Sardar Sarovar (Narmada) Project.

acquired the experience of execution of all major items of work under the proposed

contract. In case a project has been executed by a joint venture, weight towards experience

of the project would be given to each joint venture in proportion to their financial

participation in the joint venture. if work executed jointly otherwise as per the scope of

work define in Joint Venture agreement.

Substantially completed works means those works which are at least 90 % completed as

on the date of submission (i.e. gross value of work done up to the last date of submission

is 90 % or more of the original contract price) and continuing satisfactorily.

For these, a certificate from the employers shall be submitted along with the application

incorporating clearly the name of the work, contract value, billing amount, date of

commencement of works, satisfactory performance of the contractor and any other relevant

information. (the experience certificate should be signed by the officer not below the rank

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per Appendix.

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major equipment to

attain the completion of works in accordance with the prescribed construction schedule are

shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their bid, a detailed

construction planning and methodology supported with layout and necessary drawings and

calculations to allow the employer to review their proposals. The numbers, types and capacities

of each plant/equipment shall be shown in the proposals along with the cycle time for each

operation for the given production capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid assets

(aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or credit

facilities up to 25 percent of the value of the contract / contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must demonstrate

the soundness of the applicant’s financial position, showing long – term profitability including

an estimated financial projection for the next two years If necessary, the employer will make

inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him over the last five financial years. A

consistent history of awards against the Applicant or any partner of a joint venture may result

in failure of the applicant.

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified if they

Made misleading or false representation in the forms, statements submitted, and / or Record of

poor performance such as abandoning the work, rescinding of contract for which the reasons

are attributable to the non – performance of the contractor; consistent history of litigation

awarded against the applicant or financial failure due to bankruptcy. The rescinding of contract

of a joint venture on account of reasons other than non – performance, such as Most

Experienced partner of joint venture pulling out, court directions leading to breaking up of a

joint venture before the start of work, which are not attributable to the poor performance of the

contractor will, however, not affect the qualification of the individual partners.

4.5.10. The bidder who have applied for corporate Debt Restructuring (CDR) / facing recovery

proceedings from financial institutions / facing winding up processing / those under BIFR in

the last 5 financial year shall be considered for bid qualification. However if the bank / financial

institution has accepted the proposal of debt restructuring on or before the last date of online

submission, the same shall be considered for further evaluation. An affidavit by bidder along

with certificate from bank must be produced in such cases. In case of Joint Venture agreement,

this provision shall be applicable for both lead partner and JV partner.

4.6. JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para 4.5.3 &

4.5.6 above. The joint venture must collectively satisfy the criteria of para 4.5.3 & 4.5.6

above. The experience of the other joint venture partners shall be considered if it is not

less than 30 percent of the qualifying criteria in para 4.5.3 &4.5.6 above.

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall be

submitted with a copy of the joint venture agreement providing the joint and several liabilities

with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners individually or

as a partner in any other joint venture. In case dissolution of a joint venture, each one of the

constituent firms may qualify if they meet all the qualification requirements, subject to the

written approval of the Employer.

4.7. Bid Capacity

Applicants who meet the minimum qualification criteria will be qualified only if their available

bid capacity at the expected time of bidding is more than the total estimated cost of the works.

The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = (A*N*2-B), where

A = Maximum value of works executed in any one year during the last five years

(updated to the price level of the year indicated in appendix) taking into

account the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works

to be completed during the next 12 (Twelve) months (period of completion

of work for which bids are invited);

N = Number of years prescribed for completion of the works for which the bids are

Note :- In Case of joint venture, the available bid capacity will be applied for

each partner to the extent of his proposed participation in the execution

4.8. Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have:

- Made misleading or false representation in the forms, statements and Attachments the

submitted in proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly completing the

contract, inordinate delay in completion, litigation history, or financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had quoted unreasonably high bid

prices and could not furnish rational justification to the employer.

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or participates

in more than one bid (other than as a subcontractor or in cases of alternatives that have been

permitted or requested) will cause all the proposals with the bidder’s participation to be

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid, and

the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine the

Site of work and its surrounding and obtain all information that may be necessary for preparing

the Bid and entering into a contract for construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1. The set of bidding documents comprises the documents listed below and addenda issued in

accordance with Clause 10:

Particulars Volume

- Invitation for Bids

1) Instructions to Bidders

2) Qualification Information, and other forms I

3) Conditions of Contract

4) Contract Data

5) Technical Specifications II

7) Bill of Quantities III

8) Securities and other forms

10) Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the bidder in

compliance to Section 2 will be prepared by him and furnished as Volume- V in two parts

(refer Clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract, contract

data, forms, terms, technical specifications, bill of quantities, forms, Annexes and drawings in

the Bid Document. Failure to comply with the requirements of Bid Documents shall be at the

bidder’s own risk. Pursuant to Clause 26 hereof, bids which are not substantially responsive

to the requirements of the Bid Documents shall be rejected.

9. Clarification Bidding Documents

9.1. A prospective bidder requiring any clarification of the bidding documents may notify the

Employer in writing or through E-mail at the Employer’s address indicated in the invitation to

bid. The Employer will respond to any request for clarification which he received earlier than

15 Days prior to the deadline for submission of bids. Employer’s response will be published

on website including a description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which will take

place at the address, venue, time and date as indicated in the appendix.

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any matter that

may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach the Employer

not later than 03 days before the meeting.

9.2.4. Minutes of the meeting, including the question raised (Without identifying the source of

enquiry) and the responses given will be published without delay on the tender website i.e.

www.nprocure.com Any modification of the bidding documents listed in sub-Clause 8.1 which

may become necessary as a result of the pre-bid meeting shall be made by the Employer

exclusively through the issue of an Addendum pursuant to Clause 10 and not through the

minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a Bidder

10. Amendment of Bidding Documents

10.1. Before the deadline for submission of bids, the Employer may modify the bidding documents

by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer will assume

no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into account in

preparing their bids, the Employer may, at his discretion, extend as necessary the deadline for

submission of bids, in accordance with Sub-Clause 20.2 below.

C. PREPARATION OF BIDS

11. Language of the Bid

11.1. All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause 8.1) shall

be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e. technical as well

as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1. The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the priced

Bill of Quantities submitted by the Bidder.

13.2. The bidder shall fill in rates and prices and line item total (both in figures and words) for all

items of the Works described in the Bill of Quantities along with total bid price (Both in figures

and words). Items for which no rate or price is entered by the bidder will not be paid for by the

Bill of Quantities.

13.3. All duties, taxes, and other levies except GST payable by the contractor under the contract, or

for any other cause shall be included in the rates, prices and total Bid Price submitted by the

Bidder. (GST will be paid extra)

13.5. The rates and prices quoted by the bidder are subject to adjustment during the performance of

the Contract in accordance with the provisions of Clause 47 of the Condition of Contract

(Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1. The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All

payments shall be made in Indian Rupees.

15. Bid Validity

15.1. Bids shall remain valid for a period of not less than 120 days after the deadline date forbid

submission specified in Clause

15.2. In exceptional circumstances, prior to expiry of the original time limit, the Employer may

request that the bidders may extend the period of validity for a specified period. A bidder may

refuse the request without forfeiting his bid security. A bidder agreeing to the request will not

be required or permitted to modify his bid, but will be required to extend the validity of his

security for a period of the extension, and in compliance with Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in Column

4 of the table of IFB for this particular work. This Bid security shall be in favor of Employer

as named in Appendix and may be in one of the following forms;

(a) Bank Guarantee from any scheduled Indian bank, in the format given in Volume III (Bank

Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above) and Bank

Guarantee of Schedule and Private Banks shall be considered as per GoG Finance Department’s

Circular No. FD/MSM/e-file/4/2025/2712/DMO Date 01/04/2026 or as per their latest

(b) Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank approved by the

Reserve Bank of India.

A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building Department

or (2) Narmada Water Resources, Water Supply and Kalpsar Department of Govt of Gujarat.

Exemption Certificate is applicable only when Registration Certificate of Appropriate

Class and Category of Approved Contractors is required as eligible criteria of bidder.

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for the bid shall

be valid for 45 days beyond the validity of the bid i.e. total validity of 120+45 = 165 Days.

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated in Sub-

Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the bid

validity period specified in Sub-Clause

16.5. The Bid Security of the successful bidder will be discharged when the bidder has signed the

Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid validity.

(b)If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) If found necessary, the bidder will be intimated for negotiation, He will be intimated

maximum three times within the validity period for negotiation, If contractor does not

respond in time, his Bid Security (EMD) will be forfeited and his tender will be rejected.

Punitive action will be taken on such contractors. (As per GoG R&B Dept’s Gr. No.

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding documents,

including the conditions of contract (including mobilization advance or time for completion),

basic technical design as indicated in the drawing and specifications. Conditional offers or

alternative offers will not be considered further in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of these

Instructions to bidder as the “Technical Bid” and “Financial Bid” in separate parts to be

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website specified above

not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an amendment in

accordance with Clause 10, in which case all right and obligation of the Employer and the

bidders previously subject to the original deadline will then be subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in Clause

or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of ids and the

expiration of the original period of bid validity specified in Clause 15.1 above or as extended

pursuant to Clause 15.2 may result in the forfeiture of the Bid security pursuant to Clause

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1. The Employer will open all the Bids received including modifications made pursuant to Clause

22, in the presence of the Bidders or their representatives who choose to attend at time, date

and the place specified in Appendix in the manner specified in Clauses 20 and 23.3, In the

event of the specified date of Bid opening being declared a holiday for the Employer, the Bids

will be opened at the appointed time and location on the next working day.

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not conform to

the amount and validity period as specified in the invitation for bid (ref. Column 4 and

Paragraph 3), and has not been furnished in the form specified in Clause 16, the technical bid

will not be opened.

(i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied with

valid bid security will be taken up for evaluation with respect to the Qualification information

and other information furnished in Part-I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification Documents with

respect to any required clarification.

(iii)The bidders will respond in not more than 7 days of issue of the clarification letter.

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the Evaluation

Committee will finalize the list of responsive bidders whose financial bids are eligible for

23.6. At the time of opening of “Financial Bid”, the names of the bidders were found responsive in

accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount and such other details as the Employer may consider appropriate, will be announced

by the Employer at the opening.

23.7. The time of opening of “Financial Bid”, the names of the bidders were found responsive in

accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount, and such other details as the Employer may consider appropriate, will be announced

by the Employer at the opening.

23.8. In case bids are invited for more than one package, the order for opening of the “Financial Bid”

shall be in order of estimated amount of Bids from highest to lowest.

23.9. The Employer shall prepare minutes of the Bid opening, including the information disclosed

to those present in accordance with Sub-Clause 23.6.

24.1. Information relating to the examination, clarification, evaluation, and comparison of Bids and

recommendations for the award of a contract shall not be disclosed to Bidders or any other

persons not officially concerned with such process until the award to the successful Bidder has

been announced. Any effort by Bidder to influence the Employer’s processing of Bids or award

decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his

discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit rates. The

request for clarification and the response shall be in writing or by e- mail, but no change in the

price or substances of the Bid shall be sought, offered, or permitted except as required to

confirm the correction of arithmetic errors discovered by the Employer in the evaluation of the

25.2. Subject to Sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to his

Bid opening to the contract is awarded. If the Bidder wishes to bring additional information to

the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid

comparison or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1. During the detail evaluation of "Technical Bid", the Employer will determine whether each

Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly signed;

(c) is accompanied by the required securities and; (d) is substantially responsive to the

requirements of the Bidding document. During the detailed evaluation of the “Financial Bid”,

the responsiveness of the bids will be further determined with respect to the remaining bid

conditions, i.e., priced bill of quantities, technical specifications, and drawings.

26.2. A substantially responsive “Financial Bid” is one which confirms all the terms, conditions and

specifications of bidding documents, without material deviation or reservation. A material

deviation or reservation is one (a) which affects in any substantial way the scope, quality, or

performance of the Works; (b) which limits in any substantial way, inconsistent with the

Bidding documents, the Employer’s rights or the Bidder’s obligations under the Contract; or

(c) whose rectification would affect unfairly the competitive position of other Bidders

presenting substantially responsive Bids.

