Tender for Supply, Installation, testing and Commissioning with 5-year CMC of Grid Connected Solar Photovoltaic Systems of Various Capacity on UGVCL’s various Office Buildings

5 PART-C Schedule-A and Note-Important

6 PART-D Check List

7 PART-E Integrity pact

8 PART-F General and Commercial Terms and conditions including Tender

eligibility conditions & evaluation criteria

9 PART-G Technical Specification

10 PART-H Annexures: -

Annexure-1 Format for tender conditions acceptance and Undertaking

Annexure-2 Details of EPC work Execution Capacity

Annexure-3 work experience in last 3 (three) years

Annexure-4 Details of Technical staff available with the Company for execution

Annexure-5 Declaration about relative employed

Annexure-6 No Deviation Certificate

Annexure-7 Declaration of authorization (LLP/Partnership firm)

Annexure-8 Format for Annual Turnover certificate and Positive Net-worth

Annexure-9 Undertaking In Regard to Stop Deal / Black List Thereof

Annexure-10 Power of attorney (LTD/PVT LTD Company)

Annexure-11 Offered Capacity

Annexure-12 List of documents uploaded in technical stage

Annexure-13 Undertaking In Regard to Quoted Price

Annexure-14 Details of the Firm

Annexure-15 Declaration for no conflict

Schedule B: Price Offer as per n-procure-e-Tender Document

11 PART-J Appendix

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 5 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Appendix-2 Format for Guarantee Card

Appendix-3 Quarterly Maintenance & Servicing Report

Appendix-4 Project Completion Report for Grid Connected Solar PV System

Appendix-5 Agreement

Appendix-7 Performance Guarantee (SD) for supply period and for 5 year

maintenance as per Commercial Terms and Conditions of Tender

Appendix-8 Undertaking for DCR Contain

Appendix-9 Invoice Format

Appendix-10 Declaration format associated with implementing ALMM order.

12 ANNEXURE-A Locations of UGVCL Office buildings where Solar rooftops to be

installed along with estimated capacity

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 6 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

A. All information contained in this, tender subsequently provided / clarified are in good interest and faith.

This is not an agreement and is not an offer or invitation to enter into an agreement of any kind with any

Each applicant should conduct its own investigation and analysis & should check the accuracy, reliability and

completeness of the information in this Tender. Applicants should make their own independent

investigation in relation to any additional information that may be required.

Applicant should make their own due diligence of facilities while preparing this

B. The information contained in this Tender Document subsequently provided to Bidder(s), whether

verbally or in documentary or in any other form by or on behalf of UGVCL/DISCOM or any of its employees,

consultants or associates, is provided to Bidder(s) on the terms and conditions set out in this Tender

Document/ Offer and such other terms and conditions subject to which such information is provided.

C. This Tender Document/ Offer is not an agreement and is neither an offer nor invitation by UGVCL to the

prospective Bidder or any other party. The purpose of this Tender Document/ Offer is to provide interested

parties with information that may be useful to them in making their Offer. This Tender Document/ Offer

includes statements, which reflect various assumptions and assessments arrived at by DISCOM in relation to

the Project. Such assumptions, assessments and statements do not purport to contain all the information

that each Bidder may require. This Tender Document/ Offer may not be appropriate for all persons, and it is

not possible for UGVCL to consider the technical capabilities, investment objectives, financial situation and

particular needs of each party who reads or uses this Tender Document/ Offer. The assumptions,

assessments, statements and information contained in this Tender Document/ Offer may not be complete,

accurate, adequate or correct. Each Bidder should, therefore, conduct its own investigations and analysis

and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions,

assessments, statements and information contained in this Tender Document/ Offer and obtain

independent advice from appropriate sources.

D. Information provided in this Tender Document/ Offer to the Bidder(s) is on a wide range of matters,

some of which depends upon interpretation of law. The information given is not an exhaustive account of

statutory requirements and should not be regarded as a complete or authoritative statement of law. UGVCL

accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed

E. UGVCL or any of its employees, consultants or associates make no representation or warranty and shall

have no liability to any person including any Bidder under any law, statute, rules or regulations, principles of

restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from

or be incurred or suffered on account of anything contained in this Tender Document/ Offer or otherwise

including the accuracy, adequacy, correctness, completeness or reliability of the OFFER and any

assessment, assumption, statement or information contained therein or deemed to form part of this Tender

Document/ Offer or arising in any way in this Offer stage.

F. UGVCL or any of its employees, consultants or associates also accept no liability of any nature whether

resulting from negligence or otherwise howsoever caused arising from reliance of any Bidder upon the

statements contained in this Tender Document/ Offer.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 7 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

G. UGVCL may in its absolute discretion, but without being under any obligation to do so, update, amend

or supplement the information, assessment or assumptions contained in this Tender Document/ Offer.

H. The issue of this Tender Document/ Offer does not imply that UGVCL is bound to select an Bidder for

the Project and UGVCL reserves the right to reject all or any of the Bidder or Offers or discontinue or cancel

the offering process without assigning any reason whatsoever.

I. The Bidder shall bear all its costs associated with or relating to the attending pre-offer meeting,

preparation and submission of its Offer including but not limited to preparation, copying, postage, delivery

fees, traveling, food, lodging, expenses associated with any demonstrations or presentations which may be

required by UGVCL or any other costs incurred in connection with or relating to its Offer. All such costs and

expenses will remain with the Bidder and UGVCL shall not be liable in any manner whatsoever for the same

or for any other costs or other expenses incurred by a Bidder in preparation or submission of the Offer,

regardless of the conduct or outcome of the offering Process.

J. Words comprising the singular shall include the plural & vice versa

K. An applicable law shall be construed as reference to such applicable law including its amendments or re-

enactments from time to time.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 8 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

PART A- Definitions and Abbreviations

: CEA, BIS, GERC, MNRE or any other Authority

authorised by the Government of India or

1. “Appropriate Authority” Government of Gujarat.

: The “Bidder (s) /Bidder” shall mean the Bidder

whose offer is received by UGVCL as per

eligibility criteria and shall include such Bidder’s

heirs, legal representatives, successors and

3. “Bidder(s)” / “Bidder” assignees. Here, in this case, the Bidder/Bidder

shall not be a Joint Venture or a Consortium or

: “Tender Offer” means this Tender Document

having tender number and name as mentioned

in Tender Inviting Notice including all its

documents, along with all formats, annexures,

corrigendum, modifications, amendments and

clarifications thereto; in on-line submission of

4. “Tender Offer” offer/offer in response to this Tender

Document in accordance with the terms and

condition thereof.

: “Circle” means Operation and Maintenance

5. “Circle” Circles of DISCOM.

: The “Contract” shall mean the agreement to be

entered into by the DISCOM with the successful

Bidder upon receiving the Letter of Award from

DISCOM for implementation of the Scheme/

Project and shall include the General and

6. “Contract” commercial terms & condition, scope of work,

project requirement, technical conditions,

schedules, appendixes, drawings and any other

conditions specifically agreed between the

parties forming a part of the contract

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 9 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

: The “Successful Bidder”/ “Supplier”/ “

Contractor” /”Bidder” shall mean the Bidder,

whose Tender offer has been accepted by the

“Successful Bidder”/ “Supplier”/ “ DISCOM as registered supplier /Bidder and

Contractor” /”Bidder” shall include his authorized representatives and

have signed the ‘contract’ agreement with

: “Company” shall mean UGVCL Distribution

8. “Company” Company

: “Date of completion of project” shall mean

that the date of last installed project handed

over and accepted by the engineer-in-charge of

DISCOM all respect provided that the CMC of

“Date of completion of Project”

9. years, Guarantee and warrantee of 5 years shall

be applicable as per the Tender Document

terms and condition after the date of

completion of Project.

: “DISCOM” Shall mean electricity Distribution

10. Companies unless the context otherwise

“DISCOM” requires, DISCOM shall mean the UGVCL in this

“Division” : “Division” Shall mean Operation and

11. Maintenance Division of DISCOM.

: The “EMD” shall mean Earnest Money Deposit

12. “EMD” which is required to pay as per the Tender

Document condition.

13. The “Engineer” / “Engineer-in-charge” shall

“Engineer-in-charge”

mean the authorized Officer of the DISCOM

: “EPC” Shall mean Engineering, Procurement

“EPC” and commissioning of the complete project as

per the terms and condition of the Tender

: “Financial Year” or “FY” shall mean the Period

15. “Financial Year” or “FY” starting from 1 April of the first calendar year to

31 March of the consecutive calendar year.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 10 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

: The “Guarantee Period”/ “warrantee period”

shall mean the period during which the Agency

“Guarantee Period” / shall remain liable for replacement / repair and

16. “warrantee period” maintenance of any defective parts / work

performed by the Agency under the contract as

per the Tender Document condition.

“Guaranteed Capacity Utilization Factor (CUF)”:

CUF in a Year shall mean the ratio of the net

output energy injected at delivery point of the

SPV Power Plant in a Year versus installed

Project capacity x 365 x 24 (i.e. CUF =

Cumulative Project output in kWh / (installed

17. “Guaranteed CUF” Project capacity in kWp x 24 x 365)) CUF to be

considered on AC capacity (KW). The annual

CUF will be calculated every year from 1st April

of the year (COD for first year) to 31st March

next year. Guaranteed CUF shall be 19%

calculated with respect to the AC capacity of

: Letter of Award ” shall mean the official notice

issued by the DISCOM, notifying the successful

bidder that his offer has been accepted for the

18. Letter of Award” Tender with informing the successful bidder to

pay Security Deposit (SD) and execute the

Agreement with DISCOM as per the terms and

: The “Order” /“Letter of Acceptance” shall

mean the official letter issued by the DISCOM

19. “Order” / “Letter of Acceptance Offer”

informing the bidder that his Tender offer

Document has been accepted.

: “Party” or “Parties” Shall mean the Successful

Bidder who has signed the Contract with the

20. “Party” or “Parties”

DISCOM towards the fulfilment of the Terms

and Conditions of this Tender Document.

21. GUVNL : Gujarat Urja Vikas Nigam Limited (GUVNL).

: “Project” Shall mean the project under this

Tender for which the bids are invited covering

22. “Project” all aspects and terms and conditions as per the

Tender Document documents. The project

covers Supply, Installation, Testing and

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 11 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Commissioning of Distributed Grid connected

Solar PV system with CMC of 5 years, on

UGVCL’s Office Buildings.

: “ Third Party Inspection Bidder (TPIA)/TPI”

“ Third Party Inspection shall mean an Bidder/ agencies appointed by

Bidder (TPIA)/TPI” : UGVCL for inspection of SPV System installed

and commissioned.

“PV System” or “SPV ” or “ SPV System” shall

mean the Grid-tie Solar Photo-Voltaic (PV)

system including the PV modules, grid-tie

inverter(s), module mounting structure(s),

“PV System” or “SPV ” or “ cables and connectors, safety and earthing

SPV System” equipment, interconnection equipment, and

inverter with remote monitoring with other

components for Roof top Solar System that

shall be supplied, installed, commissioned and

maintained by the Agency.

“Qualifying Bidder” shall mean the Bidder who

25. “Qualifying Bidder” shall meet all the eligibility criteria mentioned

in the Tender Documents.

“System” shall mean the grid connected Solar

PV system as per Tender Document that shall

be supplied, installed, commissioned and

maintained with all other ancillary required by

the Agency for satisfactory operation of the

The “Specification” shall mean the Tender

Document forming a part of the contract along

28. “Specification”

with Proforma, schedules, appendixes and all

annexure Part-G of Tender Document.

“Sub-Division” Shall mean Operation and

29. “Sub-Division”

Maintenance Sub-Division of DISCOM

“Week” shall means the continuous period of

The “Work” shall mean activities to Supply,

Installation, testing & commissioning of the

Tender Document item for which the offers are

Abbreviations : Abbreviations are shown as under

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 12 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

1. AC : Alternating Current

2. ACP : Aluminium Composite Panel

3. AM : Air Mass

4. ASTM: : American Society for Testing and Materials

5. BIS : Bureau of Indian Standards

6. BoQ : Bill of Quantity

7. BOS : Balance-of-System

8. CEA : Central Electricity Authority

9. CERC : Central Electricity Regulatory Commission

10. “CEIG” : Chief Electrical Inspector of Government

11. CMC : Comprehensive maintenance Contract for 5 years

12. DC : Direct Current

13. DCDB : Direct Current Distribution Box

14. DTR : Distribution Transformer

15. DWC : Double Walled corrugated

: Engineering, Procurement and

17. EPF : Employee Provident Fund

18. FF : Fill Factor

19. FOR/F.O.R. : Freight on Rail/Road

20. GEDA : Gujarat Energy Development Bidder

21. GERC : Gujarat Electricity Regulatory Commission

: Gujarat Energy Research & Management

23. GI : Galvanized Iron

24. GST : Goods and Services Tax

25. HP : Horse Power

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 13 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

26. HDGI : Hot Dipped Galvanized Iron

27. HDPE : High Density Polyethylene

28. HFL : Highest Flood-Level

29. HT : High Tension (11 KV )

30. IP : Internet Protocol /Ingress Protection

31. IPR : Intellectual Property Right

32. IEC : International Electrotechnical Commission

: Institute of Electrical and

Electronics Engineers

34. IS : Indian Standard

35. Isc : Short Circuit Current

36. IST : Indian Standard Time

37. KV : Kilo Volt

38. KW : Kilo Watt

39. KWp : Kilo Watt peak

40. LT : Low Tension

41. IoT : Internet of Things

42. MCB : Miniature Circuit Breaker

43. MDAS : Meter Data Acquisition System

44. MIS : Management Information System

45. MMS : Module Mounting Structure

46. MNRE : Ministry of New and Renewable Energy, GOI.

47. MPPT : Maximum Power Point Tracker

48. MW : Mega Watt

49. NEC : National Electric Code

50. NIT : Notice Inviting Tender Document

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 14 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

51. NOCT : Normal Operating Cell Temperature

52. OS : Operating System for Computer/server

53. PAN : Permanent Account Number

54. PCU : Power Conditioning Unit

55. PID : potential-induced degradation

56. POC : Proof of Concept

57. PR : Performance Ratio

58. PV : Photo Voltaic

59. PVC : Poly vinyl chloride

60. RCCB : Residual Current Circuit Breaker

61. RL : Residential

62. RFID : Radio Frequency Identification

63. RTC : Real Time Clock

64. REC : Rural Electrification Corporation, GOI

65. RDBMS : Relational Data Base Management System

66. SCADA : Supervisory Control And Data Acquisition

67. SMB : Sub Miniature version B

68. SPV : Solar Photo Voltaic

69. SPD : Surge Protection Device

70. SRT : Solar Roof Top

71. STADD-Pro : Structural Analysis And Design Computer Program

: Standard Testing Condition (“STC” shall mean

Standard Testing Condition for solar cells and PV

modules with air mass AM1.5, irradiance

1000W/ m2, and cell temperature of 25°C.)

73. TPI : Third Party Inspection

74. THD : Total Harmonic Distortion

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 15 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

75. ToU : Time of Use

76. UAT : User Acceptance Test

77. UV : Ultra Violet

78. Vmp : Voltage at Maximum Power

79. Voc : Voltage at Open Circuit

80. -Ve : Negative

82. Wp : Watt peak

83. XLPE : Cross-linked Polyethylene

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 16 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

PART-B- Important Instruction to Bidder

1. Tender Fee: (This is mandatory)

• Bidder must have to pay Tender Fee by RTGS/NEFT/Online only and the receipt of same must be

uploaded in preliminary stage.

For timely tracing of online transactions made by bidders toward the payment of tender fee and EMD

from the bank reconciliation statement of UGVCL’s account large number of transactions reflected every

day, it is requested to all bidders to ensure and convey accurate UTR and transaction numbers along with

screenshot/ scan copy as a proof for timely payment made against the bid participated in this tender.

2. Earnest Money Deposit (EMD): (This is mandatory)

Bidders have to pay E.M.D. amount as mentioned in Tender Document notice by below mentioned way.

•Bidder must have to pay EMD by RTGS/NEFT/Online. If EMD amount paid by RTGS or NEFT or

online in that case receipt of payment transfer through RTGS/NEFT/Online must be uploaded in

preliminary stage. Details of RTGS/NEFT/Online are shown below.

-: Performa of R.T.G.S. Details:-

Sr. No. Particulars Requisite Details

1. Name of Bank Bank of Baroda

2. Name of Branch Main Branch, Mehsana – 384

3. Type of Account Cash Credit

4. IFSC Code BARB0MEHSAN

5. Name of Account UTTAR GUJARAT VIJ COMPANY LIMITED

• EMD amount shall be paid by RTGS / NEFT / Online only.

