INTREIOR & FURNITURE WORK FOR BODELI BRANCH OFFICE OF BARODA CENTRAL CO-OP BANK LTD., AT BODELI.

NAME OF WORK: INTREIOR & FURNITURE WORK FOR BODELI BRANCH OFFICE OF

BARODA CENTRAL CO-OP BANK LTD., AT BODELI.

THE BARODA CENTRAL CO-OP. BANK LTD.

STATION ROAD, SAYJIGANJ,

THE LAST DATE OF SUBMISSION OF ONLINE TENDERS:

PART – A (TECHNICAL BID)

TENDER SUBMITTED

NOTICE INVITING TENDER (NIT)

THE BARODA CENTRAL CO-OP. BANK LTD. invites Online E-tender in two bid system from the Bank’s

Empaneled Furniture contractors of for INTERIOR FURNISHING Work for Bodeli Branch office of THE

BARODA CENTRAL CO-OP. BANK LTD SAYAJIGUNJ, Vadodara.

1 Name of Work PROPOSED INTERIOR FURNISHING WORK FOR BODELI

BRANCH OFFICE OF THE BARODA CENTRAL CO-OP. BANK

LTD. SAYAJIGANJ, VADODARA

2 Time allowed for completion 60 days from date of acceptance of work order.

3 Tender fee Rs.2,000/- (INR Two Thousand Only) + 18% GST (2,000/- + 360/- =

2,360/-) in the form of Demand Draft in favor of THE BARODA

CENTRAL CO-OP. BANK LTD. payable at

4 Earnest Money Deposit Rs. 40,000/- by means of DEMAND DRAFT from any scheduled

Nationalized Bank drawn in favor of THE BARODA CENTRAL CO-

OP. BANK LTD. and payable at Vadodara.

5 Initial Security Deposit 2% of Tender Amount

6 Total Security Deposit 5% of the final bill amount including ISD

7 Start and end date 15/05/2026 TO 22/05/2026

for downloading of

documents from n procure web

8 Last date & time for submission

of online Technical bid 22/05/2026 up to 18:00 hrs.

9 Last date & time for submission 25/05/2026 up to 16:00 hrs. by Speed Post/Courier

of Physical documents

10 Address at which physical General Manager,

documents has to be The Baroda central co op bank Ltd

11 Date and time of opening of 25/05/2026 AT 17.30 hrs

online Technical bid

12 Defect liability period. 12 months from the date of Virtual Completion

13 Validity of offer. 90 days from the date of opening of Price-bid

14 Liquidated damages 0.50% of contract amount per weeks subject to max. 5%

of contract value or final bill value.

15 Value of Interim Certificate No advance on materials I plant I machinery or mobilization

advance shall be paid under any circumstances Only full and final

payment shall be made after satisfactory completion of work.

16 Insurance The contractor shall obtain all necessary insurance policies as

per the governing laws applicable at the center& shall require to

produce the original policy of Insurance& receipt of the

premium as applicable in the matter to the Architect/Bank.

17 Water and Electricity If contractor is permitted to use THE BARODA

CENTRAL CO-OP.BANK LTD. source of water &

electricity, the THE BARODA CENTRAL CO-OP.BANK

LTD. will recover @ 0.5% of contract amount from

the final bill of contractor. However further

distribution & extension & light fixtures etc. With

required MCB switches, switch boards, lamp, tube

etc. shall be arranged by the contractor at their own

cost within the accepted tender amount. Bank will

recover 0.5% of the final bill amount

towards consumption of water & electricity.

18 Rates Rates quoted shall be inclusive of all existing &

future (including variation) taxes, duties, levies,

royalties, transportation, other incidental

charges, WCT etc. PVA & PVA Clause shall not be

Note: GST will be paid Extra as per Applicable

norms. If any tenderer puts any

condition/anything/any taxes extra over and above

their quoted rates the tender shall be summarily

19 The contractor shall read and understand each page of the tender document

thereby ensuring the number and sequence of all pages.

20 No conditions other than mentioned in the tender will be considered, and if given

they will have to be withdrawn before submission of final quote, else their bid will

21 Percentage, if any, to be deducted from bills and total amount to be retained :10 %

21 Percentage, if any, to be deducted from bills and total amount to be retained :10 %

from Running Bills, subject to maximum Total 5% of contract amount or actual Final

22 Tenders received without EMD and Tender fees shall be summarily rejected and

such tenders shall not be allowed to participate in the Price bid process/ rejected/

not considered/ or as decided by Bank.

23 The Bank will place order as per its requirement and quoting minimum rate for any

category does not provide any guarantee for receiving order for that item by the firm

who quotes lowest rates.

24 Bank reserves right to cancel any/ all tender sat any stage without assigning any reasons.

25 The Bank reserves the right to accept the tender in full or in part and the tenderer

shall have no claim for revision of rates or other condition if his tender is accepted in

26 In case the date of tendering is declared as a holiday, the tendering will be conducted

on the next working day at the same time.

27 THE BARODA CENTRAL CO-OP.BANK LTD. reserves the right to accept or reject any or

all the tenders, either in whole or in part without assigning any reason(s) for doing so,

no claim / correspondence shall be entertained in this regard. For any clarification

regarding Tendering procedure, please contact THE BARODA CENTRAL CO-OP.BANK

LTD. VAO - 1, Vadodara

whose address is mentioned in the NIT.

28 It is vendor's/supplier's responsibility to be well prepared and get ready with E-

Tendering procedures & well equipped with all requirements. THE BARODA

CENTRAL CO-OP.BANK

LTD. will not take any responsibility of delay in submission due to EMD, slow

internet connectivity, system failures etc.

29 It's a working branch. If the assigned work is in running/working Branch, the

contractor should execute the site erection work in odd hours, Holidays and Sundays.

(On Non -Judicial Stamp paper of appropriate value)

ARTICLES OF AGREEMENT

Articles of Agreement made this day of

between THE BARODA CENTRAL CO-OP.BANK LTD., a body, corporate constituted under the THE BARODA

CENTRAL CO-OP.BANK LTD. SAYAJIGUNJ VADODARA. here in after called the Bank which expressions shall

include its successors and assigns of the one part and (name & address of contractor) hereinafter called

the “Contractor” which expression shall include the successors and assigns of the other part.

WHEREAS the Bank is desirous of executing the work of Interior Decoration & Furnishing work:

FURNITURE WORK of THE BARODA CENTRAL CO-OP.BANK LTD. SAYAJIGUNJ, VADODARA.

and has caused drawings, specifications, and schedule of quantities etc. describing the works to be prepared by

AND WHEREAS for the said construction of local Regional Office Building for THE BARODA CENTRAL CO- OP.BANK

LTD. at Vadodara, Terms& Conditions, Specifications and the Schedule of items, quantities etc., have been signed

by and on behalf of the parties hereto.

AND WHEREAS the Contractor has agreed to execute upon, subject to the conditions set forth herein and Schedule

of Items and quantities, General & Special Conditions of Contract, specifications etc contained in the tendered

documents including all correspondences exchanged by or between the parties from the submission of tender till

the award of work, both letters inclusive, (all of which are collectively hereinafter referred to as “the said

conditions” , details of which are described in the schedule attached hereto, the works shown upon the said

drawings and/or described in the said specification and included in the schedule of items and quantities at the

respective rates therein set forth amounting to the sum as therein arrived at or such other sum shall become

payable there under arrived at or such other sum as shall become payable there under (hereinafter referred to as

“the said contract amount”)

NOW IT IS HEREBY AGREED AS FOLLOWS:

1. In consideration of the said contract amount to be paid at the time and in the manner set forth in

the said conditions, the contractor shall upon and subject to the said conditions execute and

complete the work shown in the said drawings and described in the said specifications and the

schedule of items and quantities, as per the terms and conditions contained in the said conditions.

2. The Bank shall pay the Contractor said contract amount, or such other sum as shall become payable,

at the time and in the manner specified in the said conditions.

3. The Architects in the said condition shall mean the NA In the event of their ceasing to be the

Architects for the purpose of this contract for whatever reason, such other person or persons as shall

be nominated for that purpose by the Bank, provided always that no person subsequently appointed

as Architects under this contract shall be entitled to disregard or over rule any previous decisions or

approvals or directions given or expressed in writing by the Architects for the time being.

4. The said general condition, Special condition, technical drawings, Notice Inviting Tender,

specifications, Guarantee, Instruction to Tenderers Price Bid (Schedule of Quantities),

Correspondences, Letter of Acceptance, Agreements and Appendices there to, contained in the

tendered documents/said conditions shall be read and considered as forming part of this

Agreement, and the parties hereto shall respectively

abide by, submit themselves to the said conditions and perform the agreements on their part respectively in

the said conditions contained therein.

5. The plans, agreements and documents mentioned herein shall form the basis of this contract. This

contract is neither a fixed Lump Sum contract but is a contract to carry out the work in respect of the

“Interior & Furnishing work: FURNITURE WORK of Bodeli Branch of THE BARODA CENTRAL CO-

OP.BANK LTD.as per the scope described and to be paid for according to actual measured quantities

at the rates contained in the Schedule of Rates and /or negotiated rates and Probable quantities or

as provided in the said conditions.

6. The Bank reserves to itself the rights of altering the specifications and nature of the work by adding

to or omitting any items of work or having portions of the same carried out without prejudice to this

7. (a) The Contractors represent that they have experience and competent staff which will enable them

to ensure proper quality check on the materials, whether brought by the contractors or supplied

by the Bank to the contractors, and which will ensure that the contractor will carry out proper

tests as required by the specifications and will supervise the day to day working and execution

of the contract work.

(b) If the contractors have any doubt about the quality of the materials or any difficulty in

supervision of the day to day work it shall be duty of the contractors to report the matter in

writing forthwith to the Bank and for the time being suspend that portion of the work about

which difficulty is experienced, and the contractors will abide by the directions given by the

(c) The contractors are aware that the Bank will not give day to day supervision but will

periodically supervise and the contractor has to perform their obligations under the

instructions given to him periodically and under sub clauses (a) and (b) above.

(d) The contractors covenant and warrant that completed items of work as well as the entire work

on completion will be in conformity with the specifications and the terms and conditions

contained in the said conditions and will be of contract quality and description.

(e) The employer reserves to itself the right of altering the drawings and nature of the work by

adding to or omitting any items of work or having portions of the same carried out without

prejudice to this contract.

8. Time shall be considered as the essence of this contract and the contractor hereby agrees to

commence the work on the day on which he is instructed to take possession of the site or from the

fourteenth day after the day of issue of formal Work Order as provided for in the said conditions

whichever is later and to complete the entire work within30 days subject nevertheless to the

provisions for the extension of time.

9. Any dispute arising under this Agreement shall be referred to arbitration in accordance with the

stipulation laid down in the general conditions of contract.

10. The contents of this contract agreement have been read by the contractor and fully understood by

the contractor.

INWITNESSWHEREOFtheBankandtheContractorhavesettheirrespectivehands

tothesePresentsandtwoduplicateshereofthedayandyearfirsthereinabovewritten (If the Contractor Is a

Partnership Firm or an Individual.

WITNESSWHEREOFtheBankhassetitshandstothesepresentsthroughits

duly authorizedofficialandthecontractorhascauseditscommonsealtobeaffixedhereunto and the said

duplicates have/has caused these present sand the said two

duplicates here of obey executed on its behalf , the day and yea first here in above written(If contractor is a

Signature clause:

SIGNED AND DELIVERED

By the hand of Shri -------------------------------- General Manager of THE BARODA CENTRAL CO-OP.BANK LTD.

(Name and Designation)

Address (Witness)

SIGNED AND DELIVERED by (If the Contractor is a Partnership Firm or an

individual, should be signed by all partners or by duly authorized person on behalf of all partners)

Address (Witness)

THE COMMON SEAL OF was hereinto affixed pursuant to the resolution By Board of Directors at the Meeting

held on (If the Contractor signs under its common seal, the Signature Clause should tally with the sealing clause

in the Articles of Association)

SIGNED AND DELIVERED by

Address (Witness)

SIGNED AND DELIVERED by (If the Contractor has signed by the hand

of Power of Attorney, whether a Company or Individual)

Address (Witness)

INSTRUCTIONS TO THE TENDERERS

1.0 Scope of Work

Sealed tenders are invited by the General Manager,

THE BARODA CENTRAL CO-

Regional Business Office - 1, 5th

Floor, Paradise Complex, Station

Road,, Sayajiganj, Vadodara –

For and on behalf of THE BARODA CENTRAL CO-OP.BANK LTD. for the work of: INTERIOR

FURNISHING WORK of Bodeli Branch office of THE BARODA CENTRAL CO-OP.BANK LTD.

1.1 Site and its location:

The proposed work is to be carried out at BODELI BRANCH OF THE BARODA CENTRAL CO-

OP.BANK LTD. syajigunj, VADODARA

2.0 Tender Documents

2.1 The work has to be carried out strictly according to the condition stipulated in the tender

consisting the following documents and the most workmen like manner.

Instructions to tenderers

General Conditions of

Contract Special Condition of

Contract Additional

conditions Technical

Specifications Drawings

Performance Guarantee Agreement

2.2 The above documents shall be taken as complementary and mutually explanatory of one

another but in case of ambiguities or discrepancies, shall take precedence in the order given

(b) NIT, corrigenda and addenda

(c) Additional Conditions

(d) Technical Specifications

(f) Special Condition of Contract

(g) General Condition of Contract

(h) Instructions to Tenderers

2.3 Complete set of tender documents including relative drawings can be obtained in person from

the office of the Architects on any day during office hours except holidays during the period

mentioned in the NIT on payment by means of cash/ Cheque/ DD/ drawn in favor of the

2.4 Complete set of tender documents including relative drawings can be downloaded from the

website Nprocure.com

2.5 The tender documents are not transferable.

3.1 The tenderer must obtain himself on his own responsibility and his own expenses all information and

data which may be required for the purpose of filling this tender document and enter into a contract

for the satisfactory performance of the work. The tenderer is requested to satisfy himself regarding the

availability of water, power, transport and communication facilities, the character quality and quantity of

the materials, labor, the law and order situations, climatic conditions, local authorities requirement, traffic

regulations etc. ; The tenderer will be fully responsible for considering the financial effect of any or all the

factors while submitting his tender.

4.0 Earnest Money

4.1 The tenderer are requested to submit the Earnest Money as mentioned in NIT

4.2 EMD in any other form other than as specified above will not be accepted. Tender not

accompanied by the EMD in accordance with clause 4.1 above shall be rejected.

4.3 No interest will be paid on the EMD

4.4 EMD of unsuccessful tenderer will be refunded within 30 days of award of contract.

4.5 EMD of successful tenderer will be retained as a part of security deposit.

5.0 Initial Security Deposit (ISD)

The successful tenderer will have to submit a sum equivalent to 2% of contract value less EMD by means of

DD drawn in favor of THE BARODA CENTRAL CO-OP.BANK LTD. within a period of 30 days of acceptance of

6.0 Security Deposit (TSD)

6.1 Total Security Deposit shall be 5% of contract value, out of this 2% of contract value is in the form

of initial security deposit which includes the EMD. Balance 3% shall be deducted from the

running bill of the work at the rate of 10% of the respective running account bill i.e. deduction

from each running bill account will be 10% till total 3% of contract value is reached. 50% of the

total security shall be paid to the contractors on the basis of architect’s certifying the virtual

completion. The Balance 50% would be paid to the contractors after the defects liability period

as specified in the contract.

6.2 No interest shall be paid on the amount retained by the Bank as Security Deposit.

Signing of contract documents

The successful tenderer shall be bound to implement the contract by signing agreement and conditions of

contract attached herewith within 30 days from the receipt of intimation of acceptance of his tender by

the Bank. However, the written acceptance of the tender by the Bank will constitute a binding agreement

between the Bank and successful tenderer whether such formal agreement is subsequently entered into

7.0 Completion period

Time is essence of the contract. The work should be completed in all respects in accordance with the

terms of contract within a period as specified in the NIT from the date of handing over of site or from the

date of Letter of Acceptance whichever is later.

8.0 Validity of tender

Tenders shall remain valid and open for acceptance for a period as mentioned in the NIT (validity of Offer)

from the date of opening of price bid. If the tenderer withdraws his/ her offer during the validity period or

makes modifications in his/her original offer which are not acceptable to the Bank, without prejudice to

any other right or remedy, the Bank shall be at liberty to forfeit the EMD.

9.0 Photographs:

The Contractor shall at his own expense supply to the Architects with duplicate hard copies of large

photographs not less than 25 cm. x 20 cm. (10” x 8”) of the works, taken from two approved portions of

each building, at intervals of not more than one months during the progress of the work or at every

important stage of construction.

In addition to above, the contractor shall be bound to submit adequate no. of site photographs along with

each Running Bill for the project clearing showing major progress of work measured and claimed therein

failing which the Architect/ THE BARODA CENTRAL CO-OP.BANK LTD. may consider returning the Bill to the

contractor and no claim for delay on this account will be entertained.

10.0 Liquidated Damages

The liquidated damages shall be as mentioned in the NIT.

11.0 Rate and prices:

11.1 In case of item rate tender

11.1.1 The tenderers shall quote their rates for individual items both in words and figures. In case

oratesscrepancy between the rate quoted in words and figures the unit rate quoted in words will

prevail. If no rate is quoted for a particular item the contractor shall not be paid for that item

when it is executed. The amount of each item shall be calculated and the requisite total is given.

In case of discrepancy between the unit rate and total amount calculated from multiplication of

In case of discrepancy between the unit rate and total amount calculated from multiplication of

unit rate and the quantity, the unit rate quoted will govern and the amount will be corrected.

11.1.2 The tenderers need not quote their rates for which no quantities have been given. In case the

tenderer quote their rates for such items those will be ignored and will not be considered during

11.1.3 The tenderers should not change the units as specified in the tender. If any unit is changed the

tenders would be evaluated as per the original unit and the contractor would be paid

The tenderers should not change or modify or delete the description of the item. If any discrepancy is

observed he should immediately bring to the knowledge of the Architect/ Bank.

11.1.4 Each page of the BOQ shall be signed by the authorized person and cutting or overwriting shall

be duly attested by him

11.1.5 Each page shall be totaled and the grand total shall be given.

11.1.5 Each page shall be totaled and the grand total shall be given.

11.1.6 The rate quoted shall be firm and shall include all costs, allowances, taxes, levies etc.

12.0 Signing of the contract:

12.1 The successful Tenderer shall be required to execute an agreement in the Performa attached

with this tender document within 7 days from the date of receipt of the notice of acceptance of

tender. In the event of failure on the part of the successful Tenderer to sign the agreement

within the above- stipulated period. The reserves the right to forfeit the earnest money/

security deposit and cancel the contract. Until the Agreement is formally signed, the Work

Order / Letter of Acceptance of Tender issued to the successful Tenderer and accepted by him

shall be operative and binding on the THE BARODA CENTRAL CO-OP. BANK LTD. and the

12.2 On acceptance of the tender, the name of the accredited representatives of the Tenderer who

would be responsible for taking instructions from THE BARODA CENTRAL CO-OP. BANK LTD.

shall be mentioned by the Tenderer.