26.3. If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and

may not subsequently be made responsive by correction or withdrawal of the non-conforming

deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation and

deviations and other factors, which are in excess of the requirements of the Bidding documents

or otherwise result in unsolicited benefits for the Employer, shall not be taken in to account in

Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the Conditions of

Contact, during the period of implementation of the Contract, will not be taken in to account

in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s estimate

of the cost of work to be performed under the contract the Employer may require the Bidder to

produce detailed consistency of those prices with the construction methods and schedule

proposed. After evaluation of the price analyses, the Employer may require that the amount of

the performance security set forth in Clause 34 be increased at the expense of the successful

/bidder to a level sufficient to protect the Employer against financial loss in the event of default

of the successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically priced low

and which cannot be substantiated satisfactorily by the bidder may be rejected as non-

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has been

(i) to be substantially responsive to the Bidding documents and who has offered the lowest

evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price which is the

lowest evaluation in any of the packages opened earlier than the one consideration.

In no case, the contract shall be awarded to any bidder whose available bid capacity is less

than the evaluated bid price, even if the said bid is the lowest evaluated bid. The contract

will in such cases be awarded to the next lowest bidder at his evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid, and to

cancel the Bidding process and reject all Bids, at any time prior to the award of contract,

without thereby incurring any liability to the affected bidder or Bidder or any obligation to

inform the affected Bidder or Bidders of the grounds for the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer prior

to expiration of the Bid validity period by cable, telex or facsimile confirmed by registered

letter. This letter (hereinafter and in the condition of contract called the “Letter of Acceptance”)

will state the sum that the Employer will pay the Contractor in consideration of the execution,

completion, and maintenance of the Works by the Contractor as prescribed by the Contract

(hereinafter and in the Contract called the “Contract Price”).

33.2. The notification of award will constitute the formation of the contract, subject only to the

furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the successful

Bidder. It will be signed by the Employer and to the successful Bidder, within 28 days

following the notification of award along with the Letter of Acceptance. Within 21 days of

receipt, the successful Bidder will sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer will

promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

(A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall furnish to

the Employer an irrevocable and unconditional guarantee from a Bank in the form set forth in

Section-8 (the “Performance Security”) for an amount equal to 5% (five percent) of its Contract

Price. In case of bids mentioned below, the successful Bidder, along with the Performance

Security, shall also furnish to the Authority an irrevocable and unconditional guarantee from a

Bank in the same form given at Section 8 towards an Additional Performance Security (The

“Additional Performance Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but up to 20% of

the Estimated Project Cost, then the Additional Performance Security shall be calculated

@ 20% of the difference in the (i) Estimated Project Cost (as mentioned in Bid Document)

- Minus 10% of the Estimated Project Cost and (ii) Contract Price offered by the selected

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the Estimated

Project Cost, then the Additional Performance Security shall be calculated @ 30% of the

difference in the (i) Estimated Project Cost (as mentioned in Bid Document) - Minus 10%

of the Estimated Project Cost and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days from the stipulated date of

completion of the Project and Additional Performance Security shall be valid beyond

(twenty-eight) days of Project Completion Date.

Performance Security shall become refundable/releasable within 15 days after certified project

completion date subject to Fulfillment of contractual obligation and settlement of all dues and

(C) Defects Liability Period and the Additional Performance Security shall be valid beyond

(twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a Nationalized/Scheduled

Indian bank or (b) by a foreign bank located in India and acceptable to the Employer. As per

GoG Finance Department’s Circular No. FD/MSM/e-file/4/2025/2712/DMO Date 01/04/2026

or as per their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1 shall

constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security.

35. Advance Payment and Security

35.1. The Employer will provide an Advance payment on the Contract Price as stipulated in the

Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

37. Corrupt of Fraudulent Practices

37.1. The Employer will reject a proposal if it determines that the Bidder recommended for award

has engaged in corrupt or fraudulent practices in completing for the contract in question and

will declare the firm ineligible, either indefinitely or for a stated period of time, to be awarded

a contract with National Highways Authority of India/ State PWD and any other agencies, if it

at any time determines that the firm has engaged in corrupt or fraudulent practices in

completing for the contractor, or in execution.

37.2. Furthermore, Bidders shall be aware of the provision stated in Sub-Clause-59.2 of the

Conditions of Contract.

APPENDIX TO ITB

Clause Reference With respect to Section –I

1. The Name of the Employer is “Executive Engineer, N.P. Mechanical [ Cl.1.1]

Division, Ekta Nagar”.

2. The last five financial years.

3. This Annual Financial Turnover Amount is Rs. 60,05,398.29 [Cl.4.5.3(a)]

4. Value of work is Rs.

6. The cost of electric work is Rs.

7. The cost of water supply / sanitary works is Rs.

8. Liquid assets and / or availability of credit facilities is Rs. [Cl.4.5.6 ]

9. Price level of the financial year: 2026-27 [Cl. 4.5.2]

10. The pre-bid meeting will take place at …………. Not Applicable [Cl. 9.2.1]

11. The technical Bid will be opened on date and time as stated on online

NIT at the office of Executive Engineer, N.P. Mechanical Division,

Executive Engineer, N. P. Mechanical Division, 410, 4th floor, New

administrative building, Ekta Nagar-393151.

12. Address of the Employer: Executive Engineer, N.P. Mechanical

Division, Ekta Nagar, 4th floor, New Admin Building, Ekta Nagar, Dist.-

Narmada (Mob No. 9662610974).

Email ID [email protected]

14. The bid should be submitted latest by As stated on online NIT. [Cl. 20.1 &

15. The bid will be opened in the office of Executive Engineer, N. P. [Cl. 23.1 ]

Mechanical Division, 410, 4th floor, New administrative building,

Ekta Nagar -393151 As stated on online NIT.

16. The Bank Draft in favor of Executive Engineer, N.P. Mechanical

Division, Ekta Nagar

18. Escalation factors (for the cost of works executed and financial figure to [Cl.4.5.2]

a common base value) for works completed

Year Financial Year Multiplying factor

Base year of inviting tender 2026-2027

LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they

propose to use on the work.

Sr. Plant or Machinery Approximate Remark

Location Make Capacity

No. machinery (maximum Value s

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work to be

executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is more

than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum two Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but more

than Rs.5 lakhs.

4. Minimum One Diploma Civil Engineers for the work when the cost of work to be executed is

less than Rs. 5 lakhs. The Engineer so employed for the Government work must have sufficient

experience to handle the work independently. Such an Engineer shall have to stay at the site of

work and he shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer, Employment

of a separate Engineer will not be necessary provided that the Engineer partner himself attends the

execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy Executive

Engineer-in-charge of the work the Name, Qualifications, copy of mark sheet, Colour Photograph

and the appointment order issued such engineers engaged for this contract work. If 15 days after

issue of work order such designated Site Engineers do not resume or do not remain present on site

of work, the recovery at the rate of Rs.15, 000-00 per month per Engineer will be made from the

bills/deposit/dues of the contractor. Such recovery shall be non-refundable.

QUALIFICATION INFORMATION

THIS PAGE HAS BEEN KEPT BLANK

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the

purpose of post qualification as provided for in Clause-4 of the Instruction to Bidders. This

information will not be incorporated in the Contract.

1. For Individual Bidders

1.1. Constitution or legal status of Bidder (Attach Copy)

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2. Total value of Civil Engineering construction Works 2025-2026

performed in the last five years

(in Rs. Lakhs) 2022-2023

1.3. Work performed

1.3.1 Work performed as prime contractor, work performed in the past as a nominated sub-contractor

will also be considered the sub-contract involved execution of all main items of work described

in the bid documents, provided further that all other qualification criteria are satisfied (in the

same name) on works of a similar nature over the last five years** and in current year before

the submission of the bid.

Value of of Actual date

Name of Stipulated reasons

Project Description Contract contract issue of

the period of for delay&

Name of work No. (Rs. of completion

Employer completion work

*Attach certificate(s) from the Engineer(s)-in-charge

** Immediately preceding the financial year in which bids are received.

1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a nominated

sub-contractor, will also be considered provided the sub-contract involved execution of all main

items of work described in the bid document, provided, further that all other qualification

criteria are called (in the same name and style) in the last five years** and in current year before

the submission of the bid.

Quantity of Work Performed

Name of Cement Masonary Earth Bituminous

Name of Concrete Works Work (Indicate

Year the (Item 2)

Project/work (iuncluidng Contract

Employer (Item (Item 4)

1.4. Information on Bid Capacity (works for which bids have been submitted and works which are

yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Place Name & Value Stipulated Anticipated

Description Contract remaining

& Address of Contract Period of of

of works No. to be

State Employer (Rs. Cr) Completion completion

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5. Availability of key items of Contractors Equipment for carrying out the works (Ref. Clause

4.5.5). The Bidder should list all the information requested below.

Requirement Remarks

Availability Proposal

Item of (from whom

Equipment Owned/Leased Nos./ Age/ to be

to be procured Capacity Conditions purchased)

1.6. Qualifications and experience of key personnel required for administration and execution of

the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions of

Year of Year of experience

Position Name Qualification Experience in the proposed

(General) position

Project Manager

Diploma Civil Engineer

1.7. Proposed sub-contract and firms involved.

Sections of Value of Sub- Experience in

the works Contractor similar work

Attach copies of certificates on possession of valid license for executing water supply/ sanitary

work/ building electrification works.

1.8. Financial reports for the last five years: balance sheets, profit and loss statements, auditors’

reports (in case of companies/corporations), etc. List them below and attach copies.

1.9. Evidence of access to financial resources to meet the qualification requirements: cash in

hand, lines of credit, etc. List them below and attach copied documents.

1.10.Name, address, and telephone, telex, Email address and fax numbers of the Bidders bankers

who may provide references if contacted by the Employer.

1.11.Information on Litigation history in which the Bidder is involved.

Other Party/ Cause of Amount

Employer showing Present

(ies) Dispute Involved

1.12.Statement of compliance under the requirements of Sub-Clause 3.2 of the instruction to

Bidders. (Name of Consultant engaged for project preparations is *…………………..)

* Fill the name of Consultant

1.13.Proposed work method and schedule. The Bidder should attach descriptions, drawings and

charts as necessary to comply with the requirements of the Bidding documents. (Refer ITB

3. Additional Requirements

3.1. Bidders should provide any additional information required to fulfill the requirements of

Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY

OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s._________________is a reputed company with a good financial standing.

If the contract for the work, _____________________________________namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs.______________to meet their working capital requirements for executing the above during the

contract period.

Senior Bank Manager

Address of the Bank

1. I, the undersigned, do hereby certify that all the statements made in the required attachments

are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

abandoned any work of Government of Gujarat/Government of India/any Board or

Corporation under Government of Gujarat/Government of India nor any contract awarded to

us for such works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or corporation to

furnish pertinent information deemed necessary and requested by the Department to verify this

statement or regarding any (our) competence and general reputation.

4. The Undersigned understands and agrees that further qualifying information may be requested,

and agrees to furnish any such information at the request of the Department/ Project

implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

I, the undersigned do hereby undertake that our firm

minimum cash up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized Officer of the Firm)

Title of Officer

CONDITIONS OF CONTRACT

THIS PAGE HAS BEEN KEPT BLANK

Conditions of Contract

Table of Contents

A. General Page D. Cost Control Page

1. Definitions 46 37. Bill of Quantities

2. Interpretation 47 38. Changes in the Quantities

3. Language and Law 48 39. Variations

4. Engineer’s Decisions 48 40. Payments for Variations

5. Delegations 48 41. Cash Flow Forecasts

6. Communications 48 42. Payment Certificates

7. Sub-Contractors 48 43. Payments

8. Other Contractors 48 44. Compensations Events

9. Personnel 49 45. Tax

10. Employer’s & Contractor Risk 49 46. Currencies

11. Employers Risks 49 47. Price Adjustment

12. Contractor’s Risk 49 48. Retention

13. Insurance 49 49. Liquidated damages

14. Site Investigations Reports 50 50. Bonus

15. Queries about the Contract 50 51. Advance Payment

16. Contractors to Construct the works 50 52. Securities

17. The Works to be Completed By the 53. Deleted

Intended Completion Date

18. Approval by the Engineer 50 54. Cost of Repair

19. Safety 51 E. Finishing the Contract

20. Discoveries 51 55. Completion

21. Possession of the Site 51 56. Taking Over

22. Access to the Site 51 57. Final Account

23. Instructions 58. Operating and Maintenance

24. Disputes 51 59. Terminations

25. Procedure for Disputes 52 60. Payment upon Terminations

26. Deleted 52 61. Property

B. Time Control 62. Release from Performance

27. Programme 53 F. Special Conditions of Contract

28. Extensions of the Intended completion 63. Labour

29. Deleted 64. Compliance with labour

30. Delays Ordered by The 65. Arbitration

31. Management Meetings

32. Early Warning

C. Quality Control

33. Identifying Defects

35. Correction of Defects

36. Uncorrected Defects

CONDITIONS OF CONTRACT

1.1. Terms which are defined in the Contract Data are not also defined in the Conditions of Contract

but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the Engineer in

accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute, complete and

maintain the Works till the completion of Defects Liability Period. It consists of the

documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the Work has been

accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the Contractor to the

Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted

in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and calculated from the

Completion Date.

