BRC FOR PROVIDING SUBSIDIZED CANTEEN SERVICE AT GSECL, GTPS.

: TECHNICAL BID :

: NAME OF WORK :

BRC FOR PROVIDING SUBSIDIZED CANTEEN

SERVICE AT GSECL, GTPS.

EW- 356 PUR-F-006 RFQ-

BRC FOR PROVIDING SUBSIDIZED CANTEEN

SERVICE AT GSECL, GTPS.

No. PAGE NUMBER

01 TENDER NOTICE 3 -9

02 SPECIAL NOTES FOR TECHNICALLY QUALIFYING CRITERIA FOR THE 10-14

03 INFORMATION TO BE PROVIDED IN BELOW FORMAT OF THE 15-16

EXPERIENCE OF WORKS CARRIED OUT BY THE CONTRACTOR

04 GENERAL INSTRUCTION TO THE TENDERERS 17-20

05 DECLARATION FORM

06 SCOPE OF WORK 22-33

07 TERMS AND CONDITIONS REGARDING LABOUR LAWS 34-46

08 “GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE 47-65

10 FORM -02 : DEVIATION FROM BIDDER (IF ANY)

11 INTEGRITYPACT OUR ENDEAVOUR

12 UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF

13 SCHEDULE : B (PRICE FILL UP ONLINE) 70-71

14 SCHEDULE : B -2 72-73

15 Annexure – C

Tender Fee Rs.17,700 paid vide DD NO______________ Dated________

EMD Rs 4,73,274 paid paid vide DD NO______________ Dated___________

Contractors Signature

EW- 356 PUR-F-006 RFQ-

E-TENDER NOTICE No-_________

Chief Engineer (Generation) GTPS invites “On line Tenders” (e-tendering) for the

Work of BRC FOR PROVIDING SUBSIDIZED CANTEEN SERVICE AT GSECL,GTPS.Tender

Papers & Specifications may be down loaded from Web site

https://gsecl.nprocure.com (For view, down load and on line submission of

technical and price bid) and GUVNL / GSECL Website www.guvnl.com &

www.gsecl.in (For view, down load of necessary instructions papers only). Tender

fee/EMD may be paid along with submission of tender in Tender fee/EMD cover, for

respective tender. “Technical bid containing all the relevant documents of tender to

be submitted through ONLINE electronic form / process only on (n)Procure. No any

documents(except DD/Receipt of RTGS or NEFT transaction for Tender Fee and

EMD) will be accepted in offline mode or hard copy”. If submitted same will be

Only cover for DD/Receipt of RTGS or NEFT transaction for Tender Fee and

EMD will be accepted through Registered Post AD or Speed Post addressed to

The Chief Engineer (Generation) Gujarat State Electricity Corporation Ltd.,

GTPS super scribing the envelope with Tender No & item description. This is

mandatory. “NO COURIER SERVICE OR HAND DELIVERY” will be accepted.

RFQ Name of Work Estimated Time Tender E.M.D

No Cost in Rs. Limit Fees in (Rs.)

BRC FOR PROVIDING SUBSIDIZED

CANTEEN SERVICE AT GSECL, GTPS. Months

(1) Date of Pre-bid meeting As per E-Tender Notice

(2) Last date of Bid down loading up to 16.55 Hrs As per E-Tender Notice

(3) Last date for receipt of tender (in online) As per E-Tender Notice

up to 17.00 Hrs

(4) Last date for physical submission of cover for DD/ As per E-Tender Notice

Receipt of RTGS or NEFT transaction for Tender Fee

and EMD only (in hard) up to 15.00 Hrs

(5) Date of Opening of online Technical Bid all relevant As per E-Tender Notice

documents submitted through online process, Cover

for Tender fee and EMD (For e-Tender) (In presence of

willing bidders) At 15:30 Hrs if possible

(6) Date of Opening of Price Bid Party has to be in touch with

(In presence of Qualified bidders) website www.nprocure.com

(7) Validity of Tender from the date of opening of 180 Days

EW- 356 PUR-F-006 RFQ-

General Terms & Condition

01. TENDER FEE, EMD AND SECURITY DEPOSIT:

(a)Tender fee (non-refundable) should invariably be paid through Demand Draft or

through online transfer by RTGS/NEFT in GSECL GTPS account; otherwise offer

shall be ignored out rightly. Demand Draft should be in the name of the “Gujarat

State Electricity Corporation Limited payable at GTPS”. Tender fee (Demand Draft)

must be kept in the cover of EMD; otherwise offer is liable to be rejected.

(b)All the Bidders will be required to pay Tender Fees plus applicable GST as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the

office address specified in the tender document or by RTGS/ NEFT/online.

(c) For eligibility of exemption please refer. Annexure-A.

(d)Tenders without Proper evidence of exemption of Tender Fee are liable for

B. EMD (Earnest Money Deposit):

(a)EMD is to be paid by DD/RTGS or NEFT in favour of Gujarat State Electricity

Corporation Ltd. payable at GTPS. Tenders without EMD are liable for rejection.

(b)Earnest Money Deposit (refundable) is acceptable through Demand draft/Pay

Order /RTGS/NEFT/Bank Guarantee.

(c) If the EMD amount is more than Rs.3 Lakhs, it should be paid either by RTGS/

NEFT/Online or Demand Draft or Banker’s Cheque or Pay Order or Bank

Guarantee. Otherwise, it should be paid either in Cash (up to Rs. 10,000/- only) at

the office address specified in the tender document or by RTGS/ NEFT/online

(d)For eligibility of exemption please refer. Annexure-A

(e) Bank details of GSECL, GTPS are as under:

Suitable payment option can be selected for Tender fees & EMD/SD. Payment of

Tender Fees & EMD/SD by RTGS/NEFT/on line shall be encouraged.

GSECL GTPS -Beneficiary Bank details is as under.

Name of Account – GUJARAT STATE ELECTRICITY CORPORATION

BANK NAME – BANK OF BARODA,

BRANCH NAME – SECTOR-21, GANDHINAGAR

IFSC CODE – BARB0GANDHI (Fifth letter is ZERO)

e-mail ID- [email protected] ; [email protected] If payment done by

RTGS/NEFT, then same is to be informed to above e-mail ID with transaction

reference, Tender No., BID No. & Bidder’s GST No.

(e) In case of online payment/NEFT/RTGS, it should be done from official business

account of party and not from personal account.

(f) No Interest will be allowed against payment of E.M.D.

(g) Tenders without Proper evidence of exemption of EMD are liable for rejection.

 Tenderer should quote the reference of payment of EMD & Tender Fee i.e., DD No.

& Date for EMD - DD No. & Date for Tender Fee on cover page of Technical Bid

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otherwise Bid will not be considered for opening. Tenderer should also certify as

“unconditional tender” on tender cover itself.

(Eligibility for exemption in Tender fee & EMD)

1. Micro & small enterprises (MSEs) who participates directly in tendering process as

Manufacturers or service providers, and holds a valid Udyam Registration, are

eligible for exemption from payment of Earnest Money Deposit.

Agencies registered under Udyam in the capacity of Traders, Re-sellers or similar

categories (i.e. other than Manufacturers/Service providers) are not eligible for EMD

2. Start-ups which participate directly in tendering process for the product which they

are manufacturing / service which they are providing and re-cognized by DPIIT under

the Start-up India Program and has obtained Udyam registration.

3. Organization which has registration certificate for the manufacturing product of the

tender, from Gujarat Khadi Gramodyog Board or Khadi and Village Industries

Commission (K.V.I.C) or Commissioner of Cottage Industries.

4. Board/Corporations/PSUs of the Central/State Government for their own

manufactured items.

5. State Government recognized organizations like (i) organizations for blinds, dumb

and deaf, disabled, mentally disabled persons; (ii) women's self-help group

recognized by Gujarat Livelihood Promotion Company; which participate directly in

tendering process for the product which they are manufacturing / service which

/they are providing.

C. Security Deposit:

a) The successful bidder (lowest-1 bidder) shall have to submit Security Deposit with

acceptance of Letter of Intent (LOI) before placement of order. The successful bidder

will be required to pay an amount as per NIT (excluding GST) as a guarantee [Security

deposit] for satisfactory execution of the contract. Such guarantee[Security deposit]

for satisfactory/successful execution will be payable either in D.D./ Bank

Guarantee/NEFT/ RTGS only. The SD should be paid as per below table:

Security Deposit

Category of the Unit Order value up to Order value more than

Rs. 5 Lakhs Lakhs

Enterprises or Organizations Exempted 3% of order value

are exempted from paying Tender

Fees & EMD as per (Annexure-A)

For all other enterprises 5% of order value. 5% of order value.

b) For submission of SD, GSECL will accept the bank guarantees, if the guarantees are

issued by bank as mentioned in Sr. No. 8 above.

c) If the full Security Deposit amount is not paid within 15 days after the receipt of the

Letter of Intent, then Gujarat State Electricity Corporation Limited shall exercise its

EW- 356 PUR-F-006 RFQ-

discretionary powers to cancel the order without entering into any correspondences

and this will be binding on the bidder.

d) If the bidder fails to pay the Security Deposit or defaults in execution of the orders

placed or if GSECL suffers any financial loss due to this, then GSECL will be at liberty

to adjust the amount from other orders of the same firm or by encashing the Bank

Guarantee. Failure to deposit the SD will entail for forfeit of EMD and the contract

shall be treated as terminated.

e) The GSECL reserves the right to forfeit the SD in case of any breach of contract and in

case of disputes. The decision of Chief Engineer, __GTPS shall be final, binding and

acceptable to the contractor.

f) The Security Deposit/ Bank guarantee covering execution of the contract will be

released only on successful execution of contract and on receipt of the bank

guarantee towards warrantee/guarantee wherever applicable and on receipt of the

“NO Objection Certificate” from the Engineer In charge/Officer in Charge of the

(g) Guarantees issued by the following banks will be accepted as SD/EMD on a

permanent basis:

(1) All Nationalized Banks

(2) Guarantees issued by the following Banks will be accepted as SD/EMD for the period

up to March 31, 2027. The validity cut-off date in the GR is with respect to the date

of issue of Bank Guarantee irrespective of the date of termination of Bank

2 AU Small Finance Bank

4 City Union Bank

6 DBS Bank India Limited

8 Dhanlaxmi Bank

9 Equitas Small Finance Bank

10 FEDERAL Bank

15 IDFC First Bank

16 Induslnd Bank

17 Jammu and Kashmir Bank

18 Jana Small Finance Bank

19 Karnataka Bank

20 Karur Vysya Bank

21 Kotak Mahindra Bank

23 South Indian Bank

EW- 356 PUR-F-006 RFQ-

24 Standard Chartered Bank

25 Tamilnad Mercantile Bank

26 Ujjivan Small Finance Bank

28 Ahmedabad Mercantile Co-op. Bank

29 Nutan Nagrik Sahkari Bank Ltd.

30 Rajkot Nagarik Sahakari Bank Ltd.

31 Saraswat Co-Operative Bank Ltd

32 SBPP Co-operative Bank Ltd.

33 SVC Co-Operative Bank Ltd.

34 The Cosmos Co-op Bank Ltd.

35 The Gujarat State Co-operative Bank

36 The Surat District Co-op Bank

37 The Surat People's Co. Op. Bank Ltd

38 The Baroda Central Co-operative Bank

39 The Panchmahal District Co-operative Bank

40 The Kalupur Commercial Co-op. Bank

41 The Rajkot Commercial Co-operative Bank

42 The Banaskantha Mercanttile Co-op. Bank Ltd.

43 Gujarat Gramin Bank

02. Technical Bid:

The technical bid (online) shall comprise of all the technical details of the stores /

materials offered in accordance with the Corporation guaranteed technical

particulars and conditions, etc.

The Technical Bid shall be opened on Due Date as mentioned in tender Notice (If

Possible), in the presence of those tenderers who wish to be present. If the

Authorized Representative is likely to be present then he must submit the

authorization letter of the representing company at the time of opening of Bids

and this is compulsory. Only One authorized Representative shall be allowed.

03. Price Bid : For E-Tender :

Bidders are requested to submit Price Bid on-line only, this is mandatory and not to

submit the price bid in physical form. If price bid is submitted in physical form, same

will not be opened and only on-line submitted price bid will be considered for

evaluation. Further if the quantity quoted differs in the any of the technical bid

forms and in price bid forms, it is discretion of Committee – GSECL to consider the

quoted quantity.

The time and date for opening of the Price Bid shall be determined by the

Corporation and shall be communicated to the tendering firms after technical bids

are analyzed and the intimation will be sent only to the technically qualified

Any technical questions information and clarifications that may be required

pertaining to this Tender should be referred to The Chief Engineer, GSECL,GTPS who

EW- 356 PUR-F-006 RFQ-

also reserves the right to reject any OR all tenders without assigning any reasons

04. The tender must be submitted in 01 (One) Cover system:

Cover 01: EMD and Tender Fee

The above cover should be duly super scribe the reference of

payment of EMD & Tender Fee i.e. DD/ RTGS or NEFT No. & Date

for EMD – DD/ RTGS or NEFT No. & Date for Tender Fee otherwise

Bid will not be considered for opening. Tenderer should also certify

as “unconditional tender” on tender cover itself. Conditional

tenders are liable for rejection

Bidder has to send hard copy of EMD and Tender Fee cover by RPAD / Speed Post

to The office of Chief Engineer (G), ADM Building Thermal Power Plant Area, Sector

30, Gandhinagar, Pin 382041, Gujarat, India on or before due date. In case of e-

tender, It is mandatory to submit tender in online e-Tender as well as in physical

form (EMD and Tender Fee cover) on or before due date and time. If tender

submitted in only one way, it will not be considered for evaluation. Corporation

does not take any responsibility for postal delay on both ways and tenders

received after due date and time will not be accepted by this office.

Gujarat State Electricity Corporation Ltd. reserves the right to accept/reject/Cancel

any or all the offers/tenders, extend dates and / or re-advertise tender, and /or

modify the process at any stage of the process without assigning any reason thereof.

05. Bidders have to attached all the supporting documents as per tender criteria/Tender

terms and conditions, Annexure (Duly filled) as well as tender copy duly signed &

seal in PDF format (without password protection) in n-procure (online) only. This is

mandatory otherwise tender will be liable to rejected. If submitted in hard copy

same will be ignored.

06. Third-Party Inspection:

“All bidders shall submit the details/documents in support of Technical Qualification

Requirements duly certified and verified for authenticity from Specified Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA

Firm along with a certificate regarding verification of authenticity of documents

asper the format placed at Annexure 1. All the documents submitted by the bidder in

support of meeting Technical QR only shall be digitally signed by the Specified Third-

Party Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing

CA/CA Firm. In case documents are certified & verified for authenticity through TPIA,

the verification and certification of authenticity of documents is acceptable from any

of the following TPIAs:

1. M/s Competent Inspectorate and Consultants Pvt. Ltd, Hyderabad, India.

2. M/s Gulf Lloyds Industrial Service India Pvt. Ltd.-Ahmedabad.

3. M/s International Certifications Services.

4. M/s Intertek India Pvt. Ltd.

5. M/s SGS India Pvt. Ltd.

6. M/s Moody International (India) Pvt. Ltd.

EW- 356 PUR-F-006 RFQ-

7. M/s TUV SUD South Asia (P) Ltd.

8. M/s TUS Rheinland (India) Pvt. Ltd.

9. M/s Bureau Veritas (India) Pvt. Ltd.

10. Hertz Inspection & Services Pvt. Ltd.

11. IRCLASS Systems and Solutions Pvt. Ltd.

The Bidder shall be responsible to get their documents/ credentials verified &

certified by the Specified Third-Party Inspection Agency (TPIA) or Statutory Auditor of

their Company or Practicing CA/CA Firm in support of Technical QR. All the costs

pertaining to third party verification and certification (including those by statutory

auditors) shall be borne by the Bidder. GSECL shall have no liability (financial or

otherwise) towards the same and shall not be liable for any claim/ dispute between

the bidder and the Specified Third-Party Inspection Agency (TPIA) or Statutory

Auditor of their Company or Practicing CA/CA Firm.”