Bidders registered under Micro & Small Scale Industries of Gujarat State and holding subsequent

registration with CSPO/NSIC/DGS&D registration certificate will be eligible for exemption from payment of

EMD on upload of duly notarized original copies of minimum one certificate from group A & B (i.e. one

certificate from group A & one certificate from group B) for availing exemption in payment of E.M.D.

Please refer Part-B of Tender Document This is mandatory in view of Ministry of Micro, Small & Medium

Enterprises, Govt. of India, New Delhi notification S.O. 2119(E) dated 26th Jun, 2020 and subsequent

amendments, Only “UDYAM REGISTRATION CERTIFICATE” out of SSI/MSME part II/Udhyog Aadhar

Memorandum/Udyam Registration certificate shall remain valid from 1st July-2022 OR from the date as

amended in future by the ministry of Micro, Small & Medium enterprises (MSME), Govt. of India.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 17 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Group A Group B

1 CSPO Registration Certificates

1 UDYAM Registration Certificate 2 NSIC Registration Certificates

3 DGS & D Registration Certificates

Also, a Valid UDYAM REGISTRATION CERTIFICATE/ Udyog Aadhar Memorandum, the Certificate should

indicate related group of item/s as per Section D, Division 35, Group 351 having NiC 5- digit code of

35105 (Electric power generation using solar energy).

No relaxation shall be given to the bidder of outside Gujarat State even though having above certificate.

No relaxation given to the Gujarat Based bidders having only one registration number from Government

of Gujarat but no subsequent registration with NSIC registration certificates for the item under tender.

Bidders seeking exemption must upload duly notarized original copy of valid registration certificate in

preliminary stage failing which they run the risk of their tenders, as ineligible.

Tender Documents submitted/uploaded without Earnest Money Deposit amount by the firms, who are

not eligible for any exemption, will be rejected without entering in to further correspondence in this

regard and no reference will also be made.

3. Instruction for EMD & Tender Document fee in On-Line Submission of Tender offer:

a) All the relevant documents as per Cl. No. 3A of “PART-C (NOTE: IMPORTANT)” of Tender Document are

required to be uploaded/submitted self-attested and online only “Technical Offer documents” as per Cl.

No. 3B of “PART-C (NOTE: IMPORTANT)” of Tender Document must be uploaded in technical stage

online mode only.

b) All the relevant documents as per Cl. No. 3A of “PART-C (NOTE: IMPORTANT)” should reach to this

office within 5 days of Bid opening, if required. No Tender Document shall be accepted / opened in any

case received after due date and time of receipt of Tender Document irrespective of delay due to

postal services or any other reasons and that UGVCL shall not assume any responsibility for late receipt

of the Tender Document.

c) First the preliminary stage of online mode will be opened & if the documents towards payment of

Tender Document Fee, E.M.D amount are found OK then only Technical Offer in online mode will be

opened, which may please be noted; otherwise, online offer / e-Tender Document will not be opened /

say rejected out rightly and no correspondence in this regard will be entertained.

d) Bidder shall submit Price Offer ‘On-Line' in electronic form only and not in physical form.

e) Technical offer and Commercial offer:

The technical offer is required to be submitted in online mode only. The technical and commercial offer

shall comprise all the technical and commercial details as required to be submitted as mentioned in the

Tender Document. However, the required documents of technical offer which are mentioned in Cl. No.

3B of “PART-C (NOTE: IMPORTANT)”of Tender Document shall be uploaded in “Technical offer

Documents” in technical stage online mode.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 18 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Please note that the required documents should be invariably uploaded in online as mentioned in

Tender Document. Any Tender Document without required documents is liable to be ignored and the

Tender Document may be rejected without entering in to any further correspondence in this regard and

no further reference will be made.

4. Instructions for e- Tender(Online Tender) to Bidder:

(i) Downloading of Tender Documents

A Offer document will be available on web site up to date shown in the Tender Document.

bidder willing to participate in Tender will have to get themselves registered on website

www.tender.nprocure.com

(ii) Digital Signature

Bidder should have valid digital certificate as per Information Technology Act 2000 using which they can

A sign their electronic offers. Bidder can also procure the same from (n) code solutions, a division of GNFC

Ltd., who are licensed certifying authority by Govt. of India.

In case the bidder needs any clarification for e-Tender, details regarding digital certificate or if training

required for participating in online Tender Document, they can contact the following office:

(n) Procure Cell

M/s (n) Code Solution, A division of GNFC

403, GNFC Info Tower, Bodakdev, S.G. Road, Ahmedabad 380054.(Gujarat)

E-mail:[email protected].: 9327084190;

Other Terms & Conditions as per detailed Tender Document

C Bidder who already possess valid Digital certificate need not to procure a new digital certificate.

(iii) On line Submission of Technical and Price Offer

Bidder can prepare and edit their offers number of times before Tender Document submission date and

A time. After Tender Document submission date and time, Tender applicant cannot edit their offer

submitted in any case. No written or online request in this regard shall be granted.

Bidders shall submit their offer, i.e. Technical Offer as well as price offer in Electronic format on above

mentioned website and date shown in Tender Document details before digitally signing the same.

C Offers submitted without digitally signed will not be accepted.

2. General Instructions

a) Tender Documenter has to pay Tender Document fee as mentioned in Tender Document

notice. Tender Document fee will be acceptable in the form as specified in Tender Document. The

Tender Document fees for on line Tender Document will not be refunded under any circumstances.

b) Tender Documenter has to pay E.M.D. as mentioned in Tender Document notice. EMD in the

form as specified in Tender Document will be accepted.

c) Tender Documents without Tender Document Fees, Earnest Money Deposit (EMD) and which

do not fulfil all or any of the conditions or submitted incomplete in any respect will be rejected.

d) Conditional Tender Document shall not be accepted.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 19 of

Place: Signature of Tenderer Date:

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

e) UGVCL reserves the right to reject any or all the Tender Documents or split the work between

more than one Bidders without assigning any reasons thereof.

f) All information in the Offer shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify the Bidders.

g) All the rates and amount in monetary terms shall be in Indian Rupees, INR.

h) If any information provided by the Bidders is found to be concealed, suppressed or incorrect at

later date or during finalization of the Tender or the Bidders withdraws their offer during finalization

of the Tender, the Tender shall be liable to be rejected and company shall be debarred from

executing any business with GUVNL and its subsidiaries for the period of 3 years and the EMD of

such Bidders shall be forfeited.

i) Erases and other changes shall be initialed by the person/persons signing the Offer.

j) Each page of the Offer document shall be signed and stamped by the Bidders as a token of

acceptance to terms and conditions mentioned herein.

k) In the event, the successful Bidders fails to accept the order within specified time or withdraws

his offer within the validity period or fails to accept the order for any reason whatsoever, then the

EMD /SD by the Bidders shall be forfeited by UGVCL.

l) UGVCL reserves the right to accept any offer based on its merits and UGVCL is not bound to

place the order with the party having submitted the lowest offer. Thus party merely on the ground

that their financial offer is lowest, does not necessarily qualify them for Tender.

m) UGVCL, at its discretion, may award the work to more than one party, if required.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 20 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

PART-C: SCHEDULE- ‘A’& NOTE: Important

SCHEDULE- ‘A’ :

Tender for Supply, Installation, testing and Commissioning with 5 year CMC of Grid Connected Solar

Photovoltaic Systems of Various Capacity on UGVCL’s various Office Buildings.

Sr. Aggregate Quantity with sum of

No individual capacity PV Plants

Supply, Installation, testing and Individual Solar Roof Top SPV Plants

Commissioning with 5 year CMC of capacities up to 50 kW on various Office

Grid Connected Solar Photovoltaic buildings of in UGVCL jurisdiction area

1 Systems of Various Capacity on (New installations as per Annexure-A)

UGVCL’s various Office Buildings.

Aggregate estimated capacity

Tentatively 450 KW

Note: (Project capacity will be considered in DC. Payment to Bidder will be done on AC Capacity Registered,

DC Capacity Installed, and Invertor Installed, whichever will be less.)

The broad specifications of the system (Detailed Specifications are given in the Tender elsewhere) shall be as

1) Solar PV Plant technology: -

All components used for installation of solar power plants shall conform to applicable BIS / MNRE

specifications and follow quality control guidelines issued by MNRE.

It will be mandatory to use domestically manufactured Solar PV cell, domestically manufactured solar

PV modules with solar PV modules from ALMM only.

Efficiency of the PV Module shall not be less than 19% .

2) Mounting structure: -

The Mounting structure should be as per Technical specification of Part-G.

3) AC, DC cable shall be of ISI mark and reputed make.

4) Lightning arrestor shall be provided for each of the Solar Rooftop installations.

PART-C: NOTE: IMPORTANT

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 21 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

1 The bidder shall be required to obtain the certified electrical contractor certificate in the name of the

bidder from the Chief Electrical Inspector, Govt. of Gujarat and shall have adequate number/s of

certified electrical supervisor certified by the Chief Electrical Inspector. Such certificate is not

mandatory at the time of bidding. However, the successful bidder shall have to produce the same

prior to get the order.

2 The quantity mentioned above is tentative. No Dispute for non-allotment or allotment of very less

quantity shall be entertained and DISCOM’s decision in this regard, shall be binding to the Bidder. The

DISCOM reserves the right to reduce/ enhance the Tender Document quantity as per their

requirement at the time of finalization of the Tender Document. Also, at the time of execution, the

demand of the individual project/s may vary which is/are to be executed and will be accounted

3 (3A) EMD & Tender Document fee :

Note: The offer will be rejected out rightly; if above mandatory documents are not uploaded in

3A (3B) ‘TECHNICAL OFFER DOCUMENTS’:

The following documents which are required for Technical Evaluation (Please refer general and

commercial terms and conditions of Tender Document) are required to be uploaded in Technical Stage

of online mode.

(a) Certified Documents for establishing proof of fulfilling the ‘Condition no-4(A) of Minimum

Eligibility Condition’ as mentioned in the General & commercial terms & conditions. The

details of Technical staff available with the company for execution of work are to be given in

Annexure – 4 of technical stage of online Tender Document. The copies of resumes and

appropriate certificates should be uploaded in Annexure-4. The Annexure -5 as per

condition no 4 is required to be submitted in online mode.

3B (b) Certified Documents for establishing proof of fulfilling the Condition no- 4(B) of General &

commercial terms & conditions.

(c) Annexure No. 1 to 15 duly filled in online n-procurement forms only will be considered. No

physically filled, signed, scanned and uploaded format will be considered.

(d) The details of work Experience are to be given in Annexure–3 of technical stage of online Tender

Document. However, the copies of the orders and certificates from the user agencies to be

uploaded in Technical stage.

(e) List of Orders executed (For technical eligibility criteria) including supplies made / status of supply

of pending orders etc. to GUVNL or their subsidiary companies viz.

MGVCL/DGVCL/UGVCL/PGVCL/GETCO/GSECL and other Govt. dept., other DISCOM/ SEB of India,

Pvt. Firms, for the Tender Documented items, duly self-attested are uploaded in Technical Stage.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

4 The successful Bidder/s has/have to (i) Pay the security deposit amount and (ii) Execute the

agreement; within 7 days from the date of receipt of LOA.

5 PERFORMANCE GUARANTEE TOWARDS GUARANTEE PERIOD:

The successful Bidder will be required to pay an amount equivalent to 5 % of total System cost. Please

refer clause no.: 48 of General and commercial terms and conditions of Tender Document.

6 PERFORMANCE GUARANTEE TOWARDS SUPPLY (SECURITY DEPOSIT):

The successful Bidder shall require to pay Security Deposit as per cl. No.: 48 of General and commercial

terms and conditions of Tender Document

7 In case UGVCL finds that there is an attempt of cartel in the prices, UGVCL reserves the right to

consider or reject any or all the parties offer without assigning any reason thereof.

8 The Bidder are advised to submit their offers by on line through our service provider M/s (n) Code

Solutions before one day of the due date to avoid complication / dispute at later stage

9 Bidder are informed that their employee authorized in writing will only be allowed as their “Authorized

Representative” for all purpose to deal with UGVCL in respect of this Tender Document. Non-employee

cannot deal/shall not be allowed to deal with the Company.

10 It is proposed to have integrity pact, to have best business practices in an atmosphere of trust to

provide goods & services for the ultimate benefit of the society and Nation. UGVCL management

desires to have an integrity pact attached herewith to be confirmed by Bidder. However this document

is voluntarily and does not have any legal binding.

11 Letter of Award : - After finalization of this Tender Document and shortlisting of offers, a LOA will be

issued by UGVCL.

12 REFUND OF EMD : -

a) Earnest Money Deposit (EMD) of all unsuccessful bidders shall be released on

finalization of Tender.

The EMD paid by the successful bidder shall be refunded upon payment of the Security Deposit (SD). In

case of non-submission of Security Deposit, the EMD will be forfeited.

13 The bid which is not opened due to any reason/s in that case the same will not be returned to the

Bidder in any case / Circumstances, however the same shall be at the discretion of DISCOM.

PART-D: CHECK LIST

TO BE UPLOADED IN Online mode only

To ensure that your offer submitted to UGVCL is complete in all respects, please go through the following

checklist uploaded in technical stage of online with your offer:

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 23 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Sr. No. Description (Submitted / up loaded) (Yes/ No)

A) Documents of “EMD & Tender fee ” upload in preliminary stage

Document of Tender Fee and EM payment must be uploaded in preliminary stage.

(B) Following documents are uploaded in Technical Stage online Mode “Technical Offer Documents”

1 Certified Documents for establishing proof of fulfilling the ‘Condition of Eligibility Condition’ as

mentioned in the Techno -Commercial offer evaluation para

2 All Annexures duly signed and filled with documentary support - for all Annexures

3 The copies of the orders and certificates for experience criteria (as per Annexure-3) are kept in “To

be uploaded in “Technical Stage” and information uploaded in technical stage of on line Tender

4 The documents related to Annexure-4 are uploaded in technical stage of online Tender Document &

kept in “To be uploaded in “Technical Stage”.

5 List of Orders executed including supplies made / status of supply of pending orders etc. to GUVNL or

their subsidiary companies viz. MGVCL/DGVCL/UGVCL/PGVCL/GETCO/GSECL and other Govt. dept.,

other DISCOM/ SEB of India, Pvt. firms, for the Tender Documented items, duly self-attested are kept

in “To be uploaded in “Technical Stage”.

6 The copies of registration with GSTIN Number of Gujarat state, Permanent Account Number (PAN), EPF

registration no. is uploaded in “Technical Stage” PAN card and GST certificate should be self-certified

7 Import-Export Code Certificate (if register) is “To be uploaded in “Technical Stage”.

8 Notarized Copy of BIS License (if applicable) is “To be uploaded in “Technical Stage”.

9 For Turnover and Net worth of company for last three financial year,

Practicing CA certificate attached & uploaded online)

(Annexure-8), Audited Annual A/c of last 3 years certified by C.A.

10 Name & address of dealers / distributors / service stations if any in Gujarat along with copy of

agreements are kept in “To be uploaded in “Technical Stage”.

11 The required details and documents (as per Annexure-12) and other documents, broachers, technical

details are kept in “To be uploaded in Technical Stage”.

12 Notarized copy of power of Attorney in favour of a person authorized to sign Tender Documents

13 Copy of Tender Document and its amendments if any of this Tender Document with sign and official

seal on every page, and “To be uploaded in Technical Stage”

14 List of Partners/Directors

15 List of Required machinery for manufacture Tender Documented Item

16 List of Testing Facility

17 Quality Assurance Plan

18 Yearly Production Capacity of each Tender Documented Item

(C) All online Annexures and price offer are filled up properly in e-Tender

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 24 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

PART-E: INTEGRITY PACT OUR ENDEAVOUR

UGVCL’s COMMITMENT PARTY’s COMMITMENT

To maintain the highest ethical standards in

Not to bring pressure recommendations from

● business and ●

professional outside UGVCL to influence its decision

Not to use intimidation, threat, inducement or

Ensure maximum transparency to the

● ● pressure of any kind on UGVCL or any of its

satisfaction of stakeholders

employees under any circumstances

To ensure to fulfill the terms of

agreement/contract and to consider To be prompt and reasonable in fulfilling the

objectively the viewpoint of parties contract, agreement, legal obligations

To ensure regular and timely release of To provide goods and/or services timely as per

● payment on due dates for work done ● agreed quality and specification at minimum

To ensure that no improper demand is

To abide by the general discipline to be

● made by employees or by anyone on our ●

maintained in our dealings

To give maximum possible assistance to all

the vendors / Suppliers / Service Providers

● and other to enable them to complete the ● To be true and honest in furnishing information

contract in time

To provide all information to

Not to divulge any information, business details

supplier/Agencies relating to contract/job

available during the course of business

● which facilitate him to complete the ●

relationship to others without written consent

contract/job successfully in time

To ensure minimum hurdles to vendors Not to enter into

/suppliers / Agencies in completion of carter/syndicate/understanding whether

agreement /contract/work order formal/non-formal so as to influence the price

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 25 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

GENERAL AND COMMERCIAL TERMS AND CONDITIONS

In the deed of agreement / Offer, unless the context otherwise requires, UGVCL shall mean The Chief Engineer

(P&P) or his representative of the UGVCL and shall include his successors and assignees.