The Employer is the party who will employ the Contractor to carry out the Works.

The Engineer is the person named in the Contract Data (or any other competent person

appointed and notified to the contractor to act in replacement of the Engineer) who is

responsible for supervising the Contractor, administering the Contract, certifying payments

due to the Contractor, issuing and valuing Variations to the Contract, awarding extensions of

time, and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to the site to construct

The Initial Contract Price is the Contract Price listed in the Employer’s Letter of Acceptance.

The Intended Completion Date is the date on which it is intended that the Contractor shall

complete the Works. The Intended Completion Date is specified in the Contract Data. The

Intended Completion Date may be revised only by the Engineer by issuing an extension of

Materials are all supplies, including consumables, used by the contractor for incorporation in

Plant is any integral part of the work which is to have mechanical, electrical, electronic or

chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding documents and are

factual interpretive reports about the surface and subsurface conditions at the site.

Specifications means the Specifications of the works included in the Contract and any

modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor shall commence

execution of the works. It does not necessarily coincide with any of the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the Contractor to carry

out a part of the work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by the Contractor

which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install, and turn over to

the Employer, as defined in the Contract Data.

2. Interpretation

2.1. In interpreting these Conditions of Contract, singular also means plural, male also means

female or neuter and the other way around. Heading have no significance. Words have their

normal meaning under the language of the Contract unless specifically defined. The Engineer

will provide instructions clarifying queries about Conditions of Contract.

2.2. If sectional completion is specified in the Contract Data, references in the Conditions of

Contract to the Works, the Completion date, and Intended Completion Date apply to any

Section of the Works (other than references to the Completion Date and Intended Completion

date for the whole works)

2.3. The documents forming the Contract shall be interpreted in the following order of priority

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the Contract.

3. Language and Law

3.1. The language of the Contract and the law governing the Contract are stated in the Contract

4. Engineers Decisions

4.1. Except where otherwise specifically stated, the Engineer will decide contractual matters

between the Employer and the Contractor in the role representing the Employer.

5.1. The Engineer may delegate any of his duties and responsibilities to other people after notifying

the Contractor and may cancel any delegation after notifying the Contractor.

6. Communications

6.1. Communications between parties which are referred to in the conditions are effective only

when in writing. A notice shall be effective only when it is delivered (in terms of Indian

7. Sub-Contracting

7.1. The Contractor may subcontract any portion of work, up to a limit specified in Contract Data,

with the approval of the engineer but may not assign the Contract without the approval of the

Employer in writing. Subcontracting shall not alter the Contractor’s obligations. Sub-

contracting of supply or specific items of work is not allowed.

7.2. The sub-contractor must be registered in appropriate class and category for the part of work to

be subcontracted.

8. Other Contractors

8.1. The Contractor shall cooperate and share the Site with other contractors, public authorities,

utilities and the Employer between the dates given in the Schedule of other Contractor. The

Contractors shall as refer to in the Contract Data, also provide facilities and services for them

as described in the Schedule. The employer may modify the schedule of other contractors and

shall notify the contractor of any such modifications.

9.1. The Contractor shall employ the key personnel named in the Schedule of Key Personnel as

referred to in the Contract Data to carry out the functions stated in the Schedule or other

personnel approved by the Engineer. The Engineer will approve any proposed replacement of

key personnel only if their qualifications, abilities, and relevant experience are substantially

equal to or better than those of the personnel listed in the Schedule.

9.2. If the engineer asks the Contractor to remove a person who is a member of the Contractor Staff

or his work force stating the reasons the Contractor shall ensure that the person leaves the Site

within seven days and has no further connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1. The Employer carries the risk which these Contract states are Employer’s risks, and the

Contractor carries the risks which these Contracts states are Contractors risk.

11. Employer’s Risks

11.1. The employer is responsible for the excepted risks which are (a) in so far as they directly affect

the execution of the Works, the risks of war, hostilities, invasion, act of foreign enemies,

rebellion, revolution, insurrection or military or usurped power, civil war, riot commotion or

disorder (unless restricted to the Contractor’s employees), and contamination from any nuclear

fuel or nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1. All risks of loss of or damages to physical property and of personal injury and death which

arise during and in consequence of the performance of the Contract other than the excepted

risks are the responsibility of the Contractor.

13.1. The Contractor shall provide, in the joint names of the Employer and the Contractor, insurance

cover from the Start date to the end of the Defects Liability Period, in the amounts and

deductibles stated in the Contract Data for the following events which are due to the

Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2. Policies and certificates for insurance shall be delivered by the Contractor to the Engineer for

the Engineer’s approval before the Start Date. All such insurance shall provide for

compensation to be payable in the types and proportions of currencies required to rectify the

loss or damage incurred.

13.3. If the Contractor does not provide any of the policies and certificates required, the Employer

may affect the insurance which the Contractor should have provided and recover the premiums

the Employer has paid from payments otherwise due to the Contractor or, if no payment is due,

the payment of the premiums shall be a debt due.

13.4. Alterations to the terms of an insurance shall not be made without the approval of the Engineer.

13.5. Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1. The Contractor in preparing the Bid shall rely on any site Investigation reports referred to in

the Contract Data, supplemented by any information available to the Bidder.

15. Queries about the Contract Data

15.1. The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1. The Contractor shall construct and install the works in accordance with the specification and

17. The Works to be completed by the Intended Completion Date

17.1. The Contractor may commence execution of the Works on the Start Date and shall carry out

the Works in accordance with the programme submitted by the Contractor, as updated with the

approval of the Engineer, and complete them by the Intended Completion date

18. Approval by the Engineer

18.1. The Contractor shall submit Specifications and Drawings showing the proposed Temporary

works to the Engineer, who is to approve them if they comply with the Specifications and

18.2. The Contractor shall be responsible for design of temporary works.

18.3. The Engineer’s approval shall not alter the contractor responsibility for design of the

Temporary works.

18.4. The Contractor shall obtain approval of third parties to the design of the

18.5. Temporary works where required.

18.6. All Drawings prepared by the Contractors for the execution of the temporary or permanent

work are subject to prior approval by the Engineer before their use.

19.1. The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1. Anything of historical or other interest or of significant value unexpectedly discovered on the

site is the property of the Employer. The contractor is to notify the engineer of such discoveries

and carry out the Engineer’s instructions for dealing with them.

21. Possession of the Site

21.1. The Employer shall give possession of all parts of the site to the Contractor. If possession of a

part is not given by the date stated in the Contract Data the Employer is deemed to have delayed

the start of the relevant activities and this will be a Compensation Event.

21.2. If within 25% of the time limit of the project, 80% of possession of the site is not handed over

to the Contractor, then contractor/ Employer may fore-close the contract. Contractor/Employer

has to foreclose the work within 30 days after lapse of 25%-time limit and after 30 days

foreclosure option will be closed.

22. Access to the Site

22.1. The Contractor shall allow the Engineer and any person authorized by the Engineer access to

the Site, to any place where work in connection with the Contract is being carried out or is

intended to be carried out and to any place where materials or plants are being manufactured/

fabricated/ assembled for the works.

23. Instructions

23.1. The Contractor shall carry out all instructions of the Engineer pertaining to works which

comply with the applicable laws where the site is located.

23.2. The Contractor shall permit the Employer to inspect the Contractor’s accounts and records

relating to the performance of the Contractor and to have them audited by auditors appointed

by the Employer, if so required by the Employer.

24.1. If the Contractor is of the view that a decision taken by the Engineer was either outside the

authority given to the Engineer by the Contract or that the decision was wrongly taken, the

decision shall be referred to Superintending Engineer, N.P. Head works circle, Ekta Nagar

within 14 days of the notification of the Engineer's decision. If the issue is not resolved, any

party can refer the matter for conciliation within 15 days from the decision given by the

Superintending Engineer, N.P. Head works circle, Ekta Nagar.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the decision of the

Superintending Engineer, N.P. Head works circle, Ekta Nagar, both the parties have

to refer to the Chief Engineer, Dam, Ekta Nagar concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the decision

of the Superintending Engineer, N.P. Head works circle, Ekta Nagar, both the parties

have to refer to the Sardar Sarovar Narmada Nigam H.O., Block No.

Gandhinagar, Government of Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer the dispute to

Gujarat Public Works Contract Dispute Arbitration Tribunal. If the Contractor fails to

refer a claim / dispute to the Higher Authority within 14 days of the notification of the

Engineer's decision, the Contractor shall not be entitled to any additional payment/claim

if he doesn’t follow the above sequence in stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1. The arbitration shall be conducted in accordance with the arbitration procedure stated in the

Special Conditions of Contract.

B. TIME CONTROL

27.1. Within the time stated in the Contract Data the Contractor shall submit to the Engineer for

approval a Programme showing the general methods, arrangements orders, and timing for all

the activities in the works along with monthly cash flow forecast.

27.2. An update of the Programme shall be a programme showing the actual progress achieved on

each activity and the effect of the progress achieved on the timing of the remaining work

including any changes to the sequence of the activities.

27.3. The Contractor shall submit to the Engineer, for approval an updated programme at intervals

no longer than the period stated in the Contract Data. If the Contractor does not submit an

updated programme within this period, the Engineer may withhold the amount stated in the

Contract Data from the next payment after the date on which the overdue programme has been

27.4. The Engineer’s approval of the programme shall not alter the Contractor’s obligations. The

Contractor may revise the programme and submit it to the Engineer again at any time. A revised

programme is to show the effect of Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1. The Engineer shall extend the Intended Completion Date if a compensation Event occurs or a

Variation is issued which makes it impossible for completion to be achieved by the Intended

Completion Date without the Contractor taking steps to accelerate the remaining work and

which would cause the Contractor to incur additional cost.

28.2. The Engineer shall decide whether and by how much to extend the Intended Completion Date

within 35 days of the Contractor asking the Engineer for a decision upon the effect of a

compensation event or Variation and submitting full supporting information. If the Contractor

has failed to give early warning of a delay or has failed to cooperate in dealing with a delay,

the delay by this failure shall not be considered in assessing the new Intended Completion

28.3. The Engineer shall within 14 days of receiving full justification from the contractor for

extension of Intended Completion Date refer to the Employer his decision. The employer shall

in not more than 21 days communicate to the engineer the acceptance or otherwise of the

Engineer’s decision. If the employer fails to give his acceptance, the Engineer shall not grant

the extension and the contractor may refer the matter under Clause

30. Delays Ordered by the Engineer

30.1. The Engineer may instruct the Contractor to delay the start or progress of any activity within

31. Management Meetings

31.1. Either the Engineer or the Contractor may require the other to attend a management meeting.

The business of a management meeting shall be to review the plans for remaining work and to

deal with matters raised in accordance with the early warning procedure.

31.2. The Engineer shall record the business of management meetings and is to provide copies of his

record to those attending the meeting and to the Employer. The responsibility of the parties for

actions to be taken is to be decided by the Engineer either at the management meeting or after

the management meeting and stated in writing to all who attended the meeting.

32. Early Warning

32.1. The Contractor is to warn the Engineer at the earliest opportunity of specific likely future

events or circumstances that may adversely affect the quality of the work, increase the Contract

price or delay the execution of works. The Engineer may require the contractor to provide an

estimate of the expected effect of the future event or circumstance on the contract price and

completion date. The estimate is to be provided by the Contractor as soon as reasonably

32.2. The Contractor shall cooperate with the Engineer in making and considering proposals for how

the effect of such an event or circumstance can be avoided or reduced by anyone involved in

the work and in carrying out any resulting instruction of the Engineer.

C. QUALITY CONTROL

33. Identifying Defects/ Defect liability period

33.1. Defect liability period: The contractor shall be responsible to make good and remedy at his

own expense any defect which may develop or may be noticed before the period mentioned

hereunder from the certified date of completion. The Engineer in charge shall give the

contractor a notice in writing about the defects and the contractor shall make good the same

within 15 days of receipt of the notice. In the case of failure on the part of the contractor, the

Engineer- in-charge may rectify or remove or re-execute the work at the risk & cost of the

contractor. The Engineer-in-charge shall be entitled to appropriate the whole or any part of the

amount of security deposit towards the expenses, if any, Incurred by him in rectification,

removal or re-execution. The Defects Liability period shall be as under:

(A) For works Except Building

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall be 3 Months

from the certified date of completion.

