheets, packing compounds, oil installation and protection

of individual equipment in storage and during erection.

3.4.2 This shall also cover proper alignment, tack welding tagging, laying marking of and

connection of cables, fabrication supply and installation of all support structures for

installation of various electrical equipment and cables

3.4.3 Provision of cable glands, ferrules, and cable lugs tags sealing kit (for HT cables)

shall also be arranged by the contractor.

3.4.4. Erection of various equipment shall be done strictly as per manufacturer's instructions

3.4.6 All additional iron framework erected to put the equipment in operational condition shall

be provided with two coats of primer and two topcoats of finish paint.

3.4.7 Special care shall be taken to make the enclosed equipment protected against entry

of rates, lizard, and creeping reptiles, which may create electrical short circuits.

3.5.0. COMPLETION OF ERECTION (GENERAL)

3.5.1. Equipment shall be considered to have been completely erected when the following

activities have been completed.

3.5.2 Moving of all equipment to the respective foundations

3.5.3. Fixing of anchor bolts or tack welding as required.

3.5.4 Leveling and alignment of equipment.

3.5.5 Assembling of all accessories such as relays, CTs, PTs, meters instruments etc.

as described in the job specifications.

3.5.6. Drying of equipment as required and testing of oil for dielectric strength.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

3.5.7 Filtration and filling of oil as required.

3.5.8. Cable laying, termination with continuity checks.

3.5.9. Applying of finishing coat of paint wherever required.

3.5.10. Mounting of lighting fixtures & connections.

3.511. Testing of all system with operation of all protection system.

3.6.12 CABLE TERMINATION BOX :

1. Cable termination box for gantry structure shall be completely weather proof confirming to ISW

and provided with lockable door and HRC fuse mounted on fuse carrier and fuse base assembly.

The terminal shall be stud type and suitable for two Nos. 4mm2 cable necessary arrangements for

glanding cable along with supply of gland are included in tender scope.

2. The bolts nuts and screw required for erection is to be supplied by the contractor at his own cost.

3. Outside and inside the cable terminal boxes will be furnished in two coats light grey colours.

4. Finished painted appearance on equipment shall aesthetically pleasing appearance free from dots

and uneven surfaces.

5. Touch up paint at site shall have to be done if necessary.

3.15.0 ERECTION OF CONTROL AND RELAY PANELS.

3.15.1 The contractor shall procure the control and relay panel from site store or any other stores

of the GETCO and transport the same to the erection site. The cases containing the panel

shall be unpacked carefully and shall be nicely cleaned. In case any of external damage

is observed, same shall be brought to the notice of Engineer In charge. The panel shall

be unpacked in upside up position. After an external visual inspection, the panel door

shall be opened and checked for the circuit connection, terminal connector, dehumidifier,

power connection etc.

3.15.2 A front side of the panel shall be checked for any damage to the meter indicator, hooter,

and semaphore indicators

3.15.3 Any lacuna in the equipments, circuits, fittings, dimensions etc. observed shall be brought to

the notice of Engineer in charge who will try to impose remedial measures

3.15.4 The relay panel should also be checked for type, of schemes adopted for protection, internal

connection, fascia indicator etc. Any difference observed should be brought to the notice of

Engineer in charge who will take necessary action.

3.15.5 The panel shall be erected along cut outs provided in the slab concrete, in the order,

it is decided, by Engineer in charge or which is approved by authorized drawing.

3.15.6 The size and number of cores of cables be brought from the equipment to control panel,

control panel to relay panel and back to equipment shall be pre-determined by study.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

3.15.8 After the erection of control panel and relay, panel, all the equipments, accessories

indicators etc. along with the internal wiring and other accessories provided with the kiosk of

3.16.0 LAYING OF CONTROL CABLES AND TERMINATIONS THEREOF

3.16.1 Laying and termination of control Cable work shall generally Includes following:

a) Control and power cable from individual equipments kiosk to the field kiosk.

b) Laying and termination of Control and L.T power cable from field -kiosk to control room

equipment (i.e. LT switchgear, DC battery and control panel/relay panel.)

c) Laying and termination of Cable from the transformer kiosk to transformer panel and up

to AC/DC supply source.

d) Laying & termination of Control cables from control panel to relay panel and vice a versa.

e) Laying & Termination of cable from DC/AC source, battery room L/T switch gear room to

control/relay panel.

g) Laying & termination of cable from 11KV/400 V Distribution transformer to LT switch gear

h) Laying & termination of cables from Station transformer to distribution transformer in the

switchyard as well as in the residential. Quarter area.

