Hiring of Closed Body Jeep, Bolero Neo plus or Equivalent 9 Seated latest Model – 2026 BS-6 for 12 Hours run up to 2000 KM per month for TMS of Vish East Division under Baroda city circle as Per Schedule-B.

circle as Per Schedule-B.’’

MADHYA GUJARAT VIJ COMPANY LIMITED

Registered Office: Baroda City Circle,

Navlakhi Compound, Rajmahal Road, Vadodara-390001

Telephone: 0265 -

Signature of Tenderer Company’s Round Seal Page 1 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

Ref. Description Page No.

Tender Notice 03 to

Important Condition 05 to

General Instructions to Tenderers 08 to

Eligibility Criteria for pre-qualification

Tender & Contract for works 18 to

Conditions of Contract 20 to

General condition of contract 34 to

Technical Specifications

P. F Undertaking Format

BG Format for EMD/SD/PG 41 to

Appendix I to Appendix V 43 to

Annexure 1 to Annexure 5 48 to

Signature of Tenderer Company’s Round Seal Page 2 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

Tender Notice NO: BCC T: 003 (n) Procure Tender ID:310836

SE (O&M), MGVCL, Baroda City Circle invites on line tender for “Hiring of Closed Body Jeep, Bolero Neo

plus or Equivalent 9 Seated latest Model – 2026 BS-6 for 12 Hours run up to 2000 KM per month for TMS

of Vish East Division under Baroda city circle as Per Schedule-B.” From the experienced sole

proprietors/Partnership Firms/Companies desiring to supply vehicle’s as per Schedule-B. The tender

documents will be downloaded from https://tender.nprocure.com/support Tender ID No.:310836

Tender document can also be referred on Web sites. www.gseb.com / www.mgvcl.com. It is compulsory for

all bidders to submit the tender documents only online. Note: Price Bid must be submitted On-Line only

and not in physical form.

Sr. Name of Work Estimated Cost Time Tender Fee EMD Remark

No. Rs. Limit Rs. Rs.

Hiring of Closed Body

Jeep, Bolero Neo plus

or Equivalent 9 Seated 1180/- nprocure.com

latest Model – 2026 BS-6 24 (1000/- +

1. for 12 Hours run up to 11,41,680.00 18% GST 11,420.00 Downloading

2000 KM per month for Months 180) (Non

TMS of Vish East Division Tender

under Baroda city circle

as Per Schedule-B

Particulars Original dates

Last date of on-line Tender submission. 23/06/2026 up to 18.00 Hours.

Date & time of opening of the Preliminary bid 24/06/2026 at 11.00 Hours. (if possible)

Date & time of opening of on-line technical bid 24/06/2026 at 11.00 Hours. (if possible)

opening(Technical Stage)

Tentative date of on line opening of price –bid 29/06/2026 (if possible)

2 Year (Extendable for 3rd & 4th year with same terms &

Time Limit of Contract condition of the tender subject to satisfactory work & good

condition of vehicle)

Validity of Tender : 180 Days from the date of opening of Technical Bid

 On successful completion of 2 years, MGVCL Reserves right for extension of the contract for hiring

 However, if the contractor is willing for availing the extension, he has to provide his consent for the

same 3 months prior to completion of 2 years.

 In reverse case as well, he has to submit his unwillingness for extension 3 months before completion

of contract so that this office can initial fresh tender procedure for hiring of new vehicle

 No tender shall be accepted/opened in any case after due date and time of submission of tender,

irrespective of delay due to any other reasons and the Company shall not assume any responsibility

for late submission of tender.

 The Earnest Money Deposit will be paid through NEFT/RTGS/Online Only Tender without EMD and

tender fee shall be rejected. Two separate UTR No. Receipt for tender fee and EMD should be

submitted online at Technical Bid. The company reserves the right to reject any or all tenders

or accept any tender without assigning any reason thereof.

 Every bidder has to inform their GSTIN No. at the time of payment of applicable fees.

Signature of Tenderer Company’s Round Seal Page 3 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT), THE TENDER IS INVITED BY E-

TENDERING (ON– LINE ) MODE, FOR WHICH FOLLOWING CONDITIONS ARE MANDATORY AND ANY DEVIATION WILL BE

FOUND IN THAT CASE, THE TENDERS / OFFER WILL BE OUTRIGHTLY REJECTED AND NO ANY FURTHER

COMMUNICATION IN THE MATTER WILL BE ENTERTAINED.

[A] All the relevant documents as mentioned in Schedule-A of tender (here under) are required to upload

scanned copy of original documents (Notarized/Self attested copies of original – as specified in tender

document) in Electronics form (in PDF format only) at respective stage in n-procure only (i.e.

Preliminary Stage & Technical Stage). Tender Fee & EMD Fee documents must be uploaded online (i.e. If

payment through NEFT/RTGS/On-Line, Receipt with UTR No. & if payment through cash than the

original MR Copy).

[B] Required as mentioned in Page No.: 16 of commercial terms and condition of online tender should be

uploaded in technical stage of online bid. In case of non-attachment of mandatory document or attachment

of wrong document, bid may be rejected at discretion of MGVCL.

[C] Bidders are requested to submit price – bid (Schedule – B) in on-line (e-tendering form) only. This is

mandatory. If price bid is submitted in physical form, same will not be opened / considered and only on-

line submitted price bid will be considered for evaluation.

Note:- Bidders should be in touch with websites https://tender.nprocure.com/support &

www.mgvcl.com for information regarding revision/corrigendum/Amendment in tender till due date of

online submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

Any technical questions, information and clarifications that may be required pertaining to this enquiry

should be referred to the THE SUPERINTENDING ENGINEER (O&M)- CITY CIRCLE OFFICE, MADHYA

GUJARAT VIJ COMPANY LTD.,NAVLAKHI COUMPOUND, RAJMAHEL ROAD, VADODARA.

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell, (n) Code solutions-A division of GNFC Ltd.,403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533 Email: [email protected]

Other Terms & Conditions as per detailed tender document

It shall be sole responsibility of the bidder that uploaded original scanned documents (in pdf

form) remain legible and should not be password protected.

For and on behalf of Madhya Gujarat Vij Co Ltd.,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle, Baroda.

Signature of Tenderer Company’s Round Seal Page 4 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

IMPORTANT CONDITIONS

1. All the relevant documents as per requirement of the Tender must be submitted in

Online format along with the Tender Fee, EMD Documents (i.e. If payment through

NEFT/RTGS/On-Line, Receipt with UTR No. & if payment through cash than the

original MR Copy) on OR before due dateand time.

2. Any deviation found in Data / Details / Documents will not be considered and no any

further communication in the matter will be entertained.

3. Bidders are requested to submit price – bid (Schedule – B) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted

in physical form, same will not be opened and only on-line submitted price bid

will be considered for evaluation.

4. It is mandatory for all the bidders to submit their tender documents by Online form

Only viz. on-line (e-tendering) in schedule time. If tender documents submitted in

only physical form, in that case the same tender will not be considered.

5. The Techno-Commercial bid shall be opened on-line at date and time mentioned in

the tender notice, if possible. Technical and pre-qualification bid details

specification will be opened first and subject to evaluation based on the

qualification criteria contained in the individual bid document. Price bids of bidders

who are assessed and declared as substantially technically responsive on evaluation

of the technical bid will be opened for commercial evaluation.

The tender offer shall be submitted in time specified in the following manner:

The bidder has to submit their bid in Online form only along with Tender Fees and

EMD Documents (i.e. If payment through NEFT/RTGS/On-Line & Cash, Receipt with UTR

No. & if payment through cash than the original MR Copy)

Tender fee is Rs. 1000.00 plus 18% GST = Rs. 1180.00 (Rs. One Thousands One

Hundred Eighty Only) (Non-refundable) as notified in the tender notice should

invariably be paid by way of NEFT/RTGS/On-Line & Cash otherwise offer will be

ignored out rightly. Indian Postal Orders (IPO’s) & Cheques & DD are not acceptable.

7. EARNEST MONEY DEPOSIT:

E.M.D. Rs. 11,420.00 is payable by NEFT/RTGS/On-Line in favour of the MADHYA

Gujarat Vij Company Limited to following bank detail.

Techno- Commercial Bid (Online Only)

In this part of bid, bidder will have to furnish guaranteed technical particulars in

regard to all requirement details of Technical Specification Schedule and

confirmation of terms and conditions and its addendum/corrigendum, if any, along

that the purchaser may be able to examine whether the offer submitted is

technically acceptable or not and also confirm to our commercial terms and

conditions. The bidder has to submit also the bid document duly signed & stamp on

Signature of Tenderer Company’s Round Seal Page 5 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

First the EMD and Tender Fees documents will be opened at Preliminary stage & if the

documents towards payment of EMD are found OK then Online Technical Bid will be examined for

Technical evolution, which may please be noted.

8. MGVCL (Baroda City Circle, Navlakhi compound) BANK DETAILS for Payments:

Name of Company : Madhya Gujarat Vij Company Limited

Bank Name : Bank of Baroda

Bank Account Number :

IFSC Code : BARB0KHANDE (Fifth letter is Zero)

Branch : Khanderao Market, Vadodara

Type of Account : Current Account

Cheques / DD / BG are not acceptable. No Interest will be allowed / paid against payment of

 All the Bidders shall be required to pay EMD, except those who are exempted as per

Industries & Mines Department, GoG New Purchase Policy Resolution No.:

SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale Industries.

 In cases, where EMD need not to be paid, valid exemption Certificates duly

notarized has to be uploaded at Preliminary stage (With Tender fee

documents) as per the Tender Terms and Conditions.

(a) "The Micro and Small Scale Industrial (Service) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with CSPO /NSIC / DGS&D, Registration

Certificates for the item under Tender will be eligible for exemption from payment of EMD on

submission of duly notarized copies of their UDYAM REGISTRATION CERTIFICATE only out of

SSI/MSME Part-II/Udhyog Aadhar, Udyam Registration Certificate shall remain valid from 1st April

2022 OR from the date as amended in future with time to time Notification issued from Ministry

of Micro, Small & Medium Enterprises (MSME), Govt. of India & CSPO / NSIC /DGS&D Registration

Certificates in EMD Cover.

“In case of UDYAM REGISTRATION CERTIFICATE / Udyog Aadhar Memorandum, the certificate

should indicate the service of related group of item (i.e. Section M, Division 71 or 74, Group

or 749 having NIC 5-digit code of 71100(Architectural and engineering activities and related

technical consultancy) or 74909 (Other professional, scientific and technical activities n.e.c.) It is

to be noted that out of SSI/MSME Part- II/Udhyog Aadhar/Udyam Registration Certificate- only

UDYAM REGISTRATION CERTIFICATE shall remain valid from 1st April 2022 OR from the date as

amended in future by the with time to time Notification issued from Ministry of Micro, Small

Medium Enterprises (MSME), Govt. of India]"

No relaxation shall be given to the bidders of outside Gujarat state even though have above

certificate. No relaxation shall be given to the Gujarat based bidders having on one

registration number from Government of Gujarat but no subsequent registration with NSIC

registration certificates for the item under tender.

All the "SSI" and "NSIC/CSPO/DGS&D" registration certificates Documents furnished along with the

tender submitted by the bidders having Small, Cottage & Tiny industrial units registered under

small scale Industries of Govt. of Gujarat should have clear validity as per the tender and should

invariably be renewed as per the norms of "SSI" "NSIC/CSPO/DGS&D" registration certificates

Otherwise they shall have to pay E.M.D. and no exemption will be granted.

Tenders submitted without Earnest Money Deposit by the contractor/firms, who are not eligible

for any exemption, will be rejected without entering in to further correspondence in this regard

and no reference will also be made. Tender submitted without EMD shall be rejected out rightly.

Signature of Tenderer Company’s Round Seal Page 6 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

 The above valid certificates should indicate the name of works / services of tender.

Provisional Registration Certificates are NOT allowed.

 EMD will be released only on payment of security deposit in respect of successful bidder

whereas the same will be refunded to others on finalization of the tender/ placement of

order to successful bidder.

 Wherever in the tender, the rate for security deposit and performance guarantee is

Stipulated as 10% Et 5%, the same shall be relaxed to 6% & 3% respectively for Small,

Cottage and Tiny works units registered with Govt. of Gujarat (DIC) and also holding

Subsequent registration with NSIC/CSPO/DGS&D registration certificates for the

'Work/services and complying the conditions as above.

Note: - Bidders should be in touch with websites https://tender.nprocure.com/support &

www.mgvcl.com for information regarding revision / corrigendum / Amendment in

tender till due date of online submission and thereafter. No separate information

shall be sentin this regards and also not publish in newspaper.

Any technical questions, information & clarification that may be required pertaining to

this inquiry should be referred to The Superintending Engineer (O&M), MADHYA GUJARAT

VIJ COMPANY LTD., Regd. Office, Baroda City Circle Navlakhi Compound, Rajmahal

Road, VADODARA 390

MGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

For and on behalf of Madhya Gujarat Vij Co Ltd.,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle, Baroda.

Signature of Tenderer Company’s Round Seal Page 7 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

GENERAL INSTRUCTIONS TO THE TENDEDERS

1.0 Online tenders are hereby invited for work of ‘Hiring of Closed Body Jeep, Bolero Neo plus or

Equivalent 9 Seated latest Model – 2026 BS-6 for 12 Hours run up to 2000 KM per month for TMS of

Vish East Division under Baroda city circle as Per Schedule-B’

Rates should be quoted in (Schedule-B Price Bid, To be submit online only).

2.0 Bidder should submit Technical Bid consisting of a copy of this tender document duly signed

on each page with seal, Online submitted along with other enclosures as specified in the tender

3.0 Tenders must be submitted in the enclosed schedule of work & quantities. Those received in

any other form will not be accepted. They should be accompanied by a covering letter in which the

bidder should give all information as called for in the specifications & any other point which he

would like to be considered along with the tender.

