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Tender Value
₹30 L
EMD Value
₹90,000
Closing Date
25 May 2026, 4:00 pmClosed
Administrator,Administrator Office
Flower Decoration work for Shree Arasuri Ambaji Mata Devsthan Trust, Ambaji
300637
VHT-2 YEAR 2026-2027
Open
Movable Assets
Works
Banaskantha
8 documents required · 8 mandatory
₹2,950
SHRI ARASURI AMBAJI MATA DEVSTAN TRUST, AMBAJI
₹90,000
2 May 2026
2 May 2026
2 May 2026
25 May 2026
2 May 2026
Estimated Cost : 30 lacs
Administration Branch (SAAMDT)
Tender Document for
“Sealed tender are invited from experienced and
reputed Agencies for Flower Decoration work for
SAAMDT, AMBAJI.”
ADMINISTRATOR & DEPUTY COLLECTOR
ADMINISTRATOR OFFICE, ADMINISTRATION BRANCH,
SHREE ARASURI AMBAJI MATA DEVASTHAN TRUST
Ta.Danta, Dist- Banaskantha
Important contract data is summarized as under;
ANNUAL RATE CONTRACT FOR ALL – Flower
1 NAME OF WORK :
Decoration work YEAR – 2025-2026
2 No. Of work : VHT-2 ( Administration Branch)
AREA / DISTRICT COVERED UNDER
3 : DIST. Banaskantha, GUJARAT
Flower Decoration work for Shree Arasuri Ambaji
4 TYPE OF WORK :
Mata Devsthan Trust, Ambaji
ESTIMATED CONTRACT VALUE
5 : 30 Lakh (Varies with the scope of work)
ANNUAL RATE CONTRACT YEAR 2025-2026
6 PROJECT IMPLEMENTATION PERIOD : (from work order Up One Year or Approving
7 COMMUNICATION FOR SITE : At Site of Surrounding Ambaji
8 PLACE OF ISSUE OF DOCUMENTS : On-line(E-Tendering) www.gpyvb.nprocure.com
Rs.2950/- including GST (One Thousand Seven
8 BID DOCUMENT FEES : Hundred Seventy Rupees Only) in form of Demand
Draft from Nationalized Bank Only (Non Refundable)
Rs. 90,000/- (Ninety Thousand Rupees Only) in form
of Demand Draft Nationalized Bank Only in favor of
9 EARNEST MONEY DEPOSIT :
SHRI ARASURI AMBAJI MATA DEVSTAN TRUST,
AMBAJI (refundable) (FDR not Acceptable)
Rs.1,50,000/- (One Lakh Fifty Thousand Rupees Only)
in form of DD Nationalized Bank in favor of SHRI
10 SECURITY DEPOSIT
ARASURI AMBAJI MATA DEVSTAN TRUST,
AMBAJI (refundable) (FDR not Acceptable)
120 (One hundred twenty days) after the date of Bid
12 BID VALIDITY :
13 BID DOCUMENT DOWNLOADING : Dt.02/05/2026
13 PRE-BID MEETING : Dt.06/05/2026 at 11.30 am
14 LAST DATE OF ONLINE SUBMISSION : Dt.25/05/2026 up to 4.00 pm
LAST DATE OF PHYSICAL
SUBMISSION OF BID
OPENING OF TECHNICAL BIDS (DATE Dt.29/05/2026 at 11.30 am
& TIME) At SAAMDT OFFICE, AMBAJI(only Technical bid.)
17 OPENING OF PRICE BIDS (DATE & Dt. 03/06/2026 at 11.00 am if possible
TIME) at SAAMDT OFFICE,AMBAJI
18 PLACE OF OPENING OF BIDS : SAAMDT OFFICE,AMBAJI
AUTHORITY COMPETENT TO DECIDE IF ANY
19 OTHER CAUSE OF DELAY BEYOND : ADMINISTRATOR, SAAMDT, AMBAJI.
CONTRACTOR’S CONTROL
AUTHORITY FOR APPOINTING
20 : ADMINISTRATOR,SAAMDT,AMBAJI.
