ANNUAL RATE CONTRACT FOR EXECUTING COMPREHENSIVE ELECTRICAL MAINTENANCE OF BRTS STATIONS, CABINS AND DEPOTS OF DIFFERENT BRTS ROUTES OF AHMEDABAD JANMARG LIMITED BY SUPPLYING NECESSARY MATERIALS AND LABOUR FOR YEAR 2026-28

Date for Opening of Technical bid Dt. 29/08/2026, up to 17:30 Hrs. onwards

Details and E-Tender available on https://amc.tender.nprocure.com

Kindly Call No. 155303 for the Complains pertaining to AMC

AHMEDABAD JANMARG LIMITED

E-Tender Notice

Annual Rate Contract (ARC) for executing Comprehensive Electrical Maintenance of

BRTS Stations, Cabins and Depots of different BRTS routes of Ahmedabad Janmarg

Limited by supplying necessary materials and labour for year 2026-28.

Ahmedabad Janmarg Limited invites percentage rate sealed tenders from experienced

and interested contractors for "Annual Rate Contract (ARC) for executing

Comprehensive Electrical Maintenance of BRTS Stations, Cabins and Depots of different

BRTS routes of Ahmedabad Janmarg Limited by supplying necessary materials and

labour for year 2026-28" in Ahmedabad city. Interested Parties may download tender

document from https://amc.tender.nprocure.com from 06/08/2026 to 29/08/2026. The

Technical Bid comprising EMD and Tender Fees and Eligibility and Qualification Submissions

shall be submitted physically as per the format specified in this Tender Document and submit it

in a sealed envelope by 17:00 hrs, Date: 29/08/2026 to The General Manager AJL, Ground

Floor, Dr. Ramanbhai Patel Bhavan, Usmanpura, Ahmedabad-380013. Whereas Price Bid

shall be submitted online on https://amc.tender.nprocure.com as per the provisions set forth

in this Tender Document.

Executive Director- AJL

SECTION DESCRIPTION PAGE NO.

3 INTERPRETATIONS

5 INVITATION FOR BIDS(IFB)

6 INSTRUCTION TO BIDDERS

7 EVALUATION CRITERIA AND ELIGIBLE BIDDERS

SCOPE OF WORK, TECHNICAL SPECIFICATIONS AND

OBLIGATIONS FOR THE SERVICE PROVIDER

9 GENERAL TENDER CONDITIONS

ANNEXURE-1 BILL OF QUANTITY (BOQ)

ANNEXURE-2 FORM FOR FORWARDING LETTER

ANNEXURE-3 FORM FOR BIDDER INFORMATION

ANNEXURE-4 FORM FOR AUTHORIZATION OF BIDDER SIGNATORY

FORM FOR PERFORMANCE SECURITY IN FORM OF

ANNEXURE-6 FORM FOR PRICE BID

Ahmedabad Janmarg Limited (AJL) invites Technical Bids and Price Bids from

Experienced and Interested Bidders for Annual Rate Contract (ARC) for executing

Comprehensive Electrical Maintenance of BRTS Stations, Cabins and Depots of different

BRTS routes of Ahmedabad Janmarg Limited by supplying necessary materials and

labour for year 2026-28 on Different BRTS Routes in Ahmedabad.

The Bids shall be prepared in English and all entries must be typed and written in blue / black

ink. Initials of the authorized representative of the bidder must attest all erasures and alterations

made while filling the Bids. A copy of this tender document with all pages duly stamped and

signed must accompany the bid.

Authority shall not be responsible for any costs or expenses incurred by the Bidders in

connection with the preparation and delivery of bids, including costs and expenses related to

visits to the sites. Authority reserves the rights to cancel, terminate, change or modify this

procurement process and/or requirements of bidding stated in the Tender, without assigning any

reason or providing any notice and without accepting any liability for the same.

The bid evaluation process is detailed in Instruction to Bidders (ITB) in Tender. Only those

firms/companies qualifying in their Technical Bids will be considered qualified for the purpose of

opening of price bids and its evaluation. The date of opening of Price Bids will be communicated

to qualified bidders at a later date.

“AJL” shall mean Ahmedabad Janmarg Limited, a 100% subsidiary of Ahmedabad Municipal

Corporation (AMC), an entity incorporated as a company under The Companies Act, 1956 for

the purpose of planning, establishment, implementation, management, supervision and control

of the BRTS and its authorized successors and assigns at all times.

“Authority” means the Ahmedabad Janmarg Limited (AJL) as the context may require or

“Bid” or “Detailed Bid” or “Tender” shall mean the detailed Bid submitted by the Bidder in

response to this tender including clarifications and/or amendments, if any.

“Bid Security” shall mean the Earnest Money Deposit (E.M.D.) or Security furnished by the

Bidder, as part of the Bid submission.

“Bid Value” shall mean the amount equal to % Above or % Below of Tender estimate quoted

by the service provider for the project

“BRTS” shall mean Bus Rapid Transit System run by the Authority

“Due Date” shall mean the last date for submission of Tender.

“Month” shall mean a period of 30 days.

“Firm” shall mean a single legal entity, which is a registered body, Government agency or

statutory body.

“Letter of Intent (LoI)” or “Letter of Acceptance (LoA)” shall mean the letter to be issued by

Authority to the successful bidder indicating the acceptance of his offer in accordance with the

conditions of this Tender document.

“Operation hours” shall mean BRTS daily operation hours from 0600Hrs to 2245Hrs. The time

duration shall be applicable as operation hours for the service provider also.

“Performance Security” or “Performance Bank Guarantee” shall mean the Bank Guarantee

furnished by a successful Bidder as per terms and conditions of this tender.

“Service Provider” or “Contractor” shall mean the agency/firm/company which is the

successful bidder and has been selected by the Authority for the work as per the terms and

conditions of this tender.

“Taxes and Duties” shall mean all taxes, duties, fees, cess etc. payable as per applicable laws

in India in connection with the discharge of responsibilities as per the scope of work envisaged.

3 INTERPRETATION

In the interpretation of this Tender, unless the context otherwise requires:

- The singular of any defined term includes the plural and vice versa, and any word or

expression defined in the singular has the corresponding meaning used in the plural and

- A reference to any gender includes the other gender;

- Unless otherwise stated, a reference to a Clause, Sub-Clause, Paragraph, Subparagraph,

Annex, Exhibit, Attachment, Schedule or Recital is a reference to a Clause, Sub-Clause,

Paragraph, Subparagraph, Annex, Exhibit, Attachment, Schedule or Recital of this Tender.

- A reference to any agreement is a reference to that agreement and all annexes,

attachments, exhibits, schedules, appendices and the like incorporated therein, as the

same may be amended, modified, supplemented, waived, varied, added to, substituted,

replaced, renewed or extended, from time to time, in accordance with the terms thereof;

- The terms “include” and “including” shall be deemed to be followed by the words “without

limitation”, whether or not so followed;

- Any reference to a person shall include such person’s successors and permitted assignees;

- A reference to a “writing” or “written” includes printing, typing, lithography and other means

of reproducing words in a visible form;

- Any date or period set forth in this Tender shall be such date or period as may be extended

pursuant to the terms of this Tender;

- A reference to “month” shall mean a calendar month, and a reference to “day” shall mean a

calendar day, unless otherwise specified.

- The terms "hereof, "herein", "hereto", "hereunder" or similar expressions used in this

Tender mean and refer to this Tender and not to any particular Article,

- The terms "Article", "Clause", “Paragraph” and “Schedule” mean and refer to the Article,

Clause, Paragraph and Schedule of this Tender so specified;

- In case of inconsistency between the terms mentioned in the Bid Summary and detailed

description, the terms of the Bid Summary shall prevail.

1 E-Tender for Annual Rate Contract (ARC) for executing

Comprehensive Electrical Maintenance of BRTS

Stations, Cabins and Depots of different BRTS

routes of Ahmedabad Janmarg Limited by

supplying necessary materials and labour for year

Subject to terms set out hereunder, Tender document

can be downloaded from

https://amc.tender.nprocure.com

The Technical Bid comprising EMD and Tender Fees

and Eligibility and Qualification Submissions shall be

submitted physically as per the format and timeline

specified in this Tender Document. Whereas Price Bid

shall be submitted only online on

https://amc.tender.nprocure.com as per the

provisions set forth in this Tender Document.

2 Nodal Department Ahmedabad Janmarg Limited (AJL)

3 Project Site 206Nos. of BRTS Shelters, Cabins and Depots of

all BRTS Corridors

4 Tenure of Service Contract "2Year/24Months" and further may be extended for

period as decided by Authority

5 Tender Submission Format It is mandatory for all participating Bidders to

submit their “Technical Bid” by physical

submission only and not by submitting it online.

Such “Technical Bid” which is to be submitted

physically only, shall comprise of copy of duly

signed Tender Document (In duplicate), Tender

fees, Security Deposit/EMD and all duly signed

copy of enclosures sought by the authority and

listed at Clause-6.4 and Clause-7.3. Participating

Bidders who have not submitted their “Technical

Bid” in physical form, as per timeline specified in

tender, but have submitted only “Financial Bid” will

be disqualified and therefore their Bids will be

summarily rejected.

a) Envelope 1: Bid Security & Tender fee

b) Envelope 2: Tender document signed on each

page by the bidder’s authorized representative

and necessary supporting documents sought in

tender shall be enclosed with the tender

c) Price Bid shall be submitted only online on

https://amc.tender.nprocure.com as per the

provisions set forth in this Tender document.

6 Tender Evaluation a) Envelope 1: Tender fee and Bid Security

b) Envelope 2: Test of Bid Responsiveness

(whether bidder has provided all required

documents); Evidence of meeting necessary

eligibility and qualifications criteria as

mentioned hereunder and Authorization of

signatory in the form of Board Resolution/

Partner’s Resolution or Power of Attorney, as

7 Submission of Price Proposal a) The Price Bid shall be submitted only online

through https://amc.tender.nprocure.com. The

Bids of the Bidder submitting its Price Bid in

Physical form as part of Technical Bid shall be

summarily rejected.

b) Price Bids of only those Bidders passing the

Eligibility and Qualification Criteria as set out in

terms here of shall be opened and evaluated.

c) Bidders are required to quote their financial bid

online in the specified Price Bid format only. Such

submitted financial bid shall be inclusive of all taxes

8 Qualification/Eligibility Criteria a) Register “D” class in Govt. R&B/CPWD or

equivalent registration with any other state

Govt./institutions or Ahmedabad Municipal

b) The bidder should have experience in work areas

specified at Section-7.3 and other relevant section

of tender document.

9 Award Criteria a) The Bidder quoting the lowest charges shall

generally be declared as the Preferred Bidder

provided such charges shall not be Non responsive

in terms of unrealistically lower or higher than

Tender Estimate or market rate or Good Industry

Practice and which could not be substantiated

satisfactorily by the bidder, may be rejected as non-

b) The Bidder shall have to provide break-up as and

when demanded by Authority. The Bidder whose

quote found to be non-responsive shall be liable for

c) In case Lowest Bidder’s price bid determines to be

non responsive then second Lowest Bidder’s Price

Bid shall be considered for evaluation of its

responsiveness as stated in sub clause (a) above.