12.3 THE BARODA CENTRAL CO-OP. BANK LTD. reserves the right to reproduce partly or fully the

items executed on site anywhere in the country premises and no copyright claims shall be

made by any contractor of any description from THE BARODA CENTRAL CO-OP. BANK LTD.

12.4 THE BARODA CENTRAL CO-OP. BANK LTD. has the right to delete items, reduce or increase

the scope of work without the contractor claiming any compensation for the reduction in

the scope of work. I / We hereby declare that I / We have read and understood the above

instructions for the guidance of the Tenderers

12.5 The rate quoted shall be firm and shall include all costs, allowances, materials, labors, taxes etc.

except G.S.T, which shall be payable / reimbursed at actual

12.6 THE BARODA CENTRAL CO-OP.BANK LTD. reserve their rights to accept any tenders, either in

whole or in part or may entrust the work in phases or may drop the part scope of work at any

stage of the project within its sole discretion without assigning any reason(s) for doing so and no

claim / correspondence shall be entertained in this regard.

SIGNATURE OF THE CONTRACTOR WITH SEAL

Volume - I (TECHNICAL BID)

a. Tender fee in the form Demand Draft in original.

b. Earnest Money Deposit (EMD)/Bid Security in the form DD/F.D.R. in original.

a. Proposal Submission Letter

b. Curriculum Vitae (CV) of Key personnel

c. Details of Similar Work* Experience under Execution or awarded as per Form

d. Certificate/Work Order of Similar work* experience

e. Certificate of Registrations (Empanel/MSME) of bidding Firm/Agency.

f. Presentation of the work as required in the eligibility criteria.

g. Presentation certificate must be attached with tender document on Company Letter Head

Volume - II (FINANCIAL PROPOSAL/PRICE BID)

Financial Proposal / Price Bid as per Form 5 Note:

This Financial/Price bid shall be submitted online only.

All the RFP documents must be signed by the bidder (excluding DD/FDR) and the scanned

copies (including DD/FDR) of all the documents must be uploaded on website.

After opening of technical bid, if certain clarity is required, it will be intimated to the bidder

and it should be clarified by the bidder within 48 hours, if not, the client will take

appropriate decision.

6. Method of Submission of Tender

Volume - I (TECHNICAL BID)

a. Technical Bid containing all the documents/information shall be submitted physically & online.

Volume - II (FINANCIAL / PRICE BID)

a. Financial Bid/proposal as per the format shall be submitted online (nprocure.com) only.

• The bidder should ensure that the quoted rate/cost should appear only in the financial bid and nowhere else.

• The Technical Bid shall be opened online on a specified date and time as per schedule in the

presence of intending bidder or their authorized representatives. All documents shall be duly

signed and stamped (except original DD/FDR).

• The Financial Bid of only those bidders whose technical bids are found Qualified by the

department shall be opened online. The time and date of opening of financial bid of bidder

qualifying the technical bid shall be communicated to them later on.

• The tenderers are required to upload & submit their tender for the above works online. The

bidders are advised to obtain Digital Signature Certificate (DSC) from suitable vendors or any

authorized agency.

• All amendments, time extension, clarifications etc. will be uploaded on the website only and

will not be published in newspapers. The tenderers should regularly visit the website to keep

themselves updated.

MINIMUM PRE-QUALIFICATION CRITERIA

Contractor must comply following Requirements:

The bidders should satisfy the following minimum eligibility and those as specified in the

Only those who satisfy these criteria should submit the proposal with necessary supporting documents,

BIDDER NOT SATISFYING THESE CRITERIA WILL BE CONSIDERED DISQUALIFIED.

[a] Average annual turnover of bidder for the last three financial years should be equal to

or greater than Rs. 50 lakhs.

[b] (1) Bidder must have executed similar type of furniture and interior SINGLE work worth of

minimum of Rs.50 Lac or more with any Banks/Institutes

/semi government department during last three years. Completion certificates duly signed by

authorized person from respective clients must be submitted.

(2) Bidder must have executed civil work SINGLE work worth of minimum of Rs.50 Lac or

more with any Banks/Institutes

/semi government department during last three years. Completion certificates duly signed by

authorized person from respective clients must be submitted.

[c] Bidder must submit PAN Card.

[d] Bidder must submit GST Number.

[e] Bank Solvency Certificate of minimum Rs 10 Lacs. of current year

[f] Bidder must visit the site/office before submission of tender to get familiar with the

conditions and get documentary proof of site visit as a letter duly signed by Branch

Manager, Bodeli Branch Of The Baroda Central co op Bank at Bodeli ( Chotaudaipur)

Timing of site visit: Between 17th May to 22nd May from 15:00hrs to 18:00hrs

This signed document/letter proof must be submitted online and in physical form along with other

tender documents.

FORM – 1 (Details of Firm)

Sr. No. Particulars Attachment

1. Name of Bidder:

2. Nationality of Bidder:

Offices Address:

E-mail address. :

4. Year of Establishment:

5. Location of Establishment:

Bid is to be submitted by the

companies registered with ROC Joint

6. Ventures, Business Take Over

Agreement, MOU if submitted should

Certificate of Incorporation No. &

7. Date (Establishment)

Have you ever left the work

8. awarded to you incomplete?

(If so, give name of project and

reasons for not completing work)

In how many of your project’s

9 penalties were imposed for

(Please give details)

FORM – 2 (Turnover Details of Firm)

The turnover details of last three years to be furnished with duly signed by The Chartered Accountant in following

Sr. No. Year Turnover (in Rs. (Lakhs)

Average turnover

(Minimum: 50 Lac)

FORM – 3 (A) (List of Projects (Furniture & Interior Work) Carried out by Organization)

The list of projects on hand or completed is to be furnished as under.

The hard copies of work order and completion certificates to be submitted.

Sr. No. Details of project Cost of project Description of project

FORM – 3 (B) (List of Projects (Civil Works) Carried out by Organization)

The list of projects on hand or completed is to be furnished as under.

The hard copies of work order and completion certificates to be submitted.

Sr. No. Details of project Cost of project Description of project

FORM – 4 (Details of Staff Members)

The information of staff should be provided as under.

Sr. No. Details of staff Qualifications Experience Remarks

FORM – 5 (List of Equipment)

Sr. NAME OF EQUIPMENT QUANTITY YEAR OF REMARK

GENERAL CONDITIONS OF CONTRACT

1.0 Definitions:

“Contract” means the documents forming the tender and the acceptance thereof and the formal

agreement executed between THE BARODA CENTRAL CO-OP.BANK LTD. (client) and the Contractor,

together with the documents referred therein including these conditions, the specifications, designs,

drawings and instructions issued from time to time by the Architects/ Bank and all these documents

taken together shall be deemed to form one contract and shall be complementary to one another.

1.1 In the contract the following expressions shall, unless the context otherwise requires, have

the meaning hereby respectively assigned to them.

1.1.1 ‘THE BARODA CENTRAL CO-OP.BANK LTD.’ shall mean THE BARODA CENTRAL CO-OP.BANK LTD.

(Client) a body corporate created under THE BARODA CENTRAL CO-OP.BANK LTD.

‘Architect/ contractors’ shall mean NA

‘Project Management Contractor’ shall mean --------------Not Applicable --------------

1.1.2 ‘Site Engineer’ shall mean an Engineer appointed by the Bank as their representative to give

instructions to the contractor.

1.1.3 ‘The Contractor’ shall mean the individual or firm or company whether incorporated or not,

undertaking the works and shall include legal personal representative of such individual or

the composing the firm or company and the permitted assignees of such individual or firm or

The expression ‘Works’ or ‘Work’ shall mean the permanent or temporary work described in the

‘Scope of Work’ and / or to be executed in accordance with the contract and includes materials,

apparatus, equipment’s, temporary supports, fittings and things of all kinds to be provided, the

obligations of the contractor hereunder and work to be done by the contractor under the contract.

1.1.4 ‘Engineer’ shall mean the representative of the Architect/ Contractor.

1.1.5 ‘Drawings’ shall mean the drawings prepared by the Architects and issued by the Engineer

and referred to in the specifications and any modifications of such drawings as may be issued

by the Engineer from time to time ‘Contract value shall mean the value of the entire work as

stipulated in the letter of acceptance of tender subject to such additions thereto or

deductions there from as may be made under the provision herein after contained.

1.1.6 ‘Specifications’ shall mean the specifications referred to in the tender and any modifications

thereof as may time to time be furnished or approved by the Architects/ contractor.

1.1.7 “Month” means calendar month.

1.1.8 ‘Week’ means seven consecutive days.

1.1.9 ‘Day” means a calendar day beginning and ending at 00 hr and 24 hrs respectively.

1.0 Total Security Deposit

Total Security Deposit comprise of

Earnest Money deposit

Initial security deposit

Retention money

1.1 Earnest Money Deposit:

The tenderer shall furnish EMD as specified in the NIT in the form of Demand draft drawn in favor of

the THE BARODA CENTRAL CO-OP.BANK LTD. on any Scheduled Bank. No tender shall be considered

unless the EMD is so deposited in the required form. No interest shall be paid on this EMD. The EMD

of the unsuccessful tenderer shall be refunded soon after the decision to award the contract is taken

without interest. The EMD shall stand absolutely forfeited if the tenderer revoke his tender at any

time during the period when he is required to keep his tender open for acceptance by the THE

BARODA CENTRAL CO-OP.BANK LTD. or after it is accepted by the THE BARODA CENTRAL CO-OP.BANK

LTD. the contractor fails to enter into a formal agreement or fails to pay the initial security deposit as

stipulated or fails to commence the work within the stipulated time.

a) Initial Security Deposit (ISD)

The ISD shall be 2% of accepted value of tender including the EMD in the form of DD drawn in favor of

any scheduled bank and shall be deposited within 30 days from the date of acceptance of tender.

b) Retention Money:

Besides the ISD as deposited by the contractor in the above said manner the retention money shall be

deducted from the running account bill at the rate of 10% of the gross value of work done by the

contractor and claimed in each bill provided the total security deposit i.e. the ISD plus retention

money shall both together not exceed 5% of contract value. 50% of the total security deposit shall be

refunded to the contractor without any interest on issue of Virtual Completion Certificate by the

Architect/ Contractor. The balance 50% of the total security deposit shall be refunded to the

contractor without any interest within fifteen days after the end of defect liability period provided the

contractor has satisfactorily attended to all defects in accordance with the conditions of contract

including site clearance.

The language in which the contract documents shall be drawn shall be in English.

3.0 Errors, omissions and discrepancies

In case of errors, omissions and / or disagreement between written and scaled dimensions on the

drawings or between the drawings and specifications etc., the following order shall apply:

i) Between scaled and written dimension (or description) on a drawing, the latter shall be adopted.

ii) Between the written or shown description or dimensions in the drawings and the

corresponding one in the specification the former shall be taken as correct.

iii) Between written description of items in the specifications and description in bills of

quantities of the same former shall be adopted.

a) In case of difference between rates written in figures and words, the rate in word shall prevail.

b) Between the duplicate/ subsequent copies of the tender, the original tender shall be taken

4.0 Scope of work:

The contractor shall carryout complete and maintain the said work in every respect strictly in

accordance with this contract and with the directions of and to the satisfaction of the Bank to be

communicated through the Architect/ Contractor. The Architect/ Contractor at the directions of the

Bank from time to time, issue further drawings and/ or written instructions, detail directions and

explanations which are hereafter collectively referred to as the Architect/ Contractor’s instructions in

regard to the variation or modification of the design, quality or quantity of work or the addition or

omission or submission of any work. Any discrepancy in the drawings or between

the BOQ and/ or drawings and/ or specifications, the removal from the site of any material brought

thereon by the Contractor and any submission of any other materials thereof the removal and or re-

execution of any work executed by him, the dismissal from the work of any person employed/

engaged there upon.

(I) Letter of acceptance:

Within the validity period of the tender, the Bank shall issue a letter of acceptance either directly or

through the Architect/ Contractor by registered post or otherwise depositing at the address of the

contractor as given in the tender to enter into a Contract for the execution of the work as per the

terms of the tender. The letter of acceptance shall constitute a binding contract between the THE

BARODA CENTRAL CO-OP.BANK LTD. and the contractor.

(II) Contract Agreement:

On receipt of intimation of the acceptance of tender from the THE BARODA CENTRAL CO-OP.BANK

LTD./ Architect the successful tenderer shall be bound to implement the contract and within fifteen

days thereof. He shall sign an agreement on a non judicial stamp paper of appropriate value.

6.0 Ownership of drawings:

All drawings, specifications and copies thereof furnished by the THE BARODA CENTRAL CO- OP.BANK

LTD. through its Architect / Contractors are the properties of the THE BARODA CENTRAL CO-OP.BANK

LTD.. They are not to be used on other work.

7.0 Detailed drawings and instructions:

The THE BARODA CENTRAL CO-OP.BANK LTD. through its Architect / Contractors shall furnish with

reasonable promptness additional instructions by means of drawings or otherwise, necessary for the

proper execution of the work. All such drawings and instructions shall be consistent with the contract

document, true developments thereof and reasonably inferable there from.

The work shall be executed in conformity therewith and the contractor will prepare a detailed

program schedule indicating therein the date of start and completion of various activities on receipt

of the work order and submit the same to the THE BARODA CENTRAL CO-OP.BANK LTD. through its

Architect / Contractor.

8.0 Copies of agreement

Two copies of agreement duly signed by both the parties (Bank & the Contractor) with the drawings

shall be prepared one each for both the parties; a photo copy of such Agreement shall be kept by the

9.0 Liquidating damages:

If the contractor fails to maintain the required progress or to complete the work and clear the site

including vacating their office on or before the contracted or extended date or completion without

justification in support of the cause of delay, he may be called upon without prejudice to any other

right of remedy available under the law to the THE BARODA CENTRAL CO-OP.BANK LTD. on account of

such breach to pay a liquidated damages as mentioned in NIT

10.0 Materials, Appliances and employees:

Unless or otherwise specified the contractor shall provide and pay for all materials, labor, water,

power, tools, equipment, transportation and any other facilities that are required for the satisfactory

execution and completion of the work. Unless or otherwise specified. All materials shall be new and

both workmanship and materials shall be of best quality. The contractor shall at all times enforce strict

discipline and good order among his employees and shall not employ on the work any unfit person or

any one not skilled in the work assigned to him. Workman whose work or behavior is found to be

unsatisfactory by the THE BARODA CENTRAL CO-OP.BANK LTD./ Architect/Contractor shall be

removed from the site immediately.

11.0 Permits, laws and Regulations:

Permits and licenses required for the execution of the work shall be obtained by the contractor at his

own expenses. The contractor shall give notice and comply with the regulations, laws, and ordinances,

rules, applicable to the contract. If the contractor observes any discrepancy between the drawings and

specifications, he shall promptly notify the THE BARODA CENTRAL CO-OP.BANK LTD. in writing under

intimation of the Architect/Contractor. If the contractor performs any act which is against the law,

rules and regulations he shall meet all the costs arising there from and shall indemnity the THE

BARODA CENTRAL CO-OP.BANK LTD. any legal actions arising there from.

12.0 Setting out work:

The contractor shall set out the work and shall be responsible for the true and perfect setting out the

same and for the correctness of the positions, levels, dimensions, and alignment of all parts thereof

and got it approved by the Architect/Contractor before proceeding with the work at any time any

error in this respect shall appear during the progress of the works, irrespective of the fact that the

layout had been approved by the Architect/Contractor the contractor shall be responsible for the

same and shall at his own expenses rectify such error, if so, required to satisfaction of the THE

BARODA CENTRAL CO-OP.BANK LTD..

13.0 Protection of works and property:

The contractor shall continuously maintain adequate protection, of all his work from damage and shall

protect the THE BARODA CENTRAL CO-OP.BANK LTD.’s properties from the injury or loss arising in

connection with contract. He shall make good any such damage, injury, loss, except due to causes

beyond his control and not due to his fault or negligence.

He shall take adequate care and steps for protection of the adjacent properties. The contractor shall

take all precautions for safety and protections of his employees on the works and shall comply with all

applicable provisions of Govt. and local body’s safety laws and building codes to prevent accidents or

injuries to persons or property on about or adjacent to his place of works.

14.0 Inspections of work:

The THE BARODA CENTRAL CO-OP.BANK LTD./ Architect/Contractor or their representatives shall at all

reasonable times have free access to the work site and/ or to the workshop, factories, or other places

where materials are laying or from where they are obtained and the contractor shall give every facility

to the THE BARODA CENTRAL CO-OP.BANK LTD./ Architect/Contractor and their representatives

necessary for inspection and examination and test of the materials and workmanship. No person

unless authorized by the THE BARODA CENTRAL CO-OP.BANK LTD./ Architect/Contractor except the

representative of Public authorities shall be allowed on the work at any time. The proposed work

either during its construction stage or its completion can also be inspected by the Chief Technical

Examiner’s organization a wing of Central Vigilance commission.

15.0 Assignment and subletting:

The whole of work included in the contract shall be executed by the contractor and he shall not

directly entrust and engaged or indirectly transfer, assign or underlet the contract or any part or share

thereof or interest therein without the written consent of the THE BARODA CENTRAL CO- OP.BANK

LTD. though the Architect and no undertaking shall relieve the contractor from the responsibility of

the contractor form active superintendence of the work during its progress.

16.0 Quality of materials, workmanship & Test

i) All materials and workmanship shall be best of the respective kinds described in the contract

and in accordance with the Architect/Contractor’s instruction and shall be subject from time

to time to such test as the Architect/Contractor may direct at the place of manufacture or

fabrication or on the site or in an approved testing laboratory. The contractor shall provide

such assistance, instruments, machinery, labor and materials as are normally required for

examining, measuring,

sampling and testing any material or part of work before incorporation in the work for testing a may

be selected and required by the Architect/Contractor.

