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Tender Value
Refer Docs
EMD Value
₹3,300
Closing Date
6 Apr 2026, 6:00 pmClosed
Deputy Municipal Commissioner (D)
Bid for Supply, Installation, Testing and Commissioning of different types of cables and pipes for existing CCTV cameras
289431
DC-ISD-CCTV_C&P-03-2026
Open
Electronics Equipment
Surat
14 documents required · 12 mandatory · 2 optional
₹708
Surat Municipal Corporation
₹3,300
24 Mar 2026
24 Mar 2026
24 Mar 2026
6 Apr 2026
24 Mar 2026
B. Information of Authorized Signatory / Contact Person..............................................................
D. Undertaking letter as per Ministry of Finance Memorandum No. : F.No.6/18/2019-
PPD dated 23.07.2020 and Office Memorandum No. : F.18/37/2020-PPD dated
Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC
& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
1. Notice Inviting Bid
Surat Municipal Corporation (SMC)
"Surat Mahanagar Seva Sadan"
Gordhandas Chokhawala Marg, Muglisara,
Surat - 395003, Gujarat
Notice Inviting Bid DC-ISD-CCTV_C&P-03-2026
Bid for Supply, Installation, Testing and Commissioning of different types of cables
and pipes for existing CCTV cameras for Surat Municipal Corporation (SMC) is invited
online on https://smctender.nprocure.com from the bidder meeting the basic eligibility
criteria as stated in the bid document.
Bid Fee (Non-refundable) • Rs. 708/- (Rs. 600/- + 18% GST) (by DD or
Banker’s Cheque only)
EMD • Rs. 3,300/- (by DD or Banker’s Cheque only)
Online Bid Start Date • 24/03/2026
Online Bid End Date (Last Date • 06/04/2026 upto 18:00 hrs.
of Online Submission of Bids
with all necessary documents as
per tender document
requirement in soft copy)
Submission (in Hard Copy) of • In sealed envelope strictly by RPAD/Postal Speed
Bid Fee and EMD Post on or before 13/04/2026 upto 18:00 hrs. to
the Chief Accountant, Surat Municipal
Corporation, Muglisara, Surat – 395003, Gujarat.
• Bidders have to submit Price bid and Technical Bid online along with all necessary
documents as per tender document requirement in electronic format only on
https://smctender.nprocure.com website till the Last Date & time for Online
The right to accept/reject any or all bid(s) received is reserved without assigning any reason
Deputy Commissioner (D)
Surat Municipal Corporation
Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC
& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
2. Key Events & Dates
Event Target Date
Notice Inviting Tender DC-ISD-CCTV_C&P-03-2026
Bid Availability Start from 24/03/2026 upto 06/04/2026 upto 18:00 hrs.
Bid Fee Bid Fee of Rs. 708/- (Rs. 600/- + 18% GST) by Demand Draft or
Banker's Cheque of any scheduled/nationalized bank payable at
Surat in favour of Surat Municipal Corporation.
EMD Rs. 3,300/- by Demand Draft or Banker's Cheque of any
scheduled/nationalized bank payable at Surat in favour of Surat
Municipal Corporation.
Online Bid Start Date 24/03/2026
Online Bid End Date On or before 06/04/2026 upto 18:00 hrs.
(Last Date of Online
Submission of Bids with
all necessary documents
as per tender document
requirement in soft
Submission (in Hard In sealed envelope strictly by RPAD/Postal Speed Post on or
Copy) of Bid Fee and before 13/04/2026 upto 18:00 hrs. To the Chief Accountant,
EMD Surat Municipal Corporation, Muglisara, Surat – 395003, Gujarat.
3. Eligibility Criteria
The bidder interested in being considered for “Bid for Supply, Installation, Testing and
Commissioning of different types of cables and pipes for existing CCTV cameras” should
fulfill the following minimum criteria:
3.1. The bidder must have completed at least 3 years of experience/operation in the field of
supply, installation and support of CCTV Cameras as on bid start date.
3.2. The bidder should not be black-listed / debarred by any of the Government or Public
Sector Units in India as on the date of the submission of the tender.
3.3. The bidder should furnish Bid Fee and an Earnest Money Deposit (EMD) as per Clause
Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC
& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
4. Instructions for the Bidder
4.1. Availing Bid Documents
Blank bid documents can be downloaded from the web site
https://smctender.nprocure.com up to the date and time mentioned in the Online Bid
Invitation Notice DC-ISD-CCTV_C&P-03-2026.
4.2. Addenda & Corrigenda
If required the Addenda and Corrigenda will be issued and the same will form the part
of the original bid documents and shall override any contradicting effects in the
original bid document.
4.3. Submission of Price Bid and Technical BID
The price bid and the technical bid containing all the relevant supporting documents
must be submitted online only on https://smctender.nprocure.com on or before the
last date of submission of the bid. No documents except the Bid Fee and EMD to be
accepted in hardcopy. It is advised to keep the softcopy of the relevant documents
ready and upload the same in advance on https://smctender.nprocure.com with
respect to this tender to avoid issues if any.
All the relevant softcopy should invariably follow the (n)Code portal's specific
requirements pertaining to file types, file size, file name length, etc.
o File Types: Files with only .pdf, .doc, .txt, .xls, .ppt, .pps, .png, .gif, .jpg, .zip, .rar
extension can be uploaded.
o File name: It should not be more than70 characters. Special Characters Like ( ' %
@ < > : * ? | & ~ ^) are not permitted.
o File size: Single file size should not be more than 3 MB.
The bid document (duly signed and stamped) in hard copy shall be submitted by the
successful bidder upon intimation from SMC.
4.4. Bid Fee & Earnest Money Deposit (EMD)
• The bidder should pay non-refundable Bid Fee of Rs. 708/- (Rs. 600/- + 18%
GST) and EMD of Rs. 3,300/- by separate Demand Draft or Banker's Cheque of
any scheduled/nationalized bank payable at Surat in favour of Surat Municipal
• Failure to submit Bid Fee and EMD as required shall lead to the bid being rejected
4.5. The bid should be filled in legibly, clearly indicating the figures and its value in words
4.6. Online Submission of the Technical Bid:
The bidder will be required to upload the duly signed, stamped and notarized color
scanned copy of below mentioned documents in the same order of sequence online
on smctender.nprocure.com during e-tendering process.
