Annual Rate Contract for Maintenance Activities related to Civil, Carpentry, Plumbing and Sanitary works at Narmadanagar Township

The quantity is not indicated against any item Schedule of Rates as the

quantum is not fixed and may increase/decrease to any extent during the

contract and the Company shall not be obliged to entertain any complaint or

claim what-so-ever in this regard from the Contractor.

The quantum of work/job would vary/fluctuate depending upon the

requirements/ demands from time to time. The Company reserves its right

not to operate at all or partially operate any of the items of work listed in the

schedule of Rates during the Contract and the company shall not be obliged

to entertain any complaint or claim what-so-ever in this regard from the

Being a residential quarter maintenance work involved, it may happen for

unavailability of work front at planned schedule due to what-so-ever reasons.

The contractor shall attend any assigned complaint thrice (3 times) before

closing. A separate report shall be submitted (preferably in register in

prescribed format) to EIC.

6. PAYMENT TERMS:

6.1 On satisfactory completion of the work, the contractor shall prepare and

submit bill in duplicate along with all relevant and supporting papers for the

respective month to the Engineer-in-charge / Officer-in-charge of the work.

The payment of the bills shall be made on monthly basis by NEFT/RTGS

after usual deduction of applicable taxes and other dues as per the rules.

6.2 The bill will be paid within 30 days provided the same is complete in all

respects. Such payment shall be made after completion of the calendar

month and after submission of a certificate from the Engineer-in-charge /

Officer-in-charge duly recommended by him to the effect that the work

carried out by the contractor during the month is as per the contractual

obligations and to the entire satisfaction.

6.3 The payment of running bills/final bill by the Company shall not have any

linkage with the payment of wages and other dues to be made by the

contractor to his deployed manpower. In other words, the contractor shall

discharge from time to time his liabilities for payment of wages and other

dues to his deployed manpower irrespective of receipt of payment of running

bills/final bill from the Company.

6.4 The final bill should be submitted along with documents such as "No

Objection Certificate" from our HR and Security Departments and No Claim

Certificate from you.

6.5 The payment towards the Final Bill will be released after 90 days of

submission of the Final Bill / Completion of the defect liability period.

6.6 In case the Contractor abandons the site during the currency of the contract,

no payment what-so-ever shall be released even for the partial work that

might have been done by the Contractor. The company shall have also right

to forfeit the amount of Security Deposit.

7. TAXES AND DUTIES:

Bidder to clearly mention all applicable taxes and duties in Schedule of

Rates, on supply of goods and / or services to be made.

8. SECURITY DEPOSIT :

In the event of award of Contract, the successful Bidder will submit Security

Deposit at rate of 7% of contract value incl. GST after rounding up to next

thousands in the form either a Demand Draft in the favour of the Company,

payable at Bharuch or in the form of one Single Bank Guarantee in

prescribed format of GNFC from Nationalized Bank only and / or Bank

approved by GNFC or through NEFT to company account, Contractor shall

furnish Bank Guarantee (BG) in GNFC’s standard ready-made format only,

which shall be valid till faithful execution of contract plus 3 months claim

period for an amount equivalent to 7% of total contract value including taxes

and duties)., within 01 (one) weeks from the date of issue of Work Order/

detailed Contract.

Security Deposit/ Bank Guarantee shall be released after upon satisfactory

performance of the contract and completion of the defect liability period. In

case extension is granted the Contractor shall accordingly furnish SDBG for

further period of Contract.

9. SUB CONTRACTING:

The Contractor shall not assign or transfer whole or part of the contract

awarded, or whole or part of works, services, obligations, responsibilities,

liabilities and rights or give a sub-contract for carrying out all or any of the

work, service, obligation, responsibility, liability and right, to any other person

or party without Company’s prior written consent.

10. ALTERATION IN SCOPE OF WORK:

The Company may at any time(s) before or after the commencement of the

work by notice in writing issued to the Contractor, alter the scope of work by

increasing or reducing the jobs required to be done by the Contractor or by

adding thereto or omitting there from any specific jobs or operations or by

substituting any existing jobs or operations with other jobs and/or operations,

or by requiring the Contractor to perform any extra works in or about the job

site. And upon receipt of such notice the Contractor shall execute the job(s)

as required within the altered scope of work.

11. PERFORMANCE OF THE CONTRACT:

11.1 The Contractor shall arrange to deploy adequate manpower with required

skill & experience to execute the job smoothly, safely & as per the schedule

&/or frequency.

11.2 The Contractor shall deploy supervisor/s for (i) to coordinate with Engineer-

in-Charge / Officer-in-Charge for job execution (ii) assignment of the job & to

pass on instructions to the manpower deployed by the contractor for

execution of job (iii) effective supervision of the job (iv) to ensure that

manpower deployed by the contractor are carrying out the job safely, using

proper safety appliances / wearing proper Personal Protection Equipment,

maintaining peace & discipline & observing safety & security regulations &

instructions. (v) to ensure that manpower deployed by the contractor are not

tampering with or operating any machinery / equipment of the plant.