In case second Lowest Bidder’s Price Bid is found

to be responsive as per sub clause (a) hereof then

it shall be considered Lowest for process of Award.

In case of Second Lowest Bidder’s price bid

determines to be non-responsive then Third Lowest

Bidder’s Price Bid shall be considered for

evaluation of its responsiveness as stated in sub

clause (a) above. Subsequently, the process will be

followed till the lowest bid shall be considered for

evaluation of its responsiveness as stated in sub

clause (a) above.

10 Tender Validity 120 Days from the due date of bid submission

11 Estimated Cost of E-Tender Rs.99,78,455.24

12 Bid Security/Earnest Money Rs.2,99,354/-; to be submitted in the form of Demand

Deposit Draft in favour of Ahmedabad Janmarg Limited

payable at Ahmedabad of any Nationalized

Bank/Schedule bank/Banks mentioned in AMC circular

13 E-Tender fee Rs.2400/-; to be submitted in the form of Demand Draft

(Non refundable) in favour of Ahmedabad Janmarg Limited payable at

Ahmedabad of any Nationalized Bank/Schedule

bank/Banks mentioned in AMC circular

14 Submission of EMD and In separate sealed cover each for EMD and Tender

Tender Fees Fees along with Tender as described in the invitation of

tender and submitted 29/08/2026 by 17.00 HRS

(5.00PM) in the office of The General Manager at

Ground Floor, Dr. Ramanbhai Patel Bhavan, AMC

Zonal Office, Usmanpura, Ahmedabad

15 Performance Security 5% of the Final Bid Value in the form of Bank

Guarantee from the banks specified in Section-6.11.

This shall be payable on or before signing of

Agreement. The general format of the bank guarantee

for Performance Security is set forth in Annexure-5 of

this Tender. The Performance Security shall be valid

up to the end of Contract period and an additional

period of 90 (ninety) days thereafter.

16 Payment basis Payment shall be made to the Successful Bidder who

has emerged as Service Provider on monthly basis

after the Service Provider has submitted the invoice as

per actual works executed during that particular month.

17 Damages In case of non-performance & non-compliance of

Service Provider for "Scope of Work and Obligations of

Service Provider" and "General Tender Conditions" as

elaborated at Section-8 & 9, penalty amount equal to

"Proportionate Loss calculated because of delay in

attending fault and providing resolution with a

maximum ceiling of 10% " or "Any amount as

decided by the authority" shall be applicable and

imposed on the Service Provider. Such damages shall

be limited to 10% (Ten Percent) of the Amount of

Work Order (Contract Value)/Bid value. In addition to

this, if the cumulative amount of such damages

exceeds 10% of the "Contract Value/Bid value" for

contract period, then it shall be considered as an event

of default on the part of the Service Provider.

18 E-Tender issue date Tender shall be available from 06/08/2026 to

29/08/2026 from website

https://amc.tender.nprocure.com

19 Submission of Price Bid (online Price Bid to be submitted only online through

through https://amc.tender.nprocure.com by 29/08/2026 up

https://amc.tender.nprocure.com to 16:00 Hrs. Bidders submitting the Technical Bid

) containing Price Bid in Physical format shall not be

considered for evaluation and such tenders shall

be summarily rejected.

20 Last Date and Time of Till 29/08/2026 up to 17:00 Hrs at the office of

Submission of Physical copy of “Ahmedabad Janmarg Limited, Usmanpura,

Technical Bid Ahmedabad, by RPAD/Speed Post/Hand delivery

only.” Documents shall be submitted in Sealed

envelope system only and duly super scribed with

name of work. The tenders received after this date and

time will not be entertained under any circumstances.

21 Date and Time of Opening of On 29/08/2026 at 17:30 Hrs Onward in the office of

Technical (Qualification) Bid Authority at Ground Floor, Dr. Ramanbhai Patel

Bhavan, AMC Zonal Office, Usmanpura, Ahmedabad

22 Signing of Agreement Agreement shall be signed between Authority and

Supplier incorporating the Terms of the Tender as

directed by Authority.

23 Terms & Condition and As specified in various sections of Tender Document.

Technical Specifications

Tenders, which do not fulfill all or any of condition, are submitted incomplete in any respect, or

are conditional tenders, will not be accepted and hence will be rejected. Chairman Ahmedabad

Janmarg Limited reserves the rights to reduce/increase the scope of work and contract

without assigning any reason thereof and also reserves the rights to reject any or all the

tenders without assigning any reasons thereof.

Seal and Signature of the Bidder General Manager

Date: Ahmedabad Janmarg Limited

5 INVITATION FOR BID (IFB)

a) The AHMEDABAD JANMARG LIMITED, (hereinafter called “the Employer”) invites

Online Tender from reputed, experienced and qualified bidders for execution of works detailed

in the Table below: -

Sr. Name of Works Approximate Bid Security Completion

No. value of works (Rs.) Period

1 Annual Rate Contract (ARC) Rs.99,78,455.24 Rs.2,99,354/- "2Years/

for executing Comprehensive 24Months"

Electrical Maintenance of and further

BRTS Stations, Cabins and may be

Depots of different BRTS extended

routes of Ahmedabad for period

Janmarg Limited by as decided

supplying necessary by

materials and labour for year Authority

b) Tender (a complete set of bidding document) fee shall be Rs.2400/- and to be submitted

in the form of Demand Draft in favour of Ahmedabad Janmarg Limited payable at Ahmedabad

issued from any Nationalized Bank/Schedule bank/Banks mentioned in AMC circular and

payable at Ahmedabad and Demand draft shall be non refundable. The tender fees shall be

paid at the time of submitting the physical copy of Technical bid for the tender.

c) Interested bidders shall download the tender documents from website

https://amc.tender.nprocure.com from 06/08/2026 till 29/08/2026.

d) All bids must be accompanied by Bid Security of the amount specified for the Works in

the above Table payable at Ahmedabad and drawn in favour of Ahmedabad Janmarg Limited,

Ahmedabad. Bid Security will have to be in any one of the forms as specified in respective

section of Tender Document.

e) Physical copy of Technical bids must be delivered to General Manager, Janmarg in the

office of Authority at Ground Floor, Dr. Ramanbhai Patel Bhavan, AMC Zonal Office,

Usmanpura, Ahmedabad-380013 not later than 17:00 hrs on 29/08/2026.

f) The physical copy of Technical bids will be opened at 17:30 hrs on 29/08/2026, at the

office General Manager, Janmarg in the office of Authority at Ground Floor, Dr. Ramanbhai

Patel Bhavan, AMC Zonal Office, Usmanpura, Ahmedabad 380013 in the presence of bidders

or their representatives who choose to attend. In the event of the specified date of bid

submission/opening being declared a holiday for the Employer, the bids shall be received

/opened on the next working day at the same place and the same time.

6 INSTRUCTION TO BIDDERS

6.1 About the Contract

The Contract for "Annual Rate Contract (ARC) for executing Comprehensive

Electrical Maintenance of BRTS Stations, Cabins and Depots of different BRTS

routes of Ahmedabad Janmarg Limited by supplying necessary materials and

labour for year 2026-28 " shall be awarded to the successful bidder for the tenure as

mentioned in the Bid Summary of this document.

a) The bidder shall specify and fill in percentage rate above or below and total

amount (both in figures and words) for overall items of the works provided in the Bill of

Quantities along with total bid price derived after application of percentage above or

below (both in figures and words) in the format as per Annexure 6- Price bid and

submit it online only as specified in https://amc.tender.nprocure.com.The Bids of the

Bidder submitting its Price Bid in Physical form as part of Technical Bid shall be

summarily rejected. Chairman, AJL reserves the right to appoint one or more than one

i.e. maximum two service providers for the above works. The Bidder quoting the lowest

charges shall generally be declared as the Preferred Bidder provided such charges shall

not be Non responsive in terms of unrealistically lower or higher than internal estimate or

market rate or Good Industry Practice and which could not be substantiated satisfactorily

by the bidder, may be rejected as non-responsive. The Bidder shall have to provide

break-up as and when demanded by Authority. The Bidder whose quote found to be

non-responsive shall be liable for rejection.

b) In case Lowest Bidder’s price bid determines to be non responsive then second

Lowest Bidder’s Price Bid shall be considered for evaluation of its responsiveness as

stated in sub clause (a) above. In case second Lowest Bidder’s Price Bid is found to be

responsive as per sub clause (a) hereof then it shall be considered Lowest for process of

Award. In case second Lowest Bidder’s Price Bid is found to be responsive as per sub

clause (a) hereof then it shall be considered Lowest for process of Award. In case of

Second Lowest Bidder’s price bid determines to be non responsive then Third Lowest

Bidder’s Price Bid shall be considered for evaluation of its responsiveness as stated in

sub clause (a) above. Subsequently, the process will be followed till the lowest bid shall

be considered for evaluation of its responsiveness as stated in sub clause (a) above.

The Contract shall come into force only if following conditions have been

a) Performance Security has been submitted to the Authority within time period

stipulated at relevant section of the tender or as directed by the Authority.

b) Agreement representing the contract is executed within time period stipulated.

6.2 Award of Tender

The Authority will accept a tender which is the best suited as per the evaluation criteria.

The decision of the Authority shall be final in this regard. The Authority also reserves the

following rights without any kind of liability.

a) To accept or reject any or part of any tender or all the tenders without assigning

any reason thereof.

b) Not to accept the lowest tender or assign reasons for not accepting the lowest

c) Not to proceed ahead in the project without assigning any reason thereof.

6.3 Documents Constituting Tender

The Tender documents comprise the following and are to be read together.

a) This tender document and

b) Other documents constituting the Tender and acceptance thereof and shall be

deemed to include any amendments, modifications to the Tender document or its

constituent document.

6.4 Tender Submission Format

It is mandatory for all participating Bidders to submit their “Technical Bid” by physical

submission only and not by submitting it online. Such “Technical Bid” which is to be

submitted physically only, shall comprise of copy of duly signed Tender Document (In

duplicate), Tender fees, Security Deposit/EMD and all duly signed copy of enclosures

sought by the authority and also listed within the Tender document below and also at

Clause7.3 of Section-7. Participating Bidders who have not submitted their “Technical

Bid” in physical form, as per timeline specified in tender, but have submitted only

“Financial Bid” online will be disqualified and their bids will be summarily rejected.

The Bidders shall submit only “LEGIBLE” and “VALID” copy of all documents as sought

by the authority and which are to be enclosed/attached with the tender while submitting

the “Technical Bid” physically.

It is recommended to all participating Bidders that the “COPY OF ELIGIBILITY

DOCUMENTS” to be enclosed with the tender shall be in same chronological

order/sequence as specified at Clause7.3 of Section-7 in the tender document to

facilitate evaluation process.

