Collection of user fee through fee collecting agency on the basis of competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00 on Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat for the section from Km 2/500 near Tap (Nal) circle to Km 53/659.

selection of the Bidder for award of the work. The technical bid (the

“Technical Bid”) consisting of the Bid documents along with

company/establishment profile indicating the capability experience

as mentioned herein and the financial bids (the “Financial Bid”) containing

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

the amount quoted by the Bidder shall be submitted online in the

prescribed format before the date and time specified herein. Only those

Bidders whose Technical Bids are found to be responsive (herein referred

to as Technically Qualified Bidders) in terms of this RFQ Cum RFP,

included in the on-line opening of their Financial Bids. The technically

qualified Bidders may send their Authorized Representative along with the

authorization letter on the letterhead of the Bidder for participating in

online opening of the Financial Bid. The date and time of opening of

Financial Bids of such Bidders, will be intimated to them separately by the

Authority through e-portal. The Financial Bids would be opened online.

Only one representative of the Technically Qualified Bidder and who

chooses to attend the online opening of the Financial Bids shall be

allowed to attend the opening of the Financial Bids. Only Those bidder

financial bid will open who are Technical Qualified, Fulfilling the

minimum qualification criteria and do not have any conflict of interest

as defined in this Bid.

1.2.2 Bid Security of Rs. 14.85 Lakhs/- (Rupees Forteen Lakh Eighty Five

Thousands Only) (1% of the Estimated Bid Price) in accordance with the

provisions in clause 2.1.5 of this RFP, the Bidder shall submit Bid Securing

Declaration Form as per Government of Gujarat norms. The Scan Copy of

DD/FDR shall be uploaded on website. To realize the same the hard

copy of the same shall be reached within 5 days from the bid due date

(reached up to 11/05/2026) through R.P.A.D/Speed Post only. The Bid

shall be summarily rejected if it is not accompanied by the Bid Securing

Declaration mentioned above. Bid Security / EMD exemption certificate

shall not be accepted in any case and bidder’s submission with EMD

exemption shall be treated as non-responsive.

1.2.3 Bids are invited for fee collection on the basis of highest quote given by

the Bidder for Annual Remittance. The Annual Remittance quoted shall

constitute the sole criteria for evaluation of bids. Subject to Clause

the work will be awarded to the Bidder quoting the highest Annual

1.2.4 In this RFQ cum RFP, the term “Highest Bidder” shall mean the Bidder who

is offering the highest Annual Remittance.

1.2.5 The Authority will hand over Newly Constructed Toll Plaza to the

Contractor in the good & fully operational condition ‘as is where basis is.

1.3 Any queries or request for additional information concerning the RFQ cum

RFP shall be submitted in writing or by fax and e-mail to the officer

designated in clause 1.3 below. The envelope/communication shall clearly

bear the following identification/title: “Queries/Request for Additional

Information: RFQ cum RFP for Collection of User Fee, Lakhond Toll Plaza

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

1.4 Address for Communication:

General Manager (P)

Gujarat State Road Development Corporation

Ground Floor, Nirman Bhavan, Sector 10A, Gandhinagar -

E-mail: [email protected]

Official Website: http://www.gsrdc.com

E-tender Portal: www.gsrdctender.nprocure.com

1.5 Schedule of Bidding Process

The Authority shall endeavour to adhere to the following schedule:

Table 2: Bidding Schedule

S. No. Event Description Date

1 Bid due date 05/05/2026 at 17:00 Hrs.

2 Validity of bids 180 days of Bid Due Date.

3 Submission of Performance Within 7 days from date of LOA

Security by the successful bidder

4 Signing of Contract Agreement Within 3 days from date of submission of

Performance Security.

5 Taking over of fee plaza and Within 2 days of signing of Contract

start of User fee collection by the

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

2. Instruction to Bidders

2.1 General Terms of Bidding

2.1.1 No Bidder shall submit more than one Bid for the project. A Bidder

bidding individually or as a member of a Consortium shall not be

entitled to submit another bid either individually or as a member of any

other Consortium, as the case may be. In case of violation of this

clause, the bid shall be declared non-responsive.

2.1.2 Notwithstanding anything to the contrary contained in this RFQ Cum

RFP the detailed terms specified in the draft Contract Agreement shall

have overriding effect, provided however, that any conditions or

obligations imposed on the Bidder hereunder shall continue to have

effect in addition to its obligations under the Contract Agreement.

2.1.3 The Bids shall be submitted online in the format prescribed at

Appendix-1, clearly indicating the bid amount, in both figures and words, in

Indian Rupees duly signed in electronic form by the bidder’s authorized

signatory [Ref. Clause 1.1.7)]. In the event of any difference between

figures and words, the amount indicated in words shall be taken into

2.1.4 The Bid shall consist of Annual Remittance to be quoted by the Bidder

payable to the Authority on weekly basis as per terms and conditions

of this RFQ Cum RFP and provisions of the Contract Agreement.

2.1.5 Bid Security of Rs. 14.85 Lakhs/- (Rupees Forteen Lakh Eighty Five

Thousands Only) (1% of the Estimated Bid Price) in form of Demand

Draft/FDR in favour of Gujarat State Road Development Corporation

Limited, payable at Gandhinagar in accordance with the provisions in

clause 2.1.5 of this RFP,. The Bidder shall submit Bid Securing Declaration

Form as format given in this RFQ cum RFP. The Scan Copy of DD/FDR

shall be uploaded on website. To realize the same the hard copy of the

same shall be reached within 5 days of by the proposal due date i.e. up to

11/05/2026 through R.P.A.D/Speed Post only. The Bid shall be summarily

rejected if it is not accompanied by the Bid Securing Declaration

mentioned above. Bid Security / EMD exemption certificate shall not be

accepted in any case and bidder’s submission with EMD exemption shall be

treated as non-responsive.

2.1.6 The Bid shall be summarily rejected if it is not accompanied by the

Bid- Securing Declaration as per Appendix-I Annex-VII of this RFQ cum

2.1.7 Any condition or qualification or any other stipulation contained in the

bid shall render the bid non-responsive.

2.1.8 The Bid and all communications in relation to or concerning the

Bidding Documents and the Bid shall be in English language.

2.1.9 The documents including RFQ cum RFP and all attached documents,

provided by the Authority are and shall remain or becomes the

property of the Authority and are transmitted to the Bidders solely for the

purpose of preparation and submission of the Bid in accordance with this

RFP. Bidders are to treat all information as strictly confidential and shall

not use it for any purpose other than for preparation and submission of

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

their Bid. The provisions of this Clause shall also apply mutatis mutandis

to Bids and all other documents submitted by the Bidders and the Authority

will not return to the Bidders any Bid, document or any information

provided along therewith.

2.1.10 This RFQ cum RFP is not transferable.

2.1.11 Any award of work/ contract pursuant to this RFQ Cum RFP shall be

subject to terms of Bidding Documents.

2.1.12 The Bidders shall be responsible for all of the costs associated with the

preparation of their Bids and their participation in the Bidding Process.

The Authority will not be responsible or in any way liable for such costs,

regardless of the conduct or outcome of the Bidding Process.

2.2 Site visit and verification of information

2.2.1 Bidders are encouraged to submit their respective bids after visiting the

section/ fee plaza/ booth and ascertaining for themselves the site conditions,

traffic, locations, surroundings, climate, condition/ facilities/ infrastructure

available at the fee plaza/ booth including availability of power, applicable

laws and regulations and any other matter considered relevant by them.

2.2.2 It shall be deemed that by submitting a Bid, the Bidder has:

a) Made a complete and careful examination of the Bidding Documents;

b) Acknowledged & Accepted that; as per Roads & Building

Department, GoG’s letter no: મ.મ.સ./ ૧૦ / ૨૦૧૬ / ટો . મુ . /

કે બિ નેટ / ૧૯ / ખા .ક. dated 12.09.2016 pertaining to the Toll fee of

Car/Jeep/Van/Two wheeler/Three wheeler and Gujarat State

Road Transportation Corporation buses exempted from paying

User Fee on state Highways from dated 15.08.2016 ;

c) Received all relevant information requested from the Authority;

d) Accepted the risk of inadequacy, error or mistake in the information

provided in the Bidding Documents or furnished by or on behalf of

the Authority relating to any of the matters referred to in Clause

e) Satisfied itself about all matters, things and information including

matters referred to in Clause 2.3.1 above necessary and required for

submitting an informed Bid, carrying out of the User fee collection

and performance of all its obligations in accordance with the

Bidding Documents;

f) Acknowledged and agreed that inadequacy, lack of completeness

or incorrectness of information provided in the Bidding Documents or

ignorance of any of the matters referred to in Clause 2.3.1

hereinabove shall not be a basis for any claim for compensation,

damages, for performance of its obligation, loss of profits etc. from

the Authority, or a ground for termination of the Contract Agreement

by the Contractor; and

g) Agreed to be bound by the undertakings provided by it under and in

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

2.2.3 The Authority shall not be liable for any omission, mistake or error in respect of

any of the above or on account of any matter or things arising out of or

concerning or relating to RFQ cum RFP, the Bidding Documents or the

Bidding process, including an error or mistake therein or in any information or

data given by the Authority.

2.3 Verification and disqualification

2.3.1 The Authority reserves the right to verify all statements, information and

documents submitted by the Bidder in response to the RFQ cum RFP or the

Bidding Documents and the Bidder shall, when so required by the Authority,

make available all such information, evidence and documents as may be

necessary for such verification. Any such verification or lack of such verification,

by the Authority shall not relieve the Bidder of its obligation or liabilities

hereunder nor will it affect any rights of the Authority thereunder.

2.3.2 The Authority reserves the right to reject any Bid and appropriate the Bid

Security Declaration if:

a) At any time, a material misrepresentation is made or uncovered, or

b) The Bidder does not provide, within the time specified by the Authority,

the supplemental information sought by the Authority for evaluation of

the Bid. Such misrepresentation/ improper response shall lead to

disqualification of the Bidder. If the Bidder is a consortium, then

the entire consortium and each Member may be disqualified/

rejected. If such disqualification/ rejection occur after the Bids have

been opened and the Highest Bidder gets disqualified/ rejected, then the

Authority reserves the right to:

c) Invite the remaining Bidder to submit their Bids in accordance with

Clauses 3.3.3 and 3.3.4 ; or

d) Take any such measure as may be deemed fit in the sole discretion of

the Authority, including annulment of the Bidding Process.

2.3.3 In case it is found during the evaluation or at any time before signing of

the Contract Agreement or after its execution and during the period of

subsistence thereof, contract, that one or more of the qualification

conditions have not been met by the Bidder or the Bidder has made a

material misrepresentation or has given any materially incorrect or false

information, the Bidder shall be disqualified forthwith if not yet issued the

letter of acceptance (LOA) or entered into the contract, and if the Bidder

has already been issued the LOA or has entered into the contract, as

the case may be, the same shall, notwithstanding anything to the

contrary contained therein or in this RFP, be liable to be terminated, by a

communication in writing by the Authority to the Bidder, without the

Authority be liable in any manner whatsoever to the Bidder. In such event,

the Authority shall be entitled to forfeit and appropriate the Performance

Security or take action as per Bid Security Declaration, as the case may be,

as Damages,, as the case may be, as Damages, without prejudice to any

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

other right or remedy that may be available to the Authority under the

Bidding Documents and/or Contract Agreement, or the submitted Bid

Securing Declaration Form as per Appendix-I Annex-VII or otherwise.

2.4 Eligibility of Bidders

2.4.1 For determining the eligibility of Bidders for their qualification

hereunder, the following shall apply :

(i) The Bidder may be a

a) Company registered under the Indian Companies Act, 1956/2013;

b) Partnership Firm registered under the Indian Partnership Act, 1932;

c) Partnership Firm registered under the Limited Liability

Partnership Act,2008;

d) Cooperative Society/Ex-servicemen Society registered under

any Cooperative Societies Act (of any state in India) or under Multi

State Cooperative Societies Act, 2002 (of any state in India) or under

Mutually Aided Cooperative Societies Act (of any state in India);

e) Proprietary Firm; or

g) A Wholly owned subsidiary of Company registered in India of a

Foreign Company having requisite experience. For considering the

experience of the Parent Company, the subsidiary Company

registered in India should provide the following undertaking from

their Parent Company confirming thereby:

 Perpetual and unconditional access to assets, intellectual

property, expertise, personnel and facilities of the Parent

Company to the Indian subsidiary;

 Sharing of risks and profits of the Indian subsidiary by the

Parent Company; and

 That the Parent Company has sufficient representation in

the management of Indian subsidiary to control the

activities of the Subsidiary company.

(ii) The Bidder may be a single entity or a group of entities (the “Consortium”).

However, no Bidder applying individually or as a member of a Consortium, as

the case may be can be member of another Bidder. The term Bidder used

herein would apply to both a single entity and a Consortium.\

(iii) Requirements of Consortium:-

a. The group of entities forming Consortium will submit a Consortium

Agreement (as per Appendix-V) providing the details of percentage share of

each constituent entity in the Consortium, proposed distribution of

responsibilities for performance of the work, commitment of the partners

to joint and several liabilities for due performance etc.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

b. The Consortium partners would be limited to three (including the lead

c. The lead partner must have at least 50% share in the Consortium

and should meet 50% Net Worth requirements.

d. Each Member of the Consortium shall have the positive net cash accruals

in the last three financial years (2022-23, 2023-24, 2024-25).

e. The Net Worth of each individual entity will be applied to the extent of its

share in the Consortium for calculation of combined Net Worth of the

f. The application submitted shall include all the information as required

under the provisions of the RFQ for each partner and shall be submitted

by lead partner with binding authorization/ POA from other partners.

g. Statutory Auditor (SA) (Chartered Accountant, if SA is not applicable) of

Lead Member shall also certify the combined Net Worth of Consortium,

besides certificates of Net Worth of individual entities of Consortium.

h. Consortium members have to furnish Consortium Agreement given in

Appendix-V, with the application.

(iv) The Bidder should meet following Financial Criteria:

A Bidder shall be eligible to participate only if the Net Worth of such Bidder

is equal to or more than Rs. 3.71 Crore (Rupees Three Crore Seventy One

Lakhs Only) as on 31.03.2025. The Bidder having net worth less than Rs.

3.71 Crore (Rupees Three Crore Seventy One Lakhs Only) as on 31.03.2025

shall not be eligible to participate under this RFQ Cum RFP.

(v) The entities/partners (in case of partnership firm) which were

removed/debarred by R&B Department / GSRDC based on the basis of their

performance in toll collection or any other assignment or for any other

reason including fraudulent and corrupt practices etc. are not eligible to

submit their Bids.

2.4.2 Qualification criteria for eligible bidders

A. Financial Capacity:

A Bidder shall have

a) A minimum Net Worth of 25% of the Annual Potential Collection (APC)

Rupees 14.85 Crore/- (Rupees Forteen Crore Eighty Five Lakhs Only) i.e.

Rs. 3.71 Crore (Rupees Three Crore Seventy One Lakhs Only) at the close of

the preceding financial year (2024-2025).

b) Positive net cash accruals in the last 3 Financial years.(2022-23, 2023-24, 2024-

Note : (i) Net Cash Accruals shall mean Profit after Tax + Depreciation. (ii) Net

Worth shall mean (Subscribed and Paid-up Equity + Reserves) Less

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

(Revaluation reserves + miscellaneous expenditure not written off + accrued

liabilities not accounted for). (iii) Audited balance sheets for FY 2022-23,

2023-24, 2024-25 shall be submitted by the bidder. In case balance sheet

for FY 2024-25 has not been audited, provisional statement certified by

CA with UDIN No. shall be submitted by the bidder.

c) For the avoidance of the doubt, financial year shall for the purposes of a

bidder hereunder, mean the accounting year followed by the bidder in the

course of its normal business.

d) In case of Partnership firm/Proprietary firm, the net worth of the firm and not

of the individual partners shall be considered. In case of Individuals, the

capacity of the individual for the applicable financial year shall be considered

on the basis of valuation certificate from registered valuer and certification of

the same by Chartered Accountant.

2.4.3 The Tolling Contractor shall have

i. At least 1 years experience of Toll Collection Project which is completed in

last 5 preceding Financial Years i.e. (FY 2020-21, 2021-22, 2022-23, 2023-24,

ii. At least one similar experience of Toll Collection Project having APC worth at

least 40% of Rs. 14.85 Crore. i.e. Rs. 5.93 Crore.

Failing in above two conditions which the bid will be rejected without assigning any

reason thereof, Bidder shall submit necessary certificates or documents from Client

ensuring above.