4.0 The tender is to be submitted by the bidders online only.(No any Physical cover allowed)

1. EMD & Tender Fee: First the EMD and Tender Fees documents will be opened & if the documents

towards payment of EMD are found OK then only Online Technical Bid will be examined which may

please be noted.

2. Technical Bid (online only): Details of Tender instruction for Bidders and specification, Pre-

qualification Criteria/Required documents etc. (Online Uploaded Only)

5.0 Wherever in the tender, the rate for security deposit and performance guarantee is stipulated

as 10% & 5%, the same shall be relaxed to 6% & 3% respectively for small, cottage and tiny work

units registered with Govt. Gujarat (DIC) and also holding subsequent registration with

NSIC/CSPO/DGS&D registration certificates for the Work/Services and complying the conditions as

Wherever Bank Guarantee(s) is/are to be submitted towards SD/Performance Guarantee against

warrantee etc., MGVCL would accept Bank Guarantee issued by banks listed in Government of

Gujarat Finance Department, GR. No.: FD/MSM/e-file/4/2025/2712/D.M.O. Dated: 01/04/2026

following banks:

a) All public sector Nationalized banks.

Sr. No. Name of Bank Sr. No. Name of Bank

b) Private sector banks authorized to undertake Government 23 Jana Small finance Bank

businesses which are RBI bank

1 Axis Bank 24 HSBC Bank

2 HDFC bank 25 Karnataka Bank

3 ICICI bank 26 Karur Vysya Bank

C) Commercial banks 27 South Indian Bank

4 Kotak Mahindra Bank 28 SVC Co-Operative Bank Ltd

5 IDBI 29 The Surat District Co-Operative Bank

6 IDFC First Bank 30 The Surat Peoples Co-Operative Bank

7 IndusInd Bank D) Regional Rural banks of Gujarat

8 Dhanlaxmi Bank 31 The Gujarat State Co. Oparative Bank

9 DCB Bank 32 Gujarat Gramin Bank

10 Tamilnadu Mechantile Bank 33 The Panchmahal District Co-Operative Bank

11 Jammu and Kashmir Bank E) Co-operative Banks of Gujarat

12 A U Small Finance Bank 34 The Kalupur Commercial Co-operative Bank Ltd.

13 Federal Bank 35 The Cosmos Co-operative Bank

14 Bandhan Bank 36 Rajkot Nagarik Sahakari Bank Ltd.

15 City Union Bank 37 The Ahmedabad Mercantile Co-operative Bank Ltd.

16 CSB Bank 38 Saraswat Co-operative Bank Ltd.

17 DBS Bank India Limited 39 Nutan Nagarik Sahakari Bank Ltd.

18 Equitas Small Finance Bank 40 SBPP Co-operative Bank Ltd.

19 RBL Bank 41 The Baroda Central Co-operative Bank

20 Standard Chartered Bank 42 The Rajkot Commercial Co-operative Bank

21 Ujjivan Small Finance Bank 43 The Banaskantha Mercantile Co-operative Bank Ltd.

Signature of Tenderer Company’s Round Seal Page 8 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

B.G of Bank other than above banks will not be accepted.

Cheques are not acceptable. Corporate Bank Guarantees Not Allowed.

6.0 This earnest money will be forfeited by the Company in case of successful bidder who, after

his tender has been accepted, refuses to pay the security deposit, sign & complete the contract

document before the validity of the offer. The earnest money will be refunded to all unsuccessful

bidders after the award of contract or expiry of the validity of the offer whichever is later.

Tenders without payment of earnest money deposit are liable to be rejected.

Exemption is given to Small Cottage & Tiny works Units contractors in payment of EMD &

relaxation in payment of Security Deposit & Performance Guarantee the following guidelines are

(1) No exemption from payment of Tender Fees shall be given to any bidders irrespective of

whether they are SSI, Cottage & Tiny works units.

(2) No EMD exemption as well as SD/PBG relaxation shall be given to outside Gujarat based

Contractor / Bidder irrespective of Bidder is SSI or not.

(3) The exemption in payment of EMD shall be given only to Gujarat based small cottage &

Tiny works units registered under Small Scale Industries of Govt. of Gujarat (DIC) and also

holding subsequent registration with CSPO/ NSIC/DGS&D registration certificate for the

tender works/services. No. EMD exemption shall be given to the bidders having SSI/NSIC

certificate of outside Gujarat state.

(4) The above certificate should be authenticated notarized certificates.

(5) It may be ensured that the name of works mentioned in above certificate should be same

as tender works/service. If the certificate is for the works/service other than the tender’s

works/services, these certificates will not be acceptable & above relaxation shall not be

given to such SSI works unit.

(6) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is

stipulated at 10 %, the same shall be relaxed to 6 % for Small Cottage & Tiny Works

registered with Govt. of Gujarat (DIC) and also holding subsequent registration with CSPO/

NSIC/DGS&D registration certificate for the work/services & complying the conditions as

(7) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is

stipulated at 5 % the same shall be relaxed to 3 % for Small Cottage & Tiny Works

registered with Govt. of Gujarat (DIC) & also holding subsequent registration with CSPO/

NSIC/DGS&D registration certificate for the work/services & complying the conditions as

(8) No price preference shall be given to any Bidders.

7.0 The bidder should submit a NEFT/RTGS/Online of appropriate amount as per tender notice in

favour of MGVCL towards Earnest Money Deposit (EMD). Bids not Accompanied by the

requisite amount of Earnest Money shall be rejected out rightly. In case the Successful

bidder fails to provide the vehicles to be supplied along with valid papers MGVCL Shall have

the right to forfeit EMD or take action as decided by authority. EMD of unsuccessful Bidders

shall be refunded after acceptance of order by successful bidder.

8.0 Copy of the tender document signed on each page as mark of acceptance along with all

Schedules and other necessary details must be uploaded at technical stage.

9.0 The bidders shall note that no deviations from the technical specifications or commercial

conditions with this bid are acceptable & it will be presumed that the bidder agrees entirely

with the specifications & general terms & conditions of the contract.

10.0 Tenders received after time & date specified in the tender notice will not be accepted, in

11.0 The Company reserves the right to accept any tender irrespective of whether it is lowest or

Signature of Tenderer Company’s Round Seal Page 9 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

not or to reject all the tenders without assigning any reasons thereof. Tenders departing

from the technical Specification or the method of bidding in a radical manner may also be

12.0 On acceptance of the tender the name(s) of the accredited representative(s) of the tenderer

who would be responsible for taking instructions from the Engineers of the Company shall be

communicated to the SE (O&M) Madhya Gujarat Vij Company Ltd Navlakhi compounds

13.0 All royalties, sales tax, local tax, development charges & any other taxes Works Contract

taxes (except toll tax, parking fees & GST) etc. in respect of this contract shall be payable

by the contractor & Madhya Gujarat Vij Company Ltd. will not entertain any claims

whatsoever in this aspect. Any statutory variation in future towards the above mentioned

taxes that shall also be payable by the contractor & Madhya Gujarat Vij Company Ltd. shall

not entertain any claim of whatsoever nature, during or after the completion of this

tendered work. Proof of such payments made by the Contractor to the appropriate

departments shall be produced to Madhya Gujarat Vij Company Ltd. failing which

appropriate amount shall be withheld on getting information / instruction from the

concerned departments.

14.0 The bidders must enclose last three year’s IT Return.

15.0 No deviations from the Terms & Conditions of the Contract & / or Technical Specification

stipulated in this Contract shall be permitted & the tenders received with deviations shall

summarily be rejected.

16.0 The successful contractor will have to sign an agreement as per the Madhya Gujarat Vij

Company’s rules on stamped paper & the necessary stamp duty charges shall be borne by the

17.0 The bidder shall carefully study the work to be carried. The Company will not pay any extra.

18.0 During the execution of the work if it is found that the work is not progressing as per the

Scheduled Progress Program, approved by the Company & planned by the Contractor, due to

the reasons attributable to the Contractor suitable action shall be taken as per Clause No.3

& 4 appearing in the Company’s prescribed Booklet for ``Tender & Contractor for Works’’

19.0 The contract or any part thereof shall not be subject to change without the written

permission of the SE (O&M) Madhya Gujarat Vij Company Ltd Corporate Office Baroda City

Circle Navlakhi compound Rajmahal Road Baroda or his authorized representatives.

20.0 Tender shall remain open for acceptance for a period of 180 days from the date of Technical

bid opening & during this period no bidder shall be allowed to withdraw his tender. Any such

withdrawals, during the said period will entail forfeiture of the earnest money deposited

with the tender.

21.0 Further information required, if any, can be had from the office of the SE (O&M) Madhya

Gujarat Vij Company Ltd Baroda City Circle Office Navlakhi Compound Rajmahal Road Baroda

But it must be clearly understood that the tenders must be received complete in every

respects by the due date & time.

22.0 The notice inviting tender, general instructions to the contractors & all documents of this

tender shall form part of the contract

23.0 Contractor shall pay minimum wages to his laborers as per the Minimum Wages Act, 1948 &

rules there under as applicable from time to time in pursuant to the State Government

notification. The concerned contractor shall submit the details of the payment with due

certificate of LWO/IRO of the Company.

Signature of Tenderer Company’s Round Seal Page 10 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

24.0 Touring journey generally covers area within Gujarat state and as per instruction of

Engineer-in-charge. However vehicle may be required to go outside Gujarat in such case

necessary permits should be obtained by the contractor. Charges for the Permit will be

reimbursed to contractor on producing proof of payment.

25.0 The bidder should submit an affidavit (for proprietor firm)/Copy of Partnership Deed (for

Partnership firm)/ registration certificate of the firm (for Pvt. Ltd/Pub. Ltd Cos.) As

26.0 Each tender shall contain the name, residence & place of business of person or persons

making the tender & shall be signed by the tenderer with his usual signature with seal of the

27.0 Tender by partnerships shall furnish the full names of all partners. It shall be signed with the

partnership name by one of the members of the partnership or by an authorized

representative followed by the name &designation of the person signing.

28.0 An attested copy of the constitution of the firm with the name of partners shall be

furnished. Whenever, whether in submission of the tender or later in other matters, the

signatures are made by one person on behalf of Directors or a firm or a corporation, an

attested copy of the resolution of the partners or of law shall be supplied by the tenderer

authorizing Witnesses & sureties shall be persons of status & probity, &their names,

occupation & address shall be stated below their signatures. All signatures shall be dated

29.0 Tenders by corporation shall be signed with the legal name of the corporation followed by

the name of the state of incorporation & by the signature & designation of the president,

secretary or other person authorized to bind it in the matter with rubber seal of the

30.0 Company reserves the right to delete any item of Schedule-B for which contractor shall not

have any right to claim on this account.

31.0 Each tender should be accompanied by a Solvency Certificate from only a Nationalized Bank

regarding the tenderer’s financial stability to the extent of 20% of the cost of the work

32.0 The rates quoted shall be on monthly basis valid for period of twenty four months from date

of commencement of services. MGVCL reserves the right to grant further extension for 3rd

and 4rth year as approved by competent authority, with same rate, terms and condition.

The Company reserves the right to terminate the contract at any time without assigning any

reason if contractor fails to provide vehicle consecutively for 3 days (three days) without

assigning any genuine reason his contract will be terminated after the three days time

period is over and after deducting three days penalty from the bill pending/ Security

Deposit. The contractor (s) shall not be entitled to any compensation by reasons of such

Termination of contract.

33.0 The contractor will have to fulfil the condition of contract of Labour (Regulation &

Abolition) ACT-1970 and EPF and MP ACT 1952 and other applicable Laws and

Government Act/Rules and furnish the records with each monthly bill, failing which,

Payment will not be made. Contractor have to submit relevant documents along with challan

as proof of remittance of P.F. amount for previous month as per statutory requirement with

the running monthly bill.

The contractor must have separate PF code number for compliance there under. If the Firm

had applied for PF commissioners then that documents should be submitted with the tender.

Minimum wages as notified by State Government should be paid and proof of payment with

Signature of Tenderer Company’s Round Seal Page 11 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

succeeding monthly bill should be submitted.

34.0 Vehicle will have to be sent along with well experienced Driver with necessary tools and

tackles to meet the normal breakdown.

35.0 No tools tackles and manpower for execution of order will be provided by MGVCL, Generally

Vehicle will be required as per Schedule-B.

36.0 The vehicle should be up to date, which good clean covers and shall be kept clean at all

Times even washed at regular intervals.

37.0 The driver of the vehicle preferably below the age of 40 years and never above 55 years.

He should be well dressed as per RTO rules and should have badge and Driving Issued by RTO,

and he should behave in good manners with MGVCL Officials and staff. The driver shall be

well versed with RTO and Traffic rules.

38.0 The Driver should be provided with enough money to cover the cost of fuel, repairs and and

incidental expenditure while in journey. The lodging and boarding of driver shall be borne by

39.0 No advance for hiring of vehicle shall be paid. The bills in triplicate along with Original

Logbook duly signed by the officer performing the journey, to be submitted to

Superintending Engineer / Executive Engineer (O&M.) The payment shall be made by

RTGS/NEFT. You have to submit the bank details. The Income Tax and other related Taxes

(if any) will be deducted at source from the R.A. Bill. The logbook submitted without

mentioning opening and closing kilometers and certified by the officer performing the

journey, payment will not be made.

40.0 It is the whole and sole responsibility of vehicle owner during accident to pay compensation

or Damages to the persons involved as per law or Govt. act.

41.0 If services of the contractor are found unsatisfactory, MGVCL shall exercise its discretionary

Power to cancel the order in accordance with the clause No.10 above and forfeit the security

42.0 If the contractor fails to execute the order successfully the order will be got completed

through other agency and if required to pay higher, in that case, difference of rates will be

recovered from the contractor.

43.0 The driver should be instructed for the good behaviors and to drive the vehicle only in

accordance to the clear directives of officer in charge. In case of misbehavior of the driver

and rough driving by driver, contractor will have to replace the driver with good one

immediately. In case the driver is not replaced it will be discretion of MGVCL to terminate

the contract with immediate effect.