All samples of adequate numbers, size, shades & pattern as per specifications shall be supplied by the

contractor without any extra charges. If certain items proposed to be used are of such nature that

samples cannot be presented or prepared at the site detailed literature/ test certificate of the same

shall be provided to the satisfaction of the Architect/Contractor,. Before submitting the sample/

literature the contractor shall satisfy himself that the material/ equipment for which he is submitting

the sample/ literature meet with the requirement of tender specification. Only when the samples are

approved in writing by the Architect/Contractor the contractor shall proceed with the procurement

and installation of the particular material/ equipment. The approved samples shall be signed by the

Architect/Contractor for the identification and shall be kept on record at site office until the

completion of the work for inspection/ comparison at any time. The Architect/Contractor shall take

responsibility time to approve the sample. Any delay that might occur in approving the samples for

reasons of its not meeting the specifications or other discrepancies, inadequacy, delay in furnishing

samples of best qualities from various manufactures and such other aspects causing delay on the

approval of the material/ equipment etc. shall be to the account of the contractor.

iii) Cost of Tests

The cost of making any test shall be borne by the contractor if such test is intended by or provided for

in the condition or specifications or BOQ.

iv) Cost of test not provided for

If any test is ordered by the Architect/Contractor which is either

a) If so intended by or provide for or (in the cases above mentioned) is not so particularized, or

though so intended or provided for but ordered by the Architect/Contractor to be carried

out by an independent person at any place other than the site of the place of manufacture or

fabrication of the materials tested or any Government/ approved laboratory, then the cost

of such test shall be borne by the contractor.

17.0 Obtaining information related to execution of work:

No claim by the contractor for additional payment shall be entertained which is consequent upon

failure on his part to obtain correct information as to any matter affecting the execution of the work

or any misunderstanding or the obtaining incorrect information or the failure to obtain correct

information relieve him from any risks or from the entire responsibility for the fulfillment of contract.

18.0 Contractor’s superintendence

The contractor shall give necessary personal superintendence during the execution of the works and

as long, thereafter, as the Architect/ Contractor may consider necessary until the expiry of the defects

liability period, stated hereto.

19.0 Quantities:

i) The bill of quantities (BOQ) unless or otherwise stated shall be deemed to have been

prepared in accordance with the Indian Standard method of Measurements and quantities.

The rate quoted shall remain valid for variation of quantity against individual item to any

extent subject to maximum variation of the contract value by 25%. The entire amount paid

under clause 21 hereof as well as amount of prime cost and provisional sums if any shall be

ii) Variation exceeding 25%: the items of work executed in relation to variation exceeding 25%

shall be paid on the basis of provisions of clause 22 hereof.

20.0 Works to be measured

The Architect/Contractor may from time to time intimate to the contractor that he requires the work

to be measured and the contractor shall forthwith attend or send a qualified representative to assist

the Architect in taking such measurements and calculations and to furnish all particulars or to give all

assistance required by any of them. Such measurements shall be taken in accordance with the mode

of Measurements detailed in the specifications. The representative of the Architect/Contractor shall

take the joint measurements with the contractor’s representative and the measurements shall be

entered in the measurement book. The contractor or his authorized representative shall sign all the

pages of the measurement book in which the measurements have been recorded in token of his

acceptance. All the corrections shall be duly attested by both representatives. No over writings shall

be made in the measurement book. Should the contactor not attend or neglect or omit to depute his

representative to take measurements then the measurements recorded by the representative of the

Architect/Contractor shall be final. All authorized extra work, omissions and all variations made shall

be included in such measurement.

21.0 Variations

No alteration, omission or variation ordered in writing by the Architect/ Contractor shall vitiate the

contract. In case the THE BARODA CENTRAL CO-OP.BANK LTD./ Architect/Contractor thinks proper at

any time during the progress of works to make any alteration in, or additions to or omissions from the

works or any alteration in the kind or quality of the materials to be used therein, the

Architect/Contractor shall give notice thereof in writing to the contractor or shall confirm in writing

within seven days of giving such oral instructions, the contractor shall alter to, add to, or omit from as

the case may be in accordance with such notice, but the contractor shall not do any work extra to or

make any alterations or additions to or omissions from the works or any deviation from any of the

provisions of the contract, stipulations, specifications or contract drawings without previous consent

in writing of the Architect/Contractor and the value of such extras, alternations, additions or

omissions shall in all cases be determined by the Architect/Contractor and the same shall be added to

or deducted from the contract value, as the case may be.

22.0 Valuation of variations:

No claim for an extra shall be allowed unless it shall have been executed under the authority of the

Architect/Contractor with the concurrence of the THE BARODA CENTRAL CO-OP.BANK LTD. as herein

mentioned. Any such extra is herein referred to as authorized extra and shall be made in accordance

with the following provisions.

i) The net rates or prices in the contract shall determine the valuation of the extra work where

such extra work is of similar character and executed under similar conditions as the work

ii) Rates for all items, wherever possible should be derived out of the rates given in the priced BOQ.

b) The net price of the original tender shall determine the value of the items omitted, provided

if omissions do not vary the conditions under which any remaining items of works are carried

out, otherwise the prices for the same shall be valued under sub-clause (c) hereunder.

c) Where the extra works are not of similar character and/ or executed under similar conditions

are aforesaid or where the omissions vary the conditions under which any remaining items or

works are carried out, then the contractor shall within 7 days of the receipt of the letter of

acceptance inform the Architect/Contractor of the rate which he intends to charge for such

items of work, duly supported by analysis of the rate or rates claimed and the

Architect/Contractor shall fix such rate or prices as in the circumstances in his opinion are

reasonable and proper, based on the market rate.

d) Where extra work cannot be properly measured or valued the contractor shall be allowed

day work prices at the net rats stated in the tender of the BOQ or, if not, so stated then in

accordance with

the local day work rates and wedges for the district; provided that in either case, vouchers specifying

the daily time (and if required by the Architect/Contractor) the workman’s name and materials

employed be delivered for verifications to the Architect/Contractor at or before the end of the week

following that in which the work has been executed.

e) It is further clarified that for all such authorized extra items where rates cannot be derived

from the tender, the Contractor shall submit rates duly supported by rate analysis worked on

the “market rate basis” for material, labor, hire/ running charges of equipment’s and wastage

etc. plus 15% toward establishment charges, contractor’s overheads and profits. Such items

shall not be eligible for escalation.

23.0 Final measurements:

The measurements and the valuation in respect of the contract shall be completed within one month

of the virtual completion of the work.

24.0 Virtual Completion Certificate (VCC)

On successful completion of the entire works covered by the contract to the full satisfaction of the THE

BARODA CENTRAL CO-OP.BANK LTD., the contractor shall ensure that the following works has been

completed to the satisfaction of the THE BARODA CENTRAL CO-OP.BANK LTD..

a) Clear the site of all scaffolding, wiring, pipes, surplus materials, contractor’s labor, equipment

b) Demolish, dismantle and remove the contractor’s site office, temporary works, structure

including labor sheds/ camps and construction of other items and things whatsoever brought

upon or erected at the site or any land allotted to the contractor by the THE BARODA CENTRAL

CO-OP.BANK LTD. and not incorporated in the permanent works.

c) Remove all rubbish, debris etc. from the site and the land allotted to the contactor by the THE

BARODA CENTRAL CO-OP.BANK LTD. and shall clear, level, and dress, compact the site as

required by the THE BARODA CENTRAL CO-OP.BANK LTD..

d) Shall put the THE BARODA CENTRAL CO-OP.BANK LTD. in undisputed custody and possession of the

site and all land allotted by the THE BARODA CENTRAL CO-OP.BANK LTD..

e) The contractor shall hand over the work in a peaceful manner to the THE BARODA CENTRAL

CO-OP.BANK LTD..

f) All defects/ imperfection have been attended and rectified as pointed out by the THE BARODA

CENTRAL CO-OP.BANK LTD. to the full satisfaction of the THE BARODA CENTRAL CO-OP.BANK

Upon the satisfactory fulfillment by the contractor as stated above, the contractor shall be entitled to

apply to the Architect/Contractor is satisfied of the completion of the work. Relative to which the

completion certificate has been sought, the Architect/Contractor shall within fourteen (14) days of the

receipt of the application for virtual completion certificate, issue a VCC in respect of the work for which

the VCC has been applied. This issuance of a VCC shall be without prejudice to the THE BARODA

CENTRAL CO-OP.BANK LTD.’s rights and contractors liabilities under the contract including the

contractor’s liability for defect liability period nor shall the issuance of VCC in respect of the works or

work at any site be construed as a waiver of any right or claim of the THE BARODA CENTRAL CO-

OP.BANK LTD. against the contractor in respect of works or works at the site and in respect of which the

VCC has been issued.

25.0 Work by other agencies:

The THE BARODA CENTRAL CO-OP.BANK LTD. / the Architect/Contractor reserve the rights to use premises and any

portion of the site for execution of any work not included in the scope of this contract which it may desire to have

out by other persons simultaneously and the contractor shall not only allow but also extend reasonable

facilities for the execution of such work. The contractor however shall not be required to provide any

plant or material for the execution of such work except by special arrangement with the THE BARODA

CENTRAL CO-OP.BANK LTD.. Such work shall be carried out in such manner as not to impede the

progress of the works included in the contract.

26.0 Insurance of works:

Without limiting his obligations and responsibilities under the contract, the contractor shall insure in the

joint names of the THE BARODA CENTRAL CO-OP.BANK LTD. and the contractor against all loss or

damages from whatever cause arising other than the excepted risks, for which he is responsible under

the terms of contract and in such a manner that the THE BARODA CENTRAL CO-OP.BANK LTD. and

contractor are covered for the period stipulated in clause 28 and 29 of GCC and are also covered during

the period of maintenance for loss or damage arising from a cause, occurring prior to the

commencement of the period of maintenance and for any loss or damage occasioned by the contractor

in the course of any operations carried out by him for the purpose of complying with his obligations

a) The works for the time being executed to the estimated current Contract value thereof, or

such additional sum as may be specified together with the materials for incorporation in the

works at their replacement value.

b) The constructional plant and other things brought on to the site by the contractor to the

replacement value of such constructional plant and other things.

c) Such insurance shall be effected with an insurer and in terms approved by the THE BARODA

CENTRAL CO-OP.BANK LTD. which approval shall not be unreasonably withheld and the

contractor shall whenever required produce to the Architect/Contractor the policy of

insurance and the receipts for payment of the current premiums.

26.2 Damage to persons and property

The contractor shall, except if and so far as the contract provides otherwise indemnify the THE BARODA

CENTRAL CO-OP.BANK LTD. against all losses and claims in respect of injuries or damages to any person

or material or physical damage to any property whatsoever which may arise out of or in consequence of

the execution and maintenance of the works and against all claims proceedings, damages, costs, charges

and expenses whatsoever in respect of or in relation thereto except any compensation of damages for

or with respect to:

a) The permanent use or occupation of land by or any part thereof.

b) The right of THE BARODA CENTRAL CO-OP.BANK LTD. to execute the works or any part

thereof, over, under, in or through any lands.

c) Injuries or damages to persons or properties which are unavoidable result of the execution or

maintenance of the works in accordance with the contract.

d) Injuries or damages to persons or properties resulting from any act or neglect of the THE

BARODA CENTRAL CO-OP.BANK LTD., their agents, employees or other contractors not being

employed by the contractor or for or in respect of any claim, proceedings damages, costs,

charges and expenses in respect thereof or in relation thereto or where the injury or damage

was contributed to by the contractor, his servants or agents. Such part of the compensation as

may be just and equitable having regard to the extent of the responsibility of the THE BARODA

CENTRAL CO-OP.BANK LTD., their employees, or agents or other employees, or agents or other

contractors for the damage or injury.

26.3 Contractor to indemnify THE BARODA CENTRAL CO-OP.BANK LTD.

The contractor shall indemnify the THE BARODA CENTRAL CO-OP.BANK LTD. against all claims, proceedings, damages,

costs, charges and expenses in respect of the matters referred to in the provision of these sub-clauses of

26.4 Contractor’s superintendence

The contractor shall fully indemnify and keep indemnified the THE BARODA CENTRAL CO-OP.BANK

LTD. against any action, claim, or proceeding relating to infringement or use of any patent or design or

any alleged patent or design rights and shall pay any royalties which may be payable in respect of any

article or part thereof included in the contract. In the event of any claim made under or action

brought against THE BARODA CENTRAL CO-OP.BANK LTD. in respect of such matters as aforesaid the

contractor shall be immediately notified thereof and the contractor shall be at liberty, at his own

expenses to settle any dispute or to conduct any litigation that may arise there from, provided that

the contractor shall not be liable to indemnify the THE BARODA CENTRAL CO- OP.BANK LTD. if the

infringement of the patent or design or any alleged patent or design right is the direct result of an

order passed by the Architect/Contractor in this behalf.

26.5 Third party Insurance

26.5.1 Before commencing the execution of the work the contractor without limiting his obligations

and responsibilities under clause 26.0 of GCC shall insure against his liability for any material

or physical damage, loss, or injury which may occur to any property including that of THE

BARODA CENTRAL CO-OP.BANK LTD., or to any person, including any employee of the THE

BARODA CENTRAL CO- OP.BANK LTD., by or arising out of the execution of the works or in

the carrying out of the contract, otherwise than due to the matters referred to in the

provision to clause 26.0 thereof.

26.5.2 Minimum amount of third party insurance

Such insurance shall be effective with an insurer and in terms of approved by the THE BARODA

CENTRAL CO-OP.BANK LTD. which approval shall not be reasonably withheld and at least the amount

stated below. The contractor shall whenever required produce to the Architect / Contractor the policy

or policies of insurance cover and receipts for payment of the current premiums.

The minimum insurance cover for physical property, injury and death is Rs. 5 lacs per

occurrence with the number of occurrences limited to four. After each occurrence

contractor will pay additional premium necessary to make insurance valid for four

occurrences always.

26.6 Accident or Injury to workman:

26.6.1 The THE BARODA CENTRAL CO-OP.BANK LTD. shall not be liable for or in respect of any

damages or compensation payable at law in respect or in consequence of any accident or

injury to any workman or other person in the employment of the contractor or any sub-

contractor, save and expect an accident or injury resulting from any act or default of the THE

BARODA CENTRAL CO- OP.BANK LTD. or their agents, or employees. The contractor shall fully

indemnify and keep indemnified the THE BARODA CENTRAL CO-OP.BANK LTD. against all

such damages and compensations, save and except as aforesaid and against all claims

proceedings, costs, charges and expenses whatsoever in respect thereof or in relation

26.6.2 Insurance against accidents etc. to workmen:

The contractor shall insure against such liability with an insurer approved by the THE BARODA

CENTRAL CO-OP.BANK LTD. during the whole of the time that any person are employed by him on the

works and shall, when required, produce to the Architect/Contractor such policy of insurance and

receipt for payments of the current premium. Provide always that, in respect of any persons employed

by any sub-contractor, the contractor’s obligation to insure as aforesaid under this sub- clause shall be

satisfied if the subcontractor shall have insured against the liability in respect of such persons in such

manner that THE BARODA CENTRAL CO-OP.BANK LTD. is indemnified under the policy but the

contractor shall require such sub-contractor to produce to the Architect/Contractor when such policy

of insurance and the receipt for the payment of the current premium.

26.6.3 Remedy on Contractor’s failure to insure:

If the contractor fails to effect and keep in force the insurance to above referred to above or other insurance which

he may be required to effect under the terms of contract, then and in any such case the THE BARODA CENTRAL CO-

OP.BANK LTD. may effect and keep in force any such insurance and pay such premium or premiums as may be

necessary for that purpose and from time to time deduct the amount so paid

by the THE BARODA CENTRAL CO-OP.BANK LTD. as aforesaid from any amount due or which may

become due to the contractor, or recover the same as debt from the contractor.

26.6.4 Without prejudice to the other rights of the THE BARODA CENTRAL CO-OP.BANK LTD. against

the contractor, in respect of such default, the employer shall be entitled to deduct from any

sums payable to the contractor the amount of any damages, costs, charges, and other

expenses paid by the THE BARODA CENTRAL CO-OP.BANK LTD. and which are payable by the

contractor under this clause. The contractor shall upon settlement by the insurer of any

claim made against the insurer pursuant to a policy taken under this clause, proceed with

due diligence to rebuild or repair the works destroyed or damaged. In this event all the

monies received from the insurer in respect of such damage shall be paid to the contractor

and the contractor shall not be entitled to any further payment in respect of the expenditure

incurred for rebuilding or repairing of the materials or good destroyed or damaged.

27.0 Commencement of Works:

The date of commencement of the work will be reckoned as the date of handing over site or fifteen

days from the date of issue of letter of acceptance of the tender by the THE BARODA CENTRAL CO-

OP.BANK LTD. whichever is later.

28.0 Time of completion:

Time is essence of the contract and shall be strictly observed by the contractor. The entire work shall

be completed within as specified in the NIT from the date of commencement. If required in the

contract or as directed by the Architect/Contractor, the contractor shall complete certain portions of

work before completion of the entire work. However the completion date shall be reckoned as the

date by which the whole work is completed as per the terms of the contract.

29.0 Extension of time:

If, in the opinion of the Architect/Contractor, the work be delayed for reasons beyond the control of

the contractor, the Architect/Contractor may submit a recommendation to the THE BARODA CENTRAL

CO-OP.BANK LTD. to grant a fair and reasonable extension of time for completion of work as per the

terms for contract. If the contractor needs an extension of the time for completion of the work or if

the completion of work is likely to be delayed for any reasons beyond the due date of completion as

stipulated in the contract, the contractor shall apply to the THE BARODA CENTRAL CO-OP.BANK LTD.

through the Architect/Contractor in writing at least 30 days before the expiry of the scheduled time

and while applying for extension of time he shall furnish the reasons in detail and his justification if

any, for the delays. The Architect/Contractor shall submit their recommendations to the THE BARODA

CENTRAL CO-OP.BANK LTD. in the prescribed format for granting extension of time. While granting

extension of time the contractor shall be informed the period extended times, which will quality for

levy of liquidated damages. For the balance period in excess of original stipulated period and duly

sanctioned extension of time by the THE BARODA CENTRAL CO-OP.BANK LTD.. The provision of

liquidated damages as stated under clause 9 of GCC shall become applicable. Further the correct shall

remain in force even for the period beyond the due date of completion irrespective whether the

extension is granted or not.

30.0 Rate of progress:

Whole of the materials, plant and labor to be provided by the contractor and the mode, manner and

speed of execution and maintenance of the works to be of a kind and conducted in a manner to the

satisfaction of the Architect/Contractor should the rate of progress of the work or any part thereof be

at any time be in the opinion of the Architect/Contractor too slow to ensure the completion of the

whole of the work by the prescribed time or extended time for completion the Architect/Contractor

shall thereupon take such steps as considered necessary by the Architect/Contractor to expedite

progress so as to complete the works by the prescribed time or extended time. Such communications

from the Architect/Contractor neither shall relieve the

Contractor from fulfilling obligations under the contract nor will he be entitled to raise any claims

arising out of such directions.