2.5 Preparation and Submission of Bids.

2.5.1 The Bidder shall provide all the information sought under this RFQ

cum RFP. The Authority will evaluate only those Bids that are received

in the required formats and complete in all respects.

2.6 Documents to be submitted online with Technical and Financial Bid:

2.6.1 i. The Bidders shall upload scanned copy(ies) of the following documents

along with its Technical Bid. i.e. Copy of Demand Draft/FDR of Rs.

30,000/- (Rupees Thirty Thousand Only) + GST @18% i.e. Rs. 35,400/-in

favor of Gujarat State Road Development Corporation Limited, payable

at Gandhinagar towards cost of the Bid Documents.

ii. Copy of Demand Draft/FDR Bid Security of Rs. 14.85 lakhs in favour

of Gujarat State Road Development Corporation Limited, payable at

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Gandhinagar and Bid Securing Declaration Form” as per the format

prescribed in Appendix-I Annex-VII.

iii. To participate in the bidding, it is mandatory for the Bidders to register to

have a valid registration of their firm / JV with the e-procurement portal and to

have an active User ID and password. Further, Tender Processing Fees for e-

procurement portal in favour of Gujarat State Road Development

Corporation Limited, payable at Gandhinagar for Demand Draft of Rs

35,400 /- (Rupees Thirty-Five Thousand and Four Hundred only).

Bidders who encounter system difficulties may reach the at phone numbers

and email Contact GNFC taking care of procurement on behalf of GoG.

Bidders, who wish to participate in the bidding process, shall have to procure

Digital Signature Certificate, as per Information Technology Act 2000, which

is a requisite in digital signing of their electronic bids. Bidders can procure the

same from any GNFC approved certifying agency by them. Bidders are

solely responsible for the safekeeping of their Digital Signature certificate.

Bidders should also have a valid digital certificate issued by the national

certificate authorities, On-line bids will have to be digitally signed and

submitted in a Time stamped electronic sealed tender box in above e-

procurement website.

iv. Certificate(s) from its statutory auditors/chartered accountant firm (duly

enrolled with ICAI) specifying the net worth and cash accruals of the Bidders,

in the format provided at Annex II of the Appendix I.

v. In case of individual, valuation certificate of the assets in the name of the

individual duly certified by a registered valuers and certification of the same

by the Chartered Accountants is required. The assets shall be valued at circle

rate. In case circle rates are not available, the rates taken in any registration

shall be considered and copy of such registrations is to be provided. Copy of

the Registration Certificate of the valuer shall be enclosed.

The individual shall also give a declaration that all loans and liabilities have

been considered for calculation of the Net Worth.

vi. The Bidder shall attach copies of the balance sheets and financial

statements for 3 (three) years on the basis of which Cash Accrual and Net

Worth has been calculated. The financial statements shall:

a. Reflect the financial situation of the Bidder;

b. Be audited by a statutory auditor/C. A. firm (duly enrolled with ICAI);

c. Be complete, including all notes to the financial statements; and

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

d. Correspond to accounting periods already completed and audited (no

statements for partial periods shall be requested or accepted).

vii. Power of Attorney duly notarized favoring the Authorised representative

from all the partners in case of Partnership firm, Chief

Executive/Secretary/Director in case of the Company/Society, as the case may

be, showing the authority delegated to the representative to submit the Bid or

participate in the Bidding Process and to sign the Contract, in case of their

selection. In case of individual/ proprietary firm the copy of photo I card

(voter I card/ driving license/pass port etc.) shall be submitted duly attested

by a Gazetted officer in support of his identity and to verify the signature.

viii. Power of Attorney duly notarized favouring the authorised

representative from lead member of the Consortium.

ix. Certified copy of Solvency Certificate issued for the value not less than

the required Net Worth for the plaza having validity on Bid Due Date by any

Nationalized Indian Bank/State Bank of India or its subsidiaries/IDBI/ ICICI/

Export Import Bank/Foreign Bank with counter guarantee from any

Nationalized Indian Bank or State Bank of India or its subsidiaries/any RBI

approved Scheduled Commercial Bank having net worth of more than Rs

500 Crore (Rupees Five Hundred Crores) from its Indian Operations. The

Solvency Certificate issued in the name of co-operative society/company/

partnership firm/proprietary firm shall be taken into account and not the value

mentioned in the solvency certificate issued to individual

partners/members/directors. However, in case of individual the Solvency

Certificate issued in the name of the individual shall be considered.

Certified copy of Solvency Certificate issued by the District Magistrate or

his authorised representative duly countersigned by the District Magistrate

for the value not less than the required Net Worth for the plaza in

favour of the company/ partnership firm/society/proprietary firm/individual

as the case may be, having validity on Bid Due Date.

x. Affidavit from the Bidder that the Bidder is not involved in any

litigation with the Authority as per format prescribed at Annex-VI of

a. * In case of partnership firm an affidavit from all the partners, that the

Bidder or its partners are not involved in any litigation with the

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

b. * In case of company, a Board Resolution that that the Bidder or any of

its Directors are not involved in any litigation with the Authority.

c. * In case of a co-operative society, an affidavit from its Authorized

Signatory that the Bidder or any of its members are not involved in

any litigation with the Authority.

d. * In case of individual/ proprietary firm, affidavit from the

individual, that the Bidder is not involved in any litigation with the

Authority. In any case, if there is any pending dispute between the

Authority and the eligible Bidder, details of the same shall be provided.

xi. A statement in the form provided under Appendix I Annex IV

‘Statement of User fee collection work in hand and for which Bid has been

xii. * In case the Bidder is a partnership firm, attested copies of partnership

deed with certificate of registration.

xiii. * In case of a cooperative society, an attested copy of Bye-laws and

registration certificate.

xiv. * In case of a company, an attested copy of the Certificate of

Incorporation and Certificate of Commencement of Business (if applicable).

xv. Technical Bid in form annexed as Annex V of Appendix I.

xvi. Financial Bid in the form as provided on e-portal, the complete Bidding

Document can be viewed/ downloaded by the Bidder from the e- procurement

website. Bidders are required to download, print, fill-up, sign and scan the

bidding forms, for upload in the relevant envelopes in the above website.

(As indicated, the forms must be completed without any alteration to the text

and no substitute shall be accepted.)

xvii. Letter comprising the Bid in the format provided in appendix I.

xviii. Copy of Joint Bidding Agreement (for Consortium).

* Not required to be submitted if not applicable.

Note: - The bid (Price Bid) duly signed should be submitted online.

2.7 Documents to be submitted in original hard copy (In envelop)

In addition to submission in electronic form (to be uploaded on e-portal),

following documents are to be submitted in original hard copy in envelope

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

i. Power of Attorney duly notarized for signing the application as per the

format at Appendix II.;

ii. If applicable, the Power of Attorney for Lead Member of Consortium as

per the format at Appendix III.

iii. Cost of RFQ cum RFP of Rs. 30,000/- (Rupees Thirty Thousand only)+

GST in the form of Demand Draft in favour of Gujarat State Road

Development Corporation Limited, Gandhinagar, payable at Gandhinagar.

iv. Bid Securing Declaration Form as per Appendix-I Annex-VII on Stamp

Duty of Rs. 300/- as per Government of Gujarat notification valid up to 31-12-

v. Certificate(s) from its statutory auditors/chartered accountant firm (duly

enrolled with ICAI) specifying the net worth and cash accruals of the Bidders,

in the format provided at Annex II of the Appendix I.

vi. In case of individual, valuation certificate of the assets in the name of

the individual duly certified by a registered valuers and certification of the

same by the Chartered Accountants is required. The assets shall only be

valued at circle rate. In case circle rates are not available, the rates taken

in any registration shall be considered and copies of such registrations are to

be provided. Copy of the Registration Certificate of the valuer.

vii. The individual shall also give a declaration that all loans and liabilities

have been considered for calculation of the Net Worth.

viii. Solvency Certificate

ix. Bid in form annexed as Annex V of Appendix I

x. Letter comprising the Bid in the format provide in Appendix I

Note: The bid (Price Bid) should be submitted online only in the

prescribed format. No other form of submission will be accepted.

2.8 Modification substitution/withdrawal of bids

2.8.1 The Bidder may modify, substitute or withdraw its Bid after

submission through e- tendering portal prior to Bid Due Date. If due to

modification as mentioned above, any modification is carried out in the

documents to be submitted in physical form as mentioned above, such

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

modified documents also needs to be submitted to Authority before the

2.8.2 No Bid shall be modified, substituted or withdrawn by the Bidder on or

after the Bid Due date.

2.9 Rejection of Bid

2.9.1 Notwithstanding anything contained in this RFQ Cum RFP, the Authority

reserves the right to reject any Bid and to annul the Bidding Process and

reject all Bids at any time without any liability or any obligation for such

acceptance, rejection or annulment, and without assigning any reasons

therefor. If the Authority rejects or annuls all the Bids, it may, in its

discretion, invite all eligible Bidders to submit fresh Bids hereunder.

2.9.2 Authority reserves the right not to proceed with Bidding Process at any

time, without notice or liability, and to reject any Bid without assigning any

2.10 Clarifications during bid evaluation

2.10.1 To facilitate evaluation of Bids, the Authority may, at its sole

discretion, seek clarifications from any Bidder regarding its Bid. Such

clarification(s) shall be provided within the time specified by the

Authority for this purpose. Any request for clarification(s) and all

clarification(s) shall be in writing.

2.10.2 If a Bidder does not provide clarifications sought under Sub-Clause (i)

above within the prescribed time, its Bid shall be liable to be rejected. In

case the Bid is not rejected, the Authority may proceed to evaluate the Bid

by construing the particulars requiring clarification to the best of its

understanding, and the Bidder shall be barred from subsequently

questioning such interpretation of the Authority.

2.10.3 No additional document shall be obtained / accepted from the Bidders after

opening of the Technical Bids.

2.11 Amendment of RFQ cum RFP

2.11.1 At any time prior to the Bid Due Date, the Authority may for any reason,

whether at its own initiative or in response to clarifications requested by a

Bidder, modify the RFP by the issuance of Addendum.

2.11.2 Any Addendum issued hereunder will be in writing and shall be hosted on

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

2.11.3 In order to afford the Bidders a reasonable time for taking an Addendum

into account, or for any other reason, the Authority may, in its sole

discretion, extend the Bid Due Date.

2.12 Language of bid

2.12.1 All correspondence and documentation related to the Bid exchanged

between the Bidder and the Authority shall be in English language.

2.13 Bid Due Date

2.13.1 Bids should be submitted before 17:00 hours IST on the Bid Due Date at

the address provided in Clause 1.5 in the manner and form as detailed in

this RFQ cum RFP.

2.13.2 The Authority may, in its sole discretion, extend the Bid Due Date by

issuing an Addendum in accordance with Clause 2.11 uniformly for all

2.14 Bid Validity

2.14.1 Bid shall remain valid for a period of 180 (One hundred eighty days) from

and including the last date of submission of the Bid or for such extended

period as is mutually agreed upon.

2.15.1 Bids received by the Authority after the specified time on the Bid Due Date

shall not be eligible for consideration and shall be summarily rejected.

2.16 Bid Security

2.16.1 The Bidder shall furnish, as part of its Bid, Bid security referred to in

Clauses 2.1.5 and 2.1.6 in the form of Bid-Securing Declaration towards

2.16.2 Any Bid not accompanied by Bid Security shall be summarily rejected by

the Authority as non-responsive.

2.16.3 No relaxation of any kind on Bid Securing Declaration shall be given to any

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

2.17 Performance Security

2.17.1 Within 3(Three) days from the date of issuance of the LOA, the successful

Bidder shall furnish to the authority Performance Security consisting of

a) (I) Crossed account payee Demand Draft/ Pay Order in favour of Gujarat

State Road Development Corporation Limited, amounting to 10% of

Annual Potential Collection value of this bid i.e. 10% of Rs 14.85 crore or

10% of the financial bid of Selected Bidder, whichever is higher + (II)

Demand Draft/FDR for 1 installment (separately) issued by a Nationalized

Bank, and payable at GSRDC Gandhinagar as performance security.

b) Above Fixed Deposit from any Nationalized Indian Bank/State Bank of

India or its subsidiaries with counter guarantee from any Nationalized

Indian Bank or State Bank of India or its subsidiaries/any RBI approved

Scheduled Commercial Bank having net worth of more than Rs.

Crore (Rupees Five Hundred Crores ) from its Indian Operations for [to

be filled up later based on agreed remittance], an amount equal to one

instalment, valid for a period of 16 (Sixteen) months from the Bid Due

Date for due observance of the terms and conditions contained herein and

the performance of its obligation as per the Contract to be entered into for

12 (Twelve) months. The Bidder is at liberty to submit a crossed account

payee Demand Draft/Pay Order issued by a Scheduled Bank in India in

lieu of the Fixed Deposit.

For avoidance of doubt, the successful bidder shall furnish performance

security of (I) 10% amount equivalent of estimated APC of this bid i.e.

10% of 14.85 crore or 10% of the financial bid of Selected Bidder,

whichever is higher in the form of DD/Pay order in favor of GSRDC plus

(II) amount equivalent to one instalment in the form of Fixed Deposit

Receipt (FDR)/Demand Draft in the name of Gujarat State Road

Development Corporation Limited valid up to 16 months. The bidder

is at liberty to submit a crossed account payee demand/ pay order issued

by a scheduled bank in India in lieu of the FDR.

If the successful Bidder desires that the Bid Security of Rs.14.85 Lakh

(Rupees Forteen Lakh Eighty Five Thousands only) should be adjusted

towards performance security, then the Bidder has to remit the balance

amount towards Performance Security as stated at (a) above in addition

to submission of the bank guarantee as stated at (b) above.

2.17.2 The Performance Security shall be forfeited and appropriated by the

Authority as mutually agreed genuine pre-estimated compensation and as

damages payable to the Authority for inter- alia, time cost and effort of the

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Authority without prejudice to any other right or remedy that may be

available to the Authority here under, or otherwise, under the following

circumstances :

a) If the successful Bidder fails to sign the Contract;

b) In case the Selected Bidder having signed the Contract Agreement

commits any breach thereof

2.18 Assessment of User Fee Revenue & Restriction on place of

collection of User Fee

2.18.1 The Bidder is advised to visit the User Fee collection plaza(s), make an

assessment of the User Fee revenue based on its own estimation at its own

responsibility and expense and may obtain any other information from its

own sources that may be required by the Bidder for preparing the Bid and

entering into Contract for collection of User Fee. The Authority does not

guarantee extent of User Fee revenue during the contract period.

2.18.2 The Bidder recognizes the fact that there are number of lateral entries to

the section of the Highway for which User Fee is to be collected. The

successful Bidder shall not be entitled to (a) close and/or (b) demand

closure by any authority whatsoever, of any such entry. Thus, the Bidder

recognizes that all tollable traffic may not pass through the User Fee

collection booth or User Fee plaza.

2.18.3 During the contract period, the successful Bidder shall not ask for

collection from any other place, for whatever reason. Under all

circumstances, User Fee collection shall be only from the place specifically

provided in the RFQ cum RFP.

2.18.4 The Authority will hand Toll Plaza to the User Fee Collection Agency in

good and operational condition. The contractor shall hand over the toll plaza

to the authority ‘as is where is basis on completion of his contract period.

2.18.5 The installment /instrument / facilities are separately provided in list as per

Appendix 3 of this document. Prior to handing over the site to the Toll

Collection Agency, a final list of equipment being handed over shall be

jointly prepared and signed by both parties. The list of equipment shall be

supported by photographs and the Toll Collection Agency, at the time of

handing over back the facility to GSRDC, shall hand over the asset in back

to GSRDC after the completion of services in working condition with

normal wear and tear". Any tempering with the instrument shall attract

Default which may lead to termination of the agreement and

seizing of performance security.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

2.19 User Fee Rates

2.19.1 User Fee rates applicable and chargeable on different categories of

vehicles are given in Schedule I to the Contract.

2.20 Remittance of Agreed Amount

2.20.1 The User Fee shall be collected by the successful Bidder and the agreed

amount [refer Para H of preamble & clause 5 of the contract] shall be

remitted to the Authority on weekly basis, latest by Tuesday of every week

by way of Demand Draft/Pay Order/RTGS, drawn in favor of the Gujarat

State Road Development Corporation Limited, payable at Gandhinagar.