11.3 The manpower deployed should be engaged for the specific work under the

contract & should not be deployed in other jobs.

11.4 The Company shall have a right to terminate the contract / to split the job / to

get done the work from another agency at the risk & cost of the contractor, if

not deploying adequate manpower / not carrying out the job as per time

schedule / any job is not properly done.

11.5 The contractor shall keep & maintain area neat & clean all the time.

12. CANCELLATION OF CONTRACT:

12.1 The Company shall be entitled at any time at its discretion to cancel the

Contract if, in the opinion of the Company, the cessation of the work has

become necessary owing to any cause, what so ever.

12.2 The Contractor shall not be entitled for any compensation, whatsoever, in

addition to the payment for the work actually performed by the Contractor,

calculated on the basis of the Schedule of Rates.

13.1 The Contractor shall at all times indemnify and keep indemnified the

Company and its officers, servants and agents from and against all

third party claims whatsoever (including but not limited to property loss

and damage personal accident, injury or death of/to property or person

of any Sub-Contractor and/or the servants or agents of the Contractor,

and Sub-Contractor(s) and/or the Company) and the Contractor shall at

his own cost and initiative at all times hereof take out and maintain

insurance policies in respect of all insurable liabilities under Employee’s

Compensations Act 1923 and all other applicable labour laws, including

but not limited to third party insurance and Act. Personal injuries

insurance Act, etc.

13.2 The Contractor shall also at all times indemnify and keep indemnified

the Company and its officers / employee of the company including

Engineer-in-Charge/ Officer-in-charge against all actions, proceedings,

claims, demands, cost & expenses whatsoever arising due to failure of

the contractor in the performance of his obligations under the contract.

13.3 The Company shall not be liable for or in respect of any demands or

compensation payable under any law in respect of or in consequence

of any accident or injury to any workman or other person in the

employment of the contractor or his sub-contractor and the Contractor

shall indemnify & keep indemnified the Company against all such

damage and compensation and against claims, demands, proceedings,

costs, charges & expenses whatsoever in respect thereof or in relation

14. PENALTY FOR DELAY/ DEFAULT:

A. FOR NON COMPLIANCE OF SAFETY RULES: The penalty shall be

imposed for non-compliance as under:

 Non wearing of safety shoes: Rs.200.00 per incident per

 Non wearing of safety helmet / not using required PPE: Rs.

100.00 per incident per person

B. FOR POOR WORKMANSHIP: As decided by Engineer-in Charge /

Office-in-charge including no payment of claim shall be paid to the

C. Urgent Complaint- Any complaint, having urgent nature due to any kind

of risk involved in opinion of EIC, shall be termed as Urgent Complaint.

Delay in commencement of “Urgent Complaint” beyond 2 days

(including week-off) shall be penalized at rate of Rs. 100 per complaint

D. Regular Complaint- Any complaint assigned to vendor which is not

urgent shall be termed as Regular complaint. Delay in commencement

of “Regular Complaint” beyond 7 working days shall be penalized at

rate of Rs. 100 per complaint per Week.

E. When repairing work for any complaint is commenced by Contractor, it

needs to be continuously attended by deploying required resources

(material and manpower) till completion. If the work is not continuously

attended even after the work front is available, penalty of Rs. 100 per

complaint per week shall be imposed. If the scope of work is changed

during execution of work, it shall not attract penalty till penalty free

period. (2 days for Urgent Complaint & 7 days for Regular Complaint).

The complaint should be completed within 7 days after commencement

of work at site in all cases.

F. Maintenance work for Vacant Quarters shall be completed within

days of handing over keys with list of jobs. Penalty of Rs. 500 per week

shall be imposed if the quarter keys are not handed over after 15 days

from the date of issuance. In case of issuing more than 10 quarters for

maintenance within 15 days, time limit for excess quarters shall be

decided by EIC based on the work quantum related to all quarters and

agreed by vendor. Chronology of quarter shall be based on the receipt

of quarter keys and jobs. If additional job is added during maintenance

period, penalty free period of 15 shall be considered from date of last

award of additional job.

G. Engineer in Charge shall be the authority to waive off the penalty

mentioned in above points (C) to (F) at sole discretion in genuine delay

cases in consultation with Department.

H. Above mentioned days shall be calendar days (including holidays and

PH). 7 days before and after 15 days of Holi & Diwali shall not be

considered for penalty in view of unavailability of manpower. However,

after resumption of these holiday period, penalty shall be applicable as

mentioned in clause (C) to (F). National Holiday like 26th January, 15th

August and 2nd Octo will consider as holidays

I. Submission of running and final bills: - Monthly bills should be

generated by Contractor and submitted to Bill Inward Section, GNFC

Corporate Building, within 30 days. Delay in submission of running as

well as final bill beyond a month will be liable for penalty of 1% of bill

value (including GST) per week shall be imposed (maximum till 10%)

for delayed submission of bills to TAO.

