Tender ID

CPPP

AOC

Services

Miscellaneous Services

Providing and setting up convocation venue stage and other facilities in open air for the 26th Convocation at IIM Indore campus

Indian Institute of Management Indore

IIM Indore | Indore, Madhya Pradesh

Amount: Refer DocsCloses: 24 Feb 2025Closed

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Timeline

Published3 Feb 2025
Closed24 Feb 2025
Technical Evaluation28 Feb 2025
Financial Evaluation20 Mar 2025
Awarded21 Mar 2025

Bids

1 Bid21 Mar 2025

#	Company	Amount	Rank	Status
1	LALAJI EVENTS INDIA PVT LTD H1₹25.7 LAccepted-AOC	₹25.7 L	H1	Accepted-AOC Being H1 in QCBS system

Tender Value

Refer Docs

EMD Value

₹1.9 L

Closing Date

24 Feb 2025, 3:00 pmClosed

Tender Inviting Organisation

Name

Chief Officer Engineering

Address

Administration Bldg, IIM Indore

Work Description

Providing and setting up convocation venue stage and other facilities in open air for the 26th Convocation at IIM Indore campus

Tender Information

Tender ID

2025_IIMID_847368_1

Reference Number

IIMI/Project/01/2025/166 File No. 512

Tender Type

Open Tender

Product Category

Miscellaneous Services

Form of Contract

Item Rate

Period of Work

7 days

Location

IIM Indore

Source Website

Subscribe to view

Eligibility / Pre-Qualification

as per tender

Documents Required

15 documents required · 15 mandatory

Fee

RequiredE-payment details towards the Earnest Money Deposit -cum-Performance guarantee (.pdf)

RequiredNIT Document duly signed and sealed on each page to be scan and uploaded (.pdf)

PreQual/Technical

RequiredCertificates of Work Experience (.pdf)

RequiredCopy of CA certificate having UDIN number for annual financial turnover to be uploaded (.pdf)

RequiredAudited copy of profit and loss account (.pdf)

RequiredPAN (Permanent Account Number) (.pdf)

RequiredGST (Goods and Services Tax) Registration Certificate (.pdf)

RequiredEPF registration certificate, if applicable (.pdf)

RequiredESI registration certificate, if applicable (.pdf)

RequiredCertification of Incorporation/ Registration of firm (.pdf)

RequiredLatest IT Return (.pdf)

RequiredPresentation prepared by bidder (.pdf)

RequiredBank Account details (.pdf)

RequiredAny other document that bidder felt necessary in support of his candidature (.pdf)

Finance

RequiredFinancial Bid (.xls)

Fee & Financial Details

Tender Fee Amount

₹0

EMD Fee Amount

₹1.9 L

Important Dates

Last Activity

20 Mar 2025

Published

3 Feb 2025

Bid Opening

25 Feb 2025

Download Starts

3 Feb 2025

Download Ends

24 Feb 2025

Submission Starts

3 Feb 2025

Bill of Quantities

Item RateBoQ_Ver3.0INR

BoQ1 (25 items)