The Bidder shall be deemed to have carefully examined all the papers, drawings, etc. attached in the Tender

Document. If Bidder has any doubt as to the meaning of any portion of any condition / specification, etc. he shall

before submitting the offer seek clarification from UGVCL so that such doubts are removed.

No deviation in specification shall be allowed and UGVCL’s decision shall be final. The technical scrutiny

committee of UGVCL shall evaluate the techno-commercial view of the Tender Document. UGVCL reserves the

right to open or not to open the price offer of the Bidder on the basis of their past performance of their supplied

1. Tender Document should be in two offers.

a) Techno – Commercial Offer (Online) documents as listed in Schedule-A of Tender Document, to be

uploaded on-line as per tender condition. (Original EMD & Tender Document fee, If Applicable) as

mentioned in Cl. No. 3A & documents as listed in Schedule-A of Tender Document, to be uploaded in

Online Mode as per Cl. No.3B of “PART-C- the schedule-A-NOTE:IMPORTANT”.

b) Price Offer (Online mode only) for Tender

2. Incomplete offers and amendments and additions to offers after opening of the offers will be ignored out

3. The price bid of those bidders who are techno-commercially qualified shall only be opened.

4. The Bidder shall be required to obtain the certified electrical contractor certificate in the name of the bidder

from the Chief Electrical Inspector, Govt. of Gujarat and shall have adequate number/s of certified electrical

supervisor certified by the Chief Electrical Inspector. Such certificate is not mandatory at the time of bidding.

However, the successful bidder shall have to produce the same prior to the order. I.e. the successful bidder

shall not be considered if he/she is unable to submit the certified electrical contractor certificate prior to order.

5. PRICE EVALUATION and Selection of agencies for Empanelment:

(A) Prices Evaluation: -

The Project cost shall be inclusive of supply of solar modules and all BoS (Balance of System) including

invertors, mounting structure, AC DC cables in RPVC conduit, ACDB, DC DB, earthing, Lightning Arrestor, SPD,

Fuse, Switches, etc., as per requirement on various location of various office building of UGVCL mentioned in

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 26 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Annexure-A. No any differential/additional Charges will be reimbursed on account of BoS. The bidder may

visit the office location if he desires for taking the stock of condition of rooftop of building.

The bidder shall quote rate Rs. Per kilo Wattp (kWp) applicable for the complete project capacity essentially

covering - Supply, Installation, testing and Commissioning with 5 year CMC of Grid Connected Solar

Photovoltaic Systems of Various Capacity on UGVCL’s various Office Buildings.

The rate quoted per kilo Wattp (kWp) for and SPV capacity up to 50 KW should be with inclusive of taxes as

per break-up showing in the price bid. No rate revision under this tender will be allowed in any

circumstances. Break-up of the rate shall be given as per the price bid.

UGVCL will issue separate letter to GEDA for requirement of documents in registration The applicable fees

for registration of project at GEDA and charges for connectivity, Bidirectional net-meter, meter testing

charge, SMC BOX, etc which shall be paid by the bidder, and to be claimed by the bidder, which will be paid

Separately by UGVCL to the bidder along with bill payment. The Bi-directional Meter and Generation

Meter will be provided by UGVCL.

The scope of regular cleaning of the modules for five years shall also be in the scope of Bidder. The

arrangement of required water etc for regular cleaning of the modules shall be in the scope of the Bidder.

UGVCL will provide the source of the water at ground level and point of supply for electricity for lifting of

water from ground to terrace for cleaning.

The Bidder shall submit online Price Bid. Only online price bids shall be considered for evaluation, any

offline submission shall be treated as non-responsive and shall be summarily rejected.

BIDDERS ARE INFORMED TO TAKE NOTE THAT, THEY SHALL REQUIRE TO QUOTE THE RATE PER WATT (Wp)

Only, in the price bid and mention the GST rate as applicable for complete project cost including Supply,

Installation, testing and commissioning with CMC as mentioned in this tender.

All bids will be evaluated on Price Rate in Rs. per kWp basis for the SPV System (up to 50 KW capacity) incl.

of total system cost, its installation, commissioning, transportation, insurance, five years CMC as per tender

terms and conditions as mentioned for ranking of bidders.

The rates quoted by the Bidder will be inclusive of GST, Work Contract Tax, welfare cess or any other taxes

applicable to such work. Any escalation in such taxes/ levies during the tenure of the offer/ Empanelment will

not be paid by Consumers and Bidders are advised to take in to consideration any such escalations in the

prevailing taxes/levies/duties. In no circumstances, escalation in the prices will be entertained.

Methodology to discover the price for empanelment will be at the sole discretion of the UGVCL. The decision

of UGVCL for selection/ shortlisting of agencies for empanelment shall be final and binding on all the Agency.

(B) Criteria for Ranking and Shortlisting Agencies for Empanelment:

a. Price ranking will be done considering least quoted price in Rs. per kWp as mentioned in the on

b. In any case, the Empanelment shall not be made if any agency does not fulfil the requirement of

all criteria and does not agree to match their price with discovered price.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(C) ALLOTMENT OF CAPACITY

a) The successful Bidders shall require to do execution of the installation of the Solar PV systems as per

the quantity (capacity in KW) allotted to them by UGVCL.

b) In case, the commissioning of the Solar system is not carried out within the specified time limit

without any acceptable cause of delay, in such case the capacity allotted to the bidders will be

transferred to other bidders.

c) Capacity in KW allotted out of the offered capacity by the Agency is required to be executed by him,

failing which the Agency will be stop deal.

d) Quantity Distribution(KW): - Heavy weightage will be given to L1 bidder based on quoted rate for

quantity allocation.

e) The Agency shall require to submit the Security Deposit amounting to 10% value of the order value.

6. Bidder Qualification and Eligibility Criteria:

Preliminary bid evaluation: -

UGVCL will first perform the preliminary bid opening for tender fee and Bid security. Technical bids of those

bidders will be opened who are qualified in the preliminary bid. Bidders who have paid the Tender fee and

EMD as per the tender terms and conditions will qualify for the Technical bid evaluation stage.

Technical Bid stage

(A) Eligible Entity:

The Bidder shall be either

a body incorporated in India under the Companies Act, 1956 or 2013 including any amendment thereto

The Bidders should be a Limited Liability Partnership firm Or

The Bidders should be a Proprietor firm Or

The Bidders should be a Partnership firm

(B) Technical Experience Eligibility Criteria:

The Bidder shall have designed, supplied, installed & commissioned Grid connected Solar PV Power

Projects having aggregate total capacity not less than 0.5 MW during last three years of any sector

(i.e. ‘2023-24 to 2025-26’) which shall have been commissioned prior to submission of bids. Vendor

must upload scanned copy of the Commissioning certificate and Work order/ Contract/ Agreement/

from the Client/ Owner shall be submitted.

(C) Financial Eligibility Criteria

Turnover: - Average Annual Turnover of the bidder for the last 3 financial years shall be minimum Rs.

Net worth :- The Bidder must have positive net worth in all last three financial years.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

The last 3 financial years for Turnover and positive net worth for above mentioned criteria shall be (i.e.

FY 2023-24 to FY 2025-26 or FY 2022-23 to FY 2024-25) with Provisional financial including balance

sheet and profit and loss account sheet with CA certified UDIN No.)

To evaluate the above financial criteria, the company shall have been established before 3 years.

For the purposes of meeting financial requirements, only unconsolidated audited annual accounts shall

be used. Bidders shall furnish documentary evidence as per the Format-8 (online mode), duly certified

by Authorized Signatory and the Statutory Auditor / Practicing Chattered Accountant of the Bidding

Company in support of their financial capability. Audited Annual A/c (Balance sheet and profit and

loss account) of last 3 years certified by C.A. is to be uploaded (Original Documents).

(D) Bidder should have valid PAN & GST registration certificate of State of Gujarat.

(E) Relationship with employee of UGVCL: - “Every bidder should, at the time of submission of bid, give a

declaration as under. “If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and

share in partnership firm) of any employee of the tendering Company or his/ her relative as defined in

Section 2(77) of the Company’s Act. 2013 is 10% or more, the tendering Company will not deal with such

Company/ Firm at all. Tenderer therefore, must specifically disclose this fact in his technical Bid.

Nondisclosure of such facts would immediately disqualify the tenderer for further dealing with the

tendering Company.”

The Bidder shall require to give declaration in Annexure–5.

(F) Minimum Offered Capacity:-

The bidder shall require to offer the total aggregate capacity in ANNEXURE-11 subject to the offered

capacity shall not be less than total tender capacity shall require to be offered in ANNEXURE-11. If any

bidder has offered less than total tender quantity, his bid shall be treated as non-responsive and the

bid shall be disqualified for further evaluation.

7. PRICE Bid stage:

The On-line Price bids of only those bidders who qualify the ‘Bidder Qualification and Eligibility Criteria’

shall be considered opening of the price bid and further evaluation.

If only single bid is received and no competition is found, then decision of the UGVCL for consideration of the

bid will be final.

The UGVCL shall have full powers to undertake negotiations with the bidder.

8. PROJECT QUANTITY/ CAPACITY:

The project is required to be completed for on the various office buildings for different capacity estimated

for SPV System as mentioned in the attached Annexure –A. The capacity may vary depending upon actual

available area and PV Module technology at the time of installation.

9. PROJECT Commencement and Commissioning period: -

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

The total period of supply, installation, testing and commissioning from Application

Registration in GEDA to commissioning is 30 days from the date of issue of LOA.

10. PENALTY towards execution of order:

The Supply, Installation, testing & commissioning of complete ordered systems at sites to be completed

within above time frame.

In case of delay in commissioning of any System at office building, penalty @ 1/2% per week or part

thereof plus applicable taxes (if any) on the total order value subject to a maximum of 10% of total order

value plus applicable GST and cess would be levied.”

This excludes delay in the completion of the work due to unforeseen reasons beyond the control and without

fault and negligence of the Bidder including (but not restricted to) act of God or public anomie action of

Government in its sovereign capacity, floods, epidemics, strikes, lockouts, fires and accidents. In the event of

any of the aforesaid contingencies UGVCL may be promptly kept informed by the Bidder by e-mail / followed

by confirmation in writing with documentary proof within fifteen days of commencement and cessation of

Force Majeure circumstances. Under such circumstances reasonable extension of time shall be granted by

UGVCL. Application for such extension must be made after completion of work as per agreement. In the

event of termination of the agreement, UGVCL shall be at liberty to get the remaining part of the work done

through any other Bidder / Bidder at the risk and cost of successful Bidder and in the manner and on the

terms it thinks proper. If the cost of executing the work as aforesaid shall exceed the balance due to the

Bidder, and the Bidder fails to make good the deficiency, UGVCL may recover it from the Bidder in any lawful

11. The Bidder shall have to comply with all rules, regulations, laws and bylaws enforced by local and State Govt.

and also the organization in whose premises the work has to be done.

12. The Bidder shall not, without consent in writing of UGVCL, transfer, assign or sublet the work under this

contract or any substantial part thereof to any other party.

13. If the Bidder neglects to execute the work with due diligence and expedition or refuses or neglect to

comply with any reasonable orders within two days of notice given in writing to the Bidder and if he fails to

comply with the notice, then in such a case UGVCL shall be at liberty to get the work or any part of it,

executed through any other Bidder / Bidder at the risk and cost of successful Bidder and in the manner and

on the terms it thinks proper. If the cost of executing the work as aforesaid shall exceed the balance due to

the Bidder, and the Bidder fails to make good the deficiency, UGVCL may recover it from the Bidder in any

14. UGVCL shall have at all reasonable time access to the works being carried out by the Bidder under this

contract. All the works shall be carried out by the Bidder to the satisfaction of UGVCL.

15. Arbitration:-

Following standard Arbitration Clause shall become operative post award of contract to the successful

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Amicable Settlement

Any dispute, difference, controversy or claim between the parties arising out or relating to this contract

with reference to the construction, interpretation, breach, termination or validity thereof (hereinafter

referred as “the Dispute”) shall, upon the written request of either Party be referred to the authorized

representatives of the Disputing Parties for Resolution. The Authorized representatives shall promptly

meet and attempt to negotiate in good faith a resolution of the Dispute within thirty days of the service of

If the Parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith

in clause GCC 45.1, arising under or in connection with the present works contracts, whether pertaining to

works contracts alone or works and procurement both, the same shall be referred to arbitration under the

Gujarat Public Works Contracts Disputes Arbitration Tribunal Act,1992.

16. UGVCL may at any time by notice in writing to the Bidder either stop the work altogether or reduce or cut

it down. If the work is stopped altogether, the Bidder shall only be paid for work done and expenses

legitimately incurred by him as on preparation of the execution of the work up to the date on which such

notice is received by him. Such expenses shall be assessed by UGVCL whose decision shall be final and

binding on the Bidder. If the work is cut down the Bidder shall not be paid for the work as so cut down, but

in neither case shall be paid any compensation what so ever for the loss or profit which he might have made

if he had been allowed to complete all the work included in the contract.

17. Guarantee and CMC:

The Grid connected Solar Photovoltaic System for the project supplied, installed and commissioned shall

be guaranteed by Bidder for a minimum period of 5- years from the date of successfully commissioning

of the last system, in regard to quality of design, material, workmanship, quality of process/

manufacturing, performance, efficiency, installation, etc.

In the event any defect is found or developed in the system within guarantee period, shall be

rectified/replaced by Bidder at his own expense promptly.

In case the defects are not rectified within 2 (Two) days of the receipt of the complaint by Bidder, UGVCL

shall have full liberty to rectify such defect or undertake such repairs as may be necessary to restore the

system in working condition at the risk and cost of Bidder.

The expenditure so incurred by UGVCL shall be deducted from Bidder’s pending claims, security, etc. and

if necessary may be recovered in other mode provided under the law. In the event of failure of the

complete system, if necessary, the whole system shall be replaced by Bidder promptly.

(b) CMC: - Comprehensive Maintenance Contract for 5 years: (Resolving Complaints related to defects/

non-working / poor performance of the system)

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This Tender Document cover Five-year Comprehensive Maintenance Contract under the scope of

The Five-year comprehensive Maintenance Contract shall include comprehensive on-site guarantee and

warranty for all materials and components of the system under the project as mentioned above in Para

During this CMC period Bidder has to repair/replace the defective part/s or the material/s or any or all

Components of the System to make it in working condition without loss of performance or degradation

in efficiency and without compromising safety aspects free of cost within 48 (Forty eight) Hours of time

limit as soon as the complaint is received from the UGVCL. Also Bidder has to undertake

regular/periodical preventive maintenance of the system to avoid any future fault in the system and to

improve the solar yield.

During the CMC period, the inverter monitoring, monitoring and controlling, shall be done by Bidder.

Hence necessary reports shall be submitted by the Bidder in the soft/hard copies periodically to the

concern authority of the UGVCL as and when asked.

a) Logging of complain:

The record of each and every complaint received and resolve with down time and up time shall have

to be maintained by Bidder in register as well as computer based software and shall have to be

submitted to UGVCL office In each quarter.

b) While doing repairing or rectification work, Bidder’s technician or any person is not authorized to

work on UGVCL’s electric line of 11 KV and LT having potential danger of electricity.

(C) Generation Guarantee:

The Bidder shall provide a minimum generation guarantee corresponding to a capacity utilization

factor (CUF) of 19% (the “Guaranteed CUF”) with respect to the AC capacity of the PV system.

This Guaranteed CUF shall be calculated on an annual-basis and shall be verified by the UGVCL at the

end of each year during the 5 year guarantee period.

1% degradation in guaranteed CUF every year-on year basis for Five year will be considered.