(1) For works likes Check Dam/ Canal / Drainage / Road Structure tender amount from RS.

50,000 to 10,00,000, the defect liability period shall be 12 months from the certified date

(2) For work except likes Check Dam/ Canal / Drainage / Road Structure tender amount from

RS. 50,000 to 10,00,000, the defect liability period shall be 6 months from the certified

date of completion.

(1) For works likes Check Dam/ Canal / Drainage / Road Structure tender amount more than

RS. 10,00,000, the defect liability period shall be 3 Years from the certified date of

(2) For work except likes Check Dam/ Canal / Drainage / Road Structure tender amount from

RS. 10,00,000 to 1 Crore, the defect liability period shall be 12 months from the certified

date of completion.

For all works of tender amount more than RS. 1 Crore, the defect liability period shall be

3 Years from the certified date of completion.

(B) For Building works:-

For Building works of WRD, Follow the R&B Circular dated.03/12/2009

For original building works the defect liability period will be 4 years or elapse of

monsoon period following date of possession of building taken over by user agency

following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be treated as the

WRD Circular No Matas/102013/MICELL(K-1) dated 13/12/2013.

33.2. For Road works :

Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year from the date of

(b) In case of widening of the road/strengthening of the road/bridge, the contractor shall have

to give four years free maintenance guarantee from the certified date of completion.

During this period the contractor shall visit the site every six months along with the

concerned Section Officer / Deputy Executive Engineer and will examine the work already

carried out in this contract like road work, jungle cutting, side shoulders, side gutter, road

furniture, patta etc. and will prepare Km. wise inspection report duly signed by all

concerned and any defect observed shall be done within 15 days by the contractor at his

risk and cost as per the direction of Engineer in charge. The contractor needs to do

videography of these visits and require to submit at the time of release of FMG. If B.T. the

surface during the maintenance period of 4 years is worn out then agency shall have to

provide renewal coating as per tender item as directed by the Engineer-in- charge. The

amount equivalent to 5% of each running bill shall be withheld and will be released after

the free maintenance guarantee period (i.e. 4 years) is over.

However, this amount shall be released against fixed deposit or bank guarantee

pledged in the name of Executive Engineer after completion certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates under no

circumstances shall exceed the allowable limit set forth in the relevant clause for the

material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be withheld till the

miscellaneous items like earthwork in embankment / cutting for side shoulders, side

gutters, kilometer / indicator / guard stones, sign boards etc. are completed in all respect

by the contractor. After completion of the miscellaneous items, the above said 2% withheld

amount shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as per Govt. letter

No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing more than Rs. 5.00 Crore.

(4) Setting up of adequate laboratory & deployment of quality engineers. The contractor shall

have to set up the laboratory with adequate equipment. Till the setting up of adequate

laboratory is completed & reported of this to the engineer (subject to due verification by

engineer’s representative) by contractor in writing, Rs.2,00,000/- shall be withheld. The

qualified quality Engineer shall be deployed exclusively for this contract by the

contractors. If quality Engineer is not deployed by contractor within one month after the

date of work order, the amount equivalent to Rs.20,000 per month shall be recovered till

the actual deployment of quality engineer. The amount so recovered towards the

deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.: RGN/60/2006/35/C,

dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own risk and cost,

the existing lane(s) of the road so that the traffic worthiness and safety thereof are at no

time materially inferior as compared to their condition 10 (ten) days prior to the date of

the Agreement, and shall undertake the necessary repair and maintenance works for this

purpose; provided that the Contractor may, at his cost, interrupt and divert the flow of

traffic if such interruption and diversion is necessary for the efficient progress of works

and conforms to Good Industry Practice; provided further that such interruption and

diversion shall be undertaken by the Contractor only with the prior written approval of the

Executive Engineer which approval shall not be unreasonably withheld. For the avoidance

of doubt, it is agreed that the Contractor shall at all times be responsible for ensuring safe

operation of the road.

33.3. The Engineer shall check the Contractor’s work and notify the Contractor of any defects that

are found. Such checking shall not affect the Contractor’s responsibilities the Engineer may

instruct the Contractor to search for a Defect and to uncover and test any work that the Engineer

considers may have a Defect.

34.1. If the engineer instructs the Contractor to carry out a test not specified in the Specification to

check whether any work has a Defect and the test shows that it does, the Contractor shall pay

for the test and any samples. If there is no defect the test shall be a Compensation Event.

34.2. 1% of the amount of work done for works upto Rs. 10 crore of estimate cost should be deducted

from R.A. Bill of the contractor for testing the quality of material workmanship. Whereas for

estimated cost of works more than 10 crore, the charges for testing of quality of material

workmanship shall be deducted from R.A. bill of contractor as per actual charges. As Per GoG

NWRWS & K Department’s Circular No. PARCH/132023/401/MICELL Dated: 05/10/2023

34.3. Agency has to establish testing laboratory on site for the various test to be carried out in the

work for this purpose agency shall construct a pukka laboratory building with all facility on

site at location specified by the engineer in charge.

35. Correction of defects

35.1. The engineer shall give notice to the Contractor of any defects before the end of the defects

Liability Period, which begins at Completion and is defined in the Contract Data. The Defects

Liability Period shall be extended for as long as Defects remain to be corrected.

35.2. Every time notice of a Defect is given, the Contractor shall correct the notified defect within

the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1. If the Contractor has not corrected a defect within the time specified in the Engineer’s notice,

the Engineer will assess the cost of having the Defect corrected, and the Contractor will pay

D. COST CONTROL

37. Bill of Quantities

37.1. The bill of Quantities shall contain items for the constructions, installation, testing and

commissioning work to be done by the Contractor.

37.2. The bill of Quantities is used to calculate the Contract price. The Contractor is paid for the

quantity of the work done at the rate in the Bill of Quantities for each item.

38. Change in the Quantities

38.1. The Engineer shall have power to make any alterations in or addition to the original

specifications , drawings, designs and instructions that may appear to him to be necessary or

advisable during the progress of the work and the contractor shall be bound to carry out the

work in accordance with any instruction in this connection which may be given to him in

writing signed by the Engineer and such alteration shall not invalidate the contract and any

additional work which the contractor may be directed to do in the manner above specified as

part of the work shall be carried out by the contractor on the same conditions in all respects on

which he agreed to do the main work and at the same rate as are specified in the tender for the

38.2. Except that when the quantity of any item exceeds the quantity as in the tender by more than

130%, the contractor will be paid for the quantity in excess of 130%, at the rate entered in the

SOR of the year during which the excess in quantity is first executed.

39.1. All Variations shall be included in updated programmes produced by the Contractor.

40. Payments for Variations

40.1. If the additional or altered work includes any class of work for which no rate is specified in

this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the one involving

additional or altered class of work; where there are more than one comparable items, the item

of the contract which is nearest in comparison with regard to class or classes of the work

involved shall be selected and the decision of the Superintending Engineer as to the nearest

comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall be carried

out at the rate entered in the Schedule of Rates of the division for the year in which the tender

was received, increased or decreased by the percentage by which the tender amount is more or

less as compared to the amount arrived at the rates in the “Schedule of Rates” of the Division

in the year in which the tender was received. If the Schedule of rates of the Division does not

contain all the items, the percentage increase or decrease of the tender shall be calculated

considering such items which were included in the “Scheduled Rates” of the division for the

year and for materials consumed on such item the rate to be charged would be the basic rate

taken into account for fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall be

carried out at the rate decided by the competent authorities on the basis of detailed rate analysis

after hearing the contractor before a Committee of two Superintending Engineers stationed at

the same place or the nearest place.

40.2. If the additional or altered work, for which no rate is entered in the “Schedule of Rates” of the

Division is ordered to be carried out before the rate is agreed upon, then the contractor shall

within seven days of the date of receipt by him of the order to carry out the work, inform the

Engineer-in-charge of the rate, which it is his intention to charge for such class of work and if

the Engineer in charge does not agree to this rates, he shall by notice in writing be at liberty to

cancel his order to carry out such class of work and arrange to carry it out in such manner as

he may consider it advisable, provided always that if the contractor shall commence work or

incur any expenditure in regard thereof before the rates shall have been determined as lastly

herein before mentioned, then in such cases he shall only be entitled to be paid in respect of

the work carried out or expenditure incurred by him prior to the date of the determination of

the rate as aforesaid according to such rate or rates as shall be fixed by the Engineer-in-charge.

In the event of the dispute, the decision of the Superintending Engineer of the Circle shall be

Where, however, the work is to be executed according to the designs, drawings and

specifications recommended by the contractor and accepted by the competent authority, the

alternation above referred to shall be within the scope of such designs, drawings and

specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the proportion that the

increase in the cost occasioned by alterations bears to the cost of the original work and the

certificate of the Engineer-in-charge as to such proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1. When the programme is updated, the contractor is to provide the engineer with an updated cash

42. Payment certificates.

42.1. The Contractor shall submit to the Engineer monthly statements of the estimated value of the

work completed less the cumulative amount certified previously.

42.2. The Engineer shall check the Contractor’s monthly statement within 14 days and certify the

amount to be paid to the Contractor after taking in to account any credit or debit for the month

in question in respect of materials for the works in the relevant amounts and under conditions

set forth in Sub-Clause 32.3 of the Contract Data (secured Advance).

42.3. The value of work executed shall be determined by the Engineer.

42.4. The value of work executed shall comprise the value of the quantities of the items in the Bill

of Quantities completed.

42.5. The value of work executed shall include the valuation of variations and compensation events.

42.6. The Engineer may exclude any item certified in a previous certificate or reduce the proportion

of any item previously certified in any certificate in the light of later information

43.1. Payments shall be adjusted for deductions for advance payments, retention, other recoveries in

terms of the contract and taxes at source, as applicable under the law. The Employer shall pay

the Contractor the amounts certified by the Engineer within 28 days of the date of each

43.2. Payment of GST (prevailing rates) on the amount payable under the contract to the Contractor

will be made by the Employer. Hence, it is the responsibility of the contractor to pay the GST

to the concerned Authority.

43.3. Items of the works for which no rate or price has been entered in will not be paid by the

Employer and shall be deemed covered by other rates and prices in the Contract.

44. Compensation events

44.1. The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to a part of the Site by the site Possession date stated in

Contract Data to the Contractor

44.2. In case of compensation event occurs and it prevents the work being completed beyond the

Intended Completion Date then Authority will approve EOT with eligible contractual price

45.1. The rates quoted by the Contractor must be inclusive of all taxes prevailing on due date of bid

submission except GST. However, any subsequent changes in the tax structure by Government

after due date of bid submission will be compensated (+/-) on availability or submission of

actual documentation. Contractor will have to intimate Engineer regarding changes occurred

in the tax structure after bid submission. If the contractor fails to provide such information and

if any financial obligation may arise due to change in tax structure, same will be recovered

from the contractor.

45.2. GST will be paid separately on the bills. Hence, it is the responsibility of the contractor to pay

the GST to the concerned Authority.

46. Currencies.

46.1. All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1. Contract price shall be adjusted for increase or decrease in rates and price of labour, materials,

fuels and lubricants in accordance with the following principles and procedures and as per

formula given in the Contract Data:

(a) The price adjustment shall apply for the work done from the start date given in the Contract

Data up to end of the initial intended completion date or extensions granted by the Engineer

and shall not apply to the work carried out beyond the stipulated time for reasons attributable

to the contractor.

(b) The price adjustment shall be determined during each month from the formula given in the

(c) Following expressions and meanings during to the work done during each month.

R = Total value of work done during the month. It would include the amount of secured

advance granted, if any, during the month less the amount of secured advance

recovered, if any during the month. It will exclude value for works executed under

variations for which price adjustment will be worked separately based on the terms

mutually agreed.

47.2. To the extent that full compensation for any rise or fall in costs to the contractor is not covered

by the provisions of this or other clause in the contract, the unit rates and prices included in the

contract shall be deemed to include amounts to cover the contingency of such other rise or fall

48.1. The Employer shall retain from each payment due to Contractor the proportion stated in the

Contract Data until Completion of the whole of the Works.

48.2. On Completion of the whole of the Works half the total amount retained is repaid to the

48.2. On Completion of the whole of the Works half the total amount retained is repaid to the

Contractor and half when the Defects Liability Period has passed and the Engineer has certified

that all Defects notified by the Engineer to the Contractor before the end of this period have

been corrected.

