Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs & Mementoes for Gujarat Tourism

2.4.1 The Agency shall be paid, as per the milestones below: .....................................................................

Form 2 (a): Format for Power of Attorney for Authorised Representative .........................................................

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

Key Information

Tender Inviting Authority Tourism Corporation of Gujarat Limited

Name of Project Selection of Agencies (legal entities / groups of individuals) for

Conceptualization and Design of Souvenirs & Mementoes for Gujarat

Background Tourism Corporation of Gujarat Limited intends to engage Design

Consultants for the conceptualization and designing of souvenirs and

mementos across various types and material, representative of the

various regions of Gujarat.

Agencies (legal entities / groups of individuals) shall be selected

across 3 zones / regions

Brief Scope • Conceptualization and designing of about 3 souvenirs and / or

mementos per district.

• The souvenir should be designed such that they are representative

of the craft / art forms, key tourist / iconic attractions and in various

materials and price ranges.

• The Agency (legal entities / groups of individuals) shall be

required to provide a prototype of each souvenir including the type

design, detailed drawing, specification and BOQ of each souvenir,

such that TCGL can get the same manufactured / procure in bulk.

• TCGL will own the copyright / IPR in all drawings, design

documents, source code and other materials of selected design

and can use the design to develop the souvenir from any third

• The categories (eg. Type, usage, physical / digital, material, size,

price range etc.) of souvenirs and mementos shall be decided in

consultation with TCGL.

Project Duration 04 Months

Tender Fee Rs. 5,000 (Rupees Five Thousand only)

Bid Security / Earnest Rs. 75,000 (Rupees Seventy-Five thousand only)

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

1. The Request for Proposal (RFP) is issued by Tourism Corporation of Gujarat Limited (TCGL) or

the “Authority”

2. The information contained in this RFP is selective and is subject to updating, expansion, revision and

amendment. It does not, and does not purport to, contain all the information that a Bidder may require.

Neither Authority nor any of their officers; employees nor any of its advisors / consultants undertakes

to provide any prospective bidder with access to any additional information or to update the

information in this RFP or to correct any inaccuracies therein which may become apparent. Each

prospective bidder must conduct its own analysis of the information contained in this RFP or to correct

any inaccuracies therein that may this RFP and is advised to carry out its own investigation into the

proposed Project, the legislative and regulatory regime which applies thereto and by and all matters

pertinent to the proposed Project and to seek its own professional advice on the legal, financial,

regulatory and taxation consequences of entering into any agreement or arrangement relating to the

proposed Project.

3. This RFP is neither an agreement nor an offer by the Authority to the prospective Bidders or any

other person. The purpose of this RFP is to provide interested parties with information that may be

useful to them in making / submitting their Bids (technical and financial bids) pursuant to this RFP.

This RFP includes statements, which reflect various assumptions and assessments arrived at by the

Authority in relation to the Project. Such assumptions, assessments and statements do not purport

to contain all the information that each Bidder may require. This RFP may not be appropriate for all

persons, and it is not possible for the Authority, its employees or advisors to consider the investment

objectives, financial situation and particular needs of each Bidder who reads or uses this RFP. The

assumptions, assessments, statements and information contained in the Bidding Documents, may

not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own

investigations and analysis and should check the accuracy, adequacy, correctness, reliability and

completeness of the assumptions, assessments, statements and information contained in this RFP

and obtain independent advice from appropriate sources.

4. Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which may

depend upon interpretation of law. The information given is not intended to be an exhaustive account

of statutory requirements and should not be regarded as a complete or authoritative statement of law.

The Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion

on law expressed herein.

5. The Authority, its employees and advisors make no representation or warranty and shall have no

liability to any person, including any applicant or Bidder under any law, statute, rules or regulations

or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or

expense which may arise from or be incurred or suffered on account of anything contained in this

RFP or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

RFP and any assessment, assumption, statement or information contained therein or deemed to form

part of this RFP or arising in any way for participation in this bid stage.

6. The Authority also accepts no liability of any nature whether resulting from negligence or otherwise

howsoever caused arising from reliance of any Bidder upon the statements contained in this RFP.

7. The Authority may in its absolute discretion prior to the Bid Due Date, but without being under any

obligation to do so, update, amend or supplement the information, assessment or assumptions

contained in this RFP at any time during the Bidding Process.

8. The issue of this RFP does not imply that the Authority is bound to select a Bidder or to appoint the

Selected Bidder, as the case may be, for the Project and the Authority reserves the right to reject all

or any of the Bidders or Bids without assigning any reason whatsoever. Mere submission of a

responsive Bid does not ensure appointment of the bidder as Preferred / Selected Bidder.

9. The Bidder shall bear all its costs associated with or relating to the preparation and submission of its

Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated

with any demonstrations or presentations which may be required by the Authority or any other costs

incurred in connection with or relating to its Bid. All such costs and expenses will remain with the

Bidder and the Authority shall not be liable in any manner whatsoever for the same or for any other

costs or other expenses incurred by a Bidder in preparation or submission of the Bid, regardless of

the conduct or outcome of the Bidding Process.

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

In the interpretation of this RFP, unless the context otherwise requires:

1. The singular of any defined term includes the plural and vice versa, and any word or expression

defined in the singular has the corresponding meaning used in the plural and vice versa.

2. Reference to any gender includes the other genders;

3. Unless otherwise stated, a reference to a Clause, Sub-Clause, Paragraph, Sub-paragraph, Annex,

Exhibit, Attachment, Schedule, or Recital is a reference to a Clause, Sub-Clause, Paragraph,

Subparagraph, Annex, Exhibit, Attachment, Schedule or Recital of this RFP;

4. A reference to any agreement is a reference to that agreement and all annexes, attachments,

exhibits, schedules, appendices, and the like incorporated therein, as the same may be amended,

modified, supplemented, waived, varied, added to, substituted, replaced, renewed, or extended, from

time to time, in accordance with the terms thereof;

5. The terms “include” and “including” shall be deemed to be followed by the words “without limitation”,

whether or not so followed;

6. Any reference to a person shall include such person’s successors and permitted assigns;

7. A reference to a “writing” or “written” includes printing, typing, lithography and other means of

reproducing words in a visible form;

8. Any date or period set forth in this RFP shall be such date or period as may be extended pursuant to

the terms of this RFP;

9. A reference to “month” shall mean a calendar month, a reference to “week” shall mean a calendar

week and a reference to “day” shall mean a calendar day, unless otherwise specified.

10. The terms “hereof”, “herein”, “hereto”, “hereunder” or similar expressions used in this RFP mean and

refer to this RFP and not to any particular Article, Clause or Section of this RFP. The terms “Article”,

“Clause”, “Paragraph” and “Schedule” mean and refer to the Article, Clause, Paragraph and Schedule

of this RFP so specified;

11. In the case of any conflict, discrepancy or repugnancy between the provisions of the RFP documents,

provisions of the Agreement shall prevail over and supersede the provisions of other documents;

12. The descriptive headings of Articles and Sections are inserted solely for convenience of reference

and are not intended as complete or accurate descriptions of content thereof and shall not be used

to interpret the provisions of the Agreement; and

13. All capitalized words and expressions used in the RFP but not defined therein shall have the same

meaning as ascribed to them in the Agreement.

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

1. Information to Bidders

1.1.1 Gujarat enjoys unique geographical features, longest shoreline with serene beaches, lush hill

station, exotic wildlife, enchanting art forms, magical festivals and much more, all of which offers

a unique experience to the visitors of this land. With such a background, tourism as an industry

has immense potential which the State can tap to add to the already flourishing economy of the

1.1.2 Tourism Corporation of Gujarat Limited (“Authority” or “TCGL”) incorporated under Companies

Act, 1956 is a 100 (one hundred) percent subsidiary of Government of Gujarat. TCGL is engaged

in focused development of tourism and related infrastructure across the state of Gujarat. Some

of the focus areas of TCGL include destination development, infrastructure augmentation at

tourist locations, promotions and publicity, investment facilitation, providing policy framework &

planning, conducted tours and ground transport travels, and conducting fairs and festivals.

1.1.3 The Authority proposes to design and develop souvenirs and gift articles that can fulfil diverse

purposes. These products may be purchased by tourists and local residents, presented to

dignitaries, distributed within event kits, procured for bulk corporate gifting, integrated into

promotional campaigns, and utilized in other related activities. As an initial step toward meeting

the desired objective professionally, the Authority intends to engage qualified Agencies for

Conceptualization and Design of Souvenirs & Mementoes for Gujarat Tourism. The RFP

is open to both Legal Entities / Firms or Group of Individuals fulfilling the pre-qualification

1.1.4 The objectives of the Project is to conceptualize and design high quality souvenirs and mementos

which are representative of the heritage, art, architecture, culture, flora and fauna of Gujarat.

1.1.5 The scope of services should be completed within 04 months from the signing of

General Conditions

1.2.1 Bidders who wish to participate in the online tender will have to procure / should have a legally

valid Digital Certificate as per Information Technology Act - 2000 using which they can sign their

electronic bids. Bidders can procure the same from any of the license certifying Authority of India

or can contact (n)code solution-a division of GNFC Ltd., who are licensed Certifying Authority by

the Government of India.

1.2.2 In case Bidders need any clarifications or if training is required to participate in online tenders,

they can contact (n)Procure Support team: -

(n)Code Solutions - A Division of GNFC Ltd.,

(n)Procure Cell, 304, GNFC Infotower, S. G. Road,

Bodakdev, Ahmedabad – 380 054 (Gujarat)

Contact Details:

TOLL FREE NUMBER: 7359 021 663, E-mail: [email protected]

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

1.2.3 Bidders shall furnish all relevant information, as per the formats provided in the Request for

Proposal (“RFP”).

