Mechanical strengthening of 220KV S/C Chhatral - Gandhinagar line under Mehsana TR circle

TENDER NO. MTC/05026/n-28(Reinvitation-I)

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

TRANSMISION CIRCLE, MEHSANA

TENDER SPECIFICATION

Mechanical strengthening of 220KV S/C Chhatral -

Gandhinagar line under Mehsana TR circle

NAME OF THE CONTRACTOR:-

LAST DATE OF RECEIPT OF TENDER:-

GENERAL TERMS & CONDITIONS

WITH COMMERCIAL BID

Seal & Signature of Bidder

Regd. Office: Transmission Circle Office, Mehsana– 384

Telephone No. (02762) 220837, Fax No. (02762)

Website: www.getcogujarat.com Email: [email protected]

TENDER NOTICE No: MTC/05026/n-28(Reinvitation-I)

Superintending Engineer, Mehsana invites “On line Tenders” (e-tendering) for following work of

“Mechanical strengthening of 220KV S/C Chhatral - Gandhinagar line under Mehsana TR

circle” Bidders should fulfill the all Qualification requirement criteria given in the tender

document, otherwise their bid will not be considered & price bid will not be opened.

Tender Papers & Specifications may be down loaded from Web site https://getco.nprocure.com

(For view, down load and on line submission) and GUVNL / GETCO web sites www.gseb.com &

www.getcogujarat.com (For view & download only).

All tender documents (Notarized/ Self-attested copies of original – as specified in

tender document) are to be upload through online only (Mandatory) on n-procure

portal. Tender fee & EMD should to be submitted online via RTGS/NEFT/IPMS. No

Tender Fee/ EMD accepted physically or by Demand Draft.

For any query addressed to:

The Superintending Engineer,

Gujarat Energy Transmission Corporation Limited,

Circle Office, Visnagar Road, Mehsana – 384

Sr. Description

28(Reinvitation-I)

2 Tender Fee (Non Refundable) Rs. 590.00 (500+18% GST)

3 Estimated cost including GST Rs.

4 Earnest Money Deposit amount Rs.

5 Appropriate Class Any class

6 Completion period from commencement of work 03Months

Last On-line Technical Bid/ Price-Bid submission Date

up to 16.00 hours only

7 Date of opening of on-line Technical Bid Dt. 24-06-2026

8 Tentative Date of on-line Price bid opening (if possible) Shall be intimated separately

1. All the relevant documents including tender copy to be submitted though ONLINE only. No

physical documents to be submitted by bidder.

2. All the online Annexures to be filled properly and notarized/ self-attested copies of original

documents as per tender requirement must be submitted/attached through online form

only. It shall be sole responsibility of the bidder that the uploaded scanned documents (in

PDF form) remain legible (readable) and should not be password protected.

3. Tender will be evaluated on Data/ Details/ Documents of the on-line submission. For any

discrepancy between online & Submitted documents, Online offer is considered as final.

This is intended for transparency and speedy evaluation of the bids. Instead of simply

confirming / attached in bid / refer physical offer, the Bidder shall fill in the particulars

Seal & Signature of Bidder

against appropriate place in respect of each line appearing in each online annexure.

Wherever required, bidder shall invariably have to upload supporting authentic documents

in the online bid. (In the absence of required details in the online annexure, the purchaser

has every right to evaluate the bids accordingly and bidder cannot raise any objection

against any point during evaluation.)

4. Bidder has to submit Tender Fee & EMD through online payment methods only. Copy of

payment to be attached with online bid documents.

5. Payment of Tender Fee & EMD (Earnest Money Deposit):

Payment option for submission of Tender fees & EMD should be Online i.e. by

RTGS/NEFT only.

GETCO, Mehsana Beneficiary Bank detail for online payment are as under:

Sr. Particulars Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch Mehsana Main

3 Branch Code MEHSAN

5 IFSC Code BARB0MEHSAN (5th Digit- Zero)

6 Name of Account Gujarat Energy Transmission Corporation Limited

8 GST No. 24AABCG4029R2ZC

After payment through RTGS/NEFT, Bidder has to provide following details by e-mail on

the same date of payment so payment receipt can be generated. Mail should on below mail

addresses with contains details:

Sr Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee / EMD)

[email protected]

[email protected]

[email protected]

6. Bidders are requested to remain in touch with the web-site for any amendment /

corrigendum or extension of due date etc.

7. No tender shall be accepted / opened in case of receipt after due date and time of tender,

irrespective of delay due to postal services or any other reasons and the Corporation shall

not assume any responsibility for late receipt.

8. The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

Seal & Signature of Bidder

Qualifying Requirements

1. Registration : The Bidder shall be strictly a GETCO registered contractor of any class

Technical Criteria:

Experience: Bidder should have experience for erection work of transmission lines including

stringing of conductor and earthwire of 66KV and above class lines on tower/H-frame structure

2. of minimum 50RKM line or Mechanical strengthening work of minimum 50RKM line during last

three financial years. Attested Xerox copy of work orders with schedule B executed from

GETCO and satisfactory completion certificate from respective department should be

Financial Criteria:

Bidder's Minimum Average Annual Turnover (MAAT)* for best three years out of last five

financial years as annualized shall not be less than the estimated amount of this tender.

* Note- “Annual gross revenue from operations / gross operating income as incorporated in

the profit & loss account excluding other operative income/other income”.

1. Last quarter’s Liquid Assets should not be less than 20 % of estimated amount as on date

of invitation of tender.

Note: For the purpose of arriving at LA Current Assets Less Inventories shall be considered.

1. Bidder’s Net Worth for Last 3 financial years should be positive.

1. Audited, Verified and Certified Practicing Chartered Accountant certificate will be

considered for Minimum Average Annual Turnover, Liquid Assets and Net worth. The

provisional certificates will not be entertained.

2. Under taking in respect of reference to NCLT under Insolvency & Bankruptcy Code. The

undertaking is to be furnished by the bidder in its bid as per the format attached and shall be

deemed to be part of the bidding schedule and submitted along with QR Bid.

Additional Documents:

1. Payment of Tender fee and EMD online RTGS/NEFT only

2. Electrical Contractor License with latest validation.

3. 20% Solvency Certificate from Schedule Bank / Nationalized Bank not older than 1 year.

4. Attested copy of PAN card

5. GST registration certificate. (Provisional GST registration shall not be accepted).

6. Latest Registration Certificate of Provident Fund with last paid challan.

7. Details of Firm (Proprietorship/ Partnership/Ltd. – Sole Proprietor/ Partnership Deed- POA/

AOA- MOA BR as per applicable

8. Financial Document of Last Three Years- IT return/ Balance Sheet/ P& L Statement.

9. Attested copy of All annexures attached with Technical Bid.

10. Attested copy of list of Tools/ Tackles available.

Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to:

Superintending Engineer

GETCO, CO, Mehsana.

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe” website.

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if

training required for participating in online tender, they can contact the following office:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Seal & Signature of Bidder

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

To create environment where Business Confidence is built through Best Business Practices and

is fostered in an atmosphere of trust and respect between providers of goods and services and

their users for the ultimate benefit of society the nation.

GETCO COMMITMENT PARTY’S COMMITMENT

• To maintain the highest ethical standards In • Not to bring pressure / recommendations

business and professional outside GETCO to influence its decision.

• Not to use intimidation, threat, inducement or

• Ensure maximum transparency to the

Pressure of any kind on GETCO or any of its

Satisfaction of stakeholders.

employees under any circumstances.

• To ensure to fulfill the terms of agreement /

• To be prompt and reasonable in fulfilling

contract and to consider objectively the

the contract, agreement, legal obligations.

viewpoint of parties.

• To provide goods and / or services timely as

• To ensure regular and timely release of

per agreed quality and specifications at

payment on due dates for work done.

minimum cost of GETCO.

• To ensure that no improper demand is made by • To abide by the general discipline to be

employees or by anyone on our behalf. maintained in our dealings.

• To give maximum possible assistance to all the

Vendors / Suppliers / Service provider and • To be true and honest in furnishing information

other to enable them to complete the contract in including payment to agents / sub-agent.

• To provide all information to suppliers/ • Not to divulge any information, business details

contractors relating to contract / Job which available during the course of business

facilitate him to complete the contract / job relationship to others without the written

successfully in time. consent of GETCO.

• To ensure minimum hurdles to Vendors/ • Not to enter into carter / syndicate /

suppliers / contractors in complete of understanding whether formal / non-formal so

agreement / contract / work order. as to influence the price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

Name: Designation:

Seal & Signature of Bidder

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called

‘GETCO’/ ‘OWNER’ intends to receive bids for Mechanical strengthening of

220KV S/C Chhatral - Gandhinagar line under Mehsana TR circle as detailed in

the accompanying specifications in accordance with Terms and Conditions

herein. The bids shall be prepared and furnished as per these Instructions.

2.0 Qualification Requirements of Bidders

Qualification Requirement

1 As per mentioned in Tender Notice

The bidders must be attach certified/self-verified copy of all above documents on

n-procure only, no physical documents required. It shall be sole responsibility of

bidder that uploaded scanned documents in PDF form remain legible and should

not be password protected.

2.1 The above-cited requirements are only indicative. The owner reserves the right to

requisition any other relevant information and also reserves the right to reject the Bid

proposal of any Bidder, if in the Owner’s opinion the Qualification data is incomplete and

Bidder is not qualified to perform the Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be

responsible/ liable for these costs irrespective of the course and conclusion of this

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and

equipment specifications/characteristics, the bidding procedures and the terms &

conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms,

conditions and specifications in the Bid Documents and fully know himself all the

conditions and contents therein, which may in any manner, affect the scope & content of

work and the costs thereof. Submission of a Bid not substantially responsive to the Bid

Document in all respects and/or failure to furnish all information required by the Bid

Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

Seal & Signature of Bidder

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and

specifications or is in doubt as to the true meaning of any part, he shall make a request,

in writing not later than the date of pre Bid discussion, to the owner in triplicate. The

owner will issue explanations, interpretations and clarifications as deemed fit in writing

as a response to this request. On receipt of such interpretations/clarifications, the Bidder

may submit his Bid within the date and time stipulated in the Bid invitation. All such

explanations, interpretations and clarifications from the Owner shall be deemed as part

of Bid Documents and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee

(s) or his representative(s) will not in anyway be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason,

whether at his own initiative or in response to a clarification requested by the intending

Bidder, modify the Bidding Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who

have received the Bidding Document at the address contained in the letter of request for

issue of Bidding document from the Bidders. Owner will bear no responsibility or liability

arising out of non-receipt of the same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment

into account in preparing their bids, the Owner may, at his discretion, extend the

deadline for the submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due

consideration by the Bidders while they submit their bids and shall invariably enclose

such documents as a part of the bid.

C. PREPARATION OF BIDS

8.0 Language Of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the

Bid, exchanged by the Bidder and the Owner, shall be written in the English language,

provided that any printed literature furnished by the Bidder may be written in another

language so long as accompanied by an English translation of its pertinent passages.

Failure to comply with this may disqualify a bid. For purposes of interpretation of the bid,

the English translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim

without adding any printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and

factors, which may have any effect on the execution of the Contract covered under these

documents and specifications. The Owner shall not entertain any request for

clarifications from the bidders, regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and

considered while submitting the proposals. No claim for financial adjustment to the

Contract awarded under these specifications and documents will be entertained by the

owner. Neither any change in the time schedule of the Contract nor any financial

adjustments arising thereof shall be permitted by the Owner, which are based on the

lack of such clear information or its effect on the cost of the works to the Bidder.

10.0 Documents comprising the Bid:

Seal & Signature of Bidder

Requirements etc. furnished in the Bidding Documents, indicating, for the services to be

rendered, a brief description of services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets

the Qualification Requirements as detailed in Clause 2.0 above and Special Conditions

of Contract (including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects

and signed by the Company Authorized Signatory wherever specified.

10.4 The Bid Guarantee shall be furnished in a separate cover in accordance with clause

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility,

completely covering all the equipment erection and other installation services specified

under the accompanying Technical Specifications. It will include among others as

specified therein the following:-

e) Receipt of equipments and material from GETCO Mehsana Construction or Soja R&M

store and transportation, storage, preservation and conservation of equipment at the

f) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

g) Reliability tests and performance and guarantee tests on completion of

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain

conditions of the bidding documents permitted by the Owner and therefore, the Bidders

are advised that while making Bid Proposals and quoting prices these conditions may

appropriately be taken into consideration. Bidders are required to furnish a certificate in

this regard as per the format provided in Special Conditions of Contract in a separate

sealed envelope containing Bid security, which shall accompany the Technical Bid. Any

Bid not accompanied by such certificate shall be rejected by the Owner and shall not be

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete

and hence rejected.

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets,

Technical Data Sheets and specified elsewhere. The Qualifying Data should be filled in

the required schedule of Bid Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the

commissioning, and other services it proposes to furnish under the contract. Prices

quoted should be in % Above/ Below on Estimated Cost. However, detail bifurcation of

Taxes applicable should be mentioned separately with Price bid

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, clearly specified

with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate (i.e. price) mentioned in the price bid shall be final and any additional

GST will have to be borne by the tenderer himself. In no case additional amount towards

Seal & Signature of Bidder

GST or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory

Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess

as applicable for each item of Goods/Service. If not specifically mentioned, then

COMPANY will have the option to take the prices as exclusive of taxes and duties at

maximum higher slab rates for the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e.

Schedule- B). The price bid submitted in physical mode shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder

intends to supply the goods / services, meaning thereby the bidder has to supply the

goods /services from the relevant declared / registered place of supply of service only.

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the

contract and shall not be subject to variation on any account saving for change in

quantity. A bid submitted with an adjustable price quotation shall be treated as non-

responsive and rejected.

14.0 Taxes and Duties:

14.1 Works contract-tax:

The Civil, structural and architectural portion of the contract shall be treated as works

contract Consequently, any sales tax payable on the cost of these items of supply under

the works contract shall also be included by the bidder in his total bid price and the

owner shall have no liability whatsoever in respect of such works contract tax. However,

the owner will deduct works contract tax out of the supplier’s bills as per statutory rules.

14.2 As regards the income Tax, will be levied as per prevailing rate on payment to

contractors. Any other tax except specifically mentioned in tender will not be born by

GETCO. The bidder shall be liable and rresponsible for payment of such taxes as

attracted under the provisions of the law.

14.4 As regards the income Tax, surcharge on income tax and any other corporate tax, the

owner shall not bear any tax liability whatsoever. The bidder shall be liable and

responsible for payment of such taxes as attracted under the provisions of the law.

14.5 Notwithstanding the tax liabilities as per the sub-clause14.1 to14.4 above the owner

shall have the right to make deduction at source from the amounts payable to the

contractor in respect of Income Tax (on the cost of items of supply included in the works

contract) as may be mandatory in terms of the law. The owner shall not bear any liability

in this regard but shall issue necessary certificate in respect of such deduction made.

