Renovation and Interior Furnishing work of the Hostel Building at GETRI, Vadodara

Name of Work: Renovation and Interior Furnishing work of the Hostel Building at GETRI, Vadodara.

 GeneralInstructionstoTenderers

 EligibilityCriteriaforpre-qualification.

 Tender&Contractforworks (GeneralRules)

 GeneralConditionsofContract

 TechnicalSpecificationsforCivilWorks

 B.G.format forE.M.D.

 B.G.format forS.D.

 ANNEXURE A - Declaration regarding CONFLICT OF INTEREST

 ANNEXURE B - DECLARATION IN REGARD TO RELATIONSHIP WITH EMPLOYEE

 ANNEXURE C - UNDERTAKING IN REGARD TO STOP DEAL/ BANNED FOR BUSINESS DEALING /

BLACK LIST THEREOF

Seal&SignofContractor ChiefEngineer(Projects)

GREEN ENERGY TRANSITION RESEARCH INSTITUTE, VADODARA

Gujarat Urja Vikas Nigam Limited, Head Office, Vadodara

Tender Notice No:GUVNL/Tech/GETRI/Renovation/Hostel/60325

DIRECTOR (GETRI), on behalf of Gujarat Urja Vikas Nigam Limited invites on line tender for work of

Renovation and Interior Furnishing work of the Hostel Building at GETRI, Vadodara.from

Registered Contractors of GUVNL/GETRI/MGVCL/PGVCL/DGVCL/UGVCL/GSECL/

GETCO/Central/State Government/Railway who satisfy eligibility criteria specified in tender

document. Tender document is available Online at www.nprocure.com(For view, download and

online submission). Tender ID No._______.Tender document can also be referred on web site

URL www.gseb.com”Tenders-GUVNL-Corporate Office” and www.guvnl.com.All the relevant

documents of tender (Technical bid and Price bid) are to be submitted online only

through n-procure within schedule time exepct EMD related cover.

Sr. Name of Work Estimate Time Limit Tender Fee in E.M.D. Appropriate

No. Rs. In Rs. Class of

Renovation and Interior

Furnishing work of the

01. 90204710 18 Months (GST @ 902047 AA Class

Hostel Building at

GETRI, Vadodara.

180 Days [From the opening of

Validity of Tender

Technical Bid].

Last Date of Online (E-tendering) Technical and 12.02.2026 up to 18.00 Hrs

price bid offer submission

Last date of submission of Physical Bid 13.02.2026 up to 18.00 Hrs

(EMD related documents) by speed post

Date of Online Opening of online / physical bid 16.02.2026 at 11.00 Hrs (if possible)

as well as technical bid

Tentative date of on line opening of Price Bid 18.02.2026 at 11.000 Hrs (if possible)

Note:Price Bid should not be sent separately in physical form, only on line price bid will be considered.

Technical Bid to be also submitted online only. No physical documents are needed to be sent except

EMD cover if paid by Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee or

notarized exemption documents as per clause no.4 of general instructions to the tenderers.The

Technical bid containing all the relevant documents& scan copy of EMD & Tender Fees will have to be

uploaded in PDF form (with 300 dpi or higher) through online on n-procure website only.

Be in touch with above websites till opening of tender.

Validity of tender: 180 Days from the date of opening of Technical Bid.

No tender shall be accepted / opened in any case submission after due date and time specified in,

irrespective of any delay due for any reasons and the Company shall not assume any responsibility for late

receipt of tender.

Regarding payment of Tender fees:

All the bidders will be required to pay tender fees plus applicable GST as mentioned in the tender

document in online only at the office address specified in the tender documentin favor of “Green Energy

Transition Research Institute”on any schedule Bank at Vadodara or by RTGS/NEFT/online.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

Regarding of payment of EMD:

If the EMD amount is more than Rs. 3 Laks, it should be paid either by RTGS/NEFT/Online or Demand

Draft or Banker’s Cheque or Pay Order or Bank Guarantee. Otherwise it should be paid either in the

tender document in online only at the office address specified in the tender document or by

RTGS/NEFT/Online.

Details of bank A/c for RTGS/NEFT/Online are as follows:

 Bank name:- :-Indian Bank

 Name ofBranch: -001/B,KRISIL TOWER,OPP:-YASH COMPLEX ,GOTRI ROAD,

VADODARA-390021

 Name of Account : Green Energy Transition Research Institute

 Account No.:-SB

 IFSC Code:- IDIB000G064

The Company reserves the right to reject any or all tenders or accept any tender without assigning any

reason thereof.

GETRI, VADODARA

GENERAL INSTRUCTIONS TO THE TENDEDERS

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

1.0 Onlinetenders are hereby invited for work of Renovation and Interior Furnishing

work of the Hostel Building at GETRI, Vadodara.

2.0 The scope of work is explained in Tender Specification. The work shall be carried out

according to the enclosed General Conditions, Technical Specifications& drawings issued

by the company as per exiting site conditions & requirements, the alterations shall be

acceptable by contractor without any extra claims.

3.0 Tenders must be submitted on nprocure website only and no physical documents

are required to be sent except EMD if paid by Demand Draft or Banker’s Cheque

or Pay Order or Bank Guarantee. Conditional tenders will be outright rejected.

Tender must be submitted on time and delay due to any services i.e. internet,

nprocure, etc. will not be considered

4.0 Tender fees & EMD

1. Regarding payment of Tender fees:

All the bidders will be required to pay tender fees plus applicable Taxesas mentioned in the

tender document in online only at the office address specified in the tender document or by

RTGS/NEFT/online.

2. Regarding of payment of EMD:

If the EMD amount is more than Rs. 3 Lakhs, it should be paid either by RTGS/NEFT/Online or

Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee. Otherwise it should be paid

either in online only at the office address specified in the tender document or by

RTGS/NEFT/Online.

Details of bank A/c for RTGS/NEFT/Online are as follows:

Green Energy Transition Research Institute

Account No.: -SB

IFSC Code: - IDIB000G064

Bank Name:-Indian Bank

Branch address: 001/B,KRISIL TOWER,OPP:-YASH COMPLEX ,GOTRI ROAD,

VADODARA-390021

Where ever Bank Guarantee(s) is/are to be submitted towards EMD/SD/

Performance Guarantee against warrantee etc., GETRI would accept Bank

Guarantees shall be submitted only from the Scheduled / NationalizedBanks, as

per Govt. of Gujarat GR No. FD/MSM/e-file/4/2024/2859 DMO dated

01.05.2025,towards SD and EMD.

Chequesarenotacceptable.CorporateBankGuaranteesNotAllowed.

ThisearnestmoneywillbeforfeitedbytheCompanyincaseofsuccessfulbidderwho, after

his tender has been accepted, refuses to pay the security deposit, sign &complete

the contract document before the validity of the offer. The earnest

moneywillberefundedtoallunsuccessfulbiddersaftertheawardofcontractorexpiryofthe

validity of the offer whichever is later. Tenders without payment of

earnestmoneydepositare liable toberejected.

Exemption is given to Small Cottage & Tiny works Units in payment of EMD

& relaxation in payment of Security Deposit & Performance Guarantee. The

following guidelines are reiterated.

The Micro and Small Scale Industrial (Service) Units registered under Small

Scale industries of Gujarat State and holding subsequent registration with

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

CSPO /NSIC / GS&D, Registration Certificates for the item under Tender

will be eligible for exemption from payment of EMD on submission of duly

notarized copies of their UDYAM REGISTRATION CERTIFICATE only out

of SSI/MSME Part-II/Udhyog Aadhar/Udyam Registration Certificate shall

remain valid from 1st April 2022 OR from the date as amended in future

with time to time Notification issued from Ministry of Micro, Small & Medium

Enterprises (MSME), Govt of India & CSPO / NSIC /DGS&D Registration

Certificates in EMD Cover.

"In case of UDYAM REGISTRATION CERTIFICATE / Udyog Aadhar

Memorandum, the certificate should indicate the service of related group of

item (i.e. Section M, Division 71 or 74, Group 711 or 749 having NIC 5-digit

code of 71100(Architectural and engineering activities and related technical

consultancy) or 74909(Other professional, scientific and technical activities

n.e.c.) 'It is to be noted that out of SSI/MSME Part- II/ Udhyog

Aadhar/Udyam Registration Certificate only UDYAM REGISTRATION

CERTIFICATE shall remain valid from 1st April 2022 OR from the date as

amended in future by the with time to time Notification issued from Ministry

of Micro, Small & Medium Enterprises (MSME), Govt of India

All the "SSI" and "NSIC/CSPO/DGS&D" registration certificates Documents

furnished along with the tender submitted by the bidders having Small,

Cottage & Tiny Industrial units registered under small scale industries of

Govt. of Gujarat should have clear validity as per the tender and should

invariably be renewed as per the norms of "SSI" and "NSIC/CSPO/DGS&D"

registration certificates Otherwise they shall have to pay E.M.D. and no

exemption will be granted.

Tenders submitted without Earnest Money Deposit by the contractor/firms,

who are not eligible for any exemption, will be rejected without entering in to

further correspondence in this regard and no reference will also be made.

Tender submitted without EMD shall be rejected out rightly.

The above certificates should indicate the name of works / services of

tender. Provisional Registration Certificates are NOT allowed."

(1) Wherever in the tender, the rate for Security Deposit & Performance

Guarantee is stipulated at 10 %,the same shall be relaxed to 6 % for

bidders complying the conditions as above.

(2) Wherever in the tender, the rate for Security Deposit & Performance

Guarantee is stipulated at 5 % the same shall be relaxed to 3 % for

bidders complying the conditions as above.

(3) No price preference shall be given to any Bidders.

5.0 If EMD is submitted vide Demand Draft or Banker’s Cheque or Pay Order

or Bank Guarantee or notarized exemption documents as per clause no.4

of general instructions to the tenderers. EMD shall

besubmittedinaclosed/sealedenvelope,superscripted–“EMDforRenovation and

Interior Furnishing work of the Hostel Building at GETRI, Vadodara”, sent

by Speed Post only, so as to reach Director (GETRI),Green Energy Transition

Research Institute,Beside 132KV Gotri S/S, Gotri Road Vadodara –

021ontheday& timeindicatedintheTender Notice.

6.0 The bidders shall note that no deviations from the technical specifications or

commercialconditions with this bid are acceptable & it will be presumed that the bidder

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

agrees entirely with the specifications &general terms &conditions of the contract.

7.0 Tenders received after time & date specified in the tender notice will not be accepted, in

8.0 The work shall be completed within the period stipulated in the contract. However it may

be noted that drawings shall be released progressively & site clearance arranged

accordingly to the progress of work at site. Therefore the contractor has to organize

&coordinatetheworkstosuitthese. In the eventofanydelayduetotheaboveordue to any

other reason not attributable to the contractor, reasonable extension in completing the

work may be given at the discretion & as decided by the Company but no compensation

or idle charges will be paid to the contractor on this account under any circumstances.

9.0 The Company reserves the right to accept any tender irrespective of whether it is lowest

or not or to reject all the tenders without assigning any reasons thereof. Tenders

departing from the technical Specification or the method of bidding in a radical manner

may also be rejected.

10.0 The tenderers shall be presumed to have carefully examined the drawings, conditions &

specifications of the work & to have acquainted themselves with all the details of the site

conditions, scope of work, locations, materials, geological & weather

conditions/characteristics, labour conditions & in general necessary information & data

etc. pertaining to & need of the work. (Performa given in Appendix-V shall be filled and

submitted with tender).

11.0 On acceptance of the tender the name(s) of the accredited representative(s) of the

tenderer who would be responsible for taking instructions from the Engineers of the

Company shall be communicated to Director (GETRI),Green Energy Transition Research

Institute,Beside 132KV Gotri S/S, Gotri Road Vadodara – 390

12.0 The prices should be inclusive of all applicable taxes excluding prevailing GST

payableextra. All royalties, sales tax, toll tax, local tax, development charges & any

othertaxes Works Contract taxes etc. in respect of this contract shall be payable by

thecontractor&MadhyaGujaratVijCompanyLtd.willnotentertainanyclaimswhatsoeveri

nthisaspect.Anystatutoryvariationinfuturetowardstheabovementioned taxes that

shall also be payable by the contractor & GETRI shall not entertain any claim of

whatsoever nature, during or after thecompletion of this tendered work. Proof of

such payments made by the Contractor tothe appropriate departments shall be

GETRIIfailingwhichappropriateamountshallbewithheldongettinginformation/instruct

iontheconcerned departments.

12.0A-Goods&ServicesTax (GST):

GETRIGSTRegistrationNo.is24AAATG9371N1Z8

The firm prices are exclusive of Goods & Service Tax as applicable. The amount

andrate (%) of GST as applicable should clearly be indicated separately. (GST

means allapplicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST

(CompensationtotheStateforLossofRevenue)Act,CGSTAct,UTGSTActandSGSCTAct,2

017andall related ancillary legislations).

Contractor should charge GST in Invoice at the rate as agreed to / mentioned

inacceptance of tender only and any deviation in the same shall not be

accepted.Further, any additional liability of GST (later on due to wrong mentioning

of GST rate,mis-interpretation of HSN/SAC Code, etc.) over and above as charged

in the invoiceshall be borne by the Contractor. However, any refund received by

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

onaccountofGSTchargedfromtheCompany;suchrefundshallhavetobepassedonto the

Company, along with interest if any. Such refund along with interest needs

tobepassed onsuo-motuby thecontractor.

Further, the Company has a right to recover the amount Of GST along with

penalinterestatthe rate of 15%per annum or interest/fees

andpenaltychargedunderGSTLaw,whicheverishigherifGSTchargedisnotpaid/shortpai

dtothegovernment or failed to upload the details or uploads inaccurate particulars

on GSTINportalby theContractorwithinthestipulatedtimelimit.

12.0B-STATUTORYVARIATION:

AnystatutoryincreaseordecreaseinGSTasapplicableorintheeventofintroduction of

new tax/cess or cessation of existing tax/cess subsequent to the offerif it takes

place within the original contractual completion date will be to COMPANY’saccount

subject to the claim being supported by documentary evidence. However, ifany

decrease takes place after the contractual delivery date, the advantage will

havetobepassed ontoCOMPANY.

13.0 Bidder must produce the copy of full set of Audited Accounts & Financial Turnover of last

three (03) financial years (i.e. FY 2022-23 to FY 2024-25) mandatorily mentioning with

Unique Document Identification Number (UDIN) on the Audited Accounts. The original

scanned copy of same should be uploaded in technical stage of online/e-tender. Average

Annual financial turnover during the last 3 Financial years, ending 31st March of the

previous financial year should be at least 30% of the Estimated cost.

14.0 This specification is intended as a general description of quality envisaged for materials&

workmanship & of the finished work. It is not intended to cover minute details. The work

shall be executed in accordance with the best modern practice & to the complete

satisfaction of the Company. Special techniques approved by the Company shall be used

if & where found necessary. This specification shall have precedence if anything contrary

to this is stated elsewhere in the contract documents, the Company’s decision shall be

final & binding to the contractor on any issue arising out of such discrepancies.

15.0 No deviations from the Terms & Conditions of the Contract & / or Technical Specification

stipulated in this Contract shall be permitted & the tenders received with deviations shall

summarily be rejected.

16.0 The successful contractor will have to sign an agreement as per the GETRI’s rules on

stamped paper & the necessary stamp duty charges shall be borne by thecontractor.

17.0 Thebiddershallcarefullystudytheworktobecarried.TheCompanywillnotpayany extra or rate for any

reason in case the contractor claims, after acceptance of contract, to have misjudged the site

18.0 The percentage quoted shall include cost towards of all materials, & machinery including

equipment’s, fixtures, labour, constructional equipment’s, fuel, scaffolding, staging,

ramps, walkways, approach and haul road, temporary works, etc. bearing permanent or

temporary nature necessary for the completion of the work in all respects, except for

those items specifically mentioned to be furnished by the Company. The contractor must

also arrange for the transport of materials & include all such costs in the rates quoted by

him for finishedwork.

19.0 During the execution of the work if it is found that the work is not progressing as per the

Scheduled Progress Program, approved by the Company & planned by the Contractor,

due to the reasons attributable to the Contractor suitable action shall be taken as per

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

Clause No.3 & 4 appearing in the Company’s prescribed Booklet for “Tender & Contractor

20.0 The contract or any part thereof shall not be subject to change without the written

permission of the Director (GETRI), Green Energy Transition Research Institute,

Beside 132KV Gotri S/S, Gotri Road Vadodara – 390 021or his

authorizedrepresentatives

21.0 Tender shall remain open for acceptance for a period of 180 days from the date of

Technical bid opening & during this period no bidder shall be allowed to withdraw his

tender. Any such withdrawals, during the said period will entail forfeiture of the earnest

money deposited with the tender.

22.0 Further information required, if any, can be had from the office of The Director

(GETRI),Green Energy Transition Research Institute,Beside 132KV Gotri S/S, Gotri

Road Vadodara – 390 021. But it must be clearly understood that the tenders must be

received complete in every respects by the due date & time.

23.0 The notice inviting tender, general instructions to the contractors & all documents of this

tender shall form part of the contract.

24.0 The contractor will have to make his or her own arrangement of electric

powerrequired for construction activity and fabrication activity. However, if

Company supplyelectric power then in that case it shall be given at one point on

chargeable basis asper Company’s rules. Further distribution will have to be

carried out by the contractoras per requirements at their own cost. The necessary

consumption charges will berecovered as per the tariff rate of GETRI from time to

timeasper Company’s rules.

25.0 Thecontractorwillhavetomakehisorherownarrangementofwaterrequiredfor

construction activity. However, if Company supply water then in that case it shall

begiven at one point on chargeable basis as per Company’s rules. The recovery

towardsconsumptionofwater,ifGETRIsupplies constructionwater, shall be affected

at the rates prevailing, during that period of consumption, intheGETRI.

26.0 Work under this contract shall be completed in all respects within time limit specified in

advertisement from the date of Letter Of Intent [LOI]. However, interim mile stones to

be jointly fixed after issue ofLOI.

27.0 No escalation towards labour and material / fuel shall be paid in this execution of

contract. Price quoted shall be firm. Contractor shall pay minimum wages to his laborers

as per the Minimum Wages Act, 1948 & rules there under as applicable from time to time

in pursuant to the State Government notification. The concerned contractor shall submit

the details of the payment with due certificate of LWO/IRO of the Company.

28. 0 Each tenderer shall also submit a Declaration to the effect that tenderer is an

engineering construction firm or an association of firm. Information should be also given

regarding the constitution of the firm; it’s authorized, subscribed & paid up capital, the

date & place of registration, the place of business, the names of the directors & other

relevant information.

29.0 In the case of non-Indian firms the declaration should also include an undertaking to the

firm registered, within three months of the date of notice of the acceptance of the

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

30.0 Failure to so, as required in above clauses, in registering the firm after due notice, the

tender acceptance is liable to result in the annulment of the tender with forfeiture of the

earnest money deposit & other penalties that may be leviable under the conditions

specified in tender & contractdocuments.

31.0 Each tender shall contain the name, residence & place of business of person or persons

making the tender & shall be signed by the tenderer with his usual signature with seal of

32.0 Tender by partnerships shall furnish the full names of all partners. It shall be signed with

the partnership name by one of the members of the partnership or by an authorized

representative followed by the name &designation of the person signing.

