Hiring of open body utility ladder diesel Jeep (Without AC) for Sarigam Ind. S/dn. Having good condition, latest model not older than 3 Months & onwards with maxi passing for 24 hours duty with driver for three year period & Extendable further 1 years subject to satisfactory work and good condition of vehicle, up to 3000 kms per month. The cost of diesel insurance etc. to be borne by contractor

4 Estimated cost of the tender Rs.21,70,800/-

5 Earnest Money Deposit 1% of estimated cost i.e. 21,708/-

5 Work Execution Period 36 Months

8 Validity of offer 120 Days from the date of opening of Technical Bid.

9 Type of tender Item Rate Basis

Last Date for submission of Online

Preliminary, Technical & Price bid

11 i.e. On line (e-tendering) tender/offer 29/01/2026, 18:00 Hrs

submission last date (This is

Dateandtimeofopening of Technical

12 Bid (including Tender Fee and 30/01/2026 at 15:30 Hrs. if possible

EMD) (Tentative if possible)

Date of On line Opening of Price Bid

13 30/01/2026 at 17:00 Hrs if possible

Online (Tentative, if possible)

1. Maxi passing is required.

2. Vehicle should have full insurance.

1. Payment of Tender Fee

Payment of tender fees can be accepted by RTGS/NEFT.

In case of cash payment (up to Rs.10,000/-), the scanned copy of cash receipt shall have to be uploaded with the bid.

In case of payment through DD/ Banker’s cheque, the scanned copy of original document shall have to be uploaded

with the bid and original copy of the same will have to be submitted, at the office address specified in the tender

document, within 5 days of bid opening, in line with Gem portal.

2. Payment of Earnest Money Deposit (EMD)

Payment of Earnest Money Deposit (EMD) can be accepted by RTGS/NEFT.

In case of cash payment (up to Rs. 10,000/-), the scanned copy of cash receipt shall have to be uploaded with the bid.

In case of payment through DD/ Banker’s cheque / pay order / Bank Guarantee, the scanned copy of original document

File No: DGVCLDVPI/MAHEKAM/e-file/4448/2025/4974/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0393/01/2026 Approved Date: 15-01-2026

shall have to be uploaded with the bid and original copy of the same will have to be submitted, at the office address

specified in the tender document, within 5 days of bid opening, in line with Gem portal.

3. Documents with Bid submission

Bidder has to upload scanned copies of original (Notarized/self-attested copies of original – as specified in tender

document) documents with bid and no physical documents to be called from bidder.

In case of short submission of documents with bid and/or clarification if any required from the bidder, the required

details/ documents may be asked from bidder in physical from except Gem portal, as Gem portal is having facility to call

documents through clarification window.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible and

should not be password protected.

Relationship with employee:-

Every bidder should, at the time of submission of bid, give a declaration as under

“ if in any bidder company/firm ,the interest (i.e. Shareholding in company and share in partnership firm) of any employee of

the tendering Company or his/her relative as defined in section 2(77) of the Company’s Act. 2013 is 10% or more, the

Tendering Company will not deal with such Company/Firm as all.

Tenderer therefore, must specifically disclosed this fact in his technical bid, Non-disclosure of such facts would immediately

disqualify the tenderer for further dealing with the tendering Company”

1. Payment of tender fee/EMD can be accepted by RTGS/NEFT/POS in favor of DAKSHIN GUJARAT VIJ COMPANY

Bank Name & Branch: STATE BANK OF INDIA, GIDC VAPI

IFSC Code: SBIN0001658

In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be uploaded with bid. In case of

payment through DD/Banker Cheque/pay order/Bank Guarantee, the scanned copy of original document shall have to be

uploaded with the bid and original copy of the same will have to be submitted at the DAKSHIN GUJARAT VIJ COMPANY

LIMITED Division Office Vapi Ind., within 3 days of specified last date of submission.

Tender without earnest money deposit is not liable to be considered.

Earnest money deposit will be forfeited in case the successful bidder after his tender has been accepted shall refuse to pay

the prescribed security deposit and execute the contract.

2. Tender Papers & Specifications may be downloaded from web site https://dgvcl.nprocure.com (To view, download and

on-line submission of documents)

3. Bidders should be in touch with websiteshttps://dgvcl.nprocure.com & www.dgvcl.com for information regarding

revision/corrigendum/Amendment in tender till due date of online submission and thereafter. No separate information

shall be sent in this regards and also not publish in newspaper.

