Digital Ultrasonic Single Rail Tester

Special Eligibility Criteria

1. 1

   Supply to be strictly as per specifications document uploaded with this tender.

   Confirmation required
2. 2

   Railway reserves the right to purchase bulk or entire quantity from those sources who have been approved by RDSO for the item "Digital Ultrasonic Single Rail Tester with 9 Probes, coloured signals and real A- Scan pulse echo with continuous recording of B-Scan storage of each probe along with data setups" (IREPS Vendor Directory RDSO Item ID: 3100581) on or before the date of tender opening. Approval status of the firm will be reckoned as on the date of tender opening and not thereafter. But in case of downgrading removal/suspension/banning etc., after opening of this tender, such changes shall be taken into account while considering the offers. For details regarding ordering on Approved / Developmental vendors please refer para 3.2 & 3.3 of Part B tender conditions.

   Document requiredConfirmation required
3. 3

   Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockiest along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of part B of "SR TENDER CONDITIONS").

   Document optionalConfirmation required
4. 4

   Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 with latest amendments, if any) only and the vendors who do not qualify to be "Local suppliers" (i.e.), "Non- Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Offer of the firm shall be summarily rejected in case of non-compliance of above declaration. For more details, the tenderer shall refer Para 16.0 of Part 'B' of 'SR TENDER CONDITIONS' attached to this tender document.

   Confirmation required
5. 5

   EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions. 2) In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of Part - B of Southern Railway Tender conditions

   Confirmation required
6. 6

   All the tenderers shall have to submit clause-wise compliance of specification mentioned in Bid documents and drawings enclosed along with this tender or product catalogue for the make and model offered should be submitted by the tenderer, spelling out deviations, if any, to ascertain technical suitability. An offer, whose technical suitability cannot be ascertained, may be liable to be ignored.

   Document requiredConfirmation required
7. 7

   INTER - SE POSITION OF OFFERS WOULD BE DETERMINED BASED ON THE SUM OF COST OF THE EQUIPMENT AND THE COST TOWARDS COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR 5 YEARS (WITH NPV FACTOR AT DISCOUNT OF 10% PER YEAR) FOLLOWING WARRANTY FOR 3 YEARS. COST OF THE EQUIPMENT SHOULD INCLUDE COST OF BASIC MACHINE, COST OF CONCOMITANT ACCESSORIES , COST OF ANY OTHER ACCESSORIES WHICH IN THE OPINION OF SUPPLIER IS ESSENTIALLY REQUIRED FOR MAKING THE MACHINE FULLY FUNCTIONAL, COST OF SPARES, TOOLS & CONSUMABLES, COST OF PREVENTIVE MAINTENANCE FOR 3 YEARS, COST OF INSTALLATION & COMMISSIONING, COST OF TRAINING AS MENTIONED IN SPEC., ETC., (COST OF OPTIONAL ACCESSORIES WILL NOT BE CONSIDERED FOR INTER-SE RANKING).

   Confirmation required

Check List

1. 1

   Have you attached documents to prove your eligibility and past performance as per tender requirement?
2. 2

   Have you attached certification of Local content from statutory auditor/ Cost Accountant?
3. 3

   Have you quoted warranty oblications as per tender requirement?
4. 4

   Have you quoted delivery period correctly and precisely?
5. 5

   Have you submitted all supporting documents required?
6. 6

   Have you read the Security Deposit (SD) condition at Para 10 of Part A of "SR TENDER CONDITIONS" attached with this tender document and uploaded relevant document for seeking exemption from submission of SD? If not, are you ready to pay Security Deposit?
7. 7

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest. If yes,have you attached valid documents (UDYAM Registration Certificate) towards being MSE?
8. 8

   Have you furnished the statement of deviations?[preferably nil]
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
11. 11

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
12. 12

    Firm to indicate make-model-brand offered, if any.
13. 13

    Have you kept your offer valid for 120 days?

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, Delivery Period shall be given as per the requirement best suited to this office within the quoted range.

   Confirmation required
3. 3

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

   Confirmation required
4. 4

   Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer para 4.0 of part B of "SR TENDER CONDITIONS" document attached to this tender document for further details.)

   Confirmation required
5. 5

   HSN CODE 9031 [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Confirmation required
6. 6

   Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY".

   Confirmation required
7. 7

   For "Public Procurement (Preference to Make in India)" policy, please refer Para 16.0 of Part- B of "SR TENDER CONDITIONS" attached to this tender document.