33.0 An attested copy of the constitution of the firm with the name of partners shall be

furnished. Whenever, whether in submission of the tender or later in other matters, the

signatures are made by one person on behalf of Directors or a firm or a corporation, an

attested copy of the resolution of the partners or of law shall be supplied by the

tenderer authorizing Witnesses & sureties shall be persons of status & probity, &their

names, occupation & address shall be stated below their signatures. All signatures shall

34.0 Tenders by corporation shall be signed with the legal name of the corporation followed

by the name of the state of incorporation & by the signature & designation of the

president, secretary or other person authorized to bind it in the matter with rubber seal

35.0 Company reserves the right to delete any item of Schedule-B for which contractor shall

not have any right to claim on thisaccount.

36.0 The quantities in the attached Schedule-B are estimated quantities & may vary on

execution up to any extent for individual items but overall shall remain within +/- 25%

(Plus or Minus 25%) of the total contract value. The rates shall be firm for any such

37.0 Each tender should be accompanied by a Solvency Certificate not older than

months, issued by a bank listed in the Government of Gujarat Finance

Department's GR ( For Bank Guarantees) regarding the tenderers’ financial

stability to the extent of 20% of the cost of the work tendered.

38.0 The Bidders shall study the Conditions of site & shall resort to dewatering, where

necessary, by appropriate methods & maintain reasonably dry areas to work at.

39.0 The Contractor shall prepare all required roads to execute various items of this Contract

& arrange all transport of materials & all such costs shall be taken care of while quoting

the rates. No extra payments shall be admissible towards such costs. On completion,

this shall be cleared if asked by GETRI at no extra cost.

40.0 No idle charges shall be entertained by GETRI for any site conditions or any

41.0 The Contractor shall take all requisite & necessary care to observe that no damage is

occurred to the Existing structures, if any. For any damage to the Existing

Structures of Green Energy Transition Research Institute (GETRI), the

Contractor shall be heldresponsible.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

42.0 The Bidders shallnote:

I. Percentage rates quoted shall cater for the cost of all materials & labour Including all

leads & lifts, tools, plants, consumables such as but not limited to fuels, lubricants, etc.

cost due to mobilizing / demobilizing, temporary / Permanent constructions

II.Percentage rates quoted shall include for the details of constructions, which are

obviously & fairly intended & which may not have been specifically referred to in these

documents but are essential for the satisfactory Completion of the work.

III. Percentage rates shall be firm for variations up to any extent for individual items but

overall shall remain within +/- 25%[PLUS OR MINUS 25%] of the total contract value.

IV. No price escalation on any account, willsbe payable.

43.0 Tenders, which do not fulfill all the above conditions & those specified in the documents

attached with this contract document or incomplete in any respect, are liable to

44.0 The contractor shall have a separate Provident Fund Code of RPFC in the name of

company/Firm/Agency. The contractor, who does not possess such separate P.F. code,

shall not be considered for acceptance of tender. The contractor has to submit such

certificate showing P.F. Code along with tender.Bidder should submit the copy of PF

code certificate issued by appropriate Provident Fund Authority alongwithBid. The PF

code certificate should be on the name of the Firm /Agency/ Company itself for the

45.0 Effect and validity of Bid:The submission of any bid connected with this document

and specification shall constitute an agreement that bidder shall have no cause of action

or claim against GETRI/GUVNL for rejection of his bid. The owner shall always be at

liberty to reject or accept split any bid or bids at his sole discretion and any action will

not be called into question and the bidder shall have no claim in that regards against the

46.0 Site visit: The bidder is advised to visit the site and examine the site condition. Where

in the work is proposed to be carried out and to get himself fully acquainted at his own

responsibility for all information that may be necessary for quoting the tender bid

(Performa given in appendix-V shall be filled and submit along with tender) and entering

in to contract. All cash and liabilities arising out of the site visit shall be at bidderaccount.

47.0 Recoveries:

I) In case of any damage to equipment/machinery or structure/building of GETRI or

any public property due to negligence’s of contractor or any other reasons attributed

to contractor the decision of E.I.C. regarding the amount of recovery shall be final

II) If the contractor fails to execute the work as per direction of E.I.C. within the time

frame given,GUVNL/ GETRI shall get the work done through any other contractor

and the cost of execution of such work along with 15% overhead charges shall be

deducted from contractor monthly bill over and above recovery as per rules.

48.0 Any information, dossier or revised offer once submitted during or after the date of

submission of tender shall not be accepted.

49.0 The tendermust reachto the office of Director (GETRI),Green Energy Transition

Research Institute,Beside 132KV Gotri S/S, Gotri Road Vadodara – 390 021on

or before due date and time of submission mentioned intender

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

notice.Anytenderreceivedaftertheduedateandtimeofsubmissionshallnotbeconsidere

50.0 Once the offer submitted will not be returned back for any reason thereof in any case.

GETRI, VADODARA

GREEN ENERGY TRANSITION RESEARCH INSTITUTE, VADODARA

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

ELIGIBILTY CRITERIA FOR PREQUALIFICATION

Name of work: Renovation and Interior Furnishing work of the Hostel Building at GETRI,

Bidder should be register in proper class as per tender notice having experience of

executingsimilarwork.Heshouldhavesufficientfinancialstrengthrequiredtocompletetheproject.

Thefollowingdocuments/detailsaremandatorytosubmitalongwithTechnicalBid:

1. Contractor should submit evidence of having work experience in the form of work completion

certificate of executed works under single contract as main contractor of similar nature with the

departments like GETRI / GUVNL & Its subsidiary companies / Central government / State

Government / Railway / Semi-Government / Public Sector Organization / Public Sector

Undertaking. The contractor should submit the satisfactory work completion certificate from

respective department / organization. Contractor should produce evidence of experience having

successfully completed similar works during last 7 years ending last day of the month previous to

the one in which applications are invited should be either of the following:

a. Three similar completed works costing not less than theamount

equalto40%ofthe estimatedcost.

b. Twosimilarcompletedworkscostingnotlessthantheamountequalto50%

ofthe estimatedcost.

c. Onesimilarcompletedworkscostingnotlessthantheamountequalto80%o

fthe estimatedcost.

Inadditiontoabove,thecriteriaregardingsatisfactoryperformanceofworks,per

sonnel,establishment,plants,equipmentetc.maybeincorporated. photo copy

of orders secured from GETRI / MGVCL / GSECL / GETCO /UGVCL /

DGVCL / PGVCL / Central / State Government / Railway

and/orsatisfactorycompletioncertificatefromrespectivedepartment.(WorkCo

mpletionCertificate is mandatory) (Similar completed works i.e. civil

building construction work / building renovation works.)

2. Latest Bank Solvency Certificate, not older than 12 months, for a

minimum amount of 20% of the estimated cost of the work, issued by a bank

listed in the Government of Gujarat Finance Department's GR (for Bank

Guarantees) issued from time to time.

3. Separate provident fund code number towards registration of your firm

withRegionalP.F.commissioner.Bidder should submit the copy of PF code

certificate issued by appropriate Provident Fund Authority alongwithBid. The

PF code certificate should be on the name of the Firm /Agency/ Company

itself for the subject work.

4. Bidder should submit the copy of Workmen’s Compensation & Employer’s Liability

Insurance premium paidpolicy if register with ESI. And If not then Insurance

premium paid Policy in respect of the employeesengaged/deployed with the work as

per the scope of the tender of the current year should provide at the timeof

commissioning of the work and time to time should be validated till the completion of

the order/work.

5. Contractorshould submit evidenceasa registeredcontractor

inappropriateclassWith Govt./Semi. Govt. and registration should be valid on

date of openingofPriceBid.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

6. Contractor should produce audited copies of the Balance sheet with profit and

loss account with Unique Document Identification Number (UDIN) for last

three Financial Years i.e. (FY 2022-23 to 2024-25). Average Annual financial

turnover during the last 3 Financial years, ending 31st March of the previous

financial year (as on 31.03.2025) should be at least 30% of the Estimated

7. AttestedcopyofPowerofAttorney,ifany,forsigningthebiddocuments.

8. CopyofPANcardinthenameof Firm/ Agency/ Company itself.

9. PartymusthaveGSTRegistrationandshouldsubmitcertifiedcopyofthesameinthe name of the

Firm /Agency/ Company itself.

10. ConflictofInterestamongBidders/Agents(AnnexureA)

ABiddershallnothaveconflictofinterestwithotherbiddersforparticularquo

teditem.Suchconflictofinterestcanleadanti-competitive practices to

detriment of procuring Entity’s interests.

Thebidderfoundtohaveaconflictofinterestshallbedisqualified.Abidder

may be considered to have conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a. Theyhaveproprietor/partner(s)/Director(s)incommon;or

b. Theyreceiveorhavereceivedanydirectorindirectsubsidy/financialstakefro

c. Theyhavethesamelegalrepresentative/agentforpurposesofthisbid;or

d. They have relationship with each other, directly or through

commonthird parties, that puts them in position to have access to

informationaboutorinfluence onthe bidofanotherbidder;or

e. B i d d e rparticipates in more than one bid in thisbidding

process.Participationbyabiderinmorethanonebidwillresultindisqualificati

on of allbids in which the parties are involved. However,this does not

limit the inclusion of the components/ sub-assembly

/assembliesfromonebiddingmanufacturerinmorethanonebid.

f. In cases of agents quoting in offshore procurements, on behalf of

theirprincipal manufacturers, one agent cannot represent two

manufacturersorquoteontheirbehalfinaparticulartendererenquiry.One

manufacturer can also authorize only one agent/ dealer. There can

beonlyonebidfromthefollowing:

1. The principal manufacturer directly or through one Indian agent

2. Indian/foreignagentonbehalfofonlyoneprincipal.

g. Abidderoranyofitsaffiliatesparticipated asaconsultant inthepreparation

of the design or technical specifications of the contract

thatisthesubjectoftheBid;

h. Incaseofholdingcompanyhavingmorethanoneindependentlymanufactu

ringunits,ormorethanoneunitshouldquote.Similarproactively declare

such sister/ common business/ management unit

insame/similarlineofbusiness.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

i. Bidder shallnotactincontravention/ violation totheprovisions

ofcompetitionact,as amendedfromtime totime.

j. Everybiddershould,atthetimeofsubmissionofbid,giveadeclaration,thatbi

ddershallnothaveconflictofinterestwithotherbidders,where bidders are

asked to quote rates for all tender items

i.e.ratesarecalledon%agebasis,asabove.

11. Relationshipwithemployee(AnnexureB)

Everybiddershould,atthetimeofsubmissionofbid,giveadeclarationasun

“if inany Bidder company/firm, the interest(i.e. Shareholding

incompanyandshareinpartnershipfirm)ofanyemployeeofthetenderingcompa

nyor his/her relative as defined in section 2(77) of the company’s Act

2013 is10% or more, the tendering company will not deal with such

company/firmatall.

Tenderertherefore,mustspecificallydisclosethisfactinhistechnicalBid, on-

disclosureofsuchfactswouldimmediatelydisqualifythetendererforfurtherdeal

ingwiththe tenderingcompany.”

12. UNDERTAKINGINREGARDTOStopDeal/BannedforBusinessdealing/Bla

ckList.(AnnexureC)

Note: Price Bid should be submitted On-Line only and not in physical form.

The technical bid shall be opened on date and time as specified in Tender Notice if possible.

After scrutiny of the technical bid if party fails to fulfill the above requirement for pre- qualification,

the price bids of such parties will not be opened. The price bid of qualifying parties thereafter shall

be opened on the date and time indicated in Tender Notice, if possible.

The Earnest Money Deposit and tender fee will be accepted in online only at this office address

specified in the tender document or by RTGS/NEFT/online in favour of “Green Energy Transition

Research Institute, Vadodara”. The Earnest Money Deposit in any other form shall not be accepted

and no interest shall be payable on the Earnest MoneyDeposit.

The envelopes should be clearly super-scribed with Reference Number of Tender, Due date of

receipt and Title of Work. The offer should be valid for acceptance for a minimum period of

days from the date of opening of technical bid.

GETRI, VADODARA

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

The scope of the work as following:–

(1) The work includes “Renovation and Interior Furnishing work of the Hostel

Building at GETRI, Vadodara”. The scope of work shall be as per drawing

attached herewith and as peritems described in Schedule-B. Condition of

contract, technical specification thereinand construction drawing released from

time to time as per requirement and as perengineer in charge’s directions. The

work covered by the specifications shall

includefurnishingallmaterialsincludingsteel,cementlaboursupervision,plantsandequi

pmentsandtools,

tacklesetc.,asmayberequiredfortheexecutionandsatisfactorycompletionofthework.

(2) Youshallberequired toperformtheworkaccordancewiththefinalconstructionand

/or additional and general drawings, specification etc.,and in a manner

acceptableto EIC who shall have power to reject any work or materials which in

his judgment isnot in fully conformity therewith. You should not make any

alteration in the drawingswithout, prior written approval of EIC. In case of any

conflict regarding interpretationof meaning of the drawings or specifications, the

EIC shall interpret such meaningwhich will be final and binding to you. In no

case, work shall be proceeded with anyuncertainty.All

doubtsmustbeclarifiedwiththeEIC atonce.

(3) Youshallrectifyandmakegoodalldefectiveworkduringthedefectliabilityperiodasmenti

oninthetenderfrom thedateofsuccessful completionofthework.

(4) All other work not specifically mentioned above/in Schedule-B but indicated in

thedrawings, which are necessary for the satisfactory completion of the works as

(5) FortechnicalspecificationbookletforGETRI/GUVNLaswellasPWDtendersspecification

forrespective itemsshallbe applicable andbindingandsame isavailable intheoffice

for reference. Tenderer is requested to refer the same before filling the

GETRI, VADODARA

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

TENDER AND CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTOR

Notwithstanding anything contained to the contrary in the specification or tenders in subsequent

exchange of correspondence, the conditions of contract shall be binding on the contractor and any

change or variations expressed or implied, however made in the said conditions shall not be valid or

operative unless expressly sanctioned by the Company. The contractor shall be deemed to have

fully informed himself and to have special knowledge of the provisions of the conditions of contract

herein contained.

01. All works proposed to be executed by the contract shall be noticed in one of the English

and one of the vernacular local daily newspapers, stating the work to be carried of as well

as the date of submitting and opening tenders and time allotted in carrying out the work.

Also the amount of earnest money to be deposited with the tender and the security

deposit to be deposited by the successful tenderer and the percentage, if any, to be

deducted from bills.

02. Copies of specifications, design, drawings, estimated rates, scheduled rates and any other

documents required in connection with the work which will be signed by the Engineer-in-

Charge for the purpose of identifications shall be open for inspections by the contractors

at the office of the Director GETRI during office hours.

03. Whether the works are proposed to be executed according to the specifications

recommended by the contractor and approved by a competent authority on behalf of the

GUVNL/ GETRI, such specifications with designs and drawings shall form part of the

accepted tender.

04. The receipts for payments made on account of any work, when executed by a firm should

be signed by all the partners except where the contractors are described in their tender as

a firm, in which case the receipt shall be signed in the name of firm including the partners

or some other person having authority to do so.

05. The tenderer shall fill up the usual form stating at what percentage above or below rates

specified, he is willing to undertake the work. Only one rate or such percentage on all the

estimated rates or schedule rates shall be mentioned.

06. Tenderer which propose any alteration in the work specified in the form in invitation to

tender or in the time allowed for carrying out the works or which contain any other

conditions of any sort, will be liable to rejection.

07. No single tender shall include more than one work, but contractors who wish to tender,

for two or more works, shall submit a separate tender for each work. Tender shall have

the name and the number of the works, of which they pertain, be super- scribed on the

08. The Engineer-in-charge or his duly authorized assistant will open tenders in the presence

of any intending contractors who may be present at the time and will enter the amount of

the several tenders in a comparative statement in a suitable form. In the event of a

tender being accepted, the contractor shall there upon, for the purpose of identification,

sign copies of the specifications and other documents. In the event of tender being

rejected, the officer (Engineer-in-charge) shall authorize the paying officer concerned to

refund the amount of the earnest money deposited to the contractor making the tender

on his giving a receipt for the return of the money.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

09. The officer, competent to dispose off the tenders, shall have the right of rejecting all or

any of the tenders, without assigning any reasons thereof.

10. No receipt for any payment alleged to have been made by contractor in regard to any

matter relating to tender of the contract shall be valid or binding on the Company unless

it is signed by theEngineer-in-charge

11. The memorandum of work to be tendered for and the schedule of materials to be

supplied by the GETRI/Gujarat Urja Vikas Nigam Limited and their rates shall be filled in

and completed by the office of the Engineer-in-charge before the tender form is issued if

a form issued, to an intending tenderer has not been so filled in and uncompleted he shall

request the said office to have this done, before he completes and delivery his tender.

12. All works shall be measured, meet by standard measure and according to rules are

custom and usual in the use in the GETRI/Gujarat Urja Vikas Nigam Limited, and no

proposal to adopt alternative method will be accepted, the Engineer-in-charge's decision

as to what is “the usual method in use in the GETRI/Gujarat Urja Vikas Nigam Limited”

shall be final.

13. Every contractor shall, except the registered contractor on the approved list of the

Company, produced, along with the tender a solvency certificate from of a banker’s

certificate of his financial stability, if he fails to produce such a certificate his tender will

not beconsidered.

14. All corrections and addition or pasted slips should be initialed.

15. Tenderer shall be deemed to have full knowledge of relevant documents, site conditions

etc. whether inspected or not by him.

16. Submissions of tender by a contractor implies that he has read the instructions and

condition of contract herein contained and has made himself aware of the scopes and

specifications of the work to be done and conditions and rates at which stores materials

etc. will be issued to him and local conditions and other factors bearing on the execution

17. Under no circumstances shall any contractor be entitled to claim enhanced rates for any

item of contract without prior sanction of the competent authority.

18. These rules and directions shall form part of the contract.

I/We hereby tender for the Green Energy Transition Research Institute / GujaratUrja Vikas Nigam

Limited (herein referred as “Company”) of the work specified in the underwritten memorandum

within the time specified Schedule B (Memorandum showing items of work to be carried out) and in

accordance, in all respect, with the specifications, design, drawings and instructions in writing and

as per annexed conditions of contract and agree that when the materials for works are provided by

the Company such materials and rates to be paid for them shall be as provided in Schedule A

Time allowed for the completion of work shall be w.e.f. date of written order to commence the

Should this tender be accepted I/We hereby agree to abide by and fulfill all the terms and

provisions of the conditions of contract annexed hereto as applicable and in default thereof forfeit

and pay to the Company the sums of money mentioned in the said conditions.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

CONDITIONS OF CONTRACTS

1. Definitions:

(a) The Contract means the documents forming the tender and acceptance thereof, together with the

documents referred to therein or individual work order in the case of term contract, including these

conditions, schedules and / or additional conditions attached to the form of tender or individual

work, order, rate schedule, the specifications and the drawings and all these documents as

applicable taken together shall be deemed to form thecontract.

(b) The “Tender Document” means the form of tender, the applicable schedules and/or additional

conditions and the specifications and/or drawings as issued to the contractors for the purpose

preparing tender.

(c) The expression “works” or “work” when used in the conditions of contract shall, unless there be

something in the subject or context repugnant to such construction means, the works or the work

contracted to be executed under or in virtue of the contract whether original or altered.

(d) The “Contractor” means the individual or firm or company, whether incorporated or not,

undertaking the works and shall include his or its legal personal representative, successors and

permitted assignees.

(e) “Company” means the Gujarat Urja Vikas Nigam Limited and the “Accepting Officer” means the

officer who is authorized to sign and signs the contract on behalf of the “Company.”

(f) The letter “EE” means Executive Engineer who in the case of measurement and lump sum contract,

direct the contractor and the letters “SE” means Superintending Engineer” and “A.C.E.” means

Additional Chief Engineer who administers and in the case of the term contracts directs the

(g) The “Engineer-In-Charge” means all officers of the Company appointed by the DIRECTOR to

supervise the works or part of theworks.