1.2.4 Bids, as submitted by the Bidders, shall have a Bid Validity of 180 Days (or “Calendar Days”)

from the last date of Technical Bid Submission. The Authority will make its best effort to complete

negotiations within this period. Should the need arise, however, the Authority may request

Bidders to extend the validity period of their Bids.

Clarifications and Amendment of RFP Documents

1.3.1 Bidders may request clarification on any of the points contained in RFP documents up to the

number of days as indicated below. Any request for clarification must be sent in writing by paper,

mail and electronic mail to the Authority's address as indicated. The Authority will upload

response to all such requests received by it on the website https://tender.nprocure.com and

https://www.gujarattourism.com.

1.3.2 Queries, if any, proposed to be raised at the pre-bid conference by the Bidder/s should be

submitted in writing (over email or a letter) least two (2) working days before the date of the Pre-

Bid Conference to the Official as below:

AGM (Marketing & Promotions)

Tourism Corporation of Gujarat Limited (TCGL)

Block No. 16, 4th Floor, Udyog Bhavan,

Sector 11, Gandhinagar –

Email: [email protected]

1.3.3 A maximum of two representatives of each Bidder shall be allowed to participate on production

of Authorization letter from the Bidder in both physical and online format of the pre-bid meeting.

1.3.4 At any time before the submission of Bids, the Authority may for any reason, whether at its own

initiative or in response to a clarification requested by a Bidder, modify the RFP documents by

amendment. Any such amendment shall be issued in writing through Corrigenda. Corrigenda

shall be uploaded in N-procure as well as Gujarat Tourism website and shall be binding on all

Bidders. The Authority may at its discretion extend the deadline for the submission of Bids.

Bidding Schedule

S. No Event Key Date and Time

1 Issue of RFP (Bid) Document 17/02/2026

2 Pre-Bid Meeting 24/02/2026 at 1200 Hrs.

Venue: Conference Hall, Tourism Corporation of

Gujarat Limited, Udyog Bhavan, Block No. 16, 4th

Floor, Sector-11, Gandhinagar - 382

Online pre-bid link: https://meet.google.com/mks-

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

S. No Event Key Date and Time

3 Last Date for Online 16/03/2026 up to 1800 Hrs.

Submission of Technical and

4 Last Date for Submission of 18/03/2026 up to 1500 Hrs.

Physical Copy of Technical

5 Opening of Technical Bid 18/03/2026 at 1530 Hrs.

6 Presentation by the Bidders Will be intimated to the Qualified Bidders

7 Opening of Financial Bids Will be intimated to the Qualified Bidders

Preparation of Bids

1.5.1 The Bidders are required to submit the Bid in two parts in two separate envelopes / parts and put

together in one single outer envelope. The two parts shall be captioned as follows on the

respective envelopes:

(a) Part 1: Bid Processing Fee & EMD and

(b) Part 2: Technical Bid

The Financial Bid needs to be submitted online on https://tender.nprocure.com only

1.5.2 The Bid shall be written in English only. If the supporting documents and printed literature

furnished with the Bid are in a language other than English, official translated documents shall

be provided and should be duly authenticated and certified by the respective Bidder. Supporting

documents and printed literature submitted with the Bid, which are not translated into

English, may not be considered, for the purpose of interpretation and evaluation of the

The Part-1 submission (Cover-1) shall contain the following information as described in ensuing

PART 1: Bid Processing Fee and EMD as per details provided in RFP.

1.5.3 Bids submitted without Bid Processing Fee and / or EMD shall be summarily rejected and will not

1.5.4 In preparing the Technical Bid, Bidders are expected to examine the submission documents /

format / enclosures etc., comprising this RFP in detail. Material deficiencies in providing the

information requested may result in rejection of the Bid.

1.5.5 The Technical Bid must provide the following information, using but not limited to the formats as

indicated below:

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RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

Form Category A Category B

Form 1: Technical Bid Submission Form Yes Yes

Form 2 (a): Format for Power of Attorney for Authorised Yes NA

Form 2 (b): Format for Memorandum of Agreement NA Yes

Form 3: Format for Financial Summary of the Bidder Yes NA

Form 4: Format for Letter of Undertaking Yes NA

Form 5: Format for Showcasing Experience Yes Yes

Form 6 (a): Team Profile NA Yes

From 6 (b): Format of Curriculum vitae NA Yes

Form 7: Format for Bank Guarantee Yes (if Yes (if

applicable) applicable)

1.5.6 The Technical Bid must not include any financial information.

PART 3: FINANCIAL BID – to be strictly submitted online only

1.5.7 In preparing the Financial Bid, Bidders are expected to take into account the requirements and

conditions of the RFP documents. It should include all costs associated with the Project, including

(a) remuneration to the staff (onsite and offsite) and (b) rentals / fixed rates / reimbursable such

as subsistence (per diem, housing), transportation (for mobilization and demobilization), services

and equipment, office rent, studio equipment, insurance, printing of documents, surveys, training,

software license, etc. as components of this Project.

1.5.8 The Financial Bid should clearly identify and include all the taxes, duties, fees, levies and other

charges imposed under the applicable law, on the Bidders, and their personnel, and include as

part of their offer, and show only GST separately.

1.5.9 Bidders have to express the price of their services in the format as indicated in the sample format

placed at Annexure 1: Financial Bid Submission Form (to be submitted online only on n-

procure website).

1.5.10 Conditional Tenders / bids shall not be accepted.

Submission, Receipt and Opening of Bids

1.6.1 The original bid shall be prepared in indelible ink. It shall contain no inter-lineation or overwriting,

except as necessary to correct errors made by the Bidder. Any such corrections must be initialled

by the person who signs the Bids.

1.6.2 Each of the bids, along with their relevant enclosures should be bound, paginated, with an index

of submission on the first page.

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RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

1.6.3 An authorized representative of the Bidder shall initial all pages of Technical Bid. The

representative's authorization shall be in the form of a written power of attorney accompanying

the Bid, or in any other form demonstrating that the representative has been duly authorized to

1.6.4 The Bid Processing Fee and the EMD must be in one Envelope (Cover-1) and Technical Bid

must be in another Envelope (Cover-2). The envelope must be clearly marked on top as

"Technical Bid”. A soft copy of Technical Bid, in PDF format on pen drive, should also be

placed in the cover containing the Technical Bid.

1.6.5 The two separate envelopes containing the Bid Processing Fee & EMD and Technical Bid, should

be placed in one cover and addressed to Authority (as per the given detailed address) and

labelled the Project name clearly. The Bid shall be sent at the following address:

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Block No. 16, 4th Floor,

Udyog Bhavan, Sector

1.6.6 The completed Bid must be delivered / submitted on or before the submission time and date as

stated in Bidding Schedule. The Authority shall not be responsible for misplacement, losing or

pre-matured opening, if the outer envelope is not sealed and / or not marked as stipulated.

1.6.7 After the deadline for submission of Bids, the Technical Bid envelope shall be opened in the

presence of the Bidders / their Authorized Representatives who choose to attend on the date and

time indicated in the Bidding Schedule

Important Note:

a. Bidders are required to upload Technical as well as Financial bid on n-procure website as

per terms of this RFP.

b. The complete set of the Technical Bid (including Forms, Letters, various documentary

proofs etc), as being uploaded by the Bidder shall also be submitted in the Hard copy,

along with a copy of the same in a pen drive along with the Bid Submission.

c. Financial Bids are to be uploaded on the website only as mentioned in the RFP.

• The Financial Bid shall not be submitted (in Hard Copy or in Pen Drive) with the

Technical Bid. Submission of Financial Bid (in Hard Copy or in Pen Drive) along with

Technical Bid will lead to the disqualification of the Bidder.

1.7.1 The Technically Qualified Bidders securing Highest Score (technical plus financial) would be

awarded the bid (the “H1, H2 and H3 Bidders”) as detailed under clauses 1.10.8, 1.10.9 and

1.7.2 TCGL or any of its agencies reserves the right to seek additional information and/or clarification

from the Bidders, if found necessary, during the course of evaluation of the Bids. Non-

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RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

submission, incomplete submission or delayed submission of such additional information and /

or clarifications sought by TCGL or any of its advisors / consultants, may be a ground for rejecting

the bid and / or evaluation at the discretion of the Authority.

1.7.3 The following procedure shall be adopted in evaluating the bids:

Stage 1: Test of Responsiveness

1.7.4 Prior to evaluation of the documents contained in the Technical Bid envelope, the Authority shall

determine whether each Bid is responsive to the requirements set out in this Tender. A Bid shall

be considered responsive only if:

▪ It is received by the Bid due date including any extensions thereof.

▪ The Part-1 submission (Cover-1) shall contain the Bid Processing Fee and EMD as defined

o Bid Processing Fee: Bidder has to furnish, as part of its submission, non-refundable

Bid Processing Fee amounting to Rs. 5,000/- (i.e. Rupees Five Thousand only). The

Bid Processing Fee shall be submitted in the form of a Demand Draft (DD) drawn in

favour of Tourism Corporation of Gujarat Limited, payable at Gandhinagar.

o Earnest Money Deposit: Bidder has to furnish, as part of its submission, Bid Security

/ Earnest Money Deposit amounting to Rs. 75,000/- (Rupees Seventy-Five

Thousand only) in the form of either Bank Guarantee (BG) (Refer to Annexure

for List of Banks in case Bid Security is being submitted in the form of Bank

Guarantee. The format of BG is placed in Form 7) or a Demand Draft (DD). The

EMD of the unsuccessful bidders shall be returned, without any interest, by the

Authority preferably within 15 days of the signing of the Agreement with the

Successful Bidder. The EMD of the successful bidder shall be returned upon

submission of the Performance Guarantee.