4. It is mandatory for all the bidders to submit their tender documents/Technical bid with scanned copy of Tender Fee and

EMD evidence by on-line (e-tendering) upload in schedule time.

5. The Bidder must submit their Technical Bid & price bid online in electronic format only on N-Procure web site till last

date& time for submission. Offers in physical form will not be accepted in any case.

6. The bidder shall have to submit the complete tender documents in all respects duly signed and sealed. Technical bid

shall be opened on date (as mentioned) (If possible) in the presence of the bidder, who remains present at that time.

7. The bidder shall have to submit their offer without any deviations in general terms and conditions of the contract or in

Technical specification/items. Tenders of such deviations may also be rejected. Incomplete and conditional tenders shall

not be considered.

8. DAKSHIN GUJARAT VIJ COMPANY LIMITED reserves the right to split up the work covered in the scope of this

contract amongst more than one contractor

File No: DGVCLDVPI/MAHEKAM/e-file/4448/2025/4974/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0393/01/2026 Approved Date: 15-01-2026

9. Intending bidders should submit their tenders after studying all tenders documents carefully and visiting the site for

satisfying themselves of actual site conditions, location and accessibility of site and nature, extent of the work involved

etc. Submission of tenders implies that bidders have obtained all necessary information and other data required for

executing the work. . No claim for extra charges on account of any misunderstanding or otherwise will be allowed.

10. All approaches to the site shall be in the scope of bidders.

11. The successful bidder will not be allowed to give sub-contract of the works awarded to him for any reasons what so

ever without permission of the competent authority.

12. In the experience certificate, contractor has to furnish the details of similar works executed by him along with the list of

equipments, tools and tackles and manpower available with him.

13. Price quoted shall be firm, till overall completion of the work under contract and there will not be any price escalation.

14. Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified in technical bid. “Price bid” of

only qualifying bidders on the basis of Technical bid shall only be opened. Price of bidders, who are not qualified

technically as per requirement of technical bid shall not be opened.

15. Offers shall be valid for theperiod of 120 days fromthe date of opening of price bid. Bidders shall not withdraw tenders

during the validity period, failing which their EMD shall be forfeited during theperiod of 120 days.

16. All the works shall be carried out as per specifications attached with the tender as per REC standards & Drawings. All

materials procured (if required) should be confirming to relevant Indian Standard issued by Bureau of Indian Standard.

17. Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any respect, are liable to

18. A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in words. If there is difference

between rates quoted in words and figures rates quoted in words shall prevail. Further should there be any discrepancy

between rate and amount that rates shall prevail.

B. The tenderer must quote his rates net lowest and the rates not confirming to the unit specified in schedule may not be

considered even though they may be lowest.

C. The rates must be stated for each item separately and in addition percentage of reduction in the total price if any should

also be quoted.

D. Any variation in rates etc will not be allowed on any ground once the tender submitted is opened for consideration.

E. The tenderer’s own conditions of the contract will not be considered as forming the part of the tender. The tenderers must

send in their tenders, only if the Company’s conditions are acceptable to them.

F. All corrections what so ever made in the tender rate must be signed fully with date by the tenderer before submitting the

G. Rates must be quoted without any conditions. In case of divergence between rates in figures and words; it will be

constrained to read the rate most favorable to Company.

H. The rate quoted should be in percentage higher /lower/rate to rate.

19. DAKSHIN Gujarat Vij Company Ltd. Reserves the right to reject any or all tenders without assigning any reason

GENERAL SPECIFICATIONS & CONDITIONS

1. Blank tenders are invited for hiring of closed body Diesel Jeep/Car type vehicle for a period of Three years

2. You will have to mention regarding Model, registration number and insurance and position of vehicle.

3. Before 3 monthsmodel will not be considered. All vehicle documents should be submitted with tender otherwise same

will be liable for rejection.

4. The touring journey covers the area within the Gujarat state and as per the instructions of officer in-charge.

File No: DGVCLDVPI/MAHEKAM/e-file/4448/2025/4974/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0393/01/2026 Approved Date: 15-01-2026

5. These conditions will be applicable in addition to these mentioned in “Booklet” Tender & contract of works available at

the office of E.E. (O&M) Vapi Industrial Division.

6. The rate quoted shall be for three years contract basis. Thus rate will remain for complete period of thirty six (36) months of

execution of order.

7. Without obtaining of confirmation further, six months extension order can be issued by the accepting authority in case

require by the Company. On same rates terms & conditions.

8. The Company reserves the right to terminate the contract any time without assigning any reason by giving one month

notice in writing. The contractor shall not be entitled any compensation for termination of contract.