1. Scan copy of Tender (Bid) Fee
2. Scan copy of EMD
Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC
& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
3. Scan copy of Solvency certificate
4. Scan copy of work order / Completion certificate / Contract clearly indicating years
in operation (in support of Eligibility Criteria No. 3.1)
5. Scanned copy of Bid Format given in Section – 9, Annexure to Technical Bid
A. Bidder’s Details (signed and stamped page no. 28, 29 and 30)
B. Information of Authorized Signatory / Contact Person (signed and stamped
C. Performa of Compliance letter (on Bidder’s letterhead, page no. 32 and 33)
D. Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated
23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021
published by Ministry of Finance, Dept. of Expenditure, Public Procurement
division as per Form – D (To be submitted on Bidder’s letter head, page no. 34)
6. Scan copy of duly filled, signed and stamped Technical Specification given in
Section – 8 (To be submitted on Bidder’s letter head)
7. Scan copy of PAN card
8. Scan copy of company registration with local body and state government/central
government (should be valid as on bid start date)
9. Scan copy of GST Registration Certificate
10. Scan copy of duly signed addendum and Corrigendum, if any. (Optional)
11. Scan copy of any other document not mentioned above but required to be
attached as per the tender requirement (Optional).
12. Authorization Letter as per Clause-4.25 (mandatory in case tender signatory is
other than Owner/Partner/MD/Director/Company Secretary) (Optional)
4.7. Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic
format through online mode (by scanning) while uploading the bid. This
submission shall mean that E.M.D. & tender fee are received for purpose of
opening of the bid. Accordingly offer of those shall be opened whose E.M.D. &
tender (bid) fee is received electronically. However, for the purpose of realization
of D.D. bidder shall send the D.D. in original through RPAD / Speed post as per
Clasue-4.10 below so as to reach to Chief Accountant, SMC within 7 days from the
last date of online submission of the bid as per tender notice.
Penaltative action will be taken for not submitting original Demand Draft in the
account department of Surat Municipal Corporation within 7 days from the last
date of online submission of the bid for the first time as mentioned below.
Sr. No. Tender Amount Penalty Amount in Rs.
1. Up to Rs. 1 Crore Rs. 10,000/-
2. More than Rs. 1 Crore and Upto Rs. 10 Crore Rs. 20,000/-
3. More than Rs. 10 Crore and Upto Rs. 50 Crore Rs. 30,000/-
4. More than Rs. 50 Crore and Upto Rs. 100 Crore Rs. 70,000/-
5. More than Rs. 100 Crore Rs. 1,00,000/-
Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC
& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
If bidder will not submit the penalty amount within 10 days to Surat Municipal
Corporation and/or bidder will not submit the demand draft in original for the
second time and after, Penaltative action shall be taken for abeyance of
registration and cancellation of E-tendering code for 6 (six) months.
Any documents in supporting of bid shall be in electronic format only through
online (by scanning) & hard copy will not be accepted separately.
4.8. All documents must be coloured scanned to be seen as original. Scanning in black
and white or gray shall not be acceptable.
4.9. All documents must be notarized with clearly-displaying stamp, number and
name of the notary.
4.10. Sealing, marking and submission of the Bid Fee and EMD:
Following documents shall only be submitted in Hard Copy to Surat Municipal
Corporation by the bidder:
- Earnest Money Deposit (EMD)
The “Bid Fee and EMD” shall be put in an envelope containing Bid Fee and Earnest
Money Deposit (EMD) and shall be super scribed as “Bid Fee and EMD”
The envelope must be sealed and super scribed and must be sent as under:
Details to be mentioned exactly on sealed envelop
TENDER DETAILS To,
• Notice No.: DC-ISD-CCTV_C&P- The Chief Accountant,
Surat Municipal Corporation,
• Bid Fee & EMD for Bid for Supply,
Installation, Testing and Mahanagar Seva Sadan,
Commissioning of different types Gordhandas Chokhawala Marg,
of cables and pipes for existing Muglisara, Surat - 395
CCTV cameras Gujarat, INDIA.
• Last Submission Date:
The envelope containing EMD and Bid Fee must be sent strictly by Postal Speed Post
or Registered Post AD only so as to reach on or before 13/04/2026 up to 18:00 hrs.
Bids received in any other manner or mode (like courier, in person, etc.) will not
be considered. SMC won’t be responsible for postal delays.
TECHNICAL BID & PRICE BID
The technical bid & price bid must be submitted online on
https://smctender.nprocure.com. It should not to be sent physically, if submitted
physically the bid shall be rejected.
4.11. The bidder will be bound by the details furnished to SMC, while submitting the bid or
at subsequent stage. In case, any of such documents furnished by the bidder is found
to be false at any stage, it would be deemed to be a breach of terms of contract
making him/her liable to legal action besides termination of contract.
Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC
& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
4.12. Late Bids: Bids not reaching on or before the specified time limit will not be accepted.
4.13. Conditional Bids: All the terms and conditions mentioned herein must be strictly
adhered to by all bidders. Conditional tenders shall not be accepted on any ground
and shall be subject to rejection without assigning any reason.
4.14. Withdrawal of Bids
Bid once filled in, submitted shall not be allowed to be withdrawn till the validity of the
bid remains in force or else the EMD shall be liable for forfeiture.
4.15. Period of Validity
The offer should be valid for acceptance for a minimum period of 180 days from the
date of opening of the Price Bid. If required, SMC may request the bidder to have it
extended for a further period.
4.16. Language of Bids
The bids prepared by the bidder shall be in the English language. The supporting
documents in language other than English/Hindi/Gujarati must have its English
translation (which is to be duly attested by the bidder), for purposes of interpretation
of the bid, the English translation shall govern.
4.17. Right To Accept or Reject Any Bid or All Bids
SMC reserves the right to accept or reject any bid and annul the bidding process and
reject all bids at any time prior to award of contract, without thereby incurring any
liability to the affected bidder or bidders or any obligation to inform the affected
bidder or bidders of the ground for SMC’s action.
4.18. Firm Prices & Bid Currency
Prices quoted must be firm and final and shall not be subject to any upward
modifications, on any account whatsoever. Prices shall be expressed in Indian Rupees
4.19. Costs to be Borne by Bidder
All costs and expenses (whether in terms of time or money) incurred by the bidder in
any way associated with the development, preparation and submission of the bid,
including but not limited to attendance at meetings, discussions, demonstrations, etc.
and providing any additional information required by SMC, will be borne entirely and
exclusively by the bidder.
4.20. Acceptance of Terms & Conditions
The bidder will, by taking participation in the bidding process and submitting the bid
documents, be deemed to have thoroughly read, studied and understood the bid
documents including scope of work, the terms and conditions, instructions, etc.
referred there in and the same are acceptable to the bidder.
4.21. All entries in the bid form should be legible and filled clearly. If the space for furnishing
information is insufficient, a separate sheet duly signed by the authorized signatory
may be attached. However, the interlineations, erasures or overwriting, if any, in the
Technical Bid Application must be attested by the person authorized to sign the bids.
Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC
& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
4.22. It is to be ensured that the complete information as required by this office may be
furnished by the bidders in the prescribed format. Formats submitted with incomplete
information and not conforming to the requirements are liable to be rejected.
