Supply/Providing Of Para Medical Staff/ Administrative Staff/ Technical & other Staff AT AMC MET Colleges & its attached premises

 Tender/ Technical Bid Opening Date & Time Date : 30/03/2026 5:00PM

Director, AMC MET,

GF, Smt. NHL Municipal Medical College, ELLISBRIDGE

Email : [email protected]

1 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

Tender No. : 123/2025-2026 Invitation to Bidder

1 AMC Medical Education Trust is desirous to avail service of service provider for

Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical & other Staff at AMC

MET COLLEGES & its attached premises

2. Chairman, AMC MET invites online tender on behalf of AMC Medical Education Trust, only

from the qualified and eligible Parties for the following work.

Sr Name of Work Tender Fee

(including GST) EMD (Rs)

1 Supply/Providing Of Para Medical 21,240/- 36,58,390/-

Staff/ Administrative Staff/ Technical (Twenty One (Thirty Six lakh

& other Staff AT AMC MET Colleges Thousand Two Fifty Eight

& its attached premises Hundred Forty Thousand Three

Rupees Only) Hundred Ninety

3 Eligible agencies may visit/inspect the site on any working day from between 10.00 AM to

04.00 PM and on Saturday from 10.00 AM to 01.00 PM by contacting office of the Assistant

Director/Principal of the respective college

4. After filling online details All relevant information/physical documents as specified in the

tender shall be submitted by speed post or RPAD or Courier or by hand delivery with

processing fees (Tender Fees, EMD)

5. Bids must be accompanied by the earnest money (Bid Security) and Tender Fee of the

amount specified for the work in the table in point 2 of this Notice Inviting Tenders and

should be in the name of "AMC MEDICAL EDUCATION TRUST" payable at Ahmedabad. The

earnest money will have to be in the form of DD/ Bank Guarantee as specified in the bidding

document. This DD/ Bank Guarantee shall be from any of the Approved Bank to AMC

Medical Education Trust. The list of the Approved Banks is specified in the Annexure 11. The

Tender Fee is non refundable and shall be paid along with the tender submission.

6. Bidder has to attach self-attested copies of all documents mentioned in the bid documents.

7. The bid which does not comprise Bid Security/EMD and Tender Fees shall not be

accepted and liable for rejection.

8. The Price Bid of those bidders whose bid meets the eligibility and qualification criteria will be

9. Conditional Bid shall not be accepted and liable for rejection.

10. Before the deadline for submission of bids, the Authority may modify the bidding documents

by using addendum. Any addendum thus issued shall be part of the bidding documents and

the copy of the same should be signed and attached with tender document. The addendum

shall be posted online only. Bidders are required to check for any addendum/ corrigendum

before submitting online bid/ tender

2 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

11. The decision of authority for selection or rejection of the offers shall be final and binding to

all. AMC MET may at its sole discretion reserved the right to form a panel of service

providers- manpower outsourcing agencies for execution of the work mentioned in the

aforesaid tender to hire professional and competent services from amongst the successful

bidders/ agencies, if the authority desires and agencies shows their willingness to work on L1

(or H1) rate per services.

12. All other details can be seen in the bidding documents which can be downloaded from AMC

MET website https://www.amcmet.org/ and https://tender.nprocure.com/ Bidders are

required to submit their bid/ tender online @ https://tender.nprocure.com/

13. Bidders are required to submit their Bids in the format along with all necessary

documents/Information specified in the Tender only by speed post or RPAD or Courier or by

hand delivery at following address.

Office of the Director,

AMC Medical Education Trust

Smt. NHL Municipal Medical College, SVP HOSPITAL CAMPUS

Ellisbridge, Ahmedabad – 380

14. A prospective bidder requiring any clarification of the bidding documents may notify the

Authority by email or through post/courier/Email twenty-four (24) hours before the Due Date

of Pre-Bid Meeting at the Authority’s address indicated below. No communication would be

entertained after the subject deadline.

Office of the Director,

AMC Medical Education Trust

Smt. NHL Municipal Medical College SVP HOSPITAL CAMPUS,

Ellisbridge, Ahmedabad – 380

Email Address: - [email protected]

15. Information for online participation

Internet site address for e-Tendering activities will be https://tender.nprocure.com.

Interested bidders can view detailed tender notice and download tender documents from the

above-mentioned website.

Bidders who wish to participate in online tender have to register with the website through the

“New User Registration” link provided on the home page. Bidder will create login id &

password on their own in registration process.

Bidders who wish to participate in this tender need to procure Digital Certificate as per

Information Technology Act-2000 using that they can digitally sign their electronic bids.

Bidders can procure the same from any of the CCA approved certifying agencies, or they may

contact (n) code Solution at below mentioned address and they will assist them in procuring

the same. Bidders who already have a valid Digital Certificate need not to procure the same.

In case bidders need any clarification regarding online participation, they can contact

3 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

M/S (N) code Solution 301, G.N.F.C. Info Tower, Near Grand Bhagwati Hotel, Ahmedabad

https://tender.nprocure.com.

Bidders who wish to participate in e-Tender need to fill data in predefined forms of tender

fee, EMD, PQ (Technical) or experience details and Price bid only. Bidder should upload scan

copies of reference documents in support of their eligibility of the bid.

Chairman, AMC MET

4 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

2. INSTRUCTION TO BIDDERS FOR BID PREPARATION AND SUBMISSION.......................................

2.11 Pre Bid Meeting and Clarification of Bidding Documents .................................................

2.14 Right to call for more Information and Documents ..........................................................

2.19 Failure to agree with the Terms and Conditions ..............................................................

2.20 Authority’s right to accept any proposal and to reject any proposal ................................

4.2 Obligation and duties of Service Provider..........................................................................

4.7 Termination due to Event of Default of the Service Provider ............................................

4.8 Termination due to Event of Default of the Authority .......................................................

4.10 Representation and Warranties of Service Provider ..........................................................

4.11 Representation and Warranties of Authority ....................................................................

5 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

Annexure 7: Anti Blacklisting and other required declaration Certificate .........................................

Annexure 12: Experience and Work Certificate Table .......................................................................

Annexure - 15 Valid Labor License for providing Manpower Outsourcing staff at premises or institute in last

6 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

In this Tender, the following word (s), unless repugnant to the context or meaning thereof, shall have the

meaning(s) assigned to them herein below:

“Authority” means the AMC Medical Education Trust and shall include its authorized successors and

assigns at all times.

“Applicable Laws” means all statutes and laws promulgated or brought into force and effect by the Central

Government of India or any State Government(s) or Local Government(s), including regulations

and rules made by them, and judgments, decrees, injunctions, writs and orders of any court of record,

as may be in force and effect during the subsistence of this Agreement or Contract.

“Applicable Permits” means all clearances, permits, authorizations, consents and approvals required to be

obtained or maintained under Applicable Laws in connection with the providing manpower

outsourcing services as per the Scope of Work during the subsistence of this Agreement.

”Bid” means the proposal submitted by the Bidder(s) in response to this Tender in accordance with the

provisions hereof including technical proposal and financial proposal along with all other documents

forming part and in support thereof as specified in this Tender.

“Bidder” means any partnership firm or a company who submits a Bid along with Bid Security under this

Tender within the stipulated time for submission of Bids.

“Bid Security” or “Earnest Money Deposit (EMD)“means Security furnished by the Bidder of amount

specified in Notice Inviting Tender as part of detailed Bid.

“Bid Process” means the process of selection of the Successful Bidder through competitive bidding and

includes submission of Bids, scrutiny and evaluation of such Bids as set forth in the RFP.

“Bid Value” means the aggregated amount quoted for Supply / Providing Manpower outsourcing Services

AT AMC MET AFFILIATED COLLEGES and its attached Premises as specified in Scope of Work during the

Contract Period.

“Contract Period” shall have a meaning specified in clause 4.1 of General Condition of Contract section.

Equipment/Material is the Service Provider's instrument brought for providing services as per scope.

Letter of Acceptance” or “LOA” means the letter issued by Authority to the Successful Bidder to undertake

and provide Service in conformity with the terms and conditions set forth in the Tender any subsequent

amendments thereof and contract.

“Parties” shall mean the parties to this Agreement and “Party” shall mean either of them, as the context

may admit or require.

“Performance Security” shall mean the Bank Guarantee furnished by a successful Bidder for punctual and

due performance of its duties as per terms and conditions of this Tender.

Remedial Period is the period specified by Authority in which Service Provider shall be required to remedy

the breach or offence or damage caused by negligence of its staff as per the direction of Authority.

Tender “shall mean this Tender document which comprises of the following sections: NIT,

Instructions to Bidders, Scope of Work, General Conditions of Contract, Service Level Agreement.

“Termination” shall mean early termination of this Agreement pursuant to Termination Notice or

otherwise in accordance with the provisions of this Agreement but shall not, unless the context

otherwise requires, include expiry of this Agreement due to efflux of time in the normal course.

“Termination Date” shall mean the date specified in the Termination Notice or Notice of

Termination as the date on which Termination occurs.

“Termination Notice” means communication issued in accordance with this Agreement by one Party to the

other Party terminating this Agreement.

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Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

Successful Bidder”, shall mean the Bidder who is awarded the work under this Tender

Scope of Work is defined as the scope of works defined in clause 3 “Scope of Work” of this Tender

elsewhere specified in this Bidding documents, which the Service Provider shall be required to perform

during the Contract Period.

Service Provider” shall mean the Successful Bidder for providing cleaning housekeeping Services with

whom AMC MET shall enter into the Agreement/Contract.

“Locations” Locations have generally followed meaning but it is not limited to this only, AMC Medical

Education Trust may avail the service at any other location also.

Sr. Name of Institution

1 AMC MET Head Office

2 N.H.L. Medical College and it's attached premises

3 NARENDRA MODI Medical College and it's attached premises

4 AMC Dental College and it's attached premises AMC Dental Hospital

5 SBB College of Physiotherapy

6 AMC MET Nursing college

Any other term(s), not defined here in above but defined elsewhere in this Tender shall have the

meaning(s) ascribed to such term(s) therein and shall be deemed to have been included in this

“Such entity” shall mean any govt. or public or private sector or trust run hospital/ college/

education institution/health department

“Manpower” shall mean excluding housekeeping and security services.