The Bidders will submit the Technical Bid in two envelopes, the details for which are

specified as below:

a) Bid Security and

b) Tender fee in the form of Demand Draft in favour of “Ahmedabad Janmarg

Limited”, and payable at Ahmedabad

The envelope shall be titled “Envelope 1 – Tender Fee and Bid Security”.

Following details shall be sealed separately in an envelope.

a) Copy of Tender document (In duplicate) along with “Legible & Valid” copy of

documents to be enclosed/attached as listed at Clause7.3 of Section-7 and all

documents duly signed on each page by the Bidder’s authorized representative

b) Annexure 2- Forwarding Letter

c) Annexure 3-Bidder Information (showing record of experience supported by 1)

executed contracts and certificates of performance from the client 2) Registration details

and copy of certificate of registration in terms of Certificate of Incorporation OR

Partnership deed OR Service Tax registration, etc. whichever is applicable)

d) Annexure 4- Authorization of Signatory of the bidder (not applicable in case of

proprietorship firm)

The envelope shall be titled “Envelope 2 – Qualification Details”.

All these two envelopes shall be placed in one single outer envelope titled “E-Tender

for Annual Rate Contract (ARC) for executing Comprehensive Electrical

Maintenance of BRTS Stations, Cabins and Depots of different BRTS routes of

Ahmedabad Janmarg Limited by supplying necessary materials and labour for

Also the “Inner and Outer” envelopes shall,

a) Be addressed to the Employer at the following address:

The General Manager,

Ahmedabad Janmarg Limited,

Ground Floor, Dr. Ramanbhai Patel Bhavan,

AMC West Zone Office, Usmanpura,

Ahmedabad-380013.

b) Bear the following identification:

Bid for “E-Tender for Annual Rate Contract (ARC) for executing

Comprehensive Electrical Maintenance of BRTS Stations, Cabins and

Depots of different BRTS routes of Ahmedabad Janmarg Limited by

supplying necessary materials and labour for year 2026-28”.

c) Indicate the name and address of the bidder.

6.5 Tender Opening Process

On the day of bid opening, Envelope 1 would be opened first and the details of Tender

fee and Bid Security will be verified. Upon successful verification, Envelope 2 will be

opened and the enclosures noted.

Envelope 2 will then be scrutinized in detail later to determine the qualified bidders by

the Authority. Date of opening of Price bid would be communicated to the qualified

bidders only, through e-mail / letter or telephone. Authority reserves the right to ask for

further clarifications/ information from bidders regarding any part of the bid information

submitted by it at anytime during the bid process.

6.6 Examination of Bids and Determination of Responsiveness of Bid

a) The Employer will determine responsiveness of each Tender volume with respect

to filled percentage above or below of total amount of Priced Bill of Quantities, Technical

to filled percentage above or below of total amount of Priced Bill of Quantities, Technical

Specifications, Drawings and other relevant requirement of bidding documents.

b) A substantially responsive Tender volume is one which conforms to all the terms,

conditions and specifications of the bidding documents, without material deviation or

reservation. A material deviation or reservation is one (i) which affects in any substantial

way the scope, quality or performance of the Works; (ii) which limits in any substantial

way, inconsistent with the bidding documents, the Employer's rights or the bidder's

obligations under the Contract; or (iii) whose rectification would affect unfairly the

competitive position of other bidders presenting substantially responsive Tender volume.

c) If the Tender volume is not substantially responsive, it will be rejected by the

Employer and may not subsequently be made responsive by correction or withdrawal of

the non-conforming deviation or reservation.

6.7 Correction of Errors

a) The Employer for any arithmetic errors will check tender volume determined to

be substantially responsive. Arithmetic errors will be rectified on the following basis:-

i) Where there is a discrepancy between the figures and words, for % and amount,

the figure in words will govern and

ii) Where there is discrepancy in total amount arrived by addition of percentage

ii) Where there is discrepancy in total amount arrived by addition of percentage

(above or below), the amount arrived by addition percentage (above or below) as

written in word shall govern.

b) The amount stated in the Form of Bid will be adjusted by the Employer in

accordance with the above procedure for the correction of errors and shall be

considered as binding upon the bidder. If the bidder does not accept the corrected

amount of bid, his bid will be rejected, and his Bid Security may be forfeited.

6.8 Language of Bid

The bid, and all correspondence and documents related to the bid exchanged between

the bidder and the Employer shall be written in the English language. Supporting

documents and printed literature furnished by the bidder may be in another language

provided they are accompanied by an accurate translation of the relevant passages in

the English language, in which case, for purposes of interpretation of the bid, the English

translation shall prevail.

6.9 One Bid per Bidder

Each bidder shall submit only one bid per contract package either by himself or as a

partner in a joint venture. A bidder who submits or participates in more than one bid for a

contract package will be disqualified. Not More than one tender shall be submitted by a

contractor or by a firm of contractors. No two or more concerns in which an individual is

interested as a proprietor and / or a patner & / or director shall submit tender for the

execution of the same work / tender. If they do so all such tender shall be liable to be

6.10 Site Visit

The bidders are advised to visit and examine the Site of Works and its surroundings and

obtain for itself on its own responsibility all information that may be necessary for

preparing the bid and entering into a contract for execution of electrical maintenance

works. The costs of visiting the Site shall be at the bidder's own expense. The bidder

and any of its personnel or agents will be granted permission by the Employer to enter

its premises and lands for the purpose of such inspection, but only upon the express

condition that the bidder, its personnel and agents, will release and indemnify the

Employer and its personnel and agents from and against all liability in respect thereof

and will be responsible for death or personal injury, loss of or damage to property and

any other loss, damage, costs and expenses incurred as a result of the inspection.

6.11 Bid Security

A Bid Security as mentioned at Sr.12 of Bid Summary of this tender document shall

accompany bid submitted in response to the Tender Document. The bid security

furnished by the successful bidder shall be refunded after the acceptance of

Performance Security. Bids not accompanied with Bid Security as mentioned in Bid

Summary shall be summarily rejected. Bid security is a non interest bearing deposit.

The bid security shall be returned to the bidder –

a) Whose price bid has not been accepted by the Authority.

b) Whose price bid has been accepted by the Authority but after receipt of

Performance Security.

c) Bid security shall be forfeited in case of revision and/or modification of terms of

bid or withdrawal of bid during the validity period.

Bid security shall be forfeited in the following situations:

a) In case of unclear offer and/or conditional offer. Such tender shall not be

acceptable, and the bid security shall be forfeited.

b) If bidder withdraws the tender before award of tender and before the end of

validity period of tender.

c) For the successful bidder, if the performance security is not deposited within

stipulated time period, and/or cheque of performance security cannot be cleared.

d) If the Agreement is not executed within stipulated time period for reasons

attributable to the bidder, whether or not the performance security has been paid. (In this

case, both bid security and Performance security will be forfeited and LOA will be

e) In the event the bidder, after the issue of communication of acceptance of his bid

by the Authority, fails/refuses to execute the work as herein the bidder shall be deemed

to have abandoned the work/contract and such an act shall amount to and be construed

as the bidder calculated and wilful breach of contract, the cost and consequences of

which shall be to the sole account of the bidder and in such an event the Authority shall

have full right to claim damages thereof in addition to the forfeiture of the Bid security

deposited in terms of this bid documents.

List of Approved Banks for the Purpose of Providing Bid Security/Performance

Security/Tender Fee

The Bidder shall furnish,a Bid Security of the amount as shown in para 6 of the Table of

IFB as part of his bid, in the form of D.D.or pay order or Bank Guarantee in favour of

Ahmedabad Janmarg Limited.

The issuing branch of the bank guarantee shall be of Ahmedabad City only.

Tender Fee & EMD must be in form of Demand Draft only of following Banks.

Security Deposit shall be in form of Demand Draft or Bank Guarantee only of following

(A) Guarantee issued by following banks will be accepted as SD on permanent basis.

1. All Nationalized Banks

(B) Guarantees issued by following Banks will be accepted as SD.

(1) Commercial Banks:

IDFC First Bank

Utkarsh Small Finance Bank

Jammu and Kashmir Bank

Karur Vyasya Bank

ESAF Small Finance Bank

Kotak Mahindra Bank

Tamilnadu Mercantile Bank

AU Small Finance Bank

Equitas Small Finance Bank

. Standard Charterd Bank

City Union Bank

DBS Bank india Limited

(2) Co-Operative Banks of Gujarat :

The Kalupur Commercial Co-Operative Bank Ltd.

Rajkot Nagarik Sahakari Bank Ltd.

The Ahmedabad Mercantile Co-Operative Bank Ltd.

The Mehsana Urban Co-Operative Bank Ltd.

Nutan Nagrik Sahakari Bank Ltd.

Saurashtra Gramin Bank

The Gujarat State Co-Operative Bank

SBPP Co Operative Bank

SVC Co Operative Bank

The Cosmos Co- Operative Bank

The Surat District Co-Operative Bank

The Surat Peoples Co-Operative Bank

The Baroda District Co-Operative Bank

Baroda Gujarat Gramin Bank

6.12 Discharge of Bid Security of successful Bidder

The Bid Security of a Successful Bidder shall be discharged only after the Performance

Security is furnished by the Bidder as per the requirement. The Successful Bidder’s Bid

Security shall not be adjusted against the Performance Security.

6.13 Performance Bank Guarantee (Performance Security)

a) The Service Provider shall, for due and punctual performance of its obligations

during the Contract Period, deliver to the Authority, simultaneously with the execution of

this Contract an unconditional and irrevocable bank guarantee from banks specified in

Section 6.11 (the "Performance Security”) for a sum mentioned at Sr-15 of the Bid

b) The Performance Security shall be valid up to the end of Contract Period and for

an additional period of 90days (Ninety Days) thereafter.

c) The Performance security shall not bear any interest and the Service Provider

shall not have any claim on the interest on Performance security.

d) Provided that if the Contract is terminated due to any Event of Default other than

the Service Provider’s Event of Default, the Performance Security, shall, subject to the

Authority’s right to receive amounts, if any, due from the Service Provider under this

contract, be duly discharged and released to the Service Provider.

Fresh Performance Security

In the event of the encashment of the Performance Security by the Authority pursuant to

Encashment Notice issued, the Service Provider shall within 10 (ten) days of the

Encashment Notice furnish Fresh Performance Security to the Authority failing which,

the Authority shall be entitled to terminate this Contract in accordance with the

provisions herein.

Performance Security shall be forfeited in following situations:

a) If the Service Provider found guilty of not following any of tender terms and

b) If the Service Provider fails to pay the penalty applied on him for breach of

performance obligations

c) If the contract is terminated in event of Service Provider event of default.

d) If the Service Provider wants to terminate the contract.

6.14 Currency for the Bid

The rates and the prices shall be quoted by the bidder entirely in Indian Rupees and all

payments shall be made in Indian Rupees.