9. The contractor will have to fulfill the conditions of contract of labour regulation Abolition Act.1970 and furnish the records

failing which payment will not be made.

10. Vehicle will have to be sent along with well experienced driver with necessary tools and tackles.

11. Neither of any tools, tackles and manpower for execution of order will be provided by Dakshin Gujarat Vij Co. Ltd.

12. Generally, vehicle will be required as per “Schedule-B”.

13. The Company will give advance intimation for requirement of vehicle in emergency and during odd hours. The

contractor shall have to provide the vehicle within an hour of intimation, failing which vehicle shall be hired from the

market and difference in expenditure will be recovered from the contractor.

14. The vehicle should be up to date and diesel driven only with good upholstery covered with clean covers and shall be

washed at regular intervals of a week.

15. The contractor shall allow to carry line & Sub-station materials instruments along with officers and line staff.

16. The driver of the vehicle shall be well dressed as per R.T.O. Rules and behaved with manners and respect with

officers/staff of the Company.

17. The driver should be provided with enough money to cover the cost of diesel, repairs and incidentals expenditure while

18. No advance for hiring of vehicle shall be paid.

19. The bill should be forwarded to The E.E. (O&M) DGVCL, Vapi Industrial Division and payment will be made by Account

payee cheque only.

20. Challans for opening and closing kilo meters readings and kilo meters travelled should be got certified and dully signed

by the officers traveling in the vehicle in absence of the above requirement bill will not be passed.

21. Nothing will be paid extra during utilization vehicle on Sunday or holiday on account of salary & wages, O.T. of drivers,

only one weekly off as desired by Engineer-in-charge will be given.

22. It is whole and sole responsibility of vehicle owner during accident to pay compensation or damage to the persons

involved as per law or Act.

23. The driver shall be fully instructed for the good behavior and to drive the vehicle as per directives of officer-in-charges.

In case driving found rough contractor shall have to replace the driver with good one.

24. In case of any disputes, any discrepancy the decision of the E.E. (O&M) DGVCL, Vapi Ind. Division will be final and

binding to the contractor.

25. During the journey, all the R.T.O. rules and regulations should be followed scrupulously and contractor will be

responsible for any repercussion arise d for non-observance of R.T.O. Rules.

26. If the contractor fails to provide the vehicle any day as per contract Rs.1500/- per day as penalty will be levied from the

Bill of the contractor, except in force major condition. The decision of The E.E.(O&M) DGVCL,Vapi Ind. Division will be

final for levy of penalty.

27. During repairing of vehicle, another vehicle is required to be provided & replaced against it.

28. The driver must be fixed for a particular vehicle/except emergency of specific definite reason and there is no frequently

change during working hours.

29. You will have to enter in to an agreement on stamp paper of Rs.300=00 with the company in prescribed format before

File No: DGVCLDVPI/MAHEKAM/e-file/4448/2025/4974/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0393/01/2026 Approved Date: 15-01-2026

execution of work (order). The cost of stamp fee shall be borne by the contractor. You have to do an agreement at the

office of The E.E. (O&M) DGVCL,Vapi Ind. Division.

30. The contractor will have to execute an Indemnity Bond on stamp paper pf Rs.300=00 at his cost before commencement

of order starting that for any accident mishap or damage to the contractor’s staff/equipments or any other

persons/vehicles due to non-observance of safety measures, DGVCL shall not be responsible.

31. Price variation condition is acceptable if Govt. will change the price of petroleum i.e. Diesel only. For every one rupees

rise or fall in the price of diesel per liter 00.10 p.s. per K.M. will be given or Recovered on proper rate basis on the

production of authentic documents.

32. The 5% tender value is required to be paid on A/c of security deposit is to be paid in by demand Draft in favour of

Dakshin Gujarat Vij Co. Ltd. in the respective offices before the work order is issued

33. The vehicle supplied should be fully insured, insurance for Driver should also be arranged. Xerox copies should be

submitted to Vapi Ind. Division.

34. Photo and driving licenses of the driver will be submitted to the order placing authority for record.

35. Driver offered by the tenderer must be well experience driving vehicle.

36. The vehicle should be latest model not older than 3 MonthModel of before3 Months will not be allowed.

37. The Head Quarter of vehicle will be as per Schedule-B and journey kilometers will be considered from Head Quarter to

38. The contract will start from the date of receipt of order and contract will remain valid for 36 months.

39. The contractor shall make his own arrangements for the Boarding, lodging of the driver.

40. The contractor shall also make his own arrangements for refueling, repairs and maintenance of his vehicle.

41. Before the vehicle are put on hire the contractor shall produce the following documents for the inspection and

verification to vehicle in charge.