Verification for authenticity shall not be applicable in following cases:

1. Bidders having proven track record or regular suppliers/contractors (i.e.

2. Past order copies of GSECL as these documents can be verified internally.

07. Subletting of tender is not permitted.

Signature of Contractor Chief Engineer Gen.)

with Rubber Stamp GSECL, GTPS

EW- 356 PUR-F-006 RFQ-

SPECIAL NOTES FOR TECHNICALLY QUALIFYING CRITERIA

FOR THE SUBJECT WORK

INSTRUCTION TO BIDDERS FOR FURNISHING INFORMATION WITH TECHNICAL BID:

1) Bidders are requested to submit the details online about their organization, their

technical experience, their competency and suitable evidence of their financial

standing as per enclosed format. Contractors will be liable for rejection due to any

false or incomplete information furnished in the format / documents.

2) The contractor should have sufficient number of technical and administrative

employees for the proper execution of this contract work.

CRITERIA FOR ELIGIBLITY FOR PRE-QUALIFICATION

Bidder’s Remark

(Yes/No) regarding

Sr. submission of

PREQUALIFICATION CRITERIA ENCLOSURES

No. document in soft

as well as hard

The bidder firm should produce certificate

/ document & copy of work order as

evidence for similar work of prov iding

subsidis ed canteen service in

industria l ca nteen inside factory

prem ises of similar magnitude and

A) Bidder having Three similar

completed work order each costing not

less than the amount equal to Rs

lakh during last seven financial years –

B) Bidder having Two similar

completed work order each costing not

less than the amount equal to Rs

lakh during last seven financial years -

C) Bidder having One similar

completed work order costing not less

than the amount equal to Rs 1.26 Crore

during last seven financial years.

in Government / Semi Government

department/ Public Sector unit /MNC/

EW- 356 PUR-F-006 RFQ-

reputed industries.(work order copy as

per this eligibility criteria along with

good/satisfactory performance certificate

to be attached with technical bid)

The bidder firm should produce

satisfactory completion Certificate of

good Performance/satisfactory

performance from the clients/industries

for similar work of providing canteen

service in indust ria l ca nteen inside

factory premises (work completion

Certificate of work order at

The bidder firm should submit copy of

financial statement for recent three years

i.e, Balance sheet Profit and loss account

3 and Trading account (if turnover exceeds

Rs 200 lakhs, audited financial statements

along with auditor’s report must be

attached with technical bid)

The bidder should submit copy of

preceding three years Income tax return

along with statement showing

computation of income for the financial

years of the firm (copy to be attached

with technical bid)

Bidder should submit valid copy of

A)PF code Number,

B)Permanent Account Number (PAN),

(If any bidder are registered under

composite scheme under GST Act, copy of

declaration given by GST Dept. for the

same must be submitted)

Bidder should possess valid ISO

certification in the name of the firm issued

6 before the date of Tender.

(copy to be attached with technical bid)

Net worth of the bidder shall not be less

than 100% of the bidder's paid-up share

capital as on the last day of the preceding

financial year.

Net worth means the sum total of the paid

7 up share capital and free reserves. Free

reserve means all reserves credited out of

the profits and share premium account

but does not include reserves credited out

of the revaluation of the assets, write back

of depreciation provision and

EW- 356 PUR-F-006 RFQ-

amalgamation. Further, any debit balance

of profit and loss account and

miscellaneous expenses to the extent not

adjusted or written off, if any, shall be

reduced from reserves and surplus. (copy

to be attached with technical bid).

Details of registered partnership deed in

case of partnership firm. OR

Articles of Association, Memorandum of

Association and certificate regarding

Company’s Identification Number (CIN) in

case of company (copy to be attached

with technical bid)

Note: Joint venture is not acceptable

The bidder firm should submit copy of CA

Certificate for the recent three financial

year (i.e., up to last quarter of that current

financial year from the date of publishing

of this tender) which will be based on

GSTR-1/3B return.

Bidder has to mandatorily submit their

valid ESIC Registration certificate where

ESIC is applicable. In cases where ESIC is

not applicable, or where the bidder is

required to engage workers/Employees

10 who are not covered under the ESIC

scheme, the bidder shall mandatorily

submit a valid Employees compensation

insurance Policy covering such

workers/Employees, in accordance with

the applicable statutory provision

1. All the documents for 1 to 10 are mandatory and if any one or more documents are

not submitted online, the bid of bidder is liable to summary rejection without any

further process. In such eventuality tender fee will be not refunded while EMD will

be refunded after completion of tender process.

2. All above documents as applicable to be attached with Index showing the page

number of the enclosure with Technical Bid online only.

Signature of Contractor Chief Engineer (Gen.)

with Rubber Stamp GSECL, GTPS

EW- 356 PUR-F-006 RFQ-

Selection Process

The Contractor/Firms will be selected on the basis of Technical Evaluation Criteria as

recommended by the selection Committee constituted by Chief Engineer, GSECL,

GTPS. The evaluation will be done on the basis of the score obtained in the technical

bid evaluation.

Technical Evaluation Process

The firm meeting the pre-qualification criteria/condition would be evaluated by the

committee as per below technical evaluation process. The firm who will obtain

minimum 50 marks in technical evaluation process will be considered for opening of

price bid accordingly. The details of technical evaluation process are as under.

Sr. PQR Criteria Max. Marks Remarks

No. Marks obtained

a)The bidder having Three completed

work order of Industrial Canteen each

costing not less than the amount equal

to Rs 63.03 lakh during last seven

b) The bidder having Two completed

work order of Industrial Canteen each

costing not less than the amount equal

to Rs 78.78 lakh during last seven

c) The bidder having One completed

work order of Industrial Canteen each

costing not less than the amount equal

to Rs 126 lakhs during last seven

financial year in Government / Semi

Government department/ Public Sector

unit /MNC/ reputed industries .

2 Bidder firm possessing valid ISO 9001

certification in the name of the firm

issued before the date of Tender.

3 Positive net worth of the bidder 5+5+5=

shall not be less than 100% of the

bidder's paid-up share capital as

on the last day of the preceding

financial year.

A. 05 Marks for positive net worth of

Bidder for immediate

EW- 356 PUR-F-006 RFQ-

concluded/completed financial year of

tender publication - Compulsory.

B. 05 Marks for positive net worth of

Bidder for preceding financial year of

sub clause 3 [A] of above.

C. 05 Marks for positive net worth of

Bidder for preceding financial year of

sub clause 3 [B] of above

Note: (l) For example, if Tender is

published in October -25 than F.Y.

year for (A) is 2024-25 for (B) 2023-24 &

for (C) 2022-23 (2) Total marks of the

bidder will be A+B+C =

4 Experience of Canteen Service –

Subsidized Canteen Service during last

seven years in Government / Semi

Government department/ PSU/ MNC/

Reputed industries Up to

<= 3 years 10 marks

>= 3 to 5 years 15 marks

> 5 years 20 marks

5 Average Annual turnover (Gross) of the

Firm in the recent three financial years

a) 10 marks – up to Rs 78.78 Lakh

b) 15 marks Rs 80.36 Lakhs to

c) 20 marks Above Rs. 126 lakhs

6 Possessing valid food license of ongoing

work order for the last financial year

 In case more than one bidder obtains same Marks & quote the same offer rate in the

final evaluation of L1 then the bidder having the highest combined marks in the

technical evaluation process at Sr. No. 04 & 05 i.e. Experience of industrial canteen

services and average annual turnover of the firm in the preceding three financial

years will considered as L1.

 Further if the combined mark in the technical evaluation process at Sr. No. 04 & 05 is

same then the firm having the highest average annual turnover in the preceding

three financial years will considered as L1.

 It should be ensured that bidder will in position to comply applicable minimum wage

plus liability to maintain quality & services for offered rate by bidder.

EW- 356 PUR-F-006 RFQ-

INFORMATION TO BE PROVIDED IN BELOW FORMAT OF THE

EXPERIENCE OF WORKS CARRIED OUT BY THE CONTRACTOR

01. Name of Firm

02. Full Postal Address of the firm

03. Telephone No. at office

04. Name of Proprietor

05. E-mail Address of the firm

06. Mobile No of proprietor

07. Address of the office that would

handle this proposed work with

telephone number

09. Income Tax PAN*

11. PF registration No.*

12. Type of Organization including

names of partners / directors with

basic qualification and age, contact

numbers Details of registered

partnership deed in case of

partnership firm and articles of

association and memorandum of

association in case of company *

(Sole proprietorship firm,

Partnership firm, Pvt. Ltd company,

Co-operative Body etc.)

13. Name, address, telephone Nos.

(Office & Res.) of

i) Chairman/Managing Director

ii) General Manager

iii) Chief Project Officer/Manager

iv) Contract Officer/Manager

v) Sales Manager

14. Latest Net worth certificate

15. ISO 9001-2015, certification date

EW- 356 PUR-F-006 RFQ-

Certifying body as a catering service

16. Total experience in years in

Industrial canteen of the firm

17. List of personnel to be deployed at

the site for the work of industrial

canteen at GSECL________

BIDDERS EXPERIENCE

Bidder shall furnish here a list of similar jobs actually executed by him (and not sublet to

another contractor) to whom a reference may be made by Owner in case he considers such

a reference necessary.(Separate list be attached )

Sr. Name & Order Value of Period of Work Client Person to

No. Description of No. & Work Name & whom

Work Date Order Address reference

*Copies of all relevant documents as mentioned above to be attached with the Technical

Signature of Contractor

with Rubber Stamp

EW- 356 PUR-F-006 RFQ-

GENERAL INSTRUCTION TO THE TENDERERS

1. The scope of work is explained under respective head. The work shall be carried out

according to the enclosed General Conditions, Special Conditions of contract, Scope

2. The contract will be initially for a period of 03 (Three) months on trial base during

which the performance of the contractor will be observed and then if found

satisfactory performance of the contractor, work order may be continued as per

the terms and conditions for further 21 months period. (total 24 Months)

3. The bidders shall submit their offer without any deviations in general terms and

conditions of the contract or in technical specifications.

4. Tenders received after the time and date specified in the tender notice will not be

accepted. Once the offer is submitted by tenderer before due date of submission,

the tenderer shall not be allowed to submit revised / additional / modified offer

even before due date and time of submission of tender. However, if the date of issue

and / or submission of tender are extended by the Corporation due to any reason,

the tenderer may submit if he wishes the revised / additional / modified offer before

extended due date and time of submission.

5. The Corporation reserves the right to accept any tender irrespective of whether it is

lowest or not or to reject all the tenders without assigning any reasons thereof.

Tenders deferring from the technical specifications or the method of bidding in a

radical manner may also be rejected.

6. On acceptance of the tender, the name(s) of the accredited representative(s) of the

tenderer who would be responsible for taking instructions from the Officer-In-

Charge shall be communicated to the representative(s).

7. The successful contractor will have to sign an agreement as per the Gujarat State

Electricity Corporation's rules on stamped paper of appropriate value and the

necessary stamp duty charges shall be borne by the Contractor.

8. Tenderer must submit the all documents duly signed & bearing the SEAL OF

COMPANY. Any tender not bearing signature of the bidder & SEAL OF COMPANY on

all the documents accompanying the tender is liable to be rejected.

9. The contract or any part thereof shall not be subject to change without the written

permission of the authorized representatives.

10. Tender shall remain open for acceptance for a period of 180 days from the date of

technical bid opening and during this period no bidder shall be allowed to withdraw

his tender. Any such withdrawal, during the said period will entail forfeiture of the

earnest money deposited with the tender.

11. The Canteen Services shall be given as decided by the OIC and mutually agreed;

further distribution will have to be carried out by the contractor as per the

requirements of the OIC at the risk and cost of contractor.

12. Electricity consumption for the Canteen will be considered free of cost.

13. Work carried under this contract shall be completed in all respect within specified

time limit mentioned in Tender Notice. The Time limit period shall start from the

date of issuance of commencement letter from OIC at site. However, interim

milestones shall be fixed jointly after issue of letter for commencement of work.

14. Each tender shall contain the name, residence address & place of business of person

or persons making the tender & shall be signed by the tenderer with his usual

signature with seal of the Company. Partnerships firm shall furnish the full names

of all partners. It shall be signed with the partnership name by one of the members

of the partnership or by an authorized representative followed by the name &

EW- 356 PUR-F-006 RFQ-

designation of the person signing. Tenders by corporation shall be signed with the

legal name of the Corporation followed by the name of the state of incorporation

and by the signature and designation of the President, Secretary or other person

authorized to bind it in the matter with rubber seal of the Corporation. An attested

copy of the constitution of the firm with the name of partners shall be furnished.

Whenever, whether in submission of the tender or later in other matters, the

signatures are made by one person on behalf of a partnership or a firm or a

corporation, an attested copy of the resolution of the partners or of the Corporation

of Directors or an authority acceptable in law shall be supplied by the tenderer

authorizing acceptance, binding and signature by the said person. Witnesses and

sureties shall be persons of status and probity, and their names, occupation and

address shall be stated below their signature. All signatures shall be dated.

15. The information given in this specification is in good faith and meant to serve as a

guide to the BIDDER. It is, therefore, imperative that BIDDER shall obtain and

examine for himself all the data, information and particulars required for the

satisfactory execution of the work under this enquiry. The submission of a bid by

Bidder implies that he has fully read the specifications, bid drawing, Contract

Document and General conditions of Contract and has made himself aware of the

scope and the specifications for the work to be performed and local conditions and

other features which have a bearing on the cost and execution of the work. The OIC

shall not, therefore, after acceptance of the bid, pay any extra charges for any

reason whatsoever.

16. In case of conflict / discrepancies among clauses of different specifications given in

this document, the stringent specification shall be followed and under such

circumstances, the decision of the OIC shall be final and binding on the Contractor.

17. It is the intent of the OIC to incorporate these specification documents in the final

‘Contract’. BIDDERS are required to review these documents and clearly state in

their proposals their acceptance of the same.

18. The BIDDER shall be deemed to have carefully examined the ‘Specification’ in its

complete form and to have fully informed and satisfied himself as to the details,

nature, character and quantities of the work to be carried out, site conditions and

other pertinent matters and details. Ignorance of the intents and contents of the

specification document shall not be accepted by the OWNER as basis for any claims

for compensation.

19. Contractor shall attend meetings at OFFICER IN CHARGE’S office at site or any other

place as fixed by the OIC, as and when required for review, discussion, coordination

etc. Attending these meetings shall be obligatory on the part of the CONTRACTOR,

at no cost to the OIC.

20. Time is the essence of this Contract. The whole works must be proceeded as

described in these specifications and as directed by the OIC. No extra payment or

relaxation in the rates will be permitted on account of Contractor’s part.

21. Work covered under this specification shall be completed in all respects, as

stipulated under scope of work / Special conditions of work. Tenders received in any

another form shall not be accepted.

22. Arbitration clause: For Work Contract and Composite Contracts.

(1)Amicable settlement

Any dispute, difference, controversy or claim between the Parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as “the dispute”) shall, upon the

written request of either party be referred to the authorized representatives of the

EW- 356 PUR-F-006 RFQ-

disputing parties for resolution. The authorized representatives shall promptly meet

and attempt to negotiate in good faith a resolution of the dispute within thirty days

of the service of the request.

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicates herewith in sub clause (1) of Clause 22, arising under or in connection with

the present works contracts, whether pertaining to works contracts alone or work

and procurement both, the same shall be referred to arbitration under the Gujarat

public work contracts disputes arbitration tribunal Act,1992

INSPECTION OF SITE BY BIDDER

23. BIDDER shall inspect the site, examine and obtain all information required and satisfy

himself regarding matters such as sub-surface conditions, water records, access to

site, communication, transport, right of way, the type and number of equipment and

facilities required for the satisfactory completion of work, the quantity of various

items of the work, the availability and rates of material, local working conditions,

uncertainties of weather, obstructions and hindrances that may arise etc. which may

affect the work or cost thereof, before submission of his bid. Ignorance of site

conditions shall not be accepted by the OIC as basis for any claim for compensation.

24. The submission of a bid by the BIDDER shall be construed as evidence that such an

examination was made and any later claims / disputes in regard to rates quoted shall

not be entertained or considered by the OIC.

