Supply, Delivery, Testing, Commissioning along with Comprehensive Operation and Maintenance Contract For 5 (Five) Years Of Guard Rail Cleaning Machines for Municipal Solid Waste Management as per AMC tender specifications, scope of work & terms ‐ conditions.

4. Opening of online Technical Bid 22nd May 2026‐ 11.00 Hrs onwards

5. Opening of Price Bid Will be intimated to technically

qualified bidders

6. Bid Validity 120 Days

7. Tender Fee 18,000/‐

ISSUING OFFICE:

Joint Director (Mechanical)

Central Workshop

Ahmedabad Municipal Corporation

Opp. Sahakari lati bazaar, Jagannathji road.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 -1-

1.0 TENDER NOTICE

1. Tender No: 98/ 2025‐26

2 Last date for Online tender

20th May 2026‐ up to 18.00 Hrs,

submission and time

3 Date of Tender Opening

(Technical bid) 22nd May 2026‐ 11.00 Hrs onwards

4 Name of the work Supply, Delivery, Testing, Commissioning along with

Comprehensive Operation and Maintenance Contract For

(Five) Years Of Guard Rail Cleaning Machines for Municipal

Solid Waste Management as per AMC tender specifications,

scope of work & terms ‐ conditions.

5 Tender fees Rs. 18,000/‐ Rs. Eighteen Thousand only; to be submitted in the

(Non Refundable) form of D.D./P.O. in favour of Municipal Commissioner,

Ahmedabad of any Nationalized Bank/Schedule bank/Banks

mentioned in AMC circular and payable at Ahmedabad on 21st

May 2026 up to 16:00 Hrs. To be submitted to the Office of Joint

Director (Mechanical), Central Workshop, Ahmedabad

Municipal Corporation, Opp. Sahakari Lati Bazar, Nr. S.T.Bus

stop, Jaggannathji Road. Jamalpur. Ahmedabad ‐380022

6 E.M.D. Rs. 58,00,000/‐ Rs. Fifty Eight Lakh only ; to be submitted in the

form of D.D./P.O. in favour of Municipal Commissioner,

Ahmedabad of any Bank as mentioned in AMC circular and

payable at Ahmedabad; on 21st May 2026 up to16:00 Hrs. To be

submitted to the Office of Joint Director (Mechanical), Central

Workshop, Ahmedabad Municipal Corporation, Opp. Sahakari

Lati Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur.

Ahmedabad ‐380022

7 Pre bid Meeting It will be held on 30.04.2026 at 12.00 hrs (noon) at Central

Workshop , Ahmedabad Municipal Corporation , Opp. Sahakari

Lathi bazar, Nr. S.T. Bus Stop, Jagnnathji road, Jamalpur,

Ahmedabad ‐ 380

8 Time Limit For Supply As per tender documents.

9 General Condition As per tender documents.

10 Performance Security As per tender documents.

11 Mode of Sending The By Hand delivery / Registered A.D. or Speed Post / Courier

Tender Fee, EMD etc. addressed to, Office of Joint Director (Mechanical), Central

Relevant Documents Workshop, Ahmedabad Municipal Corporation, Opp. Sahakari

Lati Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur.

Ahmedabad ‐380022.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Ahmedabad Municipal Corporation

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 -2-

Supply, Delivery, Testing, Commissioning along with Comprehensive Operation and

Maintenance Contract For 5 (Five) Years Of Guard Rail Cleaning Machines for

Municipal Solid Waste Management as per AMC tender specifications, scope of work

& terms ‐ conditions.

1. The Municipal Commissioner, Ahmedabad Municipal Corporation, invites detailed

bid from interested parties for the Supply, Delivery, Testing, Commissioning along

with Comprehensive Operation and Maintenance Contract For 5 (Five) Years Of

Guard Rail Cleaning Machines for Municipal Solid Waste Management as per AMC

tender specifications, scope of work & terms ‐ conditions.

2. Sealed tenders, for the above work are invited from the bidders. The bidders shall be

a single entity bidding for the Project. Detailed PQ criteria are mentioned in tender.

All necessary documentary evidence shall be submitted along with the tender.

GENERAL DETAILS OF WORKS

Name of work: Supply, Delivery, Testing, Commissioning along with Comprehensive

Operation and Maintenance Contract For 5 (Five) Years Of Guard Rail Cleaning

Machines for Municipal Solid Waste Management as per AMC tender specifications,

scope of work & terms ‐ conditions.

Tender Fee (Non‐refundable) and EMD :‐

Sr. Name Of Tender Tender Qty. Tender Fee EMD Rs.

A Supply, Delivery, Testing, 98 04 18,000/‐ 58,00,000/‐

Commissioning along with

Comprehensive Operation and

Maintenance Contract For 5 (Five) Years

Of Guard Rail Cleaning Machines for

Municipal Solid Waste Management as

per AMC tender specifications, scope of

work & terms ‐ conditions.

Last date of submission of online bid 20th May 2026 up to 18.00 Hrs. through E

tendering only,

Address for submission of the Tender fee, EMD and supporting tender documents

Joint Director (Mechanical),

Central Workshop,

Ahmedabad Municipal Corporation,

Opp. Sahakari Lati Bazar, Nr. S.T.Bus stop,

Jaggannathji Road. Jamalpur. Ahmedabad ‐380022

Bid (Technical) Opening Date 22nd May 2026‐ 11.00 hrs onwards.

DOWNLOAD OF TENDER DOCUMENT

The tender document for these work are available on website

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 -3-

www.ahmedabadcity.gov.in or https://amc.nprocure.com or

www.tender.nprocure.com

The bidder shall pay the Tender Fee to the Ahmedabad Municipal Corporation and

shall have to attach the Demand draft / Pay order issued by any Nationalized

Bank/Schedule bank/Banks as mentioned in AMC circular, in favour of Municipal

Commissioner, payable at Ahmedabad shall be attached with the Pre‐qualification

Prebid Meeting: It will be held on 30.04.2026 at 12.00 hrs (noon) at Central

Workshop , Ahmedabad Municipal Corporation , Opp. Sahakari Lathi bazar, Nr. S.T.

Bus Stop, Jagnnathji road, Jamalpur, Ahmedabad ‐ 380 022. All interested parties are

advised to attend for any clarifications if they desire.

All interested bidder must have to submit their queries/ details for which they seek

clarifications, before 18.00 hrs on or before 29.04.2026 through email on

[email protected]. Any query/letter/verbal communication received after that will

not be considered.

EARNEST MONEY DEPOSIT

The aforesaid BID must be accompanied by the EARNEST MONEY DEPOSIT as

specified in ‘General Details of Work’ section above. The Bid Security shall be in form

of a crossed demand draft / pay orders in favour of “The Municipal Commissioner;

Ahmedabad Municipal Corporation of any Bank as mentioned in AMC circular and

payable at Ahmedabad.

SUBMISSION OF TENDER

The completed Tender document shall be submitted at the following address & price

bid through online only.

Tender copy must be accompanied by EMD in the form of Demand draft/ Pay order

of any Bank as mentioned in AMC circular only in favour of Municipal

Commissioner, Ahmedabad. The tenders not submitted in line with the tender

clauses and without Tender fee and EMD in the form specified, will be out rightly

rejected. The Technical bid of only those bidders will be evaluated who have remitted

tender fees and submitted EMD.

OPENING OF TENDER

The Technical bid of package will be opened as mentioned in ‘General Detail of

Work’ Section above, if there is any change, same will be conveyed to tenderers.

Intending bidders or their authorized representative who wish to participate in

tender opening can remain present on the due date and time. Price Bids / Financial

bids of only those bidders will be opened, who are successful in the qualification

Criteria and the Technical Evaluation. The date for price bid opening shall be

informed to the successful bidders at a later date after evaluation of technical bids.

‐ Tender Fee in the form of Demand Draft/ Pay Order from any Bank as mentioned in

AMC circular in favour of MUNICIPAL COMMISSIONER, Ahmedabad, payable at

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 -4-

Ahmedabad, which shall be non refundable. The fees shall be paid on 21st May

2026‐ up to 16.00 Hrs to the Office of Joint Director (Mechanical), Central Workshop,

and AMC. Ahmedabad.

‐ The tenders are uploaded on AMC’s website www.ahmedabadcity.gov.in or

https://amc.nprocure.com or www.tender.nprocure.com

‐ Interested Bidders fulfilling the qualifying criteria shall fill online tender on https : //

amc.nprocure.com or www.tender.nprocure.com up to 20th May 2026‐ up to

Hrs, tender fees as mentioned above shall be paid by the bidder on 21st May 2026‐

up to 16.00 Hrs to Office of Joint Director (Mechanical), Central Workshop, AMC.

‐ All bids must be accompanied by Bid Security of the amount specified for the Works

in the above Table payable at Ahmedabad and drawn in favour of AHMEDABAD

MUNICIPAL CORPORATION, Ahmedabad. Bid Security will have to be in any one

of the forms as specified in the tender documents.

‐ All Relevant supporting Documents of Bids must be delivered to Office of Joint

Director (Mechanical), Central Workshop, Ahmedabad Municipal Corporation, Opp.

Sahakari Lati Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur. Ahmedabad ‐

380022 on 21st May 2026 up to 16.00 Hrs.

‐ Information for online participation

Internet site address for e‐Tendering activities will be https://amc.nprocure.com

www.tender.nprocure.com

Interested bidders can view detailed tender notice and download tender documents

from the above mentioned website.

Bidders who wish to participate in online tender have to register with the website

through the “New User Registration” link provided on the home page. Bidder will

create login id & password on their own in registration process.

Bidders who wish to participate in this tender need to procure Digital Certificate as

per Information Technology Act‐2000 using that they can digitally sign their

electronic bids. Bidders can procure the same from any of the CCA approved

certifying agencies, or they may contact (n) code Solution at below mentioned

address and they will assist them in procuring the same. Bidders who already have a

valid Digital Certificate need not to procure the same. In case bidders need any

clarification regarding online participation, they can contact

M/S (n) code Solution 301, G.N.F.C. Info Tower, Near Grand Bhagwati Hotel,

E‐Mail:URL: https://amc.nprocure.com.

Bidders who wish to participate in e‐Tender need to fill data in predefined forms of

tender fee, EMD, PQ (Technical) or experience details and Price bid only.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 -5-

Bidder should upload scan copies of reference documents in support of their

eligibility of the bid.

After filling data in predefined forms bidders need to click on final submission link to

submit their encrypted bid. Bidder should also submit Document Fees, EMD,

Technical bid document (those which are not uploaded) & Reference Documents in

hard copy to the department.

GENERAL INSTRUCTIONS

1. The cost of Bid document i.e. tender fees will not be refunded under any

2. EMD in the form specified in Bid document only shall be accepted.

3. The offer shall be valid for 120 days from the date of opening of Technical Bid.

4. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do not

fulfil all or any of the condition or submitted incomplete in any respect will be

5. Conditional tender shall not be accepted. Municipal Commissioner, Ahmedabad

reserves the right to accept or reject such tenders without assigning any reason

6. Tenderers should carefully fill in the rates against the items mentioned in the

schedule and scrutinize them before submitting the tender. Any variation in rates etc.

will not be allowed on any ground such as mistake or misunderstanding etc. after the

tender has been recommended or accepted.

7. The tenderers shall have to necessarily quote the rate for supply, services &/or work

asked for in the tender and in E price bid only.

8. Tenderers shall have his registered office with telephone. Tenderer having experience

in similar works and good track record shall be given preference while considering

the tenders. Tenderers shall furnish the date on which the firm was established, the

names of all the partners constituting the firm with their residential addresses and

experience in similar works. Tenderers having telephones at the residence of the

proprietor shall state the same in the tender.

9. Municipal Commissioner decision will be final and abiding to all for accepting or

rejecting and any interpretation of terms of the tender.

10 In case the tenderers will try to do any type of corrupt procedure like writing letters /

e‐mails /phone calls / Personal visits to the officers of the Municipal Corporation or

any one after prize bid open will be liable for punishment procedure

11. As per the Bombay Stamp Rules Act 1958, Appendix 1, Article 5, the successful

bidder shall enter in to an Agreement with the Corporation on Rs. 300 Stamp Paper /

Value as per new norms.

12. Bidders shall submit necessary registration certificate like GST number registration

copy & any other if required for execution of such work as per government rules

along with tender document.

13. If required tenderer may visit at our Municipal Central Workshop & Zonal SWM

Dept. for general idea of working and requirements of Guard Rail Cleaning Machines

with prior appointment.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 -6-

Municipal Commissioner, Ahmedabad reserves the right to accept or reject any or all

tenders without assigning any reason thereof. This Tender notice shall form a part of

contract document. The tenderers are advised to read carefully the “Instructions to

suppliers” and “Qualification Criteria” contained in the tender documents.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Ahmedabad Municipal Corporation

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 -7-

INSTRUCTIONS TO SUPPLIERS

1.0 Ahmedabad Municipal Corporation invites tender for Supply, Delivery, Testing,

Commissioning along with Comprehensive Operation and Maintenance Contract For

5 (Five) Years Of Guard Rail Cleaning Machines for Municipal Solid Waste

Management as per AMC tender specifications, scope of work & terms ‐ conditions.

2.0 The requirement of Supply, Delivery, Testing, Commissioning along with

Comprehensive Operation and Maintenance Contract For 5 (Five) Years Of Guard

Rail Cleaning Machines for Municipal Solid Waste Management as per AMC tender

specifications, scope of work & terms ‐ conditions and their detailed technical

specifications, scope of work etc are set out in Appendix 1. Interested and qualified

parties, based on qualification criteria set out in Appendix 2, (Online)are requested

to submit information about bidder and a financial Quotation / price bid in a manner

prescribed in Appendix 3 & 4 (Online). Tenderer has to submit various other

details as per format / details asked for in the Annexure 1 to

3.0 Each tenderer shall submit only one (1) Bid for each of the item, in response to this

Tender Document (TD). Any tenderer who submits more than one Bid for the item

will be disqualified.

4.0 At any time prior 72 hours to the last date and time of submission of Bids AMC may,

for any reason, whether at its own initiative or in response to clarifications requested

by any supplier, modify the TD by the issuance of Addenda. All interested tenderer

shall have to check the AMC / n procure website. The Bidder shall not transfer the TD

to another interested party. Any reply/changes (if required) , will also be declared on

above website only.

6.0 Perpetrations of tender document: Tenderer shall carefully examine the tender

documents and fully inform themselves as to all the conditions and matters, which

may in any way effect the work or the cost Should a Tenderer find discrepancies,

error or omission from the specifications or other documents or should he be in doubt

as to their meaning, he should address query to the concerned authority. Any

resulting interpretation of the tender documents (if required) will be issued to all

Tenderers as an addenda corrigendum. Verbal clarification and/or information given

by the Tenderer shall not be binding on the Corporation.

7.0 Modification of Documents : Modification of specifications and extension of the

closing date of the tender, will be published on website only. These shall be signed

by tenderer and shall form a part of tender. If required will be made by an addendum

8.0 Addenda: Addenda form part of the contract documents and full consideration shall

be given to all addenda in the preparation, evaluation etc. of tender. Tenderer shall

verify the number of addenda issued, if, any and acknowledge the receipt of all

Addenda in the Tender. Failure to do so may cause the Tender to be rejected.

9.0 The Bid shall remain valid for a period not less than 120 days from the date of

opening of tender i.e. technical bid (bid validity period). AMC reserves the right to

reject any Bid, which does not meet this requirement. In exceptional circumstances,

prior to expiry of the original Application Validity Period, AMC may request

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 -8-

Applicants to extend the Application Validity Period for a specified additional

period. Applicants not extending the Application Validity Period when so requested

would automatically be disqualified.

10.0 Earnest Money Deposit (EMD)

11.0 Each Bid shall be accompanied by EMD as Under :

Sr. Name Of Tender Tender Qty. Tender EMD Rs.

No. No. Fee Rs.

A Supply, Delivery, Testing, 98 04 18,000/‐ 58,00,000/‐

Commissioning along with

Comprehensive Operation and

Maintenance Contract For 5 (Five) Years

Of Guard Rail Cleaning Machines for

Municipal Solid Waste Management as

per AMC tender specifications, scope of

work & terms ‐ conditions.

12.0 The EMD shall be in the form of a crossed demand draft / Pay Order / Bank

Guarantee in favour of the banks as per AMC circular, Municipal Commissioner,

Ahmedabad, payable at Ahmedabad.

13.0 The EMD shall be forfeited in the following cases:

(a) If the Tenderer withdraws itʹs Bid during the interval between the Bid Due Date and

expiration of the Bid Validity Period.

(b) If the successful Tenderer fails to provide the Performance Security deposit within

the stipulated time or any extension thereof provided by AMC;

14.0 Performance Security Deposit :

15.0 The successful Supplier (for awarded tender part) would be required to submit

Supply Performance Security amounting to 5% of the Supply item Order value for

procurement part in the form a crossed demand draft/ Pay Order / BG in favour of

The Municipal Commissioner, Ahmedabad on any Bank as mentioned in AMC

circular, payable at Ahmedabad which will be returned back on successful

completion of one year Vehicles warranty period, where as separate O & M contract

Performance Security deposit which shall be submitted (as mentioned in

performance security conditions in detail) before start of actual O & M work ,which

will be returned back on successful completion of O & M Contract period.

16.0 Irrevocable Bank Guarantee issued by a Bank as mentioned in AMC circular located

in Ahmedabad, India (as per AMC rules) shall also be acceptable.

17.0 Formats and Signing of Bid

17.1 The Tenderer would provide all the information as per this TD. AMC would evaluate

only those Bids that are received in the required format and are complete in all

respects. Each Bid shall comprise the following:

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 -9-

(a) Details of the Tenderer in the format set out in Appendix 3‐ Online

(b) Qualification Criteria / Technical bid in the format set out in Appendix 2‐ Online

(c) Financial Quotation/ price bid for Supply, Delivery, Testing, Commissioning along

with Comprehensive Operation and Maintenance Contract For 5 (Five) Years Of

Guard Rail Cleaning Machines for Municipal Solid Waste Management as per AMC

tender specifications, scope of work & terms ‐ conditions. in the format set out in

Appendix 4 in online format only.