8 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

2. INSTRUCTION TO BIDDERS FOR BID PREPARATION AND SUBMISSION

2.1 Eligibility of Bidder

The Bidder must meet eligibility criteria specified below

A. The bidder shall have the following registrations and details of the same be provided in the Technical

Bid: Agency should furnish the copies of the following documents.

B. Registration Certificate under:

i. Contract labour (R&A) Act

vi. Profession Tax (EC & RC)

vii. Audited Balance sheet, Income & Expenditure Account, Profit & Loss Account for last

C) Only the bidders which are constituted as Companies under the Indian Companies Act, 2013, or are

Partnerships under the Indian Partnership Act, shall be eligible to apply, as a single bidder. No

proprietorship firm and/or foreign national is eligible for this Work. (Companies or partnership firm

which are constituted on or before 01/04/2018 and meeting eligibility and qualification criteria will

be eligible for tender).

D) Consortium/ joint venture is not allowed to bid.

E) Only single entity bidder is allowed to participate in Bidding Process. Bids can be submitted by

single entities only. There shall not be more than one bid from a one bidder for one package.

F) The bidder should not be currently under debarment / black listed by any of the institute /

organisation covered under State or Central Govt. For which and other necessary declaration the

bidder is required to submit notarized affidavit on Stamp Paper having value of Rs. 300/- (As per

G) Valid labor license requirement of Minimum 500 Manpower.

9 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

2.2 Qualification Criteria

To be qualified for award of contract, bidders shall have to fulfill following requirements, only those

bidders which meet the following minimum criteria will be considered for technical and financial

a. The bidder must have experience and satisfactory work completion certificate for providing

manpower outsourcing staff (except housekeeping and security) in any such entity having provided

atleast 500 manpower outsourcing staff (except housekeeping and security) for at least any two

years out of last five years i.e. 2020-21, 2021-22, 2022-23, 2023-24,2024-25

b. The bidder must have successfully completed or be currently engaged in contracts with any such

three entities, each having an annual contract value of Rs. 5.25 Crores, over a period of any three

years within the last 5 years. [Notarized Work order and agreement and detailed BOQ required as

c. The Bidder should have achieved an average Annual Financial Turnover from manpower supply

(Excluding Housekeeping & Security Staff) to any such entity of at least Rs. 25 Crores in any 5 Years

out of last 7 years, starting from FY 2018-2019. [Year wise turnover certificate from the CA is

required as a proof in notarized form]

d. The bidder should not have been currently blacklisted by any government agency/hospital

clients/private companies. The information will be primarily short from the notarized affidavit

submitted by the bidder on the legal stamp paper of Rs. 300. However, employer reserves his right

to explore the information from the market if required. [Currently black listed bidder will be

straight away disqualifying without further assessment.]

e. Self-declaration from bidder about information work done, proof of finances, History of Litigation

and other information which is asked for the information should be given correct and notarized.

However, employer reserves his right to explore the information from the market if required.

[Vendor has to provide self-deceleration on INR 300 stamp paper and notarized it.]

Document details required for Qualification Criteria

(Experience and other details will be considered only, It is supported by the work order)

Average Annual number of

Sr. No of Duration

Hospital/ Client Name Contract Value tender in

No. Manpower (From FY _ TO FY_)

in INR documents

10 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

2.3 QCBS Scoring Sheet

Quality Cost Based Scoring System

Criteria Qualification Qualifying

1 Experience in providing 0 Marks if Experience < 2 Years 10

manpower in any such entity 10 Marks if Experience = 2 Years

as per RFP Qualification 20 Marks if Experience > 2 Years

Criteria Point 2.2(a) and < 5 Years

30 Marks if Experience >= 5 Years

2 Maximum No. of manpower 0 Marks if max. manpower 10

provided in any such (single) provided is <

entity 10 Marks if max. manpower

15 Marks if max. manpower

20 Marks if max. manpower

provided is >=1500

3 Ongoing/ Completed 0 Marks if < 3 Clients 10

Contracts Valuation - RFP 10 Marks if 5.25 Crore each

Qualification Criteria Point Contract Value and = 3 Clients

2.2(b) 15 Marks if 5.25 Crore each

Contract Value and = 4 Clients

20 Marks if 5.25 Crore each

Contract Value and > = 5 Clients

4 Annual Turnover of 0 Marks if Average Annual 10

Company - RFP Qualification Turnover is < 25 Crore

Criteria Point 2.2(c) 10 Marks if Average Annual

Turnover is >= 25 Crore

15 Marks if Average Annual

Turnover is >50 Crore

20 Marks if Average Annual

Turnover is >75 Crore

25 Marks if Average Annual

Turnover is > 100 Crore

30 Marks if Average Annual

Turnover is > 125 Crore

Negative Scoring: -

There will be deduction of 1 mark each from score obtains for each

litigation history and final scores will be calculated accordingly.

The bidder who scores less than minimum technical qualification scores

which is 40 marks will be treated as disqualified for the bid and shall not

be further evaluated for price bid.

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Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical & Other Staff at AMC MET

COLLEGES & its attached Premises

2.4 Financial Scoring System

Technically qualified bidder will get a financial score for further evaluation of bid.

The Comparison of Financial Score shall be done by the formula as under;

Financial Scoring of the Bidder (FS) = LB (Service charge rate of Technically Qualified Bidder with Lowest Bid) /

(Service charge rate of the Bidder) *

The lowest service charge bidder will receive the maximum score of 100 marks however, it will be given weightage

Participated Bidder final Score = (70% of Technical Score + 30% of Financial Score)

Bid Submission Format

After filling online details, The Bidders are required to submit the Bid in two envelopes, the details for

which are specified below:

a) Envelope 1: Tender Fee and EMD

(1) The Tender Fee for the amount specified in the Notice Inviting Tender in form of a Demand Draft/

Pay order from an approved List of Banks (As per Annexure-11) in favor of “AMC Medical Education

Trust, payable at Ahmedabad. The tender fee is non refundable.

(2) The Bid Security /EMD of the amount specified in the Notice Inviting Tender only in form of a

Demand Draft or Bank Guarantee from an approved List of Banks as specified in Annexure 11 in

favor of “AMC Medical Education Trust, payable at Ahmedabad.

The envelope shall be super scribed as “Envelope 1: Tender Fee and EMD”.

b) Envelope 2: Bidder Information and Qualification Bid

(1) Letter of Bid, General information, Legal Status including MOA, AOA and Partnership Deed in case of

Bidder being a Partnership Firm.

(2) The Bidder is required to submit the annual income/ turnover for last seven financial years (i.e.,

(3) Evidence in terms of necessary supporting documents i.e Satisfactory Work completion

certificate etc.

(4) Copy of Registration certificates as per clause 2.1 C.

(5) Notarized Power of Attorney to authorized signatory of Bidder as per Annexure

(6) Affidavit on stamp paper stating that Bidder has provided true information as per Annexure

(7) Anti- Blacklisting information as per annexure

(8) All other Annexures form Annexure 1 to Annexure 15, as applicable

(9) This Tender and amendment issued there of duly signed by Authorized signatory.

The envelope shall be super scribed “Envelope 2: Qualification Documents. The Bidder is required to submit two

copies of Envelope 2. One is marked as “Original” and another “Duplicate”.

12 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

c) Financial bid and Bid Security

(1) The Price Bid:

(To be submitted online only)

2.5 Language of Bid

The bid and all correspondence and documents related to the bid exchanged between the Bidder and

the Authority shall be written in the English language. Supporting documents and printed literature

furnished by the bidder may be in another language provided they are accompanied by an accurate

translation of the relevant passages in the English language, in which case, for purposes of

interpretation of the bid, the English translation shall prevail.

2.6 Bid Validity

(1) Bids shall remain valid for a period of 180 days (one hundred and eighty days) from the Bid

submission date specified in Notice Inviting tenders. A bid valid for a shorter period shall be rejected

by the Authority as non-responsive. If any bidder withdraws his bid/ tender during the Bid Validity

Period or makes any modifications in the terms and conditions of the bid, the said earnest

money/Bid Security shall stand forfeited.

(2) In exceptional circumstances, prior to expiry of the original bid validity period, the Authority may

request the bidders to extend the period of validity for a specified additional period. The request and

the responses thereto shall be made in writing. A bidder may refuse the request without forfeiting

his Bid Security. A bidder agreeing to the request will not be required or permitted to modify his bid

but will be required to extend the validity of his Bid Security for the period of the extension, and in

compliance with all other conditions.

2.7 Bid Security

(1) The bidder shall furnish as part of its Bid, a Bid Security in the amount as stipulated in the Notice

Inviting tenders for this Work. The Bid Security shall be drawn in favour of AMC Medical Education

Trust, and may be in one of the following forms:

a. Bank Guarantee from any Approved Bank to Authority. The list of Approved Banks to Authority is

specified in Annexure

The format of Bank Guarantee shall be in accordance with the sample form of Bid Security included

in the Annexure-8 of Bid Document.

b. Demand Draft issued by any Approved Bank.

(2) Bank Guarantees issued as security for the bid shall be valid for 180 days beyond the validity of the

(3) Any bid not accompanied by an acceptable Bid security as required, shall be rejected by the

Authority as non –responsive and Bid shall be considered rejected.

(4) The Bid Security of the technically unsuccessful bidders will be returned as promptly.

(5) The Bid Security of the successful bidder, along with second and third lowest bidder, will be

returned when the successful bidder furnished the required Performance Security as per clause

and signed the agreement.

(6) Bid security is a non-interest-bearing deposit.