25. The rates quoted by BIDDER shall be based on his own knowledge and judgment of

the conditions and hazards involved and shall not be based on any representations

ACCEPTANCE / REJECTION OF BID

26. The Corporation reserves the right to accept or reject any bid in whole or part and /

or accept other than the lowest bid without assigning any reasons thereof.

The bid is liable for rejection if it is:

A. Not in the prescribed form.

B. Not properly signed by the Bidder.

C. Tender Fee & EMD not paid.

D. Not conforming to technical specifications.

E. Received after expiry of the due date and time irrespective of delay due to

postal services or any other reasons.

F. Received by fax.

27. Time Limit for work shall be 24 Months from the issue of work order i.e.

commencement date.

28. This contract shall be continued and it shall obligatory on the part of contractor to

continue the same contract, till the new agency is fixed, without any extra charge

and time limit of the work shall be considered accordingly. The rate payable for

extended time limit will be at the same rate quoted for the said order or the rate

mutually agreed at reasonable justification.

29. Before starting the work, the contractor should contact Industrial Relation Officer /

Labour Welfare Officer for all formalities and obtaining the gate passes of all

contract labours and for other formalities for processing labour license etc.

30. The contractor will be paid manpower cost as per terms and conditions of the

tender, provided the number of Personnel as mentioned in the terms and conditions

EW- 356 PUR-F-006 RFQ-

are engaged by the contractor. In case of less manpower deduction will be made. If

more than the required number of persons are engaged no extra payment will be

given by GSECL. In case any penalty amount levied (i.e. end cost including all taxes

and duties) as per terms and conditions of the tender, penalty amount shall be

debited from the billing of the relevant month accordingly from the contractor.

Signature of Contractor Chief Engineer (Gen.)

with Rubber Stamp GSECL, GTPS

EW- 356 PUR-F-006 RFQ-

(ON FIRM LETTER HEAD)

DECLARATION FORM

1. I/We hereby declare that I/We have carefully studied the entire tender placed on the

WEB site and conditions of contract, specifications and other documents of this work

mentioned in the tender and abide by the same. Also, I/We hereby agree to execute

the same accordingly.

2. I/we hereby abide to execute the contract agreement by downloading the copies of

the conditions of contract, and other documents of this work or otherwise I/We will

get copy of the same from the office of the tender inviting authority and the same

will be acceptable to me/us. I/We hereby accept and confirm that any dispute on

this regards shall not be entertained by the tender inviting authority.

3. I/We hereby declare that I/We have visited the work site and fully acquainted

myself/ourselves with the local situations regarding materials, labours and other

factors pertaining to the work before submitting this tender.

4. I/We hereby confirm that our offer is Un-conditional and without any technical &

commercial deviations.

Signature of Contractor

with Rubber Stamp

EW- 356 PUR-F-006 RFQ-

1. RUNNING OF SUBSIDIZE CANTEEN:

The Scope of Work in connection with Catering Services for GSECL GTPS shall include but not

be limited to the following activities:

a) Procurement of good ingredients for food and beverages.

b) Cooking and preparing food and beverages.

c) Serving fresh food and beverages to the employees and other authorized visitors in

the TPS Canteen as directed by the OIC.

The contractor or his representative personnel shall ensure smooth and prompt services for

providing the desired meals/snacks and maintain the minimum stocks as per requirements

so that the freshness and goodness of the food items is not compromised in any manner.

2. MENU & QUALITY:

The meals / snacks to be supplied by the contractor shall be of the type, quality, brand and

in quantities, with fixed prices as per the awarded order’s terms and conditions. The record

of purchases made shall be made available to management for verification. The contractor

shall not prepare or serve any other meals / snacks item without the prior approval of the

OIC over and above agreed menu list. A list of daily menu, alterations or additions in the

service items shall be prepared by contractor and get it approved from the OIC, which shall

have to be strictly followed by the contractor.

3. QUALITY OF RAW MATERIALS AND FINISHED PRODUCTS:

The food shall be good, wholesome and of best quality as approved by the OIC. Before using

the raw materials and other ingredients for cooking, the contractor shall ensure their taste,

quality and wholesomeness. The OIC may carry out test checks of the raw materials,

ingredients for cooking, cooking arrangements and the finished eatables etc. at his

convenience and shall have the absolute right to destroy at their sole discretion the cooked

or raw items that do not meet the standard and specifications of wholesomeness, entirely at

the cost and risk of the contractor (including left over and substandard material).

The recommended brands of various raw materials and/or finished food items are as

mentioned below. Contractor may use any other reputed brand after permission of OIC.

There will be penalty for any deviation without permission of OIC in this regard.

Sr. Item Quality / Brand

1 Milk Toned, Full Cream Pouched, Butter Amul / Mother Dairy or equivalent

2 Chesse / Paneer Amul / Sugam / Britannia or equivalent

3 Condensed Milk Milk Maid Nestle / Amul or equivalent

4 Ice-Cream / Shrikhand Amul / Vadilal / Dinshaws / Kwality /

Mother Dairy / Baskin Robbins or equivalent

5 Fresh Cream Amul (Thick Quality) or equivalent

EW- 356 PUR-F-006 RFQ-

PROVISION AND STORES

6 Atta (Wheat) Annapurna / Shakti Bhog/ Ashirwad (ITC) or

7 Maida / Besan / Oil (except Palmoil) Agmark product

8 Rice Agmark product

9 Basmati Rice for Pulav Agmark product

10 Tuver Dal Five Star / Angoor / Ratio or equivalent

11 Biscuits Parle, Britannia, Priya Gold

12 Bread (should be fresh) Super / Italian / Popular

13 Sugar Cube Dauralla or equivalent

14 Tea Bags Taj Mahal / Tata Tea/ Lipton/Tetley

15 Milk Sachet Everyday

16 Coffee Nescafe / Classic

18 Pickle Mother’s / Priya / Maggi or equivalent

19 Papad (diameter – 14 cm.) Lijjat or equivalent

20 Chat Masala, Channa Masala, Garam MDH, Everest or equivalent or Agmark

Masala, Kitchen King, Kasturi Methi

21 Custard Powder Agmark product

22 Corn Flour Agmark product

23 Spices of all types (Dhaniya Powder, Agmark product

Chilli Powder, Haldi Powder etc.)

24 Sambhar Powder MDH, Everest or equivalent or Agmark

25 Sweet Corn Kissan or equivalent

26 Salt Tata or equivalent Agmark product

27 Laung, Dal Chini, Choti Elaichi and other Agmark product

28 Mineral Water Bisleri / Kinley / Aquafina

29 Pulses – Dals and Beans Agmark product

30 Bread Sliced bread of Modern, Britannia, Bharat,

Monzenies, Super or any other brand

31 Cold Drinks / Fruit Juice / Soda All Brand

FRUITS & VEGETABLES

32 Fresh Fruits & Vegetables Fresh and best quality

1. The contractor shall use seasonal vegetables of good quality and shall not serve one

type of vegetable more than two days in a week.

2. All vegetable preparations (including seasonal vegetables) shall be in thick gravy or

dry, as applicable / specified.

3. The fried / dry vegetable may consist of potato, brinjal, carrot, jeera allu, cabbage

etc. and other seasonal vegetables.

4. If any deviation from above should be approved by OIC.

Contractor shall purchase and keep the raw materials stock (nonperishable) of minimum

days and perishable consumables of minimum 2 days required for the preparation of various

items, including the controlled items of good quality at his own cost. Contractor shall abide

by the local Government Laws relating to stocking of food grains, sale of food etc. and shall

obtain the necessary licenses from the Competent Authority, wherever applicable. The OIC

EW- 356 PUR-F-006 RFQ-

or his authorized representative may check the stock position of all the items to see that the

above is being complied by the contractor within the premises of TPS.

4. SERVICE POINTS & TIMINGS:

The contractor shall ensure to provide services at the given time and places as directed by

OIC at contractor’s own risk and costs. The contractor shall also be required to provide

services for meetings, interviews and other official occasions at such places as may be

required at the same rates as would be finalized for the canteen services.

The contractor shall adhere to the following schedule of timings (or timings revised by the

OIC from time to time) for serving tea / snacks / lunch / dinner in the GSECL GTPS during

training programme / meetings etc.

Lunch/Dinner: Lunch- 12:00 AM to 02:00 PM & Dinner: 07:30 PM to 09:30 PM

Snacks: 8:00 AM to 10:00 AM & 03:00 PM to 05:00 PM at plant canteen.

Note: Timing may be slightly change as per TPS requirement & instruction of OIC

The canteen Service should be available Round the clock.

The contractor shall serve the snacks / beverages / General items in the Canteen on all days

as notified by the OIC (LWO / IRO / DGM).

If at any time during the contract period the OIC desires to utilize the services of the

contractor for any special parties, catering to the participants of the training programme

arranged by the Corporation or otherwise the contractor shall arrange the same at the rates

to be mutually agreed upon (in case the items are outside the rate of items already agreed)

as also necessary services at time and places to be decided by the OIC.

Notwithstanding anything hereinafter contained the Corporation will have the right to use

the Canteen Hall for any other purpose at any time on all working days or holidays, as may

be required with due intimation to contractor.

5. CONTRACTOR'S OBLIGATIONS:

a) The contractor shall be responsible for the safe custody, proper upkeep and

maintenance of the Canteen premises (i.e., Store, Dining Hall, Kitchen, Wash-basin

etc.) including all the items of furniture and fixtures, cooking and serving utensils and

cutlery. Replacement of utensils, cutlery furniture etc. shall be made by the

Contractor only for the normal wear and tear at his own cost for the use of catering

services. When furniture & fixtures and other equipment supplied by the

Corporation become unserviceable or obsolete, such equipment shall be made

available by Corporation. Staff must be well experienced as per our requirement

For any damage, breakage or loss of any equipment or property of the Corporation,

the Contractor shall have to make good the same at his own cost immediately, failing

EW- 356 PUR-F-006 RFQ-

which the amount will be recovered from his running bill(s) / security deposit or

from other dues as payable to him by the Corporation.

b) The Contractor shall provide status of items on monthly basis or as and when

demanded by the Officer-in-Charge (LWO/IRO/DGM).

c) The Corporation reserves the right of free access through its authorized

representative(s) to inspect the canteen, stores, equipment and food for ensuring

their wholesomeness, cleanliness, quality and quantity at all times without any prior

d) The Contractor shall keep the entire premises of canteen kitchen, utensils, crockery

etc. clean, neat and hygienic. The cleaning is the sole responsibility of the contractor

& Canteen Premises should be clean, neat & hygienic. He shall provide and use

detergents, dusters / consumables and other requisite materials / Equipment for this

purpose, as approved by Officer-in-Charge. The cost of such cleanliness shall be

borne by GSECL up to limit of Rs 10,000/- Per Month & for the Reimbursement of

such cost up to the limit documentary proof should be provided by the contractor.

Contractor shall ensure that furniture in the canteen premises, crockery and cutlery,

utensils, kitchen, washbasins, drainage system are washed and cleaned in hygienic

way to the satisfaction of the Officer-in-Charge or any other authorized

representative of the Corporation. The utensils, crockery, cutlery etc. items should

be kept in sparkling clean and hygienic condition. It shall be the responsibility of the

contractor to maintain the dining hall of the canteen clean, neat and hygienic.

Scope of cleaning / frequency:

 Wipe down and Clean Tables & Chair frequently as per the requirement. The

Table & chairs should be in clean & Hygienic condition.

 Floor should be Sweep and mop with detergent after every shift. The floor of

kitchen area & dining area should neat & clean.

 Ensure bins in dining areas are emptied before overflowing and wiped down

 The contractor has to keep canteen premises in neat & clean condition multiple

times per day including sinks, Mirrors, Toilets & Soap Dispenser.

 The contractor has to do deep Clean whole canteen premises once in a Month.

e) Contractor has to serve different items if specifically asked so or as per instruction of

OIC. The cook should have experience & good knowledge for preparing Gujarati /

Punjabi / South Indian dishes.

f) The contractor shall not use or allow to be used the canteen premises or any part

thereof for dwelling purposes and shall not allow any outsiders to loiter in and

around the canteen building without valid authority.

g) The contractor shall also not use or allow to be used any facility, appliances,

equipment’s provided by the Corporation to him for any purpose other than

providing canteen services as per the Corporation's requirement.

h) The Contractor shall ensure that only vegetarian foods are prepared in the

EW- 356 PUR-F-006 RFQ-

i) Contractor has to arrange Dustbin at his own risk and cost to be installed near

canteen premises and the left-over materials / canteen waste should be mandatorily

disposed of on daily basis in the Waste Box installed near the canteen premises. Any

food materials rejected by the Officer-in-Charge on inspection should also be

removed from the canteen premises at once and disposed of in the Waste Box. The

arrangement for disposal of waste outside the premises of TPS should be made by

the contractor at his own risk and cost.

j) Food served outside canteen building shall be supplied with proper cover with

aluminum foil / plastic wrap (transparent).

6. STAFF FOR CATERING SERVICES:

The contractor shall deploy adequate number of catering staff for running the canteen

round the clock with adequate staff such as supervisors, cooks, Service Boy (Unskilled) for

smooth and efficient running of the canteen services. The catering staff and supervisor

deployed by the Contractor should have the requisite training and experience. In case of

extra manpower requirement at the time of AOH/COH the extra manpower could be

deployed for specific period after due approval from OIC for the maximum number of three

unskilled labours. Minimum wages towards extra labours shall be reimbursed. The normal

requirement (for GTPS) is as under.

Category Shift -I Shift -II Shift -III Total

Manager 0 0 0 1

Head Cook 0 0 0 1

Assistant Cook(Semi-Skilled) 1 1 1 0

Cashier(Semi-Skilled) 0 1 0 1

Helper & Cleaner 4 4 4 3

The contractor has to ensure that the contract labour engaged for this activity should

mark their attendance through Biometric Attendance/ CLIMS system in each shift daily

and as per report of biometric attendance system wages payment should be made and the

same will reimbursed by GSECL accordingly, if no attendance is found in the biometric

attendance system man days for the day will not be counted and suitable penalty will be

levied from contractor’s bill.

i. If the contractor himself cannot be present to manage the canteen efficiently,

experienced Manager, who is conversant in catering and can efficiently take care of

the Corporation’s requirements, is required to be posted exclusively to run and

manage the catering services. The contractor shall ensure that he or his Manager /

Supervisors are available in the canteen round the clock.

EW- 356 PUR-F-006 RFQ-

ii. The contractor shall give his mobile phone number to OIC to contact him as and

when required. He shall also extend the facility of Mobile Phone to his Manager /

Supervisors. The cost of all phones and monthly mobile bills shall be borne by the

iii. The contractor shall exclusively be liable and responsible for Wages, PF, Bonus,

Medical, Leave encashment Uniforms and all other statutory payments for his

employees as may be applicable for this work and responsible for full compliance in

all respect under applicable statutory laws, rules and regulations. If any dues to the

canteen employees remain unpaid by the contractor and his employee requests for

payment, the Corporation, at its discretion, may withhold payment of the contractor

till such time the unpaid dues are cleared by him. Alternatively, the Corporation may

make payment of the same and deduct the amounts so paid from the contractor’s

iv. Contractor has to produce Notarized Stamp paper of Non-Judicial Rs. 300/- as

Undertaking for the fulfillment of the Provisions of relevant Labour Laws.

v. The contractor shall make regular and full payment of wages / salaries and other

payments to his employees through Bank only and furnish necessary proof, on

monthly basis and submit to the OIC. The payment of salary /advances if any to the

labourers also to be made through bank by crediting in to their respective account.

vi. The contractor shall also be liable to pay PF contribution, leave, salary etc. and shall

be liable to observe statutory working hours as per the relevant Labour Laws. Proper

records shall be maintained by the contractor with respect to the implementation of

the above and such other Acts as may be applicable to Contractor's working and his

workmen which would be subject to check from time to time. Copies of all such

documents shall be submitted along with bills and as and when required for

inspection by any statutory authority/agency.

vii. The contractor shall maintain a register showing names and address of the persons

engaged along with photographs of each person as per the Factories Act, 1948 and

shall produce the same for inspection on demand by OIC or such other persons so

authorized by the Corporation.

viii. The contractor shall issue Identity Cards bearing photographs of his employees for

gate entry, which the canteen staff shall exhibit prominently during working hours

without which entry will not be allowed. The canteen staff shall also be liable for

search on entry/ exit.

ix. The contractor shall produce Police / Character & Antecedents (C&A) verification,

and pre medical check-up reports as per the provisions laid down in the Factories

Act, 1948 before OIC for each employee deployed at GSECL, GTPS.

x. The contractor shall supply decent uniforms to the catering staff and shall ensure

that the uniforms are regularly washed and maintained in neat and clean condition,

failing of which the payment of bills may not be released by the OIC. Canteen staff

shall wear shoes, hand glows and suitable cap to avoid being bare feet and bare

head while working. No canteen employee shall be allowed to continue his duty

without uniform.

xi. If Quarter will available at relevant time the same will be allotted on application at

the discretion of the Competent Authority of GSECL. Bachelor accommodation

facility in limited number ( as per availability ) may be provided to canteen staff with

token rent as decided by GSECL ( Type F/ IV or E /III)

xii. The workmen deployed by the contractor shall be the employees of the contractor

and shall have no relation whatsoever with GSECL during and after the expiry of the

contract period. In other words, there shall be no liability on the Corporation arising

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out of the employment of the workmen in the canteen during and after the expiry of

the contract period.

xiii. The cook and all associated staff including supervisor shall have sound health and

shall be free from any contagious disease(s). If any worker is found to be suffering

from any disease(s) / bad habits like chewing of Gutkha etc, he / she shall be

immediately replaced on instruction of OIC.

xiv. Qualification/Experience of Manager:

1. The Manager (if considered) should the minimum qualification for manager shall be

equivalent to six Month Craftsmanship Certificate Course in Food & Beverage Service

by National Council for Hotel Management and Catering Technology or higher. The

documentary proof for the same should be submitted with technical Bid.