2.21 Zero tolerance to default in remittance payment by User fee

collection agencies

a) In case of any default of the User fee agency / bidder even for single

installment of the agreed/ admissible remittance from the scheduled

date of payment, the same shall be recovered from the cash

Performance Security of the agency immediately by GSRDC and a

demand to replenish the same shall be issued to the defaulting agency

with a copy to GSRDC. In case, the amount sought to be replenished

within the stipulated period of 07 days is not deposited by the defaulting

agency, GSRDC will immediately to take necessary action for

engagement of new agency along with the recommending suitable penal

action against the defaulting agency. It shall be ensured that

under no circumstances the amount of default including penalties

etc. exceeds the Cash Performance Security amount available with

b) In case of any bidder defaults in payment of agreed remittance leading

to rebid of the fee plaza or total outstanding of bidder exceeds the

performance security, the Authority may place such bidders in abeyance

from the list of pre-qualified bidders with immediate effect and serve

show cause notice with effect to taking action for debarment for specified

period. The decision on debarment shall be taken after receipt of reply

to show cause notice and the agency shall remain in abeyance from pre-

qualified list from date of issue of show cause notice to the receipt of

reply to show cause notice by the bidder.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

3. Evaluation of Bids

3.1 Opening and Evaluation of Bids:

3.1.1 Opening and evaluation of Bids will be done through online process.

The Authority shall open online received bids at 17:30 hrs electronically

on the Bid Due Date, in the presence of Bidders who chose to attend.

The Authority will examine and evaluate the Bids in accordance with

the provisions set out in this Section-3. The Financial bid of eligible

bidders will be opened after technical and financial evaluation of bidder in

accordance with RFQ cum RFP. The qualified bidder will be intimated

and the qualified bidder, who choose to remain present may attend the

financial opening. However, as the bids are to be opened online through

e- tendering, the presence of bidder is optional and not binding on authority

in any matter whatsoever.

3.1.2 To facilitate evaluation of bids, the Authority may, at its sole

discretion, seek clarifications in writing from any Bidder regarding its Bid.

3.1.4 Correction of Errors:

Bids determined to be substantially responsive will be checked by the Authority for

any arithmetical error(s). Error(s) will be corrected by the Authority as follows:

a) Where there is any discrepancy between the amounts in figures and in

words, the amount in words shall prevail.

b) Where there is discrepancy between the total amount payable for a period and

b) Where there is discrepancy between the total amount payable for a period and

amount to be paid per week, the total amount for that period shall prevail.

amount to be paid per week, the total amount for that period shall prevail.

c) For calculating the weekly amount, the amount quoted for 12 (Twelve) months

shall be divided by the total number of days in contract period and multiplied

by 7 and shall be rounded off to nearest one rupee.

d) The amount stated in the Bid will be adjusted by the Authority in accordance

with the above procedure for the correction of errors and shall be considered

as binding upon the Bidder. If the Bidder does not accept the corrected amount,

the Bid will be rejected and the Bid Security will be forfeited and action as per

Bid Security Declaration shall be taken.

3.2 Tests of Responsiveness

3.2.1 Prior to evaluation of Bids, the Authority shall determine whether each Bid

is responsive to the requirements of this RFQ cum RFP. A Bid shall be

considered responsive only if :

I. it is received as per format at Appendix-I.

II. it is received by the Bid Due Date including any extension thereof pursuant to

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

III. it is accompanied by the Bid Security Declaration Form as per

Appendix-I Annex-VII as specified in Clause 2.1.5.

IV. All the documents to be submitted in physical form on or before deadline

prescribed, are submitted and match the documents submitted online. In case

of any discrepancy between documents submitted online and documents

submitted in physical form, the documents submitted online shall prevail.

V. It contains all the information (complete in all respects) as requested in this

VI. It contains information in formats same as those specified in this RFQ

VII. It does not contain any condition or qualification;

VIII. It is accompanied by all the documents required under this RFQ cum

IX. It is accompanied by Solvency Certificate as per requirements of Annex V of

Appendix I (Form of Technical Bid);

X. The authorized signatory holding Power of Attorney shall only be the Digital

Signatory. In case authorized signatory holding Power of Attorney and Digital

Signatory are not the same, the bid shall be considered non- responsive.

XI. It is not non-responsive in terms hereof.

3.2.2 The Authority reserves the right to reject any Bid which is non-

responsive and no request for alteration, modification, substitution or

withdrawal shall be entertained by the Authority in respect of such Bid.

3.2.3 The financial quotes of the responsive bids shall only be opened by the

3.3 Selection of Bidder

3.3.1 Subject to the provisions of Clause 2.10.1, the Bidder whose Bid is

adjudged as responsive in terms of Clause 3.2.1 and who quotes the

highest Annual Remittance offered to the Authority, shall be declared

as the selected Bidder (the “Selected Bidder”). In the event that the

Authority rejects or annuls all the Bids, it may, in its discretion, invite all

eligible Bidders to submit fresh Bids hereunder.

3.3.2 In the event that two or more Bidders quote the same amount of Annual

Remittance, (the “Tie Bidders”), the Authority shall identify the Selected

Bidder by draw of lots, which shall be conducted, with prior notice, in the

presence of the Tie Bidders who choose to attend.

3.3.3 In the event that the Highest quoted Bidder withdraws or is not

selected for any reason in the first instance (the “first round of bidding”),

the Authority may invite all the remaining Bidders to revalidate or

extend their respective Bid Security, as necessary, and match the Bid

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

of the aforesaid Highest Bidder (the “second round of bidding”). If in the

second round of bidding, only one Bidder matches the Highest Bidder, it

shall be the Selected Bidder. If two or more Bidders match the said Highest

Bidder in the second round of bidding, then the Bidder whose Bid was

higher as compared to other Bidder(s) in the first round of bidding shall be

the Selected Bidder. For example, if the third and fifth highest Bidders in

the first round of bidding offer to match the said Highest Bidder in the

second round of bidding, the said third highest Bidder shall be the

Selected Bidder.

3.3.4 In the event that no Bidder offers to match the Highest Bidder in the second

round of bidding as specified in Clause 3.3.3, the Authority may, in its

discretion, invite fresh Bids (the “third round of bidding”) from all Bidders

except the Highest Bidder of the first round of bidding, or annul the

Bidding Process, as the case may be. In case the Bidders are invited in the

third round of bidding to revalidate or revalidate Bid Security Declaration,

as necessary, and offer fresh Bids, they shall be eligible for submission of

fresh Bids provided, however, that in such third round of bidding only

such Bids shall be eligible for consideration which are higher than the

Bid of the second highest Bidder in the first round of bidding.

3.3.5 After selection, a Letter of Award (the “LOA”) shall be issued, in

duplicate, by the Authority to the Selected Bidder and the Selected Bidder

shall, within 7 (seven) days of the receipt of the LOA, sign and

return the duplicate copy of the LOA in acknowledgement thereof.

In the event the duplicate copy of the LOA duly signed by the Selected

Bidder is not received by the stipulated date, the Authority may, unless it

consents to extension of time for submission thereof, appropriate the Bid

Security of such Bidder as Damages on account of failure of the Selected

Bidder to acknowledge the LOA, and the next eligible Bidder may be

3.3.6 After acknowledgement of the LOA as aforesaid and submission of

Performance Security by the Selected Bidder, it shall cause the Contractor

to execute the Contract Agreement within the period prescribed in Clause

1.3. The Selected Bidder shall not be entitled to seek any deviation,

modification or amendment in the Contract Agreement

3.4 Contacts during Bid Evaluation

3.4.1 Bids shall be deemed to be under consideration immediately after

they are opened and until such time the Authority makes official

intimation of award/ rejection to the Bidders. While the Bids are under

consideration, Bidders and/ or their representatives or other interested

parties are advised to refrain, save and except as required under the

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Bidding Documents, from contacting by any means, the Authority and/ or

their employees/representatives on matters related to the Bids under

3.5 Period of Contract for User Fee Collection Rights

3.5.1 The Contract for User Fee Collection rights will normally be for

(Twelve) Month However, the Authority reserves the right to reduce the

period of Contract without any compensation and in such cases of early

termination of contract, the total amount payable by the Contractor to

termination of contract, the total amount payable by the Contractor to

the Authority will be proportionately modified depending upon the

period. The successful Bidder may be required to furnish such additional

information as may be required by the Authority.

3.5.2 The Authority reserves the right to increase the contract period upto

three more months.

3.5.3 The initial period of tolling contract shall be for 12 (Twelve) months

with same remittance (except the increase/decrease in remittance due to

revision in User fee rates by the authority)

3.5.4 The initial period of tolling contract shall be 12 (Twelve) months

which may be increased to next 3 (Three) months on same terms &

3.6 Signing of Contract; Taking over of Fee Plaza & Starting of

User fee collection

After submission of the Performance Security, the successful bidder shall be

required to sign the contract in the form of contract prescribed herein

(Appendix-2) within 3 (Three) days from the date of submission of the

Performance Security and after signing the contract, the successful bidder

shall be required to takeover the fee plaza and start the User fee collection

within 2(Two) days of date of signing the Contract or within the date as may

be prescribed by the Authority in LOA. Within 28 days of the date of

signing of contract or within such period as provided in the applicable law,

whichever is shorter, the successful Bidder shall, if required, have the same

engrossed, have the correct Stamp Duty adjudicated by the Inspector

General of Registrations, and return the same duly signed and executed to

the Authority, as per the terms of Contract, unless exempted by any law for

the time in force. Successful Bidder’s failure to sign the Contract, take

over the fee plaza and start User fee collection within the period

stipulated above shall result in forfeiture of the Performance Security.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

4. Fraud and Corrupt practices

4.1. The Bidders and their respective officers, employees, agents and advisers shall

observe the highest standard of ethics during the Bidding Process and subsequent to

the issue of the LOA and during the subsistence of the Contract Agreement.

Notwithstanding anything to the contrary contained herein, or in the LOA or the

Contract Agreement, the Authority may reject a Financial Bid, withdraw the LOA, or

terminate the Contract Agreement, as the case may be, without being liable in any

manner whatsoever to the Bidder or Contractor, as the case may be, if it

determines that the Bidder or Contractor, as the case may be, has, directly or

indirectly or through an agent, engaged in corrupt practice, fraudulent practice,

coercive practice, undesirable practice or restrictive practice in the Bidding

Process. In such an event, the Authority shall be entitled to forfeit and

appropriate the Bid Security or Performance Security, as the case may be, as

damages, without prejudice to any other right or remedy that may be available to

the Authority under the Bidding Documents and/ or the Contractor Agreement,

4.2. Without prejudice to the rights of the Authority under Clause 3.1 hereinabove

and the rights and remedies which the Authority may have under the LOA or

the Contract Agreement, or otherwise if a Bidder or Contractor, as the case may

be, is found by the Authority to have directly or indirectly or through an agent,

engaged or indulged in any corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice during the Bidding

Process, or after the issue of the LOA or the execution of the Contract

Agreement, such Bidder or Contractor shall not be eligible to participate in any

tender or RFQ/RFP issued by the Authority during a period of 2 (two) years from

the date such Bidder or Contractor, as the case may be, is found by the

Authority to have directly or indirectly or through an agent, engaged or indulged

in any corrupt practice, fraudulent practice, coercive practice, undesirable

practice or restrictive practices, as the case may be.

4.3. For the purposes of this Clause, the following terms shall have the meaning

hereinafter respectively assigned to them:

a) "Corrupt Practice" means (i) the offering, giving, receiving, or soliciting,

directly or indirectly, of anything of value to influence the actions of any

person connected with the Bidding Process (for avoidance of doubt, offering

of employment to or employing or engaging in any manner whatsoever,

directly or indirectly, any official of the Authority who is or has been

associated in any manner, directly or indirectly, with the Bidding Process or

the LOA or has dealt with matters concerning the Contract Agreement or

arising therefrom, before or after the execution thereof, at any time prior to

the expiry of one year from the date such official resigns or retires from or

otherwise ceases to be in the service of the Authority, shall be deemed to

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

constitute influencing the actions of a person connected with the Bidding

Process); or (ii) save and except as permitted under this RFP, engaging in any

manner whatsoever, whether during the Bidding Process or after the issue of

the LOA or after the execution of the Contract Agreement, as the case may be,

any person in respect of any matter relating to the Project or the LOA or the

Contract Agreement, who at any time has been or is a legal, financial or

technical adviser of the Authority in relation to any matter concerning the

b) "Fraudulent Practice" means a misrepresentation or omission of facts or

suppression of facts or disclosure of incomplete facts, in order to influence the

Bidding Process;

c) "Coercive Practice" means impairing or harming, or threatening to impair or harm,

directly or indirectly, any person or property to influence any person's

participation or action in the Bidding Process;

d) "Undesirable Practice" means (i) establishing contact with any person

connected with or employed or engaged by the Authority with the objective of

canvassing, lobbying or in any manner influencing or attempting to influence the

Bidding Process; or (ii) having a Conflict of Interest; or (iii) having failed to

deposit the agreed remittances in accordance to zero tolerance policy of GSRDC

vide clause 2.9 of this RFQ Cum RFP, and

e) "Restrictive Practice" means forming a cartel or arriving at any understanding or

arrangement among Bidders with the objective of restricting or manipulating a full

and fair competition in the Bidding Process.

5. Pre Bid Conference

5.1. Pre-Bid conferences of the Bidders shall be convened at Board Room , GSRDC,

Nirman Bhavan, Gandhinagar on 18/11/2025 at 12:00 hrs. A maximum of two

representatives of each Bidder shall be allowed to participate on production of

authority letter from the Bidder.

5.2. During the course of Pre-Bid conference(s), the Bidders will be free to seek

clarifications and make suggestions for consideration of the Authority. The Authority

shall endeavor to provide clarifications and such further information as it may,

in its sole discretion, consider appropriate for facilitating a fair, transparent and

competitive Bidding Process.

6. Miscellaneous

6.1. The Bidding Process shall be governed by, and construed in accordance with, the

laws of India and the Courts at Ahmedabad / Gandhinagar / High Court of Gujarat

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

shall have exclusive jurisdiction over all disputes arising under, pursuant to and/ or

in connection with the Bidding Process.

6.2. The Authority, in its sole discretion and without incurring any obligation or

liability, reserves the right, at any time, to;

a) Suspend and/or cancel the Bidding Process and/ or amend and/ or supplement the

Bidding Process or modify the dates or other terms and conditions relating thereto;

b) Consult with any Bidder in order to receive clarification or further

c) Retain any information and/or evidence submitted to the Authority by, on

behalf of, and/or in relation to any Bidder; and/or

d) Independently verify, disqualify, reject and/or accept any and all submissions or

other information and/ or evidence submitted by or on behalf of any Bidder.

6.3. It shall be deemed that by submitting the Application, the Bidder agrees and

releases the Authority, its employees, agents and advisers, irrevocably,

unconditionally, fully and finally from any and all liability for claims, losses,

damages, costs, expenses or liabilities in any way related to or arising from the

exercise of any rights and/ or performance of any obligations hereunder,

pursuant hereto and/ or in connection with the Bidding Process and waives,

to the fullest extent permitted by applicable laws, any and all rights and/or

claims it may have in this respect, whether actual or contingent, whether present

7. Integrity Pact

Applicants shall comply the provisions of the integrity pact. (Copy enclosed)

8. ETC/FASTAG System

1. The toll Plaza is compatible with ETC system enable with FASTAG. Both cash & ETC

payment shall be accepted. For that FASTAG facility shall be implemented by the bidder.

Bidders are requested to consider the same and quote their bid accordingly including but not

limited to Fees, Charges regarding implementation of ETC (FASTAG) system shall be

borne by the Bidder. GSRDC will not bear any expenditure for the same. To avail approval

& tie up with service providers and commencing necessary facility within 15 days (except

any unavoidable reasons & that too with prior written approval of GSRDC) shall be sole

responsible of Agency. GSRDC will provide required assistance for same except any

2. FASTAG system is in operation at Toll Plaza. Operation and Maintenance of System

shall be done by the Bidder and Cost/ Expenditure for the same shall be borne by the

Note: Programme Management Fees (PMF)

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Payment of recurring PMF to various stake holders will be as follows:

Stakeholder % of PMF (excl. GST)

Issuer Banks 1% of ETC transaction value

NPCL 0.1% of ETC transaction value

IHMCL 0.2% of ETC transaction value

Acquirer Bank(s), GSRDC to appoint any Rate to be determined by tolling

approved Acquirer Bank contractor in coordination with GSRDC.

18% GST is applicable on PMF charge.

All the charges mentioned above shall be borne by the tolling contractor only.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Appendix- I: Letter Comprising the Bid

(Refer Clauses 2.1.3 and2.7)

The General Manager (Project)

Gujarat State Road Development Corporation Ground Floor, Nirman Bhavan, Sector

10A, Gandhinagar

Sub: Bid for Collection of user fee through fee collecting agency on the basis of

competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00 on

Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat for

the section from Km 2/500 near Tap (Nal) circle to Km 53/659.