6.15 Mode of payment by the Authority

The payment to the Service Provider shall be paid by the Authority on a monthly basis

for electrical maintenance works executed by the Service Provider during that particular

month. This payment term is applicable only when the Successful Bidder have deposited

5% of the Tender amount as security deposit by demand draft or in the form of bank

guarantee of Nationalized Bank to Ahmedabad Janmarg Limited (AJL) and have signed

a contract with Ahmedabad Janmarg Limited (AJL) as per rules after receipt of work

6.16 Authorisation of Bidder’s signatory

Bidders shall appoint a signatory to sign, discuss, and represent in every way the

bidding firm for the purposes of this tender and shall provide legal and statutorily valid

documentation authorizing the representative to act on behalf of the bidder firm. The

authorization shall be in the format specified in Annexure 4 of this tender document. If

and as required, this Power of Attorney has to be supplemented with supporting

documents like Board Resolution.

6.17 Validity Period

Bids shall remain valid for a period of 120 days (One hundred and Twenty days) after

the due date of bids submission. Authority reserves the right to reject a Bid as non-

responsive if such Bid is valid for a period that is less than specified and Authority shall

not be liable to send an intimation of any such rejection to such Bidder.

6.18 Extension of Period of Validity

In exceptional circumstances, Authority may solicit the Bidder’s consent for an extension

of the period of Bid validity. Any such request by the Authority and the response thereto

shall be made in writing and such extension of Bid validity period by the Bidder should

be unconditional. A Bidder may refuse Authority’s request for such extension without

forfeiting the Bid Security. A Bidder accepting the request of Authority shall not be

permitted to modify its Bid.

6.19 Modification and Withdrawal of Bid

No bid may be withdrawn or modified in the interval between the deadline for submission

of bid and the expiration of the validity period.

6.20 Corrupt or Fraudulent Practices

The Employer will reject a proposal for award if he determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in competing for

the contract in question. The Employer will declare the firm ineligible, either indefinitely

or for a stated period of time, to be awarded a contract by AHMEDABAD MUNICIPAL

CORPORATION if it at any time determines that the firm has engaged in corrupt or

fraudulent practices in competing for the contract, or during execution.

a) “corrupt practice” means behavior on the part of officials in the public or private

sectors by which they improperly and unlawfully enrich themselves and/or those

close to them, or induce others to do so, by misusing the position in which they

are placed, and it includes the offering, giving, receiving, or soliciting of anything

of value to influence the action of any such official in the procurement process or

in contract execution; and

b) “fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of the

Borrower, and includes collusive practice among bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels

and to deprive the Borrower of the benefits of free and open competition.

Seal and Signature of the Bidder General Manager

Date: Ahmedabad Janmarg Limited

7 EVALUATION CRITERIA AND ELIGIBLE BIDDERS

The following evaluation criteria shall be used for purposes of bid evaluation.

7.1 Evaluation of Technical details as per Qualification Criteria

In order to be qualified for the tender, the bidder must demonstrate that it possesses

capability as per the following criteria.

a) Original Copy of Certificate from registered Chartered Accountant specifying

turnover of specific work and amount specified at Section 7.3 below along with Audited

statement for last three years. Authority may reserve the right to disqualify the bid in

case of non availability of original copy of certificate from registered Chartered

b) Experience in specific areas of work specified at Section 7.3 below in any Central

Govt., State Govt., Municipal Corporation, Power supply utility company such as

UGVCL. (Note: Private contracts like society, clubs etc. will not be considered).

c) The bidder should be a registered organization in terms of being an incorporated

company, partnership, and proprietorship should provide registration details in terms of

appropriate incorporation documents.

7.2 Evaluation of Price Bids

The online Price Bid of only the bidders qualified as per qualification parameters

mentioned would be opened. The Price Bid of the qualified bidder quoting the lowest

amount for execution of subject work shall be considered for award of the tender as

mentioned in the summary. The Price Bid shall be submitted online through

https://amc.tender.nprocure.com only. The Bids of the Bidder submitting its Price

Bid in Physical form as part of Technical Bid shall be summarily rejected.

7.3 Eligible Bidders

This invitation for bids is open to bidders who has necessary bid capacity and who meet

the following requirements.

1. Tenderer must have to submit demand draft in favour of “Ahmedabad Janmarg

Limited” Payable at Ahmedabad of Rs.2,400/- as tender fee along with the tender.

2. Tenderer must have to submit Earnest Money Deposit (E.M.D.) in the form of

demand draft in favour of “Ahmedabad Janmarg Limited” payable at Ahmedabad

of Rs.2,99,354/- with their tender documents.

3. The tenderer must possess current validity valid Electrical Contractor License

from Gujarat State or Any State Licensing Board of India.(Copy of license must be

attached along with tender)

4. The contractor must possess latest validity Class “D” registration certificate in

Electrical category with Gujarat state Road and Building Or any other state PWD

or CPWD in Electrical category.(Copy of registration certificate must be attached

along with tender)

5. Experience of having successfully completed similar works during last 7 years

ending last day of month previous to the one in which tenders are invited should

be either of following.

(i) One similar type of work completed costing not less than the amount of

Rs.79,82,764/- (80% of the estimated cost .) OR

(ii) Two similar type of works completed costing not less than the amount of Rs.

49,89,228/- (50% of the estimated cost.) OR

(iii) Three similar type of works completed costing not less than the amount of Rs.

39,91,382/- (40% of the estimated cost.)

 Tenderer must have to submit satisfactory work completion certificate for above

work experience along with work order.

 Contractor having experience as a sub-contractor for the above work will not be

considered for the evaluation of tenders.

Definition of similar work :-

Similar works mean “SITC of Electrical projects" (OR) "Electrical maintenance work”

in Public Rapid Transit System involving LIVE Operations similar to BRTS" (OR)

"Electrical installation & maintenance of Public Transport Infrastructure/ Data

Center/ Control Center Buildings Only in any Central Govt., State Govt. and

Municipal Corporation (Copies of Work order and work completion certificate & BOQ

/ details of nature of work must be submitted with tender in proof of above criteria).

6. The tenderer shall possess current validity GST registration with Govt. of Gujarat./

Any state of india.

7. The tenderer shall possess current validity PF Registration certificate.

8. The tenderer shall possess current validity ESIC Registration certificate.

9. Tenderer must have Sound financial capacity and having Average Annual

financial turnover of Rs. 29,93,537/- (30% of estimated value.) during last three

financial years.

Note :- C.A.certified Turnover certificates and Audit reports for last three years shall

10. Solvency Certificate :-

The tenderer must possess solvency certificate of value not less than

Rs.19,95,691/- from Nationalized / Scheduled Bank only.(20% of tender value)

Solvency Certificate should not prior to one year old from last date of tender

The Tenderer shall enclose valid copy of documents as listed above with tender

documents while submitting their Technical bid for tender otherwise they will be

a) Disqualification and Debarment/Black listing

Even though the Bidders may meet the above criteria, they are subject to be disqualified

for any of the following reasons:

a) If applicant or any of its constituent partner/s, director/s have: Made misleading

or false representation in the forms, statements, and attachments submitted; or Been

debarred or terminated or blacklisted by Central Govt. organization / State Govt.

organization / AMC / Any Municipal Corporation / ULBs etc.

b) If any of the directors, partners or the proprietor has a criminal history or has

been convicted by any court of law for any of the offenses under any Indian laws.

c) If, any criminal proceeding is pending in any court of law in India against any of

the directors, partners or a proprietor and if any such proceeding culminates into

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non-performance of the contractor, consistent

history of litigation awarded against the applicant or financial failure due to bankruptcy.

Has been identified by the Employer as poor performer in implementation of ongoing

Notwithstanding the above, the Employer may debar or blacklist any of the bidder(s) for

their misleading or false representations in the forms statements etc. for the period to be

decided by the Employer.

Seal and Signature of the Bidder General Manager

Date: Ahmedabad Janmarg Limited

8 SCOPE OF WORK, TECHNICAL SPECIFICATIONS AND OBLIGATIONS OF THE

SERVICE PROVIDER

8.1 Scope of Work and General Requirements of Work

A) The work required as per scope of subject tender for BRTS Bus shelter includes

COMPREHENSIVE MAINTENANCE of Electrical distribution system along with

electrical components installed at each BRTS Shelter, which are operating on Raw

Power and not on UPS Power supply. It is pertinent to note that at each BRTS Shelter

components such as Automatic Doors, Station lighting, Raw Power switchboards, UPS

are supplied with “Raw Power” that is power supply available from Torrent Power or

UGVCL whereas majority of the ITMS components are supplied & operates on UPS

power i.e. the power supply available from the UPS output. Therefore, it can be

understood that the Scope of Work for service provider as per this tender includes, but

not limited to, executing the COMPREHENSIVE ELECTRICAL MAINTENANCE of

Electrical distribution system which distributes RAW POWER SUPPLY to discrete

components operating on RAW POWER whereas the maintenance of UPS distribution

systems shall not be in work scope.

B) The Comprehensive Electrical Maintenance shall generally include Corrective

and Preventive Electrical Maintenance. The Corrective maintenance covers attending

and providing resolution to daily occurring electrical faults whereas the Preventive

maintenance shall cover activities to be executed proactively to minimize and eliminate

the probable & foreseeable risks prevailing in the electrical distribution system. Such

preventive maintenance shall be carried out as per time intervals specified in relevant

section of this tender or as per instructions provided by the Authority.

C) Necessary rectifications work as required as per scope of tender shall generally

be carried out in accordance with the best industry practices as per requirement of

Indian Electricity rules, 1956, as amended from time to time and the relevant regulation

of the electricity supply.

D) All materials, fittings etc. used in for installations shall confirm to IS/IEC/BS/IEEE

specification wherever applicable.

8.2 Requirement for Electrical Maintenance and Maintenance Plan

8.2.1 Requirement for Electrical Maintenance

A) The Service Provider shall ensure the deployment of a minimum of six (6)

technicians throughout the BRTS operational period.

B) The Service Provider shall deploy full time Electrical Maintenance staff on

permanent staff and on temporary basis at BRTS Shelters and who shall be available on

C) Service Provider shall also provide Identify Cards to all Electrical Maintenance

Staff while they are on route for duty. If team if found without Identity card, then

necessary penalty as decided by the authority shall be applicable.

D) Information on deployment of Electrical Maintenance Staff shall be informed to

the concerned Electrical Field Officer/Field Supervisor on daily basis. Subsequently

upon the directives of the Authority, the authority may ask the Service Provider to log the

attendance of their manpower at BRTS CCC also and Service Provider shall abide to

E) Each reported incident shall be attended by the team of Service Provider

within maximum of 2 hours after it has been reported by AJL Electrical staff/BRTS

CCC & must be resolved within 3 hours of fault occurrence.