(h) “Approved” and “Directed” means the approval or direction of the DIRECTOR to Superintending

Engineer or the person deputed by him for the particular purpose.

(i) “B.S.” means the “British Standard” as issued by the British Standards institution. “A.S.” means the

American Standards as issued by the American Standard Institutions and “I.S.” means the “Indian

Standards” as issued by the Indian Standards Institutions. Wherever the above mentioned

abbreviations are preferred to, in the specifications and / or work orders, they mean the addition

with all amendments current at the date of issue of tender documents of work orders.

In the case of measurement and terms of contracts “Specifications” means those contained in

Gujarat Urja Vikas Nigam Limited schedule together with any amendments etc. embodied in the

tender documents, “Drawings” refer to those accompanying the tender documents and/or any work

orders referred therein.

(j) The “Contract Sum” means the sum accepted or the sum calculated in accordance with the prices

accepted in the tender and/or the contract rate as payable to the contractor for the full and entire

executing and completion ofworks.

(k) “The date of completion” is the date or dates of completion of the work or any part of the works set

out or ascertained in accordance with the individual work orders and the tender documents or any

subsequent agreed amendments thereto.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

2. SecurityDeposit

The contractor shall, within 15 days of the issue of Letter Of Intent, pay 5% of contract

value as Security Deposit in the form of Online i.e. NEFT/RTFS or DD or Bank Guarantee.

Where ever Bank Guarantee(s) is/are to be submitted towards SD/ Performance Guarantee

against warrantee etc., GETRI would accept Bank Guarantees shall be submitted only from

the Scheduled / NationalizedBanks, as per Govt. of Gujarat GR No. FD/MSM/e-

file/4/2024/2859 DMO dated 01.05.2025,towards SD and EMD..

B.G. of Bank other than above banks will not be accepted.

Cheques are not acceptable. Corporate Bank Guarantees Not Allowed.

All damages, costs, charges, expenses and other sums which may be or may become due or

payable by the contractor to the Company under the terms of the contract may be deducted from

the cash in the proceeds of sale of the Securities/Bank Guarantee to deposited (which the officer or

person to whom the same may be endorsed as aforesaid is hereby authorized to sell / to en-cash

for that purpose) or from the interest of any such securities of from any sums due or which may

become due to the contractor by the Company or from the whole or the balance unpaid as

aforesaid of the encash securities so deposited being repaid or transferred and returned as may be

to contractor after the date on which the final bill is paid or after the expiry of the date up to which

the contractor has to maintain the work in good order whichever is later.

3. Compensation for the delay

The time limit allowed for carrying out the work as entered in the tender shall strictly observed by

the contractor and shall be reckoned from the date on which the order to commerce the work is

given to the contractor. The work shall throughout the stipulated period of contract the proceeds

with due diligence (time being deemed to be essence of contract) and for delay, the contractor

shall pay compensation, an amount equal to halfpercent per one weekplus applicable taxesfor

the contract amount of work or such smaller amount as per the decision of theCompetent

Authority of the GUVNL/GETRI. However, the total amount of compensation to be paid by the

Authority of the GUVNL/GETRI. However, the total amount of compensation to be paid by the

contractor, under the provision of the clauses shall not exceed 10 percent of the amount of contract

value as decided by the competent authority of the GETRI/GUVNL. The penalty will be invariably

deducted from the bills of the contractor and no refund will be given unless the competent

authorities approves the reduction on basis of the reasons for delay attributable either to

GETRI/GUVNL or to party, as it deems fit.

4. Action when whole of Security Deposit isforfeited

In any case in which under any clause or clauses of this contract the contractor shall have tendered

himself to pay compensation amounting to the whole of his security deposit (whether paid one sum

or deducted by installments) or in the case of abandonment for the work owing to serious illness or

death of the contractor or any other cause, the Director GETRI on behalf of the Company, shall

have powers to adopt, (a) below and any of the following courses under (b) and (c) as he may

deem best suited to the interest of theCompany.

(a) To rescind the contract (for which rescission notice is of 10 days) in writing to the contractor

under the hand of the Director GETRI shall be conclusive evidence and in that case the

security deposit of the contractor shall stand forfeited and absolutely at the disposal of the

(b) To employ labour paid by the Company, to supply materials to carry out of the works or any

part of the works debiting the contractor with the cost of the labour and the price of the

materials (as to the correctness of which cost and price the certificate of the Engineer In

Charge (EIC) shall be final and conclusive against the contractor) and crediting him with value

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

of the work done, in all respects in the same manner and at the same rates as if it had been

carried out by the Contractor under the terms of this contract and in that case the certificate

of the EIC as to the value of the work done shall be final and conclusive against

(c) To order that the work of the contractor be measured up and to take such part thereof, as

shall be unexecuted, out of his heads and to give it to another contractor to complete, in

which case, any expenses, which may be incurred in excess of the sum, which would have

been paid to the original contractor, if the whole work had been executed by him as to the

amount of which excess expenses the certificate in writing of the Engineer-in-charge shall be

final, conclusive and shall be borne and shall be paid by the original contractors and shall be

deducted from any money due to him by the Company under the contract or otherwise from

his security deposit of the proceeds sale thereof or a sufficient part thereof.

In the event of the above courses being adopted by the Engineer-in-charge the contractor shall

have no claim to compensation for any loss sustained by him by reason of his having purchased or

procured any materials or entered into any engagements or made any advances on account of or

with a view to the execution of the work or the performance of the contract. And in case the

contract shall be rescind under the provision aforesaid, the contractor shall not be entitled to

recover or be paid any sum for any works thereof actually performed by him under this contract

unless and until the EIC shall have certified in writing the performance of such works and the

amount payable to him in respect thereof and he only be entitled to be paid the amount so

5. Notice for unsatisfactory progress

If the progress or a particular portion of the work is unsatisfactory the Director GETRI whose

decision shall be final, shall not withstanding that the general progress of work is satisfactory; be

entitled to take action under Clause 4(c) after giving the contractor 10 days’ notice in writing and

the contractor will have no claim for compensation for any loss sustained by him owing to

6. Action in the case of Default byContractor

If any case in which any of the powers conferred upon the Engineer-in-charge by Clauses 4 and

hereof, shall have exercised and the same shall not have been exercised, the non-exercised thereof

shall not constitute a waiver of any of the conditions hereof and such powers shall not withstanding

be exercisable in any further case of default by the contractor for which, by any clauses hereof, he

is declared liable to pay compensation amounting to the whole of his security deposit and liability of

the contractor for past and future compensation shall remain unaffected in the event of the Director

GETRI taking action under sub clause (a) or (c) of Clause 4 he may, if he so desires, take

possessions of all or any tools, plants, materials, and stores in such upon the work or the site

thereof belonging to the contractor, or procured by him and intended to be used for the execution

of the work of any part thereof paying for allowing for the same in account at the contract rates, or

in the case of a contract rates not being applicable to current market rates to be certified by the

Engineer-in-charge whose certificate thereof shall be final. In the alternative, the Director GETRI

may by notice in writing to the contractor or his clerk of works, foremen or other authorized agent,

require him to remove such tools, plants, materials or stores from the premises within a time to be

specified in such requisition to decisions to the contractor failing to comply with any such

requisition, the decision of the Engineer-in-chargeas to the expenses of any such removal and the

amount of the proceed and expense of any such sale, be final and conclusive against thecontractor.

7. Extension of Time Limit

If the contractor shall desire an extension of the time limit for completion of the work on the

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

ground of his having been unavoidably hindered in its execution or on any other ground, he shall

apply in writing to the Director GETRI and the Director GETRI may, if in his opinion there are

reasonable grounds for granting extension, recommend such extension as he may think necessary

or proper. The decision of the competent authority in this regard shall be final and binding to the

contractor. Any delay attributed to Company shall be compensated only by way of extending

8. CompletionCertificate

On completion of the work the Contractor shall be furnished with Completion Certificate by the

Director GETRI of such completion but no such certificate shall be given nor shall be the work

considered to be complete until works are taken over and/or duly tested and put to operative as the

case may be, nor until the work shall have been measured by the Engineer-In- Charge or where the

measurement have been taken by his subordinated until they have received the approval of the

Director GETRI the said measurement being binding and conclusive against the contractor.

9. Effect of theCertificate

No payment shall be made for any work estimated to cost less than Rs.1,000/- till after the whole

of said work shall have been completed and certificate of completion given. But in the case of

works estimated to cost more than Rs.1,000/- Contractor shall on submitting a monthly bill thereof,

be entitled to receive payments. Proportionate to the part of the work then approved and passed by

the Engineer-in-charge, whose certificate of such approval and a passing of the sum so payable

shall be final and conclusive against the contract. All such intermediate payments shall be regarded

as payment by way of advance against the final payment only and not as payments for work

actually done or completed and shall not preclude the Engineer-in-charge from requiring bad,

unsound, imperfect or unskillful work to be removed and taken away and reconstructed or re-

erected nor shall any such payment be considered as admission of the due performance of the

contract or any part thereof in any respect of the accruing of the claim nor shall conclude,

determine or effect in any way the powers of the Engineer-in-charge as to the final settlement and

adjustment of the accounts otherwise or in any other way, vary or affect the contract. The

contractor shall submit the final bill within one month of the date fixed for completion of work,

otherwise the certificate of Engineer-in-charge of the measurement and of total amount payable for

otherwise the certificate of Engineer-in-charge of the measurement and of total amount payable for

the work shall be final and binding on all parties.

10. Payment toContractors

The rates for several items of works estimated to cost more than Rs.1,000/- agreed to within shall

be valid only when the item concerned is accepted, having been completed full, in accordance with

the sanctioned specification. In case, where the items of the work, are not accepted, as so

completed the Engineer-in-charge, may make payment on account of such items at such reduced

rates, as he may consider reasonable in the preparation of final or running accounts bills.

Bills shall be submitted by the contractor each month on or before the date fixed by the Engineer-

in-charge, for all works, executed in the previous month and the Engineer-in-charge shall take or

cause to be taken the requisite measurement for the purpose or having the same verified and the

claim so far as it is admissible, shall be adjusted, if possible, within ten days from the presentation

of the bills. If the contractor does not submit the bill, within the time fixed, as aforesaid, the

Engineer-in-charge may depute a subordinate to measure up the said work in the presence of the

contractor or his duly authorized agent, whose counter signature in the measurement shall be

sufficient warrant and the Engineer-in-charge may prepare a bill from such list which shall be

binding on the contractor in all respects.Bills shall be submitted by the contractor along with copies

of paid Chalans in respect of the employeesengages with the work of GETRI/GUVNL and copy of

Workmen’s Compensation & Employer’s LiabilityInsurance premium paid policy.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

12. Supply of Materials toContractor

If the specification of the estimated work provides for use of any special description of material to

be supplied from the Company’s Stores or if it is required that the contractor shall use certain stores

to be provided by the Engineer-in-charge (such material and stores and the prices to be charged

thereof as here in after mentioned being so far as practicable for the convenience of contractor but

not so as in any way to control, the meaning or effect of the contract specified in the schedule or

memorandum here to annexed) the contractor shall be supplied with such materials and stores as

may be required from time to time be used by him for the purpose of the contract only and the

value of the full quantity of materials and stores so supplied shall be set off or deducted from any

sum due to thereafter to become due to the contractor, under the contract or otherwise or from the

security deposit or the proceeds of sale thereof if the deposit is held in Government Securities the

same or a sufficient portion thereof, shall be sold for the purpose. All materials supplied to the

contract shall remain the absolute property of Company and shall on no account be removed from

the site of the work and shall at all time be open to inspection by the Engineer-in-charge. Any such

materials un used and in perfectly good condition at time of completion or determination of the

contract shall be returned to the Company’s store if the Engineer-in-charge so requires by notice in

writing given under his hands but the contractor shall not be entitled to return any such materials

except with consent and he shall have no claim for compensation on account of any such materials

supplied to him as aforesaid but remaining unused by him or for any wastage in or damage thereto.

The contractor shall be responsible for the loss, destruction or deterioration of the materials, stores

or articles supplied to him by the Company even if such loss, destruction or deterioration has

occurred under any circumstances whatsoever beyond his control as if the materials, stores or

articles so supplied were hisproperty.

13. Works to be executed in accordance with specifications, drawings, orders etc.

The contractor shall execute in whole and every part of work in the most substantial and

workmanlike manner and both as regarding materials and in every other respect in strict

accordance with the specification. The Contractor also shall confirm exactly, fully and faithfully to

the designs, drawings and instructions in writing relating to the work signed by the Engineer- in-

charge and lodged in his office and to which the contractor shall be entitled to have access for the

purpose of Inspection at such office, or in the site of the work, during office hours and

thecontractorshall,alsoifhesorequires,beentitledathisownexpensestomakeorcausetobe made copies

of the specification, and of all such designs, drawings and instructions as aforesaid.

14. Alteration in Specifications and Designs not to invalidateContracts

The Director GETRI shall have powers to make any alteration, or addition to the original

specification designs, and instructions that may appear to him to be necessary or advisable during

the progress of the work and the contractor shall be bound to carry out the work in accordance

with any instructions in this connection which may be given to him in writing, signed by the

Engineer-in-charge and such alterations shall not invalidate the contract. Any additional work which

the contractor may be directed to do in the manner above specified as part of the work shall be

carried out by the contractor on the same conditions in all respect on which he agreed to do the

main works, and at the same rates as are specified in the tender for the mainwork.

Where, however, the works is to be executed according to the designs, drawing and specifications

recommended by the contractor and accepted by the competent authority, the alteration above

referred to shall be within the scope of such designs, drawings, and specifications appended to the

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

15. Rates for works not entered in Estimate or Schedule of Rate of theDistrict

If the additional and altered work includes any class of work for which no rate is specified in this

contract, then such class of work shall be carried out as per the rates entered in the Schedule of

Rates of the Division or at the rate mutually agreed upon between the Engineer-in-charge and the

contractor, whichever are lower. If the additional or altered work for which no rate is entered in the

Schedule of Rates of the Division is ordered to be carried out before the rates agreed upon then the

contractor within seven days of date of receipt by him of the order to carry out the work inform the

Engineer-in-chargefor the rate which in his intention to charge for such class of work and if the

Engineer-in-charge does not agree to this rate he shall be noticed in writing be at liberty to cancel

his order to carry out such class of work and arrange to carry it out in such manner as he may

consider advisable provided always that if the rates shall have been determined as lastly here in

before mentioned then in such case he shall only be entitled to be paid in respect of the work

carried out or expenditure incurred by him prior to the date of the determination of the rate as

aforesaid according to such rate or rates as shall be fixed by the Engineer-in-charge. In the event

of dispute, the decision of the Superintending Engineer of the Circle willsis final.

16. Extension of Time Limit in consequence of Addition orAlteration

The time limit for the work shall be extended in the proportion that the increase in its cost

occasioned by alterations or additions bears to the cost of the original contract work and the

certificate of the Engineer-in-charge as to such proportions shall be conclusive.

No compensation for Alternation in or Restriction of Work to be carried out. If at any time, after the

execution of the contract documents the Engineer-in-charge shall, for any reason whatsoever,

require the whole or any part of the work, as specified in the tender, to be stopped for any period

or shall not require whole or part of the work to be carried out at all or to be carried out by the

contractor, he shall give notice in writing of the fact to the contractor who shall thereupon suspend

or stop the work totally or partially as the case may be in any such case, except as provided here

under the contractor shall have no claim to any payment or compensation what so ever on account

of any profit or advantage which he might have derived from the execution, of the work in full but

which he did not so derive in consequence of the full amount of work not having been carried out

or on account of any loss that he may be put to on account of materials purchased or agree to be

purchased or for unemployment of labour recruited by him. He shall not also have any; claim for

compensation by reason of any alterations having been made in the original specification, drawings,

designs and instructions which may involve any curtailment of the work as originally contemplated.

Where however, materials have already been purchased or agreed to be purchased by the

contractor before receipt by him of said notice, the Engineer-in-charge provided they are not in

excess or requirement and are of approved quality and /or shall be compensated for the loss, if

any, that he may put to in respect of materials agreed to be purchased by him. The amount of such

compensation shall be determined by the Engineer-in-charge whose decision shall be final. If the

contractor suffers any loss on account of his having to pay, his labour charges during the period,

during which the stoppage of work has been ordered under this clause the contractor shall on

application be entitled to such compensation on account of labour charges as the Engineer-in-

charge whose decision shall be final, may consider reasonable provided that the contractor shall not

be entitled to any compensation on account of labour charges if, in the opinion of the Engineer-in-

charge, the labour could have been employed by the contractor elsewhere for the whole or part of

the period during which the stoppage of the work has been ordered as aforesaid.

17. No claim to compensation on account of loss due to delay in supply of materials

The contractor shall not be entitled to claim any compensation from Company for the loss

suffered by him on account of delay by Company in the supply of materials entered in Schedule

A where such delay is caused by:

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

i. Difficulties relating to supply of railway wagons

ii. Force Majeure

iii. Act of God

iv. Any other reasonable cause beyond the control of Company including Shortage of

materials to be supplied by the Company& difficulties in time by reaching at the site of any

materials equipment’s.

In the case of such delay in the supply of materials, Company shall grant such extension of time

for the completion of the works as shall appear to the Director GETRI to be reasonable in

accordance with circumstances of the case. The decision of the Director GETRI as to the

extension of time shall be accepted as final by the contractor.

18. Time Limit for Compensation Claims

Under no circumstances, whatsoever, shall the contractor be entitled to any compensation from

Company on any account unless the contractor has claimed in writing to the Director GETRI

within one month of the cause thereof.

19. Action and Compensation payable in case of BadWork

If at any time, before the security deposit is refunded to the contractor, it shall appear to the

Engineer-in-charge or his subordinate in charge of the work that any work has been executed

with unsound, imperfect or unskillful workmanship or with materials of inferior quality or that

any materials or articles provided by him for the execution of the work are unsound or of a

inferior quality to that contracted for or are otherwise not in accordance with the contract, it

shall be lawful for Engineer-in-charge to intimate this fact in writing to the contractor and then

no withstanding the fact that the work, materials or articles complained of, may have been

inadvertently passed, certified and paid for, the contractor shall be bound forthwith to rectify or

remove and reconstruct the work so specified in whole or any part, as the case may require or if

so required shall remove the materials or articles so specified and provided other suitable

materials or articles at his own charge and cost, and in the event of his failing to do so within a

period to be specified by the Engineer-in- charge in the written intimation aforesaid the

contractor shall be liable to pay compensation at the rate of one percent on the amount of the

estimate for every day, not exceeding ten

daysduringwhichthefailuresocontinueandintheeventofanysuchfailureasaforesaidthe Engineer-in-

charge may rectify or remove and re-execute the work or remove and replace the materials or

articles complained of, as the case may be, at the risk and expense in all respects of contractor

should the Engineer-in-charge consider that any such inferior work or materials as described

above may be accepted, or made use of, it shall be within his discretion to accept the same as

such reduced rates as he may fix thereof. Provided that in the case of any work of which visible

check is not possible, if the Engineer-in-charge or his subordinate in charge of the work feels

that such work has been executed with unsound, imperfect or unskillful workmanship or with

materials of inferior quality, he shall take sample tests at random, cost of which shall have to be

borne by the contractor and if after taking such test, part of such work is found to be defective

in any respect or to have been executed with materials of inferior quality, then the contractor

shall be paid for the whole work such amount as may be fixed by the office of the Engineer-in-

charge on the basis of the lowest quality of work found by him in such samples tests.