(7) The Bid Security may be forfeited-

13 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

a) In case of unclear offer and/or conditional offer, such bid is not acceptable by the Authority and so

the Bid Security shall be forfeited.

b) In case of a fraudulent offer where information provided is found to be forged or misleading.

c) In case of revision and/or modification of terms of bid or withdrawal of bid during the validity period.

d) if the bidder withdraws his bid during the period of Bid validity;

e) For the successful bidder, if the Performance Security is not deposited within the stipulated time

f) If the Agreement is not executed within the time period specified in the LoA or as specified by the

Authority, even though Performance Security has been paid. (In this case, both Bid Security and

Performance Security will be forfeited and LoA will be cancelled).

g) If the successful bidder wants to withdraw before signing of Agreement.

h) In the event, bidder, after the issue of communication of acceptance of his bid by the Authority, fails/

refuses to start/ execute the work as herein the bidder shall be deemed to have abandoned the

contract and such an act shall amount to and be construed as the bidder’s calculated and willful

breach of contract, the cost and consequences of which shall be to the sole account of the bidder

and in such an event the Authority shall have full right to claim damages thereof in addition to the

forfeiture of the Bid security deposited in terms of this bid documents.

2.8 Bid Signatory

The bidder will appoint an authorized signatory for signing the bid and acting as representative. The

requisite authorization of this person in the form of Board Resolution/Partners Resolution or Power

of Attorney will be required to be attached with the qualifying bid.

2.9 Deadline for Submission of Bids

(1) Bids must be received by the Authority at the address specified in NIT (Notice Inviting Tenders) not

later than the time and due date specified in the Notice Inviting Tenders section.

(2) The Authority may, at his discretion, extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 2.11, in which case all rights and obligations of the Authority

and the bidders previously subject to the original deadline will thereafter be subject to the deadline

2.10 Amendment of Bidding Documents

(1) Before the deadline for submission of bids, the Authority may modify the bidding documents by

using addendum.

(2) Any addendum thus issued shall be part of the bidding documents and signed copy of the same

should be submitted with the Bid. The addendums shall be posted online only. Bidders are required

to check for any addendum / corrigendum before submitting online bid/ tender.

(3) To give prospective Bidders reasonable time in which to take an addendum into account in preparing

their bids, the Authority may its sole discretion extend as necessary the deadline for submission of

2.11 Pre Bid Meeting and Clarification of Bidding Documents

(1) There shall be pre bid meeting on 16/03/2026 at 12.30 P.M. at the Regd. office of Authority. A

prospective bidder requiring any clarification of the bidding documents may notify the Authority in

person during the pre bid meeting or by email or through fax / post/ courier at the Authority’s address

indicated in the Notice Inviting Tenders on or before the date of pre bid meeting. The Authority shall

provide response to the queries raised by prospective Bidder to the extent possible.

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Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

The Authority retains rights to not to respond to any query which if found non relevant. Copies of the

Authority’s response will be uploaded on the website. Bidder are requested to post their queries

before 24 hours of the date of pre bid meeting at the following email address:

"[email protected]"

No queries would be entertained afterwords.

(1) Any bid received by the Authority after the deadline for submission of bids prescribed in Table in

Notice Inviting Tenders will be returned unopened to the bidder.

2.13 Modification and Withdrawal of Bid

No bid may be withdrawn in the interval between the bid due date and the expiration of the validity

2.14 Right to call for more information /documents

If during bid evaluation, the Authority finds certain information or documents not having been

submitted by the bidder, of being made available partially only, the Authority, at its sole an absolute

discretion retains the right to

a. evaluate the bid based on submitted documents only or

b. ask for the missing information or documents from the bidders. The Authority’s decision in this

case would be final and binding.

2.15 Bid Opening Process

On the day of bid opening, Envelope 1 would be opened first and the Tender fee and EMD/Bid

Security shall be verified. Then Envelope 2 will be opened thereafter and its contents noted and

assessed. The Technical Evaluations of each Bidder shall be carried out. Technical assessment of the

Bid may then take place in absence of the bidders. The bidders qualifying as per the criteria specified

in Clause 2.1 and 2.2 shall be considered qualified. Price bid of only qualified bidders shall be

2.16 Bid Evaluation Method and Award Criteria

The Bidders are required to submit the Bid as per the subject clauses of this Tender. The Bid

Evaluations shall be carried out for each envelope. The Bids of the Bidders not submitting the

Demand Draft for Tender Fees and Bid Security shall be rejected. The detailed Bid Evaluations

process is described below.

a) Envelope 1: Demand Draft of Tender Fees and Bid Security as per clause 2.4 (a)

The Envelope 2 of only those Bidders shall be opened who provided Tender Fee and EMD as

specified in as specified in the subject clause

b) Envelope 2: Assessment of Eligibility and Qualification.

Assessment of eligibility and qualification of the bidder as against the criteria specified in clause

and 2.2. The bidders shall have to submit all documents as per the subject clauses. In order to qualify

15 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

for next stage of Price Bid opening, Bidders are required to meet each of the eligibility and

qualification criteria. The Bidders meet all eligibility and qualification criteria shall be considered as

qualified bidder for technical bid.

c) Evaluation of the technical bid

1. The initial technical evaluation will be purely based on the technical minimum qualification

criteria mentioned

2. The Committee will select the highest scoring bidder by giving 70% weightage on the

technical methodology/Technical Score and 30% weightage to the Financial Score.

3. Comparison of Financial Score shall be done by the formula as under;

Financial Scoring of the Bidder (FS) = LB (Lowest “total bid amount” as per annexure 10 of Technically

Qualified Bidder / (“total bid amount” as per annexure 10 of the subject Bidder) *

The lowest “total bid amount” as per annexure 10 bidder, of all the technically qualified bidders will

receive the maximum score of 100 marks; however, it will be given weightage of 30 %.

Bidder 1 Technical Score = 75 (As per the QCBS System), “total bid amount” as per annexure 10 =

5%+1% “6%” (Price Bid)

Bidder 2 Technical Score = 80, (As per the QCBS System), “total bid amount” as per annexure 10 = 5%

+ 0% “5%” (Price Bid)

Bidder 3 Technical Score = 85, (As per the QCBS System), “total bid amount” as per annexure 10 = 5%

+2% “7%” (Price Bid)

So the Lowest bided technically qualified vender is “Bidder 2”

The FS (financial score) of the “Bidder 1” will be = 5/6*100 =

The FS of the “Bidder 2” will be = 5/5*100 =

The FS of the “Bidder 3” will be = 5/7*100 =

The bidder score will be calculated like;

Bidder 1 (70% of ‘Technical Score’ + 30% of ‘Financial Score’) = (75*70% + 83.33*30%) =

Bidder 2 (70% of ‘Technical Score’ + 30% of ‘Financial Score’)= (80*70% + 100.00*30%) =

Bidder 3 (70% of ‘Technical Score’ + 30% of ‘Financial Score’) = (85*70% + 71.42*30%) =

The highest scoring vendor (H1) is “Bidder 2” with final score of

d) Assessment of Price Bid

The Bidder shall have to furnish its offer online in the price bid format.

Based on this exercise, the highest scoring bidder will be selected and the committee will further

negotiate and finalize the price for contract.

Notification of Award

(1) Prior to expiration of the period of bid validity prescribed by the Authority, the Authority will notify

the successful bidder by cable/ fax/ email and confirmed by registered letter that his bid has been

accepted. This letter (called "the Letter of Acceptance") shall name the sum which the Authority will

pay the Service Provider in consideration of the providing services as specified in scope and terms of

contract ( "the Contract Price"/”Bid Price”). On receipt of LOA, agency may start work as per date

mentioned in LOA, delay in start of work will cause penalty for delayed period.

(2) The notification of award will constitute the formation of the Contract.

16 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

2.17 Signing of Agreement

(1) At the same time that the Authority notifies the successful bidder that his bid has been accepted,

the Authority will direct him to submit the Performance Security and attend the Authority's office on

a date determined by the Authority for signing the Agreement with Concern Authority

(2) Both the parties agree to enter into a detailed Agreement which shall consist of the Tender terms

and conditions and additions, if any. Authority reserves the right to incorporate such terms and

conditions in the Agreement in addition to those in the Tender, which are deemed to be necessary

by it and which do not materially affect the cost and revenues of the Licensee. The Agreement shall

constitute a contract between the Authority and the Licensee under the Indian Contracts Act,

(3) The cost of agreement and duties such as stamp duty, registration charge if applicable any shall be

borne by the Service Provider.

2.18 Submission of Performance Security

(1) Within 30 (Thirty) days of the date of receipt of the Letter of Acceptance, the successful bidder shall

deliver to the Authority, a Initial Performance Security in the form of D.D./Pay order or Bank

Guarantee as specified in Annexure 9 from Approved Bank for an amount equivalent to 5% (Five

percent) of the Contract Price.

(2) The Performance Security shall be valid for a period not less than sixty (60) days after the end of

Contract Period.

(3) Failure of the successful bidder to comply with the requirements of Performance Security and Signing

of Agreement shall constitute sufficient grounds for cancellation of the award and forfeiture of the

Bid Security including restriction on future participation in Authority’s projects for a period as

decided by the Authority.

2.19 Failure to agree with the terms and conditions

Failure of the successful Bidder to agree with the Terms & Conditions of the Tender, shall constitute

sufficient grounds for the annulment of the award, in which event Authority may award the contract

to the next best value Bidder or call for new proposals.Understanding Terms

By submitting a proposal, each Bidder shall be deemed to acknowledge that it has carefully read all

parts of this Tender, including all forms, Appendix and annexes hereto, and has fully informed itself

as to all existing conditions and limitations.

2.20 Authority’s right to accept any proposal and to reject any proposal

Authority reserves the right to accept or reject any proposal, and to annul the bidding process and

reject all proposals at any time prior to award of contract, without thereby incurring any liability to

the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the

grounds for Authority’s action.

2.21 Corrupt or Fraudulent Practices

(1) The Authority will reject a proposal for award if he determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in competing for the contract in question. The

Authority will declare the firm ineligible, either indefinitely or for a stated period of time, to be

awarded a contract by AMC MET MEDICAL EDUCATION TRUST if it at any time determines that the

firm has engaged in corrupt or fraudulent practices in competing for the contract, or during

17 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

(2) “corrupt practice” means behavior on the part of officials in the public or private sectors by which

they improperly and unlawfully enrich themselves and/or those close to them, or induce others to do

so, by misusing the position in which they are placed, and it includes the offering, giving, receiving, or

soliciting of anything of value to influence the action of any such official in the procurement process

or in contract execution; and

(3) “fraudulent practice” means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of the Borrower, and includes collusive

practice among bidders (prior to or after bid submission) designed to establish bid prices at artificial

non-competitive levels and to deprive the Borrower of the benefits of free and open competition.