8.2.2 Maintenance Plan and Maintenance Schedule:

The comprehensive maintenance shall include Preventive and Corrective maintenance

(Proactive inspection and checking). The Corrective maintenance shall include attending and

resolving routine/daily occurring electrical faults in the BRTS Stations whereas Preventive

maintenance shall cover the activities of inspection and checking of electrical systems and

components on pre-defined schedule as tabulated below.

Sr Component Activity to be carried to be carried out Interval or

1 TPN and SPN Shall be visually inspected for cleanliness and Once per

distribution Boards for any potential risk. The Distribution boards Two weeks

shall be cleaned with blower to remove dust or Twice per

accumulation within DB and other switchgear month

2 4Pole/TPN/DP/SP Shall be visually inspected for cleanliness and Once per

MCB, RCCB/RCBO, shall be inspected for functionality and for loose Two weeks

Power Contactors, connections of wires. The component shall be or Twice per

Digital Timers cleaned with blower and loose connection if any month

shall be properly tightened and non-functional

units shall be replaced with new/functional units.

3 Neutral/Earthing Shall be visually inspected for cleanliness and Once per

connection in shall be inspected for any kind of loose Two weeks

neutral/earthing links connections. The links shall be properly or Twice per

within DB tightened for any kind of loose connection with month

proper termination of wire.

4 Load distribution and Shall be inspected and measured for any kind of Once per

Three phase unbalance within the system and on phase month

availability available within the station. The unbalanced load

shall be balanced by suitable load distribution.

5 Aesthetic look of Shall be visually inspected for cleanliness and Once per

wiring in DB its laying within the DB. The wiring shall be month

properly laid & tied with the cable ties to ensure

aesthetic and safety of electrical wiring in DB.

6 RAW Power Shall be visually inspected for its proper fitment Once per

Switchboard and its on the POS Cabin walls and for any kind of Two weeks

associated wirings loose connection or damages caused to the plug or Twice per

and switches and same shall be tightened and month

rectified immediately.

7 Tubelights and Tube lights shall be visually inspected for their Once per

associated wirings for cleanliness and any kind of dust accumulation month

tubelights placed at on them as these tube lights are directly

Top of rectangular exposed to the outer environment. The tube

signage to provide lights placed on top of rectangular signage and

indirect lighting within within other signage listed here shall be cleaned

station, Outer with blower or any suitable method to clean the

Signage, Outer dust accumulated on tube rods and this will help

signage, Upper and to increase the overall illumination within the

lower parallelogram station. While executing same, the associated

and other wirings shall also be checked to identify any

miscellaneous loose connection or current leakages due to

signage within station damages caused to insulation of distribution

wiring or any other factor imposing risk of

8 Distribution wiring for Shall be visually inspected for its proper fitment Once per

automatic doors and functionality or any kind of loose connection Two weeks

or damages caused to the plug and switches or Twice per

and same shall be tightened and rectified month

9 Earthing connections Shall be visually inspected for its connections, Once per

functionality and performance as this being the Week

most crucial component considering the

electrical safety of passengers and also ITMS

Equipment and therefore requisite checks shall

be executed during inspection and necessary

rectifications shall always be executed on

10 Fans Shall be visually inspected for its proper fitment Once per

and functionality or any kind of loose connection Two weeks

or damages caused and shall be cleaned with or Twice per

the blower to prolonged working life. month

8.3 Obligations of the Service Provider

A) It will be the responsibility of Service Provider to check and identify any potential risk,

which may cause life hazard to any individual or system components, and the service provider

shall execute regular and rigorous inspection on daily basis/regular basis. If any mishap such as

event of electrocution occurs, then it will be entire responsibility of Service Provider. Therefore,

it is advised to Service Provider to execute a thorough inspection and checking of all electrical

system and to highlight same to AJL proactively to avoid and eliminate any possible occurrence

of any kind and type of mishap.

B) Above all conditions are applicable for the Service Provider in all working seasons

including Monsoon season. It will be the responsibility of the Service Provider to arrange

transportation facility in case of BRTS Bus operation is not available but shall ensure to execute

work as per his responsibility and Tender Conditions.

C) Before One (01) month of monsoon, the Service Provider shall do a thorough inspection

with AJL team to identify any equipment/components needs to be replaced immediately and

shall intimate AJL on same.

D) Before monsoon arrival, the Service Provider shall ensure that all electrical systems

shall be in a healthy and safe/risk-free situation. As, any fault or mishap happening thereafter,

then the sole responsibility of same shall be of the Service Provider and not of AJL. The Service

Provider has to bear all the damages associated with same and AJL in such cases will not bear

any such cost and such cases will be treated as negligence on part of Service Provider and not

E) Service Provider shall submit any kind of recommendations for improving the

performance/reliability of the Electrical system and same may be implemented post discussion

with AJL and approval from the competent authority of AJL.

F) All safety tools and gloves shall be provided by the Service provider to their maintenance

personnel’s to avoid any mishap occurrence to their team. It will be the sole responsibility of the

Service Provider to ensure this and any mishap happening due to lack of safety will be

responsibility of Service Provider and not of AJL.

G) The service provider shall take utmost care to identify each area of risks arising within

the Station and which may cause any risk to life of humans, solely due to any kind of

unattended faults, for which Service Provider shall be solely responsible and all necessary

rectifications for same shall be carried from their end only.

H) Following activities are to be executed in presence of the representatives of the

i) All critical Electrical Checks and Inspections.

ii) Installation of any electrical items.

iii) Critical checks advised by AJL electrical staff and its representatives.

iv) Earthing connection and its reliability.

I) All activities of electrical maintenance work shall be executed as per Indian Electricity

Act/Rules 2003 and as far as possible the Service provider shall try to comply as close as

possible to requirements of Indian Electricity Act 2003 and other National Electricity

Rules/Codes/Other applicable mandatory regulations not listed in this Tender but are applicable

to subject work.

J) The Service Provider shall execute the works as per scope of this tender and other

additional works, if required and demanded, during site conditions strictly as per terms and

conditions specified in this tender and without damaging the existing infrastructure and also

without interfering the normal operation.

K) CRITICAL: The works in scope of tender is a highly critical as post occurrence of

fault the BRTS ticketing operation in addition to all other equipments comes to a halt and

thereby such a scenario of power redundancy imposed due to fault occurrence in turn

causes “huge revenue loss” and “inconvenience to passengers and other staff deployed

at BRTS Stations”. Considering aforesaid submission, it can be therefore understood that post

occurrence of such incidents of cable fault, the service provider shall immediately do a site visit

and immediately initiate necessary rectification works which would be in mutual interest of AJL

and Service Provider.

L) The service provider shall execute necessary works only in the presence of the

representative of the AJL and as per instruction of Engineer In charge deployed from AJL at site

M) It is strongly advised and recommended that prospective Bidders shall contact

AJL authority and shall do a site visit prior bid submission in order to acquaint

themselves with Working environment at BRTS, to acquaint on exact kind of works

required as per tender and also to get clarification on their queries, if any. For this,

vendor may contact authority at AJL office during office hours 10:00-18:30Hrs.

N) The service provider must ensure safety of placement of products at BRTS Shelter. If

any product during installation would be found missing, then the sole responsibility of same

would be of service provider only and not of AJL and further AJL would not be liable to make

payment for any such loss of materials.

O) The Service Provider also undertakes to keep and get renewed such license, permission

etc. from time to time. The Service Provider shall be responsible for any contravention of the

local, municipal, central, state, any other laws, rules, regulations, etc.

P) Any discrepancy arising out of a conflict between the specifications as mentioned in this

chapter and the Bills of Quantities shall be brought to the notice of the Engineer in charge prior

to execution and clarification sought for the same.

Q) All works of repair and maintenance shall be carried out in a manner to achieve the

finishes, line, levels, slopes and surfaces to match the finishes of the existing bus shelter and

should be carried out as per the best Engineering practices. The works carried out shall not in

any case look patchy and shall not hamper the structural stability of the existing bus

shelter/building nor shall affect the character of the existing bus shelter/building.

R) The works are to be carried out in heavy traffic conditions and hence safety or every

worker and general public and adjacent properties shall be strictly taken care.

S) The Service Provider shall never employ any child heaving age 5 years to 14 years, as it

is prohibited by the Child Labour Prohibition and Regulation Act, 1986.The Hon. Supreme Court

has given certain guidelines and as per the guidelines, if employment of child labour is detected

on the site work, the employer i.e. the Contractor shall have to deposit Rs.20,000/- (Rupees

Twenty Thousand only) in the Child Labour welfare Fund. If the employer refuses to deposit,

then action will be taken for contempt of Court of the Supreme Court Judgment and also will be

prosecuted by the concerned authority.

T) Ahmedabad Janmarg Limited (AJL) shall not be responsible for any personnel injury or

loss to the representative of the firm or any other loss to the firm while they are on the job at

BRTS working shelter/route for cable fault repair. AJL will also not be responsible for any

accidents (In case of the death of a person or an injury) occurred in the premises of BRTS

route/shelters while working and the compensation for the family of the person affected. It will

be in the scope and responsibility of the contractor to deal with the legal proceeding such as

court matter, police case compensation etc which arises due to the above reason.

U) The Service Provider will be responsible for any type of accident happened during

repairing work at site like short circuits, electric shock to any person or operator and due to

which serious injury or death occurs for any person. Any compensation claimed has to be given

by the Contractor as per labour compensation act. It will be in the scope and responsibility of

the contractor to deal with the legal proceeding such as court matter, police case compensation

etc which arises due to the above reason.

V) The contractor shall barricade the bus shelter or working site whenever required and all

safety measures shall be adhered to while the execution of the works.

W) The works in scope of tender and other associated works are to operate highly sensitive

and sophisticated IT equipments and therefore utmost care by service provider shall be taken

during works execution.

8.4 Performance and Damages

A) The Authority retains the absolute right to supervise, monitor and oversee the

performance of the Service Provider at all times by itself or through any of its agents or

representatives.

B) Officers or representative appointed by the authority shall have rights to visit and

inspect the performance of the service provider as per the conditions prescribed in the

tender, at any bus station and at any point of time during the operation hours

C) In general, the Authority shall retain the right to demand, by notice, payment of

the "Penalty/Damages" as specified in Bid summary per every instance of repeated non-

performance in terms of non-compliance of scope of work on any count. A record of

such instances shall be maintained and the total payment due to the Authority as

damages shall be deducted from the next monthly payment/s due to the Service

D) The amount of such cumulative damages of the bidder shall not exceed the

amount specified at Sr-17 of Bid Summary and also at Para(E) of Clause 9.21 of

Seal and Signature of the Bidder General Manager

Date: Ahmedabad Janmarg Limited

9 GENERAL TENDER CONDITIONS

9.1 Rejection of tender

The tender will be rejected in following situations:

a) If all the information required in the tender is not provided

b) Tender is not signed by the bidder

c) Tender is submitted late (after the stipulated time limit)

d) Tender is not in sealed at the time of submission

e) Tender fee and/or bid security is not provided

9.2 Letter of Acceptance & Agreement

As the first step for the assignment, Authority will issue Bidder a Letter of Acceptance.