Sl No	Description	Qty	Unit	Est. Rate	Est. Amount
1Providing & setting up of convocation venue –stage and other associated facilities for the 26th Convocation at IIM Indore campus to be held on March 28 (Pre-Convocation) - March 29 (Convocation), 2025 complete job as per the items detailed & specified as well as as required & instructed by the Institute:
1.01	STAGE & BRANDING	-	-	-	-
1.1	Stage size 60 x 32 x 4 feet with required Masking, new Carpet and steps having 150mm riser and 300mm tread & Ramp of 8 feet width having slope 1:12 on either side of stage (M.S. Structure with Double ply of 18 mm thickness each) with ply base for flower decoration in the stage length of 60x8 feet with required masking with adequate LED Metal & PAR lights atleast 10 in nos each alongwith Video halogen light of 500Watt-10 nos. Note: Stage should be able to take the load of 50 persons at a time each having approx. weight of 100kgs.	1	Job	50,952.94	₹50,952.94
1.2	Backdrop from the stage level with Flex on MS Pipe frame incl. designing & Masking (60x19 feet). Backdrop should duly be supported with adequate double scaffolding system (cup lock type) made with 40 mm dia M.S. tube 1.5 m centre to centre, horizontal & vertical tubes joining with cup & lock system with M.S. tubes, M.S. clamps etc. The scaffolding system shall be stiffened with bracings, runners etc wherever required at required locations with essential safety features etc. complete as per directions and approval of Engineer-in-charge.(Note: In addition to the above MS diagonal support for every backside vertical member of scaffolding is to be given)	1	No.	72,499.15	₹72,499.15
1.3	Square (Box type, covered with due flex & masking) welcome Gate For Welcoming 20x15 feet with entry & exit path way new red Carpet upto event place. Additional pathway new red carpet from Pavilion to event place. All complete as per directions and approval of Engineer-in-charge	2	Job	30,156.8	₹60,313.6
1.4	Kanath/ white cloth walling of approx. 6-8 feet req. height as per the direction of Engineer-in-Charge.	400	r.ft	62.59	₹25,036
2Sitting
2.1	New red/green carpet on pathway/passage/ event place etc. all complete as per the directions and approval of Engineer-in-charge.	57,000	Sft	8.77	₹4,99,890
2.2	Single seater Sofa with letherite finish & white good quality cover as approved by the Institute & as per directions of Engineer-in-charge.	132	Nos.	1,315.93	₹1,73,702.76
2.3	Cushion Chair With white good quality Cover and cap of required color as per batch as approved by the Institute & as per the directions of Engineer-in-charge.	800	Nos.	72.38	₹57,904

Stage Documents

Stage Summary Snapshot

stage.html

html • 0.04 MB

Technical Bid Opening

tech_bid_open.pdf

PDF

Technical Evaluation

tech_eval.pdf

PDF

Financial Bid Opening

fin_bid_open.pdf

PDF

boq_comp_chart.xlsx

xlsx

Financial Evaluation

fin_eval.pdf

PDF

Award of Contract

aoc.pdf

PDF

Documents

Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.

Tender Page Snapshot

details.html

html • 0.03 MB

NIT Documents

Tendernotice_1.pdf

Tender Document • 0.53 MB

BOQ Documents

BOQ_890772.xls

BOQ • 0.32 MB

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Company

LALAJI EVENTS INDIA PVT LTD

H1₹25.7 LAccepted-AOC

Sl No	Description	Qty	Unit	Est. Rate	Est. Amount
1Providing & setting up of convocation venue –stage and other associated facilities for the 26th Convocation at IIM Indore campus to be held on March 28 (Pre-Convocation) - March 29 (Convocation), 2025 complete job as per the items detailed & specified as well as as required & instructed by the Institute:
1.01	STAGE & BRANDING	-	-	-	-
1.1	Stage size 60 x 32 x 4 feet with required Masking, new Carpet and steps having 150mm riser and 300mm tread & Ramp of 8 feet width having slope 1:12 on either side of stage (M.S. Structure with Double ply of 18 mm thickness each) with ply base for flower decoration in the stage length of 60x8 feet with required masking with adequate LED Metal & PAR lights atleast 10 in nos each alongwith Video halogen light of 500Watt-10 nos. Note: Stage should be able to take the load of 50 persons at a time each having approx. weight of 100kgs.	1	Job	50,952.94	₹50,952.94
1.2	Backdrop from the stage level with Flex on MS Pipe frame incl. designing & Masking (60x19 feet). Backdrop should duly be supported with adequate double scaffolding system (cup lock type) made with 40 mm dia M.S. tube 1.5 m centre to centre, horizontal & vertical tubes joining with cup & lock system with M.S. tubes, M.S. clamps etc. The scaffolding system shall be stiffened with bracings, runners etc wherever required at required locations with essential safety features etc. complete as per directions and approval of Engineer-in-charge.(Note: In addition to the above MS diagonal support for every backside vertical member of scaffolding is to be given)	1	No.	72,499.15	₹72,499.15
1.3	Square (Box type, covered with due flex & masking) welcome Gate For Welcoming 20x15 feet with entry & exit path way new red Carpet upto event place. Additional pathway new red carpet from Pavilion to event place. All complete as per directions and approval of Engineer-in-charge	2	Job	30,156.8	₹60,313.6
1.4	Kanath/ white cloth walling of approx. 6-8 feet req. height as per the direction of Engineer-in-Charge.	400	r.ft	62.59	₹25,036
2Sitting
2.1	New red/green carpet on pathway/passage/ event place etc. all complete as per the directions and approval of Engineer-in-charge.	57,000	Sft	8.77	₹4,99,890
2.2	Single seater Sofa with letherite finish & white good quality cover as approved by the Institute & as per directions of Engineer-in-charge.	132	Nos.	1,315.93	₹1,73,702.76
2.3	Cushion Chair With white good quality Cover and cap of required color as per batch as approved by the Institute & as per the directions of Engineer-in-charge.	800	Nos.	72.38	₹57,904