15. SUSPENSION OF CONTRACT:

In appropriate case, the Company may at its discretion, instead of

terminating contract for breach of any terms or conditions by Contractor,

suspend the contract for specified period. In case the contract is so

suspended, Contractor will be under obligation to reimburse the Company

for damages or loss suffered by the Company on account of Company

making alternative arrangement during period of suspension of contract and

if the Contractor fails to reimburse such loss or damages, the same will be

recovered from the Security Deposit or any other payment to be made to the

Contractor under the contract with the Company.

16. TERMINATION:

16.1 Company may, without prejudice to any other remedy for breach of

contract, by written notice of 30 days of default sent to the Contractor,

terminate the Contract in whole or in part if the Contractor fails to

perform any other obligation(s) under the Contract;

16.2 If the Contractor goes bankrupt or goes into liquidation.

16.3 In the event of termination of contract by the Company on account of

breach of any terms and conditions of the contract by the Contractor

the entire Security Deposit Bank Guarantee given by the Contractor will

liable to be forfeited.

16.4 The Company may at its discretion, terminate the contract by giving a

notice of 30 days, for convince, at any time, without assigning any

reasons, whatsoever.

17. PAYMENT UPON TERMINATION :

If the Contract is terminated because of a breach of Contract by the

Contractor, the Company shall process payments due to Contractor less all

required deductions. If the total amount due to Company exceeds any

required deductions. If the total amount due to Company exceeds any

payment due to the Contractor, the difference shall be a debt payable by

Contractor to the Company and the same may be recovered from Security

Deposit and/ or any other dues payable by the Company to the Contractor.

18. DEFECT LIABILITY PERIOD AND LATENT DEFECTS :

Defect liability period for works unless otherwise specified shall be

months from the date of issue of Completion Certificate and the Contractor

shall at his own cost and initiative, correct, repair and/or rectify any and all

defect(s) and/or imperfections in the work as shall be discovered during the

said defect liability period and in the event of the Contractor failing to do so

the Company shall be entitled for compensation from the Contractor.

19. GOVERNMENT REGULATIONS:

The Contractor shall comply with and ensure strict compliance by his / its

sub-contractors, servants and agents of all applicable Central, State,

Municipal and Local Laws and regulation / notifications of any Central, State

or Local bodies and authorities and undertakes to indemnify the Company

from and against and levies, damages, penalties and payments whatsoever

as may be imposed by reason of any breach or violation of any law, rule or

regulation whatsoever and all actions, claims and demands arising there

from and / or relative thereto.

GNFC strongly opposes sexual harassment and any such behaviour against

women is prohibited by the law as set down in “The Sexual Harassment

of Women at Workplace (prevention, prohibition and Redressal) Act,

2013” and Rules framed there under being The Sexual Harassment of

Women at Work place Rules.

You shall ensure compliance of Gujarat Professional Tax Act, 1976 and

required to deduct Professional Tax as applicable from the wages to be paid

to your workers & required to deposit the same to the appropriate authority.

20. COMPLIANCE WITH LABOUR & SAFETY REGULATIONS:

During the continuance of the Contract, the Contractor shall abide at all

times by all existing labour enactments and rules made there under, such as

Minimum wages Act, E.P.F Act.etc., regulations, notifications and bye laws

of the State or Central Government or local authority and any other labour

law (including rules), regulations, bye laws that are in force or may be

passed or notification that may be issued under any labour laws in future

either by the State or the Central Government or the local authority. The

Contractor shall keep the Company indemnified against and/or on account of

contravention of any of the provisions of any Act or rules made there under,

regulations or notifications including amendments.

If the Company is caused to pay or reimburse, such amounts as may be

necessary to cause or observe, or for non-observance of the provisions

stipulated in the notifications/bye laws/Acts/ Rules/ regulations including

amendments, if any, on the part of the Contractor, Company shall have the

right to deduct all such sums from any money due to the Contractor including

his amount of security. The Company shall also have right to recover from

the Contractor any sum required or estimated to be required for making the

loss or damage suffered by the Company. The employees of the Contractor

in no case shall be treated as the employees of the Company at any point of

21. FORCE MAJEURE:

In the event that performance under the Contract, in the reasonable opinion

of either party (Company & Contractor) is made impossible by force majeure

like war, hostilities, revolution, civil commotion, strike, epidemic, accident,

wind, fire, flood, or because of any law, order, proclamation, regulation or

ordinance of any Government, or of any subdivision thereof or because of

any act of God, quarantine restrictions, epidemics, etc. then either party shall

so notify the other in writing. If such force majeure circumstances continue

for more than three months then either party may terminate the Contract, or

complete performance of the Contract with such adjustments as are required

by the existence of the force majeure and are agreed upon by the parties.