4.23. The agency will be bound by the details furnished by him/her to SMC, while submitting
the bid or at subsequent stage. In case, any of such documents furnished by the
agency is found to be false at any stage, it would be deemed to be a breach of terms
of contract making him/her liable to legal action besides termination of contract.
4.24. The participation in the online tendering process implies that the bidder have
thoroughly read, studied and understood the instructions of the Bid documents, Scope
of work, formats as well as the terms and conditions referred there in and the same are
acceptable to the bidder.
4.25. Authorized Signatory
For the purpose of submission of the bid, the bidder may be represented by either the
Principal Officer (Owner/MD/Director/Company Secretary) or his duly Authorized
Representative, in which case he/she shall submit a certificate of authority along with
the technical bid. All certificates and documents (including any clarifications sought
and any subsequent correspondences) received hereby, shall, as far as possible, be
furnished and signed by the authorized representative or the principal officer.
4.26. Arithmetical errors will be rectified on the following basis. If there is a
discrepancy between the unit price and the total price that is obtained by multiplying
the unit price and quantity, the unit price shall prevail and the total price shall be
corrected. If the supplier does not accept the correction of the errors, its bid will be
rejected. If there is a discrepancy between words and figures, the amount in words will
4.27. Disqualifications: A Bidder shall be disqualified and Bids will not be considered if
a) Hardcopy envelop does not show on it the reference of bid number and description
as denoted and thus gets opened before due date(s) of opening specified in Notice
b) The Price Bid and Technical Bid is submitted physically which leads to revelation of
prices before the due date of opening of the Price Bid.
c) The Earnest Money Deposit (EMD) & Bid fee is not deposited in the manner
specified above.
d) The Bid documents are not in a language as per Clause.
e) The Bid documents are not signed affixing stamp by the authorized signatory.
f) The Bid documents submitted are incomplete and/or ambiguous in any respect.
g) Non-compliance of provisions and requirements of the Bid documents.
h) Any or all correction(s) or pasted slip(s) is/are not initialled, authenticated by the
i) The Bid documents are not submitted in the manner specified in the bid document.
j) Eligibility criteria are not met with.
k) Any form of canvassing/lobbying/influence/query regarding short listing, status, etc.
will result in a disqualification.
Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC
& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
5. Indicative list of Documents to be submitted
Following documents shall be submitted in soft copy online on
https://smctender.nprocure.com by the bidder so as to ascertain the claims made. Following
is the indicative list of documents that are to be submitted.
# Description of Requirement Proof Required to be Submitted
1. The bidder must have completed at least 3 years Copy of work order / Completion
of experience/operation in the field of supply, certificate / Contract clearly
installation and support of CCTV Cameras as on indicating years in operation
bid start date. (duly notarized)
2. The bidder should not be black-listed / debarred Self-declaration / Undertaking by
by any of the Government or Public Sector Units bidder as per Form – ‘B’, Section –
in India as on the date of the submission of the (duly signed & stamped)
3. EMD & Bid Fee As per clause
4. Solvency Certificate amounting 20% of the Solvency Certificate as per Clause
consideration of the Contract from a No.
scheduled/nationalized bank. (duly notarized)
5. Compliance with technical specification as Duly filled Section – 8 [Technical
mentioned in Section – 8 Specification] must be submitted on
Bidder’s letter head. The same must
be duly signed and stamped by
authorized person.
(duly signed & stamped)
6. Product literature Technical details/brochures /
specification sheet of bided
(duly signed & stamped)
7. The compliance letter as per Form 'A' On Bidder’s letter head as per Form
– ‘A’ as mentioned in Section-
(duly signed & stamped)
8. Goods & Service Tax Registration Nos. Copy of the Goods & Service Tax
(GST) Registration Certificate
(duly notarized)
* Note: Additional documents other than above if any, required for supporting the claims
made by the bidder should be attached.
Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC
& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation (SMC)
Bid for Supply, Installation, Testing and
Commissioning of different types of cables and
pipes for existing CCTV cameras
[DC-ISD-CCTV_C&P-03-2026] Technical
Online Bid Start Date
Online Bid End Date
(Last Date of Online Submission of Bids)
Last Date of Physical Submission of Bid Fee & EMD in
Information Systems Department (ISD)
Surat Municipal Corporation
Muglisara, Surat-395003
Surat Municipal Corporation
6. Scope of Work
6.1. The primary requirement is to supply, install, testing and commissioning of CAT6 cable,
Fiber cable, PVC & HDPE pipe and power cable at various locations within Surat
Municipal Corporation city limit.
6.2. The detailed scope of work included pulling out existing cables and pipes, SLTC
(supply, laying testing and commissioning) of network cables, power cables and pipes,
6.3. The bidder shall be responsible for cable laying, ducting etc. for CCTV system. The
bidder is responsible for termination of LAN cable/ last mile connectivity of CCTV
system to the existing network infrastructure at respective site to integrate the CCTV
System with data centre, command centre etc.
6.4. The IP Pool and network routing requirements are to be finalised by the bidder in
consultation with SMC. It is to be noted that the range/class/IP pool may be different
at different locations and hence SI should design their solution accordingly.
6.5. SMC needs to be fully informed of the amount and extent of the demolition and site
clearance shall then be agreed with the SMC. Selected bidder has to inform & take
necessary approval from SMC in advance (minimum 1 week) for the digging or
excavation required w.r.t. ROW/RI. SMC will facilitate such permissions and provide
support wherever required. The restoration cost, if any shall be borne by bidder and
same shall be reimbursed by SMC.
6.6. The SI has to ensure that on completion of work, site has to be restored to its original
condition as per site requirements.
6.7. The CAT6 cable, Fiber cable and power cables installed as part of CCTV system under
the scope of the work under this tender should be with 1 year replacement warranty.
6.8. RoW and Restoration Charges:
6.8.1. Bidder is required to carry out complete process as per SMC guidelines
including taking permission. SMC will provide necessary support to expedite
the permission.
6.8.2. The security deposit required to be paid at the time of Road Digging
Permission will be waived off by SMC.
6.8.3. The Road Reinstatement Charge (RI Charge) will be reimbursed on quarterly
basis as per actuals on submission of bills.
6.8.4. In case of HDD, the Road Reinstatement Charges will be calculated considering
the actual road that has been dug (the pit area).
6.8.5. For micro trenching bidder is required to undertake the restoration at his cost.
No reimbursement will be made in this regard by SMC. Depth of cable using
Micro trenching should be in compliance with the specification of the tender
Duly Sign, Bid for Supply, Installation, Testing and Commissioning of SMC
Stamp & Notary different types of cables and pipes for existing CCTV cameras
[DC-ISD-CCTV_C&P-03-2026]
Surat Municipal Corporation
6.8.6. Annual Rentals as per SMC policy will be waived off by SMC.
6.9. The bidder shall inform all concerned authorities and obtain NOC or permissions as
required before starting work.