14.6 In case any tax or duty is newly introduced by the Government applicable for this

contract with effect from the next day of the date submission of the bid and if the

contractor is required to pay additional tax or duty, then the owner shall reimburse the

contractor the additional tax or duty so paid by the contractor against submission by the

contractor of documentary evidence to the satisfaction of the owner. This provision will

not be applicable to transaction between the contractor and his sub-contractors. Besides

the said statutory variation, no other statutory variation shall be payable by the owner.

Seal & Signature of Bidder

14.7 The owner’s liability for all taxes and duties under the contract shall be limited to those

indicated by the Bidder in the Bid Proposal Sheets, subject to the statutory variations

and variations as per Clause No. 14.7 supra.

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased

or reduced by reasons of the making, passing or promulgation of any law after the date

of submission of bid or by any order, regulation or bye-law having the force of law the

amount of such increase or reduction shall be added to or deducted from the “Contract

Price” as the case may be for direct transactions between contactor & owner, and not for

bought out items. It is the Bidders responsibility to furnish details of taxes, duties, levies

etc. applicable as on the date of submission of the bid.

14.8 No claim for any increase towards the statutory variation regarding enhancement of

existing tax or duty or introduction of a new tax or duty applicable shall be entertained by

the Owner during the extended period of contract, if any, provided the extension of the

contract is required by causes attributable to the contractor.

14.9 The provision of statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty will be applicable only to the direct transaction between

the contractor and the owner.

14.10 Before quoting, the bidder may ascertain from the concerned tax authorities of

Government of Gujarat the applicability of Work Contract Tax. Entry Tax, etc. in respect

of this work and include the same in the quoted price. The Owner in this regard will

entertain no separate claim, as it is the responsibility of the Bidder to pay all these taxes.

14.11 In addition, the conditions detailed under Special Conditions of Contract shall apply.

14.12 The contractor shall pay 1% welfare cess to the respective Govt .Department if

applicable & the same will be reimbursed on production of proof of payment .Before

release of payment of final bill, the contractor has to submit documentary evidence of

payment of welfare cess of previous RA bill as well as of the final bill. Also, the bidder

should submit the certified copy of welfare registration before 1st RA bill. The payment

should be released after submission of said registration.

15.0 Welfare cess

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and

erection items for supply, erection, testing & commissioning of substation, transmission

lines, EPC/Turnkey projects and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of

work. Office of the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production

of documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO,

then contractors shall deposit

welfare cess on estimated cost of supplied items to GETCO contractor on progressive

basis of utilization. As this part of welfare cess is on GETCO account, the same shall be

reimbursed to the contractor on receipt of request letter along with documentary evidence

of payment. For calculation of welfare cess on supply part, valuation as per MR shall be

taken and informed to the contractor for payment. This will be over and above the A/T

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act

and submit the documentary evidence to the concern office.

• Before release of payment of first R.A.Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A.Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A.Bill.

Seal & Signature of Bidder

• Before release of payment of final bill, the contractor has to submit documentary evidence

of payment of welfare cess of previous R.A.Bill as well as of this final bill.

• If the R.A.Bill happens to be first and final bill, then before release of payment, contractor

has to submit documentary evidence of registration under Welfare Cess Act and evidence

of payment of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of

documentary evidence of payment by observing due formalities

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the

time schedule for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the

accompanying Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of

the major factors in consideration of the bids.

16.0 Contract Quality assurance:

16.1 The Bidder shall include in his proposal the Quality Assurance Programme containing

the overall quality management and procedures which he proposes to follow in the

performance of the Works during various phases as detailed in relevant clause of the

General Technical Conditions.

16.2 At the time of Award of Contract, the detailed Quality Assurance Programme to be

followed for the execution of the Contract will be mutually discussed and agreed and

such agreed Programme shall form a part of the Contract.

16.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items

are being supplied wherever specifically indicated in the tender document shall supply

only from those vendors. Such details shall be accompanied by their list of previous

supplies made performance reports etc. However, in case of orders are placed, specific

approval shall be obtained from the owner for the vendor-supplied materials.

17.0 Insurance:

STORAGE-CUM-ERECTION INSURANCE:- The contractor shall take suitable

storage-cum-erection insurance cover at his cost to the extent of 100% cost of cost of

sub-station / line materials, which are required to complete the sub-station / line. Bidder

shall have to take the comprehensive Marine Cum Erection (MCE) insurance policy

against any loss, damage, theft, pilferage, fire etc. for the complete period of storage,

erection and commissioning up to the time of taking over of the sub-station / line by

GETCO. However, if the work is not completed within stipulated time limit as mentioned

into work order, the MCE shall be extended by the contractor up to the work completion

and taking over of line or SS by GETCO. Moreover, the change for extension of

insurance shall be borne by contractor if the delay is attributed to the contractor. The

charge for extension of insurance shall be reimbursed by GETCO to the contractor on

production of proof for extension of MCE if the delay is attributed on the part of GETCO.

The contractor shall deal directly and pursue the claim with the insurance company and

shall be responsible in regard to maintenance of all insurance coverage as well as for

settlement of claim. The proof of insurance policy taken by the contractor shall be

furnished / submitted to engineer-in-charge of GETCO.

No material shall be issued to bidder/erection agency in absence of such insurance

policy. The risk shall be covered for lifting of materials from store to final handing over to

GETCO. Further, in absence of the above insurance policy, R.A. bill payment will be

18.0 Erection Tools and Tackles:

Seal & Signature of Bidder

The Bidder under a separate schedule, in his proposal shall include a list of all-special

equipment tools & tackles etc. which he proposes to bring to site for the purpose of

erection, handling, testing and commissioning including performance and guarantee

tests of the equipment. If any such equipment is listed anywhere else in the proposal

and not specially mentioned in the above schedule, it shall be deemed to have been

included in the Bidder’s proposed scope of supply.

19.0 Brand Names:

19.1 The specific reference in these specifications and documents to any material/equipment

by brand name makes or catalogue number shall be construed as establishing

standards of quality and performance and not as limiting competition. However, Bidders

may offer other similar material/equipment provided they meet the specified standard,

design and performance requirements. The Bidder shall furnish adequate technical

information about such alternative material equipment to enable the Owner to determine

its acceptability. The Owner shall be the sole judge on the acceptability or otherwise of

such alternatively material/equipment.

19.2 The bidder shall note that standards for workmanship material and equipment, and

reference to brand name of catalogue numbers designed by the Owner in its Technical

Specifications are intended to be descriptive only and not restrictive. The Bidder may

substitute alternative standards, brand name and/or catalogue numbers in its bid,

provided that it demonstrates to the Owner’s satisfaction that the substitutions are

substantially equivalent or superior to those designed in the Technical Specification.

20.0 Bid Security/EMD:

(a) Bidders have to pay EMD by online i.e. RTGS/ NEFT as given in tender notice for

above work along with the Technical Bid. Cheque/ DD/ Corporate Bank Guarantee are

not accepted. No interest will be allowed on amount of EMD paid

(d) Validity Period: - The offer should be valid for a minimum period of 180 days from

the date of opening of Technical bid.

20.2 The bid security is required to protect the owner against the risk of Bidder’s conduct,

which would warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The

bid guarantee shall be made payable to the Owner without any condition whatsoever.

20.3 The Owner as non-responsive will reject any bid not secured in accordance with Para

20.1 above. No exemptions are made in the furnishing of the security.

20.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of

tender or three months from the date of submission of tender whichever is later.

20.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract

performance guarantee

20.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the

bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works (

including supplies within thirty days of letter of award of contract )

21.0 Format of Bid:

All the relevant documents including tender copy to be submitted though ONLINE only.

No physical documents to be submitted by bidder, it must be submitted by n-Procure

Seal & Signature of Bidder

Signature Of Bids:

21.1 The bid must contain the name, residence and place of business of the person or

persons making the bid and must be signed and sealed by the Bidder with his usual

signature. The names of all persons signing should also be typed or printed below the

22.2 Bid by a partnership must be furnished with full names of all partners and be signed with

the partnership name; followed by the signature(s) and designation(s) or the authorized

partner(s) or other authorized representative(s).

22.3 Bids by Corporation/Company must be signed with the legal name of the

Corporation/Company by the President/Managing Director or by the Secretary or other

person or persons authorized to bid on behalf of such Corporation/Company in the

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’,

‘Secretary’, ‘Agent’ or other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either

financially or as a principal and agent have bid under different names without disclosing

their connection then such bids will be liable for rejection. Satisfactory evidence of

authority of the person signing on behalf of the Bidder shall be furnished with the bid.

22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

22.7 Bids not conforming to the above requirements of signing may be disqualified and EMD

23.0 Sealing and marking of bids:

23.1 No Technical and Commercial bid physical documents required.

24.0 Deadline for submission of bids :

24.1 The Bidders have the option of sending the bid by registered post or by speed post. Bids

submitted by telex/telegram will not be accepted. No request from any Bidder to the

Owner to collect the proposals from airlines, cargo agent etc. shall be entertained by the

24.2 Bids must be received by the Owner at the address specified under Para 23.3, not later

than the time & date mentioned in the Invitation to Bid.

24.3 The Owner may, at its discretion, extend this deadline for the submission of bids by

amending the Bidding Document in which case all rights and obligations on the Owner

and Bidders previously subject to the deadline will thereafter be subject to the deadline

25.1 Any bid received by the Owner after the time and date fixed or extended for

submission of bids prescribed by the Owner, will be rejected and not considered

for evaluation.

26.0 Modification and withdrawal of bids :

Seal & Signature of Bidder

26.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that

written notice of the modification or withdrawal is received by the Owner prior to the

deadline prescribed for submission of bids.

26.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and

dispatched in accordance with the provisions of clause 23.0. The envelope should

clearly indicate whether the modification is for the Technical bid or the Price bid. No bid

modifications notice by Telex/Grams/Fax shall be entertained by the Owner.

26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for

submission of bids.

26.4 No bid may be withdrawn in the interval between the deadline for submission of bids and

the expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture

of its bid security.

27.0 Information required with the proposal:

27.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of

each principal item of equipment proposed to be furnished and erected. The bid should

also contain drawings and descriptive materials indicating general dimensions, materials

from which the parts are manufactured, principles of operation, the extent of pre-

assembly involved, major construction equipment proposed to be deployed, method of

erection and the proposed erection organizational structure.

27.2 The above information shall be provided by the Bidder in the form of separate sheets,

drawings, catalogues, etc. in five copies.

27.3 Any bid not containing sufficient descriptive material to describe accurately the

equipment proposed may be treated as incomplete and hence rejected. Such descriptive

materials and drawings submitted by the Bidder will be retained by the Owner. Any

major departure from these drawings and descriptive material submitted will not be

permitted during the execution of the Contract without specific written permission of the

27.4 Oral statements made by the Bidder at any time regarding quality, quantity or

arrangement of the equipment or any other matter will not be considered.

27.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to

provide additional information and data as deemed necessary by the Bidder.

27.6 The Bidder, along with his Proposal, shall submit a list of recommended erection

equipment and materials which will be required for the purpose of erection of equipment

and materials supplied under the Contract.

27.7 In case the ‘Proposal’ information contradicts specification requirements, the

specification requirements will govern, unless otherwise brought out clearly in the

technical commercial deviation schedule.

E. BID OPENING AND EVALUATION

28.0 Opening of bids by owner:

28.1 The Owner will open the technical bids (Cover –I, II, and III) in the presence of Bidder’s

representatives who choose to attend on the date and time mentioned for opening of

bids in the Invitation to Bid or in case any extension has been given thereto, on the

extended bid opening date and time notified to all the Bidders who have purchased the

Seal & Signature of Bidder

bidding document. The Bidder’s representatives who are present shall sign a register

evidencing their attendance.

28.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as

the Owner, at his discretion may consider appropriate, will be announced in the

Technical Bid Opening.

28.3 The price bids to be filled up on line on website https://getco.nprocure.com

28.4 The Bidder’s name, lump sum Bid Price, all discounts if any, modifications in the Price

Bid and any such other details as the Owner, at his discretion, may consider appropriate,

will be announced/ furnished in the Price Bid Opening.

28.5 No electronic recording/transmitting devices will be permitted during Bid opening.

29.0 Purpose of evaluation of bids:

29.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the

technical responsiveness of the bid for the complete scope of the proposal, as covered

under these specifications and documents. All technically responsive bids shall then be

examined to determine the LOWEST EVALUATED COMMERCIALLY AND

TECHNICALLY RESPONSIVE BIDS.

30.0 Policy for bids under consideration:

30.1 Bids shall be deemed to be under consideration immediately after opening of Technical

Bid and until such time official intimation of award/rejection is made by the Owner to the

Bidders. While the Bids are under consideration, Bidders and/or their representatives

and other interested parties are advised to refrain from contacting by any means, the

owner and/or his employee’s representatives on the matters related to Bids under

30.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his

own ask the Bidder for a clarification of its bid. The request for clarification and the

response shall be in writing and no change in the price or substance of the bid shall be

sought, offered or permitted.

31.0 Preliminary Examination:

31.1 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished,

whether the documents have been properly signed, and whether the bids are generally

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price shall

be corrected. If there is a discrepancy between the total bid amount and the sum of total

costs, the latter shall prevail and the total bid amount will be corrected accordingly. If

there is a discrepancy between words and figures, the amount advantageous to the

Owner will prevail. If the Bidder does not accept the correction of the errors as above,

his Bid will be rejected and the amount of Bid Security will be forfeited. The Bidder

each other. In the case of any inconsistency in the prices furnished in the specified

prices schedules to be identified in Bid Form for this purpose, the Owner shall be entitled

Seal & Signature of Bidder

to consider the highest price for the purpose of evaluation and for the purpose of award

of Contract use the lowest of the prices in these schedules.

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness

of each bid to the Bidding Document. For purpose of these Clauses, a substantially

responsive bid is one which conforms to all the terms and conditions of the Bidding

Document without material deviations. A material deviation is one which affects in any

way the prices, quality, quantity or delivery period of the equipment, completion of works

or which limits in any way the responsibilities or liabilities of the Bidder of any right of the

Owner as required in these specifications and documents. The Owner’s determination of

a bid’s responsiveness shall be based on the contents of the bid itself without recourse

to extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may

not subsequently be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid

which does not constitute a material deviation, provided such waiver does not prejudice

or affect the relative ranking of any Bidder.

32.0 Evaluation of Price Bids:

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and

definition will apply:-

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the

complete scope of works.

d) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost

Compensation for Deviations.’

33.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and

comparison shall be derived as under:

Differential Price (DP)=n1F1+n2F2…+nnFn, where F1, F2…Fn are the various factors in

Indian Rupees per unit of parameter differential or deficiency in the equipment and

services offered as stipulated in these specifications: n1, n2…nn are the respective

parameter differential or deficiency in the corresponding units to be determined from the

Bidder’s proposal. The above factors and corresponding units of parameter differential

are derived from the Technical Specifications, Data sheets and/or Special Conditions of

Deviations from the Bidding Documents in so far as practicable will be converted to a

Rupee value (D) and from the Bidding Document while evaluating the bids. In

determining the Rupee value of the deviations the Owner will use parameters consistent

with those specified in the specifications and documents and or other information as

necessary and available to the Owner.