22. DISPUTE RESOLUTION:

22.1 All disputes or difference(s) whatsoever which shall at any time arise

between the parties hereto touching or concerning the works or the

execution or maintenance thereof of this Agreement/ Contract/ Work

Order/ Purchase Order/ Service Order or the rights touching or

concerning the works or the execution or maintenance thereof of this

Agreement/ Contract/ Work Order/ Purchase Order/ Service Order, of

the construction meaning operation or effect thereof or to the rights,

liabilities of the parties or arising out of or in relation thereto whether

during or after completion of the Agreement/ Contract/ Work Order/

Purchase Order/ Service Order or whether before or after

determination, foreclosure or breach of the Agreement/ Contract/ Work

Order/ Purchase Order/ Service Order, shall be referred by the

disputing Party, in writing to the other Party, within 30 days of

occurrence of such event, to resolve any such dispute or difference.

22.2 If such dispute mentioned above is not resolved amicably by direct

informal negotiation, within a period of 30 days, then such dispute/

difference shall be referred to the Engineer-In-Charge/ Additional

General Manager of the concerned department of GNFC. Engineer-In-

Charge/ Additional General Manager shall give its decision within

days of the reference of the dispute to him.

23. ARBITRATION:

23.1 If any Party serves an Arbitration Notice in respect of any dispute to the

Appointing Authority, the dispute shall be finally settled by arbitration

under the Indian Arbitration and Conciliation Act, 1996 (“Act”) and all

statutory amendments, modifications thereof and the rules made there

under, or any other corresponding law for the time being in force, by the

Sole Arbitrator to be appointed as hereinafter provided.

23.2 Within 30 days of receipt of Arbitration Notice, the Appointing Authority

shall appoint the Sole Arbitrator, who shall be a retired employee of

GNFC, not below the rank of General Manager and who shall be

qualified to be appointed as an Arbitrator under the law in force at the

23.3 The provisions of the Indian Arbitration Act, 1996 and all statutory

enactments and modifications thereof and rules made there under shall

23.4 The Arbitration proceedings shall be conducted in English and the

venue and seat of the Arbitration proceedings shall be at Bharuch and

the Courts at Bharuch shall have exclusive jurisdiction.

23.5 The governing substantive law shall be Indian laws.

24. LABOUR LAWS AND REGULATION:

24.1 The Contractor shall be responsible for strict compliance of and shall

ensure strict compliance by it sub-Contractors, servants or agents of all

labour and other laws, rules or regulation having the force of law

affecting the relationship of employer and employee between the

Contractor/Sub-Contractor and their respective employees.

24.2 The Contractor and Sub-Contractor(s) of the Contractor shall obtain

authority(ies) designated in this behalf under any applicable law, rule or

regulation including but not limited to the Factories Act, ESI Act,

Employees Compensation Act and Contract labour (Abolition &

Regulation) Act, 1970 (insofar as applicable) any and all such

license(s) consent(s), registration(s) and / or other authorisation (s) as

shall from time to time be or become necessary for relative to the

execution of the work or any part or portion thereof or otherwise in

connection with performance of the Contract, and shall at all times

observe and ensure due observance by the Sub-Contractor, servants

and agents of all terms and conditions of the said licence(s),

regulation(s) and other authorisation(s) and laws, rules and regulations

applicable thereto.

24.3 Nothing in the Contract document stated shall anywise constitute any

workman/ employee of the Contractor or any Sub-Contractor as or to

be workman/ employee of the Company, or place obligation or liability

in respect of any such workman/ employee upon the Company.

24.4 Without prejudice to any other liabilities or obligation of the Contractor

relative to Sub-Contractors in terms hereof or otherwise, the Contractor

shall indemnify and keep indemnified the Company from and against all

actions, claims, demands and liabilities whatsoever under and in

respect of the breach of any other provisions and / or against any claim,

action or demand by any workman / employee of the Contractor or any

Sub-Contractor and / or from any liability anywise to any workman /

employee of the Contractor or any Sub-Contractor under any law, rule

or regulation having the force of law, including but not limited to claims

against the Company under the Employee’s Compensations Act,

The Employees Provident Funds Act, 1952, and/ or The Contract

Labour (abolition & Regulation) Act,

25. SAFETY REGULATION, ACCIDENT AND DAMAGE:

25.1 The Contractor shall be responsible at his own cost in and relative to

performance of the work and Contractor to observe and to ensure

observance by his Sub-Contractors, agents and servants of the

provisions of Safety Code as hereinafter appearing and all fire, Safety

and Security regulations as may be prescribed by the Company from

time to time and such other Precautions, measures as shall be

25.2 All necessary personal safety / protection equipment as considered

adequate by the Engineer- in-Charge / Officer- in-Charge should be

made available for the use to deployed manpower on the site and

maintained in a condition suitable for immediate use and the Contractor

should take adequate steps / monitor continuously for proper use of

such equipments by those concerned.

