Loading…
Loading…
Tender Value
Refer Docs
EMD Value
₹14.8 L
Closing Date
7 May 2026, 5:00 pmClosed
Similar tender results from the same govt authority in the past 3 years.
Dy. General Manager (Projects), Gujarat State Road Development, Gandhinagar
Collection of user fee through fee collecting agency on the basis of competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00 on Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat for the section from Km 2/500 near Tap (Nal) circle to Km 53/659.
299590
Tender Notice- 06/2026
Open
Miscellaneous Services
Gandhinagar
4 documents required · 4 mandatory
₹35,400
Gujarat State Road Development Corporation Limited
₹14.8 L
29 Apr 2026
29 Apr 2026
29 Apr 2026
7 May 2026
29 Apr 2026
selection of the Bidder for award of the work. The technical bid (the
“Technical Bid”) consisting of the Bid documents along with
company/establishment profile indicating the capability experience
as mentioned herein and the financial bids (the “Financial Bid”) containing
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
the amount quoted by the Bidder shall be submitted online in the
prescribed format before the date and time specified herein. Only those
Bidders whose Technical Bids are found to be responsive (herein referred
to as Technically Qualified Bidders) in terms of this RFQ Cum RFP,
included in the on-line opening of their Financial Bids. The technically
qualified Bidders may send their Authorized Representative along with the
authorization letter on the letterhead of the Bidder for participating in
online opening of the Financial Bid. The date and time of opening of
Financial Bids of such Bidders, will be intimated to them separately by the
Authority through e-portal. The Financial Bids would be opened online.
Only one representative of the Technically Qualified Bidder and who
chooses to attend the online opening of the Financial Bids shall be
allowed to attend the opening of the Financial Bids. Only Those bidder
financial bid will open who are Technical Qualified, Fulfilling the
minimum qualification criteria and do not have any conflict of interest
as defined in this Bid.
1.2.2 Bid Security of Rs. 14.85 Lakhs/- (Rupees Forteen Lakh Eighty Five
Thousands Only) (1% of the Estimated Bid Price) in accordance with the
provisions in clause 2.1.5 of this RFP, the Bidder shall submit Bid Securing
Declaration Form as per Government of Gujarat norms. The Scan Copy of
DD/FDR shall be uploaded on website. To realize the same the hard
copy of the same shall be reached within 5 days from the bid due date
(reached up to 11/05/2026) through R.P.A.D/Speed Post only. The Bid
shall be summarily rejected if it is not accompanied by the Bid Securing
Declaration mentioned above. Bid Security / EMD exemption certificate
shall not be accepted in any case and bidder’s submission with EMD
exemption shall be treated as non-responsive.
1.2.3 Bids are invited for fee collection on the basis of highest quote given by
the Bidder for Annual Remittance. The Annual Remittance quoted shall
constitute the sole criteria for evaluation of bids. Subject to Clause
the work will be awarded to the Bidder quoting the highest Annual
1.2.4 In this RFQ cum RFP, the term “Highest Bidder” shall mean the Bidder who
is offering the highest Annual Remittance.
1.2.5 The Authority will hand over Newly Constructed Toll Plaza to the
Contractor in the good & fully operational condition ‘as is where basis is.
1.3 Any queries or request for additional information concerning the RFQ cum
RFP shall be submitted in writing or by fax and e-mail to the officer
designated in clause 1.3 below. The envelope/communication shall clearly
bear the following identification/title: “Queries/Request for Additional
Information: RFQ cum RFP for Collection of User Fee, Lakhond Toll Plaza
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
1.4 Address for Communication:
General Manager (P)
Gujarat State Road Development Corporation
Ground Floor, Nirman Bhavan, Sector 10A, Gandhinagar -
E-mail: [email protected]
Official Website: http://www.gsrdc.com
E-tender Portal: www.gsrdctender.nprocure.com
1.5 Schedule of Bidding Process
The Authority shall endeavour to adhere to the following schedule:
Table 2: Bidding Schedule
S. No. Event Description Date
1 Bid due date 05/05/2026 at 17:00 Hrs.
2 Validity of bids 180 days of Bid Due Date.
3 Submission of Performance Within 7 days from date of LOA
Security by the successful bidder
4 Signing of Contract Agreement Within 3 days from date of submission of
Performance Security.
5 Taking over of fee plaza and Within 2 days of signing of Contract
start of User fee collection by the
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
2. Instruction to Bidders
2.1 General Terms of Bidding
2.1.1 No Bidder shall submit more than one Bid for the project. A Bidder
bidding individually or as a member of a Consortium shall not be
entitled to submit another bid either individually or as a member of any
other Consortium, as the case may be. In case of violation of this
clause, the bid shall be declared non-responsive.
2.1.2 Notwithstanding anything to the contrary contained in this RFQ Cum
RFP the detailed terms specified in the draft Contract Agreement shall
have overriding effect, provided however, that any conditions or
obligations imposed on the Bidder hereunder shall continue to have
effect in addition to its obligations under the Contract Agreement.
2.1.3 The Bids shall be submitted online in the format prescribed at
Appendix-1, clearly indicating the bid amount, in both figures and words, in
Indian Rupees duly signed in electronic form by the bidder’s authorized
signatory [Ref. Clause 1.1.7)]. In the event of any difference between
figures and words, the amount indicated in words shall be taken into
2.1.4 The Bid shall consist of Annual Remittance to be quoted by the Bidder
payable to the Authority on weekly basis as per terms and conditions
of this RFQ Cum RFP and provisions of the Contract Agreement.
2.1.5 Bid Security of Rs. 14.85 Lakhs/- (Rupees Forteen Lakh Eighty Five
Thousands Only) (1% of the Estimated Bid Price) in form of Demand
Draft/FDR in favour of Gujarat State Road Development Corporation
Limited, payable at Gandhinagar in accordance with the provisions in
clause 2.1.5 of this RFP,. The Bidder shall submit Bid Securing Declaration
Form as format given in this RFQ cum RFP. The Scan Copy of DD/FDR
shall be uploaded on website. To realize the same the hard copy of the
same shall be reached within 5 days of by the proposal due date i.e. up to
11/05/2026 through R.P.A.D/Speed Post only. The Bid shall be summarily
rejected if it is not accompanied by the Bid Securing Declaration
mentioned above. Bid Security / EMD exemption certificate shall not be
accepted in any case and bidder’s submission with EMD exemption shall be
treated as non-responsive.
2.1.6 The Bid shall be summarily rejected if it is not accompanied by the
Bid- Securing Declaration as per Appendix-I Annex-VII of this RFQ cum
2.1.7 Any condition or qualification or any other stipulation contained in the
bid shall render the bid non-responsive.
2.1.8 The Bid and all communications in relation to or concerning the
Bidding Documents and the Bid shall be in English language.
2.1.9 The documents including RFQ cum RFP and all attached documents,
provided by the Authority are and shall remain or becomes the
property of the Authority and are transmitted to the Bidders solely for the
purpose of preparation and submission of the Bid in accordance with this
RFP. Bidders are to treat all information as strictly confidential and shall
not use it for any purpose other than for preparation and submission of
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
their Bid. The provisions of this Clause shall also apply mutatis mutandis
to Bids and all other documents submitted by the Bidders and the Authority
will not return to the Bidders any Bid, document or any information
provided along therewith.
2.1.10 This RFQ cum RFP is not transferable.
2.1.11 Any award of work/ contract pursuant to this RFQ Cum RFP shall be
subject to terms of Bidding Documents.
2.1.12 The Bidders shall be responsible for all of the costs associated with the
preparation of their Bids and their participation in the Bidding Process.
The Authority will not be responsible or in any way liable for such costs,
regardless of the conduct or outcome of the Bidding Process.
2.2 Site visit and verification of information
2.2.1 Bidders are encouraged to submit their respective bids after visiting the
section/ fee plaza/ booth and ascertaining for themselves the site conditions,
traffic, locations, surroundings, climate, condition/ facilities/ infrastructure
available at the fee plaza/ booth including availability of power, applicable
laws and regulations and any other matter considered relevant by them.
2.2.2 It shall be deemed that by submitting a Bid, the Bidder has:
a) Made a complete and careful examination of the Bidding Documents;
b) Acknowledged & Accepted that; as per Roads & Building
Department, GoG’s letter no: મ.મ.સ./ ૧૦ / ૨૦૧૬ / ટો . મુ . /
કે બિ નેટ / ૧૯ / ખા .ક. dated 12.09.2016 pertaining to the Toll fee of
Car/Jeep/Van/Two wheeler/Three wheeler and Gujarat State
Road Transportation Corporation buses exempted from paying
User Fee on state Highways from dated 15.08.2016 ;
c) Received all relevant information requested from the Authority;
d) Accepted the risk of inadequacy, error or mistake in the information
provided in the Bidding Documents or furnished by or on behalf of
the Authority relating to any of the matters referred to in Clause
e) Satisfied itself about all matters, things and information including
matters referred to in Clause 2.3.1 above necessary and required for
submitting an informed Bid, carrying out of the User fee collection
and performance of all its obligations in accordance with the
Bidding Documents;
f) Acknowledged and agreed that inadequacy, lack of completeness
or incorrectness of information provided in the Bidding Documents or
ignorance of any of the matters referred to in Clause 2.3.1
hereinabove shall not be a basis for any claim for compensation,
damages, for performance of its obligation, loss of profits etc. from
the Authority, or a ground for termination of the Contract Agreement
by the Contractor; and
g) Agreed to be bound by the undertakings provided by it under and in
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
2.2.3 The Authority shall not be liable for any omission, mistake or error in respect of
any of the above or on account of any matter or things arising out of or
concerning or relating to RFQ cum RFP, the Bidding Documents or the
Bidding process, including an error or mistake therein or in any information or
data given by the Authority.
2.3 Verification and disqualification
2.3.1 The Authority reserves the right to verify all statements, information and
documents submitted by the Bidder in response to the RFQ cum RFP or the
Bidding Documents and the Bidder shall, when so required by the Authority,
make available all such information, evidence and documents as may be
necessary for such verification. Any such verification or lack of such verification,
by the Authority shall not relieve the Bidder of its obligation or liabilities
hereunder nor will it affect any rights of the Authority thereunder.
2.3.2 The Authority reserves the right to reject any Bid and appropriate the Bid
Security Declaration if:
a) At any time, a material misrepresentation is made or uncovered, or
b) The Bidder does not provide, within the time specified by the Authority,
the supplemental information sought by the Authority for evaluation of
the Bid. Such misrepresentation/ improper response shall lead to
disqualification of the Bidder. If the Bidder is a consortium, then
the entire consortium and each Member may be disqualified/
rejected. If such disqualification/ rejection occur after the Bids have
been opened and the Highest Bidder gets disqualified/ rejected, then the
Authority reserves the right to:
c) Invite the remaining Bidder to submit their Bids in accordance with
Clauses 3.3.3 and 3.3.4 ; or
d) Take any such measure as may be deemed fit in the sole discretion of
the Authority, including annulment of the Bidding Process.
2.3.3 In case it is found during the evaluation or at any time before signing of
the Contract Agreement or after its execution and during the period of
subsistence thereof, contract, that one or more of the qualification
conditions have not been met by the Bidder or the Bidder has made a
material misrepresentation or has given any materially incorrect or false
information, the Bidder shall be disqualified forthwith if not yet issued the
letter of acceptance (LOA) or entered into the contract, and if the Bidder
has already been issued the LOA or has entered into the contract, as
the case may be, the same shall, notwithstanding anything to the
contrary contained therein or in this RFP, be liable to be terminated, by a
communication in writing by the Authority to the Bidder, without the
Authority be liable in any manner whatsoever to the Bidder. In such event,
the Authority shall be entitled to forfeit and appropriate the Performance
Security or take action as per Bid Security Declaration, as the case may be,
as Damages,, as the case may be, as Damages, without prejudice to any
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
other right or remedy that may be available to the Authority under the
Bidding Documents and/or Contract Agreement, or the submitted Bid
Securing Declaration Form as per Appendix-I Annex-VII or otherwise.
2.4 Eligibility of Bidders
2.4.1 For determining the eligibility of Bidders for their qualification
hereunder, the following shall apply :
(i) The Bidder may be a
a) Company registered under the Indian Companies Act, 1956/2013;
b) Partnership Firm registered under the Indian Partnership Act, 1932;
c) Partnership Firm registered under the Limited Liability
Partnership Act,2008;
d) Cooperative Society/Ex-servicemen Society registered under
any Cooperative Societies Act (of any state in India) or under Multi
State Cooperative Societies Act, 2002 (of any state in India) or under
Mutually Aided Cooperative Societies Act (of any state in India);
e) Proprietary Firm; or
g) A Wholly owned subsidiary of Company registered in India of a
Foreign Company having requisite experience. For considering the
experience of the Parent Company, the subsidiary Company
registered in India should provide the following undertaking from
their Parent Company confirming thereby:
Perpetual and unconditional access to assets, intellectual
property, expertise, personnel and facilities of the Parent
Company to the Indian subsidiary;
Sharing of risks and profits of the Indian subsidiary by the
Parent Company; and
That the Parent Company has sufficient representation in
the management of Indian subsidiary to control the
activities of the Subsidiary company.
(ii) The Bidder may be a single entity or a group of entities (the “Consortium”).
However, no Bidder applying individually or as a member of a Consortium, as
the case may be can be member of another Bidder. The term Bidder used
herein would apply to both a single entity and a Consortium.\
(iii) Requirements of Consortium:-
a. The group of entities forming Consortium will submit a Consortium
Agreement (as per Appendix-V) providing the details of percentage share of
each constituent entity in the Consortium, proposed distribution of
responsibilities for performance of the work, commitment of the partners
to joint and several liabilities for due performance etc.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
b. The Consortium partners would be limited to three (including the lead
c. The lead partner must have at least 50% share in the Consortium
and should meet 50% Net Worth requirements.
d. Each Member of the Consortium shall have the positive net cash accruals
in the last three financial years (2022-23, 2023-24, 2024-25).
e. The Net Worth of each individual entity will be applied to the extent of its
share in the Consortium for calculation of combined Net Worth of the
f. The application submitted shall include all the information as required
under the provisions of the RFQ for each partner and shall be submitted
by lead partner with binding authorization/ POA from other partners.
g. Statutory Auditor (SA) (Chartered Accountant, if SA is not applicable) of
Lead Member shall also certify the combined Net Worth of Consortium,
besides certificates of Net Worth of individual entities of Consortium.
h. Consortium members have to furnish Consortium Agreement given in
Appendix-V, with the application.
(iv) The Bidder should meet following Financial Criteria:
A Bidder shall be eligible to participate only if the Net Worth of such Bidder
is equal to or more than Rs. 3.71 Crore (Rupees Three Crore Seventy One
Lakhs Only) as on 31.03.2025. The Bidder having net worth less than Rs.
3.71 Crore (Rupees Three Crore Seventy One Lakhs Only) as on 31.03.2025
shall not be eligible to participate under this RFQ Cum RFP.
(v) The entities/partners (in case of partnership firm) which were
removed/debarred by R&B Department / GSRDC based on the basis of their
performance in toll collection or any other assignment or for any other
reason including fraudulent and corrupt practices etc. are not eligible to
submit their Bids.
2.4.2 Qualification criteria for eligible bidders
A. Financial Capacity:
A Bidder shall have
a) A minimum Net Worth of 25% of the Annual Potential Collection (APC)
Rupees 14.85 Crore/- (Rupees Forteen Crore Eighty Five Lakhs Only) i.e.
Rs. 3.71 Crore (Rupees Three Crore Seventy One Lakhs Only) at the close of
the preceding financial year (2024-2025).
b) Positive net cash accruals in the last 3 Financial years.(2022-23, 2023-24, 2024-
Note : (i) Net Cash Accruals shall mean Profit after Tax + Depreciation. (ii) Net
Worth shall mean (Subscribed and Paid-up Equity + Reserves) Less
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
(Revaluation reserves + miscellaneous expenditure not written off + accrued
liabilities not accounted for). (iii) Audited balance sheets for FY 2022-23,
2023-24, 2024-25 shall be submitted by the bidder. In case balance sheet
for FY 2024-25 has not been audited, provisional statement certified by
CA with UDIN No. shall be submitted by the bidder.
c) For the avoidance of the doubt, financial year shall for the purposes of a
bidder hereunder, mean the accounting year followed by the bidder in the
course of its normal business.
d) In case of Partnership firm/Proprietary firm, the net worth of the firm and not
of the individual partners shall be considered. In case of Individuals, the
capacity of the individual for the applicable financial year shall be considered
on the basis of valuation certificate from registered valuer and certification of
the same by Chartered Accountant.
2.4.3 The Tolling Contractor shall have
i. At least 1 years experience of Toll Collection Project which is completed in
last 5 preceding Financial Years i.e. (FY 2020-21, 2021-22, 2022-23, 2023-24,
ii. At least one similar experience of Toll Collection Project having APC worth at
least 40% of Rs. 14.85 Crore. i.e. Rs. 5.93 Crore.
Failing in above two conditions which the bid will be rejected without assigning any
reason thereof, Bidder shall submit necessary certificates or documents from Client
ensuring above.