33.1 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to

be rendered as quoted by the Bidder) for the entire scope of the proposal as defined in

the Bidding Document.

Seal & Signature of Bidder

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including

other components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the

lowest evaluated bid and, as a result of this comparison, the lowest bid will be selected for the

award of the Contract.

F. AWARD OF CONTRACT

34.0 Award Criteria

34.1 The owner will award the contract to the successful Bidder, whose bid has been

determined to be substantially responsive and has been determined as the lowest

evaluated bid, providing further that the Bidder is determined to be qualified to perform

the contract satisfactorily. The Owner shall be the sole judge in this regard.

34.2 Further, the Owner reserves the right to award separate contracts to two or more parties

in line with the terms and conditions specified in the accompanying Technical

Specifications.

35.0 Owner’s right to accept any bid and to reject any or all bids:

35.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding

process and reject all bids at time prior to award of contract, any without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform the

affected Bidder or Bidders of the grounds for the Owner’s action.

36.0 Notification of award:

36.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the

Owner will notify the successful Bidder in writing by registered letter or cable or telex or

FAX, to be confirmed in writing by registered letter, that its bid has been accepted.

36.2 The notification of award will constitute the formation of the Contract.

36.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant

clause 38 .0, the Owner will promptly notify each unsuccessful Bidder and will discharge

its bid security, pursuant to Clause 20.0.

37.0 Signing of contract:

37.1 At the same time as the Owner notifies the successful Bidder that his bid has been

accepted, the Owner will send the Bidder the detailed of Award, incorporating all

agreements between the parties.

37.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the

same with date and return it to the Owner.

37.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the

same will be signed within 30 (Thirty) days of notification of Award.

Seal & Signature of Bidder

38.0 Contract Performance Guarantee:

38.1 As a contract performance security, the successful bidder, to whom the work is awarded,

shall be required to furnish a performance guarantee in form of Bank guarantee from a

Public Sector Indian bank/Scheduled, Commercial Bank in the form to be furnished.. The

guarantee amount shall be equal to ten percent (10%) of the Contract price and it shall

guarantee the faithful performance of the Contract in accordance with the terms and

conditions specified in these documents and specifications. the guarantee shall be valid

up to 90 days after the end of Warranty Period.

38.2 The Performance Guarantee shall cover additionally the following guarantees to the

a) The successful Bidder guarantees the successful and satisfactory operation of the

equipment furnished and erected under the Contract, as per the specifications and

b) The successful Bidder further guarantees that the equipment provided by him/his sub-

vendors and installed by him shall be free from all defects in design, material and

workmanship and shall upon written notice from the Owner fully remedy free of

expenses to the Owner such defects as developed under the normal use of the said

equipment within the period of guarantee specified in the relevant clause of the

General Terms and Conditions in the Part-I/Special Conditions of Contract.

38.3 The Contract Performance Guarantee is intended to secure the performance of the

entire contract. However, it is not to be construed as limiting the damages under clause

entitled “Equipment Performance Guarantee” in Technical Specifications, Part-II and

damages stipulated in other clauses in the Bid documents.

38.4 The performance guarantee will be discharged without any interest at the end of

guarantee period, unless otherwise specified in Special Conditions of Contra.

38.5 Contractor has submitted certify copy of Reg. / Ele. Reg./ VAT Reg./Partnership deed/PAN

Card/PF reg. and solvency certificate / Experience certificate in Technical bid.

38.6 Once price bid submitted same will be consider only. Revised after shall not consider at

the time at opening of tender.

38.7Tenderer has to submit only one price bid revised price bid will not be consider.

Seal & Signature of Bidder

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the

Contractor as per the Contract Agreement signed by the parties, including all

attachments and appendices thereto and all documents incorporated by reference

1.2 'Owner' shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any

of its group companies i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL UGVCL and

shall include its legal representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of

the Works and shall include such successful Bidder’s legal representatives, successors

and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer

from time to time for the purpose of the Contract.

1.5 The terms ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and

materials to be issued to the Contractor under the Contract.

1.6 ‘Works’ shall mean and include taking delivery of line materials labor and services, as

per the Specifications and complete erection, testing and putting into satisfactory

operation including all transportation, handling, unloading and storage at the Site as

defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of

the Contract and such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the

works and the related facilities are to be erected or installed and any adjacent land,

paths, street or reservoir which may be allocated or used by the Owner or Contractor in

the performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his

bid with additions and/or deletions as may be agreed and incorporated in the Letter of

Award and the contract agreement for the entire scope of the works.

1.10 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by

the time to inspect the equipment; stores or Works under the Contract and/or the duly

authorized representative of the Owner.

1.11 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official

notice issued by the Owner notifying the Contractor that his bid has been accepted.

1.12 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the

1.13 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued

by the respective sub division deputy engineer.

1.14 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise

expressly defined shall mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

Seal & Signature of Bidder

1.15 Writing’ shall include any manuscript, type written or printed statement, under or over

signature and/or seal as the case may be.

1.16 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’,

‘Requested’, ‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’,

‘Accepted’, ‘Permitted’, or words and phrases of like importance are used the approval,

judgment, direction etc. is understood to be a function of the Owner/Engineer.

1.17 Test on completion shall mean such tests as prescribed in the Contract to be performed

by the Contractor before the work is taken over by the Owner.

1.18 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests

required to determine and demonstrate capacity, efficiency, and operating

characteristics as specified in the Contract Documents.

1.19 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of

the Works performed under the Contract, after successful commissioning/completion of

Performance and Guarantee Tests, as specified in the accompanying Technical

Specifications or otherwise agreed in the Contract.

1.20 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-

man- ship which cannot be detected during inspection, testing etc, based on the

technology available for carrying out such tests.

1.21 ‘Codes’ shall mean the following including the latest amendments and/or replacements,

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the

subject matter of the Contract.

1.22 Words imparting the singular only shall also include the plural and vice –versa where the

context so requires.

1.23 Words imparting ‘Person’ shall include firms, companies, corporations and associations

or bodies of individuals, whether incorporated or not.

1.24 Terms and expressions not herein defined shall have the same meaning as are

assigned to them in the Indian Sale of Goods Act (1930), failing that in the Indian

Contract Act (1872) and failing that in the General Clauses Act (1897) including

amendments thereof, if any.

Seal & Signature of Bidder

1.25 In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by

provisions in other parts of the Contract.

The works carried out under this Contract shall conform to the all statutory regulation

and provisions the acts, mentioned in the Technical Specifications, and, when no

regulations or standard is mentioned, to the authoritative regulations or standards/ Act,

appropriate to the works and such stipulations shall be the latest issued by the

concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices,

correspondences, operating and maintenance instructions, drawings or any other writing

shall be written in English language. The Metric System of measurement shall be used

exclusively in the Contract.

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be

deemed to form an integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to

Bidders, General Terms and Conditions of Contract and all other documents

included under Volume- I and the Special Conditions of Contract.

b) Specifications of the erection of the equipments and other technical services to be

provided under the Contract as brought out in the accompanying Technical

Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters

of clarifications thereto between the Contractor and the Owner prior to the Award of

Contract except to the extent of repugnancy.

d) All the materials, literature, data and information of any sort given by the Contractor

along with his bid, subject to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and

special terms and conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be

referred to the Engineer whose decision shall be considered as final and binding upon

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

Seal & Signature of Bidder

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the

Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample or

information furnished by or on behalf of the Owner in connection therewith, to any

person other than a person employed by the Contractor in the performance of the

Contract. Disclosure to any such employed person shall be made in confidence and

shall extend only so far as may be necessary for the purpose of such performance.

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any

document or information enumerated in various Contract documents except for the

purpose of performing the Contract.

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in

any other medium, photographs or other reproduction of the Works under this Contract,

or descriptions of the site, dimensions, quantity, quality or other information, concerning

the works unless prior written permission has been obtained from the Owner.

6.4 Any document, other than the Contract itself, enumerated in various Contract documents

shall remain the property of the Owner and shall be returned (in all copies) to the Owner

on completion of the Contractor’s performance under the Contract if so required by the

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be

entered into will be treated as a single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading,

storage, handling at site, installation, testing and commissioning including performance

testing in respect of all the equipment material equipment/materials given by the owner

after observing standard store procedures for transport from owner’s stores, insurance,

unloading storage handling at site installation testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the

Contractor for executing, then the Contractor shall at the time of taking delivery of the

equipment/dispatch documents be required to execute an Indemnity Bond in favor of the

Owner in the form acceptable to the Executive engineer (TR.) GETCO Chhatral for

keeping the equipment in safe custody and to utilize the same exclusively for the

purpose of the said Contract. Samples of Performa for the Indemnity Bond will be

furnished during award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken

up into various components only for the convenience of payment under the Contract(s)

and for the measurement of deviations or modifications under the Contract(s).

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of

MEHSANA shall have exclusive jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of

the final agreement to the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the

acceptance of the Letter of Award, at the office the Owner at Jambuva on a date and

time to be mutually agreed. The Contractor shall provide for signing of the Contract,

Seal & Signature of Bidder

Performance Guarantee, appropriate power of attorney and other requisite materials. In

case the Contract is to be signed beyond the stipulated time, the Bid Guarantee

submitted with the Proposal will have to be extended accordingly.

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be

provided with one signed original and the rest will be retained by the Owner.

9.4 The Contractor shall provide free of cost to the Owner all the Engineering data,

drawings, and descriptive materials submitted with the bid, to form a part of the Contract

immediately after issue of Letter of Award

9.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the

Owner with copies of agreement within fifteen (15) days after the signing of the

10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or

any rights in respect thereto or to exercise any option therein provided, shall in no way be

construed to be a waiver of such provisions, rights or options or in anyway to affect the

validity of the Contract. The exercise by either party of any of its rights herein shall not

preclude or prejudice either party from exercising the same or any other right it may have

under the Contract.

11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this

Contract shall be deemed to have been completed on the expiry of the guarantee period

as provided for under the clause entitled ‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the

Owner without or with modifications, if any, and so incorporated in the Letter of Award,

shall be deemed to be the essence of the Contract. The Contractor shall so organize his

resources and perform his work as to complete it not later than the date agreed to.

12.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting

of adequate number of activities covering various key phases of the work such as field

erection activities within five (5) days of the date of Notification of Award. This network

shall also indicate the interface facilities to be provided by the Owner and the dates by

which such facilities are needed. The Contractor shall discuss the network so submitted

with the Owner and the agreed network shall form part of the Contract documents.

During the performance of the Contract, if in the opinion of the Engineer, proper

progress is not maintained, suitable changes shall be made in the Contractor’s

operations to ensure proper progress without any cost implication to the Owner. The

interface facilities to be provided by the Owner in accordance with the agreed network

shall also be reviewed while reviewing the progress of the Contractor.

12.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by

the Contractor as directed by the Engineer.

12.4 Subsequent to the finalization of the network, the Contractor shall make available to the

Engineer a detailed programme in line with the agreed Contract network.

Such programme shall be reviewed, updated and submitted to the Engineer every month

Seal & Signature of Bidder

12.5 The above bar charts/ programme shall be compatible with the Owner’s

computer environment and furnished to the Owner on such media as may be desired by

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the

commencement given by the respective construction sub division unless otherwise

provided in the notification of award.

14.0 PENALTY FOR DELAY

14.1 If the Contractor fails to successfully complete the work within the time fixed under the

Contract, the Contractor shall pay to the Owner as penalty a sum specified for each

specified period of delay. The details of such penalty are brought out in the

accompanying Special Conditions of Contract in clause no. 10 (SCC).

15.1 In the event of any emergency where in the judgment of the Engineer, delay would

cause serious loss or damages, repairs or adjustment may be made by the Engineer or

a third party chosen by the Engineer without advance notice to the Contractor and the

cost of such work shall be paid by the Contractor. In the event such action is taken by

the Engineer, the Contractor will be notified promptly and he shall assist wherever

possible in making necessary corrections. This shall not relieve the Contractor of his

liabilities under the terms and conditions of the Contract.

15.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of

the works the provision of this clause shall apply to portion of the works so rectified or

corrected until the expiry of six (6) months from the date of such rectification or

correction. If any defects are not rectified within a reasonable time, the Engineer may

proceed to do the work at the Contractor’s risk and cost but without prejudice to any

other rights which the Owner may have against the Contractor in respect of such

15.3 The rectification or correction of the work will be carried out free of cost by the

Contractor. If any rectification or correction is carried out on his behalf at the site, the

Contractor shall bear the cost of such rectification or correction.

15.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of

his obligations under this clause.

15.5 At the end of the guarantee period, the Contractor’s liability ceases except for latent

defects. For latent defects, the Contractor’s liability as mentioned in Clause Nos.

through 15.4 above shall remain till the end of 6 months from the date of completion of

guarantee period.

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully

assessed against the Owner or the Contractor in pursuance of the Contract. In addition

the Contractor shall be responsible for payment of all Indian duties, levies and taxes

lawfully assessed against the Contractor for his personal income & property only.

18.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of

the Owner, for the failure, omission or neglect on the part of the Contractor to perform

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any acts, matters, covenants or things under the Contract, or for damage or injury

caused by the alleged omission or negligence on the part of the Contractor, his agents,

representatives or his Sub-Contractors, or in connection with any claim based on lawful

demands of Sub-Contractors, workmen, suppliers or employees, the Contractor shall in

all such cases indemnify and keep the Owner, and the Engineer and/or his

representative, harmless from all losses, damages, expenses or decrees arising of such

20.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of

the Contractor from all his liabilities under the Contract. Such final payment shall be

made only at the end of the Guarantee/Warranty period or after finalization of material

account and final bill and till such time as the Contractual liabilities and responsibilities of

the Contractor, shall prevail. All other payments made under the Contract shall be

treated as on-account payments.

21.0 ENGINEER’S DECISION

21.1 In respect of all matters which are left to the decision of the Engineer including the

granting or with-holding of the certificates, the Engineer shall, if required to do so by the

Contractor, give in writing a decision thereon.

21.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance

with the meaning and intent of the Contract, the Contractor may file with the Engineer,

within fifteen (15) days after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of

the Engineer’s decision and the decision shall become final and binding.

21.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition

precedent to the right to request arbitration. It is the intent of the Agreement that there

shall be no delay in the execution of the works and the decision of the Engineer as

rendered shall be promptly observed.

22.0 POWER TO VARY OR OMIT WORK

22.1 No alterations, amendments, omissions, suspensions or variations of the Works

(hereinafter referred to as ‘variation’) under the Contract as detailed in the Contract

Documents, shall be made by the Contractor except as directed in writing by the

Engineer, but the Engineer shall have full powers subject to the provisions hereinafter

contained, from time to time during the execution of the Contract, by notice in writing to

instruct the Contractor to make such variation without prejudice to the Contract. The

Contractor shall carry out such variation and be bound by the same conditions as far as

applicable as though the said variations occurred in the Contract Documents. If any

suggested variations would, in the opinion of the Contractor, if carried out, prevent him

from fulfilling any of his obligations or guarantees under the Contract, he shall notify the

Engineer thereof in writing and the Engineer shall decide forthwith whether or not, the

same shall be carried out and if the Engineer confirms his instructions, the Contractor’s

obligations and guarantees shall be modified to such an extent as may be mutually

agreed. Any agreed difference in cost occasioned by any such variation shall be added

to or deducted from the Contract Price as the case may be.