In case of Guaranteed CUF is found below 19% than UGVCL shall recover an amount at the rate of

Annual Power Purchase Rate received from GUVNL for respective financial year per kWh from Bidder for

such shortfall at the end of the contract year to compensate the same.

Periodical maintenance:

The record of down time and up time and periodical maintenance at least in every quarter shall have to

be maintained by Bidder in register as well as computer based software and shall have Mandatorily to be

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submitted to UGVCL Circle office at the end of every Quarter. Non submission of the report shall be

considered as “Breach of Contract” and shall attract punitive actions like encashment of PBG will be

applicable and the decision of UGVCL shall be final in this regard.

Notices, Statements and other communications sent by UGVCL through registered post or e-mail or fax to

the Bidder / Bidder at his specified address shall be deemed to have been delivered to the Bidder.

18. The work shall be carried out by Bidder with prior approval of UGVCL, Work carried out without UGVCL’s

approval shall not be accepted and the UGVCL shall have right to reject it. No payment will be made for it.

19. All equipment / materials shall be suitably packed for transport / carriage at site and outdoor storage

during transit. The Bidder shall be responsible for any damage to the equipment during transit and he shall

replace such damaged equipment immediately to adhere to the project completion timelines.

20. The cases containing easily damageable material shall be very carefully packed and marked with appropriate

caution symbols i.e. 'FRAGILE, HANDLE WITH CARE' etc. The contents of each package shall bear marking

that can be readily identified from the package list and packing shall provide complete protection from

moisture, termites and mechanical shocks during shipment / transportation to site. Adequate protection

must be provided for outdoor storage at site in tropical humid climate, wherever necessary proper

arrangement for attaching signs for lifting shall be provided and all packages clearly marked with gross

weight, signs showing 'UP' and 'DOWN' sides of boxes, contents of each package, order no. and date, name

of the plant/equipment to which the material in the package forms the part of, and any handling and

unpacking instructions considered necessary. The Bidder without any extra cost shall supply any material

found short inside intact packing case. The Bidder shall ascertain prior to shipment, from concerned

authorities, the transport limitations like weight and maximum allowable package size for transportation.

All packing cases and packing material shall become the property of the purchaser.

21. Bidder shall provide one copy of the instruction manual and routine maintenance manual in English &

Gujarati with each item supplied or installed to UGVCL. These manuals should contain all the relevant

details and drawings required for proper maintenance of the system supplied or installed.

22. Photographs: Bidder has to submit the photograph of the engineer in charge standing or his

representative at the site of the Solar PV plant installed in this project covering Solar PV Plant, with name of

the Consumer, Consumer number, and capacity of the PV plant and date of installation.

Bidder shall not display the photograph of the work and shall not take advantage through publicity of the

work without written permission of UGVCL.

23. Conditional Tender Document shall not be accepted.

24. Any other item not specifically mentioned in the specifications but which are required for Supply,

Installation, Testing and Commissioning of Distributed Grid connected Solar PV plants for the project are

deemed to be included in the scope of the specification as per relevant and latest IS, IEC, MNRE guidelines

and specified by UGVCL unless specifically excluded.

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Specification of all the items covered under this Tender Document is given separately. However, if any item

is left out, standard specification of relevant and latest IS, IEC, MNRE and specified by UGVCL will be

applicable for the same.

25. Approval from the Electrical Inspector:-

It shall be the responsibility of the Vendor to obtain the approval of the Distributed Grid Connected Solar

PV Plants from the concerned Electrical Inspector for Each project having capacity above 10 KW.

26. AMENDMENT OF TENDER DOCUMENT

At any time prior to the deadline for submission of offers, UGVCL may, at its own discretion modify

/add/delete/change the offering documents by amendments.

The amendment will be notified on Website. UGVCL will bear no responsibility or liability arising out of

noncompliance of the same in time or otherwise.

In order to afford prospective Bidder’s reasonable time in which to take the amendment into account in

preparing their offers may at its discretion, extend the deadline for the submission of offers.

Such amendments, clarification etc. shall be binding on the Bidder and will be given due consideration by

the Bidder before they submit their offers and invariably enclose such documents as a part of the offer. All

such amendments will be considered as part of Tender Document.

27. REJECTION OF TENDER DOCUMENT:

The Bidder is expected to examine all instructions, terms, conditions, schedules and other details called for

in this specification and keep himself fully informed about all which may, in any way, affect the work, or

cost thereof. Failure to furnish the required information or submission of Tender Document not as per the

specification will be at the Bidder’s risk and may result in rejection.

The offer may be rejected in case the offering schedules / annexure are not filled / partially filled and if

particulars are not given in format prescribed in the Tender Document documents.

Further, the offer may summarily be rejected if it contains conditions with regard to:

a. Deviation / Addition / Alternations / Omissions in offered documents.

b. Deviation and contradictions to the terms and conditions specified in this Tender Document.

c. Offer with any change suggested in price pattern will be out rightly rejected.

d. Revision of prices or any commercial terms affecting the price after opening of technical offers shall

not be considered and will be ignored.

28. UGVCL’s RIGHTS:

UGVCL reserves the right to terminate the contract or part thereof at any time giving 01 (One) months’

notice of Termination or the reasons thereof. Bidder/s will not be entitled for any compensation / damages

/ losses, whatsoever, on account of such termination of the Contract.

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UGVCL will be entitled to deduct directly, from the bills to be paid to Bidder, any sum or sums payable by

him and which sum/sums due to Bidder or the UGVCL is required to pay as a principal employer on account

of Bidder’s default in respect of all liabilities referred to.

The Bidder shall specifically note that any overwriting or corrections or manuscript in the offer shall be

ignored and will not be considered authentic unless same are signed and Bidder's Stamp / Seal is affixed.

In case of any doubt or interpretation of the terms and condition, the decision of the Chief Engineer (P&P),

Uttar Gujarat Vij Company Limited., Mehsana will be final and binding to the Bidder and no dispute in this

regard will be entertained.

UGVCL reserves the right to accept any offer or reject any or all Tender Documents or cancel / withdraw or

re invitation to offer without assigning any reason. Such decision of the UGVCL shall not be subject to

question by any Agency and the UGVCL shall bear no liability whatsoever for such decision.

UGVCL has right to make minor changes / modifications in the Technical & Site condition matter. In such

matter decision of The Chief Engineer (P&P) of UGVCL shall be final and binding to Bidder to carry out work

29. LANGUAGE OF THE TENDER DOCUMENT:

All information in the offer shall be in English. Information in any other language shall be accompanied by

its translation in English. Failure to comply with this may disqualify the offer. In the event of any

discrepancy in meaning, the English language copy of all documents shall govern. Notarized copy of

certificate / documents provided in Hindi / Gujarati will be accepted.

30. LOCAL CONDITIONS:

It will be imperative on each Bidder to fully acquaint himself of all local conditions and factors which may

have any effect / bearing on the execution of the works covered under this Tender Document. UGVCL shall

not entertain any request for clarifications from the Bidder, regarding such local conditions, post award of

It must be understood and agreed that such factors have properly been investigated and considered while

submitting the Tender offer. No claim for financial adjustment to the contract awarded under this Tender

Document will be entertained by the UGVCL. Neither any change in the time schedule of the contract nor

any financial adjustments arising thereof shall be permitted by the UGVCL, which are based on the lack of

such clear information or its effect on the cost of the works to the Bidder. The Bidder can take few visits of

locations of different area to get acquainted with local conditions, if required.

31. PRICE BASIS CURRENCIES AND PAYMENTS:

Bidder shall indicate offer prices in Indian Rupees only.

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32. EFFECT AND VALIDITY OF TENDER DOCUMENT:

The submission of any offer connected with this Tender Document shall constitute an agreement that the

Bidder shall have no cause of action or claim, against UGVCL for rejection of their offer. UGVCL shall always

be at liberty to reject or accept any offer or offers at its sole discretion and any such action will not be called

into question and the Bidder shall have no claim in that regard against the UGVCL.

The offer should be kept valid for a period of 180 days from the date of opening of Technical offer/s. UGVCL

may ask for extension in validity period. The Bidder will be at liberty to accept it or not.

33. SIGNING OF CONTRACT:

Bidder will prepare the contract agreement as per the Performa enclosed at Appendix in this Tender

Document and the same will be executed within total 7 days of issue of letter of acceptance and before

placement of order.

34. JURISDICTION OF CONTRACT:

The laws applicable to the contract shall be the laws in force in India. The court at Mehsana (Gujarat) shall

have exclusive jurisdiction in all matters arising under this contract.

35. COMPLETION OF CONTRACT:

Unless otherwise terminated under the provisions of any other relevant clause, this contract shall be

deemed to have been completed on the expiry of the Comprehensive Maintenance during guarantee

36. SECURITY (Responsibility of Bidder):

Bidder shall have total responsibility for all equipment and materials in his custody/stores, loose, semi-

assembled and/or erected by him at site. Bidder shall make suitable security arrangements including

employment of security personnel to ensure the protection of all materials, equipment and works from

theft, fire, pilferage and any other damages and loss up to commissioning of the system.

37. PROTECTION OF PROPERTY AND BIDDER'S LIABILITY:

The successful Bidder shall be solely responsible for any damage resulting from his operations up to

commissioning and handing over of the system. He shall also be responsible for protection of all persons

including members of public and employees of the respective UGVCL and the employees Bidder and sub-

Bidder and all public and private property including structures, building, other plants and equipment and

utility either above or below the ground up to commissioning and handing over of the system.

The successful Bidder will ensure provision of necessary safety equipment such as barriers, signboards,

warning lights and alarms, etc. to provide adequate protections to persons and property. The successful

Bidder shall be responsible to give reasonable notice to the Engineer and the Employer of public or private

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property and utilities when such property and utilities are likely to get damaged or injured during the

performance of his works and shall make all necessary arrangements with such employers, related to

removal and / or replacement or protection of such property and utilities.

38. WORK & SAFETY REGULATIONS:

Bidder shall ensure proper safety of all the workmen, materials, plants and equipment belonging to him or

to others, working at the site. Bidder shall also be responsible for provision of all safety notices and safety

equipment required both by the relevant legislations and the engineer, as they may deem necessary.

All equipment used in construction and erection by Bidder shall meet Indian/International standards and

where such standards do not exist, Bidder shall ensure these to be absolutely safe. All equipment shall be

strictly operated and maintained by Bidder in accordance with manufacturer's operation manual and safety

instructions and as per guidelines / rules of the UGVCL in this regard.

The successful Bidder shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need.

The successful Bidder shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the UGVCL under any circumstances, whatsoever, unless expressly permitted in writing by the

UGVCL to handle such fuses, wiring or electrical equipment.

In case any accident occurs during the construction / erection or during guarantee period of 05 years for

the activities undertaken by Bidder thereby causing any minor or major or fatal injury to his employees /

labourer due to any reason, whatsoever, it shall be the responsibility of the successful Bidder to promptly

inform the same to the Engineer in charge of concerned Sub Division/Division/Circle of UGVCL in

prescribed form and also to all the authorities envisaged under the applicable laws. For any fatal / nonfatal

accident to human or animal or any mishap within area of installation due to mishandling or reason

whatsoever attributable to Bidder at the time of commissioning of Solar photovoltaic plant system,

successful Bidder has to pay compensation as provided under the relevant applicable Act.

The successful Bidder shall follow and comply with the employer's safety rules relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be applicable

from time to time without any demur, protest or contest or reservations. In case of any discrepancy

between statutory requirement and employer's safety rules referred above, the latter shall be binding on

the successful Bidder unless the statutory provisions are more stringent.

It will be the successful Bidder's sole responsibility to take the materials up to the installation site.

39. HANDING OVER ASSET:

After successful installation, commissioning, testing with UAT of complete system, the asset is to be handed

over to the concerned engineer in-charge of the UGVCL. The handing over note covering the details of all

the materials used and total work executed must be signed jointly by the Bidder and the UGVCL’s Engineer

in-charge. The copy of handing over note is required to be submitted by the successful Bidder at the time of

final bill for release of payment.

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The Bidder agrees to defend, indemnify and hold harmless the UGVCL, its officers, directors, consultant,

agents, employees and affiliates (and their respective officers, directors, agents and employees) from and

against any and all claims, liabilities, actions, demands, judgments, losses, costs, expenses, suits, actions

and damages arising by reason of bodily injury, death or damage to property sustained by third parties that

are caused by an act of negligence or the willful misconduct of the Bidder, or by an officer, director, sub-

Bidder, agent or employee of the Bidder.

41. REPEAT / ADDITIONAL ORDERS:

UGVCL’s reserves the right to place repeat orders / additional orders in case of exigency only. The reason

for exigency shall be appropriately recorded. In special circumstances UGVCL’s reserves the right to place

repeat order / additional order up to 100% quantity mutually agreed upon.

42. TERMINATION OF CONTRACT:

In case, the supplier fails to deliver the stores / materials / equipment or any consignment thereof within

contractual period of delivery or in case the stores are found not in accordance with prescribed

specification, UGVCL’s reserves the right to terminate the contract OR UGVCL shall exercise its discretionary

(a) In case material is not found as per specification, UGVCL has right to seek replacement of the same

material without any incremental cost to UGVCL’s.

(b) To purchase from elsewhere after giving due notice to the supplier on account and at the risk & cost of

the supplier such stores not so delivered or other similar description without cancelling the contract in

respect of the consignment not yet due for delivery

(c) to cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of UGVCL’s shall be final. In the

event of action taken under clause (b) or (c) above, the supplier shall liable to pay for any loss which UGVCL

may sustain on that account but the supplier shall not be entitled to any saving on such purchases made

against default.

The decision of UGVCL’s shall be final as regards the acceptability of stores supplied by the supplier and

UGVCL shall not be required to give any reason in writing or otherwise at any time for rejection of the

Further, “UGVCL’s reserves the right to terminate the Contract (i.e. Purchase order) at any time, without

assigning any reasons, whatsoever, by giving a notice period of TWO month from the date of Notice

of termination of the Contract. Suppliers will not be entitled for any compensations / damages / losses,

whatsoever, on account of such termination of the Contract.

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43. GUIDELINES FOR BIDDER:

1. It is mandatory for Bidder to submit the valid test report of SPV Modules and grid tie inverters with

similar or larger capacity from MNRE approved laboratories before installation.

2. The program implementation guidelines of the MNRE, as declared from time to time, for SPV program

shall be applicable and followed at all times.

3. The technical specification, scope of work for which Tender Document is invited are furnished in

Tender Document

4. The quantity mentioned in the Tender Document is only indicative and not final. Payment will be done

only for the actual quantity executed.

5. Bidder shall be responsible for overall project management, system integration and testing to

complete all criteria for successful functioning of the Grid connected Solar PV plant, but not limited to

the functions laid down in this documents.

44. SERVICE CENTRE

a) Bidder has to undertake to establish one no. of Service centre with necessary spare parts and

technicians in the UGVCL and shall have to provide the Registered Addressed and Contact No. for

the same to UGVCL.

b) Bidder has to undertake to perform regular visit of his technician with necessary spare parts from

the Service centre established for attending complaints and for doing regular maintenance of the

system installed.

c) The Service Centre should have adequately trained staff available for repair and maintenance of

Solar PV Systems, Inverters supplied and installed.

d) The service centre should be open for at least 8 hours per day and 7 days a week excluding bank

e) Agencies need to have a dedicated mobile number which should be readily available during its office

hours and an e-mail ID for correspondence.

f) Bidder shall ensure that necessary spares are always available with the service centres to provide

necessary after sales service to the beneficiary

g) during the guarantee period.

45. LOA, SD & Agreement

a. The letter for Award will be issued by UGVCL upon finalization of the tendering and price

matching process and approval of the Competent Authority by e-mail and post.

b. The security deposit amounting to 10% of the awarded project cost is required to be deposited

by the bidder within 7 days from the date of issue of LOA failing which the Letter of Acceptance

will be treated as cancelled.

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c. The Contract Agreement is also required to be signed by the Agency within 7 days of the issue

46. SECURITY DEPOSIT AND PERFORMANCE GUARANTEE:-

[Should be paid within 15 (Fifteen) days after receipt of LOA]

The successful Bidder will be required to pay an amount equivalent to 10 % of the value of the order

including taxes and duties as a Security Deposit for satisfactory execution of the ordered complete system

with validity of 120 days + one Month from the date of LOA.

The Security deposit is payable the option of UGVCL by:

(a) Demand Draft on any Nationalized /schedule Bank Payable at Mehsana

(b) Bank Guarantees from Nationalize bank and private bank authorized to take

Government business viz IDBI, Axis, HDFC, ICICI bank approved by Government of Gujarat time to time in

favor of UGVCL, Mehsana.