1. Demand Draft (for Bid Processing Fee / Earnest Money Deposit) shall be drawn in

favour of Tourism Corporation of Gujarat Limited, payable at Gandhinagar.

2. Bidders must ensure that the purchaser of the DD towards Bid Processing Fee and

Earnest Money Deposit should be the Bidder (in case of Category A) or a member of

Group of Individuals (in case of Category B) only. DDs purchased under the hand/in

the name of any purchaser, other than the one as defined above, may render the bid

non-responsive.

▪ It does not contain any condition or qualifications, and it is not non-responsive in terms

Responsive Bids, fulfilling the criteria as given above, shall be evaluated as per Stage 2 given

Note: Bidders must take utmost care that the submission made by them shall also adhere

to the following:

▪ The validity period of the Bid Security, in case of DD, shall not be less than 60 (Sixty) days

from the Bid Due Date (which shall be extended on mutual agreement) and in case of a

BG, shall not be less than 180 (one hundred and eighty) days from the Bid Due Date,

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RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

and may be extended as may be mutually agreed between the Authority and the Bidder

from time to time.

▪ The validity period of the Bid Processing Fee, in case of Demand Draft, shall not be less

than 60 (Sixty) days from the Bid Due Date

▪ It is signed, sealed, bound together and marked as stipulated in this RFP document.

▪ It is received as per the formats prescribed in the Section 3 – Technical Bid Forms of the

▪ It contains information in formats same as those specified in this RFP Document.

▪ It contains the necessary documentary proof as specified in the checklist mentioned in

Stage 2: PQ Evaluation

Pre-qualification Criteria

1.8.1 For Category A- Legal Entities

Bidders who comply with the following basic criteria are eligible for participation in this tender:

1.8.1.1 Bidder should be a legal entity a company under the Companies Act of India, 1956 (or later) OR

a Partnership Firm (including LLP) OR Proprietorship Firm and should be in existence in India

since the last 5 years as on the bid issue date. Joint ventures and individuals are not allowed

to participate in the tender.

1.8.1.2 The Bidder must have recorded a Minimum Annual Average Turnover (standalone turnover

exclusive of GST), of an amount of Rs. 1.00 Crores (Rupees One Crore only), from Audited

Balance Sheets in the last three FY (2022-23 to 2024-25) .

1.8.1.3 The Bidder must have provided design consultancy services for at least three projects in the

last five (5) years, in India, as on the bid issue date, involving any of the following:

a. Souvenirs, mementos, merchandise, artefacts, or products intended for retail, gifting, or

promotional use; or

b. Design of cultural, heritage, or tourism-related items or experiences (e.g., museum

exhibits, visitor center displays, interpretive signage, experiential installations); or

c. Packaging, branding, or visual identity development for tangible products aligned with

tourism, handicrafts, or cultural promotion; or

d. Conceptualization and prototyping of physical items for public engagement, awareness

campaigns, or institutional outreach.

1.8.2 For Category B- Group of Individuals

1.8.2.1 Group of individuals can apply in this Bid, after having entered into a legally valid agreement, as

per the format provided in Form 2 (b).

1.8.2.2 The Bidder (Group of Individuals) should have the following minimum number of resources:

a. Product Designer, with a minimum qualification of Diploma / Degree Course (design /

product design / industrial design / interior design / fashion design / similar) in design

related fields and a minimum experience of 10 years, substantially in product

b. Graphic Designer, with a minimum qualification of Diploma / Degree / Certificate Course

in graphic design and a minimum experience of 5 years in similar works.

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RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

It may be noted that while the group can have more resources, the above mentioned are

mandatory for qualifying in the tender.

1.8.2.3 The group (through individual member/s or the group, as the case may be) should have provided

design consultancy services for at least three projects in the last five (5) years, in India, as

on the bid issue date, involving any of the following:

a. Souvenirs, mementos, merchandise, artefacts, or products intended for retail, gifting, or

promotional use; or

b. Design of cultural, heritage, or tourism-related items or experiences (e.g., museum

exhibits, visitor center displays, interpretive signage, experiential installations); or

c. Packaging, branding, or visual identity development for tangible products aligned with

tourism, handicrafts, or cultural promotion; or

d. Conceptualization and prototyping of physical items for public engagement, awareness

campaigns, or institutional outreach.

Note (for both Clause 1.8.1 and 1.8.2):

▪ The Bidders shall ensure that no individual, firm, consortium member, joint venture

partner, affiliate, or associated entity participating in its bid is simultaneously a

constituent of any other bidder (either in Category A or B) in this tender process. Any

such dual participation shall be treated as a conflict of interest and will render all related

bids liable for rejection.

▪ At least one eligible project for pre-qualification criteria 1.8.1.2 and 1.8.2.3 should

be for government clients. Only completed projects shall be considered eligible.

▪ All projects must be backed by documentary evidence in the form of Work order,

Agreement, Completion certificate, clearly mentioning the scope of work, duration

of services and other such relevant aspects.

▪ Decision of Authority towards adjudging similar projects shall be final and binding on the

▪ For Bidders applying in Category B, the members can pool in their experience to fulfil

the abovementioned criteria. While the members are free to draw their individual

experiences, which they may have done with another group / legal entity, documentary

evidence, clearly attributing the showcased experience to the member of the

group claiming the same must be submitted, for the same to be considered under

qualification and marking.

▪ The Bidders must ensure that they submit Form 5 diligently as per the following

o Bidder must note that eligible projects as per the criteria mentioned in this

RFP (type, duration, client etc) shall only be listed under Form

o All projects as listed under Form 5 must be duly backed by the documentary

o Only those Projects which are duly listed in the Form 5 shall be considered

for evaluation. Authority shall not be liable for not evaluating / missing out on

additional certificates / Workorder / Agreements etc included in the bid but

not listed under Form

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RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

Bids qualifying as per the PQ Criteria, given above, will be eligible for the next stage of evaluation,

that is Stage 3: Technical Bid Evaluation.

Technical Bid Evaluation

1.9.1 The Authority will carry out evaluation of Technical Bids, based on the point / marks system as

specified in the Table below. Each pre-qualified bid shall be attributed a Technical Score. The

Bidders are also required to give a presentation detailing various aspect as per the details

included in the table below.

Bidders (from either category A or B), who have scored at least 70 marks out of 100 marks in

the technical evaluation and at least 25 marks out of 50 marks in the Technical Presentation,

shall be eligible for opening and evaluation of their financial bids.

1.9.2 The combined Technical Qualification and presentation would carry marks as below:

Category A- Legal Entity

S. No. Evaluation Criteria

Average Annual Turnover for the Bidder as per the requirements of

pre-qualification criteria 1.8.1.2:

1. ▪ > 1.00 Crore & < 1.50 Crore: 15.00 marks

▪ > 1.50 Crore & < 2.00 Crore: 17.50 marks

▪ > 2.00 Crore: 20.00 marks

▪ Each eligible project as per pre-qualification criteria shall be

awarded 5 marks.

▪ Each eligible project as per pre-qualification criteria undertaken

for government client, shall be awarded 7.5 marks.

Technical Presentation

▪ Conceptual Approach & Design Philosophy

▪ Portfolio & Past Experience- bidders are free to bring prototype of

▪ Proposed design of at least 3 souvenirs including physical /

digital prototypes as the case may be

▪ Sustainability & Material Strategy

▪ Production Feasibility & Scalability

▪ Team Composition & Roles

▪ Design related awards and accolades

TCGL 16 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

Category B- Group of Individuals

Evaluation Criteria

Qualification and competence of key resources who are part of the

1. Product Designer (12 marks)

2. Graphic Designer (8 marks)

The number of marks to be assigned to each of the key professional

positions shall be determined considering the following sub criteria and

relevant percentage:

1. Educational qualification: 30%

2. Length of experience: 50%

3. Relevance of qualification and experience -20%

▪ Each eligible project as per pre-qualification criteria shall be

awarded 5 marks

▪ Each eligible project as per pre-qualification criteria undertaken for

government client, shall be awarded 7.5 marks

Technical Presentation

▪ Conceptual Approach & Design Philosophy

▪ Portfolio & Past Experience- bidders are free to bring prototype

▪ Proposed design of at least 3 souvenirs including physical /

3. digital prototypes as the case may be

▪ Sustainability & Material Strategy

▪ Production Feasibility & Scalability

▪ Team Composition & Roles

▪ Design related awards and accolades

1. While Bidders are not required to include the Technical Presentation, with their Technical Bid

submission, they must take note that the Authority may invite for technical presentation at a short

notice and Bidders should be prepared with the same. No extension in this regard shall be given at

2. It is advised that Senior Team Members must remain present for making the Technical Presentation

to the Committee. Further the presentation should be concise and should not exceed more than

minutes (~30 slides). Failure of the bidder to be available for the Technical Presentation as per

the schedule, may lead to forfeiting of the EMD and blacklisting for further tenders.

3. Bidders must note that the proposed details in the Technical Presentation shall be binding

on the bidders (unless until a change is suggested by the Authority) and shall form a part of

the Agreement. Any material changes to the proposed value addition as per the Technical

Presentation, beyond the scope of work, should be gotten pre-approved by the Authority.

TCGL 17 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

Stage 4: Financial Bid Evaluation:

1.10.1 After the evaluation of technical proposal is completed, the Authority may notify those Bidders

whose Technical proposals were considered non-responsive and not qualifying as per the

conditions of the RFP, indicating that their Financial Proposals will not be opened.