31.0 Work during nights and holidays:

Subject to any provision to the contrary contained in the contract no permanent work shall save as

herein provided be carried on during the night or on holidays without the permission in writing of the

Architect/Contractor, save when the work is unavoidable or absolutely necessary for the saving of life

or property or for the safety of the work in which case the contractor shall immediately advise the

Architect/Contractor. However, the provisions of the clause shall not be applicable in the case of any

work which becomes essential to carry by rotary or double shifts in order to achieve the progress and

quality of the part of the work being technically required/ continued with the prior approval of the

Architect/Contractor at no extra cost to the THE BARODA CENTRAL CO- OP.BANK LTD..

All work at night after obtaining approval from competent authorities shall be carried out without

unreasonable noise and disturbance.

32.0 No compensation for restrictions of work:

If at any time after acceptance of the tender THE BARODA CENTRAL CO-OP.BANK LTD. shall deduct to

abandon or reduce the scope of work for any reason whatsoever and hence not required the whole or

any part of the work to be carried out, the Architect/Contractor shall give notice in writing to that

effect to the contactor and the contactor shall act accordingly. In the matter the contactor shall have

no claim to any payment of compensation or otherwise whatsoever on account of any profit or

advantage which he might have derived from the execution of the work fully but which he did not

derive in consequences of the foreclosure of the whole or part of the work.

Provided that the contactor shall be paid the charges on the cartage only of materials actually and

bonfire brought to the site of the work by the contactor and rendered surplus as a result of the

abandonment, curtailment of the work or any position thereof and taken back by the contactor,

provided however that the Architect/Contractor shall have in such cases the opinion of taking over all

or any such material at their purchase price or at local current rate whichever is less.

“In case of such stores having been issued form THE BARODA CENTRAL CO-OP.BANK LTD. stores and

returned by the contactor to stores, credits shall be given to him at the less rate not exceeding those

at which were originally issued to the contactor after taking into consideration and deduction for

claims on account of any deterioration or damage while in the custody of the contactor and in this

respect the decision of the Architect/Contractor shall be final.

33.0 Suspension of work:

i) The contactor shall, on receipt of the order in writing of the Architect/Contractor (whose

decision shall be final and binding on the contractor) suspend the progress of work or any

part thereof for such time and in such manner as the Architect/Contractor may consider

necessary so as not to cause any damage or injury to the work already done or endanger the

safety thereof for any of the following reasons:

a) On account any default on the part of the contractor, or

b) For proper execution of the works or part thereof for reasons other than the fault of the

c) For safety of work or part thereof, the contactor shall during such suspension, properly

protect and secure the works to the extent necessary and carry out the instructions given in

that behalf by the Architect/Contractor.

ii) If the suspension is ordered for reasons (b) and (c) in sub-para (i) above, the contactor shall be

entitled to an extension of time equal to the period of every such suspension. No

compensation whatsoever shall be paid on this account.

34.0 Action when the whole security deposit is forfeited

In any case in which under any clause or clauses of this contract, the contactor shall have rendered

himself liable to pay compensation amounting to the whole of his security deposit the

Architect/Contractor shall have the power to adopt any of the following course as they may deem

best suited to the interest of the THE BARODA CENTRAL CO-OP.BANK LTD..

a) To rescind the contact (of which rescission notice in writing to the contactor by the

Architect/Contractor shall be conclusive evidence) and in which case the security deposit of

the contactor shall be forfeited and be absolutely at the disposal of THE BARODA CENTRAL

CO- OP.BANK LTD..

b) To employ labor paid by the THE BARODA CENTRAL CO-OP.BANK LTD. and to supply materials

to carry out the work, or any part of the work, debiting the contactor with the cost of the

labor and materials (the cost of such labor and materials as worked out by the

Architect/Contractor shall be final and conclusive against the contractor.) and crediting him

with the value of the work done, in all respects in the same manner and at the same rates as

if it had been carried out by the contractor under the terms of this contract, the certificate of

the Architect/Contractor as to the value of work done shall be final and conclusive against

the contractor.

c) To measure up the work of the contractor, and to take such part thereof as shall be

unexecuted, out of his hands, and to give it to another contractor to complete in which case

any expenses which may be incurred in excess of the sum which would have been paid to the

original contractor, if the whole work had been executed by him (of the amount of which

excess the certificates in writing of the Architect/Contractor shall be final and conclusive)

shall be borne by original contractor and may be deducted from any money due to him by

the THE BARODA CENTRAL CO-OP.BANK LTD. under the contract or otherwise, or from his

security deposit or the proceeds of sale thereof, or sufficient part thereof. In the event of any

of above courses being adopted by the THE BARODA CENTRAL CO-OP.BANK LTD. the

contractor shall have no claim for compensation for any loss sustained by him by reasons of

his having purchased or procured any material or entered into any engagements or make any

advances on account of, or with a view to the execution of the work or the performance of

the contract and in case the contract shall rescind under the provision aforesaid, the

contractor shall not be entitled to recover or to be paid any sum or any work thereto for

actually performed under this contract, unless, and until the Architect/Contractor will have

certified in writing the performance of such work and the value payable in respect thereof,

and he shall only be entitled to be paid the value so certified.

35.0 Owner’s right to terminate the contract:

If the contractor being an individual or a firm commit any ‘Act of Insolvency’ or shall be adjusted an

Insolvent or being an incorporated company shall have an order for compulsory winding up voluntarily

or subject to the supervision of Govt. and of the Official Assignee of the liquidator in such acts of

insolvency or winding up shall be unable within seven days after notice to him to do so, to show to the

reasonable satisfaction of the Architect/Contractor that he is able to carry out and fulfill the contract

and to give security therefore if so required by the Architect/Contractor.

Or if the contractor (whether an individual firm or incorporated company) shall suffer execution to be

issued or shall suffer any payment under this contract to be attached by or on behalf of any of the

creditors of the contractor.

Or shall assign or sublet this contract without the consent in writing of the THE BARODA CENTRAL CO-

OP.BANK LTD. through the Architect/Contractor or shall charge or encumber this contract or

any payment due to which may become due to the contractor there under:

a) has abandoned the contract ; or

b) has failed to commence the works, or has without any lawful excuse under these conditions

suspended the progress of the works for 14 days after receiving from the THE BARODA

CENTRAL CO-OP.BANK LTD. through the Architect/Contractor written notice to proceed, or

c) has failed to proceed with the works with such diligence and failed to make such due progress

as would enable the works to be completed within the time agreed upon, or has failed to

remove the materials from the site or to pull down and replace work within seven days after

written notice from the THE BARODA CENTRAL CO-OP.BANK LTD. through the

Architect/Contractor that the said materials were condemned and rejected by the

Architect/Contractor under these conditions; or has neglected or failed persistently to

observe and perform all or any of the acts, matters or things by this contract to be observed

and performed by the contractor for seven days after written notice shall have been given to

the contractor to observe or perform the same or has to the detriment of good workmanship

or in defiance to the THE BARODA CENTRAL CO-OP.BANK LTD.’s or the Architect/Contractor’s

instructions to the contrary subject any part of the contract. Then and in any of said cases

the THE BARODA CENTRAL CO-OP.BANK LTD. and or the Architect/Contractor, may not

withstanding any previous waiver, after giving seven days’ notice in writing to the contractor,

determine the contract, but without thereby affecting the power the THE BARODA CENTRAL

CO-OP.BANK LTD. or the Architect/Contractor or the obligation and liabilities of the

contractor the whole of which shall continue in force as fully as if the contract had not been

so determined and as if the works subsequently had been executed by or on behalf of the

contractor. And further the THE BARODA CENTRAL CO-OP.BANK LTD. through the

Architect/Contractor their agents or employees may enter upon and take possession of the

work and all plants, tools, scaffoldings, materials, sheds, machineries lying upon the premises

or on the adjoining lands or roads use the same by means of their own employees or

workmen in carrying on and completing the work or by engaging any other contractors or

persons to complete the work and the contractor shall not in any was interrupt or do any act,

matter or thing to prevent or hinder such other contractor or other persons employed for

completing and finishing or using the materials and plant for the works.

When the works shall be completed as soon thereafter as convenient the THE BARODA CENTRAL CO-

OP.BANK LTD. or the Architect/Contractor shall give a notice in writing to the contractor to remove his

surplus materials and plants and should the contractor fail to do so within 14 days after receipt

thereof by him the THE BARODA CENTRAL CO-OP.BANK LTD. sell the same by public auction after due

publication, and shall adjust the amount released by such auction. The contractor shall have o right to

question any of the acts of the THE BARODA CENTRAL CO-OP.BANK LTD. incidental to the sale of the

36.0 Certificate of payment:

The contractor shall be entitled under the certificates to be issued by the Architect/Contractor to the

contractor within 10 working days from the date of receipt of certificate to the payment from THE

BARODA CENTRAL CO-OP.BANK LTD. from time to time. The THE BARODA CENTRAL CO-

OP.BANK LTD. shall recover the statutory recoveries other dues including the retention amount from

the certificates of payments.

They shall provide always that the issue of any certificate by the Architect/Contractor during

the progress of works or completion shall not have effect as certificate of satisfaction or relive the

contractor from his liability under clause.

The Architect/Contractor shall have power to withhold the certificate if the work or any part

thereof is not carried out to their satisfaction.

The Architect/Contractor may by any certificate make any corrections required in previous

The THE BARODA CENTRAL CO-OP.BANK LTD. shall modify the certificate of payments as

issued by the Architect/Contractor from time to time while making the payment.

The contractor shall submit interim bills only after taking actual measurements and properly recorded

in the M books.

The final bill may be submitted by the contractor within a period of one month from the date of

virtual completion and the Architect/Contractor shall issue the certificate of payment within a period

of two months. The THE BARODA CENTRAL CO-OP.BANK LTD. shall pay the amount within a period of

three months from the date of issue of certificate provided there is no dispute in respect of rates and

quantities etc.

Thecontractor shall submit the interim bills in the prescribed format with all details.

37.0 SETTLEMENT OF DISPUTES AND ARBITRATION:

Except where otherwise provided in the contract all questions and disputes relating to the meaning of

the specifications, design, drawings and instructions herein before mentioned and as to the quality of

workmanship or materials used on the work or as to any other question, claim, right, matter or thing

whatsoever in any way arising out of or relating to the contract, designs, drawings, specifications,

estimates, instruction, orders or these conditions or otherwise concerning the work or the execution

or failure to execute the same whether arising during the progress of the work or after the

cancellation, termination, completion or abandonment thereof shall be dealt with as mentioned

i) If the contractor consider that he is entitled to any extra payment or compensation in respect

of the works over and above the amounts admitted as payable by the Architect or in case the

contractor wants to dispute the validity of any deductions or recoveries made or proposed to

be made from the contract or raise any dispute, the contractor shall forthwith give notice in

writing of his claim, or dispute to the concerned Assistant General Manager ,and endorse a

copy of the same to the Architect, within 30 days from the date of disallowance thereof or

the date of deduction or recovery. The said notice shall given full particulars of the claim,

grounds on which it is based and detailed calculations of the amount claimed and the

contractor shall not be entitled to raise any claim nor shall the Bank be in any way liable in

respect of any claim by the contractor unless notice of such claim shall have been given by

the contractor to the Assistant General Manager, in the manner and within the time as

aforesaid. The contractor shall be deemed to have waived and extinguished all his rights in

respect of any claim not notified to the Assistant General Manager ,in writing in the manner

and within the time aforesaid.

ii) The Assistant General Manager, shall give his decision in writing on the claims notified by the

contractor. The contractor may within 30 days of the receipt of the decision of the Assistant

General Manager submit his claims to the conciliating authority namely the DGM (B&O)for

conciliation along with all detail and copies of correspondence exchanged between him and

the Assistant General Manager.

iii) If the conciliation proceedings are terminated without settlement of the disputes, the

contractor shall, within a period of 30 days of termination thereof shall give a notice to the

GENERAL MANAGER, of the Bank for appointment of an arbitrator to adjudicate the notified

claims failing which the claims of the contractor shall be deemed to have been considered

absolutely barred and waived.

iv) Except where the decision has become final, binding and conclusive in terms of the contract,

all disputes or differences arising out of the notified claims of the contractor as aforesaid and

all claims of the Bank shall be referred for adjudication through arbitration by the Sole

Arbitrator appointed by the GENERAL MANAGER. It will also be no objection to any such

appointment that the Arbitrator so appointed is a Bank Officer and that he had to deal with

the matters to which the contract relates in the course of his duties as Bank Officer. If the

arbitrator so appointed is unable or unwilling to act or resigns his appointment or vacates his

office due to any reason whatsoever another sole arbitrator shall be appointed in the

manner aforesaid by the said CHIEF GENERAL MANAGER. Such person shall be entitled to

proceed with the reference from the stage at which it was left by his predecessor.

It is a term of this contract that the party invoking arbitration shall give a list of disputes with

amounts claimed in respect of each dispute along with the notice for appointment of arbitrator.

It is also a term of this contract that no person other than a person appointed by such CHIEF GENERAL

MANAGER as aforesaid should act as arbitrator.

The conciliation and arbitration shall be conducted in accordance with the provisions of the

Arbitration & Conciliation Act 1996 or any statutory modification or reenactment thereof and the

rules made there under.

It is also a term of this contract that if any fees are payable to the arbitrator, these shall be paid

equally by both the parties. However, no fees will be payable to the arbitrator if he is a Bank Officer.

It is also a term of this contract that the arbitrator shall be deemed to have entered on the reference

on the date he issues notice to both the parties calling them to submit their statement of claims and

counter statement of claims. The venue of the arbitration shall be such place as may be fixed by the

arbitrator in his sole discretion. The fees, if any, of the arbitrator shall, if required to be paid before

the award is made and published, be paid half and half by each of parties. The cost of the reference

and of the award (including the fees, if any, of the arbitrator) shall be in the discretion of the

arbitrator who may direct to any by whom and in what manner, such costs or any part thereof, shall

be paid and fix or settle the amount of costs to be so paid.

38.0 ROLE OF ARCHITECT / CONTRACTOR

38.1. Architect/Contractor’s duties are to design, control and supervise the works and to test any

materials to be used or workmanship employed in connection with the works, quality

control, project scheduling and monitoring and co-coordinating with all other agencies and

Civil Contractor, checking of measurements, certification of bills, preparing extra deviation

items, preparing minutes of meetings etc.

38.2 Wherever it is mandatory by law that the Architect / Contractor so appointed by the Bank

shall be registered with the council of architecture/Competent Authority.

38.3 The Contractor shall afford the Architect/Contractor every facility and assistance for examining

the works and materials and checking and measuring time and materials. The

Architect/Contractor shall have no power to revoke, alter, enlarge, or relax any requirements

of this Contract, or to sanction any day-work, additions, alterations, deviations or omissions

unless such an authority may be specially confirmed by a written order of the Bank.

38.4 The Architect/Contractor shall act in consultation with the Bank regarding quality of works,

interpretation of drawings, contract documents and finalize the selection of finishing

materials. The Architect/Contractor shall check/ record the measurements made by

Contractor’s representative for all items of works and on completion hand over the records

38.5 The Architect/Contractor shall have the power to give notice to the Contractor or his Engineer In

charge about the non-approval of any work or materials and such works shall be suspended or

the use of such materials should be discontinued until the decision of the Architect / Contractor

in consultation with Bank if required is obtained. The work will from time to time be visited by

the Architect/Contractor / Bank but such examination shall not in any way exonerate the

Contractor from the obligation to remedy any defects which may be found to exist at any stage

of the work or after the same is completed. Subject to the limitations of this clause, the

Contractor shall take instructions only from the Architect / Contractor as the case may be. In

other words the contractors shall take total responsibility for the execution of work / items of

work by using quality materials and providing best of workmanship to fulfill the true intent of

the tender provision.

38.6 The Architect/Contractor shall have such other powers and discharge other functions as are

specifically provided in this contract including such incidental or consequential powers or duties,

subject always to such specific instructions or directions of the Bank, which shall be duly notified

to the Contractor.

38.7 The Architect / contractor shall have right to take remuneration loss from the contactor’s bill due

to non working / completing work in time, & loss due to not clearance the site for other

agencies in time. This amount has been deducted from contractor’s final bill.

39.0 To define terms and explain plans

The various parts of the Contract are intended to be complementary to one another; but should any

discrepancy appear, or any misunderstanding arise as to the import of anything contained therein, the

explanations of the Architect/Contractor shall be final and binding. The correction of any errors or

omissions of the Drawings and Specifications may be made by the Architect/Contractor, when such

correction is necessary to bring out clearly the intention, which is indicated by a reasonable

interpretation of the drawings & Specifications as a whole.

40.0 Matters to be finally determined by the Architect / Contractor:

40.1 The Architect/Contractor’s decision, opinion, direction, Certificates (except for payments) with

respect to all or any of the matter under clauses explained above in condition of contract and

the schedule of rates, hereof shall be final and conclusive and binding on the parties here to

and shall be without appeal. Bank’s instructions (if any), in this regard in case of any urgency,

shall also be confirmed / vetted by the Architect/Contractor at the earliest possible.

40.2 Any of the decision, opinion, direction certificate, or valuation of the Architect or any refusal of

the Architect to give any of the same shall be subject to the right of Arbitration and review in

the same way in all respect (including the provision as to opening the reference) as if it were a

decision of the Architect under the following clause.

41.0 Typographical or clerical errors:

The Architect/Contractor’s clarifications regarding partially omitted particulars or

Typographical or clerical errors shall be final and binding on the Contractor.

42.0 Site visits:

The Architect/Contractor /Bank shall visit the site from time to time at their discretion, or when

expressly called upon to do so, to co-ordinate various activities and/or to answer such queries that

may be posed at site as on drawings.

43.0 Address for service

All letters and Notices under or pursuant to these presents shall be hand delivered against

acknowledgement or sent by Registered Post with Acknowledgement Due at the respective addresses

mentioned below. Any change in the addresses shall be duly intimated by the concerned Party to all

44.0 Water Supply

The contractor shall make his own arrangements for water required for the work and nothing extra

will be paid for the same. This will be subject to the following conditions:

i. That the water used by the Contractor shall be fit for construction purpose to the

satisfaction of the Architect/Contractor.

ii. The Contractor shall make alternative arrangements for the supply of water if the

arrangements made by the Contractor for procurement of water in the opinion of the

Architect/Contractor is unsatisfactory.

iii. The Contractor shall construct temporary well/tube well in THE BARODA CENTRAL CO-

OP.BANK LTD. land for taking water for construction purposes only after obtaining

permission in writing from the THE BARODA CENTRAL CO-OP.BANK LTD.. The contractor

has to make his own arrangements for drawing and distributing the water at his own cost.

