Supply of vehicle on hire basis to PWD quality Assurance sub division, Ballari during 2026-27

1 Tenders from Joint ventures are not acceptable.

2 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any State Government / Government of India /Union Territory.

3 It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

4 The bidder is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders. The departments shall not be responsible for non-accessibility of KPPP portal due to internet connectivity issues and technical glitches at bidders end.

5 EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

6 The Bidder shall ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of KPPP PORTAL on or before the last date of bid submission. The tenderer is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of teners. The departments shall not be responsible for non-accessibility of KPPP PORTAL portal due to internet connectivity issues and technical glitches.

7 Agency/Contractor Conditional tenders are not accepted

8 The cost of the Tender processing fees shall not be refundable.

9 The authority competent to accept the tenders shall have the right of rejecting all or any of tenders without assigning any reasons and will not be bound to accept the lowest tenders.

10 The tender accepting authority shall approve any or cancel any or all tenders without assigning any reasons whatsoever.

11 For any information regarding e-procurement or e-procurement training is required contact HELP DESK 080-25501216,

12 Further information can be had from the undersigned during office hours and also from E procurement portal help desk.

13 Tenderers are requested to read the Bid Documents before submission of their bid.

14 Any corrigendum, modifications and change in dates will be published/notified in the KPP portal only. No separate notification in this regard will be issued in the News papaers. Bidders please note.

15 All scanned documents to be uploaded shall be in original and the Executive Engineer reserves the right to verify the documents before approval.

16 The employer is not responsible for any delay in accessing e-procurement Portal.The tenderer shall bear all costs associated with the preparation and submission of his tender, and the employer will in no case be responsible and liable for thouse costs.

17 If the date mention above happen to be general holiday next working day will holds good in lieu of the date mention.

18 Security deposit at the rate of 5% of tender cost and unbalanced bid amount if any shall be remitted in favour of Executive Engineer, PWD Quality Assurance division, Ballari in the form of FDR/Bank Gurantee drwan from any Nationalized/scheduled bank, before entering in to agreement. The FDR drwan shall be pleadged in the name of Executive Engineer)

19 If the successful tenderer quotes an amount below the estimated rates, the difference of estimated amount and contract amount shall be deposited with the Executive Engineer, PWD QA Division, Ballari in form of FDR which will be released only after successful completion of the stipulated period of agreement.

20 If the Successful bidder fails to enter in to agreement by remitting the requisite security deposit/un balanced bid amount, with in 20 days of issue of Letter of Acceptance (LOA) the EMD remitted by the bidder will be forfeited to Government, as per G O No FD PCL 2008 Bangalore Dated 14/10/2008. Cluase 25 of KW3. Work shall be executed as per Tender document and KTPP Act.

21 The bidder shall quote rates without adding GST.

22 The GST at 18% of the approved tender rates shall be paid separately

23 The tenderer shall supply Swift Dzire/Toyata Glanza/Ertiga make vehicle with Air condition with facility

24 The vehicle shall not be older than Year 2020 model/make. After document verification, if model/make of vehicle is found before 2020, such tenders will not be considered for evaluation.

25 All the requisite documents such as Registration Certificate(RC), Insurance, Emission certificate, valid permit etc., shall be up to date and original scanned copies to be uploaded in the tender.

26 The driver engaged for the vehicle shall possess valid driving license and also have experince for a minium period of 5 years.

27 If any lapses are found/miscondut observed during the agreement period, tender agreement will be cancelled instantly, by forfeiting the security deposit.

28 Bidders shall not note if any of the above qualification criteria are not with, such tenders are liable for rejection.

29 The tenderer shall note that the vehicle has to run for a distance of 2500km in one months period.

30 The tenderer shall note that all charges such as cost of fuel, salary and remmunrartion of the driver engaged, all repais and overhaul charges etc., shall be borne by the supplier. Department is not liable for any such charges.

Others VEHICLE VALID REGISTRATION RC BOOK AND VEHICLE VALID REGISTRATION COPY

Others VALID VEHICLE INSURANCE COPY VALID VEHICLE INSURANCE COPY

Others VEHICLE PERMIT VEHICLE PERMIT

Others VEHICLE LATEST PHOTO VEHICLE PHOTO

Others EMISSION TEST CERTIFICATE OF VEHICLE EMISSION TEST CERTIFICATE OF VEHICLE

Others GST, PAN CARD AND OTHER ADRESS PROOF OF THE AGENCY GST Registration Others -- PAN CARD AND OTHER ADRESS PROOF OF THE AGENCY

Others DRIVER LICENCE DRIVER LICENCE

Technical Bid GST, PAN CARD AND OTHER ADRESS PROOF OF THE AGENCY YES

Technical Bid LATEST PHOTOGRAPH OF THE VEHICLE YES

Technical Bid VEHICLE INSURANCE YES

Technical Bid VEHICLE PERMIT YES

Technical Bid VEHICLE RC BOOK YES

General Conditions of Eligibility Technical Criteria Documents Required from the Bidder

Condition 1 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka S.No Criterion Type Criterion Description Criterion Documents S.No Document Type Document Name Document is

Condition 2 It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission. 1 Others VEHICLE VALID REGISTRATION COPY 1 Technical Bid GST, PAN CARD AND OTHER ADRESS PROOF OF THE AGENCY

Others -- RC BOOK AND VEHICLE VALID REGISTRATION COPY

Condition 3 EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection. 2 Technical Bid PHOTOGRAPH OF THE VEHICLE

2 Others VALID VEHICLE INSURANCE COPY 3 Technical Bid VEHICLE EMISSION TEST CERTIFICATE

Condition 4 THE BIDDER SHALL QUOTE RATES WITHOUT ADDING GST. GST SHALL BE SEPERATLY GIVEN AS PER GOVT ORDER Others -- VALID VEHICLE INSURANCE COPY 4 Technical Bid VEHICLE INSURANCE

5 Technical Bid VEHICLE PERMIT

Condition 5 THE BIDDER QUOTED RATE VALID UPTO 2500KM OR 300 WORKINGHOURS AS PER GOVT ORDER 3 Others VEHICLE PERMIT 6 Technical Bid VEHICLE RC BOOK

Others -- VEHICLE PERMIT

Condition 6 THE BIDDER SHOULD READ ALL THE GENERAL CONDITION IN INSTRUCTION TO BIDDER AND BIDDER DOCUMENTS FILE IN THE TENDER AND OBEY ALL THE TERMS AND CONDITION

4 Others VEHICLE PHOTO

Others -- VEHICLE PHOTO

Condition 7 THE UNIT IN THE ITEM 2 SHALL BE READ AS PER KM INSTEAD OF KILOMETER

5 Others EMISSION TEST CERTIFICATE OF VEHICLE

Others -- EMISSION TEST CERTIFICATE OF VEHICLE

6 Others GST, PAN CARD AND OTHER ADRESS PROOF OF THE AGENCY

GST Registration

ADRESS PROOF OF THE AGENCY

7 Others DRIVER LICENCE

Others -- DRIVER LICENCE

Estimate already sanctioned by the SE, QA Circle, Kalaburagi under SER No.02/2026 is cleared in KPP portal for tendering purpose