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Manpower Cost provided by the company :

Sr. Items % GTPS

1 Manpower Cost

Category Proposed Per day Total cost Per Month

Man Power Rates as Per for BRC Rate

Assistant Cook(Semi-Skilled)

Cashier(Semi-Skilled)

Helper (Unskilled)

Cleaner(Unskilled)

2 Statutory Liability As per BRC

WC Policy/ESI/Insurance

Retrenchment Benefit (If

Uniform, Safety shoes, cap and

hand gloves, safety Helmet

3 Tender Estimated Cost

Wage escalation shall be reimbursed at actual as declared by GOG subject to production of

document of revised wage payment to labours through bank.

Contractor has to paid Rs. 25,000/- per month plus applicable statutory liability to the Manager &

*Reimbursement of uniform / Safety Articles by the company as per below mentioned

Sr. No. Items Qty Price Frequency Total BRC Cost

1 Uniform (pent -shirt) 2 750 Yearly 1500

2 Safety Shoes 1 750 Yearly 750

3 cap and hand glows 30 5 Monthly 150

4 Helmet 1 500 Two Year 500

Reimbursement of LPG Cylinder :

4.The Reimbursement of Commercial Gas Cylinder should be as per actual consumption &

actual Market rate on Monthly basis up on production of documentary proof by contractor.

The contractor has to bear the charges for transport and incidental charges for the

commercial LPG refills. The contractor shall have to make his own arrangements for

connection as well as maintaining required stock of commercial LPG cylinder for the use at

EW- 356 PUR-F-006 RFQ-

industrial canteen at GSECL, GTPS.

Every month agency has to submit claim voucher for reimbursement at respective power

station with supporting documentary evidence. Reimbursement claim voucher should be

produced separately (not with regular bill) without GST.

The entry of filled LPG Gas cylinders with the receipt/ bill number of the Gas agency while

bringing the same at GSECL, GTPS is to made in the register at Security Department main

gate and the entry of empty cylinder is to be made at Security Department while taking out

the empty cylinder. All the original commercial LPG receipts are to be produced with

reimbursement claim voucher for payment separately ( not with main RA bill) . In case PNG

line is provided by GSECL there will be no any requirement for reimbursement. Contractor

has to utilize PNG for GSECL’s canteen service only.

Penalty will be imposed in case of use of domestic LPG cylinder and no payment will be

made for use of domestic LPG cylinder for whatsoever reason in industrial canteen. Fuel

cost* (Payment will be made as per actual consumption of Commercial Gas Cylinder (19 kg.)

per Month or on Actual utilization of Gas Cylinders during the month and the same shall be

reimbursed as per actual rate as revised from time to time of Commercial Gas Cylinder

declared by Distributor of Govt. Companies i.e. HPCL/BPCL/IOCL etc. from time to time)

7. PERIOD OF CONTRACT:

I. The contract will be initially for a period of 03 (Three) months on trial base during

which the performance of the contractor will be observed and then if found

satisfactory performance of the contractor, work order may be continued as per the

terms and conditions for further period of twenty-one (21) months and can be

extended further for a period of Six months (06) or part thereof on the same rates,

terms and conditions.

II. The Contract time shall be reckoned from the specific date of handing over of the

site by the OIC (LWO/IRO/DGM).

III. The Corporation shall have the right to terminate the contract at any time by serving

one month’s notice in writing to the Contractor. The contractor shall not be entitled

to any additional compensation whatsoever for such termination. If the contractor

wants to closed the existing work order before prescribe time limit, Contractor

required to informed Corporation at least 6 Months in advance.

8. SUBMISSION OF THE BILL BY THE CONTRACTOR: -

R.A Bills shall be submitted by the contractor for each month on or before 10th of next

month for the providing of catering services, in the previous month. If contractor does not

submit the bill within the time fixed as aforesaid, GSECL will not be responsible for late

payment of the bill.

Along with the R.A bills the contractor should submit, proof of payment of provident fund

with ECR Statement and other statutory dues, and total amount of wages and salaries paid

with ECR Statement and other statutory dues, and total amount of wages and salaries paid

to employees etc. The R.A bills along with the supporting documents will be paid within

days if possible.

09. FACILITIES AND MATERIALS PROVIDED BY CORPORATION

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The Canteen shall be equipped with following items provided by the Corporation.

 Kitchen with store space for raw materials.

 Furniture in canteen.

 Free Electricity & water for the purpose of running Canteen.

 Utensils required for preparation of stuff (list attached).

(The Contractor shall be entitled to use the above items free of cost for running the

canteen. Upon breakage or loss etc. of the above items, the same shall be made

good by the Contractor without affecting any catering services.)

 For Cleaning Material like Floor Cleaner, Utensil cleaner, hand wash & Toilet

Cleaner etc., Cleaning equipment like Broom, Paper Napkeen, floor MoP etc up to

Rs 10,000/per month will be reimburse by GSECL to the L1 Agency after PO

Placement. Cleaning will be the sole responsibility of the Agency & no additional

reimbursement or Price escalation will be provided by GSECL up to completion of

contract period. The Payment to the Agency should be made as per documentary

Proof of cleaning Material submitted by the Agency.

 For transportation Purpose, Miscellaneous work & for purchasing grocery from

market Rs 10,000/- as Lum sum is provided by GSECL on Monthly basis.

 Bachelor accommodation facility in limited number may be provided by PS to

canteen staff with token rent as decided by GSECL as per availability of quarters.

(Type F/ IV or Type E/III).

The Contractor shall ensure that these facilities, equipment’s & materials are used only for

the performance of the canteen services inside the office and plant premises and no other

The Contractor shall prepare inventory of materials/furniture supplied to him by the

Corporation for rendering the services on commencement of contract and get it certified

from the OIC or as directed for the purpose of verification of materials/furniture supplied to

them. The Contractor shall be responsible for the safe custody of the materials/furniture

provided and shall hand over the same on expiry of contract period. Any loss to these items

including breakage shall be replaced at the risk and cost of the Contractor. Otherwise, the

cost will be recovered from the dues payable to the Contractor/Security deposit available

with Corporation.

Any other items such as utensils etc. required for the services shall be arranged/ provided by

the Contractor at his own cost.

In no case electricity shall be used for cooking purposes.

10. HEALTH CHECK UP OF WORKMEN OF CANTEEN:

Contractor shall arrange health check-up of their workmen as per the Factory Act,

from the qualified medical officer/Retainer Doctor and records of the same may be

submitted to Office-in-charge. The cost of the same will be borne by the contractor and

reimbursed by corporation on production of bills for maximum numbers of manpower

shown in the schedule (once in every six months).

11. NON-PERFORMANCE / PENALTIES

a. Cleanliness & Hygienic condition - The contractor shall ensure utmost hygiene in the

canteen kitchen, dining hall, canteen store, washing area, canteen area. These

EW- 356 PUR-F-006 RFQ-

places shall be inspected by the authorized officers / canteen committee members

from time to time and in the event of lack of cleanliness and hygienic conditions, a

fine up to Rs. 500/- (Rupees Five Hundred only) per day may be imposed on the

contractor till remedial action is taken. All the existing rules regulations regarding

hygiene, health etc. issued by the competent authority including the Municipality /

Statutory bodies, shall be observed by the contractor.

b. Misusing the facilities -If the Corporation finds that the contractor is misusing the

infrastructure facilities or serving food in the canteen to unauthorized person or

unauthorized preparing and serving the food outside the premises provided by the

Corporation for running the canteen for any other purpose not covered under the

contract, the Corporation will be free to levy penalty which may extend up to Rs.

5000/- (Rupees Five thousand only) per incidence.

c. Uniform and PPE of Staff - In the event of any Service Boy/ Cook or any other person

/ employee of the contractor having been found on duty without neat and clean

uniform including Hand glows, Cap, etc., PPE the Corporation may impose a fine of

Rs. 100/- (Rupees One hundred only) per person for every such occasion/

eventuality. The contractor shall be personally responsible for ensuring that all the

staff members wear uniform while on duty.

d. Staff Behavior - Contractor should ensure that all the canteen staff employed by him

would behave courteously and decently with employees, visitors and guests of the

Corporation and also ensure good manners. Any case of violation in this regard may

render contractor liable for penalty of Rs. 500/- (Rupees Five hundred only) on each

of such occasion. Contractor shall have to remove the person concerned from

Corporation premises forthwith, if so directed by Officer-in-Charge (OIC).

e. Maintenance of Manpower - If the contractor fails to engage sufficient staff, as

required for this purpose, the Corporation will engage the staff on behalf of the

contractor at risk and cost of the contractor. The Corporation may also impose fine

up to Rs. 500/- (Rupees Five hundred only) per day per labour till the contractor

engages sufficient manpower.

f. Storage of Food - Any unused / leftover or cooked food shall not be stored / used /

served for further consumption (cooked food does not include tomato puree, fried

onion paste, garlic paste, which shall have longer shelf life). Violation of any of the

conditions will invoke the fine up to Rs. 500/- (Rupees Five hundred only), which will

be imposed on each occasion and may also result in termination of the contract.

g. Medical Check-up - If the contractor fails to submit the health checkup records of his

employees to OIC on the Second week of every six month, in that case fine up to Rs.

1000/- per employee may be invoked.

h. LPG cylinder - Penalty of Rs. 1000/- will be imposed in case of use of domestic LPG

cylinder per incidence.

i. Sale of tobacco - Penalty will be charged Rs. 5000/- per day in case of sale of tobacco

or any products containing tobacco inside the canteen premises which is restricted

by the government. All such material will be confiscated and will be destroyed.

j. Use of plastic tea cups to be served by the contractor shall impose Rs. 1000/- per

day as penalty and all such plastic glasses will be confiscated and destroyed as per

the instruction of OIC.

k. Penalty for non-submission of monthly bills on or before the due date i.e. 10th day

of the next month. Penalty of Rs. 500/- will be levied per occasion.

l. Penalty of Rs. 2500/- will be imposed in case of use of electrical stove for cooking

purpose per incidence.

EW- 356 PUR-F-006 RFQ-

m. In the event of the contractor suspending or abandoning catering services without

giving proper notice to the Corporation without handing over charge of the canteen

materials entrusted to him by the Corporation, the whole of his security deposit and

other dues payable to him shall stand forfeited to the Corporation and he shall also

be liable for legal action as deemed fit for breach of contract and towards the loss of

various accessories and furniture entrusted to the contractor.

n. ISO AUDIT - GSECL is ISO-9001, ISO-14001, OSHAS-18001 compliance industry if due

to any reason during the ISO Audit it found that the contractor is not complying with

the requirements of the standards applicable to GSECL, penalty of Rs. 5000/- will be

o. Attendance through Biometric/ CLIMS Attendance system

If it is found that the contract labour is not marking the shift in and out punch in

biometric attendance system, penalty @ Rs. 500/- per person per day for such event

will be levied.

12. TERMINATION OF CONTRACT

If it is found that the quality of items supplied by the contractor and / or the services

rendered are unsatisfactory or that the contractor has violated any terms and conditions of

the tender document, then in that event, the Corporation will be entitled to terminate this

contract, at any time without assigning any reasons whatsoever.

If at any stage during the period of the contract any case involving moral turpitude is

instituted in a court of law against the contractor or his employees, the Corporation

reserves the exclusive and special right to the outright termination of the contract and the

contractor shall not be entitled to any compensation from the Corporation whatsoever.

Signature of Contractor Chief Engineer (Gen.)

with Rubber Stamp GSECL, GTPS

EW- 356 PUR-F-006 RFQ-

Terms and Conditions regarding Labour Laws

During the entire period of the contract, the Contractor and his Sub- Contractor shall at all

times comply with all applicable labour laws, rules, regulations, notifications, and bye-laws

issued by the Central Government, State Government, or Local Authorities. This includes all

existing laws as well as any amendments or new notifications that may come into force

during the contract period.

The Contractor and his Sub-Contractors shall, at all times abide by the following

Acts/statutes related to Human Resources:

1. Factories Act, 1948;

2. Contract Labour (Regulation & Abolition) Act, 1970;

3. EPF & MP Act, 1952;

4. Building & Other Construction Workers (Regulation of Employment & Conditions of

Service) Act, 1996;

6. Minimum Wages Act, 1948;

7. Payment of Wages Act, 1936;

8. Payment of Bonus Act, 1965;

9. Payment of Gratuity Act, 1972;

10. Workmen's Compensation Act, 1923;

12. Maternity Benefit Act, 1961;

13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of

Service) Act, 1979;

14. The Building And Other Construction Workers' Welfare Cess Act,

17. The Carriage by Road Act,

The above list is only indicative and not exhaustive. The Contractor shall remain fully

responsible for ensuring compliance with all other applicable labour and welfare

legislations, rules, and regulations in force during the contract.

The following are some of the major responsibilities of the contractor, in addition to other

obligations prescribed under various labour laws, rules, and regulations issued by statutory

authorities such as the State Government or Government of India from time to time, which

the contractor shall strictly comply with during the execution of the contract.

1) The Factories Act,

The contractor should not deploy worker below the age of 18 years and above 60 years for

the awarded work.

Earn Leave shall be paid to their bonafide contract t workers as per the provisions of the

Payment of Earned Leave should be made monthly together with wages for better

compliance of law. The contactor shall maintain Earn Leave Register in Form No. 19 as per

the provisions of the said Act and submit the same on demand.

EW- 356 PUR-F-006 RFQ-

All the written registers, Performa etc. shall be maintained up to date and kept ready for

inspection at any time or submitted on-time to the concerned authorities as per applicability

of the Acts by contractor.

2) The Contract Labour (Regulation and Abolition) Act,

The Contractor / Agency shall have to obtain the Labour License under Contract Labour

(Regulation & Abolition) Act from the appropriate authorities before commencement of

work. The contractor shall maintain a valid labour license under the Contract Labour

(Regulation and Abolition) Act for employing necessary man power to be required by

The contractor should not be allowed to engage fifty (50) or more contract labourers

without initiating to obtain the labour license under the Contract Labour Act. (the said

number i.e., fifty (50) or more includes Supervisor and other staff).

3) Minimum Wages Act,

Contractor shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through nearest Nationalized Bank compulsory,

preferably situated in the premises of TPS area in case of all works contract. The Contractor

shall supply copy of Bank Statement duly stamped by the Concerned Bank as well as debited

entry of amount displayed in the contractors' own bank account as token of proof towards

payment of Wages through CLIM/prevailing system at relevant time. Apart from Payment of

wages through Bank, Contractors shall have to make all other payments like Advances,

Bonus, Leave Encashment etc. to their labours through bank only and cash payment/entry

will not be allowed.