With reference to your RFQ cum RFP document dated ________, I/we, having

examined the RFQ cum RFP document including amendments and addendums (if any)

and understood its contents, hereby submit my/our Technical and Financial Bid for the

aforesaid work. The Bid is unconditional and unqualified.

1. All information provided in the Bid and in Annexes I to V are true and

correct and all documents accompanying such Bid are true copies of their

respective originals.

2. This statement is made for the express purpose of winning the Bid on the basis

of Highest Bidder(H-1)

3. I/ We shall make available to the Authority any additional information it may

find necessary or require to supplement or authenticate the eligibility conditions

laid down in RFQ cum RFP.

4. I/ We acknowledge the right of the Authority to reject our Bid without

assigning any reason or otherwise and hereby waive our right to challenge

the same on any account whatsoever.

5. I/We certify that in the last three years, we/any of the

partner(s)/member(s)/director(s) have neither failed to perform on any

contract, as evidenced by imposition of a penalty or a judicial pronouncement

or arbitration award, nor been expelled from any Work or contract nor have

had any contract terminated for breach on our part.

6. I/ We declare that:

a) I/ We have examined and have no reservations to the RFQ cum RFP document,

including any Addendum issued by the Authority.

b) I/We have not directly or indirectly or through an agent engaged or indulged in

any corrupt practice, fraudulent practice, coercive practice, undesirable practice

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

or restrictive practice, in respect of any tender or request for proposal issued by or

any agreement entered into with the Authority or any other public sector enterprise

or any government, Central or State; and

7. I/ We understand that you may cancel the Bidding Process at any time and that

you are neither bound to accept any BID that you may receive nor to invite the

Bidders to Bid for the Work[s], without incurring any liability to the Bidders, in

accordance with any of the Clause of the RFQ cum RFP document.

8. I/ We believe that I/we satisfy the Net Worth criteria and meet(s) all the

requirements as specified in the RFP document and are/ is qualified to submit this

9. I/ We certify that in regard to matters other than security and integrity of the

country, we have not been convicted by a Court of Law or indicted or

adverse orders passed by a regulatory authority which could cast a doubt on

our ability to undertake the work or which relates to a grave offence that outrages

the moral sense of the community.

10. I/ We further certify that in regard to matters relating to security and integrity of the

country, we have not been charge-sheeted by any agency of the Government or

convicted by a Court of Law for any offence committed by me or by any of

my/our Associates / partner(s)/member(s)/director(s).

11. I/ We further certify that no investigation by a regulatory authority is pending

either against me/us or against my/our Associates / partners.

12. I/ We undertake that in case due to any change in facts or circumstances during

the Bidding Process, we are attracted by the provisions of disqualification in

terms of the provisions of this RFQ cum RFP, we shall intimate the Authority of

the same immediately.

13. The Statement of Legal Capacity as per format provided at Annex-III

in Appendix-I of the RFQ cum RFP document, and duly signed, is enclosed. The

power of Attorney favoring the Authorized Representative from all the partners in

case of Partnership Firm, Chief Executive/Secretary in case of the Society and from

the Director duly authorized to execute such Power of Attorney, in case of the

Company, as the case may be, showing the authority delegated to the

representative to submit the bid or participate in the Bidding Process and to

sign the Contract, in case of their selection as per format provided at Appendix

II and III (wherever applicable) of the RFQ cum RFP, are also enclosed.

14. I/ We, hereby irrevocably waive any right which we may have at any stage at law

or howsoever otherwise arising to challenge or question any decision taken by the

Authority in connection with the selection of the Bidder, or in connection with the

selection/Bidding Process itself, in respect of the above mentioned Work[s] and the

terms and implementation thereof.

15. I/ We agree and undertake to abide by all the terms and conditions of the

RFQ cum RFP document.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

16. We also certify and confirm that the Bid is submitted in the prescribed formats

without any addition/deviation/alteration and our bid is unconditional.

17. I/ We certify that in terms of the RFQ cum RFP, my/our Net worth is Rs.[………..•]

In witness thereof, I/We submit this Bid under and in accordance with the terms of

RFP document. Yours faithfully,

(Signature of the Authorized Signatory)

(Name and designation of the Authorized Signatory)

Name and seal of the Bidder

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Annex-I Detail of Bidder

1. Details of Bidder:

b) Address of the corporate headquarters and its branch office(s), if any, in India:

c) Date of incorporation and/ or commencement of business

2. Brief description of the Partnership Firm/Society/ Company/ Proprietary

firm/ individual including details of its main lines of business and proposed role

and responsibilities in [this/ these Work(s)]:

3. Details of individual(s) who will serve as the point of contact/ communication for

b) Designation:

c) Company/Partnership Firm/Society:

e) Telephone Number:

f) E-Mail Address:

4. Particulars of the Authorized Signatory of the Bidder:

b) Designation:

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

d) Phone Number:

f) E mail Address:

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Annex-II: Financial Capacity of the Bidder

(Refer to Clause 2.7)

Bidder Net Cash Accruals NET Accruals Profit

after Tax + Depreciation

Type 1st Year 2nd Year 3rd Year

* Whether a Company, Partnership firm, a co-operative society,

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Annex-II(A): Net worth of the Bidder

(Refer to Clause 2.7)

1st Year 2nd Year 3rd Year

Subscribed and Paid up

Revaluation reserves

Miscellaneous expenditure

not written off

Accrued liabilities not

Total Net worth:

* Whether a Company, Partnership firm, a co-operative society,

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Annex-III: Statement of Legal Capacity

The General Manager (Project)

Gujarat State Road Development Corporation

Ground Floor, Nirman Bhavan,

Sector 10A, Gandhinagar

We hereby confirm that I/we satisfy the terms and conditions laid down in the RFP

We have agreed that ………………….. (Insert individual’s name) will act as our

representative and has been duly authorized to submit the RFQ cum RFP. Further,

the Authorized Signatory is vested with requisite powers to furnish such letter and

authenticate the same.

We further declare that:

1. We have not been declared ineligible by, NHAI or Ministry of Road Transport

&Highways, Government of India or any other Government/ State Government

agency for indulging in corrupt or fraudulent practices.

2. We also confirm that we have not been declared as non-performing or debarred by

any Central or state government agencies.

3. We have not been blacklisted by a Central/ State Government institution/ Public

Sector Undertaking/ Autonomous body under the administrative control of Central or

any State Government and there has been no litigation with any Government

Department/ PSU/ Autonomous body on account of similar services.

4. We have not directly or indirectly or through an agent engaged or indulged in any

corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practice, as defined in the Contract Agreement, in respect of any tender or

request for proposal issued by or any Contract entered into with any other Public Sector

Enterprise or any Government, Central or State;

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

5. We hereby certify that we have taken steps to ensure that in conformity with the

provisions of the RFP document, no person acting for us or on our behalf has engaged

or will engage in any corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice.

6. We have not been convicted by a Court of Law or indicted or adverse orders

passed by a regulatory authority which could cast a doubt on our ability to undertake

the subject work or which relates to a grave offense that outrages the moral sense of

7. Neither the Bidder nor any of its Directors are the subject of criminal or civil

proceedings that could be expected to adversely affect its business or its ability to

biding the present tender.

8. No investigation by a regulatory authority is pending either against us or against our

Managing Director /CEO or Key Management Personnel or Designated Partner

or any of our directors/ managers/employees Thanking you, Yours faithfully,

Authorized Signatory For and on behalf of

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Annex-IV: Statement of User Fee collection work-in hand of the Authority

(Reference Clause 2.7)

(Attach Supporting documents)

Sr. Name of Name of PIU/

Name of Plaza Date of award

No. section/chain age CMU/Authority

Statement of User Fee collection work - bid submitted with the Authority

(Attach Supporting documents)

Sr. Name of Status

of section/chain

No. Plaza PIU/CMU/Authority of award

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Annex-V: FORM OF TECHNICAL BID

[All pages of technical bid shall be serially numbered, signed, sealed, along with

an index of submission)] *

Status: Reg. Partnership Firm/Cooperative Society /Limited Company

(ii) Telephone Number To

The General Manager (Project)

Gujarat State Road Development Corporation

Ground Floor, Nirman Bhavan,

Sector 10A, Gandhinagar.

Sub: Bid for Collection of user fee through fee collecting agency on the basis of

competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00 on

Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat

for the section from Km 2/500 near Tap (Nal) circle to Km 53/659.

Pursuant to the Notice inviting bids issued by the Gujarat State Road

Development Corporation Limited, Gandhinagar, (hereinafter referred to as “the

1. I / We hereby submit my / our bid for being appointed as your Contractor for a

period of 12 (Twelve) Months from the date of authorization by the Authority

for Collection of user fee through fee collecting agency on the basis of

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00

on Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of

Gujarat for the section from Km 2/500 near Tap (Nal) circle to Km 53/659.

2. I / We have thoroughly read and understood the terms and conditions of bid

invitation for being appointed as Contractor of the Authority for the aforesaid

purpose and the terms and conditions of the Contract and I / We hereby agree

to duly abide by them.

3. I/We herewith enclose Bid Securing Declaration Form in Appendix-I Annex-

VII as per Clause 2.1.5 of the RFP.

4. As per Clause 2.7 We hereby submit the following:

I. Certified copy of latest Income Tax return duly acknowledged by

Income Tax Department;

II. A statement showing net worth of the entity, for not less than

Rs. Crore (Rupees________only) during the applicable financial year,

certified by a firm of Chartered Accountants.

III. Certificate of enrolment of Chartered Accountants with ICAI.

IV. Certified copy of the registration certificate of the valuer.

solvency certificate issued after the date of bid Invitation Notice by

any Nationalized Indian Bank /State Bank of India or its subsidiaries,

ICICI/ with counter guarantee from any Nationalized Indian Bank or

State Bank of India or its subsidiaries /any RBI approved Scheduled

Commercial Bank having net worth of more than Rs 500 Crore

(Rupees Five Hundred Crores) of Indian Operations for not less

than Rs………/- lakhs (Rupees ....................only). The

solvency certificate issued in the name of Co operative

Society/ Company/ partnership firm/ proprietary firm shall be

taken into account and not the value mentioned in the solvency

certificate issued to individual Partners/Members/Directors.

However, in case of individual the solvency certificate issued in the

name of the individual shall be considered.

Solvency certificate issued by the District Magistrate or his

authorised representative duly countersigned by the District

Magistrate for the value not less than the required Net Worth for

the plaza in favour of the Company/ Partnership Firm/

Society/ Proprietary firm/ individual as the case may be, issued

upto 2 years before the bid submission date.

V. Affidavit from the bidder that the bidder is not involved in any litigation

with the Authority.

a. * In case of partnership firm an affidavit from all the

partners, that the bidder or its partners are not involved

in any litigation with the Authority.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

b. * In case of Company, a Board Resolution that that

the bidder or any of its Directors are not involved in

any litigation with the Authority.

c. * In case of a Co-operative Society, an affidavit from

its member that the bidder or any of its members are

not involved in any litigation with the Authority.

d. * In case of individual/ proprietary firm, affidavit from

the individual, that the bidder is not involved in any

litigation with the Authority.

*Strike out, whichever is not applicable

In any case, if there are any pending disputes between the

Authority and the eligible bidder, details of the same shall be

VI. In case of individual, valuation certificate of the assets in the name of the

individual duly certified by a registered valuers and certification of

the same by the Chartered Accountants is required. The assets shall

be valued at circle rate. In case circle rates are not available, the rates

taken in any registration shall be considered and copy of such

registrations are to be provided. Copy of the Registration Certificate of the

valuer shall be enclosed.

The individual shall also give a declaration that all loans and

liabilities have been considered for calculation of the Net Worth.

VII. Power of Attorney favouring the authorised representative from all the

partners/Chief Executive/Secretary in case of any Society/Company, as the

case may be, showing the authority delegated to the representative to

submit/participate in the bid/bidding and to sign the Contract, in case of

appointment. In case of individual/ proprietary firm the copy of photo I

card ( voter I card/ driving licence/ pass port etc,) shall be submitted

duly attested by a gazetted officer in support of his identity and to verify

IX. An undertaking in the form provided under Appendix I Annex IV

‘Statement of User fee collection work – in – hand and for which bid has

been submitted’.

X. ** In case the bidder is a Partnership Firm, attested copies of

partnership deed with certificate of registration.

XI. ** In case of a Cooperative Society, an attested copy of Bye-laws

and Registration Certificate.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

XII. ** In case of a Company, an attested copy of the Certificate of

Incorporation and Certificate of commencement of Business (if

XIII. Copies of the balance sheets and financial statements for 3 (three) years

on the basis of which Cash Accrual and Net Worth has been calculated.

The financial statements shall:

a. Reflect the financial situation of the bidder;

b. Be audited by a statutory auditor/ C A Firm (duly

enrolled with ICAI);(c)be complete, including all

notes to the financial statements; and (d)correspond

to accounting periods already completed and

audited (no statements for partial periods shall be

requested or accepted).

**Strike out, whichever is not applicable.

5. I / We hereby state that the documents and information contained in the said

documents referred in Para 5 above are true.

Yours faithfully,

Name of Regd. Partnership Firm / Cooperative Society / Ltd. Company/ Proprietary

firm/Individual

(whichever is applicable)

Date: Designation:

Place: Address:

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Annex-VI: Affidavit (Litigation/Arbitration)

(Reference Clause – 2.7)

Litigation/Arbitration

History Name of Bidder

The Applicant should provide information on any history of litigation or

arbitration resulting from contracts executed in the last five years or currently

under execution Clause I (C) ( ii) & (iii) of Section - II.

Name of Disputed

Client Cause Amount

Year of Litigation (Current

against Value in Amount

Applicants Indian Rs.) in Indian Rs.

Note: In case of turnover in foreign currency, the figures are to be

given in relevant currency and figures in INR may be worked out as per SBI

BC selling rate prevalent on the last date of submission.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

INFORMATION REGARDING CURRENT LITIGATION, DEBARRING /

EXPELLING OF TENDERER OR ABANDONMENT OF WORK BY

a. Has the Applicant or its constituent partners history of litigation

awarded against him?

If yes, give details

b. Has the Applicant or any of its Constituent Partners been debarred

/expelled by any Agency in India, during the last 5 years as on the date

of application, excepting on account of reasons other than non-

performance, such as rescinding of Joint Venture due to Most Experienced

Partner of Joint Venture pulling out, court directions leading to breaking

of a joint Venture before start of the work?

c. If yes, give details

d. Has the Applicant or any of its Constituent Partners abandoned any

contract work in India, during the last 5 years?

If yes, give details

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

e. Has the Applicant, or any of its Constituent Partners, been declared

bankrupt during the last 5 years?

If yes, give details

Note: If any information in this schedule is found to be incorrect or concealed,

prequalification application will be summarily rejected.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Annex-VII – Bid Securing Declaration Form

(Reference Clause-2.1.5)

Form of Bid-Securing Declaration

Alternative No.:

We, the undersigned, declare that: : we understand that, according to your conditions,

bids must be supported by a Bid-Securing Declaration. We understand that,

according to your conditions, bids must be supported by a Bid-Securing

Declaration. We accept that we are required to pay the bid security amount specified in

the Term and Condition of Bid, in the following cases, namely: -

a. When we withdraw or modify our bid after opening of bids;

b. When we do not execute the agreement, if any, after placement of

supply/work order within the specified period;

c. When we fail to commence the supply of the goods or service or execute

work as per supply/work order within the time specified;

d. When we do not deposit the performance security within specified period

after the supply/work order is placed; and

e. If we breach any provision of code of integrity prescribed for bidding

specified in the Act and

Chapter VI of these rules.

In addition to the above, the State Government shall debar us

from participating in any procurement process undertaken for a period not

exceeding three years in a case where the entire bid security or any part

thereof is required to be forfeited by the procuring entity.

We understand this Bid Securing Declaration shall expire if: -

i) we are not the successful Bidder;

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

ii) the execution of agreement for procurement and performance

security is furnished by us in case we are successful bidder;

iii) thirty days after the expiration of our Bid.

iv) the cancellation of the procurement process; or

v) the withdrawal of bid prior to the deadline for presenting bids, unless the

bidding documents stipulate that no such withdrawal is permitted

Signed: ………………………………

In the capacity of: ………………………………

Duly authorized to Sign the bid for and on

behalf of: Dated on day of

Corporate Seal …………………………………

Note: In case of a Joint Venture, the Bid Securing Declaration must be signed in

name of all partners of the Joint Venture that is submitting the bid.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

APPENDIX- II: Power of Attorney for signing of BID

(Refer Clause 2.8)

Know all men by these presents, We……………………………………………..