18 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

3. SCOPE OF WORK

The numbers given in Annexure “C” are tentative. The contractor shall provide resources, to

meet the Contractual obligations and /or as per requirement of concerned Colleges or AMC-MET

Providing Para Medical /Administrative / Technical & Other Staff for Colleges

Staff Plan of AMC - MET HR Services

S/No Designation Qualification & Experience

Graduate from recognized university with chemistry /

Assistant Laboratory Tech /

subject, Medical Lab. tech. course from recognized institution

Library Management Course Passed from recognized Institute

2 Assistant Librarian or

Graduate having Expertise

Attendant Lab/ Library/ Office/ X-

3 Knowledge of reading & writing having Expertise in the work

Ray/ Engg. Etc.

Graduate from recognized University with degree in

4 Biomedical Engineer BIOMEDICAL

ENGINEER having 3 years’ experience

5 Carpenter Knowledge of reading & writing having Expertise in the work

8th standard examination passed having knowledge of cleaning

6 Chair Side Attendant

and housekeeping.

7 Clinical Physiotherapist Bachelor Of Physiotherapy from recognized University

Dental TECHNICIAN Course Pass from recognized Institute or

8 Dental Technician

8th Pass having knowledge and experience of Dental Work

Degree in Master of Library & Information Science (M. Lisc) First

9 Deputy Librarian

preference for experience of Medical/Para Medical Library

10 Dissection Assistant Having Expertise in the field

11 Chauffer / Driver Having Valid HCV/LCV Driving License for More than 2 Years.

12 Electrician ITI Electrician with 2 Years’ experience

13 Gardener Knowledge of reading & writing having Expertise in the work

14 Helper /Peon 8th standard examination passed, having expertise

Jr. Pharmacist/ Jr. Dispensary

15 Degree or Diploma in Pharmacy from recognized university

Graduate of any faculty from recognized university having basic

Jr. Clerk /Computer Operator /

16 knowledge of computer operating, M.S Office and (knowledge

of cash collection and office work is desirable)

17 Liftman SSC passed with 1 year experience of lift operation

18 Mason Knowledge of reading & writing having Expertise in the work

For Executive Assistant : Post Graduate with 3 years’ experience

Executive Assistant/Office Sup.

19 with CCC pass, or MBA from recognized institute

For O.S. /A.M. : Retired Employee of AMC (Age limit 62)

20 Plumber Knowledge of reading & writing having Expertise in the work

HSC with X-Ray tech. Course from Any recognized institute or

21 X-Ray Technician HSC

with experience of 2 years

19 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

B-Tech. in computer Science or B-Tech. in IT/ M.Sc. IT/Diploma

22 System Engineer

computers with the experience of Two years /MCA/BCA with

years’ Experience

Graduate of Art/ Commerce/ Science from recognized

23 Rector Female Reading, Writing & Speaking ability in English-Hindi-Gujarati

good nature and Co-operative with good Character

Graduate of Art/ Commerce/ Science from recognized

24 Rector Male Reading, Writing & Speaking ability in English-Hindi-Gujarati

good nature and Co-operative with good Character

25 Asst. Rector Male/Female 12th Pass

Sanitary inspector Course in recognized Institute with 1 Year

26 Sanitary Sub Inspector

Registered Nurse and registration in Midwife (registration in

27 Staff Nurse Gujarat

Nursing Council) having computer knowledge

28 Technical Asst. Civil Degree/Diploma Engg. in Civil

29 Technical Asst Electrical Degree/Diploma Engg. in Electrical

30 Telephone Operator 12th Pass

31 Valve Man ITI Fitter Exam Passed

32 Watchman (Male/Female) 8th std. passed with 2 years’ experience

33 Wireman ITI in Wireman/Electrician

ITI Wireman/Electronics having 3 years experience in Audio

34 Audio Video Operator video

management experience in the auditorium

One Year Experience as an Oxygen Plant operator/ PSA plant

35 Oxygen Plant Operator

operator. Knowledge of Medical gases supply system.

Degree/ Diploma in any branch having one year experience in

Oxygen Plant In charge

36 MGPS/ Oxygen plant operator / PSA plant operator. Knowledge

of Medical gases supply system.

Age Limit : 45 Years

20 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Tentative Manpower Requirement for AMC MET Affiliated Colleges

Staff Plan of AMC - MET HR Services

NHL College SBB Nursing

S/No Designation MET Modi SVPIMSR Total

College + Physiotherapy College

1 Laboratory Tech / - 12 22 1 - - -

3 Library/ Office/ - - 14 7 - 5 -

X- Ray/ Engg. Etc.

5 Carpenter - - 2 1 - - -

Physiotherapist

8 Dental Technician - - - 3 - - -

9 Deputy Librarian - - 1 - - - -

11 Chauffer/ Driver - 3 3 1 - 1 -

12 Electrician - 3 2 4 - - -

13 Gardener - 1 1 7 - - -

14 Helper /Peon 2 13 4 3 - - 25

Jr. Pharmacist/ Jr.

15 Dispensary - - - 1 - - 15

Assistant/O.S./A.M.

21 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

21 X-Ray Technician - - - 3 - - -

22 System Engineer 0 - 1 - - - -

23 Rector Female - 3 1 1 - - -

24 Rector Male - 3 1 1 - - -

27 Staff Nurse - - - 12 - - -

Technical Asst.

31 Valve Man - - - - - - 8

Total Manpower 9 80 126 104 9 15 96

22 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

4 GENERAL CONDITIONS OF CONTRACT

4.1 Contract Period

(1) The Contract Period shall be of two (2) years commencing from the date of work order which is

extendable up to Two (2) years on mutual consent upon establishment of satisfactory performance to the

(2) In the event of Termination, the Concession Period shall mean and be limited to the period commencing

from the Commencement Date and ending with the Termination.

(3) In case of extension of Contract Period, the Service Provider is required to submit Performance Security of

the value and of the validity as decided by the Authority during the time of increase the validity period of

Performance Security for such period.

4.2 Obligation and duties of Service Provider.

(1) The Service Provider shall be required to do punctual and satisfactory performance of its Scope specified

(2) Deploy the personnel of required numbers at the locations as specified by the Authority as and when

required at the cost of the Service Provider. Authority shall not provide any logistic/transportation cost.

(3) The Service Provider shall be responsible to regular performance of duty assigned at the location

specified by Authority and take appropriate steps so that illegal use, unlawful activities and such other

action may not happen

(4) The Service Provider shall not claim any amount more than the amount fixed by way of contract by the

(5) The Service Provider shall be responsible to adhere with the conditions of the Minimum Wages Act

for making the payment of salary/ wages to the staff deployed.

(6) The Service Provider shall ensure that during situations of natural calamities, riots, disturbances or any

other Force Majeure events, all personnel deployed by the Service Provider shall perform the allocated

duties in full strength.

(7) The Service Provider shall have to ensure satisfactory standards of its competency, conduct, uniforms and

integrity of the personnel deployed.

(8) The Service Provider shall have to supervise and monitor the acts and duties of the personnel deployed on

regular basis and ensure effective discharge of their duties.

(9) In case Authority or supervisor of Authority observed neglect of duty, undesirable act, act against the

interest of Authority, misbehavior and consumption of alcohol while on duty, the Authority shall direct

the Service Provider for replacement of such personnel on immediate effect (within one hour of

intimation from Authority). The Service Provider is required to act proactively and replace all such

persons with competent persons. Such acts of personnel of the Service Provider shall attract

penalties/damages as specified in the Damage/Penalty clause.

(10) Agency shall not transfer or assign contract to any other party in whole or in part. The subcontracting is

not allowed. Such instance would lead to Termination and forfeiture of Performance Security.

(11) The Service Provider shall indemnify and hold harmless Authority & its employees, for any losses

that it might suffer while performing its duties/scope/ services. The Authority shall not defend the

Service Provider or any its employee in courts by any person who has commenced court proceeding while

performing its duties. The expense on all such account shall be borne by the Service Provider only.

(12) The personnel deployed by the Service Provider shall be deemed to be employee of the Service Provider

and shall not be considered or deemed to be the employees and of the Authority.

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Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

(13) The Service Provider shall be required to inform the Authority three days prior to execution of contract

the names and other required details of the persons to be deployed. Such person shall be issued a

laminated I.D affixing latest photograph giving details of Name, Age, Name of the Agency, date of

appointment, any other details, duly signed by responsible officer of the Agency. The identity card should

be worn by each staff which shall in turn give details regarding their full name, age identity marks,

signatures of the bearer and also of the issuing authority and seal.

(14) The Service Provider shall be required to provide uniform to Personnel deployed. Authority shall not be

liable to supply uniform dress or any other materials.

(15) In case the person so deployed is found to be "not alert” or commits an b r e a c h of any of the terms

and conditions of the contract, the Authority shall have the right to impose any punishment or

fine/damages as specified in the Damage/Penalty clause.

(16) The agency shall not deploy or shall discontinue deploying the person(s), if so desired by the

authorized person of Authority at any time without assigning any reason whatsoever.

(17) The Service Provider shall be solely liable for all payment / dues of the personnel employed and

deployed by it. The Service Provider shall fully indemnify Authority against all the payments, claims and

liabilities whatsoever incidental or directly arising out of or for compliance with or Enforcement of the

provisions of any of the labor or other laws to the extent they are Applicable.

(18) The Service Provider shall be absolutely responsible and liable for any and all personal injuries or death

and / or property damage or losses suffered due to negligence of the Service Provider’s personnel in

their performance of the services required under the contract or any other reasons.

(19) Authority shall not be liable to offer legal services for the offence, if any, committed any staff of the

Service Provider.

(20) The Service Provider shall only be liable for any illegal action or omission made by the personnel

employed by it.

(21) The Service Provider shall be liable take appropriate insurance cover of all personnel employed and

third party insurance and provide documentary evidence to Authority from time to time. The

insurance cover shall be valid till contract period. The proceed of the insurance shall be applied to cover

the claim from the third party, Authority staff and service provider’s employee.