He has to make necessary arrangements. To avoid any accidents or damages caused due to

construction and subsequent maintenance of the wells. He has to obtain necessary

approvals from the local authorities, if required at his own cost. He shall restore the

ground to its original condition after wells are dismantled on completion of work or hand

over the well to the THE BARODA CENTRAL CO- OP.BANK LTD. without any compensation

as directed by the Architect/Contractor.

45.0 Power Supply:

The contractor shall make his own arrangements for power and supply/distribution system for driving

plant or machinery for the work and for lighting purpose at his own cost. The cost of running and

maintenance of the plants are to be included in his tender prices. He shall pay all fees and charges

required for the power supply and include the same in his tendered rates and hold the owner free

from all such costs. He has to obtain necessary approvals from the appropriate authorities, if required.

45.1 The bank will not provide / make availability of lift / other means for transportation of goods / workers

for floor to floor. The contractor has to arrange his own mean of transportation for this purpose with

society’s permission. Contractor can avail lift facility by paying society charges if available. Any security

deposit / any other charges is levied by society for this purpose, the contractor has to pay it by

himself. Bank will not pay any charges for it / take any responsibilities regarding this issue. If bank will

get any complaint regarding using common areas / utilities without society’s permission the bank will

take actions on contractor for it. And if the bank has to pay any amount to society as aforesaid from

any amount due or which may become due to the contractor, it will be recover the same as debt from

the contractor. The contractor has to produce

N.O.C from the society for payment of final bill.

46.0 Treasure trove etc. :

Any treasure trove, coin or object antique which may be found on the site shall be the property of the

THE BARODA CENTRAL CO-OP.BANK LTD. and shall be handed over to the bank immediately.

47.0 Method of measurements:

Unless otherwise mentioned in the schedule of quantities or in mode of measurement or elsewhere in

these documents the measurement will be on the net quantities or work produced in accordance with

up to date as per rules laid down by the Bureau of Indian Standards. In the event any

dispute/disagreement the decision of the Architect/Contractor shall be final and binding on the

48.0 Maintenance of registers:

The contractor shall maintain the following registers as per the enclosed format at site of work and

should produce the same for inspection of THE BARODA CENTRAL CO-OP.BANK

LTD./Architect/Contractor whenever desired by them. The contractor shall also maintain the

records/registers as required by the local authorities/Government from time to time.

i) Register for secured advance

ii) Register for hindrance to work

iii) Register for running account bill

iv) Register for labor

49.0 Force Majeure:

44.1 Neither contractor nor THE BARODA CENTRAL CO-OP.BANK LTD. shall be considered in

default in performance of their obligations if such performance is prevented or delayed by

events such as but not to war, hostilities revolution, riots,

FURNITURE commotion, strikes, lockout, conflagrations, epidemics, accidents, fire, storm, floods, droughts,

earthquakes or ordinances or any act of god or for any other cause beyond the reasonable control of the party

affected or prevented or delayed. However a notice is required to be given within 30 days from the happening of the

event with complete details to the other party to the contract, if it is not possible to serve a notice, within the

shortest possible period without delay.

44.2 As soon as the clause of force majeure has been removed the party whose ability to perform

its obligations has been affected, shall notify the other of such cessation and the actual delay

incurred in such affected activity adducing necessary evidence in support thereof.

44.3 From the date of occurrence of a case of force majeure obligations of the party affected shall

be suspended during the continuance of any inability so caused. With the cause it and

inability resulting there from having been removed, the agreed time of completion of the

respective obligations under this agreement shall stand extended by a period equal to the

period of delay occasioned by such events.

44.4 Should one or both parties be prevented from fulfilling the contractual obligations by a state

of force major lasting to a period of 6 months or more the two parties shall each other to

decide regarding the future execution of this agreement.

45.0 Local laws, Acts, Regulations:

The contractor shall strictly adhere to all prevailing labor laws inclusive of contract labor (regulation

and abolition act of 1970) and other safety regulation. The contractor shall comply with the provision

of all labor legislation including the latest requirements of all the Acts, Laws, any other regulations

that are applicable to the execution of the project.

i) Minimum Wages Act 1948 (Amended)

ii) Payment of Wages Act 1936 (Amended)

iii) Workmen’s Compensation Act 1923 (Amended)

iv) Contract labor regulation and abolition act 1970 and central rules 1971 (amended)

v) Apprentice act 1961 (amended)

vi) Industrial employment (standing order) Act 1946 (amended)

vii) Personal injuries (compensation insurance) act 1963 and any other modifications

viii) Employees’ provident fund and miscellaneous provisions Act 1952 and amendment thereof

ix) Shop and establishment Act

x) Any other act or enactment relating thereto and rules framed there under from time to time.

46.0 Accidents:

The contractor shall immediately on occurrence of any accident at or about the site or in connection

with in execution of the work report such accident to the Architect/ Contractor. The contractor shall

also such report immediately to the competent authority wherever such report is required to be

lodged by the law and take appropriate actions thereof.

47.0 During the execution of work, if any damage shall occur to the works already done, either

due to rain or any other circumstances, the same shall be rectified and made good to the

entire satisfaction of the Architect/Contractor by the contractor at his costs and risks.

48.0 Testing of Material’s etc.: The contractor at his own cost (without any extra cost to the

Bank) shall arrange for the laboratory and/or field testing of materials and works as

required by the architects/Bank.

SPECIAL CONDITIONS OF CONTRACT

Scope of Work : As defined & explained in these tender documents.

49.0 Dimensions and levels

All dimensions and levels shown on the drawings shall be verified by the contractor on the site and he

will be held responsible for the accuracy and maintenance of all the dimensions and the levels.

Figured dimensions are in all cases to be accepted and no dimension shall be scaled. Large scale

details shall take precedence over small-scale drawings. In case of discrepancy the contractor shall ask

for clarification from the Architect/Contractor before proceeding with the work.

50.0 Notice of operation:

The contractor shall not carry out any important operation without the consent in writing from the

Architect/Contractor.

51.0 Construction records:

The contractor shall keep and provide to the Architect/Contractor full and accurate records of the

dimensions and positions of all new work and any other information necessary to prepare complete

drawings recording details of the work as constructed.

52.0 Safety of adjacent structures and trees

The contractor shall provide and erect to the approval of the Architect/ Contractor such supports as

may be required to protect effectively all structures and protective guards to trees which may be

endangered by the execution of the works or otherwise take such permanent measures as may be

required by the Architect to protect the trees and structures.

53.0 Temporary works:

Before any temporary works are commenced the contractor shall submit at least 7 days in advance to

the Architect/Contractor for approval complete of all temporary works he may require for the

execution of the works. The contractor shall carry out the modifications relating to strength, if

required by the Architect/Contractor may require in accordance with the conditions of contract at his

own cost. The contractor shall be solely responsible for the stability and safety of all temporary works

and unfinished works and for the quality of the permanent works resulting from the arrangement

eventually adopted for their execution.

54.0 Temporary roads

The contractor shall provide access road to the site from the nearest main road at no extra cost and as

directed by the Architect/Contractor. The contractor shall also be responsible for proper maintenance

of this access road and would take all care to see that existing services, if any, are maintained in

working order at his own cost. The laying and maintaining the temporary roads within the site area

shall be the contractor’s responsibility and the contractor shall take such measures that are necessary

and as directed by the Architect/Contractor.

55.0 Water, power, and other facilities:

a) The rate quoted by the contractor shall include all expenses that are required for providing

all the water required for the work and the contractor shall make his own arrangements for

the supply of good quality water suitable for the construction and good quality drinking

water for their workers. If necessary the contractor has to sink a tube well/ open well and

bring water by means of tankers at his own cost for the purpose. The THE BARODA CENTRAL

CO-OP.BANK LTD. will not be liable to pay any charges in connection with the above.

b) The rate quoted in the tender shall include the expenses for obtaining and maintaining

power connections and shall pay for the consumption charges.

c) The contractors for other trades directly appointed by the THE BARODA CENTRAL CO-

OP.BANK LTD. shall be entitled to take power and water connections from the temporary

water and power supply obtained by the contractor. However the concerned contractor shall

make their own arrangements to draw the supply and pay directly the actual consumption

charges at mutually agreed rates between them. All municipal charges for drainage and

water connections for construction purposes shall be borne by the contractor and charges

payable for permanent connections, if any, shall be initially paid by the contractor and the

THE BARODA CENTRAL CO- OP.BANK LTD. will reimburses the amount on production of

d) The THE BARODA CENTRAL CO-OP.BANK LTD. as well as the Architect/ Contractor shall give

all possible assistance to the contractors to obtain the requisite permission from the various

authorities, but the responsibility for obtaining the same in time shall be of the contractor.

56.0 Office accommodation

a) The contractors shall provide and maintain all necessary offices, workshops, stores, shelters,

sanitary facilities, canteens and other temporary structures for themselves in connections

with the work at the site at their own cost after getting the approval from the Architect/

b) A site office for the use of THE BARODA CENTRAL CO-OP.BANK LTD./ the Architect/

Contractor shall be provided by the contractors at his own expenses.

c) All temporary buildings and facilities as mentioned above shall be removed on completion of

the work or at any other earlier date as directed by the contractors.

All the expenses for obtaining statutory approvals and maintenance of the above facilities as well as

running expenses shall be borne by the contractor at no extra cost. It is also the responsibility of the

contractor to obtain statutory approvals for providing the above facilities

57.0 Facilities for Contractor’s employees:

The contractor shall make his own arrangement for the housing and welfare of his staff and workmen

including adequate drinking water facilities. The contractor shall also make the arrangement at his

own cost for transport where necessary for his staff and workmen to and from site of work at his own

58.0 Lighting of works:

The contractors shall at all times provide adequate and approved lighting as required for the proper

execution and supervision and inspection of work.

59.0 Fire fighting arrangements:

i) The contractor shall provide suitable arrangement for firefighting at his own cost. For this

purpose he shall provide requisite number of fire extinguishers and adequate number of

buckets, some of which are to be always kept filled with sand and some with water. These

equipment’s shall be provided at suitable prominent and easily accessible places and shall

be properly maintained.

ii) Any deficiency in the fire safety or unsafe conditions shall be corrected the contractor at

his own cost and to the approval of the relevant authorities. The contractor shall make

the following arrangements at his own cost but not limited to the following.

a) Proper handling, storage and disposal of combustible materials and waste.

b) Work operations which can create fire hazards

c) Access for firefighting equipment’s.

d) Type, number and location of containers for the removal of surplus materials and rubbish.

e) Type, size, number and location of fire extinguishers or other fire fighting equipment’s.

f) General housekeeping.

60.0 Site order book:

A site order book shall be maintained at the site for the purpose of quick communication with the

Architect/ Contractor. Any communication relating to the works may be conveyed through records in

the site order book. Such a communication from one party to the other shall be deemed to have been

adequately served in terms of contract. Each site order book shall have machine numbered pages in

triplicates and shall carefully maintained and preserved by the contractor and shall be made available

to the Architect/ Contractor as an when demanded. Any instructions which the Architect/ Contractor

may like to issue to the contactor or the contractors may like to bring to the

Architect/ Contractor Two copies of such instructions shall be taken from the site order book and one

copy will be handed over to the party against proper acknowledgement and the second copy will be

retained for their record.

61.0 Temporary fencing/ barricading

The contactor shall provide and maintain a suitable temporary fencing/ barricading and gates at his

cost to adequately enclose all boundaries of the site for the protection of the public and for the

proper execution and security of the work and in accordance with the requirement of the Architect/

Contractor and regulations of local authorities. These shall be altered, relocated and adopted from

time to time as necessary and removed on completion of the work.

62.0 Site meetings:

Site meetings will be held to review the progress and quality evaluation. The contactor shall depute a

senior representative along with the site representative and other staff of approved sub- contractors

and suppliers as required to the site meetings and ensure all follow up actions. Any additional review

meetings shall be held if required by the Architect/ Contractor.

63.0 Disposal of refuse:

The contactor shall cart away all debris, refuse etc. arising from the work from the site and deposited

the same as directed by the Architect/ Contractor at his own cost. It is the responsibility of the

contactor to obtain approval from the local authorities concerned to the effect that all rubbish arising

out of contractor’s activities at the construction site or any other site activities borrow pits has been

properly disposed off.

64.0 Contractor to verify site Measurements:

The contractor shall check and verify all site measurements wherever requested by other specialist

contractors or other sub-contractors to enable them to prepare their own shop drawings and pass on

the information with sufficient promptness as will not in any way delay the works.

65.0 Displaying the name of the work:

The contractor shall put up a name board of suitable size as directed by the Architect/ Contractor

indicating the name of the project and other details as given by the Architect/ Contractor at his own

cost and remove the same on completion of work.

66.0 Bar bending schedule:

The contractor shall prepare a detailed bar bending schedule for all reinforced concrete works and got

them approved by the Architect/ Contractor well in advance.

67.0 As built drawings:

i) For the drawings issued to the contractor by the Architect/ Contractor. The Architect/

Contractor will issue two sets of drawings to the contractor for the items for which some

changes have been made from the approved drawings as instructed by the THE BARODA

CENTRAL CO-OP.BANK LTD./ the Architect/ Contractor. The contractor will make the

changes made on these copies and return these copies to the Architect/ Contractor for

their approval. In case any revision is required or the corrections are not properly

marked, the Architect/ Contractor will point out the discrepancies to the contractor. The

contractor will have to incorporate these corrections and/or attend to discrepancies

either on the copies as directed by the Architect/ Contractor and resubmit to him for

approval. The Architect/ Contractor will return one copy duly approved by him.

ii) For the drawings prepared by the contractor,

The contractor will modify the drawings prepared by him wherever the changes are made by the

THE BARODA CENTRAL CO-OP.BANK LTD./ the Architect/ Contractor and submit two copies of

such modified drawings to the Architect/ Contractor for approval. The Architect/ Contractor will

return one copy of the approved drawing to the contractor.

68.0 Approved make:

The contractor shall provide all materials from the list of approved makes at his own cost and also

appoint the specialized agency for the waterproofing, anti-termite, aluminum doors and windows and

any other items as specified in the tender. The Architect/ Contractor may approve any make/ agency

within the approved list as given in the tender after inspection of the sample/ mock up.

69.0 Procurement of materials:

The contractor shall make his own arrangement to procure all the required materials for the work. All

wastages and losses in weight shall be to the contractor’s account.

70.0 Excise duty, Taxes, Levies etc.

The contractor shall pay and be responsible for payment of all taxes, duties, levies, royalties, fees,

chess or charges in respect of the works including but not limited to sale taxes, tax on works contract

excise duty and outro, payable in respect of material, equipment’s plant and other things required for

the contract. All the aforesaid taxes, duties, levies, fees and charges shall be to the contractor’s

account and the THE BARODA CENTRAL CO-OP.BANK LTD. shall not be required to pay any additional

or extra amount on this account. Variation of taxes, duties, levies, etc. if any, till completion of work

shall be deemed to be included in the quoted rates and no extra claim on this account will in any case

be entertained. If a new tax or duty or levy or chess or royalty or outro is imposed under as statue or

law during the currency of the contract/work the same shall be borne by the contractor.

71.0 Compliance to Bank’s/legal norms

a) The Contractor shall give all notices and pay all fees and shall comply with all Acts and Regulations for

the successful completion of the Contract works.

23.2 Authorities, notices, patents, rights & royalties

The Contractor shall conform to the provisions of all the statutes relating to the works, and to the

Regulations and bye laws of any local Authority, and of any Water, Lighting, Electric supply, and of

other Companies or Authorities with whose systems the structure is proposed to be connected, and

shall before making any variation from the drawings or specifications that may be necessitated by so

confirming, give to the Architect/Contractor written notice, specifying the variations proposed to be

made and the reason for making it, and apply for instruction thereon. In case the Contractor shall not

within 120 days receive such instructions, he shall proceed with the work conforming to the provision

or Regulations or Byelaws in question.

a) The Contractor shall bring to the attention of the Architect / Contractor all notices required

by the said Acts, Regulations or Bye-laws to be given to any Authority by the

Bank or the Architect/Contractor and pay to such Authority, or to any public Officer, all fees that may

be properly chargeable in respect of the works, and lodge the receipts with the Architect/Contractor.

b) The Contractor shall indemnify the Bank against all claims in respect of patent rights, design,

trademarks of name or other protected rights in respect of any constructional site, machine

work or material used for or in connection with the works or temporary works and against all

claims, demands, proceedings, damages, costs, charges and expenses whatsoever in respect

thereof or in relation thereto. The Contractor shall defend all actions arising from such

claims, unless he has informed the Architect / Contractor before any such infringement and

received their permission to proceed, and shall himself pay all royalties, license fees,

damages, costs and charges of all and every sort that may be legally incurred in respect

thereof. All statutory fees, deposits etc paid by the contractor for permanent works to be

handed over to Bank which shall be reimbursed to him by the Bank against documentary

c) The Contractor shall assist and co-ordinate with the Architect /Contractor in obtaining all

statutory approvals and/or amendments to such approvals as per the rules in force from

Municipality and other local bodies. Any expenditure incurred in obtaining such approvals is

deemed included in the rates quoted by the Contractor.

72.0 Notices to Local Bodies:

a) The Contractor shall comply with and give all notices required under any law, rule,

regulations, or byelaw of parliament, State Legislature or Local Authority relating to works.

The Contractor shall before commencing the execution of work issue a certificate to the

Bank/ Architect / Contractor that he has obtained all the permissions Registrations and give

all the notices as are required to be obtained or given under law particularly blasting

permission the Police permission etc.

73.0 MUNICIPAL REGULATIONS:

The whole of the work is to comply with the requirements and byelaws of the concerned Municipal

Corporation and local bodies

74.0 Acceptance of tender:

The THE BARODA CENTRAL CO-OP.BANK LTD. shall have the right to reject any or all tenders without

assigning any reason. They are not bound to accept the lowest or any tender and the tenderer or

tenderers shall have no right to question the acts of the THE BARODA CENTRAL CO- OP.BANK LTD..