48.3. On completion of the whole works, the contractor may substitute retention money with an “on

demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted by the Employer

under the provision of this clause, Employer shall consider the said request of the Contractor

provided that the refund hereunder shall be made in tranches of not less than 1% (One Percent)

of the Contract Price and Contractor furnishes an irrevocable and unconditional Bank

guarantee for an equal amount substantially in the format of Bank Guarantee for Performance

Guarantee enclosed with SBD and valid up to 60 day beyond the scheduled / extended Defects

Liability Period. On completion of the whole works, the contractor has however an option to

submit a fresh irrevocable and unconditional Bank Guarantee for an amount equal to 5% of the

total value of work executed substantially in the format of Bank Guarantee for Performance

Guarantee enclosed with SBD and valid up to 60 days beyond the Defect Liability Period and

yet refund the Retention Money Bank Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1. The Contractor shall pay liquidated damages to the Employer at the rate per day stated in the

Contract Data for each day that the Completion Date is later than the Intended Completion

Date (for the whole works or the milestone as stated in the Contract Data). The total amount

Date (for the whole works or the milestone as stated in the Contract Data). The total amount

of liquidated damages shall not exceed the amount defined in the Contract Data. The Employer

may deduct liquidated damages from payment due to the Contractor. Payment of liquidated

damages does not affect the Contractor’s liabilities.

49.2. If the Intended Completion Date is extended after liquidated damages have been paid, the

Engineer shall correct any overpayment of liquidated damages by the Contractor by adjusting

the next payment certificate. The Contractor shall not be entitled for any interest on the over

payment calculated from the date of payment to the date of repayment.

49.3. If the contractor fails to comply with the time for completion as stipulated in the tender, then

the contractor shall pay to the employer the relevant sum stated in the Contract Data as

Liquidated damages for such default and not as penalty for everyday or part of day which shall

elapse between relevant time for completion and the date stated in the taking over certificate

of the whole of the works on the relevant section, subject to the limit stated in the Contract

The employer may, without prejudice to any other method of recovery deduct the amount

of such damages from any monies due or to become due to the contractor. The payment or

deduction of such damages shall not relieve the contractor from his obligation to complete the

works on from any other of his obligations and liabilities under the contract.

49.4. If, before the Time for Completion of the whole of the Works or, if applicable any Section, a

Taking Over Certificate has been issued for any part of the Works or of a Section, the liquidated

damages for delay in completion of the remainder of the Works or of that Section shall, for any

period of delay after the date stated in such Taking-Over-Certificate, and in the absence of

alternative provisions in the Contract, be reduced in the proportion which the value of the part

so certified bears to the value of the whole of the Works or Section, as applicable. The

provisions of this Sub-clause shall only apply to the rate of liquidated damages and shall not

affect the limit thereof.

50.1. If the contractor achieves completion of the whole of the works prior to the intended

Completion Date prescribed in Contract Data the Employer shall pay to the contractor a sum

stated in Contract Data as bonus for every completed month but subjected to maximum

amount as stated in Contract Data; which shall elapse between the date of completion of all

items of works as stipulated in the contract, including variations ordered by the Engineer and

the time prescribed in Clause

50.2. Bonus shall be paid only to works amounting to above INR 5 crore with time limit of the works

is equal or more than 6 months. The bonus would be paid as under

% of Initial Contract

% of Time Saved Price entitled for

Less than 10% 0%

51. Advance Payment.

51.1. The Employer shall make advance payment (not to be paid less than two installments except

in special circumstances for which the reason to be Recorded in writing) to the Contractor of

the amounts stated in the Contract Date by the date stated in the Contract Date, against

provision by the Contactor of an Unconditional Bank Guarantee in a form and by a bank

acceptable to the Employer in amounts and currencies equal to be at least 110% of the advance

payment. The guarantee shall remain effective until the advance payment has been repaid, but

the amount of the guarantee shall be progressively reduced by the amounts repaid by the

Contractor. The Mobilization advance would be deemed as interest bearing advance at an

interest rate of 10 % to be compounded, quarterly.

51.2. The Contractor is to use the advance payment only to pay for Equipment, plant and

Mobilization expenses required specifically for execution of the Works. The Contractor shall

demonstrate that advance payment has been used in this way by supplying copies of invoices

or other documents to the engineer.

51.3. The advance payment shall be repaid by deduction proportionate amount from payments

otherwise due to the Contractor, following the schedule of completed percentages of the Works

on a payment basis. No account shall be taken of the advance payment or its repayment in

assessing valuations of work done, variations, price adjustments, Compensation Events, or

Liquidated damages.

52.1. The performance Security (including additional security for unbalanced bids) shall be provided

to the Employer no later than the date specified in the Letter of Acceptance and shall be issued

in an amount and form and by a bank or surety acceptable to the Employer, and denominated

in Indian Rupees. The performance Security shall be valid until a date 60 days from the date

of expiry of Defects Liability Period and the additional security for unbalanced bids shall be

valid until a date 28 days from the date of issue of the certificate of completion.

Performance and Additional Performance Security shall become refundable/releasable within

15 days after project certified completion date subject to fulfillment of contractual obligation

and settlement of all dues and claims.

54. Cost of Repairs.

54.1. Loss or damage to the Works or Materials to be incorporated in the Works between the Start

date and the end of Defects Correction periods shall be remedied by the Contractor at the

Contractor’s cost if the loss or damages arises from the Contractor’s acts or omissions.

E. FINISHING THE CONTRACT

55.1. The Contractor shall request the Engineer to issue a Certificate of Completion of the works and

the Engineer will do so upon deciding that the work is completed.

56. Taking Over

56.1. The Employer shall take over the Site and the Works within seven days of the Engineer issuing

a certificate of Completion.

57. Final Account

57.1. The Contractor shall supply to the Engineer a detailed final account of the total amount that

57.1. The Contractor shall supply to the Engineer a detailed final account of the total amount that

the Contractor considers payable as full and final settlement of all claims under the Contract

for items before the end of the Defects Liability Period. The Engineer shall issue a Defect

Liability Certificate and certify any final payment that is due to the Contractor within 56 days

of receiving the Contractor's account if it is correct and complete. If it is not, the Engineer shall

issue within 56 days a schedule that states the scope of the corrections or additions that are

necessary. If the Final Account is still unsatisfactory after it has been resubmitted, the Engineer

shall decide on the amount payable to the Contractor and issue a payment certificate, within

56 days of receiving the Contractor’s revised account.

57.2. If reversal in characteristic of tender (L1 becoming L2) on account of excesses and savings in

final account is observed, the Engineer/Employer shall be at liberty to restrict the final payment

of BOQ items to the lowest amount evaluated of the bids considering the final quantities and

the rates quoted including the rebates if any. Payment of variation items shall however be made

at the rates approved by the Employer, within 90 days from the physical completion of work.

58. Operating and Maintenance Manuals

58.1. If “as built” drawings and/or operating and maintenance manuals are required, the Contractor

shall supply them by the dates stated in the Contract Data.

58.2. If the Contractor does not supply the Drawings and/or manuals by the dates stated in the

Contract Data, or they do not receive the Engineer’s approval, the Engineer shall withhold the

amount stated in the Contract Data from payments due to the Contractor.

59. Termination

59.1. The Employer or the Contractor may terminate the Contract if the other party causes a

fundamental breach of the Contract.

59.2. Fundamental breaches of Contract include, but shall not be limited to the following:

(1) The contractor stops work for 28 days when no stoppage of work is shown on the current

programme and the stoppage has not been authorized by the Engineer

(2) The Engineer instructs the Contractor to delay the progress of the Works and the instructions

is not withdrawn within 28 days;

(3) The Employer or the Contractor is made bankrupt or goes into liquidation other than for a

reconstructions or amalgamation

(4) A payment certified by the Engineer is not paid by the Employer to the Contractor within

56 days of the date of the Engineer’s certificate

(5) The Engineer gives Notice that failure to correct a particular Defect is a fundamental breach

of Contract and the Contractor fails to correct it within a reasonable period of time

determined by the Engineer;

(6) The Contractor does not maintain a security which is required;

(7) The Contractor has delayed the completion of works by the number of days for which the

maximum amount of liquidated damages can be paid as defined in the Contract Data; and

(8) If the Contractor, in the judgment of the Employer has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering, giving,

receiving or soliciting of anything of value to influence the action of a public official in the

procurement process or in contract execution. “Fraudulent practice” means a misrepresentation

of facts in order to influence a procurement process or the execution of a contract to the

detriment of the borrower, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels and to deprive

the Borrower of the benefits of free and open competition.

59.3. When either party to the Contract gives notice of a breach of contract to the Engineer for a

cause other than those listed under Sub Clause 59.2 above, the Engineer shall decide whether

the breach is fundamental or not.

59.4. Notwithstanding the above, the employer may terminate the Contract for convenience.

60. Payment upon Termination

60.1. If the Contract is terminated because of a fundamental breach of Contract by the Contractor,

the Engineer shall issue a Certificate for the value of the work done less advance payments

received up to the date of the issue of the certificate, less other recoveries due in terms of the

contract, less taxes due to deducted at source as per applicable law and less the percentage to

apply to the work not completed as indicated in the Contract Data. Additional Liquidated

Damages shall not apply. If the total amount due to the Employer exceeds any payment due to

Damages shall not apply. If the total amount due to the Employer exceeds any payment due to

the Contractor the difference shall be a debt payable to the Employer.

60.2. If the Contract is terminated at the Employer’s convenience or because of a fundamental breach

of Contract by the Employer, the Engineer shall issue a certificate for the value of the work

done, the cost of balance material brought by the contractor and available at site, the reasonable

cost of removal of equipment, repatriation of the Contractor’s personnel employed solely on

the works, and the Contractor’s cost of protecting and securing the Works and less advance

payment received up to the date of the certificate, less other recoveries due in terms of the

contract and less taxes due to deducted at source as per applicable law.

61.1. All materials on the Site, Plant Equipments, Temporary Works and Works are deemed to be

property of the Employer, if the Contract is terminated because of a Contractor’s default.

62. Release from Performance

62.1. If the Contract is frustrated by the outbreak of war of by any other event entirely outside the

control of either the Employer or the Contractor the Engineer shall certify that the Contract has

been frustrated. The Contractor shall make the Site safe and stop work as quickly as possible

after receiving this certificate and shall be paid for all work carried out before receiving it and

for any work carried out afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make his own

arrangements for the engagement of all staff and labour, local or other, and for their payment

of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a return in

detail, in such form and at such intervals as the Engineer may prescribe, showing the staff and

the numbers of the several classes of labour from time to time employed by the Contractor on

the site and such other information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub- contractor shall abide at

all times by all existing labour enactments and rules made thereunder, regulations, notification

and bye laws of the State or central Government or local authority and any other labour law

(including rules), regulations, bye laws that may be passed or notifications that may be issued

under any labour law in future either by the State or the Central Government or the local

authority. Salient features of some of the major labour laws that are applicable to the

construction industry are given below. The Contractor shall keep the Employer indemnified in

case any action is taken against the Employer by the competent authority on account of

contravention of any of the provisions of any Act or rules made thereunder, regulations or

notifications including amendments. If the Employer is caused to pay or reimburse, such

amounts as may be necessary to cause or observe, or for observance of the provisions stipulated

in the notifications/bye laws/Acts/Rules/regulations including amendments, if any, on the part

of the Contractor, the Engineer/employer shall have the right to deduct any money due to the

Contractor including his amount of performance security. The Employer/Engineer shall also

have the right to recover from the Contractor any sum required or estimated to be required for

making good the loss or damage suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be treated as

the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE

TO ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS

A) Workmen Compensation Act 1923:-

The Act provides for compensation in case of injury by accident arising out of and during the

course of employment.

B) Payment of Gratuity Act. 1972:-

Gratuity is payable to an employee under the Act on satisfaction of certain conditions on

separation if an employee has completed 5 years’ service or more on death, the rate of 15 days

wages for every completed year of service. The Act is applicable to all establishments

employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:-

The Act Provides for monthly contributions by the employer plus workers @ 10% or 8.33%.

The benefits payable under the Act are:

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :-

The Act provides for leave and some other benefits to women employees in case of

confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970:

The Act provides for certain welfare measures to be provided by the Contractor to contract

labour and in case the Contractor fails to provide, the same are required to be provided, by the

Principal Employer by Law. The principal Employer is required to take Certificate of

Registration and the Contractor is required to take license from the designated Officer. The Act

is applicable to the establishments or Contractor of Principal Employer, if they employ 20 or

more contract labour.

F) Minimum Wages Act 1948 :-

The Employer is supposed to pay not less than the Minimum Wages fixed by appropriate

Government as per provisions of the Act, if the employment is a scheduled employment.