Wages rates for contract laborers are applicable as per the terms and conditions of the

license. The contractor shall have to pay wages to workers as notified by the Government of

Gujarat from time to time.

Any default to pay the minimum wages to the engaged workers and deprived of their right

to minimum wages payment on or before 7th of each month shall be dealt as per the

provision of labour laws. Recurrence of the same may lead to cancellation of awarded

4) The Provident Fund and Miscellaneous Provisions Act,

The contractor must possess separate P.F. code on the name of the Firm /Agency /Company

itself for the subject work.

It should be ensured that all the contract labours engaged by contractor are covered under

the provident fund scheme and employee's pension scheme and their contribution must be

remitted regularly to the concerned RPFC. The photocopies of challan along with ECR in this

regards should be submitted regularly to the User Department to enable their onward

billing clearance.

The contractor shall submit along with his bill (month wise) statement regarding deductions

against employees' provident fund and family pension scheme in respect of each concerned

employee' Provident fund and family pension scheme at the rate of 12 % of wages (or at the

rates made applicable by the Government time to time). The contractor's contribution and

EW- 356 PUR-F-006 RFQ-

his workers contribution towards provident fund and family pension scheme shall deposited

by the contractor with concerned PF Authorities.

5) Workmen's Compensation & Employer's Liability Insurance.

Bidder has to mandatorily submit their valid ESIC Registration certificate where ESIC is

applicable. In cases where ESIC is not applicable, or where the bidder is required to engage

workers/Employees who are not covered under the ESIC scheme, the bidder shall

mandatorily submit a valid Employees compensation insurance Policy covering such

workers/Employees, in accordance with the applicable statutory provision. The contractors

shall have to obtain Employee Compensation Policy under the Employees Compensation Act

before starting the work. Employee Compensation Insurance shall be obtained for all the

workers engaged for the execution of awarded contract. If any of the work is sub-letted, the

contractor shall ensure that the sub-contractor take and provide workmen's compensation

and Employer's liability insurance for the labours engaged. Contract tor is liable to pay

compensation in case of accidental injury arising or.t of and in the course of employment as

per the said Act and shall bear medical expenses due to on duty accident.

6) The Payment of Gratuity Act,

For better compliance, contractor shall pay amount of gratuity on a monthly basis along

with the payment of wages, calculated on a pro-rata basis per month, which is equivalent to

15 days' wages for each completed year of service for every worker. (* applicable to ARC /

BRC works contract only)

7) The Payment of Bonus Act,

Every worker shall be entitled to be paid by the contractor in an accounting year, bonus, in

accordance with the provisions of this Act, For better compliance, the contractor should pay

bonus amount on a monthly basis along with wages calculated on a pro-rata basis per.

month. contractor has to submit the paid bonus details of its worker in Form No. C as per

the provisions of the said Act as and when required by the Govt. Authority as well as by

8) The Maternity Benefit Act,

Contractor shall ensure that entitled female worker should provide Maternity Leave and

other benefits as per the provision of the said Act.

9) The Building and other Construction Workers' Act,

For any construction work, fall under the definition of Section 2(1)(d), happening outside /

inside the Factory premises the said act will be applicable and the contractor or its sub-

contractor shall be liable to comply with the provisions framed there under.

10) The contractor shall give preference to existing or local contract workers for

engagement in the awarded contract and shall issue appointment orders to each and every

workers individually at the time of their engagement during the period of contract and

terminate the same at the end of the each contract.

Follow the mentioned procedure at each milestone for the execution of works contract.

11) On Commencement of Contractual Work

1. Before starting the work, the contractor may contact Labour Welfare Officer /

Industrial Relations Officer for all formalities related to labour law compliance before

EW- 356 PUR-F-006 RFQ-

commencement of the contract and onward Labour Law compliance thereof, so that

later no dispute will arise in respect of compliance of labour laws.

2. It is the responsibility of the contractor to ensure that contractor's employees

maintain strict discipline as regards security, methods of safe working etc, and not to

cause any hindrance to smooth running of power station or in execution of duties by

GSECL staff Any lapse in this regard will be viewed seriously and if lapse found,

contact is liable to be terminated. If any of contra c tor's staff is found unsuitable or

not behaving properly, the contractor shall have to remove such worker from the

work-site on demand by EIC. To maintain harmonious industrial relations amongst

contact labours is solely the responsibility of contract tor. Any breach of the same

will be viewed seriously.

3. A digital system developed at the request of the agencies working at the premises

of GSECL, is to facilitate them for easy, efficient, effective management of data, gate

passes, attendances, medical records, Police Verification documents etc related to

their employees / workers deployed for various works and services against work

order of GSECL.

4. On receipt of LOA and before commencement of work, authorized representatives

of the agency shall login in the CLIMS online portal / prevailing system at relevant

time and apply for registration of their employees / workers uploading all

information with required documents in digital form. Upon completion of due

verifications, clearance by EIC and HR departments, contracting agency will obtain

gate passes. GSECL will only consider documents like wage sheet duly accepted and

signed by individual workers, as per the engagement/deployment duration/hours of

individual worker duly certified by the agency, being the employer, for the purpose

of payment of bills and HR clearances.

Agency shall be solely responsible for maintaining accurate and up-to- date data of

their workers in the portal/ prevailing system at relevant time. All statutory

compliances under prevailing laws shall remain the responsibility of the contracting

agency. The agency shall indemnify/ GSECL against any liabilities arising from

noncompliance of legal provisions or inaccuracies in the data maintained by them in

the digital portal of CLIMS/prevailing system at relevant time.

5. The Contractor who intends to engage labours more than the specified limit under

law, then necessary - Form No. V under the Contract Labour (R& A) Act, 1970 or

Form No. VI under the Interstate Migrant worker (employment regulation) Act

as applicable is to be obtained for the purpose of obtaining labour License from the

Licensing Authority.

6. It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric

punching and reporting at the location of work.

7. The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintaining of various registers and records required under the

Labour laws and contracts. No payment for such supervision shall be admissible.

8. The gate passes obtained for any specific work order will be valid for that specific

work order only and contractor should not dived the man power for any other work

order. If any work or part thereof is desired/required to sublet, the contactor shall

obtain the necessary permission of EIC in black and white well in advance which is

mandatory for considering the statutory documents of agency other than the agency

who awarded work order.

12) During Contractual Work under the progress:

EW- 356 PUR-F-006 RFQ-

1. All Contractors shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through Nearest Nationalized

Bank compulsory, preferably situated in the premises of power station area. The

Contractor shall supply copy of Bank Statement duly stamped by the Concerned

Bank as a token of proof towards payment of Wages through CLIMS i prevailing

system at relevant time.

2. All Contractors has to comply & maintain statutory documents / registers under

the provision of labour laws & EPF Act.

3. In case the contractor having more than one contract in the same TPS, the

contractor shall have to obtain work order wise separate Gate Passes and submit the

same with the documents of statutory compliance that too work order wise every

month to the User Department to enable their onward billing clearance.

13) CONTRACTOR TO INDEMNIFY THE GSECL REGARDING

The contractor shall indemnify and keep indemnified the GSECL, and every member, officer

and employees of the GSECL, also Engineer-in-charge and his staff against all actions,

proceedings, claims, demands, costs and expenses whatsoever arising out of or in

connection with the matter referred in above clauses and elsewhere and against all actions,

claims demands, cost and expenses which may be made against the GSECL by any workman/

employees of contractor or any sub- contractor and or from any liability any wise to any

workman/employees of the contractor or sub-contractor under any laws, rules or regulation

having in force of law including but not limited to claims against the owner under employee

compensation Act, 1923. The Employee's Provident Fund Act.1952, and/or the contract

labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury

to any workmen or other person in the employment of the contractor or his sub-contractor,

and the contractor shall indemnify and keep indemnified the GSECL against all such damage

and compensation and against all claims, demands proceedings costs, charges and expenses

whatsoever in respect of or in relation thereto.

The contractor shall at his own expense / risk and cost to comply with all the labour laws as

above mentioned and keep the G.S.E.C.L. indemnified in respect thereof

GSECL : shall be entitled /empowered to deduct directly from the bills, the amount to be

paid to engaged bonafide contract workers or the contract workers engaged by Sub-

contractor any sum or sums payable by main contractor / sub-contractor and which

sum/sums the Corporation is required to pay in capacity of Principal Employer on account of

the default of contractor in respect of all liabilities incurred out of noncompliance regarding

any provisions of Labour Laws and same amount shall be recovered from the pending dues

of the contractor with 15% administrative charges.

Any other rules and regulation, conditions, circulars etc., that are in force at present and

that may be famed by the G S E C L from time to time in connection with contracts will be

binding and acceptable to contractor.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various labour laws in force from time to time from Statutory

Authorities like State Government / Government of India, which the contractor shall have to

EW- 356 PUR-F-006 RFQ-

The contractor shall provide the name of authorized representative, as provided to other

statutory Government authorities and will be notified to Engineer In-Charge time to time.

14) Submission of Statutory documents to ensure the compliances:

The contractor shall upload statutory documents, work order-wise, under Labour Laws and

EPF in CLIMS / prevailing system at relevant time.

Required documents shall be uploaded by the contractor in existing portal /prevailing

system at relevant time invariably each month to Engineer In-Charge for onward process

and smooth clearance by HR Department.

List of documents required for gatepasses of contract workers through CLIMS / Prevailing

Sr.No. Description of documents attached

1 Copy of Work Order

2 Copy of P. F. Code No.

3 Insurance Policy as per subject of work order under the

Workmen Compensation Act,

4 Contract agreements/ subletting work contract documents

with approval copy

5 Copy of Id proof of Aadhar card or Election voting card or

driving license or Passport only

6 Copy of Police Verification in respect of each contract

15) The contractor whose work order value is above Rs. 5 lacs shall have to submit

"Declaration cum Indemnity Bond" on Rs. 300/- Non-Judicial stamp paper in prescribed

Performa (Annexure- "B") with Agreement and Indemnity Bond before the commencement

of the contract.

EW- 356 PUR-F-006 RFQ-

DECLARATION CUM INDEMNITY BOND

( On Rs. 300/- Non Judicial Stamp Paper duly notarised)

THIS DECLARATION CUM INDEMNITY BOND made at ________________(mention

location) by M/S.___________________ having its Reg. office at_____________________

(hereinafter referred to as "Contractor" which expression shall unless it be repugnant to the

context or meaning thereof, be deemed to mean and include their respective assigns,

successors, executors, subcontractors and / or administrators) of the ONE PART in favour of

M/S Gujarat State Electricity Corporation Limited having its power Station

at_____________Thermal Power Station (hereinafter referred to as the "Company" ),

which expression shall unless it be repugnant to the context or meaning thereof be deemed

to mean and include its assigns, successors) of the OTHER PART.

WHEREAS the COMPANY has entered into a contract with the

under order No: ____________ dated _____________ hereinafter called the "Contract");

AND WHEREAS it is one of the essential conditions of the Contract that the Contractor shall

comply with all the provisions of the Labour & Industrial Laws, as may be applicable from

time to time for the discharge and completion of the works and completion of the Works

and Services covered under said Contract Labour (R & A) Act l970,Child Labour (Prohibition

and Regulation) Act l986,The Employees Provident Funds & Miscellaneous Provisions

Act,l952,Employees State Insurance Act 1948, Minimum Wages A ct,l948,Payment of Bonus

Act,l965,Payment of Wages Acl,l936, Employees Compensation Act.1923, Factories Act,1948

and other Labour Laws, Rules, Notifications and Codes which are at present applicable to

the contractor and which may be applicable during the tenure of the contract (hereinafter

referred as the 'Laws').

AND WHEREAS the Contractor has agreed to execute this Declaration cum Indemnity Bond

to this effect and has agreed to indemnify and Company, it's D ire c tors, Officers and

employees and representatives indemnified and hold harmless against all third party claims,

charges , penalties, fines, expenses ,losses, damages costs, suits or any other levy against

the Company and/or the management due to the failure of the Contractor to observe or

follow all applicable laws.

NOW THIS DEED WITNESSETH AS UNDER

1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct and

lapse, delays, misdeeds, faults, breaches, inactions etc done by his assigns,

successors, executors, subcontractor and / or administrators shall be construed to be

have been done by the contractor and he alone shall be liable for such acts, inactions

2. In consideration of the Company awarding the Contract to the Contractor subject to

the condition of execution of this Declaration cum Indemnity bond, the Contractor

declares and represents to the Company that the Contractor has obtained all

Statutory registrations, Certificates, licenses and approvals required under the Laws

enabling the Contractor to execute the Contract in a legal and lawful manner.

3. That in the event of any liability arising out of non-compliance of any '[Laws' of the

land by the Contractor in connection with the Performance of the contract, the

Contractor shall bear all the resultant liability(ies) whatsoever, if any and that the

company , its Directors, Officers and employees, representatives, shall not be liable

for any such liability(ies). The Contactor undertakes to indemnify and keep the

Company and its Directors, Officers and employees, representatives indemnifies,

EW- 356 PUR-F-006 RFQ-

defend and hold harmless, against all losses, costs, damages, claims, penalties,

interest, expenses, demands, fines, legal liability, causes of action, injury to persons,

suits etc., which may be suffered, incurred, undergone and / sustained by the

Company including the Costs and expenses that may be incurred in defending any

such liability(ies) claim(S), Proceeding(S) etc. that maybe made or taken or taken or

arise on the same by any Person, body, authority, Government, judicial / quasi -

judicial authority due to the failure or non-compliance of any such laws and rules

there under (including any amendments in acts, laws, statutes & rules there under)

of whatsoever kind and nature arising out of or in any way connected with, whether

or not such acts or omissions are actual or alleged, active or passive with regard to

the discharge of the said Contract.

4. The Contractor further declares that in case of any suit / claim / right / damages /

compensation / fine / levy / charges / expenses / losses / penalties / costs raised by

the third party, including contract labours engaged by the contractor, he shall join

such proceedings in such Suit/Court/Tribunal /Authority and effectively defend the

5. The Contractor hereby agree and undertakes to make good any loss, damage, claims,

suits, demands, decrees, expenses that the Company may suffer to the fullest

satisfaction of the Company and if the Contractor fails to make good the same then

the Company shall have the right to recover the same from and or any other loss

sustained, without any restriction or limitation, together with any other incidental

expenses, costs, and all incidental logistic expenses etc that may be suffered by the

Company from the Contractor and the Contractor hereby further confirms and

declares that this Declaration cum Indemnity Bond is irrevocable and shall be final

and binding on him, his heirs, executors, administrators, legal representatives,

successors, subcontractors and assigns, wherever the context applies. any claims,

demands, shall be adjusted against any amount due and payable to the Contractor

and the Company shall have the right to withhold any amounts due and payable to

the Contractor, till the settlement of such claims, disputes to the Contra c tor

towards discharge of such claims, obligations etc.

6. This Declaration cum indemnity bond shall be in accordance with the laws of India

and any dispute between the party s with regard to this Declaration cum Indemnity

Bond shall be resolved through the dispute resolution process mentioned in the

General Conditions of the Contract (GCC).

IN WITNESS WHEREOF, the said Contractor has hereunto set their hand the day and year

first hereinabove written.

SIGNED SEALED AND DELMRED By the within named

(Authorised Signatory)

Rubber Stamp of Firm/Company

EW- 356 PUR-F-006 RFQ-

In presence of Witness

Name & Address of Witness Signature

Residential Address:

Residential Address:

EW- 356 PUR-F-006 RFQ-

APPLICATION FORM FOR PHOTO GATEPASSES OF CONTRACTOR & CONTRACT

1 Name And Address of The Firm

02 Name And Mobile No. Of The Contractor

& Site In-charge

03 Work Order No. & Date

04 Subject of Work

05 Name of Section

06 Duration/period of Work

07 Date of commencement

08 Contract agreements/ subletting work

contract documents with approval copy

09 Total No. of Workmen required for this Local: Out State :

work order (In Figure and words) is to be Male: Male:

given on letterhead of contractor Female: Female:

10 Labour License /IMSW License Obtained for

No. of Labours and validity thereof.