However adequate transparency would be maintained by the THE BARODA CENTRAL CO-OP.BANK

27.0 Defects after Virtual completion and defects liability period:

Any defect shrinkage, settlement or other faults which may appear within the

“Defects Liability Period” which shall be as per NIT from the date of the virtual completion of the

work, arising in the opinion of the Architect from materials or workmanship not in accordance with

the contract, shall upon the direction in writing of the Architect , and within such reasonable time as

shall be specified therein, be amended and made good by the contractor, at his own cost and in case

of default then Bank may employ and pay other person /agency to amend and make good such

defects, shrinkage, settlement or other faults, and all damages, loss, and expenses consequent

thereon or incidental thereto shall be made good and borne by the contractor and such damage, loss

and expenses shall be recoverable from him by the Bank or may be deducted by the Bank, upon the

Architect’s certificate in writing, from any money due or may be deducted by the Bank, upon the

Architect’s certificate in writing, from any money due or that may become due to the contractor, or

the bank may in lieu of such amending and marking good by the contractor deduct from any money

due to the contractor a sum, to be determined by the Architect equivalent to the cost of amending

such work and in the event of the amount retained under clause of GCC, hereof being insufficient,

recover the balance from the contractor, together with any expenses the Bank may have incurred in

connection therewith. Should any defective work have been done or material supplied by any sub-

contractor employed on the works, who has been nominated or approved by the Architect as

provided in clauses of GCC the contractor shall be liable to make good in the same manner as if such

work or material has been done or supplied by the Contractor and been subject to the provisions of

this Contract. The Contractor shall remain liable under the provisions of this Contract notwithstanding

the signing of any Certificate or the passing of any accounts, by the Architect.

28.0 ANTI-TERMITE TREATMENT AND WATER PROOFING TREATMENT:

a) Pre-construction soil treatment shall be carried out in co-ordination with the building work

and shall be executed in such a manner that the civil works are not hampered or delayed by

the anti- termite treatment. The treatment shall be carried out as detailed in IS: 6313 (Part

III) latest revision. The water proofing treatment shall be type and specification as given in

the schedule of quantities. The anti-termite and water proofing treatment shall be got done

through specialized agencies only.

b) The treatment against water-proofing of basement, roofs, water retaining area and termite

infestation shall be and remain fully effective for a period of not less than 10 (ten) years to

be reckoned from the date of expiring of the defect liability period , prescribed in the

c) The THE BARODA CENTRAL CO-OP.BANK LTD. reserves the right to get the quality of

treatment checked in accordance with recognize test methods and in case it is found that the

chemicals with the required concentration and rate of application have not been applied, or

the water proof treatment is done as per specifications, the contractor will be required to do

the re-treatment in accordance with the required concentration & specifications at no extra

cost failing which no payment for such work will be made. The extent of work thus rejected

shall be determined by the Architect.

d) Water proofing and anti-termite termite treatment shall be got done through approved and

specialized agencies only.

e) The contractor shall make such arrangement as may be necessary to safe guard the workers

and residents of the building against any poisonous effect of the chemicals used during the

execution of the work.

f) The contractor whose tender is accepted shall execute Free Maintenance Guarantee

agreement Bond in the prescribed form as appended for guaranteeing the anti-termite and

water proofing treatment.

29.0 During the execution of work, if any damage shall occur to the works already done, either

due to rain or any other circumstances, the same shall be rectified and made good to the

entire satisfaction of the Architect/Contractor by the contractor at his costs and risks.

30.0 Testing of Material’s etc.:

The contractor at his own cost (without any extra cost to the Bank) shall arrange for the laboratory and/or

field testing of materials and works as required by the architects/Bank.

ADDITIONAL CONDITIONS OF CONTRACT

Notwithstanding anything contained herein above the following ADDITIONAL CONDITIONS shall be

applicable for this contract / work.

1.0 PRICE VARIATION ADJUSTMENT (PVA):

The rates quoted by the bidder shall remain firm throughout the contract / construction period. PVA &

PVA Clause mentioned elsewhere in these documents shall not be applicable.

2.0 WORKING SCHEDULE / BAR CHART:

Detailed working date schedule and bar chart for the work shall be prepared by the contractor and got

approved from the Bank / Architect. A detailed flow chart of activities highlighting curing, setting time /

period, pot life period / predecessor, successor & critical activities etc. shall also be prepared by the

contractor for effective management of work and also to make a realistic bar chart / working date

It may be noted that it is an item rate contract. Rates accepted by the bank shall be for all levels/height

and lead unless otherwise specified in the schedule of quantities and shall be inclusive of all man, labor,

supervision, materials, tools, equipment, scaffoldings, water, electricity, taxes, insurances,

arrangements, temporary works, over heads, collection & carting away & final disposal of rubbish &

debris, regular cleaning of site etc. required to complete the works in all respect to the satisfaction of

the architects / Bank and nothing additional or extra shall be paid on these accounts and / or on account

of variation in rates / taxes and / or imposition of new tax / levy during currency of contract / work,

except for the items, taxes, works etc. for which there is a specific mention for additional payment in

these tender documents. The rates shall remain firm throughout the contract period.

4.0 BASIC RATE:

Wherever for any item of work basic rate of materials are specified, the materials of that basic rates as

selected by the Bank/Architect at any commercial establishment/ seller of Ahmadabad or nearby center

, if such materials are not available at Ahmadabad, shall be procured and used by the contractor.

Basic rate of any material (Without processing) is the rate offered by seller against Bill and credit period

not exceeding 30 days, including any applicable taxes ex-go down . Payments for procurement of

materials shall be made by the contractor themselves.

If the basic rate of any material actually used for the work is more or less than the basic rate given in

schedule of quantities, in that case adjustments in the rate admissible to the contractor shall be

modified by adding or subtracting, as the case is, from the accepted tender rates an amount equivalent

to difference in the basic rates plus 15 % of difference of the basic rate.

5.0 BRANDED / FINISHING ITEMS:

Branded items such as tiles, construction chemicals, hardware, sanitary wares and other finishing items

shall be used as per the samples selected and approved by the architects / Bank from the brands/makes

mentioned in the tender document. If the contractor intend to use an equivalent substitute than, they

have to produce necessary documentary evidences establishing the equivalency to the satisfaction of

the architect/Bank and shall use the same only after approval of the architect.

The contractor shall keep the Bank indemnify from all the claims arising out of damage to

workman/person & property of Bank and/or third party and the THE BARODA CENTRAL CO-OP.BANK

LTD. shall have right to recover the cost of such damages /claim from any amount due to the contractor.

If the claim amount exceeds the amount due to be paid to the contractor, the contractor shall

immediately pay such excess

amount to the Bank. Decision of the Bank regarding determination of the amount of claim /damage

shall be final & binding to the contractor. Being a short period work, the Bank may not be able to check

or verify the various insurance policies required to be taken by the contractor and trust that the

contractor has obtained all such policies.

7.0 SITE CONDITION & WORKING HOURS.

The tenderer must visit the site and acquaint themselves with the site conditions. It must be noted that

the work is to be carried out in the functional branch without hindering the normal functioning of the

Branch. The work shall generally be carried out on holidays or after Banking hours only.

The work is to be carried out in vacant premise; therefore the work shall be carried out day & night.

The Lift shall not be used by Contractor for any propose.

The contractor has to work in coordination with the other contractors and daily/weekly schedule of

working shall be prepared in consultation with the Architects/Banks. Regular updating / modification of

such schedule shall be required.

For normal functioning of the Bank/Branch the contractor shall be required to shift the FURNITURE etc

and/or relocate the existing and/or new loose and/or fix FURNITURE and/or any other item of works

and/or any such materials at new location at times. The contractor shall carry out all such activities with

utmost priority and without any additional/extra cost to the bank. The tenderer shall quote the rates

inclusive of all such activities/works as may be required as per site conditions. The rates quoted by the

tenderer shall be inclusive of all such temporary/semi- permanent works/activities.

(i) Source of materials / samples / brands / makes etc. shall be got approved from the Architects

/Bank before using. In case of deviations, decision of the Bank shall be final and binding and

shall not be open for arbitration.

(ii) The Architects have their specific role/duties/rights as defined in these tender documents

However in the event of any dispute arising out of differences between the opinions of the

Architects and also their role/duties/rights, the Banks’ decision shall be final & binding on the

Architects and the Contractor and shall not be open to arbitration.

(vi) Any item mentioned in the BOQ with “TO THE SHAPE” will have measurement of onsite

executed to the shape area only.

(vii) The contractor’s qualified & authorized representative shall remain on site during the entire

execution process for coordination with various agencies/ Architect/Bank & execution of work

(viii) Hidden measurement. It is contractor’s responsibility to get the measurement checked

immediately on completion of such items. This shall be done before finishing the same &

before ceiling boarding done. The Architect shall be provided with such details well in advance

so that the other work is not held up due to last moment action.

(ix) MTC (Manufacturer Test certificate) Where ever applicable shall be arranged &submitted by

the contractor.

(x) Water & Electricity, if available, shall be provided by the Bank at one point without any

charges. However, if the water & electricity could not be provided by the Bank, the same shall

be arranged by the contractor at their own cost within the quoted/accepted rate. Nothing

extra shall be paid by the Bank on account of not providing the water & Electricity.

(XI) Wherever the specifications are not specified in details the work shall be carried out as per

CPWD specifications or Manufacturer’s instructions or architects instructions depending upon

the site conditions as directed by the Bank/ Architects

(XII) The contractor shall produce the bills / challans / documentary evidences and proof in respect

of genuineness of materials used by him when so ever asked/demanded by the

Architects/Bank.

APPENDIX HEREIN BEFORE REFERRED TO THE BARODA CENTRAL CO-

Regional Business Office - 1, 5th

1 Name of the organization

Floor, Paradise Complex, Station

Offering Contract : Road,Sayajiganj, Vadodara –

General Manager,

2 Contractors : NA

3 Site Address : BRANCH OFFICE OF THE BARODA CENTRAL CO

OP.BANK LTD. PO BODELI (CHHOAUDAIPUR)

4 Name of Work: : Proposed Interior Furnishing works for Bodeli Branch office of

THE BARODA CENTRAL CO-OP.BANK LTD. Sayajigunj, VADODARA

5 Name of the Contractor :

6 Address of the Contractor :

7 Period of Completion : 60 days from the date of Issue of work order.

8 Earnest Money Deposit : Rs. 40,000/-

9 Retention Money : As per clause no.1d. of general Conditions

10 Defects Liability Period : Twelve Months from the date of Virtual

11 Insurance to be undertaken 125% of Contract Value

by the Contractor at his cost

(Contractor’s all risk policy)

12 Liquidated damages : 0.5% of the Contract amount shown in the tender

per week subject to max. 5% of the contract

value or actual final bill value

13 Date of Commencement : From the date of work order issued to the actor/ or the

e 14 Period of Final Measurement : 1 Month from

s the date of Virtual completion.

o 15 Initial Security Deposit : 2% of the

n Accepted Value of the Tender.

f 16 Total Security Deposit : 5% of the

final bill amount including ISD

17 Refund of initial Security Deposit comprising of

s of the Security Deposit shall be refunded

i the Contractor on completion of the work

t balance refunded only after the Defect

e Period is over.

18 Period for Honoring Certificate : One Month for R. A. Bills

19 The final bill will be submitted by the Contractor within one month of the date fixed for

completion work and the Bill shall be certified within 1 month from the date of receipt

of final bill provided the bills are submitted with all pre-requisite documents/test

reports etc. prescribed in the tender.

Signature of Tenderers.

LETTER OF DECLARATION

General Manager,

THE BARODA CENTRAL CO-

Regional Business Office - 1, 5th

Floor, Paradise Complex, Station

Road, Sayajiganj, Vadodara –

PROPOSED INTERIOR FURNISHING WORKS FOR THE BODELI BRANCH OF THE BARODA CENTRAL CO-OP. BANK

LTD. (VADODARA)

Having examined the terms & conditions, drawings, specifications, design relating to the works

specified in the memorandum hereinafter set out and having visited and examined the site of the

works specified in the said memorandum and having acquired the requisite information relating

thereto and affecting the quotation, I/We hereby offer to execute the works specified in the said

memorandum within the time specified in the said memorandum on the item rate basis mentioned in

the attached schedule and in accordance in all respect with the specifications, design, drawings and

instructions in writing referred to in conditions of Tender, the articles of agreement, conditions of

contract and with such conditions so far as they may be applicable.

(a) Description of work Proposed Furnishing works for the Bodeli Branch

of THE BARODA CENTRAL CO-OP. BANK LTD,

(b) Earnest Money Rs. 40,000/- by means of Demand Draft / Pay

Order from any scheduled Nationalized Bank

drawn in favor of THE BARODA CENTRAL CO- OP.

BANK LTD. and payable at Vadodara.

(c) Time allowed for completion of 60 days from the date of commencement as per

work from the date of issue of tender.

Should this tender be accepted, I/we hereby agree to abide by and fulfill the terms and provisions

of the said conditions of Contract annexed hereto so far as they may be applicable or in default

thereof to forfeit and pay to THE BARODA CENTRAL CO-OP. BANK LTD., the amount mentioned in

the said conditions.

I/we have deposited Demand Draft of Rs.2,000/- (INR Two Thousand Only) + 18% GST (2,000/- + 360/-

= 2,360/-) as tender fees and DEMAND DRAFT for a sum of Rs. 40,000/- (Rupees forty thousand

only) as Earnest money deposit with THE BARODA CENTRAL CO-OP. BANK LTD. Should I/we do fail

to execute the contract when called upon to do so, I/we hereby agree that this sum shall be

forfeited by me/us to THE BARODA CENTRAL CO- OP. BANK LTD.

We understand that as per terms of this tender, THE BARODA CENTRAL CO-OP. BANK LTD. may

consider accepting our tender in part or whole or may entrust the work of various buildings

proposed (i.e. Institute Building, Staff Qtrs. And Director’s Bungalow/Interior work) in phases. We,

therefore, undertake that we shall not raise any claim/compensation in the eventuality of Bank

deciding to drop any of the building/buildings from the scope of work of this tender at any stage

during the contract period. Further, we also undertake to execute the work entrusted to us in

phases on our approved rates and within the stipulated time limit without any extra claim for price

escalation as provided for in Clause 9.0.1 “Instructions to Tenderers” of this tender.

We, hereby, also undertake that, we will not raise any claim for any escalation in the prices of any

of the material during the currency of contract/execution/completion period.

Yours faithfully,

Signature of contractor With Seal

TECHNICAL SPECIFICATION

SPECIFICATIONS OF MATERIALS TO BE USED

These specifications are for the work to be executed items to be supplied and materials to be used in the works

as shown and defined on the drawings and described here in all under the supervision and to the satisfaction of

the architect / employer.

The workmanship is to be the best available and to a high standard. Use must be made of specialist

tradesmen in all aspects of the works, and allowance must be made in the rates for doing so.

The materials and items to be provided by the contractor shall be the best of their respective kinds,

approved by the architect in accordance with any samples, which may be submitted for approval, and

generally in accordance with the specification. Where materials or products are specified in this

specification and/ or bill of quantities by the name of the manufacture or the brand trade name or

catalogue references the contractor will be required to obtain the approval of the architect/ employer

before using a material or product other than the specified. The contractor shall produce all invoices,

vouchers or receipted accounts for any materials of called upon to do so by the architect.

Sample of all material are to be submitted to the architect for his approval before the contractor orders or

delivers in bulk to the site. Also, the contractor will be required to submit specimen finishes to colors,

fabrics etc. For the approval of the architect before proceeding with the works. Should it be necessary to

prepare shop drawings, then four copies of such drawings shall be submitted for the approval of the

architect who will retain to copies, all at the contractors’ expenses.

The materials shall be of the best-approved quality obtainable and shall comply with the respective Indian

standard specification.

If directed, materials shall be tested in any approved testing laboratory and the test certificates in

original shall be submitted to the architect and the entire charges for repeated testes, if ordered shall be

borne by the constructor.

It shall be obligatory for the contractor to furnish certificate, it demanded by the architect, from

manufacturer of the material supplier that the work has been carried out by using their material and as per

their recommendations.

All materials supplied by the employer / any other specialist firm shall be properly stores and the

contractor shall be responsible for its safe custody until they are required on the works and till the

completion of work.

Unless otherwise shown on the drawings or mentioned in the “Schedule of Quantities” or special

specifications, the quality of materials, workmanship, dimensions etc., shall be as specified herein under.

The contractor without any extra cost for carrying out field-tests on materials shall provide all equipment

and facilities.

Unless mentioned specifically, all materials used in the construction shall conform to the relevant Indian

standards published by bureau of Indian standards.

The contractor whenever in doubt should get the materials approved by the architect, before use. A

sample of approved material should be deposited with the architect.

Test certificates from the laboratory approved by the architect will have to be furnished, if so directed

by him. The contractor will pay all costs for the same.

For special items to be used, the manufacturer's instruction of handling and installation shall be strictly

adhered to. The contractor shall obtain, the guarantee certificate from the manufacturer and pass on

the same to the owner.

Materials if supplied by the owner, shall be properly stored in the safe custody of the contractor. The same

shall be carefully used and shall be properly preserved till the work is completed and handed over to the

owner. Proper accounts of such materials will be maintained and will be presented for inspection and

physical verification as and when requested by the owner. Timber:

Timber generally is to be the best of its kind, well and properly seasoned, of mature growth, free from

worm holes large loose or dead knots or other defects and sawn die square and will not supper warping,

splitting or other defects through improper handling.

The wood is to be Steam beach weighting not less than 45 lbs per cubic foot with moisture content not

exceeding 12% to 14%. The moisture content of timber shall be determined according to method

described in paragraph 4 of is: 287 for “maximum permissible moisture content of timber used for

different purpose in different zones”.

In measuring cross-sectional dimensions of the frame pieces tolerance up-to 1.5 mm shall be allowed

for each planned surface.

Good quality Steam beach wood:

Steam beach wood be of good quality and well-seasoned. It shall have uniform color, reasonably straight

grains and shall be free from large, loose dead knots, cracks, shakes, warp, twists, bends, borer, holes or

defects of any kind. No individual hard and sound know shall be more than 1 cm. In diameter and

aggregate area of all knots shall not exceed ½ % of the area of the piece. It shall be close gained and

there shall not be less than 6 growth rings per 2.5 cm width.

Good quality Steam beach wood:

Steam beach wood shall be of good quality and well-seasoned. It shall have uniform color reasonably

straight grains and shall be free from large, loose, dead knots, cracks, shakes, warp, sound knot shall be

more than 2.5 cm. In diameter and aggregated area of all knots shall not exceed 1% of the area of the

piece. There shall not be less than 4 growth rings per 2.5 cm width.

Timber is to be cut to the required sizes and lengths as soon as practicable after the works are begun and

stored under cover so that the air will circulate freely around it. Joinery is to be prepared, immediately

after the placing of the contract, framed up (but not bonded) and stored until required for fixing in

position, when it is to be bonded and wedged up. Any portions that warp or develop shakes or other

defects are to be replaced before wedging up. The whole of the work is to be framed and finished in a

proper and workman like manner, in accordance with the detailed drawings, and fitted with all necessary

motets straps, belts screws etc. Running bounded joints are to be cross-tongued with teak ungues and

where over 1-1/2% thick double cross tongued. Joiner’s work generally is to be finished with fine class

papered surfaces unless otherwise specified.