In the case of Bank Guarantee, you should undertake to renew the guarantee one-month before the expiry

of the validity date failing which UGVCL will encase the Bank Guarantee

The Security Deposit will be returned to the Contractor without any interest after the successful completion

of work and submission of the Performance Guarantee.

In case, if the Bank Guarantee is furnished / submitted, it should have a clear one time validity till the

completion of the installation & commissioning of all the ordered system

Bank Guarantee for interim period will not be allowed. If by any reasons the supply & commissioning period

is extended, then supplier should undertake to renew the Bank Guarantee at least one month before the

expiry of the validity failing which UGVCL will be at liberty to encash the same. CORPORATE GUARANTEES

In the event of awarding the order of additional quantity, the Bidder will be required to deposit additional

Security Deposit on prorate basis within two weeks of the issuance of LOA for the additional order quantity.

No interest will be paid on the Security Deposit. Security Deposit shall be suitably extended time to time as

per requirement of UGVCL.

The BG towards SD shall be submitted within 7 days from the date of issue of LOA.

Further, any delay in submission of BG for I& C period beyond 7 days, UGVCL at its sole discretion may

cancel the allocated capacity and forfeit the EMD without entering into any correspondence and this will

be binding on the Tender Documenter. Such Vendors (who have not submitted BG) shall be debarred from

participating in DISCOMs of Gujarat State for future tenders for a period as decided by UGVCL.

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PERFORMANCE GUARANTEE TOWARDS GUARANTEE PERIOD:

Bidder shall require to pay the Performance Guarantee of an amount equivalent to 5% of order value and

be valid for 05 year + 3 months from the date of commission of the last system. The Performance Bank

Guarantee shall be released after completion of the O&M period with the compliance of entire

obligations in the contract.

Security Deposit will be returned on successful completion of the installation and commissioning of all the

ordered systems and only after the Performance Bank Guarantee 5 % of the order value is furnished.

The Bidder will be allowed to convert the Bank Guarantee submitted towards SD in to Performance Bank

Guarantee (PBG).

If Agency are fail to comply with the O&M Guidelines as per Tender Documents it may lead to encashment

of performance bank guarantee and subsequently debarring blacklisting from the future state/central

Government tender.

47. Serial Number (identification mark) must be permanently marked on all major components of the SPV

systems. Metallic number plates with serial numbers duly riveted or fixed with strong adhesive for non-

metallic body, as approved by UGVCL, shall be fixed on each Inverter.

48. LOCATION OF INSTALLATION:

The Grid Connected Solar PV system is required to be installed at various locations of office buildings in the

jurisdictional area of UGVCL.

49. VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 120 days from the scheduled date of opening of

technical offers. In case finalization of the Tender Document is likely to be delayed, the Bidder will be asked

to extend the same without change in the prices or any terms and conditions of the offer. If any change is

made, original or during the extended validity period, the offers will be liable for outright rejection without

entering into further correspondence in this regard and no reference will also be made.

Transit Insurance:

All the materials under the Solarisation part will be required to be supplied at site and shall have transit

insurance against all transit risks, such as damage, loss, theft, fire, etc. The transit insurance period shall

cover 60 days after the date of receipt of materials at destination to enable UGVCL to check the stores

fully. The cost of damaged, defective stores materials will however be deducted from the bills of the

suppliers and will be refunded only after replacement thereof. It will be the responsibility of the supplier

to lodge claim against the insurance on receiving necessary advice from the consignee. Transit Insurance

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of the material shall remain the responsibility of the Bidder till the time of Commissioning with hand

over the project.

(A) Goods and Service Tax (GST) :

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra

on a given taxable goods and/or services. The amount and % of GST and Cess as applicable

should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act,

UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful Bidder, certifying that

you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim

any such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such

GST and Cess , is claimed by you, it will be immediately passed on to the COMPANY, without COMPANY

making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is

not mentioned clearly unless the Bidder has opted for Composition Scheme under GST Act, which should

be clearly indicated in the price offer. COMPANY may at its discretion consider such offer with

presumption of highest applicable rate of GST/Cess prevailing when the price quoted is inclusive of GST

If the Supplier/Bidder has opted for the Composition scheme of GST, the same must be clearly specified

with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the

Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the price

offer shall be final and any additional GST will have to be borne by the Tender Documenter. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/Bidder. Further

Statutory Variation clause will not be applicable in case of Supplier / Bidder has opted for Composition

Scheme under GST.

Supplier/Bidder should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of

Tender Document only and any deviation in the same shall not be accepted. Further, any additional

liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.)

over and above as charged in the invoice shall be borne by the Supplier/Bidder. However, any refund

received by the supplier / Bidder on account of GST charged from the company; such refund shall have to

be passed on to the company, along with interest if any. Such refund along with interest needs to be

passed on suo-moto by the supplier / Bidder.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of

15% per annum if GST charged is not paid / short paid to the government or fail to upload the details or

uploads inaccurate particulars on GSTIN portal by the Supplier / Bidder within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(B)INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under

the GST Act , subsequent to the date of submission of the offer, the same should be passed on to

COMPANY and you should inform such changes to COMPANY from time to time.

(C) STATUTORY DEDUCTION:-

statutory deduction will be made as per applicable rules & rates for TDS, Worker welfare cess, or any

other taxes applicable time to time etc. All other statutory liabilities towards this contract will be on the

part of Bidder.

Unloading of the materials at Locations shall be arranged by Bidder.

53. STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable

or in the event of introduction of new tax/cess or cessation of existing tax/cess subsequent to

suppliers offer if it takes place within the original contractual delivery date will be to

COMPANY’s account subject to the claim being supported by documentary evidence. However, if

any decrease takes place after the contractual delivery date, the advantage will have to be

passed on to COMPANY.

Statutory Variation clause will not be applicable in case of Supplier / Bidder has opted for Composition

Scheme under GST.

54. PAYMENT TERMS:

a) 40% of the order value of delivered quantity of Solar PV systems at UGVCL’s site on submission of

necessary documents in triplicate at concerned Circle Office of UGVCL & after on-site verification,

inspection, by Deputy Engineer of concerned Circle/Division/Sub-division of UGVCL and / or its

authorized inspection agencies as per norms of UGVCL, for which the claim is received.

Bidder should provide the bill of material for each system along with the delivery of system to the

concerned Superintendent Engineer circle. Payment will be made by UGVCL Circle office after

submission of challan, invoice in duplicate & Advance receipt to the concerned Superintendent

Engineer, Circle Office of UGVCL.

b) 30% of the order value against successful Commissioning of each Solar PV system. Installation certificate

duly signed by the Engineer in charge of the concerned Sub division /Division/circle office, of UGVCL

showing its installation date and performance to be submitted along with invoice.

Bidder has to submit the Project Completion Report in the format (Proforma-A, Proforma -B, Proforma-

C) (Copy Enclosed-Appendix-3) along with photograph of the front view of the proposed site and after

system installed & commissioned by Bidder in same view while claiming payment as mentioned above.

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c) Balance payment of 30% of the order value, 5% payment and security deposit (10%) shall be made after

taking in to account the payment made under clause (a) & (b) above and against submission of 5% of

order value against Performance Bank Guarantee. (drawn on Nationalized Bank, ICICI Bank, IDBI Bank

and HDFC Bank as per the prescribed format attached with Tender Documents, for submission of Bank

guarantee, Banks to be allowed as per the latest GR of Govt.) which should be valid for a period of

years from the date of completion of total order & should be submitted to Corporate Office, UGVCL.

Balance payment of 25% will be released every year during the CMC period of 5 (Five) years in equal

installments based on System operation and maintained CUF.

d) Security Deposit shall be released against submission of Performance Bank Guarantee. Performance

Bank Guarantee shall be submitted after completion of ordered quantity.

e) The supplier / Bidder / successful Bidder has to give Performance Bank Guarantee with validity period of

additional 01 (one) month i.e. more than actual Guarantee period of 60 months (depending upon

product) to safeguard Company’s interest in case of any eventuality happening on the last day of the

Guarantee period after office hours of the Bank or Bank holidays.

f) Supplier has to submit Project Completion Report in the proforma (in Proforma -A, Proforma-B, and

Proforma-C of Appendix-4) along with photograph before and after the system installed &

commissioned by them while claiming payment as per (b) mentioned above.

g) Supplier has to submit copy of Insurance policy while claiming payment as per clause (c) mentioned

h) Payment will be made by the Corporate Office UGVCL. The bills are to be prepared in Quadruplicate and

submitted 03 copies to the Executive Engineer, of respective Division, who will in turn process the same

and forward it to corporate office through circle office for necessary payment.

i) In case of any type of misappropriations, cheating or intention of cheating, frauds, irregularities,

malpractice, etc., UGVCL reserves the right to cancel the order without giving reasons thereof and

forfeit the security deposit and / or performance bank guarantee/s and purchase the system under risk

& cost of the supplier.

j) During site inspection by UGVCL’s staff / authorized representative, if the systems are found to be not

installed and false report of installation & commissioning is submitted to UGVCL for claiming payment,

UGVCL is empowered to take action(s) as deemed fit and or forfeit Security Deposit and / or

performance bank guarantee/s up to 100%.

k) Bidder are also required to quote rates inclusive of Comprehensive Maintenance during guarantee

period of five years for the systems. The rates quoted should be inclusive of charges for providing

routine maintenance services at to ensure smooth and satisfactory performance of the system.

Replacement of any components of the system is included in the scope of work of maintenance at free

of cost. As per the Appendix-2 format quarterly report should be prepared and submitted to UGVCL

after providing necessary services.

l) The Bidder should provide the bill of material for each system along with the delivery of system.

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

55. Conflict of Interest among Bidders/ Agents:

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict of

interest can lead to anti-competitive practices to the detriment of Procuring Entity’s interests. The bidder

found to have a conflict of interest shall be disqualified. A bidder may be considered to have a conflict of

interest with one or more parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) They receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) They have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in a

position to have access to information about or influence on the bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in more than

one Bid will result in the disqualification of all bids in which the parties are involved. However, this

does not limit the inclusion of the components/ sub-assembly/ assemblies from one bidding

manufacturer in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one

agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry.

One manufacturer can also authorize only one agent/ dealer. There can be only one bid from the

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) A Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical

specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units, or more than

one unit having common business ownership/ management, only one unit should quote. Similar

restrictions would apply to closely related sister companies. Bidders must proactively declare such

sister/ common business/ management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amende from

j) Every bidder should, at the time of submission of bid; give a declaration, that bidder shall not have

conflict of interest with other bidders for particular quoted item, as above.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

TECHNICAL SPECIFICATIONS FOR GRID CONNECTED SPV SYSTEMS

The specifications of SPV systems, for which Tender is invited, are as under. The self-certified Test Report(s) of

each of the components/ systems mentioned shall be submitted before starting System installation. To ensure

optimum performance of the solar installation and its related safety aspects, the provisions of the publication of

GERMI on “Best Practices in Operation and Maintenance of Roof Top Solar PV systems in India” published in

May, 2018 be followed. However, latest amendment for SRTs issued by MNRE shall be followed.

The proposed projects shall be commissioned as per the technical specifications given below. Any short comings

will lead to cancelation of order as may be decided by UGVCL. The specifications, in the GERC Regulation on Net

Metering shall also be applicable.

A Grid Tied Solar Rooftop Photo Voltaic (SPV) power plant consists of SPV array, Module Mounting Structure,

Power Conditioning Unit (PCU) consisting of Maximum Power Point Tracker (MPPT), Inverter, and Controls &

Protections, interconnect cables, solar meter, bi-directional energy meter and switches. PV Array is mounted on

a suitable structure. Grid tied SPV system is without battery and should be designed with necessary features to

supplement the grid power during daytime. Components and parts used in the SPV power plants including the

PV modules, metallic structures, cables, junction box, switches, PCUs etc., should confirm to the BIS, IEC, or

international specifications, wherever such specifications are available and applicable.

Solar PV system shall consist of following equipment/components.

1. Solar Photo Voltaic (SPV) modules consisting of required number of Crystalline PV modules.

2. Inverter and Remote Monitoring System.

3. Module mounting structures.

4. Energy Meter.

5. Array Junction Boxes.

6. DC Distribution Box.

7. AC Distribution Box.

8. Protections – Earthing, Lightning, Surge.

10. Drawing & Manuals.

11. Miscellaneous.

a. SOLAR PHOTOVOLTAIC MODULES:

1.1.1 The PV modules and Solar Cell used should be made in India. Necessary documents in this regards must

be provided to UGVCL.

Violation of norms of Domestic Content Requirement (DCR) UNDER Solar PV projects will lead to

penalties and actions as mentioned in office memorandum of MNRE GOI vide letter no. 283/2018-GRID

SOLAR dated 20th February, 2018 as under:

a) Filing of criminal case under IPC 420 and related Sec.

b) Blacklisting f developers for period of 10 years

c) Forfeiting of relevant bank guarantee(s)

d) Disciplinary case against the Officers of concerned CPSU/ State Govt.

e) Any other action , in addition to those above

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

SPV Modules and Solar Cells must be used for this Scheme shall be domestically manufactured as per

MNRE’s requirement. The Agencies shall require to submit the Self declaration, regarding the Modules

and Solar cells used under the Scheme are “Made in India”, from the concerned manufacturer of Solar

Modules, supplied for this scheme of GoG/GOI, before commissioning of the System. Violation of this

condition will be reported to the MNRE and GoG for taking actions against the Manufacturer of the Solar

Modules and Bidder. Such firm and Bidder may be put under the black list or stop deal list as may be

decided by the DISCOM Authority.

In absence of the ALMM, the Agencies shall have to submit self-declaration regarding domestically

manufactured Cell and Modules used in the SPV System in this project. Whenever, the ALMM list

published by the MNRE, the Model and Manufactures of the Module and Cell shall be from the ALMM

only used in the SPV System in this project.

The PV modules used must qualify to the latest edition of IEC standards or equivalent BIS standards, i.e.

IEC 61215/IS14286, IEC 61853-Part I/IS 16170-Part I, IEC 61730 Part-1 & Part 2. For the PV modules to be

used in a highly corrosive atmosphere throughout their lifetime, they must qualify to IEC 61701/IS

a) The total solar PV array capacity should not be less than allocated capacity (kWp) and should comprise

of solar crystalline modules of minimum 500 Wp. Module capacity less than 500 Wp shall not be

b) Protective devices against surges (SPD) at the PV module shall be provided. Low voltage drop bypass

diodes shall be provided. Surge Protective Device (SPD) of appropriate capacity & type shall be provided

either in the inverter or in DC Junction Box for protection against surges. Low voltage drop bypass

diodes shall be provided.

C) PV modules must be tested and approved by one of the NABL accredited and BIS Approved test centers.

d) The module frame shall be made of corrosion resistant materials, preferably having anodized aluminum.

e) The bidder shall carefully design & accommodate requisite numbers of the modules to achieve the rated

power in his bid.

f) The PV Module efficiency shall not be less than 19%.

Solar PV modules of minimum fill factor 75%, to be used.

g) The allowable total module capacity shall be (+15/-5 %) of proposed AC Capacity.

h) Other general requirement for the PV modules and sub systems shall be the following:

I. The rated power of solar PV module shall have maximum tolerance up to +3%.

II. The peak-power point current of any supplied module string (series connected modules) shall

not vary by +1% from the respective arithmetic means for all modules and/or for all module

strings (connected to the same MPPT), as the case may be.

The peak-power point voltage of any supplied module string (series connected modules) shall

not vary by + 2% from the respective arithmetic means for all modules and/or for all module

strings (connected to the same MPPT), as the case may be.

III. All electrical parameters at STC shall have to be provided.

IV. Minimum certified PV module efficiency shall not be less than 19%. The temperature co-

efficient power of the PV module shall be equal to or better than -0.45%/°C.

V. All PV modules should carry a performance warranty of >90% during the first 10 years, and >80%

during the next 15 years. Further, module shall have performance warranty of >97% during the

first year of installation. Degradation of module should not be more than 1 % per annum.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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The PV modules shall be equipped with IP 65 or better protection level junction box with

required numbers of bypass diodes of appropriate rating and appropriately sized output power

cable of symmetric length with MC4 or equivalent solar connectors. The IP level for protection

may be chosen based on following conditions:

i. An IP 65 rated enclosure is suitable for most outdoor enclosures that won’t encounter

extreme weather such as flooding.

ii. An IP 67 rated enclosure is suitable at locations which may encounter temporary

submersion at depths of up to one meter.

iii. An IP 68 enclosure is recommended if there may exist situations of submergence for

extended periods of time and at substantial depths.