25.3 The contractor shall submit immediately in writing about accidents

occurred during the work execution to Company’s Fire & Safety and HR

deptt. under intimation to Engineer- in-Charge / Officer- in-Charge.

26. SECURITY REGULATIONS:

26.1 The contractor shall ensure for strict compliance with the security

regulations / directives of the Company & shall also ensure that the

manpower deployed follows the rules during Entry / Exit as well as

while they are in the Company premises. All the deployed manpower

shall prominently display the Entry Cards while they are in the premises

of the Company.

26.2 If the Company finds any person / persons deployed by the contractor

to be undesirable the contractor shall immediately withdraw such

person / persons and substitute him / them. The decision of the

Company for undesirability of the persons deployed by the contractor

shall be final and binding on the contractor.

27. QMS, EMS, OHSMS & EnMS COMPLIANCE:

The Company is certified for Quality Management Systems, Environment

Management System, Occupational Health & Safety Management System

and Energy Management System. All the persons (including Contractors,

Supervisors & their workers) working at GNFC or on behalf of GNFC are

required to comply with the QEHSEn guidelines in addition to other

applicable labour laws, safety laws as well as legal compliances.

28. OTHER TERMS:

GNFC reserves its right to enter into parallel Contract/s with other Bidders.

In case, if contract is awarded and bidder fails to execute the same in line

with Conditions of Contract given in the contract, GNFC reserves its right to

source such services from any other source and extra financial implication, if

any, shall be to the defaulting Contractor’s risk and cost.

29. GENERAL CONDITIONS OF CONTRACT:

All other terms conditions, not covered to the extent as provided above and

in Annexure attached hereto shall be as per General Conditions of Contract

(GCC) attached and marked as Annexure – V, which is an integral part of

this tender document.

30. GENERAL OBLIGATIONS OF THE CONTRACTOR:

30.1 The Contractor shall deploy suitably qualified and experienced

manpower in adequate numbers to carry out the job as per the scope of

work efficiently, safely & systematically depending upon the

requirement of the Company from time to time.

30.2 The Contractor shall deploy only such persons:

a) who are above the age of 18 (eighteen) years and below the

age of 60 (sixty) years.

b) who are physically sound, well behaved, trustworthy and

c) who are medically fit, with proper eye sight (with or without

d) who can read and write Gujarati / Hindi.

e) who have clean habits and are teetotallers.

f) Who have no criminal record & have authentic ID & birth

30.3 The Contractor shall deploy Supervisors in adequate numbers to

organize job related activities, supervise closely the job to be carried

out by his deployed manpower as well as to ensure their safety &

security. The contractor / supervisor shall obtain details of jobs to be

carried out from Engineer-in-Charge / Officer-in-Charge & shall update

progress of jobs to concern.

30.4 The Contractor shall solely and exclusively responsible for engaging

and employing the persons for execution of this contract. The company

shall have no liability whatsoever concerning workers. The Contractor

shall indemnify the company against all losses or damages or liabilities

arising out of or in course employing person or out of their relationship.

30.5 The Contractor shall be responsible and liable for payment of salaries,

wages & other lawful dues of his personnel as EMPLOYER. The

Contractor shall maintain proper books, accounts, records &

documents and comply with all statutory rules & regulations applicable

to the Employer as CONTRACTOR.

30.6 The Contractor shall make payment of wages and other dues to his

personnel on scheduled date but not later than 10th of each calendar

month. The Contractor shall also certify that all personnel employed

have been paid the minimum wages as prescribed by the Government

and all other laws are complied with and that there is no violation of any

applicable laws and no case of litigation is instituted or pending before

any authorities.

30.7 The Contractor shall disburse the monthly wages to his personnel

deployed at our site through bank only, disbursement of wages in cash

shall be not be allowed in any case. The Contractor shall submit soft

copy of file containing full name of worker, his bank account no. and

name of bank & branch as well as PF account / UAN no., before first

wage disbursement to operating department & HR department.

30.8 The Company shall be entitled to deduct directly from the bills to be

paid to the contractor any sum payable by him and which sum/sums

the Company is required to pay as Principal Employer on account of

contractor’s default in respect of all liabilities referred to in above

clauses and loss, damage etc. suffered by the Company due to

contractor’s negligence.

30.9 The successful contractor shall arrange (i) to Submit separate

Employee’s Compensation Policy ( ESIC.Policy ) exclusively for GNFC

Bharuch site / Dahej site (as the case may be) for total duration of

contract and Labour License before commencement of work (ii) to get

verified the wage sheet from HR Dept. before disbursement of wages

and ensure wage disbursement through Bank on the schedule date

notified by HR dept, (iii) to submit copy of wage sheet along with bank

letter showing transfer of wages as well as PF challan along with ECR

before 20th of every month (iv) to execute agreement on stamp paper

for wage disbursement through bank.