Sample test as may be considered necessary, by the Engineer- in-charge or his subordinate in

charge of the work.

Explanation: II

Cost of the sample test shall mean cost incurred for the purpose of taking Samples & test and

for restoring tested work to its original condition.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

20. Work to be opened to Inspection, Contractor or Responsible Agent to be present.

All works under execution or in course of execution in pursuance of the contract shall at all times

be open to the inspection and supervision of the Engineer-in-charge and his subordinate and

contractor shall at all times, during the usual working hours and at all other times at which

reasonable notice of the intention of the Engineer-in-charge or his subordinates to visit the works

shall have been given to the contractor, during which period either he should be present to

receive order and instruction, or have a responsible agent duly accredited in writing, present for

that purpose. Orders given to the contractor’s duly authorized Agent shall be considered to have

the same force and effect as if they had been given to the contractor himself.

21. Notice to be given before work is covered up.

The contractor shall give not less than 5 days notice in writing to the Engineer-in-charge or his

subordinates in charge of the work, before covering up or otherwise placing beyond the reach

of measurement of any work, in order that the same may be measured and correct dimensions

thereof, taken before the same is so covered up or placed beyond the reach of measurement

and shall not covered up or placed beyond the reach of measurement and work without the

consent in writing of Engineer-in-charge or his subordinate in charge of work, If any work shall

be covered up or placed beyond the reach without such notice having been given or consent

obtained, the same shall be uncovered at the contractor’s expense, and in default thereof, no

payment or allowance shall be made for such work, or for the materials, with which the same,

22.Contractor’s Liabilities

The Contractor shall supply, at his own cost, all materials (except such special materials, if any

as may be supplied form the Company stored in accordance with the contract) plant, tools,

appliances, implements, ladders, cordage, tackles, scaffolding and any temporary works which

may be required for the proper execution of the work., in the original, altered or substituted

form and whether included in the specification or other document forming part of the contract

or referred to in these conditions or not and which may be necessary for the purpose of

satisfying or complying with the requirements of the Engineer-in-charge as to any matter on

which under these conditions, he is entitled to be satisfied or which he is entitled to require

together with carriage thereof to and from the work, the contractor shall also supply without

charge, the requisite number of persons for setting out works, and counting, weighting and

assisting in the measurement of, examinations at the time and from time to time of the work or

materials, failing this, the same may be provided by the Engineer-in-charge at the expenses of

the contractor and the expenses may be deducted from any money due to the contractor under

the contract or from his security deposit or the proceeds of sale thereof or of a sufficient portion

thereof the contractor shall provide all necessary fencing and light required to protect the public

from accident and shall also be bound to bear expenses of defense of every suit, action or other

legal proceedings of law that may be brought by any person for injury sustained. Owing to

neglect of the above precautions and to pay any damage and costs which may be awarded in

any such suit, action or proceedings to any such persons or which may with the consent of the

contractor be paid in compromising any claim by any such person.

23.Contractor Liable for all Damages

Compensation for all damage done intentionally or unintentionally by contractor’s labourer,

whether in or beyond the limit of Company’s property, shall be estimated by the Engineer-in-

charge, or such other office, as he may appoint and the estimate of the Engineer-in-charge,

subject to the decision of the Superintending Engineer, on appeal, shall be final and the

contractor shall be bound to pay the amount of the assessed compensation demand, failing

which, the same will be recovered from the contractor as damages or deducted by the Engineer

in charge from any sums that may be due to or become due from Company to the contractor

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal proceedings that

may be brought by any person for injury sustained by him owing to neglect of precautions to

prevent the spread of fire and he shall also pay any damage and costs that may be awarded by

the court if in consequence.

24.Rescission of Contract and Forfeiture ofDeposit

The contractor shall not assign or sublet, without the written approval of the Engineer-in-

charge and if the contractor assign or sublet his contract, or attempt to do so or become

insolvent or commence any proceedings to be adjudicated as insolvent or make any

composition with creditors, attempt to do so, the Engineer-in-charge may, by notice in writing

rescind the contract. Also, if any bribe, gratuity, gift, loan, perquisite, reward or advantage

pecuniary or otherwise shall either directly or indirectly be given, promised or offered by the

contractor or any of his servants, or agents, or any person to the employee of Company in any

way relating to his office or employment or if any such officers or persons shall become in any

way directly or indirectly interested in the contract, the Director GETRI may, by 10 day’s notice

in writing, rescind the contract. In the event of a contract being rescinded the Security Deposit

of the contractor shall there upon stand forfeited and be absolutely at the disposal of Company

and the same consequences shall

ensureasitthecontracthasbeenrescindedunderclause4thereofandinadditionthecontractor shall not

be entitled to recover or be paid for any work thereof actually performed under thecontract.

25.Compensation

All sums payable by a contractor by way of compensation under any of these conditions shall be

considered as a reasonable compensation to be applied to the use of Company, without

reference to the actual loss or damage sustained and whether any damage has not

26.Change in the constitution of firm to be notified

In the case of tender by partners of a firm, the contractor shall forthwith notify any change in

constitution of firm to the Director GETRI.

27.Works under direction of Engineer in Charge (EIC)

All works to be executed under the contract shall be executed under the direction and subject

to the approval of the Superintending Engineer / Engineer-in-charge for the time being who

shall be entitled to direct at what point or points and in what manner they are to be

commenced and from time to time carried on.

28.Decision of Director GETRI/ EIC to befinal

Except where otherwise specified in contract and subject to the power delegated to him by

Company under the Company’s rule then in force, the decision of Director GETRI / Engineer-in-

charge for the time being shall be final, conclusive and binding on all of the specification,

designs, drawings and instructions herein before mentioned and as to the quality of

workmanship or material used on the or as to any other question, claim, right matter or thing

whatsoever in any way arising out of or relating to the contract, designs, drawings,

specifications, estimates, instructions, orders or these conditions or otherwise concerning, the

works or the execution or failure to execute the same, whether arising during the progress of

the work or after the completion or abandonment thereof.

29.Dispute Resolution Mechanism

‘ALL QUESTIONS, DISPUTES OR DIFFERENCES, WHATSOEVER WHICH MAY AT AN

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

TIMEARISEBETWEENTHEPARTIESTOTHISCONTRACTINCONNECTIONWITHTHECONTRACTORA

NYMATTERARISINGOUTOFORINRELATIONTHERETO,SHALLBE REFERREDAS UNDER.

Works Contracts and Composite Contracts - Arbitration under the Works Tribunal

constituted under the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act,

Procurement/Non-Works Contracts - Arbitration through the Arbitration Centre

(Domestic and International) High Court of Gujarat at Ahmedabad.

For Works Contracts and Composite Contracts, the following Arbitration clauses:

(1)Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity

thereof (hereinafter referred as "the Dispute") shall, upon the written request of either

Party be referred to the authorized representatives of the Disputing Parties for resolution.

The authorized representatives shall promptly meet and attempt to negotiate in good

faith a resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause_ arising under or in connection with the

present works contracts, whether pertaining to works contracts alone or works and

procurement both, the same shall be referred to arbitration under the Gujarat Public

Works Contracts Disputes Arbitration Tribunal Act, 1992."

For Procurement of Goods or Services and Non- Works Contracts, the following

clauses are required to be inserted in the respective agreements:

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity

thereof (hereinafter referred as "the Dispute") shall, upon the written request of either

Party be referred to the authorized representatives of the Disputing Parties for resolution.

The authorized representatives shall promptly meet and attempt to negotiate in good

faith a resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewithin sub clause (1) of Clause_, arising under or inconnection with the

present agreement, the same shall be referred to the Arbitration Centre (Domestic and

International) High Court of Gujarat at Ahmedabad ("the Centre" for short), currently

functioning in the High Court Complex, Sola, Ahmedabad for appointment of arbitrator

and thereupon, the Centre shall appoint a sole arbitrator and conduct the arbitration

proceedings inaccordance with its rules. If the parties unanimously agree to appoint

three arbitrators, then in that case, each party shall appoint one arbitrator from the

panel of arbitrators of the Centre, and the Centre

shall appoint the third arbitrator, who will act as the Presiding Arbitrator. Such arbitration

shall be the sole and exclusive remedy between the parties for all disputes arising under

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

or in connection with this agreement. The arbitration shall take place at the Arbitration

Centre, Ahmedabad, High Court Complex, Sola, Ahmedabad, Gujarat, in accordance with

the provisions of the Arbitration and Conciliation Act, 1996 as amended from time to

time, and the proceedings shall be conducted in English. The arbitration award shall be

final and binding on the parties.

The reference to arbitration proceedings under this clause shall not:

a) Affect the right of the Engineer-in-charge to take possession of all or any tools, plants,

materials and stores, in or upon the work or site thereof or belonging to the contractor or

procured by him and intended to be used for the execution of the work or any part thereof.

b) Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor in

any work or from removing such materials to other place, during the period the work is

stopped or suspended in pursuance of notice given to the contractor under General

c) Entitle the contractor to stop the progress of the work or carrying out the additional or altered

work in accordance with the provision of General Conditions for the work where there is no

d) Preclude the Company from getting the work done by another agency.

Neither party is entitled to bring a claim to arbitration latest by the thirty days after the

expiration of the defects liability period.

The provisions of the Arbitration Act, 1996, Gujarat Public Works Contract Disputes Arbitration

Tribunal Act, 1992 and rules made there under shall apply to the arbitration proceeding under

30. Stores to be obtained fromCompany.

The Contractor shall obtain from the Company Stores, such articles as are mentioned in

Schedule ‘A’ which may be required for the work or any part of the work or in making up any

articles required therefore or in connection therewith, unless he has obtained permission in

writing from the Director GETRI or obtained such stores and articles from elsewhere. The value

of such stores and articles as may be supplied to the contractor by the Engineer-in-charge will

be debited to the contractor in his account at the rate shown in the Schedule “A” attached the

contractor and if they are not entered in said schedule they shall debited to him at cost price

which for the purpose of this contract shall include cost of carriage and all other expenses

whatsoever which may have to be incurred in obtaining delivery of the same at the stores

aforesaid and further overhead charges15%.

The Contractor shall be responsible for the loss destruction or deterioration of the materials,

stores or articles supplied to him by the Company, even if such loss destruction or deterioration

has occurred under any circumstances whatsoever beyond his control as if the material, stores

or articles so supplied were his property. The contractor shall be responsible for returning the

residual materials after completion of the contract and if fails to return, the balance material

supplied to him by the Company, the cost of the residual materials will be recovered from the

contractor at the market rate or stock issue rate whichever be higher at the time of materials

account plus 15%.

32.1 Lump Sum in Estimate

When the estimate on which tender is made, includes lump sums in respect of parts of the

works the contractor shall be entitled to payment in respect of the items of works involved or

the part of the work in question at the same rates as are payable under this contract or such

items or if the part of work in question is not in the opinion of the Engineer-in-charge capable

to measurement, the Engineer-in-charge may at his discretion pay the lump sum amount

entered in the estimate and the certificate in writing of the Engineer shall be final and

conclusive against the contractor with regard to any sum or sums payable to him under the

provisions of the clause.

32.2 Lump Sum Tenders

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

Whenever lump sum tenders have been invited for building or other structures of the same

type, design, the contractor shall submit his bill stated in Clause No.11and the Engineer-in-

charge not below the rank of Executive Engineer shall certify by general measurement or by

other method considered suitable to him, the value of work done and the contractor shall be

paid monthly a sum equal to 90% of the total value the work so certified, since the last

payment, after deducting a part or whole of the secured advance if not already paid for the

materials utilized on the works. An additional secured advance for any fresh materials brought

on site will also be paid if certified by the officer not below the rank of Executive Engineer. After

the work is completed final bill would be paid on the certification of officer not below the rank of

Executive Engineer, that the work is done according to drawing and specifications attached to

the tender. If any additions and alteration have been carried out, detailed measurements in

respect thereof shall be recorded and extra payment or deductions will be regulated as per item

rates quoted by the contractor while submitting the tender and if there are any items in the

additions and alterations for which the contractor has not quoted a rate, the payment shall be

as per Clause 15above.

33Action where no specifications

In the case of any class of work for which there is no such specifications as is mentioned in

clause 1, such work shall be carried out in accordance with the divisional specifications and in

the event of there being no divisional specifications, the work shall be carried out in all respects

in accordance with the instructions and requirements of the Engineer-in-charge / consultant of

the Company etc.

34 . Industrial LabourLaws:

34.1 Wages to be paid and time of payment etc. by theContractor:-

a. The contractor shall pay minimum wages per day or as may be specified hereafter or fixed

under minimum wages Act whichever is higher. The wages of every contract labour employed

by him under this contract shall be paid by him before the expiry of 7th day of the last day of

the following month in respect of which the wages are payable (i.e. wages of a month have

to be paid by him in the first week of the next month). The payment shall be disbursed in

presence of Management Representative during the working hours in GETRIand the

contractor shall get the entries certified in the register of wages by the Representative of the

Company. Any default will result in cancellation of contract forthwith or elac the contractor

shall be punishable to the extent of Rs.100/- fine per eachday.

b. The contractor shall give his telephone number and address to the Company so that in case

of labour trouble etc., the contractor can be contacted. The contractor shall arrange to have

his office at GETRI premises and the contractor keep himself present throughout the

34.2 Labour Laws:-

a. Person below the age of 18 years shall not be employed for thework.

b. No female worker shall be employed in the night shift between 7.00 p.m.to6.00 a.m.

c. Contractor shall maintain a valid labour license under the Contract Labour (Regulation and

Abolition Act) for employing necessary manpower to be required by him. In the absence of

such license the contractor shall be liable to be terminated without assigning any reason

d. The contractor shall at his own expense comply with all labour laws and keep the Company

indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws which the contractor shall comply with areas under:

i. Payment of contribution of wages of employers’ contributions towards Provident

Fund, Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative

Charges etc. at the rates made applicable from time to time by Government of

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

Gujarat / Government of India or other Statutory Authorities.

ii. Payment of deposit in respect of each contract labour of the rate of RS.30/- with the

office of the Commissioner of Labour as per the Contract Labour Act (Regulation

iii. License Fee as prescribed under the contract Labour Act (Regulation and Abolition)

and Rules framed there under depending upon the number of workmen employed by

the contractor.

iv. Paid leave facility and wages as per the provision of the Factories Act at the rate of

one day for every 20 days of working.

v. Identity cards as prescribed under the Factories Act, with photo affixed thereto, the

same for identification.

vi. Payment of retrenchment compensation, notice pay and other liabilities as per

Industrial Disputes Act. Any payment to the contractor’s employees arising out of

any claim of disputes under the Industrial Disputes Act – 1947 or any other laws.

vii. Provision of compensation in the case of accidental injury.

viii. Payment of crèche if the female labour employed is more than 30numbers.

ix. Maternity leave as per the provision of the Maternity Benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various Labour Laws in force from time to time from Statutory Authorities

like State Government / Government of India which the contractor shall have to comply with.

34.3 Provident Fund and Family Pension Scheme

The contractor shall submit along with his bill (month wise) a statement regarding

deductions against employees provident fund and family pension scheme in respect of each

concerned employee. Provident fund and family pension scheme at the rate of 12 % (or at

the rates made applicable by the Government from time to time) of the wages, the

contractor shall deposit the contractor’s contribution and his workers contribution towards

provident fund and family pension scheme with regional Provident Fund Commissioner.

34.4 Deposit Linked Insurance Scheme:

The contractor shall have to deposit ½ % of the wages in-respect of employees who are

members of the Provident Fund as the contribution to the Deposit Linked Insurance Scheme

with Regional Fund Commissioner.

34.5 Administrative Charges

The contractor shall deposit administrative charges for maintaining Provident Fund Account

with Regional Provident Fund Commissionerat the rates applicable.

34.6 PaidLeave Facility

Paid leave facility at the rate of one day for every 20 days worked by the contract labourer

shall be provided by the contractor to his workers. He shall maintain Leave records/ Leave

Cards for individual labourer, which shall be duly verified, and approved/ certified by the

authorized officer of the Company.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

34.7 Workmen’s Compensation Fund and Employers Liability Insurance:

The contractor shall cover all his employees under Workmen’s Compensation Fund and under

the Liability Insurance. Insurance premium paid policy in respect of the employees provided

for the scope of work as per tender for the current year and should extend from time to time

valid till the completion of the order/work.

34.8The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintenance of various registers and records required under the law

and contract. No payment for supervision shall be admissible.

34.9 Contractor toindemnifythe Company

The contractor shall indemnify and keep indemnified the Company and every officer and

employees of the Company and also Engineer-In-Charge and his staff against all actions,

proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection

with the matters referred in above clauses and elsewhere and against all actions,

proceedings, claims, demands, costs and expenses which may be made against the Company

by any workman/ employee of the contractor or any sub contractor and / or from any liability

may arise to any workman / employees of the contractor or any sub contractor under any

laws, rules or regulation having the force of law including but not limited to claims against the

owner under workman’s compensation Act, 1923. The employee’s Provident Act 1952, and /

or the contract Labour (Abolition and Regulation) Act 1979. The Company shall not be liable

for or in respect of or in consequence of any accident or injury to any workmen or other

person in the employment of the contractor or his sub-contractors, and the contractor shall

indemnify and keep indemnified the Company against all such damage and compensation and

against all claims, demands, proceedings costs, charges and expenses whatsoever in respect

thereof or in relation thereto.

34.10 Workmen’s Compensation and Employer’s Liability Insurance: -

Insurance shall be affected for the entire contractor’s for all the contractor’s employees

engaged in the performance of this contract. If any of the work is sublet to the sub-

contractor, the contractor shall require that he or his sub- contractor to provide workmen’s

compensation and employer’s liability insurance for the latter’s employees unless such

employees recovered under the contractor’s insurance.

34.11The Company reserves the right to terminate this rate contract at any time during its

tendency without giving notice of termination or any reasons thereof.

34.12The Company will be entitled to deduct directly from the bills, to be paid to the Sub-

contractor and Laborers’ any sum or sums payable by contractor and which sum/sums

the Company is required to pay as a principal employer on account of contractor’s default in

respect of all liabilities referred to in above clauses.

34.13Nothing in the contract document stated shall any wise constitute any workmen/ employees

of the contractor or any sub-contractor as or to be workmen/employee of the power, or place

obligation or liability in respect of any such workmen/ employee upon the Company.

NOTE: -The prevailing Act at the time of execution of work over and above act specified

herein shall be binding to the contractor.

35. No Claim for Variation in Quantities of Work

Quantities shown in the tender are approximate and no claim shall be entertained for

quantities of work actually executed, being either more or less up to any extent than those

entered in the tender or less than those entered in the tender orestimate.

36. No Claim for Compensation for Delay in starting work

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

No compensation shall be allowed for any delay caused into starting of work on account of

acquisition of land and in the case of clearance for works or any delay in according sanction

37. No Claim for Compensation for delay in execution of work

No compensation shall be allowed for any delays in execution of the work on account of

water standing in borrow pits or compartment. The rates are inclusive for hard or cracked

soil, excavation in mud, sub-soil water or water standing in borrow pits and no claim for an

extra rate shall be entertained unless otherwise expressly specified & mentioned in the

38. Entering upon or commencing any portion of work

The contractor shall not enter upon or commence any portion of work except with the

written authority or instructions of the Engineer-in-charge or his subordinate in charge of the

work, failing such the contractor shall have no claim to ask for measurement or payment for

39. Method ofPayment

Payment to contractors shall be made by A/c payee cheque provided the amount exceeds

Rs.100/-. Generally payment may take 30 to 60 days after passing of bills depending on

availability of fund.