6.10. In case of the permission is required from any other authority apart from SMC, the
bidder is required to coordinate. SMC will facilitate and provide necessary support to
expedite the same.
6.11. Quantity Variation
6.11.1. The quantity defined in the tender document are estimated and the actual
quantity will be executed based on the actual site survey by the selected
bidder at the time of implementation. The quoted rate will remain firm and
same for such variation in quantity. The successful bidder shall not object to
the upward or downward variation in quantities.
6.11.2. Quantities mentioned in the commercial formats are indicative in number.
SMC at its discretion may or may not procure the listed components in
mentioned quantities at the time of placing order / agreement. SMC has the
rights to delete any of the component before final implementation. The
successful bidder shall not object to the upward or downward variation in
quantities of any item.
6.11.3. The payment for cables, ducting and PVC pipes will be made on actual
quantity and payment will be made at tender rates.
6.11.4. No claim shall be entertained or become payable for price variation of
additional quantities.
6.12. The bidder shall be required to repair the faulty cables at the earliest or within the
problem resolution time as per SLA defined in this tender document. However, if any
cables give continuous trouble, the bidder shall replace the same with the new
compatible cables of the same or higher configuration without any additional cost to
6.13. The bidder must integrate hardware and software components along with rest of the IT
Infrastructure at various locations to make the system integrated and fully functional.
6.14. Necessary installation/reinstallation, configuration and implementation support to be
provided by bidder.
6.15. In case if breakdown/ maintenance work is required to be carried out during
nonworking days/ hours, the bidder shall attend the task(s) during this period at no
6.16. The bidder may be asked to supply all the installation material/
accessories/consumables (e.g. screws, clamps, fasteners, ties anchors, supports,
grounding strips, connectors, wires etc.) necessary for the installation and operation of
Duly Sign, Bid for Supply, Installation, Testing and Commissioning of SMC
Stamp & Notary different types of cables and pipes for existing CCTV cameras
[DC-ISD-CCTV_C&P-03-2026]
Surat Municipal Corporation
6.17. The bidder has to prepare and submit a delivery report including details of
components supplied. The delivery report will be validated by the identified SMC
authorized person.
6.18. None of the components and sub-components that are declared "End-of-sale‟ by the
respective OEM in next 1 years as on date of submission of Bid shall be proposed.
6.19. Necessary network connectivity WAN will be provided by SMC. However, the SI will be
responsible for network configuration and management of the IT infrastructure
provided under this tender.
6.20. The physical infrastructure management and maintenance services shall include but
not limited to:
i. Reactive maintenance, repair and replacement of defective cables and pipes.
The cost for repair and replacement shall be borne by the bidder.
ii. Component that is reported to be down on a given date should be either
fully repaired or replaced by temporary substitute (of equivalent
configuration) within the time frame indicated in the Service Level
Agreement (SLA). In case the selected Bidder fails to meet the above
standards of maintenance, there will be a penalty as specified in the SLA.
The bidder shall provide the comprehensive manufacturer's warranty for CAT6 cable,
Fiber cable and power cables covered by this bidding document. The bidder must
warrant CAT6 cable, Fiber cable and power cables procured and implemented as per
this bidding document against any manufacturing defects during the warranty period.
6.21.1. Warranty for each item should be as mentioned in the detailed technical
specification given in section –
6.21.2. The bidder shall, for this purpose, stock sufficient spares for rendering service
and meeting SLA.
6.21.3. No separate charges shall be paid for visit of engineers or attending to faults
and repairs or supply of spare parts.
6.21.4. During the implementation period and warranty period, bidder shall perform all
the functions as enunciated at no extra cost to SMC.
6.21.5. Mean Time between Failures (MTBF): If during warranty period, any cable failure
on four or more occasions in a period of less than three months or six times in a
period of less than twelve months, it shall be replaced by equivalent new cables
by the bidder at no cost to SMC. For any delay in making replacement and
repaired of CAT6 cable, Fiber cable and power cables, SMC reserves the right to
charge a penalty.
6.21.6. Warranty should not become void, if SMC buys, any other supplemental
hardware from a third party and installs it within these equipments under
intimation to the bidder. However, the warranty will not apply to such
supplemental hardware items installed.
Duly Sign, Bid for Supply, Installation, Testing and Commissioning of SMC
Stamp & Notary different types of cables and pipes for existing CCTV cameras
[DC-ISD-CCTV_C&P-03-2026]
Surat Municipal Corporation
6.21.7. Any component that is reported to be down on a given date should be either
fully repaired or replaced by temporary substitute (of equivalent configuration)
within the time frame indicated in the Service Level Agreement (SLA).
Following activities to be carried out by bidder during Warranty Support:
1. In case if breakdown/ maintenance work is required to be carried out during
nonworking days/ hours, the bidder shall attend the task(s) during this period at no
2. The bidder should either repair the CAT6 cable, Fiber cable and power cables, or
replace the CAT6 cable, Fiber cable and power cables with new cables, to ensure the
CCTV system is operational. Any cable is either breakdown, damaged due to the
negligence of bidder, or any technical reasons, it should be replaced with new
equipment or item under the guidance of operational team of the SMC.
3. In case the quoted item is not available in the market, the bidder shall have to supply
higher Version/ Replacement of that item with prior approval of SMC at no extra
cost. No “End of Life” product should be supply to minimize such instances during
OEM support for 1 years. If any spare(s)/ material(s) found defective than same
should be repaired or new spare(s)/ material(s) is to be replaced. In any case second
hand material is not allowed.
4. In case if the bidder is not able to repair the cable or any part of it, the bidder shall
supply the new substitute of same specifications or of higher specifications, with
prior approval of the concern officer in SMC. In case, if it is found that the
substituted item is of lower quality/specification then the same must be replaced. In
case of, repetitive instances, SMC will take punitive action against the bidder.
5. The bidder should perform all the tasks that need to be taken to upkeep the CCTV
system in a 24 x 7 days environment. This includes but not limited to any component
breakdowns, reworks; relay of cable/re-configure system that needed to perform /
replacing the breakdown components etc. as per SLA.
6. The bidder should also take up the work including reworks, relaying of cable cuts,
shifting of equipment, reconfiguring the system, optimization or performance of
CCTV system, re-installation of software/firmware. Bidder to ensure above activities
without any additional cost to SMC.
7. Necessary technical personnel shall also be deputed by the bidder at its own cost for
investigating defects and failures and carrying out modifications as and when
required during the Contract Period.
8. Ensure that any premises provided by SMC to the bidder for the purpose of carrying
out its obligations shall be used solely for the purpose of carrying out the functions
intended and obligations placed under this contract and not for any other purposes.
9. The bidder shall not permit anti-social activities/illegal activities on premises during
the warranty Period. Any liabilities arise as consequences of such event shall be
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borne by the bidder. On occurrence of such event, the bidder shall solely responsible
for legal remedies and SMC may consider Termination on occurrence of such event.