(d) Tenderer has to submit various other details and formats duly self attested and

signed as per Annexure 1 to

(f) The Bidder shall duly sign all the sheets of the Tender Document submitted in

support of their online tender.

(h) All bidders are requested to upload technical bid documents, however if they found

any difficulty in uploading, they can submit the same in physical with tender

technical bid (EMD, Tender fee etc) supporting documents.

18.0 The bidder shall seal the Tender fee, EMD and relevant Tender Document submitted

in support of their online tender in envelopes, which shall be clearly marked as

Supply, Delivery, Testing, Commissioning along with Comprehensive Operation and

Maintenance Contract For 5 (Five) Years Of Guard Rail Cleaning Machines for

Municipal Solid Waste Management as per AMC tender specifications, scope of work

& terms ‐ conditions. along with tender number, due date of tender etc.

19.0 The Tender Document submitted in support of their online tender shall be initialled

by an authorized signatory of the Bidder or an Individual, as applicable.

20.0 Sealing and Marking of Bid for submission of Physical Tender supporting

21.0 The envelope for EMD ‐Tender fee and relevant supporting documents must be

superscribed with the following information:

(a) Name and Address of Tenderer;

Tender due date and time;

22.0 If the envelope is not sealed and marked as instructed above, AMC assumes no

responsibility for the misplacement or premature opening of the contents of the Bid

submitted and such Bid, may, at the sole discretion of AMC, be rejected.

Tender shall be submitted through E ‐ tendering only. (On line price Bid is

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 10 -

23.0 AMC reserves the right not to respond to any/all queries raised or clarifications

sought if, in their opinion and at their sole discretion, they consider that it would be

inappropriate to do so or do not find any merit in it. The response to the queries shall

be uploaded only (if found appropriate and required) on www. amc.nprocure.com &

www.tender.nprocure.com / AMC website.

24.0 Bid Due Date : As mentioned in tender.

25.0 Bids should be submitted online before 18.00 hours IST on 20th May 2026, in the

manner and form as detailed in this PD. Bid submitted by either Hard copy (not as

per format in TD), facsimile transmission or telex or email or in person will not be

accepted and such tender/s will be rejected.

26.0 AMC may, in exceptional circumstances, and at its sole discretion, extend the above

Bid Due Date by issuing an Addendum / corrigendum.

27.0 Opening of Bids and Clarifications

All information must be typed or hand written legibly in English language. All pages

of the pre‐qualification document must be initialled by the applicant. All corrections,

erasures or overwriting, therein, must be initialled by Applicant.

28.0 Technical bid will be opened on 22nd May 2026‐ 11.00 hrs onwards. AMC would

open the Bids possibly on Bid Opening Date as mentioned above in the ‘General

Description of Work’ for the purpose of evaluation, if there is any change , same will

be intimated to tenderer.

29.0 AMC reserves the right to reject any or all Bids not submitted on time and which

does not contain the information/documents as set out in tender .

30.0 To facilitate evaluation of Bids, AMC may, at its sole discretion, seek clarifications in

writing from any Tenderer regarding its Bid, and can take information from past

purchasers / customers etc as may be required.

31.0 Evaluation

The details given by the applicants in the pre qualification documents will be

evaluated as per qualifying criteria, given in tender. Ahmedabad Municipal

Corporation reserves the right to restrict the list of pre‐qualified applicant to any

number deemed suitable by it. Ahmedabad Municipal Corporation’s decision for

interpretation of any term of pre qualification criteria, pre‐ qualifying the applicants

etc. shall be final and binding to all.

32.0 As part of the evaluation, the Bids shall be checked for responsiveness with the

requirements of the TD and only those Bids, which are found to be responsive, would

be further evaluated in accordance with the criteria, set out in this TD.

33.0 The Bid would be considered to be responsive if it meets the following conditions:

(a) It is received /deemed to be received by the Bid Due Date including any extension

(b) It is signed, sealed and marked as stipulated in tender.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 11 -

(c) It contains all the information and documents as requested in the TD.

(d) It contains information in formats specified in this TD.

(e) It mentions the validity period as set out in tender.

(f) It provides information in reasonable detail. (“Reasonable Detail” means that, but for

minor deviations, the information can be reviewed and evaluated by AMC without

communication with the Supplier). AMC reserves the right to determine whether the

information has been provided in reasonable detail.

(g) There are no inconsistencies between the Bid and the supporting documents. A Bid

that is substantially responsive is one that conforms to the preceding requirements

without material deviation or reservation. A material deviation or reservation is one

(i.) which affects in any substantial way, the scope, quality, or performance of the

project, or (ii.) which would affect unfairly the competitive position of other

Tenderer/s presenting substantially responsive Bids.

34.0 AMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; or

(b) At any time, a material misrepresentation is made or discovered; or

(c) The Supplier does not respond promptly and diligently to requests for supplemental

information required for the evaluation of the Bid.

35.0 In case the Bid is found to be responsive, the Bid would be evaluated in accordance

with the Qualification Criteria as set out in Appendix

36.0 In case the Bid is found to be inadequate, AMC may request the Tenderer for

supplementary informations to the Bid submitted. As part of the evaluation of the

Bid, AMC may also request the Supplier to submit clarifications.

37.0 The Financial Quotations/ Bid of only those Tenderer/s, who meet the Qualification

Criteria, would be opened.

38.0 The Tenderer offering the lowest quotation for the Supply, Delivery, Testing,

Commissioning along with Comprehensive Operation and Maintenance Contract For

5 (Five) Years Of Guard Rail Cleaning Machines for Municipal Solid Waste

Management as per AMC tender specifications, scope of work & terms ‐ conditions.

as per formula given in tender would be declared as the Preferred Tenderer for the

39.0 Tenderer has to submit the technical presentation in support of their technical bid (if

asked by AMC) with all the credentials and salient features of their Vehicles &

proposal to enable the more technical evaluation of the available proposal, if required

AMC can ask the tenderer to show the live working of the Vehicles and based on the

performance, AMC can take the decision for technical evaluation. This will be

binding to all the bidder.

40.0 Even though agency is qualifying all the above criteria but found to be poor in

performance, in the opinion of class‐I officer of AMC and above cadre, his price bid

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 12 -

will not be opened. It is the discretion of Municipal Commissioner or the Tender

Scrutiny Committee to qualify / disqualify the agency or to open / not to open the

price bid of agency.

41.0 AMC may either choose to accept the Quotation of the Preferred Tenderer or invite

him for negotiations.

42.0 In case there are two or more Tenderer quoting the same price, AMC may in such

case call all such Tenderer for negotiations and select the Preferred Tenderer on the

outcome of the negotiations. The selection in such cases shall be at the sole discretion

43.0 In the event of acceptance of the Preferred Tenderer with or without negotiations,

AMC shall declare the Preferred Tenderer as the Successful Tenderer. AMC will

notify the Successful Tenderer through a Letter of Award (LoA) / order that its Bid

has been accepted.

44.0 This work will be considered as rate contract for one Year for SITC cum O & M of

Guard Rail Cleaning Machines as per tender requirements and technical

specifications of AMC as per tender conditions; as per PD. Rate sanctioned will be

fixed for entire one year RC (Rate Contract) period from the date of work order.

During this RC period if AMC needs more Guard Rail Cleaning Machine units with

O & M contract; successful bidder has to carry out both SITC & O & M work at the

same approved rates & terms. No price escalation will be given during RC period.

Only change in taxes, duties, govt. levies will be accepted by AMC & consider for

payment. RC period may be extended for further period of One year by mutual

confirmation. Decision of The Municipal Commissioner Shri, AMC will be final &

binding to all. AMC can order for further / extra quantity, if required during entire

45.0 Notwithstanding anything contained in this TD, Municipal Commissioner, AMC

reserves the right to accept or reject any quotation, or to annul the bidding process or

reject all quotations, at any time without any liability or any obligation for such

rejection or annulment, without assigning any reasons thereof.

46.0 Notwithstanding above, the MC‐ AMC, at his discretion, may also split the contract,

if require for timely execution of the work among two of more qualified bidders. MC‐

AMC ʹs decision in this regard shall be final. MC‐ AMC also reserves right to award

the Contract to any of the eligible and qualified suitable Bidder. Splitting of work will

be carried out based manufacturing capacity, past work experience of the bidder,

time frame for execution of work etc and this shall be binding to all bidders. Parallel

contract, if required, can also be awarded on above basis and will be binding to all.

47.0 However, if the AMC decide to put an end to the business relations on breach of any

conditions of the contract no such notice shall be necessary and on event of AMC

decided to put an end to the business relations on breach of any conditions of the

contract no such notice shall be necessary and on event of AMC deciding to terminate

the business, and the R.C. shall stand terminated with immediate effect.

The R.C. can also be terminated by the MC ‐ AMC in the following circumstances:

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 13 -

1) If the firm is debarred or disqualified or ceases to exist or convicted of any

2) If the quality of the item to be supplied is found not up to the ISI standard /AMC

Specifications (as applicable) and found to be not of standard quality.

3) If supply position of the firm is not satisfactory.

48.0 Whenever under this contract any sum of money is recoverable from the RC Holder

and payable to the MC ‐ AMC, Ahmedabad, or an officer empowered by him shall be

entitled to recover such sum by appropriating in part of whole the Security Deposit

paid by the Contractor, if a security being insufficient or if no security has been taken

from contractor, then the balance of the total sum recoverable as the case may be

deducted from the sum due to the contractor under this or any other contract.

49.0 If any dispute arises about the contract or any terms of contract, Municipal

Commissioner, AMC shall be the sole arbitration and his decision would be final and

binding to all the parties.

50.0 Vehicles shall be inspected / verified by Joint Director (Mechanical) & / or authorized

representative/s of AMC with the specification of AMC (if required) & on approval

same shall be put in working.

51.0 The price escalation or variation clause will not be accepted. Tenderer has to quote

the total price, net including of all taxes & duties etc. and for evaluation and

finalization purpose, the total price will be taken in to consideration. Transportation,

Packing, Forwarding, Insurance charges are included in the indicated price. However

any change in the GST, Govt. statutory levies and taxes etc. will be considered for

payment at actual (for supply and O & M work both) for which contractor will have

to submit necessary documentary proofs as required by department. No other change

will be accepted. For O & M work fuel rate change will be considered as per the

condition and formula given in the tender O & M work part.

52.0 The technical specification and scope of work for Supply, Delivery, Testing,

Commissioning along with Comprehensive Operation and Maintenance Contract For

5 (Five) Years Of Guard Rail Cleaning Machines for Municipal Solid Waste

Management as per AMC tender specifications, scope of work & terms ‐ conditions.

is given in Appendix 1, however bidder are advice to personally visit the AMC,

Central Workshop & zonal SWM Dept. for better understanding of requirement and

working of Vehicles.

53.0 EXTENSION FOR DELAY.

If the supply is delayed by:

a) Force Majeure.

b) Abnormally bad weather, or

c) Serious loss or damage by fire

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 14 -

d) Civil commotion or strike or lock out of their principal workshop.

Any other cause which is beyond the contractorʹs control then upon the happening of

any such event causing delay, the contractor shall immediately inform in writing to

the Dy. M.C. (Central Workshop / SWM) but at the same time his best endeavours to

make good the delay. The Dy. M.C. (Central Workshop / SWM) in such event can

take the final decision regarding the late delivery penalty for such cause.

54.0 The contractor must follow all the rules and regulations pertaining to the work,

labour etc. Contractor shall have to produce Employee labor license and P. F. license

and must follow rules and regulations as amended in law. The expense of having the

license shall be borne by contractor. Contractor has to maintain PF, ESIC, Professional

tax account of their staff. AMC shall not be responsible for the same.

55.0 PAYMENTS DUE FROM CONTRACTOR.

The Municipal Commissioner shall be entitled to recover costs, damages, or expenses

for which under the contract, the contractor is liable to the Ahmedabad Municipal

Corporation from any money due or becoming due to the contractor under the

contract or Municipal Commissioner will have the liberty to recover the amount from

the contractor.

56.0 Payment Terms: ‐

As mentioned in Appendix‐1

57.0 PQ criteria are mentioned in Appendix‐2.

58.0 The MC ‐ AMC shall, in addition to his powers under other clauses to terminate the

contract, have powers to terminate his liability there under of the time by giving one

month’s (or such shorter period as may be mutually agreed) notice in writing to R.C.

holder of his desire to do so and upon expiry of the notice, the contract shall be

terminated without prejudice to the right accrued to the date of the termination.

59.0 Successful bidder has to use all virgin material for fabrication/ manufacturing of the

ordered item/ material and has to submit all necessary proofs like Invoice copies of

material purchased, test reports etc. as per AMC requirements.

60.0 Contractor shall make payment to their employee/ workers through bank system

61.0 AMC based on prevailing practice of waste management in the city, can increase /

decrease the work quantum even after award of work & from the running contract at

any time. No compensation for reduction in work will be given in any way. This shall

be binding to the contractor/s.

62.0 No Compensation for Alteration in or Restriction of Work If at any time after the

commencement of the work, the Ahmedabad Municipal Corporation shall for any

reason whatsoever not require the whole or part of work/supply thereof as specified

in the tender to be carried out, the AMC shall give notice in writing of the fact to the

contractor, who shall have no claim to any payment or compensation whatsoever on

account of any profit or advantage which he might have derived from the execution

of the work/supply in full, but which he did not derive in consequence of the full

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 15 -

amount of the work/supply not having been by reason of any alterations having been

made in the original specifications, drawings, designs and instruction which shall not

involve any curtailment of the works as originally contemplated.

63.0 The Municipal Commissioner, Ahmedabad Municipal Corporation reserves the right

to reject all or any of the tender including the lowest tender or part of the tender

which in the judgment of the Municipal Commissioner, Ahmedabad Municipal

Corporation does not appear to be in the best interest of Ahmedabad Municipal

Corporation and the contractor shall have no cause of action or claim against the

Ahmedabad Municipal Corporation, its officers, employees, successors, or assignees

for rejection of his tender.

64.0 The activity is under essential service, contractor is not allowed to stop this work at

any point of time. If the contractor fails to start the work on time after issue of work

order, then EMD of the contractor shall be forfeited and if the agency is found to be

poor in performance for carrying out awarded work or Notwithstanding, if

contractor stop / leave the work by his own discretion then performance Security

Deposit of the contractor shall be forfeited and additional expenditure for execution

of remaining work shall be recovered through, if be needed, legal proceeding and

Agency shall be debarred / blacklisted subject to approval of competent authority.

65.0 Tenderer has to submit all the relevant information likes;

 Company & Model details for Vehicles quoted

 Availability of local service point.

 Warranty conditions

 Detailed client list to which such type of Vehicles have been supplied by

 Details of Technical experience of tenderer (Supply and O & M work)

 Performance certificates as per tender requirements.

66.0 Special Conditions

a) The bidder has to make the invoices in the name of AMC.

b) Bidder has to instruct the dealers/ O & M work contractor to render after sale

service for the supplies made, and copy of the same to be enclosed with bid if

service will be provided through dealer network. Even in such circumstances

all liabilities will rest on supplier only.

c) On failure of L1 to show the technical presentation &/or live‐ actual working

performance (if asked by AMC) of the Vehicles for technical approval of bid

his tender will be rejected. AMC can ask the Lowest &/or other qualified

bidder/s to submit the Sample unit for checking / verifying the same with

tender specifications and actual requirement‐ working, before finalizing the

bid. On failure of L1 for approval of sample / execution of order the L2 shall

be invited for negotiation and further formalities (as above) if required.

d) The tenderer shall be fully responsible for taking delivery of Vehicles from

the manufacturer/dealer of Vehicles and in no way any kind of relaxation

will be given if there is any problem with the Vehicles received. The tenderer

should see that the design of equipment should be such that which comply

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 16 -

all prevailing RTO/any other Govt. authority norms (if any) in Ahmedabad

city for such type of Vehicles

e) The tenderer must quote for complete job (Supply and O & M). The

tenderer that does not include the complete job as specified in schedule of

tender (specification, scope of work etc.) will be rejected. The successful

bidder shall be responsible for taking timely delivery of Vehicles from

Vehicles supplier if quoted by service provider. The successful bidder shall

be responsible for any fault, shortfall in the Vehicles proposed in the

tender etc. or any other requirement which is mandatory for the

completion of successful equipment manufacturing.

f) Interested bidder/s can take part in tender. However based on requirement,

AMC will decide final quantity of Guard Rail Machines. Any variation /

change in quantity will be binding to all bidders.

g) It will be the responsibility of the tenderer to collect the Vehicles/chassis from

the regional sales office/ depot / port / doc etc of the manufacturer & / or their

authorized dealer and transport the same to delivery location. Any charges

applicable for the same shall be included in the tender offer. Chassis shall be

billed on name of Municipal Commissioner, AMC by chassis manufacturer

for which successful tender has to complete necessary procedure.

h) Tenderer has to design the Vehicles as per the requirements of AMC; keeping

in mind the RTO / other Govt. agencies norms applicable in City of

Ahmedabad for such type of Vehicles and according to the same they have to

supply the fully built unit to AMC, Central workshop. Failure at any part

will be contractorʹs responsibility and will have to bear the cost.

i) The successful tenderer will be fully responsible for the safety and security of

the Vehicles when in their possession during the delivery, testing,

commissioning stage and even during the entire O & M contract period.

j) Tenderer has to quote for Model having latest emission norms (minimum)

applicable in Ahmedabad city, Gujarat India at the time of delivery. Only

those Model will be consider for evaluation for which any Indian /

International (as per prevailing norms in India for such Vehicles) approval

certificates attached with tender. Decision for selection of model will be taken

by AMC as per the requirements and will be final and binding to all bidders.

k) Necessary design and final approval from RTO / other govt. agencies (as

required) as per latest norms and rules is tenderʹs responsibility. If tenderer is

failed to comply the rules of RTO /other govt. agencies (if any) and submit

the required documents for their supplied Vehicles, same will be rejected by

l) The contractor shall ensure that the supervisors and cleaners are all mentally

stable, and are able to communicate properly. They should not pose any

hazard to the general public. Contractor shall give preference to local Valmiki

Samaj workers for the work. Contractor must have to pay the salary through

banks to the workers, drivers and other workforce regularly and contractor

shall be fully responsible for that.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 17 -

m) This is subject to the jurisdiction of the competent court of Ahmedabad only.