1.1.3. Modules deployed must use a RF identification tag. The following information must be mentioned in the

RFID used on each modules (This can be inside or outside the laminate, but must be able to withstand

harsh environmental conditions).

a) Name of the manufacturer of the PV module

b) Name of the manufacturer of Solar Cells.

c) Month & year of the manufacture (separate for solar cells and modules)

d) Country of origin (separately for solar cells and module)

e) I-V curve for the module Wattage, Im, Vm and FF for the module

f) Unique Serial No and Model No of the module

g) Date and year of obtaining IEC PV module qualification certificate.

h) Name of the test lab issuing IEC certificate.

i) Other relevant information on traceability of solar cells and module as per ISO 9001 and ISO

j) Nominal wattage +3%.

k) Brand Name, if applicable.

Other details as per IS/IEC 61730-1 clause 11 should be provided at appropriate place. The actual Power

Output Pmax shall be mentioned on the label pasted on the back side of PV Module. In addition to the

above, the following information should also be provided:

i. Polarity of terminals or leads (color coding is permissible) on junction Box housing near cable

entry or cable and connector.

ii. The Maximum system voltage for which the module is suitable to be provided on the back sheet

1.1.4. Warranties:

a) Material Warranty:

i. Material Warranty is defined as: The manufacturer should warrant the Solar Module(s) to be

free from the defects and/or failures specified below for a period not less than five (05) years

from the date of commissioning.

ii. Defects and/or failures due to manufacturing

iii. Defects and/or failures due to quality of materials

iv. Non conformity to specifications due to faulty manufacturing and/or inspection processes. If the

solar Module(s) fails to conform to this warranty, the manufacturer will repair or replace the

solar module(s), at the Owners sole option.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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b) Performance Warranty:

i. The predicted electrical degradation of power generated not exceeding 20%of the minimum

rated power over the 25 year period and not more than 10%after ten years period of the full

rated original output.

2. MODULE MOUNTING STRUCTURE :

a) The mounting structure shall be hot dip galvanized with minimum 80 microns or shall be pre -galvanized

with minimum 60 microns as per relevant BIS standard. Each structure shall have angle of inclination as per

the site conditions to take maximum insolation. However, to accommodate more capacity the angle

inclination may be reduced until the plant meets the specified capacity utilization factor requirement.

b) The Mounting structure shall be so designed to withstand the speed for the wind zone of the location

where a PV system is proposed to be installed in Gujarat (150 km/hr). It may be ensured that the design has

been certified by a recognized Lab/ Institution in this regard. Suitable fastening arrangement such as

grouting and calming shall be provided to secure the installation against the specific wind speed. c) The

mounting structure steel shall be as per latest IS 2062: 1992 and galvanization of the mounting structure

shall be in compliance of latest IS4759, the mounting structure shall be hot dip galvanized with minimum

80 microns or shall be pre -galvanized with minimum 60 microns as per relevant BIS standard. The

additional cost of the structure required, if any, shall NOT be the part of the bided price.

d) Structural material shall be corrosion resistant and electrolytically compatible with the materials used in

the module frame, its fasteners, nuts and bolts. Aluminum structures of proper strength can be used which

can withstand the wind speed of respective wind zone. Necessary protection towards rusting need to be

provided either by coating or anodization.

e) The fasteners used shall be made up of stainless steel. The structures shall be designed to allow easy

replacement of any module. The array structure shall be so designed that it will occupy minimum space

without sacrificing the output from the SPV panels

f) Regarding civil structures the bidder need to take care of the load bearing capacity of the roof and need

arrange suitable structures based on the quality of roof to avoid damage to the slab of the building.

g) The Structures should be suitably loaded with reinforced concrete blocks of appropriate weight made

out of M25 concrete mixture.

h) The minimum clearance of the bottom most edge of solar panel from roof level shall be 300 mm to

mm as per site requirement.

i) The module mounting structure shall be designed and installed in such a way that the PV modules are

oriented and tilted to ensure optimum solar generation at the

respective site. The tilt angle shall be maintained between 19o to 24 o degrees, as per site solar geometry,

to ensure maximum energy yield.

j) The module mounting structure shall be made of GI medium class pipe (as per IS 1239 and Zinc coating as

per IS 4736)/ GI Channel/GI square pipe/ GI Circular Pipe. The grouting of the structure shall be done by

PCC 1:2:3, which shall withstand the wind speed of 150 km/hr. The Rectangular / square /circular hollow

pipe section used for the structure should have a minimum thickness of 2.0 mm. other than above, the

material thickness should be minimum 2.5 mm.

k) Foundation- Foundation should be as per the roof condition, to be done as per 12 mm diameter anchor-

fasteners with minimum length 100 mm shall be used with proper chipping, water proofing solution and

bonding of RCC block with the roof. The RCC block to be constructed so as to withstand system against

wind pressure of 150 km/hr. The minimum RCC size should be 400x400x300 cubic mm. Material grade of

foundation should be minimum M25.

a. Column - The minimum section(thickness) should be 60MM*40MM

b. Rafter - The minimum section(thickness) should be 60MM*40MM

c. Purlin - The minimum section(thickness) should be 40MM * 40MM.

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3. JUNCTION BOXES (JBs):

a) The junction boxes are to be provided in the PV array for termination of connecting cables. The Junction

Boxes (JBs) shall be made of GRP/FRP/Powder Coated aluminium /cast aluminium alloy with full dust,

water & vermin proof arrangement. All wires/cables must be terminated through cable lugs. The JBs

shall be such that input & output termination can be made through suitable cable glands. Suitable

markings shall be provided on the busbars for easy identification and cable ferrules will be fitted at the

cable termination points for identification.

b) Copper bus bars/terminal blocks housed in the junction box with suitable termination threads

Conforming to IP65 standard and IEC 62208 Hinged door with EPDM rubber gasket to prevent water

entry. Single /double compression cable glands should be provided.

c) For array junction box/ PV combiner box, Bidder may also provide

polyamide glands and MC4 Connectors. The rating of the junction box shall be

suitable with adequate safety factor to interconnect the Solar PV array

d) Suitable markings shall be provided on the bus bar for easy identification and the cable ferrules must be

fitted at the cable termination points for identification.

e) Junction boxes shall be mounted on the MMS such that they are easily accessible and are protected

from direct sunlight and harsh weather.

3. DC DISTRIBUTION BOX (DCDB):

May not be required for small plants, if suitable arrangement is available in the inverter.

a) DC Distribution Box (DCDB) to receive the DC output from the PV array field.

b) DC DBs shall be dust & vermin proof conform having. IP 65 or better protection, as per site conditions.

C The bus bars are made of EC grade copper of required size. Suitable capacity

MCBs/MCCB shall be provided for controlling the DC power output to the inverter a long with necessary

surge arrestors. MCB shall be used for currents up to 63 Amperes, and MCCB shall be used for currents

greater than 63 Amperes

5. AC DISTRIBUTION BOX (ACDB):

a) AC Distribution Panel Board (DPB) shall control the AC power from PCU/inverter, and should have

necessary surge arrestors. Interconnection from ACDB to mains at LT Bus bar while in grid tied mode.

b) All switches and the circuit breakers, connectors should conform to IEC60947:2019, part I, II and III/

IS60947 part I, II and III.

c) The changeover switches, cabling work should be undertaken by the bidder as part of the project.

d) All the Panel’s shall be metal clad, totally enclosed, rigid, floor mounted, air -insulated, cubical type

suitable for operation on three phase / single phase,415 or 230 volts, 50 Hz

e) The panels shall be designed for minimum expected ambient temperature of 45 degree Celsius,

percent humidity and dusty weather.

f) All indoor panels will have protection of IP54 or better. All outdoor panels will have protection of IP65 or

better as per site conditions.

g) Should conform to Indian Electricity Act and CEA safety regulations (till last amendment).

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h) All the 415 AC or 230 volts devices / equipment like bus support insulators, circuit breakers, SPDs, VTs

etc., mounted inside the switchgear shall be suitable for continuous operation and satisfactory

performance under the following supply conditions.

a. Variation in supply voltage:+/- 10 % as per CEA/State regulations.

b. Variation in supply frequency :+/- 3 Hz as per CEA/State regulations.

i) The inverter output shall have the necessary rated AC surge arrestors, if required and MCB/ MCCB. RCCB

shall be used for successful operation of the PV system, if inverter does not have required earth

fault/residual current protection.

6. PCU/ARRAY SIZE RATIO:

The recommended the solar PV array capacity in KW shall be in a range of 100%-110% of invertor

capacity. i.e if the Invertor Capacity is 5 KW, then the Solar PV array capacity should be from 5 KW to

7. Inverter and Remote Monitoring System :-

All the Inverters should contain the following clear and indelible Marking Label & Warning Label as per IS16221

Part II, clause 5. The equipment shall, as a minimum, be permanently marked with:

a) The name or trade mark of the manufacturer or supplier;

b) A model number, name or other means to identify the equipment,

A serial number, code or other marking allowing identification of manufacturing location and the

manufacturing batch or date within a twelve month time period.

c) Input voltage, type of voltage (a.c. or d.c.), frequency, and maximum continuous current for each input.

d) Output voltage, type of voltage (a.c. or d.c.), frequency, maximum continuous current, and for a.c.

outputs, either the power or power factor for each output

e) The Ingress Protection (IP) rating

Marking shall be located adjacent to each fuse or fuse holder, or on the fuse holder, or in another location

provided that it is obvious to which fuse the marking applies, giving the fuse current rating and voltage rating for

fuses that may be changed at the installed site.

Particulars Details

Switching devices IGBT/MOSFET

Control Microprocessor /DSP

Nominal AC output voltage For 3-phase/ 1phase :- 415V / 240 V

Output frequency 50 Hz

Grid Frequency Synchronization range + 3 Hz or more

Ambient temperature considered -20° C to + 50° C

Humidity 95 % Non-condensing

Protection of Enclosure

IP-65(Minimum).

Grid Frequency Tolerance range + 3 or more

No-load losses Less than 1% of rated power

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Inverter Efficiency(minimum) (Above 10 kW)

Peak Efficiency At least 97%, measure as per IEC

Euro Efficiency At least 96%, measure as per IEC

Peak Efficiency At least 96%, measure as per IEC

Euro Efficiency At least 95%, measure as per IEC

Communication interface RS 485 with Modbus

Display type LCD for data display. LCD / LED for status

Protections • Over voltage (both input and output)

• Over current (both input and output)

• Over/Under grid frequency

• Over temperature

• Short circuit

• Surge voltage induced at output due to

external source

• Anti-islanding

Recommended Alert/Indications • Inverter ON

• Inverter Under / Over Voltage

• Inverter Overload

• Inverter Over Temperature

Recommended LCD Display on Inverter • Output power (W)

• Daily Energy (Wh)

• cumulative energy (Wh)

• DC voltage (V)

• DC current (A)

• AC voltage (V)

• AC frequency (Hz)

• AC current (A)

• Cumulative hours of operation (h).

a) The inverter shall have an RS-485 interface and support communication of its operational parameters

and logs over Modbus protocol. The register mapping/memory mapping of the inverter data shall be

made available by Bidder from the inverter supplier to the DISCOMs/GUVNL.

b) Three phase PCU/ inverter shall be used with each power plant system above 6KW and In case of

KW or less Capacity single phase/3pahse inverter shall be used as per market availability. In case of

capacity addition of existing Solar plant, separate inverter is to be provided.

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c) The output of power factor of PCU/ inverter is suitable for all voltage ranges or sink of reactive power,

inverter should have internal protection arrangement against any sustain fault in feeder line and against

the lightning on feeder.

d) Built-in meter and data logger to monitor plant performance through external computer shall be

e) The power conditioning units / inverters should comply with applicable IEC/equivalent BIS standard for

efficiency measurements and environmental tests as per standard codes IEC 61683/IS 61683 and IEC

60068-2(1,2,14,30) /Equivalent BIS Std.

f) The charge controller (if any) / MPPT units environmental testing should qualify IEC 60068-2(1, 2,

30)/Equivalent BIS std. The junction boxes/enclosures should be IP 65(for outdoor)/ IP 54 (indoor) and

as per IEC 529 Specifications.

g) The PCU/ inverters should be tested from the MNRE approved test centers /NABL /BIS /IEC accredited

testing- calibration laboratories. In case of imported power conditioning units, these should be approved

by international test houses. Valid type test report shall be submitted by Bidder before commissioning

of the SPV System.

h) All inverters shall be IEC 61000 compliant for electromagnetic compatibility, harmonics, Surge, etc.

i) Maximum Power Point Tracker (MPPT) shall be integrated in the PCU/inverter to maximize energy

drawn from the array.

j) The PCU/ Invertor shall have overloading capacity of minimum 10%

k) The allowable capacity of inverter shall be (+15/-10 %) of registered AC Capacity.

l) Place of invertor shall be at secured place as per site condition.

8. INTEGRATION OF PV POWER WITH GRID:

• The output power from SPV would be fed to the inverters which converts DC produced by SPV array to

AC and feeds it into the main electricity grid after synchronization.

• In the event of a power failure on the electric grid, it is required that any independent power-producing

inverters attached to the grid turn off in a short period of time. This prevents the DC-to-AC inverters

from continuing to feed power into small sections of the grid, known as “islands.” Powered islands

present a risk to workers who may expect the area to be unpowered, and they may also damage grid-

tied equipment. The Rooftop PV system shall be equipped with islanding protection. In addition to

disconnection from the grid (due to islanding protection) disconnection due to under and over voltage

conditions shall also be provided.

• A manual disconnect 4 pole isolation switch beside automatic disconnection to grid would have to be

provided at utility end to isolate the grid connection by the utility personnel to carry out any

maintenance. This switch shall be locked by the utility personnel.

9. DATA ACQUISITION SYSTEM / PLANT MONITORING

i. Data Acquisition System shall be provided for each of the solar PV plant.

ii. Remote Monitoring and data acquisition through Remote Monitoring System software at the UGVCL

location with latest software/hardware configuration and service connectivity for online / real time data

monitoring/control complete to be supplied and operation and maintenance/control to be ensured by

Bidder. Provision for interfacing these data on UGVCL server and portal in future shall be kept as per

iii. Bidder shall ensure that Inverter should have provision of remote monitoring of inverter data through

sim card or through Wi-Fi. Required website/mobile app platform, where the user (Consumer) can

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access the data, should be provided/explained to consumer while installation by Bidder. The facility of

in-built wifi module or communication through sim-card should also be explained to the consumer.

SIM/Smart meter for communication will be provided by UGVCL. Recurring cost of Sim Card /Data pack

for communication shall be borne by consumers. Recurring cost of jhc /Data pack for communication

shall be borne by consumers. All the inverter data should be made available to UGVCL for monitoring by

giving web access by sharing the user ID and password. SIM-card cost, Periodic data charges towards

data pack and Internet/Wifi connectivity for maintaining Remote Monitoring System shall be the

responsibility of Beneficiary.

a) The bi-directional electronic energy meter (0.5S class) shall be installed for the measurement of

Import/Export of energy in co-ordination with UGVCL.

b) Reverse power relay shall be provided by bidder (if necessary), as per the local DISCOM requirement.

A Roof Top Solar (RTS) Photo Voltaic (PV) system shall consist of following energy meters:

i. Net meter: To record import and export units

ii. Generation meter: To keep record for total generation of the plant.

3.15 The installation of Generation meters including CTs & PTs, wherever applicable, shall be carried out

by the Vendor as per the terms, conditions and procedures laid down by the concerned

11. POWER CONSUMPTION:

a) Regarding the generated power consumption, priority need to give for internal consumption first and

thereafter any surplus power can be injected in to the grid.