30.10 The contractor shall provide in writing the list of persons to be

deployed by him to Security department of the Company in prescribed

format for allowing them to enter in to Co.’s premises to carry out

subject job. The contractor shall also collect the ID Proof, Date of Birth

proof, Present & Permanent address proof, emergency contact nos.

and shall maintain the proper record.

30.11 On expiry of the validity of the Contract or in the event of the

company terminating the contract prematurely, the contractor shall

ensure that all the entry passes issued to his workers are collected

back and deposited with the Security Department. The Contractor shall

be solely responsible for misuse of any of the entry pass issued to his

workers and the final payment if any, applicable shall be made after

confirmation of the Security department to that effect.

30.12 The contractor shall obtain License for deployment of workers from

the appropriate authorities & also get insured them under ESIC as per

the provisions of laws and shall submit copies thereof to the Company.

30.13 All tools & tackles, safety items etc. which are required to carry out

the work safely shall be arranged by you as & when required, except

where some special tools & tackles are being provided by the

30.14 The Contractor shall provide free of charge all required safety

equipment / Personal Protection Equipment to the deployed manpower

& ensure that they use the same while carrying out the job. If required

for specific job, the contractor shall approach Engineer in-charge /

Officer in-charge for special tools/ tackles and safety appliances if

required. Any loss or damage to the specialized tools and tackles

provided by the Company to the contractor due to deliberate or

negligence of the deployed manpower shall be recovered from the

payment due to contractor at the rate as decided by the Company.

30.15 All safety precautions while executing the contract shall be strictly

observed by the contractor. Corrective measures as penalty for non -

compliance and eventual termination of contract followed by de-

registration, as approved contractors / vendors are the consequences

of repeated non - compliance and negligence.

30.16 Company is committed to safety of all the persons working inside the

factory, including contractors/agencies/their supervisors /workers / sub

contractors / agents, etc. Health & Safety Policy of GNFC is enclosed

herewith at Annexure–‘VII’ which demonstrates GNFC's strong

commitment to safety. In this regard, the Company shall imparting

necessary job related training. The Contractor shall be required to

spare the deployed manpower to participate in such programme.

30.17 The Company is certified for Environment, Occupational Health &

Safety, & Quality Management System, under which there are good

number of legal and other requirements to be fulfilled. In this regard,

the Company shall imparting necessary job related training. The

Contractor shall be required to spare the deployed manpower to

participate in such programme. We enclose herewith a copy of

Integrated Management System Policy of the Company as well as

QEHSEn Guidelines to Contractors at Annexure–‘VIII’ & Annexure–‘IX’.

30.18 The Contractor shall be fully liable for any delay, loss or injury

caused directly or indirectly by any act or omission on the part of his

labourers, agents or persons. In case, if any damage, loss or injury is

caused, the Contractor shall be liable to compensate for the same as

per the decision of GNFC, which shall be final and binding.

30.19 Company, however, reserves its right to terminate the contract

prematurely without giving any notice or any compensation whatsoever,

in case of failure by the contractor to discharge the jobs under the

scope of the subject contract to the satisfaction of the Company or in

case of misbehaviour/indiscipline on the part of the Contractor himself

or his labourers or agents or persons. The decision of the Engineer-in-

charge / Officer-in-charge of the Company in this regard shall be final

and binding upon the contractor.

30.20 In case the contractor fails to discharge his obligations in time, then

the Company shall get the services of other contractor/agency at

contractor’s risk and cost. The expense towards this shall be recovered

from the contractor. The decision of the Company shall be final in this

1) Under this contract, the contractor will be required to carry out all the civil &

structural work as per the instructions of the Engineer-In-Charge (EIC) at

GNFC Township, Pick Up bus stand, Golf Ground, Angareshwar Guest

house and the other area under TAO from time-to-time such as by issuing

SO, drawings (drgs.) sketches or oral instructions confirmed in writing by

SO later-on. During the entire period of the validity of this contract the rates

for, carrying-out such works shall be paid as per approved Schedule of

2) This contract is for small & miscellaneous (misc.) jobs of different types. To

carry out the above jobs expeditiously throughout the year, the contractor

will have to establish a temporary office & store at site given by the

company as per the terms and conditions of the company. The above store

& site office shall be immediately vacated on the expiry of the contract. In-

case if the contractor fails to do so within a period of one month from the

expiry of the contract the Company shall take appropriate action, at their

risk & cost. The expenditure so incurred shall be deducted, from Security

Deposit (SD)/ Pending Bills. E Type quarter shall be issued for such store,

office and workshop on Free basis if available.

3) Under various SOs issued some of the works will have to be carried-out

urgently & at short-notice. Therefore, the contractor will have to ensure that

Manpower of different trades are made available, at a very short-notice,

generally 24 hours. In-case of any delay on their part to start the job within

specified time, Company reserves the right to get such jobs executed

through another contractor at their risk & cost.