Templates boxes and mounds shall be accurately set out and rigidly constructed so as to remain accurate

during the time they are in use.

Grounds are to be clean shown, free from large knots, splayed as required, plugged and fixed to walls etc. At 1’-

Wood plugs are to be put cut on the twist. Patent wall plugs or plastic filling may be used in lieu of wood plugs

with the approval of the architect.

All unexposed surfaces of timber e.g. fails ceilings, backings fillets backs of doors frames backs of doors

frames, cupboard framing, grounds etc. Are to be treated with two coats of approved timber preservative

like soigné, criticize, term seal or Castrol or vacuum pressure impregnated with and approved water

soluble timber preservative before fixing or bedding.

Timber shall be well seasoned and of the best quality Indian teak of specified species. Timber shall be

considered as well seasoned, if its moisture content does not exceed the following limits.

(1) timber for frames ........ 14%

(2) timber for planking, shutters etc 12%

The moisture content of timber shall be determined according to method described in paragraph 4 of is

287 for "maximum permissible moisture content of timber used for different purposes in different climatic

In measuring cross-sectional dimensions of the frame pieces tolerance up-to 1.5mm shall be allowed

for each planed surface. Carpentry and joinery:

The carpenter and joiner shall include the finishing of all labor, materials, equipment, and appliances

required to complete the work including the installation of hardware as per the drawing. The timber shall

be of the quality as described on the drawings or in the bills of quantities, shall be seasoned and uniform

in texture, free from fungal growths, knots, wanes, open shake borer holes, rot, decay, discoloration, soft

or spongy spots, holes, rot, decay, discoloration, soft or spongy spots, hollow pockets, patch or box heart

and all other defects.

Skilled workmen, using proper tools, shall carry out all the carpenter’s work. All joints shall be securely

nailed without splitting the wood. Wherever it is necessary the members shall be lapped of joining by

g.i. stapes or extra wood blocks. All joints and nailing shall be done in neatness, and shall be approved

by the architects. All assembly is exactly at right angles.

Finish woodwork and joinery including doors shall be surfaced with straight without any warp of bow and

shall have smooth, well-planned faces at right angles to each other. The frame members shall be planned

on the three sides exposed at right angles to each other.

All joinery work shall be securely mortised and tanned with synthetic resign conforming to I.S.

Heads, posts, transoms, mullions of door and window frames shall be made out of single pieces of timber

only. The heads and posts shall be thought - tanned into the mortises of not less than ½”. Solid wood

panels of not less than 5” and not more than 8” in width shall be used and jointed together with tongue

and groove joint.

All interior wood finish doors, cabinetwork shall be smoothly traded and sanded after erection, until all

defects are entirely removed. Assembled door frame without sills shall be fitted with temporary

stretchers. All exposed wood and plywood shall be straight-grained method grain and color and shall be

approved by the architects. Interior wood finished doors cabinets and other fixed wooden equipment

shall be properly installed, level plumb and true. But joints shall be avoided wherever possible; if

unavoidable the joint shall be leveled. All exterior angles shall be mitered. Adjoining interior woodwork

shall match and harmonies. All woodwork in contact with masonry shall be painted with bitumen paint or

red oxide paint.

All joints will be standard, mortised and tendon, dovetail, dowel, cross-halved, metered, tongued and grooved

and rebated. Nailed or glued but joints, will not be permitted exceptional cases, ailed but joints will not be

accepted. All joints shall be smeared with white lead.

Whenever solid wood is specified it shall be as per I.S.I. and of good quality. The type of wood shall be got

approved before collecting the same on site. Fabrication of wooden members shall be started only after

It shall be free from large, loose, dead of cluster knots, flows, shakes, wraps, bends or any other defect. It shall

be uniform in substance and of straight fibers as far as possible. It shall be free from rats, decay, harmful fungi

and other dejects of nature which will affect the strength, durability of it usefulness for the purpose for which

it is required. The color of wood shall be uniform as far as possible. The scantlings planks etc. Shall be seen in

straight lines and planes in the direction of grain and have uniform thickness.

Plywood for general purpose shall confirm I.S. 303 MR grade & I.S. 710 B.W.P. / marine grade as specified. It

shall be formed with 0.8 mm. Thicknesses commercial face veneers and 1.5 mm. Thicknesses. Intermediate

veneers in two opposite grain direction shall be 1:1. The moisture content shall not be more than 12.5% by

mass. It shall either be kit ply make or other equivalent approved make. Where B.W.P. grade is specified it

should be boiling waterproof confirming to I.S. standards.

The plywood for general purpose shall conform to is I.S. 303 MR grade & I.S. 710 B.W.P. / marine

grade as specified Cementing together thin boards or sheets of wood into panels makes plywood.

There is always an odd number of layers 3,5,7,9 ply etc. The plies are placed so that grain of each

layer is right angle to the grain in the adjacent layer.

According to is I.S. 303 MR grade & I.S. 710 B.W.P. / marine grade as specified the plywood for general

purpose shall be of three grades namely I.S. 303 MR grade & I.S. 710 B.W.P. / marine grade as specified

depending upon the adhesives used for bonding and veneers, and it will be further classified into six

types namely aa, ab, ac, bb, bc and cc based on the quality of the two face, each face being of three kinds

namely, a, b and c.

I.S. 303 MR grade & I.S. 710 B.W.P. / marine grade as specified formed with 0.8 mm. Thickness commercial

face veneers and 1.5 mm. Thick intermediate veneers in to two opposite grain direction. The moisture

content shall not be more than 12.5 % by mass. Where B.W.P. grade is specified it should be boiling

waterproof conforming to Indian standards. Laminates:

All the laminate to be used shall be of 1.0 mm (or 1.5 mm or 0.5 mm where specified) thickness in

approved the color and shade as approved and specified by the architect. It shall be matt finish

manufactured by recommended makes as per sample shown by the contractor unless otherwise

specified. It shall satisfy all the I.S.I. standards for melamine coated laminated fiber board's before the

use of such fiberboard laminated. The contractor shall have to take approval of the department of each

sheet of the laminates.

Fixtures and fastenings:

The fixtures and fastening, that is, butt hinges, tend strap hinges, sliding door bolts, tower bolts, door latch,

bath room latch, handles, door stoppers, casement window fasteners, casement stays and ventilators catch

shall be made of the metal as specified in the item or its specifications.

They shall be of S.S., S.S. brush finish, iron, brass, aluminum, chromium plated iron, and chromium plated

brass, copper oxidized iron, copper oxidized brass or anodized aluminum as specified.

The fixtures shall be heavy type. The fixtures and fastenings shall be smooth finished and shall be such as

will ensure ease of operation.

The samples of fixtures and fastening shall be got approved as regards quality and shape before providing

them in position. Brass and anodized aluminum fixtures and fastenings shall be bright finished.

Screws, nails, bolts will be of brass or other no corrosive metal. In hardware, they will match the finish of the

hardware item. Nails, in a finished surface shall be neatly punched and the hole filled with wood filler matching

the finish. Screws in a finished surface will be round head, raised head or sunk beneath the surfaces and the

hole plugged with a wood plug with matching color and grain of the wood surface as directed.

S.S. fittings should be proper polish finished.

Screws, nails, bolts, will be of brass or non-corrosive metal. In hardware, they will match with the

hardware items.

Nails, in a finished surface shall be neatly punched and the holes filled with wood filler matching the finish.

Screws, in a finished surface will be round head, raised head or sunk beneath the surfaces and the hole

plugged with a wood plug with matching color and grain of the wood surface, unless especially detailed

Hinges, locks, latches, door tracks etc. Shall be as specified and as far as possible, by the

manufacturer specified. In any variation of this quality of the substitute shall be equal to or better

than the original specified, and the samples shall be submitted to the architect for prior approval.

Hardware and metals

The hardware throughout shall be of approved brand and supply well-made and equal in every respect to

the samples deposited with the architect. The contractor may be required to produce and provide

samples many different sources before the architect is able to make the decision and he should allow in

his rates for doing so.

Fittings generally shall have a brass finish or powder coated finish unless otherwise specified and should

be suitable for their intended purposes.

Screws are to match the finish of the article to be fixed and to be rounded or flat headed or counter sunk

Cover up and protect at the brass or powder coated surfaces with a thick grease or other suitable

material, renew as necessary and subsequently clean off and clear away on completion

All steel, brass, bronze, aluminum and stainless steel articles shall be submitted to a reasonable test

for strength. If so required by the architect at the contractors expenses. Door closers

The overhead door closer shall be of standard make as listed by the architect. The overhead door closer shall be

of color as approved by the architect. Fixing of the overhead door closer shall be done by and experienced

worker preferable from the principal supplier of the item.

After successful installation of the overhead door closer the same shall be checked for speed of door

closing. The contractor shall make necessary adjusted operating mechanism as per manufacturer’s

guidelines to arrive at most suitable operating speed. The selected operating speed should remain

constant on all repeated operations. If an overhead door closer is found to lose its adjusted operating

speed often during warranty period then they shall have to be replaced with a new piece without charging

In case of a steel frame door the overhead door closer shall have to be mounted on a special plate

supplied by the manufacturer. No extra payment shall be due for such mounting plate.

The rate shall include all materials, labor, required civil work etc. Complete and shall be paid per no.

Of overhead door closers installed.

Lime for lime wash, dry distemper, oil bound distemper, cement primer, oil paint, enamel paint, flat oil paint,

plastic emulsion paint, anti-corrosive primer, red lead, water-proof cement paint shall be from an approved

manufacturer and shall conform to the latest Indian standard for various paints. Ready mixed paints as received

from the manufacturer without any admixture shall be used, except for addition of thinner, if recommended by

the manufacturer. However, if ready mixed paint of specified shed or tint is not available then only ready mixed

paint with approved strainer will be allowed. In such a case, the contractor shall ensure that the shade of the

paint so allowed shall be uniform.

All the paints shall meet with following general requirements:

Paint shall not show excessive setting in a freshly opened full can and shall easily be redispuresed with a

paddle to a smooth homogeneous state. The paint shall show no curdling, levering, cracking or color

separation and shall be free from lumps and skins.

Paint as received shall brush easily; possess good leveling properties and show no running or sagging

The paint shall not skin within 48 hours in a three quarters filled closed container.

The paint shall dry to a smooth uniform finish free from roughness, grit, unevenness and other imperfections.

General: wherever scaffolding is necessary, it shall be double scaffolding.

The surface shall be thoroughly brushed free from mortar droppings, and foreign matter. All steel work

shall be cleaned of loose rust, mill scales, etc. So as to expose the original surface. All broken edges, cracks,

loose- plaster and wavy surface shall be brought up either by patch plasterwork or by plaster of Paris.

All materials viz. Dry distemper, oil bound distemper, oil paint, flat oil paint, synthetic enamel paint, plastic

emulsion paint, cement primer, red lead and other primers and metallic paints shall conform to respective

i.s. specifications and shall be obtained from approved manufacturers.

Painting - Flat / Plastic emulsion etc.:

Ready mixed flat oil paint, plastic emulsion paint, ready mixed synthetic enamel paint, aluminum paint, etc.

Shall be brought in original containers and in sealed tins, if for any reason thinner is necessary, the brand and

quality of thinner recommended by the manufacturer or as instructed by the architect shall be used.

The surface shall be prepared as specified above and a coat of approved primer shall be applied. After

hours drying, approved or specified quality paint shall be applied evenly and smoothly. Filler putty

coating may be given to give to give a smooth finish. Each coat shall be allowed to dry out thoroughly and

then lightly rubbed down with sand paper and cleaned of dust before the next coat is applied. Number of

coats shall be as specified in the item and if the finish of the surface is not uniform, additional coats as

required shall be applied to get good and uniform finish at no extra cost. After completion no hair marks

from the brush or clogging of paint puddles in the corners of panels, angles or moldings etc. Shall be

cleaned of stains.

Pigmented priming coat (emulsion thinned with water) followed by three or more finishing coats of

plastic emulsion paint. Pasted filler to be applied after every coat exempting the final finishing coat and

sanded. When the final coat is applied, if directed the surface shall be rolled with a roller or if directed, it

shall be stippled with a stippling brush.

Oil paints shall be of first quality and of the specified color and shade, and as approved. The ready

mixed paints shall be only used. However, if ready mixed paint of specified shade or tint is not

available while ready mixed paint with approved strainer will be allowed. In such a case, the contractor

shall ensure that the shade of the paint so allowed shall be uniform .All the paints shall meet with the

following general requirements:

Paint shall not show excessive setting in a freshly opened full can and shall easily be redisposed with

a paddle to a smooth homogeneous stage. The paint shall show no curdling levering, caking or color

separation and shall be free from lumps and skins.

Paint as revived shall brush easily; possess good leveling properties and show no running or sagging

The paint shall not skin within 48 hours in a three quarters filled closed container.

The paint shall dry to a smooth uniform finish free from roughness, grit, unevenness and

other imperfections.

Ready mixed paint shall be used exactly as received from the manufacturers and generally according to

their instructions and without any admixtures what so ever.

The French polish of required tint and shape shall be prepared with the below mentioned ingredients and other

necessary material:

(i) denatured spirit of approved quality

The French polish so prepared shall conform to is

French polishing:

French spirit polish shall be an approved make conforming to i.s.: 348. If it has to be prepared on site, dissolving

0.7 kg shall make the polish. Of best shellac in 4.5 liters of mentholated spirit without heating. To obtain

required shade pigment may be added and mixed.

Surface shall be cleaned. All unevenness shall be rubbed down smooth with sand paper and well dusted.

Knots, if visible, shall be covered with a preparation of red lead and glue. Resinous or loose knots and

gaps shall be filled with seasoned timber pieces and made level with rest of the surface. Holes and

indentations on surface shall be filled with putty made of whiting and linseed oil. Surface shall be given a

coat of filler made of 2.25 kg. Of whiting in 1.5 liter of mentholated spirit. When it dries, surface shall

again be rubbed down perfectly smooth with sand paper and wiped clean.

Piece of clean fine cotton cloth and cotton wool made into shape of pad shall be used to apply polish. The

pad shall be moistened with polish and rubbed hard on the surface applying the polish sparingly but

uniformly and completely over the entire surface. It shall be allowed to dry and another coat applied in the

same way. To give furnishing coat the pad shall be covered with a fresh piece or clean fine cotton cloth,

slightly damped with mentholated spirit and rubbed lightly and quickly with a circular motion, till the

finished surface attains uniform texture and high glass.

Wax polish shall either be prepared on site or obtained ready made from market. Polish made on the

state shall be prepared from a mixture of purr bees wax, linseed oil, turpentine oil and varnish in the

½:1: ½ by weight. The bee’s wax and the boiled linseed oil shall be heated over a slow fire. When the wax

is completely dissolved the mixture shall be cooled till it is just warm, and turpentine oil and varnish

added to it in the required proportions and the entire mixture is well stirred.

Surface shall be prepared as described under “French polishing” except that the final rubbing shall be

done with sand paper, which has been slightly moistened with linseed oil.

Mixture or polish shall be applied evenly, with a clean cloth pad in such a way that no blank patches are

left, and rubbed continuously for half an hour. When the surface is quite dry a second coat shall be

applied in the same manner and rubbed continuously for an hour or until the surface is dry. Final coat

shall then be applied and rubbed for two hours or more if necessary, until the surface has assumed a

uniform glass and is quite dry showing no sign of stickiness when touched. Glass rubbing must be

continuous and with uniform pressure and frequent change is direction.

All glass shall be of best quality, free from flaws, specks, bubbles, veins, smokes, air holes blisters and

other defects. The thickness and kind of glass to be used shall be as mentioned in the item or as shown in

detailed drawing. The thickness of glass panel shall be uniform. All glass shall be of approved make by the

architect and conforming to is

All glass shall be float glass of the best quality, free from specks, bubbles, smokes, veins, air holes,

blisters and other defects. The kind of glass to be used shall be as mentioned in the item or specification

or in the special provisions or as shown in detailed drawings thickness of glass panel shall be uniform. All

glass to be approved manufacture complying with is: 3548-1966 or as per approved quality and sample.

The compound for glazing to metal is to be special non-hardening compound manufacture for the purpose

and of 9 brands and quality approved the interior designer.

In cutting glass, proper allowance shall be made for expansion. Each square of glazing to be in one whole sheet

and after cutting the edges to be properly filled.

On completion, clean all glass inside and out, replace all cracked scratched or broken panes and leave in good

condition to the satisfaction of the architect.

The contractor shall furnish all labor, materials, and equipment required for the installation of glass and glazing

The glass shall be of the type, quality and substance specificity in the bills of quantities.

In case of the glass being supplied by the owners, the contractor shall take the delivery of the glass at site and

shall be responsible for proper handling and stacking. We shall insure glass against theft, fire, etc.

The contractor shall replace at his own expense all broken, damaged or disfigured glass caused in the execution

of the work of faulty installation, before the virtual completion of the work.

Patterned or translucent glass shall be 4 mm. In thickness and shall be approved by the architects.

Sheet glass shall be in 5 mm. In thickness. Wired glass shall be 6 mm. In thickness.

The putty used for glazing metal door, window or ventilator shall conform to I.S. 420:1953.

Before installation of the glass, the contractor shall ensure against the following:

All glazing rebates shall be square, putty, true in plane, clear, dry and free of dust. The frames shall be adjusted

before glazing. The weight of the glass in side hung casement causes it to drop slightly on its hinges. Before

glazing it shall be set in slightly high position in its frame. Glass edges shall be clean and cut to the exact size,

chipped or damaged edges shall be rejected. Sashes shall be glazing in the closed position and shall not be open

till the putty is set.

The glass shall be set in teak wood beading or metal glazing chips and so installed to achieve water lightness.

The platter glass shall be bedded on strips of leather or felt turned over the two sides of the glass to

form packing between the glass and the metal coating. The ground glass shall be getting with smooth

surface outside.

Glazing large panes of glass, or when heavy wind pressure is experienced, glazing bead may be used

instead of front putty. In this case putty shall be applied to the face of the bead, which is in contact with

glass. Putty would also be necessary, at the back.

Beads shall be of timber, rustproof steel or aluminum and shall have mitered corners. The position and

size of the bead may depend on the thickness of glass used. The beads shall be fixed with screws 0” apart.

On completion of the job, all glass shall be thoroughly cleaned. All paint or other marks to be removed.

SPECIFICATION FOR WORKMANSHIP

Painting and polishing: various readymade paints:

The surface to be painted shall be cleaned and all cracks, holes and surface defects shall be repaired with plaster

of Paris. All irregularities shall be sand papered and wiped clean. The surface so prepared must be dry and free

The priming coat shall be applied over in the manner recommended by the manufacture in case of special

paint. When no priming coat is specified by the manufacturer, putty composed of powered whitening chalk

mixed with double polished linseed oil of required workable consistency shall be applied to prepare a good,

hard background in case of undecorated surfaces. The surface shall be then rubbed down again with a fine

grade sand paper and made smooth.