2.5 Preparation and Submission of Bids.
2.5.1 The Bidder shall provide all the information sought under this RFQ
cum RFP. The Authority will evaluate only those Bids that are received
in the required formats and complete in all respects.
2.6 Documents to be submitted online with Technical and Financial Bid:
2.6.1 i. The Bidders shall upload scanned copy(ies) of the following documents
along with its Technical Bid. i.e. Copy of Demand Draft/FDR of Rs.
30,000/- (Rupees Thirty Thousand Only) + GST @18% i.e. Rs. 35,400/-in
favor of Gujarat State Road Development Corporation Limited, payable
at Gandhinagar towards cost of the Bid Documents.
ii. Copy of Demand Draft/FDR Bid Security of Rs. 14.85 lakhs in favour
of Gujarat State Road Development Corporation Limited, payable at
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Gandhinagar and Bid Securing Declaration Form” as per the format
prescribed in Appendix-I Annex-VII.
iii. To participate in the bidding, it is mandatory for the Bidders to register to
have a valid registration of their firm / JV with the e-procurement portal and to
have an active User ID and password. Further, Tender Processing Fees for e-
procurement portal in favour of Gujarat State Road Development
Corporation Limited, payable at Gandhinagar for Demand Draft of Rs
35,400 /- (Rupees Thirty-Five Thousand and Four Hundred only).
Bidders who encounter system difficulties may reach the at phone numbers
and email Contact GNFC taking care of procurement on behalf of GoG.
Bidders, who wish to participate in the bidding process, shall have to procure
Digital Signature Certificate, as per Information Technology Act 2000, which
is a requisite in digital signing of their electronic bids. Bidders can procure the
same from any GNFC approved certifying agency by them. Bidders are
solely responsible for the safekeeping of their Digital Signature certificate.
Bidders should also have a valid digital certificate issued by the national
certificate authorities, On-line bids will have to be digitally signed and
submitted in a Time stamped electronic sealed tender box in above e-
procurement website.
iv. Certificate(s) from its statutory auditors/chartered accountant firm (duly
enrolled with ICAI) specifying the net worth and cash accruals of the Bidders,
in the format provided at Annex II of the Appendix I.
v. In case of individual, valuation certificate of the assets in the name of the
individual duly certified by a registered valuers and certification of the same
by the Chartered Accountants is required. The assets shall be valued at circle
rate. In case circle rates are not available, the rates taken in any registration
shall be considered and copy of such registrations is to be provided. Copy of
the Registration Certificate of the valuer shall be enclosed.
The individual shall also give a declaration that all loans and liabilities have
been considered for calculation of the Net Worth.
vi. The Bidder shall attach copies of the balance sheets and financial
statements for 3 (three) years on the basis of which Cash Accrual and Net
Worth has been calculated. The financial statements shall:
a. Reflect the financial situation of the Bidder;
b. Be audited by a statutory auditor/C. A. firm (duly enrolled with ICAI);
c. Be complete, including all notes to the financial statements; and
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
d. Correspond to accounting periods already completed and audited (no
statements for partial periods shall be requested or accepted).
vii. Power of Attorney duly notarized favoring the Authorised representative
from all the partners in case of Partnership firm, Chief
Executive/Secretary/Director in case of the Company/Society, as the case may
be, showing the authority delegated to the representative to submit the Bid or
participate in the Bidding Process and to sign the Contract, in case of their
selection. In case of individual/ proprietary firm the copy of photo I card
(voter I card/ driving license/pass port etc.) shall be submitted duly attested
by a Gazetted officer in support of his identity and to verify the signature.
viii. Power of Attorney duly notarized favouring the authorised
representative from lead member of the Consortium.
ix. Certified copy of Solvency Certificate issued for the value not less than
the required Net Worth for the plaza having validity on Bid Due Date by any
Nationalized Indian Bank/State Bank of India or its subsidiaries/IDBI/ ICICI/
Export Import Bank/Foreign Bank with counter guarantee from any
Nationalized Indian Bank or State Bank of India or its subsidiaries/any RBI
approved Scheduled Commercial Bank having net worth of more than Rs
500 Crore (Rupees Five Hundred Crores) from its Indian Operations. The
Solvency Certificate issued in the name of co-operative society/company/
partnership firm/proprietary firm shall be taken into account and not the value
mentioned in the solvency certificate issued to individual
partners/members/directors. However, in case of individual the Solvency
Certificate issued in the name of the individual shall be considered.
Certified copy of Solvency Certificate issued by the District Magistrate or
his authorised representative duly countersigned by the District Magistrate
for the value not less than the required Net Worth for the plaza in
favour of the company/ partnership firm/society/proprietary firm/individual
as the case may be, having validity on Bid Due Date.
x. Affidavit from the Bidder that the Bidder is not involved in any
litigation with the Authority as per format prescribed at Annex-VI of
a. * In case of partnership firm an affidavit from all the partners, that the
Bidder or its partners are not involved in any litigation with the
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
b. * In case of company, a Board Resolution that that the Bidder or any of
its Directors are not involved in any litigation with the Authority.
c. * In case of a co-operative society, an affidavit from its Authorized
Signatory that the Bidder or any of its members are not involved in
any litigation with the Authority.
d. * In case of individual/ proprietary firm, affidavit from the
individual, that the Bidder is not involved in any litigation with the
Authority. In any case, if there is any pending dispute between the
Authority and the eligible Bidder, details of the same shall be provided.
xi. A statement in the form provided under Appendix I Annex IV
‘Statement of User fee collection work in hand and for which Bid has been
xii. * In case the Bidder is a partnership firm, attested copies of partnership
deed with certificate of registration.
xiii. * In case of a cooperative society, an attested copy of Bye-laws and
registration certificate.
xiv. * In case of a company, an attested copy of the Certificate of
Incorporation and Certificate of Commencement of Business (if applicable).
xv. Technical Bid in form annexed as Annex V of Appendix I.
xvi. Financial Bid in the form as provided on e-portal, the complete Bidding
Document can be viewed/ downloaded by the Bidder from the e- procurement
website. Bidders are required to download, print, fill-up, sign and scan the
bidding forms, for upload in the relevant envelopes in the above website.
(As indicated, the forms must be completed without any alteration to the text
and no substitute shall be accepted.)
xvii. Letter comprising the Bid in the format provided in appendix I.
xviii. Copy of Joint Bidding Agreement (for Consortium).
* Not required to be submitted if not applicable.
Note: - The bid (Price Bid) duly signed should be submitted online.
2.7 Documents to be submitted in original hard copy (In envelop)
In addition to submission in electronic form (to be uploaded on e-portal),
following documents are to be submitted in original hard copy in envelope
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
i. Power of Attorney duly notarized for signing the application as per the
format at Appendix II.;
ii. If applicable, the Power of Attorney for Lead Member of Consortium as
per the format at Appendix III.
iii. Cost of RFQ cum RFP of Rs. 30,000/- (Rupees Thirty Thousand only)+
GST in the form of Demand Draft in favour of Gujarat State Road
Development Corporation Limited, Gandhinagar, payable at Gandhinagar.
iv. Bid Securing Declaration Form as per Appendix-I Annex-VII on Stamp
Duty of Rs. 300/- as per Government of Gujarat notification valid up to 31-12-
v. Certificate(s) from its statutory auditors/chartered accountant firm (duly
enrolled with ICAI) specifying the net worth and cash accruals of the Bidders,
in the format provided at Annex II of the Appendix I.
vi. In case of individual, valuation certificate of the assets in the name of
the individual duly certified by a registered valuers and certification of the
same by the Chartered Accountants is required. The assets shall only be
valued at circle rate. In case circle rates are not available, the rates taken
in any registration shall be considered and copies of such registrations are to
be provided. Copy of the Registration Certificate of the valuer.
vii. The individual shall also give a declaration that all loans and liabilities
have been considered for calculation of the Net Worth.
viii. Solvency Certificate
ix. Bid in form annexed as Annex V of Appendix I
x. Letter comprising the Bid in the format provide in Appendix I
Note: The bid (Price Bid) should be submitted online only in the
prescribed format. No other form of submission will be accepted.
2.8 Modification substitution/withdrawal of bids
2.8.1 The Bidder may modify, substitute or withdraw its Bid after
submission through e- tendering portal prior to Bid Due Date. If due to
modification as mentioned above, any modification is carried out in the
documents to be submitted in physical form as mentioned above, such
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
modified documents also needs to be submitted to Authority before the
2.8.2 No Bid shall be modified, substituted or withdrawn by the Bidder on or
after the Bid Due date.
2.9 Rejection of Bid
2.9.1 Notwithstanding anything contained in this RFQ Cum RFP, the Authority
reserves the right to reject any Bid and to annul the Bidding Process and
reject all Bids at any time without any liability or any obligation for such
acceptance, rejection or annulment, and without assigning any reasons
therefor. If the Authority rejects or annuls all the Bids, it may, in its
discretion, invite all eligible Bidders to submit fresh Bids hereunder.
2.9.2 Authority reserves the right not to proceed with Bidding Process at any
time, without notice or liability, and to reject any Bid without assigning any
2.10 Clarifications during bid evaluation
2.10.1 To facilitate evaluation of Bids, the Authority may, at its sole
discretion, seek clarifications from any Bidder regarding its Bid. Such
clarification(s) shall be provided within the time specified by the
Authority for this purpose. Any request for clarification(s) and all
clarification(s) shall be in writing.
2.10.2 If a Bidder does not provide clarifications sought under Sub-Clause (i)
above within the prescribed time, its Bid shall be liable to be rejected. In
case the Bid is not rejected, the Authority may proceed to evaluate the Bid
by construing the particulars requiring clarification to the best of its
understanding, and the Bidder shall be barred from subsequently
questioning such interpretation of the Authority.
2.10.3 No additional document shall be obtained / accepted from the Bidders after
opening of the Technical Bids.
2.11 Amendment of RFQ cum RFP
2.11.1 At any time prior to the Bid Due Date, the Authority may for any reason,
whether at its own initiative or in response to clarifications requested by a
Bidder, modify the RFP by the issuance of Addendum.
2.11.2 Any Addendum issued hereunder will be in writing and shall be hosted on
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
2.11.3 In order to afford the Bidders a reasonable time for taking an Addendum
into account, or for any other reason, the Authority may, in its sole
discretion, extend the Bid Due Date.
2.12 Language of bid
2.12.1 All correspondence and documentation related to the Bid exchanged
between the Bidder and the Authority shall be in English language.
2.13 Bid Due Date
2.13.1 Bids should be submitted before 17:00 hours IST on the Bid Due Date at
the address provided in Clause 1.5 in the manner and form as detailed in
this RFQ cum RFP.
2.13.2 The Authority may, in its sole discretion, extend the Bid Due Date by
issuing an Addendum in accordance with Clause 2.11 uniformly for all
2.14 Bid Validity
2.14.1 Bid shall remain valid for a period of 180 (One hundred eighty days) from
and including the last date of submission of the Bid or for such extended
period as is mutually agreed upon.
2.15.1 Bids received by the Authority after the specified time on the Bid Due Date
shall not be eligible for consideration and shall be summarily rejected.
2.16 Bid Security
2.16.1 The Bidder shall furnish, as part of its Bid, Bid security referred to in
Clauses 2.1.5 and 2.1.6 in the form of Bid-Securing Declaration towards
2.16.2 Any Bid not accompanied by Bid Security shall be summarily rejected by
the Authority as non-responsive.
2.16.3 No relaxation of any kind on Bid Securing Declaration shall be given to any
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
2.17 Performance Security
2.17.1 Within 3(Three) days from the date of issuance of the LOA, the successful
Bidder shall furnish to the authority Performance Security consisting of
a) (I) Crossed account payee Demand Draft/ Pay Order in favour of Gujarat
State Road Development Corporation Limited, amounting to 10% of
Annual Potential Collection value of this bid i.e. 10% of Rs 14.85 crore or
10% of the financial bid of Selected Bidder, whichever is higher + (II)
Demand Draft/FDR for 1 installment (separately) issued by a Nationalized
Bank, and payable at GSRDC Gandhinagar as performance security.
b) Above Fixed Deposit from any Nationalized Indian Bank/State Bank of
India or its subsidiaries with counter guarantee from any Nationalized
Indian Bank or State Bank of India or its subsidiaries/any RBI approved
Scheduled Commercial Bank having net worth of more than Rs.
Crore (Rupees Five Hundred Crores ) from its Indian Operations for [to
be filled up later based on agreed remittance], an amount equal to one
instalment, valid for a period of 16 (Sixteen) months from the Bid Due
Date for due observance of the terms and conditions contained herein and
the performance of its obligation as per the Contract to be entered into for
12 (Twelve) months. The Bidder is at liberty to submit a crossed account
payee Demand Draft/Pay Order issued by a Scheduled Bank in India in
lieu of the Fixed Deposit.
For avoidance of doubt, the successful bidder shall furnish performance
security of (I) 10% amount equivalent of estimated APC of this bid i.e.
10% of 14.85 crore or 10% of the financial bid of Selected Bidder,
whichever is higher in the form of DD/Pay order in favor of GSRDC plus
(II) amount equivalent to one instalment in the form of Fixed Deposit
Receipt (FDR)/Demand Draft in the name of Gujarat State Road
Development Corporation Limited valid up to 16 months. The bidder
is at liberty to submit a crossed account payee demand/ pay order issued
by a scheduled bank in India in lieu of the FDR.
If the successful Bidder desires that the Bid Security of Rs.14.85 Lakh
(Rupees Forteen Lakh Eighty Five Thousands only) should be adjusted
towards performance security, then the Bidder has to remit the balance
amount towards Performance Security as stated at (a) above in addition
to submission of the bank guarantee as stated at (b) above.
2.17.2 The Performance Security shall be forfeited and appropriated by the
Authority as mutually agreed genuine pre-estimated compensation and as
damages payable to the Authority for inter- alia, time cost and effort of the
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Authority without prejudice to any other right or remedy that may be
available to the Authority here under, or otherwise, under the following
circumstances :
a) If the successful Bidder fails to sign the Contract;
b) In case the Selected Bidder having signed the Contract Agreement
commits any breach thereof
2.18 Assessment of User Fee Revenue & Restriction on place of
collection of User Fee
2.18.1 The Bidder is advised to visit the User Fee collection plaza(s), make an
assessment of the User Fee revenue based on its own estimation at its own
responsibility and expense and may obtain any other information from its
own sources that may be required by the Bidder for preparing the Bid and
entering into Contract for collection of User Fee. The Authority does not
guarantee extent of User Fee revenue during the contract period.
2.18.2 The Bidder recognizes the fact that there are number of lateral entries to
the section of the Highway for which User Fee is to be collected. The
successful Bidder shall not be entitled to (a) close and/or (b) demand
closure by any authority whatsoever, of any such entry. Thus, the Bidder
recognizes that all tollable traffic may not pass through the User Fee
collection booth or User Fee plaza.
2.18.3 During the contract period, the successful Bidder shall not ask for
collection from any other place, for whatever reason. Under all
circumstances, User Fee collection shall be only from the place specifically
provided in the RFQ cum RFP.
2.18.4 The Authority will hand Toll Plaza to the User Fee Collection Agency in
good and operational condition. The contractor shall hand over the toll plaza
to the authority ‘as is where is basis on completion of his contract period.
2.18.5 The installment /instrument / facilities are separately provided in list as per
Appendix 3 of this document. Prior to handing over the site to the Toll
Collection Agency, a final list of equipment being handed over shall be
jointly prepared and signed by both parties. The list of equipment shall be
supported by photographs and the Toll Collection Agency, at the time of
handing over back the facility to GSRDC, shall hand over the asset in back
to GSRDC after the completion of services in working condition with
normal wear and tear". Any tempering with the instrument shall attract
Default which may lead to termination of the agreement and
seizing of performance security.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
2.19 User Fee Rates
2.19.1 User Fee rates applicable and chargeable on different categories of
vehicles are given in Schedule I to the Contract.
2.20 Remittance of Agreed Amount
2.20.1 The User Fee shall be collected by the successful Bidder and the agreed
amount [refer Para H of preamble & clause 5 of the contract] shall be
remitted to the Authority on weekly basis, latest by Tuesday of every week
by way of Demand Draft/Pay Order/RTGS, drawn in favor of the Gujarat
State Road Development Corporation Limited, payable at Gandhinagar.
2.21 Zero tolerance to default in remittance payment by User fee
collection agencies
a) In case of any default of the User fee agency / bidder even for single
installment of the agreed/ admissible remittance from the scheduled
date of payment, the same shall be recovered from the cash
Performance Security of the agency immediately by GSRDC and a
demand to replenish the same shall be issued to the defaulting agency
with a copy to GSRDC. In case, the amount sought to be replenished
within the stipulated period of 07 days is not deposited by the defaulting
agency, GSRDC will immediately to take necessary action for
engagement of new agency along with the recommending suitable penal
action against the defaulting agency. It shall be ensured that
under no circumstances the amount of default including penalties
etc. exceeds the Cash Performance Security amount available with
b) In case of any bidder defaults in payment of agreed remittance leading
to rebid of the fee plaza or total outstanding of bidder exceeds the
performance security, the Authority may place such bidders in abeyance
from the list of pre-qualified bidders with immediate effect and serve
show cause notice with effect to taking action for debarment for specified
period. The decision on debarment shall be taken after receipt of reply
to show cause notice and the agency shall remain in abeyance from pre-
qualified list from date of issue of show cause notice to the receipt of
reply to show cause notice by the bidder.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
3. Evaluation of Bids
3.1 Opening and Evaluation of Bids:
3.1.1 Opening and evaluation of Bids will be done through online process.
The Authority shall open online received bids at 17:30 hrs electronically
on the Bid Due Date, in the presence of Bidders who chose to attend.