4) Efforts have been made to cover all the specifications of the items

mentioned in the Tender. However, where the same are not specified in the

Tender, the relevant IS specification shall be applied. The mode of

measurement shall be as per IS.:

5) The company reserves the right to order any items of the Value Contract

independently as may be considered urgent. The contractor shall be bound

to execute any item of the Value Contract at its approved rates when the

contractor is called-upon to do so during execution of this contract.

6) As this contract is for jobs of small & miscellaneous nature, jobs required to

be carried-out maintenance, alternations & modifications are likely to come

during the tenure of this contract. No quantities have been mentioned in

the offer, therefore, the scope of work to be executed, by the contractor

under this contract is uncertain. However, GNFC will try to give full justice

7) Since the work is to be carried-out in different quarters in various streets,

public buildings and other utility area of township, it is likely that work

permit may not be available all the time or clearance to carry out the work

at certain time. For any such delay in the work, the contractor will not be

entitled to claim any extra expenses. However, suitable extension in the

completion time-limit shall be considered for such delay as per penalty

8) All the areas where the existing grading is disturbed in the course of

execution of the work, the same shall be made good, by the contractor, to

the satisfaction of the EIC at no extra-cost.

9) The materials, design & workmanship shall satisfy the relevant IS., the

specification contained herein & the codes referred-to. Where the job

specification are at variance to the Standard (Std.) codes & specifications,

job specifications mentioned in the Tender Document/ contract will prevail.

10) Division of Quantities for superstructure & foundation: The works below

paving level will be measured under the item of foundations & the work

above paving shall be measured under the item 'Superstructure'. The

paving level will be as indicated in the relevant drawings (drgs.).

11) Checking of Levels & Set-Outs: Contractor shall be exclusively responsible

to the Company, for ensuring proper levels, dimensions & setting-out of

works etc. & shall rectify effectively errors or imperfection therein. Such

rectification shall be carried-out, by contractor at their own cost, after

Safety belts, safety goggles, safety gloves instructions are issued to that

effect by the EIC.

12) To be supplied, by the contractor :

1) All materials consumables, testing application tools tackles

necessary for completing civil work should be procured & supplied,

by the contractor at their Own Cost.

2) All borrow areas for procuring earth on sand etc. should be arranged,

by the contractor & no payment towards royalties, right of way etc.

shall be payable by the Company. The rate quoted for relevant items

should be include such costs.

13) Tests on material mentioned in the specifications will apply on all materials

brought to site by the contractor if required, on sample basis. Tests on

materials supplied, by the Company, if required, by the Engineer-In-

Charge (EIC), will be carried-out by the contractor but cost of such tests

will be reimbursed by the Company at actual on production of proper

14) The contractor shall be responsible for the safety & any loss, damage or

injury caused or suffered by any Employee, Labour, Equipments, Materials

or other properties of their or of GNFC.

15) All safety equipment required for execution of jobs, like safety helmets,

safety shoes, Safety belts, safety goggles, safety gloves, etc. shall be

brought by the contractor.

16) Storage of construction materials:

A. Material like sand, metal, bricks, concrete blocks steel etc. shall

be required to be stored within specific boundary & within

meter lead from the site of work. The boundary around each stack

shall be made predominant, Material like bricks or blocks till the

material is stacked there. Once the material is consumed or

required to be shifted, the boundary shall be removed.

B. The material shall be so stacked that it will not obstruct the traffic

C. The space / area of stacking the material shall be got approved by

the EIC prior to its stacking.

17) Manpower & machinery:

The contractor shall be required to maintain minimum following manpower

for continuous & technical working at site. Additional manpower shall be

deployed as per job requirement as & when needed.

A) Engineer: Degree/ Diploma Engineer & should have

sufficient experience.

B) Supervisor: Generally two to Three in number. They should

be educated & literate & able to read the

instructions. They should have experience of

working in Industries.

C) Machinery: 1 No. Concrete mixer.

1 No. Vibrator with needles of different sizes

1 No. Concrete breaker

OTHER TERMS & CONDITIONS APPLICABLE TO CONTRACT

1. The General Conditions of Contract (GCC) of GNFC shall be applicable for

this work. GCC shall be modified or added to by the following SCC. The

SCC forms part of this contract and shall prevail over GCC in case of any

2. For all items/ works, the contractor shall provide a copy of challans for all

bought out materials. The challans shall be of the manufacturer/ dealers

only. The challan shall include the details of the brand specifically written.

The challans shall be duly certified by GNFC Security gate with entry

3. GNFC will issue following materials for the works, free of cost, as per terms

and conditions set forth in the GCC. The materials shall be made available

at GNFC's stores.