22.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be

given to the Contractor to enable him to work his arrangement accordingly, and in cases

where goods or materials are already prepared or any design, drawings or pattern made

or work done as per the contract requires to be altered, a reasonable and agreed sum in

respect thereof shall be paid to the Contractor.

22.3 In any case in which the Contractor has received instructions from the Engineer as to the

requirement of carrying out the alterations or additional or substituted work which either

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then or later on, will in the opinion of the Contractor, involve a claim for additional

payment, the Contractor shall immediately and in no case later than thirty (30) days,

after receipt of the instructions aforesaid and before carrying out the instructions, advise

the Engineer to that effect. But the Engineer shall not become liable for payment of any

charges in respect of any such variations, unless the instructions for the performance of

the same shall be confirmed in writing by the Engineer.

22.4 If any variation in the Works results in reduction of Contract Price, the parties shall

agree, in writing, so to the extent of any change in the price, before the Contractor

proceeds with the change.

22.5 In all the above cases, in the event of a disagreement as to the reasonableness of the

said sum, the decision of the Engineer shall prevail.

22.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full

power to instruct the Contractor, in writing, during the execution of the Contract to vary

the quantities of the items or groups of items in accordance with the provisions of clause

entitled ‘Change of Quantity’ in section GCC of this Volume-I. The Contractor shall carry

out such variations and be bound by the same conditions as though the said variations

occurred in the Contract Documents. However, the Contract Price shall be adjusted at

the rates and the prices provided for the original quantities in the Contract.

23.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT:

No subletting of contract is allowed. Contractor should carry out work on his own under his

or his authorized supervisor and by labors employed by him.

24.0 CHANGE OF QUANTITY

24.1 During the execution of the Contract, the Owner reserves the right to increase or

decrease the quantities of items under the Contract but without any change in unit price

or other terms & conditions. Such variations unless otherwise specified in the

accompanying Special Conditions of Contract and/or Technical Specifications, shall not

be subjected to any limitation for the individual items but the total variations in all such

items under the Contract shall be limited to a percentage of the Contract price as

specified in the Special Conditions of Contract.

24.2 The Contract price shall accordingly be adjusted based on the unit rates available in the

Contract for the change in quantities as above. The base unit rates, as identified in the

Contract shall however remain constant during the currency of the Contract, except as

provided for in Clause 33.0 below. In case the unit rates are not available for the change

in quantity, the same shall be subjected to mutual agreement.

26.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and

Consulting Engineers and freely exchange with them such technical information as is

necessary to obtain the most efficient and economical design and to avoid unnecessary

duplication of efforts. The Engineer shall be provided with three copies of all

correspondence addressed by the Contractor to other Contractors and Consulting

Engineers of the Owner in respect of such exchange of technical information, wherever

27.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees,

or agents nor any order by the Owner or the Engineer for payment of money or any

payment for or acceptance of, the whole or any part of the Works by the Owner or the

Engineer, nor any extension of time, nor any possession taken by the Engineer shall

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operate as a waiver of any provision of the Contract, or of any power herein reserved to

the Owner or any right to damages herein provided nor shall any waiver of any breach in

the Contract be held to be a waiver of any other or subsequent breach.

28.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE

No interim payment certificate of the Engineer, nor any sum paid on account by the

Owner, nor any extension of time for execution of the Works granted by the Engineer

shall affect or prejudice the rights of the Owner against the Contractor or relieve the

Contractor of his obligation for the due performance of the Contract, or be interpreted as

approval of the Works done or of the equipment furnished and no certificate shall create

liability for the Owner to pay for alterations, amendments, variations or additional works

not ordered, in writing , by the Engineer or discharge the liability of the Contractor for

the payment of damages whether due, ascertained, or certified or not or any sum

against the payment of which he is bound to indemnify the Owner, nor shall any such

certificate nor the acceptance by him of any sum paid on account or otherwise affect or

prejudice the rights of the Owner against the Contractor.

29.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall

at his own cost submit periodic progress reports as may be reasonably required by the

Engineer with such materials as, charts, net-works, photographs, test certificates, etc.

Such progress reports shall be in the form and size as may be required by the Engineer.

30.0 TAKING OVER

Upon successful completion of work of erection of tower line by the Contractor, the

Engineer shall issue to the Contractor a completion Certificate as a proof of the final

acceptance of the erected line. Such certificate shall not unreasonably be withheld nor

will the Engineer delay the issuance thereof on account of minor omissions or defects

which do not affect the commercial operation and/or cause any serious risk to the

erected line. Such certificate shall not relieve the Contractor of any of his obligations

which otherwise survive, by the terms and conditions of the Contract after issue of such

C. CONTRACT SECURITY AND PAYMENTS

31.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper

fulfillment of the Contract in the prescribed form within fifteen (15) days of “Notice of

Award of Contract”. The performance guarantee(s) shall be as per terms prescribed.

32.1 The payment to the Contractor for the performance of the works under the Contract will

be made by the Owner as per the guidelines and conditions specified herein. All

payments made during the Contract shall be on account payments only. The final

payment will be made on completion of all Works and on fulfillment by the Contractor of

all his liabilities under the Contract and production of work completion certificate of the

Sub-Station in-charge, after following the procedure’s of GETCO.

Payment of Invoice will be done as mentioned below.

1. 80% of FOR destination price (on Adhoc basis)

2. 20% of FOR destination price & GST be kept under retention account and be released

towards final settlement of such invoice after verifying benefits of higher ITC passed on

to the GETCO, based on Certificates from Practicing CA firm in regard to passing of ITC

and reduction in Tax instance.

It is to state that under GST Regime, the Suppliers will be entitled to Input Tax Credit

(lTC) in respect of Tax paid on input goods & service used by him as against the earlier

Tax regime where CENVAT Credit was available on account of Excise Duty and Input

Tax Credit was available on account of VAT. Hence under Statutory Variation clause,

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Excise Duty clause and extension in Contractual delivery clause of Purchase Order &

Works Order, the Supplier or Contractor are supposed to pass on benefit on account of

higher Input Tax Credit now available, due to introduction of GST, for ongoing and

pending supply &I works orders.

Considering, the Anti Profiteering provision of GST and Excise Duty and Statutory

Variation clause of Purchase Order and Works Order issued by GETCO, invoive

will be processed & paid on Adhoc/ provisional basis as mentioned above keeping

balance 20% of FOR destination price + GST under retention account.

32.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on

fulfillment of conditions specified thereof.

33.1 Application for Payment

33.2 The Contractor shall submit application for the payment in the prescribed preformed of

the Owner. Performa for application for payment will be as prescribed.

34.1 Each such application shall state the amount claimed and shall set forth in detail, in the

order of the Payment Schedule, particulars of the Works including the Works executed

at Site and of the equipment shipped/brought on to the site pursuant to the Contract up

to the date mentioned in the application and for the period covered since the last

preceding certificate, if any.

34.2 Every interim payment certificate shall certify the Contract value of the Works executed

up to the date mentioned in the application for the payment certificate, provided that no

sum shall be included in any interim payment certificate in respect of the works that,

according to the decision of the Engineer, does not comply with the Contract.

34.3 Mode of Payment

34.4 Payment due on completion of work shall be made by the Owner through Owner’s Bank

or directly to the Contractor as per the payment schedule.

34.5.1 All payments under the Contract shall be made as stipulated in the Special Conditions of

Contract after signing the Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of

certificates by the Engineer, one for the quantum of work completed and the other for the

successful completion of quality check points involved in the quantum of work billed.

35.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which under the

Contract the Contractor is liable, or any other retention award will be claimed by the

Owner. All such claims shall be billed by the Owner to the Contractor regularly as and

when they fall due. Such bills shall be supported by appropriate and certified vouchers or

explanations, to enable the Contractor to properly identify such claims. Such claims

shall be paid by the Contractor within thirty (30) days of the receipt of the corresponding

bills and if not paid by the Contractor within the said period, the Owner may then deduct

the amount, from any monies due or becoming due by him to the Contractor under the

Contract or may be recovered by sections of Law or otherwise.

38.0 LIABILITY FOR ACCIDENTS AND DAMAGES

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Under the Contract, the Contractor shall be responsible for loss or damage to the plant

until the successful completion of commissioning as defined elsewhere in the Bid

39.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

39.1 In case the Contractor’s performance is delayed due to any act of omission on the part

of the Owner or his authorized agents, then the Contractor shall be given due extension

of time for the completion of the Works, to the extent such omission on the part of the

Owner has caused delay in the Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the

Engineer shall be final.

39.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable

compensation if such delays have resulted in any increase in cost. The Owner shall

examine the justification for such a request for claim and if satisfied, the extent of

compensation shall be mutually agreed depending upon the circumstances at the time of

such an occurrence.

40.0 DEMURRAGE, WHARFAGE, ETC.

All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

41.0 FORCE MAJEURE

41.1 Force majeure is herein defined as any cause which is beyond the control of the

Contractor or the Owner as the case may be, which they could not foresee or with a

reasonable amount of diligence could not have foreseen and which substantially affects

the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and

b. Acts of any Government, domestic or foreign, including but not limited to war,

declared or undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause

notify the other in writing of such causes.

41.2 The Contractor or the Owner shall not be liable for delays in performing his obligations

resulting from any force majeure cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a

reasonable time even though such cause may occur after Contractor’s performance of

obligation has been delayed due to other causes.

42.0 SUSPENSION OF WORK

42.1 The Owner reserves the right to suspend and reinstate execution of the whole or any

part of the Works without invalidating the provisions of the Contract. Orders for

suspension or reinstatement of the Works will be issued by the Engineer to the

Contractor in writing. The time for completion of the works will be extended for a period

equal to duration of the suspension.

42.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such

suspension of the works will be paid by the Owner, provided such costs are

substantiated to the satisfaction of the Engineer. The Owner shall not be responsible for

any liabilities if suspension or delay is due to some default on the part of the Contractor

or his Sub-Contractor.

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43.0 CONTRACTOR`S DE FAULT

43.1 If the Contractor shall neglect to execute the works with due diligence and expedition or

shall refuse or neglect to comply with any reasonable order given to him, in writing by

the Engineer in connection with the works or shall contravene the provisions of the

Contract, the Owner may give notice in writing to the Contractor to make good the

failure, neglect or contravention complained of. Should the Contractor fail to comply with

the notice within thirty (30) days from the date of serving the notice, then and in such

case the Owner shall be at liberty to employ other workmen and forthwith to execute

such part of the works as the Contractor may have neglected to do or if the Owner shall

think fit, without prejudice to any other right he may have under the Contract to take the

work wholly or in part out of the Contractor's hands and recontract with any other person

or persons to complete the works or any part thereof and in that event the Owner shall

have free use of all Contractor's equipment that may have been at the time on the Site in

connection with the works without being responsible to the Contractor for fair wear and

tear thereof and to the exclusion of any right of the Contractor over the same, and If the

sum that the Contractor is entitled to be paid plus the costs incurred by the Owner in

completinq the works, exceeds the Contract Price or the entire works i entire works have

been com leted or the rice or art o the works if part of the works have been completed,

the Contractor shall be liable for such excess.

If such excess is areater than the sums due to the Contractor, the Contractor shall pay

the balance to the Owner and if such excess is less than the sums due to the Contractor.

Owner shall pay the balance to the Contractor. For facilitatinq such payment, Owner

shall encash the Bank Guarantees of Contractor available with Owner/s and retain such

other payments due to the Contractor under the Contract in question or any other

Contract that the Owner/s may have with the Contractor. Such payment of excess

amount shall be independent of the liquidated damages for delay which the Contractor

shall have to pay if the completion of works is delayed.

43.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his

liability to pay liquidated damages for delay in completion of Works as defined in Clause

14.0 of this Section.

43.3 Such action by the Owner as aforesaid the termination of the Contract under this clause

shall not entitle the Contractor to reduce the value of the Contract Performance

Guarantee nor the time thereof. The Contract Performance Guarantee shall be valid for

the full value and for the full period of the Contract including guarantee period.

44.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

44.1 The Owner reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

Owner shall in such an event give fifteen (15) days notice in writing to the Contractor of

his decision to do so.

44.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to

the extent specified in the notice, make all reasonable efforts to obtain cancellation of all

orders and Contracts to the extent they are related to the work terminated and terms

satisfactory to the Owner, stop all further sub-contracting or purchasing activity related to

the work terminated, and assist Owner in maintenance, protection, and disposition of the

works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable

and reasonable, dictated by the circumstances prevalent at the time of termination.

44.3 If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners

dies then unless the Owner is satisfied that the legal representatives of the individual

Contractor or of the proprietor of the propriety concern and in the case of partnership,

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the surviving partners, are capable of carrying out and completing the Contract the

Owner shall be entitled to cancel the Contract as to its incomplete part without being in

any way liable to payment of any compensation to the estate of deceased Contractor

and/or to the surviving partners of the Contractor’s firm on account of the cancellation of

the Contract. The decision of the Owner that the legal representatives of the deceased

Contractor or surviving partners of the Contractor’s firm cannot carry out and complete

the Contract shall be final and binding on the parties. In the event of such cancellation

the Owner shall not hold the estate of the deceased Contractor and/or the surviving

partners of the estate of the deceased Contractor and/or the surviving partners of the

Contractor’s firm liable to damages for not completing the Contract.

45.0 FRUSTRATION OF CONTRACT

45.1 In the event of frustration of the Contract because of supervening impossibility in terms

of Section 56 of the Indian Contract Act, parties shall be absolved of their responsibility

to perform the balance portion of the Contract, subject to provisions contained in sub-

clause 45.3 below.

45.2 In the event of non-availability or suspension of funds for any reasons, whatsoever

(except for reason of willful or flagrant breach by the Owner) and/or Contractor then the

works under the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for

financing to the Contractor in accordance with the terms of the Contract within three

months of the event, the parties hereto shall be relieved from carrying out further

obligations under the Contract treating it as frustration of the Contract.

45.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually

discuss to arrive at reasonable settlement on all issues including amounts due to either

party for the work already done on quantum merit basis which shall be determined by

mutual agreement between the parties.

46.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of

the Contractor or his partner(s), agent(s), officer(s), director(s), employee(s) or

servant(s) or any one on his or their behalf in relation to the obtaining or to the execution

of this or any other Contract with the Owner, shall in addition to any criminal liability

which it may incur, subject the Contractor to the cancellation of this and all other

Contracts and also to payment of any loss or damage to the Owner resulting from any

cancellation. The Owner shall then be entitled to deduct the amount so payable from

any monies otherwise due to Contractor under the Contract.

E. RESOLUTION OF DISPUTES

47.0 SETTLEMENT OF DISPUTES

47.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to

the extent possible, be settled amicably between the parties.

47.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and

the Contractor, arising out of the Contract for the performance of the Works whether

during the progress of the Works or after its completion or whether before or after the

termination, abandonment or breach of the Contract, it shall, in the first place, be

referred to and settled by the Engineer, who, within a period of thirty (30) days after

being requested by either party to do so, shall give written notice of his decision to the

Owner and the Contractor.