The Authority will examine and evaluate the Bids in accordance with
the provisions set out in this Section-3. The Financial bid of eligible
bidders will be opened after technical and financial evaluation of bidder in
accordance with RFQ cum RFP. The qualified bidder will be intimated
and the qualified bidder, who choose to remain present may attend the
financial opening. However, as the bids are to be opened online through
e- tendering, the presence of bidder is optional and not binding on authority
in any matter whatsoever.
3.1.2 To facilitate evaluation of bids, the Authority may, at its sole
discretion, seek clarifications in writing from any Bidder regarding its Bid.
3.1.4 Correction of Errors:
Bids determined to be substantially responsive will be checked by the Authority for
any arithmetical error(s). Error(s) will be corrected by the Authority as follows:
a) Where there is any discrepancy between the amounts in figures and in
words, the amount in words shall prevail.
b) Where there is discrepancy between the total amount payable for a period and
b) Where there is discrepancy between the total amount payable for a period and
amount to be paid per week, the total amount for that period shall prevail.
amount to be paid per week, the total amount for that period shall prevail.
c) For calculating the weekly amount, the amount quoted for 12 (Twelve) months
shall be divided by the total number of days in contract period and multiplied
by 7 and shall be rounded off to nearest one rupee.
d) The amount stated in the Bid will be adjusted by the Authority in accordance
with the above procedure for the correction of errors and shall be considered
as binding upon the Bidder. If the Bidder does not accept the corrected amount,
the Bid will be rejected and the Bid Security will be forfeited and action as per
Bid Security Declaration shall be taken.
3.2 Tests of Responsiveness
3.2.1 Prior to evaluation of Bids, the Authority shall determine whether each Bid
is responsive to the requirements of this RFQ cum RFP. A Bid shall be
considered responsive only if :
I. it is received as per format at Appendix-I.
II. it is received by the Bid Due Date including any extension thereof pursuant to
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
III. it is accompanied by the Bid Security Declaration Form as per
Appendix-I Annex-VII as specified in Clause 2.1.5.
IV. All the documents to be submitted in physical form on or before deadline
prescribed, are submitted and match the documents submitted online. In case
of any discrepancy between documents submitted online and documents
submitted in physical form, the documents submitted online shall prevail.
V. It contains all the information (complete in all respects) as requested in this
VI. It contains information in formats same as those specified in this RFQ
VII. It does not contain any condition or qualification;
VIII. It is accompanied by all the documents required under this RFQ cum
IX. It is accompanied by Solvency Certificate as per requirements of Annex V of
Appendix I (Form of Technical Bid);
X. The authorized signatory holding Power of Attorney shall only be the Digital
Signatory. In case authorized signatory holding Power of Attorney and Digital
Signatory are not the same, the bid shall be considered non- responsive.
XI. It is not non-responsive in terms hereof.
3.2.2 The Authority reserves the right to reject any Bid which is non-
responsive and no request for alteration, modification, substitution or
withdrawal shall be entertained by the Authority in respect of such Bid.
3.2.3 The financial quotes of the responsive bids shall only be opened by the
3.3 Selection of Bidder
3.3.1 Subject to the provisions of Clause 2.10.1, the Bidder whose Bid is
adjudged as responsive in terms of Clause 3.2.1 and who quotes the
highest Annual Remittance offered to the Authority, shall be declared
as the selected Bidder (the “Selected Bidder”). In the event that the
Authority rejects or annuls all the Bids, it may, in its discretion, invite all
eligible Bidders to submit fresh Bids hereunder.
3.3.2 In the event that two or more Bidders quote the same amount of Annual
Remittance, (the “Tie Bidders”), the Authority shall identify the Selected
Bidder by draw of lots, which shall be conducted, with prior notice, in the
presence of the Tie Bidders who choose to attend.
3.3.3 In the event that the Highest quoted Bidder withdraws or is not
selected for any reason in the first instance (the “first round of bidding”),
the Authority may invite all the remaining Bidders to revalidate or
extend their respective Bid Security, as necessary, and match the Bid
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
of the aforesaid Highest Bidder (the “second round of bidding”). If in the
second round of bidding, only one Bidder matches the Highest Bidder, it
shall be the Selected Bidder. If two or more Bidders match the said Highest
Bidder in the second round of bidding, then the Bidder whose Bid was
higher as compared to other Bidder(s) in the first round of bidding shall be
the Selected Bidder. For example, if the third and fifth highest Bidders in
the first round of bidding offer to match the said Highest Bidder in the
second round of bidding, the said third highest Bidder shall be the
Selected Bidder.
3.3.4 In the event that no Bidder offers to match the Highest Bidder in the second
round of bidding as specified in Clause 3.3.3, the Authority may, in its
discretion, invite fresh Bids (the “third round of bidding”) from all Bidders
except the Highest Bidder of the first round of bidding, or annul the
Bidding Process, as the case may be. In case the Bidders are invited in the
third round of bidding to revalidate or revalidate Bid Security Declaration,
as necessary, and offer fresh Bids, they shall be eligible for submission of
fresh Bids provided, however, that in such third round of bidding only
such Bids shall be eligible for consideration which are higher than the
Bid of the second highest Bidder in the first round of bidding.
3.3.5 After selection, a Letter of Award (the “LOA”) shall be issued, in
duplicate, by the Authority to the Selected Bidder and the Selected Bidder
shall, within 7 (seven) days of the receipt of the LOA, sign and
return the duplicate copy of the LOA in acknowledgement thereof.
In the event the duplicate copy of the LOA duly signed by the Selected
Bidder is not received by the stipulated date, the Authority may, unless it
consents to extension of time for submission thereof, appropriate the Bid
Security of such Bidder as Damages on account of failure of the Selected
Bidder to acknowledge the LOA, and the next eligible Bidder may be
3.3.6 After acknowledgement of the LOA as aforesaid and submission of
Performance Security by the Selected Bidder, it shall cause the Contractor
to execute the Contract Agreement within the period prescribed in Clause
1.3. The Selected Bidder shall not be entitled to seek any deviation,
modification or amendment in the Contract Agreement
3.4 Contacts during Bid Evaluation
3.4.1 Bids shall be deemed to be under consideration immediately after
they are opened and until such time the Authority makes official
intimation of award/ rejection to the Bidders. While the Bids are under
consideration, Bidders and/ or their representatives or other interested
parties are advised to refrain, save and except as required under the
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Bidding Documents, from contacting by any means, the Authority and/ or
their employees/representatives on matters related to the Bids under
3.5 Period of Contract for User Fee Collection Rights
3.5.1 The Contract for User Fee Collection rights will normally be for
(Twelve) Month However, the Authority reserves the right to reduce the
period of Contract without any compensation and in such cases of early
termination of contract, the total amount payable by the Contractor to
termination of contract, the total amount payable by the Contractor to
the Authority will be proportionately modified depending upon the
period. The successful Bidder may be required to furnish such additional
information as may be required by the Authority.
3.5.2 The Authority reserves the right to increase the contract period upto
three more months.
3.5.3 The initial period of tolling contract shall be for 12 (Twelve) months
with same remittance (except the increase/decrease in remittance due to
revision in User fee rates by the authority)
3.5.4 The initial period of tolling contract shall be 12 (Twelve) months
which may be increased to next 3 (Three) months on same terms &
3.6 Signing of Contract; Taking over of Fee Plaza & Starting of
User fee collection
After submission of the Performance Security, the successful bidder shall be
required to sign the contract in the form of contract prescribed herein
(Appendix-2) within 3 (Three) days from the date of submission of the
Performance Security and after signing the contract, the successful bidder
shall be required to takeover the fee plaza and start the User fee collection
within 2(Two) days of date of signing the Contract or within the date as may
be prescribed by the Authority in LOA. Within 28 days of the date of
signing of contract or within such period as provided in the applicable law,
whichever is shorter, the successful Bidder shall, if required, have the same
engrossed, have the correct Stamp Duty adjudicated by the Inspector
General of Registrations, and return the same duly signed and executed to
the Authority, as per the terms of Contract, unless exempted by any law for
the time in force. Successful Bidder’s failure to sign the Contract, take
over the fee plaza and start User fee collection within the period
stipulated above shall result in forfeiture of the Performance Security.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
4. Fraud and Corrupt practices
4.1. The Bidders and their respective officers, employees, agents and advisers shall
observe the highest standard of ethics during the Bidding Process and subsequent to
the issue of the LOA and during the subsistence of the Contract Agreement.
Notwithstanding anything to the contrary contained herein, or in the LOA or the
Contract Agreement, the Authority may reject a Financial Bid, withdraw the LOA, or
terminate the Contract Agreement, as the case may be, without being liable in any
manner whatsoever to the Bidder or Contractor, as the case may be, if it
determines that the Bidder or Contractor, as the case may be, has, directly or
indirectly or through an agent, engaged in corrupt practice, fraudulent practice,
coercive practice, undesirable practice or restrictive practice in the Bidding
Process. In such an event, the Authority shall be entitled to forfeit and
appropriate the Bid Security or Performance Security, as the case may be, as
damages, without prejudice to any other right or remedy that may be available to
the Authority under the Bidding Documents and/ or the Contractor Agreement,
4.2. Without prejudice to the rights of the Authority under Clause 3.1 hereinabove
and the rights and remedies which the Authority may have under the LOA or
the Contract Agreement, or otherwise if a Bidder or Contractor, as the case may
be, is found by the Authority to have directly or indirectly or through an agent,
engaged or indulged in any corrupt practice, fraudulent practice, coercive
practice, undesirable practice or restrictive practice during the Bidding
Process, or after the issue of the LOA or the execution of the Contract
Agreement, such Bidder or Contractor shall not be eligible to participate in any
tender or RFQ/RFP issued by the Authority during a period of 2 (two) years from
the date such Bidder or Contractor, as the case may be, is found by the
Authority to have directly or indirectly or through an agent, engaged or indulged
in any corrupt practice, fraudulent practice, coercive practice, undesirable
practice or restrictive practices, as the case may be.
4.3. For the purposes of this Clause, the following terms shall have the meaning
hereinafter respectively assigned to them:
a) "Corrupt Practice" means (i) the offering, giving, receiving, or soliciting,
directly or indirectly, of anything of value to influence the actions of any
person connected with the Bidding Process (for avoidance of doubt, offering
of employment to or employing or engaging in any manner whatsoever,
directly or indirectly, any official of the Authority who is or has been
associated in any manner, directly or indirectly, with the Bidding Process or
the LOA or has dealt with matters concerning the Contract Agreement or
arising therefrom, before or after the execution thereof, at any time prior to
the expiry of one year from the date such official resigns or retires from or
otherwise ceases to be in the service of the Authority, shall be deemed to
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
constitute influencing the actions of a person connected with the Bidding
Process); or (ii) save and except as permitted under this RFP, engaging in any
manner whatsoever, whether during the Bidding Process or after the issue of
the LOA or after the execution of the Contract Agreement, as the case may be,
any person in respect of any matter relating to the Project or the LOA or the
Contract Agreement, who at any time has been or is a legal, financial or
technical adviser of the Authority in relation to any matter concerning the
b) "Fraudulent Practice" means a misrepresentation or omission of facts or
suppression of facts or disclosure of incomplete facts, in order to influence the
Bidding Process;
c) "Coercive Practice" means impairing or harming, or threatening to impair or harm,
directly or indirectly, any person or property to influence any person's
participation or action in the Bidding Process;
d) "Undesirable Practice" means (i) establishing contact with any person
connected with or employed or engaged by the Authority with the objective of
canvassing, lobbying or in any manner influencing or attempting to influence the
Bidding Process; or (ii) having a Conflict of Interest; or (iii) having failed to
deposit the agreed remittances in accordance to zero tolerance policy of GSRDC
vide clause 2.9 of this RFQ Cum RFP, and
e) "Restrictive Practice" means forming a cartel or arriving at any understanding or
arrangement among Bidders with the objective of restricting or manipulating a full
and fair competition in the Bidding Process.
5. Pre Bid Conference
5.1. Pre-Bid conferences of the Bidders shall be convened at Board Room , GSRDC,
Nirman Bhavan, Gandhinagar on 18/11/2025 at 12:00 hrs. A maximum of two
representatives of each Bidder shall be allowed to participate on production of
authority letter from the Bidder.
5.2. During the course of Pre-Bid conference(s), the Bidders will be free to seek
clarifications and make suggestions for consideration of the Authority. The Authority
shall endeavor to provide clarifications and such further information as it may,
in its sole discretion, consider appropriate for facilitating a fair, transparent and
competitive Bidding Process.
6. Miscellaneous
6.1. The Bidding Process shall be governed by, and construed in accordance with, the
laws of India and the Courts at Ahmedabad / Gandhinagar / High Court of Gujarat
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
shall have exclusive jurisdiction over all disputes arising under, pursuant to and/ or
in connection with the Bidding Process.
6.2. The Authority, in its sole discretion and without incurring any obligation or
liability, reserves the right, at any time, to;
a) Suspend and/or cancel the Bidding Process and/ or amend and/ or supplement the
Bidding Process or modify the dates or other terms and conditions relating thereto;
b) Consult with any Bidder in order to receive clarification or further
c) Retain any information and/or evidence submitted to the Authority by, on
behalf of, and/or in relation to any Bidder; and/or
d) Independently verify, disqualify, reject and/or accept any and all submissions or
other information and/ or evidence submitted by or on behalf of any Bidder.
6.3. It shall be deemed that by submitting the Application, the Bidder agrees and
releases the Authority, its employees, agents and advisers, irrevocably,
unconditionally, fully and finally from any and all liability for claims, losses,
damages, costs, expenses or liabilities in any way related to or arising from the
exercise of any rights and/ or performance of any obligations hereunder,
pursuant hereto and/ or in connection with the Bidding Process and waives,
to the fullest extent permitted by applicable laws, any and all rights and/or
claims it may have in this respect, whether actual or contingent, whether present
7. Integrity Pact
Applicants shall comply the provisions of the integrity pact. (Copy enclosed)
8. ETC/FASTAG System
1. The toll Plaza is compatible with ETC system enable with FASTAG. Both cash & ETC
payment shall be accepted. For that FASTAG facility shall be implemented by the bidder.
Bidders are requested to consider the same and quote their bid accordingly including but not
limited to Fees, Charges regarding implementation of ETC (FASTAG) system shall be
borne by the Bidder. GSRDC will not bear any expenditure for the same. To avail approval
& tie up with service providers and commencing necessary facility within 15 days (except
any unavoidable reasons & that too with prior written approval of GSRDC) shall be sole
responsible of Agency. GSRDC will provide required assistance for same except any
2. FASTAG system is in operation at Toll Plaza. Operation and Maintenance of System
shall be done by the Bidder and Cost/ Expenditure for the same shall be borne by the
Note: Programme Management Fees (PMF)
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Payment of recurring PMF to various stake holders will be as follows:
Stakeholder % of PMF (excl. GST)
Issuer Banks 1% of ETC transaction value
NPCL 0.1% of ETC transaction value
IHMCL 0.2% of ETC transaction value
Acquirer Bank(s), GSRDC to appoint any Rate to be determined by tolling
approved Acquirer Bank contractor in coordination with GSRDC.
18% GST is applicable on PMF charge.
All the charges mentioned above shall be borne by the tolling contractor only.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Appendix- I: Letter Comprising the Bid
(Refer Clauses 2.1.3 and2.7)
The General Manager (Project)
Gujarat State Road Development Corporation Ground Floor, Nirman Bhavan, Sector
10A, Gandhinagar
Sub: Bid for Collection of user fee through fee collecting agency on the basis of
competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00 on
Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat for
the section from Km 2/500 near Tap (Nal) circle to Km 53/659.
With reference to your RFQ cum RFP document dated ________, I/we, having
examined the RFQ cum RFP document including amendments and addendums (if any)
and understood its contents, hereby submit my/our Technical and Financial Bid for the
aforesaid work. The Bid is unconditional and unqualified.
1. All information provided in the Bid and in Annexes I to V are true and
correct and all documents accompanying such Bid are true copies of their
respective originals.
2. This statement is made for the express purpose of winning the Bid on the basis
of Highest Bidder(H-1)
3. I/ We shall make available to the Authority any additional information it may
find necessary or require to supplement or authenticate the eligibility conditions
laid down in RFQ cum RFP.
4. I/ We acknowledge the right of the Authority to reject our Bid without
assigning any reason or otherwise and hereby waive our right to challenge
the same on any account whatsoever.
5. I/We certify that in the last three years, we/any of the
partner(s)/member(s)/director(s) have neither failed to perform on any
contract, as evidenced by imposition of a penalty or a judicial pronouncement
or arbitration award, nor been expelled from any Work or contract nor have
had any contract terminated for breach on our part.