44.0 In case of any dispute or any discrepancy, the decision of the S.E. (O&M), MGVCL will be

final and binding to the contractor.

45.0 During the journey all the RTO rules and regulations should be followed scrupulously and

contractor solely will be responsible for any repercussion arising for not observance of RTO

46.0 The quantities shown in the Schedule-B and journey Kilometers will be considered from

Head Quarter to Head quarter. Head quarter of the vehicle will be as per Schedule-B and

Signature of Tenderer Company’s Round Seal Page 12 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

Journey kilometers will be considered from Head Quarter to Head Quarter.

47.0 Consumption of Kilometers: The starting and closing Kilometers will be admissible from

the point of starting and closing of journey. This can either be office of order placing

authority or the residence of the travelling officer as the case may be. No additional

kilometer will be allowed for to and fro journey from the vehicle owner to and from any of

the above mentioned places. Further 12 hours shall be from start time.

When there is no any program or prior intimation to vehicle owner/contractor/driver from

the concern in charge officer working hours shall be 08.00 A.M. to 08.00 P.M. This condition

will be applicable for corporate office vehicle only. Only for 12 hours vehicle.

In case any vehicle remains absent or fails to report for duty or a vehicle if provided as a

substitute is not in an acceptable condition, the Company shall recover penalty at the rate

hereinafter specified. And in case of unacceptable substituted vehicle and journeys covered

by it may please be disallowed apart from recovering penalty as if the vehicle is absent and

company shall have right to hire vehicle from other agency at the risk and cost of contractor

in case of default.

The Contractor shall have to keep the vehicle in available schedule time as fixed in contract

failing which the penalty will be chargeable as under :-

The Penalty for the absence of vehicle will be charged as per formula given below.

1. Penalty of Rs.1000/- Plus (2) minimum charges per day divided by Nos. of days in a month

duty hours will be equal to penalty rate per hour.

2. Any part of the hour less than 15 minutes will not be considered for penalty but if the part

if an hour is more than 15 minutes, one full hour will be considered for charging penalty. If

vehicle will not stay then Rs.100/- per hour will be deducted from the bill.

3. In case the contractor fails to provide the vehicle requisitioned, the Company reserves the

right to hire the vehicle or such no’s of vehicles as requisitioned from the market and the

additional amount, if any, over and above the rates agreed to by the tenderers will be

deducted out of the monthly bills/security deposit of the contactor.

49.0 Agreement : As per MGVCL rules, contractor will have to enter into an agreement on stamp

Paper of appropriate value as per prevailing law with the Company in prescribed format

before execution of work. The cost of stamp paper fees shall be borne by the successful

50.0 Indemnity bond: The contractor will have to execute an indemnity bond on stamp paper of

appropriate value as per prevailing law at his own cost before commencement of order

stating that for any accident or damages to the contractor’s staff/equipment any other

person/vehicle due non observance of safety measures, MGVCL shall not be responsible.

51.0 Formula for considering price variation :

1. The price escalation due to increase / decrease in the price of diesel will be admissible

one paisa (1 paisa) per Km in the rate per increase / decrease in One Rupees (100 paisa only)

in the price of Diesel per liter on submission of evidence and will be effective from the time

of its announcement by Government. For example if the increase / decrease in the cost of

Signature of Tenderer Company’s Round Seal Page 13 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

Diesel is 100 Paisa per liter, rate difference payable / recoverable is paisa 0.10 per Km.

2. Basic rate of Diesel shall be considered as Rs. 90.57 PER LITRE for Normal Diesel at base

rate of Vadodara.

3. No other price escalation will be payable due to increase in the rates of tires, tubes, spare

parts, Labour etc.

4. The difference is payable/recoverable only on KM actual run of particulars month for

company’s work.

5. The instruction should be given to Driver to fill-in Diesel in Jeep from nearest Petrol Pump

from the Company’s office where vehicle is on duty.

52.0 Vehicles supplied should be comprehensively insured and should have Taxi passing only.

The Successful contractor will have to submit Xerox copy of Insurance Policy, R.C. Book,

Driving License, Taxi Passing, RTO permit and other related documented before placement

of order. Insurance for the driver should also be arranged by the contractor and Xerox copy

of the same should be submitted to this office.

53.0 Toll Tax/Parking charges will be reimbursed on production of proof. For toll tax necessary

FASTAG is Compulsory. In absence of FASTAG the extra amount required to payee will be

deducted from the bill.

54.0 The vehicle when in service shall have to be parked at Company’s premises or as near as

work site if possible.

55.0 Contractor must have to certify that I agree with all the terms and conditions of the tender

56.0 Contractor is fully responsible in any case of Accident either of vehicle or your driver &

MGVCL’s staff so for you shall be required to maintain vehicle in up to date in all respect to

avoid accident. The period of 24 Hours. for Closed Body Jeep per month is admissible for

maintenance & repairing work after getting and approval of concerned authority. Beyond this

admissible period, Penalty shall be imposed as per terms and conditions in the tender.

57.0 In case any vehicle remains absent OR fails to report for duty OR a vehicle if provided as a

substitute is not in an acceptable condition, the company shall recover penalty at the rate

here-in- after specified. And in case of an un-acceptance of substituted vehicle, any journey

covered by it may also be disallowed apart from recovering penalty as if the vehicle is

58.0 In such case if the original vehicle provided is out of road for more than 5- Days then all

documents are to be submitted for replaced vehicle immediately.

59.0 The speedometer of the vehicle must maintained with full accuracy and in working condition

at all times. Any defect therein must rectified at the earliest within 2- days maximum. Till

such times the meter starts, the journey for various places shall be decided by the user

60.0 The Bidder/Contractor submitting his bid/tender should ensure that the vehicle to be

offered on hire shall be in his name only and also all document relating to the vehicle

should also be in his name only.

61.0 Conditional tender cannot be accepted.

62.0 The vehicle once inspected and approved by the Engineer for hire shall not be changed or

substituted by the contractor except on orders from the engineer or on becoming defective/

off road due to accident break-down etc. In such an event, the contractor shall give

Signature of Tenderer Company’s Round Seal Page 14 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

immediate intimation to the concerned officer. Where a change of vehicle is likely to last for

more than one week prior approval of the Sup. Eng./Corporate office shall have to be taken.

63.0 Any deviation found in Data /Details / Documents between on line offer submitted

documents (Tender document fee), the offer of the same bidder will not be considered and

no further communication in the matter will be entertained.

64.0 Vehicle owner, contractor and driver must carry cell phone with Number and must store the

contract no’s of concern officers for smooth communication.

65.0 For AC vehicle the AC must be in working condition and servicing at regularly.

66.0 Tenders, which do not fulfill all the above conditions & those specified in the documents

attached with this contract document or incomplete in any respect, are liable to rejection.

67.0 The contractor shall have a separate Provident Fund Code of RPFC in the name of company.

The contractor, who does not possess such separate P.F. code, shall not be considered for

acceptance of tender. The contractor has to submit such certificate showing P.F. Code along

68.0 Effect and validity of Bid: The submission of any bid connected with these document and

specification shall constitute on agreement that bidder shall have no cause of action or claim

against the MGVCL for rejection of his bid. The owner shall always be at liberty to reject or

accept split any bid or bids at his sole discretion and any action will not be called into

question and the bidder shall have no claim in that regards against the owner.

69.0 Site visit: The bidder is advised to visit the site and examine the site condition considering

geographical area for quoting the tender bid.

70.0 Any information, dossier or revised offer once submitted during or after the date of

submission of tender shall not be accepted.

71.0 The tender must be uploaded online before due date and time of submission mentioned in

tender notice. Any tender after the due date and time of submission shall not be considered.

72.0 Once the offer submitted will not be returned back for any reason thereof in any case.

For and on behalf of Madhya Gujarat Vij Co Ltd.,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle, Baroda.

Signature of Tenderer Company’s Round Seal Page 15 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

Eligibility Criteria for Pre- Qqualification

Name of Work:- “Hiring of Closed Body Jeep, Bolero Neo plus or Equivalent 9 Seated

latest Model – 2026 BS-6 for 12 Hours run up to 2000 KM per month for

TMS of Vish East Division under Baroda city circle as Per Schedule-B.”

The bidder must submit/Upload following documents/details along with Technical Bid for Pre-

1) Copy of PAN Card.

2) If providing the new vehicle then quotation of New vehicle should be submitted.

3) Copy of Driving License. (at the time of order place)

4) Copy of P.F Number.

5) If P.F number is not available then submit the undertaking on stamp paper of Rs. 300/- as per

attached format duly notarized.

6) Latest bank solvency certificate i.e. issued not earlier than 12 months from the date of issue of

tender, for a minimum amount of 20% of estimated cost of the work from any Nationalized bank &

Private Bank as per Government of Gujarat Finance Department, GR.No.: FD/MSM/e-file/4/2025/

2712/D.M.O. Dated: 01/04/2026 apart from listed bank in Govt. of Gujarat GR, the same can also

be accepted with verification for Genuineness. The Solvency Should be in the Name of

“To Whomsoever it may concern “OR” Madhya Gujarat Vij Company Limited”.

7) Party shall have to Certify that the submitted Tender is “UNCONDITIONAL”

8) As per Tender condition if vehicle is available submit the following documents.

A. Insurance certificate covering period up to date.

B. Registration Certificate book with tax paid up to date.

C. Fitness certificate.

E. Any other documents relevant relating to hiring of vehicle.

F. Registration as Taxi/Maxi passing.

9) GST Registration Certificate

10) Tender copy duly stamped & signed by the bidder.

Note: Price Bid must be submitted On-Line only and not in physical form.

The technical bid shall be opened on date and time as specified in Tender Notice if possible.

After scrutiny of the technical bid if party fails to fulfill the above requirement for pre-qualification, the

price bids of such parties will not be opened. The price bid of qualifying parties thereafter shall be opened

on the date and time indicated in Tender Notice, if possible.

The Technical bid should invariably be accompanied with Tender fee and Earnest Money Deposit in form of

Cash(up to 10000) or Online/RTGS Earnest Money Deposit in any other form like DD/Cheque shall not be

accepted and no interest shall be payable on the Earnest Money Deposit.

The offer should be valid for acceptance for a minimum period of 180 days from the date of opening of

Superintending Engineer (O&M)

MGVCL: Baroda City Circle, Baroda.

Signature of Tenderer Company’s Round Seal Page 16 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

The scope of work shall be as follows:

(1) The work includes “Hiring of Closed Body Jeep, Bolero Neo plus or Equivalent 9 Seated

latest Model – 2026 BS-6 for 12 Hours run up to 2000 KM per month for TMS of Vish East

Division under Baroda city circle as Per Schedule-B.” as per working Hours. and Period

of contract. You shall supply vehicles as mention in the tender from the date of successful

completion of the work.

(2) For technical specification terms and condition mention in tender specification for respective

items shall be applicable and binding and same. Tenderer is requested to refer the same before

filling the tender offer.

(3) In future, as and when additional vehicle required or required to be discontinue you have to

provided/discontinue the same with same rate, terms and condition with immediate effect.

(4) Generally 12 Hours. Hiring of Vehicle 08:00 AM to 08:00 PM timing required but any changes of

timing will be allow as per directive given by Vehicle in charge.

(5) Touring journey generally covers area within Gujarat state and as per instruction of Engineer in

charge. However, vehicle may be required to go outside Gujarat in such case necessary permits

should be obtained by the contractor. Charges for the permit will be reimbursed to contractor on

producing proof of payment.

(6) The contract can be extended for further 3rd and 4th year on successful completion of contract

and on agreed by MGVCL.

 On successful completion of 2 years, MGVCL Reserves right for extension of the contract

for hiring of vehicle.

 However, if the contractor is willing for availing the extension, he has to provide his

consent for the same 3 months prior to completion of 2 years.

 In reverse case as well, he has to submit his unwillingness for extension 3 months

before completion of contract so that this office can initial fresh tender procedure for

hiring of new vehicle.

(7) The drivers of vehicle sent should be well experienced, well dressed as per RTO rules and should

have badge and valid Driving License issued by RTO and he should behave in good behaviors and

manners with MGVCL officers and staff. Driver should drive vehicles only in accordance to clear

directives of vehicle in charge and follow all RTO rules and regulations. In case of rough driving or

misbehavior owner should replace the driver with immodestly and it will be discretion of the

MGVCL to terminate the contract with immediate effect. Driver should be provided with enough

money to cover cost of Diesel, repairs and incidental expenditure while in journey. The lodging

and boarding of driver should be borne by owner. The driver shall be preferably below 40 years

and not over 55 years. Logbook must be maintained regularly and submitted with bill.

(8) It is the whole and sole responsibility of vehicle owner to take necessary insurance and during

accident to pay compensation or damage to the person involved as per law or Government act.

(9) The stating and closing Kilo-meters will be admissible from the point of stating and closing the

journey. This can be either be office of vehicle in charge or residence of the travelling officer as

the case may be. No additional Kilo-meters will be allowed for to and fro journey from the

vehicle owner to and from any of the above mentioned places.

For and on behalf of Madhya Gujarat Vij Co Ltd.,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle, Baroda.

Signature of Tenderer Company’s Round Seal Page 17 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

TENDER AND CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS AND GUIDANCE FOR THE CONTRACTOR

Notwithstanding anything contained to the contrary in the specification or tenders in

subsequent exchange of correspondence, the conditions of contract shall be binding on the

contractor and any change or variations expressed or implied, however made in the said

conditions shall not be valid or operative unless expressly sanctioned by the Company. The

contractor shall be deemed to have fully informed himself and to have special knowledge of

the provisions of the conditions of contract herein contained.

01. All works proposed to be executed by the contract shall be noticed in one of the

English and one of the vernacular local daily newspapers, stating the work to be

carried of as well as the date of submitting and opening tenders and time

allotted in carrying out the work. Also, the amount of earnest money to be

deposited with the tender and the security deposit to be deposited by the

successful tenderer and the percentage, if any, to be deducted from bills.