Construction of Building, Roads, and Runways are scheduled employment.

G) Payments of wages Act 1936:-

It lays down as to by what date the wages are to be paid, when it will be paid and what

deductions can be made from the wages of the workers.

H) Equal remunerations Act 1979 :-

The Act provides for payment of equal wages for work of equal nature to Male and Female

workers and for not making discrimination against female employees in the matter of transfer,

training and promotions etc.

I) Payments of Bonus Act 1965:-

The Act is applicable to all establishments employing 20 or more employees. The Act provides

for payments of annual bonus subject to a minimum of 8.33% of wages and maximum of

% of wages to employees drawing Rs. 3500/- per month or less. The bonus to be paid to

employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be worked out by

taking wages as Rs. 2500/- per month only. The Act does not apply to certain establishments.

The newly set-up establishments are exempted for five years in certain circumstances. Some

of the State Governments have reduced the employment size from 20 to 10 for the purpose of

applicability of this Act.

J) Industrial Disputes Act 1947 :-

The Act lays down the machinery and procedure for resolutions of Industrial disputes, in what

situations a strike or lock-out becomes illegal and what are the requirements for laying off or

retrenching the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :-

It is applicable to all establishments employing 100 or more workmen (employment size

reduced by some of the State and Central Government to 50). The Act provides for laying

down rules governing the conditions of employment by the Employer on matters provided in

the Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:-

The Act lays the procedure for registration of trade unions of workmen and employers. The

Trade Unions registered under the Act have given certain immunities from civil and criminal

M) Child Labour (Prohibition & Regulation Act 1986 :-

The Act prohibits employment of children below 14 years of age in certain occupations and

process and provides for regulation of employment of children in all other occupations and

processes. Employment of Child labour is prohibited in Building and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions of service)

The Act is applicable to an establishment which employs 5 or more inter-state migrant

workmen through an intermediary (who has recruited workmen in one state for employment

in the establishment situated in another state).The inter-state migrant workmen, is an

establishment to which this Act becomes applicable, are required to be provided certain

facilities such as housing, medical aid, traveling expenses from home up to the establishment

O) The Building and Other Construction workers (Regulation of employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:-

All the establishments who carry on any building or other constructions work and employ

or more workers are covered under this Act. All such establishments are required to pay cess

at the rate not exceeding 2% of the cost of construction as may be modified by the government.

The Employer of the establishment is required to provide safety measures at the Building or

construction work and other welfare measures, such as canteens, First Aid facilities,

Ambulance, Housing accommodations for workers near the workplace etc. The Employer to

whom the Act applies has to obtain a registration certificate from the Registering Officers

appointed by the Government.

P) Factories Act 1948 :-

The Act lays down the procedure for approval of plans before setting up a factory, health and

safety provisions, welfare provisions, working hours, annual earned leave and rendering

information regarding accidents or dangerous occurrences to designated authorities. It is

applicable to premises employing 10 persons or more with aid of power or 20 or more persons

without the aid of power engaged in the manufacturing process.

Q) Royalty charges –

The contractor shall pay the royalty to the competent authority as per rule. The royalty charges

paid shall be borne by the contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from time to time shall

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act1981

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management plan for best energy

use, waste management, the reduction of pollution as in EMS (Environmental Management

system) ISO-14001-2015

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either outside the

authority given to the Engineer by the Contract or that the decision was wrongly taken, the

decision shall be referred to Superintending Engineer, N. P. Head Works Circle, Ekta

Nagar (Higher Authority) within 14 days of the notification of the Engineer's decision. If the

issue is not resolved, any party can refer the matter for conciliation within 15 days from the

decision given by the Superintending Engineer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the decision of the

Superintending Engineer, both the parties have to refer to the concerned Chief Engineer,

Dam, Ekta Nagar for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the decision of

the Superintending Engineer, both parties have to refer to the Sardar Sarovar Narmada

Nigam H.O., Block No. 12, Gandhinagar, Government of Gujarat for the conciliation

If the dispute is not resolved through the conciliation process, contractor may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the Contractor fails

to refer a claim / dispute to the Higher Authority within 14 days of the notification of the

Engineer's decision, the Contractor shall not be entitled to any additional payment/claim if he

doesn’t follow the above sequence in stipulated time. However, during such period, he would

not stop the work in any case.

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Item marked “N/A” do not apply to this Contract. With respect

1. The Employers is [CL.1.1]

Name: Executive Engineer, N.P. Mechanical Division, Ekta Nagar

Address: 410, 4th floor, Administrative Building, Ekta Nagar, Dist-

Email id: [email protected]

Name of authorized Representative (will be intimated later)

2. The Engineer is …………….

Name of Authorized Representative: …………..

3. The Defects Liability Period is 1 years from the date of completion. [CL.1.1 & 33]

4. The Start Date shall be 1 st days for the date of issue of the Notice to [CL.1.1]

proceed with the work.

5. The Intended Completion Date for the whole of the works is (Twelve) [CL.1.1, 17 &

months after start of work with the following milestones: 2]

Physical works to be completed Period from the start date

(Cumulative period)

Milestone 1 i.e.Dispatch the cylinder to OEM workshop 20 % in

Milestone 2 i.e.Initial Inspection of Hydraulic cylinder 30% in

Milestone 3 i.e.Overhauling and maintenance of the cylinder 60 % in

Milestone 4 i.e.Final Inspection of the refurbished cylinder 70 % in

Milestone 5 i.e.Transportation of refurbished cylinder from OEM

warehouse to Dam site, its Installation and Commissioning 90 % in

Milestone 6 i.e. Testing of Hydraulic Cylinder 100 % in 12 Months.

6. The Site is located at Sardar Sarovar Dam, Sardar Sarovar Project, [CL.1.1]

Ta- Garudeshwar, Dist-Narmada, State-Gujarat.

7. The name and identification number of the Contract [CL.1.1]

8. The works consist of items as per B.O.Q. The works shall, inter alia, [CL.1.1]

include the following, as Specified or as directed:

Site clearance; setting out and Layout Construction and

Maintenance of all types of dams and its component, earthen dam;

spillway; installation of gate; excavation and earth work, approach

road, Inspection Bunglows, checkdams, bandhara, T.R., weir,

barrages, Flood Protection & Anti Sea Erosion work, canal lining

and structures, , CD Works, structure repairing, Jungale cutting,

Desilting, etc. other WRD works.

Site clearance; setting – out and layout; widening of existing

carriageway and strengthening including camber corrections;

construction of new road/ Parallel service road; bituminous

pavements remodeling/construction of Junctions, intersections,

bus bays, lay-bays; supplying and placing of drainage Channels,

flumes, guard posts and guard other related items;

construction/extension of cross drainage works, bridge, approaches

and other related stones; protective works for roads/bridge; all

aspects of quality assurance of various components of the works;

rectification of The defects in the completed works during the

Defects Liability Period; submission of “As- built’’ drawings and

any other related documents; and other item of work as may be

required to be carried out for completing the work in accordance

with the drawings and the provisions of the contract and to ensure

(C) Bridge Works

provision of foundations, piers abutments and bearing;

prestressed/reinforced cement concrete superstructure; wearing

coat, hand railings, expansion joints, approach slabs, drainages

spouts/ down take pipes, arrangements for fixing light posts, water

mains, utilities etc.; provision of suitably designed protective

works; providing wing/return walls; provision of road markings,

road signs etc.; all aspects of quality assurance; clearing the site

and handing over the works on completion; rectification of the

defects during the Defects Liability Period and submission of “As-

built” drawings and other related documents; and other items of

work as may be required to be carried out for completing the works

in accordance with the drawings and the provisions of the contract

and to Insure safety.

(D) Other Items

Any Other Items as required to fulfill all contractual obligations as per

the Bid documents.

10. The following documents also form part of the Contract: [CL.2.3(9)]

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price. [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]

is Rs. 5 lakhs per occurrence with the number of occurrences limited

to four. After each occurrence, the contractor will pay an additional

premium necessary to make insurance valid for four occurrences

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be as per availability of site clearance. [CL.21]

19. The period for submission of programme for approval of the engineer [CL. 27.1]

shall be 21 days from the issue of Letter of Acceptance.

20. The period between program updates will be 7 days [CL. 27.3]

21. The amount to be withheld for late submission of an updated [CL. 27.3]

programme shall be Rs. 20,000.00.

22. The following events shall also be Compensation Events Substantially [CL. 44]

adverse ground conditions encountered during the course of execution

of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring additional

mobilization by the contractor, e.g. ordinary soil to rock

(iii) Removal of unsuitable material like marsh, debris dumps, etc.

not caused by the contractor.

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii)Presence of historical, archeological or religious structures,

monuments interfering with the works

(viii)Restriction of access to ground imposed by civil, judicial, or

military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

If any of the commodities like Cement, Steel or Bitumen are not found

applicable in a work, the weight component of that commodities {i.e.

‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as indicated in SBD for

the purpose of Price Adjustment} shall be clubbed with the weight

component of ‘Other Material’ (Pm), such that the gross % weight of

the components shall remain as 100%.

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to

labour shall be paid in accordance with the following

VL = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for local

L0 = The consumer price index for industrial workers for the

State on 28 days preceding the scheduled date of opening

of technical Bids as published by Labour Bureau,

Ministry of Labour, Government of India

Li = The consumer price index for industrial workers for the

State for the month under consideration as published by

the Labour Bureau, Ministry of Labour, Government of

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor

Vc= Increase or decrease in the cost of work during the month

under consideration due to changes in rates for cement.

C0 = The all India wholesale price index for Ordinary Portland

Cement on 28 days preceding the scheduled date of

opening of technical bid as published by the Office of the

Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce

Ci= The all India average wholesale price index for Ordinary

Portland Cement for the month under consideration as

published by Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii)Price adjustment for increase or decrease in the cost of steel

procured by the contractor shall be paid in accordance with

the following formula

Vs= Increase or decrease in the cost of work during the month

under consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel

- Long Products Rebars) on 28 days preceding the date

of opening of Bids as published by the Office of the

Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce

Si= The all India average wholesale price index for steel (Mild

Steel - Long Products Rebars) for the month under

consideration as published by Office of the Economic

Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel-

Long products Rebars has been chosen to represent the

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be

paid in accordance with the following formula

Vb = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at

the nearest center on the day 28 days prior to the

scheduled date of opening of technical bid.

Bi= The official retail price of bitumen of IOC depot at the

nearest center :

 For the first 15 days of the month under

consideration, the price declared on the 1st day of

 For the remaining days of the month under

consideration, the rate declared on the 16th day of

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel

and lubricant) shall be paid in accordance with the following

Vf = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for fuel and

Fo = The official retail price of High Speed Diesel (HSD) at

the existing consumer pumps of IOC at the nearest center

on the day 28 prior to the date of opening of Bids.

Fi= The official retail price of HSD at the existing consumer

pumps of IOC at the nearest center for the 15th day of the

month of the under consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed

diesel Oil has been chosen to represent the fuel and

lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant

and Machinery spare procured by the Contractor shall be paid

in accordance with the following formula

Vp= Increase or decrease in the cost of work during the month

under consideration due to changes in rates for plant and

machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction

for the month under consideration as published Office of

the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce

Pi= The all India average wholesale price index for

manufacturer of machinery for mining, quarrying

and Construction for the month under consideration as

published Office of the Economic Adviser, Department

for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pp= Percentage of plant and machinery spares component of

Note: For the application of this clause, index of Heavy

Machinery and parts has been chosen to represent the

Plant and Machinery Spares group.

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local

materials other than cement, steel, bitumen and POL procured

by the contractor shall be paid in accordance with the

following formula

Vm = Increase or decrease in the cost of work during the

month under consideration due to change in rates for local

materials other than cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities)

on 28 days preceding the scheduled date of opening of

technical Bids, as published by the Office of the

Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce

Mi= The All India wholesale price index (all commodities) for

the month under consideration as published by the Office

of the Economic Adviser, Department for Promotion

of Industry and Internal Trade, Ministry of

Commerce & Industry.

Pm = Percentage of local material components (other than

cement, steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment

for the entire contract:

1. Labour -Pl 00.00%

2. Cement – Pc 0.00%

3. Steel - Ps 0.00%

4. Bitumen – Pb 0.00%

6. Plant & Machinery Spares Pp 00.00%

7. Other Materials - Pm 100.00%

Total = 100.00%

25. The proportion of payments retained (retention money) shall be 6% [CL. 48]

from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for delay For Whole of work [CL.49]

in completion of works (1/2000)th of the Initial contract price,

rounded off to the nearest Thousand, per day.