47.3 Save as hereinafter provided, such decision in respect of every matters so referred shall

be final and binding upon the parties until the completion of the Works and shall forthwith

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be given effect to by the Contractor who shall proceed with the Works with all due

diligence, whether he or the Owner requires arbitration as hereinafter provided or not.

47.4 If after the Engineer has given written notice of his decision to the parties, no claim to

arbitration has been communicated to him by either party within thirty (30) days from the

receipt of such notice, the said decision shall become final and binding on the parties.

47.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30)

days after being requested as aforesaid, or in the event of either the Owner or the

Contractor being dissatisfied with any such decision, or within thirty (30) days after the

expiry of the first mentioned period of thirty days, as the case may be, either party may

require that the matters in dispute be referred to arbitration as hereinafter provided.

48.0 ARBITRATION

48.1 All disputes or differences in respect of which the decision, if any, of the Engineer has

not become final or binding as aforesaid shall be settled by arbitration in the manner

hereinafter provided.

48.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated by the

Contractor and the Owner and the third to be appointed as an umpire by both the

arbitrators in accordance with the Indian Arbitration Act. If either of the parties fails to

appoint its arbitrator within sixty (60) days after receipt of a notice from the other party

invoking the Arbitration clause, the arbitrator appointed by the party invoking the

arbitration clause shall become the sole arbitrator to conduct the arbitration.

48.1.2 The arbitration shall be conducted in accordance with the provisions of the Indian

Arbitration Act, 1940 or any statutory modification thereof. The venue of arbitration shall

48.2 The decision of the majority of the arbitrators shall be final and binding upon the parties.

The arbitrators may, from time to time with the consent of all the parties enlarge the time

for making the award. In the event of any of the aforesaid arbitrators dying, neglecting,

resigning or being unable to act for any reason, it will be lawful for the party concerned to

nominate another arbitrator in place of the outgoing arbitrator.

48.3 The arbitrator shall have full powers to review and/or revise any decision, opinion,

direction, certification or valuation of the Engineer in accordance with the Contract, and

neither party shall be limited in the proceedings before such arbitrators to the evidence

or arguments put before the Engineer for the purpose of obtaining the said decision.

48.4 No decision given by the Engineer in accordance with the foregoing provisions shall

disqualify him as being called as a witness or giving evidence before the arbitrators on

any matter whatsoever relevant to the dispute or difference referred to the arbitrators as

48.5 During settlement of disputes and arbitration proceedings, both parties shall be obliged

to carry out their respective obligations under the Contract.

49.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering

payments claimed and the payments received vis-à-vis the works executed, for

reconciliation of accounts with the Owner. The Contractor shall also prepare and submit

a detailed account of Owner Issue materials received and utilized by him for

reconciliation purpose in a format to be discussed & finalized with the Owner before the

award of Contract.

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ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these

specifications & document and shall govern the portion of the work of this Contract to be

performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his

representative at Site suitably designated for the purpose of overall responsibility and

coordination of the works to be performed at Site. Such person shall function from the

Site office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during

the performance of his field activities. He shall also comply with the Minimum Wages

Act, 1948 and the Payment of Wages Act (both of the Government of India) and the

rules made there under in respect of any employee or workman employed or engaged

by him or his Sub-Contractor. He shall abide by labor laws and others as specified in the

special conditions of contract.

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to

this Contract shall be to the account of the Contractor. Should any such inspection or

registration need to be re-arranged due to the fault of the Contractor or his Sub

Contractor, the additional fees to such inspection and/or registration also shall be borne

by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all tower, H-frame, Stringing and other line material

brought to the Site for the purpose of erection, testing and commissioning of the line to

be erected under the Contract. The Owner shall continue to hold the lien on all such

material throughout the period of Contract. No material brought to the Site shall be

removed from the Site by the Contractor and/or his Sub-Contractors without the prior

written approval of the Engineer.

4.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the

purpose of the Contract. Any written order or instruction of the Engineer or his duly

authorized representative shall be communicated to the said authorized resident

representative of the Contractor and the representative shall be available at a stated

address for this purpose.

5.0 CO-OPERATION WITH OTHER CONTRACTORS

5.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner,

who may be performing other works on behalf of the Owner and the workmen who may

be employed by the Owner and doing work in the vicinity of the Works under the

Contract. The Contractor shall also so arrange to perform his work as to minimize, to

the maximum extent possible, interference with the work of other Contractors and their

workmen. Any injury or damage that may be sustained by the employees of the other

Contractors and the Owner, due to the Contractor’s work shall promptly be made good

at the Contractor’s own expense.

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7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect

of his employees and workmen at Site. The Engineer shall be at liberty to object to the

presence of any representative or employee of the Contractor at the Site, if in the

opinion of the Engineer such employee has misconduct himself or is incompetent or

negligent or otherwise undesirable and then the Contractor shall remove such a person

objected to and provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity

plans and schedules for carrying-out each part of the works. Any review of such plan or

schedule or method of work by the Engineer shall not relieve the Contractor of any of his

responsibilities towards the field activities. Such reviews shall also not be considered as

an assumption of any risk or liability by the Engineer or the Owner or any of his

representatives and no claim of the Contractor will be entertained because of the failure

or inefficiency of any such plan or schedule or method of work reviewed. The Contractor

shall be solely responsible for the safety, adequacy and efficiency of plant and

equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site

including the safety of all persons employed by him or his Sub–Contractor and all the

properties under his custody during the performance of the work. This requirement shall

apply continuously till the completion of the Contract and shall not be limited to normal

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including

if any, photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities

shall highlight comparison to the schedules. The report shall also indicate the reasons

for the variance between the scheduled and actual progress and the action proposed for

corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man

hours schedule for the month, detailing the man hours scheduled for the month, skill-

wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken

over by the Engineer. No claim will be entertained by the Owner or by the Engineer for

any damage or loss to the Contractor’s works and the Contractor shall be responsible for

complete restoration of the damaged works to original conditions to comply with the

specification and drawings.

12.0 EMPLOYMENT OF LABOR

12.1 The Contractor will be expected to employ on the work only his regular skilled

employees with experience of his particular work. No person below the age of eighteen

years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site,

lodging, allowances and other payments to the Contractor’s employees shall be the sole

responsibility of the Contractor.

Seal & Signature of Bidder

12.3 In case the Owner becomes liable to pay any wages or dues to Labor or any

Government agency under any of the provisions of the Minimum Wages Act, Workmen

Compensation Act, Contract Labor Regulation Abolition Act or any other law due to act

of omission of the Contractor, the Owner may make such payment and shall recover the

same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

13.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and

scaffoldings required for pre-assembly, erection, of the Towers, H-frame, string, earthing

etc, covered under the Contract. He shall submit a list of all such materials to the

Engineer before the commencement of work at Site. These tools and tackles shall not be

removed from the Site without the written permission of the Engineer.

13.3 The Contractor shall provide necessary first-aid facilities for all his employees,

representatives and workmen working at the Site. Enough number of Contractor’s

personnel’s shall be trained in administering first-aid.

13.4 Cleanliness

13.4.1 The Contractor shall be responsible for keeping the entire area allotted to him clean and

free from rubbish, debris etc. during the period of Contract. The Contractor shall employ

enough number of personnel to keep the work area clean. Materials and stores shall be

so arranged to permit easy cleaning of the area. In areas where equipment might drip

oil and cause damage to the floor surface, a suitable protective cover of a flame

resistant, oil proof sheet shall be provided to protect the floor from such damage.

14.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the

drawings. The Contractor shall be responsible to locate and lay-out the works. Basic

horizontal and vertical control points will be established and marked by the Engineer at

site at suitable points. These points shall be used as datum for the works under the

Contract. The Contractor shall inform the Engineer well in advance of the times and

places at which he wishes to do work in the area allotted to him so that suitable datum

points may be established and checked by the Engineer to enable the Contractor to

proceed with his works. Any work done without being properly located may be removed

and/or dismantled by the Engineer at Contractor’s expense.

15.0 FIRE PROTECTION

15.1 The work procedures that are to be used during the erection shall be those, which

minimize fire hazards to the extent practicable. Combustible materials, combustible

waste and rubbish shall be collected and removed from the Site at least once each day.

Fuels, oils and volatile or inflammable materials shall be stored away from the

construction and equipment and materials storage areas.

15.2 All the Contractor’s supervisory personnel and select number of workers shall be trained

for fire fighting. Enough of such trained personnel must be available at the Site during

the entire period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his

custody/stores, loose, semi-assembled and/or erected by him at Site. The Contractor

shall make suitable security arrangements ensure the protection of all materials,

equipment and works from theft, fire, pilferage and any other damages and loss.

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the equipment furnished under the Contract and arriving at Site shall be promptly

received, unloaded, transported and stored in the storage spaces by the Contractor.

Seal & Signature of Bidder

18.2 Contractor shall be responsible for examining all the shipment and notify the Engineer

immediately of any damages, storage, discrepancy etc, for the purpose of Engineer’s

information only. The Contractor shall submit to the Engineer every week a report

detailing all the receipts during the week. However, the Contractor shall be solely

responsible for any shortages or damages in transit, handling and / or in storage and

erection of the equipment at Site. Any demurrage, wharf age and other such charges

claimed by the transporters, railways etc, shall be to the account of the Contractor.

18.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of

all equipment materials received by him for the purpose of erection and keep such

record open for the inspection of the Engineer in-charge.

18.4 All equipment shall be handled very carefully to prevent any damage or loss. The

equipment stored shall be properly protected to prevent damage either to the equipment

or to the floor where they are stored. The equipment from the store shall be moved to

the actual location at the appropriate time so as to avoid damage of such equipment at

18.5 The consumable and other supplies likely to deteriorate due to storage must be

thoroughly protected and stored in a suitable manner to prevent damage or deterioration

in quality by storage.

18.6 All the materials stored in the open or dusty location must be covered with suitable

weatherproof and flame proof covering material wherever applicable.

18.7 If the materials belonging to the Contractor are stored in areas other than those

earmarked for him, the Engineer will have the right to get it moved to the area

earmarked for the Contractor at the Contractor’s cost.

18.8 The Contractor shall be responsible for making suitable indoor storage facilities to store

all equipment, which require indoor storage. Normally, all the electrical equipment such

as motors, control gears, generators, exciters and consumables like electrodes,

lubricants etc. shall be stored in the closed storage space. The Engineer, in addition,

may direct the Contractor to move certain other materials, which in his opinion will

require indoor storage, to indoor storage areas, which the Contractor shall strictly comply

19.0 CONSTRUCTION MANAGEMENT

19.1 The field activities of the Contractors working at Site will be coordinated by the Engineer

and the Engineer’s decision shall be final in resolving any disputes or conflicts between

the Contractor and other Contractors and the tradesmen of the Owner regarding

scheduling and coordination of work. Such decision by the Engineer shall not be a

cause for extra compensation or extension of time for the Contractor.

19.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to

be designated by the Engineer. The Contractor shall attend such meetings and take

notes of discussions during the meeting and the decision of the Engineer and shall

strictly adhere to those decisions in performing his works. In addition to the above

weekly meeting, the Engineer may call for other meetings either with individual

Contractors or with selected number of Contractors and in such a case the Contractors if

called, will also attend such meetings.

19.3 Time is the essence of the Contract and the Contractor shall be responsible for

performance of his works in accordance with the specified construction schedule. If at

any time, the Contractor is falling behind the schedule, he shall take necessary action to

make good for such delays by increasing his work force or by working overtime or

otherwise accelerate the progress of the work to comply with the schedule and shall

Seal & Signature of Bidder

communicate such actions in writing to the Engineer, satisfying that his action will

compensate for the delay. The Contractor shall not be allowed any extra compensation

for such action.

19.4 The Engineer shall, however, not be responsible for provision of additional Labor and/or

materials or supply or any other services to the Contractor except for the coordination

work between various Contractors if any at site.

20.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other

Contract Documents and any other supplementary data complete with all the latest

revisions thereto. The Contractor shall also maintain in addition the continuous record of

all changes to the above Contract Documents, drawings, specifications, and

supplementary data, etc. effected at the field and on completion of his total assignment

under the Contract shall incorporate all such changes on the drawings and other

Engineering data to indicate as installed conditions of the equipment furnished and

erected under the Contract. Such drawings and Engineering data shall be submitted to

the Engineer in required number of copies.

21.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

21.1 The Contractor shall bring to Site all materials, including construction equipment, tools

and tackles for the purpose of the works under intimation to the Engineer. All such

goods shall, from the time of their being brought vest in the Owner, but may be used for

the purpose of the works only and shall not on any account be removed or taken away

by the Contractor without the written permission of the Engineer. The Contractor shall

nevertheless be solely liable and responsible for any loss or destruction thereof and

damage thereto.

21.2 The Owner shall have a lien on such goods for any sum or sums which may at any time

be due or owing to him by the Contractor, under, in respect of or by reasons of the

Contract. After giving a fifteen (15) days notice in writing of his intention to do so, the

Owner shall be at liberty to sell and dispose off any such goods, in such manner as he

shall think fit and to apply the proceeds in or towards the satisfaction of such sum or

sums due as aforesaid.

21.3 After the completion of the Works, the Contractor shall remove from the Site under the

direction of the Engineer the materials such as construction equipment, erection tools

and tackles, scaffolding etc. with the written permission of the Engineer.

22.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

22.1 The Contractor shall be responsible for any damage resulting from his operations. He

shall also be responsible for protection of all persons including members of public and

employees of the Owner and the employees of other Contractors and Sub-Contractors

and all public and private property.

23.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General

Terms and Conditions of Contract of this Volume-I, the following provisions will also

apply to the portion of works to be done beyond the Contractor’s own or his Sub-

Contractor’s manufacturing Works.

23.2 Workmen’s Compensation Insurance

The contractor should produce Insurance policy copy which covered Contractor’s

employee & sub contractor’s employee for the same. This insurance shall protect the

Contractor against all claims applicable under the Workmen’s Compensation Act,

Seal & Signature of Bidder

(Government of India). This policy shall also cover the Contractor against claims for

injury, disability, disease or death of his or his Sub-Contractor’s employee, which for any

reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities

shall not be less than:

Workmen’s : As per statutory

Compensation Provisions

Employee’s : As per statutory

Liability Provisions

23.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries,

disabilities, disease or death of members of public or damage to property of others, due

to any act of omission on the part of the Contractor, his agents, his employees, his

representatives and Sub-Contractors or from riots, strikes and civil commotion.

23.4 The hazards to be covered will pertain to all the works and areas where the Contractor,

his Sub-Contractors, his agents and his employees have to perform work pursuant to the

23.5 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the

extent both in time and amount to take care of all his liabilities either direct or indirect, in

pursuance of the Contract.

24.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be

performed without subjecting the equipment and materials to adverse effects during

inclement weather conditions, like monsoon, storms etc. and during other unfavorable

construction conditions. No field activities shall be performed by the Contractor under

conditions, which might adversely affect the quality and efficiency thereof, unless special

precautions or measures are taken by the Contractor in a proper and satisfactory

manner in the performance of such Works and with the concurrence of the Engineer.