02 The tenderers and receipts for payments made on account of any work, when

executed by a firm should be signed by all the partners except where the

contractors are described in their tender as a firm, in which case the receipt shall

be signed in the name of firm including the partners or some other person having

authority to do so.

03. Tenderer which propose any alteration in the work specified in the form in

invitation to tender or in the time allowed for carrying out the works or which

contain any other conditions of any sort, will be liable to rejection.

04. The Engineer-in-charge or his duly authorized assistant will open tenders in the

presence of any intending contractors who may be present at the time and will

enter the amount of the several tenders in a comparative statement in a suitable

form. In the event of a tender being accepted, the contractor shall there upon,

for the purpose of identification, sign copies of the specifications and other

documents. In the event of tender being rejected, the officer (Engineer-in-

charge) shall authorize the paying officer concerned to refund the amount of the

earnest money deposited to the contractor making the tender on his giving a

receipt for the return of the money.

05 The officer, competent to dispose of the tenders, shall have the right of rejecting

all or any of the tenders, without assigning any reasons thereof.

06. No receipt for any payment alleged to have been made by contractor in regard to

any matter relating to tender of the contract shall be valid of binding on the

Company unless it is signed by the Engineer-in-charge

07. All works shall be measured, meet by standard measure and according to rules are

custom and usual in the use in the Madhya Gujarat Vij Company Ltd., and no

proposal to adopt alternative method will be accepted, the Engineer-in-charge

decision as to what is “the usual method in use in the Madhya Gujarat Vij Company

Ltd.” shall be final.

08. All corrections and addition or pasted slips should be initialed.

09. Tenderer shall be deemed to have full knowledge of relevant documents, site

conditions etc. whether inspected or not by him.

10. Submissions of tender by a contractor implies that he has read the instructions

and condition of contract herein contained and has made himself aware of the

Signature of Tenderer Company’s Round Seal Page 18 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

scopes and specifications of the work to be done and conditions and rates at

which stores materials etc. will be issued to him and local conditions and other

factors bearing on the execution of the work.

11. Under no circumstances shall any contractor be entitled to claim enhanced rates

for any item of contract without prior sanction of the competent authority.

12. These rules and directions shall form part of the contract.

I/We hereby tender for the Madhya Gujarat Vij Company Ltd. (herein referred as “Company”) of

the work specified in the underwritten memorandum within the time specified in Schedule B

(Memorandum showing items of work to be carried out) and in accordance, in all respect, with the

specifications, design, drawings and instructions in writing and as per annexed conditions of

contract and agree that when the materials for works are provided by the Company such materials

and rates to be paid for them shall be as provided in Schedule A hereto.

Time allowed for the completion of work shall be i.e. date of written order to commence the work

Should this tender be accepted I/We hereby agree to abide by and fulfill all the terms and

provisions of the conditions of contract annexed hereto as applicable and in default thereof forfeit

and pay to the Company the sums of money mentioned in the said conditions.

For and on behalf of Madhya Gujarat Vij Co Ltd.,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle, Baroda.

Signature of Tenderer Company’s Round Seal Page 19 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

CONDITIONS OF CONTRACTS

1. Definitions:

(a) The Contract means the documents forming the tender and acceptance thereof, together with

the documents referred to therein or individual work order in the case of term contract, including

these conditions, schedules and / or additional conditions attached to the form of tender or

individual work, order, rate schedule, the specifications and the drawings and all these

documents as applicable taken together shall be deemed to form the contract.

(b) The “Tender Document” means the form of tender, the applicable schedules and/or additional

conditions and the specifications and/or drawings as issued to the contractors for the purpose

preparing tender.

(c) The expression “works” or “work” when used in the conditions of contract shall, unless there be

something in the subject or context repugnant to such construction means, the works or the work

contracted to be executed under or in virtue of the contract whether original or altered.

(d) The “Contractor” means the individual or firm or company, whether incorporated or not,

undertaking the works and shall include his or its legal personal representative, successors and

permitted assignees.

(e) “Company” means the Madhya Gujarat Vij Company Ltd. and the “Accepting Officer” means the

officer who is authorized to sign and signs the contract on behalf of the “Company.”

(f) The letter “EE” means Executive Engineer who in the case of measurement and lump sum

contract, direct the contractor and the letters “SE” means Superintending Engineer” and “C.E.”

means Chief Engineer who administers and in the case of the term contracts directs the contract.

(g) The “Engineer-in-charge” means all officers of the Company appointed by the Chief Engineer to

supervise the works or part of the works.

(h) “Approved” and “Directed” means the approval or direction of the Chief Engineer to

Superintending Engineer or the person deputed by him for the particular purpose.

(i) “B.S.” means the “British Standard” as issued by the British Standards institution. “A.S.” means

the American Standards as issued by the American Standard Institutions and “I.S.” means the

“Indian Standards” as issued by the Indian Standards Institutions. Wherever the above mentioned

abbreviations are preferred to, in the specifications and / or work orders, they mean the addition

with all amendments current at the date of issue of tender documents of work orders.

In the case of measurement and terms of contracts “Specifications” means those contained in

Madhya Gujarat Vij Company Ltd. schedule together with any amendments etc. embodied in the

tender documents, “Drawings” refer to those accompanying the tender documents and/or any

work orders referred therein.

(j) The “Contract Sum” means the sum accepted or the sum calculated in accordance with the prices

accepted in the tender and/or the contract rate as payable to the contractor for the full and

entire executing and completion of works.

(k) “The date of completion” is the date or dates of completion of the work or any part of the works

set out or ascertained in accordance with the individual work orders and the tender documents or

any subsequent agreed amendments thereto.

2. Security Deposit

The contractor shall, within 10 days of the issue of Letter Of Intent, pay 5% of contract value as

Security Deposit. The Bank Guarantee from schedule bank in lieu of cash or government securities

towards Security Deposit will be accepted providing amount of Security Deposit payable exceeds

Rs. 10,000/- All damages, costs, charges, expenses and other sums which may be or may become

due or payable by the contractor to the Company under the terms of the contract may be

deducted from the cash in the proceeds of sale of the Securities/Bank Guarantee to deposited

(which the officer or person to whom the same may be endorsed as aforesaid is hereby authorized

to sell / to en-cash for that purpose) or from the interest of any such securities of from any sums

due or which may become due to the contractor by the Company or from the whole or the

balance unpaid as aforesaid of the encase securities so deposited being repaid or transferred and

Signature of Tenderer Company’s Round Seal Page 20 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

returned as may be to contractor after the date on which the final bill is paid or after the expiry

of the date up to which the contractor has to maintain the work in good order whichever is later.

3. Compensation for the delay

The time limit allowed for carrying out the work as entered in the tender shall strictly observed

by the contractor and shall be reckoned from the date on which the order to commerce the work

is given to the contractor. The work shall throughout the stipulated period of contract the

proceeds with due diligence (time being deemed to be essence of contract) and for delay, the

contractor shall pay compensation, an amount equal to half percent per one week for the

contract amount of work or such smaller amount as per the decision of the Competent Authority

of the MGVCL. However, the total amount of compensation to be paid by the contractor, under

of the MGVCL. However, the total amount of compensation to be paid by the contractor, under

the provision of the clauses shall not exceeds 10 percent of the amount of contract value as

decided by the competent authority of the MGVCL. The penalty will be invariably deducted from

the bills of the contractor and no refund will be given unless the competent authorities approves

the reduction on basis of the reasons for delay attributable either to MGVCL or to party, as it

4. Action when whole of Security Deposit is forfeited

In any case in which under any clause or clauses of this contract the contractor shall have

tendered himself to pay compensation amounting to the whole of his security deposit (whether

paid one sum or deducted by installments) or in the case of abandonment for the work owing to

serious illness or death of the contractor or any other cause, the Executive Engineer on behalf of

the Company, shall have powers to adopt, (a) below and any of the following courses under (b)

and (c) as he may deem best suited to the interest of the Company.

(a) To rescind the contract (for which rescission notice of 10 days) in writing to the contractor

under the hand of the Executive Engineer shall be conclusive evidence and in that case the

security deposit of the contractor shall stand forfeited and absolutely at the disposal of the

(b) To employ labour paid by the Company, to supply materials to carry out of the works or

any part of the works debiting the contractor with the cost of the labour and the price of the

materials (as to the correctness of which cost and price the certificate of the Executive Engineer

shall be final and conclusive against the contractor) and crediting him with value of the work

done, in all respects in the same manner and at the same rates as if it had been carried out by

the Contractor under the terms of this contract and in that case the certificate of the Executive

Engineer as to the value of the work done shall be final and conclusive against the contractor.

(c) To order that the work of the contractor be measured up and to take such part thereof, as

shall be unexecuted, out of his heads and to give it to another contractor to complete, in which

case, any expenses, which may be incurred in excess of the sum, which would have been paid to

the original contractor, if the whole work had been executed by him as to the amount of which

excess expenses the certificate in writing of the Engineer-in-charge shall be final, conclusive and

shall be borne and shall be paid by the original contractors and shall be deducted from any money

due to him by the Company under the contract or otherwise from his security deposit of the

proceeds sale thereof or a sufficient part thereof.

In the event of the above courses being adopted by the Executive Engineer the contractor shall

have no claim to compensation for any loss sustained by him by reason of his having purchased or

procured any materials or entered into any engagements or made any advances on account of or

with a view to the execution of the work or the performance of the contract. And in case the

contract shall be rescind under the provision aforesaid, the contractor shall not be entitled to

recover or be paid any sum for any works thereof actually performed by him under this contract

unless and until the Executive Engineer shall have certified in writing the performance of such

works and the amount payable to him in respect thereof and he only be entitled to be paid the

amount so certified.

Signature of Tenderer Company’s Round Seal Page 21 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

5. Notice for unsatisfactory progress

If the progress or a particular portion of the work is unsatisfactory the Executive Engineer whose

decision shall be final, shall notwithstanding that the general progress of work is satisfactory; be

entitled to take action under Clause 4(c) after giving the contractor 10 days’ notice in writing and

the contractor will have no claim for compensation for any loss sustained by him owing to such

6. Action in the case of Default by Contractor

If any case in which any of the powers conferred upon the Executive Engineer by Clauses 4 and

hereof, shall have exercised and the same shall not have been exercised, the non-exercised

thereof shall not constitute a waiver of any of the conditions hereof and such powers shall not

withstanding be exercisable in any further case of default by the contractor for which, by any

clauses hereof, he is declared liable to pay compensation amounting to the whole of his security

deposit and liability of the contractor for past and future compensation shall remain unaffected

in the event of the Executive Engineer taking action under sub clause (a) or (c) of Clause 4 he

may, if he so desires, take possessions of all or any tools, plants, materials, and stores in such

upon the work or the site thereof belonging to the contractor, or procured by him and intended

to be used for the execution of the work of any part thereof paying for allowing for the same in

account at the contract rates, or in the case of a contract rates not being applicable to current

market rates to be certified by the Executive Engineer whose certificate thereof shall be final. In

the alternative, the Executive Engineer may by notice in writing to the contractor or his clerk of

works, foremen or other authorized agent, require him to remove such tools, plants, materials or

stores from the premises within a time to be specified in such requisition to decisions to the

contractor failing to comply with any such requisition, the decision of the Executive Engineer as

to the expenses of any such removal and the amount of the proceed and expense of any such

sale, be final and conclusive against the contractor.

7. Extension of Time Limit

If the contractor shall desire an extension of the time limit for completion of the work on the

ground of his having been unavoidably hundred in it’s execution or on any other ground, he shall

apply in writing to the Executive Engineer and the Executive Engineer may, if in his opinion there

are reasonable grounds for granting extension, recommend such extension as he may think

necessary or proper. The decision of the competent authority in this regard shall be final and

binding to the contractor. Any delay attributed to Company shall be compensated only by way of

extending the limit.

8. Completion Certificate

On completion of the work the Contractor shall be furnished with Completion Certificate by the

Executive Engineer of such completion but no such certificate shall be given nor shall be the work

considered to be complete until works are taken over and/or duly tested and put to operative as

the case may be, nor until the work shall have been measured by the Engineer-In-Charge or where

the measurement have been taken by his subordinated until they have received the approval of

the Executive Engineer the said measurement being binding and conclusive against the

9. Effect of the Certificate

No payment shall be made for any work estimated to cost less than Rs.1,000/- till after the whole

of said work shall have been completed and certificate of completion given. But in the case of

works estimated to cost more than Rs.1,000/- Contractor shall on submitting a monthly bill

thereof, be entitled to receive payments. Proportionate to the part of the work then approved

Signature of Tenderer Company’s Round Seal Page 22 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

and passed by the Engineer-in-charge, whose certificate of such approval and a passing of the

sum so payable shall be final and conclusive against the contract. All such intermediate payments

shall be regarded as payment by way of advance against the final payment only and not as

payments for work actually done or completed and shall not preclude the Engineer-in-charge from

requiring bad, unsound, imperfect or unskillful work to be removed and taken away and

reconstructed or re-erected nor shall any such payment be considered as admission of the due

performance of the contract or any part thereof in any respect of the accruing of the claim nor

shall conclude, determine or effect in any way the powers of the Engineer-in-charge as to the

final settlement and adjustment of the accounts otherwise or in any other way, vary or affect the

contract. The contractor shall submit the final bill within one month of the date fixed for

completion of work, otherwise the certificate of Engineer-in-charge of the measurement and of

total amount payable for the work shall be final and binding on all parties.

total amount payable for the work shall be final and binding on all parties.

10. Payment to Contractors

The rates for several items of works estimated to cost more than Rs.1,000/- agreed to within shall

be valid only when the item concerned is accepted, having been completed full, in accordance

with the sanctioned specification. In case, where the items of the work, are not accepted, as so

completed the Engineer-in-charge, may make payment on account of such items at such reduced

rates, as he may consider reasonable in the preparation of final or running accounts bills.