6. I/ We declare that:
a) I/ We have examined and have no reservations to the RFQ cum RFP document,
including any Addendum issued by the Authority.
b) I/We have not directly or indirectly or through an agent engaged or indulged in
any corrupt practice, fraudulent practice, coercive practice, undesirable practice
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
or restrictive practice, in respect of any tender or request for proposal issued by or
any agreement entered into with the Authority or any other public sector enterprise
or any government, Central or State; and
7. I/ We understand that you may cancel the Bidding Process at any time and that
you are neither bound to accept any BID that you may receive nor to invite the
Bidders to Bid for the Work[s], without incurring any liability to the Bidders, in
accordance with any of the Clause of the RFQ cum RFP document.
8. I/ We believe that I/we satisfy the Net Worth criteria and meet(s) all the
requirements as specified in the RFP document and are/ is qualified to submit this
9. I/ We certify that in regard to matters other than security and integrity of the
country, we have not been convicted by a Court of Law or indicted or
adverse orders passed by a regulatory authority which could cast a doubt on
our ability to undertake the work or which relates to a grave offence that outrages
the moral sense of the community.
10. I/ We further certify that in regard to matters relating to security and integrity of the
country, we have not been charge-sheeted by any agency of the Government or
convicted by a Court of Law for any offence committed by me or by any of
my/our Associates / partner(s)/member(s)/director(s).
11. I/ We further certify that no investigation by a regulatory authority is pending
either against me/us or against my/our Associates / partners.
12. I/ We undertake that in case due to any change in facts or circumstances during
the Bidding Process, we are attracted by the provisions of disqualification in
terms of the provisions of this RFQ cum RFP, we shall intimate the Authority of
the same immediately.
13. The Statement of Legal Capacity as per format provided at Annex-III
in Appendix-I of the RFQ cum RFP document, and duly signed, is enclosed. The
power of Attorney favoring the Authorized Representative from all the partners in
case of Partnership Firm, Chief Executive/Secretary in case of the Society and from
the Director duly authorized to execute such Power of Attorney, in case of the
Company, as the case may be, showing the authority delegated to the
representative to submit the bid or participate in the Bidding Process and to
sign the Contract, in case of their selection as per format provided at Appendix
II and III (wherever applicable) of the RFQ cum RFP, are also enclosed.
14. I/ We, hereby irrevocably waive any right which we may have at any stage at law
or howsoever otherwise arising to challenge or question any decision taken by the
Authority in connection with the selection of the Bidder, or in connection with the
selection/Bidding Process itself, in respect of the above mentioned Work[s] and the
terms and implementation thereof.
15. I/ We agree and undertake to abide by all the terms and conditions of the
RFQ cum RFP document.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
16. We also certify and confirm that the Bid is submitted in the prescribed formats
without any addition/deviation/alteration and our bid is unconditional.
17. I/ We certify that in terms of the RFQ cum RFP, my/our Net worth is Rs.[………..•]
In witness thereof, I/We submit this Bid under and in accordance with the terms of
RFP document. Yours faithfully,
(Signature of the Authorized Signatory)
(Name and designation of the Authorized Signatory)
Name and seal of the Bidder
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Annex-I Detail of Bidder
1. Details of Bidder:
b) Address of the corporate headquarters and its branch office(s), if any, in India:
c) Date of incorporation and/ or commencement of business
2. Brief description of the Partnership Firm/Society/ Company/ Proprietary
firm/ individual including details of its main lines of business and proposed role
and responsibilities in [this/ these Work(s)]:
3. Details of individual(s) who will serve as the point of contact/ communication for
b) Designation:
c) Company/Partnership Firm/Society:
e) Telephone Number:
f) E-Mail Address:
4. Particulars of the Authorized Signatory of the Bidder:
b) Designation:
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
d) Phone Number:
f) E mail Address:
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Annex-II: Financial Capacity of the Bidder
(Refer to Clause 2.7)
Bidder Net Cash Accruals NET Accruals Profit
after Tax + Depreciation
Type 1st Year 2nd Year 3rd Year
* Whether a Company, Partnership firm, a co-operative society,
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Annex-II(A): Net worth of the Bidder
(Refer to Clause 2.7)
1st Year 2nd Year 3rd Year
Subscribed and Paid up
Revaluation reserves
Miscellaneous expenditure
not written off
Accrued liabilities not
Total Net worth:
* Whether a Company, Partnership firm, a co-operative society,
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Annex-III: Statement of Legal Capacity
The General Manager (Project)
Gujarat State Road Development Corporation
Ground Floor, Nirman Bhavan,
Sector 10A, Gandhinagar
We hereby confirm that I/we satisfy the terms and conditions laid down in the RFP
We have agreed that ………………….. (Insert individual’s name) will act as our
representative and has been duly authorized to submit the RFQ cum RFP. Further,
the Authorized Signatory is vested with requisite powers to furnish such letter and
authenticate the same.
We further declare that:
1. We have not been declared ineligible by, NHAI or Ministry of Road Transport
&Highways, Government of India or any other Government/ State Government
agency for indulging in corrupt or fraudulent practices.
2. We also confirm that we have not been declared as non-performing or debarred by
any Central or state government agencies.
3. We have not been blacklisted by a Central/ State Government institution/ Public
Sector Undertaking/ Autonomous body under the administrative control of Central or
any State Government and there has been no litigation with any Government
Department/ PSU/ Autonomous body on account of similar services.
4. We have not directly or indirectly or through an agent engaged or indulged in any
corrupt practice, fraudulent practice, coercive practice, undesirable practice or
restrictive practice, as defined in the Contract Agreement, in respect of any tender or
request for proposal issued by or any Contract entered into with any other Public Sector
Enterprise or any Government, Central or State;
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
5. We hereby certify that we have taken steps to ensure that in conformity with the
provisions of the RFP document, no person acting for us or on our behalf has engaged
or will engage in any corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practice.
6. We have not been convicted by a Court of Law or indicted or adverse orders
passed by a regulatory authority which could cast a doubt on our ability to undertake
the subject work or which relates to a grave offense that outrages the moral sense of
7. Neither the Bidder nor any of its Directors are the subject of criminal or civil
proceedings that could be expected to adversely affect its business or its ability to
biding the present tender.
8. No investigation by a regulatory authority is pending either against us or against our
Managing Director /CEO or Key Management Personnel or Designated Partner
or any of our directors/ managers/employees Thanking you, Yours faithfully,
Authorized Signatory For and on behalf of
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Annex-IV: Statement of User Fee collection work-in hand of the Authority
(Reference Clause 2.7)
(Attach Supporting documents)
Sr. Name of Name of PIU/
Name of Plaza Date of award
No. section/chain age CMU/Authority
Statement of User Fee collection work - bid submitted with the Authority
(Attach Supporting documents)
Sr. Name of Status
of section/chain
No. Plaza PIU/CMU/Authority of award
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Annex-V: FORM OF TECHNICAL BID
[All pages of technical bid shall be serially numbered, signed, sealed, along with
an index of submission)] *
Status: Reg. Partnership Firm/Cooperative Society /Limited Company
(ii) Telephone Number To
The General Manager (Project)
Gujarat State Road Development Corporation
Ground Floor, Nirman Bhavan,
Sector 10A, Gandhinagar.
Sub: Bid for Collection of user fee through fee collecting agency on the basis of
competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00 on
Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat
for the section from Km 2/500 near Tap (Nal) circle to Km 53/659.
Pursuant to the Notice inviting bids issued by the Gujarat State Road
Development Corporation Limited, Gandhinagar, (hereinafter referred to as “the
1. I / We hereby submit my / our bid for being appointed as your Contractor for a
period of 12 (Twelve) Months from the date of authorization by the Authority
for Collection of user fee through fee collecting agency on the basis of
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00
on Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of
Gujarat for the section from Km 2/500 near Tap (Nal) circle to Km 53/659.
2. I / We have thoroughly read and understood the terms and conditions of bid
invitation for being appointed as Contractor of the Authority for the aforesaid
purpose and the terms and conditions of the Contract and I / We hereby agree
to duly abide by them.
3. I/We herewith enclose Bid Securing Declaration Form in Appendix-I Annex-
VII as per Clause 2.1.5 of the RFP.
4. As per Clause 2.7 We hereby submit the following:
I. Certified copy of latest Income Tax return duly acknowledged by
Income Tax Department;
II. A statement showing net worth of the entity, for not less than
Rs. Crore (Rupees________only) during the applicable financial year,
certified by a firm of Chartered Accountants.
III. Certificate of enrolment of Chartered Accountants with ICAI.
IV. Certified copy of the registration certificate of the valuer.
solvency certificate issued after the date of bid Invitation Notice by
any Nationalized Indian Bank /State Bank of India or its subsidiaries,
ICICI/ with counter guarantee from any Nationalized Indian Bank or
State Bank of India or its subsidiaries /any RBI approved Scheduled
Commercial Bank having net worth of more than Rs 500 Crore
(Rupees Five Hundred Crores) of Indian Operations for not less
than Rs………/- lakhs (Rupees ....................only). The
solvency certificate issued in the name of Co operative
Society/ Company/ partnership firm/ proprietary firm shall be
taken into account and not the value mentioned in the solvency
certificate issued to individual Partners/Members/Directors.
However, in case of individual the solvency certificate issued in the
name of the individual shall be considered.
Solvency certificate issued by the District Magistrate or his
authorised representative duly countersigned by the District
Magistrate for the value not less than the required Net Worth for
the plaza in favour of the Company/ Partnership Firm/
Society/ Proprietary firm/ individual as the case may be, issued
upto 2 years before the bid submission date.
V. Affidavit from the bidder that the bidder is not involved in any litigation
with the Authority.
a. * In case of partnership firm an affidavit from all the
partners, that the bidder or its partners are not involved
in any litigation with the Authority.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
b. * In case of Company, a Board Resolution that that
the bidder or any of its Directors are not involved in
any litigation with the Authority.
c. * In case of a Co-operative Society, an affidavit from
its member that the bidder or any of its members are
not involved in any litigation with the Authority.
d. * In case of individual/ proprietary firm, affidavit from
the individual, that the bidder is not involved in any
litigation with the Authority.
*Strike out, whichever is not applicable
In any case, if there are any pending disputes between the
Authority and the eligible bidder, details of the same shall be
VI. In case of individual, valuation certificate of the assets in the name of the
individual duly certified by a registered valuers and certification of
the same by the Chartered Accountants is required. The assets shall
be valued at circle rate. In case circle rates are not available, the rates
taken in any registration shall be considered and copy of such
registrations are to be provided. Copy of the Registration Certificate of the
valuer shall be enclosed.
The individual shall also give a declaration that all loans and
liabilities have been considered for calculation of the Net Worth.
VII. Power of Attorney favouring the authorised representative from all the
partners/Chief Executive/Secretary in case of any Society/Company, as the
case may be, showing the authority delegated to the representative to
submit/participate in the bid/bidding and to sign the Contract, in case of
appointment. In case of individual/ proprietary firm the copy of photo I
card ( voter I card/ driving licence/ pass port etc,) shall be submitted
duly attested by a gazetted officer in support of his identity and to verify
IX. An undertaking in the form provided under Appendix I Annex IV
‘Statement of User fee collection work – in – hand and for which bid has
been submitted’.
X. ** In case the bidder is a Partnership Firm, attested copies of
partnership deed with certificate of registration.
XI. ** In case of a Cooperative Society, an attested copy of Bye-laws
and Registration Certificate.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
XII. ** In case of a Company, an attested copy of the Certificate of
Incorporation and Certificate of commencement of Business (if
XIII. Copies of the balance sheets and financial statements for 3 (three) years
on the basis of which Cash Accrual and Net Worth has been calculated.
The financial statements shall:
a. Reflect the financial situation of the bidder;
b. Be audited by a statutory auditor/ C A Firm (duly
enrolled with ICAI);(c)be complete, including all
notes to the financial statements; and (d)correspond
to accounting periods already completed and
audited (no statements for partial periods shall be
requested or accepted).
**Strike out, whichever is not applicable.
5. I / We hereby state that the documents and information contained in the said
documents referred in Para 5 above are true.
Yours faithfully,
Name of Regd. Partnership Firm / Cooperative Society / Ltd. Company/ Proprietary
firm/Individual
(whichever is applicable)
Date: Designation:
Place: Address:
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Annex-VI: Affidavit (Litigation/Arbitration)
(Reference Clause – 2.7)
Litigation/Arbitration
History Name of Bidder
The Applicant should provide information on any history of litigation or
arbitration resulting from contracts executed in the last five years or currently
under execution Clause I (C) ( ii) & (iii) of Section - II.
Name of Disputed
Client Cause Amount
Year of Litigation (Current
against Value in Amount
Applicants Indian Rs.) in Indian Rs.
Note: In case of turnover in foreign currency, the figures are to be
given in relevant currency and figures in INR may be worked out as per SBI
BC selling rate prevalent on the last date of submission.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
INFORMATION REGARDING CURRENT LITIGATION, DEBARRING /
EXPELLING OF TENDERER OR ABANDONMENT OF WORK BY
a. Has the Applicant or its constituent partners history of litigation
awarded against him?
If yes, give details
b. Has the Applicant or any of its Constituent Partners been debarred
/expelled by any Agency in India, during the last 5 years as on the date
of application, excepting on account of reasons other than non-
performance, such as rescinding of Joint Venture due to Most Experienced
Partner of Joint Venture pulling out, court directions leading to breaking
of a joint Venture before start of the work?
c. If yes, give details
d. Has the Applicant or any of its Constituent Partners abandoned any
contract work in India, during the last 5 years?
If yes, give details
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
e. Has the Applicant, or any of its Constituent Partners, been declared
bankrupt during the last 5 years?
If yes, give details
Note: If any information in this schedule is found to be incorrect or concealed,
prequalification application will be summarily rejected.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Annex-VII – Bid Securing Declaration Form
(Reference Clause-2.1.5)
Form of Bid-Securing Declaration
Alternative No.:
We, the undersigned, declare that: : we understand that, according to your conditions,
bids must be supported by a Bid-Securing Declaration. We understand that,
according to your conditions, bids must be supported by a Bid-Securing
Declaration. We accept that we are required to pay the bid security amount specified in
the Term and Condition of Bid, in the following cases, namely: -
a. When we withdraw or modify our bid after opening of bids;
b. When we do not execute the agreement, if any, after placement of
supply/work order within the specified period;
c. When we fail to commence the supply of the goods or service or execute
work as per supply/work order within the time specified;
d. When we do not deposit the performance security within specified period
after the supply/work order is placed; and
e. If we breach any provision of code of integrity prescribed for bidding
specified in the Act and
Chapter VI of these rules.
In addition to the above, the State Government shall debar us
from participating in any procurement process undertaken for a period not
exceeding three years in a case where the entire bid security or any part
thereof is required to be forfeited by the procuring entity.
We understand this Bid Securing Declaration shall expire if: -
i) we are not the successful Bidder;
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
ii) the execution of agreement for procurement and performance
security is furnished by us in case we are successful bidder;
iii) thirty days after the expiration of our Bid.
iv) the cancellation of the procurement process; or
v) the withdrawal of bid prior to the deadline for presenting bids, unless the
bidding documents stipulate that no such withdrawal is permitted
Signed: ………………………………
In the capacity of: ………………………………
Duly authorized to Sign the bid for and on
behalf of: Dated on day of
Corporate Seal …………………………………
Note: In case of a Joint Venture, the Bid Securing Declaration must be signed in
name of all partners of the Joint Venture that is submitting the bid.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
APPENDIX- II: Power of Attorney for signing of BID
(Refer Clause 2.8)
Know all men by these presents, We……………………………………………..
(Name of the firm/company/society and address of the registered office) do
hereby irrevocably constitute, nominate, appoint and authorise Mr./ Ms (Name),
……………………son/daughter/wife of………………………………and
presently residing at…………………., who is presently employed with us
as our true and lawful attorney (hereinafter referred to as the “Attorney”) to do in
our name and on our behalf, all such acts, deeds and things as are necessary or
required in connection with or incidental to submission of our Bid(s)for the
*******Works proposed by the Gujarat State Road Development Corporation
Limited including but not limited to signing and submission of all Bids, and
other documents and writings, participate in conferences/ meetings and
providing information/ responses to the Gujarat State Road Development
Corporation Limited, representing using all matters before the Gujarat State
Road Development Corporation Limited, signing and execution of all
contracts including the………………… (Name of work) contract and
undertakings consequent to acceptance of our Bid[s], and generally dealing with
the Gujarat State Road Development Corporation Limited in all matters in
connection with or relating to or arising out of our bid for the said Work[s] and/ or
upon award thereof to us and/or till the entering into of the contract with the
Gujarat State Road Development Corporation Limited.
We hereby agree to ratify and confirm and do hereby ratify and confirm all acts,
deeds and things lawfully done or caused to be done by our said Attorney
pursuant to and in exercise of the powers conferred by this Power of Attorney and
that all acts, deeds and things done by our said Attorney in exercise of the
powers hereby conferred shall and shall always be deemed to have been done by
In witness whereof we, …………………………., the above named principal
have executed this power of attorney on this ……… day of ,
(Name, Title and Address)
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
1. Accepted………………………(Signature)
2. Accepted………………………(Signature)
(Name, Title and Address of the Attorney)
Person identified by me/ personally appeared before me/signed before me/ Attested/
(*Notary to specify as applicable)
(Signature, Name and Address of the Notary)
Seal of the Notary
Registration Number of the Notary Date:
Notes: The mode of execution of the Power of Attorney should be in accordance with
the procedure, if any, laid down by the applicable law and the charter documents of
the executant(s) and when it is so required, the same should be under common
seal affixed in accordance with the required procedure.