Such unfavorable construction conditions will in no way relieve the Contractor of his

responsibility to perform the Works as per the schedule.

25.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc.

which he may come across during the course of performance of his Works either during

excavation or elsewhere, are properly protected and handed over to the Engineer.

Similarly the Contractor shall ensure that the bench marks, reference points, etc, which

are marked either with the help of Engineer or by the Engineer shall not be disturbed in

any way during the performance of his Works. If any work is to be performed which

disturbs such reference the same shall be done only after these are transferred to other

suitable locations under the direction of the Engineer. The Contractor shall provide all

necessary materials and assistance for such relocation of reference points etc.

26.0 WORK & SAFETY REGULATIONS

26.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and

equipment belonging to him or to GETCO or to others, working at the Site. The

Contractor shall also be responsible for provision of all safety notices and safety

equipment required both by the relevant legislations and the Engineer, as he may deem

26.2 All equipment used in construction and erection by Contractor shall meet

Indian/International Standards and where such standards do not exist, the Contractor

Seal & Signature of Bidder

shall ensure these to be absolutely safe. All equipment shall be strictly operated and

maintained by the Contractor in accordance with manufacturer’s Operation Manual and

safety instructions and as per Guidelines/rules of GETCO in this regard.

26.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be

carried-out in accordance with the relevant provisions of Factories Act 1948, Indian

Electricity Act 1910 and associated Laws/Rules in force from time to time. A register of

such examinations and tests shall be properly maintained by the Contractor and will be

promptly produced as and when desired by the Engineer or by the person authorized by

26.4 The Contractor shall provide suitable safety equipment of prescribed standard to all

employees and workmen according to the need.

26.5 The Contractor shall provide safe working conditions to all workmen and employees at

the Site including safe means of access, railings, stairs, ladders, scaffoldings etc. The

scaffoldings shall be erected under the control and supervision of an experienced and

competent person. For erection, good and standard quality of material only shall be

used by the Contractor.

26.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical

equipment belonging to the Owner or other Contractors under any circumstances,

whatsoever, unless expressly permitted in writing by GETCO to handle such fuses,

wiring or electrical equipment

26.7 Before the Contractor connects any electrical appliances to any plug or socket belonging

to the other Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the

c. Obtain permission of the Engineer detailing the sockets to which the appliances

may be connected.

26.8 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of

which shall be an earthed metal sheath surrounding the cores.

26.9 No electric cable in use by the Contractor/Owner will be disturbed without prior

permission. No weight of any description will be imposed on any cable and no ladder or

similar equipment will rest against or attached to it.

26.10 No repair work shall be carried out on any live equipment. The equipment must be

declared safe by the Engineer and a permit to work shall be issued by the Engineer

before any repair work is carried out by the Contractor. While working on electric

lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will

have to he provided by the Contractor to electricians/workmen/officers.

26.11 In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his

employees due to any reason, whatsoever, it shall be the responsibility of the Contractor

to promptly inform the same to the Engineer in prescribed form and also to all the

authorities envisaged under the applicable laws.

26.12 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion

the work is being carried out in such a way that it may cause accidents and endanger

Seal & Signature of Bidder

the safety of the persons and/or property, and/or equipment. In such cases, the

Contractor shall be informed in writing about the nature of hazards and possible

injury/accident and he shall comply to remove shortcomings promptly. The Contractor

after stopping the specific work can, if felt necessary, appeal against the order of

stoppage of work to the Engineer within 3 days of such stoppage of work and decision of

the Engineer in this respect shall be conclusive and binding on the Contractor.

26.13 The Contractor shall not be entitled for any damages/compensation for stoppage of work

due to safety reasons as provided in Para 31.18 above and the period of such stoppage

of work will not be taken as an extension of time for completion of work and will not be

the ground for waiver of levy of liquidated damages.

26.14 It is mandatory for the Contractor to observe during the execution of the works,

requirements of Safety Rules which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the

Contractor, so as to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without

proper introduction as to the hazards incident thereto, both to himself and his fellow

c) Employees must not leave naked fires unattended. Smoking shall not be permitted

around fire prone areas and adequate fire fighting equipment shall be provided at

crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and

sufficient first aid to the injured.

j) Requirements of ventilation in underwater working to licensed and experienced

divers, use of gum boots for working in slushy or in inundated conditions are

essential requirements to be fulfilled.

26.15 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions

of applicable laws pertaining to the safety of workmen, employees, plant and equipment

as may be prescribed from time to time without any demur, protest or contest or

reservations. In case of any discrepancy between statutory requirement and GETCO

Safety Rules referred above, the latter shall be binding on the Contractor unless the

statutory provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000/- : These are applicable

Causing death per person for death

b. Major injuries or accident causing Rs. 20,000/- : injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s

Compensation Act. The compensation mentioned above shall be in addition to the

compensation payable to the workmen/employees under the relevant provisions of the

Workmen’s Compensation Act and rules framed there under or any other applicable

laws as applicable from time to time. In case the Owner is made to pay such

compensation then the Contractor is liable to reimburse the Owner such amount in

addition to the compensation indicated above.

27.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the

equipment shall be in accordance with the relevant Codes and accepted good

engineering practice, the Engineer’s drawings and other applicable Indian recognized

codes and laws and regulation of the Government of India.

Seal & Signature of Bidder

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars :

This part of the Bid Document relates to certain specific/special terms and conditions

particular to the Contract. The provisions herein are to be read and understood in

conjunction with the relevant provisions elsewhere in the Instructions to Bidders (ITB),

the General Conditions of Contract (GCC) and Erection Conditions of Contract (ECC).

The intent of provisions herein are specific to this contract and are, in general,

supplementary to related provisions under ITB,GCC and ECC. However, in certain

provisions which are contrary to those in ITB, GCC and ECC, the provisions in these

Special Conditions of Contract will prevail.

2.0 Tender Fee :

As per Mentioned in Tender Notice

3.0 Earnest Money Deposit (EMD):

As per Mentioned in Tender Notice

4.0 Declaration by Bidder:

5.0 The Bidder shall sign the Declaration enclosed to this SCC & submitted online and

not furnishing the same will make the Bid invalid.

6.0 Qualifying Criteria:

As per Mentioned in Tender Notice

7.0 Price Inclusions (including Taxes & Duties):

7.1 The prices quoted shall be all inclusive of freight, octroi, transportation, loading, –

unloading & stacking at site of tower and line materials received from construction store

GETCO Mehsana OR R&M Store, Soja or any store of the GTECO after observing all

store formalities of GETCO.

7.2 No extra payment toward any type of templates and erection tools /materials will be

7.3 Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be

paid extra on a given taxable goods and/or services within the original contractual

delivery period. The aPmount and % of GST and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST

Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST and Cess,

charged to COMPANY or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund/Credit, in respect of such GST and Cess, is

claimed by you, it will be immediately passed on to the COMPANY, without COMPANY

making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate

of GST and Cess is not mentioned clearly unless the bidder has opted for Composition

Scheme under GST Act, which should be clearly indicated in the price bid. COMPANY

may at its discretion consider such offer with presumption of highest applicable rate of

VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

Seal & Signature of Bidder

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will

have to be borne by the tenderer. In no case additional amount towards tax or otherwise

will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not

be applicable in case of Supplier / Contractor has opted for Composition Scheme under

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further,

any additional liability of GST (later on due to wrong mentioning of GST rate, mis-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Contractor. However, any refund received by the supplier /

contractor on account of GST charged from the company; such refund shall have to be

passed on to the company, along with interest if any. Such refund along with interest

needs to be passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest

at the rate of 15% per annum if GST charged is not paid / short paid to the government

or fail to upload the details or uploads inaccurate particulars on GSTIN portal by the

Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

Also, please mention separate applicable HSN / SAC Code and rate of GST and

Cess as applicable for each item of Goods/Service. If not specifically mentioned, then

COMPANY will have the option to take the prices as exclusive of taxes and duties at

maximum higher slab rates for the evaluation of the tenders.

Every bidder shall inform their GSTIN No. of the registered place(s) where from the

bidder intends to supply the goods / services, meaning thereby the bidder has to supply

the goods / services from the relevant declared / registered place of supply only.

* Contractor has to submit invoice/challan as documentary proof with each RA bill and final

bill and in which it shall be specifically mention the nature of service SAC code under

which the amount of of GST payable by GETCO (if any) without fail.

* GST shall be paid along with RA bill and contractor shall provide along with the CA

certificate and undertaking signed by authorised signatory of the contractor along with

the last RA bill / final bill to ensure that GST charged and collected from GETCO is paid

to Government treasury and the accurate and correct details of invoices are also

uploaded on the GST portal within the stipulated time.

* However, final bill shall be paid and SD / BG / FDR shall be released only if the

contractor has duly discharged its GST liability related to the said contract and submit

necessary documentary evidences as mentioned above.

* In case, Contractor fails to submit the above mentioned documentary evidences,

GETCO has the right to recover the GST along with Interest @ 15 % from the payable

amount of the contractor for said contract or any other contract.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit of

the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time.

GST Compliances:

The GST at the applicable rates will be levied on the total of Schedule-B. GST on the

work executed will be subject to CGST Act, SGST Act, IGST Act, UTGST Act its

rules, regulations and notifications, circulars issued and in force time to time by

Seal & Signature of Bidder

Government and M/s. GETCO. Contractors are required to clarify the product and

services related HSN codes and SAC codes respectively.

7.9 Statutory Variations:

Any statutory increase or decrease in the taxes and duties subsequent to your offer if it

takes place within the original contractual delivery date will be to the GETCO’s account

subject to the claim being supported by documentary evidence. However, if any

decrease takes place after the contractual delivery date, the advantage will have to be

passed on to the GETCO. Statutory variation clause will not be applicable in case of

supplier/contractor has opted for composition Scheme under GST.

7.12 Income Tax

Income tax at source at the prevailing rate will be deducted from bills in accordance with

the provision of Income-Tax Laws and to that effect a certificate will be issued to the

7.19 TDS under GST:

Tax deduction at source(TDS) under GST at the prevailing rate will be deducted from

bills in accordance with the provision of section 51 of the CGST Act, 2017, and to that

effect a certificate will be issued to the contractor.

8.0 SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE DEPOSIT

8.1 SECURITY DEPOSIT

8.1 The successful bidder has pay security deposit within 10 days of receipt of order.

8.2 The 5% of tender value will be required to be paid either in form of Demand Draft in

favor of “Gujarat Energy Transmission Corporation Limited” payable at Mehsana or in

form of “Bank Guarantee” on acceptance of tender as security deposit at Circle Office,

Mehsana. The Security Deposit will be paid within 10 days of receipt of LOI. FDR not

accepted as security Deposit. Bank Guarantee Format will be given from this office.

As per G. R. No. EMD/10/2020/42/DMO dated: 19.10.2020 of Finance Department,

Govt. of Gujarat, Gandhinagar GETCO accepts Bank Guarantee from the bidders for

Security Deposit and Earnest Money Deposit issued by Banks. In this regard, Finance

Department, GoG has issued above referred G.R. resolving that Government

Departments and State Government Boards/ Corporations/ PSUs would accept Bank

Guarantee towards Security Deposit and Earnest Money Deposit issued by any

mentioned in GR dtd. 19.10.2020.

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in

materials, poor workmanship or defect/ wrong design etc. for a period of one year from

the date of commissioning of transmission line.

9.0A BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules

indicating starting and completion dates of each activity. This is mandatory condition the

tenders without which shall be liable to be rejected.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work

should be strictly observed. Any delay that may take place in work execution beyond

Contractual cut off date stated as per stipulated delivery period shall be subject to the

Seal & Signature of Bidder

penalty at the rate of ½ % per week or part there of on delayed portion of the work

subject to ceiling of 10% of total contract value plus GST as applicable will be imposed.

10.3 In event offailure of the Contractor to pay the amount of Penalty as demanded, the

Owner shall be entitled to deduct the amount of Penalty for delay from the amounts

payable to the Contractors under any bills raised under this contract or anv other

amount payable under anv other contract with the GUVNL and its Subsidiary

Companies i.e. GETCO GUVNL GSECL MGVCL, DGVCL, PGVCL UGVCL. It is

permissible for the Owner to adjust the amount of Penalty of delay against any Bank

Guarantee furnished by the Contractor under this contract or any other contract with

GUVNL and/or its subsidiary companies.

10.4 "RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the

contract against the Contractor, the Owner shall be entitled to withhold and also have a

lien to retain such sum or sums in whole or in partfrom the security, if any, deposited by

the Contractor andfor the purpose aforesaid, the Owner shall be entitled to encash and

withhold the amount of Performance Bank Guarantee or other security, if any, furnished

as the case may be. The Owner shall also have a lien over the same pending

finalization or adjudication of any such claim. In the event of the security is insufficient

to cover the claimed amount or amounts, the Owner shall be entitled to withhold and

have lien to retain to the extent of the such claimed amount or amounts referred to

above, from any sum or sums found payable or which at any time-thereafter may

become payable to the Contractor under the same contract or any other contract with

the Owner or GUVNL or its subsidiary companies pending finalization or adjudication of

any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (including the security deposit)

under the contract may be withheld or retained by way of lien by the Owner against any

of its claim in respect of payment of a sum of money arising out of or under any other

contract made by the Contractor with the Owner or GUVNL or any of its subsidiary

b) It is an agreed that the sum of money so withheld or retained under this clause by the

Owner will be kept withheld or retained as such by the Owner till its claim arising out of

the same contract or any other contract is either mutually settled or determined by the

arbitrator or competent court, as the case may be, and the Contractor shall have no

claim for interest or damages whatsoever on this account or on any other ground in

respect of any sum of money withheld or retained under this clause and as may be duly

notified to the Contractor.

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be as per mentioned in Tender

Notice from the date of commencement for work.

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the

11.3 The completion date will be deemed to be the date on which all works on the Contract

are demonstrated to be complete to the satisfaction of the GETCO/Engineer and is

complete in all respects as per the terms and conditions of this Contract.

12.0 Presentation of Bills

12.1 Monthly RA bills for 90% value of the supplied tower material and work executed

including cost of material consumed is to be prepared in triplicate and submitted to Site

Engineers in-charge of the work, for necessary payment. These bills shall be serially

numbered with suffix SE-I.

12.2 Balance 10% payment shall be released only after finalization of material account and

passing of final bill. The contractor has to submit the final bill along with the material

consumption statement and other required data of the work carried out within 3 months

Seal & Signature of Bidder

from the date of completion of work. These bills shall be serially numbered with suffix

12.3 All the bills in accordance with the above clauses must be submitted with the following

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of

the respective RA bill shall be withheld and shall only be released at the time of final bill.

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of transmission line work.

13.2 For erection works.

1) 90% payment of amount claimed covering various activity such as erection of towers, H-

frame, earthing, stringing of conductor and earth wire including insulator hoisting, etc.

works against R.A. bills duly certified by EIC within 60 days from the date of R.A. bill.

