Secunderabad Division - Electrical Maintenance Department - Comprehensive Annual Maintenance Contract for 02 Nos of 120KVA UPS of M/s Numeric make (Novateur Electrical & Digital Systems Pvt Ltd) at PRS/SC for a period of 02 years.

ELIGIBILITY CRITERIA: Only OEM / OEM authorized dealers(service) of Numeric make UPS (NovateurElectrical & Digital Systems Pvt. Ltd.), has to participate.NOTE: Bidder has to submit OEM authorization letter for the 02 Nos of 120KVA UPS UPS Systems.

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

This contract will be governed by "General Conditions of Contract for Services - 2018" (GCC for Service-2018) along with corrigendum if any, issued by railway board. Some clauses are incorporated in tender schedule for ready reference of bidder. The detailed copy of GCC can be had from Railway board civil engineering directorate website. The bidders are advised to thoroughly go through the document before submitting their bid along with the format. (As per IRGCC Service 2018 or latest ammendments)

STUDY OF DRAWINGS AND LOCAL CONDITIONS: The drawings for the works can be seen in the office of the Senior Divisional Electrical Engineer/Maintenance/ Secunderabad Division/ South Central Railway/ Secunderabad - 500025. It should be noted that these drawings are meant for general guidance only and Railway may suitably modify them during the execution of work according to the circumstances without making the Railways liable for any claims on account of such changes. If there is any variation between the description in the tender and the detailed plans, the Engineer-in-Charge will operate the correct description and his decision is final and binding on the tenderer/ Contractor. The Tenderer/Contractor is required to inspect the sites of works and acquaint himself with the site conditions, availability of approaches for transporting of men and materials, space and other factors relating to the works, availability of labour, electricity and water, etc., before quoting his rates. The extent of lead and lift involved in the execution of works and any difficulties involved in the execution of work should also be examined before formulating the rates for complete items of works described in the schedule. The Tender submitted will be deemed to have been made after such inspection.(As per IRGCC Service 2018 or latest ammendments)

DRAWINGS FOR WORKS: The percentage rates for the schedule items and itemized rates for the non-scheduled items quoted by the tenderer as may be accepted by the railways will, hold good irrespective of any changes, modifications, alterations, additions, omissions in the locations of structures and detailed drawings, specifications and/or the manner of executing the work. It should be specifically noted that some of the detailed drawings may not have been finalised by the Railway and will, therefore, be supplied to the contractor as and when they are finalised on demand. No compensation whatsoever on this account shall be payable by the Railway Administration. No claim whatsoever will be entertained by the Railway on account of any delay or hold up of the works arising out of delay in approval of drawings, changes, modifications, alterations, additions, omission and the site layout plans or detailed drawings and design and/or late supply of such material as are required to be arranged by the Railway or due to any other factor on Railway Accounts.(As per IRGCC Service 2018 or latest ammendments)

If the Bid of a Tenderer is seriously unbalanced in relation to the Engineer's estimate of the cost of work to be performed under the contract, the Railways may require the tenderer to produce detailed price analysis for any or all items of the Tender Schedule, to demonstrate the internal consistency of those prices with the construction methods and schedule proposed.(As per IRGCC Service 2018 or latest ammendments)

CORRIGENDUM NOTICE ON IREPS: [I] Railway may modify the tender document by issuing online corrigendum through www.ireps.gov.in [II] Prospective Bidders shall keep watch for CORRIGENDUM upto 15 days prior to the deadline for submission of bids. For the purpose of CORRIGENDUM in the tender, NIT period is splitted as under: (a) ADVERTISEMENT PERIOD: The time during which all information pertaining to tender shall be available but offers cannot be submitted (b) OFFER SUBMISSION PERIOD: 15 days prior to closing of tender, during which tenderers can submit their offer. [III] To give prospective bidders a reasonable time on account of CORRIGENDUM in preparing their bids, the Railways may at their discretion extend as necessary, the deadline for submission of Tender document. Railways decision will be final and no correspondence will be entertained from prospective bidders.(As per IRGCC Service 2018 or latest ammendments)