10. Take prompt and reasonable action for redressal of each complaint received from
users including complaints received by SMC related to work under this tender.
11. The bidder shall be required to hand over all the equipments in working condition at
the time of completion/termination of the warranty period, otherwise the
equipment, found faulty, shall be rectified from any external agency and whole
replacement/repair cost will be borne by the bidder only.
12. The bidder is not responsible to maintain the existing infrastructure which is being
re-utilized as part of this tender. However, bidder is required to inform the SMC if
any damage/discrepancies observed during the monitoring. SMC shall get the faulty
equipment repaired by their respective Service Provider.
13. Warranty Terms shall not be applicable in the event of damages due to Vandalism,
tempering of hardware or any of this tender component by Authority’s staff or
damage caused by any external party.
6.22. Electrical works and power supply
For those locations where the existing power supply is there in place, the bidder will be
required to lay necessary power cable with conduit to draw power upto the PoE
Network Switch/Media Convertor/PoE Injector.
6.23. Cabling Infrastructure
6.23.1. The bidder shall provide standardized cabling for all devices and subsystems in
6.23.2. All cables shall be clearly labelled with indelible indications that can clearly be
identified by maintenance personnel. The proposed cables shall meet the valid
directives and standards.
6.23.3. Cabling must be carried out as per relevant BIS/IS standards. All cabling shall be
documented in a cable plan by the SI.
6.24. Lightning-proof measures
The bidder shall comply with lightning-protection and anti–interference measures for
system structure, equipment type selection, equipment earthing, power, signal cables
laying. The bidder shall describe the planned lightning-protection and anti–
interference measures in the feasibility report. Corresponding lightning arrester shall
be erected for the entrance cables of power line, video line, data transmission cables.
All crates shall have firm, durable shell. Shell shall have dustproof, antifouling,
waterproof function & should be capable to bear certain mechanical external force.
Signal separation of low and high frequency; equipment’s protective field shall be
connected with its own public equal power bodies; small size/equipment signal
lightning arrester shall be erected before the earthling. The Internal Surge Protection
Device for Data Line Protection shall be selected as per zone of protection described in
IEC 62305, 61643-11/12/21, 60364-4/5. Data line protection shall be used for security
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system, server data path and other communication equipment. Data line protection
shall be installed as per zone defined in IEC 62305.Type 1 device shall be installed
between zone 0B and zone 1. Type 2 devices shall be installed before the equipment in
6.25. Earthing System
All electrical components are to be earthen by connecting two earth tapes from the
frame of the component ring and will be connected via several earth electrodes. The
cable arm will be earthen through the cable glands. The entire applicable IT
infrastructure i.e signal junction shall have adequate earthing. Further, earthling should
be done as per Local state national standard in relevance with IS standard.
6.25.1. Earthing should be done for the entire power system and provisioning should
be there to earth all equipment procured so as to avoid a ground differential.
6.25.2. All metallic objects on the premises that are likely to be energized by electric
currents should be effectively grounded.
6.25.3. There should be enough space between data and power cabling and there
should not be any cross wiring of the two, in order to avoid any interference, or
corruption of data.
6.25.4. The earth connections shall be properly made.
6.26. Response & Resolution Time: The successful bidder on commissioning of the product
shall ensure maximum uptime for the product/service during warranty period.
Mean Time to Repair (MTTR) - MTTR shall be monitored on the time taken
between logging of complain & its closure
1. Identification and resolution of <= 8 Hrs No penalty
problem pertains to CAT6 cable, > 8 Hrs Penalty of Rs 250 for
Fiber cable and power cable each day of delay
1. Following will not be considered for downtime calculation
i. Equipment down due to power failure at Location or due to loss of network
connectivity attributable to SMC
ii. Schedule maintenance by bidder with prior information to SMC
2. SLA for MTTR shall be calculated within Office Hours of SMC.
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7. Terms & Conditions
7.1. Prices to be quoted should be inclusive of all Central/State taxes, levies, custom duties,
Transportation, handling charges F.O.R. SMC premises packing, forwarding, transit
losses, insurance, loading and unloading and all other breakage, leakage, losses shall
be borne by the agency.
7.2. The prices/charges quoted should also include:
The prices/charges quoted for Supply, Installation, Testing and Commissioning of
different types of cables and pipes for existing CCTV cameras should also include:
i. Cost of necessary power cables, signal cables, connectors, convertors, controllers,
mounting kit and necessary device drivers/software that are specified/not specified
in this bid but necessary.
ii. Warranty for each item should be as mentioned in the detailed technical
specification given in section – 8 covering all movable plastic and other parts of
the equipment in warranty comprehensively except the consumable items and any
other items which are physically damaged or burnt.
iii. Delivery at installation site in SMC's main office or at any other office to be decided
by the SMC, within Municipal limit.
iv. Transit Insurance, Freight and loading, unloading charges up to SMC’s site.
v. Installation & Commissioning of the software and the hardware.
7.3. The bidder has to submit the “Self-Declaration” as per the Performa of Compliance
Letter (as per Form 'A') in soft copy online on https://smctender.nprocure.com on its
letter head duly signed by the authorized signatory.
7.4. The Bidder should be required to quote for all the items to supply & support that
range of products.
7.5. Bids for locally assembled or grey market products will not be entertained and will be
summarily rejected. Only the products of Make and Model meeting or exceeding the
specification specified in Section-8: Technical Specification against each item will be
considered. In case, the make is not specified then only those products with well-
known national/multinational brand will be considered for the particular item. In case,
the model is not specified than the bidder may quote for any model matching the
specifications. The technical specification of such products shall be furnished.
7.6. The right to reject accepts any/all bid(s) without assigning any reason thereof is
7.7. Delivery schedule:
The successful bidder shall complete the Supply, Installation, Testing and
Commissioning of different types of cables and pipes within 45 days from the date of
the Work/Purchase order.
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A penalty of 0.2% of the value of that particular item will be charged for delayed
supply and installation for delay of each day thereafter.
7.8. Security Deposit
The successful bidder will be required to place Security Deposit at 5% of the
consideration of the Contract by Demand Draft or Banker's Cheque Payable at Surat in
favour of Surat Municipal Corporation of any scheduled/nationalized bank within
days from the date of notice of award of contact, failing which a penalty at 0.065% of
the amount of security deposit will be imposed for delay of each day. The EMD placed
may be considered for conversion towards the security deposit and amount falling
short of the required amount shall be payable.
7.9. Agreement and Undertaking
The Awardee i.e. the selected agency will have to enter into an Agreement and submit
an Undertaking with SMC for supply of goods and its/their installation, Commissioning
etc. on a Rs. 300/- stamp paper (or of appropriate amount) of Government of Gujarat
at the agency's own cost within 10 (ten) days period from the date of Notice of Award.