11 BOCW Registration No. and date

12 Insurance Obtained for No. of Labours and

validity thereof

13 Detail of P.F. Code No.

EW- 356 PUR-F-006 RFQ-

I, ……………………………………Prop./Manager/In-Charge of M/s. ………………………………. give

assurance that all the details related to labours as per the attached list herewith are true

and also give assurance that none of the labours are involved in any anti social activities or

having criminal records. I am solely responsible if any dispute will arise in future.

Signature of Sub Contractor with Rubber Stamp Signature of Contractor with Rubber Stamp

For Office Use Only

Pass for the Work Order mentioned in the List attached herewith for the …………Nos. of

Labours for the period of ………………. to ……………………(03 months only) .Documents are

checked & verified as per GSECL photo gate pass procedure.

Executive Engineer ( ) Superintending Engineer ( )

Signature with Stamp Signature with Stamp

Labour welfare Officer/Industrial Relation Officer

Factory Medical Officer: to maintain record in form no.32 &

Electrical Safety Officer

Safety Officer/Dy. Safety Officer

Factory Manager/Occupier

To, Security Officer: To issue gate pass & maintain record of gate pass. If any remark put

up by any officer, it will convey to Factory Manager & Occupier.

EW- 356 PUR-F-006 RFQ-

Following details shall be provided by Contractor on his Company’s letter head

Work Order No. & Date:

Subject of Work:

No. of Labours:

Details of Contractor & Contract Labour

Sr. Full Name Permanent Present Date of Employees Identification

No. of Worker Address of Address of Birth / PF Code No. Mark on Body

as per id Worker Worker Age

LIST OF DOCUMENTS ARE ATTACHED WITH APPLICATION FOR PHOTO GATEPASSES OF

CONTRACTOR & CONTRACT WORKERS

Sr. Description of documents Attached

1 Copy of Work Order

2 Copy of P. F. Code No.

3 Insurance Policy as per subject of work order under the Workmen

Compensation Act,1923

4 Contract agreements/ subletting work contract documents with

5 Filled Gate Pass Application Form and List of Labours in 1 Copy.

6 Self-attested Copy of Id proof of Aadhar card or Election voting card or

driving license or Passport only

7 List of Indian Standard or International Standard mark PPEs provided

to contract worker in prescribe Format as per nature of hazardous

process and operations.

PPE undertaking of Contract Agency which submitted in work tender.

8 GSECL 3D animation Safety Induction movie showing attendance sheet

9 Final Safe Operating Procedure -SOP with JSA (Job Safety Analysis)

signed documents which submitted in work tender.

10 Qualification of work Supervisor, Safety supervisor, Safety Officer

11 Electrical Contractor License, Form-I & Electrical trade person

qualifications copy in Electrical work only which submitted in work

12 Gujarat BOCW registration in Form-II copy if applicable

13 Form no.10: Prescribed for report of examination of the lifting

machines like CPB, winch machine, wire rope slings D-shackles, belt

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slings, chain slings, eyebolts, polyester web/round sling etc of all

capacities if used.

14 Driver license of LMW, Mobile crane, tractor, fork lift photo copy, RTO

Fitness certificate in from no.33, PUC certificate, Vehicle insurance

policy, spark arrestor if used.

15 Approved NABL laboratory calibration certificates of

electrical/mechanical/Civil/C&I/Environment survey/Chemical etc.

measuring /testing equipment’s /instruments if used.

16 Copy of Police Verification in respect of each contract workers

Signature of Sub Contractor Signature of Contractor with Rubber Stamp

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Gujarat State Electricity Corporation Limited

Gandhinagar Thermal Power Station

GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety

Rules. Concern principle contractors are responsible for informing & observance of these

rules by their supervisors/contract workers as well as the owner/supervisors/ workers of

sub-Contractors engaged, if any, by them for the work contract awarded to them. Prior to

commencement of the work, Contractor shall have to submit a written assurance on their

letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly

gone through these Rules, have educated their employees / workers of their sub contractor

and will strictly observe the said Rules while execution of work under work contract

awarded to them. They will have to indemnify the company for any loss or damage /

accident / injury to the company’s property / employee or employee of their own in default

of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager

as per Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass

format as per Aadhar card /Election card id proof & to follow the GSECL gate pass issue

policy Dtd.30th May, 2019 through concern department EE & SE, LWO/IRO/DGM,

Factory Medical Officer, Safety Officer/Dy. Safety Officer, Factory Manager/Occupier &

Security Officer. Concern department Executive Engineer & Superintending Engineer

must check/verify all relevant documents as per work order & nature of work and list

of documents as per application form for photo gate pass and to sign in application

form after documents verification and availability of PPEs and materials.

(02) In case of emergency, temporary photo gate pass is to be issued by Security Officer

only for three days with prior permission of Factory Manager/Occupier only. More than

three days, Permanent photo gate pass procedure shall be completed by contract

agency for their contract workers.

(03) Following mentioned documents must check/verify by Labour Welfare Officer (LWO) or

HR Executive and Industrial Relation Officer (IRO) of Power Station and then after sign

in application for photo gate pass.

Filled Gate Pass Application Form and List of workers/Labours on party’s letter head

Copy of Work Order

Copy of P. F. Code No.

Labour License /IMSW License Obtained for No. of Labours and validity thereof.

Gujarat BOCW registration in Form-II copy

Insurance Policy as per subject of work order under the Workmen Compensation

Act,1923, Insurance Obtained for No. of Labours and validity thereof

Notarized e-stamping contract agreements / Notarized e-stamping subletting work

contract documents with competent authority approval copy

Police verification copy

Copy of Id proof of Aadhar card or Election voting card or driving license or Passport

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GSECL 3D animation Safety Induction movie showing attendance sheet copy

(04) After checking/verification of LWO & IRO , Certificate of Fitness of employment in

hazardous process & operations in form no.33 of Gujarat Factories rules, 1963 shall be

issued by GSECL Factory Medical Officer for all contractor workers before

commencement of work & examination responsibility shall be taken by contractor as

well as concerned Head of Department .Pre-employment & Periodical medical

examination of contractor workers shall be carried out in form no.32 from GSECL

Factory Medical Officer after every six (06) months of contractor with their contractor

workers. Contractor shall be fulfilled all health requirements before commencement of

work. After completion of medical examination in form no.32/33, GSECL Factory

Medical Officer shall be signed in contract worker gate pass procedure format.

(05) Contract worker gate pass will be issued after completion of safety induction through

3D animation movie & Training record is to be maintained in IMS/OHSAS training

format by Training Centre / Efficiency Section.

(06) As per application for photo gate pass format, Electrical Safety Officer shall check

/verify following documents and then after sign in application format.

1 Electrical Contractor License, Form-I & Electrical trade person qualifications copy

in Electrical work only

2 Qualification photocopy of Govt. License for Electrical Supervisor or

Diploma/BE/B.Tech(Elect), Electrical Safety Officer ( Diploma (Electrical) +

years’ Experience or Degree holder (Electrical) + 10 years’ Experience)

3 PPEs for Electrical work

4 Safe Operating Procedure -SOP with JSA (Job Safety Analysis) signed documents

for electrical work

5 Approved NABL laboratory calibration certificates of electrical measuring /testing

equipment’s /instruments if used.

(07) As per application for photo gate pass format, Safety Officer/Dy. Safety Officer shall

check /verify following documents.

1 List of Indian Standard or International Standard mark PPEs provided to contract

worker in prescribe Format as per nature of hazardous process and operations.

Also check PPE undertaking of Contract Agency which submitted in work tender.

2 GSECL 3D animation Safety Induction movie showing attendance sheet copy

3 Safe Operating Procedure -SOP with JSA (Job Safety Analysis) signed documents

4 Qualification photocopy of work Supervisor (Minimum Diploma & Above) or

Boiler Competency/Proficiency Class-II/I , Safety Supervisor as per rules 68-S of

GFR, Safety Officer as per section 40-B of Factories Act,

5 Electrical Contractor License, Form-I & Electrical trade person qualifications copy

in Electrical work only

6 Gujarat BOCW registration in Form-II copy if applicable

7 Form no.10: Prescribed for report of examination of the lifting machines like CPB,

winch machine, wire rope slings D-shackles, belt slings, chain slings, eyebolts,

polyester web/round sling etc of all capacities if used.

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8 Driver license of LMW, Mobile crane, tractor, fork lift photo copy, RTO Fitness

certificate in from no.33, PUC certificate, Vehicle insurance policy, spark arrestor

9 Approved NABL laboratory calibration certificates of electrical/mechanical

/Civil/C&I/ Environment survey/Chemical etc. measuring /testing equipment’s

/instruments if used.

After fulfillment of all Safety compliances, Safety Officer/Dy. Safety Officer shall be

signed in Contract worker Gate pass application format.

(08) Security Officer must check copy of Police Verification in respect of each contract

Workers and record maintained in Security department. If any remarks put up by any

officer, Security Officer will convey the remark details to Factory Manager & Occupier

and to take necessary action accordingly.

(09) Work Contract shall be completed by principle contractor/agency/person who is

awarded the work order. Subletting of contract shall be allowed only if prior approval

of Power station chief before execution of work. Contractor/agency shall be submitted

the entire Notarized subletting contract documents with gate pass application through

concern department EE & SE, LWO/DGM, Safety Officer/Dy.Safety Officer & Factory

(10) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

Valid Electrical contractor License shall be submitted to concern electrical department

EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the time of apply

gate pass by agency/party with latest renewal from Chief Electrical Inspector,

Gandhinagar- Gujarat. Electrical License photocopy shall be checked by Concerned HOD

of Electrical Department/Electrical Safety Officer/Dy.Safety Officer/ Safety

Officer/Factory Manager and same will be checked during technical scrutiny of any

(11) As per nature of job/w ork , qualified supervisor (ME/M.Tech/BE/B.Tech + 2 years

experiences OR Diploma (Electrical/ Mechanical/Civil/C&I) + 5 years experiences OR ITI

+ 10 years experiences in relevant work OR certified supervisor as per Factories

Act/Electricity act/Indian Boiler Regulation/National Building code,2016) shall be

engaged by contract agency & qualification certificate with experience certificate shall

be submitted to concern EE,SE,LWO,IRO,DGM, Electrical Safety Officer, Safety Officer

/Dy.Safety Officer, Factory Manager/Occupier at the time of apply gate pass and same

will be checked during technical scrutiny of any work tender.

(12) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out

the work on electrical lines and Apparatus, Contract person/worker possesses a

certificate of competency or electrical work permit, issued by the Appropriate

Government. That means, Electrical trade Qualification of contract worker/person like

ITI-wireman/ Electrician, Electric Supervisor, Diploma (Elect), BE/B. TECH (Elect), ME/

M. TECH (Elect) shall be submitted to concern EE, SE, LWO,IRO, DGM, Electrical Safety

Officer, Safety Officer/Dy. Safety Officer, Factory Manager/Occupier at the time of

apply for photo gate pass procedure and same will be checked during technical scrutiny

of any work tender.

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(13) As per nature of job/work & during capital overhauling work /Annual overhauling work

/24X7 round the clock work/major shut down work, Qualified Safety Officer/Safety

Supervisor (BE/Diploma Elect/Mech/ Civil) + PDIS (Post Diploma in Industrial Safety)

shall be engaged by contractor during dangerous operations/dangerous works as well

as day to day dangerous activities, safety supervision, tool box talk, Safety awareness

programme, SOP preparation with hazards & its control measures with each step

checking of lifting tools & tackles, hydra mobile crane, Safety precautions, coordination

with Safety Department etc. and same will be checked during Estimate approval, draft

tender & technical scrutiny of any work tender.

(14) License of driver shall be submitted with gate pass issue application as per nature of

vehicles & to follow the Motor vehicle Act,1988,the Central Motor Vehicles

(Amendment) Rules,2016 as well as Gujarat Motor Vehicles rules,1989 & driver license

shall be checked every day by security shift in charge before entry in the Factory

(15) Work contract estimate shall be calculated as per SOP/JSA .SOP with JSA (Job Safety

Analysis) shall be submitted in work tender as per Annexure-S2 format by

bidder/contract agency on own letter head through competent person as per GFR,

1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will

review & approve by concern JE/DE/EE, SE, Electrical Safety Officer, Safety Officer

/Dy.Safety Officer, Factory Manager before execution of work.

If bidder/agency is not agreed with GSECL SOP/JSA procedure & specific safety

requirements, Safety Officer and Factory manager shall be empowered to disqualify

the bidder technically and to put Safety non compliances remarks in technical scrutiny

(16) Before commencement of critical & risky activities, Jobwise/ Activity wise safety

training shall be arranged by contractor for their contract workers from registered

training institute under section 111 A of Factories act,1948 and Training certificate shall

be submitted to Safety Officer before execution of any work through concern EE/SE.

(17) COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPEs (PERSONNEL

PROTECTIVE EQUIPMENTS) shall be submitted on his company letter head as per

During technical scrutiny of all types of work tender, quality of PPEs shall be ensured &

approved by Safety Officer & Factory Manager. If bidder/agency is not agreed with

good quality of PPE’s issued to their workers, Safety Officer and Factory manager shall

be empowered to disqualify the bidder technically and to put Safety non compliances

remarks in technical scrutiny statement.

It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per

the job requirement. Do not work without use of required P.P.Es. Contractor is

responsible to provide standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked

standard/make in PPE issue format by concern JE/DE/EE/SE/Safety Officer/Factory

Manager. Personal Protective Equipments / Safety Gadgets suitable to give sufficient

protection against hazards involved in their work / job to their staff, as per the job

requirement and insist / enforce their workers to put on the same while at works

EW- 356 PUR-F-006 RFQ-

The ongoing work is liable to be stopped at any time if your contract workers/staffs

found working without P.P.Es. Following is the list of various P.P.Es (as per

ISI/DGMS/CE/ EN/ ANSI approved only) to be used for various works / work sites.

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety Shoes,

Safety Helmet, Safety goggles, Mask, Reusable Ear plug and hand gloves to their

workers/supervisor compulsory & it will check by concern section HOD & Dy.Safety

Officer /Safety Officer at the time of gate pass procedure.

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects

or during fall of person from height. Yellow

Colour helmet is used for contract worker

with agency logo.

Safety Goggles/welding goggles/chemical For protection of eyes against flying particles

splash goggles / dust, chemical splash, welding spark, arc,

Full Face shield For protection of face against flying particles

/ dust, chemical splash, spark, arc, flashover

Reusable Earplug / Ear muffs. For ear / hearing system protection while

working in high noise level area.

Chemical suit/Gas tight suit /Fire proximity For body protection against chemicals, oils,

suit/FR Boiler Suit sharp edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals,

oils, sharp edged objects, heat, hot

metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling

Oil/Chemical/water/heat/ Electrical objects, sharp edged objects, heat, hot

resistance etc. metals/objects, electricity etc..

Safety Belt(full body hardness with double For fall prevention while working at heights

lanyard & shock absorber) / Rope / Life line / or in depth, working in vessel or in confined

Fall arrestor etc. space.

Dust Mask/Respirator with valve(FFP2) Protection of respiratory system against

Chemical Cartridge Respirator with full face Protection against toxic chemical fumes /

mask type A2B2E2K2 gases/vapors/dust etc.

Trolley mounted Air line respirators with full Working in oxygen deficient zone or confine

face mask space area

Portable Single gas detector like Chlorine, Working in hazardous storage/process area

Ammonia, Hydrogen, etc

Portable Multi gas Detector ( Working in oxygen deficient zone & use in

LEL,O2,CO,H2S,SO2, etc) entry of confine space & Major fire

Automatic voltage detector To check the present voltage or induction

voltage of electrical equipments/

bus/switch gears from 01 (one) feet

distance before starting the any electrical

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Auto darkening welding helmet (EN 379 & The new auto darkening welding helmet

EN 175 Level-B) with PAPR as per EN combines legendary Speed glass quality and

12941:1998, class TH2 and AS/NZS 1716 auto darkening technology with an

innovative wide-view grinding visor to give

welders an all-in-one solution for more

flexibility, precision, and efficiency.