SCHEDULE FOR INVITATION OF TENDER :
Sealed tenders are invited from experienced and reputed Agencies for Flower Decoration work
for SAAMDT, in the SAAMDT, Ambaji as detailed below:
1. Technical Bid
Rs.2500 + 18% GST Rs.450/- Total Rs.2950/-
TENDER FEE : Rs. (Two Thousand Nine Hundred Fifty Only)
EMD AMOUNT : Rs. 90,000/- (Ninety Thousand Rupees only)
2. Instructions to Bidders :
2.1 Introduction:
2.1.1 The Service provider are invited to submit a Technical Proposal (Online and Offline) as per the
formats given in Annexure-1 and a Financial Proposal as per the formats given in Annexure-2
(Online only) in separate sealed covers for providing consulting services required for the
assignment. The Service provider shall bear all costs associated with the preparation and
submission of their proposals. SAAMDT is not bound to accept any or all proposals, and reserves
the right to annul the selection process at any time prior to award of contract, without any liability
2.2 Proposal Validity :
2.2.1 The Technical and Financial Proposal to be submitted by the Service provider should be firm and
valid for a period of 120 days from the last date of submission of the proposal.
2.3 Tender Fees and Earnest Money Deposit :
2.3.1 The Proposal shall be accompanied by Earnest Money Deposit (EMD) of Rs.90,000/- [Rupees
Ninety Thousand only] in by Demand Draft from Nationalized Bank Only.favour of the “shri
Arasuri Ambaji Mata Devstan Trust Payable at Ambaji
2.3.2 In case the tender document is downloaded from the SAAMDT website, the Proposal shall be
accompanied by non-refundable tender fee of Rs.2500/- 18% GST Rs.450/- Total Rs.2950/- by
Demand Draft (DD) Nationalized Bank in favoring “ shri Arasuri Ambaji Mata Devstan Trust
Payable at Ambaji.
2.3.3 The Proposals without tender fees and EMD shall be deemed as non-responsive and liable to be
2.3.4 The EMD of the successful bidder shall be withheld by SAAMDT for a period of two months. The
EMDs of other bidders will be refunded within a period of maximum Two month after the
process of selection is over.
2.4 Contents of the Proposal :
2.4.1 The proposal shall comprise of three envelopes as prescribed below.
Envelope 1: Tender fee and EMD
Envelope 2: Technical Proposal
2.4.2 The Outer Envelope shall contain Demand Draft towards Tender Fees, EMD and separate
envelopes of Technical proposal.
2.5 Submission of Technical Proposals :
2.5.1 The Original Technical Proposal shall contain no interlineations or overwriting, except as
necessary to correct errors made by the Service provider themselves. The person who signs the
proposal must initial such corrections.
2.5.2 Technical Proposal shall be placed in a sealed envelope clearly marked “Technical Proposal”. The
envelopes containing the Technical and Tender fee & EMD shall be placed into an outer envelope
and sealed. This outer envelope shall bear the Name of the Assignment, submission address, etc.
2.5.3 The Proposal must reach SAAMDT on mentioned date & time. delivered by RPAD or Speed Post
or by currier or personally. Any proposal received by SAAMDT after the deadline for submission
shall be not acceptable. SAAMDT shall not be responsible for any postal or courier delays.
2.5.4 The financial proposals of all the qualifying firms will be opened in the presence of the Service
providers’ representatives who choose to attend. The selected Service provider will be informed
of the decision made by SAAMDT through a letter after completion of the evaluation process.
2.5.5 SAAMDT will correct any arithmetical errors in Financial Proposals. While correcting
arithmetical errors, in case of discrepancy between the amounts mentioned in words and figures,
the amount quoted in words shall only be considered and evaluated.
:: CONDITIONS ARTICLE – 1 ::
: General Terms and Conditions for Digital Signature :
1. Bidders can download the tender document free of cost from the website, but will need to
submit the bids along with the DD for Bid Document Fee at the time of physical submission.
2. All the tender Document EMD, Tender fee and Tender supporting documents should be
submitted physically or by RPAD or Speed Post or hand delivery within before stipulated time.
3. Price Bids will have to be submitted online as per prescribed formats.
4. Bidders have to submit Price Bid in electronic form only. Offers in physical form will have to be
submitted for technical bid alone. Such submission will have to be accompanied by required
forms and documents, and instrument for payment of Bid Document Fee and Bid Security
:: ANNEXURE – 1 ::
Technical Bid Form
(Profile of the Bidder)
Sr. Particulars Details Enclose Page
1 Name of the Agency
Detailed office address of the Agency with Office
Telephone Number, Fax Number and Mobile Number
and name of the contact person with company
authorized Document
2 Detail of Tender Fee
(i) Amount Rs.2950/- (Including GST)
(iv) Issuing Bank (Only Nationalized)
3 Details of EMD
(i) Amount Rs.90,000/-
(iv) Issuing Bank (Only Nationalized)
4 Date of establishment of the Agency in Only same
field (Minimum 7 Years Form 31st March 2026)
(attached Certificate of Registration of Firm Issued
by Component Authority)
5 PAN / TAN Number (Copy to be enclosed)
6 GST Number (Goods and Service Tax) (Copy to be
7 Date of establishment of the Agency (as flower
decoration or flower work only)
13 The average annual turnover of the bidder in
Similar Works Like In Flower Decoration work.
during the last three financial years (2022-23,2023-
24,2024-25) should be double the bid value.