For sectional Completion (wherever

specified In item 6 of Contract data)

(1/2000)th of initial contract price for #5 km

Section, rounded off to the nearest thousand

27. Maximum limit of liquidated damages 10 percent of the Initial [CL.49]

For delay in completion work Contract Price rounded off to the nearest

28. Amount of Bonus for early completion Amount of bonus for early completion of

work shall be given as per CL.50 of Section-

29. Maximum limit of bonus for early 5 percent of the Contract [CL.50] Price

Completion of work

30. The amount of the advance payment are [CL. 51 & 52] N/A

#Nature of Advances Amount (Rs.)

i. 10% of the On submission of

contract unconditional Bank

Price Guarantee. (to be drawn

before the end of 20% of

the contract period). The

contractor may furnish

four bank guarantees of

2.5 % of each valid for the

ii. 90% for new After equipment is

and 50% of brought to site

depreciated (provided the Engineer

value for old is satisfied That the

equipment. equipment is required

Total amount for performance of the

Total amount for performance of the

will be subject contract) and on

to a maximum submission of

of 5% of the unconditional Bank

Contract Price Guarantee for amount

Advance for Non-perishable

material Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after fulfillment of

the above conditions)

31. Repayment of advance payment for mobilization and [CL. 51.3]

The advance loan shall be repaid with percentage deduction from

the interim payments certified by the Engineer under the Contract.

Deduction shall commence in the next Interim Payment Certificate

following that in which the total of all such payments to the

Contractor has reached not less than 20 percent of the Contract Price

or 6 (six) months from the date of payment of first installment of

advance, whichever period concludes earlier, and shall be made at

the rate of 20 percent (collectively for both Mobilization Advance

and Equipment Advance)of the amounts of all Interim Payment

Certificate until such time as the loan has been repaid, always

provided that the loan shall be completely repaid prior to the expiry

of the original time for completion pursuant to Clause 17 and

33. The securities shall be for the following minimum amounts

As a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs

…………….. (to be decided after evaluation of the bid) as additional

security in terms of ITB Clause 29.5.

The standard form of Performance security acceptable to the

Employer shall be an unconditional Bank Guarantee of the type as

presented in Section 8 of the Bidding Documents.

34. The Schedule of Operating and maintenance Manuals…...

35. The date by which “as– built” drawings (in scale as directed) in

sets {CL. 58} are required within 28 days of the issue of certificate

of completion of the whole or section of the work, as the case may

36. The amount to be withheld for failing to supply “as built” drawings [CL. 58]

by the Date required is Rs. ……….. Lakhs.

37. The following events shall also be fundamentals breach of contract: [CL. 59.2]

“The Contractor has contravened Sub- clause 7.1 and Clause 9 of

38. The percentage to apply the value of the work not completed [CL. 60]

representing the Employer’s additional cost for completing the

Works shall be 20 per cent.

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TECHNICAL SPECIFICATION

THIS PAGE HAS BEEN KEPT BLANK

Name of work- Restoration and Refurbishment of Penstock Gate Hydraulic Cylinder for Unit-4 of

River Bed Power House (RBPH) at Sardar Sarovar Dam, Ekta Nagar.

1. DETAILS OF PROJECT

The plan for harnessing the river for irrigation and power generation in the Narmada basin was

initiated in 1946. Seven projects including the Bharuch project were identified during the initial

Survey and 4 projects Bharuch (Gujarat), Bargi, Tawa and Punasa in Madhya Pradesh were

given top priority for investigation. After the completion of investigation, the proposed dam at

Gora in Gujarat with the full reservoir level (FRL) 161 ft (49.08m) was selected and the

foundation stone was laid by late Prime Minister, Pandit Jawaharlal Nehru on 5th April,

However as more detailed, modernized contour sheets from the Survey of India were available

thereafter, possibility of raising the height of the dam for optimum utilization of water was

In 1964, to resolve the dispute about sharing of the Narmada Waters between the Governments

of Gujarat and Madhya Pradesh, the Government of India appointed an expert committee under

the Chairmanship of late Dr. Khosla which recommended a higher dam with FRL 500 ft

(152.44m) in 1965. However, Govt. of M.P. was not agreeable to development of Narmada

water as per Khosla Committee report and hence the Narmada Water Dispute Tribunal (NWDT)

was constituted by the Government of India in October 1969, under the Inter State River Water

Disputes Act, 1956. NWDT gave its final award in December

1.2. BENEFITS OF PROJECT

1.2.1. IRRIGATION

The Sardar Sarovar Project will provide irrigation facilities to 18.45 lac ha. of land, covering

3112 villages of 73 talukas in 15 districts of Gujarat. It will also irrigate 2,46,000 ha. of land in

the strategic desert districts of Barmer and Jallore in Rajasthan and 37,500 ha. in the tribal hilly

tract of Maharashtra through lift. About 75% of the command area in Gujarat is drought prone

while entire command in Rajasthan is drought prone. Assured water supply will soon make this

area drought proof.

1.2.2. DRINKING WATER SUPPLY

A special allocation of 0.86 MAF of water has been made to provide drinking water to

urban centers and 9490 villages within and out-side command in Gujarat for present population

of 28 million and prospective population of over 40 million by the year 2021. All the villages

and urban centers of arid region of Saurashtra and Kachchh and all "no source" villages and the

villages affected by salinity and fluoride in North Gujarat will be benefited. Water supply

requirement of several industries will also be met from the project giving a boost to all-round

There are two power houses viz. River Bed Power House and Canal Head Power House with

an installed capacity of 1200 MW and 250 MW respectively. The power would be shared by

three states - Madhya Pradesh - 57%, Maharashtra - 27% and Gujarat 16%. This will provide a

useful peaking power to western grid of the country which has very limited hydel power

production at present. A series of micro hydel power stations are also planned on the branch

canals where convenient falls are available.

1.2.4. FLOOD PROTECTION

It will also provide flood protection to riverine reaches measuring 30,000 ha. Covering

villages and Bharuch city and a population of 4.0 lac in Gujarat.

1.2.5. WILD LIFE

Wild life sanctuaries viz. "Shoolpaneshewar wild life sanctuary" on left Bank, Wild Ass

Sanctuary in little Rann of Kachchh, Black Buck National Park at Velavadar, Great Indian

Bustard Sanctuary in Kachchh, Nal Sarovar Bird Sanctuary and Alia Bet at the mouth of River

will be benefited.

1.3. COMPONENTS OF PROJECT

1.3.1. SARDAR SAROVAR RESERVOIR

The Full Reservoir Level (FRL) of the Sardar Sarovar Dam is fixed at RL 138.68 meters (455

feet). The Maximum Water Level is 140.21 meters (460 feet.) while minimum draw down level

is 110.64 metres (363 feet.). The normal tail water level is 25.91 meters (85 feet.).

The gross storage capacity of the reservoir is 0.95 M. ha.m. (7.7 MAF) while live storage

capacity is 0.58 M.ha.m. (4.75 MAF). The dead storage capacity below minimum draw down

level is 0.37 M. ha. m. (2.97 MAF). The reservoir would occupy an area of 37,000 ha. And

would have a linear stretch of 214 kilometre of water and an average width of 1.77 kilometre.

The submergence at Full Reservoir Level (FRL) is 37,533 ha. (86,088 acres), which comprises

11,279 ha. Agricultural land, 13385 ha. Forest land and 112869 ha. River bed and waste land.

In all 230 villages of the three states viz. 178 Villages of Madhya Pradesh, 33 villages of

Maharashtra and 19 villages of Gujarat are affected. Only 3 villages of Gujarat are fully

affected, while the remaining 16 villages are partly affected. As on 31.03.2018, 4763 PAFs

from Gujarat, 5549 PAFs from Madhya Pradesh and 750 PAFs from Maharashtra has been

resettled in 236 R&R colonies in Gujarat.

1.3.2. SARDAR SAROVAR DAM

A concrete gravity dam, 1210 meters (3970 feet) in length and with a maximum height of

meters above the deepest foundation level, is completed and it has been dedicated to Nation at

the worthy hands of Hon’be Prime Minister on 17.09.2017.

The dam is the third highest concrete dam (163 meters) in India, the first two being Bhakra (226

metres) in Himachal Pradesh and Lakhwar (192 meters) in Uttar Pradesh. In terms of the volume

of concrete involved for gravity dams, this dam is ranking as the second largest in the world

with an aggregate volume of 6.82 million cu.m. The first is Grand Coule Dam in USA with a

total volume of 8.0 million cu.m. This dam with its spillway discharging capacity of

cumecs (30.00 lac cusecs), is the third in the world, Gazenba (1.13 lac cumecs) in China and

Tucurri (1.0 lac cumecs) in Brazil being the first two.

For chute spillway Radial gates, 7 in number and size 60' x 60' and for service spillway,

Radial gates of size 60' x 55' are provided to negotiate the design flood. 10 number of temporary

construction sluices, each of size 2.15 m x 2.75 m. are provided in the boby of the spillway at

RL 18 m. Another set of 4 permanent river sluices are provided at RL 53.0 m. The lower sluices

were closed in February,

The design of the dam allows for a horizontal seismic coefficient of 0.125g and it also covers

an additional risk due to reservoir induced seism city. Most sophisticated seismological

instruments for monitoring and evaluation of the stresses in the body of the dam as well as the

effect on the periphery of the reservoir are under installation.

There are two power houses for the Sardar Sarovar Project (SSP). Power benefits are shared

among Madhya Pradesh, Maharashtra and Gujarat in the ratio of 57:27:16 respectively.

(i) River Bed Power House

The RBPH is an underground power house stationed on the right bank of the river located about

165 meters downstream of the dam. It has six number of Francis type reversible turbine

generators each of 200 MW installed capacity. The T.G. Sets are supplied by M/S Sumitomo

Corporation, Japan and M/S BHEL. These units can operate at minimum reservoir water level

of 110.64 meters. These six units have been commissioned in a phase manner during Feb-05 to

June-06. The generation of energy depends upon inflow of water from upstream projects and

need of water for irrigation in Gujarat.

(ii) Canal Head Power House

The CHPH is a surface power station in a saddle dam on right bank of the reservoir having total

installed capacity of 250 MW (5 x 50 MW). These five units have been commissioned in a

phased manner during Aug-04 to Dec-04. These units can be operated with minimum reservoir

water level of 110.18 meters.

The CHPH is being operated in consultation and as per advice of NCA/WREB based on

irrigation requirement of Gujarat/Rajasthan and availability of water in reservoir and release

from upstream project of Madhya Pradesh.

The energy generated from both the power houses is to be evacuated through 400 KV level

through interconnecting transformers at GIS, situated in RBPH switch yard. The 400 KV

Switchyard is indoor type having Gas Insulated Switch Gear and Bus bars. The energy is

transmitted to party states i.e. Gujarat, Maharashtra and Madhya Pradesh in the proportion of

16:27:57 respectively through 400 KV double circuit transmission lines, namely SSP-Kasor,

SSP-Asoj, SSP-Dhule and SSP-Nagda respectively. All the transmission lines are

commissioned and charged.

The operation and maintenance of SSP power complex is being done by Gujarat State

Electricity Company Limited (GSECL), for which O&M agreement between SSNNL and

GSECL has been signed.

(iii) Small Hydro Power Projects on Narmada Branch Canals

Development of Small Hydro Power Projects at Canal falls at various Branch Canals is in

progress under EPC mode of implementation for the captive use of power at pumping stations

of SSNNL. Brief detail of these Small Hydro Power Projects is as link provided below:

(iv) Main Canal

Narmada Main Canal is a contour canal. It is the biggest lined irrigation canal in the world. It

is about 458.318 km. long up to Gujarat -Rajasthan border. The canal extends further in the

state of Rajasthan to irrigate areas in Barmer and Jhalore districts of Rajasthan. The Main Canal

is lined with plain cement concrete to minimise seepage losses to attain higher velocity and to

control the water logging in future. The lining work is carried out with the mechanized pavers.

Such a large scale paving of concrete lining is done for the first time in India.

The Main Canal in its journey has to negotiate several water streams, rivers, roads, railways etc.

This is possible by constructing appropriate structure on the canal. In all, there are 638 structures

on the Narmada Main Canal. Narmada Main Canal as on today is completed up to 458 Km. and

water has been flowing throught it right up to the state of Rajasthan.