Also, wherever required, the Bidder should submit for verification the extract
of the charter documents and documents such as a resolution/ Power of Attorney in
favour of the person executing this Power of Attorney for the delegation of
power hereunder on behalf of the Bidder.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Appendix III: Power of Attorney for Lead Member of Consortium
(Refer Clause 2.8)
Know all men by these presents, We… .............................................................(name of
the firm and address of the registered office) do hereby irrevocably constitute,
nominate, appoint and authorise Mr/ Ms (name), …………………… son/daughter/wife
........................... , who is presently employed with us/ the Lead Member
of our Consortium and holding the position of .............................................. , as our true
and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name and
on our behalf, all such acts, deeds and things as are necessary or required in
connection with or incidental to submission of our bid(s) for the
………………work(s) proposed by the …………………………….(Authority)
including but not limited to signing and submission of all bid(s) and other documents
and writings, participate in conferences/meetings and providing information/ responses
to the Authority, representing us in all matters before the Authority, signing and
execution of all contracts including the………………. ( Name of work ) contract and
undertakings consequent to acceptance of our bid(s), and generally dealing with the
Authority in all matters in connection with or relating to or arising out of our bid for
the said work(s) and/ or upon award thereof to us and/or till the entering into the
Contract with the Authority.
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts,
deeds and things done or caused to be done by our said Attorney pursuant to and in
exercise of the powers conferred by this Power of Attorney and that all acts, deeds and
things done by our said Attorney in exercise of the powers hereby conferred shall and
shall always be deemed to have been done by us.
IN WITNESS WHEREOF WE, …………………………., THE ABOVE NAMED
PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ………
(Signature, name, designation and address) of person authorized by Board
Resolution (in case of
Firm/Company)/Partner in case of Partnership Firm
1. Accepted………………………(Signature)
2. Accepted………………………(Signature)
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
(Name, Title and Address of the Attorney)
Person identified by me/ personally appeared
before me/signed before me/ Attested/
(*Notary to specify as applicable)
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Appendix IV- FORM OF CONTRACT
A. Day of _______________2025 by and between The Gujarat State Road
Development Corporation, a Statutory body, established under
the______________ Act______________, having its Corporate Office at
______________ hereinafter referred to as “the Authority” (which expression shall,
unless excluded by or repugnant to the context thereof, be deemed to mean
and include its successors in office and administrators) of the ONE PART,
represented by its______________ (to be authorized ) General Manager(P) having its
office at______________
a) * M/s______________ Company incorporated under the Indian Companies
Act,1956 having its Registered Office at______________ (Mention full
address) and Incorporation Certificate No______________
b) * M/s______________, a Partnership firm, registered under the Indian
Partnership Act,1932 carrying on its business under the name and style as
hereinbefore mentioned and having its principal office at______________
(Mention full address) and having Registration No. ______________
c) *M/s______________ a Partnership firm, registered under the Limited
Liability Partnership Act, 2008 carrying on its business under the name
and style as hereinbefore mentioned and having its principal office at
(Mention full address) and having Registration No. ______________
d) A Co-operative Society registered under Co- operative Society
Registration Act (of any State in India)/Multi State Cooperative Societies
Act, 2002 (39 of 2002) / Ex-servicemen Society/ Mutually Aided
Cooperative Society registered under Cooperative Societies Act (of any
state in India) under, (Mention the name of the State) Cooperative
Society Act having its Registered Office at______________ (Mention full
address) and having Registration No. ______________
e) M/s______________, a proprietary firm carrying on its business under the
name and style as hereinbefore mentioned and having its principal office
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
at______________(mention full address) and having Registration No.
f) ______________ (individual) having its permanent address ______________
(Mention full address) and place of business______________ (Mention full
address) Hereinafter referred to as “the Contractor” (which expression shall,
unless excluded by or repugnant to the context hereof, be deemed to mean
and include its successors, administrators and permitted assigns) of the
* Strike out, whichever is not applicable.
B. Whereas the Contractor is Authorized by its **Memorandum of Association/
**Partnership Deed/ **Bye-laws to carry on the business of providing various
services on contract basis through its employees employed regularly or otherwise.
** Strike out, whichever is not applicable.
C. #And Whereas the Contractor has its own separate and independent
establishment which:
a. Has been registered under the provisions of the Shops & Establishments Act,
1954 of the ______________ (Mention the name of concerned State);
b. Is licensed under the provisions of the Contract Labour (Regulations
& Abolition) Act, 1970 and has obtained license No. ______________
And Whereas the Contractor undertakes to get itself licensed and/or
registered with the appropriate Authority under the relevant laws mentioned above,
and shall furnish necessary proof in this regard within 7 days of signing of this
# Strike out, whichever is not applicable.
D. And Whereas the Contractor undertakes to:
a. Comply with all the provisions of the Employees Provident Fund
and Miscellaneous Provisions Act, 1952;
b. Pay to all its personnel deployed as per the Minimum Wages Act, 1948; and
c. Comply with all the provisions, duties and obligations imposed upon it by any law
for the time being in force as may be applicable.
E. And Whereas the Authority is Authorized under the Gujarat State Road
Development Corporation Act, ______________ (hereinafter referred to as “the
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
______________ Act”) to collect User Fees on behalf of State Government for
services or benefits rendered under Section 7 of the______________ Act
(hereinafter referred to as “the ______________ Act”).
F. And Whereas the Authority is an Executing Agency under the provisions of
the ______________ (hereinafter referred to as “the User Fee
G. And Whereas the Authority is empowered under the provisions of the
______________ Act to enter into contracts with any person for the purpose of
collection of USER Fee under the said User Fee Rules, ______________ the State
Highways ( Fees for the use of ______________ section and ______________ The
Authority is desirous of engaging the Contractor to collect User Fees only at
User Fee Collection of user fee through fee collecting agency on the basis of
competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00 on
Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat for
the section from Km 2/500 near Tap (Nal) circle to Km 53/659.
H. And Whereas the Authority invited bids from interested entrepreneurs for collection of
User Fee for the use of the said Section of State Highway for a period of One year
User Fee. The Contractor is one of those bidders who submitted bid and quoted in its
offer that, in lieu of transferring State Government’s User Fee collection rights for
the said Section of the State Highway or the said bridge for aforementioned
period, the Contractor shall remit the following amount to the Authority so as to
be received by the Authority latest by Tuesday of every week and if Tuesday
happens to be a Bank Holiday, then by next bank working day as indicated below
by way of a Demand Draft/Pay order/ RTGS transfer for the said section of State
Highway Or the said bridge.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
The remittance shall be as follows:
Total Amount Payable by
Total Amount Payable by
Sr. the Bidder to GSRDC for Amount to be paid per
No. the period mentioned in week
DD/MM/YYYY (______________ In Words)* (___________ In Words)*
*(Period of Contract shall be Twelve months which may be extended to next Three
months with an increase of 5% on annual remittance duly revised of that year solely
on discretion of Authority. If Successful bidder (who has been awarded the right of
Toll Collection as a result of this bid) does not want to continue toll collection for next
Three months then it has to give his unwillingness to continue after Twelve
months,150 days before the due date of completion of first Twelve months
For calculating the weekly amount, the amount quoted for Twelve
Month shall be divided by the number of days in a year (365 or 366 as the case
may be) and multiplied by
The week shall be counted from Monday to Sunday. In case the number of
days in first and last week happens to be less than 7 days, then the bidder will
deposit the amount proportionately.
The amount quoted above shall be exclusive of the TCS. Any tax and service
charges, as applicable shall be borne by the bidder over and above the quoted
i) And Whereas the Authority has authorised General Manager (Projects) to
enter into this Contract with the Contractor,
ii) And Whereas, the Authority has authorized the General Manager (Projects)
(hereinafter referred to as “the said (to be authorized)”) to supervise and
discharge of various functions to be performed by the Contractor under this
iii) And Whereas the Contractor has authorised Sh. / Smt. ,S/o or D/o, who
is(/Partner/Director/Member) of the Contractor to enter into this Contract
with the Authority. (Enclose the proof of authorization clearly stating
relation of the person authorized, with the Contractor)
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
iv) And Whereas the parties are desirous of recording the terms and conditions
on which the Contractor shall carry out the job of User Fees collection on
behalf of the Authority.
Now, therefore, in consideration of the foregoing and the respective
covenants and agreements set forth in the Agreement, the receipt and
sufficiency of which is hereby acknowledged, and intending to be legally
bound hereby , the Parties agree as follows:
1. ENGAGEMENT OF CONTRACTOR:
In consideration of the premises, the Authority hereby engages the party of the
Second Part as the Contractor and the Contractor do hereby agrees to act as the
Contractor of the Authority for collection of User Fee for the use of the said
Section of State Highway.
2. PERIOD OF CONTRACT:
The Contract shall be for a period of One year beginning on [insert date]
from______________08.00 hrs.) to______________08.00 hrs.), (Hereinafter
referred to as “Twelve Months”
“Till the plaza is handed over to the other collection agency (OMT
Concessionaire/BOT Concessionaire etc.) as per directions issued by GSRDC,
whichever is earlier.” However, the Authority reserves the right to reduce the
period of contract without any compensation and in such cases of early termination
of contract, the total amount payable by the bidder to the Authority will be
of contract, the total amount payable by the bidder to the Authority will be
proportionately modified depending upon the period.
Note: The Start Date of Contract shall be within 2 days from the date of signing
of the contract agreement or the date indicated by the authority in LOA
The period of contract shall be Twelve Months. In case the Authority is not getting
a bid higher than the remittance under this contract or in case of urgency, the
Authority reserves the right to increase the contract period at With revised
remittance increase 5% Annually and terms & conditions under this contract up to
(Three) months.
3. RATE OF USER FEE:
a) The Contractor shall collect User Fees at such rates only and from such
vehicles only as have been notified by the Gujarat State Government vide
Notification ______________Dated ______________for the use of the said
Section of the Highways and in strict compliance with the provisions of the
notification. A copy of the said Notification (including a draft notification to
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
be replaced by a notification published in the Official gazette in due
course) is appended as Schedule I. In case, there is a material difference
(i.e. impacting the collection of the Contractor by more than 10 (ten) % in
a year), in the draft notification and the officially published notification,
at the sole discretion of the Authority, entire Contract can be renegotiated
as per mutual agreement, prior to commencement of collection of User
Fee and in the event of failure to arrive at an agreement on this issue,
either party to this Contract will be at liberty to terminate this Contract by
giving 30 days prior notice in writing.
b) The Contractor specifically undertakes not to claim during
continuity of the Contract any change including addition, deletion and
change in the classification mentioned or the rate of User Fee specified in
the Notification referred above and appended to this Contract as
Schedule I for any reason whatsoever, under any circumstance.
c) The Contractor shall not be allowed to make its own interpretation about a
particular type of vehicle attracting a particular rate so as to charge a
higher rate from a particular type of vehicles. Decision of the Authority
on such matter shall be final and binding.
d) The User fee for Car/Jeep/Van/Two wheeler/Three wheeler and
Gujarat State Road Transportation Corporation buses are exempted from
dated 15.08.2016 vide Government of Gujarat, Roads & Building
Department letter no: મ.મ.સ./૧૦/૨૦૧૬/ટો. મુ./કે બિને ટ /૧૯/ખા .ક.
4. COLLECTION ONLY AT PRESCRIBED RATE:
The Contractor shall ensure that under no circumstances, User fee in excess of
the prescribed rate or without issuance of receipt in the format including
condition of such receipts being bilingual or trilingual, prescribed by the
Authority is charged by the Contractor from the road Users. Printing of receipts
shall be arranged by the Contractor at its own cost.
5. CHANGE IN THE RATE OF USER FEE:
a) The right of the State Government to modify, change or vary the rate of
User Fee to be levied or conditions for collection of USER Fee, or both
is hereby reserved.
b) The revised remittance on annual increase of User fee rates will be
determined using the weighted percentage increase in the rates of all
categories of vehicles, using proportions of different categories of vehicles*
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
and considering single journey rates. A sample calculation is given in
*The Authority will inform the proportion (%) of contribution in APC of
different categories of vehicles in Clause-1.1.3 of RFP
c) In case, any variation in the prescribed User Fee rate for all or a particular
category of the vehicles is effected, sought or permitted by the Central
Government, the amount payable by the Contractor to the Authority for the
period from which such variation comes into force, shall be adjusted
proportionately on the basis of User Fee rates specified in Schedule I and vis-a-
vis the new User Fee rates as detailed hereunder.
The amount to be increased /reduced shall be worked out based on:
i) Total collection worked out considering the traffic during
calendar months immediately preceding the month from which
the variation is effected or the actual period of collection, which
ever is less, on the basis of existing rates.
ii) Total collection worked out considering the same volume of
traffic on the basis of the revised fee rates.
iii) Percentage change between (i) and (ii) would be applied to
remittance immediately prior to such revision in fee rates to
working out revised amount payable to the Gujarat State Road
Development Corporation.
Provided in case of introducing a new category of vehicles not subjected
to levy of User Fee earlier, an estimate of the traffic will be made on
the basis of actual collection of current month for immediate
purposes. At later stage the effect would be re-calculated on the
basis of actual collection for six month or of the remaining tenure of the
Contractor whichever is earlier. For this purpose the Contractor would
submit a monthly collection statement to Gujarat State Road
Development Corporation for the effected period in the format
suggested by Gujarat State Road Development Corporation. For
this purpose Gujarat State Road Development Corporation would
have full liberty to check by any means or method whether the collection
given is actual one.
Provided that, any modification, change or variation in the conditions
for collection of User Fee (including towards concession/rebate to the
frequent short distance travelers by any scheme or for any specific
purpose) shall, as far as possible, be effected by mutual discussions
between the Contractor and the Gujarat State Road Development
Corporation with regard to the consequential adjustment in the amount
payable by the Contractor to the Gujarat State Road Development
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Corporation giving due regard to the procedure set out in Clause 5(c)
above and in the event of failure to arrive at an agreement on this issue,
either party to this Contract will be at liberty to terminate this Contract
by giving notice in writing as required under clause 35 of this
d) The proposal on revised remittance along with the supporting calculations
shall be submitted by the Contractor to the Gujarat State Road
Development Corporation at least 7 days prior to the actual applicable date.
The Gujarat State Road Development Corporation will give approval
within 7 days. In case of delay in approval by the Gujarat State Road
Development Corporation, the Contractor shall deposit the revised
remittance from applicable date as per their own proposal on the revised
remittance and the difference, if any, found later as per approved remittance by
the Gujarat State Road Development Corporation, shall be deposited by the
Contractor along with an interest @ 12% p.a., within 7 days from date of
approval of revised remittance by the Gujarat State Road Development
Corporation. Revised Remittance Clause will only be applicable if the rates
differ from rates mentioned in Schedule -I of RFP.
e) Provided that, any modification, change or variation in the conditions for
collection of User Fee (including towards concession/ rebate to the frequent
short distance travelers by any scheme or for any specific purpose) shall, as
far as possible, be effected by mutual discussions between the Contractor
and the Gujarat State Road Development Corporation with regard to
the consequential adjustment in the amount payable by the Contractor to the
Gujarat State Road Development Corporation giving due regard to the
procedure set out in Clause-5(c) above and in the event of failure to arrive at
an agreement on this issue, the decision of the Gujarat State Road
Development Corporation shall be implemented and the Contractor shall be at
liberty to refer the dispute to Arbitration as per Clause-27.
6. COMMENCEMENT AND TERMINATION OF USER FEE COLLECTION:
a) Subject to Clause 2 of the Contract, the User Fee collection shall commence
from the date as communicated by the Authority in writing which may be
even at variance from the dates mentioned elsewhere and terminate on expiry
of Twelve Months.
Provided that the Contractor shall not commence collection if (i) a published
copy of the User Fee notification signed by competent authority of R&B D,
GoG is not made available by the Authority; and (ii) The Authority does not
inform about the completion of the said section of the Highway or the said
bridge for which the User Fee is to be collected.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
The Authority can also change any date communicated earlier for
commencement of collection of User Fee for other reason/s, as considered
Provided that if the Contractor is not able to commence the collection of
User Fee from a particular date, not attributable to the reasons beyond his
control, the period of the USER Fee collection for Twelve Months shall be
deemed to have begun from such date and the Contractor shall be liable to
remit the agreed amount even for such period for which the collection has
b) The right to collect User Fee shall come to an end on the expiry of a period of
Twelve Months (Refer to Clause 2) reckoned from date as communicated by
the Authority for collection of User Fee.
c) In no case, the Contractor shall have a right to demand continuance or
extension of the contract period beyond the period of Twelve Months.