Documentary evidence in the form of certified
audited balance sheet for the relevant period or a
certificate from a Chartered Accountant showing
the financial turnover or actual production details
for the relevant period should be uploaded along
with the bid. If the date of formation/incorporation
of the bidder is less than 3 years, the average
financial turnover or actual production in respect of
the financial years completed after the date of
formation will be considered for this criterion.
14 Income Tax Return of Last Three Years
15 Experience of having successfully complete similar
works (Only flower decoration or flower work)
during Last Seven year ending last days of 31-3-
2026, previous to the one in which applications
are the following :
(a) Three similar completed works costing not
less than Rs.12 Lacs (40% of estimated
(b) Two similar completed works costing not
less than Rs.15 Lacs (50% of estimated
(c) one similar completed works costing not
less than Rs.24 Lacs (80% of estimated cost
(Copy to be enclosed)
16 Bank solvency Certificate Rs.6 Lakh (20% of
Estimated Cost) Nationalized/ schedule Bank
current Financial Year (2024-25) (Copy to be
17 Whether the firm is blacklisted by any
government/ Semi government or any
Organization for any criminal case or any other
reason is registered against the firm or its owner
/ partners anywhere in India. If no then affidavit
on Rs.300/- Stamp with notary is to attached in
this regard after date of publish tender notice.
18 List of other clients (Only Similar Projects)
14. The average annual turnover of the bidder in Similar Works Like In Flower Decoration
work. during the last three financial years (2022-23,2023-24,2024-25) should be double
the bid value. Documentary evidence in the form of certified audited balance sheet for the
relevant period or a certificate from a Chartered Accountant showing the financial
turnover or actual production details for the relevant period should be uploaded along
with the bid. If the date of formation/incorporation of the bidder is less than 3 years, the
average financial turnover or actual production in respect of the financial years completed
after the date of formation will be considered for this criterion.
Sr. Financial Year Turnover in Rs.
Total Turnover in Rs.
Average Turnover of
:: ANNEXURE – 2- FINANCIAL BID ::
1. Rate per Day for SAAMDT, AMBAJI
Index Description Unit Rate without GST
1 Decoration of Ambaji mata nij Mandir & Garbhgruh. 1 time
• Decoration by English Flowers : Zarbera, work
Glediosis, Greenery, Erikapam, Leaf of Fanas.
2 Decoration of Ambaji mata nij Mandir & Garbhgruh. 1 time
• Decoration by Imported Flowers : Anthorium, work
Orchid, Lilium.
• 12- Row and 4'- width
• Decoration on both place of inner gate at Temple
and net at brass.
3 Decoration of Dom at Sabha Mandap & side Pillar. 1 time
• Decoration by Flowers of Zarbera & Glediosis. work
• 18 bookes like a booke with 60 nos. Flower's.
4 Decoration of Nrutyamandap five gate, pillars seen 1 time
outside and arches. work
• Decoration makes over gate by flower's of
• Decoration makes up to 16' on a Gate.
• Bombay toran will be surrounding 8-Row & 300'.
• Weight of toran at least 350 Kgs.
5 Decoration of Main gate-Shaktidwar. 1 time
• Toran will be 20' & Fancy. work
• Weight of toran at least 60 Kgs.
• Large Bookes of English Flower's will be Apply.
• 13 nos of booke will be apply, each booke has
6 Decoration over Sabhamandap at Temple about 100'. 1 time
• Decoration 3' width & 100' length will be apply work
by flowers of Zarbera, Orchid and Glediosis.
7 Decoration of Matajini Gaadi. 1 time
• The Toran at 60' & 8-Row will be apply work
made by yellow flower of Hajari, white
flowers of shevanti/lili & stream of Asopalav
in front of matajini gaadi & its weight will
• 3' chain made by flowers of Zarbera, Orchid,
Glediosis, will be apply in Matajini Gaadi &
over the Temple.
8 Decoration of Gabbar Mandir. 1 time
• Revolving Bombay Toran which made by work
yellow flowers of Hajari with flowers of
Shevanti/ Lili. And Stream of Ashopalav will
be apply. 8-Rows & 65'. weight will be kept
• Decoration will be done in front of Mataji's
Temple by flowers of Zarbera & Orchid,
weight will be 30 kgs.