(Name of the firm/company/society and address of the registered office) do

hereby irrevocably constitute, nominate, appoint and authorise Mr./ Ms (Name),

……………………son/daughter/wife of………………………………and

presently residing at…………………., who is presently employed with us

as our true and lawful attorney (hereinafter referred to as the “Attorney”) to do in

our name and on our behalf, all such acts, deeds and things as are necessary or

required in connection with or incidental to submission of our Bid(s)for the

*******Works proposed by the Gujarat State Road Development Corporation

Limited including but not limited to signing and submission of all Bids, and

other documents and writings, participate in conferences/ meetings and

providing information/ responses to the Gujarat State Road Development

Corporation Limited, representing using all matters before the Gujarat State

Road Development Corporation Limited, signing and execution of all

contracts including the………………… (Name of work) contract and

undertakings consequent to acceptance of our Bid[s], and generally dealing with

the Gujarat State Road Development Corporation Limited in all matters in

connection with or relating to or arising out of our bid for the said Work[s] and/ or

upon award thereof to us and/or till the entering into of the contract with the

Gujarat State Road Development Corporation Limited.

We hereby agree to ratify and confirm and do hereby ratify and confirm all acts,

deeds and things lawfully done or caused to be done by our said Attorney

pursuant to and in exercise of the powers conferred by this Power of Attorney and

that all acts, deeds and things done by our said Attorney in exercise of the

powers hereby conferred shall and shall always be deemed to have been done by

In witness whereof we, …………………………., the above named principal

have executed this power of attorney on this ……… day of ,

(Name, Title and Address)

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

1. Accepted………………………(Signature)

2. Accepted………………………(Signature)

(Name, Title and Address of the Attorney)

Person identified by me/ personally appeared before me/signed before me/ Attested/

(*Notary to specify as applicable)

(Signature, Name and Address of the Notary)

Seal of the Notary

Registration Number of the Notary Date:

Notes: The mode of execution of the Power of Attorney should be in accordance with

the procedure, if any, laid down by the applicable law and the charter documents of

the executant(s) and when it is so required, the same should be under common

seal affixed in accordance with the required procedure.

Also, wherever required, the Bidder should submit for verification the extract

of the charter documents and documents such as a resolution/ Power of Attorney in

favour of the person executing this Power of Attorney for the delegation of

power hereunder on behalf of the Bidder.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Appendix III: Power of Attorney for Lead Member of Consortium

(Refer Clause 2.8)

Know all men by these presents, We… .............................................................(name of

the firm and address of the registered office) do hereby irrevocably constitute,

nominate, appoint and authorise Mr/ Ms (name), …………………… son/daughter/wife

........................... , who is presently employed with us/ the Lead Member

of our Consortium and holding the position of .............................................. , as our true

and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name and

on our behalf, all such acts, deeds and things as are necessary or required in

connection with or incidental to submission of our bid(s) for the

………………work(s) proposed by the …………………………….(Authority)

including but not limited to signing and submission of all bid(s) and other documents

and writings, participate in conferences/meetings and providing information/ responses

to the Authority, representing us in all matters before the Authority, signing and

execution of all contracts including the………………. ( Name of work ) contract and

undertakings consequent to acceptance of our bid(s), and generally dealing with the

Authority in all matters in connection with or relating to or arising out of our bid for

the said work(s) and/ or upon award thereof to us and/or till the entering into the

Contract with the Authority.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts,

deeds and things done or caused to be done by our said Attorney pursuant to and in

exercise of the powers conferred by this Power of Attorney and that all acts, deeds and

things done by our said Attorney in exercise of the powers hereby conferred shall and

shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, …………………………., THE ABOVE NAMED

PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ………

(Signature, name, designation and address) of person authorized by Board

Resolution (in case of

Firm/Company)/Partner in case of Partnership Firm

1. Accepted………………………(Signature)

2. Accepted………………………(Signature)

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

(Name, Title and Address of the Attorney)

Person identified by me/ personally appeared

before me/signed before me/ Attested/

(*Notary to specify as applicable)

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Appendix IV- FORM OF CONTRACT

A. Day of _______________2025 by and between The Gujarat State Road

Development Corporation, a Statutory body, established under

the______________ Act______________, having its Corporate Office at

______________ hereinafter referred to as “the Authority” (which expression shall,

unless excluded by or repugnant to the context thereof, be deemed to mean

and include its successors in office and administrators) of the ONE PART,

represented by its______________ (to be authorized ) General Manager(P) having its

office at______________

a) * M/s______________ Company incorporated under the Indian Companies

Act,1956 having its Registered Office at______________ (Mention full

address) and Incorporation Certificate No______________

b) * M/s______________, a Partnership firm, registered under the Indian

Partnership Act,1932 carrying on its business under the name and style as

hereinbefore mentioned and having its principal office at______________

(Mention full address) and having Registration No. ______________

c) *M/s______________ a Partnership firm, registered under the Limited

Liability Partnership Act, 2008 carrying on its business under the name

and style as hereinbefore mentioned and having its principal office at

(Mention full address) and having Registration No. ______________

d) A Co-operative Society registered under Co- operative Society

Registration Act (of any State in India)/Multi State Cooperative Societies

Act, 2002 (39 of 2002) / Ex-servicemen Society/ Mutually Aided

Cooperative Society registered under Cooperative Societies Act (of any

state in India) under, (Mention the name of the State) Cooperative

Society Act having its Registered Office at______________ (Mention full

address) and having Registration No. ______________

e) M/s______________, a proprietary firm carrying on its business under the

name and style as hereinbefore mentioned and having its principal office

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

at______________(mention full address) and having Registration No.

f) ______________ (individual) having its permanent address ______________

(Mention full address) and place of business______________ (Mention full

address) Hereinafter referred to as “the Contractor” (which expression shall,

unless excluded by or repugnant to the context hereof, be deemed to mean

and include its successors, administrators and permitted assigns) of the

* Strike out, whichever is not applicable.

B. Whereas the Contractor is Authorized by its **Memorandum of Association/

**Partnership Deed/ **Bye-laws to carry on the business of providing various

services on contract basis through its employees employed regularly or otherwise.

** Strike out, whichever is not applicable.

C. #And Whereas the Contractor has its own separate and independent

establishment which:

a. Has been registered under the provisions of the Shops & Establishments Act,

1954 of the ______________ (Mention the name of concerned State);

b. Is licensed under the provisions of the Contract Labour (Regulations

& Abolition) Act, 1970 and has obtained license No. ______________

And Whereas the Contractor undertakes to get itself licensed and/or

registered with the appropriate Authority under the relevant laws mentioned above,

and shall furnish necessary proof in this regard within 7 days of signing of this

# Strike out, whichever is not applicable.

D. And Whereas the Contractor undertakes to:

a. Comply with all the provisions of the Employees Provident Fund

and Miscellaneous Provisions Act, 1952;

b. Pay to all its personnel deployed as per the Minimum Wages Act, 1948; and

c. Comply with all the provisions, duties and obligations imposed upon it by any law

for the time being in force as may be applicable.

E. And Whereas the Authority is Authorized under the Gujarat State Road

Development Corporation Act, ______________ (hereinafter referred to as “the

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

______________ Act”) to collect User Fees on behalf of State Government for

services or benefits rendered under Section 7 of the______________ Act

(hereinafter referred to as “the ______________ Act”).

F. And Whereas the Authority is an Executing Agency under the provisions of

the ______________ (hereinafter referred to as “the User Fee

G. And Whereas the Authority is empowered under the provisions of the

______________ Act to enter into contracts with any person for the purpose of

collection of USER Fee under the said User Fee Rules, ______________ the State

Highways ( Fees for the use of ______________ section and ______________ The

Authority is desirous of engaging the Contractor to collect User Fees only at

User Fee Collection of user fee through fee collecting agency on the basis of

competitive bidding on E-tender basis at Lakhond fee plaza located at km. 12+00 on

Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat for

the section from Km 2/500 near Tap (Nal) circle to Km 53/659.

H. And Whereas the Authority invited bids from interested entrepreneurs for collection of

User Fee for the use of the said Section of State Highway for a period of One year

User Fee. The Contractor is one of those bidders who submitted bid and quoted in its

offer that, in lieu of transferring State Government’s User Fee collection rights for

the said Section of the State Highway or the said bridge for aforementioned

period, the Contractor shall remit the following amount to the Authority so as to

be received by the Authority latest by Tuesday of every week and if Tuesday

happens to be a Bank Holiday, then by next bank working day as indicated below

by way of a Demand Draft/Pay order/ RTGS transfer for the said section of State

Highway Or the said bridge.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

The remittance shall be as follows:

Total Amount Payable by

Total Amount Payable by

Sr. the Bidder to GSRDC for Amount to be paid per

No. the period mentioned in week

DD/MM/YYYY (______________ In Words)* (___________ In Words)*

*(Period of Contract shall be Twelve months which may be extended to next Three

months with an increase of 5% on annual remittance duly revised of that year solely

on discretion of Authority. If Successful bidder (who has been awarded the right of

Toll Collection as a result of this bid) does not want to continue toll collection for next

Three months then it has to give his unwillingness to continue after Twelve

months,150 days before the due date of completion of first Twelve months

 For calculating the weekly amount, the amount quoted for Twelve

Month shall be divided by the number of days in a year (365 or 366 as the case

may be) and multiplied by

 The week shall be counted from Monday to Sunday. In case the number of

days in first and last week happens to be less than 7 days, then the bidder will

deposit the amount proportionately.

 The amount quoted above shall be exclusive of the TCS. Any tax and service

charges, as applicable shall be borne by the bidder over and above the quoted

i) And Whereas the Authority has authorised General Manager (Projects) to

enter into this Contract with the Contractor,

ii) And Whereas, the Authority has authorized the General Manager (Projects)

(hereinafter referred to as “the said (to be authorized)”) to supervise and

discharge of various functions to be performed by the Contractor under this

iii) And Whereas the Contractor has authorised Sh. / Smt. ,S/o or D/o, who

is(/Partner/Director/Member) of the Contractor to enter into this Contract

with the Authority. (Enclose the proof of authorization clearly stating

relation of the person authorized, with the Contractor)

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

iv) And Whereas the parties are desirous of recording the terms and conditions

on which the Contractor shall carry out the job of User Fees collection on

behalf of the Authority.

Now, therefore, in consideration of the foregoing and the respective

covenants and agreements set forth in the Agreement, the receipt and

sufficiency of which is hereby acknowledged, and intending to be legally

bound hereby , the Parties agree as follows:

1. ENGAGEMENT OF CONTRACTOR:

In consideration of the premises, the Authority hereby engages the party of the

Second Part as the Contractor and the Contractor do hereby agrees to act as the

Contractor of the Authority for collection of User Fee for the use of the said

Section of State Highway.

2. PERIOD OF CONTRACT:

The Contract shall be for a period of One year beginning on [insert date]

from______________08.00 hrs.) to______________08.00 hrs.), (Hereinafter

referred to as “Twelve Months”

“Till the plaza is handed over to the other collection agency (OMT

Concessionaire/BOT Concessionaire etc.) as per directions issued by GSRDC,

whichever is earlier.” However, the Authority reserves the right to reduce the

period of contract without any compensation and in such cases of early termination

of contract, the total amount payable by the bidder to the Authority will be

of contract, the total amount payable by the bidder to the Authority will be

proportionately modified depending upon the period.

Note: The Start Date of Contract shall be within 2 days from the date of signing

of the contract agreement or the date indicated by the authority in LOA

The period of contract shall be Twelve Months. In case the Authority is not getting

a bid higher than the remittance under this contract or in case of urgency, the

Authority reserves the right to increase the contract period at With revised

remittance increase 5% Annually and terms & conditions under this contract up to

(Three) months.

3. RATE OF USER FEE:

a) The Contractor shall collect User Fees at such rates only and from such

vehicles only as have been notified by the Gujarat State Government vide

Notification ______________Dated ______________for the use of the said

Section of the Highways and in strict compliance with the provisions of the

notification. A copy of the said Notification (including a draft notification to

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

be replaced by a notification published in the Official gazette in due

course) is appended as Schedule I. In case, there is a material difference

(i.e. impacting the collection of the Contractor by more than 10 (ten) % in

a year), in the draft notification and the officially published notification,

at the sole discretion of the Authority, entire Contract can be renegotiated

as per mutual agreement, prior to commencement of collection of User

Fee and in the event of failure to arrive at an agreement on this issue,

either party to this Contract will be at liberty to terminate this Contract by

giving 30 days prior notice in writing.

b) The Contractor specifically undertakes not to claim during

continuity of the Contract any change including addition, deletion and

change in the classification mentioned or the rate of User Fee specified in

the Notification referred above and appended to this Contract as

Schedule I for any reason whatsoever, under any circumstance.

c) The Contractor shall not be allowed to make its own interpretation about a

particular type of vehicle attracting a particular rate so as to charge a

higher rate from a particular type of vehicles. Decision of the Authority

on such matter shall be final and binding.

d) The User fee for Car/Jeep/Van/Two wheeler/Three wheeler and

Gujarat State Road Transportation Corporation buses are exempted from

dated 15.08.2016 vide Government of Gujarat, Roads & Building

Department letter no: મ.મ.સ./૧૦/૨૦૧૬/ટો. મુ./કે બિને ટ /૧૯/ખા .ક.

4. COLLECTION ONLY AT PRESCRIBED RATE:

The Contractor shall ensure that under no circumstances, User fee in excess of

the prescribed rate or without issuance of receipt in the format including

condition of such receipts being bilingual or trilingual, prescribed by the

Authority is charged by the Contractor from the road Users. Printing of receipts

shall be arranged by the Contractor at its own cost.

5. CHANGE IN THE RATE OF USER FEE:

a) The right of the State Government to modify, change or vary the rate of

User Fee to be levied or conditions for collection of USER Fee, or both

is hereby reserved.

b) The revised remittance on annual increase of User fee rates will be

determined using the weighted percentage increase in the rates of all

categories of vehicles, using proportions of different categories of vehicles*

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

and considering single journey rates. A sample calculation is given in

*The Authority will inform the proportion (%) of contribution in APC of

different categories of vehicles in Clause-1.1.3 of RFP

c) In case, any variation in the prescribed User Fee rate for all or a particular

category of the vehicles is effected, sought or permitted by the Central

Government, the amount payable by the Contractor to the Authority for the

period from which such variation comes into force, shall be adjusted

proportionately on the basis of User Fee rates specified in Schedule I and vis-a-

vis the new User Fee rates as detailed hereunder.

The amount to be increased /reduced shall be worked out based on:

i) Total collection worked out considering the traffic during

calendar months immediately preceding the month from which

the variation is effected or the actual period of collection, which

ever is less, on the basis of existing rates.

ii) Total collection worked out considering the same volume of

traffic on the basis of the revised fee rates.

iii) Percentage change between (i) and (ii) would be applied to

remittance immediately prior to such revision in fee rates to

working out revised amount payable to the Gujarat State Road

Development Corporation.

Provided in case of introducing a new category of vehicles not subjected

to levy of User Fee earlier, an estimate of the traffic will be made on

the basis of actual collection of current month for immediate

purposes. At later stage the effect would be re-calculated on the

basis of actual collection for six month or of the remaining tenure of the

Contractor whichever is earlier. For this purpose the Contractor would

submit a monthly collection statement to Gujarat State Road

Development Corporation for the effected period in the format

suggested by Gujarat State Road Development Corporation. For

this purpose Gujarat State Road Development Corporation would

have full liberty to check by any means or method whether the collection

given is actual one.

Provided that, any modification, change or variation in the conditions

for collection of User Fee (including towards concession/rebate to the

frequent short distance travelers by any scheme or for any specific

purpose) shall, as far as possible, be effected by mutual discussions

between the Contractor and the Gujarat State Road Development

Corporation with regard to the consequential adjustment in the amount

payable by the Contractor to the Gujarat State Road Development

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Corporation giving due regard to the procedure set out in Clause 5(c)

above and in the event of failure to arrive at an agreement on this issue,

either party to this Contract will be at liberty to terminate this Contract

by giving notice in writing as required under clause 35 of this

d) The proposal on revised remittance along with the supporting calculations

shall be submitted by the Contractor to the Gujarat State Road

Development Corporation at least 7 days prior to the actual applicable date.