Bills shall be submitted by the contractor each month on or before the date fixed by the

Engineer-in-charge, for all works, executed in the previous month and the Engineer-in-charge

shall take or cause to be taken the requisite measurement for the purpose or having the same

verified and the claim so far as it is admissible, shall be adjusted, if possible, within ten days

from the presentation of the bills. If the contractor does not submit the bill, within the time

fixed, as aforesaid, the Engineer-in-charge may depute a subordinate to measure up the said work

in the presence of the contractor or his duly authorized agent, whose counter signature in the

measurement shall be sufficient warrant and the Engineer-in-charge may prepare a bill from such

list which shall be binding on the contractor in all respects.

12. Supply of Materials to Contractor

If the specification of the estimated work provides for use of any special description of material

to be supplied from the Company’s Stores or if it is required that the contractor shall use certain

stores to be provided by the Engineer-in-charge (such material and stores and the prices to be

charged thereof as here in after mentioned being so far as practicable for the convenience of

contractor but not so as in any way to control, the meaning or effect of the contract specified in

the schedule or memorandum here to annexed) the contractor shall be supplied with such

materials and stores as may be required from time to time be used by him for the purpose of the

contract only and the value of the full quantity of materials and stores so supplied shall be set off

or deducted from any sum due to thereafter to become due to the contractor, under the contract

or otherwise or from the security deposit or the proceeds of sale thereof if the deposit is held in

Government Securities the same or a sufficient portion thereof, shall be sold for the purpose. All

materials supplied to the contract shall remain the absolute property of Company and shall on no

account be removed from the site of the work and shall at all-time be open to inspection by the

Engineer-in-charge. Any such materials un used and in perfectly good condition at time of

completion or determination of the contract shall be returned to the Company’s store if the

Engineer-in-charge so requires by notice in writing given under his hands but the contractor shall

not be entitled to return any such materials except with consent and he shall have no claim for

compensation on account of any such materials supplied to him as aforesaid but remaining unused

by him or for any wastage in or damage thereto. The contractor shall be responsible for the loss,

Signature of Tenderer Company’s Round Seal Page 23 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

destruction or deterioration of the materials, stores or articles supplied to him by the Company

even if such loss, destruction or deterioration has occurred under any circumstances whatsoever

beyond his control as if the materials, stores or articles so supplied were his property.

13. Works to be executed in accordance with specifications, drawings, orders etc.

The contractor shall execute in whole and every part of work in the most substantial and

workmanlike manner and both as regarding materials and in every other respect in strict

accordance with the specification. The Contractor also shall confirm exactly, fully and faithfully

to the designs, drawings and instructions in writing relating to the work signed by the Engineer-in-

charge and lodged in his office and to which the contractor shall be entitled to have access for

the purpose of Inspection at such office, or in the site of the work, during office hours and the

contractor shall, also if he so requires, be entitled at his own expenses to make or cause to be

made copies of the specification, and of all such designs, drawings and instructions as aforesaid.

14. Alteration in Specifications and Designs not to invalidate Contracts.

The Executive Engineer shall have powers to make any alteration, or addition to the original

specification designs, and instructions that may appear to him to be necessary or advisable during

the progress of the work and the contractor shall be bound to carry out the work in accordance

with any instructions in this connection which may be given to him in writing, signed by the

Engineer-in-charge and such alterations shall not invalidate the contract. Any additional work

which the contractor may be directed to do in the manner above specified as part of the work

shall be carried out by the contractor on the same conditions in all respect on which he agreed to

do the main works, and at the same rates as are specified in the tender for the main work.

Where, however, the works is to be executed according to the designs, drawing and specifications

recommended by the contractor and accepted by the competent authority, the alteration above

referred to shall be within the scope of such designs, drawings, and specifications appended to

15. Rates for works not entered in Estimate or Schedule of Rate of the District

If the additional and altered work includes any class of work for which no rate is specified in this

contract, then such class of work shall be carried out the rates entered in the Schedule of Rates

of the Division or at the rate mutually agreed upon between the Executive Engineer and the

contractor, whichever are lower. If the additional or altered work for which no rate is entered in

the Schedule of Rates of the Division is ordered to be carried out before the rates agreed upon

then the contractor within seven days of date of receipt by him of the order to carry out the work

inform the Executive Engineer for the rate which in his intension to charge for such class of work

and if the Executive Engineer does not agree to this rate he shall be noticed in writing be at

liberty to cancel his order to carry out such class of work and arrange to carry it out in such

manner as he may consider advisable provided always that if the rates shall have been

determined as lastly here in before mentioned then in such case he shall only be entitled to be

paid in respect of the work carried out or expenditure incurred by him prior to the date of the

determination of the rate as aforesaid according to such rate or rates as shall be fixed by the

Executive Engineer. In the event of dispute, the decision of the Superintending Engineer of the

Circle will be final.

16. Extension of Time Limit in consequence of Addition or Alteration.

The time limit for the work shall be extended in the proportion that the increase in its cost

occasioned by alterations or additions bears to the cost of the original contract work and the

certificate of the Engineer-in-charge as to such proportions shall be conclusive.

Signature of Tenderer Company’s Round Seal Page 24 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

1. No compensation for Alternation in or Restriction of Work to be carried out. If at any time, after

the execution of the contract documents the Engineer-in-charge shall, for any reason whatsoever,

require the whole or any part of the work, as specified in the tender, to be stopped for any

period or shall not require he whole or part of the work to be carried out at all or to be carried

out by the contractor, he shall give notice in writing of the fact to the contractor who shall

thereupon suspend or stop the work totally or partially as the case may be in any such case,

except as provided here under the contractor shall have no claim to any payment or

compensation what so ever on account of any profit or advantage which he might have derived

from the execution, of the work in full but which he did not so derive in consequence of the full

amount of work not having been carried out or on account of any loss that he may be put to on

account of materials purchased or agree to be purchased or for unemployment of labour recruited

by him. He shall not also have any; claim for compensation by reason of any alterations having

been made in the original specification, drawings, designs and instructions which may involve any

curtailment of the work as originally contemplated. Where however, materials have already been

purchased or agreed to be purchased by the contractor before receipt by him of said notice, the

Executive Engineer provided they are not in excess or requirement and are of approved quality

and /or shall be compensated for the loss, if any, that he may put to in respect of materials

agreed to be purchased by him. The amount of such compensation to be determined by the

Executive Engineer whose decision shall be final. If the contractor suffers any loss on account of

his having to pay, his labour charges during the period, during which the stoppage of work has

been ordered under this clause the contractor shall on application be entitled to such

compensation on account of labour charges as the Executive Engineer whose decision shall be

final, may consider reasonable provided that the contractor shall not be entitled to any

compensation on account of labour charges if, in the opinion of the Executive Engineer, the

labour could have been employed by the contractor elsewhere for the whole or part of the period

during which the stoppage of the work has been ordered as aforesaid.

18. No claim to compensation on account of loss due to delay in supply of materials by

The contractor shall not be entitled to claim any compensation from Company for the loss

suffered by him on account of delay by Company in the supply of materials entered in Schedule A

where such delay is caused by:

i. Difficulties relating to supply of railway wagons

ii. Force Majeure

iii. Act of God

iv. Any other reasonable cause beyond the control of Company including Shortage of materials to

be supplied by the Company’s & difficulties in time by reaching at the site of any materials

In the case of such delay in the supply of materials, Company shall grant such extension of

time for the completion of the works as shall appear to the Executive Engineer to be

reasonable in accordance with circumstances of the case. The decision of the Executive

Engineer as to the extension of time shall be accepted as final by the contractor.

19. Time Limit for Compensation Claims

Under no circumstances, whatsoever, shall the contractor be entitled to any compensation

from Company on any account unless the contractor has claimed in writing to the Executive

Engineer within one month of the cause thereof.

20. Action and Compensation payable in case of Bad Work

If at any time, before the security deposit is refunded to the contractor, it shall appear to the

Executive Engineer or his subordinate in charge of the work that any work has been executed

with unsound, imperfect or unskillful workmanship or with materials of inferior quality or that

any materials or articles provided by him for the execution of the work are unsound or of a

inferior quality to that contracted for or are otherwise not in accordance with the contract, it

shall be lawful for Engineer-in-charge to intimate this fact in writing to the contractor and

Signature of Tenderer Company’s Round Seal Page 25 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

then no withstanding the fact that the work, materials or articles complained of, may have

been inadvertently passed, certified and paid for, the contractor shall be bound forthwith to

rectify or remove and reconstruct the work so specified in whole or any part, as the case may

require or if so required shall remove the materials or articles so specified and provided other

suitable materials or articles at his own charge and cost, and in the event of his failing to do

so within a period to be specified by the Engineer-in-charge in the written intimation

aforesaid the contractor shall be liable to pay compensation at the rate of one percent on the

amount of the estimate for every day, not exceeding ten days during which the failure so

continue and in the event of any such failure as aforesaid the Engineer-in-charge may rectify

or remove and re-execute the work or remove and replace the materials or articles

complained of, as the case may be, at the risk and expense in all respects of contractor

should the Engineer-in-charge consider that any such inferior work or materials as described

above may be accepted, or made use of, it shall be within his discretion to accept the same as

such reduced rates as he may fix thereof. Provided that in the case of any work of which

visible check is not possible, if the Engineer-in-charge or his subordinate in charge of the work

feels that such work has been executed with unsound, imperfect or unskillful workmanship or

with materials of inferior quality, he shall take sample tests at random, cost of which shall

have to be borne by the contractor and if after taking such test, part of such work is found to

be defective in any respect or to have been executed with materials of inferior quality, then

the contractor shall be paid for the whole work such amount as may be fixed by the office of

the Engineer-in-charge on the basis of the lowest quality of work found by him in such samples

Sample Test shall mean:

(i) In relation to poles fixed as line supports, the token of one pole out of every 100 poles after

taking it out from its foundation for inspection.

(ii) In relation to any other work, such test as may be considered necessary, by the Engineer-in-

charge or his subordinate in charge of the work.

Explanation: II

Cost of the sample test shall mean cost incurred for the purpose of taking Samples & test and

for restoring tested work to its original condition.

21. Work to be opened to Inspection, Contractor or Responsible Agent to be present

All works under execution or in course of execution in pursuance of the contract shall at all

times be open to the inspection and supervision of the Executive Engineer and his subordinate

and contractor shall at all times, during the usual working hours and at all other times at

which reasonable notice of the intension of the Executive Engineer or his subordinates to visit

the works shall have been given to the contractor, during which period either he should be

present to receive order and instruction, or have a responsible agent duly accredited in

writing, present for that purpose. Orders given to the contractor’s duly authorized Agent shall

be considered to have the same force and effect as if they had been given to the contractor

22. Notice to be given before work is covered up.

The contractor shall give not less than 5 days’ notice in writing to the Executive Engineer or

his subordinates in charge of the work, before covering up or otherwise placing beyond the

reach of measurement of any work, in order that the same may be measured and correct

dimensions thereof, taken before the same is so covered up or placed beyond the reach of

measurement and shall not covered up or placed beyond the reach of measurement and work

without the consent in writing of Executive Engineer or his subordinate in charge of work, If

Signature of Tenderer Company’s Round Seal Page 26 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

any work shall be covered up or placed beyond the reach without such notice having been

given or consent obtained, the same shall be uncovered at the contractor’s expense, and in

default thereof, no payment or allowance shall be made for such work, or for the materials,

with which the same, was executed.

23. Contractor’s Liabilities

The Contractor shall supply, at his own cost, all materials (except such special materials, if

any as may be supplied form the Company stored in accordance with the contract) plant,

tools, appliances, implements, ladders, cordage, tackles, scaffolding and any temporary works

which may be required for the proper execution of the work., in the original, altered or

substituted form and whether included in the specification or other document forming part of

the contract or referred to in these conditions or not and which may be necessary for the

purpose of satisfying or complying with the requirements of the Engineer-in-charge as to any

matter on which under these conditions, he is entitled to be satisfied or which he is entitled

to require together with carriage thereof to and from the work, the contractor shall also

supply without charge, the requisite number of persons for setting out works, and counting,

weighting and assisting in the measurement of, examinations at the time and from time to

time of the work or materials, failing this, the same may be provided by the Engineer-in-

charge at the expenses of the contractor and the expenses may be deducted from any money

due to the contractor under the contract or from his security deposit or the proceeds of sale

thereof or of a sufficient portion thereof the contractor shall provide all necessary fencing

and light required to protect the public from accident and shall also be bound to bear

expenses of defense of every suit, action or other legal proceedings of law that may be

brought by any person for injury sustained. Owing to neglect of the above precautions and to

pay any damage and costs which may be awarded in any such suit, action or proceedings to

any such persons, or which may with the consent of the contractor be paid in compromising

any claim by any such person.

24. Contractor Liable for all Damages

Compensation for all damage done intentionally or unintentionally by contractor’s labourer,

whether in or beyond the limit of Company’s property, shall be estimated by the Executive

Engineer, or such other office, as he may appoint and the estimate of the Executive Engineer,

subject to the decision of the Superintending Engineer, on appeal, shall be final and the

contractor shall be bound to pay the amount of the assessed compensation demand, failing

which, the same will be recovered from the contractor as damages or deducted by the

Engineer in charge from any sums that may be due to or become due from Company to the

contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal proceedings that

may be brought by any person for injury sustained by him owing to neglect of precautions to

prevent the spread of fire and he shall also pay any damage and costs that may be awarded by

the court if in consequence.

25. Rescission of Contract and Forfeiture of Deposit.

The contractor shall not assign or sublet, without the written approval of the Engineer-in-

charge and if the contractor assign or sublet his contract, or attempt to do so or become

insolvent or commence any proceedings to be adjudicated as insolvent or make any

composition with creditors, attempt to do so, the Engineer-in-charge may, by notice in writing

rescind the contract. Also, if any bribe, gratuity, gift, loan, perquisite, reward or advantage

pecuniary or otherwise shall either directly or indirectly be given, promised or offered by the

contractor or any of his servants, or agents, or any person to the employee of Company in any

way relating to his office or employment or if any such officers or persons shall become in any

Signature of Tenderer Company’s Round Seal Page 27 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

way directly or indirectly interested in the contract, the Executive Engineer may, by 10 days’

notice in writing, rescind the contract. In the event of a contract being rescinded the Security

Deposit of the contractor shall there upon stand forfeited and be absolutely at the disposal of

Company and the same consequences shall ensure as it the contract has been rescinded under

clause 4 thereof and in addition the contractor shall not be entitled to recover or be paid for

any work thereof actually performed under the contract.