A) Insurance Certificate covering period upto date.

B) Registration certificate Book with Tax paid upto date.

C) Road permit (Goods Passing) for public use in taxi quota.

D) Solvency Certificate for financials capability.

E) Pan card. (Income tax office)

F) Any other documents relevant relating to hire of vehicle.

42. The contractor must follow all the rules, regulations and enactments’ under the labour laws relating to engagements of

persons by him.

43. No interest shall be paid by the Company on Security Deposit.

44. EMD shall be converted into S.D. in the event of awarding the contract.

45. Tender fee paid for purchase of tender is non-refundable.

46. The speed meters of the vehicle must be maintained with full accuracy and in working order in all the times. Any defect

noticed there in must be rectified at the earliest in a period not exceeding two days. All time, meter starts working the

K.Ms. of journeys for various places shall be decided by the users.

47. Security Deposit shall be refunded only after satisfactory completion of the contract or on its termination. The security

deposit shall be paid on production of “No Objection Certificate” of the concerned.

48. The rates quoted by the tenders in the schedule of rates must include all charges such as oil, fuel, taxes, levies,

maintenance, repair & drive service tax, sale tax etc.

49. Toll tax shall be reimbursed after claim in bill with documentary proof.

File No: DGVCLDVPI/MAHEKAM/e-file/4448/2025/4974/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0393/01/2026 Approved Date: 15-01-2026

50. Board shall have right to hire vehicle from other agency at the risk and cost of contractor in case of default.

51. Vehicle will have to be sent along with driver every day to D.E. (O&M) DGVCL, Sarigam Ind. Sub Division, as per

requirement of Engineer-in-charge otherwise penalty will be levied as per clause No.26.

52. Vehicle along with driver will be under the control of D.E. (O&M) DGVCL, Sarigam Ind. Sub Division for 24:00 Hrs as

decided by Engineer-in-charge.

53. You will have to bear all the expenses of driver for monthly salary and outside journey with night halts anywhere in

54. The E.E.(O&M), Vapi Industrial Division reserves the right to reject any or all the tenders without assigning any reasons

55. Conditional tender can not be accepted.

56. The rates should be quoted separately for each vehicles in words and figure properly without over-writing.

57. The LOG BOOK for reading and time will be maintained by the contractor.

58. The vehicle will run at site even on Kacha-Pakka Road.

59. You have to purchase tender separately for each unit (i.e. S/Dn., Dn. & C.O.) on printed letter pad of contractor.

60. The vehicles provided on hire by the contractor shall remain at the decision of the Engineer-in-charge & shall not pay for

any purpose other than the bonafide purpose of the company.

61. The vehicle in charge is wholly responsible and answerable for Mis-use of vehicle, found by the undersigned.

62. The vehicle once inspected and approved by the Engineer for hire shall not be changed or substituted by the contractor

except on orders from the Engineer or on becoming defective/off road due to accident, break-down etc.

63. If vehicle will not stay for 24 hours then Rs.100/- per hour will be deducted from the bill.

64. Rates for excess KM traveled by hired vehicle, beyond 3000 Kms/Month :- Rates for excess KMs traveled by hired

vehicle beyond 3000 Km’s per month is admissible occasionally, with written permission of higher authority.

65. Any excess travel of Vehicle beyond 3000 Kms/Month by the officer in charge of the Vehicle shall be under the written

approval of higher authority and the same shall be regularized by an office note giving clear reasons for the traveling

beyond stipulated Kms.

Signature of the

Contractors with full address

DAKSHIN GUJARAT VIJ COMPANY LIMITED

Sr.No. Description Unit Quantity Rate Amount

1 Hiring of open body utility ledder diesel Jeep (Without 36 3000

AC) for Sarigam Ind. S/Dn. Having good condition, latest Months Kms per

model not older than 3 Months & onwards with maxi Month

passing for 24 hours duty with driver for three year

period & Extendable futher 1 years subject to

satisfactory work and good condition of vehicle, up to

3000 kms per month. The cost of diesel insurance etc.

to be borne by contractor

Total Estimate Amount

File No: DGVCLDVPI/MAHEKAM/e-file/4448/2025/4974/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0393/01/2026 Approved Date: 15-01-2026

File No: DGVCLDVPI/MAHEKAM/e-file/4448/2025/4974/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI