Annual Maintenance Contract (AMC) for supply of spares and servicing of AMECA make T28 (PCCM) Track Machines working over Southern Railway for two financial years 2026-27 and 2027-28

Financial Turnover: The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with stamp, signature and membership number shall be considered.

For OEM: In case if the Bidder is the OEM, copy of Railway Board Contract for supply of AMECA make T28 (PCCM) machines to any of the Zones in Indian Railways shall be submitted.

For Authorized Dealer of OEM: In case if the Bidder is the authorized dealer of OEM AMECA make T28 (PCCM) machines, copy of valid authorization certificate for the current period shall be submitted. If the validity of the current authorization certificate does not cover the entire period of proposed AMC, the authorized dealer of OEM should submit an undertaking along with the offer to the effect that necessary extension of the validity of the authorization by OEM would be ensured before the expiry of current validity.

For other than OEM / Authorized Dealer of OEM: The bidder should have satisfactorily completed in the last three previous financial years and the current financial year up to the date of opening of the tender, one similar single service contract for a minimum of 35% of advertised value of the bid (Note: Completed service contract includes on-going service contract subject to payment of bills amounting to at least 35% of the advertised value of the bid). The bidder shall submit details of work executed by them along with bid for the service contracts to be considered for qualification of work experience criteria clearly indicating the nature/scope of contract, actual completion cost and actual date of completion for such contract.

Defination of Similar Work :- AMC for T28 (PCCM) machine involving service and supply of spares in any of the Zones in Indian Railways

Earnest Money (Bid Security): The Bidder shall be required to deposit earnest money with the Bid for the due performance with the stipulation to keep the offer open till such date as specified in the Bid, under the conditions of Bid. MSEs registered with District Industries Centres, Khadi and Village Industries Commission, Khadi and Village Industries Board, Coir Board, National Small Industries Corporation, Directorate of Handicraft and Handloom, any other body specified by Ministry of MSME or Startups as recognised by Department of Industrial policy & Promotion shall be exempted from payment of minimum EMD detailed in the bid.

Performance Guarantee: The successful bidder shall have to submit a Performance Guarantee (PG) valuing 5% of the contract value, within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA), as per Clause-4.11 of GCC for Services-2018 as amended vide Railway Board Letter No. 2017/EnHM/25/11, Dated 24.05.2024.

Security Deposit (SD): No Security Deposit is applicable to this Annual Maintenance Contract.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The Instructions to Tenderers (ITT) attached under documents shall be read in conjunction with the Indian Railways General Conditions of Contract (GCC) for Services-2018, as amended from time to time and corrected up to date. These shall be subject to modifications, additions or suppression by Special Conditions of Contract and/or Special Specifications, if any, annexed to the Bid Forms.

Bid (Tender) Forms shall embody the contents of the contract documents either directly or by reference and shall be as per specimen form in Annexure-I. E-Tender Forms shall be issued free of cost to all Bidders.

Care in Submission of Bids:

Before submitting a Bid, the Bidder shall be deemed to have satisfied himself/herself by actual inspection of the site and locality of the services, that all conditions liable to be encountered during the delivery of the services are taken into account and that the rates he/she enters in the Bid forms are adequate and all-inclusive to accord with the provisions in Clause-4.42 of the General Conditions of Contract (GCC) for Services-2018, for the delivery of services to the entire satisfaction of the Manager.

When the service is bided for, by a firm or a company of contractors, the Bid shall be signed by the individual legally authorized to enter into commitments on their behalf.

Railway shall not be bound by any power of attorney granted by the Bidder or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

General Details of the Bidder as per Annexure-II along with applicable supporting documents such as Authorized Dealership Certificate, Incorporation Certificate, MOA & AOA, Power of Attorney, Board Resolution, PAN Card, GST Registration Certificate, NEFT Mandate Form, Work completion certificates (if applicable), Financial turnover certificate, etc. shall be uploaded by the Bidder along with the Bid Form.

In terms of Clause-2.6.2.1.3 of GCC for Services-2018 as amended by ACS No.2 circulated vide Railway Board Letter No. 2017/EnHM/25/11, Dated 01.07.2020, the bidders shall be required to submit an undertaking certifying the truthfulness of all the documents submitted / uploaded along with the tender. This shall be mandatory for all the bidders. In case of failure of the bidder to submit the undertaking, their offer shall be summarily rejected. On IREPS module, a facility has already been created for online submission of the above said undertaking and uploading of physically signed copy of undertaking is discontinued. In case of Partnership firm/Joint Venture (JV)/Hindu Undivided Family (HUF)/Limited Liability Partnership (LLP) etc., each constituent member shall submit a certificate in the prescribed format as per Annexure-V(A). Non submission of above certificate by the bidder shall result in summarily rejection of the bid.

Execution of Contract Document: The Bidder whose bid is accepted shall be required to appear in person at the office of concerned Manager, as the case may be, or if a firm or corporation, a duly authorized representative shall so appear and execute the contract document within 7 days after receipt of notice issued by the Railway that such documents are ready; and failure to do so shall constitute a breach of the agreement affected by the acceptance of the bid in which case the Railway may determine that such Bidder has abandoned the contract and there upon his/her bid and acceptance thereof shall be treated as cancelled and the Railway shall be entitled to forfeit the full amount of the Earnest Money of the Bid and performance guarantees for the bid available with the Railway.

Variation in quantities: Unless otherwise specified in the special conditions of the contract, the accepted variation in quantity of each individual item of the contract would be up to 25% of the quantity originally contracted. The contractor shall be bound to carry out the service at the agreed rates and shall not be entitled to any claim or any compensation whatsoever up to the limit of 25% variation in quantity of individual item of services. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value item for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value.

Force Majeure Clause: If at any time, during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, acts of public enemy, civil commotion, sabotage, serious loss or damage by fire, explosions, epidemics, strikes, lockouts or acts of God (hereinafter, referred to events) provided, notice of the happening of any such event is given by either party to the other within 7 days from the date of occurrence thereof, neither party shall by reason of such event, be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non- performance or delay in performance, and works/ services under the contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist, and the decision of the Manager as to whether the works/ services have been so resumed or not shall be final and conclusive, PROVIDED FURTHER that if the performance in whole or in part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 120 days, either party may at its option terminate the contract by giving notice to the other party.

Price Variation Clause: The Price Variation Clause (PVC) as per Indian Railways General Conditions of Contract (GCC) for Services-2018, shall not be applicable to this Annual Maintenance Contract (AMC) as per Railway Board Letter No. 2013/CE-I/CT/O/10/PVC/Pt.1, dated 27.01.2015.