The Gujarat State Road Development Corporation will give approval

within 7 days. In case of delay in approval by the Gujarat State Road

Development Corporation, the Contractor shall deposit the revised

remittance from applicable date as per their own proposal on the revised

remittance and the difference, if any, found later as per approved remittance by

the Gujarat State Road Development Corporation, shall be deposited by the

Contractor along with an interest @ 12% p.a., within 7 days from date of

approval of revised remittance by the Gujarat State Road Development

Corporation. Revised Remittance Clause will only be applicable if the rates

differ from rates mentioned in Schedule -I of RFP.

e) Provided that, any modification, change or variation in the conditions for

collection of User Fee (including towards concession/ rebate to the frequent

short distance travelers by any scheme or for any specific purpose) shall, as

far as possible, be effected by mutual discussions between the Contractor

and the Gujarat State Road Development Corporation with regard to

the consequential adjustment in the amount payable by the Contractor to the

Gujarat State Road Development Corporation giving due regard to the

procedure set out in Clause-5(c) above and in the event of failure to arrive at

an agreement on this issue, the decision of the Gujarat State Road

Development Corporation shall be implemented and the Contractor shall be at

liberty to refer the dispute to Arbitration as per Clause-27.

6. COMMENCEMENT AND TERMINATION OF USER FEE COLLECTION:

a) Subject to Clause 2 of the Contract, the User Fee collection shall commence

from the date as communicated by the Authority in writing which may be

even at variance from the dates mentioned elsewhere and terminate on expiry

of Twelve Months.

Provided that the Contractor shall not commence collection if (i) a published

copy of the User Fee notification signed by competent authority of R&B D,

GoG is not made available by the Authority; and (ii) The Authority does not

inform about the completion of the said section of the Highway or the said

bridge for which the User Fee is to be collected.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

The Authority can also change any date communicated earlier for

commencement of collection of User Fee for other reason/s, as considered

Provided that if the Contractor is not able to commence the collection of

User Fee from a particular date, not attributable to the reasons beyond his

control, the period of the USER Fee collection for Twelve Months shall be

deemed to have begun from such date and the Contractor shall be liable to

remit the agreed amount even for such period for which the collection has

b) The right to collect User Fee shall come to an end on the expiry of a period of

Twelve Months (Refer to Clause 2) reckoned from date as communicated by

the Authority for collection of User Fee.

c) In no case, the Contractor shall have a right to demand continuance or

extension of the contract period beyond the period of Twelve Months.

7. EXEMPTION OF VEHICLES AND CONCESSION:

a) Type(s) of vehicles exempted as stated in the Schedule I appended to this

Contract could be varied at any time either by the Authority or by the State

Government/Central Government of India. Such variance, unless impact on his

collection is considered more than half a percent in a year requiring

renegotiation of terms of the Contract, shall not alter the liability of the

Contractor to remit the specified monthly amount and shall also not affect any

other terms and conditions of this Contract.

b) All exemptions available to Users under the Indian Toll (Army and Air Force)

Act,1901 and rules there under, further extended to officials of Indian

Navy, shall be honored by the Contractor.

c) The Contractor shall ensure to provide monthly and daily pass for multiple

journey in accordance with the provision in the Notification appended in

Appendix B In case of any dispute about eligibility of any User about a

particular concession or about the operating procedure, the decision of the

Authority concerned or his authorized representative shall be final and binding.

d) If the Authority is satisfied that exemption or concession available to an

otherwise eligible User for whatsoever reason, has been denied, the Contractor

shall be liable to pay 100 (Hundred) times of the value of USER Fee charged

from such eligible User as penalty within 7 days of the issue of a notice by the

General Manager (P) in this regard.

e) The Toll fee of Car/Jeep/Van/Two wheeler/Three wheeler and Gujarat State

Road Transportation Corporation buses exempted from dated 15.08.2016 vide

Government of Gujarat, Roads & Building Department letter no:

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

8. PLACE OF COLLECTION:

a) The Contractor shall collect User Fees only at User Fee Collection

user fee through fee collecting agency on the basis of competitive bidding on E -

tender basis at Lakhond fee plaza located at km. 12+00 on Bhuj Bhachau Road

on Bhuj side (Lakhond village) (SH-42) in the State of Gujarat for the section

from Km 2/500 near Tap (Nal) circle to Km 53/659.

b) where, permanent User Fee Collection Booth is put up by the Authority. Such

booth(s)/plaza/plaza area cannot be used or allowed by the Contractor to be

used by others for any other purpose; including for sale of any commodity or

advertisement. Any advertisement in plaza area is strictly prohibited. Any

deviation will be treated as non- compliance and action shall be taken either

under Clause 17 (c) or under Clause 35(4).

c) The Contractor undertakes not to demand any additional place for

collection of User Fee or for installation of check barriers under any

circumstances and for any reason whatsoever. The Contractor also

undertakes not to collect User Fee from any other place. The decision of the

Authority in this regard shall be final and binding.

d) The Authority reserves the right to change the location of collection point

including the right of addition, removal and merger of the number of User

Fee collection points as notified through fee notification from time to time.

In case of a plaza being closed by any of such notification, the contract shall

be come to an end and the performance guarantee of the contractor shall be

refunded in compliance to other provision of the contract in this regard.

a) The Contractor has surveyed the said Section of the State Highway and

surrounding area including any access or diversion(s) and the Contractor has

submitted its bid taking into consideration all such access or diversion(s) or any

diversion of traffic due to deterioration in road conditions or closure of road

for maintenance work, whether existing or likely to come in the future which

any road User may opt , inter-alia, to avoid payment of the User Fee by

bypassing the User Fee collection booths.

b) The Contractor undertakes that, he shall not make any claim for any decrease

in traffic on the ground of diversion of the traffic as per clause 9(a) above, even

if such diversion did not exist at the time of submission of the bid by the

c) The Contractor will not be entitled to (a) close; and (b) demand closure by

any authority whatsoever, of any lateral entry to the said section of the Highway

for which User Fee is to be collected. The Contractor recognizes that all fee

paying traffic on the said section may not pass through the User Fee collection

booth or User Fee plaza.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

10. HANDING OVER THE USER FEE PLAZA(S):

a) The Authority shall endeavour to hand over the User Fee Plaza collection booths

at User Fee Collection at of user fee through fee collecting agency on the basis

of competitive bidding on E-tender basis at Lakhond fee plaza located at km.

12+00 on Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the

State of Gujarat for the section from Km 2/500 near Tap (Nal) circle to Km

53/659 on Date:………….. at 08.00 hrs on signing the contract to the

Contractor for the purpose of User Fee collection on the said Section of the

b) The Authority has the right to entrust the User Fee plaza earlier than

the date mentioned in Clause (a) above, subject to fulfillment of other

conditions of the Contract. In such an event, the Contractor’s obligation to

remit the agreed amount will begin from the date of such handing o ver

itself, without any extension in the period of the Contract.

c) In case, the Authority fails to handover the User Fee Plazas on the date

and time mentioned in Clause (a) above and hands over the same anytime after

the date and time mentioned in clause (a), the Contractor is entitled for same

period of the Contract as provided under clause 2, without any reduction in the

period of the Contract.

d) In such case as mentioned in (b) and (c) above, the contract period

along with the obligation of total amount payable by the Contractor to the

along with the obligation of total amount payable by the Contractor to the

Authority as mentioned under column B (i.e. Period ) & C (i.e. total amount

Authority as mentioned under column B (i.e. Period ) & C (i.e. total amount

payable by the contractor to the Authority) of the table mentioned earlier shall

remain same and commence from the date and time of actual handing over the

User Fee plaza.

e) The Contractor shall handover the User Fee Plaza on 08.00 hrs of the

following day on the completion of the period of Contract as per Clause

f) In case, the Contractor fails to handover the User Fee Plaza on

hrs. of the following day of the completion period of the Contract or in case

of termination of the Contract on the last day and the time given in notice

for termination to the Authority together with all the equipment’s, facilities

and articles in good condition, the Contractor shall be liable to pay, to the

authority a penalty equal to twice the average amount, arrived on the basis

of quoted amount in the bid, for each day in addition to payment of

proportionate User Fee at the Contract rate for the period of over stay. The

Contractor shall also be liable to pay to the Authority such cost of infrastructural

facilities, equipment and all other articles as are not in good condition or

may be fixed by the Authority, PIU of the Authority whose decision in the

matter shall be final.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

g) Upon expiry of the contract period/ termination, within 7 days, the Contractor

shall submit a statement giving details of payments of weekly remittances and

TCS during the entire contract period along with delay in days (if any) and

calculation of interest/ penalty for delay in depositing the remittances, etc. for

settlement of all accounts of the Contractor and issuance of “no dues certificate”

by the Authority. No Dues Certificate shall be issued not later and within 7 days

after settlement of accounts.

11. DISPLAY OF RATE OF USER FEE AND USER FEE NOTIFICATION:

a) The rates of User Fee, the categories of vehicles exempted from payment of User

Fee and the name, address and telephone number of the Authority, to whom

complaints, if any, should be addressed, shall be conspicuously and prominently

displayed 500m ahead of the User Fee collection booths, 100 m ahead of the User

Fee collection booths and at the User Fee collection booths also. The height of the

display boards and size of letters being such that it is easy for drivers to read. The

display boards shall be provided by the Authority.

b) The Contractor shall also (i) display, a copy of Notification in Schedule I, appended

to this Contract at a conspicuous place of the User Fee Plaza(s) for the

information of the road Users and the general public and (ii) provide a copy of same

to road User on demand upon payment of copying charges on a ‘no profit no loss’

12. REQUIRMENT OF PERSONNEL FOR USER FEE COLLECTION:

For the purpose of discharging its obligations under this Contract, the

Contractor shall deploy adequate number of personnel of prescribed

qualification & experience and having undergone such training as may be

relevant and considered necessary from time to time by the Authority to ensure

efficient management of entire operations, including free flow of traffic, in or

around the plaza including in the User Fee collection booths.

The number, qualification & experience of personnel to be deployed

should be in accordance with the details given in schedule- III of this contract.

However, the Authority reserves the right to serve directions for any

interchange in the category of personnel (total deployment will remain

according to Schedule- III) to be deployed by the Contractor, for the purpose

of User Fee Collection for ensuring free flow of traffic.

13. DEPLOYMENT OF PERSONNEL:

a) The Contractor shall ensure that the personnel deployed by it for discharging

its duties under this Contract are of good health, of highest integrity, punctual, well

dressed, well-behaved. and of qualification & experience prescribed in schedule- III

b) The Contractor shall furnish to the Authority a list, in addition to the list of

key personnel, of persons deployed for the purpose of discharging its obligations

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

under the Contract, containing all the details like their educational

qualifications, experience, training undergone, good health, good character,

personal residential addresses and recent photographs. The required details for

key personals shall be submitted to the concerned Regional Office and that of other

staff to Project Director after signing of the contract in the format given in schedule-

IV of this contract.

c) The uniform of the personnel deployed shall necessarily bear the name of

the individual and the name of the Contractor. Navy blue Trouser and sky blue

check shirt will be the uniform for collection staff for summer. In winter

navy blue pullover, warm navy blue trouser and sky blue check shirt will be the

uniform of collection staff. Shoes and socks should be Black (please check). The

shirt should bear the name of the agency and the employee displayed in embroidery in

d) The Authority reserves its right to object to the deployment of any personnel for any

reason in which case, such person or persons being objected to by the

Authority shall be removed by the Contractor forthwith and replaced within a day

from such removal.

e) The personnel deployed by the Contractor shall not misconduct/misbehave with the

members of public and shall observe strict discipline and decency in their behavior.

f) The Authority shall not be liable for any misconduct or misdeeds or any

act or incident involving the Contractor or any of its personnel in any criminal or

civil case the Contractor shall be responsible for consequences and if any such

incident takes place, the Contractor shall forthwith intimate the said incident to the

g) The Contractor specifically agrees that the personnel deployed by it, will not in any

way claim employment with the Authority. The Contractor shall be solely responsible

for any dispute raised by the personnel deployed by him either during the term of

the Contract or thereafter.

h) The frequent replacement of key personnel is not desirable unless they are

found involved in malpractices or non compliances. However, if need be, the

permission of replacement of key personnel/ other staff will be obtained from

the Authority / concerned in advance. The Authority, if satisfied with the

reasons submitted to him, may allow such replacement after verifying the CVs

strictly in accordance with the requirements prescribed in schedule- III.

i) The Authority is in process of introducing new electronic technologies for

User Fee collection system by installing electronic equipment’s already

developed or being developed by various companies/agencies. The contractor shall

extend full co- operation in installation, operation and maintenance of such

system and will be bound by the advice of the authority in this regard.

j) The agency is encouraged to engage at least 30% Ex-serviceman (ESM), however in

case of non-availability of ex-serviceman, ACE PPP PWD be requested to relax the

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

requirement considering the overall capabilities and arrangement made by the agency

for transparent and effective toll collection at Plaza.

14. INTER SE RELATIONS:

a) In all circumstances it is clearly understood by the parties that the personnel

deployed by the Contractor shall have no connection whatsoever with the Authority

and the relationship of master and servant or employer and employee shall be only

between the Contractor and the personnel deployed by it.

b) However, if considered necessary, the Authority shall have every right to

enquire and seek documentary evidence from the Contractor, whether all the

statutory dues like ESI, EPF, Minimum Wages, Weekly offs, Bonus, Medical

Leave, Workmen Compensation and any other entitlements for which the

Contractor is liable to provide, are being paid or not or have been paid or not

for a particular period.

c) In case of any breach by the Contractor in the payment of such statutory dues not

necessarily pertaining to its personnel/employees, the Authority shall be entitled to

adjust the same from the Performance Security and pay such statutory dues to the

appropriate authority. The Contractor shall replenish the Performance Security

within 7 (seven) days of the notice by the Authority. The decision of the Authority

in this regard shall be final and binding on the Contractor.

15. PROVISION OF INFRASTRUCTURE:

a) The Authority shall handover the Fee Plaza to the Agency in the Good

condition on ‘as is where is basis’. The agency shall carry out up

gradation/provide facilities with approval from GSRDC as required, to discharge

b) The installment /instrument / facilities are separately provided in list as per

Appendix 3 of this document. Prior to taking over the site to the Toll

Collection Agency, a final list of equipment being handed over shall be jointly

prepared and signed by both parties. The list of equipment shall be supported

by photographs and the Agency, at the time of handing over back the facility to

GSRDC, shall hand over the asset in back to GSRDC after the completion of

services in working condition with normal wear and tear. Any tempering with

the instrument shall attract Default which may lead to termination of the

agreement and seizing of performance security.

c) The equipment and consumables of such facilities once provided by the

Authority shall be carefully used with the responsibility of the Contractor

d) The repair and maintenance of such facilities once provided by the Authority

shall be the responsibility of the Contractor including but not limited to fuel,

consumables like electricity bulbs, water charges etc. The Authority may

provide consumables at the time of handing over of the User Fee collection

plazas/booths only, thereafter all consumables shall be arranged by the

Contractor at its own cost and at the time of taking over the facility by the

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Authority, if any liability/obligation(s) regarding repair and maintenance and

consumables remains unfulfilled by the Contractor, same shall be adjusted

by the Authority from Performance Security. Electricity bills of Toll Plaza

Buildings/ Rest Areas/ Traffic Aid Posts/ Medical Aid Posts shall be paid by the

tolling contractor during their contract period.

e) All expenses for printing receipts or passes to be issued to users shall be borne

by the Contractor. The Contractor shall abide by the instruction of the Authority

in the matter of its format or size or language.

f) An inventory (along with the condition and present book value) of infrastructural

facility /equipment, and all other articles (properties of GSRDC only) shall be

prepared and duly signed by both the parties at the time of handing over or

taking over of the User Fee Plaza. All rental article /equipment’s shall be

returned immediately after handling over the plaza to the Contractor and no rent

shall be paid thereafter..

g) The Contractor shall abide by all the instructions issued by the Authority from

time to time. The Contractor also undertakes to abide by such instructions in

order to make the process of User Fee collection simple, faster and hassle free by

extending necessary cooperation in adopting the technological advancements in

the process/work of User Fee collection.

h) The repair of the road section at the Fee Plaza site will be the responsibility of

the Concessionaire.

i) Tolling Contractor shall upkeep the Toll Plaza Buildings/ Rest Areas/ Traffic

Aid Posts/ Medical Aid Posts at his own cost.

a) If required under the law for the time being in force, the Contractor shall

arrange adequate insurance to cover each of its personnel deployed against any

type of accidents, for all the assets owned by the Contractor and cash in

booth, cash in chest, and cash in transit. The expenditure incurred for

procuring such insurance shall be borne by the Contractor alone.

b) As per the instruction of the Authority the Contractor shall also arrange

adequate Insurance cover at its own cost favoring the Authority, for all the

properties handed over by the Authority for comprehensive risk.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

17. PERFORMANCE SECURITY:

i) Within 3(Three) days from the date of issuance of the LOA, the successful Bidder

shall furnish to the authority Performance Security consisting of

a) (I) crossed account payee Demand Draft/ Pay Order in favour of Gujarat

State Road Development Corporation Limited Gandhinagar, amounting to

10% of Annual Potential Collection value i.e. Rs 14.85 crore or 10% of the

financial bid of Selected Bidder, whichever is higher + (II) Fixed Deposit

for 1 installment (separately) issued by a Nationalized Bank, and payable at

Gandhinagar and

b) A Fixed Deposit/DD from any Nationalized Indian Bank/State Bank of

India or its subsidiaries with counter guarantee from any Nationalized

Indian Bank or State Bank of India or its subsidiaries/any RBI approved

Scheduled Commercial Bank having net worth of more than Rs.