7. EXEMPTION OF VEHICLES AND CONCESSION:
a) Type(s) of vehicles exempted as stated in the Schedule I appended to this
Contract could be varied at any time either by the Authority or by the State
Government/Central Government of India. Such variance, unless impact on his
collection is considered more than half a percent in a year requiring
renegotiation of terms of the Contract, shall not alter the liability of the
Contractor to remit the specified monthly amount and shall also not affect any
other terms and conditions of this Contract.
b) All exemptions available to Users under the Indian Toll (Army and Air Force)
Act,1901 and rules there under, further extended to officials of Indian
Navy, shall be honored by the Contractor.
c) The Contractor shall ensure to provide monthly and daily pass for multiple
journey in accordance with the provision in the Notification appended in
Appendix B In case of any dispute about eligibility of any User about a
particular concession or about the operating procedure, the decision of the
Authority concerned or his authorized representative shall be final and binding.
d) If the Authority is satisfied that exemption or concession available to an
otherwise eligible User for whatsoever reason, has been denied, the Contractor
shall be liable to pay 100 (Hundred) times of the value of USER Fee charged
from such eligible User as penalty within 7 days of the issue of a notice by the
General Manager (P) in this regard.
e) The Toll fee of Car/Jeep/Van/Two wheeler/Three wheeler and Gujarat State
Road Transportation Corporation buses exempted from dated 15.08.2016 vide
Government of Gujarat, Roads & Building Department letter no:
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
8. PLACE OF COLLECTION:
a) The Contractor shall collect User Fees only at User Fee Collection
user fee through fee collecting agency on the basis of competitive bidding on E -
tender basis at Lakhond fee plaza located at km. 12+00 on Bhuj Bhachau Road
on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat for the section
from Km 2/500 near Tap (Nal) circle to Km 53/659.
b) where, permanent User Fee Collection Booth is put up by the Authority. Such
booth(s)/plaza/plaza area cannot be used or allowed by the Contractor to be
used by others for any other purpose; including for sale of any commodity or
advertisement. Any advertisement in plaza area is strictly prohibited. Any
deviation will be treated as non- compliance and action shall be taken either
under Clause 17 (c) or under Clause 35(4).
c) The Contractor undertakes not to demand any additional place for
collection of User Fee or for installation of check barriers under any
circumstances and for any reason whatsoever. The Contractor also
undertakes not to collect User Fee from any other place. The decision of the
Authority in this regard shall be final and binding.
d) The Authority reserves the right to change the location of collection point
including the right of addition, removal and merger of the number of User
Fee collection points as notified through fee notification from time to time.
In case of a plaza being closed by any of such notification, the contract shall
be come to an end and the performance guarantee of the contractor shall be
refunded in compliance to other provision of the contract in this regard.
a) The Contractor has surveyed the said Section of the State Highway and
surrounding area including any access or diversion(s) and the Contractor has
submitted its bid taking into consideration all such access or diversion(s) or any
diversion of traffic due to deterioration in road conditions or closure of road
for maintenance work, whether existing or likely to come in the future which
any road User may opt , inter-alia, to avoid payment of the User Fee by
bypassing the User Fee collection booths.
b) The Contractor undertakes that, he shall not make any claim for any decrease
in traffic on the ground of diversion of the traffic as per clause 9(a) above, even
if such diversion did not exist at the time of submission of the bid by the
c) The Contractor will not be entitled to (a) close; and (b) demand closure by
any authority whatsoever, of any lateral entry to the said section of the Highway
for which User Fee is to be collected. The Contractor recognizes that all fee
paying traffic on the said section may not pass through the User Fee collection
booth or User Fee plaza.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
10. HANDING OVER THE USER FEE PLAZA(S):
a) The Authority shall endeavour to hand over the User Fee Plaza collection booths
at User Fee Collection at of user fee through fee collecting agency on the basis
of competitive bidding on E-tender basis at Lakhond fee plaza located at km.
12+00 on Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the
State of Gujarat for the section from Km 2/500 near Tap (Nal) circle to Km
53/659 on Date:………….. at 08.00 hrs on signing the contract to the
Contractor for the purpose of User Fee collection on the said Section of the
b) The Authority has the right to entrust the User Fee plaza earlier than
the date mentioned in Clause (a) above, subject to fulfillment of other
conditions of the Contract. In such an event, the Contractor’s obligation to
remit the agreed amount will begin from the date of such handing o ver
itself, without any extension in the period of the Contract.
c) In case, the Authority fails to handover the User Fee Plazas on the date
and time mentioned in Clause (a) above and hands over the same anytime after
the date and time mentioned in clause (a), the Contractor is entitled for same
period of the Contract as provided under clause 2, without any reduction in the
period of the Contract.
d) In such case as mentioned in (b) and (c) above, the contract period
along with the obligation of total amount payable by the Contractor to the
along with the obligation of total amount payable by the Contractor to the
Authority as mentioned under column B (i.e. Period ) & C (i.e. total amount
Authority as mentioned under column B (i.e. Period ) & C (i.e. total amount
payable by the contractor to the Authority) of the table mentioned earlier shall
remain same and commence from the date and time of actual handing over the
User Fee plaza.
e) The Contractor shall handover the User Fee Plaza on 08.00 hrs of the
following day on the completion of the period of Contract as per Clause
f) In case, the Contractor fails to handover the User Fee Plaza on
hrs. of the following day of the completion period of the Contract or in case
of termination of the Contract on the last day and the time given in notice
for termination to the Authority together with all the equipment’s, facilities
and articles in good condition, the Contractor shall be liable to pay, to the
authority a penalty equal to twice the average amount, arrived on the basis
of quoted amount in the bid, for each day in addition to payment of
proportionate User Fee at the Contract rate for the period of over stay. The
Contractor shall also be liable to pay to the Authority such cost of infrastructural
facilities, equipment and all other articles as are not in good condition or
may be fixed by the Authority, PIU of the Authority whose decision in the
matter shall be final.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
g) Upon expiry of the contract period/ termination, within 7 days, the Contractor
shall submit a statement giving details of payments of weekly remittances and
TCS during the entire contract period along with delay in days (if any) and
calculation of interest/ penalty for delay in depositing the remittances, etc. for
settlement of all accounts of the Contractor and issuance of “no dues certificate”
by the Authority. No Dues Certificate shall be issued not later and within 7 days
after settlement of accounts.
11. DISPLAY OF RATE OF USER FEE AND USER FEE NOTIFICATION:
a) The rates of User Fee, the categories of vehicles exempted from payment of User
Fee and the name, address and telephone number of the Authority, to whom
complaints, if any, should be addressed, shall be conspicuously and prominently
displayed 500m ahead of the User Fee collection booths, 100 m ahead of the User
Fee collection booths and at the User Fee collection booths also. The height of the
display boards and size of letters being such that it is easy for drivers to read. The
display boards shall be provided by the Authority.
b) The Contractor shall also (i) display, a copy of Notification in Schedule I, appended
to this Contract at a conspicuous place of the User Fee Plaza(s) for the
information of the road Users and the general public and (ii) provide a copy of same
to road User on demand upon payment of copying charges on a ‘no profit no loss’
12. REQUIRMENT OF PERSONNEL FOR USER FEE COLLECTION:
For the purpose of discharging its obligations under this Contract, the
Contractor shall deploy adequate number of personnel of prescribed
qualification & experience and having undergone such training as may be
relevant and considered necessary from time to time by the Authority to ensure
efficient management of entire operations, including free flow of traffic, in or
around the plaza including in the User Fee collection booths.
The number, qualification & experience of personnel to be deployed
should be in accordance with the details given in schedule- III of this contract.
However, the Authority reserves the right to serve directions for any
interchange in the category of personnel (total deployment will remain
according to Schedule- III) to be deployed by the Contractor, for the purpose
of User Fee Collection for ensuring free flow of traffic.
13. DEPLOYMENT OF PERSONNEL:
a) The Contractor shall ensure that the personnel deployed by it for discharging
its duties under this Contract are of good health, of highest integrity, punctual, well
dressed, well-behaved. and of qualification & experience prescribed in schedule- III
b) The Contractor shall furnish to the Authority a list, in addition to the list of
key personnel, of persons deployed for the purpose of discharging its obligations
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
under the Contract, containing all the details like their educational
qualifications, experience, training undergone, good health, good character,
personal residential addresses and recent photographs. The required details for
key personals shall be submitted to the concerned Regional Office and that of other
staff to Project Director after signing of the contract in the format given in schedule-
IV of this contract.
c) The uniform of the personnel deployed shall necessarily bear the name of
the individual and the name of the Contractor. Navy blue Trouser and sky blue
check shirt will be the uniform for collection staff for summer. In winter
navy blue pullover, warm navy blue trouser and sky blue check shirt will be the
uniform of collection staff. Shoes and socks should be Black (please check). The
shirt should bear the name of the agency and the employee displayed in embroidery in
d) The Authority reserves its right to object to the deployment of any personnel for any
reason in which case, such person or persons being objected to by the
Authority shall be removed by the Contractor forthwith and replaced within a day
from such removal.
e) The personnel deployed by the Contractor shall not misconduct/misbehave with the
members of public and shall observe strict discipline and decency in their behavior.
f) The Authority shall not be liable for any misconduct or misdeeds or any
act or incident involving the Contractor or any of its personnel in any criminal or
civil case the Contractor shall be responsible for consequences and if any such
incident takes place, the Contractor shall forthwith intimate the said incident to the
g) The Contractor specifically agrees that the personnel deployed by it, will not in any
way claim employment with the Authority. The Contractor shall be solely responsible
for any dispute raised by the personnel deployed by him either during the term of
the Contract or thereafter.
h) The frequent replacement of key personnel is not desirable unless they are
found involved in malpractices or non compliances. However, if need be, the
permission of replacement of key personnel/ other staff will be obtained from
the Authority / concerned in advance. The Authority, if satisfied with the
reasons submitted to him, may allow such replacement after verifying the CVs
strictly in accordance with the requirements prescribed in schedule- III.
i) The Authority is in process of introducing new electronic technologies for
User Fee collection system by installing electronic equipment’s already
developed or being developed by various companies/agencies. The contractor shall
extend full co- operation in installation, operation and maintenance of such
system and will be bound by the advice of the authority in this regard.
j) The agency is encouraged to engage at least 30% Ex-serviceman (ESM), however in
case of non-availability of ex-serviceman, ACE PPP PWD be requested to relax the
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
requirement considering the overall capabilities and arrangement made by the agency
for transparent and effective toll collection at Plaza.
14. INTER SE RELATIONS:
a) In all circumstances it is clearly understood by the parties that the personnel
deployed by the Contractor shall have no connection whatsoever with the Authority
and the relationship of master and servant or employer and employee shall be only
between the Contractor and the personnel deployed by it.
b) However, if considered necessary, the Authority shall have every right to
enquire and seek documentary evidence from the Contractor, whether all the
statutory dues like ESI, EPF, Minimum Wages, Weekly offs, Bonus, Medical
Leave, Workmen Compensation and any other entitlements for which the
Contractor is liable to provide, are being paid or not or have been paid or not
for a particular period.
c) In case of any breach by the Contractor in the payment of such statutory dues not
necessarily pertaining to its personnel/employees, the Authority shall be entitled to
adjust the same from the Performance Security and pay such statutory dues to the
appropriate authority. The Contractor shall replenish the Performance Security
within 7 (seven) days of the notice by the Authority. The decision of the Authority
in this regard shall be final and binding on the Contractor.
15. PROVISION OF INFRASTRUCTURE:
a) The Authority shall handover the Fee Plaza to the Agency in the Good
condition on ‘as is where is basis’. The agency shall carry out up
gradation/provide facilities with approval from GSRDC as required, to discharge
b) The installment /instrument / facilities are separately provided in list as per
Appendix 3 of this document. Prior to taking over the site to the Toll
Collection Agency, a final list of equipment being handed over shall be jointly
prepared and signed by both parties. The list of equipment shall be supported
by photographs and the Agency, at the time of handing over back the facility to
GSRDC, shall hand over the asset in back to GSRDC after the completion of
services in working condition with normal wear and tear. Any tempering with
the instrument shall attract Default which may lead to termination of the
agreement and seizing of performance security.
c) The equipment and consumables of such facilities once provided by the
Authority shall be carefully used with the responsibility of the Contractor
d) The repair and maintenance of such facilities once provided by the Authority
shall be the responsibility of the Contractor including but not limited to fuel,
consumables like electricity bulbs, water charges etc. The Authority may
provide consumables at the time of handing over of the User Fee collection
plazas/booths only, thereafter all consumables shall be arranged by the
Contractor at its own cost and at the time of taking over the facility by the
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Authority, if any liability/obligation(s) regarding repair and maintenance and
consumables remains unfulfilled by the Contractor, same shall be adjusted
by the Authority from Performance Security. Electricity bills of Toll Plaza
Buildings/ Rest Areas/ Traffic Aid Posts/ Medical Aid Posts shall be paid by the
tolling contractor during their contract period.
e) All expenses for printing receipts or passes to be issued to users shall be borne
by the Contractor. The Contractor shall abide by the instruction of the Authority
in the matter of its format or size or language.
f) An inventory (along with the condition and present book value) of infrastructural
facility /equipment, and all other articles (properties of GSRDC only) shall be
prepared and duly signed by both the parties at the time of handing over or
taking over of the User Fee Plaza. All rental article /equipment’s shall be
returned immediately after handling over the plaza to the Contractor and no rent
shall be paid thereafter..
g) The Contractor shall abide by all the instructions issued by the Authority from
time to time. The Contractor also undertakes to abide by such instructions in
order to make the process of User Fee collection simple, faster and hassle free by
extending necessary cooperation in adopting the technological advancements in
the process/work of User Fee collection.
h) The repair of the road section at the Fee Plaza site will be the responsibility of
the Concessionaire.
i) Tolling Contractor shall upkeep the Toll Plaza Buildings/ Rest Areas/ Traffic
Aid Posts/ Medical Aid Posts at his own cost.
a) If required under the law for the time being in force, the Contractor shall
arrange adequate insurance to cover each of its personnel deployed against any
type of accidents, for all the assets owned by the Contractor and cash in
booth, cash in chest, and cash in transit. The expenditure incurred for
procuring such insurance shall be borne by the Contractor alone.
b) As per the instruction of the Authority the Contractor shall also arrange
adequate Insurance cover at its own cost favoring the Authority, for all the
properties handed over by the Authority for comprehensive risk.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
17. PERFORMANCE SECURITY:
i) Within 3(Three) days from the date of issuance of the LOA, the successful Bidder
shall furnish to the authority Performance Security consisting of
a) (I) crossed account payee Demand Draft/ Pay Order in favour of Gujarat
State Road Development Corporation Limited Gandhinagar, amounting to
10% of Annual Potential Collection value i.e. Rs 14.85 crore or 10% of the
financial bid of Selected Bidder, whichever is higher + (II) Fixed Deposit
for 1 installment (separately) issued by a Nationalized Bank, and payable at
Gandhinagar and
b) A Fixed Deposit/DD from any Nationalized Indian Bank/State Bank of
India or its subsidiaries with counter guarantee from any Nationalized
Indian Bank or State Bank of India or its subsidiaries/any RBI approved
Scheduled Commercial Bank having net worth of more than Rs.
Crore (Rupees Five Hundred Crores ) from its Indian Operations for [to be
filled up later based on agreed remittance], an amount equal to one
installment, valid for a period of 16 (Sixteen) months from the Bid Due
Date for due observance of the terms and conditions contained herein and
the performance of its obligation as per the Contract to be entered into for
12 (Twelve) months. The Bidder is at liberty to submit a crossed account
payee Demand Draft/FDR/Pay order issued by a Scheduled Bank in India in
lieu of the Fixed Deposit.
For avoidance of doubt, the successful bidder shall furnish performance security of (I)
10% amount equivalent of estimated APC of this bid i.e. 10% of 15.55 crore or 10% of
the financial bid of Selected Bidder, whichever is higher in the form of DD/FDR/Pay
order in favor of GSRDC plus (II) amount equivalent to one installment in the form of
Fixed Deposit Receipt (FDR) in the name of Gujarat State Road Development
Corporation Limited valid up to 16 months. The bidder is at liberty to submit a
crossed account payee demand/ pay order issued by a scheduled bank in India in lieu of
If the successful Bidder desires that the Bid Security of Rs.14.85 Lakh (Rupees Forteen
Lakh Eighty Five Thousands only) should be adjusted towards performance security,
then the Bidder has to remit the balance amount towards Performance Security as stated
at (a) above in addition to submission of the bank guarantee as stated at (b) above.
ii) The said Performance Security shall not bear any interest except when the
collection is not started within 180 days of signing of the Contract for the
reasons not attributable to the Contractor. In such a case, interest @8% p.a. shall
be paid for the period beyond 180 days. Performance Security shall be refunded
as early as possible, but not exceeding 30 days from the end date of the
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
contract, after settlement of all the accounts by the Contractor and upon
issuance of no due certificate by the Authority.
iii) In case settlement of accounts and issue of no dues certificate are getting delayed
due to any pending issue/ recovery, which remains to be closed on the end date
of the contract, the performance security to the extent of value of such
issue/ recovery only shall be retained and the balance performance security
shall be released as early as possible, but not exceeding 30 days from the end
date of the contract.
iv) In case of delay in release of performance security or excess withholding of the
amount, GSRDC will pay simple interest @ 12% per annum on such amount to
the contractor for the period beyond 30 days from the end date of the contract till
date of release of performance security/ excess amount withheld.