In case of any claim, dispute of difference arising in respect of a contract, the

cause action thereof shall be deemed to have arisen in Ahmedabad and all

legal proceedings in respect or any such claim, dispute or difference shall be

instituted in a competent court in jurisdiction of Ahmedabad city only.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Ahmedabad Municipal Corporation

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 18 -

Ahmedabad Municipal Corporation

Supply, Delivery, Testing, Commissioning along with Comprehensive Operation and

Maintenance Contract For 5 (Five) Years Of Guard Rail Cleaning Machines for Municipal

Solid Waste Management as per AMC tender specifications, scope of work & terms ‐

The number of Supply, Delivery, Testing, Commissioning & Comprehensive Operation and

Maintenance Contract For 5 (Five) Years Of different types of Guard Rail Cleaning Machines

to be procured are Total 04 nos. putting all together However, actual number which will be

ordered for different part will be at the sole discretion of AMC.

Tender Validity period

The Validity period is 120 days from the date of technical bid opening.

Tenderer has to carry out Design of Vehicles on vehicle / chassis as per the latest applicable

norms of RTO at the time of delivery of completed vehicles and other govt. agencies (as

required) in Ahmedabad and Gujarat, keeping in mind the requirements‐ specifications of

AMC; otherwise it will not be accepted.

Procurement period (i.e. Delivery Period)

The total procurement period is 150 (or as per delivery schedule mentioned in supply order

for different tender part) days. However, delivery period will commence from the date of

invoice of chassis to the unit (Guard rail cleaning machine) manufacturer by chassis supplier.

However unit manufacturer must have to issue complete procurement order (as per the

requirement of chassis supplier) to the chassis supplier immediately within 7 days from the

date of receipt of AMC order. Other wise late delivery will be considered for such delay

Delivery Schedule

As per requirement, AMC will give delivery schedule (if delivery required in staggered

manner/delay) to the successful bidder. The price quoted as per Appendix 4, will be valid for

the entire rate contract period, which will be binding to the Tenderer.

Delivery location: Ahmedabad, Gujarat at site specified by AMC

For Supply part:

(1) For Chassis: 100% of the Chassis payment as per the invoice (as per the approved rate

in the tender) of Chassis manufacturer / debit not of dealer will be issued to

successful tenderer on receipt of chassis at fabricatorʹs Factory premise against debit

note / invoice and all supporting documents submission by contractor. (chassis shall

be directly procured on name of Municipal Commissioner, AMC)Tenderer has to

submit necessary documents as required by department. Chassis Invoice shall be on

name of Municipal Commissioner, AMC, Ahmedabad only.

(2) For supply of equipment (for Guard rail cleaning unit); preferably after satisfactory

Delivery at our central workshop; AMC, preferably within 90 days.

For Operation and Maintenance contract :

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 19 -

Every monthly against satisfactory work, as per certificates of various authorities as

mentioned in the tender.

The Security Deposit for supply part will be paid back only after the completion of supply

warranty period i.e. one year from the date of delivery and for O & M contract part after

successful completion of contract period without any interest.

Transit Insurance

The Supplier is responsible for transit and all other insurances (as / if required) till the tools/

Vehicles and equipment are delivered at the location mentioned in the Procurement Order.

The Supplier warrants that the Goods supplied under this Contract are new, unused, of the

most recent or current models and those they incorporate all recent improvements in design

and materials unless provided otherwise in the Contract. The Supplier further warrants that

all Goods supplied under this Contract shall have no defect arising from design, materials or

workmanship (except when the design and/or material is required by the Purchaserʹs

Specifications) of from any act or omission of the Supplier, that may develop under normal

use of the supplied Goods in the conditions prevailing in the country of final destination.

This supply warranty shall remain valid for 12 months after the Goods or any portion thereof

as the case may be, have been delivered to and accepted at the final destination indicated in

the Contract or as specifically mentioned in the work order.

The Purchaser shall promptly notify the Supplier in writing of any claims arising under this

warranty. Upon receipt of such notice, the Supplier shall, within 15 days and with all

reasonable speed, repair or replace the defective Goods or parts thereof, without cost to the

If the Supplier, having been notified, fails to remedy the defect(s) within the period specified

above, the Purchaser may proceed to take such remedial action as may be necessary, at the

Supplierʹs risk and expense and without prejudice to any other rights which the Purchaser

may have against the Supplier under the Contract.

Items supplied by contractor must have minimum warranty of 12 months from the date of

delivery against any manufacturing defects etc.

Tender Financial evaluation formula:‐

Note :‐ The decision of lowest rate will be on the basis of rates quoted for supply of Machines

and O & M contract of different shifts (for in warranty & out of warranty period)and

will be calculated as under (separate evaluation will be carried out for different types

of Guard Rail Cleaning Machines based on rates quoted in tender.)

Total Cost for A (For Supply Part) = Net rate of each Machines x 4 Nos. of Machines

Total cost For O & M Part =

Rate of Tenderer for B :‐ (for First Year ‐ In Warranty Period)

Rate of tenderer For B = (0.6 x a) + (0.2 x b) + (0.2 x c)

Where; (Based on rate quoted For B)

a= Rate per 8 Hrs. working shift of O & M work per Machine per day Rs.

b= Rate per 12 Hrs. working shift of O & M work per Machine per day Rs.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 20 -

c= Rate per 16 Hrs. working shift of O & M work per Machine per day Rs.

Rate of Tenderer for C :‐ (for Rest Years ‐ Out of Warranty Period)

Rate of tenderer For C = (0.6 x a) + (0.2 x b) + (0.2 x c)

Where; (Based on rate quoted For C)

a= Rate per 8 Hrs. working shift of O & M work per Machine per day Rs.

b= Rate per 12 Hrs. working shift of O & M work per Machine per day Rs.

c= Rate per 16 Hrs. working shift of O & M work per Machine per day Rs

E = Final Rate of Tenderer = Rate of tenderer for B x 0.20 + Rate of Tenderer for C x

Total Cost of O & M ʺFʺ = Final rate of tenderer ʹEʹ x 313 days x 4 Nos. of Machines x

Total Cost G = Total cost for Machines supply A + total cost for O & M work ʺFʺ

The tenderer whose ʺ Total cost ʹGʹ ʺ Found lowest based on above formula will be treated as

first Lowest bidder.

PERFORMANCE SECUTRITY GUARANTEE

for Supply of Vehicles:

As a contract performance security, the contractor shall furnish performance guarantee for

supply part in the form of Bank Guarantee (as per AMC rules) or by Demand draft/ pay order

within 15 working days from the date of order for the amount at least 5 % of the ordered

amount from any Nationalized Bank/Schedule bank/Banks as mentioned in AMC circular

and made payable to the ʺMunicipal Commissioner, Ahmedabad Municipal Corporationʺ

payable at Ahmedabad. If any delay, necessary action will be taken by AMC and will be

binding to successful tenderer.

The performance guarantee shall be returned to the contractor without any interest on the

successful completion of the warranty period, when the contract ceases to be under any

Vehicles supplied by contractor must have warranty of 12 months from the date of delivery

against any manufacturing defects etc.

For O & M contract work:

For Operation and maintenance contract work, Contractor has to submit performance

security deposit which shall be 5% of the one year O & M contract work amount based on

daily 8 hrs working shift approved rate as a contract performance security. This guarantee

(BG) shall be renewed timely (every yearly) till expiry of contract. The contractor shall furnish

performance guarantee in the form of Bank Guarantee (as per AMC rules) or by Demand

draft/ pay order within 15 working days from the date of order from any Bank as mentioned

in AMC circular and made payable to the ʺMunicipal Commissioner, Ahmedabad Municipal

Corporationʺ. Payable at Ahmedabad which shall be released after the successful completion

of the contract period, subject to no due certificate from the Corporation, if any amount is due

from the contractor even after adjusting from monthly bills, the same will be recovered from

this amount. If any delay, necessary action will be taken by AMC and will be binding to

successful tenderer.

‐ Forfeiture of Security money: ‐ Security amount in full or part may be forfeited in the

following cases:‐

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 21 -

(i) When tenderer fails to make complete supply, installation, commissioning and testing of

the equipments/ Vehicles and carry out o & m work satisfactorily as per scope of work

and conditions.

The decision of the Municipal Commissioner, AMC in this regard shall be final.

Notwithstanding the provisions of tender, the Supplier shall not be liable for forfeiture of its

performance security, liquidated damages or termination for default, if and to the extent that,

its delay in performance or other failure to perform its obligations under the Contract is the

result of an event of Force Majeure.

For purposes of this Clause, ʺForce Majeureʺ means an event beyond the control of the

Supplier and not involving the Supplierʹs fault or negligence and not foreseeable. Such events

may include, but are not limited to, acts of the Purchaser either in its sovereign or contractual

capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing

of such conditions and the cause thereof. Unless otherwise directed by the Purchaser in

writing, the Supplier shall continue to perform its obligations under the Contract as far as is

reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

TAXES AND DUTIES : ‐

Prices quoted must be inclusive of all & all taxes.

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor/ successful

bidder is bound to pay any amount of GST prescribed by the Govt. Of India as per the terms

of contract agreed upon during the course of execution of this contract.

During the course of execution of contract, if there is any change in rate of GST (Goods and

Service tax) by the government, the same shall be reimbursed/recovered separately by AMC,

subject to the submission of original receipt /proof for the amount actually remitted by the

successful Tenderer/ Contractor to the competent authority along with the certificate from

Chartered Accountant of contractor/successful bidder certifying that the amount of GST paid

to the government and the same shall be intimated/ submitted/ claimed within 30 (thirty)

days from the date of payment.

Remittance of GST within stipulated period shall be the sole responsibility of the successful

bidder/contractor, failing which, AMC may recover the amount due, from any payable dues

with AMC and decision of Municipal Commissioner shall be final and binding on the

contractor/successful bidder in this regards.

Further, the non‐payment of GST to the government may lead to the termination of contract

and forfeiture of Security deposit/performance guarantee amount.

2% TDS will also be deducted as GST TDS, as per prevailing rules/norms.

If imposition of any new taxes/ duties/levies/cess or any other incidentals etc or any change in

the existing taxes/ duties/levies/cess or any other incidentals etc (Including GST) and imposed

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 22 -

during the course of the contract, the same shall be considered at actuals for payment

purpose. Necessary documents shall be submitted by tenderer as required by AMC.

The bidder will make all arrangement at their cost for inspection of the Guard Rail Cleaning

Machines mentioned in tender. This will be ca rr ie d ou t b y AMC &/or Third Party (if

required) along with AMC, before delivery at factory/depot site (If required). Inspection and

commissioning of the Guard Rail Cleaning Machines mentioned in tender will also be

carried out at Ahmedabad at site specified by AMC (if required). If any discrepancy is found

in the material supplied and technical specifications approved, the same lot shall be rejected

and bidder will collect rejected material within seven days. No claim for the rejected material

shall be entertained.

Liquidated damages for delay

Supplier in accordance with the schedule specified in the tender shall make delivery of the

An unexcused delay by the supplier in the supply of its delivery obligations, supplier will be

hold liable and AMC can take actions to forfeit of his performance security, imposition of

liquidated damages and/or termination of the contract by default.

If the supplier fails to deliver any or all of the equipments within the said period, AMC shall

deduct from the contract price as liquidated damages (Late delivery penalty) will be

calculated on the basis of delayed days for delayed quantum (delayed work amount) of work

and rate of calculation will be 2% per month of delivery price will be recovered from the

supplier without any reference to the supplier. The amount of Liquidated damages will be

however subject to the maximum of 10% of the total contract sum.

However, Delay in excess of one hundred (100) days (if the delay is not approved by AMC as

extended period) after completion of delivery period may be cause for termination of contract

and forfeiture of all security for performance, provided that the delay is not attributable to

concessionaire. Decision of Municipal Commissioner, AMC in this regard will be final and

binding to successful tender/ contractor.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Ahmedabad Municipal Corporation.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 23 -

Amdavad Municipal Corporation

Central Workshop

APPENDIX 1 (Continue)

(Photo is for reference and Idea only, Tenderer has to submit his own design and drawing

which shall match the tender specifications and requirements)

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 24 -

Amdavad Municipal Corporation

Central Workshop

Tender No : 98 / 25‐26

GUARD RAIL CLEANING MACHINE

GENERAL SPECIFICATION & REQUIREMENT OF MACHINE:

Guard rail cleaning machines shall be mounted on truck chassis & shall be designed for the

high‐efficiency cleaning of city road safety barriers (Guard rail), & shall employ rotating

brushes and high‐pressure water jets. These machines shall be frequently utilize with dual‐

sided cleaning mechanisms, allowing them to clean both sides of a guardrail simultaneously

while moving at operational speeds of 3–15 km/h.

1. Introduction

Guard Rail Cleaning Machine shall be required to efficiently clean guard rail in the city, with

the help of rotating brushes water jet system. It should be easy to operate and simple to

maintain and should be a high performance Guard rail cleaning machine with reasonably

low water consumption creating the most environment friendly Guard rail cleaning solution.

2. General Specification.

The body and the hopper shall be fabricated out of heavy‐duty high corrosion resistant

stainless steel plate. All steel sheets should be provided with special wear resistant protection

coat. Access door shall be provided for removal of the refuse. The tipping cylinder shall be

utilized for the discharge. The rear door shall be hydraulically activated.

The unit shall have a brush with automatic adjustments. There shall also be a brush under

the chassis for refuse conveying operation to the system. Controls and gauges shall be

provided ergonomically. The Vehicle shall have the facility to clean both sides of the guard

rail without changing the direction of travel.

The unit shall be of contemporary design and manufactured as per Engineering standards.

The Guard rail cleaning machine shall adhere to the following specification as a

minimum capability & requirements with proven performance in terms of speed and

quality of cleaning.

 It should have rugged design frame, brushes, hydraulic system for efficient and

quality performance and lifting / tipping arrangement shall be suitable to applicable

 It should have rugged design frame, brushes, nozzles, flexible brush system,

powerful vacuum / suction fan, hydraulic system for efficient and quality

performance and lifting / tipping arrangement.

 The brush mechanism shall be provided with different speeds and shall be capable of

picking and guiding the solid waste into the collection hoppers. The tenderer shall

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 25 -

specify the nos. of brushes, position of brushes, center brushes, etc. available in their

machine, in tender document.

 Since Machine is to be utilized during any time during 24 hr. day, for effective and

safety working operation, adequate lights with proper signal / blinker system shall be

provided on the machine. High mounted stop and blinking lights shall be provided

as per Ahmedabad (Gujarat) R.T.A rules & regulations.

 The collection hopper shall be of adequate capacity and with tipping arrangement.

The hydraulically controlled lever shall be nearer to operator seat. The machine shall

be capable of spraying of water with adequate pressure.

 All hydraulic operation shall be (including spraying, suction, brush operation etc.)

either from auxiliary engine (having emission norms as per norms) OR from

hydrostatic drive through automatic transmission. In both cases tenderer has to

ensure proper selection of engine / auto transmission, drive, power etc & shall be

maintenance friendly.

The Guard rail cleaning Machine and its equipments shall adhere to all the existing rules and

those prescribed from time to time by Regional Transport Authority including air pollution &

environment statutory authorityʹs standards and measures in Ahmedabad (Gujarat).

Common Specifications & Technical Details (Vehicle‐Mounted Type)

 Cleaning Mechanism: Typically 4 sets of rolling brushes (PA material) that run in opposite

directions to remove grime without scratching the paint.

 Working Speed: 3–15 km/h

 Water Usage/Efficiency: 1.5–3 km of guardrail cleaned per KL of water.

 Operating Range: Cleaning height of 100mm–1900mm; horizontal reach extension appx. 500‐

1000mm or as per AMC requirement.

 Brush Rotation Speed: ≥200 r/min.

 Slewing Range: 180° (±90°) to allow cleaning on both sides of the road.

 Water System: High‐pressure water pump (typically >15 MPa/150 bar) with a cleaning flow

of 70–80 L/min.

 Control System: Hydraulic/electric control from the cabin, including front‐mounted video

monitoring for the operator.

 Tank Capacity: It shall be Equipped with It shall be appx. 7000 Ltr. of water tank made of

stainless steel material.

 Chassis: Indian chassis having min. BS 6 norms and Appx. 18 MT GVW.

 Specialized Features Requirement :

 Safety Barriers: Equipped with anti‐collision cushions.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 26 -

 Efficiency: Can clean anti‐glare plates and protective piers in addition to guardrails. Machine

shall also have brush / capabilities to clean the bridge side wall (wherever reach is

possible)with brush & water spray.

 Adaptability: The roller brush mechanism can be adjusted to follow the guardrailʹs contour,

ensuring consistent contact.

 Multi‐Functionality: It shall includes additional features like road surface flushing, water

spraying. Machine shall have suction mechanism & strong facility internally to clean the

muddy water if left out at the road surface after washing / cleaning of the guard rail.

 Anti‐Corrosion: The structure shall be coated with anti‐rust primers and durable, high‐

visibility paint (Colour as per AMC requirement).

Typical Technical Parameters Table

Item Unit Parameter

Tank capacity Ltr Min. 7000 Ltr

SS Tank thickness mm 3mm min.

Operating Speed km/h 3 ‐

Cleaning Height mm 100‐1900 (up to 2000)

Washing Width mm

Displacement Distance (LR) mm ±300

Brush Speed r/min ≥200‐600

Rotation Range ° 180（±90）

Water Flow L/min 70‐80

Storage tank (SS – 3mm thick) Ltr Min. 1500 Ltr.

Tenderer has to provide guard rail cleaning system arm having following features,

‐ It should operate with split type brush (to cover both side of rail cleaning) OR single brush

depending on field requirements. Brush material shall be nylon / PP. Both system shall be

supplied with easy change over mechanism

‐ Cleaning arm shall be hydraulic telescopic type & sturdy.

Typical Operational Features which are required in machine

 No hand cleaning needed; the system shall be fully automated.