(22) The Service Provider is required to comply with all legal and statutory requirements such as valid

license, labor laws including wages, maintenance of registration under the various act during the Contract

Period. Authority may ask for providing evidence of all such legal requirements. Non compliance of such

legal requirements shall be considered as breach and default by the Service Provider and Authority may

withheld payments and impose penalties or damages for such breach as specified in 4.6. If not so

specified then it shall be decided by the Authority.

(23) The Service Provider shall ensure that all relevant licenses pertaining to provision of applicable act have

been obtained from relevant Government Authorities for respective sites / premises.

(24) Agency supervisor has to check attendance of the staff daily and get it counter signed by the concerned

department of Authority and also maintain daily attendance register.

(25) The Service Provider shall be required to abide by instructions issued by the Authority time to time.

(26) Ensure alertness and attentiveness of the personnel deployed through surprise checks (during day and

(27) Submit a monthly report of compliance clearly stating complaint received, action taken and happenings in

the sites / premises to of the Authority where it has been directed to provide services.

(28) A local representative of the Service Provider shall be in-charge of the project and shall be responsible for

the efficient rendering of the service under the contract. While working at the sites/ premises, they

shall work under directives and guidance of the Authority and will be answerable to the Authority for

24 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

acts. This will, however, not diminish in any way, the agency's responsibility under contract to Authority.

(29) The Service Provider shall ensure that the personnel deployed by it are disciplined and do not

Participate in any prejudicial activity to the interest of the AMC MET Medical Education Trust / Govt. of

India / any state / or any union territory.

(30) The day-to-day functioning of the services shall be carried out in consultation with and under direction of

the Authority. Proposals for efficient functioning manpower shall be discussed, considered and

implemented from time to time by the agency with approval of Authority.

(31) AMC MET/ Hospital/college will be entitled to issue oral orders to the Bidder for any work

required by reason of such emergency. AMC MET/ Hospitals/college shall ensure that such oral orders

shall be followed up with written communication.

(32) In the event of any personnel being on leave / absent, the agency shall ensure suitable alternative

arrangement to make up for such absence.

(33) Staff requirement mentioned in tender is tentative. It may very time to time.

(34) Provide additional staff as and when required by the Authority as specified in the scope. If any point of

time AMCMET authority inform service provider to start work at other place not defined in tender than

service provider may provide staff at rate quoted in tender and as per same tender condition within

days of work order.

(35) BIO Metric Attendance of all the employee must be done on daily basis on joining the duty and at end of

(36) No complaint will be entertained after opening of Financial Bid from any Tenderer or others.

(37) No complaint will be entertained from third parties who have not participated in tender after opening of

(38) Bidder is required to rotate the deployed staff among the designated sites according to the consent of

competent authorities as and when required or on yearly basis.

(39) If the Bidder’s work order period has expired and a new tender has not been approved and implemented,

bidder will have to continue the work until the new tender is approved and implemented or for six

months, whichever is earlier.

AMC MET's official\concerned college's Dean/principal may order variations in the scope or quantum of work

through a written variation order. The payment for the variation shall be worked out on the basis of contract

rates for manpower. .

Payment Procedure:

Payment will be made after submission of bill (triplicate) in the succeeding month. Payment of the bill will be

based on computerized print outs in standardized Performa approved by DIRECTOR, AMC MET along with

computerized Bio metric generated attendance sheet in respect of the persons deployed. Awarded Agency has

to submit the details as per Annexure-13 and Annexure-14 with their monthly bill and any point of time any

other necessary details asked by AMC MET Authority has to be provided to make payment

4.3 Obligation of Authority

1. Authority is responsible for correctness and completeness of the Scope of the Work.

2. Allocate the location to Service Provider for carry out its obligations under this Contract and Scope of Work.

25 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

3. Make regular payment to the Service Provider for its punctual performance of obligations, scope and

after submission of required documents

4.4 Payment Terms

(A) Payment Procedures and terms

(1) The payment to the Service Provider shall be made on Monthly basis. The monthly payment of

service provided shall start from the end of the first month of deployment.

(2) The Service Provider shall raise regular monthly invoice and submit to Authority.

(3) No extra amount other than contractual liability to manpower staff or Agency will be paid to any

of the servants or employees or Officers of the person or institution to whom the contract is given.

(4) The Service Provider shall submit self-certified annexure-13 and 14 and photocopy of the monthly

attendance record / format as per the given by authority (i.e. name and no of personnel deployed for

each shift, location of deployment, designation and their attendance etc) along with the monthly bill. The

attendance record shall be prepared from the daily register and bio metric attendance system. The

Service Provider shall maintain the record displaying the attendance/presence of no of manpower

personnel for each shift along with location, and designation. This Register should be countersigned

everyday by authorized representative of the Authority. Service provider may collect weekly biometric

attendance from authority and tally with their data. If found any discrepancy may contact authority

(5) Upon receipt of the invoice, Authority will verify the invoice against the records of attendance register

and adjusted against any error, damages/penalties and other adjustment as may be applicable against the

invoice under the terms of contract/agreement. The Authority shall make pay (agreed amount as per

agreement) to Service Provider after making any tax deductions at source as applicable under Income Tax

law governing in India.

(6) On receipt of the invoice in complete form (with all necessary supporting and compliance forms),

payment may be released within 45 days from the date of inward of the invoice in complete form.

(7) Agency should provide the bank details of all staff before deploying to the locations and produce the

monthly statement of payment along with last month's ECR proof of EPF Payment and ESIC payment

of these staff with issuing bills for the next month.

(8) Agency has to submit bio metric attendance of his deployment to the Authority.

(9) Agency has to make payment to their staff salary on or before 7th day after ending of each month or

within 4 working days of receiving attendance data from college/institute, whichever is later.

(B) Other terms

(1) The Service Provider will not be entitled to any other expenses except the fixed in the contract. The

Authority has right to direct the Agency to make payment to the staff in the presence of the

representative of Authority.

(2) In case, the person so deployed is found ‘Absent’ or sleeping, the Authority will charge penalties as

specified in the Damage/Penalty clause from the monthly contractual payments to the Service Provider.

(3) On occurrence of instances where personnel deployed for providing services are found to be engaged in

irregular/unethical activities and non performance the Authority shall deduct the requisite amount at

the pro rata basis from the bill of the Service Provider besides imposition of penalty/damages for non

performance of the terms of contract.

(4) The Authority shall pay additional amount for additional personnel deployed by the Service Provider at

the same terms as agreed specified in the contract. Provided such deployment of additional personnel

should have been as per the direction of the Authority.

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Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

(5) The Service provider is solely liable and responsible for pay allowance and salary to personnel engaged

by it as per the prevailing labour laws and liable for any breach of any prevailing laws during the

Contract Period and Authority shall not be liable for any violation of any breach or law by the Service

(6) The Service provider has to maintain attendance as per the instruction of authority.

4.5 Performance Security

(A) Submission of Performance Security

(1) The Service Provider shall submit the Performance Security within the time period and terms (i.e. amount,

validity period and form) specified.

(2) Provided that if the contract is terminated for reasons other than attributable to the Service

Provider’s breach or non performance , the Performance Security, shall, subject to the Authority’s right

to receive amounts, if any, due from the Service Provider under this contract, be duly discharged

and released to the Service Provider.

(B) Submission of Performance Security

The Authority shall be entitled to encash the Performance Security fully or partially as the case

may be, through a notice of 30 days (“Encashment Notice”) under the following circumstances:

(i) Non payment of any dues by the Service Provider to the Authority as required to be paid under the

Contract/Agreement including damages/penalties as provided.

(ii) An Event of Default not being remedied in Remedial Period by the Service Provider despite notice

as provided in this Agreement.

Provided the extend of such encashment shall be no greater in amount than that required to remedy the

circumstances warranting encashment stipulated above and provided further that in case of any

encashment of the Performance Security pursuant to the Encashment Notice, the Authority may

return the amount so encashed if the circumstances requiring the encashment have been remedied to

the full satisfaction of the Authority.

The provision under this Sub-Clause authorizing the Authority to encash the Performance Security shall be

exercisable in addition to and without prejudice to the Authority’s right to do so under any other similar

provision the contract permitting encashment.

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Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

(C) Submission of Fresh Performance Security

In the event of the encashment of the Performance Security by the Authority pursuant to Encashment

Notice issued, the Service Provider shall within 20 (twenty) days of the Encashment Notice furnish

fresh Performance Security to the Authority, failing which the Authority shall be entitled to terminate

Service Provider Agreement by giving 30 days notice in accordance with the provisions herein.

4.6 Damages/Penalties

The Authority reserves the right to impose following damages/penalties to the Service Provider for non

performance or breach of its duties, obligation and contract conditions:

Penalties that will be applied for measuring the performance of your company are detailed below.

S. No Penalty Type Penalty Amount

1% to 5% of Invoice

1 Delay in start of work will cause penalty of 1% of the Invoice value on weekly basis

0.5 % of the agreed

2 Delay in recruitment/ Replacement of left manpower after 7 days daily rate of staff

3 Any kind of misconduct/ misbehave by the agency staff

4 Staff found without ID card at the time of inspection Rs. 100/- Per Incident

5 Chewing of Tobacco/ Pan Masala, Spitting, Smocking and any kind of nuisance

Note: - All penalties are excluding GST/ Taxes

a. Any misconduct/misbehavior on the part of the manpower deployed by the contractor will not be

tolerated and such person will have to be replaced by the contractor at his own costs, risks and

responsibilities immediately, with written intimation to Officer Incharge, concern Colleges/Hospital.

b. The Contractor should ensure to maintain adequate number of manpower as per order given or

"Annexure “C” and also arrange a pool of stand by manpower staff in case any cadre of manpower

staff absents from the duty, the reliever of equal status shall be provided by the Contractor (and not the

absenting staff) from an existing pool of man power staff. If the required numbers of

workers/supervisor/manager is less than required number of manpower as per order given or as per

Annexure “C” a penalty @Rs.400/- per worker per day will be deducted from the bill, which should be

borne by the contractor and not the staff.

c. The Penalty shall be levied @Rs. 10,000/- per bill per day, if agency fails to make staff salary on or before

7th of next month or within 4 working days of receiving attendance data from college/institute.