This letter will refer to the proposal and confirm its acceptance. The parties agree to

enter into a detailed Agreement in due course which shall consist of these Project Terms

and Conditions- as mutually agreed between the parties. The Agreement constitute a

contract shall between the Authority and the Service Provider under the Indian Contracts

9.3 Tax liability

The Prices mentioned in the proposal should include all taxes applicable as on the date

of submission of this proposal. Any financial deviations due to change in the rate of

taxes and duties or any introduction of new taxes and duties may be adjusted at actual

at the sole discretion of the Authority. The Authority shall be entitled to deduct tax at

source as may be applicable. The TDS certificate (S) shall be submitted as per the due

date specified in the Income Tax Act.

9.4 Termination of Agreement by the Service Provider

If the Service Provider wants to terminate the contract he will be allowed to do so after

giving three (3) months notice. However, Security deposit of the Service Provider will

stand forfeited.

9.5 Jurisdiction of Courts

The Court at Ahmedabad shall have the exclusive jurisdiction to try all disputes between

the parties arising out of the Contract.

9.6 Events of Default and Termination

9.6.1 Event of Default

Event of Default means the Service Provider Event of Default or the Authority Event of

Default or both as the context may admit or require.

(a) Service Provider Event of Default

Any of the following events shall constitute an event of default by the Service Provider

("Service Provider Event of Default") unless such event has occurred as a result of

Authority Event of Default or a Force Majeure Event;

i) In case the repeated non performance of the Service Provider even after

adequate notice where the performance is found to be unsatisfactory or violated /

contravened any of the terms and conditions contained herein.

ii) Any representation made or warranties given by the Service Provider under this

Tender is found to be false or misleading.

iii) The Performance Security has been encashed and appropriated in accordance

with clause and Service Provider fails to replenish or provide fresh Performance Security

within a period of 15 (fifteen) days.

iv) The Service Provider failed to make any payment to Authority within the Period

specified in this Tender.

v) The Service Provider submits to the Authority any statement which is false in

material particulars and which has a material effect on Authority’s right, obligations or

vi) The Service Provider suspends or abandons the operations of the Contract

without the prior consent of Authority, provided that the Service Provider shall be

deemed not to have suspended/ abandoned operation if such suspension/ abandonment

was as a result of Force Majeure Event and is only for the period such Force Majeure is

vii) The Service Provider repudiates this Tender or otherwise evidences an intention

not to be bound by this Tender.

viii) The Service Provider is otherwise in Material Breach of any conditions of the

contract entered into or commits a default in complying with any other provisions.

ix) The Authority, without prejudice to any other remedy for breach of Contract by

written notice sent to the Service Provider, may terminate the Service Provider’s

Services in whole or in part if the Service Provider fails to perform his obligation (s)

under the contract.

x) In case of major accident / loss on account of negligence on part of the Service

Provider the contract shall be terminated and performance security shall stand forfeited.

xi) In case the Service Provider assigns or sub-assigns the contract without written

approval of the Authority.

(b) Authority Event of Default

The following events shall constitute events of default by Authority (each a "Authority

Event of Default”), unless any such Authority Event of Default has occurred as a result of

Licensee Event of Default or due to a Force Majeure Event:

i) Authority repudiates the Contract or otherwise evidences an intention not to be

bound by the Contract.

ii) The Authority fails to make any payments to the Service Provider for its services

consecutively for a period of six months or beyond for any invoice generated.

iii) Authority or any Governmental Agency has by an act of commission or

commission created circumstances that have a Material Adverse Effect on the

performance of its obligations by the Service Provider and has failed to cure the same

within thirty (90) days of notice thereof by the Authority.

iv) Any representation made or warranties given by the Authority under this Tender

is found to be false or misleading.

9.6.2 Termination due to Event of Default and Termination Payment

(a) Termination for Service Provider Event of Default

Without prejudice to any other right or remedy which Authority may have in respect

thereof under this Tender, upon the occurrence of a Service Provider Event of Default,

Authority shall, subject to the provisions of the Tender, be entitled to terminate the

Contract by issuing a Termination Notice of 30 days to the Service Provider, provided

that before issuing the Termination Notice, Authority shall by a notice in writing inform

the Service Provider of its intention to issue the Termination Notice (the "Preliminary

Notice"). In case the underlying breach/default is not cured within a period of 7 (seven)

days from the date of the Preliminary Notice (Cure Period) Authority shall be entitled, to

terminate the Contract by issuing the Termination Notice. Provided further, that:

i) if the default is not cured within 7 (seven) days of the Preliminary Notice,

Authority shall be entitled to encash the Performance Security with a notice to the

Service Provider (Encashment Notice),

ii) if the default is not cured within 7 (seven) days of the Encashment Notice and a

fresh Performance Security is not furnished within the same period, Authority shall be

entitled to issue the Termination Notice.

iii) Upon Termination the Authority shall be entitled for any legal remedies for

compensation as may be prescribed by law.

(b) Termination for Authority Event of Default

The Service Provider may, upon the occurrence and continuation of any of Authority

Event of Default may terminate the Contract by issuing Termination Notice of 30 days to

9.6.3 Rights of Authority on Termination

Upon Termination of the Contract for any reason whatsoever, Authority shall have the

power and authority to:

a) Appoint another party or Service Provider that may carry of the remaining

obligations of the Service Provider.

b) In the case of the Authority terminates the Contract in part the Service Provider

shall continue the performance of the Contract to the extent of which is not terminated.

9.6.4 Termination Payments

Upon termination of the Contract, the Service Provider shall not be entitled for any Termination

Payment from the Authority.

In no event shall Bidder or Authority be liable, one to the other, for special or, indirect

damages in connection with or arising out of the furnishing, performance or use of the

services or deliverables provided by Bidder under the terms of this Tender.

The Service Provider shall at all times, i.e. during the subsistence of the Contract and at

any time thereafter, defend, indemnify and hold Authority harmless from and against all

claims (including without limitation claims for breach of contract, death or injury to person

or injury to property, or other tort claims), all suits, proceedings, actions, claims,

demands, liabilities and damages which the Authority or Authority indemnified persons

may hereafter suffer, or pay by reason of any demands, claims, suits or proceedings

arising out of claims including third party claims and expenses (including court costs)

arising out of or relating to the breach by Service Provider of any covenant

representation or warranty or from any act or omission of the Service Provider or his

agents, employees or sub-Service Providers.

9.9 Force Majeure

Should either Party be prevented from performing any of its responsibilities (as detailed

in this proposal) by reason caused by an Act of God or any cause beyond its reasonable

control including but not limited to work stoppages, fires, riots, terrorist strikes, accidents,

explosions, floods, cyclones, storms wars, revolutions, acts of public enemies,

blockages, embargos, orders, proclamations, ordinances, demands or requirements for

any government or authority or representative of any such government including

restrictive trade practices or regulations, general strikes and shutdowns, the time for

performance shall be extended until the operation or such cause has ceased, provided

the party affected gives prompt notice to the other of any such factors or inability to

perform, resumes performance as soon as such factors disappear or are circumvented.

Under this clause, if either party is excused performance of any obligation for a

continuous period of thirty (30) days, the two parties shall by mutual consultation decide

about the further implementation of the Contract, and in the event of the non agreement

in this regard, the Authority reserves the right to determine the Contract. However, the

aforementioned reasons do not include lack of personnel and non-performance of third

parties hired. The Service Provider shall not be entitled to any payment form the

Authority in case of force majeure, including termination of Contract due to force

9.10 Independent Service Provider

Bidder shall be deemed to be acting as an independent Service Provider of Authority

and shall not be deemed an agent, legal representative, joint venture or partner of

Authority. Neither party is authorized to bind the other to any obligation, affirmation or

commitment with respect to any other person or entity.

9.11 No Assignment

Neither party shall assign or transfer all or any of its obligations under this Arrangement

including any Statement of Work to any person without the prior written consent of the

other party, which consent shall not be unreasonably withheld or delayed.

9.12 Formation of Consortiums or Joint Ventures

The Bidders shall not be permitted to form consortium or joint ventures. Only registered

single entities in the form of companies, partnerships, cooperative societies,

proprietorships may apply.

9.13 Understanding of terms

By submitting a proposal, each Bidder shall be deemed to acknowledge that it has

carefully read all parts of this Tender, including all forms, schedules and annexes hereto,

and has fully informed itself as to all existing conditions and limitations.

9.14 Conflict of Interest

Bidder shall furnish an affirmative statement as to the existence of, or potential for

conflict of interest on the part of the Bidder or any prospective Service Provider due to

prior, current contracts, engagements, or affiliations with Authority in case such a

situation exists. Additionally, such disclosure shall address any and all potential

elements (time frame for service delivery, resource, financial or other) that would

adversely impact the ability of the Bidder to complete the requirements as given in the

9.15 Authority’s right to accept any proposal and to reject any proposal

Authority reserves the right to accept or reject any proposal, and to annul the bidding

process and reject all proposals at any time prior to award of Contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform the

affected Bidder or Bidders of the grounds for Authority's action.

9.16 Notification of Award and Signing of Contract

Prior to the expiration of the validity period, Authority will notify the successful Bidder in

writing or by fax or email, to be confirmed in writing by letter, that its proposal has been

accepted. The Authority would enter into a formal Agreement with the successful bidder

at a date later than the date of Letter of Acceptance upon the successful Bidder's

furnishing of performance security. The successful bidder would be bound to enter into

such Agreement within sixty days of date of Letter of Acceptance. The Authority may, at

its sole discretion, extend this period of sixty days. The Contract period shall commence

from the date of handover of the bus station sites to the Service Provider for the

purposes of discharge of its obligations.

The Agreement above shall incorporate all correspondence between Authority and the

successful Bidder. Additionally, it may contain other provisions that the Authority may

like to include, and unless they can reasonably be said to be of a nature that would have

materially impacted the bid value, the successful bidder shall not refuse to include them.

9.17 Failure to agree with the terms and conditions

Failure of the successful Bidder to agree with the Terms & Conditions of the Tender shall

constitute sufficient grounds for the annulment of the award, in which event Authority

may award the Contract to the next best value Bidder or call for new proposals.

9.18 Severability and Waiver

If any provision of this tender, or any part thereof, shall be found by any court or

administrative body of competent jurisdiction to be illegal, invalid or unenforceable the

illegality, invalidity or unenforceability of such provision or part provision shall not affect

the other provisions of this tender or the remainder of the provisions in question which

shall remain in full force and effect. The Authority and the Service Provider shall

negotiate in good faith in order to agree to substitute for any illegal, invalid or

unenforceable provision a valid and enforceable provision, which achieves to the

greatest extent possible the economic, legal and commercial objectives of the illegal,

invalid or unenforceable provision or part provision. No failure to exercise or enforce and

no delay in exercising or enforcing on the part of either Party to this of any right, remedy

or provision of this Tender shall operate as a waiver of such right, remedy or provision in

any future application nor shall any single or partial exercise or enforcement of any right,

remedy or provision preclude any other or further such right, remedy or provision or the

exercise or enforcement of any other right, remedy or provision.