   Confirmation required
8. 8

   Bidder shall accept the following declaration [Land Border condition] by quoting "YES" against 'Conf. allowed" or "Complied" column for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019-PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. "I/WE HAVE READ THE CLAUSE REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA. I/WE CERTIFY THAT THIS BIDDER IS NOT FROM SUCH A COUNTRY OR , IF FROM SUCH A COUNTRY, HAS BEEN REGISTERED WITH THE COMPETENT AUTHORITY. I/WE HEREBY CERTIFY THAT THIS BIDDER, FULFILLS ALL REQUIREMENTS IN THIS REGARD, AND IS ELIGIBLE TO BE CONSIDERED. (WHERE APPLICABLE, EVIDENCE OF VALID REGISTRATION BY THE COMPETENT AUTHORITY SHALL BE ATTACHED.)''

   Document requiredConfirmation required
9. 9

   1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti-competitive behavior by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub-contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid-rigging and can even order the parties to cease and desist.

   Confirmation required
10. 10

    a) FOR : DESTINATION. BY ROAD. Accordingly, the firms are advised to quote on "FOR DESTINATION BASIS BY ROAD" AND OFFERS WITH DEVIATIONS ARE LIABLE TO BE IGNORED. b) Door delivery shall be made to the consignees along with Delivery Challan Postal Address of the Consignee is SSE/P.WAY/USFD/MAS(Southern Railway) Southern Railway GST No. 33AAAGM0289C1ZQ.

    Confirmation required
11. 11

    Failure consequences: In case the firm fails to execute the contract within the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods and/or Service as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to Security Deposit of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

    Confirmation required
12. 12

    Tenderers to acknowledge having read and also accept the "IRS CONDITIONS OF CONTRACT", "SR TENDER CONDITIONS", "SPECIAL and OTHER CONDITIONS" specified in this tender document/attached to this tender document.

    Confirmation required
13. 13

    SECURITY DEPOSIT shall be taken from all vendors for contract value above Rs.25 Lakhs. SECURITY DEPOSIT is 5% of total value of contract subject to MAX Rs. 50 Lakhs for contract value above 25 lakhs and up to Rs.50 Crore. Subject to the applicable exemptions. SECURITY DEPOSIT from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit for any tender or by any tenderer except following: a) The Store contract cases of value upto Rs.25 (twenty five) lakh, b) Other Railways and Government departments in terms of Railway Boards letter No. 2004/RS(G)/779/11 dated 24.07.2007 c) Indian Ordinance Factories in terms of Railway Boards letter No.92/RSS(G)/363/1 dated 08.04.1993 d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway Boards letter No.2003/RS(G)/779/5 dated 10.09.2004 e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetary limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE subject to approval status being valid on the date of tender closing h) Vendors registered with Railway for supply of medicine, medical equipments and consumables shall be exempted from submission of SD for these items. (Please refer Para 10.0 of Part A of "SR TENDER CONDITIONS" enclosed to this tender document for further details on this clause).

    Confirmation required
14. 14

    (a) Free Delivery to consignee. Supply of machine shall be made as per the Delivery schedule. (b) Bill Payment: After successful completion of purchase order, firm has to submit the BILL ON-LINE through IREPS Portal only for payment. In this regard, the following documents have to be uploaded based on the CRN (R-Note) issued by Railway (a) Invoice, GST declaration( i.e. SELF DECLARATION regarding Aggregate Annual turnover in a financial year: Less (or) More than 50 Crores / Less(or) More than 100 Crores/Less (or) More than 500 Crores. If more than 500 Crores, e-invoice is required to be uploaded.), RNote, NEFT MANDATORY. (b) Warranty/Guarantee Certificate, RITES certificate, Test report, Dealership certificate (or) proof of purchase from authorized dealer, calibration certificate, Commissioning Report whichever is applicable.

    Confirmation required
15. 15

    SPLIT CLAUSE: Pre-decided Quantity Splitting clause is applicable as per the para 5.0 of Part B of "SR TENDER CONDITIONS" attached to this tender document, in order to ensure timely availability of material through placement of orders on multiple sources.

    Confirmation required
16. 16

    Packing Instructions: Use Re-usable Steel Cage (or) Wooden box (or) Gunny Bags (Jute Bags) (or) Carton Box (or) Polythene Bags>50 micron only and Use Railway Parcel Transportation.

    Confirmation required
17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   SD should be in favour of Sr.DFM/MAS.

2. 2

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other sister concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

3. 3

   Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.