9 Decoration of Hanumanji Temple. 1 time
• Revolving Bombay Toran which made by work
yellow flowers of Hajari with flowers of
Shevanti/ Lili. And Stream of Ashopalav will
be apply. 8-Rows & 40' weight will be kept
• 7 nos. of hand bunch(Booke) is needed, per
hand bunch 40 flowers needed.
10 Hand bunch (Booke) of Imported flower's. 1 pcs.
• Hand bunch made by flowers of Lilium,
Orchid, Carnes.
• Each hand bunch have minimum 30 nos. of
11 Hand bunch (Booke) of Regular flower's. 1 pcs.
• Hand bunch made by flowers of Zarbera,
Rose, Dutch Rose.
• Each hand bunch have minimum 25 nos. of
12 Opening Ceremony's Boards Decoration. 1 time
• Decoration will be done by flowers of work
Zarbera and Lili/ Hajari.
• 10kgs Chain made by three flowers.
13 Decoration of Mataji's Rath in Procession, 1 time
Palanquin etc. work
• 40' Chain made by the flowers of Hajaris
Wight flowers, Zabera & Gladiosis.
• weight will be kept up to 80 kgs.
14 Decoration of Stage. 1 time
• 30' length × 1' width chain which made by work
flowers of Zarbera will be apply.
• 6 nos. of booke will be suppy. A booke made
15 Decoration bt Plastics Flag (Dhaja Pataka) 1 time
• 1500' Decoration. work
16 Decoration of Building of institution of Ambaji 1 time
mata devasthan trust. work
• Decoration will be done by 200' with flowers
of Hajari/ Sevanti. There are use of Stream of
• Weight will be kept up to 60 kgs.
17 Decoration of Havanshala. 1 time
• The Toran at 100' & 8-Row will be apply work
made by yellow flower of Hajari, white
flowers of shevanti/lili & stream of Asopalav.
its weight will be 130 kgs.
18 Decoration of Pittal Gate. 1 time
• Revolving Bombay Toran which have 12- work
Raw, 30" width × 60' length. made by yellow
flower of Hajari with flower of Sevanti/ Lili
& Stream of Ashopalav.
• Weight will be kept up to 130 kgs.
19 Decoration of Entrygate of Darshanpath. 1 time
• 9 Bookes will be supply. A booke made by work
20 Galgota's Flower. 1 kg.
21 Rose Flower. 1 kg.
Rose Flower's leaf. 1 kg.
22 Small Wreath (Har)(Hajari mix flower's 300 1 pc.
23 Big Wreath Special Rose Flowers. (500 Grams) 1 pc.
24 Banana tree (like Pillar) 1 nos.
25 Fresh Ashopalav stream 1 fit
26 Decoration of Nrutyamadaps Pillar nos.6 by 1 time
flower of Orchid, Bangkok's Flower. work
• 15" width × 120' length..
27 Decoration of Elephant in Rathyatra. 1 time
• Decoration will be done by Stream of Hajari/ work
Sevanti & Asopalav.
• Weight will be kept up to 130 kgs.
28 Decoration of Mayurdwar (Khedbrhma road) 1 time
• Bombay toran which is made by Yellow work
flowers of Hajari, white flower of Sevanti/
Lili & Stream of Asopalav. Length 60'.
• 3 booke will be supply.
• Weight will be kept up to 100 kgs.
29 Decoration of Sinhdwar (Danta road) 1 time
• Bombay toran which is made by Yellow work
flowers of Hajari, white flower of Sevanti/
Lili & Stream of Asopalav. Length 60'.
• 3 booke will be supply.
• Weight will be kept up to 100 kgs.
30 Decoration of Gajdwar (Aburoad highway) 1 time
• Bombay toran which is made by Yellow work
flowers of Hajari, with flower of Sevanti/ Lili
& Stream of Asopalav. Length 60'.
• 3 booke will be supply.
• Weight will be kept up to 100 kgs.
31 Decoration of Tractor during Rathyatra. for 1 Tractor
• Bombay toran which is made by Yellow
flowers of Hajari, with flower of Sevanti/ Lili
& Stream of Asopalav. Length 60'.
• Weight will be kept up to 20 kgs.
32 Decoration of Camel cart during Rathyatra. for 1 Camel cart
• Decoration by Yellow flowers of Hajari, with
flower of Sevanti/ Lili & Stream of Asopalav.
• Weight will be kept up to 25 kgs.
Date: Signature of the authorized person
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