9.19 REPRESENTATIONS AND WARRANTIES, DISCLAIMER,

9.19.1 Representations and Warranties of the Service Provider

By bidding in this tender, the Service Provider represents and warrants to Authority that:

a) it is duly organised, validly existing and in good standing under the laws of India;

b) it has to execute, deliver and perform its obligations under this Tender and to

carry out the transactions contemplated hereby;

c) it has taken all necessary corporate and other action under Applicable Laws and

its constitutional documents to authorize the execution, delivery and performance under

d) it has the financial standing and capacity to undertake the Project;

e) this tender constitutes its legal, valid and binding obligation enforceable against it

in accordance with the terms hereof;

f) it is subject to civil and commercial laws of India with respect to this tender and it

hereby expressly and irrevocably waives any immunity in any other jurisdiction in respect

g) the execution, delivery and performance of its obligations under this tender will

not conflict with, result in the breach of, constitute a default under or accelerate

performance required by any of the terms of the Bidder’s Memorandum and Articles of

Association or any member of the Consortium or any Applicable Laws or any covenant,

agreement, understanding, decree or order to which it is a party or by which it or any of

its properties or assets is bound or affected;

h) There are no actions, suits, proceedings, or investigations pending or, to the

bidder’s knowledge, threatened against it at law or in equity before any court or before

any other judicial, quasi judicial or other authority, the outcome of which may result in the

breach of its obligations to be carried out under this tender.

i) it has no knowledge of any violation or default with respect to any order, writ,

injunction or any decree of any court or any legally binding order of any Government

Agency which may result in any material adverse effect or impairment of the its ability to

perform its obligations and duties under this Tender;

j) no representation or warranty by the bidder contained herein or in any other

document furnished by it to Authority or to any Government Agency in relation to

Applicable Permits contains or will contain any untrue statement of material fact or omits

or will omit to state a material fact necessary to make such representation or warranty

not misleading; and

k) no sums, in cash or kind, have been paid or will be paid, by or on behalf of the

bidder, to any person by way of fees, commission or otherwise for securing the tender or

for influencing or attempting to influence any officer or employee of Authority in

connection therewith.

9.20 Condition of Particular application

A) The scope of work, project description mentioned in the document is indicative

and is likely to change during execution of actual works.

B) Conditional tenders will not be accepted.

C) AJL’s decision for selection or rejection of the offers shall be final and binding to

D) Tenderers/Bidder should provide information as mentioned in the prescribed

forms. Information provided in formats other than that provided in tender shall not be

considered for evaluation.

E) If Chairman AJL is convinced that the Bidder has resorted to material

misrepresentation or provided fraudulent information / statement, the said Bidder will be

liable for disqualification / rejection at any stage.

F) Proof for fulfillment of eligibility criteria should be submitted along with Tender

volume. If the Tender volume is submitted without valid documents and without proof of

eligibility, criteria will be rejected.

G) Those who do not meet with the eligibility criteria need not submit the Tender

H) Tenders, which do not fulfill all or any of condition or are submitted incomplete in

any respect or are conditional tenders, will be rejected.

I) Chairman AJL reserves the rights to reduce/ increase the scope of work and

contract without assigning any reason thereof.

J) The Service Provider shall have to make his own arrangements for water and

electricity for the purpose of work execution whenever required at site at his own

K) Safety and Signage: Contactor has to arrange for the complete safety of the

persons working for project, users of the road i.e. public and vehicles also. All the

arrangements of traffic drums, metal / fiber cones, traffic blinkers, traffic signs as per

design, safety tapes etc. to be arranged at site. Further, necessary florescent marking on

traffic signs to be provided so that it should be visible at night. During night working

hours’ safety in charge personnel’s shall be provided with florescent jackets.

L) Tax, Duties on Materials: All charge on account of applicable taxes on material

procurement or any other component for the works from any source shall be borne by the

M) Tax Liability: The Prices mentioned in the Price Bid should include all taxes

applicable as on the date of submission of the Tender. Any deviations due to change in

the rate of taxes and duties or any introduction of new taxes and duties would be

adjusted at actual with mutual consent from the Supplier and the Authority. The authority

shall be entitled to deduct tax at source as may be applicable. The TDS certificate(s) shall

be submitted as per the due date specified in the Income Tax Act.

N) Contractor shall make arrangement for “Annual Rate Contract (ARC) for

executing Comprehensive Electrical Maintenance of BRTS Stations, Cabins and

depots of different BRTS routes of Ahmedabad Janmarg Limited by supplying

necessary materials and labour for year 2026-28” on site as per instruction of

Engineer in charge as same may be required for achieving desired/acceptable

performance of complete system.

O) Quantity shown in Bill of Quantity (BOQ) is approximate nature. Work on

site will be carried out as per actual requirement and accordingly quantity may

9.21 Special Condition of Contract

(A) The Service Provider/Contractor must attend, rectify, resolve and thereby

complete the fault rectification work within time limit (03 Hours

). This service period includes the period of both the operational hours of BRTS (0600 to

2245Hrs) and non-operational hours of BRTS (2245 to 0600Hrs).

(B) From the time of cable fault reporting by Janmarg CCC and/or AJL electrical

staff, the Service Provider shall attend site of BRTS Station having fault occurred within

maximum of "2Hours" with intent to identify the prospective cause of fault, if identifiable,

through visual inspection. Such visit should be done preferably under presence and with

the representatives of AJL electrical staff.

(C) The requirements given in this section of tender document along with other

Terms and Conditions and Obligations of Service Provider/Contractor are firm and

deviations of any kind are neither acceptable nor permitted.

(D) Applicable Penalty and its Considerations:

(i) The contractor must be resolved the fault occurrence within 03 hours

of fault occurrence.

(ii) If it is felt by AJL electrical staff that work can be finished within 03 hours

and Service Provider is delaying work due to any reasons or the Service Provider

is not deploying the Manpower Staff as per requisite requirement or not

executing works as per requirements of Tender then penalty amount Equal to

"Proportionate Loss calculated because of delay in attending fault and

providing resolution with a maximum ceiling of 10% " or "Any amount as

decided by the authority" shall be applicable and imposed on the Service

(iii) The above factor of penalty has been considered as the BRTS operation

is a "LIVE" operation and therefore works as per this Tender demand that any

such incidents of cable fault needs to be considered on top priority and needs to

be resolved immediately or at the earliest. It is imperative for all Bidders/Service

Providers to understand that any such incident of cable fault imposes power

redundancy within station, which ultimately halts "TICKETING OPERATION"

and thereby affecting core operation in addition to operation of all other

equipments such as ITMS Equipments, Automatic Doors, Station lights, etc.

(iv) Most importantly such faults directly affects the "REVENUE"

generation and have outcomes such as Revenue generation at station

stops immediately, Passengers faces extreme difficulty, AJL Staff members

faces a huge criticism from the Passengers, Safety of Passengers is

hampered and therefore based upon these factors the time frame for completion

of each cable fault incidents as elaborated above has been prepared.

(E) The Time limit for the fault rectification will start from the time of communication

of fault occurrence to the Service Provider and communication about fault will be

acceptable and binding on the Service Provider if it is from any of the media such as

Letter, E-Mail, Telephone/Mobile, Whatsapp.

Seal and Signature of the Bidder General Manager

Date: Ahmedabad Janmarg Limited

Annexure 1: BILL OF QUANTITY (BOQ)

BILL OF QUANTITY

Name of Work :- Annual Rate Contract (ARC) for executing Comprehensive Electrical Maintenance of BRTS

Stations, Cabins and depots of different BRTS routes of Ahmedabad Janmarg Limited by supplying necessary

materials and labour for year 2026-28

Sr. Description Qty Unit Rate Unit Amount in Rs.

1 Executing electrical rectification/maintenance 206 BRTS 1027.00 Per BRTS

work with safety throughout 2 Year for Attending Shelters/ Bus

all types of electrical & power incidents/faults Depots shelter/Month

occurring within any section/part of BRTS bus

shelter as reported by BRTS Control centre/AJL

electrical staff, Identifying root cause of

occurrence of electrical & power incidents/faults

Providing feedback to BRTS Control centre/AJL

electrical staff for necessary corrective

action/rectification done by electrician attending

electrical & power incident/fault for providing

resolution and Restoring power supply back to

normal condition (For, 02 Years)

SUPPLY OF ELECTRICAL ITEMS/MATERIALS

2 MINIATURE CIRCUIT BREAKERS (MCB)

(A) Providing & replacing 415V MCB Four Pole of 20 No. 630.00 No.

25/32Amp capacity (B curve) having 10KA

breaking capacity & confirms to IS :8828 in

existing TPN DB

(Make: ABB/Legrand/Schneider)

(B) Providing & erecting 415V MCB Four Pole of 30 No. 649.00 No.

25/32Amp capacity (C Curve) having 10KA

breaking capacity & confirms to IS :8828 in

existing TPN DB

(Make: ABB/Legrand/Schneider)

(C) Providing & replacing 415V MCB Four Pole of 20 No. 695.00 No.

40Amp capacity (B curve) having 10KA

breaking capacity & confirms to IS :8828 in

existing TPN DB

(Make: ABB/Legrand/Schneider)

(D) Providing & erecting 415V MCB Four Pole 30 No. 728.00 No.

40Amp capacity for Motor & Inductive Load (C

Curve) having 10KA breaking capacity &

confirms to IS :8828 in existing TPN DB

(Make: ABB/Legrand/Schneider)

(E) Providing & erecting 240V MCB Double Pole of 40 No. 327.00 No.

6 to 32Amp capacity (C Curve) having 10KA

breaking capacity & confirms to IS :8828 in

existing TPN DB

(Make: ABB/Legrand/Schneider)

(A) Providing & replacing 25Amp Double Pole 25 No. 2145.00 No.

ELCBs / RCCBs conforming to IS: 12640 and

having sensitivity of 30mA and Short Circuit

withstand capacity of 10KA and suitable for

operation on single phase 240 V having

characteristic of quick action & tripping with all

advance feature & do not incorporate any

electronic component

(Make: ABB/Legrand/Schneider)

(B) Providing & replacing 40Amp Four Pole ELCBs 40 No. 2872.00 No.

/ RCCBs conforming to IS: 12640 and having

sensitivity of 30mA and Short Circuit withstand

capacity of 10KA and suitable for operation on

Three phase 415 V having characteristic of quick

action & tripping with all advance feature & do

not incorporate any electronic component

(Make: ABB/Legrand/Schneider)

4 POWER CONTACTORS

(A) Providing & replacing Dinrail mounted 40Amp 50 No. 2755.00 No.