No claims for payments will be entertained without completion of this process.
7.10. Solvency Certificate
Along with the technical bid documents, the bidder should submit Solvency Certificate
amounting 20% of the consideration of the Contract from a scheduled/nationalized
bank. The Solvency Certificate should valid and should not be older than one year
from the bid start date.
7.11. No interest shall be paid on Earnest Money Deposit and/ or Security Deposit placed.
7.12. Any offer/bid not meeting the terms and conditions mentioned hereinabove will be
liable for rejection without assigning any reason thereof.
7.13. Bid once filled in, submitted shall not be allowed to be withdrawn till the validity of the
bid remains in force or else the EMD shall be liable for forfeiture. The agency is
expected to examine the Bid Document carefully. Failure to furnish all information
required as per the Bid Document may result in the rejection of the bid
7.14. In case if breakdown/ maintenance work is required to be carried out during non-
working days/ hours, the bidder shall attend the task(s) during this period at no extra
7.15. The selected bidder shall provide User Manuals, Operational and Maintenance
7.16. The liability as to any damages and/or loss otherwise to any movable or immovable
properties, assets during loading, unloading or otherwise during the contract period,
whether knowingly or unknowingly done or occurred shall be made good forthwith to
the SMC by the Awardee agency upon a communication made therefore.
7.17. The total penalty could be up to 10% of the Consideration of Contract and the decision
of head of the Information Systems Department, SMC shall be treated as final in such
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7.18. The bidder shall indemnify SMC from and against any costs, loss, damages, expense,
claims including those from third parties or liabilities of any kind howsoever suffered,
arising or incurred inter alia during and after the Contract period out of:
• any negligence or wrongful act or omission by the bidder or any third party
associated with bidder in connection with or incidental to this Contract; or
• any breach of terms as stated in the bid document, the bidder’s Bid and the
Contract with the bidder
• any infringement of patent, trademark/copyright or industrial design rights arising
from the use of the supplied goods and related services or any part thereof.
7.19. Prices to be quoted in Indian Rupees and should be inclusive of all Central/State taxes,
levies, Transportation, handling charges F.O.R. SMC premises packing, forwarding,
transit losses, insurance, loading and unloading and all other breakage, leakage, losses
shall be borne by the bidder.
a) Surat Municipal Corporation does not hold "C" or "D" certificate under the Sales
b) Surat Municipal Corporation is a "Local Self-Government" and the procurement of
products, materials, goods, articles is going to be solely used, utilized for public
amenities and purposes and also for relief to the poor through its various
departments including public hospitals, health centers, dispensaries, maternity
homes, pathological laboratory, filaria/malaria, chemical and bacteriological
laboratories, Medical college and secondary and primary education schools. Hence,
benefit of exemption, concession etc., if any, in Central/State taxes, levies etc. shall
be passed on to the SMC.
7.20. TAX LIABILITY
GST (Goods & Service Tax) has come in existence from 1st July 2017. Contractor /
Successful Bidder is bound to pay any amount of GST prescribed by the Govt. of India
as per the Terms of Contract agreed upon during the course of execution of this
During the course of execution of Contract, if there is any change in Rate of GST
(Goods & Service Tax) by the Government, the same shall be reimbursed / recovered
separately by SMC, subject to the submission of Original Receipt / Proof of the
amounts actually remitted by the Successful Tenderer / Contractor to the Competent
Authority along with a Certificate from Chartered Accountant of Contractor /
Successful Bidder certifying that the amount of GST paid to the Government and the
same shall be intimated / submitted / claimed within 30 (Thirty) Days from the date of
payment. Remittance of GST within stipulated period shall be the sole responsibility of
the Successful Bidder / Contractor, failing which SMC may recover the amount due,
from any other payable dues with SMC and decision of Municipal Commissioner shall
be final and binding on the Contractor / Successful Bidder in this regard. Further, the
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Surat Municipal Corporation
non-payment of GST to the Government may lead to the termination of contract and
forfeiture of Security Deposit / Performance Guarantee Amount.
If imposition of any other new Taxes/Duties/Levies/Cess or any other incidentals etc. or
any increase in the existing Taxes/Duties/Levies/Cess or any other incidentals etc.
(excluding GST) are imposed during the course of the contract, the same shall be borne
by the Contractor/Successful Bidder Only, in no case SMC shall be liable for the same.
The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned
therein and the taxes shall be shown separately on the face of the invoice so as to
claim as ITC by SMC.
7.21. SMC may buy full/partial quantity from one/more bidder(s) and may split/ defer/
stagger the order(s)/ deliveries. The quantities shown in the tender are approximate
and no claim shall be entertained for variation of quantities being less or more than
those mentioned in the bid. The variations in the quantities shall not vitiate the
7.22. In case, the awardee i.e. the selected bidder fails to supply specified quantity and
quality of goods in time or the performance of such supply/supplies are not found up
to the mark or found of inferior quality vis-à-vis specifications, the earnest money
deposit and/or security deposit will be forfeited at once.
7.23. All goods to be supplied shall be of specified or higher speed/technology/version.
SMC or its representative shall have the right (if it so desires) to test the goods to
ascertain their conformity to the specifications. SMC shall notify to the agency for this
purpose and nature of tests that may be conducted (if found necessary) for bench-
7.24. In case the quoted Item is not available in the market, the bidder will have to supply
Higher Version/replacement of that Item in the quoted cost in the same time duration
with prior approval of SMC. No “End of Life” product should be quoted to minimize
such instances till the bid validity (Make & Model quoted by the bidder should be
available till the bid validity, duly supported for spares/OEM support for 3 years).
7.25. Terms of Payment:
100% on successful completion and commissioning of the Supply, Installation and
Testing of different types of cables and pipes.
7.26. It should be noted that the lowest rate(s)/price(s) will not be the sole criterion for
accepting bid for any of the goods but emphasis will be given to the quality of the
products and even the readiness to offer innovative technology thereof.
7.27. Should the awarded bidder fail to deliver the scope of work in due time, SMC reserves
the right to get the work done from third party at the bidder’s risk and cost including
the replacement of faulty components/equipments.
7.28. The bidder shall extend all the benefits to the SMC such as free samples of products,
materials, goods, articles including any kind of discount, rebate, commission, incentives
normally offered to any other buyer in the form of gift or otherwise as part of the sales
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promotion scheme(s). If any sales promotion scheme(s) is/are launched after
submission of bid or after the bidder is awarded with the contract by the SMC, all such
benefits of the said sales promotion scheme(s) during the continuance of said
scheme(s) shall have to be made available during the period of contract.
7.29. The bidder shall provide relevant media for supporting software like device drivers,
management software, etc.
7.30. Only the products of Make and Model specified in Section-8 [Technical
Specifications] against each item will be considered. The technical specification of
such products shall be furnished.