 Quick couplers are used for water, hydraulic, and electrical connections.

 Automatic following function allows the brush to stay close to the guardrail regardless of

minor road irregularities.

 Machine shall have minimum 3 cameras (1 for front operation 1 for road surface cleaning

operation & 1 for rear view) with requires DVR system & screen to record min. 15 days

 Emergency Controls :‐ Guard Rail Machine should have manually operated controls for all

the operations on the vehicle in case of emergency considering human and vehicle safety.

 Instrument Panel /Indicators :‐ The operator’s Cabin should be Ergonomic for single man

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 27 -

operation and should also facilitate monitoring of engine Oil Pressure, Temperature, Fuel

Level, water level etc. All controlling elements for sweeper’s electrics and hydraulics should

be house din an easily accessible compartment.

 Reflective Indicators :‐ The Guard Rail Machine should have warning beacon to be affixed to

the vehicle on rear side considering Human and Machine safety.

Machine Must have Safety Features:

 Engine auto shut‐off ‐ Vehicle should have sensor enabled for auto shut down of

Engine, in case of high cooling temperature or low oil pressure. OR Warning/alarm

sensor shall be required.

 System auto shut‐off – Vehicle should have sensor enabled for auto shut down of

hydraulic motor in case, oil level is too low or hydraulic oil temperature is too high

this will prevent spilling oil in case of bursting of hydraulic hose. OR

Warning/alarm sensor shall be required.

 Safe hopper lifting ‐ Vehicle should have sensor enabled for disabling lifting of the

hopper on uneven surface. As this will prevent tilting of unit. OR Machine shall

comply to International and CE safety standards.

I. The cabin shall be provided and fixed with

 Roof Light ‐ 02 Nos.

 Heavy duty Wiper Machine ‐ 02 Nos. (with Arm & Blade)

 Heavy‐duty Bracket type convex mirror ‐ 02 Nos.

 Hand operated Traffic Signal ‐ 01 No.

 Extra wiring wherever necessary

II. Suitable size battery box shall be provided under the attendantsʹ seat. The tenderer

shall provide the extra length of battery cable.

III. Stoplights, direction indicator lights and tail lamps shall be provided and fitted.

IV. All controlling switches for lights, driver cab light and wiper machines shall be

provided on dashboard panel or near driver’s seat to operate easily.

V. The cabin shall be painted externally and internally by reputed paint of approved

During inspection if any minor correction / modification suggested by Joint Director

(Mechanical) & / or his authorized representative same shall be carried out for batter

working, without any extra.

A standard and recommended tool kit shall be supplied along with the guard rail cleaning

machine for regular maintenance of the vehicle and all fittings and attachments.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 28 -

The successful tenderer shall make arrangement for testing/ demonstration of the Truck both at

the works of manufacturer (if required) and at the Municipal site (as may be required). The

tenderer shall issue a test certificate for the performance of the water tanker.

 Inspection of the fully built unit will be done by Joint Director (Mech.) and / or his

representative and during inspection if any minor modification /suggestion

recommended for better working of the system, same shall be implemented by contractor

without any extra cost.

Contractor’s Sign Joint Director (Mechanical)

With seal Central Workshop

Ahmedabad Municipal Corporation

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 29 -

APPENDIX ‐ 1 (Continue)

SCOPE OF WORK For O & M WORK

The scope of work is SITC alongwith Comprehensive O & M of different types of Guard Rail

Cleaning Machines for MSW activity related work including Operation & Maintenance of

supplied machines for the period of 5 (Five) years as per specification and conditions

mentioned in the tender document. The contractor shall have to commence the O & M work

with in 5 months from the date of order subject to delivery of fully built vehicle. The O & M

Contract will be for a period of 5 (Five) years from the date commencement of actual O & M

work subject to annual renewal as mentioned in the document. The same can be extended for

a further period of 2 (Two Years) Years by the corporation and on the terms and conditions

mutually agreed upon in writing. Successful bidder will be required to start the services of

Guard Rail Cleaning Machines supplied by them duly RTO registered and comprehensive

insurance drawn. It is expected that the machine operation shall start within 5 months from

the placement of firm order.

Successful bidder will be required to carry out following works / to render the services as

described below under comprehensive Operation and Maintenance contract:

Contractor has to clean the guard rail installed at various locations in the city by washing &

brushing the guard rail by use of hydraulically operated rotating thick brushes (either split

type or single type) machine within AMC area as instructed by concern officer of AMC /

related authority and has to collect / suck the muddy water / waste left after cleaning &

washing of guard rail, unload and final disposed of all the waste / liquid and other dust &/or

accumulated material from the roads of the city . Contractor has to unload the waste / liquid

collected in the machine as instructed by site incharge in coordination with concerned

department of AMC and later on same shall be disposed off at the AMC designated site or as

instructed by AMC time to time on daily basis( by concern officer in charge /Other related

deptt. of AMC). This work shall be performed timely and efficiently on 24 x 7 basis (per shift

basis) through out the year as per the AMC requirement during the contract period. Further

as and when required, machine shall be shifted from one to another location for cleaning

operation of guard rail machine as per requirement of AMC. Further agency has to clean side

walls of bridges & make it clean. They have to use this machine as per the instruction of the

AMC concerned SWM department over and above in coordination ‐ confirmation with

Central Workshop.

It is expected from bidder to shoulder the responsibility of operation and maintenance of

equipments against fulfilment of contractual obligation for the period of 5 (Five) years.

Bidder will have to appoint necessary staff to operate and maintain the equipments during

contract period. (Minimum 1 trained/skilled Operator Cum driver and one labour per

Machine). Further if deployed manpower unavailable on machine for any reasons bidder

should provide immediately alternative arrangement for operation of machine.

 Providing Nos. 4 of Guard Rail Cleaning Machines as per the specifications &

requirement given in tender in the tender document and daily operation and

maintenance of these Guard Rail Cleaning Machines for complete duration of the

contract period.

 Procure, provide, and maintain necessary tools, equipment machinery, manpower,

fuel and vehicles for mechanized Guard Rail Machine.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 30 -

 Guard Rail cleaning machine shall be operated on designated roads as instructed by

AMC officials for central verge & footpath side guard rails.

 The monitoring of the complete system will be done by AMC. The GPS system shall

be integrated with central command centre as instructed by AMC.

 The Guard rail cleaning shall be done at least 8 hours a day by each machine.

However the actual timing may be reduced or extended by AMC as per the

requirement site conditions and need of work.

 If the Contractor is unable to clean Guard rail cleaning machine for minimum 18 –

running KM everyday in 8 hours shift due to machine break down or for any other

incapacity of Contractor then payment will be done only for actual KM work done by

Contractor, based on tender terms & approved rate on prorata basis for that machine.

 During 8 hour daily night working shift, contractor should clean at least 18 –

running km cleaning length everyday by each machine. In case the contractor cannot

clean 18 – 20 KM then contractor will have to clean the 18 – 20 KM Cleaning length by

using extra hours for which no extra payment will be given by AMC. Otherwise

prorate payment will be deducted for less work based on rate approved in the tender.

 All guard rails on roads under the contract shall be cleaned at least on alternate day

basis or as directed by AMC. However route & schedule will be given zonal SWM

department / Officer incharge.

 Contractor should procure / maintain / keep in stock, necessary tools, equipment,

machinery, manpower, fuel, spares, brushes etc for the machine in use. NO extra

payment for these shall be made.

The scope of work shall consist of operation and maintenance of Guard Rail Cleaning

Machines owned by Ahmedabad Municipal Corporation including supply of all

spares and include the following;

1. Services of an operator cum driver & 1 labour (one each on machine) for O&M

including technical support of service engineer / technical person from successful

bidder’s office as per requirements and to carry out operation of machine and related

activities in AMC as per the direction of Ahmedabad Municipal Corporation on a

normally 8 Hours shift which may be in day or as per the AMC’s requirement.

2. The quoted rate are based on a 8 hours / 12 Hours and 16 Hours operation of the

machine, which includes

a. The time taken for dumping the material to the site,

b. Moving the machine from one place to another,

C. Lunch break of operation (not included) ‐ time will be decided & Communicated

by Zonal SWM officer as per work and route requirement.

d. Cleaning activity on road.

e. Providing water in machine by providing One water tanker. The water shall be

provided by AMC at no cost.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 31 -

Successful bidder shall make the arrangement of operator accordingly.

3. The bidder shall have to submit schedule of maintenance and carry out the general

daily preventative maintenance as recommended by OEM in addition to minor break

downs as per the schedule of maintenance. Major/ Break down maintenance, if

required/incises will be permitted on written instruction to Central Workshop / AMC.

Daily preventative maintenance shall also include oiling, greasing, etc of all movable

4. Routine maintenance and servicing of Machine including replacement of Hydraulic

oil, engine oil, other oil and coolant liquid etc. Same shall in the scope of Contractor

and remains to be kept in stock according to the requirement and maintenance

schedule as recommended by OEM.

5. Machine shall be cleaned daily and service once in a month.

6. Routine consumable spares inventory shall be provided by bidder and maintain

minimum inventory to avoid any hassle in operation of machine. The list of routine

consumable spares shall be submitted along with this offer.

7. All running/major repairs and break down repairs of entire Machine shall be in scope

of work including all necessary spares/accessories etc required for smooth and

uninterrupted operation of machine.

8. The equipments (Machine) shall be parked at any locations suggested by Zonal SWM

dept. on day‐to‐day basis and shall be operated under the supervision of / SWM dept.

user department. Parking facility shall be provided by the AMC Zonal SWM dept.

The machine shall be parked during the non‐working hours at the place directed by

Zonal SWM Dy. Director /Officer‐in‐charge. Safety & Security of machine at non‐

operative hours shall be ensured by contractor at their own cost.

9. All safety equipments required on machine like Fire extinguishers, emergency

rechargeable torch, anchor etc shall be provided before starting of contract and kept

on machine during operation and maintenance period.

10. Day to day report/log sheet / computer record of operation and maintenance shall be

filled in by the bidder staff and same shall be submitted to Zonal SWM dept / use

dept operation in charge on next day. The design of report shall be given by AMC

operation in charge and same shall be followed by bidder.

11. Bidder shall depute one person between all machine as supervision to synchronize

day to day routine work management, repairing of machine and follow up the

instructions given by user department. Further, bidder must visit as per as per

requirements of AMC for synchronies the O & M activity at his own cost.

12. The bidder shall also maintain register/ record for consumable, spare maintenance in

appropriate formats.

13. Safety & security of machine will be the responsibility of contractor during entire

contract period. The bidder shall make every effort for complete safety of the AMC’s

equipments while performing the operation and maintenance at site.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 32 -

14. Corporation will not be responsible for any accident/ hazard during operation and

maintenance of the equipments. All responsibility shall rest with the contractor.

Contractor must take all precautionary/ safety measures to avoid accident/ hazards

15. During maintenance of machine, for repairing of any parts/spares, equipments

installed in machine, necessary machinery such as extra man power, etc shall be

arranged by the successful bidder at his own cost and included in the scope of work.

16. During contract period, if machine fails to work because of machine is under

maintenance or lack of man power, the cost being paid towards operation and

maintenance will not be paid (in short” No work done‐ no payment” shall be given).

In addition to that necessary penalty as mentioned in tender towards minor & major

repair work time period for additional time taken for repairing in addition to the no

work‐no payment will be recovered as penalty.

17. The bidder shall submit recorded CD of field operation (Recorded through DVR &

camera system provided in vehicle) & GPS data to the zonal Dy. Director (SWM)/

Officer in charge at zonal level work carried out certification.

18. All required statutory & Govt. formalities (if any) for carrying out such type of work

shall be complied by contractor & it is their responsibility.

The operation of machines shall be confirming to Operation manual of the machine

manufacturer. The repairs & maintenance shall be carried out, as per the practice prescribed

by manufacturer/instructed by Central Workshop, AMC.

The Contactor shall ensure that his personnel should report worksite every day at designated

time and continue working throughout the day. The contractor shall make provision for

presence of requisite manpower to perform his duty during national holidays and festivals

also so that the work is not affected at any site in the Ahmedabad city. The corporation for

working on holidays, national holidays and festivals will make no separate payments. The

Contractor should ensure presence of his workforce at the specified time and location. The

contractor shall not be paid for any overtime charges for working at late hours so as to

complete the scope of work and maintain the cleanliness at various locations.

The operation of machines shall be confirming to Operation manual of the machine

manufacturer. The repairs & maintenance shall be carried out, as per the practice prescribed

by manufacturer/instructed by Central Workshop.

The Contactor shall ensure that his personnel report work site every day at designated time

and continue working throughout the day. The contractor shall make provision for presence

of requisite manpower during national holidays and festivals so that the work is not affected

at any site in the Ahmedabad city. The corporation for working on holidays, national

holidays, and festivals will make no separate payments. The Contractor should ensure

presence of his workforce at the specified time. The contractor shall not be paid for any

overtime charges for working at late hours so as to complete the scope of work and maintain

the cleanliness at various locations.

The corporation has the right to charge the contractor for any damage caused to corporation

assets and the same shall be recovered from the contractor with immediate effect. Contractor

has to keep enough spare/stand by units for preventive and breakdown maintenance of all

the equipments as per the unit/equipment manufacturer’s guideline and this will be verified

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 33 -

by the Engineers of Central Workshop, at any time for smooth and uninterrupted working of

It is unlawful for the contractor to dump or dispose of solid waste garbage or recyclables

upon any street, alley, or other publicly owned property unless expressly authorized by the

corporation for special collection programs.

Contractor has to submit daily/weekly/monthly report of their work to the respective AMC

department as required & asked by AMC.

AMC reserves the rights to terminate the Contract for Deficiency of Service.

Contractor has to carry out washing of all the vehicles and equipments at least once a week.

(A) Comprehensive Operation:

i) As the operation of the machine on everyday basis is required, it would be the

responsibility of the successful bidder to provide 1 skilled operator having valid

driving license known to all operational activities of the machine and one Labour on

each machine per shift (8) hours or as may be required on all the 365 days of the

calendar year. There would not be any services to be rendered on national holidays

i.e. 26th January, 15th August & 2nd October. Further each machine’s operation shall

be stalled for 2 days in a month for routine maintenance or as per the work

requirements and instructions by Central Workshop dept., AMC.

ii) Planning of rendering the services shall be based on 8 hours operational shift.

However based on SWM / Concern department requirement contactor has to provide

machine for actual work requirement. Daily route plan will be given by Dy. Director

(SWM) of respective Zone / Officer incharge of work.

iii) During situations such as visits of VIPs successful bidder will be require to render

operational service even on National holidays. No extra payment (Other than one

which is approved) would be payable to the contractor form rendering operational

services on these events which is required to be noted by the successful bidder.

iv) Successful bidder will have to ensure that each and every machine must be covered

with their comprehensive insurance per year and that the next year’s insurance shall

be done before the expiry of the earlier year’s insurance. It may be noted that the

successful bidder will be paid as per the tendered offer sanctioned only. Necessary

documents shall be submitted by contractor.

v) To maintain the disciplined and efficient services, it would be necessary to appoint at

least one supervisor for this tender work better coordination in addition to operators

and provide them uniforms, safety gears & mobile facilities.

vi) As far as parking arrangement of the machines are concerned, the parking place shall

be made available by AMC, in respective zone by Dy. Director (SWM) of Zone /

officer incharge.

vii) If due to less work &/or for any reason, AMC do not wish to run the machine/s for

8/12/16 hrs. shift then contractor will be paid on prorata basis for actual working

hours on that day. AMC decision & rate calculation in such event/s will be final &

binding to all.

viii) Shift timing will be calculated (started) from start of machine from parking area &

end will be when machine come back again to parking area which is provided /

identified by Zonal Dy. Dir(SWM)/ officer incharge. However; contractor has to

ensure fast & efficient movement of machine/s in all the case. If AMC finds any

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 34 -

inefficiency; can take necessary actions including payment deduction for such time &

will be binding to contractor. During normal travel (without cleaning activity)

Contractor has to ensure travelling of machine on left side of road.

xi) A successful bidder shall maintain log sheet / Computer Record to enter the

information about the day to day works allotted to them by the representative of

their concerned Dy. Director (SWM) of the zone / Officer incharge of work.

xii) For any default of service performance a penalty of amount equivalent or not more

than to the O & M cost of the specific machine and the length of the default area (at

the rate approved by AMC) shall be deducted /charged from the running bills. The

details of the events of default and the exact rate of penalties shall be as specified in

xiii) As a disciplinary measure, following penalties would be liveable so that the defaults

are not recurred as per the penalty shown in the penalty table.

Performance Guarantee For O & M contract work:

For Operation and maintenance contract work, Contractor has to submit performance

security deposit which shall be 5% of the one year O & M contract work amount based on

daily 8 hrs working shift approved rate as a contract security. This guarantee (BG) shall be

renewed timely (every yearly) till expiry of contract. The contractor shall furnish performance

guarantee in the form of Bank Guarantee (as per AMC rules) or by Demand draft/ pay order

within 15 working days from the date of order from any Bank as per AMC Circular and made

payable to the ʺMunicipal Commissioner, Ahmedabad Municipal Corporationʺ. Payable at

Ahmedabad which shall be released after the successful completion of the contract period,

subject to no due certificate from the Corporation, If any amount is due from the contractor

even after adjusting from monthly bills, the same will be recovered from this amount. If PG is

delayed more than 15 working days, interest will be charged for delayed period as per AMC

‐ Forfeiture of Security money: ‐ Security amount in full or part may be forfeited in the

following cases:‐

(ii) When any terms and conditions of the contract is breached

(iii) When tenderer fails to comply the tender terms, scope of work and all necessary

work instructions given time to time by AMC ; satisfactorily.

The decision of the Municipal Commissioner, AMC in this regard shall be final.

Notwithstanding the provisions of tender, the contractor shall not be liable for forfeiture of its

performance security, liquidated damages or termination for default, if and to the extent that,

its delay in performance or other failure to perform its obligations under the Contract is the

result of an event of Force Majeure.