1.10.2 Bidders (from either category A or B), who have scored at least 70 marks out of 100 marks in the

technical evaluation and at least 25 marks out of 50 marks in the Technical Presentation, shall

be eligible for opening and evaluation of their financial bids, on the principle of quality cum cost-

based selection at the ratio of 70:30.

1.10.3 The Financial Proposals shall be opened from n-procure website in the presence of the Bidders

/ authorized representatives who choose to attend. The name of the Bidders, the technical

scores, and the proposed prices shall be read aloud and recorded when the Financial Proposals

1.10.4 The Evaluation Committee will correct any computational errors, if exist in the financial proposals.

When correcting computational errors, in case of discrepancy between a total and partial amount

and or between word and figures the formers will prevail.

1.10.5 It is expected that Bidders shall determine the costs appropriately and shall take necessary care

in allocating budgets adequately by major components of the project.

1.10.6 The price bid to be considered for evaluation shall exclude GST, but shall include all the other

1.10.7 The Evaluation Committee shall consider the evaluated “Financial Bid” and calculate the

“Financial Score” in the following manner.

Sf= 100 x Fm/F in which,

Sf is the 'Financial Score' of the Financial Bid being evaluated.

Fm is the computed lowest financial Bid (inclusive of all taxes but excluding GST).

F is the Computed Price of the Bidder under evaluation (inclusive of all taxes but excluding

The Technical Score (St) shall be equal to the marks received in the Technical Evaluation as

The weights given to the Technical and Financial Proposals are:

Proposals will be ranked according to their combined Technical Scores (St) and Financial Scores

(Sf) using the weights indicated above. Final scores will be calculated as under:

T = the weight given to the Technical Proposal;

P = the weight given to the Financial Proposal; and

1.10.8 Top three bidders getting Highest Scores (technical plus financial) would be awarded the

bid (the “H1, H2 and H3 Bidders”). The highest bidders shall be awarded regions as under:

TCGL 18 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

• H1 Agency shall be awarded the zone of North Gujarat, Kutch and Saurashtra (19

• H2 Agency shall be awarded the zone of Central Gujarat (8 districts)

• H3 Agency shall be awarded the zone of South Gujarat (7 districts)

1.10.9 Works shall be divided between top 3 agencies (as given above) as per the rates quoted

and negotiated with each Agency. In an event, it is not possible to identify 3 separate agencies,

the works shall be distributed to top 2 agencies, on mutually agreeable terms and conditions.

1.10.10 In the event of two or more bids have the same highest score (the “Tie Bidders”), TCGL will

award the work to the bidder (out of the two or more such bidders) securing higher Technical

Further, in a scenario two or more Tie Bidders have the same Technical as well as Financial

score, TCGL may ask the said Bidders to furnish their respective revised offers which shall not

be higher than cost as per the initial offer made by the Bidders. The bid will be awarded to the

one quoting the lowest bid in its such revised offer.

1.11.1 Prior to the expiration of period of validity of Bid, Authority shall notify the Preferred Bidders who

have emerged the H1, H2 and H3 bidders and invite them to negotiate.

1.11.2 If negotiations fail, Authority will invite the lower ranked bidders, to negotiate.

1.12.1 After completion of negotiations with the Preferred Bidders, the Authority shall award the work to

the Preferred Bidders (for each zone) by issuing a Letter of Award each.

1.12.2 The Preferred Bidders with whom the Agreement (the “Agreement”) is to be signed is expected

to commence the Project on the date as indicated by the Authority during the negotiation meeting.

1.12.3 The Preferred Bidders shall be required to submit a Performance Guarantee which shall be equal

to 5 % of the Negotiated fee, in the form of Bank Guarantee as a pre-requisite to signing of

the Agreement. The Performance Guarantee shall be submitted within 30 days of the issue of

the Letter of Award (the “LoA”) and shall be kept valid for 10 months from the date of signing

of Agreement. Preferred Bidder/s failure to adhere to the said conditions might lead to the

withdrawal of the Letter of Award by the Authority.

1.12.4 The Performance Guarantee, as submitted, shall have to be renewed by the Agency before its

expiry, if so desired.

1.13.1 Information relating to evaluation of Bids and recommendations concerning awards shall not be

disclosed to the Bidders who submitted the Bids or to other persons not officially concerned with

the process without the consent of the appropriate Authority.

TCGL 19 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

1.13.2 The Agency, its Sub-Agencies and the Personnel of either of them shall not, either during the

term or within two years after the expiration or termination of this Agreement disclose any

proprietary information, including information relating to reports, data, drawings, design software

or other material, whether written or oral, in electronic or magnetic format, and the contents

thereof; and any reports, digests or summaries created or derived from any of the foregoing that

is provided by the Authority to the Agency, its Sub-Agencies and the Personnel; any information

provided by or relating to the Authority, its technology, technical processes, business affairs or

finances or any information relating to the Authority’s employees, officers or other professionals

or suppliers customers, or contractors of the Authority; and any other information which the

Agency is under an obligation to keep confidential in relation to the Project, the Services or this

Agreement ("Confidential Information"), without the prior written consent of the Authority.

1.13.3 Notwithstanding the aforesaid, the Agency, its Sub-Agencies and the Personnel of either of them

may disclose Confidential Information to the extent that such Confidential Information:

i. was in the public domain prior to its delivery to the Agency, its Sub-Agencies and the

Personnel of either of them or becomes a part of the public knowledge from a source

other than the Agency, its Sub-Agencies and the Personnel of either of them;

ii. was obtained from a third party with no known duty to maintain its confidentiality;

iii. is required to be disclosed by Applicable Laws or judicial or administrative or arbitral

process or by any governmental instrumentalities, provided that for any such disclosure,

the Agency, its Sub-Agencies and the Personnel of either of them shall give the Authority,

prompt written notice, and use reasonable efforts to ensure that such disclosure is

iv. is provided to the professional advisers, agents, auditors or representatives of the

Agency or its Sub-Agencies or Personnel of either of them, as is reasonable under the

circumstances; provided, however, that the Agency or its Sub-Agencies or Personnel of

either of them, as the case may be, shall require their professional advisers, agents,

auditors or its representatives, to undertake in writing to keep such Confidential

Information, confidential and shall use its best efforts to ensure compliance with such

TCGL 20 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

Right of Rejection

1.14.1 Authority reserves the right to reject any or all Bids, to waive any informality in such Bids, to

request new Bids, to revise the RFP prior to, and including, the pre-bid meeting date, to proceed

to do the work otherwise, withdraw this RFP, not award the work, or not award a portion of work

1.14.2 The receipt of bids shall not in any way, obligate the Authority to enter into an Agreement, or any

other agreement of any kind with the Bidder. All submitted copies of the bids shall become the

property of Authority.

1.14.3 The bid will be rejected for award if it determined that the Bidder recommended for award has,

directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in

competing for the project in question.

1.14.4 A Bidder will be declared ineligible, either indefinitely or for a stated period of time, to be awarded

a project if Authority at any time determines that the Bidder has engaged in corrupt or fraudulent

practices in competing for or in executing, a project; and

1.14.5 A Bidder may be declared ineligible and/or blacklisted from further bidding with Authority for a

period as deemed fit by Authority, in case any misrepresentation of facts / details is found in the

bid as submitted by them at any point of time.

Liquidated Damages and Penalties

1.15.1 Liquidated Damages for delay: In case of delay in submission of any deliverable, liquidated

damages not exceeding an amount equal to 0.1% (zero-point one percent) of the Total Fee,

per day, subject to a maximum of 2.5% (two-point five percent) of the Total Fee will be imposed

and shall be recovered by appropriation from the Performance Security or otherwise. However,

in case of delay due to reasons beyond the control of the Agency, suitable extension of time shall

be granted, without any penalty, on written request justifying the cause of such act.

1.15.2 Encashment and appropriation of Performance Security: The Authority shall have the right

to invoke and appropriate the proceeds of the Performance Security, in whole or in part, without

notice to the Agency in the event of breach of this Agreement or for recovery of liquidated

damages specified in this Clause.

1.15.3 Penalty for deficiency in Services: In addition to the liquidated damages not amounting to

penalty, as specified in this Clause, warning may be issued to the Agency for minor deficiencies

on its part. In the case of significant deficiencies in Services causing adverse effect on the Project

or on the reputation of the Authority, other penal action including debarring for a specified period

may also be initiated as per the policy of the Authority. If major deficiency of significant nature in

the services is observed, an additional levy of penalty up to a maximum of 5% of the Total Fee

shall be made on the Agency. In this regard, the decision of Authority will be final and binding.

TCGL 21 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

2. Terms of Reference

The Agency shall offer comprehensive services towards Conceptualization and designing of

souvenirs including research, conceptualization, determination of pricing and materials,

developing prototypes, detailed design, suggest tie ups with production facilities and all such

activities to fulfil the overall objective of development of high-quality souvenirs and mementoes.

The design and conceptualization of souvenir and merchandise shall include, but shall not be

limited to, handicraft utility items inspired by the local art form, decorative artefacts reflecting

heritage and culturally significant sites, ecofriendly stationeries and desk collectibles, textile

based souvenirs, premium handicraft items designed for presentation to dignitaries and official

guests and sustainable gift hampers conceptualised using locally available material so as to

reflect the distinct cultural identity of the respective district.