Respiratory System is a combined face and

breathing protection device, for increased

comfort and safety in welding. The unit is

equipped with a particle filter which

removes particles from the air. The unit

provides a constant airflow independent of

filter combinations and clogging. The unit

can also be equipped with a gas filter (for

example A1B1E1). The unit supplies air to

the head top via the connecting breathing

tube. The airflow creates a slight positive

pressure which together with the sealing to

the face prevents particles and other

contaminants from entering the head top.

(18) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and allotment

of PPE list shall be submitted to Safety Officer on his letter head as per below

mentioned format by Contractor before commencement of work through concerned

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name of Desi Name Name of IS Make Qt Unit Date Recei

no. workers gnati of PPE :Code of PPE y of ving

on Sectio no. of issue signat

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Hand gloves Pair

If contractor /agency are not provided good quality of PPE’s, Safety Officer and Factory

manager shall be empowered to stop the work without any notice.

(19) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet

of all contractor workers at entry gate of Factory Premises & shall entered contractor

workers with Safety Shoes & Safety Helmet with photo ID Gate Pass.

(20) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all

contractor workers on daily basis.

(21) During the work execution, one trained & competent supervisor of agency should

always remain present at work site. Concern JE/DE of GSECL shall be supervised the

contract work as per SOP .

(22) Approved NABL laboratory calibration certificates of

electrical/mechanical/Civil/C&I/Environment survey/Chemical etc measuring /testing

equipments/instruments which are used during contract work shall be submitted

before starting the work & shall be checked by concern JE/DE/EE before starting work

& it’s record shall be maintained in concern section.

(23) The contractor shall take all the required safety measures prior to commencement of

work on dangerous substances, machineries or area at which cautionary notice is

displayed and obtain “Line Clear” or “Work Permit” through the concern Department /

Section JE/DE and shall be informed to concern section JE/DE for closed/ returned after

completion of work.

(24) Safety talk/Safety work instructions shall be given to contractor workers by concern

section JE/DE regarding hazards of specific work, risk & it’s control measure

(mentioned in HIRA) before starting the job work and records shall be maintained for

each & every job works.

(25) Display Safety instructions shall be strictly followed by all workers who are working in

factory premises.

(26) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by

EW- 356 PUR-F-006 RFQ-

contractor & contractor workers from Concern EE/Chief Chemist before starting of

chemical handling work.

(27) The contractor shall be checked & securely covered or securely fenced any opened

fixed vessel, sump, tank, pit or opening in ground or in floor which, by reason of its

depth, situation, construction or contents ,is or may be a source of danger before

starting the work each & every days or after interval/recess. Contractor supervisor

shall be informed to concerned HOD regarding any unsafe conditions.

(28) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses,

mobile phone etc are to be strictly followed by all workers who are working in factory

(29) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job,

remove all the inflammable material lying at or nearby worksite or cover it properly by

suitable protective covering. Also, special care shall be taken before carrying out such

job & see that all possible contributing factors to set fire shall be removed / vanished

prior to commencement of the work. Advance intimation shall be given to concerned

section / fire section to commence the work in fire prone areas. They should also keep

ready all the First Aid Fire Extinguishers / equipments & fire extinguishing media /

material like sand / water buckets or other appropriate equipment at such place.

(30) While carrying out work in confined space or inside vessel, obtain necessary “Confined

Space / Vessel Entry Permit” from concerned department prior to commencement of

Competent person under Section 36:- Precautions against dangerous fumes (ii)

Gujarat Factories Rules made under Sees. 41 & 112 concerning ship building, ship

repairs and ship breaking, competent person shall be tested in confined space and

issued certification of safety in working in confined spaces.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp

shall be used. For taking care of the persons working inside the confined space / vessel,

a supervisor / person capable to keep continuous watch on person(s) working inside,

assist them in case of emergency or arrange to get immediate outside help, shall

remain present at entry point. Use full body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants

/ passers etc shall remain available near entry point or the entry point shall be

cordoned by a barricaded tape with a cautionary notice. After completion of the works,

all the lids / covers / grills / grits opened, shall be re-fixed / re-placed in the original

position as it were prior to commencement of the work and leave the work place in

safe condition in all respect, so as to prevent accident to fellow workers.

(31) The contractor shall see that he / his persons do not work on or block (by stacking

material, spare parts, tools-tackles, equipments etc), any passages / walkways /

gangways / aisles / staircases / ladders / lifts or any other approaches / roads leading to

EW- 356 PUR-F-006 RFQ-

plans or its auxiliaries, on which there is traffic movements or possible traffic

movements in case of emergency. Such passages are meant for safe escape in the

event of emergency. If it is utmost necessary to carry out work in such area with

blocking of passage, prior permission of Competent Authority or the Engineer-In-

Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it

using barricading tape & display suitable caution notice or keep a person to restrict /

divert the traffic on this route through other safe passage.

(32) Prior to use power / electrically operated hand tools / equipments / machines /gadgets

like welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it

only if it is found safe to use. Do not use defective, unsafe or improperly maintained

The electrical power supply required to run such equipments shall not be taken directly

at their own but shall be obtained through concerned Electrical Maintenance

Departments or their authorized persons or under their observations / guidance only.

The Electrical Section shall provide temporary electrical connection up to contractor’s

Mains Board on which it is compulsory to install mains switch, ELCB & fuses of

adequate capacity. All such equipments shall invariably be earthed adequately to

prevent electrical shock, sparking, short circuit etc. Power cord to be used shall be of

adequate capacity, without any joint & shall consist of earth wire also. Hence, it is

necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord

for three phase power connections. The plugs, receptacles, pins, holders etc shall be of

adequate capacity & safe to use.

All electrical & mechanical equipment’s / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during

work execution shall be of standard make & bear ISI certification mark on it. The

consumables like welding electrodes, grinding wheels / discs etc which has specific

prescribed life span shall not be used in any case if its expiry date is over.

(33) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by

Electrical contractor for safe use in areas where hazardous, flammable, or combustible

vapors, liquids, dusts, or residues may be present in Gas Based power plant and list of

tools and tackles shall be submitted with technical bid. Non-Sparking Non-Magnetic

electrical hand tools and tool kits shall be checked by JE/DE before commencement of

Electrical work.

(34) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile

crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or

any fixtures), it shall be checked and used only if found safe to use. Also, ensure that

these are tested, examined & certified in form no.10 by Competent Person as per the

Factory act-1948 & Gujarat Factories Rules and its validity do not expire. Further, it

shall be fixed properly and firmly prior to lifting the weight. Valid Test certificate of all

Lifting machines used by Contractor to be submitted to Dy.Safety Officer/ Safety

Officer before commencement of work through concerned EE/SE.

(35) Metal Scaffoldings to be used for working at height shall be of adequate size &

capacity. Obtain the work permit when working at height. In case of scaffolding

erection work, trained scaffolding erector & scaffolding inspector /supervisor shall be

engaged in scaffolding erection work and training certificate of registered training

EW- 356 PUR-F-006 RFQ-

institute under section 111 A of Factories act,1948 shall be submitted to Safety Officer

before execution of scaffolding work through concern EE/SE.

While climbing on such scaffolding or working on any structure at height, use of full

body safety belt /full body hardness with double lanyard & Fall arrestor & Helmet is

compulsory. It is also necessary to fasten chinstraps of the helmet.

(36) In case of working at height work, all contract workers shall be undergone the

Two/three days working at height module from registered training institute under

section 111 A of Factories act,1948.Training certificate shall be submitted to Safety

Officer before execution of working at Height work through concern EE/SE.

(37) For any working at height work, vertical/horizontal life line with fall protection system &

minimum two anchoring point shall be provided on structure for persons who are

working at height work.

Full body hardness/safety belt with Energy Absorbing Forked Rope double Lanyard,

Rope Grab Fall Arrestor, Twisted Anchorage Line, Kennametal Anchorage Line , Grip

Descender , Work positioning lanyard ,Karabiners, Cow Tail, Easy Seat, Point Anchor,

and Safety Net shall be used in working at height work and shall be Checked on daily

Dismantling of boiler structure, building, chimney shall be carried out through only

machinery i.e. aerial lift platform crane & mobile crane, rescue air lift crane and to use

minimize man power during risky job work (old boiler structure , chimney, building etc).

(38) Contractor or their employee shall not interfere in day-to-day routine plant activities /

works except the work assigned to them, shall not loiter in the areas other than their

work jurisdiction, as well as shall not temper / operate / touch the

machineries/equipments/auxiliaries with which they are not concerned. Also, the

contractor shall strictly instruct their staff for not to sit or take rest at/near/below

running plants, auxiliaries, systems or any place which is risky, hazardous & prone to

(39) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen,

Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking

due care. To handle / shift such cylinders a special trolley /cage meant for it must be

used but in no case it should be rolled.

(40) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour

generated area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall

be provided on each vehicle by party/agency and it will check by shift security in charge

before entry of vehicles in the factory premises.

(41) No women or young person shall be employed or permitted to work in Lead-compound

area like battery room etc. as per schedule VI of GFR

(42) No women or young person shall be allowed to clean, lubricate or adjust any part of a

prime mover or of any transmission machinery while the prime mover or transmission

machinery is in motion. Examination or operation of motion machinery shall be made

or carried out only by a specially trained adult male worker wearing tight fitting

clothing as per section 22 of factories act

(43) In all risky job, before start the work, contractor should obtain General Safety Work

Permit through concerned section from Shift –in-charge well in advance.

(44) In case of noticing smoke or fire during their work execution, they shall make

immediate efforts to extinguish / control it and simultaneously inform the Fire Station

Mobile No as well as Station Fire Officer or Emergency Control room no which is

EW- 356 PUR-F-006 RFQ-

displayed at prominent place of factory like Main Security Gate, All unit control room,

Canteen area, Safe Assembly points, Fire Station, All security gates, Occupational

(45) In case of any injury / accident while working, it shall immediately be reported to

Safety Department through concerned Sectional Head / Engineer. The prescribed Form

No. 21 & ANNEXURE may be obtained from concerned section or Dy.Safety

Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety

Officer through concern Sectional Head / Engineer. The prescribed Electrical accident

form no. A as per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat

Factories rules shall be filled up by concern department JE/DE with written consent of

contractor. The Form may be obtained from concerned Electrical section or Electrical

Safety Officer. Electrical accident investigation shall be carried out by Electrical Safety

Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate

of injured person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety

Officer/Safety Officer/Electrical Safety Officer then after injured person may allow for

(46) For any incident occurred but have no injury to any persons should also reported as per

GSECL format and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.

(47) Safety penalty shall be imposed against Offences by contract workers: If any contract

worker worked in a factory contravenes any provision of Factories act or any rules or

orders made there under , imposing any duty or liability on workers, contractor/agency

shall be punishable with fine which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs ,use of damaged PPEs, use of non- Rs.300/- per person

standard PPEs etc.

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature of job Rs.1000/-per day

like mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / tackles Rs.2000/-per

(like C.P.Bs., Hook chooks, winch, forklift, mobile crane, equipment

EOT crane etc) & its attachments (like D-shackles,

slings, U-clamps, Eye bolts or any fixtures) in Form

No.10 of Gujarat Factories Rules,1963

(ix) Work without Double lynyer Safety belt during working Rs.3000/-per person

EW- 356 PUR-F-006 RFQ-

at Height work, work without anchoring in hook/line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

(xi) (a) Grinding machine used without safety guard/ Rs.500/-per

machine guard equipment / per Set

(b) unsafe welding machine like open body, knob

without insulation, connection without lug

(c) Damaged welding cables/gas pipelines

(d) Welding work doing without welding blanket

(e) electrical supply without 3 pin plug/Industrial Plug,

(f) use of damaged electrical wire for

lighting/equipments

(g) use of lighting lamp without cage,

(h) use of open halogen tube,

(i) use of damaged PPEs/use of non-standard PPEs

(j) Unsafe lifting and handling of gas cylinders.

(k) Cylinders handling without safety cap.

(I) Temporary connection without ELCB, etc.

During plant visit/supervision of concern JE/DE/EE, SE , Safety Officer/Dy.Safety Officer,

Electrical Safety Officer, Factory Manager, They will observed any safety violations as

per CO circular/statutory requirements and they must be imposed Safety Penalty office

note directly against contract workers/ contract agency and Office Note process

through proper channel to concern Sectional head and Account head for recovery

purpose. Photograph/CCTV camera footage is to be put up with penalty note by

imposed individual officer.

Safety penalty must be recorded & deducted by concern JE/DE & EE in next month RA

bill or from pending Security Deposit of agency.

Account Head shall be recovered the Safety penalty through RA bill against office note

of concern JE/DE/EE, SE as well as Safety Officer/Dy. Safety Officer, Electrical Safety

Officer & Factory Manager.

(48) Party will damage any fire equipments or property or machinery in factory during

execution of work, total damage cost will be recovered from party RA bill and recovery

Office note put up by concern HOD.

(49) All the relevant labour and industrial laws shall also be followed compulsorily.

(50) After completion of work, cotton waste, grease, oil, unused material, welding rod

pieces, scrap etc. are to be removed by contractor and scrap shall be deposited to

scrap yard of Main Store.

(51) Concern Executive Engineer, Superintending Engineer & Safety Officer shall be

compulsory carried out contract EH & S Performance Evaluation after each work

contract. If work contract period is more than 03 months, contractor EH&S

performance evaluation shall be carried out after every 03(three) months in attached

ANNEXURE-S3: GSECL Contractor EH&S Performance Evaluation Form. EH & S

EW- 356 PUR-F-006 RFQ-

performance evaluation report shall be submitted to Corporate Office in first week of

Controller of Account/Dy. COA/AO are instructed that payment shall be released after

completion of Contractor EH&S Performance Evaluation.

If contractor overall performance will go to below 3 rating, contractor shall be

disqualified in all work tender of GSECL Power Stations.

(52) Over & above these, contractor shall have to follow all the safety requirements /rules &

regulations / norms and legal provisions laid down in various statutes. Particularly the

provisions of The Factories Act-1948 & the Gujarat State Factories Rules-1963 (Amended

up to date), The Electricity Act-2003 & rules, BOCW Act/Rules shall be followed strictly.

The contractor shall also obey the rules / regulations / instructions of the local Competent

Authority for safety & health requirements.

(53) The above rules shall be scrupulously followed and where required, Contractor

/contractor workers may contact to the Dy. Safety Officer/Safety Officer/Electrical

Safety Officer in case of any ambiguity or needs further guidance in this regard.

(54) If agency/vendor is not complied quality of PPEs or any GSECL safety rules/norms after

issuing 03 notice through RPAD/Email, Power Station Chief level committee (CE/ACE,

Factory Manager, Concern SE, DGM/IRO, Safety Officer/Dy. Safety Officer, Electrical

Safety Officer is empowered for technically disqualified/rejected in next all tender for

period of 03 (Three) years in GSECL Company.

(55) 5S:- GSECL _GTPS has implemented 5S policy. Hence, Contractor shall ensure and work

according to rules of 5S policy. Annexure-A is attached herewith. The contractor shall

have to implement 5S policy at their work place throughout the contract period. EIC

shall verify and confirm that contractor has implemented 5S policy.

In case of non-implementation of 5S policy than minimum penalty of Rs 100/- per

incidence shall be imposed.

SIGNATURE OF CONTRACTOR Chief Engineer (Gen)

WITH SEAL & DATE GSECL GTPS

EW- 356 PUR-F-006 RFQ-

Seiri (sort) – (Reorganize) - છૂટું પાડવું

Seiton (set in order) (Neat) - પ ધિતસર ગોઠવણી

Seiso (shine) (Clean) - વ છતા

Seiketsu (standardize) (Discipline) – ધારાધોરણ

Shitsuke (sustain) (SOP) - િશ તબ ધતા

5-S’ is a systematic approach for organizing spaces so work can be performed efficiently,

effectively, and safely. This system focuses on putting everything where it belongs and

keeping the workplace clean, which makes it easier for people to do their jobs without

wasting time or risking injury.