40. Acceptance of conditions on tendering for work

Submission to tender or acceptance of work order shall imply acceptance of these conditions

of tender by contractor.

41. Employment of ScarcityLabour

If government declares a state of scarcity or famine to exist in any village situated within

20kms of the work, the piece worker / contractor shall employ upon such part of the work as

are suitable for unskilled labour; any person certified to him by the EIC or by any person to

whom Director GETRImay have delegated this duty in writing to be in need of relief and shall

be bound to pay such person wage not below the minimum, which Government may have

fixed in this behalf from time to time. The Superintending engineer shall decide any

implementation of this clause / Engineer-in-Charge whose decision shall be final and binding

on the piece worker/contractor.

42. Employment of TechnicalPersons

The contractor who is registered Architect with the Council of architects &above shall employ

the technically qualified personnel possessing minimum a Diploma of recognized Technical

institution, for executing the work of the Company.

GETRI, VADODARA

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

GENERAL CONDITIONS OF CONTRACT

1. Contactor to inform himself fully:

The contractor shall be deemed to have carefully examined the work & site conditions, the

general conditions, the special conditions, specifications, schedules, drawings and shall be

deemed to have visited the site of the works & to have fully informed himself regarding the

local conditions. Copy of Appendix V attached with tender shall have to be filled up before

quoting the rate, for confirmation of site visit.

If there is any doubts as to the meaning of any portion of these general conditions or special

conditions of the scope of work of the specifications or any other matter concerning the

contract, he shall in good time before submitting his tender, send for the particulars thereof

& submit them to the Engineer in writing in order that such doubt may be removed.

2. Data to be furnished by Contractor

a. Prior to the commencement of work the contractor shall submit within a week of the

date of the LOI, a bar chart showing detailed programmed for completing the work within

time limit to the Director GETRI for approval.

b. No change in the approved plan & layout shall be carried out without specific written

approval of the Director GETRI.

3. Errors, Omissions & Discrepancies

In all cases of errors, omissions, doubts or discrepancies in the dimensions, or discrepancies

in the drawings & items of work on specifications, reference shall be made to the Director

GETRI whose elucidation & elaboration shall be considered as authoritative.

The contractor shall be held responsible for any error that may occur in the work through

lack of such reference.

4.1 Temporary structures may be erected by the contractor for storage sheds, offices, and

residential etc. for non-commercial use on land, handed over to him at his own expense &

with the permission of the Company. In any circumstances for constructing temporary

structures for contractor’s use, Company free supply of materials shall not be made. If it is

found that Company’s free supply material are used for the works other than approved

drawings, it will be recovered at penalized rate.

4.2 The contractor shall preserve all existing vegetation such as trees on or adjacent, to the

works sites which do not interfere with the construction as determined by the Company.

4.3 The contractor shall take all possible precautions in felling trees authorized for removal to

avoid any unnecessary damage to vegetation & trees not to be felled & to structures or to

workmen, & shall be responsible for any damage if it occurs in such operations.

4.4 All produce from cutting of trees; grass etc. shall be the property of Company &shall be

stacked at the directed places. No claim shall be made for such tree felling / cutting

&stacking of trees/produce or grass etc. by the contractor.

4.5 The land shall as herein before mentioned be handed over to Company / Owner of Land

immediately after the completion of the work under this contract. Also no land shall be

held by the contractor longer than the Company shall deem fit & necessary & the

contractor shall, on due notice by the Company, vacate & return the land which the

Engineer In Charge may certify as no longer required by the contractor for purposes of

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

5. Start of Work:

The contractor shall not enter upon or commence any portion of the work except with the

written permission of the authority of the Company, failing which the contractor shall have

no claim to ask for measurement of or payment for work &shall be responsible for any

claims or damages that may arise due to such unauthorized commencement or entry. No

compensation shall be allowed for any delay caused in starting the work on account of any

delay in clearance of the worksite.

6. Work to execute to the satisfaction of the Company’s Engineers:

The contractor shall proceed with the work with diligence & expedition & whole of the work

herein specified as well as the mode of execution shall be under the supervision & the

direction& shall be carried on to entire satisfaction of the Company’s site Engineers, who

shall have full powers to order the contractor to alter, enlarge or diminish the form,

dimensions, positions, or quantities of any of the work or to make use of materials &

workmanship of different descriptions & qualities from that herein specified. In the case of

any class of work for which there are no Technical Specifications, these shall be carried out

in accordance with the latest IS Codes & in the event of being no relevant IS Code, the

works shall be carried out in accordance with the directions & instructions of the Company’s

Engineers at site.

7. Workmanshipetc.:

The work shall be executed in thoroughly substantial manner with workmanship of best

quality & strictly in accordance with the specifications & with the drawings, or with such

other drawings or written instructions as may from time to time be furnished to the

contractor, in accordance with terms of this contract & shall be completed in every respect

with workmanship implied & necessary according to the fair interpretation & meaning of the

same & should there be any discrepancy between the drawings & specifications or any

difference or dispute as to the dimensions to be worked out or the mode of doing periodical

quantity of the work to be executed or with respect to any subject arising out of this

contract, the decision of the Company’s authorized Engineers shall be final & binding on all

7.1 Samples of descriptive Data:

The Contractor shall submit to the Company’s Engineers, samples of descriptive data

requiring approval in good time before the use of such material to permit its inspection &

testing & there-by the approval. The samples shall be properly marked to show the name of

material, manufacture, place of origin & the place where it is intended to be used etc.

Failure of any samples to pass specified tests requirements; shall be sufficient cause for the

refusal to consider any further samples from that source.

8. Baselines & Grades:

The Company near to the site of work shall furnish one permanent Bench Mark. Semi-

permanent baselines & cross lines shall be established at sufficiently spaced intervals with

benchmarks by the Contractor at own cost & risk. The contractor shall provide at his

expense, all the required pillars, equipments, materials & labour for the establishment of the

grade lines & bench marks, for that the Contractor shall be responsible for their further

maintenance during the execution of the actual work till the complete period of

construction. The contractor shall be responsible for the proper execution of work to such

lines & levels & grades as may be specified in the drawings, established, or indicated by the

Company’s Engineers. The Company’s engineers, if required, shall check all the survey work.

However this shall not absolve the contractor for the correctness of survey/ temporary or

permanent Benchmarks.

9. Contactor not to dispose off soil etc.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

The contractor shall not sell or otherwise dispose off or remove except for the purpose of

this contract the sand, ballast, earth, rock or other substances or materials that may be

obtained from any execution made for the purpose of this contract or produce upon the site

at the time of delivery of the possession of the land but also such substances materials &

produce shall be the property of the Company & shall be disposed off in the manner & place

as directed by the Company’sEngineers.

10. Gold, silver, Minerals, Oil Relics, etc. found on the Site:

All gold silver, oil relics, or other minerals, of any description & all precious stones, coins,

treasures relic, antiquities, & other similar things that shall be found in or upon the site shall

be the property of the Company. The contractor shall return the gathered things as above

to the authorized representative of theCompany.

11. Fencing, lighting & ventilation:

The contractor shall be responsible for the proper lighting, fencing, guarding & taking all the

necessary safety measures for all works comprised in the contract &the proper provision of

temporary roadways, footways, guards fences, caution notices etc. as far as the same may

be rendered necessary by reasons for the work for the accommodation & protection of

workmen foot passenger or other traffic & of the Company & occupiers of adjacent houses,

property of the public & shall remain responsible for any accidents that may occur on

account of his failure & timely precautions.

All the works & approaches shall be adequately illuminated with electric lights to the

satisfaction of the Company’s Engineers. The power & lighting connections, wiring

equipment shall be subject to the inspection & passing by Electrical Inspector to GOG

authorized under the Indian Electricity Act. Any additions alterations or omissions shall be

got approved from the Company’s Engineers and certified by the Electrical Inspector. Work

spots such as faces of excavation of borrow pits; filling area etc. shall be adequately

illuminated with floodlights to the satisfaction of the Company’s Engineers.

12. Explosive procurement & storage:

Explosives, petrol, oils, fuels, &other inflammable materials shall be stored strictly in

accordance with the rules of the Explosive Department.

The contractor shall at his own expense construct & maintain proper magazines which are

required for the storage of explosive & arrange for storage facilities for oils, petrol, fuels etc.

for use in connection with the work.

The contractor shall at his own cost obtain the necessary license for the storage & use of

explosives, oils, petrol, diesel etc. The Company shall not take any responsibility whatsoever

in connection with the storage or use of explosives on the site, any accident occurs in the

connection at site or nearby village or vicinity. All operations of the contractor in which or

for which explosives are employed shall be at the risk of the contractor & upon his

ownresponsibility.

13. Liability for accidents topersons:

13.1 The contractor or subcontractor shall indemnity the Company against any claims which

may be made under the workman’s compensation Act, 1923, or any statutory

modification or otherwise for or in respect of any damages or compensation payable in

consequence of any accident or injury caused, by fault of contractor or subcontractor

&sustained by any workmen or other person on the employment of the contractor or

subcontractor. In every case in which by virtue of the provisions of subsection (1) of

section12oftheworkman’sCompensationAct,1923,theCompanyisobligedtopay

compensation to a workman employed by the contactor or subcontractor in execution of

the work, the Company will recover from the contractor the amount of compensation so

paid, and without prejudice to the rights of the Company under subsection 12 of the

said Act, such amount will be paid back to the Company in 30 days, failing which the

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

Company will be at liberty to recover such amount or any part thereof by deducting it

from the dues by the Company to the contractor under this contract or otherwise. The

Company shall not be bound to contract any claim made against either of them under

Section 12, subsection (1) of the said Act, except on written request from the contractor &

upon his giving to the Company full security for all costs for which the Company might become

liable in consequence for entertaining suchclaims.

13.2 The contractor and/or subcontractor named in the contract shall indemnify the Company

against all claims based upon injury or death to any person in the employment of the

contractor or sub contactor, or to the third parties under paragraph (a) 2 or condition

no.47 to the extent of any sums recovered under the insurancepolicy.

13.3 On occurrence of accident which resultsin the death of workman employed by the

contractor or subcontractor, or which is so serious as to be likely to result in the death of

any workman, the contractor shall within 24 hours of occurrence of such event intimate in

writing to the Engineers of the Company the fact of such accidents. The contractor or

subcontractor shall indemnify the Company against all loss or damage sustained, by the

Company resulting directly or indirectly from his failure to give intimation in the manner

aforesaid including penalties or fine if any, payable by Company as a consequence of

Company’s failure, to give notice under workman’s compensation Act or otherwise to

confirm to the provisions of the said Act in regard to such accident.

14. Liability for damage to Works &Materials:

14.1 The contractor shall during, the progress of the work, properly protect the works & materials

placed at his disposal or acquired for him by the Company, & shall remain answerable & liable for

all accidents, damages, loss etc. & shall be made good in the most complete & substantial

manner by &at the sole cost of the contractor & to the reasonable satisfaction of the

Company’s Engineers. If the contractor fails to make good such losses, damages within the

specified time given by the Company, the Company shall be at liberty to recover the amount

towards such expenses fixed by the Company’s Engineers & shall be recovered from the

amount due under this contract to the contractor.

14.2 Further the contractor shall, at all times, protect & preserve all materials, machinery,

equipments, road, materials &so acquired by himself or Company for the execution of

the work. All reasonable requests of the Company’s Engineers to enclose or especially

protect any of the above shall be expeditiously complied with at no extracost.

14.3 If the Engineer considers that the work, asked for in the aforesaid Para, is not

sufficiently & satisfactorily protected by the contractor, on requests made for, the Company

shall be entitled to arrange for such protection at his unfetters discretion & recover the cost thereof

from the contractor.

14.4 Until the work shall be or deemed to be taken over as aforesaid, the contractor shall

also be liable for &shall be deemed to have indemnified the Company in respect of all

damage or injury to any person or any property of the Company or of others in houses

nearby, occasioned by the negligence of the contractor or his workmen, or his

subcontractor, or by defective /ill methods of working.

15. Materials, tools, machinery brought on the site of work:

All materials, tools & tackles, machinery etc. of the contractor brought to & delivered upon

the site for the work shall be the time of their being so brought &shall be deemed to be the

property of the Company in its possession to be used for the purpose of the

work&forthatpurposeonly&shallnotonanyaccountberemovedortakenawaybythe contractor or

any other person without the permission of the Company’s Engineers in charge, but the

contractor shall be fully responsible for any loss, destruction thereof or damage thereto. The

Company may have a lien on such materials, tools, tackles, and machinery for any sum or

sums, which may at any time prior to the completion of the works be or owing to the

Company by the contractor, under in respect of & dispose off any such materials, tools,

tackles, machinery in such a manner as the Company may think fit & to apply the proceeds

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

in or towards the satisfaction of such sum or sums due or owing as aforesaid but subject to

such lien & power of sale & disposal such surplus materials, tools, tackles, machinery shall

belong to the contractor & may be removed & disposed off by him as he may think fit.

16. Access to site & work onsite:

The Engineer or his authorized representative may if he considers fit from time to time enter

upon any land which may be in the possession of the contractor under this contract, for the

purpose of executing any work not included in this contract & may get executed by other

contractors at his opinion & the contractor shall in accordance with the requirements of the

Engineer, afford all reasonable facilities for execution of the works including occupation of

land by structure or otherwise for any other contractor employed by the Company & his

workmen or for the execution on or near site of the works not included in the contract. The

contractor shall not be entitled for any extra claims on such executions.

17. Inspection of Works:

The Company’s Engineers or their authorized representatives shall have at all times power

to inspect the works, wherever in progress, either on site, on the contractor’s premises in

connection with this contract. Further, the contractor shall not allow any person other than

Company’s Engineers or their authorized representatives to the work sites. The contractor

shall, during working hours, maintain supervisors of sufficient training & experience to

supervise the work as a whole. All orders & directions given to such supervisors or other

staff shall be deemed to have been given to the contractor. Further the Company may by

giving due notice, desire a high ranking member of the supervisory staff of the contractor to

be present on any specified inspection & the contractor shall comply with such directions.

18. Action & compensation payable in case of Bad Work:

If at any time before the refund of Security Deposit to the Contractor it appears to Engineer-

in-charge or subordinate and / or any authorized officer of the Company that the work has

been executed with unsound, imperfect or unskilled workmanship or with materials of

inferior quality or any materials or articles provided by him are unsound or of quality inferior

to that contracted as specified in the Technical Specifications or otherwise not in accordance

with the contract, it shall be lawful for the GUVNL/GETRI to intimate that the works

materials, articles which may have been in advent passed, certified & paid to the Contractor.

The Contractor shall be bound to rectify or remove & reconstruct the said work so specified

by the company at his own charge & cost & in the event having failed to do so within

specified period, the Contractor shall be liable to pay compensation at the rate of 1% per

day on the amount of the estimate for the specified work. For the period up to 10 days this

shall be attended by the Contractor else the Company shall get these rectifications at the

risk & expense in all respects of the Contractor.

19. Cleaning up:

19.1 The contractor shall at all-time keep the construction areas & his labour colony & storage

areas free from accumulation of waste, or rejected materials.

19.2 Prior to the completion of the work the contractor shall remove all rubbish from & about

the premises, & tools, tackles, machinery, left out materials consumable,rejected

materials, scaffolding etc. which are not the part of the permanent work/structure. The

premises will be left fully satisfactorily to the Company’s Engineers/representatives;

thereafter only the completion certificate will be issued.

20. Contractor’s inventory of equipment’s&machinery:

The contractor shall prepare & maintain an inventory of all machinery, equipment’s,

temporary rolling stock, and plant purchased or hired for the use of this contract’s

21. Progress Schedule:

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

21.1 Contractor shall furnish a Construction Schedule on receipt of LOI or Work Order

whichever is earlier, in quadruplicate, indicating the date of start, the monthly progress

expected to be achieved & anticipated completion of each major items of the work

under this contract & procurement of equipment’s, machinery & other materials. The

schedule should be such as is practicable of completion of the whole work in the time

limit & of the particular items on due date specified in the contract & shall have the

approval of the Company’s Engineers. Detailed schedules for each working season showing

the progress month by month to be achieved is to be submitted to the Company. The

Company is empowered to ask for more detailed progress schedule week by week for any item or

for all items & the contractor shall comply with the same when asked for.

21.2 The Company shall have, at all times the right without in any way violating this contract, or

forming grounds for claim to alter the order of the works or any part thereof & the

contractor shall after receiving such direction proceed in the order directed. The

contractor shall revise the progress schedule accordingly & submit to the Company four

21.3 The contractor shall furnish sufficient machinery, equipment, laborers’& materials that

shall work for such hours & shifts as may be necessary to maintain/achieve the progress of

the schedule, after getting written permission of Engineer In Charge.

21.4 The progress schedules shall be in the form of bar charts, statements &/or reports as

may be necessary & directed by the Company’s representatives.

21.5 Unsatisfactory Progress: In the case of unsatisfactory progress by the contractor and not

proceeding as per the Scheduled Programmed approved by the Company, suitable actions

shall be taken in accordance with Clauses No. 3 & 4 of the booklet prescribed by the

Company for “Tender & Contract for Works’’.

22. Recoveries:

Recoveries due from the contractor, up to the end of the month previous to the one in

which the bill is prepared shall be made from bills approved for payment every month or at

other periods when the bills are prepared, for the enlisted, but not limited to, in the order of

priorities & extents.

(a) Penalty, if livable,

(b) Expenditure, in full, incurred by the Company on contractor’s behalf in labour,

machinery, equipmentetc.,

(c) Charges for services such as water & power supply, etc. infull,

(d) Hire charges for Company’s or Government machinery ifany,

(e) Other recoveries not specifically mentioned butrecoverable.

23. Date of completion:

The contractor shall complete the whole work & hand over to the Company at the date of

Provided always that if in the opinion of the Company, the completion of the works shall be

delayed by any change of original design or by the order of the Company, of any altered,

modified, substituted or additional works or materials omitted or by strikes, lock outs or

stoppages of labour, or revolution, riots, civil or political disturbance or by the contractor not

being given possession of the site or by the Company taking possession of & using the site or

part thereof or the works or part thereof or any part of the work or delayed supply of

material by the Company or by not receiving any orders, drawings, instructions or directions

in time or by the suspensions of the works or by fire, flood exceptionally bad weather,

tempest, storm or by unforeseen circumstances(& whether the same shall be due to any act

or omission of the Company or it’s representatives) the Company may in the unfettered

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

discretion think fit either forthwith or at a later time & from time to time not withstanding

that the prescribed or extended time for completion has expired or work have been

completed, extend the date for the completion of the works to such a date as deemed fit as

practical & acceptable.

24. Subletting of contract:

There will be generally no objection on the component parts if the work, being given over to

responsible subcontractors but Company shall under no circumstances recognize these

subcontractors. But the responsibility of executing the work in the accordance with the

conditions of contract will entirely rest on the main contractor. However written consent of

EIC shall be obtained before subletting.

The main contractor will therefore always have a very responsible member, preferably a

technical hand present on the works with power to sign all work orders issued on the site of

work & to take requisite actions in the interest of efficient execution of work.