For purposes of this Clause, ʺForce Majeureʺ means an event beyond the control of the

contractor and not involving the contractorʹs fault or negligence and not foreseeable. Such

events may include, but are not limited to, acts of the Purchaser either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

If a Force Majeure situation arises, the contractor shall promptly notify the Purchaser in

writing of such conditions and the cause thereof. Unless otherwise directed by the Purchaser

in writing, the contractor shall continue to perform its obligations under the Contract as far as

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 35 -

is reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

Taxes and duties

It shall be included in the indicated price. Tenderer has to quote the total price, net including

of all taxes & duties , GST (as applicable) etc. and for evaluation and finalisation purpose, the

total price will be taken in to consideration. However any change in the GST tax, govt.

statutory levies will be considered at actual for payment purpose for which contractor will

have to submit necessary documentary proofs as required by department.

ELECTRIC SUPPLY

The contractor shall make payments of actual electric consumption bills to the electric supply

company, as and when the same are demanded (if separate plot for parking & / or repair ‐

maintenance given to them) In case of non‐payment of electric bill & supply company issues

notice for disconnection, the bill amount will be recovered from the regular monthly bill.

The electrical maintenance from time to time shall be carried out through license

electrician/wiremen only and all precautions shall be taken to avoid any accidents/mishap.

The contractor shall follow all the mandatory condition of electric supply of company & take

all the safety precautions as per statutory requirements. AMC department time and again

during the entire contract period also will verify this.

TOOLS & TACKLES

The successful tenderer shall provide all the required tools and tackles for the operation

maintenance of the equipments. Central Workshop department time and again during

contract period will verify this.

WORKS TO BE CARRIED OUT

The works to be carried out under this contract shall except or otherwise provided in these

conditions include all labour, materials, tools, plant, equipment and transport which may be

required for preparation of and for the full and entire execution and completion of the

works. The description given in the schedule/scope of works shall unless otherwise stated be

held to in and for the entire execution and completion as aforesaid in accordance with good

practice and recognized principles

CONTRACTOR’S SUPERVISION

The contractor shall himself supervise the execution of works or shall appoint a competent

person to act in his stead. If in the opinion of the Corporation the contractor has himself

not sufficient knowledge and experience to be capable of receiving instructions or cannot

give his full attention to the works, the contractor shall at his own expense employ or his

accredited person, having experience in the field of Operation and Maintenance of Guard

Rail machine deployed for such activities. Orders given to the contractor’s person shall be

considered to have the same force or if these had been given to the contractor himself. At least

one common supervisor for all the machines shall be deployed by contractor for better

coordination of work.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 36 -

SAFETY PROVISIONS

The contractor shall at his own expenses arrange for the safety and security precautions as

required by the Corporation/necessary for such services, in respect of all labor directly or

indirectly employed for performance of the works and shall provide all facilities in

connection therewith. In case the contractor fails to provide such facilities, the Corporation

shall be entitled to do so and recover the costs thereof from the contractor. Contractor has to

manage for his own security (if he require) for safety of the machine &/or its any part there of,

even if parked at AMC location also.

MATERIAL AND WORKMANSHIP

The tenderer shall at his cost provide all materials required for the works. All materials to be

provided by the tenderer shall be in conformity with the specifications laid down in the

tender/as per the machine manufacturerʹs specification/instruction, the contractor shall if

requested by the Head, Central workshop Department or his authorized representative

furnish proof to the satisfaction of the Engineer or his authorized representative that the

materials so comply. All charges on account of outcry, terminal or Sales tax and other duties

on material obtained for the works from any source shall be borne by the tenderer.

The AMC or his authorized representative shall be entitled to have tests carried out for any

material supplied/used by the contractor other than those for which as stated above,

satisfactory proof has already been produced, at the cost of the contractor and the contractor

shall provide at his expense all facilities which the Corporation may required for this

If no tests are specified in the Contract and the Corporation requires such tests, the tenderer

shall provide all facilities required for the purpose and the charges for these tests shall be

borne by the contractor.

In order to maintain high standard of workmanship, the successful tenderer shall fix a

schedule for cleanliness and maintenance of the equipments. Sanitary conditions shall be

maintained throughout the period, with hygiene and environment getting the top priority.

The successful tenderer shall provide small size plantations wherever possible inside the area

allotted for Parking/ maintenance under O & M work to them.

OPERATION AND MAINTENANCE INCLUDING VEHICLES AND EQUIPMENT /

The contractor shall be responsible for smooth and satisfactory operation and maintenance

of the machines for 365 days round the year for a period of 5 (Five) Years from the date of

More specifically, the contractor shall be responsible for the following: ‐

(1) To operate and maintain the machines in accordance with manufacturerʹs (Truck

Mounted Guard Rail Cleaning Machine) guideline. The machines attended to, by the

contractor including any ʺTrouble shootingʺ to ensure smooth and trouble free

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 37 -

(2) The contractor shall prepare and implement, an effective operation and maintenance

programme in consultation with Central workshop Department, AMC. AMC will

not provide any skilled or unskilled work force, machinery or equipment other than

that specified in the tender document. It is absolute responsibility of contractor to

look after all sorts of maintenance whether preventive or breakdown.

(3) The contractor shall determine operating parameters for work mentioned

above in scope of work.

(4) For the smooth operation of the machines all the required equipment,

machineries, units, accessories, consumables including Fuel (Diesel), grease,

lubricating oils, cleaning agents, all types of epoxy paint, material required for

housekeeping and cleaning etc. are to be brought by the contractor. The quality of

all consumable and spare as per manufacture recommendation shall be made

available at site/workshop all the time and will be verified by Central Workshop

(5) The contractor shall be responsible for keeping up‐to‐date record of documents

including day to day log sheet of all the machines. The contractor shall maintain

and update logbook / computer record in which details of operational parameters are

recorded in every shift and at regular interval or as decided mutually.

The Contractor shall maintain separate checklist register for daily, weekly,

fortnightly, monthly, quarter yearly, half yearly and yearly activities.

(6) The contractor shall be responsible to carry out day‐to‐day as well as periodic

maintenance, necessary to ensure smooth and efficient performance / running

of all equipments as per manufacturer’s specification and maintaining the record of

the same. This will be verified by Central Workshop Department, AMC.

(7) The contractor shall have to issue identity cards with photographs, uniform to all

the staff employed for Operation and maintenance contract work.

It will be the responsibility of the successful tenderer to have comprehensive

insurance coverage of all machines, equipments etc. along with their operating staff

at their cost. They are requested to note that there will not be any reimbursement in

this regard by AMC. In case any mishap / accident occurs on the road or at site, the

successful tenderer will have to shoulder the complete responsibility of the same,

right from registration of Police complaint, lodging / follow up of the insurance claim

and facing the court trials etc. It shall be the responsibility of successful tenderer to

set right the machine without raising any extra bills / claim against the same for

reimbursing the same from AMC. However, they shall be liable to receive all the

payments received by AMC (if claim amount issued to AMC by insurance company.)

against the settlement of insurance claims from the Insurance Institutions / it can be

directly reimbursed to the contractor by Insurance company. AMC authorities shall

give the full cooperation to the successful tenderer by signing the requisite

documents necessary for raising the insurance claim up to settlement of the same.

PROVISION OF GPS MECHANISM

Contractor as per the requirements of AMC, for effective communication shall provide

communication system/ equipments including GPS system (if asked by AMC) at his cost, as

per the AMC policy. At present AMC has decided to deduct Rs. 572/‐ per month per machine

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 38 -

for GPS system hardware and software expenditure, if GPS fixed by AMC. Detailed policy ‐

norms can be availed from AMC. Further if any change in policy will be made effective by

AMC, same shall be applicable to contractor, including charges for the same. In the event if

AMC ask contractor to provide GPS mechanism & its report system; then contractor has to do

so without any extra cost. (if GPS not provided by AMC.)

IMPORTANT NOTE:

The contractor shall employ all required staff including operation Supervisor, technical

experts, skilled and unskilled labours, drivers etc. required for such services.

Contractor shall comply with all safety rules and regulations and all inter disciplinary

measures as followed by the AMC and required for such services

The AMC shall not be responsible for any accident /injury to the staff of the contractor. It is

contractor’s responsibility to take insurance of his employee, medical facility, work

compensation etc. as per workman compensation act and all other relevant laws. Further the

AMC will not provide any insurance, medical facility, workman compensation, etc. to the

staff of contractor.

Due to strike by the contractorʹs employees, the operation and maintenance of machines must

not be affected and the property of AMC should not be damaged. In such case any

dispute/discrepancy occurs the decision of Dy.Municipal Commissioner (Workshop) will be

final and will be binding to the contractor. Also if any expense is required to be made on this

account by AMC, it will be deducted from Contractorʹs bill/SD.

All Central/State Government/Semi‐Government/Local Bodyʹs Rules and Regulations

pertaining to this contract & / or services shall be strictly followed and observed by the

contractor without any extra cost to the AMC.

Payment will be made Every monthly against satisfactory work, as per certificates of various

authorities as mentioned in the tender.

The Security Deposit will be paid back only after the completion of entire Contract period

without any interest after deducting dues if any to be recovered from contractor.

The duration of the contract shall be for 5 years from the date of commencement of O & M

work. However AMC reserves the right to terminate the contract at any time by giving

months (60 days) notice to the contractor.

At the end of O & M contract period, contractor shall hand over the Guard Rail Cleaning

Machines as mentioned in different tender Part A to C. in satisfactory working conditions

acceptable to Municipal Commissioner &/or Central Workshop Department / their

authorized representative. Otherwise penalty equivalent to the cost of repairs will be

imposed by AMC at the discretion of Municipal Commissioner & shall be binding to the

contractor. This will be even recovered from the contractor from any of his dues &/or security

deposit with AMC.

AGREEMENT WITH MANUFACTURER FOR TECHNICAL BACKUP.

In case the tenderer is not the manufacturer as mentioned in the tender, then the tenderer

shall have proper tie‐up agreement with the manufacturer for such machines duly registered

in India for the entire contract period, clearly stating that the manufacturer will supply the

spare parts, provide technical support and services and with backup guarantee of the

manufacturer to AMC during the entire contract period. The bidder must submit, along with

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 39 -

the bid, a notarized MoU on ₹300 stamp paper with the OEM covering the entire contract

duration, along with all other relevant OEM documents as required under the tender for

establishing credentials and experience.

This work is also inclusive of painting of machines at the regular interval of two year (if

machine found dirty) in normal case and as and when required in accidental/repairing

situation. The central workshop department will verify this. However, if any unit/mechanism

will found to have some defect in paintwork at any time, the Contractor has to repaint the

same under the instruction of Central workshop Engineer.

The contractor shall not employ guilty person or indiscipline person.

The Contractor shall have to take valid labour license & any other relevant license from

statutory bodies as required for this type of contract / services.

Successful bidder will have to follow all the provisions of, Labour laws, P.F. Act, E.S.I. Act,

Minimum Wages Act, workman compensation act etc. & have to incorporate changes made if

any during contract period also.

Contractor will have to strictly follow the provisions of Factory Act 1947, wages Payment

Act1936, Bonus Act 1965, Employees Provident Fund & Miscellaneous Provisions Act 1952 &

other Industrial & Labour Laws with latest amendments in act / rules related to this

Operation & Maintenance Work. Contractor will not be given any relaxation regarding these

Routine / preventive / break‐down maintenance of machines including all work that has to be

perform with such machines are in the scope of Contract

Upon failure of the Contractor to comply with any instructions given in accordance with the

provisions of this contract, the AMC has the alternative right, instead of assuming charge of

entire work, to place additional labour force, tools, equipments and materials on such parts of

the works, as the AMC may designate or also engage another Contractor to carry out the

work. In such cases, the AMC shall deduct from the amount which otherwise becomes due to

the Contractor, the cost of such work and materials with 10% added to overall departmental

charges and should the total amount thereof exceed the amount due to the Contractor, the

charges and should the total amount thereof exceed the amount due to the Contractor, the

Contractor shall pay the difference to the AMC. It should be specifically noted that wherever

bank guarantee is required to be submitted, it should be from bank as per AMC approved

bank list only.

CONTRACT PERIOD

The successful tenderer on award of contract shall have to commence the O & M work within

7 days from the receipt of machines.

The Contract will be for a period of Five years from the date of commencement of O & M

work subject to annual renewal as under. The same can be extended for a further period of

(Two Years) Years by the corporation and on the terms and conditions mutually agreed upon

The Contract will be renewed automatically at the end of each year subject to the Contractor

scoring at least a score of 75 under the following heads

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PERFORMANCE POINT CERTIFICATE TABLE:

Sr. Head Maximum Score of the

No Score Contractor

1 Punctuality in providing guard rail cleaning

machines and overall efficiency of working

2 Behavior and discipline of the staff with AMC

officers and employee during working

3 Maintenance of guard rail cleaning machines.

4 Maintenance of GPS system with related

5 Maintenance of Other infrastructure /facility for

repair and maintenance of guard rail cleaning

machines as per scope of work

6 Maintenance of extra fast moving spares and

consumable spares

The above score will be calculated at the end of each year. The performance shall be reviewed

and reported by Central Workshop Department (for Sr.no.3, 5 and 6) and Zonal SWM

Department (Sr.no.1, 2 & 4) of AMC (based on service requirement certification method can

be changed by AMC ‐ even can be judged based on monthly penalty statement) and at the

end of the year it will be reviewed by Dy. Municipal commissioner (Workshop / SWM) (even

from monthly penalty statement it will be concluded). If the average monthly score is above

75, the Contract will get automatically renewed.

For O & M Contract Price will be as per the bid in the Annexure 4 and will be inclusive of all

expenses necessary for the continuance of the O & M services under the contract. Such

expenses shall include but not restricted to payments to RTA, Labor Authorities, Local and

Municipal Authorities, Semi Govt., or any charges, deposits, fuels, taxes, oil, lubricants,

levies, toll taxes, GST tax (if any) etc., connected with the service. The all‐inclusive rate

should be filled up in the respective column.

Rates quoted by tenderer shall be inclusive of GST and other terminal or tax etc. as may be

applicable on the date of bid submission (any change is GST shall be paid separately by

AMC) and will be fixed for entire contract period. Only fuel price variation/change will be

applicable as per the condition and formula given in the tender document.

The corporation reserves the right to increase or decrease the scope of work by 25%.

Contractor shall have to carry out 25% extra work at the same rate, terms and conditions if

asked to do so.

On specific occasions, the corporation reserves the right to ask the contractor to provide

additional services. The Contractor is bound to provide the same at a short notice of few

hours. The rates for additional services requested by the commissioner will be mutually

agreed upon between the Contractor and the commissioner.

The contractor shall provide well‐trained, disciplined, honest and sincere workforce,

throughout the contract period and supervise their work regularly.

They should not pose any problem, nuisance to the general public. The contractor shall be

solely responsible for the behaviors and honesty of its workforce.

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The contractor shall appoint one supervisor (for respective tender part work) to ensure that

services are rendered effectively. He must be available on site/at office during the working

hours. At least one common supervisor (for respective tender part work) for the entire 4 Nos.

of machines (For approved tender part) shall be deployed by contractor for better

coordination of work in the field.

The maintenance supervisor shall be qualified person, and with experience and competent

and authorized by the contractor to take decisions at site. Such supervisor shall be deemed to

have full authority of the contractor and any instructions given to him by the corporation

officers shall be deemed to have been given to the contractor. The supervisor should be easily

accessible at all times and should have a mobile phone with them at all times. The Contractor

shall ensure that the supervisor or any other authorized representative shall invariably be

available either in person or over the telephone within the city every day for taking necessary

instruction and for proper co‐ordination.

The tenderer shall indicate the manpower including supervisor & their labors he proposes to

deploy and the methodology to be adopted. No decrease in the workforce shall be done once

notified without prior written approval of the Municipal Commissioner / officer incharge of

work. The commissioner may deduct suitable payments to the contractor if it is noticed that

the workforce is reduced without prior approval.

Contractor shall provide suitable uniform to all their staff including shoes and photo identity

The contractor must verify antecedents of the employees to be provided by the contractor

before deployment. The contractor shall engage no person having criminal record or who is

not the citizen of India.

The contractor may, at his own cost and responsibility, consider increasing his workforce,

equipments, and materials in order to discharge contractual obligation.

The Municipal commissioner reserves the right to ask for the replacement of the personnel

not found fit or suitable for undertaking the task assigned. The contractor shall do

replacement without any extra cost to the corporation within one week of the order.

Contractor shall pay salaries /wages etc. through bank to his workforce adhering to the laws

in force & all liabilities and responsibilities in respect of persons engaged by him shall lie with

the contractor.

To avoid mishap or accident during the operation, the Contractor shall ensure that only

skilled staff / drivers with sufficient experience in their respective trade and physical fitness

are deployed on the job and are not put to over exertion as per prevailing labor laws of the

State and / or Central Governments.

The staff/drivers deputed by the contractor during the course of contract must behave

decently with the corporation’s officer and staff. The Contractor shall withdraw such person

who is found to be indiscipline, misbehaving, under or the influence of any intoxicant or

whose services are considered detrimental to the corporation’s Interest. On giving intimation

to do so by the Municipal Commissioner or his authorized representative. The corporation

will serve a Notice to the contractor if he fails to comply. Failure to replace the personnel

after issuance of notice by the corporation will be considered to be is sufficient ground for

termination of the contract. It will not be binding to the corporation to justify the reasons to

the Contractor for advising such withdrawal of staff.

The Drivers/operators of the contractor must be in possession of a valid professional driving

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The contractor shall ensure that his personnel report to work everyday at designated time

and work sincerely throughout the period prescribed in the contract with AMC. The staff so

deployed shall be given the statutory weekly off. The contractor shall make provision for

substitute manpower during weekly off of the staff and statutory holidays so that the work is

not affected at any site in the City. The corporation will not pay any extra payment for

making substitute arrangements on weekly off and other holidays.

The contractor shall not be paid or reimbursed by the AMC for any overtime work done by

his staff to complete the task and for maintaining the cleanliness at various locations. The

Contractor, through his supervisor, shall submit a report to corporation about number of

workforce which have reported to work as against the agreed workforce (if asked by AMC).

OPERATIONS AND USE OF VEHICLES & EQUIPMENTS

The Contractor shall be fully conversant with all the laws applicable to the work under the

contract including Motor Transport Work’s Act 1961 and even any amendment thereof.