26. Compensation

All sums payable by a contractor by way of compensation under any of these conditions shall

be considered as a reasonable compensation to be applied to the use of Company, without

reference to the actual loss or damage sustained and whether any damage has not been

27. Change in the constitution of firm to be notified

In the case of tender by partners of a firm, the contractor to the Executive Engineer for his

information shall forthwith notify any change in the constitution of firm.

28. Works under direction of Superintending Engineer

All works to be executed under the contract shall be executed under the direction and subject

to the approval of the Superintending Engineer of the Circle, Engineer-in-charge for the time

being who shall be entitled to direct at what point or points and in what manner they are to

be commenced and from time to time carried on.

29. Decision of Superintending Engineer to be final.

Except where otherwise specified in contract and subject to the power delegated to him by

Company under the Company’s rule, then in force the decision of the Superintending Engineer

of the Circle / EIC. for the time being shall be final, conclusive and binding on all of the

specification, designs, drawings and instructions herein before mentioned and as to the

quality of workmanship or material used on the or as to any other question, claim, right

matter or thing whatsoever in any way arising out of or relating to the contract, designs,

drawings, specifications, estimates, instructions, orders or these conditions or otherwise

concerning, the works or the execution or failure to execute the same, whether arising during

the progress of the work or after the completion or abandonment thereof.

30. Arbitration

‘ALL QUESTIONS, DISPUTES OR DIFFERENCES, WHATSOEVER WHICH MAY AT AN TIME ARISE

BETWEEN THE PARTIES TO THIS CONTRACT IN CONNECTION WITH THE CONTRACT OR ANY

MATTER ARISING OUT OF OR IN RELATION THERE TO, SHALL BE REFERRED TO THE “GUJARAT

PUBLIC WORKS CONTRACTS DISPUTES ARBITRATION TRIBUNAL” AS PER THE PROVISIONS OF THE

GUJARAT PUBLIC WORKS CONTRACTS DISPUTES ARBITRATION TRIBUNAL ACT,

The reference to arbitration proceedings under this clause shall not:

a) Affect the right of the Engineer-in-charge to take possession of all or any tools, plants,

materials and stores, in or upon the work or site thereof or belonging to the contractor or

procured by him and intended to be used for the execution of the work or any part thereof.

b) Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor in

any work or from removing such materials to other place, during the period the work is

stopped or suspended in pursuance of notice given to the contractor under General

Signature of Tenderer Company’s Round Seal Page 28 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

c) Entitle the contractor to stop the progress of the work or carrying out the additional or

altered work in accordance with the provision of General Conditions for the work where there

is no specification.

d) Preclude the Company from getting the work done by another agency.

Neither party is entitled to bring a claim to arbitration latest by the thirty days after the

expiration of the defects liability period.

The provisions of the Arbitration Act, 1996, Gujarat Public Works Contract Disputes Arbitration

Tribunal Act, 1992 and rules made there under shall apply to the arbitration proceeding under

31. Stores to be obtained from Company

The Contractor shall obtain from the Company Stores, such articles as are mentioned in

Schedule ‘A’ which may be required for the work or any part of the work or in making up any

articles required therefore or in connection therewith, unless he has obtained permission in

writing from the Executive Engineer or obtained such stores and articles from elsewhere. The

value of such stores and articles as may be supplied to the contractor by the Engineer-in-

charge will be debited to the contractor in his account at the rate shown in the Schedule “A”

attached the contractor and if they are not entered in said schedule they shall debited to him

at cost price which for the purpose of this contract shall include cost of carriage and all other

expenses whatsoever which may have to be incurred in obtaining delivery of the same at the

stores aforesaid and further overhead charges 15%.

The Contractor shall be responsible for the loss destruction or deterioration of the materials,

stores or articles supplied to him by the Company, even if such loss destruction or

deterioration has occurred under any circumstances whatsoever beyond his control as if the

material, stores or articles so supplied were his property. The contractor shall be responsible

for returning the residual materials after completion of the contract and if fails to return, the

balance material supplied to him by the Company, the cost of the residual materials will be

recovered from the contractor at the market rate or stock issue rate whichever be higher at

the time of materials account plus 15%.

32.1 Lump Sum in Estimate

When the estimate on which tender is made, includes lump sums in respect of parts of the

works the contractor shall be entitled to payment in respect of the items of works involved or

the part of the work in question at the same rates as are payable under this contract or such

items or if the part of work in question is not in the opinion of the Engineer-in-charge capable

to measurement the Engineer-in-charge may at his discretion pay the lump sum amount

entered in the estimate and the certificate in writing of the Engineer shall be final and

conclusive against the contractor with regard to any sum or sums payable to him under the

provisions of the clause.

32.2 Lump Sum Tenders

Whenever lump sum tenders have been invited for building or other structures of the same

type, design, the contractor shall submit his bill stated in Clause No.11

and the Engineer-in-charge not below the rank of Executive Engineer shall certify by general

measurement or by other method considered suitable to him, the value of work done and the

contractor shall be paid monthly a sum equal to 90% of the total value the work so certified,

since the last payment, after deducting a part or whole of the secured advance if not already

paid for the materials utilized on the works. An additional secured advance for any fresh

Signature of Tenderer Company’s Round Seal Page 29 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

materials brought on site will also be paid if certified by the officer not below the rank of

Executive Engineer. After the work is completed final bill would be paid on the certification

of officer not below the rank of Executive Engineer, that the work is done according to

drawing and specifications attached to the tender. If any additions and alteration have been

carried out, detailed measurements in respect thereof shall be recorded and extra payment or

deductions are regulated as per item rates quoted by the contractor while submitting the

tender and if there are any items in the additions and alterations for which the contractor has

not quoted a rate, the payment shall be as per Clause 15 above.

33. Action where no specifications.

In the case of any class of work for which there is no such specifications as is mentioned in

clause 1. such work shall be carried out in accordance with the divisional specifications and in

there event of there being no divisional specifications, the work shall be carried out in all

respects in accordance with the instructions and requirements of the Engineer-in-charge /

consultant of the Company etc.

34. Industrial Labour Laws

1. Wages to be paid and time of payment etc. by the Contractor:-

a. The contractor shall pay minimum wages per day or as may be specified hereafter or

fixed under minimum wages Act whichever is higher. The wages of every contract labour

employed by him under this contract shall be paid by him before the expiry of 7th day of

the last day of the month in respect of which the wages are payable (i.e. wages of a

month have to be paid by him in the first week of the next month). The payment shall

be disbursed in presence of Management Representative during the working hours in

factory premises and the contractor shall get the entries certified in the register of

wages by the Representative of the Company. Any default will result in cancellation of

contract forthwith or elac the contractor shall be punishable to the extent of Rs.100/-

fine per each day.

b. The contractor shall give his telephone number and address to the Company so that in

case of labour trouble etc., the contractor can be contacted. The contractor shall

arrange to have his office outside the factory premises and the contractor keep himself

present throughout the working hours.

2. Labour Laws: -

a. Person below the age of 18 years shall not be employed for the work.

b. No female worker shall be employed in the night shift between 7.00 p.m. to

c. Contractor shall maintain a valid labour license under the Contract Labour (Regulation

and Abolition Act) for employing necessary manpower to be required by him. In the

absence of such license the contractor shall be liable to be terminated without assigning

any reason thereof.

d. The contractor shall at his own expense comply with all labour laws and keep the

Company indemnified in respect thereof. Some of the major liabilities under various

labour and industrial laws which the contractor shall comply with are as under:

i. Payment of contribution of wages of employer’s contributions towards Provident Fund,

Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative Charges etc.

at the rates made applicable from time to time by Government of Gujarat / Government

of India or other Statutory Authorities.

Signature of Tenderer Company’s Round Seal Page 30 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

ii. Payment of deposit in respect of each contract labour of the rate of RS.30/- with the

office of the Commissioner of Labour as per the Contract Labour Act (Regulation &

iii. License Fee as prescribed under the contract Labour Act (Regulation and Abolition) and

Rules framed there under depending upon the number of workmen employed by the

iv. Paid leave facility and wages as per the provision of the Factories Act at the rate of one

day for every 20 days of working.

v. Identity cards as prescribed under the factories Act with photo affixed thereto, the same

for identification.

vi. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor’s employees arising out of any claim of

disputes under the Industrial Disputes Act – 1947 or any other laws.

vii. Provision of compensation in the case of accidental injury.

viii. Payment of crèche if the female labour employed is more than 30 numbers

Ix Maternity leave as per the provision of the Maternity Benefit Act.

The above are some of the major liabilities of the contractor in addition to other

liabilities prescribed under the various Labour Las in force from time to time from

Statutory Authorities like State Government / Government of India which the contractor

shall have to comply with.

3. Provident Fund And Family Pension Scheme

The contractor shall submit along with his bill (month wise) a statement regarding

deductions against employees provident fund and family pension scheme in respect of

each concerned employees. Provident fund and family pension scheme at the rate of

% (or at the rates made applicable by the Government from time to time) of the wages.

The contractor shall deposit the contractor’s contribution and his workers contribution

towards provident fund and family pension scheme with regional Provident Fund

Commissioner, Ahmedabad.

4. Deposit Linked Insurance Scheme: -

The contractor shall have to deposit ½ % of the wages in-respect of employees who is a

member of the Provident Fund as the contribution to the Deposit Linked Insurance

Scheme with Regional Fund Commissioner, Ahmedabad.

5. Administrative Charges: -

The contractor shall deposit administrative charges for maintaining Provident Fund

Account with Regional Provident Fund Commissioner, Ahmedabad at the rates

6. Paid Leave Facility

Paid leave facility at the rate of one day for every 20 days worked by the contract

laborer shall be provided by the contractor to his workers. He shall maintain Leave

records/ Leave Cards for individual laborer, which shall be duly verified, and approved/

certified by the authorized officer of the Company.

7. Workmen’s Compensation Fund And Employers Liability Insurance: -

The contractor shall cover all his employees under Workmen’s Compensation Fund

and under the Liability Insurance.

Signature of Tenderer Company’s Round Seal Page 31 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

8. The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintenance of various registers and records required under the law

and contract. No payment for supervision shall be admissible.

9. Contractor to Indemnify the Company

The contractor shall indemnify and keep indemnified the Company and every officer and

employees of the Company and also Engineer-In-Charge and his staff against all actions,

proceedings, claims, demands, costs and expenses whatsoever arising out of or in

connection with the matters referred in above clauses and elsewhere and against all

actions, proceedings, claims, demands, costs and expenses which may be made against

the Company by any workman/ employee of the contractor or any sub-contractor and /

or from any liability may arise to any workman / employees of the contractor or any sub-

contractor under any laws, rules or regulation having the force of law including but not

limited to claims against the owner under workman’s compensation Act, 1923. The

employee’s Provident Act 1952, and / or the contract Labour (Abolition and Regulation)

Act 1979. The Company shall not be liable for or in respect of or in consequence of any

accident or injury to any workmen or other person in the employment of the contractor

or his sub-contractors, and the contractor shall indemnify and keep indemnified the

Company against all such damage and compensation and against all claims, demands,

proceedings costs, charges and expenses whatsoever in respect thereof or in relation

10. Workmen’s Compensation And Employer’s Liability Insurance: -

Insurance shall be effected for the entire contractor’s for all the contractor’s employees

engaged in the performance of this contract. If any of the work is sublet to the sub-

contractor, the contractor shall require that he or his sub-contractor to provide

workmen’s compensation and employer’s liability insurance for the latter’s employees

unless such employees recovered under the contractor’s insurance.

11. The Company reserves the right to terminate this rate contract at any time during its

tendency without giving notice of termination or any reasons thereof.

12. The Company will be entitled to deduct directly from the bills, to be paid to the Sub-

contractor and Laborers any sum or sums payable by contractor and which sum/sums the

Company is required to pay as a principal employer on account of contractor’s default in

respect of all liabilities referred to in above clauses.

13. Nothing in the contract document stated shall any wise constitute any workmen/

employees of the contractor or any sub-contractor as or to be workmen/employee of the

power, or place obligation or liability in respect of any such workmen/ employee upon

NOTE: -The prevailing Act at the time of execution of work over and above act specified

herein shall be binding to the contractor

35. No Claim For Variation In Quantities of Work

Quantities shown in the tender are approximate and no claim shall be entertained for

quantities of work actually executed, being either more or less up to any extent than

those entered in the tender or less than those entered in the tender or estimate.

36. No Claim For Compensation for Delay in staring work

No compensation shall be allowed for any delay caused into starting of work on account

of acquisition of land and in the case of clearance for works or any delay in according

sanction to estimates.

Signature of Tenderer Company’s Round Seal Page 32 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

37. No Claim for Compensation for delay in execution of work

No compensation shall be allowed for any delay in execution of the work on account of

water standing in borrow pits or compartment. The rates are inclusive for hard or

cracked soil, excavation in mud, sub-soil water or water standing in borrow pits and no

claim for an extra rate shall be entertained unless otherwise expressly specified &

mentioned in the tender.

38. Entering upon or commencing any portion of work

The contractor shall not enter upon or commence any portion of work except with the

written authority or instructions of the Executive Engineer or his subordinate in charge of

the work, failing such the contractor shall have no claim to ask for measurement or

payment for work.

39. Method of Payment

Payment to contractors shall be made by NEFT/ Generally payment may take 30 to

days after passing of bills depending on availability of fund.

40. Acceptance of conditions on tendering for work.

Submission to tender or acceptance of work order shall imply acceptance of these

conditions of tender by contractor.