The Authority shall also be competent to utilize the said Performance
Security against any loss or damage caused to the property of the Authority
by any act of omission and/or commission by the Contractor or its agents and
servants or adjust it towards any claim of the Authority.
The Contractor undertakes that, in case of any default on its part to perform and
observe any of the covenants, conditions or provisions contained in this Contract,
it shall be lawful for the Authority in its absolute discretion to forfeit the whole
or any part of the said Performance Security, without prejudice to any other
remedy that the Authority may have against the Contractor under this Contract
or under general law for such breach.
v) The amounts lying with the Authority towards the Performance Security
shall not be adjusted towards installments due to the Authority from the
Contractor including the installment for the last month of the contract
period except as provided in Clause-19.
18. PENALTY FOR CHARGING EXCESS USER FEE:
a) In case, it is observed and/or established to the satisfaction of the Authority
that the fee collecting agency has charged User Fee in excess of the prescribed
rate, the Authority may impose a penalty of an amount equal to fifty times of
the actual amount so charged per day for 30 days i.e. (actual amount charged
x 30 days x 50).After three such incidents of levy of penalty for excess
charging, the part performance security of an amount equal to 1 (One) months
agreed remittance i.e. [Rs. To be filled after finalization of bid] as per amount
stated in Letter of Award shall be forfeited in addition to such recoveries. The
contractor shall have to replenish the forfeited performance guarantee, in the
same mode as it was deposited earlier, within 10 days of such forfeiture to
continue with the collection work failing which the contract shall be
terminated and the balance performance guarantee shall also be forfeited.
If the incident of excess charging is again observed and/or established to
the satisfaction of the Authority after forfeiture of part performance
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
guarantee, the contract shall be terminated and the entire performance guarantee
shall be forfeited.
b) The termination under this clause shall make the Contractor liable for
unconditional forfeiture of the Performance Security.
c) The termination under this clause, in addition to unconditional forfeiture
of the Performance Security, shall make the Contractor liable for debarring
from assigning any future work with Authority.
19. PENALTY FOR FAILURE TO PAY INSTALMENTS:
i) In case of delay in remittance of the agreed amount of any installment due under
this Contract to the Authority beyond the fixed day (as per clause 8, of
SECTION – II), the Authority shall levy penalty @ 0.2% per day for initial one
month delay and @ 0.5% per day for further delay beyond one month. Such
right would, inter-alia, include unconditional right of the Authority to terminate
the Contract forthwith, without assigning any reasons whatsoever and take over
possession of the User Fee Plaza(s) for User Fee collection in any manner the
Authority may deem fit. The penalty so levied shall be recovered from the
performance guarantee, which shall be replenished by the contractor within
days from the date of such recovery failing which the contract is liable to be
ii) For avoidance of doubt, if more than one remittance are delayed and the
contractor deposits a lumpsum amount, this will be adjusted following First-
in-First-out (FIFO) approach, i.e., the earliest installment due shall be first
adjusted along-with the applicable penal interest on the earliest remittance
on that date and in similar manner the other remittances shall be adjusted. No
further interest shall be applicable on the penal interest component. The penal
interest shall be simple, i.e., it shall not be compounded.
a) If the remittances outstanding including penal interest, if any, on ending
of the contract is less than the cash performance security, then such
amount shall be recovered from cash performance security, accounts
will be settled and balance securities will be released and penal
interest shall be levied only upto end date of contract. In case the
contractor has not deposited the remittance of last week on ending of the
contract period which is also to be adjusted from the cash performance
security, then an additional penal interest @ 0.2% per day for 7 days on
the last week remittance shall also be levied.
b) If the remittances outstanding including penal interest, if any, on ending
of the contract are more than the cash performance security, then the
dues to the extent of cash performance security will be adjusted as
provided at Para-(iii) (a) above, following FIFO approach given at
Para-(ii) Above and the balance including penal interest shall be
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
deposited by the contractor. For avoidance of doubt, it is clarified that
the penal interest will be applicable only on the balance remittances
and the penal interest will continue till payment of dues by the
20. PENALTY FOR FAILURE TO COMPLY ANY OF THE OBLIGATIONS
SPECIFIED IN CLAUSE 23 OF THE CONTRACT:
In case of non-compliance of any of the obligations specified in clause-23 (a) to
(g), the Authority shall levy penalty @ Rs. 1,00,000 (Rupees One Lakh) per
default per month except for Clause 23(e) for which a penalty shall be @Rs
10,000/- per default per month, without prejudice to the any other rights of
the Authority under this Contract. However in case of non-compliance
of obligations specified in Clause 23 (h), the authority shall levy a penalty @
Rs. 10,00,000/- per instance or termination of Contract Agreement or both,
without prejudice to the any other rights of the Authority under this Contract.
The date of default will be the date of reporting to the contractor by the
Authority concerned or his authorized representative. In addition to levy of
penalty as above, more than three defaults in a month under this clause may
attract termination under clause 36 (2) of this contract. Before levy of penalty
under this clause, the contractor shall be given a reasonable opportunity to
rectify the default. The decision of the Authority concerned or his authorized
representative to levy the penalty under this clause shall be final and binding.
The penalty so levied shall be recovered from the performance guarantee,
which shall be replenished by the contractor within 10 days from the date of
such recovery failing which the contract is liable to be terminated.
21. OPERATIONAL TRANSPARENCY:
The Contractor shall be solely responsible for efficient and transparent working
and management of User Fee collection at all points of time.
22. AUTHORISED REPRESENTATIVE OF THE AUTHORITY:
a) The Authority has designated, General Manager (Project) GSRDC as “the
Authority” to carry out all functions on its behalf under this Contract
and may change the Authorised Representative from time to time.
b) The said Representative of the Authority shall have the overall authority
to control and supervise the work of collection of User Fee carried on by
the Contractor with a view to ensure that collection of User Fee is carried
out smoothly, efficiently and without any hindrance or harassment to the
users of State Highway.
c) The Authority or any other officer of the Authority or any agency as
authorized by the Authority or by the Authority, shall have right and authority
to inspect and check the receipt books (used/unused/ counterfoils), registers
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
and books of accounts maintained by the Contractor at any time without
giving any notice.
d) The instructions given from time to time by the Authority or
his authorised representative in this regard shall be complied with promptly by
the Contractor. (e) The Contractor shall keep records of all the complaints
received and replied directly or otherwise by it and forward a copy on
fortnightly basis to the Authority.
23. OBLIGATIONS OF THE CONTRACTOR:
a) The Contractor undertakes the responsibility of the complete job of User
Fee collection, maintenance of all records, maintenance of User Fee
collection account, maintenance of vehicle type wise Traffic Data on shift to
shift basis, maintaining the cleanliness of User Fee plazas/User Fee collection
booths and surrounding area etc. and any other duty as may be assigned by
the Authority from time to time.
b) The Contractor shall make appropriate arrangement for management of the
traffic at its own cost and shall ensure that the processing time for a vehicle at
the User Fee counter should not be more than 30 seconds for the purpose of
issuing USER Fee. All the lanes shall be kept open at all times irrespective of
peak or off peak hours.
c) The Contractor specifically undertakes to abide by all the instructions issued
by the Authority from time to time on operational matters and further
agrees not to raise any dispute against the same including any additional
cost that the Contractor may be required to bear to comply with such
d) During the contract Period, the contractor shall furnish to the Authority,
within 7 (seven) days of completion of each month, a statement of User Fee
substantially in the form set forth in Schedule- V (the “Monthly User Fee
Statement”) or As Authority Desires. Proper record is to be maintained at the
plaza for the purpose of providing such information. The Contractor shall also
submit such information sought by the Authority in such format, as may be
prescribed by the Authority from time to time.
e) The Contractor shall, prior to the close of each day, send to the
Authority, by facsimile or e-mail, a report stating accidents and unusual
occurrences on the Road Section within 500 meters on either side of the plaza
relating to the safety and security of the Users and Road Section. A weekly
and monthly summary of such reports shall also be sent within three days of
the enclosing of each week and month, as the case may be. For the
purposes of this Clause 23 (e) accidents and unusual occurrences on the Road
Section shall include:
i. Death or injury to any person;
ii. Damaged or dislodged fixed equipment;
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
iii. Any obstruction on the Road Section, which results in slow down of
the services being provided by the Contractor;
iv. Disablement of any equipment during operation;
v. Communication failure affecting the operation of Road Section smoke or
vi. flooding of Road Section; and
vii. Such other relevant information as may be required by the Authority.
f) The Contractor also agrees to unconditionally abide by such other direction of the
Authority issued by the authorized representative on all operational matters under
the provisions of this contract.
g) The contractor also agree to abide by the requirement of clause 12 & clause
13 specifically on deployment of the personnel for the purpose of this Contract.
h) The Contractor agrees that maintaining adequate change/ coins and giving
correct change to the road users, while paying / receiving user fee is his sole
responsibility and undertakes not to indulge in wrong practices like
giving namkeen/ coffee/wafer packets, etc. instead of giving change for the
balance amount to the road users. A placard shall be placed at all Fee Booths
in the format enclosed at Schedule-IX for information of the road users. In
case it is found during the surprise checks that the Contractor is giving
namkeen/ coffee/ wafer packets in lieu of change, the Contractor at his
cost shall issue an advertisement in the local newspapers asking the road
users to approach the Fee Plaza Office for getting back the change by returning
namkeen/ coffee/ wafer packets by showing the user fee payment receipt.
i) Make Reasonable efforts to maintain harmony, support , co-operate and
good industrial relation among the Concessionaire & Its Operation and
Maintenance Team.
j) The Contractor shall, prepare and submit a detailed toll collection report to the
Gujarat State Road Development Corporation Limited, Gandhinagar, on a monthly
basis, in hard copy form, duly certified by the authorized representative of the
24. RIGHT OF INSPECTION:
a) The Authority reserves the right to conduct checks including surprise checks at
any time, to check/observe/witness the activities of the Contractor including
the User Fee collection Plaza(s) and to monitor or to ensure that any or all the
activities including User Fee collection enunciated by this Contract are being
carried out properly by the personnel deployed by the Contractor.
b) The Authority may exercise any check/control to ensure discharge of various
obligations by the Contractor under the Contract including but not limited to
i. Correctness of the User Fee charges recovered from users, as prescribed
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
ii. Issue of proper Receipts to all Vehicles;
iii. Maintenance of proper registers including those relating to collection of
User Fee from different type of vehicles;
iv. Weekly remittance of amount due from the Contractor by the
prescribed day;
v. Checking of data in electronic/soft form;
vi. Maintain User Fee Plaza(s) and its appurtenances by the Contractor at
his cost and ensure that they are in good running condition;
vii. Arrangement for lighting and water are in order;
viii. There is no delay to the traffic due to procedure of collection of User Fee
and also there is no traffic jam at the User Fee Plaza(s); and
ix. Any other check or control as considered appropriate by the
Authority including through its authorized representative.
25. FORCE MAJEURE:
(a) NON-FORCE MAJEURE EVENT:
An event (i) which involves diversion of traffic of any kind, including but not
limited to any diversion ordered/implemented by local authority or any State/Central
Government for a period not exceeding 15 days in continuation; or (ii) where the
road users opt to access/ travel through the existing alternate free User Fee
(Fee) roads due to deteriorated road conditions/ maintenance of road section.
This may result into bypassing of User Fee Plaza/ User Fee Collection Booths and use
of any part of the said Section of the State Highway/said bridge by the users.
(b) FORCE MAJEURE EVENT:
Except as stated in Clause (a) above, Force Majeure event means an event or
circumstances or a combination of events and circumstances referred to in this clause
which are beyond the reasonable control of the Party or Parties to this Contract and
which party could not have prevented or reasonably overcome with the exercise of its
reasonable skill and care in relation to performance of its obligations pursuant to this
Contract and which are of the nature, without limitation of those described below:
i. Publicly declared strike by registered and recognised association of
Transporters exceeding 7 days. The date of going on strike and withdrawal or
start of movement of traffic will be inclusive for the purpose of calculation of
7 days under this clause.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
ii. Floods/Earthquake having materially adverse impact i.e. complete blockade
iii. Act of war, invasion, armed conflict or act of foreign enemy, unexpected
call up of armed forces, blockade, embargo, revolution, riot, sabotage,
terrorism or act of suchthreat, or any other political or social event
having material adverse impact on the performance of obligations of
the parties thereof.
iv. Expropriation, acquisition, confiscation or nationalization of the User Fee
v. (Any change in law which has a material adverse effect on the obligation of the
parties hereto.
vi. Any decision or order of a court or tribunal, which has a material adverse
effect on the performance of obligations of the parties to this Contract.
vii. Suspension of traffic on the said section of State Highway/said bridge or
any part thereof, exceeding 15 (fifteen) days at a stretch.
viii. Any event or circumstances of a nature analogous to the foregoing.
ix. Occurrence of Pandemic having adverse impact on the performance of
obligations of the parties thereof.
Contractor shall be entitled to invoke this clause and give notice in writing to the
Authority, if the period of continuance of the Force Majeure event, under this Contract to
the extent that such performance is impeded by an event of Force Majeure prevailing
continuously for more than 7 (seven) days at a time (or continuously for more than
(three) days at a time in case of no user fee collection at all at the fee plaza) for reasons
not attributable to the Contractor. However, the contractor has to keep remitting to the
Authority full remittance during the intervening period of serving of notice for force
majeure claim till the decision of Authority in this regard, which shall be given within
days/30 days as given below for interim relief/final relief.
The contractor has to keep remitting to the Authority full remittances in case the claim of
the contractor is rejected by the Authority even if he disputes such decision of the
(c) PROCEDURE FOR FORCE MAJEURE:
1. If contractor claims relief on account of a Force Majeure event, then he
shall, as soon as reasonably practicable and in any event within 3 working
days of becoming aware of the Force Majeure event, give notice to
Project Director, NHAI with a copy to Regional Officer, NHAI, giving
details of the effects of such Force Majeure on the Party’s obligations
under this Contract, including the dates of commencement and
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
actual/likely date of cessation of such Force Majeure and its effects, with
necessary supporting documents/calculations and data.
2. On receipt of such a notice, it is imperative on RO, NHAI to respond to
the contractor within 7 days regarding the acceptability or non-
acceptability of the claim and interim relief to be given to the contractor.
Additional documents/details may also be sought by RO, if any. It is to
clarify that RO, NHAI should decide the relief, if any, under the Force
Majeure claim within 15 days but in no case later than 30 days. In case of
delay in decision of acceptance of the force majeure claim beyond
days, NHAI will pay interest @ 12% per annum compounded annually on
the excess amount remitted by the contractor for the delayed decision of
the Authority beyond 30 days.
ii. CONSULTATION AND DUTY TO MITIGATE:
1. The Party claiming relief under Force Majeure shall, at its own cost, take
reasonable steps to remedy and mitigate the effects of the Force Majeure
event and restore its ability to perform its obligations under this Contract
as soon as reasonably possible. The Parties shall consult with each other to
determine the measures to be implemented to minimize the losses of either
Party as a result of the Force Majeure event.
2. The Party affected by Force Majeure shall keep the other Party informed
of such efforts to remedy and make reasonable efforts to mitigate on a
continuous basis and shall provide written notice of the resumption of
performance hereunder.
3. Notwithstanding anything contrary to the specifically stated in this
Contract no party shall be relieved of its obligations under this Contract by
reason of impossibility of performance or any other circumstance
whatsoever not beyond its control.
4. Any Party claiming cessation of the event of Force Majeure may, if the
other party has not served a notice of resumption of performance, give
notice to the other party, of cessation of such event, notifying the date of
alleged cessation and unless the party to whom such notice is given does
not dispute the same within 30 days of the receipt of such notice the Force
Majeure event shall be deemed to have ceased to consequences thereof and
shall be deemed to have come to an end on the date so notified.
5. The relief under force Majeure will be calculated on the basis of estimated
remittance derived from weighted average decline in traffic (including
Violations and Exemptions) as per Schedule-X at the fee plaza. The
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
difference in agreed remittance and estimated remittance at the fee plaza
during FM Period will be payable to the contractor.
The normal conditions for calculation of estimated remittance will be
taken as one year prior to onset of FM event.
6. The period of the FM events, except defined under (i) & (vii) of clause
25(b), shall be from the date of onset of FM event and till the average
traffic (in PCU including exemption and violations count also) of
continuous 7 days reaches 90% of the average traffic (in PCU including
exemption and violations count also) in last one year prior to onset of FM.
iii. TERMINATION DUE TO FORCE MAJEURE:
If any event of Force Majeure shall continuously impede or prevent a
Party’s performance for longer than 30 days from the date of
commencement of such Force Majeure event, the parties shall decide
through mutual consultation, either the terms upon which to continue the
performance of this Contract or to terminate this Contract by mutual
consent. If the parties are unable to agree on such terms or to terminate the
Contract by mutual consent within 60 days from the date of
commencement of such Force Majeure event, either Party may issue a
Notice to terminate this Contract. Within 30 days of issue of such
termination notice, the Authority may complete the bidding process for
selection of new agency, select the new agency and handover the fee plaza
to the new agency. For avoidance of doubt, NHAI would finalize the new
agency as early as possible, irrespective of the quotes of the Contractor
and the new agency. This Agreement stands terminated automatically on
the date of handing over of the fee plaza to the new agency.