25. Other contracts for the suspension stoppage or curtailments of work:

If during the tendency of the contract the Engineer shall for any reason (which shall be

unquestioned) whatsoever require the whole or any part of the work as specified in the

contract to be suspended for any period or shall not require the whole or any part of the

work as specified in the contract to be carried out at all by the contractor, he shall give

notice in writing of the fact to the contractor who shall thereupon suspend or stop the work

totally or partially as the case may be. In any case except as provided hereunder, the

contractor shall have no claim to any payment or compensation whatsoever on account of

any profit or advantage which he might have derived from the execution of the work in full

but he did not so derive in consequence of the full amount of the work not having being

carried out, or on account of any loss that he may be put on account of materials purchased

or agreed to be purchased or for unemployment of labour recruited by him. He shall also

not have any claim for compensation by reason of any alterations having been made in the

original specifications, drawings, designs & instructions that may involve any curtailment of

the work as originally contemplated. Where however, materials have already been

purchased or agreed to be purchased by the contractor, before receipt of the aforesaid

notice, the contractor shall be paid for such materials at the rate determined by the

Company, provided they would have been useful for the work curtailed or stopped and are

not in excess of requirements, are of approved quality & cannot be used on other contract

works or otherwise by the contractor &/or shall be compensated for the loss if any, that he

may put to, in respect of materials agreed to be purchased by him, the amount of such

compensation to be determined by the Company, whose decision shall be final.

The Company may order the contractor to suspend any work on account of bad weather;

rain or storm & such other adverse climate conditions & the contractor shall comply with the

same. The contractor shall not be entitled to any compensation for such suspensions of

26. Other contractors:

Apart from this work, the other works connected with this work will be simultaneously going

on either departmentally or through any other contractors. The contractors shall co-operate

with others to their fullest extent & shall allow each other every facility & coordination for

the execution of their works simultaneously & satisfactorily, during their action of machinery

or execution of any other co-ordination works, the contractor will have to co-operate as

directed buy the Company’s Engineers in the charge of the works. In such cases the

contractor shall not be entitled for any compensation on account of reduction or stoppage of

labour force/machinery/equipments etc.

In the matter of dumps, haul, roads, drainage, diversion & the like, each contractor shall

take into considerations the needs & the requirements of the other contractors if any

working in the vicinity. Further no contractor shall take or cause to be taken any stops or

action that may cause disruption, discontent or disturbance to the work, labour

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

arrangements etc. to other contractors. Any action, by any contractor, which the Company

in the unquestioned discretion may consider as infringement of the above code, would be

considered as a breach of the contract conditions & the Company may take such action as

may deem fit against the contractor & the action taken shall be considered as final

27. Speed of work:

The contractor shall at all times maintain the speed of work to confirm to the latest

operative progress schedule but the Company may at any time with sufficient notice in

writing direct the contractor to slow down or to accelerate any part or the whole work for

any reason (which shall not be questioned whatsoever) & the contractor shall comply with

such orders of the Company. The compliance of such orders shall not entitle the contractor

to any claim or compensation.

28. Contract document & matters to be treated as confidential:

All documents, correspondence, decision & other matters concerning the contract shall be

considered as of confidential& restricted nature by the contractor & he shall not divulge or

allow access to any unauthorized persons of any kind.

29. Access to the contractor’s book:

Whenever it is considered necessary by the Company to ascertain the actual cost for

execution of any particular item of work, the Company may do so by directing the contractor

to produce the original invoices.

30. Interest on money due to the contractor:

The contractor shall not be entitled to receive the interest on the payment due to him upon

measurements or otherwise or on any balance payable to the contractor. Also, contractor

shall not be allowed to relate it with the progress of work at site in any case.

31. Measurements to be provisional & subject to correction:

Every measurement for running payment on account of work done will be subject to

adjustment or final measurements. In case there is disagreement between such

intermediate & final measurements, the latter shall prevail.

32. R.A. BILLS:

The contractor shall submit his R.A. bill every month, which shall be processed in reasonable

time after checking and recording the MB. The contractor shall be responsible to submit R.A.

bills well in time and shall depute his representative for joint checking of the measurements;

so that the bills can be processed in time. The contractor shall take due care in this regard,

failing which consequences will be up to him.

33.Breach on part of Company not to annul contract:

No breach or non-observance on part of Company of any the agreements contained herein,

shall annul this contract or discharge the contractor from the observance & performance

thereof, or of any part thereof, but on application by the contractor & in the unfettered

discretion of the Company an extension of time may be given to the contractor in respect of

such breach or non-observance by the Company.

34. Labourconditions:

34.1 The contactor shall comply with the labour laws laid as may be current & shall furnish

the returns & information as may be specified from time to time.

34.2 The contractor shall as far as possible obtain his requirements of labour, skilled & unskilled

from the local area.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

34.3 The contractor shall pay wages as per the latest circulars applicable at the times for the

minimum wages to be paid to unskilled, semiskilled & skilled labour prescribed by the

Govt. of Gujarat.

34.4 The Company shall have the authority to remove from the work site any person, who

may be considered unfit or undesirable & the Company for any delay or extra expense

caused towards the completion of the work by such removal shall accept no

34.5 If Govt. declares a state of scarcity or famine to exist in any village situated within

Km. of the work site then the piece worker or contractor shall employ upon such parts of

work, as are suitable for unskilled labour any person certified by the Company or by any

person to whom the Company has authorized, & shall pay the minimum wages as fixed

by the Govt. of Gujarat in this behalf. For any dispute that may arise in the

implementation of the clause the decision of the Supdt. Engineer (O&M) shall be final &

34.6 The contractor shall provide reasonable facilities to the labour employed by him. The

usual facilities are weather proof shelter for rest & meal, supply of clean drinking water,

facilities for obtaining food, reasonable washing & sanitary facilities, special facilities for

women workers, suitable residential accommodation, general sanitation & health

34.7 The implementation of any & all provisions of this clause in no way entitles the

contractor to claim in thiscontract.

35.1 All local laws in force at the time entering into the contract & those enacted there after

shall be binding on the contractor & he shall abide by thesame.

35.2 All import duties, sales tax & other local taxes shall be borne by the contractor & they

shall be deemed to have been covered by this quotedrate.

36. Performa returns:

The contractor shall maintain Performa, charts & details regarding machinery, equipment’s,

materials labour, personnel & other matters as may be specified by the Company time to

On completion of work satisfactorily, by agency, and after passing of final bill,

theSecurity Deposit will be released by producing No Objection Certificate from

concernedGETRI office.

38.1 The contractor shall procure, or arrange for the Subcontractor to procure insurance

coverage in amounts approved by the Company & sufficient to protect against the following

risks arising out of thework.

a) Accidents & professional & non-professional sickness of all laborer’s & personnel

engaged in the work as required by Law, pursuant to Workmen’s Compensation Act,

1923 or Revised versionthereof.

b) Injury or death to third parties including without limitation injury or death caused by

any of the construction aids or vehicles or rented machinery, equipment’s used by

the contractor or subcontractor whether at the site or elsewhere.

c) Damage to contractor’s tools machinery, construction equipment’s from works,

scaffolding materials etc. due to floods, earthquake or any such cause.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

d) Damage to the existing permanent structures of the Company & nearby houses,

equipment’s of the Company or of the co-contractors working in the area for other

38.2 All the above conditions referred for the insurance cover, shall be in effect from the date of

commencement of the work until the Company has accepted the work.

38.3 In the policies covering the insurances referred to above, the Company, contractor & the

subcontractor shall be as co-ensured where possible.

38.4 The cost of insurance shall be borne by the contractor.

Final payment to the contractor shall not be made until the contractor shall deliver to the

Company receipts in full in lieu thereof, & in either case, an affidavit that so far he has

knowledge or information the releases & materials for which in lien could be filed. If any lien

remains unsatisfied after all the payments are made, the contractor shall refund to the

Company all money that the latter may be compelled to pay in discharging such a lien,

including all costs & a reasonable attorney.

40. Special conditions:

40.1 The successful Bidder, on receipt of Letter of Intent will submit within a week’s time his

planning/program of works, in a PERT/BAR Chart Format, clearly indicating the

Company’s inputs, for the scrutiny of the company.

40.2 Contractor will plan his work such that the works on all the fronts released by the

Company, simultaneous works should progress in such a way that the entire job is

completed in the scheduled time limit.

40.3 The work commencement date will be fixed after issue ofLOI.

40.4 The successful bidder will have to depute his authorized representative to attend progress

review meetings to be held at site or the Head Office atVadodara.

40.5 The contractor will be responsible for complying with all rules & regulation & the labour

laws applicable to him & the Company will not be responsible for any lapses committed

by them. If there is any claim from the Govt. Authority pertaining to the contractor the

same amount will be deducted from the contractor’s bill.

40.6 The contractor shall depute sufficient numbers of qualified engineers / Supervisors to

look after work. The engineers / supervisors shall remain present at site at all the times. In

no circumstances, contractor shall be allowed to continue work without engineering

40 PaymentsshallbereleasedontheavailabilityoffundswiththeCompany.

After the tender has been accepted by the Company, all orders or instructions to the

Contractor shall, except as herein otherwise provided to, be given by the Company’s

Engineers at site on behalf of the Company for the speedy execution of the work.

42 Employees ProvidentFund:

Bidders shall note that they possess P.F. Code No. in the name of the company [under

Employees Provident Fund Organization, Regional Office, Ahmedabad directive] obtained

from the concerned Authorities of their respective jurisdictions.

In the event of non–possession of the separate P.F. Code No. as detailed in the foregoing para, the

offer shall summarily not be considered for the acceptance, despite the offer being the lowest

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

quoted offer in the price bid opening.

GETRI, VADODARA

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

GENERAL CONDITIONS OF CONTRACT

1. The contractors shall, at their own expense make all necessary provisions for

housing,water supply, and sanitary arrangements for their employees as well as for

works andshallpaydirect totheauthorities concerned,all ratesand taxes.

2. The contractor shall make their own arrangements for the necessary approach, road,

fortransport of their materials and be responsible for the compensation on account

ofdamageto crop etc.&shall till completionofwork.

3. All the royalty charges, Octroi and other duties & all taxes will be paid by the

contractorandno extrabeclaimedonthis account.

4. Godowns or sheds hired or constructed for storing of controlled materials and

moreparticularlyofcementshallbesuchaswouldpreventthematerialsfromgettingdamage

5. It will be absolutely incumbent on the contractors to have on the site of work only

suchof the materials as have been duly passed by the Engineer-in-charge.Materials

thathave been rejected must on no account be allowed to remain on the site, and in

spite ofwritten order to do so, any such rejected material is on the site beyond a

period of 48hours notice, the Engineer-in-charge shall have the right to remove it, at

the risk andcost ofthecontractors andeventodestroy it.

6. It must be distinctly understood that conditions of contract and of claims in respect

ofextra work, will not be allowed unless the works to which they relate is clearly

withoutthe spirit and meaning of the specifications or unless such works are ordered

in writingbytheEngineer-in-chargeand claimed forinspecified manner.

7. Oncompletionofthework,thecontractorshallclearthesitewithinthestipulatedperiod, and

ground brought to original state and they shall not be entitled for any

extraclaimonthis account.

8. GeneralSpecificationsoftherelevantIndianstandardspecificationshallalsoapply.

9. Damagetoworkclause

The works whether fully constructed or not and all materials, machinery plant

tools,temporary buildings and other things connected there shall be at the risk and in

solechargeofthecontractor,untiltheworkshavebeendelivered,completedtothesatisfactio

n of the Engineer-in-charge and certificate from him to the effect is obtained.Until

such delivery, the contractor shall at their own cost, take all the

precautionsreasonably necessary, to keep all the aforesaid works, materials,

machinery, plant tools.Temporary buildings and other things connected with the

works, free from any loss ordamage and in the event of the same or any part thereof

being lost or damaged, shallforthwith within the possible speed, reinstate and made

good such loss or damage atcontractor’sowncost.

10Anycomponentsorpartoftheworkshallnotbegiventoanysub-contractorwithout approval of

the competent authority of the Company. The whole responsibilityof the execution

of the work, as per the terms and conditions of the contract,

willentirelyrestofthemaincontractor.Themaincontractorshallalwayskeephisresponsibl

e representative, preferably a technical hand, on work site with powers tosign M.R.

and take necessary decision and implement the instructions issued in theinterest

ofefficientexecutionoftheworks.

The Engineer-in-charge will fix the hours of work, and no work shall be

executedbeyond that period, during night time or in absence of the Engineer-in-charge

of hisauthorizedagent.Theboxmeasuresshallbefilledonlyinthepresenceofthe engineer-in-

chargeorhisauthorizedagent.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

11. Contractorwillbeaskedtopresentthesampleofmaterials,andtheapprovedsamples will

be preserved at the site of work, and no charge in the approved

samplewillbeallowed,withoutthewrittenpermissionoftheEngineer-in-charge.

12. In any work is not executed according to the specifications, and the directions of

theEngineer-in-charge, the same will be rejected, and the contractor has re-

execute thesamewithoutanyfinancialimplicationto theCompany.

13. Contractor will have to communicate the name of his authorized agent, who shall

bepresent on the works, and shall be authorized to sign the material requisitions,

receiveinstructiongivenverballyor ontheorderbook, onbehalfofthecontractor.

14. Thecontractorwillhavetosigntheconditionsofcontract,andexecutetheagreements,

send the list of previous works executed, solvency certificate and pay upthe

security deposits, falling to that, the tender will be rejected and earnest

moneydepositedwillbeforfeited.Thevalueofthestamppaperandstampdutychargesshal

lbebornebythecontractor.

15. Tenderer must return the form of tender, with the specifications and the schedule

ofquantities, and rates and other schedules only signed on each page. Any tender

notbearing signature of the tenderer on all the documents accompanying the

tender isliabletoberejected.

16. Before submitting his tender, unit rates, which shall be for the finished work

complete,including charges involved in testing, maintenance for a period of

months, thetenderer shall closely examine the specifications and carefully study the

drawings andall documents, which form a part of the contract, to be entered into

by the acceptedtenderer.

17. The Tenderer must visit the site of works and see for himself the site

conditionsregarding water, labour conditions, rates approach road during all

seasons and allothermatters affectingtheworksbeforesubmittingthetender.

18. The submission of tender by a contractor implies that, he has read these

instructions,theconditionsofcontractetc.andhasmadehimselfawareofthescopeandspe

cifications of the work to be done, and of conditions and rates at which stores

willbe issued to him, and local conditions and other factors bearing on the

executions ofthe work. The Company will not therefore, after acceptance

contractor’s rate, pay anyextra charge for lead or for any other reason. In case the

contractor is found later on,tohavemisjudgedthesiteconditions.

19. The tender document shall be written legibly and free from erasure, over writing

orconversions of figures. Correction where unavoidable, shall be made by crossing

out,initialing,dating andrewriting.

20. The Company or its officers, who accept tender, shall have the right of rejecting all

orany of the tenders, and will not be found to accept the lowest offer not to assign

anyreasonswhatever, for therejectionofany tenderor alltenders.

21. Thetendernoticetotenderersshallfromapartofthecontract.

22. The entire work is to be completed, within the stipulated time limit from the date

ofissue of letter for commencement of the work by field office. The contractor

willnotbe eligible for any extra for the idle period of works, or waiting period that

may berequired to suit other consideration, and no claims for compensations on

account ofsuch, will be considered. However in case of delay due to circumstances

beyond thecontrol of contractors, either in date of commencement or due to,

waiting duringconstruction, extension in time may be considered for completion of

works, withoutanypenaltytotheCompany.

23. The contractor shall keep full time qualified Civil Engineers at the site, who shall

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

befullyauthorizedtoreceiveandcomplywithsuchinstructions,asgivenbytheExecutive

engineer. The contractor shall intimate the name of such Engineer with

hisqualifications and experience. The Executive Engineer shall have the right to

demandthe removal of any technical personnel, skilled or unskilled workmen, who

in hisopinion are considered to cause bad workmanship in the execution of works

or tocauseindiscipline.

24. The department reserves the right to make any change in the design and the plans

ofthe works and the contractor shall be bound to carry out them at the rates

tendered.Noclaim or compensationwill beallowedonthisaccount.

25. ThecontractormonthlysubmitbillsorbeforethedatefixedbytheExecutiveEngineer,for all

worksexecuted inthepreviousmonths.

26. Should this tender be accepted I /We hereby agree to abide by and fulfill all the

termsand provisions of the “ Tender & contract for works ”as applicable, and in

defaultthereofto forfeitandpaytotheCompanythesums ofmoneydue

27. The contractor shall keep instruction book on site, for taking site instruction from

timetotime.Thisbookshallbemakeavailableonsitewheneverasked for.

28. The contractor shall pay wage to the workers, as per minimum wages act as

declaredbytheGovernmenttimeto time.

29. ThecontractorshallfollowalllabourlawsofGovt.

30. Contractor shall arrange for testing of material to be used in the work or

finishedproduct, if desired by the Executive Engineer. The provision shall be made

in the unitratequoted for this.

31. The full value of the “Earnest Money Deposit” paid herewith, shall be forfeited to

theCompany,ifthe contractorfailstodepositthe

fullamountofspecifiedsecuritydeposit,withinstipulatedtime.

32. CEMENTCONSUMPTIONSCHEDULE

The proportion of cement with coarse aggregate and the fine aggregate for

cementconcrete works & with sand in case of cement mortar will be in accordance

theundermentionedscheduleshowingtheconsumptionofcementinbags.TheEngineer-

chargewilladjusttheproportionofcementirrespectiveofthemixmentionedinthedescripti

onoftheitems,toensuretheconsumptionofthecementas per prescribed schedule. The

tendered rate will be considered to have been basedon the consumption of cement

in this schedule and nothing extra will be paid on thisaccount.

(a) Ifthequantityofcementshownasutilisedinthework,isobservedtobelessthanpermitt

edasbelowthenworkwillbeacceptedatreducerateatthediscretionofEIC, ifdeemed

(b) The cement required to be consumed in civil work items shall be as per

Schedule of Rates of Buildings, Roads and Bridges work of Vadodara City for

the year 2023-24 issued by the office of the executive engineer, Roads &

Buildings Division, Vadodara (City), Roads & Buildings Department,

Government of Gujarat.

The Item wise detailed specifications are intended for full description of items covered

bySchedule “B”. The specifications are not however intended to cover every detail and the

worksshallbeexecutedaccordingtothespiritofthespecificationsbelowandthebestprevailing

P.W.D. practice.The clarification toanyclause in detailedspecifications shallbe sought fromthe

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

latest edition of relevant I.S. specification and codes. Where these specifications are

atvariance with the specification laid down in the I.S. Books stated above, the former will

beapplicable. As regarded matters not covered by any of the above specification, the

decision ofthe Executive Engineer-in-charge shall be treated as final and shall be binding

upon thecontractor. The contractor is expected to get clarified any doubt about specification,

etc. beforetenderingbydiscussingwithExecutiveEngineer.

I/WehaverefertheaboveGETRI/GUVNL/PWDsectionsandaccept.

GETRI, VADODARA

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

NameofWork:-"Renovation and Interior Furnishing work of the Hostel Building at GETRI,

SpecialConditionsforuseofCement inWorks

01. TheratesinSchedule‘B’areinclusiveofcementcost.Contractorhastopurchasefresh

53gradecement confirmingtoasperIS8112andofbrandapprovedbyGETRI.

02. Contractor has to construct pucca godown at site of work so that cement bags can

beproperlypreserved toavoiddamageduetoany kind ofwater.

03. Contractor has to bring sufficient quantities of cement bags and at no time less than

200(two hundred) bags to maintain progress of work. The work should not suffer for

04. Cementshouldgivetherequiredstrengthofcementconcrete.

05. To bring sufficient& timely cementatsite is full responsibility of contractor.

Nothingextra will be paid on account of any reason to maintain progress of work and

to completethework inscheduletime.

06. ContractorhastosubmitmaterialA/c.forconsumptionofcementusedwitheverybills.Incaseo

fnotsubmittingthesamebillwillnotbepassed.partyhastosubmitthecopyofcement/

purchasebill along witheachRA Bill /Final Bill.