7.31. The contract shall be governed by the Laws in India and shall be subject to the
jurisdiction of Surat.
7.32. The service engineer designated to resolve the complaints should be skilled and
experienced in the works to be executed under the contract. The SMC has all the rights
to reject the services provided by service engineer and can ask for a change, if not
7.33. The bidder/ its personnel shall not divulge or disclose to any person, any details of
office, operation process technical know-how, administrative/ organizational matters as
7.34. Back-office Support: Additional support as and when needed shall be provided from
offsite competent staff of the bidder for specialized repairs, maintenance, configuration
and consultation with no extra cost.
7.35. Force Majeure: The bidder shall not be liable for any delay or failure of performance
of any of its obligations under or arising out of this contract, if the failure or delay is
the result of an event of Force Majeure. “Force Majeure” means an event beyond the
control of the bidder and not involving the bidder’s fault or negligence, and not
foreseeable. Such events may include, but are not restricted to, acts of the End
customer in its sovereign capacity, wars or revolutions, riot or commotion, earthquake,
fires, floods, epidemics, quarantine restrictions. The bidder shall continue to perform its
obligations under the Contract as far as is reasonably practical and feasible.
Declaration: I / We have thoroughly read, studied and understood the instructions of
the bid documents, formats as well as the terms and conditions referred to hereinabove and
the same are acceptable to me/us.
Place Signature of Authorized Person
Date Designation
Seal/ Stamp Name
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8. TECHNICAL SPECIFICATIONS
• The Bidder are required to mention make & Model of the product (Do not write “OEM” against items except the items asked to
be integrated with Computers).
• The bidder can quote only one option (i.e. only one product can be quoted) against each item meeting or exceeding the below
mentioned minimum specification.
• The bidder must clearly specify the features of the offered product vis-à-vis specification and deviation if any in the Column-C
and Column-D respectively.
• The technical spec sheet and the product brochure of the product offered should also be submitted along with technical bid.
• In case the space provided is not sufficient then a separate paper as per the format below can be annexed to the bid. The same
must be duly signed and stamped.
• The Technical Specification Sheet must be submitted on bidder’s letter head for all below mentioned items. The same
must be duly signed and stamped by authorised person of respective entity.
TECHNICAL (MINIMUM) SPECIFICATIONS [Part – 8a]
# Item Matched? Deviation from Specification /
[Yes/No] Remarks if Any
1. UTP Cat 6 cable with rodent resistant jacket
1. Shall be of 4 twisted pairs of 23 AWG solid conductors or better
2. Shall support network line speeds upto 1 gigabits per second or better
3. Shall be 4-pair Unshielded twisted pair with a cross filler/ isolator (+), meeting
Category 6 tested till 250 MHz as per EIA/TIA-568C.2.
4. Should comply with all of the performance requirements for current and proposed
applications such as Gigabit Ethernet, 100BASE-Tx, digital video and Voice
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Surat Municipal Corporation
# Item Matched? Deviation from Specification /
[Yes/No] Remarks if Any
5. The Category 6 Solution shall fully comply with the link segment specifications for
1000 Base-TX in addition to the ANSI/TIA and ISO/IEC Category 6 requirements.
6. Shall have the length printed on the outer jacket of the cable after every meter.
7. With Rodent Resistance jacket
8. Inner Sheath Material-PE/PVC
9. Outer Sheath Material-LSZH
10. Insulation-High Density Polythene
11. Support for Temperature Range: 0 deg. To 50 deg
12. 1 Year comprehensive onsite Warranty Support
2. UTP Cat 6 cable
1. Shall be of 4 twisted pairs of 23 AWG solid conductors or better
2. Shall support network line speeds upto 1 gigabits per second or better
3. Shall be 4-pair Unshielded twisted pair with a cross filler/ isolator (+), meeting
Category 6 tested till 250 MHz as per EIA/TIA-568C.2.
4. Should comply with all of the performance requirements for current and proposed
applications such as Gigabit Ethernet, 100BASE-Tx, digital video and Voice
5. The Category 6 Solution shall fully comply with the link segment specifications for
1000 Base-TX in addition to the ANSI/TIA and ISO/IEC Category 6 requirements.
6. Shall have the length printed on the outer jacket of the cable after every meter.
7. 1 Year comprehensive onsite Warranty Support
3. Optical fiber cable
1. 6 Core Single Mode Optical Fiber Cable
2. Optical Fiber cable should be ISO/IEC-11801, Indoor/Outdoor, IEC 60332-3, IEC
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Surat Municipal Corporation
# Item Matched? Deviation from Specification /
[Yes/No] Remarks if Any
3. Shall be 9μ, 6-core Single mode OS2 steel armoured cable as per ISO/IEC-11801
4. Shall be able to meet Gigabit & 10 Gigabit Ethernet performance requirement
specified by IEEE 802.3z (1000 Base-X) & IEEE 802.3ae (10G Base-X)
5. Shall be jelly filled with loose tube construction
6. Shall have water blocked construction to prevent water absorption and consequent
7. Optical Fibers should be in multitube/Unitube type of cables
8. Fiber cable shall be RoHS Compliant
9. Shall have minimum 1 year performance Warranty
1. No. of cores 3 core 1.5 sq. mm.
2. Materials XLPE insulated and PVC sheathed armored cable with
copper conductor of suitable size
3. Certification ISI Marked
4. IS: 7098 XLPE insulated electric cables (heavy duty)
5. Warranty 1 Year comprehensive onsite Warranty Support
5. PVC Conduit pipe
1. Diameter 25 mm (Dia.)
2. Standard ISI
3. Warranty 1 Year comprehensive onsite Warranty Support
6. HDPE Conduit pipe
1. Diameter 40 mm (Dia.)
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# Item Matched? Deviation from Specification /
[Yes/No] Remarks if Any
3. Warranty 1 Year comprehensive onsite Warranty Support
Place Signature of Authorised Person
Date Designation
Seal/ Stamp Name
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Surat Municipal Corporation (SMC)
Annexure to Technical BID
Bid for Supply, Installation, Testing and
Commissioning of different types of cables and
pipes for existing CCTV cameras
[DC-ISD-CCTV_C&P-03-2026] to
Online Bid Start Date
Online Bid End Date
(Last Date of Online Submission of Bids)
Last Date of Physical Submission of Bid Fee & EMD in
Information Systems Department (ISD)
Surat Municipal Corporation
Muglisara, Surat-395003
Surat Municipal Corporation
9. ANNEXURES TO TECHNICAL BID
All the documents listed below shall be annexed to the bid in the prescribed formats along with
the necessary supporting documents to ascertain the claims made by the bidder.