d. The penalty of Rs.10,000/- per bill per month, if the HR files are incomplete after 45 days of agency

e. During the Contract Period, any theft (partial or otherwise) of the installations / property or, damage

caused to the installation / property on account of forced entry or similar acts leading to the

deterioration or loss of the installations / property or any other loss/damages to Authority and/or to the

Third Party, caused due to the omission, negligence, default or deficiency in service or obligations/duties

of the personnel deployed by the Service Provider , the Service Provider shall be liable to make good such

loss or damage estimated by the independent valuation agency appointed by the Authority for this

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Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

purposes. On no performance of remedy of damage, the Authority shall reserve the right to seek

compensation by way of damages or recover the sum from the Performance Security or deduct the

same from the monthly bills raised by the Service Provider to the Authority, and / or invoke Performance

Bank Guarantee whichever is likely to meet the requirements of the Authority in its own view. If

amount exceeds the performance security then the Service Provider shall be liable to pay the said

amount with interest @ 12% per annum thereon from the seven days from the date of demand till the

date of actual payments

4.7 Termination due to Event of Default of the Service Provider

Occurrence of following Events shall be considered as the Default by the Service Provider (the

“Service Provider’s Event of Default”):

a) The Service Provider fails to deploy the personnel in time period specified as per the direction

of the Authority.

b) The Service Provider fails to accompany with the applicable laws, rules, regulation with respect to

labour laws, arm license and any other applicable law.

c) The Service Provider does not maintain a Performance Security, which is required as per terms of

d) Any breach or offence or non performance which has caused serious damage to Authority’s assets.

e) The Service Provider sub contracts the scope of work.

f) Repetitive breach, offence and non performance of duties, scope and obligations of the Service Provider

and does not cure the breach, offence or its non performance in Remedial period as specified by the

g) The Service Provider becomes bankrupt or insolvent, goes into liquidation, has a receiving or

administration order made against him, compounds with his creditors, or carries on business under

receiver, trustee or manager for the benefit of his creditors, or if any act is done or event occurs

which (under applicable Laws) has a similar effect to any of these acts or events.

h) Change in Service Provider’s Ownership during this Contract without prior consent of Authority.

i) The Service Provider fails to procure and maintain insurance cover as required as per terms of this

j) Any time it is found that the Service Provider or its employee/security personnel deployed has indulged in

the unauthorized and illegal activities at the Authority’s premises.

k) The Service Provider failed to make any payments/damages/penalties due to Authority within period

specified without any valid reason.

l) The Service Provider repudiates this Agreement or otherwise evidences an intention not to be bound

by this Agreement.

m) Any representation made or warranties given by the Service Provider under this Agreement is found

to be false or misleading

On occurrence of any of above events or circumstances, the Authority shall provide notice to the Service

Provider to remedy the breach/ Default in reasonable time period specified in the notice. If the

Service Provider shall not cure or remedy the default/ breach then the Authority may at its sole

discretion, upon giving 7 days notice to the Service Provider, terminate the contract.

The Authority’s election to terminate the contract shall not prejudice any other rights of the Authority,

under the contract or otherwise. The Authority may at its sole discretion forfeit the Performance Security

and may recover from the amount due to the Service Provider on occurrence of any of the Service

Provider’s Event of Default.

29 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

4.8 Termination due to Event of Default of the Authority

Occurrence of following Events shall be considered as the Default by the Authority (the “Authority Event

a) The Authority repudiates this Contract or otherwise evidences an intention not to be bound by this

Contract/Agreement.

b) The Authority failed to make any payments due to the Service Provider within period specified in the

Contract without any valid reason.

c) The Authority or any Governmental Agency has by an act of commission created circumstances that have

a Material Adverse Effect on the performance of its obligations by the Service Provider and has failed

to cure the same within 40 days of notice thereof by the Service Provider.

d) Any representation made or warranties given by the Authority under this Agreement is found to be false

Upon occurrence of all such events, Service Provider may send notice to Authority indicating the types of

Breach/default and reasons for which Service Provider’s obligations, scope and duties cannot be

achieved. Upon non cure of default in reasonable time period, Service Provider may upon giving 15 days notice

to the Authority, terminate the contract.

4.9 Force Majeure

(1) Neither party shall be to liable to the other for any loss or damage occasioned by or arising out of acts of

god, and in particular, unprecedented Floods, volcanic eruption, earth quake or other convulsion of

nature, and other acts such as but not restricted to general strike, invasion, the act of foreign

countries, hostilities or war like operations before or after declaration of war, rebellion, military or

usurped power, strikes or boycotts (other than those involving the Service Provider or their

respective employees/representatives or attributable to any act or omission of any of them) , An act of

war (whether declared or undeclared), invasion, armed conflict or act of foreign enemy, blockade,

embargo, riot, insurrection, terrorist or military action, Expropriation or compulsory acquisition by any

Government Agency of any Authority’s Asset or rights of the Service Provider, which prevent

performance of the contract and which could not have been for seen or avoided by the Service

Provider or the Authority (the “Force Majeure”).

(2) The Service Provider shall ensure that during situations of natural calamities, riots, disturbances,

pandemic (declared by government) or any other Force Majeure events, all personnel deployed by the

Service Provider shall try to continue to perform the allocated duties and obligation in full strength and

continue to protect the property / staff of Authority.

(3) In such situation, Authority may at its sole discretion excuse the Service Provider from the Performance of

its obligations. If Force Majeure Event subsists for 60 days then either party may by notice to other

party terminate the Contract.

(4) In the event that Parties are unable to agree in good faith about the occurrence of or existence of a Force

Majeure event, such dispute shall be finally settled in accordance with the Dispute Resolution Procedure;

provided that the burden of the proof as to the occurrence of Force Majeure Event shall be upon the

Party claiming relief and/or excuse on account of such Force Majeure Event.

(5) Termination of the Contract (a) shall not relieve the Service Provider or Authority of any

obligations hereunder which expressly or by implication survives Termination hereof, and (b) except

as otherwise provided in any provision of the Tender expressly limiting the liability of either Party, shall

not relieve either Party of any obligations or liabilities for loss or damage to the other Party arising out of

or caused by acts or omissions of such Party prior to the effectiveness of such Termination or arising out

of such Termination.

30 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

4.10 Representation and Warranties of Service Provider

The Service Provider represents and warrants to the Authority that:

a) It is duly organized and validly existing under the laws of India, and has full power and authority to

execute and perform its obligations and carry out the work as per the terms of contract.

b) It has taken all necessary actions under the Applicable Laws to authorize execution and delivery of

this contract and to validly exercise its rights and perform its obligations under this contract.

c) This contract constitutes its legal, valid and binding obligations, enforceable against it in accordance

with terms hereof, and its obligations under this Contact will be legally valid, binding and enforceable

obligations against it in accordance with the terms hereof;

d) it is subject to civil and commercial laws of India with respect to the Tender and this Contract/

Agreement and it hereby expressly and irrevocably waives any immunity in any jurisdiction in respect

e) The information furnished in the Bid and as updated on or before the date of this

agreement/contract is true and accurate in all respects as on the date of this Agreement/contract.

f) the execution, delivery and performance of this Tender and Agreement thereof w i l l not conflict

with, result in the breach of, constitute a default under or accelerate performance required by any of the

terms of the Service Provider’s Memorandum and Articles of Association or any Applicable Laws or any

covenant, agreement, understanding, decree or order to which it is a party or by which it or any of its

properties or assets is bound or affected;

g) there are no actions, suits, proceedings, or investigations pending or, to the Service Provider’s knowledge,

threatened against it at law or in equity before any court or before any other judicial, quasi judicial or

other authority, the outcome of which may result in the breach of or constitute a default of the

Service Provider under the Tender or which individually or in the aggregate may result in any Material

Adverse Effect;

h) it has no knowledge of any violation or default with respect to any order, writ, injunction or any decree of

any court or any legally binding order of any Government Agency which may result in any material

adverse effect or impairment of the Service Provider’s ability to perform its obligations and duties under

this Tender and Agreement;

i) it has complied with all Applicable Laws and has not been subject to any fines, penalties, injunctive

relief or any other Civil or criminal liabilities which in the aggregate have or may have Material Adverse

j) no representation or warranty by the Service Provider contained herein or in any other document

furnished by it to Authority or to any Government Agency in relation to Applicable Permits contains or

will contain any untrue statement of material fact or omits or will omit to state a material fact necessary

to make such representation or warranty not misleading; and

k) no sums, in cash or kind, have been paid or will be paid, by or on behalf of the Service Provider, to any

person by way of fees, commission or otherwise for securing the Tender or entering into of the

Agreement or for influencing or attempting to influence any officer or employee of the Authority in

connection therewith.

4.11 Representation and Warranties of Authority

The Authority represents and warrants to the Service Provider that:

a) It has full power and authority to grant the Tender and enter into Agreement with the Service Provider.

b) It has taken all necessary action under Applicable Law to authorize the execution, delivery and

31 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

performance of this Contract/Agreement;

c) The contract/Agreement constitutes its legal, valid and binding obligation enforceable against it in

accordance with the terms hereof.

d) It has good and valid rights for Site.

e) It has no knowledge of any violation or default with respect to any order, writ, injunction or any decree of

any court or any legally binding order of any Government Agency which may result in any material

adverse effect or impairment of the Service Provider’s ability to perform its obligations and duties under

this Tender and Agreement.

4.12 Dispute Redressal System

In the event of a dispute or difference of any nature whatsoever between the Supplier and the Authority

during the course of the Works, the same shall be referred to the Chairman, AMC MET for resolution.

The decision of the Chairman, AMC MET shall be final and binding on both the parties.

4.13 Severability and Waiver

If any provision of this Contract, or any part thereof, shall be found by any court or administrative body of

competent jurisdiction to be illegal, invalid or unenforceable the illegality, invalidity or

unenforceability of such provision or part provision shall not affect the other provisions of this Contract

or the remainder of the provisions in question which shall remain in full force and effect. The relevant

Parties shall negotiate in good faith in order to agree to substitute for any illegal, invalid or unenforceable

provision a valid and enforceable provision, which achieves to the greatest extent possible the economic,

legal and commercial objectives of the illegal, invalid or unenforceable provision or part provision. No

failure to exercise or enforce and no delay in exercising or enforcing on the part of either Party to this

Contract of any right, remedy or provision of this Contract shall operate as a waiver of such right, remedy

or provision in any future application nor shall any single or partial exercise or enforcement of any right,

remedy or provision preclude any other or further such right, remedy or provision or the exercise or

enforcement of any other right, remedy or provision.