07. No negative variation will be allowed for consumption in cement than prescribed as

perbooklet of technical specification of board/mix design and nothing will be paid

extra foroverconsumption.

08. Contractor is fully responsible for safety of cement at site. Nothing will be paid extra

onaccount ofsafety.

09. If company authorized representative wants to check cement stock at site, contractor

hastoallowforthesameatany time.

10. Contractorhastomaintaindaytodaycementconsumption/balanceaccountatsite.

11. As far as possible, contractor has to maintain supply of cement of only one brand

andgrade throughout the work and on account of closer/shortage of approved brand,

cementofotherbrandinaccordanceofconditionno.(1)willbeallowedbyEngineer-In-Charge.

12. Minimum cement consumption considered for cement concrete having grade of M-

15/M-20/M-25 is 320 Kgs/370Kgs/420Kgs respectively. Contractor has to use

minimum cementas above. Contractor should not use less than the prescribed

quantities of cement even ifthemixdesignrecommends lower quantity.

13. Contractor will be allowed to carry out work only after physical verification of

cementbrought atsite.

For & On Behalf of

DIRECTOR (GETRI)

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

(Signature is to be obtained with stamp seal on Each Page.)

E.M.D. BANK GUARANTEE FORMAT

FOR TENDERNO.:GETRI / _

(Name & Address of the Firm) having their registered office at………… (Address of

Thefirmsregisteredoffice) (Hereinaftercalled the‘Tenderer’)wishtoparticipate inthetender

of (Supply/Erection/Supply and Erection Work) (Name of

the material/equipment/Work)for Green Energy Transition

Research Institute and WHEREAS a Bank Guarantee for (Here in after called the “Beneficiary”)Rs.

(Amount of EMD)valid till (Mention here date of

validity of this Guarantee which will be 4 (FOUR) months beyond initial validity of Tender’s offer)

which is required to be submitted by the tenderer along with thetender.

We, (NameoftheBankandaddressoftheBranch giving theBank Guarantee)

having our registeredofficeat (Address of Bank’s registered office) here by give the

BankGuaranteeNo. Dated

and here by agree unequivocally and unconditionally to pay immediately on demand in writing from

the Green Energy Transition Research Instituteor any officer authorized by it in this behalf any amount

notexceeding Rs. (Amount of E.M.D),(Rupees

(in words) to the said Green Energy Transition Research Instituteon behalf of the tenderer.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

We (Name of the Bank also agree that withdrawal of the tender or

part thereof by Tenderer within its validity or Non. submission of Security Deposit by the Tenderer

within one month from the date tender or a part thereof has been accepted by the Green Energy

Transition Research Institutewould constitute a default on the of tenderer and that this Bank

Guarantee is liable to be invoked and encased within its validity by the Beneficiary in case of any

occurrence of a default on the part of the tenderer and that the encased amount is liable to be

forfeited by theBeneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of (Mention here

the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the

constitution of the Bank or the firm of tenderer Or by any reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alternations

made, given, conceded with or without our knowledge or consent by or between the tenderer and

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this guarantee shall be assignable, transferable by the beneficiary (i.e. GETRI). Notice or

Invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertain by

the bank. Any invocation of the guarantee can be made only by the beneficiary directly.

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restrictedtoRs. (Amt. of E.M.D.)(Rupees

) (In words). Our guarantee shall remain inforcetill

(Date of validity of guarantee).Unless demands or claims under this Bank Guarantee are made to us in

writing onorbefore (dateovalidityoftheBG), allrightsof Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities thereunder.

Please mention here Complete Signature of the

Postal Address of the Bank with Bank’s Authorized Signatory

Branch Code, with Official Round seal.

Telephone and Fax Nos.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

NAME OF DESIGNATED BANKS:

Nationalized Banks or any other Banks, as Notified by the Finance Department, Govt. of Gujarat

from time to time.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

ON STAMP PAPER OF RS.300/-

(Signature is to be obtained with stamp seal on Each Page.)FORM

OF BANKER’S UNDERTAKING

[For Security Deposit (SD) - Supply/Work period

as per Commercial terms and Conditions of Tender]

We, Bank of hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Green Energy Transition Research

Instituteor any Officer authorized by it in this behalf any amount up to and not exceeding Rs.

(in words) Rupees to the said Green Energy Transition

Research Institute on behalf of M/s. who have entered into

the contract for the supply/works specified below:

LOA NO. dated This agreement shall be valid and binding on this

Bank up to and inclusive of u and shall not be terminable by notice or by change in

the constitution of Bank or the firm of Contractors / suppliers or by any other reasons whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to said within written

Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

guarantee shall be assignable, transferable by the beneficiary (i.e. GETRI). Notice or Invocation by any person

such as assignee, transferee or agent of beneficiary shall not be entertain by the bank. Any invocation of the

guarantee can be made only by the beneficiary directly.

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to Rs.

Our guarantee shall remain in force until (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before (date of

validity of the BG), all rights of Beneficiary under Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Bank’s Authorized Signatory

Code, with Official Round seal.

Telephone and Fax Nos.

NAME OF DESIGNATED BANKS:

Nationalized Banks or any other Banks, as Notified by the Finance Department, Govt. of Gujarat

from time to time.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

ON STAMP PAPER OF RS.300/-

(Signature is to be obtained with stamp seal on Each

Page.)FORM OF BANKER’S UNDERTAKING

[For Performance Guarantees (PG) for Warrantee monthas

per Commercial terms and Conditions of Tender]

herebyagreeunequivocally and unconditionally to pay

immediately on demand in writing from the Green Energy Transition Research Instituteor any

Officer authorized by it in this behalf any amount up to and notexceeding Rs. (in

to the said Green Energy Transition Research Instituteon behalf ofM/s.

who have entered into the contract for the supply/works

specified below:

PO(A/T)NO. dated

This agreement shall be valid and binding on this Bank up to and inclusive of

and shall not be terminable by notice or by change in the constitution of Bank or the firm of

Contractors / suppliers or by any other reasons whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given conceded

or agreed, with or without our knowledge or consent, by or between parties to said within written

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this guarantee shall be assignable, transferable by the beneficiary (i.e. GETRI). Notice or

Invocation by any person such as assignee, transferee or agent of beneficiary shall not be

entertained by the bank. Any invocation of the guarantee can be made only by the beneficiary

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restrictedtoRs. (Rupees only).

Our guarantee shall remain in force until (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing

onorbefore (Date of validity of the Guarantee), all rights of Beneficiary under

Bank Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under.

Please mention here Complete Signature of the

Postal Address of the Bank with Bank’s Authorized Signatory

Branch Code, with Official Round seal.

Telephone and Fax Nos.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

NAME OF DESIGNATED BANKS:

Nationalized Banks or any other Banks, as Notified by the Finance Department, Govt. of Gujarat

from time to time.

Seal & Sign of Contractor Commercial Specification DIRECTOR (GETRI)

DeclarationregardingCONFLICTOFINTEREST on Letter Head of the bidder

Ref.:Tender Notice No. GUVNL/Tech/GETRI/Renovation/Hostel/60325 Date:

WedeclarethatwedonothaveconflictofinterestwithGETRI/oth

erbiddersforparticularquoteditem/s”.

Confirm/NotConfirm:

NameofBidder/Tenderer:

AddressoftheBidder/Tenderer:

SealoftheFirm Signatureof theTenderer

(DECLARATIONINREGARDTORELATIONSHIPWITHEMPLOYEE on Letter Head of the bidder)

Sub:-Declaration InregardtoRelationship withemployee

Ref:-Tender NoticeNo:GUVNL/Tech/GETRI/Renovation/Hostel/60325

bidderswillhavetofurnishthefollowingdeclarationdulyfilledin,signedandstampedforeachquoteditemoftheten

deralongwiththeTechnicalBid.

Itiscertifiedthat,

authorizedsignatoryofM/

relationshipwithanyoftheemployeesworkinginGETRI.Further

authorizedsignatoryofM/s

disclose hear, the

interest(Shareholding in company and share in partnership firm) of no any employees of GETRI

orhis/herrelativeasdefinedinsection2(77)ofthecompany’sAct2013is10%ormoreinourfirmM/s .

Theabovestatementis trueandissubmittedagainsttheTenderEnquiryNo.

(ThefollowingDeclarationtobesignedbythebidderandsubmittedalongwiththebid)

Description YES/NO(Ifyes,givethefollowingdetails)

IFaBidderhasrelationswhetherbybloodor Name and Placeof Relationwith

otherwisewithanyofemployeesofGETRI, the Designation of the Posting theEmplo

Bidder must disclose the relationat the time Employee yee

of submission of Tender, failingwhich,

GETRIshallreservestherighttorejecttheTender

orrescindthecontract.

SealoftheFirm Signatureof theTenderer

(UNDERTAKINGINREGARDTOSTOPDEAL/BANNEDFORBUSINESSDEALING/BLACKLISTTHEREOF on Letter Head

Sub:-UndertakingInregardto StopDeal/ BannedforBusinessdealing/ /BlackListThereof

Ref:-Tender NoticeNo:GUVNL/Tech/GETRI/Renovation/Hostel/60325

Allbidderswillhavetofurnishthefollowing

undertakingdulyfilledin,signedandstampedforeachquoteditemofthetenderalongwiththeTechnicalBid.

authorizedsignatoryofM

/s herebycertifythat

M/s and their proprietor / any partner /

anydirectors of the firm is not stop deal and/or banned for business dealing and/or black listed

byGUVNLand/ortheiranysubsidiarycompanyviz.GETRI/GUVNL/GSECL/GETCO/MGVCL/UGVCL/PG

SealoftheFirm Signatureof theTenderer

Approved name of Manufacturers: Allowing using steel / cementing

being supplied by contractors in civil works

The list of adopting cement and steel of companies / suppliers / manufacturers are shown below:

Sr. Name of approved Cement Company & their Brand Name in Market

1 A.C.C. Cement A.C.C.

2 Ambuja Cement Ambuja

3 Binani Cement Binani

4 Birla Cement Birla A-1

5 Gujarat Siddhee Cement Siddhee

6 J.K. Cement J.K.

7 J.K. Laxmi Cement J.K. Laxmi

8 Sanghi Cement Sanghi

9 Saurastra Cement Hathi

10 Shree Digvijay Cement (SDCC) KAMAL

11 India Cement Corromandal King

12 Ultratech Cement (L&T) Ultra-tech

13 HI-BOND CEMENT HI-BOND

Name of approved Steel Manufacturer & their Brand Name in Market

1 Tata Iron & steel Co. Ltd TATA

2 Jindal JINDAL

4 Essar Steel Ltd Essar

5 Steel Authority of India. SAIL

6 Parmeshwar Steel Pvt ltd.

7 Gallant Metal Ltd. Gallant TMX

8 Akshar Ispat Limited.

9 Aditya Ultra Steel Pvt. Ltd. KAMDHENU NXT& Kay 2 TMT

10 Mono steel India Ltd. MONI TMT

11 Aashiana Rolling Mills Ltd. Friends Steel

12 Electro Therm (I) Ltd.

13 H.K.Ispat.Pvt. Ltd. Kothi

14 Agrawal TMT india.

15 SRJ peety steel Pvt. Ltd.

16 Vishal Ispat

17 Nilkanth Concast Private Limited

18 Shreeyam Power & Steel Industries Limited

19 Utkarsh Bars Private Limited Utkarsh

20 Bhagyalaxmi Rolling Mill Pvt. Ltd

21 Shri Khatu Shyam Alloys Pvt.Ltd.

22 Steefo Steels LLP, Ahmedabad STEEFO TMT

23 Haq Steel & Metaliks Ltd.,Kutch GERMAN TMX

24 K.B. Ispat Private Ltd., Bhavnagar KBTMT

25 VMS TMT Private Ltd., Ahmedabad KAMDHENU NXT& Kay 2 TMT

01. In the specifications, “as directed”/”Approved” shall be taken to mean “as directed”/”approved” by the

Engineer-in-charge.

02. Wherever a reference to any Indian Standard appears in the specifications, it shall be taken to mean as a

reference to the latest edition of the same in force on the date of agreement.

03. In “Mode of Measurement” in the specification wherever a dispute arises in the absence of specific

mention of a particular point or aspect, the provisions on these particular points or aspects in the relevant

Indian Standards shall be referred to.

04. All measurements and computations, unless otherwise specified, shall be carried out as per Latest IS:

05. The distance which constitutes lead shall be determined along the shortest practical route and not

necessarily the route actually taken. The decision of the Engineer-in-charge in this regard shall be taken

06. Where no lead is specified, it shall mean “all leads”.

07. Lift shall be measured from plinth level.

08. Up to “floor two levels” means actual height of floor up to 6.5 Mt. Above plinth level.

09. Definite particulars covered in the items of work, though not mentioned or elucidated in it, specification

shall be deemed to be included therein.

10. Reference to specifications of materials as made in the detailed specification of the items of work is in the

form of a designation containing the number of the specification of the material and prefix ‘M’ e.g. ‘M-5’.

11. Approval to the samples of various materials given by the Engineer-in-charge shall not absolve the

contractor from the responsibility of replacing defective material brought on site or materials used in the

work found defective at a later date. The contractor shall have no claim to any payment or compensation

whatsoever on account of any such materials being rejected by the Engineer-in-charge.

12. The contract rate of the item of work shall be for the work completed in all respects.

13. No collection of materials shall be made before it is got approved from the Engineer-in-charge.

14. Collection of approved materials shall be done at site of work in a systematic manner. Materials shall be

stored in such a manner as to prevent damage, deterioration or intrusion of foreign matter and to ensure

the preservation of their quality and fitness for the work.

15. Cement, reinforcements bars & all other materials to be used shall be got approved from EIC before

starting of work. The cement, reinforcement steel & other materials to be brought at site shall be entered

atGETRI, Vadodara main entry gate.

16. Materials, if and when rejected by the Engineer-in-charge, shall be immediately removed from the site of

17. No materials shall be stored prior to, during and after execution of a structure in such a way as to cause or

lead to damage or overloading of the various components of the structure.

18. All works shall be carried out in a workmanlike manner as per the best techniques for the particular item.

19. All tools, templates, machinery and equipment for correct execution of the work as well as for checking

lines, levels, alignment of the works during execution shall be kept in sufficient numbers and in good

working condition on the site of the work.

20. The mode, procedure and manner of execution shall be such that it does not cause damage or over

loading of the various components of the structure during execution or after completion of the structure.

21. Special modes of construction not adopted in general Engineering practice, if proposed to be adopted by

the Contractor, shall be considered only if the contractor provides satisfactory evidence that such special

mode of construction is safe, sound and helps in speedy construction and completion of work to the

required strength and quality. Acceptance of the same by the Engineer-in-charge shall not, however,

absolve the contractor of the responsibility of any adverse effects and consequences of adopting the same

in the course of execution of completion of the work.

22. All installations pertaining to water supply and fixtures thereof as well as drainage lines and sanitary fittings

shall be deemed to be completed only after giving satisfactory tests by the Contractor.

23. The contractor shall be responsible for observing the rules and regulations imposed under ‘Minor Minerals

Act’ and such other laws and rules prescribed by Government from time to time.

24. All necessary safety measures and precaution [including those laid down in the various relevant Indian

Standards shall be taken to ensure the safety of men, materials and machinery on the works as also of the

25. The testing charge of all materials shall be borne by the Contractor unless recovery at one percent

towards using charges is separately made.

26. Approval to any of the executed items for the work does not in any way relieves the contractor of his

responsibility for the correctness, soundness and strength of the structure as the drawings and

GETRI, VADODARA

WORK & SAFETY REGULATIONS

General Safety ResponsibilityThe Contractor shall be solely responsible for ensuring the safety of all

workmen, materials,plants, and equipment belonging to him and/or to GETRI/GUVNL, or to any other

agency, whileworking at the site. The Contractor shall take all necessary precautions to prevent

accidents,damage, or loss during the execution of work.

Safety Notices and EquipmentThe Contractor shall provide and maintain, at his own cost, all safety

notices, barricades,signboards, personal protective equipment (PPE), and other safety arrangements as

requiredunder relevant statutory provisions, applicable labour and safety legislations, and as directed bythe

Engineer-in-Charge, GETRI/GUVNL, from time to time.

Standards of Equipment and OperationAll plants, machinery, tools, tackles, and equipment used for

construction, erection, installation,and commissioning shall conform to relevant Indian Standards (IS) and/or

applicableInternational Standards.Where such standards do not exist, the Contractor shall ensure that all

equipment is of provendesign and is absolutely safe for operation.

All equipment shall be operated, handled, and maintained strictly in accordance with:

Manufacturer’s operation and maintenance manuals, Relevant safety codes and standards, and Guidelines,

rules, and instructions issued by GUVNL/GETRI from time to time.

Safety of WorkforceThe successful bidder shall provide suitable and adequate safety gear of prescribed

standards(such as helmets, safety shoes, gloves, safety belts, goggles, etc.) to all employees, labourers,and

workmen deployed at site, as per the nature of work and statutory requirements.

Accidents, Reporting, and CompensationIn the event of any accident occurring during construction,

erection, installation, commissioning,or during the guarantee period of one (01) year, resulting in minor,

major, or fatal injury to: Employees or labourers of the Contractor, Employees of the Purchaser / GETRI /

GUVNL or any of their subsidiary companies, or Any member of the public, for any reason whatsoever, the

responsibility shall rest entirely with the successful bidder.

The Contractor shall:

Immediately inform the Engineer-in-Charge / GETRI / GUVNL, Submit accident reports in the prescribed

format, and Notify all concerned statutory authorities as required under applicable laws.For any fatal or non-

fatal accident to human life or any mishap within the installation areaattributable to the Contractor, including

during commissioning of AC Units, compensationshall be paid by the successful bidder strictly in accordance

with the provisions of therelevant applicable Acts and laws.

Compliance with Laws and Employer’s Safety RulesThe successful bidder shall strictly comply with:

Employer’s safety rules, and All relevant provisions of applicable labour, safety, and environmental laws as

amended from time to time, without any demur, protest, reservation, or contest.In case of any discrepancy

between statutory requirements and the Employer’s safety rules, themore stringent provision shall be

applicable and binding on the successful bidder.

Material Handling and TransportationIt shall be the sole responsibility of the successful bidder to transport,

handle, and take allmaterials safely up to the designated installation site, including unloading and shifting,

withoutany extra cost to GETRI/GUVNL.

GETRI, VADODARA

SPECIAL TERMS & CONDITIONS FOR SITC OF FIRE FIGHTING ITEMS

1. SITC of all fire fighting system shall be performed as per Indian Standards mentioned below i.e.

a) Fire Extinguishers--- as per IS 2190-2024

b) Terrace Pumps with panel--- as per IS-15301-2003

c) Water tank and Down comer—as per IS 3034-1993

d) Smoke Detection System--- as per IS 2189—2008

e) Hose reels--- as per IS 3034-1993

2. Three phase electrical supply shall be provided by GETRI

3. The SITC work of fire fighting items shall be done only by qualified person as mentioned in IS-2190-2024

4. Vendor is responsible for safety of his/her employees.

5. All the required PPEs for SITC of fire fighting items, to his/her employees, shall be provided by the vendor.

6. Vendor shall be responsible for any damage or loss to the property of GETRI occurred during SITC of fire

fighting items.

7. Fire Extinguishers shall be supplied and installed in charged condition and fitted with all its assembly parts

8. The firm must submit relevant test certificates. For all CO2 Type Fire Extinguishers, PESO certificate is

9. The supplier has to produce valid BIS certificate of the manufacturer

10. The Fire fighting items supplied, must conform to our technical specifications prepared i.e. and shall meet

the latest revision/amendment in relevant to Indian Standard.