A. Bidder’s Details
1 Details of responding firm/company
Bidder/Supplier
c. Telephone Fax:
e. Are you a Manufacturer /
Authorized dealer / Sub
dealer / Any other
f. Income Tax Number [PAN]
g. Goods & Service Tax (GST)
2 Information about responding firm / Company
a. Address of Head
Quarter/Head Office
b. Address of Registered
c. Main Office in Gujarat
d. Office in Surat
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e. No. of years of operation in
f. Turnover (figures as per last Yr.-1 (20___-___)
three audited balance Yr.-2 (20___-___)
sheets are to be provided) Yr.-3 (20___-___)
3 Details of Contact Person
d. Telephone No.
4 Details of Authorized Signatory
d. Telephone No.
5 Forum of Business (Select appropriate option and provide the Registration Details
along with attested copies of certificates)
# Forum of Business Yes/ Registration Details Validity Date
No (submit attested copies
of certificates)
h. Sole Proprietor?
(Registration Number under
Shops and Establishment
i. Hindu Undivided Family?
j. Partnership Firm?
k. Public Limited Company
under The Companies Act?
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l. Private Limited Company
under The Companies Act?
m. State Govt. owned
Undertaking/ Corporation /
n. Central Govt. owned
Undertaking/ Corporation /
o. Co-operative Society?
p. Association of Persons?
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B. Information of Authorized Signatory / Contact Person
Name Recent Passport Size
Address Photograph
Mobile No. Signature
Web Address Capacity/Designation
Name Recent Passport Size
Address Photograph
Mobile No. Signature
Web Address Capacity/Designation
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C. Self-Declaration
Performa of Compliance letter
(To be submitted on Bidder’s letterhead duly signed by Authorized signatory)
Deputy Commissioner (D)
Surat Municipal Corporation,
Muglisara, Surat- 395
Sub: Compliance with the bid terms and conditions, specifications and Eligibility Criteria
Ref: Bid for Supply, Installation, Testing and Commissioning of different types of cables and
pipes for existing CCTV cameras [DC-ISD-CCTV_C&P-03-2026]
With reference to above referred bid, I, undersigned <<Name of Signatory>>, in the capacity
of <<Designation of Signatory>>, is authorized to give the undertaking on behalf of
<<Name of the bidder>>.
I/We the undersigned, hereby submit our proposal along with the necessary documents. The
information/documents furnished along with the above application are true and authentic to the
best of my/our knowledge and belief. I / we, am / are well aware of the fact that furnishing of
any false information / fabricated document would lead to rejection of my tender at any stage
besides liabilities towards prosecution under appropriate law.
I/We have thoroughly & carefully read, studied and understood the Bid documents and
Addenda and Corrigenda (if any) including the technical specification, terms and conditions,
instructions, etc. referred there in and the same are acceptable to our company.
We hereby confirm that all our quoted items meet or exceed the requirement and are absolutely
compliant with specifications mentioned in the bid document, moreover the items bided are not
end of life items.
We hereby confirm that all the components/parts/assembly/software which we shall supply on
award of contract shall be original new components/parts/assembly/software from respective
OEMs of the products and that no refurbished/duplicate/ second hand components/parts/
assembly / software shall be used.
Duly Sign, Bid for Supply, Installation, Testing and Commissioning of different SMC
Stamp & Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
We also explicitly understand that all quoted items meet technical specification of the bid & that
such technical specification overrides the brochures/standard literature if the same contradicts
or is absent in brochures.
I/We also state that our company is not black-listed/ debarred by any of the Government or
Public Sector Units in India as on the date of the submission of the tender
Further, I/we agree to abide by all the terms and conditions as mentioned in the bid document
without any condition(s). We have also noted that SMC reserves the right to consider/ reject any
or all bids without assigning any reason thereof.
In case of breach of any tender terms and conditions or deviation from bid specification other
than already specified as mentioned above, the decision of SMC for disqualification will be
accepted by us.
<<Name of the bidder>>
<<Authorized Signatory>>
<<Stamp of the bidder>>
Duly Sign, Bid for Supply, Installation, Testing and Commissioning of different SMC
Stamp & Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
D. Undertaking letter as per Ministry of Finance Memorandum No. :
F.No.6/18/2019-PPD dated 23.07.2020 and Office Memorandum
On letterhead of Bidder
Sub: Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated 23.07.2020
& Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021 published by
Ministry of Finance, Dept. of Expenditure, Public Procurement division
Ref: 1. Tender No. DC-ISD-CCTV_C&P-03-2026
I have read the clause regarding restriction on procurement from a bidder of a country which
shares a land border with India. I certify that we as a bidder and quoted product from following
OEMs are not from such a country or, if from such a country, these quoted products OEM has
been registered with competent authority. I hereby certify that these quoted product & its OEM
fulfills all requirements in this regard and is eligible to be considered for procurement for Tender
No. DC-ISD-CCTV_C&P-03-2026.
Sr. No. Product Name Make and Model
1 UTP Cat 6 cable with rodent resistant jacket
2 UTP Cat 6 cable
3 Optical fiber cable
5 PVC Conduit pipe
6 HDPE Conduit pipe
In case I’m supplying material from a country which shares a land border with India, I will
provide evidence for valid registration by the competent authority, otherwise SMC reserves the
right to take legal action on us.
Authorized Signatory of M/s <<Name of Company>>
Duly Sign, Bid for Supply, Installation, Testing and Commissioning of different SMC
Stamp & Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
Surat Municipal Corporation (SMC)
Bid for Supply, Installation, Testing and
Commissioning of different types of cables and
pipes for existing CCTV cameras
[DC-ISD-CCTV_C&P-03-2026]
Online Bid Start Date
Online Bid End Date
(Last Date of Online Submission of Bids)
Last Date of Physical Submission of Bid Fee & EMD in
Information Systems Department (ISD)
Surat Municipal Corporation
Muglisara, Surat-395003
Duly Sign, Bid for Supply, Installation, Testing and Commissioning of different SMC
Stamp & Notary types of cables and pipes for existing CCTV cameras [DC-ISD-
CCTV_C&P-03-2026]
Surat Municipal Corporation
[Note: Must be submitted online, not to be sent physically]
Item Description UoM Quantity Unit Rate GST Unit Rate Amount Amount inclusive
No. exclusive GST (%) inclusive GST inclusive GST GST in words
1. UTP Cat 6 cable with rodent resistant jacket RM
2. UTP Cat 6 cable RM
3. Optical fiber cable RM
4. Power cable RM
5. PVC Conduit pipe RM
6. HDPE Conduit pipe RM
7. Open Digging, Trenching and Ducting RM
1. The rates (Quoted in Unit Rate Column) should be exclusive of GST. The applicable GST should be quoted separately in GST column in Price
2. The L1 evaluation will be done on exclusive of GST rate.
3. The taxes at prevailing rate will be considered for payment purpose.
Place: Signature of Authorized Person:
Company stamp: Designation:
Duly Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different types of cables and pipes for existing CCTV SMC
& Notary cameras [DC-ISD-CCTV_C&P-03-2026]
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