The selected Agency shall be responsible for end-to-end conceptualization, design, development

and prototyping of souvenir and / or mementos for each district, in close coordination with the

The detailed scope of work is as below:

The Agencies shall be required to design about 03 souvenirs per district:

Agency Zone Districts Number

H1 North Gujarat, Banaskantha, Vav Tharad, Sabarkantha, Aravalli,

Kutch and Mehsana, Patan, Gandhinagar, Kutch, Rajkot,

Saurashtra (19 Junagadh, Jamnagar, Porbandar, Bhavnagar,

districts) Amreli, Gir Somnath, Devbhumi Dwarka, Morbi,

Surendranagar, and Botad

H2 Central Gujarat Ahmedabad, Kheda, Panchmahal, Vadodara,

(8 districts) Anand, Dahod, Chhota Udaipur, and Mahisagar

H3 South Gujarat (7 Bharuch, Dang, Surat, Valsad, Narmada,

districts) Navsari, and Tapi.

2.2 Scope of Work

The broad scope of work includes:

1. Conceptualization and designing of about 3 souvenirs and / or mementos per district.

2. The souvenir should be designed such that they are representative of the craft / art forms,

key tourist / iconic attractions and in various materials and price ranges.

3. The Agency (legal entities / groups of individuals) shall be required to provide a prototype

(in the original material proposed) of each souvenir including the type design, detailed

drawing, specification and BOQ of each souvenir, such that TCGL can get the same

manufactured or procure in bulk.

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RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

4. TCGL will own the copyright / IPR in all drawings, design documents, source code and

other materials of selected design and can use the design to develop the souvenir from

any third party.

5. The categories (e.g. Type, usage, physical / digital, material, size, price range etc.) of

souvenirs and mementos shall be decided in consultation with TCGL and included in the

tender document.

The detailed scope of work is as below:

Stage 1: Contextual Research and Sustainability Framework

1. The Preferred Bidders, in consultation with the Authority shall prepare an overall

concept, categories, price range and other such aspect of the souvenirs, such that there

is parity in the type of souvenirs being developed / designed under this mandate.

2. The Agency shall, in consultation with the Authority, identify and map the prominent

tourism aspects which shall be developed into souvenir. The messaging should be in

lines with the current messaging and branding activities of the Department.

3. The Agency shall also identify potential manufactures and artisans for the bulk

production and procurement.

4. The Agency shall prioritise the use of locally available material to reflect the identity of

district identity and support local livelihood. Preference shall be given to

a. Natural, recycled, biodegradable or eco-friendly materials ideas.

b. Conceptualising and design of product adopting waste to product approaches and

circular economy-based design principles.

5. The finding shall be compiled in form of a Project Concept Note and submitted to TCGL

for the review and concurrence.

Stage 2: Stakeholder Mapping, Market Assessment and Price Branding

1. The Agency shall identify and map Self Help Group (SHG), artisans, craft clusters,

cooperatives and local producer group capable of undertaking production.

2. The Agency shall conduct a short market survey / rapid assessment to assess:

a. Preference of domestic and international tourist

b. Acceptable and affordable price ranges

c. Demand for premium product suitable for dignitaries and official gifting

3. Based on the assessment, souvenirs shall be categorised into multiple price brand

catering to general tourist, budget buyers and premium buyers/dignitaries.

Stage 3: Conceptualisation, Design Development and Prototyping

1. The Agency shall conceptualise and design approximately three souvenirs and/or

mementos per district across categories such as:

a. Utility based products

b. Decorative and collectible items

c. Functional Merchandise

d. Premium and ceremonial gifting items

2. The categories (type, usage, material, size price, range, physical/digital format etc.) shall

be finalised in consultation with Authority.

TCGL 23 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

3. For each selected souvenir agency shall prepare:

a. Concept Sketch and Design Narratives

b. Detailed design drawings

c. 3D Models and visualisation

d. Material specification

e. Detailed BOQ and Cost Estimate

f. Prototype in the original material (barring artist sourced products)

Stage 4: Review, Finalisation and IPR Handover

1. The Agency shall incorporate the feedback received from the authority and finalise the

design accordingly.

2. Final approval design shall be submitted in editable, high resolution and print ready

formats, suitable for bulk manufacturing and procurement.

3. The Authority shall have absolute and exclusive ownership of copyright and Intellectual

Property Rights (IPR) for all approved design, drawings, models, and related materials

with full right to manufacture or procure the souvenirs through the third party.

2.3 General Terms and Conditions

1. The Agencies shall work in close coordination with each other and the Authority ensuring that a

parity is maintained in the overall theme, type, pricing and production of the various souvenirs

across the State.

2. The Agencies should note that all designs, concepts, and outputs created under this engagement

shall be the property of the Authority. The Agencies shall not reproduce, share, or commercialize

the designs without prior written consent of the Authority.

3. The Agencies must ensure that the designs must not offend, misrepresent, or hurt the religious,

cultural, or social sentiments of any community. The Agencies are expected to exercise sensitivity

and due diligence in conceptualization.

4. Agencies must ensure that the souvenir designs should reflect and uphold the true essence of

local art, craft, and heritage. Any distortion, or misrepresentation of traditional motifs, practices,

and cultural symbols which may hurt sentiments, must be avoided.

5. The Agencies must ensure that the designs involve environmental friendly materials and design

options which minimize wastage of materials, are usable and can be manufactured sustainably.

6. The Agencies must ensure that the designs are original and not plagiarized in any way.

7. The Agencies must ensure that the designs are scalable / procurable in bulk. Certain designs

should be created in a manner such that they can be manufactured / procured in a short duration.

8. The Agencies should endeavour that the Souvenir designs should have functional or practical

utility (e.g., stationery, accessories, household items, travel aids) in addition to aesthetic appeal.

Purely ornamental or non-functional showpieces will not be preferred unless they strongly reflect

cultural heritage.

9. The Agency shall be responsible for coordination with other line agencies & departments.

TCGL 24 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

10. In an event, a service in addition to, but related to the above scope is required, TCGL at their

discretion, shall seek a proposal for the same from the Selected Agency / ies. In an event a

mutual agreement regarding the additional work and fee is arrived at, the same shall be awarded

to the Selected Agency / ies, else, TCGL may award to the works to another agency, through a

selection process as deemed fit by TCGL.

11. The Agency shall maintain full confidentiality of the data provided to it or data generated while

providing services. Under no circumstances will the Agency divulge / reveal / share such data for

the purpose other than for meeting the TCGL’s requirements. Any violation of this confidentiality

clause may result in termination of the Agreement in addition to all other remedies available under

12. The Agency shall at times indemnify and keep TCGL indemnified against all claims / damages

etc. for any infringement of any Intellectual Property Rights (IPR) or copyright issues while

providing its services under this contract.

2.4 Payment Terms

2.4.1 The Agency shall be paid, as per the milestones below:

Milestone Payment Timelines (cumulative)

1. Submission and acceptance of Concept 10% 15 days

Note – including type, pricing, materials,

design philosophy, tentative themes

2. Submission and acceptance of prototypes 30% 50 days

of 50% of the total number of souvenirs

3. Submission and acceptance of the 30% 85 days

balance prototypes

4. Submission and acceptance of detailed 30% 120 days

specifications of all the accepted

prototypes as per the agreed format

1. 5% retention money shall be deducted from each payment and released back as per the

tender conditions.

2. In an event, the Authority has any feedback on the submittals, the same shall be

incorporated and re-submission shall be made.

3. The same design executed in different materials, shall constitute separate souvenirs.

TCGL 25 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

3. Technical Bid Forms

3.1 Technical Submission Checklist

Bids submitted by Bidders applying in Category A- Legal Entity, must be accompanied with the

following documents:

Sr. Enclosures to the Bid Status (Submitted / Page

No. Not Submitted Number

1. Bid Processing Fee & Earnest Money Deposit

2. Technical Bid Submission Form (As per Form 1)

3. Power of Attorney for Authorized Representative (As

4. Financial Summary of the Bidder (As per the Form

5. Audited Balance Sheet, Profit and Loss Statements

and Annual Reports

6. Letter of Undertaking (As per Form 4)

7. A copy of Registration / Incorporation certificate of

8. A copy of PAN of Bidder

9. A copy of Tax Registrations of Bidder

10. Experience details of the Bidder (As per Form 5)

including supporting documentary evidence

11. Scanned copy of the documents in a Pen drive

TCGL 26 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

Bids submitted by Bidders applying in Category B- Group of Individuals, must be accompanied

with the following documents:

Sr. Enclosures to the Bid Status (Submitted / Page

No. Not Submitted Number

1. Bid Processing Fee & Earnest Money Deposit

2. Technical Bid Submission Form (As per Form 1)

3. Memorandum of Agreement (As per Form 2b)

4. Experience details of the Bidder (As per Form 5)

5. Team Profile and CV (As per Form 6(a) and 6(b)

6. Scanned copy of the documents in a Pen drive

TCGL 27 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

Form 1: Technical Bid Submission Form

(To be submitted by bidders applying in any of the Categories (A or B). Bidders applying under Category A shall

submit this on their letterhead. Bidders applying in Category B, shall submit this on Rs. 100 Stamp Paper.)

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Block No. 16, 4th Floor,

Udyog Bhavan, Sector

Subject: Request for Proposal (RFP) for Selection of Agencies (legal entities / groups of

individuals) for Conceptualization and Design of Souvenirs & Mementoes for Gujarat Tourism

1. We, the undersigned, offer to provide the services for the captioned project in accordance

with your Request for Proposal dated _________, and our Bid. We are hereby submitting

our Bid which includes this Technical Bid sealed under an envelope.

2. We are submitting our bid under Category A – Legal Entities OR Category B – Group of

Individuals (strike off whichever is not applicable). We understand that we cannot change

the category post submission of the Bid.