1.3.4. Garudeshwar Weir

Garudeshwar weir is constructed in the downstream of Sardar Sarovar Dam at distance

km of Narmada River. Garudeshwar weir is constructed for the creation of pond for operation

of reversible turbine of underground Riverbed powerhouse of Sardar Sarovar dam in pumping

mode. Total length of weir is 1218 m. Length of spillway block is 609 m, non-overflow blocks

is 126 m and Key blocks is 483 m. E.L. of spillway crest is 31.75 m, top E.L. of NOF block and

key block is 49.50 m. Average height of weir is 22.30 m and maximum height at gorge portion

is 28.25 m. There are 8 river sluice gates of size 3 m x 2.5 m with discharge capacity of each

gate as 105 Cumecs (3700 cusec) at FRL. Storage capacity of Garudeshwar Weir is

MCM. The weir has power block (NOF 4) for electricity generation. The diameter of the

penstock is 5 m. Total generation capacity is 9MW (2x4.5 MW). Now, it is necessary to setup

the Operation of All Hydro Mechanical and Electrical equipment of Garudeshwar weir i.e.,

Nos of river sluice gates parts along with its auxiliaries, Penstock of block No. 4 and lift

operation at block No 5 and 35 and EOT crane for gate gallery, etc. of Garudeshwar weir. The

capacity of Garudeshwar Weir has been kept in such a way that it can store water when 6 units

of UGRBPH is operated for six hours during peaking hours and same water is to be pumped

back during non-peaking hours using surplus. Also, it is planned to provide (2 x 4.5) MW Power

Generation facilities.

2. SALIENT FEATURES OF PROJECT

2.1 Salient Feature of Main Dam:

(I) Location: (9) Submergence at FRL : : 34867 ha.

(1) State : Gujarat (1 Ha. = 2.47 Acre)

(2) District : Narmada Length of reservoir : 214.00 km.

(3) Taluka : Nandod Maximum width : 16.10 km.

(4) River : Narmada Average width : 1.77 km.

(5) Longitude : 730 45 ' E

Latitude : 210 50 ' N (10) Submergence details

(II) Hydrology (a) No. of villages affected: :

(1) Water shade area : 88000 Km2 Full Partial

of the river (33970 Sq Madhya Predesh : -

above Dam site mile) Maharashtra : -

(2) Mean annual rainfall : 1120 mm (44.10 inch ) Total 3

(3) Annual run off at (b) No. of families affected: (As on March-2001)

the dam site at

different percent : Madhya Predesh :

50 percentage : 4.10 M ham Gujarat :

(33.20 Maft) Total :

75 percentage : 3.36 M ham

(27.22 Maft) (IV) Dam

90 percentage : 2.44 M ham

(19.77 Maft) (1) Type : Concrete Gravity

(4) Allocation of Water ( 75 % dependability)

M.P. : 18.25 MAF (2) Length of Main Dam : 1210.02 m

Gujarat : 9.00 MAF (3970 ft.)

Rajasthan : 0.50 MAF

Maharastra : 0.25 MAF (3) Top R. L. of Dam : 146.50 m

Total 28.00 MAF (480.6 ft.)

From Amarkantak to end = 1312 km (4) Maximum height : 163.00 m

From Amarkantak to Dam site = 1163 km abovethe deepest (535.0 ft.)

Minimum flow = 300 cusecs ( 8.5 cumecs ) foundation level

Average bed level of (5) Spillway :

River at Dam site : RL 18.0 m (59 ft.)

(6) NWDT recommended 30 major dams (a) Type : Ogee

basin planning : : 135 medium dams (b) Energy dissipation : Stilling Basin

3000 minor dams arrangement with sloping apron

(7) 22 Tributetary on Left & 19 on Right (c) Crest level of spillway : : R.L. 121.92 m

(8) River Narmada is 5th big paranial river (d) Gates

after Ganga,Godavari,Krishna & Mahanadi) (i) Type : Radial

(III) Reservoir (ii) Number & size : 7 No.

(1) Full reservoir level : 138.68 m (455 ft.) and size 18.30m x18.30m

(2) Maximum water level: 140.21 m (460 ft.) (60 ft.x 60 ft.)

(3) Minimum draw : 110.64 m 18.30 m x16.76m

down level (363 ft.) (60 ft. X 55 ft.)

(4) Normal tail water level :25.91 m (85 ft.) (6) Special features

Concrete quantity =68.20 lac (2nd in world.)

(5) Gross storage : 0.95 M ham (335 TMC) (1st is Grand coly in U.S.A = 80 lac)

capacity (7.70 Maft)

(6) Dead storage : 0.37 M ham Spillway Capacity = 30 lac cusec(3rd in world)

capacity (2.97 Maft) million cub. Ft.) (1st is Gajemga of Chaina = 39.90 lac & 2nd is

(1 Acre ft. = 1234 cum.) Tukati Dam of Brazil = 35.31 lac)

(7) Live storage : 0.58 M ham

capacity (4.73 Maft) Height= 163 m(3rd in India)(1st is Bhakhar 226 m

(8) Annual Evaporation : 0.06 m ham in HP & 2nd is Lakhwar 192 in UP)

(0.5 Maft) B.C.Ratio : 1.26 (At 2014-15 PL)

Life of Dam : 180 year (As per Emperical area

reduction method.Siltation @ 5.34 ha. Meter/100 sq.Km/year

(7) Clear waterway : 549 m. (30 X 18.30 ) (d)Discharge capacity : 1132.66 cumec

at crest in head reach (40,000 cusec)

at Gujarat Rajasthan : 2600 cusecs

(8) Spillway capacity : : 84949.25 cumec boarder ( 458 km ) (1 cumec = 35.31 cusec)

30 lakh susecs (e) Type of Canal : Lined counter canal

(9) Construction sluice (f) Crest level of H.R. : 84.74 m

(a) Number & size : 10 No.( Block No 35 & 36 ) (g) Bed level of Canal : 83.84 m

2.10 m X 2.74 m (h) Nos. of H.R. Gate : 5 nos

(b) Length : 119.24 m (392 ft. ) (3) Gross command area : 34.286 lakh ha

(c) Discharge : 268.50 cumec (G.C.A.) (84.72 lakh acre)

(d) capacity : (9485 cusec ) (4) Culturable command : 21.19 lakh ha

area (CCA) (52.36 lakh acre)

(10) River Sluice (5) Annual Irrigation : 17.92 lakh ha.

Number & location : 4 no.( Block No 44,46,48 & 50 ) 44.25 lakh acre

Size : 2.50 m X 4.00 m : 3112 villages

Sill level : 53.00 m of 73 Taluka

Discharge : 244 cumec of 15 Districts.

At FRL 138.68 m (6) Canal network : 75,000 km

(V) Power Installation : (VII) Cost estimate At Price Level

River Bed Canal Head (Rupees in Crores) 1986-87 2014-15

Power House Power House

(1) Location : ( 165 m in D/S of At the Toe of I Cost of Unit-I Dam : 619.47

Dam. Size = 214 X Vadgam Saddle & Appurenant works

56 X 23 m ) Dam R & R cost : 316.71

(2) No. of units: : 6 5 Cost of Indira Sagar

(3) Rated capacity : 200 MW(C/L EL 50 MW(C/L EL Proj. debitable to : 83.27

of each unit 97.50 to 6.00) 101.46 to 86.66) Sardar Sarovr.(17.63 % )

(4) Installed capacity : 1200 MW 250 MW Total of Unit-I 1019.45

(5) Type of Turbine : Francis Kaplan

vertical ( Convention II Cost of Unit-II Main Canal 1588.54

(Reversible) surface) IBPT

(6) Type of Power : Under Surface Dykes

(7) Rated speed : 136.36 RPM 136.4 RPM III Cost of Unit-III

(8) Dia of runner : 5.7 m 4.7 m Hydro Civil Works 236.42

(9) Min. head race level : 110.64 m 110.18 m Electric Installation: 743.53

(10) Min Tail water level : 20.80 m 92.07 m Total of Unit-III 979.95

(11) Power allocation : Allocation in percent

Madhya Pradesh 57 IV Group-IV Branch Canal & 2818.1

Maharashtra 27 Distribution system

(12) 1007 million kwh in surplus year & 856 Total Project Cost Crore 6406.04

million kwh in deficit year valueing to Rs

4000 to 5000 million. (VIII) Contriubution of expenditure %

(VI) Canal System Unit-I Unit-II Unit-III

(2) Main Canal Madhya Pradesh 31.977 :

(a) Length : 460 Km. (286 mile) Maharashtra 15.147 :

(b) Base width : 73.10 m (248 ft.) Rajasthan 2.31 : 10.312 -

(c) F.S.D. in : 7.6 m (25 ft.) (IX) Seismic Design of SS Dam

head reach Seismic Zone : III

Hori. Seismic coefficient : 0.125g

Richter magnitude :

Epicentre Distance : 12 kms.

Focal Depth : 18 kms.

2.2 RIVER BED POWER HOUSE (RBPH):

Description Detail

01 No. of Units 6 Unit

Rated Capacity of Each Unit

03 Installed Capacity 1200 MW

04 Type of Turbines Francis Vertical

2.3 RBPH PENSTOCK GATE:

Description Detail

Name Six gates for a clear vent size of 6.0 m X

01 7.61 m for a maximum hydraulic head of

02 Manufacture Tungabhadra Steel Products Limited

03 No of Gates 6 Nos

04 Vent Width 6.0 M

05 Vent height 7.61 M

06 Side seal centre to centre 6.30 M

Roller track center to

Sill to top seal center to

09 Sill level EL-93.695 M

10 FRL EL-138.68 M

11 Top seal center line EL-101.460 M

12 Design Head 52 M

Direct compression and

compression in bending

Direct tension and tension

15 Combined stresses 1200 kg/cm2

16 Shear stresses 720 kg/cm2

Bearing pressure of 42 kg/cm2

concrete grade M-200

2.4 HYDRAULIC CYLINDER OF PENSTOCK OF RBPH:

Description Detail

01 Manufacture M/s Bosch Rexroth, Ahmedabad

03 Rod diameter 125 mm

04 stroke length 8000 mm

05 Design pressure rod side 25 N/mm2

Design pressure bottom 2.5 N/mm2

07 Test pressure rod side 30 N/mm2

08 Test pressure bottom side 30 N/mm2

Minimum design 0 °C

Maximum design 70 °C

11 Mass 7000 kg

3. GENERAL SCOPE OF WORK –

1.1. This tender is for the work of;

3.1.1. Restoration and Refurbishment of Penstock Gate Hydraulic Cylinder for Unit-4 of River Bed

Power House (RBPH) at Sardar Sarovar Dam, Ekta Nagar.

3.1.2. Transportation of existing Single acting 165 MT capacity Hydraulic cylinder (Bore Φ360 mm,

total stroke length 8000 mm) from dam site to factory/workshop of OEM/OEM Dealer.

3.1.3. Inspection, Overhauling, refurbishing, testing at factory/workshop of OEM/OEM Dealer.

3.1.4. Re-installing the Cylinder after detaching the existing installed cylinder from its power pack

and Penstock gate for the testing of refurbished hydraulic cylinder at site.

This tender covers the execution of the following works:

 Disassemble and Transportation: Safe detachment and transportation of the existing single-

acting, 165 MT capacity hydraulic cylinder (Bore: Φ360 mm, Total Stroke Length: 8,000 mm)

from the dam site to the authorized factory or workshop of the Original Equipment Manufac-

turer (OEM) or an authorized OEM dealer.

 Refurbishment and Testing: Complete inspection, overhauling, refurbishing, and perfor-

mance testing of the hydraulic cylinder at the OEM or OEM dealer's factory or workshop.

 Re-installation and Commissioning: Transportation back to the site, re-installation the Cylin-

der after detaching the existing installed cylinder from its power pack and Penstock gate, con-

nection to the existing hydraulic power pack and penstock gate, and final on-site operational

testing and commissioning of the refurbished hydraulic cylinder.

 Technical and Testing Standards:

All inspection, refurbishment, and testing activities must comply with the latest editions of the

following international and national standards:

 ISO 10100: Hydraulic fluid power — Cylinders — Acceptance tests.

 ISO 6020 / ISO 6022: Fluid power cylinder mounting dimensions.

 ISO 19973: Pneumatic/hydraulic fluid power — Assessment of component reliability

through testing.

 ISO 4406: Hydraulic fluid power — Fluids — Method for coding the level of contamina-

tion by solid particles (minimum cleanliness level NAS 1638 Class 6 or ISO

17/15/12 during testing).

 ASTM E1444 / ISO 9934: Non-destructive testing (NDT) via Magnetic Particle Testing

(MPT) on the cylinder rod, eye, and critical welds to detect surface cracks.