(ii) Balance 10% of erection value shall be paid against completion of work only after

settlement of material account statement of items used, erected and successful

commissioning of transmission line the same amount will be release in final bill only

and payment will be made only after passing of final bill .

14.0 TAKING DELIVERY AND INSURANCE

14.1 The contractor has to take delivery from construction store of Tower material, H-frame

structure material, conductor & line material keep S/S materials in safe custody and

transport to the respective sites and will be fully responsible for any damage to or loss of

all materials at any stage during transportation or erection or taking over of the line by

14.2 The Contractor has to open site store and ensure for safe custody of all the stored

materials at his own cost.

14.3 The Contractor shall have total responsibility for the entire tower & line materials stored,

loose, semi assembled and/or erected by him at site in his custody. The Contractor shall

make suitable security arrangements at his own cost to ensure the protection of all

materials, equipment and works from theft, fire pilferage and any other damages and

loss. It shall be the responsibility of the contractor to arrange for security till the works

are finally taken over by the GETCO.

14.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the

extent of 100% cost of cost of sub-station / line materials, which are required to complete

the sub-station / line. Bidder shall have to take the comprehensive Marine Cum Erection

(MCE) insurance policy against any loss, damage, theft, pilferage, fire etc. for the

complete period of storage, erection and commissioning up to the time of taking over of

the sub-station / line by GETCO. However, if the work is not completed within stipulated

time limit as mentioned into work order, the MCE shall be extended by the contractor up

to the work completion and taking over of line or SS by GETCO. Moreover, the change

for extension of insurance shall be borne by contractor if the delay is attributed to the

contractor. The charge for extension of insurance shall be reimbursed by GETCO to the

contractor on production of proof for extension of MCE if the delay is attributed on the

Seal & Signature of Bidder

The contractor shall deal directly and pursue the claim with the insurance company and

shall be responsible in regard to maintenance of all insurance coverage as well as for

settlement of claim. The proof of insurance policy taken by the contractor shall be

furnished / submitted to engineer-in-charge of GETCO.

No material shall be issued to bidder/erection agency in absence of such insurance

policy. The risk shall be covered for lifting of materials from store to final handing over to

GETCO. Further, in absence of the above insurance policy, R.A. bill payment will be

14.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible

to lodge, pursue and settle all the claims with the Insurance Company for all items,

materials and the GETCO shall be kept informed about it. Contractor shall replace the

lost / damaged materials / items promptly irrespective of the settlement of the claims by

underwriter and ensure that the work progress is as per agreed schedule. The loss, if

any, such replacement will have to be borne by the Contractor and GETCO will not

entertain any claim / representation in this regard. However it will be contractor’s

responsibility to insure the entire project till the transmission line is taken over by the

15.0 LABOR LAWS:

15.0.1 Persons below the age of 18 years shall not be employed for the work. No female

worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

15.0.2 Contractor shall maintain a valid Labor license under the contract Labor (Regulation and

abolition) Act for employing necessary manpower required by him. In the absence of

such license, the contract shall be liable to be terminated without assigning any reason

15.0.3 The Contractor shall at his own expenses comply with all Labor laws and keep the

GETCO indemnified in respect thereof. Some of the major liabilities under various Labor

and industrial laws which the Contractor shall comply with, are as under:

i) Payment of contribution by way of Employer’s Contribution towards provident

Fund, Family Pension Scheme, Deposit Linked Insurance Scheme,

Administrative charges, etc. at the rates made applicable from time to time by the

Government of Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract Labor at the rate of Rs. 30/- or

later prevailing rate with the Office of Commissioner of Labor as per the Contract

Labor (Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition)

Act and Rules framed there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate

of one day for every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto,

for identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per

Industrial Dispute Act. Any payment to the Contractor’s employee arising out of

any claim of disputes under the Industrial Disputes Act 1947 or any other Labor

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female Laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various Labor laws, in force from time to time, from Statutory

Authorities like State Government/ Government o India, which the Contractor shall have

to comply with.

Seal & Signature of Bidder

2) PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding

deduction against employees Provident Fund and Family Pension Scheme in respect of

each concerned employee. Provident Fund and Family pension Scheme at the rate of

18% (or at the rate made applicable by the Government from time to time of the wages.

The Contractor’s contribution and his workers contribution towards Provident Fund and

Family Pension Scheme shall be deposited by the Contractor with Regional Provident

Fund Commissioner, Ahmadabad.

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a

member of the Provident Fund, as the contribution to the Deposit Linked Insurance

Scheme with Regional Provident Fund Commissioner, Ahmadabad.

15.3 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Ahmadabad at the rates

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labor, shall be provided by the Contractor to his workers. He shall maintain Leave

Records, Leave Cards, for individual laborer which shall be duly verified, approved and

certified by the authorized Officer of the GETCO.

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY

The contractor shall cover all his employees under workmen’s compensation fund and

under the liability insurance. The purchaser shall not be responsible for any payments of

compensation to the workers/supervisor of the contractor for fatal or non-fatal accidents

during the pungency of the contract.

15.6 The contractor shall employ adequate number of experienced skilled at site for daily

supervision and for maintenance of various registers and records required under the law

and contract. No payment for supervision shall be admissible.

15.7 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of

the GETCO also, Engineer-in-Charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever, arising out of or in connection with

the matters referred herein above elsewhere and against all actions, proceedings,

claims, demands, costs and expenses which may be made against the GETCO or

Government for or in respect of performance of his obligation under the contract

documents. The GETCO shall not be liable for intervention of authority Government for

or in respect of performance of his obligation under the contract documents. The

GETCO shall not be liable for or in respect of or in consequence of any accident or injury

to any workman or other person in the employment of the Contractor or his Sub-

Contractor and the contractor shall indemnify and keep indemnified the GETCO against

all claims, demands, proceedings, cost, charges and expenses whatsoever in respect

thereof or in relation thereto.

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the

performance of this contract. If any of the work is sublet, the Contractor shall required

the Sub-Contractor to provide workmen’s employer’s liability insurance for the latter’s

employees, such employees shall be covered under the Contractor’s Insurance.

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per

rates fixed under the minimum wages act. The wages of every Contract Labor

Seal & Signature of Bidder

employed by him under this contract shall also be paid by him before the expiry of 7th

day of the last day of the month in respect of the wages are payable (i.e. wages of a

month have to be paid by him in the first week of the next month). Any default will

result in cancellation of contract forthwith or else the contractor shall be punishable

to the extent of Rs. 100/- per each day or as per the prevailing rules of Labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so

that, in case of Labor trouble etc. the Contractor can be contacted. The Contractor

shall arrange to have his office outside the factory work premises and the Contractor

shall arrange to have his office outside the factory work premises and the Contractor

shall keep himself present throughout the working hours.

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by

ii) If the contractor does not possess separate P.F. code number of RPFC, his

tender will not be considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC,

along with the tender.

15.11 Termination of Contract:

In case of contractor fails to complete the transmission line work or part there of

within contractual period or in case the work is found not in accordance with

prescribed specification the GETCO shall exercise its discretionary power either:

15.11.1 To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To get the work done other contractor after giving due notice to the contractor on

account and at the risk of the contractor for such work executed or other similar

description without canceling the contract in respect of the works not yet due for

15.12 To cancel the contract. In the event of the risk works of similar description, the

opinion of the GETCO shall be final. In the event of action taken under clause (A) or

(B) above, the contractor shall be liable to pay for any loss which the GETCO may

sustain on that account, but the contractor shall not be entitled to have any saving on

such purchases made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores

supplied by the contractor and the GETCO shall not be required to give any reason

in writing or otherwise at any time for rejection of the stores.

15.12.1 MATCHING OF END COST: In case the GETCO decides to award contract on

matching end-cost basis, the bidder has to reduce all the quoted rates

proportionately. The reduction on overall basis will not be accepted (i.e. all unit rates

of erection schedule shall be reduced proportionately by difference in percentage).

The confirmation for matching end cost shall be given within 7 (seven) days from the

letter from GETCO.

16.0 Agreement /Indemnity Bond: The contractor shall have to execute the contract

agreement at his own cost on the stamp paper of Rs. 100/- and have also submit

Indemnity bond on the stamp paper of Rs. 100/- as per the prescribed format

appended with the specification enclosed.

17.0 Safety Cum Indemnity bond : The contractor shall submit Safety Cum Indemnity

bond on the stamp paper of Rs. 100/- as per the prescribed format appended with

the specification enclosed.

18.0 REGISTRATION AS A CONTRACTOR:

Registration with GETCO, MEHSANA or any other office GETCO is pre requisite for

participating in tender. It is required to furnish documents of registration along with

Seal & Signature of Bidder

offer in Technical bid and the details at appropriate place in confirmation of details of

bidder shall be given by the contractor.

SAFETY INSTRUCTION / SAFETY GUIDE LINE FOR CONTRACTORS DURING WORK

Following safety guidelines are mandatory for all contractors operating in GETCO premises/ on

transmission lines for Electrical, non-electrical & Civil works.

1. The contractors must provide advance planning of work to concerned in-charge of substation

2. The name, qualification, address & cell phone No. of supervisor.

3. The list of workers/labours with name and address.

4. The copy of group insurance policy with list of name of workers covered.

5. The list of T & P and safety equipment [PPE] having tested and checked by GETCO official

6. The working procedure must be specified with timing of working hours indicating tea break

& lunch break period.

7. Before starting any work “permit to allow to work” must be taken from control room in-charge.

8. Utilizing Electrical/non-electrical equipments, safety rules must be implemented.

9. All workers/labour & supervisors must be use safety equipment [PPE] during the work.

10. If the work is to be carried out on Sunday or public holiday, the necessary permission must

be taken in advance, requesting in writing.

11. Unwanted person including children of labours will not be allowed at working site in the

switchyard and in the prohibited area.

12. Any electrical work or electrical connection to equipment for any other work must be carried

out by certified electrician/wireman with adequate size of wire through MCB per I.E. Rule.

Ensure that all precautions are taken to prevent electrical & the installation/connection is

certified by EIC.

13. No work should be done during night hours unless & until it is required under certain

circumstances with the approval of next higher authority and all necessary arrangement of

adequate lighting with safety precautions is made.

14. Any power line crossing, river crossing & railway crossing or any other hazards must be

discussed with workers by contractor in presence of EIC.

15. Contractors must submit list of workers with name, qualification and experience who are

engaged for line maintenance/rectification job.

16. Line clear permit must be taken on power line crossing or passing nearby for safety of

workers. This must be ensured by GETCO supervisor/in-charge of sub station before starting

17. Contractors must arrange for Shelter and drinking water facility for the labours/workers

engaged with the permission of S/S in charge.

18. The method of work, required T&P and manpower should be discussed between GETCO

supervisor, contractor’s supervisor and gang leaders.

19. Prior to execution of work a joint survey must be conducted by GETCO supervisor,

Seal & Signature of Bidder

contractor’s supervisor and DISCOM line man in order to identify that following :

[a] HT/LT line or tap line crossing under each span of line of the work.

[b] Isolation point of each line crossing must be checked.

[c] Each line crossing & isolation point under each span must be discussed and noted in

maintenance register with sketch.

20. While execution of stringing work the identified line crossing must be isolated/ de-energized

and written clearance should be obtained from concerned DISCOM supervisor.

21. The isolation of Tap line must be physically seen and verified by Contractor.

22. Contractor’s supervisor must take LCP for EHV line and power line crossing.

23. AT D.O. fuse junction contractors person should be posted to ensure that no person restore

D.O. supply while work is under execution.

24. Contractor’s supervisor must ensure all isolations physically prior to give clearance to gang

leader for taking up job.

25. Earthing must be done at the place of work before execution of any work.

26. Live Line Detector should be used to check de-energisation of line before start of work.

27. Earthing material and tools of contractor shall be verified before starting of work.

28. No work done by contractor labour without their supervision.

29. Before starting of stringing work tightening punching, no member missing & any type of

tension tower provide back tension guy without joint & provide at appropriate depth.

30. Tree cutting should be completed before starting stringing work

2.1 The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours

of fatal/Non-fatal accident occurred to human being.

2.2 The GETCO investigating officer findings in to accident shall be final and binding to the

contractor /Agency.

Safety Requirement:

Kick off Meeting exclusively for safety shall be done in each contract in presence of

contractor’s site in charge and supervisor. Safety document shall be handed over and

vital safety norms and key points of safety related to project shall be explained and

recorded for commitment by erection contractor.

Such records are mandatory for clearing first erection bill.

3.2 During site visit by GETCO official of SUPERINTENDING Engineer and above rank, the

following checks during execution of work shall be covered.

3.21 Safety equipments available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

3.2 2 Safety procedure adopted.

(a) Permit to work

Seal & Signature of Bidder

(b) Earthing at the place of work.

(c) Adequate supervision.

3.23 T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

3.3 If above-mentioned safety requirements found violated in any of the above three

conditions shall attract penalty of Rs.1000/-per occasion. (Max.Rs.3000/--for violation of

three conditions)

3.4 During subsequent visit, if violation is found, then double penalty shall be deducted from

the bill of the Contractor/Agency.

Seal & Signature of Bidder

TENDER SPECIFICATION

Sub. : Work for erection of Mechanical strengthening of 220KV S/C Chhatral -

Gandhinagar line under Mehsana TR circle.

a) I/ we, the undersigned, have read and understand the Tender Specification No. For

Mechanical strengthening of 220KV S/C Chhatral - Gandhinagar line under

Mehsana TR circle. Transmission line along with the entire tender Terms and Conditions.

b) The price in the bid are firm prices in line with Tender Specifications and shall stand valid till

Completion of the Contract, if awarded.

3) I/We declare that our bid is strictly in line with Tender Specifications and there is no

Further, I / we also agree that additional conditions / deviations, if any found in bid, the offer

be out rightly rejected without assigning any reason thereof.

Signature of Authorized representative

Of Company / Agency

Seal & Signature of Bidder

CONFIRMATION OF DETAILS OF BIDDER

Bidders are required to furnish following information specifying YES / NO

1) Whether the Bid is on percentage basis as called for. Yes / No

2) Whether rebate furnished is in percentage basis as called Yes / No

3) Whether the Bid is submitted by RPAD. Yes / No

4) Whether all pages of Bid Specifications are sealed and Yes / No

signed by the Bidder.

5) a) Whether the Bidder is registered with GETCO Yes / No

b) In case of “Yes”, please furnish following details:

i) Registration Letter No. & date.

ii) Class of Registration

c) Whether Bidder is having PF Code No. Yes / No

6) a) Whether EMD paid. ( DD / BG ) Yes / No

b) In case “Yes”, furnish details

7) Whether following documents as specified are submitted.

a) Human Resources detail. Yes / No

b) Availability of tools, equipments etc. Yes / No

c) Details of orders executed / on hand Yes / No

d) Financial capability. Yes / No

e) Experience as specified. Yes / No

f) Latest Income-tax certificate Yes / No

g) Company’s Articles Of Association Yes / No

h) Details Of Partners / Directors Yes / No

i) B.R./P.A. Authorizing Person Yes / No

j) Power of Attorney of Consortium Members Yes / No.