I) Laying & termination of LT power cable from station transformer to fire protection system

kiosk (If required).

3.16.2 GETCO will provide the cable schedule for the various control schemes, protection

schemes and metering scheme as well as communication, scheme etc.

3.16.3 ‘The contractor shall procure’ the required size of control and power cable from the purchaser’s

site store to any other stores from where the same allotted and transport it to its site store.

3.16.4 The control cables shall be terminated using correct type of lugs and further prodded

with ferules giving the identification number of various cores of the cable. Correct type of

tools for termination shall be used to secure a rigid connection of the cable tray along with the

cable trenches. Normally mild steel, racks and cable trays are provided in the cable trench.

However, the purchaser may it its’ own discretion prefer to utilize fiber reinforced poly

propylene (FRP) cable racks and trays. In such an event, the racks and trays will be supplied

by the Purchaser to the contractor in a knocked down condition. The contractor shall assemble

the rack and provide trays on them as per the approved drawing given by the purchaser. If

FRP trays and racks are to be utilized, the contractor will have to take extra care while laying

the cable through different layer and racks to avoid any displacement or distortion of the FRP

racks. However, if the laying of pre-fabricated FRP racks and trays fall in the scope or FRP

rack/tray supplier, the contractor shills co-ordinate and synchronize his cable laying activities

with respective supplier of FRP rack/trays.

3.16.5 Utmost care shall be taken by the contractor to prevent damage to outer insulation and

the armors of the cables. No joint to the cable shall be permitted. Unless situation so warrants

and Engineer in charge permits the same.

3.16.6 After .laying, all the power and control cable shall be properly identified giving the both

a number and details of end connections.

3.18.1 The Contractor shall ensure that at the end of each sub-activity the

Surplus materials are immediately removed from the work-site and the surplus

excavated earth is spreader around to avoid loss or injury to the

public/equipments.

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

3.18.2 The Contractor has to return all surplus materials after reconciliation of material

account in good and useable condition. The contractor shall settle the final bill

including signature on all relevant papers required for passing of final bill,

excess/saving statement and time limit extension proposal. If any within three

months from the date of charging/commissioning or taking over by the GETCO

of the Sub Station.

3.18.3. Most of all equipments should be erected in presence of the concerned

engineer from OEM/GETCO Engineer.

3.18.4. After complete erection and operation, contractor's supervisor should attend

the site whenever called from GETCO for further testing commissioning of

equipments/panels etc.

3.16 MAINTENANCE FREE TREATED EARTHPIT

Seal & Signature of Bidder - 69 -

The bidder shall have to do the entire work of earth pits required for equipment earthing and

for the pits at the corners of earth mat.

The product and the equipment covered by this specification shall, unless otherwise

specifiedbe in line with the requirement of any of the latest applicable standards and will

apply in order of priority as listed below:-

a) Indian Standards

c) ANSI (American National Standards)

d) BS (British Standards)

All the Earth Pit shall be with special Ground electrodes supplied by Reputed Manufacturer.

These special electrodes are provided with Ground enhancement material.

A. EARTHING PRODUCT COMPONENT SPECS

- The Earthing System should be based on use of Copper Bonded Earth Rods / Pipe electrode

/PIP electrode (for corrosion resistance) and Ground Enhancement Material (to reduce Soil

- It should be capable of providing any ohmic value as specified by the client, by

interconnection

of ground rods to form a Grid.

- The system shall be totally maintenance free and require no periodic or scheduled

maintenance for a period of at least 30 years.

- There shall be no requirement to add water or any other chemical any time after initial

- There should be no requirement to have a inspection/maintenance chamber. The system

shall provide constant low ohmic value for entire life cycle without any consideration for

moisture or temperature conditions.

- The system shall be in use world wide for a period of at least 20 years.

- The manufacturer shall be a company of international repute engaged in the field of Facility

Electrical Protection work.

(1) COPPER BONDED EARTH RODS

- The Earth Rods shall have a nominal (actual) dia of 20mm (Min.) and length of 3 M.

- The Rods shall have a steel core with molecular bonding of 250 micron of copper as per

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

international standards.

- A nickel layer is applied to steel core (and subsequently copper) by an electrolytic process

forming a metallurgical bond between the three.