E-Tender shall be rejected if it is not accompanied by the prescribed: [1] EMD [2] Certificate(s) in support of technical eligibility criteria [3] Certificate(s) in support of financial eligibility criteria [4] Copy of documents in support of Proprietary concern/ Partnership firm / Pvt.Ltd.company / Limited Company / JV firm / Valid MOU for JV firms as detailed in COMMERCIAL COMPLIANCE.(As per IRGCC Service 2018 or latest ammendments)

The bidders/tenderers should ensure that they are GST compliant. Quoted rates are inclusive of applicable GST as per GST ACT -2017 amended from time to time and as detailed in Special Conditions - General (under TAXES clause).(As per IRGCC Service 2018 or latest ammendments)

The tenderer[s] may also upload the following documents alongwith his/their tender: The tenderer may upload method statement, which shall contain organizational set up and working systems to be adopted by the successful tenderers during the operation of the contract. It shall contain the details of man power and machineries in the prescribed format and details of methodology for planning, execution, monitoring and completion of the project. The methodology so adopted shall suit to the nature of work and shall also comply fully with best practice and current regulations. A comprehensive detailing for each activity like setting-up organization, safety plan, execution plan, quality assurance plan, sequence of work to achieve the mile stones, ensure targeted progress and quality and inturn deployment of resources, risk analysis and its mitigation strategy shall be given communication arrangement within his organization and with the railways for decisions, progress or any other matter connected with this project to ensure full information about the project including progress of work at different time scale shall also be furnished.(As per IRGCC Service 2018 or latest ammendments)

Tenderer shall adhere to the time frame as mentioned in mile stone chart prescribed in the tender.(As per IRGCC Service 2018 or latest ammendments)

Tenderer shall engage the personnel with requisite qualification as per Special Conditions of Contract.(As per IRGCC Service 2018 or latest ammendments)

Tenderer shall deploy adequate number of plant and equipment for the execution of subject contract works to achieve progress as per mile stone chart.(As per IRGCC Service 2018 or latest ammendments)

List of works completed in the last seven financial years giving description of work, organization for whom executed, approximate value of contract at the time of award, date of award and date of scheduled completion of work. Date of actual start, actual completion and final value of contract should also be given.(As per IRGCC Service 2018 or latest ammendments)

List of works on hand indicating description of work, contract value, and approximate value of balance work yet to be done and date of award.(As per IRGCC Service 2018 or latest ammendments)

Supportive documents/certificates from the organizations with whom they worked/are working as list of works completed and list of works on hand should be enclosed. (As per IRGCC Service 2018 or latest ammendments)

[1] I/We have read the various conditions of the tender attached hereto and hereby agree to abide by the said conditions. I/We also agree to keep this tender open for acceptance for the period mentioned in the tender document [NIT HEADER] from the date fixed for opening the same and in default thereof, I/We will be liable for forfeiture of my/our Earnest Money Deposit submitted. [2] I/We offer to do the work at the percentage rates quoted by me/us in the attached schedule and bind myself/ourselves to complete the work within the period of completion given in this tender document [NIT HEADER] from the date of issue of letter of acceptance of this tender. I/We also hereby agree to abide by the IRS GCC and Special Conditions of contract in carryingout the works laid down by South Central Railway for the present contract. [3] The full value of the earnest money paid shall stand forfeited without prejudice to any other rights or remedies of the railway if [a]I/We do not execute the contract document within seven days after receipt of notice issued by the Railway that such documents are ready: OR [b] I/We do not commence the work within fifteen days after receipt of orders to that effect. [4] Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.(As per IRGCC Service 2018 or latest ammendments)

I/We fail to submit the requisite Performance Guarantee [P.G] in the prescribed format within the time limit as prescribed in GCC (as amended from time to time) from the date of issue of Letter of Acceptance, we are aware that the contract shall be terminated duly forfeiting EMD and other dues, if any payable against the contract. Also, I/We shall be debarred from participating in the retender for the work.(As per IRGCC Service 2018 or latest ammendments)