Sl No

Description

Qty

Unit

Est. Rate

Est. Amount

1Providing & setting up of convocation venue –stage and other associated facilities for the 26th Convocation at IIM Indore campus to be held on March 28 (Pre-Convocation) - March 29 (Convocation), 2025 complete job as per the items detailed & specified as well as as required & instructed by the Institute:

1.01

STAGE & BRANDING

1.1

Stage size 60 x 32 x 4 feet with required Masking, new Carpet and steps having 150mm riser and 300mm tread & Ramp of 8 feet width having slope 1:12 on either side of stage (M.S. Structure with Double ply of 18 mm thickness each) with ply base for flower decoration in the stage length of 60x8 feet with required masking with adequate LED Metal & PAR lights atleast 10 in nos each alongwith Video halogen light of 500Watt-10 nos. Note: Stage should be able to take the load of 50 persons at a time each having approx. weight of 100kgs.

Job

50,952.94

₹50,952.94

1.2

Backdrop from the stage level with Flex on MS Pipe frame incl. designing & Masking (60x19 feet). Backdrop should duly be supported with adequate double scaffolding system (cup lock type) made with 40 mm dia M.S. tube 1.5 m centre to centre, horizontal & vertical tubes joining with cup & lock system with M.S. tubes, M.S. clamps etc. The scaffolding system shall be stiffened with bracings, runners etc wherever required at required locations with essential safety features etc. complete as per directions and approval of Engineer-in-charge.(Note: In addition to the above MS diagonal support for every backside vertical member of scaffolding is to be given)

No.

72,499.15

₹72,499.15

1.3

Square (Box type, covered with due flex & masking) welcome Gate For Welcoming 20x15 feet with entry & exit path way new red Carpet upto event place. Additional pathway new red carpet from Pavilion to event place. All complete as per directions and approval of Engineer-in-charge

Job

30,156.8

₹60,313.6

1.4

Kanath/ white cloth walling of approx. 6-8 feet req. height as per the direction of Engineer-in-Charge.

400

r.ft

62.59

₹25,036

2Sitting

2.1

New red/green carpet on pathway/passage/ event place etc. all complete as per the directions and approval of Engineer-in-charge.

57,000

Sft

8.77

₹4,99,890

2.2

Single seater Sofa with letherite finish & white good quality cover as approved by the Institute & as per directions of Engineer-in-charge.

132

Nos.

1,315.93

₹1,73,702.76

2.3

Cushion Chair With white good quality Cover and cap of required color as per batch as approved by the Institute & as per the directions of Engineer-in-charge.

800

Nos.

72.38

₹57,904