- The copper used shall be type DHP alloy No. 122 CDA and rated at 99.95% copper. The

thickness of copper layer shall be uniform 250 micron.

- The Rods should be manufactured by a company of high repute to ensure quality of Copper

- The Rods should have been subjected to long term study to verify the claims of corrosion

resistivity made by the manufacturers

(2) PIPE or PIP (Pipe-In-Pipe) ELECTRODE

- It shall be capable to carry out the fault current as per GETCO standard considerations.

- It should have been subjected to long term study to verify the claims of corrosion resistivity

made by the manufacturers.

C. GROUND ENHANCE MENT MATERIAL / BACK FILL / GROUNDING

- Ground Enhancement Material/ Backfill / Grounding compound shall be permanent and

maintenance free. (No re- charging with salts or any other chemicals) and shall maintain its

earth resistance with time.

- Ground Enhancement Material/ Backfill / Grounding compound shall confirm IEEE 80-2000

Clause No.14.5 (d)

- It must set up firmly and not dissolve or decompose or otherwise pollute the soil or the local

Seal & Signature of Bidder - 70 -- It shall be suitable for use in dry form or slurry form.

- The Ground Enhancement Material/ Backfill / Grounding compound shall not depend on the

continuous presence of water to maintain its conductivity.

- Ground Enhancement Material/ Backfill / Grounding compound in its set form shall have a

resistivity of not more than 0.12 ohm-m.

- The material should have been subjected to long term study to verify the claims made by

manufacturers about its soil resistivity reducing qualities.

- The material shall have been tested in a reputed laboratory for not containing any hazardous

chemicals as per EPA Chapter-7.

- The material shall be carbon based conductive concrete and shall not contain bentonite in

- The bottom 300 mm of the bore hole shall be filled with good quality preferably black cotton

soil. The balance length of the bore shall be filled entirely with the backfill compound in pure

form without mixing with soil. The compound shall bond tightly with the electrode and

become a solid mass.

- Each Earth Rod/pipe must be provided with a suitable clamp to facilitate Inter-connection of

rods and connection to Equipment Earth Bar using appropriate copper/GI strip or conductor.

The product shall be guaranteed for trouble free operation for a period of 30 years from date

of commission or arrival at site which ever is later. Any defect discovered during this period

shall be rectified free of charge. The pits shall be drawn with the help of a boring machine, an

auger or any other means as required by site conditions and nature of ground strata.

Drawing No. GETCO/E/STD/P-021 (1 of 2 & 2 of 2), DTD.30.07.14 shall be used for

Seal and signature of contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

Important Note:

Terms “CI Pipe Electrode” and “Treated Electrode” shall be replaced by “Maintenance

free Treated Earth pit” wherever written in Earthing Philosophy as well as applicable

equipment earthing drawings.

3.17.1 The Contractor shall ensure that at the end of each sub-activity the

Surplus materials are immediately removed from the work-site and the surplus

excavated earth is spreaded around to avoid loss or injury to the

public/equipments.

3.17.2 The Contractor has to return all surplus materials after reconciliation of material

account in good and useable condition. The contractor shall settle the final bill

including signature on all relevant papers required for passing of final bill,

excess/saving statement and time limit extension proposal. If any within three

months from the date of charging/commissioning or taking over by the GETCO

of the Sub Station.

3.17.3. Most of all equipments should be erected in presence of the concerned engineer

from OEM/GEB engineer.

Seal & Signature of Bidder - 71 -

3.17.4. After complete erection and operation, contractor's supervisor should attend the

site whenever called from GETCO for further testing commissioning of

equipments/panels etc.

3. 18.0 WASTGES:

3. 18.1 The contractor shall make every effort to minimize the breakages, losses and

wastages of line material etc. supplied “ Free of cost “ by the GETCO for line

3.18.2 The maximum ceiling for wastages permitted is as under:

The maximum ceiling for wastages permitted is as under:

Sr no Item % Wastages permitted (Max.)

1 conductor & earth wire 1/2 % (for jumpering & sag)

2 conductor & earth wire 1/2% ( for credit s scarp of cut

(from 10 mtrs up to 30 mtrs)

3 conductor & earth wire 2 % ( for credit in pieces s good

from > 30 mtrs up to 100 mtrs)

4 Insulators 1/4 %

Following material will be supplied b y GETCO “free of cost” for “Work of 11KV Control Room