3. This Bid and the LOA issued by the Authority in lieu of its acceptance shall form part of

the Agreement to be signed between the Preferred Bidder (the “Agency”) and the

Authority. If a Bidder is nominated as Preferred Bidder, we understand that it is on the basis

of the technical, financial & organizational capabilities and experience of the Bidder taken

together. We understand that the basis for our qualification will be the complete Bid

documents submitted along with this letter and that any circumstance affecting our

continued eligibility as per RFP or any circumstance which would lead or have led to our

disqualification, shall result in our disqualification under this Bidding process.

4. We undertake, if our Bid is accepted, to complete the Project within in the stipulated time.

5. We agree to abide by this Bid for a period of 180 (one hundred and eighty) days from the

Bid Due Date fixed for receiving the same and it shall remain binding upon us and may be

accepted at any time before the expiry of that period.

6. In the event of our Bid being accepted, we agree to enter into a formal Agreement with the

Authority, incorporating the conditions of the Bid including the addendum, if issued.

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RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

7. We agree that if we fail to fulfil any of the conditions mentioned at RFP (or any subsequent

modification / addendum / corrigendum), Authority has the right to forfeit the Bid Security

being furnished by us along with this Bid.

8. Notwithstanding any qualifications of conditions, whether implied or otherwise, contained

in our Bid we hereby represent and confirm that our Bid is unqualified and unconditional in

9. We understand that Authority is not bound to accept any or all Bids it may receive.

10. We declare that we have disclosed all material information, facts and circumstances, which

would be relevant to and have a bearing on the evaluation of our Bid and selection as

11. We do also certify that all the statements made and / or any information provided in our Bid

are true and correct and complete in all aspects.

12. We declare that in the event that Authority discovers anything contrary to our above

declarations, it is empowered to forthwith disqualify us and our Bid from further participation

in the Bid evaluation process and forfeit our Bid Security.

13. If negotiations are held during the period of validity of the Bid, we undertake to negotiate

on the basis of the proposed staff. Our Bid is binding upon us and subject to the

modifications resulting from negotiations.

14. We understand you are not bound to accept any Bid you receive.

15. Our details are as follows (in case Bidder is applying in Category A – Legal Entities):

S. No Particulars Details

1) Basic Information of Bidder

a) Name of Firm

b) Country of incorporation

c) Address of the corporate headquarters and its branch

office(s), if any, in India

d) Offices in Gujarat, if yes, provide details

e) Date of incorporation and / or commencement of business

Bidder is a Private / Public Limited Company /

f) Partnership Firm (including LLP) / Proprietorship Firm

Please give details & enclose relevant papers / certificates

g) Details of Income Tax Registration (Enclose PAN / GST

h) Ownership of the Organization

TCGL 29 | P a g e

RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

S. No Particulars Details

(List of stakeholders / members who own 10% or more

stocks & their interest in the company

i) List of Current Directors

j) Other key management personnel

2) Brief description of the Company including details of its

main lines of business.

Details of individual who will serve as the point of contact/

communication within the Company:

3) (b) Designation

(d) Telephone Number / Mobile

(e) E-Mail Address

Our details are as follows (in case Bidder is applying in Category B – Group of

a. Number of individuals in the group_____.

b. Details of individuals

Name Expected role Qualification

Product Designer

Graphic Designer

Add rows as needed

c. Details of individual who will serve as the point of contact / communication within

ii. Designation

iv. Telephone Number / Mobile

v. E-Mail Address

Yours Sincerely,

Authorized Signature (in Full and Initials)

Name and Title of Signatory:

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RFP | Selection of Agencies (legal entities / groups of individuals) for Conceptualization and Design of Souvenirs

& Mementoes for Gujarat Tourism

Form 2 (a): Format for Power of Attorney for Authorised Representative

(To be submitted only by Bidders applying in Category A on requisite stamp paper)

Know all men by these presents, We, [name of organization and address of the registered

office] do hereby constitute, nominate, appoint and authorise Mr / Ms [name], son / daughter / wife

of [name], and presently residing at [address], who is presently employed with/ retained by us

and holding the position of [designation] as our true and lawful attorney (hereinafter referred to as

the “Authorised Representative”), with power to sub-delegate to any person, to do in our name

and on our behalf, all such acts, deeds and things as are necessary or required in connection

with or incidental to submission of our Bid for and selection as an Agency for [name of Project],

by the Authority including but not limited to signing and submission of all applications, proposals

and other documents and writings, participating in pre-bid and other conferences and providing

information / responses to the Authority, representing us in all matters before the Authority, signing

and execution of all Agreement and undertakings consequent to acceptance of our bid and generally

dealing with the Authority in all matters in connection with or relating to or arising out of our bid

for the said Project and / or upon award thereof to us until the entering into of the Agreement with

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or

caused to be done by our said Authorised Representative pursuant to and in exercise of the powers

conferred by this Power of Attorney and that all acts, deeds and things done by our said Authorised

Representative in exercise of the powers hereby conferred shall and shall always be deemed to

have been done by us.

IN WITNESS WHEREOF WE, [name of the Bidder], THE ABOVE-NAMED PRINCIPAL HAVE

EXECUTED THIS POWER OF ATTORNEY ON THIS [date in words] DAY OF [month] [year in

“YYYY” format].

For [name and registered address of organization] [Signature]

[Name] [Designation] Witnesses:

1. [Signature, name and address of witness]

2. [Signature, name and address of witness] Accepted

[Name] [Designation] [Address]

1. The mode of execution of the Power of Attorney should be in accordance with the procedure, if

any, laid down by the applicable law and the charter documents of the executant(s) and when it

is so required the same should be under seal affixed in accordance with the required procedure.

2. Wherever required, the Bidder should submit for verification the extract of the charter documents

and other documents such as a resolution / power of attorney in favour of the person executing

this Power of Attorney for the delegation of power hereunder on behalf of the Bidder.

3. For a Power of Attorney executed and issued overseas, the document will also have to be

legalised by the Indian Embassy and notarised in the jurisdiction where the Power of Attorney

is being issued.

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& Mementoes for Gujarat Tourism

Form 2 (b): Format for Memorandum of Agreement

(To be submitted only by Bidders applying in Category B on requisite stamp paper)

THIS AGREEMENT is executed at ________ on this _______ day of __________ YYYY between:

1. ___________[Name], Aged_____[are in years as on the date of execution of the MoA],

residing at ___________________________[address] as the first part and

2. ___________[Name], Aged_____[are in years as on the date of execution of the MoA],

residing at ___________________________[address] as the second part and

Add individuals as needed

The Parties hereto propose to participate as a Group of Individuals for the Bid for Request for Proposal

(RFP) from Tourism Corporation of Gujarat Limited, hereinafter referred to as “Authority” for the

Project of Selection of Agencies (legal entities / groups of individuals) for Conceptualization and

Design of Souvenirs & Mementoes for Gujarat Tourism (“Project”) by pooling together their resources

The Group of Individuals do hereby nominate, constitute, and appoint………………………. [name of the

individual who is being nominated as the attorney] as its true and lawful Attorney to do and execute all or

any of the following acts, deeds and things for the Group of Individuals in its name and on its behalf, that

• To act as the Lead Member of the Group of Individuals for the purposes of the Project;

• In such capacity, to act as the Group of Individuals’ official representative for submitting the

Technical and Price Bid for the Project and other relevant documents in connection therewith;

• To sign all papers for Bids, offers, Project documents, necessary documents, papers,

applications, representations and correspondence necessary and proper for the purpose

• To tender documents, receive and make inquiries, make the necessary corrections and

clarifications to the Project documents, as may be necessary;

• To sign and execute contracts, the Agreement for the Project, including variation and

modification thereto;

• To represent the Group of Individuals at meetings, discussions, negotiations and presentations

with Authority, Competent Authorities and other Project related entities;

• To receive notices, instructions and information for and on behalf of the Group of Individuals;

• To do all such acts, deeds and things in the name and on behalf of the Group of Individuals as

necessary for the purpose aforesaid.

• The parties agree and understand that Tourism Corporation of Gujarat Limited shall only make

payments to the Lead Member and shall not be liable to make / distribute payments to any other

individual member. The onus of distribution of the payment vests with the Lead Member only.

NOW IT IS AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS:-

1. That the Parties hereto agree to provide services as a Group of Individuals as per the scope of work

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& Mementoes for Gujarat Tourism

2. The roles and responsibilities of the individuals shall be as follow:

Name Designation Roles

Product Designer

Graphic Designer

Add rows as needed

3. Each of the Parties shall be liable and responsible jointly and severally for:

a. Compliance of all statutory requirements as may be applicable in respect of the Project.

b. Contribute to the Project through their, expertise, competence and acumen for the success of

4. Each party confirms and declares that

a. Declaration for Not Blacklisted: They have not been banned or blacklisted by any

government organisation / financial institution / Court / Public Sector Unit / Central

Government / State Government as on the Bid submission Date.

Additionally in case of banning or blacklisting, by any government organisation / Financial

institution / Court / Public sector Unit / Central Government / State Government after bid

submission date but on or before the Bid Due Date, the bids will not be entertained for

b. Indemnity Undertaking: that they have understood all the rules, regulations, guidelines and

procedures and all staff Technical & Non-Technical working their behalf for this Project will

abide by all the rules, regulations, guidelines, and procedures. They also declare that they will

be responsible for any safety violations / accident etc. in providing services as per the

conditions of the Agreement. Authority will not be responsible in case of any accident / incident

and will not compensate financially or otherwise.

c. Anti-Collusion Certificate: they certify and confirm that in the preparation and submission of

this Bid, they have not acted in concert or in collusion with any other Bidder or any other

person(s) and not done any act, deed or thing which is or could be regarded as anti-

competitive, restrictive or monopolistic trade practice. They further confirm that we have not

offered nor will offer any illegal gratification in cash or kind to any person or agency in

connection with this Bid.

d. Litigation: They certify and confirm that they have no ongoing litigation or arbitration resulting

from contracts in last five years or currently under execution / operation, which may have an

impact on providing services under this Project.