41. Employment of Scarcity Labour

If government declares a state of scarcity or famine to exist in any village situated within

20kms of the work, the piece worker / contractor shall employ upon such part of the

work as are suitable for unskilled labour; any person certified to him by the Executive

Engineer or by any person to whom Executive Engineer may have delegated this duty in

writing to be in need of relief and shall be bound to pay such person wage not below the

minimum, which Government may have fixed in this behalf from time to time. The

Superintending engineer shall decide any implementation of this clause / Engineer-in-

Charge whose decision shall be final and binding on the piece worker/contractor.

For and on behalf of Madhya Gujarat Vij Co Ltd.,

(P.N Thanawala)

Superintending Engineer (O&M)

MGVCL: Baroda City Circle, Baroda.

Signature of Tenderer Company’s Round Seal Page 33 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

GENERAL CONDITIONS OF CONTRACT

1.0 Contactor to inform himself fully:

The contractor shall be deemed to have carefully examined the work & site

conditions, the general conditions, the special conditions, specifications, schedules,

drawings shall be deemed to have visited the site of the works & to have fully informed

himself regarding the local conditions. Copy of Appendix V attached with tender shall have

to be filled up before quoting the rate, for confirmation of site visit.

If there shall have any doubts as to the meaning of any portion of these general conditions

or special conditions of the scope of work of the specifications or any other matter

concerning the contract, he shall in good time before submitting his tender, send for the

particulars thereof & submit them to the Engineer in writing in order that such doubt may

2.0 Data to be furnished by Contractor

a. No change in the approved hiring of vehicle shall be providing out without specific

written approval of the Executive Engineer in charge.

3.0 Errors, Omissions & Discrepancies

In all cases of errors, omissions, doubts or discrepancies in the dimensions, or

discrepancies in the drawings & items of work on specifications, reference shall be made

to the Executive Engineer whose elucidation & elaboration shall be considered as

The contractor shall be held responsible for any error that may occur in the work thorough

lack of such reference.

4.0 Start of Work:

The contractor shall not enter upon or commence any portion of the work except with the

written permission of the authority of the Company, failing which the contractor shall

have no claim to ask for measurement of or payment for work & shall be responsible for

any claims or damages that may arise due to such unauthorized commencement or entry.

No compensation shall be allowed for any delay caused in starting the work on account of

any delay in clearance of the work site.

5.0 Work to execute to the satisfaction of the Company’s Engineers:

The contractor shall proceed with the work with diligence & expedition & the whole of

the work herein specified as well as the mode of execution shall be under the supervision

& the direction & shall be carried on to the entire satisfaction of the Company’s site

Engineers, who shall have full powers to order the contractor to alter, enlarge or diminish

the form, dimensions, positions, or quantities of any of the work or to make use of

materials & workmanship of different descriptions & qualities from this herein specified.

In the case of any class of work for which there are no Technical Specifications, these

shall be carried out in accordance with the latest IS Codes & in the event of being no

relevant IS Code, the works shall be carried out in accordance with the directions &

instructions of the Company’s Engineers at site.

6.0 Liability for accidents to persons:

A. The contractor or subcontractor shall indemnity the Company against any claims which

may be made under the workman’s compensation Act, 1923, or any statutory

modification or otherwise for or in respect of any damages or compensation payable in

consequence of any accident or injury caused, by fault of contractor or subcontractor

&sustained by any workmen or other person on the employment of the contractor or

subcontractor. In every case in which by virtue of the provisions of subsection (1) of

section 12 of the workman’s Compensation Act, 1923, the Company is obliged to pay

Signature of Tenderer Company’s Round Seal Page 34 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

compensation to a workman employed by the contactor or subcontractor in execution

of the work, the Company will recover from the contractor the amount of

compensation so paid, and without prejudice to the rights of the Company under

subsection 12 of the said Act, such amount will be paid back to the Company in

days, failing which the Company will be at liberty to recover such amount of any part

thereof by deducting it from the dues by the Company to the contractor under this

contract or otherwise. The Company shall not be bound to contract any claim made

against either of them under

Section 12, subsection (1) of the said Act, except on written request from the

Contractor & upon his giving to the Company full security for all costs for which the

Company might become liable in consequence for entertaining such claims.

B. The contractor and/or subcontractor named in the contract shall indemnity the

Company against all claims based upon injury or death to any person in the

employment of the contractor or sub contactor, or to the third parties under paragraph

(a) 2 or condition no.47 to the extent of any sums recovered under the insurance

C. On occurrence of the accident which result on the death of workman employed by the

contractor or subcontractor, which is so serious as to be likely to result in the death of

any workman, the contractor shall within 12 hours of happening of such event intimate

in writing to the Engineers of the Company the fact of such accidents. The contractor

or subcontractor shall indemnity the Company against all loss or damage sustained, by

the Company resulting directly or indirectly from his failure to give intimation in the

manner aforesaid including penalties or fine if any, payable by Company as a

consequence of Company’s failure, to give notice under workman’s compensation Act

or otherwise to confirm to the provisions of the said Act in regard to such accident.

7.0 Action & compensation payable in case of Bad Work:

If at any time before the refund of Security Deposit to the Contractor it appears to Madhya

Gujarat Vij Company Ltd.’s Executive Engineers or subordinate and / or any authorized

officer of the Company that the work has been executed with unsound, imperfect or

unskilled workmanship or with materials of inferior quality or any materials or articles

provided by him are unsound or of quality inferior to that contracted as specified in the (

Tender)433eds Technical Specifications or otherwise not in accordance with the contract,

it shall be lawful for the Madhya Gujarat Vij Company Ltd. to intimate that the works

materials, articles which may have been in advent passed, certified & paid to the

Contractor. The Contractor shall be bound to rectify or remove & providing the said

vehicle so specified at his own charge & cost & in the event of being failure to do so within

specified period by the Company, the Contractor shall be liable to pay compensation at

the rate of 1% per day on the amount of the estimate for the specified work. For the

period up to 10 days this shall be attended by the Contractor else the Company shall get

8.0 Recoveries:

Recoveries due from the contractor, up to the end of the month previous to the one in

which the bill is prepared shall be made from bills approved for payment every month or

at other periods when the bills are prepared, for the enlisted, but not limited to, in the

order of priorities & extents.

(a) Penalty, if liveable,

(b) Expenditure, in full, incurred by the Company on contractor’s behalf in labour,

machinery, equipment etc.,

(c) Other recoveries not specifically mentioned but recoverable.

9.0 Subletting of contract:

There will be generally no objection on the component parts if the work, being given over

to responsible subcontractors but Company shall under no circumstances recognize these

subcontractors & the responsibility of executing the work in the accordance with the

conditions of contract will entirely rest on the main contractor. However written consent of

EIC shall be obtained before subletting.

The main contractor will therefore always have the very responsible member, preferably a

technical hand present on the works with power to sign all work orders issued on the site of

work & to take requisite actions in the interest of efficient execution of work.

Signature of Tenderer Company’s Round Seal Page 35 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

10.0 Other contracts for the suspension stoppage or curtailments of work:

If during the tendency of the contract the Engineer shall for any reason (which shall be

unquestioned) whatsoever require the whole or any part of the work as specified in the

contract to be suspended for any period or shall not require the whole or any part of the

work as specified in the contract to be carried out at all by the contractor, he shall give

notice in writing of the fact to the contractor who shall thereupon suspend or stop the

work totally or partially as the case may be. In any case except as provided hereunder, the

contractor shall have no claim to any payment or compensation whatsoever on account of

any profit or advantage which he might have derived from the execution of the work in

full but he did not so derive in consequence of the full amount of the work not having

being carried out, or on account of any loss that he may be put on account of materials

purchased or agreed to be purchased or for unemployment of labour recruited by him. He

shall not also have any claim for compensation but reason of any alterations having been

made in the original specifications, drawings, designs & instructions that may involve any

curtailment of the work as originally contemplated. Where however, materials have

already been purchased or agreed to be purchased by the contractor, before receipt of the

aforesaid notice, the contractor shall be paid for such materials at the rate determined by

the Company, provided they would have been useful for the work curtailed or stopped are

not in excess of requirements are of approved quality & cannot be used on other contract

works or otherwise by the contractor &/or shall be compensated for the loss if any, that

he may put to, on respect of materials agreed to be purchased by him, the amount of such

compensation to be determined by the Company, whose decision shall be final.

The Company may order the contractor to suspend any work on account of bad weather;

rain or storm & such other adverse climate conditions & the contractor shall comply with

the same. The contractor shall not be entitled to any compensation for such suspensions of

11.0 Other contractors:

Apart from this work, the other works connected with this work will be simultaneously

going on either departmentally or through any other contractors. The contractors shall co-

operate with others to their fullest extent & shall allow each other every facility &

coordination for the execution of their works simultaneously & satisfactorily, during their

action of machinery or execution of any other co-ordination works, the contractor will

have to co-operate as directed buy the Company’s Engineers in the charge of the works. In

such cases the contractor shall not be entitled for any compensations on account of

reduction or stoppage of labour force/machinery/equipment’s etc.

In the matter of dumps, haul, roads, drainage, diversion & the like, each contractor shall

take into considerations the needs & the requirements of the other contractors if any

working in the vicinity. Further no contractor shall take or cause to be taken any stops or

action that may cause disruption, discontent or disturbance to the work, labour

arrangements etc. to other contractors. Any action, by any contractor, which the Company

in the unquestioned discretion may consider as infringement of the above code, would be

considered as a breach of the contract conditions & the Company may take such action as

may deem fit against the contractor & the action taken shall be considered as final &

12.0 Contract document & matters to be treated as confidential:

All documents, correspondence, decision & other matters concerning the contract shall be

considered as of confident & restricted nature by the contractor & he shall not divulge or

allow access there to any unauthorized persons of any kind.

13.0 Access to the contractor’s book:

Whenever it is considered necessary by the Company to ascertain the actual cost for

execution of any particular item of work, the Company may do so by directing the

contractor to produce the original invoices.

14.0 Interest on money due to the contractor:

The contractor shall not be entitled to receive the interest on the payment due to him

upon measurements or otherwise or on any balance payable to the contractor. Also,

contractor shall not be allowed to relate it with the progress of work at site in any case.

Signature of Tenderer Company’s Round Seal Page 36 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

15.0 Measurements to be provisional & subject to correction:

Every measurement for running payment on account of work done be subject to

adjustment or final measurements. In case there is disagreement between such

intermediate & final measurements, the latter shall prevail.

16.0 R.A. BILLS: The contractor shall submit his R.A. bill every month, which shall be processed

in reasonable time after checking and recording the MB. The contractor shall be

responsible to submit R.A. bills well in time and shall depute his representative for joint

checking of the measurements; so that the bills can be processed in time. The contractor

shall take due care in this regard, failing to which consequences will be up to him.

17.0 Breach on part of Company not to annul contract:

No breach or non-observance on the part of the Company of any the agreements contained

herein, shall annul this contract of discharge the contractor from the observance &

performance thereof, or of any part thereof, but on application by the contractor & in the

unfettered discretion of the Company an extension of time may be given to the contractor

in respect of such breach or non-observance by the Company.

18.0 Labour conditions:

A. The contactor shall comply with the labour laws laid as may be current & shall furnish the

returns & information as may be specified from time to time.

B. The contractor shall as far as possible obtain his requirements of labour, skilled &

unskilled from the local areas.

C. The contractor shall pay wages as per the latest circulars applicable at the times for the

minimum wages to be paid to unskilled, semiskilled & skilled labour prescribed by the

Govt. of Gujarat.

D. The Company shall have the authority to remove from the work site any person, who may

be considered unfit or undesirable & the Company for any delay or extra expense caused

towards the completion of the work by such removal shall accept no responsibility.

E. If Govt. declares a state of scarcity or famine to exist in any village situated within 10 Km.

of the work site then the piece worker or contractor shall employ upon such parts of work,

as are suitable for unskilled labour any person certified by the Company or by any person

to whom the Company has authorized, & shall pay the minimum wages as fixed by the

Govt. of Gujarat in this behalf. Any dispute that may arise in the implementation of the

clause the decision of the Supdt. Engineer (O&M) shall be final & binding.

F. The contractor shall provide reasonable facilities to the labour employed by him. The

usual facilities are weather proof shelter for rest & meal, supply of whole some drinking

water, facilities for obtaining food, reasonable washing & sanitary facilities, special

facilities for women workers, suitable residential accommodation, general sanitation &

health measures etc.

G. The implementation of any & all provisions of this clause in no way entitles the contractor

to claim in this contract.

19.0 Local Laws:

1. All local laws in force at the time entering into the contract & those enacted there after

shall be binding on the contractor & he shall abide by the same.

2. All import duties, sales tax & other local taxes (except toll tax, parking fees and GST)

|shall be borne by the contractor & they shall be deemed to have covered by this quoted

20.0 Performa returns:

The contractor shall maintain preform, charts & details regarding machinery, equipment’s,

materials labour, personnel & other matters as may be specified by the Company time to

21.0 Insurance:

The contractor shall procure, or arrange for the Sub contractor to procure insurance

coverage in amounts approved by the Company & sufficient to protect against the

following risks arising out of the work.

(1) Accidents & professional & non-professional sickness of all labourers & personnel

engaged in the work as required by Law pursuant to Workmen’s Compensation Act,

1923 or Revised version thereof.

Signature of Tenderer Company’s Round Seal Page 37 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

(2) Injury or death to third parties including without limitation injury or death caused

by any of the construction aids or vehicles or rented machinery, equipment’s used

by the contractor or subcontractor whether at the site or elsewhere.

(3) Damage to contractors tools machinery, construction equipment’s form works,

scaffolding materials etc. due to floods, earthquake or any such cause.

(4) Damage to the existing permanent structures of the Company & nearby villages,

equipment’s of the Company or of the co-contractors working in the area for other

A. All the above conditions referred for the insurance cover, shall be in effect from the date

of commencement of the work until the Company has accepted the work.

B. In the policies covering the insurances referred to above, the Company, contractor & the

subcontractor shall be as co-ensured where possible.