Four pole power contactor for Digital timer

suitable for operation on three phase 415/440V

(Make: ABB/Legrand/Schneider)

5 DIGITAL TIMER

(A) Supplying & erecting approved make Digital time 50 No. 3137.00 No.

switch having lithium cell 6 years operative and

operate battery backup 1 channel day clock with

14 memory programme, suitable to operate on

240V + 5%, 16A with, floating contacts Minimum

switching setup time 1 minimum & LCD display.

Also comprised permanent ON/OFF switching.

Programming switches & housed in fire proof

thermoplastic enclosure & transparent cover

erected as required with necessary connection

erected as directed.

(Make: ABB/Legrand/Schneider)

(A) Supplying & erecting 1X20watt LED Fitting 1250 No. 293.00 No.

complete with all accessories and equivalent to

Crompton LINEA and having PF>0.9

(Make:Crompton/Syska/Phillips or any

equivalent make)

(A) Supplying and installing Table fan approved 60 No. 1823.00 No.

make A.C. 230V, 50 c/s. 40 cms. sweep

oscillating complete with 3 mtrs. of 3core round

flexible wire and 2 or 3 pin plug top

(Make: Crompton, Bajaj, Usha)

(B) Supplying and erecting approved make 100 No. 2509.00 No.

oscillating type bracket fan A.C. 230V. 50cy/s

400/450 mm sweep wall mounted with height

adjustment and rotary tilting device complete

with guard, flexible Core plug top complete

erected with lead wires as directed

(Make: Crompton, Usha, Bajaj)

Providing & erecting Modular type Switch board 150 No. 1122.00 No.

for Computer or electric apparatus consisting of

following items in single board erected on PVC /

Metal board with 3 mm thick PC

(Polycarbonate) / Acrylic sheet erected as

1 no. 6A/16A universal plug-switch combined,

3no. of 6A Switch,

3nos. of 6A 5-Pin Plug

(Make: Anchor, MK,Legrand )

8 FLEXIBLE WIRES AND CABLES

Providing and erecting Mains with 1.1 KV grade

FRLS PVC insulated ISI marked stranded

Copper conductor wire in following type of pipe

to be erected concealed in /flushed on

wall/ceiling, with 1.5 sq. mm copper conductor

FRLS PVC insulated stranded wire of green

colour for earth continuity of following size

(Make: Polycab/Finolex/RR Kabel)

(in existing pipe)

(A) 2 wire 1.5 sq. mm 1200 Mtr. 58.00 Mtr.

(B) 2 wire 2.5 sq. mm 1000 Mtr. 78.00 Mtr.

(C) 2 wire 4 sq. mm 300 Mtr. 108.00 Mtr.

(D) 3 wire 2.5 sq. mm 3000 Mtr. 114.00 Mtr.

9 Conduits & Pipes

(A) Supplying & erecting UPVC Mini trunking (PVC

Casing-n-Capping) having double-locking

arrangement with grooves, trunking of size not

below 12.5 mm in height as per IS with

accessories of PVC/Resin polypropylene not

below 1.8 mm thick duly sealed in joint & erected

on wall / ceiling of following size .

(B) Providing and erecting ISI mark Medium class

RIGID PVC PIPES of following size complete to

be erected on/in wall or ceiling erected with

necessary PVC fittings & Junction boxes fixed

with adhesive solution & Clamps with following

dia of pipes, in approved manner as directed

10 Providing and erecting XLPE (IS:7098)(I)-88 ISI 2200 Mtr. 167.00 Mtr.

armoured cable multistrand Aluminium conductor

for 1.1 KV. to be laid on wall with necessary

clamps or in existing trench / pipe of 4 core 10 Sq.

mm size of cable

(Avocab/Polycab/KEI/Finolex/RR Kabel)

11 Providing & laying approved make Double walled

corrugated pipes (DWC) of

polyethylene(conforming to IS 14930 II )with

necessary connecting accessories of same

material at required depth for laying of cable.

below ground / road surface for enclosing cable

and back filling the same to make ground as per

(A) 50 mm dia 2000 Mtr. 62.00 Mtr.

12 Disconnecting the cable connection and Providing 75 No. 1073.00 No.

straight joint with PVC mould using epoxy

compound Insulating material and making the joint

complete using necessary in line connectors,

hardener, earth continuity connection, spacers etc.

and reconnecting the same & ensure the joint

resistance within the limits as per IS.

13 Drilling the road without breaking the road surface

(Asphalt) for laying of cable for feeding power

supply by making up to following size of holes at

both ends complete

(A) Up to 150 mm bore dia 400 Mtr. 610.00 Mtr.

14 Providing chotta hathi for transporting material to 30 Shift 1661.00 Shift

actual working site

15 Making trench of suitable width of 90 cms deep for

laying cable or locating the fault all over the run

and backfilling the same and making the surface as

(A) trench in Soft soil 1000 Mtr. 55.00 Mtr.

(B) trench in Hard Murrum / Tar Road 1000 Mtr. 74.00 Mtr.

© If additional machinery like hammer driller or 500 Mtr. 354.00 Mtr.

16 Arranging and providing THUMPER MACHINE 25 No. 6780.00 No.

complete in all respects along with vehicle for

locating faults within 4Core 10Sqmm armoured

power cable as and when required as per site

FORMATS OF THE DOCUMENTS TO BE SUBMITTED

Annexure 2: Forwarding Letter

The General Manager

Ahmedabad Janmarg Limited

Subject: Submission of tender for “Annual Rate Contract (ARC) for executing Comprehensive

Electrical Maintenance of BRTS Stations, Cabins and Depots of different BRTS

routes of Ahmedabad Janmarg Limited by supplying necessary materials and labour

for year 2026-28"

We are pleased to make our submission for the captioned tender. We are pleased to submit the

following documents towards the same.

(A) Envelope I : Tender Fee and Bid Security as follows:

Amount (in Demand Draft Dated Drawn on Bank

(B) Envelope II: Technical Qualification documents

We are aware of the Authority’s right to accept or reject any/all tenders without giving any

reason and upon rejection of tender/tenders; I shall not be entitled to any right with related to the

This offer is subject to all terms and conditions contained in the tender document. I have not

made any changes either directly or indirectly in terms and conditions of the Tender. In additions

to terms and conditions of this tender, I am not given any written or oral promise from the

I have thoroughly read and understand all the terms and conditions of this tender and I promise

to observe all the terms and conditions of this tender. I have signed and stamped each and

every page of this tender document and submitted the same hereof.

(Signature and name of Authorized Representative)

For (Name and seal of Bidder Company)

FORMATS OF THE DOCUMENTS TO BE SUBMITTED

Annexure 3: Bidder Information

(1) Bidders name and contact details.

Name of the Bidder Organization:

Nature of Entity (company /partnership, etc.):

Address of Registered Office:

(2) Copy of the Registration of the bidder (Certificate of Incorporation, Partnership Deed,

GST Registration copy, Shops and Establishment Dept. Certificate, etc.) (to be attached

(3) Certificate from registered Chartered Accountant specifying turnover for specific

electrical specified in tender documents along with Audited statement for last Three

(4) Details of work experience of the bidder: (to be attached separately)

Details of works completed in last Five years:

Sr. Name of Work and Place of Work Value of Client’s Name and Date of Date

No. main features of the (Address) the Work Address of contact start of of end

work (Rs.) person (including the of the

official website, work work

email id and phone

Total Value of Work

(i) Copy of Contract/ Agreements evidencing the above.

(ii) Certificates / Letters that the work above has been satisfactory.

(iii) Certificate from registered Chartered Accountant and audited statement for last four years.

(iv) Other applicable sought under Section-7.3 of Tender document.

Annexure 4: Format for Authorization of Bidder’s signatory

(Applicable in case of bid not being signed by the person directly authorized by the firm)

General Manager

Ahmedabad Janmarg Limited

REF: Your Tender Ref.:

<Bidder’s name> hereby authorizes <Designated Representative’s name> to act as a

representative of <Bidder’s name> for the following activities vide its Board Resolution/ Power

of Attorney attached herewith.

To attend all meetings conducted by Ahmedabad Janmarg Limited (AJL) or other entities

associated with Subject Tender (“Project”) for Ahmedabad Janmarg Limited and to discuss,

negotiate, finalize and sign any bid or agreement and contract related to Tender for Selection of

Service Provider for Subject Tender (“Project”).

Yours faithfully,

<Signature of appropriate authority of the Bidder >

Name of appropriate authority of the Bidder:

<Signature and name of the Designated Representative of the Bidder for acceptance of

this Power of Attorney>

<Name of Bidder >

Encl: Board Authorization

Annexure 5: Format for Performance Security in the form of Bank Guarantee

To: ____________________________ [Name of Employer]

____________________________ [Address of Employer]

WHEREAS _________________________________[name and address of Service Provider]

(Hereinafter called “the Service Provider”) has undertaken, in pursuance of Agreement

[Name of Contract and brief description of Works] (Hereinafter called “the Contract”);

AND WHEREAS it has been stipulated by you in the said Contract that the Service Provider

shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as

security for compliance with his obligations in accordance with the Agreement/Contract; AND

WHEREAS we have agreed to give Service Provider such a Bank Guarantee;

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on

behalf of the Service Provider, up to a total of ___________________ [amount of Guarantee]

___________________________ [in words] such sum being payable in the types and

proportions of currencies in which the Contract Price is payable, and we undertake in which the

Contract Price is payable, and we undertake to pay you, upon your first written demand and

without cavil or argument, any sum or sums within the limits of _________________________

[amount of Guarantee] as aforesaid without your needing to prove or to show grounds or

reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from Service Provider before

presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract

or of the Works to be performed there under or of any of the Contract documents which may be

made between you and the Service Provider shall in any way release us from any liability under

this guarantee, and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until the date……………………………………..

Signature and of the guarantor: ____________________________________________ Name

An amount is to be inserted by the Guarantor, representing the percentage of the Contract

Price specified in the Contract, and denominated either in the currency of the Contract or in a

freely convertible currency acceptable to the Employer.

Annexure 6: Price Bid to be submitted online

(To be submitted online on https://amc.tender.nprocure.com)

The General Manager,

Ahmedabad Janmarg Limited

Subject: Price bid with respect to Short E-Tender for “Annual Rate Contract (ARC) for

executing Comprehensive Electrical Maintenance of BRTS Stations, Cabins and Depots of

different BRTS routes of Ahmedabad Janmarg Limited by supplying necessary materials and

labour for year 2026-28”

With respect to above mentioned subject, my Price bid for executing subject work as per all

Terms and Conditions of tender is as per the following table.

Sr.No. WORK DESCRIPTION AMOUNT Rs.

1 Annual Rate Contract (ARC) for executing Comprehensive

Electrical Maintenance of BRTS Stations, Cabins and Depots of

different BRTS routes of Ahmedabad Janmarg Limited by

supplying necessary materials and labour for year 2026-28

Estimated Tender Amount

Contractor’s quoted Rate: -

Net Tender Amount Rs.

Seal and Signature of the Bidder General Manager

Date: Ahmedabad Janmarg Limited