12. PROTECTIONS

The system should be provided with all necessary protections like earthing, Lightning, and grid islanding as

12.1. LIGHTNING PROTECTION:

i. The SPV power plants shall be provided with lightning & over voltage protection, if required. The

main aim in this protection shall be to reduce the overvoltage to a tolerable value before it

reaches the PV or other sub system components. The source of over voltage can be lightning,

atmosphere disturbances etc.

ii. The entire space occupying the SPV array shall be suitably protected against Lightning by

deploying required number of Lightning Arrestors (LAs). Lightning protection should be provided

as per NFC17-102:2011/IEC 62305 standard.

iii. The protection against induced high-voltages shall be provided by the use of Metal Oxide Varistors

(MOVs)/Franklin Rod type LA/Early streamer type LA.

iv. The current carrying cable from lightning arrestor to the earth pit should have sufficient current

carrying capacity according to IEC 62305. According to standard, the minimum requirement for a

lightning protection system designed for class of LPS III is a 6 mm2 copper/ 16 mm2 aluminum or GI

strip bearing size 25*3 mm thick). Separate pipe for running earth wires of Lightning Arrestor shall

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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v. Separate pipe for running earth wires of Lightning Arrestor shall be used. Lightening Arrestor shall

be fixed separately and not on panel/structure

12.2. SURGE PROTECTION

i. Internal surge protection, wherever required, shall be provided.

ii. It will consist of three SPD type-II/MOV type surge arrestors connected from +ve and –ve terminals to

12.3. EARTHING PROTECTION

i The earthing shall be done in accordance with latest Standards.

ii. Each array structure of the PV yard, Low Tension (LT) power system, earthing grid for switchyard, all

electrical equipment, inverter, all junction boxes, etc. shall be grounded properly as per IS 3043-2018.

iii. All metal casing/ shielding of the plant shall be thoroughly grounded in accordance with CEA Safety

Regulation 2010. In addition, the lightning arrester/masts should also be earthed inside the array field.

iv. Earth resistance should be as low as possible and shall never be higher than 5 ohms.

v. separate three earth pits shall be provided for individual three earthing viz.: DC side earthing, AC side

earthing and lightning arrestor earthing.

12.4. GRID ISLANDING:

i. In the event of a power failure on the electric grid, it is required that any independent power-producing

inverters attached to the grid turn off immediately. This prevents the DC-to-AC inverters from

continuing to feed power into small sections of the grid, known as “islands.” Powered islands present a

risk to workers who may expect the area to be unpowered, and they may also damage grid-tied

equipment. The Rooftop PV system shall be equipped with Anti islanding features. In addition to

disconnection from the grid (due to islanding protection) disconnection due to under and over voltage

conditions shall also be provided.

ii. A manual disconnect 4 / 2 pole isolation switch (RCCB may also be used) beside automatic disconnection

to grid would have to be provided at utility end to isolate the grid connection by the utility personnel to

carry out any maintenance.

Cables of required size to be used in the system shall have the following characteristics:

i. Shall meet IEC 60227/IS 694, IEC 60502/IS1554 standards

ii. Temp. Range: –10°C to +80°C.

iii. Voltage rating 660/1000V

iv. Excellent resistance to heat, cold, water, oil, abrasion, UV radiation

vi. Sizes of cables between array interconnections, array to junction boxes, junction boxes to Inverter etc.

shall be so selected to keep the voltage drop (power loss) of the entire solar system to the minimum.

The cables (as per IS) should be insulated with a special grade PVC compound formulated for outdoor

vii. Cable Routing/ Marking: All cable/wires are to be routed in a RPVC pipe/ GI cable tray and suitably

tagged and marked with proper manner by good quality ferule or by other means so that the cable

easily identified.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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viii. The Cable should be so selected that it should be compatible up to the life of the solar PV panels i.e.

ix. The ratings given are approximate. All the cables required for the plant are to be provided by the bidder.

Any change in cabling sizes if desired by the bidder/approved after citing appropriate reasons.

x. Multi Strand, Annealed high conductivity copper conductor PVC type ‘A’ pressure extruded insulation or

XLPE insulation. Overall PVC/XLPE insulation for UV protection Armoured cable for underground laying.

All cable trays including covers to be provided. All cables conform to latest edition of IEC/equivalent BIS

Standards as specified below: BoS item / component Standard Description Standard Number Cables

General Test and Measuring Methods, PVC/XLPE insulated cables for working Voltage up to and

including 1100 V,UV resistant for outdoor installation IS /IEC 69947. Aluminium cable may be used on

the AC-side of the PV system.

xi. The size of each type of DC cable selected shall be based on minimum voltage drop however; the

maximum drop shall be limited to 1%.

xii. The size of each type of AC cable selected shall be based on minimum voltage drop however; the

maximum drop shall be limited to 2 %.

14. CONNECTIVITY

The maximum capacity for interconnection with the grid at a specific voltage level shall be as specified in the

GERC regulation for Grid connectivity and norms of DISCOM and amended from time to time.

15. DRAWINGS & MANUALS:

i. Operation & Maintenance manual/user manual, Engineering and

Electrical Drawings shall be supplied along with the each power plant. The manual shall include complete system

details such as array lay out, schematic of the system, inverter details, working principle etc. Step by step

maintenance and troubleshooting procedures shall be given in the manuals and provided to the beneficiary.

ii. ISI marked (wherever applicable) and reputed makes equipment be used.

16. SOLAR PV SYSTEM ON THE ROOFTOP

The Solar PV system on the rooftop of the premises will be installed for PV capacity permitted by UGVCL

as per regulation issued by GERC.

17. SAFETY MEASURES:

The bidder shall take entire responsibility for electrical safety of the installation(s) including connectivity with

the grid and follow all the safety rules & regulations applicable as per Electricity Act, 2003 and CEA Safety

Regulation 2010 etc.

18. DOCUMENTATION:

Operation & Maintenance manual / user manual shall be supplied along with the each power plant. The manual

shall include complete system details such as array lay out, schematic of the system, inverter details, working

principle etc. Step by step maintenance and troubleshooting procedures shall be given in the manuals and

provided to the beneficiary.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Quality Certification, Standards and Testing for Grid-Connected Rooftop Solar PV Systems/Power Plants

Solar PV Modules/Panels

IEC 61215 and Design Qualification and Type Approval for Crystalline Silicon Terrestrial

IS 14286 Photovoltaic (PV) Modules

IEC 61701:2011 Salt Mist Corrosion Testing of Photovoltaic (PV) Modules

IEC 61853- 1:2011 / Photovoltaic (PV) module performance testing and energy rating –:

IS 16170-1:2014 Irradiance and temperature performance measurements, and power

IEC 62716 Photovoltaic (PV) Modules – Ammonia (NH3) Corrosion Testing (as per

the site condition like dairies, toilets etc)

IEC 61730-1,2 Photovoltaic (PV) Module Safety Qualification – Part 1: Requirements

for Construction, Part 2: Requirements for Testing

IEC 62804 Photovoltaic (PV) modules – Test method for detection of potential-

induced degradation. IEC 62804-1: Part 1: Crystalline Silicon

Solar PV Inverters

IEC 62109 or Safety of power converters for use in photovoltaic power systems –

IS : 16221 Part 1: General requirements, and Safety of power converters for usein

photovoltaic power systems

Part 2: Particular requirements for inverters. Safety compliance

(Protection degree IP 65 or better for outdoor mounting, IP 54 or better

for indoor mounting)

IS/IEC 61683 latest Photovoltaic Systems – Power conditioners: Procedure for Measuring

(as applicable) Efficiency (10%, 25%, 50%, 75% & 90-100% Loading Conditions)

IEC 60068-2 /IEC62093 Environmental Testing of PV System – Power Conditioners and

(as applicable) Inverters

IEC 62116:2014/ IS16169 Utility-interconnected photovoltaic inverters - Test procedure of

islanding prevention measures

IS/IEC 60947 (Part General safety requirements for connectors, switches, circuit breakers

1)Low-voltage Switchgear and Control-gear, Part 1: General rules

2)Low-Voltage Switchgear and Control-gear, Part 2: Circuit Breakers

3)Low-voltage switchgear and Control-gear, Part 3: Switches,

disconnectors switch-disconnectors and fuse-combination units

4) EN 50521: Connectors for photovoltaic system-Safety

requirementsand tests

Low-voltage fuses - Part 6: Supplementary requirements for fuse-links

IEC 60269-6:2010 for the protection of solar photovoltaic energy systems

Solar PV Roof Mounting Structure

IS 2062/IS 4759/AA6063 Material for the structure mounting

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Surge Arrestors

BFC 17-102:2011/ NFC Lightening Protection Standard

IEC 60364-5-53/ IS 15086- Electrical installations of buildings - Part 5-53: Selection and erectionof

5 (SPD) electrical equipment - Isolation, switching and control

IEC 61643- 11:2011 Low-voltage surge protective devices - Part 11: Surge protective

devices connected to low-voltage power systems - Requirements

and test methods

IEC 60227/IS 694, IEC General test and measuring method for PVC (Polyvinyl chloride)

60502/IS 1554 (Part 1 & insulated cables (for working voltages up to and including 1100 V, and

2)/ IEC69947 (as UV resistant for outdoor installation)

Electric cables for photovoltaic systems (BT(DE/NOT)258), mainly for

BS EN 50618 DC Cables

Earthing /Lightning

IEC 62561/IEC 60634 IEC 62561-1: Lightning protection system components (LPSC) - Part:

Series (Chemical earthing) Requirements for connection components

(as applicable) IEC 62561-2: Lightning protection system components (LPSC) – Part 2:

Requirements for conductors and earth electrodes

IEC 62561-7: Lightning protection system components (LPSC) - Part 7:

Requirements for earthing enhancing compounds

Junction boxes and solar panel terminal boxes shall be of the thermo-

plastic type with IP 65 or better protection for outdoor use, and IP

IEC 60529 or better protection for indoor use

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Tender with Undertaking and acceptance of tender conditions

(To be fill up in Online mode and scan copy to be uploaded online on the letter head of the Bidder)

From:- (Full name of Bidder ) ……………………….. ………………………….

address of the Organisation ………………………… ………………………….

PHONE /MOBILE NO.:……………………………………

The Chief Engineer (P&P)

Registered & Corporate Office,

Uttar Gujarat Vij Company Limited,

Sub: Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on UGVCL’s Office Buildings under the jurisdiction of UGVCL

Ref: Tender No:

In connection with the above subject, I / We confirm the following:

1. I/We, the undersigned……………………………………………[insert name of the ‘Bidder’] having read, examined and

understood in detail the Tender Document hereby submit our “Tender” in full compliance with terms &

conditions of the above referred Tender. A copy of the Tender Documents, duly signed on each page is also

submitted as a proof of our acceptance of all specifications as well as terms/ Conditions. I/ We have

submitted the Tender offer in electronic form on ON-LINE mode.

2. I/We have paid the requisite amount of EMD. I/we understand that without payment of the EMD by us, our

offer shall out rightly be rejected.

3. I/We agree to treat the bid document and other records connected with the Works as secret and

confidential documents and shall not communicate information described therein to any person other than

the person authorized by you or use the information in any manner prejudicial to the safety of the Works.

4. I/We understand that you are not bound to accept the lowest or any proposal you may receive.

5. I/ We are participating, as Bidders, in note more than one Bid in this Bidding process

6. I / We declare that our offer is strictly in line with Tender Document Specification and there is no deviation.

Further, I/We also agree that additional conditions / deviations, if any, found in our offer, the offer shall be

out rightly rejected without assigning any reason thereof. We shall ensure that we execute such Tender

Documents as per the provisions of the Tender and provisions of such Tender Documents shall be binding on

us. I/We confirm that we have not taken any deviation so as to be deemed non-responsive.

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7. I/We hereby unconditionally and irrevocably agree and accept that the decision made by UGVCL in respect

of any matter regarding or arising out of the Tender shall be binding on us. We hereby expressly waive any

and all claims in respect of Bid process.

8. I/ We confirm that there are no litigations or disputes against us, which materially affect our ability to fulfil

our obligations with regard to execution of projects.

9. I / We hereby submit our offer and undertake to keep our offer valid for a period of 120 days from the date

of opening of technical offer. I / We hereby further undertake that during the said period, I / We shall not

vary/alter or revoke my/ our offer.

10. I/We also agree to abide by and fulfill all the terms, conditions and provisions of the above mentioned offer

11. Scope of work, technical specification and General & Commercial Terms and condition of Tender Document.

12. Penalty terms of tender document agreed.

13. Penalty due to loss of generation for non-attending fault / defect / complaint agreed.

14. Penalty for not maintaining annual CUF 19% agreed.

15. Performance guarantee to cover execution period (security) terms of tender document agreed:

16. Performance guarantee to cover guarantee period (including maintenance during guarantee period) terms

of tender document agreed: (wherever applicable)

17. Validity of the offer of tender document agreed

18. Payment terms of tender document agreed:

Signature of Bidder bidder)

(Signature of Applicant)

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(Scan copy to be uploaded in online mode with supporting documents)

Details of the EPC work Execution Capacity

EPC Project execution capacity of the bidder per month for: Design, Supply, Installation, testing &

Commissioning of Grid connected Rooftop Solar Photovoltaic Systems

Sr. No. Solar Rooftop PV System Capacity in KW Aggregate Capacity of execution of

EPC work per month in KW

Total Aggregate Capacity per month

(Signature of Bidder bidder)

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(Scan copy to be uploaded in online mode with supporting documents)

Details of the Experience of the bidder

Submission of information in support of Experience:

The Bidder shall have designed, supplied, installed & commissioned Grid connected Solar PV Power Projects

having aggregate total capacity not less than 0.5 MW during last three years of any sector (i.e. ‘2022-23 to

2024-25’ or ‘2023-24 to 2025-26’) which shall have been commissioned prior to submission of bids. Vendor

must upload scanned copy of the Commissioning certificate and Work order/ Contract/ Agreement/ from the

Client/ Owner shall be submitted.

Date of Capacity of

Name of GEDA/GUVNL/Oth

Year of DISCOM’s Net- the SPV

Sr. the er DISCOM

project Consumer Meter System

No. Consumer Registration No. &

commissioni No. installation / installed and

ng Date of commissione

Commissioning d in KW

I/We hereby confirm that the experience mentioned above by us are actual for Solar Rooftop/ grid connected

SPV System installed & Commissioned by us as a bidder only.

(Self-Certified Copies of JIR reports signed by Bidder, beneficiary and discoms/ Satisfactory Work completion

certificates from Discoms / meter release Proforma/ System Generated Summary of PCR report shall be

attached with this information. If necessary, separate sheet may be used to submit the information.)

(Signature of Bidder bidder)

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(Scan copy to be uploaded in online mode with supporting documents)

Details of Technical staff available with the company for execution of work

(To be completely filled by the Bidder)

No. Name Qualification Experience, no. Remarks

Certification, if any

(Signature of Bidder bidder)

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

((Scan copy to be uploaded in online mode with supporting documents)

(Strike off whichever is not applicable)

This is to declare that Mr. / Ms. __________________________________, employee of GUVNL /

PGVCL/UGVCL/MGVCL/DGVCL at _____________________ (place), is related to our

Note: Bidder has to reproduce above declaration in the text box area with filling of all blanks.

This is to declare that none of the Proprietors / Partners / Directors is having any relatives employed or

working with GUVNL / PGVCL /UGVCL/MGVCL/DGVCL at any of its offices or its parent Department i.e.

Energy & Petrochemicals Dept., Govt. of Gujarat. AND none of the any employee of the GUVNL / PGVCL

/UGVCL/MGVCL/DGVCL at any of its offices or its parent Department i.e. Energy & Petrochemicals Dept.,

Govt. of Gujarat or his/ her relative as defined in Section 2(77) of the Company's Act. 2013 is 10% or

more, having the interest (i.e. Shareholding in company and share in partnership firm) with

Bidder/Bidder’s firm.

"If in any Bidder Company/firm, the interest (i.e. Shareholding in company and share in partnership firm)

of any employee of the tendering Company or his/ her relative as defined in Section 2(77) of the

Company's Act. 2013 is 10% or more, the tendering Company will not deal with such Company/ Firm at

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of such facts

would immediately disqualify the tenderer for further dealing with the tendering Company. "

(Signature of Bidder bidder)

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(Scan copy to be uploaded in online mode with supporting documents)

DEVIATION SHEET

Any deviations offered from the terms and conditions of the offer should be clearly specified below in this sheet.

If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter No./ Clause

Deviation offered

No. of the Tender Document

acceptance to all terms and conditions mentioned in the Tender Document, and all subsequent clarifications, in

totality and withdraw all deviations raised by us, if any.

(Signature of Bidder bidder)

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TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

DECLARATION of AUTHORIZATION (FOR LLP AND PARTNERSHIP FIRM)

(To be on non-judicial stamp paper of appropriate value duly notarized as per Stamp Act relevant to

place of execution to be scan copy to be uploaded in technical Stage (Original))

I/ We …………………. (name and address of the registered office of the Bidding Company as applicable) do hereby

constitute, appoint and authorize Mr./Ms. …………………….. (name & residential address) who is presently

employed with us and holding the position of ………… to do in our name and on our

behalf, all such acts, deeds and things necessary in connection with or incidental to submission of our Bid for

implementation of grid connected Roof top solar projects in response to the TENDER No ………………… dated

………….. issued by UGVCL, including signing and submission of the Bid and all other documents related to the

Bid, including but not limited to undertakings, letters, certificates, acceptances, clarifications, guarantees or any

other document which the UGVCL may require us to submit.