C. The cost of insurance shall be borne by the contractor.

22.0 Special conditions:

A. The successful Bidder, on receipt of Letter of Intent will submit within a week’s time his

planning/programme of works, for the scrutiny of the Company in a PERT/BAR Chart

Format, clearly indicating the Company’s inputs also.

B. The work commencement date will start from the date of issue of letter of intent by the

Company. However interim milestone to be jointly fixed after issue of LOI.

C. The successful bidder will have to depute his authorized representative to attend progress

review meetings to be held at site or the Company’s Circle Office.

D. The contractor will be responsible for complying with all rules & regulation & the labour

laws applicable to him & the Company will not be responsible for any lapses committed by

them. If there is any claim from the Govt. Authority pertaining to the contractor the same

amount will be deducted from the contractor’s bill.

23. Payments shall be released on the availability of funds with the Company.

After the tender has been accepted by the Company, all orders or instructions to the

Contractor shall, except as herein otherwise provided to, be given by the Company’s

Engineers at site on behalf of the Company for the speedy execution of the work.

25. Employees Provident Fund:

Bidders shall note that they possess P.F. Code No. in the name of the company [under

Employees Provident Fund Organization, Regional Office, Ahmedabad directive] obtained

from the concerned Authorities of their respective jurisdictions.

In the event of non–possession of the separate P.F. Code No. as detailed in the foregoing

para, the offer shall summarily not be considered for the acceptance despite the offer is

the lowest quoted offer in the price bid opening.

26. Successful Bidders have to submit following details / document before start the work.

1. Vehicle’s Full Insurance Certificate covering period up-to-date.

2. Vehicle Registration Certificate (R.C. Book) with Tax paid up-to-date.

3. Vehicles Road Permit. (Taxi / Maxi permit for public use in Taxi Quota)

4. Any other documents relevant relating to all hiring of vehicle, Income-Tax clearance etc.

5. Vehicles Taxi/Maxi Passing Certificate.

6. Driver and its Mobile Number and address.

7. Vehicle Driving License of Driver up to date.

8. Fitness Certificate of vehicle.

For and on behalf of Madhya Gujarat Vij Co Ltd.,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle, Baroda.

Signature of Tenderer Company’s Round Seal Page 38 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

TECHNICAL SPECIFICATIONS:

General Conditions of Contract

1. Contractor will have to communicate the name of his authorized agent, who shall be

present on the works, and shall be authorized to sign the material requisitions, receive

instruction given verbally or on the order book, on behalf of the contractor.

2. The contractor will have to sign the conditions of contract, and execute the

agreements, send the list of previous works executed, solvency certificate and pay up

the security deposits, falling to that, the tender will be rejected and earnest money

deposited will be forfeited. The value of the stamp paper and stamp duty charges shall

be borne by the contractor.

3. Tenderer must return the form of tender, with the specifications and the schedule of

quantities, and rates and other schedules only signed on each page. Any tender not

bearing signature of the tenderer on all the documents accompanying the tender is

liable to be rejected.

4. The department reserves the right to make any change in the design and the plans of

the works and the contractor shall be bound to carry out them at the rates tendered. No

claim or compensation will be allowed on this account.

5. The contractor monthly submit bills or before the date fixed by the Executive Engineer,

for all works executed in the previous months.

6. Should this tender be accepted I /We hereby agree to abide by and fulfill all the terms

and provisions of the “ Tender & contract for works ”as applicable, and in default

thereof to forfeit and pay to the Company the sums of money due

7. The contractor shall pay wage to the workers, as per minimum wages act as declared by

the Government time to time.

8. The contractor shall follow all labour laws of Govt.

9. The full value of the “Earnest Money Deposit” paid herewith, shall be forfeited to the

Company, if the contractor fails to deposit the full amount of specified security deposit,

within stipulated time.

10. T D S will be deducted as per Govt. Rules prevailing from time to time.

For and on behalf of Madhya Gujarat Vij Co Ltd.,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle, Baroda.

Signature of Tenderer Company’s Round Seal Page 39 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

Signature of Tenderer Company’s Round Seal Page 40 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

ON STAMP PAPER OF RS.300/-

(Note: Signature is to be obtained with stamp seal on Each Page.)

FORM OF BANKER’S UNDERTAKING

[For Security Deposit (SD) - Supply/Work period

As per Commercial terms and Conditions of Tender]

We, Bank of hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the Madhya

Gujarat Vij Company Ltd. or any Officer authorized by it in this behalf any amount up to and not

exceeding Rs. (In words) Rupees

to the said Madhya Gujarat Vij Company Ltd. on behalf of M/s.

Who have entered into the contract for the supply/works

specified below.

LOA NO. dated This agreement

shall be valid and binding on this Bank up to and inclusive of u and shall

not be terminable by notice or by change in the constitution of Bank or the firm of Contractors /

suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alterations made, given conceded or agreed,

with or without our knowledge or consent, by or between parties to said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this guarantee shall be assignable, transferable by the beneficiary (i.e. MGVCL). Notice

or Invocation by any person such as assignee, transferee or agent of beneficiary shall not be

entertain by the bank. Any invocation of the guarantee can be made only by the beneficiary

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only).

Our guarantee shall remain in force until (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or

before (date of validity of the BG), all rights of Beneficiary under Bank Guarantee

shall be forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch

Code, Bank’s Authorised Signatory

Telephone and Fax Nos. With Official Round seal.

Signature of Tenderer Company’s Round Seal Page 41 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

ON STAMP PAPER OF RS.300/-

(Note: Signature is to be obtained with stamp seal on Each Page.)

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantees (PG) for Warrantee period

As per Commercial terms and Conditions of Tender]

We, Bank of hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the Madhya

Gujarat Vij Company Ltd. or any Officer authorized by it in this behalf any amount up to and not

exceeding Rs. (In words) Rupees

to the said Madhya Gujarat Vij Company Ltd. on behalf of M/s.

Who have entered into the contract for the supply/works

specified below.

This agreement shall be valid and binding on this Bank up to and inclusive of

and shall not be terminable by notice or by change in the constitution of Bank or the firm

of Contractors / suppliers or by any other reasons whatsoever and our liability hereunder shall not

be impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to said

within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this guarantee shall be assignable, transferable by the beneficiary (i.e. MGVCL). Notice

or Invocation by any person such as assignee, transferee or agent of beneficiary shall not be

entertain by the bank. Any invocation of the guarantee can be made only by the beneficiary

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only).

Our guarantee shall remain in force until (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or

before (Date of validity of the Guarantee), all rights of Beneficiary under Bank

Guarantee shall be forfeited and we shall be released and discharged from all liabilities there

Please Mention here Complete Postal Address of the Bank Signature of the

with Branch Code,

Bank’s Authorised Signatory

Telephone and Fax Nos.

With Official Round seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

2. Private sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank (ii) ICICI

Bank (iii) HDFC Bank

Note: The banks shall be the Banks recognized / notified by the finance Department, Government of Gujarat (GOG) from time to

Signature of Tenderer Company’s Round Seal Page 42 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

TENDERER’S EXPERIENCE

A List of Similar jobs executed by the Contractor & Name with address of a Person whom reference can be made,

By the Company, if required necessary.

[Tenderers shall submit the information in the Format detailed here under]

Work Constructi

Execut Construct on

Sr. Description Whom Principal

Period for the Client

No of Work Reference Features

as per Completio

Contractor’s Representative legible signature: ______________________

Date & place: ________________________________________________ Seal of the company

Signature of Tenderer Company’s Round Seal Page 43 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

WORKS TENDERED / IN HAND

Details of other Works, tendered for & in hand , as on the date of the Submission of this tender

[Tenderers shall submit the information in the Format detailed here under]

Sr. Name of Remarks

Work Work in hand Work tendered for

No. Tender Cost of Anticipated Estimated Date when Stipulated

with its Cost decision

Location Remaining Date of Cost Date or

Address Expected Of

Contractor’s Representative legible signature: ______________________

Date & place: ________________________________________________ Seal of the company

Signature of Tenderer Company’s Round Seal Page 44 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

TENDERER’S DETAILS OF PERSONNEL

The List of Technical Personnel intended to be placed at the Work by the Contractor.

[Tenderers shall submit in the Format detailed here under]

SR. Description & Name Qualification Professional Remarks

NO Details of position Experience &

Contractor’s Representative legible signature: ______________________

Date & place: ________________________________________________ Seal of the company

Signature of Tenderer Company’s Round Seal Page 45 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below

in this sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter Deviation offered

No, Clause No. of the tender

Signature of Tenderer Company’s Round Seal Page 46 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

Details of Vehicles

Sr No Name of Vehicle Regn. Number Model Remarks

Signature of Tenderer Company’s Round Seal Page 47 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Subject: “Hiring of Closed Body Jeep, Bolero Neo plus or Equivalent 9 Seated latest Model –

2026 BS-6 for 12 Hours run up to 2000 KM per month for TMS of Vish East Division under

Baroda city circle as Per Schedule-B.”

Reference: Tender Notice No. BCC T 003 Tender ID No.310836 Due on date: 23.06.2026

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender’s terms and conditions in

tender mentioned under reference along with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender’s terms and

conditions specifications (except the deviations shown in Annexure of Technical Deviations

of this tender document).

3. Further, I / We also agree that additional conditions / deviations, if any, found in the

Commercial terms & conditions, our offer shall be out rightly rejected without assigning

any reason thereof.

4. I / We , CERTIFY that the Tender submitted by us is “UNCONDITIONAL”.

Signature of Tenderer Company’s Round Seal Page 48 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

THEREOF PHYSICAL FORM IN TECHNICAL COVER ONLY).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.: BCC T 003 (Tender ID No.:310836)

signatory of M/S ______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner / any

directors of the firm is not stop deal and/or banned for business dealing and/or black

listed by GUVNL and/or their any subsidiary company viz. GSECL / GETCO / DGVCL /

MGVCL / MGVCL / PGVCL.

Signature of Tenderer Company’s Round Seal Page 49 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

(DECLARATION IN REGARDING CONFLICT OF INTEREST)

Ref: Tender No: BCC T 003 Tender ID: 310836 Dated: 23.06.2026

“I / we declared that we do not have conflict of interest with other bidders for particular quoted

Name of Bidder / Manufacturer: ___________________________

Signature of Tenderer Company’s Round Seal Page 50 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

Declaration Regarding Relationship with Employee

Subject: Undertaking in regard to relationship with employee thereof.

Ref: Tender No: BCC T 003 (n) Code Tender ID:310836

Authorized signatory of M/s _______________________________________________ declared that

any employee of MGVCL or his/her relative as defined in section 2(77) of the company’s act 2013 do

not have interest (i.e shareholding in company and share in partnership firm) of 10% or more in our

company/firm and if it is found than MGVCL will not deal with us.

Seal of the Firm Signature of the Tenderer

Signature of Tenderer Company’s Round Seal Page 51 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

(To be submitted in online mode) (UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted

item/s of the tender along with online Technical)

We accept and undertake that Company is authorized to place LOA/Purchase Order at lower‘unit

ex-works price with GST on ex-works price’ than the ‘unit ex-works price with GST onex-works

price’ quoted/offered by us in the present tender of COMPANY for tendered item/(s) with

similar specifications as per the above tender of COMPANY, which is quoted/offered to other

subsidiary company of GUVNL, during the period of past 30 days from last date of submission of

this tender to next 30 days after the last date of submissionof bid of this tender by COMPANY.

We also understand that LOA /Purchase Order placed by one Subsidiaries of GUVNL on the basis

of above undertaking shall not be considered as ‘offered’ price for the tender items in

subsequent tender by other Subsidiaries of GUVNL, if it is not within period mentioned above.

√ I / We accepts above undertaking.

Signature of Tenderer Company’s Round Seal Page 52 of

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Baroda City Circle,

Rajmehal Road, Navlakhi Compound, Vadodara-390

Corporate Identity Web site: mgvcl.com

No. U40102GJ2003SGC042907 E-mail:[email protected]

BCC T 003 (N) Procure Tender ID:

NAME OF WORK:- “Hiring of Closed Body Jeep, Bolero Neo plus or Equivalent 9 Seated

latest Model – 2026 BS-6 for 12 Hours run up to 2000 KM per month for TMS of Vish East

Division under Baroda city circle.”

Particular. Rate Head Quarter

“Hiring of Closed Body Jeep, Bolero Neo plus or Equivalent

Seated latest Model – 2026 BS-6 for 12 Hours run up to 2000 TMS Vish East

KM per month for TMS of Vish East Division under Baroda city Division,

1 Minimum Fixed Charge for 2000 KM per month 12 Hours per Day.

2 Rate for Extra KM beyond stipulated of 2000 KM month. Rs. 9.00 Per KM.

3 Over Time Per Hours after 12 Hours daily Rs.110.00

4 Night Halt Per Night Rs.500.00

Note: I/We am/are willing to carry out the work at rate quoted by me in website

https://tender.nprocure.com/support for the Tender ID:.310836 related to the work of " Hiring of

Closed Body Jeep, Bolero Neo plus or Equivalent 9 Seated latest Model – 2026 BS-6 for

Hours run up to 2000 KM per month for TMS of Vish East Division under Baroda city circle.”

I/We hereby accept all the conditions and specifications of this tender document, and accordingly,

1. The rates are exclusive of G.S.T. shall be reimbursed on submission of all documents, as per

latest prevailing law of executed amount.

2. The GST shall be reimbursed on submission of all documents as per latest prevailing laws of

executed amount.

3. I/We have read and clearly understood all the terms and conditions of the aforesaid Tender.

4. Security Deposit shall be released on successful completion of actual date of completion or

finalization of final bill whichever is later.

5. Basic rate of Diesel shall be considered as Rs. 90.57 PER LITRE for Normal Diesel at base rate

For and on behalf of Madhya Gujarat Vij Co Ltd.,

Superintending Engineer (O&M)

MGVCL: Baroda City Circle, Baroda.

Signature of Tenderer Company’s Round Seal Page 53 of