Crore (Rupees Five Hundred Crores ) from its Indian Operations for [to be

filled up later based on agreed remittance], an amount equal to one

installment, valid for a period of 16 (Sixteen) months from the Bid Due

Date for due observance of the terms and conditions contained herein and

the performance of its obligation as per the Contract to be entered into for

12 (Twelve) months. The Bidder is at liberty to submit a crossed account

payee Demand Draft/FDR/Pay order issued by a Scheduled Bank in India in

lieu of the Fixed Deposit.

For avoidance of doubt, the successful bidder shall furnish performance security of (I)

10% amount equivalent of estimated APC of this bid i.e. 10% of 15.55 crore or 10% of

the financial bid of Selected Bidder, whichever is higher in the form of DD/FDR/Pay

order in favor of GSRDC plus (II) amount equivalent to one installment in the form of

Fixed Deposit Receipt (FDR) in the name of Gujarat State Road Development

Corporation Limited valid up to 16 months. The bidder is at liberty to submit a

crossed account payee demand/ pay order issued by a scheduled bank in India in lieu of

If the successful Bidder desires that the Bid Security of Rs.14.85 Lakh (Rupees Forteen

Lakh Eighty Five Thousands only) should be adjusted towards performance security,

then the Bidder has to remit the balance amount towards Performance Security as stated

at (a) above in addition to submission of the bank guarantee as stated at (b) above.

ii) The said Performance Security shall not bear any interest except when the

collection is not started within 180 days of signing of the Contract for the

reasons not attributable to the Contractor. In such a case, interest @8% p.a. shall

be paid for the period beyond 180 days. Performance Security shall be refunded

as early as possible, but not exceeding 30 days from the end date of the

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

contract, after settlement of all the accounts by the Contractor and upon

issuance of no due certificate by the Authority.

iii) In case settlement of accounts and issue of no dues certificate are getting delayed

due to any pending issue/ recovery, which remains to be closed on the end date

of the contract, the performance security to the extent of value of such

issue/ recovery only shall be retained and the balance performance security

shall be released as early as possible, but not exceeding 30 days from the end

date of the contract.

iv) In case of delay in release of performance security or excess withholding of the

amount, GSRDC will pay simple interest @ 12% per annum on such amount to

the contractor for the period beyond 30 days from the end date of the contract till

date of release of performance security/ excess amount withheld.

The Authority shall also be competent to utilize the said Performance

Security against any loss or damage caused to the property of the Authority

by any act of omission and/or commission by the Contractor or its agents and

servants or adjust it towards any claim of the Authority.

The Contractor undertakes that, in case of any default on its part to perform and

observe any of the covenants, conditions or provisions contained in this Contract,

it shall be lawful for the Authority in its absolute discretion to forfeit the whole

or any part of the said Performance Security, without prejudice to any other

remedy that the Authority may have against the Contractor under this Contract

or under general law for such breach.

v) The amounts lying with the Authority towards the Performance Security

shall not be adjusted towards installments due to the Authority from the

Contractor including the installment for the last month of the contract

period except as provided in Clause-19.

18. PENALTY FOR CHARGING EXCESS USER FEE:

a) In case, it is observed and/or established to the satisfaction of the Authority

that the fee collecting agency has charged User Fee in excess of the prescribed

rate, the Authority may impose a penalty of an amount equal to fifty times of

the actual amount so charged per day for 30 days i.e. (actual amount charged

x 30 days x 50).After three such incidents of levy of penalty for excess

charging, the part performance security of an amount equal to 1 (One) months

agreed remittance i.e. [Rs. To be filled after finalization of bid] as per amount

stated in Letter of Award shall be forfeited in addition to such recoveries. The

contractor shall have to replenish the forfeited performance guarantee, in the

same mode as it was deposited earlier, within 10 days of such forfeiture to

continue with the collection work failing which the contract shall be

terminated and the balance performance guarantee shall also be forfeited.

If the incident of excess charging is again observed and/or established to

the satisfaction of the Authority after forfeiture of part performance

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guarantee, the contract shall be terminated and the entire performance guarantee

shall be forfeited.

b) The termination under this clause shall make the Contractor liable for

unconditional forfeiture of the Performance Security.

c) The termination under this clause, in addition to unconditional forfeiture

of the Performance Security, shall make the Contractor liable for debarring

from assigning any future work with Authority.

19. PENALTY FOR FAILURE TO PAY INSTALMENTS:

i) In case of delay in remittance of the agreed amount of any installment due under

this Contract to the Authority beyond the fixed day (as per clause 8, of

SECTION – II), the Authority shall levy penalty @ 0.2% per day for initial one

month delay and @ 0.5% per day for further delay beyond one month. Such

right would, inter-alia, include unconditional right of the Authority to terminate

the Contract forthwith, without assigning any reasons whatsoever and take over

possession of the User Fee Plaza(s) for User Fee collection in any manner the

Authority may deem fit. The penalty so levied shall be recovered from the

performance guarantee, which shall be replenished by the contractor within

days from the date of such recovery failing which the contract is liable to be

ii) For avoidance of doubt, if more than one remittance are delayed and the

contractor deposits a lumpsum amount, this will be adjusted following First-

in-First-out (FIFO) approach, i.e., the earliest installment due shall be first

adjusted along-with the applicable penal interest on the earliest remittance

on that date and in similar manner the other remittances shall be adjusted. No

further interest shall be applicable on the penal interest component. The penal

interest shall be simple, i.e., it shall not be compounded.

a) If the remittances outstanding including penal interest, if any, on ending

of the contract is less than the cash performance security, then such

amount shall be recovered from cash performance security, accounts

will be settled and balance securities will be released and penal

interest shall be levied only upto end date of contract. In case the

contractor has not deposited the remittance of last week on ending of the

contract period which is also to be adjusted from the cash performance

security, then an additional penal interest @ 0.2% per day for 7 days on

the last week remittance shall also be levied.

b) If the remittances outstanding including penal interest, if any, on ending

of the contract are more than the cash performance security, then the

dues to the extent of cash performance security will be adjusted as

provided at Para-(iii) (a) above, following FIFO approach given at

Para-(ii) Above and the balance including penal interest shall be

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deposited by the contractor. For avoidance of doubt, it is clarified that

the penal interest will be applicable only on the balance remittances

and the penal interest will continue till payment of dues by the

20. PENALTY FOR FAILURE TO COMPLY ANY OF THE OBLIGATIONS

SPECIFIED IN CLAUSE 23 OF THE CONTRACT:

In case of non-compliance of any of the obligations specified in clause-23 (a) to

(g), the Authority shall levy penalty @ Rs. 1,00,000 (Rupees One Lakh) per

default per month except for Clause 23(e) for which a penalty shall be @Rs

10,000/- per default per month, without prejudice to the any other rights of

the Authority under this Contract. However in case of non-compliance

of obligations specified in Clause 23 (h), the authority shall levy a penalty @

Rs. 10,00,000/- per instance or termination of Contract Agreement or both,

without prejudice to the any other rights of the Authority under this Contract.

The date of default will be the date of reporting to the contractor by the

Authority concerned or his authorized representative. In addition to levy of

penalty as above, more than three defaults in a month under this clause may

attract termination under clause 36 (2) of this contract. Before levy of penalty

under this clause, the contractor shall be given a reasonable opportunity to

rectify the default. The decision of the Authority concerned or his authorized

representative to levy the penalty under this clause shall be final and binding.

The penalty so levied shall be recovered from the performance guarantee,

which shall be replenished by the contractor within 10 days from the date of

such recovery failing which the contract is liable to be terminated.

21. OPERATIONAL TRANSPARENCY:

The Contractor shall be solely responsible for efficient and transparent working

and management of User Fee collection at all points of time.

22. AUTHORISED REPRESENTATIVE OF THE AUTHORITY:

a) The Authority has designated, General Manager (Project) GSRDC as “the

Authority” to carry out all functions on its behalf under this Contract

and may change the Authorised Representative from time to time.

b) The said Representative of the Authority shall have the overall authority

to control and supervise the work of collection of User Fee carried on by

the Contractor with a view to ensure that collection of User Fee is carried

out smoothly, efficiently and without any hindrance or harassment to the

users of State Highway.

c) The Authority or any other officer of the Authority or any agency as

authorized by the Authority or by the Authority, shall have right and authority

to inspect and check the receipt books (used/unused/ counterfoils), registers

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and books of accounts maintained by the Contractor at any time without

giving any notice.

d) The instructions given from time to time by the Authority or

his authorised representative in this regard shall be complied with promptly by

the Contractor. (e) The Contractor shall keep records of all the complaints

received and replied directly or otherwise by it and forward a copy on

fortnightly basis to the Authority.

23. OBLIGATIONS OF THE CONTRACTOR:

a) The Contractor undertakes the responsibility of the complete job of User

Fee collection, maintenance of all records, maintenance of User Fee

collection account, maintenance of vehicle type wise Traffic Data on shift to

shift basis, maintaining the cleanliness of User Fee plazas/User Fee collection

booths and surrounding area etc. and any other duty as may be assigned by

the Authority from time to time.

b) The Contractor shall make appropriate arrangement for management of the

traffic at its own cost and shall ensure that the processing time for a vehicle at

the User Fee counter should not be more than 30 seconds for the purpose of

issuing USER Fee. All the lanes shall be kept open at all times irrespective of

peak or off peak hours.

c) The Contractor specifically undertakes to abide by all the instructions issued

by the Authority from time to time on operational matters and further

agrees not to raise any dispute against the same including any additional

cost that the Contractor may be required to bear to comply with such

d) During the contract Period, the contractor shall furnish to the Authority,

within 7 (seven) days of completion of each month, a statement of User Fee

substantially in the form set forth in Schedule- V (the “Monthly User Fee

Statement”) or As Authority Desires. Proper record is to be maintained at the

plaza for the purpose of providing such information. The Contractor shall also

submit such information sought by the Authority in such format, as may be

prescribed by the Authority from time to time.

e) The Contractor shall, prior to the close of each day, send to the

Authority, by facsimile or e-mail, a report stating accidents and unusual

occurrences on the Road Section within 500 meters on either side of the plaza

relating to the safety and security of the Users and Road Section. A weekly

and monthly summary of such reports shall also be sent within three days of

the enclosing of each week and month, as the case may be. For the

purposes of this Clause 23 (e) accidents and unusual occurrences on the Road

Section shall include:

i. Death or injury to any person;

ii. Damaged or dislodged fixed equipment;

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iii. Any obstruction on the Road Section, which results in slow down of

the services being provided by the Contractor;

iv. Disablement of any equipment during operation;

v. Communication failure affecting the operation of Road Section smoke or

vi. flooding of Road Section; and

vii. Such other relevant information as may be required by the Authority.

f) The Contractor also agrees to unconditionally abide by such other direction of the

Authority issued by the authorized representative on all operational matters under

the provisions of this contract.

g) The contractor also agree to abide by the requirement of clause 12 & clause

13 specifically on deployment of the personnel for the purpose of this Contract.

h) The Contractor agrees that maintaining adequate change/ coins and giving

correct change to the road users, while paying / receiving user fee is his sole

responsibility and undertakes not to indulge in wrong practices like

giving namkeen/ coffee/wafer packets, etc. instead of giving change for the

balance amount to the road users. A placard shall be placed at all Fee Booths

in the format enclosed at Schedule-IX for information of the road users. In

case it is found during the surprise checks that the Contractor is giving

namkeen/ coffee/ wafer packets in lieu of change, the Contractor at his

cost shall issue an advertisement in the local newspapers asking the road

users to approach the Fee Plaza Office for getting back the change by returning

namkeen/ coffee/ wafer packets by showing the user fee payment receipt.

i) Make Reasonable efforts to maintain harmony, support , co-operate and

good industrial relation among the Concessionaire & Its Operation and

Maintenance Team.

j) The Contractor shall, prepare and submit a detailed toll collection report to the

Gujarat State Road Development Corporation Limited, Gandhinagar, on a monthly

basis, in hard copy form, duly certified by the authorized representative of the

24. RIGHT OF INSPECTION:

a) The Authority reserves the right to conduct checks including surprise checks at

any time, to check/observe/witness the activities of the Contractor including

the User Fee collection Plaza(s) and to monitor or to ensure that any or all the

activities including User Fee collection enunciated by this Contract are being

carried out properly by the personnel deployed by the Contractor.

b) The Authority may exercise any check/control to ensure discharge of various

obligations by the Contractor under the Contract including but not limited to

i. Correctness of the User Fee charges recovered from users, as prescribed

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ii. Issue of proper Receipts to all Vehicles;

iii. Maintenance of proper registers including those relating to collection of

User Fee from different type of vehicles;

iv. Weekly remittance of amount due from the Contractor by the

prescribed day;

v. Checking of data in electronic/soft form;

vi. Maintain User Fee Plaza(s) and its appurtenances by the Contractor at

his cost and ensure that they are in good running condition;

vii. Arrangement for lighting and water are in order;

viii. There is no delay to the traffic due to procedure of collection of User Fee

and also there is no traffic jam at the User Fee Plaza(s); and

ix. Any other check or control as considered appropriate by the

Authority including through its authorized representative.

25. FORCE MAJEURE:

(a) NON-FORCE MAJEURE EVENT:

An event (i) which involves diversion of traffic of any kind, including but not

limited to any diversion ordered/implemented by local authority or any State/Central

Government for a period not exceeding 15 days in continuation; or (ii) where the

road users opt to access/ travel through the existing alternate free User Fee

(Fee) roads due to deteriorated road conditions/ maintenance of road section.

This may result into bypassing of User Fee Plaza/ User Fee Collection Booths and use

of any part of the said Section of the State Highway/said bridge by the users.

(b) FORCE MAJEURE EVENT:

Except as stated in Clause (a) above, Force Majeure event means an event or

circumstances or a combination of events and circumstances referred to in this clause

which are beyond the reasonable control of the Party or Parties to this Contract and

which party could not have prevented or reasonably overcome with the exercise of its

reasonable skill and care in relation to performance of its obligations pursuant to this

Contract and which are of the nature, without limitation of those described below:

i. Publicly declared strike by registered and recognised association of

Transporters exceeding 7 days. The date of going on strike and withdrawal or

start of movement of traffic will be inclusive for the purpose of calculation of

7 days under this clause.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

ii. Floods/Earthquake having materially adverse impact i.e. complete blockade

iii. Act of war, invasion, armed conflict or act of foreign enemy, unexpected

call up of armed forces, blockade, embargo, revolution, riot, sabotage,

terrorism or act of suchthreat, or any other political or social event

having material adverse impact on the performance of obligations of

the parties thereof.

iv. Expropriation, acquisition, confiscation or nationalization of the User Fee

v. (Any change in law which has a material adverse effect on the obligation of the

parties hereto.

vi. Any decision or order of a court or tribunal, which has a material adverse

effect on the performance of obligations of the parties to this Contract.

vii. Suspension of traffic on the said section of State Highway/said bridge or

any part thereof, exceeding 15 (fifteen) days at a stretch.

viii. Any event or circumstances of a nature analogous to the foregoing.

ix. Occurrence of Pandemic having adverse impact on the performance of

obligations of the parties thereof.

Contractor shall be entitled to invoke this clause and give notice in writing to the

Authority, if the period of continuance of the Force Majeure event, under this Contract to

the extent that such performance is impeded by an event of Force Majeure prevailing

continuously for more than 7 (seven) days at a time (or continuously for more than

(three) days at a time in case of no user fee collection at all at the fee plaza) for reasons

not attributable to the Contractor. However, the contractor has to keep remitting to the

Authority full remittance during the intervening period of serving of notice for force

majeure claim till the decision of Authority in this regard, which shall be given within

days/30 days as given below for interim relief/final relief.