The aforesaid undertaking is further authorized for making representations to the UGVCL and providing

information / responses to [Insert the name of State] representing us in all matters before UGVCL and generally

dealing with UGVCL in all matters in connection with Bid till the completion of the bidding process as per the

terms of the above mentioned TENDER.

We hereby agree to ratify all acts, deeds and things done by our said undertaking pursuant to this undertaking

and that all acts, deeds and things done by our aforesaid undertaking shall be binding on us and shall always be

deemed to have been done by us.

All the terms used herein but not defined shall have the meaning ascribed to such terms under the TENDER.

Signed by ……………………………………………….. (Insert the name of the executants’ company) Name:

E-mail: Address :

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 66 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Format for Annual Turnover & Positive Net-worth certificate

TO WHOMSOEVER IT MAY CONCERN

(On Letterhead of CA for the bidder for which the below details are provided.

The Bidder is required to upload scanned copy in on-line Mode.

In Response to tender No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

We have verified the books of accounts and related record of M/s._____________________ situated at Address

of the factory/firm _________________________________________and on verification of the records, we

hereby certify that average Turnover and positive net worth of this mentioned entity/firm during the last three

financial years which are as under:

Total Turnover Net worth

Sr. No. Financial Year

Rs. In lacs (Positive/Negative)

Average Annual Turn Over of last three years

Note: Audited Annual A/c (Balance sheet and profit and loss account) of last 3 years certified by C.A.

(Original) is to be uploaded in “Technical Stage”. If necessary, separate sheets may be used to upload

the information.

(Signature & Seal of Authorized Signatory for (Signature & Seal of Practicing Chartered

which POA attached) Account)

Name of Authorized Signatory: Certifying Chartered Accountant:

Designation: Name of Firm:

1. In addition to above certificate from Chartered Accountant, Bidder is required to submit firm’s annual

audited Balance sheet and Profit & Loss statement for last 3 years.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 67 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(To be uploaded (original) in online mode)

(Scan copy to be uploaded in online mode with supporting documents)

(UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF)

On Non-Judicial Stamp Paper of Rs. 300/- attested by Notary Public/ First Class

Magistrate) (In case of JV the undertaking is to be provided by each Member of the Joint

Sub: Undertaking in regard to Stop Deal / Black List thereof.

Ref: Tender No:

I / We, an authorized signatory of our company (Bidder) here by certify that our company (Bidder) is not stopped

deal/blacklisted by GUVNL and or their any subsidiary company viz. GSCEL / GETCO / DGVCL / PGVCL / UGVCL /

MGVCL or MNRE or state Renewable development agencies across the country or by any other Govt. PSU / Govt.

Company / Govt. Department in India.

Authorized Signature

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 68 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

POWER OF ATTORNEY (FOR LTD/ PVT LTD COMPANY)

(To be on non-judicial stamp paper of appropriate value duly notarized as per Stamp Act relevant to place of

execution and scan copy to be uploaded in technical Stage (Original))

(a) Power of Attorney to be provided by the Bidding Company in favour of its representative as evidence of

authorized signatory’s authority.

Know all men by these presents, We …………………………... name and address of the registered office of the Bidding

Company as applicable) do hereby constitute, appoint and authorize Mr./Ms ………………………………. (name &

residential address) who is presently employed with us and holding the position of …………………………… as our

true and lawful attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in

connection with or incidental to submission of our Bid for implementation of grid connected Roof top solar in

response to the TENDER No. ……………….. dated …. issued by UGVCL, including signing and submission of the Bid

and all other documents related to the Bid, including but not limited to undertakings, letters, certificates,

acceptances, clarifications, guarantees or any other document which the UGVCL may require us to submit. The

aforesaid attorney is further authorized for making representations to the UGVCL, and providing information /

responses to UGVCL, representing us in all matters before UGVCL and generally dealing with UGVCL in all

matters in connection with Bid till the completion of the bidding process as per the terms of the above

mentioned TENDER.

We hereby agree to ratify all acts, deeds and things done by our said attorney pursuant to this Power of

Attorney and that all acts, deeds and things done by our aforesaid attorney shall be binding on us and shall

always be deemed to have been done by us.

All the terms used herein but not defined shall have the meaning ascribed to such terms under the TENDER.

Signed by the within named

……………………………………………….. (Insert the name of the executant’s company) through the hand of

duly authorized by the Board to issue such Power of Attorney

Dated this ………………………………… day of …………………

Accepted……………………………………….

Signature of Attorney

(Name, designation and address of the Attorney)

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 69 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(Signature of the executant)

(Name, designation and address of the executant) ………………………………

Signature and stamp of Notary of the place of execution

Common seal of……………………… has been affixed in my/our presence pursuant to Board of Director’s

Resolution dated……………

Signature Signature

Designation Designation

Name and Address Name and Address

i. The mode of execution of the power of attorney should be in accordance with the procedure, if any, laid

down by the applicable law and the charter documents of the executant(s) and the same should be

under common seal of the executant affixed in accordance with the applicable procedure. Further, the

person whose signatures are to be provided on the power of attorney shall be duly authorized by the

executant(s) in this regard.

ii. The person authorized under this Power of Attorney, in the case of the Bidding Company / Lead

Member being a public company, or a private company which is a subsidiary of a public company, in

terms of the Companies Act, 1956, with a paid up share capital of more than Rupees Five crores, should

be the Managing Director / whole time director/manager appointed under section 269 of the Companies

Act, 1956. In all other cases the person authorized should be a director duly authorized by a board

resolution duly passed by the Company.

iii. Also, wherever required, the executant(s) should submit for verification the extract of the chartered

documents and documents such as a Board resolution / power of attorney, in favour of the person

executing this power of attorney for delegation of power hereunder on behalf of the executant(s).

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 70 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Details of the Quantity Offered by the Bidder

(To be filled in Online mode and Scan copy to be uploaded in online mode)

Quantity Offered by the Bidder for Supply, Installation, testing & Commissioning of Grid connected

Rooftop Solar Photovoltaic Systems in UGVCL Office buildings

Name of the Bidder:-___________________________

Sr. Minimum Capacity required to be Capacity Offered* by the Bidder

No. Offered (KW) (KW)

The bidder is required to ensure that bid with capacity offered less than total tender quantity 450 KW

will not be accepted.

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 71 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(Scan copy to be uploaded in online mode with supporting documents)

Bidder are required to upload the below details /documents in technical stage of online offer. The documents

are required for technical offer evaluation.

(1) List of testing equipment’s (must have been calibrated up dated) at the works of manufacturer for

Tender Document items/s.

(2) List of machinery installed for manufacturing Tender Document item/s at the works of manufacturer

(3) Annual production capacity (with shift in operation) of each item manufactured

(4) GSTIN Registration no. and date and issuing authority

(5) Valid factory license (for manufacturer)

(6) EPF Registration No. and date of issue in the name of Bidder.

(7) The copy of Income tax PAN No. in the name of Bidder

(8) Audited Accounts, financial turnover and Net worth certificate as per the eligibility conditions of the

(9) Performance reports, if any

(10) Consent letter from their principals to manufacture such items whenever applicable

(11) Copy of partnership deed / Memorandum of Pvt. or Public limited company’s issued by RoC in respect

(12) The list of order/s and the copy of order/s of Tender Document item/s are executed.

(13) The documents / copies related to Annexure-3

(14) The documents / copies related to Annexure-4

(15) All required documents satisfying the eligibility criteria as mentioned in the Techno-Commercial

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 72 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted item/s of the tender

along with online Technical)

We accept and undertake that UGVCL is authorized to place LOA/Purchase Order at lower 'unit ex- works price

with GST on ex-works price' than the 'unit ex-works price with GST on ex-works price' quoted/offered by us in

the present tender of UGVCL for tendered item/(s) with similar specifications as per the above tender of UGVCL,

which is quoted/offered to other subsidiary company of GUVNL, during the period of past 30 days from last date

of submission of this tender to next 30 days after the last date of submission of bid of this tender by UGVCL.

We also understand that LOA /Purchase Order placed by one Subsidiaries of GUVNL on the basis of above

undertaking shall not be considered as 'offered' price for the tender items in subsequent tender by other

Subsidiaries of GUVNL, lf it is not within period mentioned above.

✓ I/We accepts above undertaking.

Check box: To be confirmed by the bidder in ONLINE mode. If not checked, the supplier will not able to submit

his bid online mode. The system shall give pop up message to supplier that in the event of non-checking of

above box, he will not able to submit his bid.

BIDDERS MUST MENTIONED / PROVIDE TEXT / WORDS OF “CONFIRMED / NOT CONFIRMED” IN BOX OF PART

[A] and “ACCEPTED / NOT ACCEPTED” IN BOX OF PART [C] OF ABOVE ANNEXURE -13 IN ONLINE MODE. THE

WORDS OTHER THAN ABOVE SHOULD NOT BE ALLOWED / CONSIDERED OTHERWISE THE BID MAY BE REJECTED

WITHOUT GOING IN TO FURTHER CORRESPONDANCE WITH BIDDER.

Signature of Bidder bidder)

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 73 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

DETAILS OF THE FIRM

((Scan copy to be uploaded in online mode with supporting documents)

GENERAL INFORMATION ABOUT THE BIDDER & their OEMs

1 Name of the Bidder

2 Office Address of Registered Office

3 Factory/ works Address

Address of the Office in Gujarat, in case of

bidders not having registered Office in Gujarat.

Legal Status /Type of Company Proprietorship/ Partnership/ Private

Attach Proof of Company Registration along Limited/ Public Limited/LLP

with a copy of the Partnership Deed/ Article of (Pl. tick appropriately and submit the

Association and Memorandum documentary proof)

: SPV Modules/ Solar Pump

Status of business in Solar Energy/ renewable Controllers/Grid tie Inverter (Pl. tick

energy appropriately and submit the

documentary proof )

Details of certificate/acknowledgement of

entrepreneur Memorandum of DIC /SSI Part-

II/MSME Part-II/Udhyog Aadhar

Memorandum/valid NSIC/CSPO/DGS&D

certificate indicating MICRO AND SSI category of

the firm/Udhyog Aadhar Memorandum,

SPV panel/ PCU/Inverter

List of components manufactured by the

11 (Pl. tick appropriately)

company at their factory

List of components sourced from outside/ other

Has the company/firm to pay arrear of income

tax? If yes upto what amount.

14 ISO Certification Details

15 Name of ISO Certification Agency

From Date___________ to

16 Validity Period of ISO Certification

Manufacturing facilities

(a list of machinery be attached

Name and address of the Indian/Foreign

collaborator(s) if any.

19 Details of workmen on muster roll Skilled /

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 74 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

semi-skilled / unskilled (attach copy of muster

Has any Govt. Dept. / Undertaking ever

20 debarred the company / firm from executing

Registered Office of Factory / Works of

21 Address of Representative/

22 Contact person name

25 City & Pin code

28 Phone Nos.(Office)

32 Web site address

34 Specimen signature

35 DETAILS OF PARTNERS / DIRECTORS OF FIRM / COMPANY

Name of Partners / Address of Office & Residence &

Directors e- mail ID Contact Phone / Fax Contact Phone /

DIN no. as applicable No. / Mobile No. Fax No./ Mobile

It is certified that the information provided above is true to the best of my knowledge and belief. If any

information found to be concealed, suppressed or incorrect at later date, our Tender shall be liable to rejected

and our company debarred from executing any business with UGVCL/GUVNL/DICOMs.

(Signature of Bidder bidder)

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 75 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(To be uploaded On Letterhead of Bidder (Original) giving said declaration)

(Scan copy to be uploaded in online mode with supporting documents)

Declaration for Compliance with the Code of integrity and No conflict of Interest

The Chief Engineer (P&P),

Uttar Gujarat Vij Company Ltd.,

Regd. & Corporate Office,

Near Biladi Baugh,

Mehsana-384001, (Gujarat)

SUB: BID FOR APPOINTMENT OF IMPLEMENTING AGENCIES FOR SUPPLY, INSTALLATION,

TESTING, COMMISSIONING AND COMPREHENSIVE MAINTENANCE FOR 5 YEARS OF

DISTRIBUTED GRID-CONNECTED SOLAR PV PLANTS OF VARIOUS CAPACITY TO BE

INSTALLED ON UGVCL’S OFFICE BUILDING UNDER THE JURISDICTION OF UGVCL.

REF: TENDER NO.:

WE HEREBY DECLARE THAT, WE ARE IN COMPLETE COMPLIANCE OF CLAUSE OF

CONFLICT OF INTEREST AS PER TENDER DOCUMENT.

(Signature & Seal of Authorized Signatory for which

POA attached) Name of Authorized Signatory:

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 76 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

(This document is to be submitted through online only)

UTTAR GUJARAT VIJ COMPANY LIMITED

SCHEDULE-B (ON-LINE PRICE BID)

No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Supply, Installation, testing and Commissioning

with 5-year CMC of

Grid Connected Solar Photovoltaic Systems of various Capacity on UGVCL’s various office buildings

Bidder Name Rate in Rs. Per Watt Peak Applicable GST Amount of GST in Rate including GST in

(kWp) DC to be quoted by on quoted rate Rs. per kWp (DC) Rs. Per kWp (DC)

bidder (excluding GST) per Wattp

(Rs. /kWp) '%' of GST

A B C D=BxC E=B+D

* As per N-Procurement Schedule – B

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 77 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

APPENDIX- 2 (Format for Guarantee Card)

FORMAT FOR GUARANTEE CARD TO BE SUPPLIED WITH EACH GRID CONNECTED SOLAR PV SYSTEM

1 Name & Address of Bidder

2 Name & Address of DISCOM

3 Name & Address of BENEFICIARY

3 Date of Commissioning of the system

4 Details of PV Module (s) supplied in the System Make (Name

of the Bidder):

Model Serial No(s)

Wattage of the PV Module (s) under STC Guarantee valid up

5 Details of PCU/Electronics & other BOS items:

System Make (Name of the Bidder) Model

Serial No(s) Guarantee valid up to

6 Designation & Address of the person to be Contacted for

claiming Guarantee obligations

7 Local Service Centre Address:

The grid tied solar system is warranted for its performance for a period of five years and Bidder/Supplier

(undersigned) undertakes to replace the components which do not perform as per specifications, due to

manufacturing defect, at no cost to the beneficiary as per Tender Conditions.

(Signature) (SEAL)

Name & Designation, Name & Address of the Bidder

(During the guarantee period UGVCL reserves the right to cross check the performance of the systems with the

minimum performance levels specified in the Tender Document specifications).

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 78 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

QUARTERLY MAINTENANCE & SERVICING REPORT

1. DETAILS OF SOLAR PHOTOVOLTAIC SYSTEM INSTALLED

1. Supplied by :

2. Date of installation :

3. Servicing period: From to

2. USER PROFILE

1. Name and address of User:

3. TECHNICAL DETAILS

1. Module Capacity, make and serial numbers :

2. Inverter Capacity, make and serial no.

4. CHECK OF THE PRODUCT

1. Correct inclination and orientation of SPV panel :

2. Cleaning of dust from SPV panel :

3. Interconnection of modules, charge controller etc.:

4. Fuse of charge controller:

5. Working of inverter

5. DIFFICULTIES IN OPERATION/ PROBLEM FACED BY USER:

6. DIAGNOSIS DETAILS/ REPAIR ACTION:

7. DATE ON WHICH SYSTEM WAS LAST ATTENDED:

8. IT IS MANDATORY TO SUBMIT INSTALLATION WISE QUARTERLY ENERGY GENERATION DATA TO

RESPECTIVE PGVCL OFFICE.

User Name & Signature Technician’s Name & Signature

Date: (with rubber stamp)

Instructions to Bidder & Conditions of Contract for TENDER NOTICE No:- UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Signature of Tenderer Company’s Round Seal Page 79 of

Place: Signature of Tenderer Date:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No: UGVCL/SRT with CMC/UGVCL OFFICE/26-27/01

Project completion Report for individual Grid connected Solar PV Rooftop

Proforma-A (by the installer)

Component Observation

1 Sanction No & Date

2 Nodal Agency / Channel partner

Name and Complete Address:

In case of Nodal Agency,

Name and Complete Address of installer:

Site / Location

3 Longitude/ Latitude Type

(Bore well / open well etc.)

4 Solar PV Array Capacity:

Make of Modules