The contractor shall submit a detailed Operations and Maintenance schedule at the time of

starting of work. The Contractor shall submit within four weeks of award of work. All

Preventive Maintenance procedures and Corrective Maintenance procedures described in the

Operations and Maintenance Manual shall be followed by the contractor.

The corporation shall have a right to charge the contractor for any damage caused to

corporation assets during the performance of contract by the contractor and the same shall be

recovered from the contractor in a month or from the amount payable to him.

Contractor shall keep enough spares for units for replacement during breakdown or

preventive maintenance.

Materials used for Hydraulic units should be of standard make & as per instruction /

specifications of central workshop of AMC.

It shall not be permissible for the contractor to dump or dispose of solid waste, garbage, or

recyclables waste on any street, alley or other publicly owned property unless expressly

authorized by the corporation.

Contractor shall submit daily / weekly/monthly report of the work done to the officer of

concern deptt. and Central Workshop department; AMC from time to time in the Performa

that may be prescribed.

The contractor shall be liable for penalty as under if he fails to perform his contractual

obligations besides any other action; the Municipal Commissioner may decide to take as per

the terms of the contract.

‐ All minor repairing & preventive maintenance shall be carried out within 24 Hrs.

otherwise penalty will be imposed as per penalty shown in penalty table below,

which will be deducted from the monthly bill of the contractor. Preventive

maintenance schedule shall be prepared in coordination with central workshop

‐ All major repairing shall be carried out within 7 days (however shall be confirmed by

Engineer of Central Workshop, AMC ) otherwise penalty will be imposed as per

penalty shown in penalty table, which will be deducted from the monthly bill of the

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 43 -

Sr. Type of default Penalty to be impost

1 If guard rail cleaning is not done properly (i.e. Entire shift work will be deducted

machine does not work properly) on road. for such event.

2 In case the contractor fails to paint the guard rail RS.100/‐ per vehicle per day till the

cleaning machines at every 24 months (if same are painted.

original color found damaged)

3 The guard rail cleaning machines shall be Rs. 5000/‐ for first such incidence

exclusively used for AMC service only. Any and then after Rs. 10,000/‐ for such

deviation from this shall attract penalty incidence.

4 Non use of mobile by any of Rs. 50/‐ for each of such event.

Supervisor/Manager &/Or Operator.

5 Not keeping valid driving license‐ Rs. 200/‐ for each such event.

6 If any of the contractorʹs staff at the Machine is Rs. 25/‐ per person for that

found to be working without the prescribed shift/event.

safety gear, uniform etc.

7 If contractor fails to provide the driver as per the Rs. 500/‐ per person for that

requirement of AMC shift/event.

8 If the supervisor is not found on the work Rs. 500/‐ per such incidence

during the prescribed working hours (At site / at

9 If GPS system is found not working Rs. 100/‐ per day till it starts

10 If camera / DVR system not working. Rs. 500/‐ per day till it starts

11 If the minor and major repairing work is not Rs. 500/‐ per such vehicle per day.

carried out as per the schedule given in tender

The penalty will be deducted from the monthly bill of the contractor. Further in above

circumstances (sr.no. 7) AMC will be at liberty to use machine/s by an alternate arrangement

and during such circumstances if any damage occurs to the Machine same also must be set

right by the contractor for which no extra payment / claim will be reimbursed to the

contractor by AMC. This shall be binding on the contractor.

The tenderer / contractor shall keep the machines in perfect working condition to the

satisfaction of Central Workshop. AMC.

PAYMENTS FOR O & M WORK

The contractor shall raise monthly bills to the Central Workshop department for O & M

contract work at the rate agreed and approved under the contract.

Contractor shall submit his monthly bill in the 1st week of every month to the Central

Workshop deptt. From time to time along with duly certified work certificates as by

respective department and work done certificate as per the format given by AMC, from zonal

Dy. Director (SWM) / Officer incharge of the zonal level.

For O & M contract payment will be made only for those shifts/ working for which work has

been carried out by contractor and approved by zonal SWM dept. / officer incharge of work

on the basis of per 8 hour shift/ 12 hours/ two shifts (i.e. 16 hour shift) rate approved in

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 44 -

Contractor will be paid on a monthly basis subject to his producing satisfactory performance

certificate for work carried out from various departments as mentioned in the tender.

Income Tax as per statutory provision shall be borne by the Contractor. The corporation shall

deduct all statutory taxes like advance Income Tax, GST ‐ TDS etc from monthly payments

being made to the Contractor.

Corporate Tax / any tax assessed on the income of the Contractor, GST (if any) shall be the

responsibility and payable by the Contractor

In case the contractor decides to stop the work during the continuance of the contract or

withdraws from the work without at least 60 days prior notice or if services are terminated by

the AMC on account of Deficiency in Service, the 5% Security Deposit (performance security)

amount shall be forfeited and the contractor shall have no claim on the same. Further, the

corporation reserves the right to make alternative arrangements until new agency takes over.

The additional cost incurred on the same shall have to be borne by the contractor

The Contractor shall ensure timely payments to his workforce and meet all the contractual

commitments in terms of payments, insurance, safety of its workforce. All statutory payments

to the workforce shall be done immediately upon becoming due. The proof of payments

made and any statutory deductions from the wages of the workforce shall be submitted

within one week of making payments as and when required by AMC.

If due to less work &/or for any reason, AMC do not wish to run the machine/s for 8/12/16

hrs. shift then contractor will be paid on prorate basis for actual working hours on that day.

AMC decision & rate calculation in such event/s will be final & binding to all.

Shift timing will be calculated (started) from start of machine from parking area & end will be

when machine come back again to parking area which is provided / identified by zonal Dy.

Dir. (SWM) / officer incharge of work However; contractor has to ensure fast & efficient

movement of machine/s in all the case. If AMC finds any inefficiency; can take necessary

actions including payment deduction & will be binding to contractor

ACCIDENT / DAMAGES / CLAIMS / LIABILITIES

In the event of any accident/damage to third party by any the machine of the corporation

operated by the contractor, the corporation shall be completely free from any liability of any

nature occurred on account of the accident. The Contractor will be fully and exclusively

responsible for the liabilities arise on account of accident and damage to the vehicle,

manpower or to the third party. The Contractor will be fully and solely responsible for any

death or bodily injury to his staff member or any other person in the employment of the

contractor or to any other person during the performance of the contractual services to the

AMC. This includes any third party claims also.

The Contractor will be solely responsible for any consequences under various laws, arising

out of any accident caused by vehicles, equipments or his employees to the property or

personnel of the corporation.

The corporation shall not be responsible for any claim / compensation that may arise due to

death / injury / damage caused by municipal vehicle used by the contractor to any third party

or his own staff while providing services to AMC under the Contract.

INDEMNIFICATION

The Contractor shall bear responsibility for loss of or damage to the property, suffered by

AMC, death or injury to person (or any claim against AMC in respect thereof and all

expenses relating thereto) in connection with the services provided under the Contract

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resulting from any negligent act or omission of the Contractor. The Contractor will hold the

AMC fully indemnified in respect thereof.

The indemnified party shall have the right, but not the obligation, to contest, defend, and

liquidate any claim, action, suit or proceeding by any third party alleged or asserted against

AMC in respect of, resulting from, related to or arising out of any matter for which the AMC

is entitled to be indemnified there under, and the reasonable costs and expenses thereof shall

be subject to the indemnification obligations of the Contractor there under. The Contractor

shall be liable for all payments, proceedings, and liabilities including payment of counsel fees.

The Contractor shall at all times indemnify the Municipal Corporation against all claims,

damages or compensation under the provisions of Payment of Wages Act 1936, Minimum

Wages Act 1948, and Departments Liability Act 1938, The Workmen’s Compensation Act

1923, Industrial Dispute Act 1947, Indian Factories Act 1948 and Maternity Benefit Act 1951 or

any modifications thereof and rules made there under from time to time or as a consequence

or any accident or injury to any workmen or other persons in or about the works, whether in

the employment of the contractor or not, save and except where such accident or injury have

resulted from any act of the Municipal Corporation, their agents or servants and also against

all costs, charges and expenses of any suit, Action or proceedings arising out of such

accident or injury and against all sum or sums which may with the consent of the

contractor be paid to his obligations and liabilities as above provided. The Contractor shall

insure against all claims, damages or compensation payable under the various acts

mentioned above or any modifications thereof or any other law relating thereto.

Income Tax as per statutory provision shall be borne by the Contractor. The corporation

shall deduct all statutory taxes like advance Income Tax, GST TDS (if any) etc from monthly

payments being made to the Contractor.

Corporate Tax / any tax assessed on the income of the Contractor, GST tax (if any) shall be the

responsibility and payable by the Contractor.

In case the contractor decides to stop the work during the continuance of the contract or

withdraws from the work without at least 60 days prior notice or if services are terminated by

the AMC on account of Deficiency in Service, the 5% Performance Security deposit amount

shall be forfeited and the contractor shall have no claim on the same. Further, the corporation

reserves the right to make alternative arrangements until new agency takes over. The

additional cost incurred on the same shall have to be borne by the contractor

LIABILITY FOR DAMAGES AND RISKS

The Contractor shall be responsible for all risks to the work and shall make good at his own

cost, all loss or damage, whether to the works themselves or to any other Municipal

property, or third party or to the lives, persons, or property of others, from whatsoever

cause, arising out of, or in connection with the works, either during their progress or during

the defects liability period, and this although all reasonable and proper

precautions may have been taken by the Contractor, and in case the Commissioner or the

Corporation shall be called upon to make good any such costs, loss or damages, or to pay

compensation (including that payable under the provisions of Workmen’s Compensation

Act ) to any person or persons sustaining damage as aforesaid by reason of any

act or of any negligence or omissions on the part of the Contractor, the amount which the

Commissioner may pay in respect thereof and the amount of any costs or

charges(including law costs and charges ) in connection with legal proceedings which he

may incur in reference thereto, shall be charged to the Contractor. The Commissioner

shall have full power and right at his own discretion to pay or to defend or compromise any

claim which may be made against the Corporation for damage or in case of threatened legal

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 46 -

proceedings, or in anticipation of legal proceedings being instituted, consequent on the

action or default of the Contractor, to take such steps as he may consider necessary or

desirable to ward off or mitigate the effect of such proceedings charging to the Contractor, as

aforesaid, any sum or sums of money which he may pay and any expenses, whether for

reinstatement or otherwise which he may incur and the propriety of any payment, defense

or compromise, or of the incurrence of any such expense shall not be

called in question by the Contractor and will be recovered from the contractor.

The Contractor shall be held responsible for any obligations, damages and fines etc. arising

out of or in connection with the works either during their progress or during the defects

liability period and shall indemnify the MUNICIPAL CORPORATION or the Commissioner

against them and make good any such damages, fines and dues arising out of non‐

compliance of any regulation by the Contractor which may develop on the Corporation or

the Commissioner.

The Contractor shall ensure timely payments to his workforce and meet all the contractual

commitments in terms of payments, insurance, safety of its workforce. All statutory

payments to the workforce shall be done immediately upon becoming due. The proof of

payments made and any statutory deductions from the wages of the workforce shall be

submitted within one week of making payments.

The commissioner reserves the right to carry out inspection, as and when required without

intimating the contractor, of the various locations where work is in progress. Any

shortcoming found during inspection will be intimated to the contractor or his supervisor

orally or in written which shall have to be attended immediately by the contractor or his

supervisor. The penalties imposed on the contractor from time to time, shall be recovered

from the Monthly Bill or adjusted against the 5% SD amount. The corporation reserves the

right to treat continuous shortcomings as “Deficiency of Service” and terminate the Contract

after giving one month notice.

i) Notwithstanding the provisions of above, the contractor shall not be liable for forfeiture of

its Performance Security/ Contract Deposit, liquidated damages or termination or other

failure to perform its obligations under the contract is result of an event of force Majeure.

ii) For purposes of this clause, “Force Majeure” means an event beyond the control of the

Contractor and not involving the Contractor’s fault or negligence and not foreseeable.

Such events may include, but are not restricted to, acts of the Purchaser either in its

sovereign or contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine

restrictions and freight embargoes.

iii) If a force Majeure situation arises, the Contractor shall promptly notify the Purchaser in

writing of such condition and the cause thereof. Unless otherwise directed by the

Purchaser in writing, supplier shall continue to perform its obligations under the contract

as far as is reasonably practical, and shall seek all reasonable alternative means for

performance not prevented by the Force Majeure event.

Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which the

affected party could not have prevented by Good Industry Practice or by the exercise of

reasonable skills and care for the purpose of discharging its obligations under the Contract.

The Force Majeure will tend to have material adverse effect on the performance of such

affected party.

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Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of foreign

enemy, blockade, revolution, riots, insurrection, civil commotion, act of terrorism, or

sabotage, The expropriation or Compulsory acquisition or seizure of the assets of The

Contractor by any Governmental Instrumentality, provided that this clause shall not apply

where such Act constitutes a remedy or sanction lawfully exercised as a result of a breach by

the Contractor of any Indian law or Indian Directive but excluding any change in law.

Act of God epidemic, lightning, earthquake, cyclone, whirlwind, flood, tempest, storm,

drought, lack of water or other unusual or extreme adverse weather or environmental

conditions, action of the elements, meteorites, fire or explosion to the extent generated from

the source external to the Contractor or his assets due to reasons other than, those caused by

negligence of the Parties, chemical or radioactive contamination or ionizing radiation.

Procedure for Calling Force Majeure: The affected party shall notify to the other party in

writing of the occurrence of the Force Majeure as soon as reasonably practicable, and in any

event within 24 hours (Twenty Four hours) after the Affected Party knew, or ought

reasonably to have known, of its occurrence and that the Force Majeure would be likely to

have a material impact on the performance of its obligations under the Contract.

The notice shall include full particulars of the nature of Force Majeure event, the effect it is

likely to have on the Affected Party’s performance of its obligations and the measures, which

the Affected Party is taking, or proposes to take, to alleviate the impact of the Force Majeure

Event and restore the performance of its obligations. When the affected Party is able to

resume performance of its obligations under this Contract, it shall promptly give the other

party written notice to that effect provided that in no event shall the suspension of

performance be of greater scope and of longer duration than is necessitated by Force Majeure.

The rights and obligations of the Affected Party shall be suspended to the extent they are

affected by the Force Majeure. AMC shall not be liable to make any payments to the

contractor for it being affected on account of Force Majeure.

AMC reserves the right to terminate the contract if the Force Majeure continues for more than

15 (Fifteen) days at a stretch.

CANCELLATION OF CONTRACT IN FULL OR IN PART

a. If the Contractor at any time makes default in proceeding with the work with

due diligence and continues to do so after notice in writing of fourteen days from

the Dy. Municipal commissioner (Workshop / SWM); or

b. Commits default in complying with any of the terms and conditions of contract

and does not remedy it within fourteen days after a notice in writing is given to him

in that behalf by the Dy. Municipal commissioner (Workshop / SWM);, or

c. Fails to complete the works or items with individual dates completion, on or before

the date(s) of completion and does not complete them within the period specified in

a notice given in writing in that behalf by the Dy.Municipal commissioner

(Workshop / SWM);, or

d. Shall offer or give or agree to give to any person in MUNICIPAL CORPORATION

service or to any person on his behalf any gift or consideration of any kind as an

inducement or reward for doing or forbearing to do or for having done or

forborne to any other contract for the MUNICIPAL CORPORATION, or

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e. Shall obtain a contract with the MUNICIPAL CORPORATION as a

result of ring tendering or other non bonafide methods of competitive tendering;

f. Being an individual or a firm, any partner thereof, shall at any time be adjudged

insolvent or have a receiving order or order for administration of his estate made

against him or shall take

any proceedings for liquidation or composition (other than voluntary liquidation

for the purpose of amalgamation or reconstruction) under any Insolvency Act for

the time being in force or make any conveyance of assignment of his effects or

composition or arrangement for the benefit of his creditors or purport so to do, or

if any application be made under any insolvency Act for the tile being in force for

the sequestration of his estate or if a trust deed be executed by him for his

g. Being a company, shall pass a resolution or the court shall make an order for the

liquidation of his affairs, or a receiver or a manager on behalf of the debenture

holders shall be appointed or circumstances shall arise which entitle the court of

debenture holders to appoint a receiver or a Manager, or

h. Shall suffer an execution being levied on his goods and allow it to be continued for

a period of 15 working days, or

i. Assigns, transfers, sublets (engagement of labour on a piece work basis or labour

with materials not to be incorporated in the work, shall not be deemed to be

subletting) or attempts to assign, transfer or sublet, the entire works or any

portion thereof without the prior written approval of the Commissioner; the

Commissioner may without prejudice to any other right or remedy which shall

have accrued or shall accrue thereafter to the MUNCIPAL CORPORATION by

written notice cancel the contract as a whole or only such items of work in default

from the contract.

The Commissioner shall on such cancellation have powers to;

(a) Take possession of site and any materials, constructional plant, implements, stores,

etc., thereon and/or

(b) Carry out the work by any means at the risk and cost of the contractor.

On cancellation of the contract in full or in part the AMC shall determine what

amount, if any, is recoverable from the contractor for completion of works or in case

the works or part of works is not completed, the loss or damage suffered by the

MUNICIPAL CORPORATION, in determining the amount, credit shall be given to

the contractor for the value of the work executed by him upto the time of

Any excess expenditure incurred or to be incurred by the MUNICIPAL

CORPORATION in completing the works or part of the works or excess loss or

damages suffered or may be suffered by the MUNICIPAL CORPORATION as

aforesaid after allowing such credit shall be recovered from any money due to the

Contractor on any account and if such moneys are not sufficient the Contractor

shall be called upon in writing to pay the same within thirty days. If the Contractor

shall fail to pay the required sum within the aforesaid period of thirty days, the AMC

shall have right to sell any or all of the Contractor’s unused materials, constructional

plant, implements, temporary buildings etc. And apply the proceeds of sale thereof

towards the satisfaction of any sums due from the Contractor under the contract,

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 49 -

and if thereafter there be any balance outstanding from the Contractor it shall be

recovered in accordance with provision of the contract.

