Providing and setting up convocation venue stage and other facilities in open air for the 26th Convocation at IIM Indore campus

Amount

Providing & setting up of convocation venue –stage and other associated facilities for the 26th Convocation at IIM Indore campus to be held on March 28 (Pre-Convocation) - March 29 (Convocation), 2025 complete job as per the items detailed & specified as well as as required & instructed by the Institute:

STAGE & BRANDING

Stage size 60 x 32 x 4 feet with required Masking, new Carpet and steps having 150mm riser and 300mm tread & Ramp of 8 feet width having slope 1:12 on either side of stage (M.S. Structure with Double ply of 18 mm thickness each) with ply base for flower decoration in the stage length of 60x8 feet with required masking with adequate LED Metal & PAR lights atleast 10 in nos each alongwith Video halogen light of 500Watt-10 nos. Note: Stage should be able to take the load of 50 persons at a time each having approx. weight of 100kgs.

Backdrop from the stage level with Flex on MS Pipe frame incl. designing & Masking (60x19 feet). Backdrop should duly be supported with adequate double scaffolding system (cup lock type) made with 40 mm dia M.S. tube 1.5 m centre to centre, horizontal & vertical tubes joining with cup & lock system with M.S. tubes, M.S. clamps etc. The scaffolding system shall be stiffened with bracings, runners etc wherever required at required locations with essential safety features etc. complete as per directions and approval of Engineer-in-charge.(Note: In addition to the above MS diagonal support for every backside vertical member of scaffolding is to be given)

Square (Box type, covered with due flex & masking) welcome Gate For Welcoming 20x15 feet with entry & exit path way new red Carpet upto event place. Additional pathway new red carpet from Pavilion to event place. All complete as per directions and approval of Engineer-in-charge

Kanath/ white cloth walling of approx. 6-8 feet req. height as per the direction of Engineer-in-Charge.

Sitting

New red/green carpet on pathway/passage/ event place etc. all complete as per the directions and approval of Engineer-in-charge.

Single seater Sofa with letherite finish & white good quality cover as approved by the Institute & as per directions of Engineer-in-charge.

Cushion Chair With white good quality Cover and cap of required color as per batch as approved by the Institute & as per the directions of Engineer-in-charge.

Cushion Chair With white good quality Cover and without cap as approved by the Institute & as per the directions of Engineer-in-charge.

Executive table with cover & masking with brand printed on it for stage as approved by the Institute & as per the directions of Engineer-in-charge.

Executive chairs for stage as approved by the Institute & as per the directions of Engineer-in-charge.

LIGHT & SOUND Operation & integration of Audio-Visual and Lighting system for following

RCF LINEARRAY / JBL Sound system of good quality suitable for high end corporate events as required with Podium mic-4 nos., Cordless Mic-4 nos., Corded mic-4 nos., collar mic-2 nos. complete with Digital Audio Mixer for sound control, stage-monitors with high wattage with separate control-4 nos, high definition video along with audio recording with cassette for 8 Hrs recording with all required accessories, cable connections, provision to connect laptop and recording etc. and suitable numbers of speakers (minimium 12nos. from top & 12 nos. on stand with base ) complete setup as required and as per directions & approval of Engineer-in-charge. Note: All the hanging system shall be on cup lock based double scaffolding system as detailed at item no. 1.2 above with due masking.

LED Screen with projection Facility (including platform, masking etc. all complete as per the directions and approval of Engineer-in-charge.)

Silent DG Set of 415Volt, 50Hz, 5 nos. of 125 KVA, vehicle mounted trolly with suitable size Al.Ar.cable of required length complete with distribution electrical panel incl. switch gears / control gears, required no. of 3 phase 400 amp changeover panels ( as per the direction of the department) etc. incl. sufficient fuel for both days (as per earlier mentioned days slot) (min. 8 hrs. each day) run and operator as required. Note: All the DG sets should be duly filled with diesel before commissioning and minimum stock of 500 ltr disel should also be available at site, failing which penalty will be imposed for the difference quantity brought at the market rate. And panel board & cables should be without damage.

Fully functional Air-conditioner-Tower AC -5TR with necessary wiring arrangements and accessories and any otherarrangement for event area & surrounding as required.

Electrical decorative lighting with required cabling / connections etc. of

LED Jhalar light each with min. 15 feet length of white silver / star colour with necessary wiring arrangements and accessories and any other lighting arrangement for event area & surrounding as required.

Decorative light Patta min. 20 meter long with necessary wiring arrangements and accessories and any other lighting arrangement for event area & surrounding as required.

LED Metal Lights 200 Watt-180 nos, LED Par lights -60 nos., with necessary wiring arrangements, stands and accessories and any other lighting arrangement for event area & surrounding as required. Note: All the Metal lights shall be on hanging system & which inturn shall be on cup lock based double scaffolding system as detailed at item no. 1.2 above with due masking.The metal lights will preferably be of warm white colour but department may ask for another colour also, incase competent authority of IIMI ask for it.

2nos. x 20 KVA Online UPS( one for light & other for sound) 3 phase IN, 3 phase OUT (incl. parallel kit)with battery backup of minimum 1 Hr for emergency backup for emergency lighting on stage and Pandal and sound complete with 20 nos of 80-100 watt LED Lamp. All complete job with necessary cable arrangements and accessories and any other arrangement for event area & surrounding as required & as per the direction of the department.

OTHERS

Fresh Dustbins (Big size) as required

Required number of Drinking water dispenser / jar with respective stand along with minimum 100 bottles of 20 litre (Bisleri/kinley etc), minimum 6000 numbers of disposable paper glass.

Direction & other Standees with due stand as well as support( Min. qty. - 3' x 6'-18 nos., 4' x 8'- 6 nos., 2.5' x 4.5' - 2 nos., 2.5' x 2.5'- 4 nos. & other as per requirements etc.), que managers( similar to that of airport) as per requirements and signage’s including safety signages of size & nos. as required & instructed

Fully functional Fire Tender with requisite manpower & other requirements

Chemical Toilet (complete in all respect with hand wash , paper rolls, towel etc.) including good quality fencing with steel tubular & ply structure with due masking & signages, adequate lighting arrangements etc. as directed

Water Tanker of 5000 Liters