Supply of 25 Watt VHF Digital Radio Sets

Special Eligibility Criteria

1. 1

   The Purchaser reserves the right to place order for either entire or bulk quantity (minimum 80% of the net procurable quantity) on the Vendor(s) complying para 2.2 & 2.3 of the tender eligibility condition who have satisfactorily supplied the tendered item i.e 25 W VHF set for minimum 20% of total tendered quantity cumulatively in single/multiple orders of any ZR/PU/CORE/Rly PSU/Government Organisation during preceding 03 years counting from the date of closing of this tender. Developmental Order (maximum upto 20% of the tendered quantity) may be placed on any vendors who may not have successfully supplied above item but who possess the valid mandatory regulatory certification i.e. valid MTCTE certification and valid Dealer Possession License (DPL) issued by WPC/DoT for supply of offered make/model of 25 Watt VHF Radio Sets and have also uploaded these documents along with bid. Requisite document(s) in support of the satisfactory past supply performance such as Receipt Notes (or) Consignee Receipt Notes (or) Proof of Acceptance of material by the Consignee from the gazetted officer of the consignee must be uploaded with the bid, the onus of submission of which rests with the bidders only. Furnishing of false information shall lead to termination of Contract besides further punitive action as per the law in vogue. In case a bidder does not upload requisite documents in support of satisfactory past supply performance of item, as stated above, along with their bid, it will be presumed that the bidder does not have any such past performance/credentials and the tender shall be decided accordingly. No back reference shall be made in this regard.

   Document required
2. 2

   The bidders must upload the mandatory regulatory certification i.e. valid MTCTE certification for the offered make/model of 25 Watt VHF Radio Sets along with bid, failing which their offer will not be considered eligible for ordering. No back reference will be acceptable in this regard.

   Document requiredConfirmation required
3. 3

   The bidder must upload valid Dealer Possession License (DPL) issued by WPC/DoT to the OEM for supply of offered make/model of 25 Watt VHF set failing which their offer will not be considered eligible for ordering. No back reference will be acceptable in this regard.

   Document requiredConfirmation required

Check List

1. 1

   This is an e-tender. Manual offers/bids for this tender will not be considered under any circumstances, only electronic offers/bids shall be considered.
2. 2

   Have you furnished the statement of deviations, if any ?
3. 3

   Have you mentioned Make/ Brand of OEM ?
4. 4

   Have you indicated the HSN Code of your offered product ?
5. 5

   Have you kept your offer validity as per " Condition for Responsiveness of offer"?
6. 6

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as an MSE firm

Commercial-Compliance

1. 1

   Earnest Money Deposit Shall be as per para 0500 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. EMD is compulsory and offers without EMD, except those exempted will be summarily rejected. Vendors (other than those appearing on vendor panels of approving agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. An authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the Bid Securing Declaration as follows:- " I/We certify that, my/our offer is eligible for exemption from submission of Bid Security/Earnest Money Deposit, in terms of tender conditions. In case my/our claim to exemption from submission of Bid Security/Earnest Money Deposit is not found valid as per terms of the tender, I/We understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/We hereby understand and accept that if I/We withdraw or modify my/our bids during the period of validity, or if I/We are awarded the contract and on being called upon to submit the performance security/Security Deposit, fails to submit the performance security /Security Deposit before the deadline defined in the request for Bid document/Notice inviting tender. I/We shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance Security/Security Deposit for a period of 06 (six) months , from the date I/We are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period " .

   Document optional
2. 2

   Security Deposit: SD will be applicable as per para 0600 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 along with correction slips /amendments if any, before tender closing date. Bank Guarantee: As per proforma given in Annexure-5 of Western Bid Document (Indigenous purchase), Version 14 of June 2024. Note:- Offers from firms not exempted and denying to pay Security Deposit will be summarily rejected

   Document optional
3. 3

   Goods and Services Tax (GST): As per clause 0906 of WESTERN RAILWAY Bid Document (Indigenous Purchases), Version -14 of June 2024 attached with the tender. All tenderers to quote HSN code and corresponding GST rates for the item/items quoted.

   Document optionalConfirmation required
4. 4

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge mechanism (RCM) and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
5. 5

   Bidders shall also give declaration as below:- " I/We agreed to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly "

   Document requiredConfirmation required
6. 6

   LD :- In case of delay in supply Liquidated Damages (LD) shall be levied @ 1/2% (half percent) of the value of the stores delayed per week or part of the week during which delivery is accepted . The upper limit for recovery of Liquidated Damagesin supply contracts shall be 10% (ten percent) of the value of stores delayed, irrespective of delays, unless otherwise specifically provided in the contract.In terms of Railway Board's letter no.2001/RS(G)/779/7 Pt 2 dated 25.06.2018, orders on developmental vendors shall be " developmental orders " and treated as such specifically with regard to applicability of liquidated damages for delayed supplies.
7. 7

   MSE: The purchase preference to MSEs shall be considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Notes:- i) Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii) As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer. i. e. complete UDYAM certificate indicating social status of the MSE. iii) MSE benefit will not be applicable for the traders/authorized dealers/agents. iv) Vendors claiming MSE benefits/preferential treatment, despite upward re-classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE .

   Document optional
8. 8

   Warranty/Guarantee: As per clause 1200 of the Western Railway Bid Document (Indigenous purchases) Version-14 of June 2024 or latest with all corrigendums and amendments, if any, along with all latest Railway Board guidelines issued before the tender closing date. In the event of any conflict, warranty clause as appearing in the technical specification shall prevail
9. 9

   OEM: Procurement from Authorized Agents/Dealers/Distributors etc. shall be as per para 0400 of Western Railway Bid Document (Indigenous Purchases),Version- 14 of June 2024. a). OEMs should quote directly preferably or an OEM can authorize and give Tender Specific Authorization (TSA) to its Agent / Dealer to quote on their behalf similar to proforma attached as Annexure-2. b) The Authorized Dealer/Agent must upload valid tender specific authorization, along with the offer, failing which their offer is liable to be passed over. c) Trader/Authorized Dealer should mention name of Manufacturer, Make and complete address in their bid for inspection of material at OEM works. d) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender and such bids will be summarily rejected. e) If an authorized agent/dealer submits bid on behalf of a Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/ OEM in the same tender for the same item/product and such bids will be summarily rejected. f) In case tenderer is participating as an authorized agent, then the past performance if required, shall be that of the OEM/Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different OEM/Principal but the same will not be considered as past performance for the make offered in the tender.

   Document requiredConfirmation required
10. 10

    The Bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance and such terms quoted anywhere else should be ignored. (Denial of this condition not recommended)

    Confirmation required
11. 11

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer should be strictly as stipulated in tender document as per para 2001 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Offers quoted with shorter validity shall be deemed as commercially unresponsive and shall be summarily rejected.

2. 2

   Bidders must quote on FIRM price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.