11. The ISI marked shall be embossed on all Fire Extinguishers, wherever applicable.

12. Supplier has to provide all necessary wall hanging accessories, wall support accessories, mounting base

etc. shall be in the scope of vendor.

13. Supplier has to install Fire Extinguishers properly at the point location decided by the Fire Officer,

GUVNL at their own expenses.

14. Supplier has to arrange their own tools and tackles required for SITC of all fire fighting items.

15. Transportation of Fire Extinguishers to the site will be done by the vendor without any extra charges.

16. After installation the vendor has to arrange for elementary training to the employees of GETRI regarding

operation of all fire fighting system installed.

17. Vendor has to submit Guarantee/warranty, of the fire fighting items supplied, for the period of 12 months.

18. Vendor has to arrange for inspection, as prescribed in Technical Specifications, at the factory premises of

manufacturer before dispatch of material to the site.

19. The vendor has to affix maintenance stickers on all Fire Extinguishers supplied. The maintenance sticker

shall be filled with information like maintenance date, maintenance due date, HP test date, Signature etc.

GETRI, VADODARA

SPECIFICATIONS OF MATERIALS

1.1. Water shall not be salty brackish and shall be clean, reasonably clear and free objectionable quantities of silt and

traces of oil and injurious alkalis, salts, organic matter and other deleterious material

which will either weaken the mortar of concrete or cause efflorescence or attack the steel in R.C.C. Container for

transport, storage and handling of water shall be clean. Water shall conform to the standard

specified in I.S. 456-1978.

1.2. If required by the Engineer-in-Charge it shall be tested by comparison with distilled water Comparison shall be

made by means of standard cement tests for soundness time of setting and mortar strength as specified in I.S. 269-

1976. Any indication of unsoundness charge in time of setting by 30 minutes or more or decrease of more than 10 per

cent in strength, of mortar prepared with water sample when compared with the results obtained with mortar prepared

with distilled water shall be sufficient cause for rejection of water under test.

1.3. Water for curing mortar, concrete or masonry should not be too acidic or too alkaline. It shall be free of elements

which significantly affect the hydration reaction or otherwise interfere with the hardening of mortar or concrete during

curing or those which produce objectionable stains or other unsightly deposits on concrete or mortar surfaces

1.4. Hard and bitter water shall not be used for curing

1.5. Potable water will generally found suitable for curing mortar or concrete.

2.1. Lime shall be hydraulic lime as per I.S. 712-1973 Necessary tests shall be carried out as per I.S. 6932 (Parts I to

2.2. The following field tests for limes are to be earned out:

(1) A very rough idea can be formed about the type of lime by its visual examination i.e. fat lime bears pure white

colour, lime in form of porous lumps of dirty white colour indicates quick lime, and solid lumps are the un burnt lime

(2) Acid tests for determining the carbonate content in lime Excessive amount of impurities and rough determination of

2.3. Storage shall comply with J.S. 712-1973 The slaked lime, if stored, shall be kept in a weather proof and damp-

proof shed with impervious floor and sides to protect it against rain, moisture, weather and extraneous materials

mixing with it. All lime that has been damaged" in any way shall be rejected and all

rejected materials shall be removed from site of work.

2.4. Field testing shall be done according to I.S 1624-1974 to show the acceptability of materials.

3.1. Cement snail be ordinary Portland slag cement as per I.S.269-1976 or Portland slag cement as per I.S. 455-1976

M-4. White Cement

4.1. The white cement shall conform to I S. 8042-E-1978.,

M-5. Coloured Cement

5.1. Coloured cement shall be with white of grey Portland cement as specified in the item of the work.

5.2. The pigments used for coloured cement shall be of approved quality and shall not exceed 10% of cement used in

the mix. The mixture of pigment add cement shall be properly ground to have a uniform colour and shade. The

pigments shall have such properties to provide for durability underexposure to sunlight and weather.

5.3. The pigment shall have the property such that it is neither affected by the cement nor detrimental to it

6.1. Sand shall be natural sand, clean, well graded hard strong, durable and gritty particles free from injurious

amounts of dust, clay kankar nodules, soft or flaky particles shale, alkali salts organic matter, loam, mica or other

deleterious substances and shall be got approved from the Engineer-in-Charge. The sand shall not contain more

contain more than 8 percent of silt as determined by field test, if necessary the sand shall be washed to make it clean.

M-7. Stone Dust

7.1. This shall be obtained from crushing hard black trap or equivalent. It shall not contain more than8% of silt as

determined by field test will measuring cylinder. The method of determining silt contents byfields test is given as under

7.2. A sample of stone dust to be tested shall be placed without drying in 200 mm. measuring cylinder.The quantity of

the sample shall be such that it fills the cylinder up to 100 mm. mark. The clean water shallbe added up to 150 mm.

mark. The mixture shall be stirred vigorously and the content allowed to settle for3 hours.

7.3. The height of silt, visible as settled layer above the stone dust shall be expressed as percentage ofthe height of the

stone dust below The stone dust containing more than 8% silt shall be washed so as tobring the content within the

allowable limit.

7.4. The fineness modules of stone dust shall not be less than

M-8. Stone Grit

8.1. Grit shall consist of crushed or broken stone and be hard, strong, dense, durable, clean of propergradation and

free from skin or coating likely to prevent proper adhesion of mortar Grit shall generally becubical in shape and as far

as possible flakey elongated pieces shall be avoided. It shall generally complywhit-the provisions of I.S. 383-1970.

Unless special stone of particular quarries is mentioned grit shall beobtained from the best black trap or equivalent

hard stone as approved by the Engineer-in-charge. The grit shall have no deleterious with cement.

9.1. Cinder is will burnt furnace residue which has been fused or sintered into lumps of varying sizes

9.2. Cinder aggregates shall be well burnt furnace residue obtained from furnace using coal fuel only Itshall be sound

clean and tree from clay dirt, ash or other deleterious matter

M-10. Lime Mortar

10.1. Lime : Lime shall confirm to specification M-2, Water : Water shall conform to specification M-1 andSand: Sand

shall conform to specification M-6

10.2. Proportion of Mix:

10.2.1. mortar shall consist of such proportions of slaked lime and sand as may be specified in item Theslaked lime

and sand shall be measured by volume

10.3. Preparation of mortar;

10.3.1. Lime mortar shall be prepared by wet process as per I S 1625-1971 .Power driven mill shall be usedfor

preparation of lime mortar. The slaked lime shall be placed in the mill in an even layer and ground for180 revolutions

with a sufficient water. Water shall be added as required during grinding ( care being takennot to add more water) that

will bring the mixed material to a consistency of stiff paste. Thoroughly wettedsand shall then be added evenly and the

mixture ground for another 180 revolutions.

10.4.1. Mortar shall always be kept damp, protected from sun and ram till used up, covering it by tarpaulinor open

10.5.1. All mortar shall be used as soon as possible after grinding. It should be used on the day on which itprepared,

But in no case mortar made earlier than 36 hours shall be permitted for use.

M-11. Cement Mortar

11.1. Water shall conform to specification M-1, Cement : Cement shall conform to specifications M-3 andSand : Sand

shall conform to M-6

11.2. Proportion of Mix

11.2.1. Cement and sand shall be mixed to specified proportion, sand being measured by measuring boxes,the

proportion of cement will be by volume on the basis of 50 Kg/Bag of cement being equal to 0.0342Cu.m. The mortar

may be hand mixed of machine mixed as directed.

11.3. Proportion of Mortar :

11.3.1. In hand mixed mortar, cement and sand in the specified proportions shall be thoroughly mixed dryon a clean

impervious platform by turning over at least 3 times or more till a homogeneous mixture ofuniform colour is obtained.

Mixing platform shall be so arranged that no deleterious extraneous materialshall get mixed with mortar or mortar

shall flow out. While mixing, the water shall be gradually added andthoroughly mixed to from a stiff plastic mass of

uniform colour so that each particle of sand shall becompletely covered with a film of wet cement. The water cement

ratio shall be adopted as directed

11.3.2. The mortar so prepared shall be used within 30 minutes of adding water. Only such quantity of

mortar shall be prepared as can be used within 30 minutes

M-12. Stone Coarse Aggregate For Nominal Mix Concrete

12.1. coarse aggregate shall be of machine crushed stone of black trap or equivalent and be hard strong,dense,

durable, clean and free from skin and coating likely to prevent proper adhesion of mortar

12.2. The aggregate shall generally be cubical in shape Unless special stones of particular quarries arementioned

aggregates shall be machine crushed from the best black trap or equivalent hard stone asapproved Aggregate shall

have no deleterious reaction with cement. The size of the coarse aggregate forplain cement and ordinary reinforced

cement concrete shall generally be as per the table given below. However, in case of reinforced cement concrete the

maximum limit may be restricted to 6 mm. less thanthe minimum lateral clear distance between bars or 6- mm. less

than the cover whichever is smaller.

12.3. The grading test shall be taken in the beginning and at the change of source of materials. Thenecessary tests,

indicated in I.S. 383-1970 and 456~197f shall have to be carried out to ensure theacceptability. The aggregates shall

be stored separately and handled in such a manner as to prevent theintermixing of different aggregates. If she

aggregates are covered with dust, they shall be washed with ater

to make them clean.

M-13. Black Trap or Equivalent Hard Stone Coarse

13.1. Aggregate For Design Mix Concrete . Coarse aggregate shall be of machine crushed stone of black

trap or equivalent hard stone and be hard, strong, dense, durable, clean and free from skin and coating

likely to prevent proper adhesion of mortar.

13.2. The aggregates shall generally be cubical in shape. Unless special stones of particular quarries are

mentioned, aggregates shall be machine crushed, from the best, black trap or equivalent hard stones as

approved, Aggregate shall have no deleterious with cement

13.3. The necessary tests indicated in I S. 383-1970 and I.S.456-1978 shall have to be carried out to

ensure the acceptability of the material.

13.4. If aggregate is covered with dust it shall be washed with water to make it clean.

M-14. Brick Bats Aggregate

14.1. Brick bat aggregate shall be broken from well burnt or slightly over burnt and dense bricks. It shallbe

homogeneous in texture, roughly cubical in shape, clean and free from dirt of any other foreign material.The brick bats

shall be of 40 mm - 50 mm. size unless otherwise specified in the item The under burnt ofover burnt brick bats shall

not be allowed.

14.2. The brick bats shall be measured by suitable boxes or as directed.

15.1. The bricks shall be hand or machine molded and made from suitable soils and kiln burnt. Theyshall be free from

cracks and flaws and nodules of free lime they shall have smooth rectangular faces withsharp corners and shall be of

uniform colour.The bricks shall be- moulded with a frog of 100 mm. x 40 mm. and 10 mrn. to 20 mm. deep on one of

itsflat sides. The bricks shall not break when thrown on the ground from a height of 600 mm.

15.2. The size of modular bricks shall be 190 mm.x 90 mm.x 90 mm.

15.3. The size of the conventional bricks shall be as under :( 9" x 4.3/8" x 2,3/4" ) 225 x 110 x 75 mm.

15.4. Only bricks of one standard size shall be used on one work. The following tolerances shall bepermitted in the

conventional size adopted in a particular work.Length + 1/8" ( 3.0 mm.) Width ± 1/16'' (1.50 mm. ) Height + 1/16" (

15.5. The crushing strength of the bricks shall not be less than 35 Kg/Sq. Cm. The average waterabsorption shall not

be more the 20 percent by weight Necessary tests for crushing strength and waterabsorption etc. shall be carried out

as per I.S. 3495 ( Part-l to IV ) -

16.1. The stone shall be of the specified variety such as Granite/Trap Stone/ Quartzite or any other type

of good hard stones. The stones shall be only from the approved quarry and shall be hard sound, durable

and free from defects like cavities, cracks, sand holes, flaws injurious veins, patches of loose or softmaterials etc., and

weathered portions and other structural defects Or imperfections tending to affect their

soundness and strength. The stone with round surface shall not be used. The percentage of waterabsorption shall not

be more than 5% of day weight. When tested in accordance with I.S. 1124-1974. The

minimum crushing strength of stone shall be 200 Kg/.Sq. Cm. unless otherwise, specified

16.2. The samples of the stone to be used shall be got approved before the work is started

16.3. The Khanki facing stone shall be dressed by chisel as specified in the item for khanki facing inrequired shape

and size. The face of the stone shall be-so dressed that the bushing on the exposed faceshall not project by more than

40 mm. from the general wall surface and on face to be plastered it shall notproject by more than 19 mm. nor shall it

have depressions more than 10 mm. from the average wall surface

M-17. Laterite Stone

17.1. Laterite stone shall be obtained from the approved quarry it shall be compacted in texture sound,durable and

free from soft patch. It shall have minimum crushing strength of 100 Kg/Sq. Cm. in its drycondition. It shall not

absorb water more than 20% of its own weight, when immersed for 24 hours in water.After quarrying, the stone shall

be allowed to weather for some time before using in work.

17.2. The stone shall be dressed into regular rectangular blocks so that all faces are free from waviness

and unevenness, and the edges true and square

17.3. Those types of stone in which white clay occurs should not be used

17.4. Special corner stones shall be provided where so directed.

M-18. Mild Steel Bars

18.1. Mild steel bars reinforcement for R.C C. work shall conform to I.S. 432 (Part -II) 1966 and shall be oftested

quality. It shall also comply with relevant part of I.S. 456-1978.

18.2. All the reinforcement shall be clean and free from dirt, paint, grease, mill scale or loose or thick rustat the time

18.3. For the purpose of payment, the bar shall be measured correct up to 10 mm. length and weight

payable worked out at the rate specified below :

1. 6 mm 0.22 Kg/Rmt. 8. 20 mm. 2 47 Kg/Rmt

2. 8 mm. 0.39 Kg/Rmt. 9 22 mm. 2.98 Kg/Rmt.

3. 10 mm. 0.62 Kg/Rmt. 10. 25 mm. 3.85 Kg/Rmt.

4. 12 mm. 0.89 Kg/Rmt. 11. 28 mm. 4.83 Kg/Rmt.

5. 14 mm 1.21 Kg/Rmt. 12. 32 mm. 6.31 Kg/Rmt.

6. 16 mm 1 58 Kg/Rmt 13. 36 mm. 7 99 Kg/Rmt.

7. 18 mm. 2.00 Kg/Rmt. 14. 40 mm. 9,86 Kg/Rmt.

M-19. High Yield Strength Steel Deformed Bars

19.1. High yield strength steel deformed bars shall be either cold twisted other rolled and shall conform toI.S. 1786-

1966 and I.S. 1139-1966 respectively.

19.2. Other provisions and requirements shall conform to specification No. M-18 for Mild Steel Bars.

M-20. High Tensile Steel Wires

20.1. The high tensile wires for use in pre stressed concrete work shall conform to I.S,2090-1962.

20.2. The tensile strength of the high tensile steel bars shall be as specified in the item. In absence of thegiven

strength the minimum strength shall be taken as per Para 6-1 of the I.S. 1785-1962. Testing shall bedone as per I.S.

20.3. The high tensile steel shall be free from loose mill scale, rust, oil, grease, or any other harmfulmatter.Cleaning of

steel bars may be carried out by immersion in solvent solution, wire brushing or passingthrough a pressure box

containing Carborudum.

20.4. The high tensile wire shall be obtained from manufacturers. in coils having diameter not less then

350 times the diameter of wire itself so that wire springs back straight on being uncoiled.

M-21. Mild Steel Binding Wire

21.1. The mild steel wire shall be of 1.63 mm. or 1.22 mrn. ( 16 to 18 gauge ) diameter and shall conformto I.S. 280-

21.2. The use of black wire will be permitted for binding reinforcement bars. It shall be free from rust oilpaint, grease

loose mill scale or any other undesirable coating which may prevent adhesion of cementmortar

M-22. Structural Steel

22.1. All structural Steel! shall conform to I S. 226-1985: The steel shall be free from the defectsmentioned in I.S 226-

1975 and shall have a smooth finish. The material shall be free from loose mill scale,rust pits or other defects affecting

the strength and durability. River bars shall conform to I.S. 1148-1973.

22.2. When the steel is supplied by the Contractor test certificate of the manufacturers shall be obtained

according to I.S. 226-1975 and other relevant Indian Standards.

M-23. Galvanised Iron Sheets

23.1. The galvanised iron sheets shall be plain or corrugated sheets of gauges as specified in item The G.I.Sheets shall

conform to I.S.277-1977. The sheets shall be undamaged in carnage and handling either byrubbing off of zinc coating

or otherwise. They shall have clean and bright surface and shall be free from

dents, bends, holes, rust or white powdery deposit.

23.2. The length and width of G.I. sheets shall be as directed as per site condition.

M-23.A :G.I. Valleys gutter, ridges

23.A.1. The G.I. ridges and hips shall be of plain galvanised sheets Class - 3 of the thickness as specified initem. These

shall be 600 mm. in width and properly bent up to shape without damage to the sheets in

process of bending.

23.A.2. Valleys gutters and flashings shall also be of galvanised sheet of thickness as specified in itemValleys Shall be

900 mm. wide overall and flashing shall be 380 mm. wide overall They shall be bent to therequired shape without

damage to the sheet in the process of bending.

M-24. Asbestos Cement Sheets

24.1. Asbestos cement sheets plain, corrugated of semi-corrugated shall conform to I.S.459-1970 Thethickness of the

sheets shall be as specified in the item. The sheets shall be free from all defects such as

cracks, holes, deformities chipped edges or otherwise damaged.

24.2. Ridges & Hips :

24.2.1. Ridges and hips shall be of same thickness as that of A.C. sheets. The types, of ridges shall besuitable for the

type of sheets and location.

24.2.2. Other accessories to be used in roof such as flashing pieces eaves filler pieces, valley gutters, northlight, and

ventilator curves, barge boards etc, shall be of standard manufacture and shall be suitable for thetype of sheets and

M-25. Manglore Pattern Roof Tiles

25.1. The mangalore pattern tiles shall conform to I S 654-1972 for Class AA or Class A type as specified

in item. Samples of the tiles to be provided shall be got approved from the Engineer-m-charge. Necessary

tests shall be carried out as directed.

M-26. Shuttering

26.1. The shuttering shall be either of wooden planking of 30 mm. minimum thickness with or without

steel lining or of steel plates stiffened by steel angles The shuttering shall be supported on battens and

beams and props of vertical bullies properly cross braced together so as to make the centering rigid. In

places of bullies props, brick pillar of adequate section built in mud mortar may be used

26.2. The form work shall be sufficiently strong and shall have camber so that it assumes correctshape after

deposition of the concrete and shall b-j able to resist forces caused by vibration of live load ofmen working over it and

other incidental leads associated with it. The shuttering shall have smooth andeven surface and its joints shall permit

leakage of cement grout

26.3. If at any stage of work during or after placing concrete in the structure, the form work sags orbulges out beyond

the required shape of the structure, the concrete shall be removed and work redone withfresh concrete and adequately

rigid form work The complete from work shall be got inspected by and gotapproved form the Engineer-in-charge, before

the reinforcement bars are placed in position

26.4. The props shall consist to bullies having 100 mm .minimum diameter measured at mid length and80 mm. at

thin end shall be placed as per design requirement. These shall rest squarely on wooden soleplates 40 mm. thick and

minimum bearing area of 0-10 sq m laid on sufficiently hard base.

26.5. Double wedges shall further be provided between the sole plate and the wooden props so as tofacilitate

tightening and easing of shuttering without jerking the concrete

26.6. The timber used in shuttering shall not be so dry as to absorb water from concrete and swell orbulge nor so

green or wet as to shrink after erection. The timber shall be properly sawn and planed on the