(1) The Service Provider shall at all times, i.e. during the subsistence of the Contract, defend, indemnify and

hold Authority harmless from and against all claims (including without limitation claims for breach of

contract, death or injury to a person or injury to property, or other tort claims) and expenses

(including court costs) arising out of or relating to the breach by Service Provider of any covenant,

representation or warranty or from any act or omission of the Service Provider or his agents, employees.

Authority will notify ITMS Service Provider of any such claim, suit or proceeding and will assist Service

Provider (at Service Provider’s expense) in the defense of the same.

(2) The Service Provider shall be solely liable for all payment / dues of the personnel employed and

deployed by it. The Service Provider shall fully indemnify Authority against all the payments, claims, and

liabilities whatsoever incidental or directly arising out of or for compliance with or Enforcement of the

provisions of any of the labour or other laws to the extent they are Applicable.

4.15 No Partnership

Nothing contained in the Tender shall be construed or interpreted as constituting a partnership between

the Parties. Neither Party shall have any authority to bind the other in any manner whatsoever.

32 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

4.16 Governing Law and Jurisdiction

The Contract shall be construed and interpreted in accordance with and governed by the laws of India and

the Courts at Ahmedabad shall have jurisdiction over all matters arising out of or relating to the Contract.

4.17 Ownership & Protection of Property

Authority shall retain the title and ownership of any site allotted by it to Service Provider for purposes of

carrying out Service Provider’s obligations, duties and scope in relation to provide h services. Such title

and ownership of Authority in any such site shall not pass to Service Provider. The Service Provider is only

permitted to carry out its duties and obligations.

4.18 Risk Clause

The Contractor shall at all times have standby arrangements for carrying out the work under the

Contract in case of failure of the existing arrangement.

Dean, Principal of Concerned College/representative of concern College Dean , Principal / Officer In

charge, AMC MET reserve the right for termination of the contract at any time by giving one month

Written notice, if the services are found unsatisfactory and also has the right to award the contract to any

other selected Tenderer at the cost, risk and responsibilities of Contractor and excess expenditure

incurred on account of this will be recovered by Dean , Principal of concern College, AMC MET from

the Contractor Security Deposit or pending bill or by raising a separate claim.

• All necessary reports and other information will be supplied on a mutually agreed basis and regular

meetings will be held with the Dean, Principal of Concerned College/representative of concern College

Dean, Principal / Officer Incharge, AMC MET.

• Contractor and its staff shall take proper and reasonable precautions to preserve from loss,

destructions, waste or misuse the areas of responsibility given to them by the Dean, Principal of

Concerned College and shall not knowingly lend to any person or company any of the effects or assets

of the Concerned College under its control.

• In the event of loss/damage of equipments etc. at the premises of the Dean, Principal of Concerned

College due to negligence/carelessness of Contractor staff, if established after a joint enquiry, then the

Contractor shall compensate the loss to Dean, Principal of Concerned College

• The Contractor or its representative/s shall meet College's / AMC MET's representative/s regularly to take

feedback regarding the services. The Contractor will also maintain a suggestion book for comments on the

33 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

services rendered by it.

• The Contractor shall, in performing its part of this Agreement, ensure the safety of the building and the

persons working in or visiting the Colleges & it's premises and shall indemnify Dean, Principal of Concerned

College for any loss or damage caused by any act of the Contractor or its employees or staff etc.

• The Contractor shall not assign or sublet this Agreement or any part thereof to any third party without the

approval of the Dean, Principal of Concerned College / Officer Incharge, AMC MET. However, he may use

the services of associates for providing the services in which case the contractor shall be responsible for the

performance and all acts of the associates as though they were his own.

• In every case the Contractor shall make alternative arrangements for meeting his contractual responsibilities of

the Sub Contractor/Associate.

• Licenses if any required for Manpower supply services at the site will be procured by the Contractor.

34 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Formats for documents to be submitted

Annexure 1: Letter of Bid

(On the letterhead of Bidder)

AMC MET Medical Education Trust, Ahmedabad.

Subject: With respect to tender for Selection of Service Provider for Supply/Providing Of Para Medical

staff/Administrative Staff/Technical & Other Staff AT AMC MET COLLEGES & its attached premises

With respect to above mentioned subject, we are pleased to submit the bid. This offer is subject to all

terms and conditions contained in the tender document. We have not made any changes either directly

or indirectly in terms and conditions of the Tender. In additions to terms and conditions of this

tender, we are not given any written or oral promise from the Authority.

I am attaching as EMD Demand Draft / Pay Order as under

DD / Bank Guarantee No

Name of work Bank Name Date Amount

I am also attached Demand Draft / Pay Order as Tender Fee as under

Name of work DD / Bank Guarantee No Bank Name Date Amount

We are submitting duly signed and stamped two copies of Technical bid and all the necessary require

documents as per terms of Tender

We are fully aware that the Authority has right to accept any tender or reject any/all tenders without

giving any reason and upon rejection of tender/tenders we shall not be entitled to any right.

We have thoroughly read and understand all the terms and conditions of this tender and we promise to

agree and abide by all the terms and conditions of this tender. We have also visited the site and got clear

idea about the work profile and expectations of the Authority. We have signed and sealed each and every

page of this tender document and provided all true information/documents.

(Signature and stamp of the Authorized signatory of Bidder with date)

35 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 2: Bidder Information

(On the letterhead of Bidder)

All Bidders are required to furnish the information in this format.

Head office address

Local office address (if any)

Facsimile E-mail

Place of Incorporation/ Registration Year of Incorporation/ Registration

7 Whether Company / partnership / or any

IT Permanent Account Number (Copy to

Provident Fund Number allotted by

Provident fund office (copy to be enclosed)

10 ESI Registration Number

11 GST Registration Number

12 Professional Tax Registration Number

Main lines of business

All Bidders are required to furnish the documents such as MOA, AOA, Partnership Deed, GST registration and

registration as may be applicable.

(Signature and stamp of the Authorized signatory of Bidder with date)

36 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 3: Bidder’s Turnover

Name of Bidder:

All Bidders shall provide the information in the format as per this form. The information supplied shall be

the annual turnover from manpower outsourcing staff (except housekeeping and security) for Five (7)

letter head of and certified by a Chartered Account.

Annual Turnover for the Seven years

Year Manpower outsourcing Services (except housekeeping

and security) business Turnover

Seal and Signature of Statutory Auditor / Registered Chartered Accountant with Registration Number:

The Bidder shall have to submit, Audited statement for last seven years.

37 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 4: Details of Key Personnel

The Bidder shall provide the details and information of key personnel (As per clause 2.2(e) of ITB) in table provided

S Name of Designatio Qualification Total Whether served in Hospital

r. the n and Year s Experience /College/Education Institute

Employe of and also provide tenure of

e experienc services and evidence of

e with service records.

The Bidder shall also have to provide the detailed CV of Key personnel specified in Clause 2.2 (d) of ITB in

following format

Sr. Particulars

2 Qualification (Bidder shall also provide supporting certificates)

3 Whether served in hospital Provide tenure of services and evidence of service records.

4 Employment Record (Nature and

no of years of Experience with

different organization and

5 Date of Birth

6 Any other information

7 Signature of Project

38 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

The Bidder shall also have to provide the records of no. of persons employed by it

Whether Contractual or

Sr. Employee Name No permanent employee

No. (provide details)

(Signature and stamp of the Authorized signatory of Bidder with date)

39 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 5: Power of Attorney

(On a Stamp Paper of RS.300/- also notarized)

(Applicable in case of bid not being signed by the person directly authorized by the firm)

AMC MET Medical Education Trust, Ahmedabad

REF: Your Tender Ref.:

<Bidder’s name> hereby authorizes <Designated Representative’s name> to act as a representative of

<Bidder’s name> for the following activities vide its Board Resolution/ Power of Attorney attached

To attend all meetings with AMC MET Medical Education Trust /Employer or other entities associated with

tender for <Name of the Tender> and to discuss, negotiate, finalize and sign any bid or agreement and

subsequent Contract.

Yours faithfully,

<Signature of appropriate authority of the Bidder >

Name of appropriate authority of the Bidder:

<Signature and name of the Designated Representative of the Bidder for acceptance of this Power of Attorney>

<Name of Bidder >

Encl: Board Authorization

40 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 6: Affidavit on Stamp Paper

(On a Stamp Paper of RS.300/-)

It is certified that the information furnished herein and as per the document submitted is true and correct and

nothing has been concealed or tampered with. We have gone through all the conditions of tender and

are liable for any punitive action for furnishing false information/ documents.

Dated this day of

Signature (Company Stamp)

In the capacity of duly authorized to sign bids for and on behalf of:

Authorized Signatory with designation

41 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 7: Anti Blacklisting and other required declaration Certificate

(On a Stamp Paper of RS.300/-)

I M/s. (Bidder), (the names and address

of the registered office) hereby certify and confirm that we or any of our promoter/s / director/s are not

barred by Government of Gujarat (GoG) / any other entity of GoG or blacklisted by any state government or

central government / department / agency in India from participating in Project/s, either individually or as

member of a Consortium as on the -(Bid submission Date).

Further confirm that we or any of our promoter/s / director/s are not under a declaration of ineligibility for

corrupt and fraudulent practices by the Central Government, the State Government, Local Self Government

body or any public undertaking, autonomous body, authority by whatever name called under the Central, the

State Government or local self Government body.

We further confirm that we are aware that our Application for the captioned Project would be liable for

rejection in case any material misrepresentation is made or discovered with regard to the requirements of this

Tender at any stage of the Bidding Process or thereafter during the agreement period. Dated this Day

Name of the Bidder

Signature of the Authorized person Name of the Authorized Person

42 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 8: Bid Security

BANK GUARANTEE FOR BID SECURITY

(ON BANK’S LETTERHEAD WITH ADHESIVE STAMP)

AMC MET Medical Education Trust (AMC MET). Ahmedabad.