Any sums in excess of the amounts due to the MUNICIPAL CORPORATION

and unsold materials, constructional plant etc. shall be returned to the Contractor,

provided always that if cost or anticipated cost of completion by the

MUNICIPAL CORPORATION of the works or part of the works is less than the

amount of which the Contractor would have been paid had he completed the works

or part of the works, such benefit shall not accrue to the Contractor.

Without prejudice to the generality of the foregoing, the Contractor shall deposit the

amount, as security deposit shall be absolutely forfeited to the MUNICIPAL

CORPORATION for such failure, or breach or determination of contract.

FORECLOSURE OF CONTRACT IN FULL OR IN PART

If at any time after acceptance of the tender the Commissioner shall decide to

abandon or reduce the scope of the works for any reasons whatsoever and hence not

require the whole or any parts of the works to be carried out, he shall inform the

Contractor in writing to that effect and the Contractor shall have no claim to

any payment or compensation or otherwise whatsoever, on account of any profit or

advantage which he might have derived from the execution of the works in full but

which he did not derive in consequence of the foreclosure of the whole or part of the

Provided always that nothing herein contained shall be deemed to render the

Contractor liable for or in respect of or to indemnify the Municipal Corporation

against any compensation or damage causes by the Excepted Risks.

TERMINATION OF CONTRACT

The Contract shall stand terminated at the end of the Contract period unless

extended by the corporation in writing. However AMC reserves the right to

terminate the contract at any time by giving 1 month (60 days) notice to the

GENERAL CONDITIONS OF CONTRACT

‐ The machines shall be operated & maintained by the successful contractor with his

personnel for a period of five years from the date of initial execution of the work,

SEVEN days a week for one shift and if required for two or three shifts. The tenderer

has to quote for one shift of 8 hour, 12 hours and two shifts (i.e. 16 hours) per day as

per price format. It may require operating the machine in two or occasionally in three

shifts. If machine/s is/are operated for third shift (night shift) shift, additional

payment will be done at the rate of two shifts plus one shift of 8 hours quoted by

party &/Or sanctioned by AMC. The contractor shall employ required supervisor,

mechanics, technicians, one driver cum operator, and skilled / unskilled labour per

machine. The contractor shall arrange for fuel, lubricant, tools, spares and all

consumables and all other related materials & expenditures for smooth and

uninterrupted working of guard rail cleaning machine during the period of contract.

‐ The contractor shall have to maintain logbooks & shift register, present register of

the staff / has to show certificate for work done. Contractor has to get work done

certificate from the concerned deptt./ officers of AMC where/ under whom

machine/s put in use in the machine Log diary / certificate & copy of same must be

enclosed along with monthly bill submitted to Central Workshop/concerned deptt ;

(as per AMC instruction) AMC for payment procedure.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 50 -

‐ For operating contract payment will be made only for those shifts for which work has

been carried out by contractor on the basis of rate quoted &/or sanctioned in tender.

‐ For comprehensive maintenance contract penalty will be imposed on the contractor

for delay work & off road period of the machine if it is delayed beyond reasonable

time as mentioned below;

‐ All minor repairing & preventive maintenance work shall be carried out within

Hrs. otherwise penalty will be imposed & will be deducted from the monthly bill of

the contractor for the days for which machine remain out of order as mentioned in

‐ All major repairing shall be carried out within 7 days otherwise penalty will be

imposed will be deducted from the monthly bill of the contractor for the days for

which machine remain out of order as mentioned in penalty table.

‐ Minor work Includes: Routine service, Hose replacement, electrical work, external

leakages (oil/water/diesel), mechanical / hydraulic settings, radiator work, general

bodywork, clutch repairing, gear /transmission repairing minor work, brush

replacement, brush setting, minor pump repairing, minor chassis related repairing,

filter repair / replacement etc. These shall be carried out at site or at AMC’s parking

place or as the case may be and allowed by AMC.

Major work Includes: Structural damages, Engine o/h related, Gearbox / clutch

related major work , major hydraulic repairing like cylinder damage, major body

work / chassis (structure) repairing work, suction unit, hydraulic system work for

Truck Mounted Guard Rail machine etc.

‐ If contractor fails to provide the driver cum operator as per the requirement of AMC

penalty will be imposed as mentioned in the penalty table & which will be deducted

from the monthly bill of the contractor. Further in such circumstances AMC is at

liberty to use the machine with alternate arrangement & if any damages occur to the

machine, same also must be set right by the contractor for which no extra payment /

claim will be reimbursed to the contractor by AMC and this shall be binding on the

‐ The contractor shall be required to take comprehensive insurance for all the machines

during the contract period. It will be the responsibility of the successful tenderer to

have insurance coverage of their operating staff also. They are requested to note that

there will not be any reimbursement in this regard by AMC. As regards any mishap /

accident happened on the road or at site, the successful tenderer will have to

shoulder the complete responsibility of the same, right from registration of Police

complaint, lodging / follow up of the insurance claim and facing the court trials etc. It

shall be the responsibility of successful tenderer to set right the machine without

raising any extra bills / claim against the same to AMC. However, they shall be liable

to receive all the payments received by AMC (if issued to AMC by insurance

company) against the settlement of insurance claims from the Insurance Institutions

as per rules / they can get reimbursement directly from the insurance company. AMC

authorities shall give the full cooperation to the successful tenderer by signing the

requisite documents necessary for raising the insurance claim up to settlement of the

‐ The work force provided by the contractor shall have to be properly dressed in

uniform and shoes, safety gears for work requirement all the time. Each person

provided by the contractor shall have to display the Identity Card on the uniform,

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 51 -

‐ Contractor has to arrange for all drivers, Mechanics, labour, etc. & incur their salaries,

wages, etc. as per the prevailing rules and regulations & all liabilities and

responsibilities also lies with him.

‐ The Contractor shall ensure that his personnel report to works everyday at

designated time and continue working throughout the day. The Contractor shall

make provision for presence of requisite manpower during national holidays and

festivals etc. as per AMC requirement. The corporation for working on holidays,

national holidays and festivals will make no separate payments. The Contractor shall

ensure presence of his workforce at the specified time and place.

‐ The Contractor will be solely responsible for any consequences under laws, arising

out of any accident caused by his vehicles, equipments &/or his employees to the

property or personnel of the corporation &/or third party under this contract.

‐ The corporation shall not be responsible for any claim / compensation that may arise

due to damages / injury / death pilferage to the Contractor’s vehicles, equipments,

property, staff and any third party or the property, under any circumstances while

providing services under the Contract.

‐ Force Majeure shall mean such an Event or Circumstance or combination of Events

and Circumstances which are beyond the reasonable control of the Affected Party

and which the affected party could not have prevented by Good Industry Practice or

by the exercise of reasonable skills and care for the purpose of discharging its

obligations under the Contract. The Force Majeure will tend to have material adverse

effect on the performance of such affected party.

‐ The Contract shall stand terminated at the end of the Contract period unless

extended by the corporation in writing. In case if A.M.C. found continuous

shortcomings in the services of the contractor, which will be treated as “Deficiency of

Service” and AMC in such event can terminate the Contract with prior notice of

‐ The contractor shall obtain all necessary approvals, permits and licenses to operate

the said service. The corporation shall in no way be responsible for the loss occurring

to the contractor on this count.

‐ The commissioner reserves the right to impose additional financial penalty not

exceeding 10% of the monthly bill in a month in case the work is not found up to the

mark, during the routine inspection carried out by the corporation’s staff ( if

required, in case of continuous lapses). The decision on amount of penalty within the

above limit is at sole discretion of the Municipal Commissioner and shall be binding

on the contractor. This penalty will be over and above the routine penalties as

mentioned earlier for non‐performance as per the conditions.

‐ The Contractor shall indemnify the corporation and its employees against any

penalties as PRINCIPAL EMPLOYEER, for any failure of the Contractor to honor

various State Laws / Enactments / Contract Labour (R&A) Act 1970 (C) / Minimum

wages Act / Bonus Act / EPF & MP Act etc. and any other law prevailing during the

entire contract period.

‐ The successful Contractor shall have to submit performance security deposit which

shall be 5% of the one year O & M contract work amount based on daily 8 hrs

working shift approved rate as a contract performance security. This guarantee (BG)

shall be renewed timely (every yearly) till expiry of contract. This will be released

only after successful completion of the entire contract period and hand over of the

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 52 -

machines in satisfactory working conditions to the Central Workshop, AMC and if

there is no due to be recovered from the contractor for any reason. Further successful

tenderer has to enter in to an Agreement with Ahmedabad Municipal Corporation as

per rules within 15 working days from the date of order.

‐ The operation & maintenance contract rate quoted by tenderer will be fixed for entire

5 years contract period. Only diesel price variation during the contract period will be

considered for which tenderer must have to clearly specify the % loading towards

diesel part in the operation contract without fail , which will be considered for diesel

price variation. Fuel cost increase or decrease will be allowed every quarterly & rate

applicable in the first week of new quarter will be taken in to consideration. Base rate

will be the rate applicable on the date of commencement of work. The formula for

determining the increase or decrease in the rate from the base rate will be as under;

Change in diesel part (E) Rs =A x B ‐1

New Rate of operation contract for quarter = A± E

A = current rate of operation contract

B = % age loading of diesel part in operation contract

C = Rate of diesel in this quarter

D = Rate of diesel in previous quarter

E = Change in diesel part

New rate will be sum of Maintenance contract rate and new rate of op. contract for

‐ During the contract period, necessary infrastructure like parking / repairing plot/area,

water, drainage, electricity will be provided by AMC. However if any temporary

storage / repairing facility required to be created, same will be carried out by

contractor at their own cost with prior approval of concerned AMC authority. At the

end of / as per the direction of AMC even during the contract period, contractor has

to vacate the place allotted to them & remove the facilities if any created by them

without any delay.

‐ The Contractor has to arrange for O & M of machines outside of Ahmedabad city as

and when required by AMC.

‐ Mobile phone and other communication equipments shall have to be provided for

each machine and to the supervisors for effective communication. Contractor has to

arrange for 24 hrs. Complain register phone No. For effective communication.

‐ At the end of O & M contract period, tenderer has to hand over the machines in

satisfactory working conditions acceptable to Municipal Commissioner &/or his

authorized representative/s of Central workshop deptt. Otherwise penalty will be

imposed by AMC at the discretion of Municipal Commissioner & shall be binding to

the contractor.

‐ All financial arrangement for this work shall be arranged by the Contractor. AMC

shall not be responsible for the financial constraints of the contractor.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 53 -

‐ Contractor shall provide labor, semi skilled and skilled staff for operating the project

during the period of contract. The salary of staff and all other expenses shall be borne

by the contractor.

‐ Contractor shall have to depute sufficient staff for monitoring / reporting of various

activities related to contract.

‐ The Contractor shall be responsible for any damage occurring to the corporation’s

property and general public, incase the cause is attributed to the cleaners/supervisors.

The contractor shall have to get the same rectified at his own cost and risk, or

otherwise, the corporation at the risk and cost of the contractor shall attend the same

‐ The Contractor shall ensure, at all times that his supervisors/cleaners do not

misbehave with the corporationʹs staff or general public while on duty. The personnel

found misbehaving shall be immediately removed from the work at the risk of the

‐ The corporation shall not be responsible for any injury/death to the any staff of

contractor including drivers, supervisors, cleaners etc deployed by them. It is the

responsibility of the contractor to ensure that his personnel follow the safety

regulations strictly, which is in force from time to time.

‐ The Contractor shall obtain all necessary approvals, permits and licenses to operate

the said service. The corporation shall in no way be responsible for the loss occurring

to the contractor on this count.

‐ Contractor shall take all necessary insurances for the said work and workforce.

Insurance for Third Party Liability arising out of Contractorʹs vehicle, equipment,

cleaning agents or workforce shall also be taken from the first day of operation.

Corporation shall not be responsible for any losses occurring to the Contractor or

third party on this count.

‐ The commissioner reserves the right to impose financial penalty not exceeding 10% of

the monthly bill over and above the penalty mentioned for various defaults in

penalty clause in a month in case the work is not found up to the mark during the

routine inspection carried out by the Municipal Commissioner or corporation’s staff.

The decision on amount of penalty within the above limit is sole discretion of the

commissioner and shall be binding on the contractor.

‐ The Contractor shall maintain a First Aid Kit and other necessary medicines

including bandages, antiseptic creams/liquid, anti burn cream/powder as required to

attend to any emergency situations.

‐ The Contractor shall indemnify the corporation and its employees against any

penalties as PRINCIPAL EMPLOYEER, for any failure of the Contractor to honors

various State Laws / Enactments / Contract Labor (R&A) Act 1970 (C) / Minimum

wages Act / Bonus Act / EPF & MP Act / any laws affecting such services etc.

‐ The tenderer shall note that MUNICIPAL COMMISSIONER OF AHMEDABAD

shall not be responsible for any mishap or accident to workmen of the contractor or

MUNICIPAL CORPORATION OF AHMEDABADʹs employee working at site,

while performing these jobs and no compensation shall be payable by MUNICIPAL

CORPORATION OF AHMEDABAD . In case of mishap or accident, the amount of

compensation decided by the concerned authorities will be kept in deposit from

contractor’s bills/ will be paid by contractor. The successful tenderer shall take all the

precautions to avoid any damages to municipal property while working. If any

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 54 -

damage is noticed, the charges for setting right the same will be recovered from their

i) In case the successful bidder fails to deliver the services as stipulated in the tender,

the Commissioner reserves right to get it done from alternate sources at risk, cost and

responsibility of successful bidder.

ii) If it is observed that the Contractor carrying out the work fail to comply with

instructions given by the authorities at the Dy. Municipal Commissioners / Municipal

Commissioner’s level during execution of work thrice, the work will be terminated

and will be carried out at the risk and cost of the contract & penal action will be taken

against them. This decision will not be arbitrable at all.

iii) The above condition will be in addition to the relevant condition in General

Conditions of Contract regarding cancellation of full or part of the work, finality of

the decision of the disputes, differences or claims raised by the contractors relating to

any matter arising out of the contract

The successful Contractor shall have to enter in to an Agreement with Ahmedabad

Municipal Corporation.

This is subject to the jurisdiction of the competent court of Ahmedabad only.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Ahmedabad Municipal Corporation

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 55 -

INFRASTRUCTURE & UTILITIES

The corporation shall provide locations for parking, minor repair and maintaining the

machines. Necessary energy charges, water charges, property tax (if any, when separate plot

for regular parking and repair ‐ maintenance is given to contractor by AMC, based on

AMC policy‐ norms ) and other govt. levies etc will be borne by contractor.

All necessary infrastructure shall be developed by contractor at their own cost after

permission from the AMC, zonal SWM Deptt. / other Deptt. for O & M contract work, (when

separate plot for regular parking and repair ‐ maintenance is given to contractor by AMC)

and such infrastructure shall be a removed at the end of contract / as per the direction of

AMC even during the contract period by contractor and contractor has to vacate the place

allotted to them & remove the facilities if any created by them without any delay.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Ahmedabad Municipal Corporation

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 56 -

QUALIFICATION/ELIGIBILITY CRITERIA

Following are the minimum requirement for Qualifying in the Technical bid of

A. Only duly registered Firm/Company can submit Bids. Provide Certificate of Registration.

(GST / IT etc.)

B. Registration

The bidder shall have the following registrations and details of the same be provided

in the Technical Bid :

i). PF registration.

ii). Labor Licence / ESIC Registration

C. Manufacturer &/or OEM of such type of Guard Rail cleaning Machine or Municipal

service provider having experience with special purpose vehicles deployed for activities

such as guard rail cleaning machine (as proposed in this tender)/Water Tanker of

minimum 3000 Lts capacity can take part in the tender for which necessary documentary

proof should be enclosed with tender. A latest Authority letter (MoU) should be

submitted from manufacturer. If tender is quoted by Municipal service provider then he

has to submit the details of Guard rail cleaning machine he quote along with latest

agreement for this tender with its vehicle manufacturer &/or OEM as per tender

requirements to qualify in the tender. However vehicle manufacturer/ OEM must

possesses requisite quantity and other criteria for vehicle supply and performance as

mentioned in the experience clause. Necessary documentary proof shall be attached

with the tender.

D. Certificate from Chartered Accountant about turn over must be attached.

E. Financial Criteria:

a. The Average Annual financial turnover of the tenderer during the last 3 financial years

(2022‐23, 2023‐24 and 2024‐25) ending 31/03/25 should be at least 30% of the estimated

cost Rs. 1940 Lakhs of tender. i.e. 582.00 Lakh (Rs. Five Crore Eighty Two Lakh). Separate

Chartered Accountant’s certificate shall be attached.

b. The tenderer / Companies must have Bank solvency certificate of Nationalised / Schedule

Bank / Banks as per AMC Circular amounting to not less than 20% of the estimated cost

Rs.1940 Lakhs of tender. i.e. Rs. 388.00 Lakh (Rs. Three Crore Eighty Eight Lakh). The

solvency certificate issued shall not be older than one year.

Experience Criteria Required for Manufacturer / Supplier of vehicles & Service Provider is

F. Experience Criteria: For Manufacturer/Supplier

Manufacturer / Proposed OEM of the Guard Rail cleaning Machine whose system are

proposed in the tender shall have supplied at least minimum of following quantity of

such or other type of Guard Rail cleaning Machine of any capacity in India or abroad

during last 7 years ending 31/03/2026. All necessary documentary evidence shall be

submitted along with the tender.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 57 -

a. Three similar works of Supply should not be less than 40% (i.e. each work order for

supply of min. 1 machine / value not less than Rs. 4 crore) of the quantum / estimated

value for supply part of this tender.

b. Two similar works of Supply should not be less than 50% (i.e. each work order for supply

of min. 2 machines / value not less than Rs. 5 crore) of the quantum / estimated value for

supply part of this tender.

c. One similar works of Supply should not be less than 80% (i.e. each work order for supply

of min. 3 machines / value not less than Rs. 8 crore) of the quantum / estimated value for

supply part of this tender.