5. That the responsibility of all the members shall be joint and several at every stage of implementation

of the Project.

6. That in case the project is awarded to the Group of Individuals, they shall carry out all the

responsibilities in compliance with all the terms and conditions of the Agreement as would be entered

with the Authority.

7. That this Agreement shall remain in full force and effect till the termination of the Agreement.

8. That nothing in this Agreement shall be construed to prevent or disable any Party hereto to carry on

any business on their own in terms.

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& Mementoes for Gujarat Tourism

IN WITNESS WHEREOF the parties have put their respective hands the day and year first hereinabove

Signed and delivered for and on behalf

Add rows as needed

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& Mementoes for Gujarat Tourism

Form 3: Format for Financial Summary of the Bidder

(To be submitted only by Bidders applying in Category A on the letterhead of the Chartered Accountant

or Statutory Auditor)

Average Annual Turnover of the Bidder

S. No. Financial Year Standalone Annual Turnover

(exclusive of GST in INR)

[Average Annual Turnover] [indicate sum of above divided by 3]

Note: Bidders are required to provide data for last three years ending 31st March 2025. Audited Balance

Sheets are also required to be submitted for the same.

Unique Document Identification Number (UDIN):

Name of the Statutory Auditor

Name of the Audit Firm

(Seal of the firm)

a. Any withdrawal / revoking / change in the UDIN, leading to material implications may render the

b. The Bidder shall submit audited annual reports (financial statements: balance sheets, profit and

loss account, notes to accounts etc.) in support of the financial data duly certified by statutory

auditor/s. In case, company does not have statutory auditor/s, it shall be certified by the chartered

accountant that ordinarily audits the annual financials of the company.

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& Mementoes for Gujarat Tourism

c. The Document as furnished above shall be verified online through the UDIN and the Balance

Sheets. Bidders are advised to ensure that the details as per this form are reproduced online

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& Mementoes for Gujarat Tourism

Form 4: Format for Letter of Undertaking

(To be submitted only by Bidders applying in Category A on their letterhead.)

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Block No. 16, 4th Floor,

Udyog Bhavan, Sector

Subject: Request for Proposal (RFP) for Selection of an Agency (Firm / Group of Individuals)

for Wildlife Filming and Photography for Tourism Corporation of Gujarat Limited

With reference to this tender, I/We confirm the following:

1. Declaration for Not Blacklisted: I/We hereby confirm that our firm has not been banned or

blacklisted by any government organisation / Financial institution / Court / Public Sector Unit /

Central Government / State Government as on the Bid submission Date.

We also undertake that in case of banning or blacklisting of our firm / agency, by any

government organisation / Financial institution / Court / Public sector Unit / Central Government

/ State Government after bid submission date but on or before the Bid Due Date, our bids will

not be entertained for evaluation.

2. Indemnity Undertaking:

a. I / We on behalf of our firm, hereby agree and undertake that I / We have understood all the

rules, regulations, guidelines and procedures and all staff Technical & Non-Technical

working on behalf of our firm will abide by all the rules, regulations, guidelines, and

b. I / We also declare that our firm will be responsible for any safety violations / accident etc. in

providing services as per the conditions of the Agreement. Authority will not be responsible

in case of any accident / incident and will not compensate financially or otherwise. I / we

hereby declare that I am / we are sole responsible on behalf of the firm for giving such

3. Anti-Collusion Certificate: I / We hereby certify and confirm that in the preparation and

submission of this Bid, we have not acted in concert or in collusion with any other Bidder or any

other person(s) and also not done any act, deed or thing which is or could be regarded as anti-

competitive, restrictive or monopolistic trade practice.

We further confirm that we have not offered nor will offer any illegal gratification in cash or kind

to any person or agency in connection with this Bid.

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& Mementoes for Gujarat Tourism

4. Litigation: I / We hereby certify and confirm that we do not have any litigation that may impact

/ affect / compromise the delivery of services as required under this RFP and the Agreement.

Dated this ______________ Day of ________________, YYYY

Name of the Bidder

Signature of the Authorized Signatory

Name of the Authorized Signatory

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Form 5: Format for Showcasing Experience

(To be submitted by bidders applying in Category A or B. Bidders applying under Category A shall submit this on

their letterhead. Bidders applying in Category B, shall submit this on a plain paper)

Sr. Name of the Project Broad Client Government Name of the

No. Project, completion Scope Client (Yes / individual

Location date No) (only in case

(DD/MM/YY) of Category

A. Souvenirs, mementos, merchandise, artefacts, or products intended for retail, gifting,

or promotional use

B. Design of cultural, heritage, or tourism-related items or experiences (e.g., museum

exhibits, visitor center displays, interpretive signage, experiential installations)

C. Packaging, branding, or visual identity development for tangible products

D. Conceptualization and prototyping of physical items for public engagement,

awareness campaigns, or institutional outreach

1) Add rows as required

2) Each project profile has to be duly supported by documentary evidence from the client side like Work

Order, Agreement and Completion / Performance Certificate. Bidders are advised to highlight relevant

sections of the documentary evidence for quick reference of the Authority. Projects without evidence may

be rejected. Only eligible projects (as per terms & conditions as provided in RFP) shall be considered for

3) Column 7, shall be retained only by Bidders applying in Category B. The name of the member should

be included in the same. The Bidder must ensure that the documentary evidence reflects the name of the

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member, as mentioned in the table above.

Authorized Signature (in Full and Initials)

Name and Title of Signatory:

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Form 6 (a): Team Profile

(To be submitted by bidders applying in Category B only)

Name Position Qualification (Latest First) Total Years of experience

Product Designer

Graphic Designer

1) Bidders must propose only one name for each position.

2) Bidders must ensure that the details provided in the table above should match with the details CV as per Form

6 b. In an event of a discrepancy the Authority, at its discretion shall consider the lower experience and / or

qualification as it deems fit.

3) Copy of the Degree Certificates are to be submitted for each position.

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& Mementoes for Gujarat Tourism

From 6 (b): Format of Curriculum vitae

1. Proposed Position: Product Designer / Graphic Designer (Strike out whichever is not applicable)

2. Name of Staff:

3. Years of Experience (as on date):

4. Qualifications (Include details in a chronological order, latest first)

5. Date of Birth:

6. Nationality:

7. Employment Record (Include details in chronological order, latest first):

Name of the Organization Start Date End Date Duration (in years and

Note: 1) Add rows if required

2) include experience details such as to establish the minimum years of experience as per the

requirements of the EOI

8. Experience (Include details in a chronological order, latest first)

Name of the Organization Name of the Project Key Roles

Note: 1) Add rows if required

I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my

qualifications, and my experience.

Date: Day/Month/Year

(Signature of staff member OR Authorized Signatory)

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& Mementoes for Gujarat Tourism

Form 7: Format for Bank Guarantee

(On Requisite Stamp Paper)

This Deed of Guarantee is made on this ______day of __________, 2026 at ________________ by

__________________[Name of the Bank] and having its Registered Office at _______and inter alia an

operational Branch Office at _____, Gandhinagar (hereinafter referred to as “the Bank” or “the

Guarantor”, which expression shall unless it be repugnant to the subject or context hereof be deemed to

include its successors and assigns) in favour of ‘Tourism Corporation of Gujarat Limited’ (hereinafter

referred to as “TCGL” which expression shall unless it be repugnant to the subject or context hereof be

deemed to include its successors and assignees).

WHEREAS, TCGL has undertaken the process of competitive bidding for selection of an Agency for

providing services related to “Conceptualization and Design of Souvenirs & Mementoes for Gujarat

Tourism” for which purpose TCGL issued a Request for Proposal (“RFP”) inviting Bids from the Bidders

to execute the Scope of Work specified therein (“Project”);

WHEREAS, [name of Bidder] (hereinafter called “the Bidder”) has submitted his Bid dated [date] for the

implementation of the Project (hereinafter called “the Bid”).

1. [name of the Bank] at the request of the Bidder, do hereby in terms of the RFP, irrevocably,

unconditionally and without reservation guarantee the due and faithful fulfilment and compliance

of the terms and conditions of the RFP by the said Bidder and unconditionally and irrevocably

undertake to pay forthwith to TCGL an amount of Rs. __________ (Rupees ________ ________

_________ only) (hereinafter referred to as the “Guarantee”) as our primary obligation without

any demur, reservation, recourse, contest or protest and without reference to the Bidder if the

Bidder shall fail to fulfil or comply with all or any of the terms and conditions contained in the said

2. Any such written demand made by TCGL stating that the Bidder is in default of the due and

faithful fulfilment and compliance with the terms and conditions contained in the RFP shall be

final, conclusive and binding on the Bank.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable under

this Guarantee without any demur, reservation, recourse, contest or protest and without any

reference to the Bidder or any other person and irrespective of whether the claim of TCGL is

disputed by the Bidder or not, merely on the first demand from TCGL stating that the amount

claimed is due to TCGL by reason of failure of the Bidder to fulfil and comply with the terms and

conditions contained in the RFP including failure of the said Bidder to keep its Bid open during

the Bid validity period as set forth in the said RFP for any reason whatsoever. Any such demand

made on the Bank shall be conclusive as regards amount due and payable by the Bank under

this Guarantee. However, our liability under this Guarantee shall be restricted to an amount not

exceeding Rs. __________ (Rupees ________ ________ _________ only).