Signature of Authorized Representative of

Name of tendering Company

Seal & Signature of Bidder

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

TRANSMISSION CIRCLE OFFICE

TENDER SPECIFICATION

Mechanical strengthening of 220KV S/C Chhatral - Gandhinagar

line under Mehsana TR circle

TECHNICAL SPECIFICATION

TENDER NO. MTC/05026/n-28(Reinvitation-I)

Seal & Signature of Bidder

TECHNICAL SPECIFICATION

1.1 To take suitable storage-cum-erection insurance,.

1.4 Distribution of all materials to erection site.

1.5 excavation, sub-setting, concreting, back-filling etc. complete work for foundation including

dewatering, shoring & shuttering, cutting of stubs, fabrication and supply of chimney material

and form boxes etc.

1.6 Procurement and supply of earthing material for pipe type and counter poise type

Earthing as per the Board’s approved drawing/s.

4) Procurement and supply of danger plate, number plate, circuit identification plate and

Phase plate as per the Board’s approved drawings.

1.10 Procurement and supply cement of 43 grades as per IS-8112 of approved brand by GETCO for

casting of foundation of various type of towers as per approved foundation drawings and RCC

steel TMT type.

1.11 Excavation of different types of foundation of various towers as per approved Board’s drawing,

erection of tower ,tack welding of bolt-nuts including supply and application of rich zinc primer

and 2 coat of enamel paints for bottom most two panel ( up to 10Meter )

1.12. Testing, commissioning and guarantee of all the activities carried out from (i) to (xii).

The successful contractor has to arrange for all the tools/tackles and materials required for

completion of transmission line at his own cost. Contractor shall only be responsible for damage

or loss to erection tools.

1.14 All works shall be carried out in accordance with the revised and latest Electricity Act in force

and rules made there under.

1.15 Successful contractor shall carryout all addition, alteration required to complete the line for

commissioning at the same rates quoted in the offer for respective items. Any additional items

which have not been covered in the specification & for which prices are not covered in the price

schedule shall not be executed.

1.17 The scope of work described herein is only indicative. The contractor will complete all the works

detailed in the schedule of quantities which will not be limited to work in scope mentioned

2.0 Procurement of equipment, tools-tackles & materials:

2.1 All the tools, equipments required in sufficient quantity, shall be procured/arranged by the

successful tenderer before the work is taken up on hand and shall not link the

delivery/completion period with procurement/arrangement made by him for these items

tools/equipments.

3.0 Drawing & Bills of Materials:

3.1 The GETCO will provide drawings for foundation and earthing to be carried out for

various types of towers to the successful tenderer.

Seal & Signature of Bidder

Technical Data Sheet

EXECUTION OF WORK:

5) The erection works covered under this section consist of

i) to take suitable storage-cum-erection insurance,

ii) distribution of all materials to erection site,

iii) excavation, stub-setting, pile foundation, concreting, back-filling etc. complete work

for foundation including dewatering, shoring & shuttering, cutting of stubs, fabrication

and supply of chimney material and form boxes etc.

iv) Guarantee of all the activities carried out from (i) to (vii).

1.2 The successful contractor shall carry out all addition / alteration required for completion of

line and up to commissioning the same at rates quoted in the offer for respective item.

1.3 All works shall be carried out in accordance with the revised and latest provisions under

Indian Electricity Act and Rules made there under.

1.4. All the erection tools required during construction of lines shall be arranged by the

contractor at his own cost. The contractor shall only be responsible for any damage to and /

or loss of his erection tools.

1.5 Quantities given in the Schedule of erection in price Bid are to be executed by the contractor

at the rates accepted by the Board in the A/T. In case of any deviation in tower quantity /

type of tower / length of line, excavation / concreting resulting into an increase in which

event the field officer shall obtain prior approval of the Head Office and excess quantity shall

be paid only at the accepted rate of the A / T.

1.6 The erection work beyond contractual ceiling amount shall be done only after approval from

2.0 WAY LEAVE, TREE CUTTING AND OTHER OBSTRUCTIONS

3.1 The Board will arrange for right of way and for tree clearance. Proposals in this connection

will have to be and submitted by the contractor well in time. It will also be necessary on the

part of contractor to instruct his laborers and staff to use minimum area while doing the work

where there are standing crops. No person of the contractor should pick any Items from

standing crops or fruits. The contractor should take all possible steps to avoid or minimize

damage to standing crops, etc. Contractor should use minimum space for transportation

also during execution of work.

3.2 The contractor should immediately notify any obstructions or hindrance from local villagers

or the local authorities in the execution of the work to the concerned Engineer-in-Charge but

should not deal directly in the matter. The Engineer-in-Charge will arrange to remove the

obstacles as soon as possible.

3.3 For clearances, permissions etc. from various authorities, the Contractor shall not remain

contended by simply informing the GETCO, but shall invariably assist and arrange for

personal follow up to overcome the difficulties in the interest of progress of the work.

Seal & Signature of Bidder

4.0 ACCESS TO LOCATIONS:

4.1 It will be the contractor’s sole responsibility to take the materials up to the location. Any

path way, temporary road, temporary bridge required will have to be provided by the

contractor at his cost. If, for any reasons the above is not feasible, the contractor at his own

cost shall have to arrange transportation by head loads.

4.2 The contractor will be deemed to be very well familiar with the route of the transmission line

before giving the offer. Notwithstanding the difficulties of terrain, location approaches, way

leave and other obstructions the price quoted for all the items of erection shall not undergo

any change at any stage or granted by the GETCO for any special rates/consideration.

5.0 EXCAVATION:

5.1 The payment of excavation will be limited to the volumes as per approved excavation drawings

even though the Contractor may excavate more for the sake of his own convenience or for any

reasons. If the excavated dimension/s is/are more than the dimension/s shown In the approved

drawing, the additional excavated volume should be filled in with 1:4:8 mixture concrete at

Contractors cost in respect of materials, Labors etc.

5.2 In case of rock soil, the extra excavated rock portion on all sides shall be filled with 1:2:4 mix

Concrete at his own cost in respect of materials, Labors etc.

5.3 The rates indicated in schedule for excavation work in each soil shall be applicable to all the

locations as per actual condition of the soil strata irrespective of classification of type of

5.4 The rates for excavation indicated in schedule shall also be applicable for benching work, if

6.0 SHORING, SHUTTERING AND DEWATERING:

The Contractor has to arrange for shoring, shuttering and dewatering work during activities of

excavation, stub setting and concreting. These shall be done at his own cost.

7.0 STUB SETTING:

7.1 The rates for stub setting are inclusive of cutting of stubs (if any), setting of stubs, leveling at

correct level, dismantling of template after concrete, back-filling work etc.

7.2. Above rates shall be on per MT basis for normal, extensions up to 21 meters and

special/river crossing towers.

7.3. The weights payable for stub-setting item shall comprise of the weight of stub and its

respective stub setting template as per approved bill of material.

8.1. The rates indicated in schedule for concrete work shall be applicable to all the locations

irrespective of soil strata and type of foundation adopted. The Contractor shall have to procure

cement from the open market according to line requirement and keep sufficient quantities

to avoid delay in work. Same quantity of cement is to be utilized from his own stock

.Account of cement utilized at each location duly certified by concerned Board’s supervisor

and engineer in charge of work, is required to be maintained and submitted with each R.A Bill

. No payment shall be made toward cost of cement bags utilized in each running bills without

submission of cement consumption details. No wastage is permitted as same is to be

Seal & Signature of Bidder

procured by the contractor (of approved brand by the GETCO) at his own cost from the

authorized dealer.

8.2. Use of Cement:

1) The rates in Schedule-‘B’ are inclusive of cement cost. Contractor has to purchase fresh

grade cement confirming to as per IS 8112 and of approved brand by GETCO

2) Contractor has to construct ‘Pacca’ godown at site of work, so that cement bags can be

properly preserved to avoid damage due to any kind of water.

3) Contractor has to bring sufficient quantities of cement bags and at no time less then 200 (two

hundred) bags to maintain progress of work. The work should not suffer for want of cement.

4) It is full responsibility of contractor to bring sufficient & timely cement at site. Nothing extra will

be paid on account of any reason to maintain progress of work and to complete the work in

5) Cement should give the required strength of cement concrete.

6) Contractor has to submit material account for consumption of cement used with every bills. In

case of non submission of the same, bill will not be passed. Contractor has to submit the copy

of cement purchase bill along with each RA Bill/Final Bill.

7) No negative variation will be allowed for consumption of cement with respect to quantity then

prescribed as per booklet of technical specification of Board/mix design and nothing will be paid

extra for over consumption.

8) Contractor is fully responsible for safety of cement at site; nothing will be paid extra on account

9) If Board’s authorized representative wants to check cement stock at site, contractor has to allow

for the same at any time.

10) Contractor has to maintain day to day cement consumption/balance account at site.

11) As far as possible, contractor has to maintain supply of cement of only one brand & grade

through out the work and on account of closer/shortage of approved brand, cement of other

brand in accordance of condition no.(1) will be allowed by Engineer-In-Charge.

12) Minimum cement consumption considered for cement concrete will be:-

a. M20 Grade Concrete. - 8.2 Bags per CMT

b. M15 Grade Concrete - 6.5 Bags per CMT

Contractor has to use minimum cement as above. Contractor should not use less than the

prescribed quantities of cement, even in the case of mix design which recommends lower

13) Contractor will be allowed to carry out work only after physical verification of cement brought at

8.3 The GETCO reserves the right to test the quality of steel and cement procured by the contractor

at any Government recognized laboratory and the test results shall be binding to the contractor.

If the test results are not found satisfactory the entire lot supplied and work executed has to be

replaced / re-executed by the contractor at no extra cost to the GETCO.

8.4 Back filling of the excavated soil is to be arranged by the successful bidder. For back filling if

borrowed earth is required, the same should be arranged of suitable quality and quantity

irrespective of lead at no extra cost to the GETCO.

8.5 The sand shall be of the best quality containing hard siliceous materials, clean and of sharp

angular grit type and free from earth or organic matter or salts and to the satisfaction of the

Engineer in-charge. The sand shall be washed before use. No saltish or brackish water shall be

used for concreting.

8.6 The mixture of concrete to be used shall be such as to produce a sound, compact and water-

proof concrete. The mixture shall not be weaker than the ratio to be prepared. The concrete for

Seal & Signature of Bidder

chimney shall be prepared with 20 mm stone metal and the concrete for pyramid/step/pad shall

be prepared with 20 mm or 40 mm stone metal. The mixture shall be prepared using mixing

machine only. It should also be free from grit and dirt. The concrete shall be mixed as stiff as

required for placing the concrete in the form of moulds with ease and degree to which concrete

resists segregation will permit. Hence, the quantity of water used should not be too much.

8.7 Proper form or moulds adequately braced to retain proper shape while concreting should be

used for chimney, pyramid and slab portions & vibrator machine shall be used at the time of

concreting. Form boxes should be water tight so as not to allow cement cream to come out

leaving only sand and gully to form honey combs in concrete. Form boxes should be cleaned

and oiled before using for concreting.

8.8 All sub-merged locations must be kept completely dewatered both during the placing of

concrete and for 24 hours after completion. There should be no disturbance of concrete by

water during this period.

8.9 .Form boxes should not be removed before 24 hours, after concreting. Concrete surfaces where

required should be set right with rich cement and mortar after removal of the forms.

8.10 .The Vice President (Projects) or Engineer appointed by him at his sole discretion may uncover

any cast foundation to find out the workmanship of foundation. Contractor shall render

necessary assistance during such fact finding operation and shall comply with the report of the

investigating officer.

8.11 The contractor will be responsible for constructing the foundations in accordance with the

design of each type of foundation supplied by the GETCO.

8.12 The payment of excavation will be limited to the volumes as per approved excavation drawings

even though the Contractor may excavate more for the sake of his own convenience or for any

reasons. If the excavated dimension/s is/are more than the dimension/s shown In the approved

drawing, the additional excavated volume should be filled in with 1:4:8 mixture concrete at

Contractors cost in respect of materials, Labors etc.

8.13 In case of rock soil, the extra excavated rock portion on all sides shall be filled with 1:2:4 mix

concrete at his own cost in respect of materials, labors etc.

8.14 The rates for excavation indicated in schedule shall also be applicable for benching work, if

8.15 The tore / plain steel bars required for RCC type foundation shall be procured by the Contractor

in advance to avoid delay in the work.

8.16 No wastage is permitted for reinforcement steel, as the same is to be procured by the

contractor at his own cost. NO over lapping of RCC is permitted in foundation work.

8.17 Board reserves right to test the quality of steel and cement procured by the contractor at any

Govt. recognized Laboratory and intended to be used for the tower foundation works. The test

results shall be binding to the Contractor.

9.0 Classification of Soil.

a) Normal Dry Soil:

Seal & Signature of Bidder

The soil readily removable with ordinary spades and shovels viz. Murram hard Murram etc.

and to be used for location in normal dry cohesive or non cohesive soils. If the black cotton

soil is encountered up to 500 mm below ground level, normal dry soil foundation shall have

to be adopted. (The normal dry soil foundation designs shall be inclusive of this stipulation)

6) Fully submerged black cotton Soil.

To be used at locations where soil is clay type, not necessarily black in color, which shrinks

when dry and swells when wet, resulting in differential movement extending to a max., depth

of 3.5 meter below ground level. For designing foundation for this location the soil is to be

considered submerged in nature. If the black cotton soil is encountered only up to 500 mm

from ground level, normal dry soil foundation shall be adopted. (This foundation design

shall be inclusive of this stipulation).

To be used at locations where decomposed or fissured rock, hard gravel, kankar, lime stone,

lateriate or any other soil of similar nature is met. Undercut type foundation is to be used for

soft rock locations.

To be used at locations where chiseling, drilling, and blasting is required.

9) Fully submerged soil:

To be used at locations where sub soil water table is met at less than 1.50 meter below

ground level and up to complete depth of foundation.

10) Partially submerged soil:

To be used at the locations where the submerged soil water table is met at 1.5m or more

than 1.5 m below the ground level, the top portion of the strata being normal dry soil.

Soil strata for adopting various types of foundations:

Sr. Type of composite soil Type of foundations to be

A) 1) Dry black cotton soil up to 500 mm below ground Normal(dry)

level and balance dry normal

2) Black cotton soil from 500 mm up to 1500 mm Partially dry black cotton

below ground level and balance normal dry soil

3) Black cotton soil beyond 1500 mm below ground Fully dry black cotton

level Partially dry black cotton

4) Normal soil up to 1.5 m below ground level and

below that black cotton soil

B) 1) Dry black cotton soil up to 500 mm below ground Soft rock

level, then normal soil up to 1m and balance soft

rock up to complete depth of foundation

2) Dry or wet black cotton soil up to 1.5 m below G.L Soft rock

and balance soft rock up to complete depth of

3) Soft rock for entire depth.

C) 1) Dry black cotton soil upon 500mm below G.L. Hard Rock

then normal soil up to 1m. And balance hard rock

up to complete depth of foundation.

2) Black cotton soil up to 1.5m below G.L. and Hard Rock