I/We understand that no post-tender correspondence will be entertained, however, if any clarification is required by the Railway, the same will be sought from the tenderer. Also, I/We are aware that any Certificate/ Documents offered after the tender opening shall not be given any credit and shall not be considered.(As per IRGCC Service 2018 or latest ammendments)

I/we do hereby solemnly affirm and state on behalf of the tenderer including its constituents as under:(As per IRGCC Service 2018 or latest ammendments)

[i] I/We the tenderer(s) am/are signing this document after carefully reading the contents. [ii] I/We declare and certify that I/We have not made any misleading or false representation in the documents, forms, statements attached in proof of the qualification requirements. [iii] I/We also understand that my/our offer will be evaluated based on the documents/credentials uploaded alongwith the offer and the same shall be binding upon me/us. [iv] I/We declare that the information and the documents attached alongwith the tender by me/us are correct and I/We are fully responsible for the correctness of the information and the documents submitted by us.(As per IRGCC Service 2018 or latest ammendments)

[i] I/We do hereby undertake that, if any of the certificates regarding eligibility criteria submitted by us are found to be forged/false/incorrect at any time during the process of evaluation of the tenders, it shall lead to forfeiture of the tender EMD. Further, I/We and all my/our constituents understand that my/our offer shall be summarily rejected. [ii] I/We also understand that, if the certificates submitted by us are found to be false/forged/ incorrect at any time after the award of the contract, it will lead to termination of the contract besides suspending of business for 5 years, with the tenderer and with all the partners in case of partnership firm and with all the members of a JV in case of a Joint Venture, forfeiture of EMD/SD and Performance Guarantee and any other action provided in the contract.(As per IRGCC Service 2018 or latest ammendments)

It is certified that I/We have not been blacklisted or debarred by railways or any other ministry/ department/public sector undertaking of the government of India/State Government from participation in tenders/contract on the date of tender opening of bids, either in individual capacity or as a member of JV firm in which I/We were/are members.(As per IRGCC Service 2018 or latest ammendments)

I/We indemnify and save harmless the Railway from and against all actions, suit proceedings losses, costs, damages, charges, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the Contractor, his agents or employees, in the execution of the works or in his guarding of the same. All sums payable by way of compensation under any of these conditions shall be considered as reasonable compensation to be applied to the actual loss or damage sustained, and whether or not any damage shall have been sustained.(As per IRGCC Service 2018 or latest ammendments)

AII the instructions furnished in the Technical Compliance / Commercial Compliance / Custom / Undertakings / General instructions / Undertakings are only indicative and not exhaustive. The tenderer shall read the GCC / Tender documents for complete details. (As per IRGCC Service 2018 or latest ammendments)

The bidder shall give full details of the constitution of the Firm/JV/Company/Society etc. and shall also submit following documents (as applicable). a)Sole Proprietorship Firm: The bidder shall submit the notarized copy of the affidavit. b)Partnership Firm: The bidder shall submit self-attested copies of (i) registered/notarized Partnership Deed and (ii) Power of Attorney duly authorizing one or more of the partners of the firm or any other persons(s), authorized by all the partners to act on behalf of the firm and to submit & sign the Bid, sign the agreement, witness measurements, sign Measurement Books, receive payment, make correspondences , compromise/settle/relinquish any claim (s) preferred by the firm, sign 'No Claim certificate', refer all or any dispute to arbitration and to take similar action in respect of all Bids/contracts OR said Bid/contract. c)Joint Venture (JV): The Bidder shall submit documents as mentioned in Clause 2.4 to GCC-2018. d)Company registered under Companies Act-1956: The Bidder shall submit (i) the copies of MOA (Memorandum of Association) and AOA (Articles of Association) of the Company; and (ii) Power of Attorney duly registered/notarized by the company (backed by the resolution of Board of Directors) in favour of the individual, signing the Bid on behalf of the Company. e)Society: The Bidder shall submit (i) self-attested copy of the Certificate of Registration, (ii) Deed of Formation and (iii) Power of Attorney in favour of the Tender signatory. (As per IRGCC Service 2018 or latest ammendments)