26. MATTERS NON-ARBITRABLE:
Any disputes or differences between the parties in regard to the matters covered
under Clauses 3, 7,8, 10, 14, 18 and 19 shall be referred to the Authority, whose
decision shall be final.
27. ARBITRATION:
a) All disputes and/or difference except those which are mentioned in the
matters non- arbitral under Clause 26 above arising between the parties out
of this Contract shall be settled by Arbitration under and in accordance with the
provisions of the Arbitration and Conciliation Act,1996. The Arbitrator appointed by
Hon’ble Chairman of the Authority (GSRDC) or his nominee shall be the sole
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Arbitrator. The award made and published in pursuance of such Arbitration
proceedings shall be final and binding on both the parties.
b) The proceedings of the Arbitration shall be held in English language and
shall be held at such place as may be decided by the Chairman of the Authority
or his nominee. The award of the Arbitration shall be final and binding on both
the parties to the Contract.
c) Pending resolution of any dispute pursuant to Arbitration, under all
circumstances the Contractor shall continue to remit the agreed
installments of money to the Authority as prescribed in this Contract including
when the dispute is about the amount to be remitted.
d) The Contract agreement shall be governed by and construed in accordance
with the laws of India and the Courts at Gandhinagar shall have the exclusive
jurisdiction over all disputes arising under, pursuant to and/ or in connection
with the contract agreement
28. SEVERABILITY:
If any provision of this Contract is prohibited by law or held to be invalid,
illegal, or unenforceable, the remaining provisions hereof shall not be affected,
unless the same materially affects the performance of the obligation of the parties
under this Contract and this Contract shall continue in full force and effect to the
fullest extent possible as if such prohibited, illegal or invalid provision had never
constituted a part thereof.
Any breach of the terms and conditions herein contained in this Contract, which
may or may not, cause any financial loss to the Authority shall attract
immediate unilateral termination of this Contract by the Authority, not
withstanding anything contrary contained in any of the Clauses in this Contract.
Failure or neglect by either of the Parties to enforce at any time any of the
provisions hereof shall not be deemed to be a waiver of the right. In such an
event, the same shall neither affect the validity of the whole or any part of this
Contract nor prejudice the rights of Parties from taking subsequent action.
31. ASSIGNMENT:
The Contractor undertakes not to assign any right and/or obligation of this
Contract to any other person without prior consent of the Authority in writing.
32. DEATH/WINDING UP:
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
If the Contractor being an individual/ Proprietary firm declared as insolvent or
commit any act of insolvency or a partnership firm is dissolved or insolvent or
commits any act of insolvency or being a Cooperative Society/a Limited Company
is ordered to wind up by any Court of Law or makes arrangements with its
creditors to wind up, the Contract shall forthwith stand terminated without
prejudice to any other rights or remedies of the Authority under this Contract.
33. ABANDONMENT:
In the event of abandonment of the User Fee collection by the Contractor, due to his
fault or due to bankruptcy or default or for any other reason, the Authority shall
be entitled to take over the User Fee Plaza(s), and terminate this Contract and to
continue the User Fee collection in the manner it deems fit. Further, the
Authority, in such a situation, shall forfeit the performance security
furnished by the Contractor to adjust any dues or claims or damages
without prejudice to its other rights.
The Contractor shall indemnify the Authority and its officers, agents and authorized
representatives against all liabilities, damages and expenses arising from any
claims for damages, suits, proceedings, recoveries, judgments or executions
(including, but not limited to litigation costs and expenses and reasonable User Fees
of the Attorney) which may be made or recovered from the Authority by reason
of any acts, omissions (whether negligent or otherwise) or due to willful
misconduct of the Contractor including its agents, survivors and personnel.
35. TERMINATION:
1. The Authority shall be entitled to terminate this Contract once the decision is
taken to transfer the road section to BOT/OMT concessionaire (reference clause
of the contract) at any time after giving notice to the Contractor as under in
writing and in that event, the Contractor shall not be entitled to any claim, or
any compensation whatsoever on account of such termination.
2. The Authority shall be entitled to terminate this Contract at any time without
assigning any reason(s) after giving notice to the Contractor as under in writing
and in that event, the Contractor shall not be entitled to any claim, or any
compensation whatsoever on account of such termination. By giving seven (7) days
prior notice in writing
3. Notwithstanding anything contained in clause (1) above, the
Authority may terminate the Contract forthwith for breach or non-observance of
any of the terms and conditions of this Contract or for any misconduct on the part
of Contractor or his employee/staff/personnel or for overcharging of User Fee from a
user, or for harassment of any user.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
4. The Authority shall be entitled to terminate this Contract for any type
of non- compliances under provisions of this contract if not rectified within a
given time frame.
5. Pre-mature termination of the contract at the request of the Contractor:
Within 30 days of taking over the fee plaza, if the Contactor feels that he has
committed an error in assessing the realizable user fee at the fee plaza, he may
in writing request the Authority for pre-mature termination of the contract. Such
request of the Contractor is irreversible by the Contractor under any circumstances.
The Contractor, even after making such request, shall continue to collect user fee at
the fee plaza, remit the agreed remittances timely to the Authority and
comply with all other terms and conditions in accordance with this contract, till
handing over of the fee plaza to the new agency.
The Authority shall appropriate 25% of the performance security as mutually agreed
genuine pre- estimated compensation and damages payable to the Authority for
interrail time, cost and effort of the Authority. The balance performance security
shall be released by the Authority within 30 days of handing over of the fee plaza
to the new agency.
Within 60 days of receipt of such request, the Authority may complete the
bidding process for selection of new agency, select the new agency and handover
the fee plaza to the new agency. For avoidance of doubt, GSRDC would finalize
the new agency as early as possible, irrespective of the quotes of the Contractor
and the new agency. This Agreement stands terminated automatically on the date
of handing over of the fee plaza to the new agency.
The existing Contractor is also eligible to bid at the time of selection of new
agency by GSRDC, but if he does not takeover or leaves in between or abandons
the user fee collection work second time, he will be debarred from participating
in further bidding for user fee collection at the same Fee Plaza, either directly in
his own name or as a consortium or as an associate or in the name of any firm
owned by him, for a period of two years. This clause is non-arbitrable as per Clause
26 of Agreement
36. DECISION OF AUTHORITY: FINAL AND BINDING
Except where otherwise provided or specified in this Contract and subject also to
such powers as may be delegated by the State Government to any of the specific
official of the Authority from time to time, any decision of the Authority
for the time being on all questions and matters whatsoever arising out of
or in relation to or in connection with this Contract or as to the
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
interpretation of any of its conditions whether during the subsistence of this Contract
or at any time thereafter, shall be final and binding on the parties to this Contract.
37. INTEGRATED CONTRACT:
This Contract represents and constitutes the entire Contract between the Parties
and shall not be explained, modified or contradicted by any prior or
contemporaneous negotiations, representations or Contract(s), either written or oral
or minutes of any meeting (including pre-bid meeting/s) or conference(s) and
correspondence between the Parties or bid documents.
38. STAMPING AND ENGROSSING:
Within 28 (twenty eight) days from the date of signing this Contract or
within such period as provided by the law applicable whichever is shorter, the
Contractor, if required, shall have the Contract engrossed, have the correct
Stamp Duty adjudicated by the Inspector General of Registrations,
Gandhinagar and return the same duly signed and executed to the Authority. It
would be the sole responsibility of the Contractor to comply with the
applicable laws in this regard. It shall be noted that the contract shall be signed at
GSRDC HQ at Gandhinagar. If an occasion arises for the Authority to pay for the
cost of stamping and engrossing of the Contract Agreement, the same shall be
recovered from any security deposited by the Contractor with the Authority in
respect of any Fee Plaza.
Terms of this Contract can be amended with the mutual consent of both the parties. No
amendment or modification hereto shall be valid and effective unless such modification
or amendment is agreed to in writing by the Parties and duly executed by persons
especially empowered in this behalf by the respective Parties.
In witness whereof the parties hereto through their duly authorized representatives have set
their hands and seal on the day, month and year first above mentioned.
For and On behalf of For and On behalf of
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Signature: Signature:
Designation: Designation:
In the presence of In the presence of
1. Signature: 1. Signature :
2. Signature: 2. Signature :
*Contractor must affix its seal.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Collection of user fee through fee collecting agency on the basis of competitive bidding on
E-tender basis at Lakhond fee plaza located at km. 12+00 on Bhuj Bhachau Road on Bhuj
side (Lakhond village) (SH-42) in the State of Gujarat for the section from Km 2/500 near
Tap (Nal) circle to Km 53/659.
NOTIFICATION NO. ____________
PUBLISHED IN OFFICIAL GAZETTE
Applicable Rates, which shall be taken by the selected Agency
User Fee (Rs. per Trip)
Bhuj Dhamadka Village
Sr.No. Vehicles Category
Applicable Rates in Rupess
1) LCV,LGV or Mini Bus
2) Bus or Truck (2-Axles)
Heavy Construction Machinery or
3) Earth Moving Equipment or Multi
Axle Vehicles (3 to 6 Axles)
Oversized Vehicles (7 or more
1. The above rates are subjected to final notification to be published by R&B D, GoG.
2. The rate of monthly pass for local non – commercial vehicles will be Rs……….00.
3. The fee rate mentioned at column 6 is for single trip and is applicable for commercial vehicles
(excluding vehicle plying under National Permit), registered within the District where the fee
plaza is located
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
[Reference clause 12 &13 of Appendix - IV] Key Personnel
Sr. Designation No. per shift /toll
per Plaza Essential Qualification
No. at Plaza lane (for all
BE/B.Tech in IT/ Computer
Science/Electronics…………..&…
nication/ Electronics or MCA from
Plaza any govt. recognized university.
Manager MBA as additional qualification is
desirable. Minimum 2 years post
qualification experience in any
commercial organization of reputed
Graduate in any discipline and a
diploma in computing from a
recognized institute of repute with
minimum 2 years post
qualification experience in
Shifting relevant field or retired defense
2 01 personnel of rank equivalent to
charge ASO. or above. The officer can be
from paramilitary forces also and
the at least a diploma in computer
application or equivalent from any
govt. recognized institute in India
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Graduate in any discipline with
Accountant minimum 5 years post
3 01 qualification experience in any in
office any Govt. or. private organization
12th pass from any recognized
Fees board in India or retired defense
Collector personnel with operational
knowledge of computer.
Fees 36+6 (2 12th pass from any recognized
5 1 12 Reliever per board in India or retired defense
Attendant shift)=42 personnel.
Barrier 2+2(Up & 12th pass from any recognized
6 12 board in India or retired defense
2+2 (Up & 12th pass from any recognized
7 Channelizer 12 board in India or retired defense
down) personnel
8 Gun man 4 12 Retired defense personnel only.
10th Standard pass from any
9 Electrician 1 3 recognized board of India with
knowledge of the relevant field.
10 Safaiwala 1 3 Experience in relevant field.
11 Peon 1 3 8th standard pass.
Note- The above requirement of staff is minimum for Toll plaza. The bidder
shall confirm the actual number of requirements of other staff.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
(Reference Clause 13(b)of Appendix IV
Format for details of personnel to be deployed at Lakhond fee plaza located at km.
12+000 on Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of
Gujarat for the section from Km 2/500 near Tap (Nal) circle to Km 53/659.
(To be submitted after signing of the contract to the Authority)
Sr. Name & Permanent correspondence Qualification Recent Specimen
No Designation Address & Address & & Sign.
Contact contact No. Experience
No. (Self attested
1. Plaza Manager
2. Security Officer
3. Accounts Officer
4. Administrative - - - - -
5. Shift In-charge
6. User Fee - - - - -
8. Asst. Account - - - - -
9. Fee Collector
10. Fee Attendant - - - - -
11. Barrier Man
12. Channelizer
14. Electrician
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
[Reference clause 23 (d) of Appendix- IV]
MONTHLY USER FEE COLLECTION STATEMENT- PART-A
Type of User Fee Total Total
Vehicles as collected amount amount
per notification through Passes Collected Deposited
provisions Tickets
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
[Reference clause 23 (d) of Appendix - IV]
MONTHLY USER FEE COLLECTION STATEMENT- PART-B
No of Light Truck/ Bus Heavy Oversized Total
monthly passes Commercial (Two Construction vehicles
vehicle, axles) machinery (seven or
Light goods (HCM)or earth More axles)
vehicle or moving equipment
Mini bus (EME)or Multi
axle vehicle (MAV)
(Four to six axles)
Type of Light Truck/Bus Heavy Oversized Total
Vehicle as per Commercia (Two Construction vehicles
notification l vehicle, axles) machinery (seven or
Light goods (HCM)or earth More axles)
vehicle or moving equipment
Mini bus (EME)or Multi
axle vehicle (MAV)
(Three to six axles)
Nos Nos Nos Nos
in the district
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
vehicles plying
(Reference Clause – 2.18.1)
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
FORM OF LETTER OF ACCEPTANCE (LOA)
Sub: Collection of user fee through fee collecting agency on the basis of competitive
bidding on E-tender basis at Lakhond fee plaza located at km. 12+00 on Bhuj Bhachau
Road on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat for the section from
Km 2/500 near Tap (Nal) circle to Km 53/659.
Your Bid quoting an Annual Remittance of Rs. _____________ (Rupees
_____________) for engagement as the user fee collecting agency for collection of
User Fee on the basis of competitive bidding at Km. [•] [•] fee plaza (near [•]) for the
section from km. [•] to km. [•] [•]) of State Highway No. [•] in the state of [•]
(hereinafter referred to as the said section of the State Highway) has been accepted
by the competent authority of the GSRDC on the terms and conditions of Contract
forming part of the Bidding Documents.
You are required to submit a Performance Security within 7 (Seveen) days as
per Clause 2.18.1.
The Bid Security shall be forfeited by the Authority, in case you fail within the
specified period to furnish the required Performance Security. You shall also be
required to sign the contract within 3 (Three) days from the date of receipt of the
Performance Security and after signing the contract, successful bidder shall take
over the fee plaza and start the fee collection within 2(Two) days of signing the
contract agreement, on failure to do so, the entire Performance Security including
Bid Security and bank guarantee shall be liable to be forfeited and invoked. In the
event of your failure to submit the Performance Security, the Letter of Acceptance
for award of contract in your favour shall automatically be terminated without
further notice. In such a case, your engagement shall forthwith automatically stand
terminated and thereupon, without prejudice to any other rights and remedies of th e
Authority, the Authority shall be entitled to appoint another Contractor at your risk as
to costs and consequences.
Please convey your unconditional acceptance by signing on the original of this letter
as per Clause (3.3.5) and submit the required Performance Security within the
specified period so that the Contract could be signed within the specified period.
Thanking you, Yours faithfully
For Gujarat State Road Development Corporation
Designation: GM (CO)
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Accepted unconditionally including the draft of the contract. (Signature)**
Name of the regd. partnership firm/company/limited company/co-operative
society/proprietary firm/individual (whichever is applicable).
*Please affix common seal
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Sample calculation of Revised Remittance as per Clause- 5(b)
User fee rates Revised
Proportion (%) of % increase in
given in the Rates
contribution in APC of revised rates
Category of Vehicle different categories of over the rates in
vehicles (refer Clause the bid [6 = (5-
journey) journey)
LCV /LGV or Mini
2 Truck/ Bus (2 Axle)
HCM / EME/ MAV (3-
4 OSV (7 or more axle)
1. Percentage increase in remittance: Sum of [Col 6*Col 3/100] = ______________ (Round
2. Original weekly remittance Clause 3.1.4(c)
(Amount Quoted for 12 Months/ [(365 or 366 as case may be)/ 7]: Rs______________
3. Revised weekly remittance: S.No.2 * [(S.No.1/100) + 1] = Rs. ______________
Note: Revised Remittance Clause will only be applicable if the rates differ from rates
mentioned in Schedule -I of RFP.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Form for Financial bidding
The General Manager (Project)
Gujarat State Road Development Corporation
Ground Floor, Nirman Bhavan,
Sector10A, Gandhinagar.
Sub: Bid for Collection of user fee through fee collecting agency on the basis of
competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00 on Bhuj
Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat for the
section from Km 2/500 near Tap (Nal) circle to Km 53/659.
S. No. Highway No Name of Road Toll Plaza Located in Km
Having examined the bidding documents and understood its contents, I/We offer to pay
the Authority, the following sums as and by way of our offer as your contractor
for collection of user fee on the said section of highways during said period. The offer
/ bid is unconditional and unqualified.
Name of Firm: ________________
Total Amount Payable by
Total Amount Payable by
the Bidder to the
Amount to be paid
Sr. No. Period Authority (GSRDC)for
the period mentioned in
1. 12 (Twelve Months) Rs. _____________/-
(Rupees in words)* (Rupees in words)*
* The amount will change with the change in rates as per Clause 5 of the contract.
RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)
Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.
details.html
RAW_HTML
Toll Tender BB Lakhond 2026-67 (short tender).pdf
Download all tender documents and submit your bid