 Reinforcement steel bars

 Steel structure, MS plate, Chequred plate and MS bars

 Serviceable scrap bars and steel sections

Further such issues shall be subject to the following conditions:

(i) The Contractor shall bear all other costs including lifting, carting

from issue points to work site/ the contractor's store, custody

and handling etc., and return of surplus/ serviceable materials

to Owner's stores and no separate payment for such

expenditure will be made. Cement shall be issued in non

returnable HDPE bags

(ii) Free issued materials, issued by the owner shall be fully

accounted for allowable percentage maximum waste over

theoretical consumption, as under,

Cement 3 % (unaccountable wastage),

Reinf. Steel 0.5 % (unaccountable wastage) + 2.5 %

(accountable wastage)

Structural Steel 0.75 % (unaccountable wastage) +

3.25% (accountable wastage)

(iii) For excess wastage and/or for non-returning of scrap,

recovery will be made by GNFC at actual landed price of the

(iv) All issued cement shall be stored in the closed shed/covered

with water tight materials. Proper record of issue and

consumption of cement, reinforcement steel and structural

steel materials shall be maintained. Reconciliation of the

same shall be given by the contractor along with the bills.

(v) For the purpose of accounting of reinforcing steel & structural

steel other-than MS plates by the Company, all cut pieces

measuring in length 2.0 Mtrs. & above when returned, to

Company's storage points, shall be treated as serviceable

material & will be given full credit, by the Company. All pieces

measuring less-than 2.0 Mtrs. will be treated as wastage /

scrap. For the purpose of accounting of MS plates, all plates

measuring less-than 1.0 M2 in area & having any dimension

less-than 200 mm. shall be treated as wastage / scrap. For

plates measuring more-than 1.0 M2 in area & not having any

dimension less-than 200 mm. when returned to the

Company's Storage point shall be given full credit.

4. Separate contract for each year shall be awarded by GNFC. Defect liability

period for each contract shall be one year from the date of completion of

work of each contract. Final bill payment of each contract shall be made

only after obtaining no objection certificate from Security dept and Human

resource dept of GNFC before submission of the final bill of the work.

5. The Contractor shall submit to the Engg. In Charge on the first day of each

week a progress report for the previous period showing up to date

cumulative progress and progress during the preceding week alone on all

progress items of each section or portion of the works in the proforma

prescribed by the Engineer In Charge. Contractor shall submit a daily

report of labour employed in the specimen form during work in progress.

6. Contractor shall submit report for the materials received from the store

during 1st week of every month.

7. Priorities of the work shall be decided by the owner as per the requirement,

which may change during the execution of the work as per the need of

completion of the overall project.

GENERAL CONDITIONS OF CONTRACT

Attached as tender document on (n)procure

CONDITIONS OF LABOUR LAWS

Attached as tender document on (n)procure

HEALTH & SAFETY POLICY

Attached as tender document on (n)procure

Annexure – VIII

INTEGRATED MANAGEMENT SYSTEM POLICY

Attached as tender document on (n)procure

QEHSEn GUIDELINES TO CONTRACTORS

Attached as tender document on (n)procure

SCHEDULE OF RATES

Attached as tender document on (n)procure

COVERING LETTER

(To be submitted on the Letterhead of the Applicant)

Ref: RFP Reference No.

Sub: Submission of Bid in response to the RFP for Annual Rate Contract

for Maintenance Activities related to Civil, Carpentry, Plumbing and

Sanitary works at Narmadanagar Township..

1. Having examined the RFP document, we, the undersigned, herewith submit

our Bid/ proposal in response to your RFP Notification number

GNFC/TAO/CIVIL/ARC/2026 for Annual Rate Contract for Maintenance

Activities related to Civil, Carpentry, Plumbing and Sanitary works at

Narmadanagar Township.

2. We have read the provisions of the RFP document and confirm that we

accept these. We further declare that additional conditions, variations,

deviations, if any, found in our proposal shall not be given effect to

3. We agree to abide by this proposal, consisting of this letter, the detailed

response to the RFP and all attachments thereto.

4. We would like to declare that we are not involved in any litigation that may

have an impact of affecting or compromising the delivery of services as

required under this assignment, and we are not under a declaration of

ineligibility for corrupt or fraudulent practices.

5. We would like to declare that there is no conflict of interest in the services

that we will be providing under the terms and conditions of this RFP.

6. We hereby declare that all the information and statements made in this

proposal are true and accept that any misrepresentation contained in it may

lead to our disqualification.

7. We understand you are not bound to shortlist/accept any or all the proposals

8. We would like to declare that we are not blacklisted by any Central/ State

Govt. / PSUs or Local Govt. Department, as on the date of application and is

not debarred from participation in the Tender process.

9. We hereby declare that we qualify and fulfil the eligibility criteria mentioned

Date: Signature of Authorized Signatory___________

Place: Name of the Signatory ______________

Company Name & Seal

UNDERTAKING FOR WAGE DISBURSEMENT THROUGH BANK

(To be submitted on the Letterhead of the Applicant)

Attached as tender document on (n)procure

Annexure – XIII

Attached as tender document on (n)procure

MSME GUIDELINES

Attached as tender document on (n)procure