The paint shall be of 1st quality and of specified color and shade and as approved.

Ready mixed paint as received from the manufacturer without any admixture shall be used, except for addition

of thinner, if recommended by the manufacturer. However, if ready mixed paint of specified shade or tint is not

available while ready mixed paint with approved strainer will be allowed. In such a case, the contractor shall

ensure that the shade of the paint so allowed shall be uniform.

Polishing to wood work:

Woodwork to be polished shall be finished smooth with plane. It shall then be rubbed smooth with

medium and fine sand papers. In no case sand paper shall be rubbed across the grains. All holes, cracks,

open joints and small defects if all allowed to remain by the architect shall be stopped with putty made

from pure whiting mixed to the proper consistency with linseed oil.

Polish shall be applied in very thin coats with special fine haired varnishing brushes. Before applying first coat

after stopping, the wood surface shall be rubbed down lightly with a fine sand paper taking care to rub along the

grains and to leave the color even. The number of coats shall be as specified in the item.

No separate measurement and payment shall be made for such finishing work. The cost of such

finishing shall be included in the rate of related item of woodwork. But if the item is to be carried out

independent item of measurement shall be as per is

Melamine polishing to wood work:

All unevenness shall be rubbed down to smooth with sand paper and surface shall be cleaned of

dust. The wood to be polished should be first painted with filler composed of a mixture of whiting

and mentholated spirit to obtain a good glass surface. The surface shall be again rubbed down for

making perfectly smooth with sand paper.

The number of coats of melamine polish shall be as specified in the item. On the woodwork a pad of

woolen cloth covered by fine cloth shall apply a thin coat of melamine polish. The pad shall be moistened

with polish and rubbed on a surface in a series of overlaying circles, applying the polish uniformly over the

entire area to give even surface. A trace of linseed oil on the face of pad facilitates this operation. The

surface shall be allowed to dry and the remaining coats shall be applied in the same manner to finish off.

The pad shall be covered with a fresh piece of clean fine cloth, slightly damped with mentholated spirit

and rubbed lightly and quickly with circular motion.

The finished surface shall have uniform texture and high glass. The melamine polish shall be applied

with spray gun and even coating shall be applied to get the very good quality of finishes.

No separate measurement and payment shall be made for such finishing work. The cost of such

finishing shall be included in the rate of related item of woodwork. But if the item is to be carried out

independent item of measurement shall be as per IS

GENERAL & IMPORTANT NOTES

1 GENERAL NOTES:

(i) Unless otherwise specified in these tender documents mode of measurements

specifications etc. shall be as per relevant IS codes.

(ii) Source of materials / samples / brands / makes etc. shall be got approved from the Architects

/ Bank before using. In case of deviations, decision of the Bank shall be final and binding and

shall not be open for arbitration.

(iii) The Architects have their specific role / duties / rights as defined in these tender documents.

However, in the event of any dispute arising out of differences between the opinions of the

Architects and also their role/ duties/rights, the Banks’ decision shall be final & binding on the

Architects and the Contractor and shall not be open to arbitration.

(vi) The Contractor will extend full co-operation, support and all required assistance to

Architect / Bank for discharging their duties and responsibilities efficiently and effectively.

(vii) The contractor has to supply and adhere to the specific makes and specifications of all the

items, which are mentioned in the separate list of approved makes. Any work found not as

per the tender specifications and list of approved the contractor has to replace the same

without any delay.

e contractor is instructed of get approval of all the materials to be used on this site before

starting the work. He should provide different sample of material for approval, before

execution of work.

(viii) All quantities indicated in the tender are approximate & are likely to change. The contractor

must take actual measurement at site and billing shall be done as per the actual

measurement of the work done at site.

(ix) Work has to be got executed at site in coordination with various agencies working at site.

(x) The contractor is instructed to get the approval of the materials to be used on this site before

starting the work. He shall provide different sample of materials for approval before

execution of the work

(xi) All material have to be used in full size/length only. Joints should be avoided as far as possible.

(xii) Any item mentioned in the BOQ with “TO THE SHAPE” will have measurement of onsite

executed to the shape area only.

(xiii) Making various levels & line out for total layout on site for the items in scope of the work

shall be done by the contractor at his own cost.

(xiv) MTC (Manufacturer Test certificate) Where ever applicable shall be arranged & submitted by

the contractor. Testing of wood for moisture, knot % etc. shall be carried out by the

contractor at his own cost.

2. IMPORTANT NOTES:

(i) The contractor’s qualified & authorized representative shall remain on site during the

entire execution process for coordination with various agencies / Architect / Bank &

execution of work

(ii) The site shall be cleaned on day to day basis & all debris shall be disposed away at the

location beyond the limit as approved by the local authority.

(iii) Hidden measurement. It is contractor’s responsibility to get the measurement checked

immediately on completion of such items. This shall be done before finishing the same

The Architect shall be provided with such details well in advance so that the other work is

not held up due to last moment action.

(iv) Before starting the contractor shall mark out the plan & levels of the false ceiling,

partitions etc. in coordination with other agencies on site.

(v) The rates quoted shall be inclusive of all taxes, Duties, Octroi, Transportation, Delivery,

Installation, Testing, Commissioning etc. complete at the site. No extra will be paid for

any kind of taxes. However, the service tax will be paid extra as the works contract.

(vi) The entire job shall be executed in total coordination with the other agencies working on

this project & also with landlord, bank etc.

(vii) Architect of the project shall be kept informed about the progress of the work at various stages

(viii) The contractor shall arrange on his own for lighting & plug point with socket & electrical

wiring, DB's etc. required during entire execution process. However supply at point shall

be provided by the bank / landlord

(ix) The contractor shall prepare all loose furniture items at his workshop only & deliver the

same to the site at

Appropriate time as instructed by the architect

(vi) Any Hidden item MUST be photographed and need to be sent via social media or CD to

Architect / Bank

(xvi) Billing Process:

Along with final bill the contractor MUST submit:

- Abstract in tender BOQ format only

- schedules for detailed measurement sheet for all items (in detailed break up)

- separate as built drawings (Min. A3 size) marking exact locations & putting exact

measurements of all works executed on site

- original insurance policies as per tender terms

- completion certificate

- Inspection & completion certificates for all types of false ceiling -Test report for Toughen glass -

Copy of LOA etc.

- All documents shall carry contractor's signature & seal with address. - All documents

shall be submitted in 1 plus 1 copies.

- The contractor shall also provide all measurement sheet in soft copy (in Excel format)

- The contractor shall submit the purchase bill copy of major items used in the project

IMPORTANT: ALL DOCUMENTS SHALL BE SUBMITTED AT ONCE (NOT IN PIECE

MILLMANNER) ALONG WITH FINAL BILL & SHALL BE DULY SIGNED BY PUTTING COMPANY'S

Special Note: Contractor will strictly adhere to R&B and NBC specifications for all civil works.

List of Approved make materials

SPECIFICATIONS (MAKES MODELS)

LISTOFAPPROVEDBRANDAND/ORMANUFACTURERFORFURNITUREWORK

SN Particulars and Specifications Approved Make/model

1 Gypsum Board Gyproc(saint-gobain)/USGBORAL

Framing with complete system Gypsteel ultra(saint-gobain)/USGBORAL

Auto latch Lock P-ALL1-22(Ebco)/EG

Multi-purpose group Lock E-MPL1-22/E-MPL1C-22(Ebco)/EG/Godrej

Night latch 8812 (Godrej)/Door set-NL 180 sis/Europa

8010NSofSSbrushFinished

Cylindrical lock(S.S matt finish) 3792-withkeyand3786-

keyless(Godrej)/C120SS(Europa)

Mortised deadlock(two-way) 8815(Godrej)/Doorset-ML102S/Dorma Make

Mortise lock with doorhandle Matiz8083(Godrej)/Doorset-HL170SS/Dorma

3 Drawer channels

Telescopic channels(zinc-plated) STDS35(/)35iSTDS45(/)35iSTDS50(/)35i

STDS60(/)35(Ebco)/EFG/Everite

Bottom channels(powder-coated) BMDS35iBMDS37iBMDS55iBMDS60(Ebco)

4 General hardware S.S. matt-finish

Doorstopper /)Black/ivory/brown/silvercolorPowderc

oatedDS1(Ebco) ii)Spring type

black/brown/ivory color powder-

coated(ECG Luster ling)

'D' bracket 50x12mm(Oswal)

Hinges /)3"i4"i5"i6"1.8mmth.SSmattfinish(Suzu)

ii) 75x12x191.2mmth.SSmattfinishforstorage(S

iii) Auto close hinges-slipon

hinge-euro/click-on hinge-

I(Ebco)for storage

Handles 'D' or 'C' type 1)3"i4"i6"10mmdiaSS202mattfinish(Anjali)

Tower bolt 3"i4"i6"i8"brassextrudedSSmattfinish(Oswal)

60kg 7477(Godrej)/M-74(Hardwyn)/Dorma/Everite

80kg 8293(Godrej)/M-74(Hardwyn)/Dorma/Everite

100kg 8294(Godrej)/M-76(Hardwyn)/Dorma/Everite

60kg Doublespeed8292-silver,7345-golden(Godrej)/

Scorpio(Hardwyn)/Dorma/Ebco/Ozone

Firerated60kg 1938(Godrej)/Triton(Hardwyn)

Patch fttings for door and fixed glass Godrej/XLC series(Dorma)/OPF series(Ozone)

partition(topi bottom patch, pivot,

patch lock, L-arm, L-connect,

connector, floor-spring, handle, plastic

8 Particleboards Novapan/Deco-board

9 Computer accessories

Keyboard tray with mouse-tray KTE-1-45M(Ebco)/Hettich/Innofit/Featherlite

CPU hanger/shelf Side mounted IS CPU HL SM (Innofitt)

iCPUSM(Ebco),4i2-

Cable manager(60mm) /)metal-CO60ZN1(Ebco)

ii)PVC-CO60(Ebco)black/ivory/greycolor

10 Foam Sleepwell/Featherfoam

11 Glass-film 3MINDIA/AVERYDENNISON

12 Wood For Partition and Paneling Marandi wood or Equivalent

13 Wooden for Visible surface i.e. Steam Bleacher Equivalent

Beading, jambs, etc.

1 Vitrified floor-tiles(600mmx600mm ) Johnson/Somani /AGL

2 Adhesive FavicolSH/Bluecoat /Royelbond/

Sealant Pidilite/Roaper

3 PaintonWall&Ceiling AsianPaint/Nerolac

4 Paint on Wood: Polyurethane SircaPaint/Asianpaint

Plywood(IS Green / Century / Anchor / Archid / Mayur

5 303BWR)/waterproof ply IS /Kit[IS 303 BWR]/Samrat

701 / Block Board IS

6 LaminateIS 2046 Green / Formica / Sunmica / Marino / Bloom

7 MDFExteriorGradeISIMark Nuwood / Action tesla / Dura turff

8 Bisonboard NCLIndustries

9 Timberforlipping,moulding&w SuperiorqualityseasonedGhanateak.

hen Furnitureis

tobefinishedinpolish

10 Timberforallothertypeof Firstclass seasonedC.P.Teak.

11 Decorativelaminate(1.0mm) Marino/Green/Sunmica/Formica

12 Exterior Grade Compact Clads(Greenlam)/Staylam

Laminate(5mm,6mm)

13 Veneer Greenplynaturemax/Century/Lignin

a)Latches Ebco/Hafele /Hettich

b)Locks Ebco/Hafele /Hettich /Godrej

c)Screw Nettle fold /GKW /Hafele

d)FloorSpring Doorset /Dorma /Ozone/Godrej

e)PatchFitting Dorma/Haffle /Ozone

f)Handles Doorset/Ozone /Godrej

g)Drawerslides telescopic Ebco/Hafele /Hettich

h)Keyboard trey Ebco/Hettich/Innofit

/)CPU trolley Ebco/Hettich/Innofit

j)Door Closer Ozone/Dorma /Hafele/Godrej

k)CableManger Ebco/Easy

l)GlassBracket Flora/Riddhi

m)Magnet Suprime/Bentex/Honda

n)TowerBolt Rolex/Flora/Riddhi

o)Hinge Suzumatt/Garypremium

p)Nails Mehta/chakra/Sun

q)L&key Riddhi/Prince

15 Glazing,Lacqueredglass Tata/Modi guard/Saintgobain

16 Vinyl&Glass film 3MIndia /AveryDennison

17 RollerBlinds Vistawallfashion/Mac

18 Fabric Masper/D Decor

19 Calciumsilicateboard SaintGobain/Usgboral /Hilux

20 Mineral fiber ceiling tiles Armstrong/USG/Usgboral/AMF

tabulatedprofile

21 Fireproofpvcsheet Vardhmanwonderboards /Hilux

22 Corian(SolidSurfaces) DUPONT

23 Solidhardwoodfloor Vista/Armstrong/Squarfoot

24 ACP Aludecore/Armstrong/Urobond/Timex

25 Aluminumskirting Ozone

26 AluminumSection Jindal/Hindustan/Hindalco

27 Modular items like chairs, Featherlite/godrej/wipro

storageunits,drawer units

28 WallPutty Birlawhite/J.K.white

29 Texturepaint Asian/Nerolac

30 SanitaryFixture Hindware/Jaquare/Grohe/Kohler

31 SanitaryFittings Hindware/Jaquare/Grohe/Kohler

32 Wallpaper Green/Asian

[a] Where other Material are proposed to be used these should be got approved from the

Architect/Bank's Engineer before execution of particular item. In case of Non-

Availability of any material of specified make, the Alternative equivalent make should

be used only after it is approved in writing by the Employer or the Architect. The

Material shall be used in preferential Order only.

[b] Before starting of work, contractor must get all

samples/make approved from Architect/Bank's authorities

before using at site

[c] Contractors/Bank's authorities reserve the right to add or delete name of any

manufacturers and when required.

[d] Contractors/Bank's authorities reserve rights to select any o f the specified brands mentioned above.

NAME OF WORK: Furniture work for Bodeli branch office of The Baroda Central Co-operative Bank Ltd., at Bodeli.

Dist. - Chota Udaipur

Sr.No Description Quantity Unit

Banking Department

01 - FURNITURE WORK

Providing and fixing 10 mm thick clear toughened glass frame less

Main door on modular patch fitting with making holes & cut-outs as

required, making edges clear smooth polished, fixed with necessary

door assembly (i.e. patch fittings, lock, pivot) and shall be fixed on

Double action floor spring , having high grade cast iron mechanism

1.01 body adjustable closing speed valve, with pivot to suit patch fittings 48 Sq.ft.

and door shutters, having tempered full glass panel of up to 110kg

weight, and Door handle, back to back installation, finish complete in

Providing and fixing Form Desk of size 3'-6" x 1'-3" x 2'-6" high to detail

as shown in drawing. Comprising table top out of 19 mm thick MR

1.02 Grade Ply finished with 1.0 mm thick laminate of approved colour and 1 Job

shade with post forming edges on both side.

Providing and fixing Partition using alumnium hollow section of

50mmx25mm size 1.2mm thick of JINDAL/ INDAL make placed

horizontally and veritically at 600mm centre to centre & fixing of 8mm

thick MR grade ply screwed firmly to the frame and pasiting 1.0mm

thick laminate in specified designs & approved colours, with skirting

etc. complete in all respect in vertical plum level and as directed with

1.03 beadings polishig complete as directed. It may be noted that there 735 Sft

should be 3" gap between the wall and panelling for fixing switch

boxes and laying conduits, hence the quoted rate should include cost

of providing steel brackets/wooden or ply packings to create this gap)

Providing and fixing Working Table Desk of size 3'-0" x 2'-6" x 2'-6"

high to detail as shown in drawing. Comprising table top out of 19 mm

1.04 thick MR Grade Ply finished with 1.0 mm thick laminate of approved 36.25 Sft

colour and shade with post forming edges on both side.

Providing and fixing clear toughened glass partition/divider at edge of

customer service tables in bank premises, comprising 8 mm thick

toughened transparent glass with polished edges and rounded

1.05 corners, fixed using SS brackets, clamps, channels or patch fittings as 40 Sft

approved by the Architect/Engineer-in-Charge, complete in all

Providing and fixing Cashier Cabin table of size 7'-3" x 2'-3" x 2'-6" high

to detail as shown in drawing. Comprising table top out of 19 mm

1.06 thick MR Grade Ply finished with 1.0 mm thick laminate of approved 21 Sft

colour and shade with post forming edges on both side.

Providing and fixing Storage unit of size 15'-3" x 1'-6" x 3'-0" mm high

made of 19 mm thick MR Grade Ply finished with 1.0 mm thick post-

formed laminate for top and intermediate shelves with necessary SS

Bracket, 8mm thick ply for rear side, hung shutter in both the panels

using 18mm com. ply and finished with 1mm thick laminate of

approved colour and shade, including all necessary, Butt hinges,

1.07 locking arrangement, 100mm long SS brush finish handles, tower bolt, 75 Sft

ball catch, complete to the satisfaction of the Client/ Architect. Table,

Drawer, storage inside should befinished with 0.8mm thick laminate of

approved colour and shade.

Providing and fixing Cabin table for Cabin-1 of size 3'-6" x 2'-6" x 2'-6"

high to detail as shown in drawing. Comprising table top out of 19 mm

1.09 thick MR Grade Ply finished with 1.0 mm thick laminate of approved 17.5 Sft

colour and shade with post forming edges on both side.

Providing and fixing Cabin table for Cabin-2 of size 4'-6" x 2'-6" x 2'-6"

high to detail as shown in drawing. Comprising table top out of 19 mm

1.1 thick MR Grade Ply finished with 1.0 mm thick laminate of approved 17.5 Sft

colour and shade with post forming edges on both side.

Providing and placing waiting area sofa seating for bank premises,

made from approved quality internal frame structure in seasoned

hardwood/treated plywood/MS framework as required, finished with

high-density foam cushioning and premium quality upholstery

fabric/leatherette of approved shade and texture, complete in all

respects as per approved design and specifications.

Providing and placing Centre table & Side Table for bank waiting area,

made from approved quality commercial plywood/solid woodas per

1.12 approved design, finished with laminate/glass top as specified, 2 Nos

complete in all respects including necessary hardware, edge finishing,

supports and protective buffers.

Providing and placing 3-seater visitor/waiting chairs for bank waiting

area, manufactured fr.om stainless-steel fixed chair, fixed leg, full back

rest and chrome-plated complete.