Similar work means work related to Manufacture / Supply of vehicle mounted Guard

Rail cleaning machine as per tender specifications /self propelled road sweeping machine

(minimum 5 cum capacity) with gutter brush for any Municipal Corporation/ ULBs /

Government / semi Govt. organisation in India. However all necessary documents

evidence such as work order, performance certificate etc. must be submitted in technical

bid. All necessary documentary evidence shall be submitted along with the tender.

If tender is quoted by Vehicle manufacturer / supplier / authorized dealer alone then he

must be having experience for providing services in integrated project work / having

experience of providing O & M services / rental contract based work (as mentioned in

work experience criteria as service provider below) for municipal utility related work

with hydraulic vehicles of more than 18 MT GVW to any Municipal Corporation/ ULBs /

Government / semi Govt. organisation/institutions / etc. clientele Or must have tie up

with service provider (under JV / association / MOU / Consortium etc arrangement) who

is having experience either with own &/or with clientʹs hydraulic vehicles of more than

MT GVW in any Municipal Corporation/ ULBs / Government / semi Govt.

organisation/institutions / etc.

G. Work Experience Criteria As service Provider

The tenderer shall be a service provider for a continuous period of at least five (5) years

in any ULB in India. The tenderer shall submit the necessary documentary evidence

along with the tender. The eligible bidder must also possess the requisite experience as

specified below

Bidder must be having the Experience of successfully completed similar work/s for at

least two full (Continuous) years during last 7 years ending 31/03/2026; it should be either

of the following :

a. Three similar works which should not be less than 40% (i.e. each work order for value not

less than Rs. 3.76 crore) of the estimated work & value of tender.

b. Two similar works which should not be less than 50% (i.e. each work order for value not

less than Rs. 4.70 crore) of the estimated work & value of tender.

c. One similar work which should not be less than 80% (i.e. each work order for value not

less than Rs. 7.52 crore) of the estimated work & value of tender.

Similar Work/s shall mean providing services of special purpose vehicles deployed for

activities such as guard rail cleaning machine (as proposed in this tender)/Water Tanker

of minimum 3000 Lts capacity in any ULB/government organization in India. Necessary

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 58 -

documentary evidence in support of the above shall be enclosed with the bid

submission. The satisfactory work completion/performance certificates, issued within

the last two months from the date of bid submission, must be signed by an official not

below the rank of Executive Engineer (or equivalent); certificates issued by lower‐ranked

officials shall not be accepted

H. The tenderer shall furnish a satisfactory performance certificate for service providing

work from the past/ current customers for at least One work with details & itʹs working

together with self‐attested copies of order/s received from those client/s.

I. All related duly self attested documents like work order, performance certificates, RTO

Registration Book etc. shall be submitted with the tender. The tenderer shall furnish

satisfactory performance certificate for the work executed by him. Necessary

documentary proof shall be attached with the tender.

It is hereby clarified that the bidder shall submit documentary evidence substantiating

its experience as a service provider, along with a valid MoU with a manufacturer

possessing the requisite experience as stipulated.

J. Disqualification

Disqualification Even though the Applicants meet the above criteria, they are subject to

be disqualified if Applicant or any of its constituent partners have: ‐ Made misleading or

false representation in the forms, statements, and attachments submitted; or ‐ Been

debarred or terminated or blacklisted (and effect is continue on due date of this tender)

by Central Govt. organization / State Govt. organization / AMC / Any Municipal

Corporation / ULBs

In case of a proprietary firm, partnership, private ltd, limited firm the following are the

disqualification in case of failure to disclose information by partners or the proprietor:

(i) If, any of the directors, partners or the proprietor is debarred / blacklisted by Central

govt. organization / State Govt. organization / ULB / Any Municipal Corporation /

AMC or any other Agency of Government of India or any of the State Government.

(ii) If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

(iii) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

(iv) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

However; merits of such actions will be reviewed by Municipal Commissioner; AMC

(If need be) and can take decision accordingly after review, which will be final &

binding to all tenderer.

Note: The experience as sub contractor shall not be considered.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Ahmedabad Municipal Corporation

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 59 -

D e tai ls o f T e nd er e r

Submit details of bidding entity

1. (a) Name of firm :

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

Details of Service Provider

(a) Name of firm :

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

2. Brief description of the Supplier’s main lines of business.

Brief description of the Service Provider’s main lines of business.

3. Details of individual(s) who will serve as the point of contact / communication for AMC

with the Tenderer / contractor:

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

4. Name, Designation, Address and Phone Numbers of Authorized Signatory of the bidder

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

5. Details of Principal Manufacturer/supplier

(b) Designation:

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 60 -

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

6. Details of the equipment supplied as per Clause 1.0,Appendix

• Specification

• Brief description

• Delivery Schedule

S. No De tai l s A cti on Rema r ks

1 W he t her te nde rin g firm/c ompany Sa y Y es / No

i s du l y re gis t er e d ? Name o f th e r e gis te r i n g

2 Whether the tenderer is the Manufacturer Ma nu fa c turer

of the Vehicles/ Equipment proposed to  servi ce provider

be supplied or service provider having ( A t t a c h ce rti fica t es )

MOU with manufacturer/OEM of

proposed machine ?

3 D e tai ls o f V e hi c l e s /E qui pm e nt (as Sa y Y es / No.

m e n ti o n ed i n th e t e nde r ) su ppli ed

i n t he p r e ce di n g f i v e years A t ta c h sepa ra te s he e t

givin g d e tai l s

4 A t ta c h per forman ce c e r ti fi ca te s Sa y Y es / No.

from th e pas t p u r c h a s e r s together A t ta c h Ce rt i fica te

w i t h a t t es te d c o pi es o f pur cha se r

o r de r re c eiv e d fr om th ose cli e nts

as menti o ne d i n th e qual i fica t ion

5 W he t her the tenderer have b ee n Sa y Y es / No.

b la c k l i ste d / w o r k te rmi na te d by

a n y civi c au thori t y/depa rtm ent /

a n y gov t . o r semi gov t. a u t ho ri t y?

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 61 -

FINANCIAL QUOTATION

COMPULSORY ONLINE

Financial Quotation for the T e n de r for Supply, Delivery, Testing, Commissioning along

with Comprehensive Operation and Maintenance Contract For 5 (Five) Years Of Guard

Rail Cleaning Machines for Municipal Solid Waste Management as per AMC tender

specifications, scope of work & terms ‐ conditions.

The Municipal Commissioner

Ahmedabad Municipal Corporation.

Mahanagar Sewa Sadan.

Ahmedabad‐380001

Sub: Financial Quote for T e nde r for Supply, Delivery, Testing, Commissioning along with

Comprehensive Operation and Maintenance Contract For 5 (Five) Years Of Guard Rail

Cleaning Machines for Municipal Solid Waste Management as per AMC tender

specifications, scope of work & terms ‐ conditions.

Dear Sir/Madam,

We, hereby, having reviewed and fully understood all the terms and conditions of this

Tender Document, submit our financial quote for the supply of following equipment and its

O & M work as per the tender terms and scope of work for your evaluation. The price quoted

includes packing, forwarding charges, insurance, all taxes and duties etc. Delivery will be

made at Ahmedabad, Gujarat at site specified by AMC and will be as per Appendix 1 of the

Tender Document.

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in

our Quotation we hereby represent and confirm that our Quotation is unconditional in all

respects and we agree to the terms of this Tender Document.

SCHEDULE OF PRICE

1. Supply, Delivery, Testing & Commissioning Of Guard Rail Cleaning Machines for

Municipal Solid Waste Management as per AMC tender specifications, scope of work &

terms ‐ conditions.

Sr Details Required Financial Total Amount

Sr Details Required Financial Total Amount

No. Qty. Quote Rs.

1. Supply, Delivery, Testing & 04 Nos.

Commissioning of Guard Rail Cleaning

Machines for Municipal Solid Waste

Management as per AMC tender

specifications, scope of work & terms ‐

1.1 Basic Price

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 62 -

1.3 Other Taxes and Duties If any.

1.4 Transportation

The price quoted above is net including all taxes and duties, entry taxes etc., Packing,

Forwarding; Insurance charges are included in the indicated price. The prices are fixed and

firm and are inclusive of all applicable taxes and duties as may be statutorily applicable.

2. Comprehensive Operation and Maintenance Contract For 5 (Five) Years Of Guard

Rail Cleaning Machines mentioned in tender for Municipal Solid Waste Management as

per AMC tender specifications, scope of work & terms ‐ conditions (1st in warranty year).

Sr. Particulars Qty. Rate per Rate per Rate per

No. shift of 8 shift of 12 shift of

working working per working per

per Vehicle Vehicle per Vehicle per

per day Rs. day Rs. day Rs.

2.1 Comprehensive Operation Contract

For 5 (Five) Years Of Guard Rail

Cleaning Machines mentioned in

tender as per AMC tender

specifications, scope of work & terms

‐ conditions mentioned in the tender Nos.

for first in warranty year.

2.2 Comprehensive Maintenance

Contract For 5 (Five) Years Of Guard

Rail Cleaning Machines as per AMC

tender specifications, scope of work &

terms ‐ conditions mentioned in the

tender for first in warranty year.

2.3 Sub Total of O & M cost (i.e. 2.1 +

2.5 Total of O & M cost (i.e. 2.3 +

3. Comprehensive Operation and Maintenance Contract For 5 (Five) Years Of Guard

Rail Cleaning Machines as per AMC tender specifications, scope of work & terms ‐

conditions. (For Rest Out of warranty period)

Sr. Particulars Quantity Rate per Machine Rs.

No For 8 Hr. For 12 Hr. For 16 Hr.

working working working

shift/day shift/day shift/day

3.1 Comprehensive Operation Contract

For 5 (Five) Years of Guard Rail

Cleaning Machines as per AMC tender 04 Nos.

specifications, scope of work & terms ‐

conditions mentioned in the tender For

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 63 -

Rest Out of warranty period.

3.2 Comprehensive Maintenance Contract

For 5 (Five) Years of Guard Rail

Cleaning Machines as per AMC tender

specifications, scope of work & terms ‐

conditions. mentioned in the tender For

Rest Out of warranty period.

3.3 Sub Total of O & M cost (i.e. 3.1 +

3.5 Total of O & M cost (i.e. 3.3 + 3.4 above)

% loading towards diesel part in the operation contract price quoted in 2.1 &

* TENDERER HAS TO QUOTE AS PER ABOVE FORMAT ONLY in Online tender.

Only diesel price variation during the contract period will be considered for which tenderer

must have to clearly specify the % loading towards diesel part in the operation contract price

without fail , which will be consider for diesel price variation. Otherwise it will be taken as

60% and will be binding to the tenderer.

* TENDERER HAS TO QUOTE AS PER ABOVE FORMAT ONLY in Online tender.

Please provide information on applicable fields.

Yours faithfully,

For and on behalf of (Name of Tenderer)

Duly signed by the Authorized Signatory of the Tenderer

(Name, Title and Address of the Authorized Signatory)

Tender Financial evaluation formula:‐

Note :‐ The decision of lowest rate will be on the basis of rates quoted for supply of Machines

and O & M contract of different shifts (for in warranty & out of warranty period)and

will be calculated as under

Total Cost for A (For Supply Part) = Net rate of each Machines x 4 Nos. of Machines

Total cost For O & M Part =

Rate of Tenderer for B :‐ (for First Year ‐ In Warranty Period)

Rate of tenderer For B = (0.6 x a) + (0.2 x b) + (0.2 x c)

Where; (Based on rate quoted For B)

a= Rate per 8 Hrs. working shift of O & M work per Machine per day Rs.

b= Rate per 12 Hrs. working shift of O & M work per Vehicle per day Rs.

c= Rate per 16 Hrs. working shift of O & M work per Vehicle per day Rs.

Rate of Tenderer for C :‐ (for Rest Years ‐ Out of Warranty Period)

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 64 -

Rate of tenderer For C = (0.6 x a) + (0.2 x b) + (0.2 x c)

Where; (Based on rate quoted For C)

a= Rate per 8 Hrs. working shift of O & M work per Vehicle per day Rs.

b= Rate per 12 Hrs. working shift of O & M work per Vehicle per day Rs.

c= Rate per 16 Hrs. working shift of O & M work per Vehicle per day Rs

E = Final Rate of Tenderer = Rate of tenderer for B x 0.20 + Rate of Tenderer for C x

Total Cost of O & M ʺFʺ = Final rate of tenderer ʹEʹ x 313 days x 4 Nos. of Machines x

Total Cost G = Total cost for Machines supply A + total cost for O & M work ʺFʺ

The tenderer whose ʺ Total cost ʹGʹ ʺ Found lowest based on above formula will be treated as

first Lowest bidder.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 65 -

I / We agree that all the clause, information mentioned in this tender document are correct as

per my knowledge and I / We have read and understood all the terms and conditions

mentioned in document carefully . I / We abide to agree and follow to the terms and

conditions stated in the tender.

I/We agree that we have no objection if inquiries are made about our works, its related areas

and any other inquiry regarding all details, projects and works listed by us in the pre‐

qualification document at any state.

Date:‐ Name of Tenderer:‐

Place:‐ Sign / Stamp

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 66 -

General Information:

All individual firms are requested to complete the information in this form. Individual

information should be provided for all owners, directors or applicants that are partnerships

public / Pvt. Ltd. or individually owned firms.

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

4 Local office address (if any):

5 Authorised Person :

6 Mobile: Contact:

7 Landline: Contact:

8 Facsimile: Fax:

10 Place of incorporation / registration: Year of incorporation / registration:

11 Main lines of business:

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 67 -

Financial statements :

Attach self attested copy

‐ Bidder shall furnish Turnover certificate for financial year 2022‐2023, 2023‐24 and

2024‐2025. Separate CA certificate shall be submitted.

‐ Bank Solvency Certificate.

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 68 -

History of litigation & Black listing ‐ debarring :

Applicant should provide information on any history of litigation or arbitration & Black

listing ‐ debarring resulting from contracts with Any Municipal corporation, ULBs, Central

Govt, State Govt, Govt Authority etc..

Year Award for / or Name of Client, cause Disputed Validity Period

Against applicant of Litigation and amount in

matter of dispute & Rupees

Black listing ‐

Note: If the information to be furnished in this schedule is not given and come to the

knowledge of AMC subsequently it will result in disqualification of the bidder.

Also submit latest status along with documentary evidences.

Signature in the seal of the Company

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 69 -

Photographs of Partners / Managing Director / Proprietor / Directors / Power of attorney

1 I/We agree that the decision of the Amdavad Municipal Corporation in pre‐

qualification/selection of applicants/contractor, Phasing of work and in any other

project related matter, will be final and binding to the me/us.

2 All the information and date furnished herewith are correct to my/our best of

3 I/We agree that I/we have no objection if inquiries are made about our works, its

related areas and any other inquiry regarding all details, projects and works listed by

us in the pre‐qualification document at any state.

Signature with seal of the company

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 70 -

DECLARATION OF THE CONTRACTOR :

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with

the local conditions regarding scope of work, all materials and labour on which I / We have

based my / our rates for this tender. The specifications and leads on this work have been

carefully studied and understood before submitting this tender. I / We undertake to use only

the best materials approved by the Engineer in charge or his duly authorized representative

during execution of the work and to abide by the decision of AMC.

Seal and Signature of the Bidder & Date:

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 71 -

ON THE MANUFACTURER’S / DEALERʹS / DISTRIBUTORʹS

LETTER HEAD AUTHORIZATION FOR (MENTION ITEM NAME)

The Municipal Commissioner

Amdavad Municipal Corporation

Ref: Tender No: (PLEASE INSERT BID REFERENCE)

We, (NAME OF THE OEM), who are the manufacturers / dealers / distributors of (NAME OF

ITEM), having our office at (REGISTERED OFFICE / FACTORY ADDRESS) do hereby authorize

(NAME OF THE BIDDER) to submit a bid, against above mentioned tender. The purpose of

which is to provide the following equipment / parts (NAME OF ITEM) and to subsequently

negotiate & sign the contract.

We hereby extend our full warranty for the above specified equipment offered by us, supporting

the supply, installation & operational acceptance of the said equipment by (NAME OF THE

BIDDER) against these bidding documents & duly authorize the said bidder to act on our behalf

in fulfilling these guarantee & warranty obligations.

No other company other than (NAME OF THE BIDDER) unless authorized by a separate letter

directly addressed to you mentioning the tender details, are authorized to bid, & conclude the

contract for the above goods manufactured by us, against this specific tender.

We also hereby declare that during the contract (including warranty / defects liability), we will

make our technical & engineering help available to (NAME OF THE BIDDER) to assist them on a

reasonable cost & best effort basis, in performance of all their obligations to the purchaser under

For, (NAME OF THE MANUFACTURER / DEALER / DISTRIBUTOR)

NAME OF THE PERSON SIGNING THE LETTER

DESIGNATION / AUTHORITY

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 72 -

AFFIDAVIT * Rs. 300 Stamp / Value as per new norms :

DECLARATION OF THE CONTRACTOR :

1.0 I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false

information, corporation is entitled to take any civil & criminal punitive action

2.0 The undersigned also hereby certifies that neither our firm M/s

_______________________ _____________________ nor any of its constituent partners,

directors etc have abandoned any work in India nor any contract awarded to us for

such works has been rescinded. Our firm is also not black listed by any Central govt.

organization / State Govt. organization / ULB / Any Municipal Corporation / AMC or

any other Agency of Government of India or any of the State Government.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

Government, or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the AMC to verify our statements or

our competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the AMC.

5.0 The AMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our

bankers and clients regarding any financial and technical aspects. This Affidavit will

also serve as authorization to any individual or Authorized representative of any

institution referred to in the supporting information, to provide such information

deemed necessary and requested by you to verify statements and information

provided in the Tender or with regard to the resources, experience and competence

of the Applicant.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with

the local conditions regarding scope of work, all materials and labour on which I / We have

based my / our rates for this tender. The specifications and leads on this work have been

carefully studied and understood before submitting this tender. I / We undertake to use only

the best materials approved by the Engineer incharge or his duly authorized representative

during execution of the work and to abide by the decision of AMC.

Signed by the Authorized signatory of the firm

Tender No_ 98 _ SITC of Guard Rail Machines with O & M _ 2025-26 - 73 -

Title of the office

Name of the firm