The contractor has to keep remitting to the Authority full remittances in case the claim of

the contractor is rejected by the Authority even if he disputes such decision of the

(c) PROCEDURE FOR FORCE MAJEURE:

1. If contractor claims relief on account of a Force Majeure event, then he

shall, as soon as reasonably practicable and in any event within 3 working

days of becoming aware of the Force Majeure event, give notice to

Project Director, NHAI with a copy to Regional Officer, NHAI, giving

details of the effects of such Force Majeure on the Party’s obligations

under this Contract, including the dates of commencement and

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actual/likely date of cessation of such Force Majeure and its effects, with

necessary supporting documents/calculations and data.

2. On receipt of such a notice, it is imperative on RO, NHAI to respond to

the contractor within 7 days regarding the acceptability or non-

acceptability of the claim and interim relief to be given to the contractor.

Additional documents/details may also be sought by RO, if any. It is to

clarify that RO, NHAI should decide the relief, if any, under the Force

Majeure claim within 15 days but in no case later than 30 days. In case of

delay in decision of acceptance of the force majeure claim beyond

days, NHAI will pay interest @ 12% per annum compounded annually on

the excess amount remitted by the contractor for the delayed decision of

the Authority beyond 30 days.

ii. CONSULTATION AND DUTY TO MITIGATE:

1. The Party claiming relief under Force Majeure shall, at its own cost, take

reasonable steps to remedy and mitigate the effects of the Force Majeure

event and restore its ability to perform its obligations under this Contract

as soon as reasonably possible. The Parties shall consult with each other to

determine the measures to be implemented to minimize the losses of either

Party as a result of the Force Majeure event.

2. The Party affected by Force Majeure shall keep the other Party informed

of such efforts to remedy and make reasonable efforts to mitigate on a

continuous basis and shall provide written notice of the resumption of

performance hereunder.

3. Notwithstanding anything contrary to the specifically stated in this

Contract no party shall be relieved of its obligations under this Contract by

reason of impossibility of performance or any other circumstance

whatsoever not beyond its control.

4. Any Party claiming cessation of the event of Force Majeure may, if the

other party has not served a notice of resumption of performance, give

notice to the other party, of cessation of such event, notifying the date of

alleged cessation and unless the party to whom such notice is given does

not dispute the same within 30 days of the receipt of such notice the Force

Majeure event shall be deemed to have ceased to consequences thereof and

shall be deemed to have come to an end on the date so notified.

5. The relief under force Majeure will be calculated on the basis of estimated

remittance derived from weighted average decline in traffic (including

Violations and Exemptions) as per Schedule-X at the fee plaza. The

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difference in agreed remittance and estimated remittance at the fee plaza

during FM Period will be payable to the contractor.

The normal conditions for calculation of estimated remittance will be

taken as one year prior to onset of FM event.

6. The period of the FM events, except defined under (i) & (vii) of clause

25(b), shall be from the date of onset of FM event and till the average

traffic (in PCU including exemption and violations count also) of

continuous 7 days reaches 90% of the average traffic (in PCU including

exemption and violations count also) in last one year prior to onset of FM.

iii. TERMINATION DUE TO FORCE MAJEURE:

If any event of Force Majeure shall continuously impede or prevent a

Party’s performance for longer than 30 days from the date of

commencement of such Force Majeure event, the parties shall decide

through mutual consultation, either the terms upon which to continue the

performance of this Contract or to terminate this Contract by mutual

consent. If the parties are unable to agree on such terms or to terminate the

Contract by mutual consent within 60 days from the date of

commencement of such Force Majeure event, either Party may issue a

Notice to terminate this Contract. Within 30 days of issue of such

termination notice, the Authority may complete the bidding process for

selection of new agency, select the new agency and handover the fee plaza

to the new agency. For avoidance of doubt, NHAI would finalize the new

agency as early as possible, irrespective of the quotes of the Contractor

and the new agency. This Agreement stands terminated automatically on

the date of handing over of the fee plaza to the new agency.

26. MATTERS NON-ARBITRABLE:

Any disputes or differences between the parties in regard to the matters covered

under Clauses 3, 7,8, 10, 14, 18 and 19 shall be referred to the Authority, whose

decision shall be final.

27. ARBITRATION:

a) All disputes and/or difference except those which are mentioned in the

matters non- arbitral under Clause 26 above arising between the parties out

of this Contract shall be settled by Arbitration under and in accordance with the

provisions of the Arbitration and Conciliation Act,1996. The Arbitrator appointed by

Hon’ble Chairman of the Authority (GSRDC) or his nominee shall be the sole

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Arbitrator. The award made and published in pursuance of such Arbitration

proceedings shall be final and binding on both the parties.

b) The proceedings of the Arbitration shall be held in English language and

shall be held at such place as may be decided by the Chairman of the Authority

or his nominee. The award of the Arbitration shall be final and binding on both

the parties to the Contract.

c) Pending resolution of any dispute pursuant to Arbitration, under all

circumstances the Contractor shall continue to remit the agreed

installments of money to the Authority as prescribed in this Contract including

when the dispute is about the amount to be remitted.

d) The Contract agreement shall be governed by and construed in accordance

with the laws of India and the Courts at Gandhinagar shall have the exclusive

jurisdiction over all disputes arising under, pursuant to and/ or in connection

with the contract agreement

28. SEVERABILITY:

If any provision of this Contract is prohibited by law or held to be invalid,

illegal, or unenforceable, the remaining provisions hereof shall not be affected,

unless the same materially affects the performance of the obligation of the parties

under this Contract and this Contract shall continue in full force and effect to the

fullest extent possible as if such prohibited, illegal or invalid provision had never

constituted a part thereof.

Any breach of the terms and conditions herein contained in this Contract, which

may or may not, cause any financial loss to the Authority shall attract

immediate unilateral termination of this Contract by the Authority, not

withstanding anything contrary contained in any of the Clauses in this Contract.

Failure or neglect by either of the Parties to enforce at any time any of the

provisions hereof shall not be deemed to be a waiver of the right. In such an

event, the same shall neither affect the validity of the whole or any part of this

Contract nor prejudice the rights of Parties from taking subsequent action.

31. ASSIGNMENT:

The Contractor undertakes not to assign any right and/or obligation of this

Contract to any other person without prior consent of the Authority in writing.

32. DEATH/WINDING UP:

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If the Contractor being an individual/ Proprietary firm declared as insolvent or

commit any act of insolvency or a partnership firm is dissolved or insolvent or

commits any act of insolvency or being a Cooperative Society/a Limited Company

is ordered to wind up by any Court of Law or makes arrangements with its

creditors to wind up, the Contract shall forthwith stand terminated without

prejudice to any other rights or remedies of the Authority under this Contract.

33. ABANDONMENT:

In the event of abandonment of the User Fee collection by the Contractor, due to his

fault or due to bankruptcy or default or for any other reason, the Authority shall

be entitled to take over the User Fee Plaza(s), and terminate this Contract and to

continue the User Fee collection in the manner it deems fit. Further, the

Authority, in such a situation, shall forfeit the performance security

furnished by the Contractor to adjust any dues or claims or damages

without prejudice to its other rights.

The Contractor shall indemnify the Authority and its officers, agents and authorized

representatives against all liabilities, damages and expenses arising from any

claims for damages, suits, proceedings, recoveries, judgments or executions

(including, but not limited to litigation costs and expenses and reasonable User Fees

of the Attorney) which may be made or recovered from the Authority by reason

of any acts, omissions (whether negligent or otherwise) or due to willful

misconduct of the Contractor including its agents, survivors and personnel.

35. TERMINATION:

1. The Authority shall be entitled to terminate this Contract once the decision is

taken to transfer the road section to BOT/OMT concessionaire (reference clause

of the contract) at any time after giving notice to the Contractor as under in

writing and in that event, the Contractor shall not be entitled to any claim, or

any compensation whatsoever on account of such termination.

2. The Authority shall be entitled to terminate this Contract at any time without

assigning any reason(s) after giving notice to the Contractor as under in writing

and in that event, the Contractor shall not be entitled to any claim, or any

compensation whatsoever on account of such termination. By giving seven (7) days

prior notice in writing

3. Notwithstanding anything contained in clause (1) above, the

Authority may terminate the Contract forthwith for breach or non-observance of

any of the terms and conditions of this Contract or for any misconduct on the part

of Contractor or his employee/staff/personnel or for overcharging of User Fee from a

user, or for harassment of any user.

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4. The Authority shall be entitled to terminate this Contract for any type

of non- compliances under provisions of this contract if not rectified within a

given time frame.

5. Pre-mature termination of the contract at the request of the Contractor:

Within 30 days of taking over the fee plaza, if the Contactor feels that he has

committed an error in assessing the realizable user fee at the fee plaza, he may

in writing request the Authority for pre-mature termination of the contract. Such

request of the Contractor is irreversible by the Contractor under any circumstances.

The Contractor, even after making such request, shall continue to collect user fee at

the fee plaza, remit the agreed remittances timely to the Authority and

comply with all other terms and conditions in accordance with this contract, till

handing over of the fee plaza to the new agency.

The Authority shall appropriate 25% of the performance security as mutually agreed

genuine pre- estimated compensation and damages payable to the Authority for

interrail time, cost and effort of the Authority. The balance performance security

shall be released by the Authority within 30 days of handing over of the fee plaza

to the new agency.

Within 60 days of receipt of such request, the Authority may complete the

bidding process for selection of new agency, select the new agency and handover

the fee plaza to the new agency. For avoidance of doubt, GSRDC would finalize

the new agency as early as possible, irrespective of the quotes of the Contractor

and the new agency. This Agreement stands terminated automatically on the date

of handing over of the fee plaza to the new agency.

The existing Contractor is also eligible to bid at the time of selection of new

agency by GSRDC, but if he does not takeover or leaves in between or abandons

the user fee collection work second time, he will be debarred from participating

in further bidding for user fee collection at the same Fee Plaza, either directly in

his own name or as a consortium or as an associate or in the name of any firm

owned by him, for a period of two years. This clause is non-arbitrable as per Clause

26 of Agreement

36. DECISION OF AUTHORITY: FINAL AND BINDING

Except where otherwise provided or specified in this Contract and subject also to

such powers as may be delegated by the State Government to any of the specific

official of the Authority from time to time, any decision of the Authority

for the time being on all questions and matters whatsoever arising out of

or in relation to or in connection with this Contract or as to the

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interpretation of any of its conditions whether during the subsistence of this Contract

or at any time thereafter, shall be final and binding on the parties to this Contract.

37. INTEGRATED CONTRACT:

This Contract represents and constitutes the entire Contract between the Parties

and shall not be explained, modified or contradicted by any prior or

contemporaneous negotiations, representations or Contract(s), either written or oral

or minutes of any meeting (including pre-bid meeting/s) or conference(s) and

correspondence between the Parties or bid documents.

38. STAMPING AND ENGROSSING:

Within 28 (twenty eight) days from the date of signing this Contract or

within such period as provided by the law applicable whichever is shorter, the

Contractor, if required, shall have the Contract engrossed, have the correct

Stamp Duty adjudicated by the Inspector General of Registrations,

Gandhinagar and return the same duly signed and executed to the Authority. It

would be the sole responsibility of the Contractor to comply with the

applicable laws in this regard. It shall be noted that the contract shall be signed at

GSRDC HQ at Gandhinagar. If an occasion arises for the Authority to pay for the

cost of stamping and engrossing of the Contract Agreement, the same shall be

recovered from any security deposited by the Contractor with the Authority in

respect of any Fee Plaza.

Terms of this Contract can be amended with the mutual consent of both the parties. No

amendment or modification hereto shall be valid and effective unless such modification

or amendment is agreed to in writing by the Parties and duly executed by persons

especially empowered in this behalf by the respective Parties.

In witness whereof the parties hereto through their duly authorized representatives have set

their hands and seal on the day, month and year first above mentioned.

For and On behalf of For and On behalf of

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Signature: Signature:

Designation: Designation:

In the presence of In the presence of

1. Signature: 1. Signature :

2. Signature: 2. Signature :

*Contractor must affix its seal.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Collection of user fee through fee collecting agency on the basis of competitive bidding on

E-tender basis at Lakhond fee plaza located at km. 12+00 on Bhuj Bhachau Road on Bhuj

side (Lakhond village) (SH-42) in the State of Gujarat for the section from Km 2/500 near

Tap (Nal) circle to Km 53/659.

NOTIFICATION NO. ____________

PUBLISHED IN OFFICIAL GAZETTE

 Applicable Rates, which shall be taken by the selected Agency

User Fee (Rs. per Trip)

Bhuj Dhamadka Village

Sr.No. Vehicles Category

Applicable Rates in Rupess

1) LCV,LGV or Mini Bus

2) Bus or Truck (2-Axles)

Heavy Construction Machinery or

3) Earth Moving Equipment or Multi

Axle Vehicles (3 to 6 Axles)

Oversized Vehicles (7 or more

1. The above rates are subjected to final notification to be published by R&B D, GoG.

2. The rate of monthly pass for local non – commercial vehicles will be Rs……….00.

3. The fee rate mentioned at column 6 is for single trip and is applicable for commercial vehicles

(excluding vehicle plying under National Permit), registered within the District where the fee

plaza is located

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

[Reference clause 12 &13 of Appendix - IV] Key Personnel

Sr. Designation No. per shift /toll

per Plaza Essential Qualification

No. at Plaza lane (for all

BE/B.Tech in IT/ Computer

Science/Electronics…………..&…

nication/ Electronics or MCA from

Plaza any govt. recognized university.

Manager MBA as additional qualification is

desirable. Minimum 2 years post

qualification experience in any

commercial organization of reputed

Graduate in any discipline and a

diploma in computing from a

recognized institute of repute with

minimum 2 years post

qualification experience in

Shifting relevant field or retired defense

2 01 personnel of rank equivalent to

charge ASO. or above. The officer can be

from paramilitary forces also and

the at least a diploma in computer

application or equivalent from any

govt. recognized institute in India

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

Graduate in any discipline with

Accountant minimum 5 years post

3 01 qualification experience in any in

office any Govt. or. private organization

12th pass from any recognized

Fees board in India or retired defense

Collector personnel with operational

knowledge of computer.

Fees 36+6 (2 12th pass from any recognized

5 1 12 Reliever per board in India or retired defense

Attendant shift)=42 personnel.

Barrier 2+2(Up & 12th pass from any recognized

6 12 board in India or retired defense

2+2 (Up & 12th pass from any recognized

7 Channelizer 12 board in India or retired defense

down) personnel

8 Gun man 4 12 Retired defense personnel only.

10th Standard pass from any

9 Electrician 1 3 recognized board of India with

knowledge of the relevant field.

10 Safaiwala 1 3 Experience in relevant field.

11 Peon 1 3 8th standard pass.

Note- The above requirement of staff is minimum for Toll plaza. The bidder

shall confirm the actual number of requirements of other staff.

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

(Reference Clause 13(b)of Appendix IV

Format for details of personnel to be deployed at Lakhond fee plaza located at km.

12+000 on Bhuj Bhachau Road on Bhuj side (Lakhond village) (SH-42) in the State of

Gujarat for the section from Km 2/500 near Tap (Nal) circle to Km 53/659.

(To be submitted after signing of the contract to the Authority)

Sr. Name & Permanent correspondence Qualification Recent Specimen

No Designation Address & Address & & Sign.

Contact contact No. Experience

No. (Self attested

1. Plaza Manager

2. Security Officer

3. Accounts Officer

4. Administrative - - - - -

5. Shift In-charge

6. User Fee - - - - -

8. Asst. Account - - - - -

9. Fee Collector

10. Fee Attendant - - - - -

11. Barrier Man

12. Channelizer

14. Electrician

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

[Reference clause 23 (d) of Appendix- IV]

MONTHLY USER FEE COLLECTION STATEMENT- PART-A

Type of User Fee Total Total

Vehicles as collected amount amount

per notification through Passes Collected Deposited

provisions Tickets

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)

[Reference clause 23 (d) of Appendix - IV]

MONTHLY USER FEE COLLECTION STATEMENT- PART-B

No of Light Truck/ Bus Heavy Oversized Total

monthly passes Commercial (Two Construction vehicles

vehicle, axles) machinery (seven or

Light goods (HCM)or earth More axles)

vehicle or moving equipment

Mini bus (EME)or Multi

axle vehicle (MAV)

(Four to six axles)

Type of Light Truck/Bus Heavy Oversized Total

Vehicle as per Commercia (Two Construction vehicles

notification l vehicle, axles) machinery (seven or

Light goods (HCM)or earth More axles)

vehicle or moving equipment

Mini bus (EME)or Multi

axle vehicle (MAV)

(Three to six axles)

Nos Nos Nos Nos

in the district

RFP for Collection of User Fee at Lakhond Toll Plaza(SH-42)