4. We, the Bank, further agree that TCGL shall be the sole judge to decide as to whether the Bidder

is in default of due and faithful fulfilment and compliance with the terms and conditions contained

in the RFP including, inter alia, the failure of the Bidder to keep its Bid open during the Bid validity

period set forth in the said Bidding Documents, and the decision of TCGL that the Bidder is in

default as aforesaid shall be final and binding on us, notwithstanding any differences between

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TCGL and the Bidder or any dispute pending before any Court, Tribunal, Arbitrator or any other

5. The Guarantee shall not be affected by any change in the constitution or winding up of the Bidder

or the Bank or any absorption, merger or amalgamation of the Bidder or the Bank with any other

6. In order to give full effect to this Guarantee, TCGL shall be entitled to treat the Bank as the

principal debtor. TCGL shall have the fullest liberty without affecting in any way the liability of the

Bank under this Guarantee from time to time to vary any of the terms and conditions contained

in the said RFP or to extend time for submission of the Bids or the Bid validity period or the period

for conveying acceptance of Letter of Invitation by the Bidder or the period for fulfilment and

compliance with all or any of the terms and conditions contained in the said RFP by the said

Bidder or to postpone for any time and from time to time any of the powers exercisable by it

against the said Bidder and either to enforce or forbear from enforcing any of the terms and

conditions contained in the said RFP or the securities available to TCGL, and the Bank shall not

be released from its liability under these presents by any exercise by TCGL of the liberty with

reference to the matters aforesaid or by reason of time being given to the said Bidder or any

other forbearance, act or omission on the part of TCGL or any indulgence by TCGL to the said

Bidder or by any change in the constitution of TCGL or its absorption, merger or amalgamation

with any other person or any other matter or thing whatsoever which under the law relating to

sureties would but for this provision have the effect of releasing the Bank from its such liability.

7. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given or made

if addressed to the Bank and sent by courier or by registered mail to the Bank at the address set

8. We undertake to make the payment on receipt of your notice of claim on us addressed to [name

of Bank along with branch address] and delivered at our above branch which shall be deemed

to have been duly authorised to receive the said notice of claim.

9. It shall not be necessary for TCGL to proceed against the said Bidder before proceeding against

the Bank and the guarantee herein contained shall be enforceable against the Bank,

notwithstanding any other security which TCGL may have obtained from the said Bidder or any

other person and which shall, at the time when proceedings are taken against the Bank

hereunder, be outstanding or unrealised.

10. We, the Bank, further undertake not to revoke this Guarantee during its currency except with the

previous express consent of TCGL in writing.

11. The Bank declares that it has power to issue this Guarantee and discharge the obligations

contemplated herein, the undersigned is duly authorised and has full power to execute this

Guarantee for and on behalf of the Bank.

12. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted to Rs.

__________ (Rupees ________ ________ _________ only). The Bank shall be liable to pay the

said amount or any part thereof only if the Agency serves a written claim on the Bank in

accordance with paragraph 8 hereof.

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13. This Guarantee will remain in force up to 180 (One hundred and eighty) days from the Due Date

(inclusive of due date) for submission of the Bid, inclusive of a claim period of 60 (sixty) days or

for such extended period as may be mutually agreed between TCGL and the Bidder, and agreed

to by the Bank, and shall continue to be enforceable till all amounts under this Guarantee have

14. The jurisdiction in relation to this Guarantee shall be the Courts at Gandhinagar, Gujarat and

Laws in India shall be applicable.

IN WITNESS WHEREOF the Guarantor has executed this Guarantee on this _____ day of

_______________and year first herein above written.

SIGNED, SEALED AND DELIVERED

For and on behalf of

(i) The bank guarantee should contain the name, designation and code number of the officer(s)

signing the guarantee.

(ii) The address, telephone number and other details of the Head Office of the Bank as well as of

issuing Branch should be mentioned on the covering letter of issuing Branch.

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& Mementoes for Gujarat Tourism

Annexure 1: Financial Bid Submission Form

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Block No. 16, 4th Floor,

Udyog Bhavan, Sector

Subject: Request for Proposal (RFP) for Selection of Agencies (legal entities / groups of

individuals) for Conceptualization and Design of Souvenirs & Mementoes for Gujarat Tourism -

I / We, the undersigned, offer to provide the services for the above in accordance with your Request for

Proposal dated [Date], and our (Technical and Financial Proposal). Our financial proposal is as follows:

No. Item Fee / Tentative Total fee

item or number of

design items / design

I Fee for Branding & Graphic Designing on pre-made products

1. Accessories- Phone cover, pocket square, pouch,

scarf, cravat, cuff link, handkerchief, lapel pin,

diary, T shirts, caps, similar

2. Artwork- murals, resin, embroidered patches,

painting, textile weaves, similar

3. Collectibles– fridge magnet, key chain, Pen Drive.

Photo Frames, similar

4. Drink and Serve ware – coffee mugs, cutlery,

bottles, similar

5. Lifestyle & home Decor- candle holder, ceramic

items, desk clock, Desk Lamps, desk organizer,

Desktop Sculpture wall clock, pen stand, similar

6. Others- Bag, Conference Bag,

7. Special mementos for VIP Guests

8. Special mementos for VVIP Guests

II Fee for Product designing, Branding & Graphic Designing

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No. Item Fee / Tentative Total fee

item or number of

design items / design

1. Accessories- Phone cover, pocket square, pouch,

scarf, cravat, cuff link, handkerchief, lapel pin,

diary, T shirts, caps, similar

2. Artwork- murals, resin, embroidered patches,

painting, textile weaves, similar

3. Collectibles– fridge Magnet, key chain, Pen Drive.

Photo Frames, similar

4. Drink and Serve ware – coffee mugs, cutlery, bottles,

5. Lifestyle & home Decor- candle holder, ceramic

items, desk clock, Desk Lamps, desk organizer,

Desktop Sculpture wall clock, pen stand, similar

6. Others- Bag, Conference Bag,

7. Special mementos for VIP Guests

8. Special mementos for VVIP Guests

*The fee being quoted should be inclusive of all taxes, other that GST, which shall be paid separately for

each payment being made to the Agency.

1. Financial Bid to be submitted online only on n-procure website.

2. The format as given above is for representation purpose only. The format at n-procure might vary.

Bidders are requested to review the format as provided at n-procure and submit financial bid after

reading it thoroughly.

3. Authority (TCGL) may, at its discretion, request the Bidders who have submitted bids for the said

project, to submit further details of the fee as quoted in its financial bid.

4. The Bidder shall fill details at column C only. Column E shall be system generated.

5. The fee should include the complete scope including but not limited to research, conceptualization,

detailed designing (including the packaging), submission of prototyping in original material and

preparation of specification and other documentation. The fee should include travel, lodging and

boarding, permissions, equipment rental, production costs, payment to artists and all such aspects

which are required to deliver the outputs. The Authority shall not pay anything over and above the

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Annexure 2: List of Banks

(in case Bid Security is being submitted in the form of Bank Guarantee)

Bidders are requested to take note of the modified list of banks in case the Bid Security is being submitted

in the form of Bank Guarantee.

As per the GR No. FD/MSM/e-file/4/2024/2859/D.M.O. dated 1st May 2025, issued by the Finance

Department, Government of Gujarat, Bank Guarantees from the following banks would be accepted:

• Guarantees issued by following banks will be accepted as SD/EMD on a permanent basis.

1) All Nationalized Banks.

• Guarantees issued by following Banks will be accepted as SD/EMD for period up to March

2026. The validity cut-off date in GR is with respect to date of issue of Bank Guarantee irrespective

of date of termination of Bank Guarantee.

1. AXIS Bank 22. South Indian Bank

2. AU Small Finance Bank 23. Standard Chartered Bank

3. Bandhan Bank 24. Tamilnad Mercantile Bank

4. Barclays Bank 25. Utkarsh Small Finance Bank

5. City Union Bank 26. YES Bank

6. CSB Bank 27. Ahmedabad Mercantile Co-op. Bank

7. DBS Bank India Limited 28. Nutan Nagrik Sahkari Bank Ltd.

8. DCB Bank 29. Rajkot Nagarik Sahakari Bank Ltd.

9. Equitas Small Finance Bank 30. Saraswat Co-Operative Bank Ltd

10. ESAF Small Finance Bank 31. SBPP Co-operative Bank Ltd.

11. FEDERAL Bank 32. SVC Co-Operative Bank Ltd.

12. HDFC Bank 33. The Cosmos Co-op Bank Ltd.

13. HSBC Bank 34. The Gujarat State Co-operative Bank

14. ICICI Bank 35. The Mehsana Urban Co-Op. Bank

15. IDBI Bank 36. The Surat District Co-op Bank

16. IDFC First Bank 37. The Surat People's Co. Op. Bank Ltd

17. Jammu and Kashmir Bank 38. The Kalupur Commercial Co-op. Bank

18. Jana Small Finance Bank 39. The Panchmahal District Co-operative Bank

19. Karnataka Bank 40. The Baroda District Co-operative Bank

20. Karur Vysya Bank 41. Baroda Gujarat Gramin Bank

21. Kotak Mahindra Bank 42. Saurashtra Gramin Bank

All the eligible banks are instructed to collect the original documents / papers of guarantee from the

concerned tendering authority.

GR can be downloaded from the following link:

https://financedepartment.gujarat.gov.in/Documents/DMO_2876_01-May-2025_273.pdf

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