A simple explanation of the work to be done by the contractor under 5-S

1S- Reorganizing everything in the workplace / office

2S- Determining the place for everything in the work place / office and keeping everything in

3S- Performing proper and regular cleaning of the concerned machine / office as per

maintaining cleanliness in the work place.

4S- Develop and adopt 1S, 2S and 3S systems as per norms

5S- Implementing 5S in a disciplined manner

EW- 356 PUR-F-006 RFQ-

COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPEs (PERSONNEL

PROTECTIVE EQUIPMENTS)

Ref.: Tender no.: ____________

Authorized signatory of M/s____________________________________

Hereby certify that following mentioned PPEs (as per ISI/DGMS/CE/EN/ANSI approved only)

must be issued to our all contract workers as per nature of hazards before execution of

Sr. Name of PPE IS :Code no. of Make of Qty Unit

1 Safety Helmet IS:2925 Nos.

2 Safety goggles with Anti IS:5983:1980 or Nos.

fog lens EN:166

3 Reusable Ear Plug ANSI S3.19-1974 Pair

4 Dust Mask EN149:2001 FFP2 Nos.

5 Safety Shoes IS:15298 Pair

6 Cur resistance Hand EN 388:2003 Cut Pair

If our company is not provided above mentioned good quality of PPE’s, Safety Officer and

Factory manager shall be empowered to stop the work without any notice.

Seal of the Firm Signature of Authorized person

EW- 356 PUR-F-006 RFQ-

ANNEXURE-S2: SOP/JOB SAFETY ANALYSIS

Name of Job analyzed:

Tender No. /Work order No.

Name of Agency: Mobile No.

Name of Supervisor: Mobile No.

Name of Section/Department:

Job Location/Area:

Required PPEs and Emergency equipment :(1) Safety Helmet (2) Safety Shoes (3) Safety

Goggles (4) Reusable ear plug (5) Cut resistance hand gloves (6) Dust mask

Step Hazards involving Control measures/

Sub Activity /Sequence of Job steps

no. in sub activity/Job Safe work practice

Date Prepared by Checked by Reviewed by Reviewed by Approved by

EXPERT E.E(_________) S.E(_________) Safety FACTORY

ENGINEER Officer MANAGER

EW- 356 PUR-F-006 RFQ-

GSECL Contractor EH&S Performance Evaluation Form

Name of Power Station:

Name of Contract Agency:

GSECL Work order No.

Subject of work order: ……………………………………………………………………………………………

No. of person engaged during work contract:

Period of Evaluation: From:……………………… To:…………………..

Status of Work/ Project: _________% completed.

This EHS evaluation must be completed by concerned EE & SE. Then after evolution scoring will

be verified by Electrical Safety Officer, Safety Officer/Dy. Safety Officer & Factory Manager

against below mentioned observations.

Accident Statistic During Work Execution

Any Accident / Incident occurred Yes No

If Yes, Attached accident Form No.21/Electrical

Accident Form-A/BOCW accident Form NO.XVIII

The following categories should be rated for the Contractor’s overall performance on the work

order/ Project.

RATING (5 = Excellent; 4=Very Good 3= Good 2= Satisfactory

Initial Requirements:

Compliance to Factories Act / Gujarat Factories Rules

Compliance to Labours Rules

Compliance with industrial hygiene requirements.

Compliance to Permit to work. Attached all PTW/working at

height/confine space entry permit/hot work permit copy.

Use of Basic PPEs (Safety Helmet, Safety Shoes, Safety Goggles,

Dust Mask, Ear Plug/Muff, Hand Gloves) during Execution of

work. PPE issue sheet attached herewith.

Use of Job Oriented PPEs (Safety Harness, Fall Arrestor, Canister

Mask, Chemical Goggles, Face Shield, Welding Goggles etc.). PPE

issue sheet attached herewith.

Proposed/recovered Safety Penalty. Attached Office note/ref.

All Temporary gate pass approval letter copy during execution of

EW- 356 PUR-F-006 RFQ-

Renewal of Gate pass application photocopy.

Compliance evidences against recommendations of Safety

Officer/Dy. Safety Officer/ESO

Non compliances of Safety rules/norms by contract agency.

Attached ref. Letter copy.

Overall site housekeeping practices.

Flammable and explosive materials control

Removal of Scrap / Waste after completion of work

Contractor Safety Program:

Awareness of QHSE policy of GSECL. Attached attendance sheet

Job Safety Awareness before execution of work. Attached

attendance sheet

Safety Training / Safety Talk Participation. Attached attendance

Tools and Equipment:

Availability of all the tools and equipment required for work.

Lifting Tools & Tackles Condition and Valid Testing Certificate

availability. Attached all Form no.10 test certificate.

Use of ELCB/RCCB for Welding M/C and Portable Tools. Please

attached photographs

Use of Flash Back Arrestor & Pressure Gauge & Trolley for Gas

Cutting Set. Please attached photographs

Issues and Concerns:

Advises of potential problems.

Efficiency in handling paperwork.

Readiness to accept responsibility.

Accident/Incident Intimation response & follow up

Evaluation Done By:

Designation: Executive Engineer (………………..) Superintending Engineer (…………….)

EW- 356 PUR-F-006 RFQ-

Evaluation Cross Verified By: Electrical Safety Officer (Only for Electric work)

Evaluation Cross Verified By: Safety Officer /Dy. Safety Officer

Evaluation Cross verified By: Factory Manager of Power Station

The COA/AO (Account Department) ……………………….to recover penalty as per Annexure-S3.

(1) Safety Officer/Dy. Safety Officer

(2) Electrical Safety Officer

EW- 356 PUR-F-006 RFQ-

TENDER FOR Work of BRC FOR PROVIDING SUBSIDIZED CANTEEN SERVICE AT

ON FIRM'S LETTER HEAD

Authorized signatory of M/s._____________________________________________ here by

related with other firms who have submitted tenders for the same items under this Tender.

Seal of the Firm:

Signature of the Tenderer:

Date with Designation:

EW- 356 PUR-F-006 RFQ-

DEVIATION FROM BIDDER (IF ANY)

1. GSECL does not bind to accept the deviation offered by bidder for evaluation of

2. If there is any deviation from bidder, it should be clearly mentioned on this page.

3. Deviation mentioned on other page should not be considered and order will be

placed according to the tender documents.

4. If there is no any deviation from bidder, than it must be clearly mentioned in this

page “NO DEVIATION OFFERRED”

Signature of the Contractor

EW- 356 PUR-F-006 RFQ-

INTEGRITYPACT OUR ENDEAVOUR

To create an environment where Business Confidence is built through Best Business

Practices and is fostered in an atmosphere of trust and respect between providers of goods

and services and their users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

% To maintain the highest ethical % Not to bring pressure recommendations

standards in business and professions. from outside GSECL to influence its

% Ensure maximum transparency to the % Not to use intimidation, threat,

satisfaction of stakeholders. inducement or pressure of any kind on

GSECL or any of it’s employees under any

% To ensure to fulfill the terms of % To prompt and reasonable in fulfilling

agreement / contract and to consider the contract, agreement, legal

objectively the viewpoint of parties. obligations.

% To ensure regular and timely release of % To provide goods and / or services timely

payments on due dates for work done. as per agreed quality and specifications

at minimum cost to GSECL.

% To ensure that no improper demand is % To abide by the general discipline to be

made by employees or by any one on maintained in our dealings.

% To give maximum possible assistance to % To be true and honest in furnishing

all the Vendors / Suppliers / Service information.

Provider and other to enable them to

complete the contract in time.

% To provide all information to Suppliers / % Not to divulge any information, business

Contractors relating to contract / job details available during the course of

which facilitate him to complete the business relationship to other without

contract / job successfully in time. the written consent of GSECL.

% To ensure minimum hurdles to vendors % Not to enter in to carter / syndicate /

/ suppliers / contractors in completion understanding whether formal / non-

of agreement / contract / work order. formal so as to influence the price.

Seal & Signature Seal & Signature

(GSECL’s Authorized Signatory) (Party’s Authorized Person)

EW- 356 PUR-F-006 RFQ-

ON FIRM'S LETTER HEAD

UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST

All bidders will have to furnish the following undertaking duly filled in, signed and stamped

for each quoted item of the tender along with the Technical Bid.

is not stop deal/black listed/banned for business/debarred by GUVNL and or their any

subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL or any PSU or

any Govt. Company.

Note: If it is found that the bidder has submitted false documents/undertaking in any

stage during the tender process or after awarding the contract, GSECL will take necessary

action against the agency/bidder as per the company’s rule and agency/bidder shall be

bound for the same.

Signature of the Tenderer

Seal of the Firm

EW- 356 PUR-F-006 RFQ-

Particular Rate Quantity UOM Estimated

Providing of Manpower Charges

A Assistant Cook(Semi-Skilled)-3 24 Month

Cashier(Semi-Skilled)-2

Helper (Unskilled)-11

Cleaner(Unskilled)-4

Actual Reimbursement of Statutory

Liabilities (PF, Bonus, Leave

Encashment, WC Policy, Medical

Total Maintenance Cost for providing subsidized catering

services in industrial canteen at GSECL, __GTPS

1. The above rates are exclusive of GST. The same shall be paid extra in accordance

with applicable GST Norms.

2. Contractor shall have to make their own arrangement for commercial gas

3. Contractor shall use the commercial gas cylinder supplied by Govt. Corporations i.e.

HPCL / BPCL / IOCL etc. having 19 kg weight only. Use of domestic LPG cylinder shall

not be allowed for whatsoever reason.

4. The Reimbursement of Commercial Gas Cylinder should be as per actual

consumption & actual Market rate on Monthly basis on production of documentary

proof. Separate reimbursement claim voucher shall be put up by contractor on

monthly basis invariably.

5. The Corporation shall make the payments for items served for official purposes only.

The payment for items served for non-official purposes shall be charged and

recovered by the Contractor from consumers at the fixed rates indicated in the

awarded contract.

6. For proposed tender, estimate shall not be disclosed; however, user department &

order approving Authority at local level will ensure that bidder will in position to

comply applicable minimum wage plus liability to maintain quality & services.

7. Wage escalation shall be reimbursed at actual as declared by GOG subject to

production of document of revised wage payment to labours through bank.

8. Contractor has to paid Rs. 25,000/- per month plus applicable statutory

liability to the Manager & Head Cook & submit the documentary proof

regarding the same. The minimum qualification for manager shall be

equivalent to six Month Craftsmanship Certificate Course in Food &

Beverage Service by National Council for Hotel Management and

Catering Technology or higher.

EW- 356 PUR-F-006 RFQ-

9. Transportation to contractor: For transportation Purpose, Miscellaneous work & for

purchasing grocery Rs 10,000/- as Lum sum will be provided by GSECL on Monthly

10. For Cleaning Material like Floor Cleaner, Utensil cleaner, hand wash, Toilet Cleaner

etc., & Cleaning equipment like Broom, Paper Napkeen, floor MoP etc. up to

Rs 10,000/- extra will be reimburse by GSECL to the L1 Agency after PO Placement on

submission of documentary proof.

11. The Uniform, Safety Shoes, Cap & Hand gloves, Safety Helmet reimbursement shall

be provided as per the limit mentioned in tender.

12. 10% service charges is considered on man power cost so bidder has to quote

EW- 356 PUR-F-006 RFQ-

ANNUAL RATE CONTRACT FOR PROVIDING SUBSIDIZED CATERING SERVICE IN INDUSTRIAL

CANTEEN AT GSECL, GTPS

Sr. Particular Quantity / Unit Rate in Rs.

3 DIP Tea 80 ML

4 Lemon Tea 80 ML

5 SPL Tea 60 ML

7 Lemon Juice 200 ML

8 Butter Milk 200 ML

10 Masala Dosa with Sambhar & Chatni 135 GM + 120 GM

11 Plain Dosa with Sambhar & Chatni 80 GM

12 Ragi Masala Dosa 135 GM + 120 GM

13 Ragi Sada Dosa 80 GM + 120 GM

14 Uthappam with Sambhar & Chatni 135 GM + 120 GM

15 Vada Sambhar & Chatni 80 GM+5 GM

16 Idli Sambhar & Chatni 100 GM + 60 GM

17 Poori Subji 4 PCS + 135 GM

18 Jalebi 25 GM

19 Laddu (Bundi) 30 GM

20 Aloo Paratha 02 No

21 Chola Bhatura 02 Piece

22 Dahi Vada 02 Piece

23 Mattar Kachodi 01 Piece

24 Maggi 100 GM

25 Veg Sandwich 4 Piece

26 Soup (Veg) 1 Bowl

27 Veg Cutlet 100 GM

28 Poha Mixture 1 Quarter Plate

29 Cornflakes (with Milk) 1 Bowl

30 Dalya (with Milk) 1 Bowl

31 Oats (with Milk) 1 Bowl

32 Kala Boiled Chana (with Cucumber, Onion & Tomato) 1 Bowl

33 Sprout 1 Bowl

34 Fresh Fruit ----- MRP

35 Fresh Juice (100 ML) ----- MRP

36 Cake ----- MRP

37 Patties ----- MRP

38 Real Juice ----- MRP

39 Cold Drinks ----- MRP

40 Mineral Water ----- MRP

Upma, Khaman, Dhokla, Patra, Sev Khamani, Sev Usal

Snacks : 100 gm.

EW- 356 PUR-F-006 RFQ-

Samosa, Bread Pakoda, Kachori,

(Above items to be provided in 2 Nos. of 50 gm. each

with Chutney, Tomato Sauce, Sambhar respectively)

41 Snacks : Batakavada, Methi Na Gota, Mix Bhajiya,

Mix Chavanu, Sev, Papdi, Sakarpara, Tikho Chevdo, 100 gm.

Lunch/Dinner (Limited) Fix Thali :

Chapatti - 4 Nos. / Poori - 8 Nos. / Paratha - 3 Nos.

Vegetable 100 gm. (Seasonal Vegetable)

Different Kathol (100 gm.)

Dal / Dal Fry / Kadhi (150 gm.)

Paneer sabji* (*Once a month) (100 gm.)

42 Rice / Kichadi / Pulav (100 gm.) 1 Plate

Papad – 01 Nos. (Diameter – 14 cm.)

Buttermilk (200 ml.) or Curd (50 gm.) or Raita (100

Green Salad: Onion, Tomato, Cucumber, Beetroot,

Carrot, cabbage – (20 gm.)

Pickle / Lemon etc.

Special Meal Thali Containing Following Items :

•Jeera Rice -------

•Panner Sabji -------

43 •Dal Fried -------

•Dry Veg -------

Rate of Extra Items

Roti - 1 No. No.

Puri - 2 Nos. No.

Paratha – 1 No. No.

Vegetable (Seasonal Vegetable) 100 gm.

Different Kathol 100 gm.

Dal / Dal Fry / Kadhi 150 gm.

Rice / Kichadi / Pulav 100 gm.

Papad - 1 No. (Diameter – 14 cm) No.

Curd / Raita 100 gm.

Note: The rates mentioned above shall be intact up to completion of work order.

All above documents are attached in separate file. Party has to confirm that all the above

documents have verified & certify as below “I/we hereby has read the above documents

and agree for the Safety Rules, Industrial Laws and Contract Booklet (a, b & c as above)

and accordingly submitted my/our offer.”

For & on behalf of GSECL

Signature of Contractor Chief Engineer (Gen.)

with Seal & Date GSECL, GTPS

EW- 356 PUR-F-006 RFQ-

Annexure – C (Bill Format)

Particular Rate Quantity UOM Amount

A A. Providing of Manpower Charges (Along with

Bio-Metric Punching Report for the month of

Assistant Cook(Semi-Skilled)-3

Cashier(Semi-Skilled)-2

Helper (Unskilled)-11

Cleaner(Unskilled)-4

B Actual Reimbursement of Statutory Liabilities (PF,

Bonus, Leave Encashment, WC Policy, Medical

Check-up) along with required documents.

C Uniform, Safety Shoes, Cap & Hand gloves, Safety

Helmet along with required documents.

Total Bill Amount

Note: For fuel (Gas cylinder) reimbursement: Every month agency has to submit claim

voucher for reimbursement of Gas cylinder charges at respective power station with

supporting documentary evidence. Reimbursement claim voucher should be produced

separately (i.e. not with regular bill) without GST every month.