This Deed of Guarantee is made on this day of , 2026 at by

a Bank within the meaning of the Reserve Bank of India Act and constituted under the

Banking Companies Acquisition and Transfer of Undertakings Act, 1970/1980 and having its Head

Office/Registered Office at and a Branch Office at (hereinafter referred to

as “the Bank” or “the Guarantor”, which expression shall unless it be repugnant to the subject or context hereof

be deemed to include its successors and assigns) in favour of Chairman, AMC MET Medical Education Trust,

Ahmedabad having its Office at Usmanpura, Ahmedabad.

WHEREAS, the AMC MET undertook the process of competitive bidding in order to select the most desirable

firm/company for the (Work name) for which purpose AMC MET issued a Tender inviting Bids

from the Bidders;

WHEREAS, [name of Bidder] (hereinafter called “the Bidder”) shall submit

his Bid dated [date] for the above specified Works (hereinafter called “the Bid”).

In the event of any breach or non-performance of the following terms and conditions contained in the Tender

i. If a bidder withdraws or modifies his bid the proposal during the period of bid validity, or

ii. In the case of a Successful Bidder, fails to sign the Agreement or fails to furnish the required Performance

Guarantee (as defined below) with in stipulated time in accordance with the Tender Condition.

iii. In case of fraudulent bid where it is so established that the bidder has willingly and knowingly tried to mislead

AMC MET by providing false or fabricated information or

iv. If the Bidder submits a conditional Bid which would affect unfairly the competitive provision of other Bidders

who submitted substantially responsive Bids and/or is not accepted by AMC MET.

The Guarantor agrees absolutely, irrevocably and unconditionally guarantees and undertakes to pay to AMC

MET a sum of Indian Rupees without any protest or demur and upon receipt of first written

demand from AMC MET, without having to substantiate his demand, provided that in his demand AMC MET will

note that the amount claimed by him is due to him owing to the occurrence of any one or more of the

conditions, specifying the occurred condition or conditions.

This Guarantee will remain in force up to and including the date , being the date 60 days after the date of

expiration of the Bid Validity or as it may be extended by the bidder on a written request by AMTC, notice of

which extension(s) to the Bank is hereby waived. Any demand in respect of this Guarantee should reach the Bank

not later than the above date.

43 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

The jurisdiction in relation to this Guarantee shall be the Courts at AHMEDABAD and Indian

Law shall be applicable.

The claim in respect of this Bank Guarantee shall be admissible at any of our AHMEDABAD

IN WITNESS WHEREOF the Guarantor has executed this Guarantee on this day of

and year first herein above written.

Signed and delivered by the

Above named Bank by It’s Authorized Signatory as authorized by Board Resolution passed on

/ Power of Attorney dated [ ........... ]

Authorized Signatory Name :

In the presence of:

44 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 9: Performance Security

(On stamp Paper of RS.300/-)

To: [Name of Authority]

[Address of Authority]

[Name and address of Successful Bidder] (Hereinafter called

“the Service Provider”) has undertaken, in pursuance of Agreement No. dated to

execute [Name of Agreement and brief

description of Works] (Hereinafter called “the Agreement”);

AND WHEREAS it has been stipulated by you in the said Agreement that the Service Provider shall furnish you

with a Bank Guarantee by an approved bank for the sum specified therein as security for compliance with his

obligations in accordance with Agreement; AND WHEREAS we have agreed to give Licensee such a Bank

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of the

Licensee, up to a total of Rs. _ _ _ _ [amount of Guarantee]

____________________________________________ [amount in words] such sum being payable in the

types and proportions of currencies in which the Agreement Price is payable, and we undertake in which the

Agreement Price is payable, and we undertake to pay you, upon your first written demand and without cavil or

argument, any sum or sums within the limits of Rs. [amount of Guarantee] as aforesaid

without your needing to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from Service Provider before presenting us

with the demand.

We further agree that no change or addition to or other modification of the terms of the Agreement or of the

Works to be performed there under or of any of the Agreement documents which may be made between you

and the Licensee shall in any way release us from any liability under this guarantee, and we hereby waive

notice of any such change, addition or modification.

This guarantee shall be valid until the date:

45 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Signature and Seal of the guarantor:

An amount is to be inserted by the Guarantor, representing the percentage of the Agreement Price

specified in the Agreement, and denominated either in the currency of the Agreement or in a freely

convertible currency acceptable to the Employer.

46 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Financial Bid Detail

Annexure 10: Format of Price Bid

To be submitted online only

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/Technical & other Staff

AT AMC MET COLLEGES & its attached Premises

Monthly ESI Bonus

Contribution per Leave 5%

Amount per unit @8.33%

unit of (Presently

of Manpower to (Presently

Manpower to be 3.25% of D) Total CTC

Monthly be submitted by 3.25% of D)

deposited by the which shall per Month

Payment to the contractor which shall Total per

Sr. contractor be per Total per Year

Name of Designation QTY per unit of (Presently 3.25% be Month

No. (Presently reimbursed Employee K=(J*12)

manpower * of D) which shall reimbursed J = (I*C)

12.00% of D) upon I=

(in Rs.) be reimbursed upon

which shall be submission (D+E+F+G+H)

upon submission submission

reimbursed upon of the

submission of Documents

Documents Documents

X- Ray/ Engg. Etc.

47 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Monthly ESI Bonus

Contribution per Leave 5%

Amount per unit @8.33%

unit of (Presently

of Manpower to (Presently

Manpower to be 3.25% of D) Total CTC

Monthly be submitted by 3.25% of D)

deposited by the which shall per Month

Payment to the contractor which shall Total per

Sr. contractor be per Total per Year

Name of Designation QTY per unit of (Presently 3.25% be Month

No. (Presently reimbursed Employee K=(J*12)

manpower * of D) which shall reimbursed J = (I*C)

12.00% of D) upon I=

(in Rs.) be reimbursed upon

which shall be submission (D+E+F+G+H)

upon submission submission

reimbursed upon of the

submission of Documents

Documents Documents

Jr.Clerk Cum Data Entry

48 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Monthly ESI Bonus

Contribution per Leave 5%

Amount per unit @8.33%

unit of (Presently

of Manpower to (Presently

Manpower to be 3.25% of D) Total CTC

Monthly be submitted by 3.25% of D)

deposited by the which shall per Month

Payment to the contractor which shall Total per

Sr. contractor be per Total per Year

Name of Designation QTY per unit of (Presently 3.25% be Month

No. (Presently reimbursed Employee K=(J*12)

manpower * of D) which shall reimbursed J = (I*C)

12.00% of D) upon I=

(in Rs.) be reimbursed upon

which shall be submission (D+E+F+G+H)

upon submission submission

reimbursed upon of the

submission of Documents

Documents Documents

(A) Base Service Charge on net billing @ 5%

(B) Additional Service Charge (To be filled by the bidder)

(From 0% to 5% in addition to above mentioned 5% Service Charge)

(C) Total Service Charges quoted by the bidder (A+B) (To be filled by the bidder)

Total Contract Value with Additional Service Charge

49 Bidder’s Sign & Stamp

Tender for Supply/Providing of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

10.1 GST will be paid extra.

10.2 Whenever there is any increase in the minimum wages, above rates given in column D

would be increased by the same percentage equal to the percentage increase in the

minimum wages (for example, if the minimum wages are increased by 5%, then the

above rates in column D would also be increased by 5%)

10.3 Whenever PF and ESI Rate change, accordingly PF and ESI Contribution will change.

10.4 Monthly payment to per unit of manpower in column D is for 26 or 27 working days in

a month. According to the same per day deduction of wages for absenteeism would be

10.5 Agencies must provide Biometric attendance for each contractual staff.

10.6 Agencies must provide Bank, PF, ESIC, etc. details per month as demanded by AMC

10.7 AMC MET shall allow 1 Casual leave (only when prior intimation is given) to each man

power after completion of each 26 days of working.

If t h e QC BS S co r e a re s a me f o r mor e t ha n 1 b i d d e r t h a n decision of Chairman

AMC MET will be final to award this tender.

50 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 11: List of Approved Banks to AMC MET

(For the Purpose of Providing Bid Security/Performance Security/Tender Fee)

 All Nationalized Banks.

 Kotak Mahindra Bank

 IndusInd Bank

 Tamilnadu Mercantile Bank

 Ujjivan Small Finance Bank

 A U Small Finance Bank

 Equitas Small Finance Bank

 Standard Chartered Bank

 City Union Bank

 The Mehsana Urban Co-Operative Bank Ltd.

 The Ahmedabad Mercantile Co-Operative Bank Ltd

 Nutan Nagrik Sahakari Bank Ltd.

 The Kalupur Commercial Co-Operative Bank Ltd.

 Rajkot Nagrik Sahakari Bank Ltd.

 The Gujarat State Co-Operative Bank

 Saurastra Gramin Bank

Note: In case of submission of Bank Guarantee only the branches of above mentioned banks located in

Ahmedabad City would be eligible.

51 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 12: Experience and Work Certificate Table

(To be submitted on bidder letter pad)

Experience and satisfactory work completion certificate for providing Manpower Outsourcing staff

(except Housekeeping and Security) in any Govt. or Public or Private Sector or Trust run

Hospital/College/ Education Institution/Health Department having/provided more than

Manpower Outsourcing Staff (except Housekeeping and Security) for at least any two years out of

No. Name of Government/ Private Period Total No. of Tender Cost Total Work

Sector Hospital/ Trust From To Manpower amount Completion

Hospital/College/Education Outsourcing

Institute/Health Department Staff Provided

Note: Bidder has to attach without fail, satisfactory work completion certificate from above

mentioned institutes with technical bid, only work order copy should not be considered for

52 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 13: Employee Staff Details

(To be submitted with every month bill)

Institute Name: Bill for the Month ofYear of

Sr. Name of Cadre Total Total Payment Employee EPF Employee Prof. Employer Employer ESIC Bonus Leave Total

Employee Name Working Present to the Contribution ESIC Tax EPF Contribution 8.33% 5%

Days Days Employee 12% Contribution Contribution 3.25%

Signature & Stamp of Authorized Signatory N.B.:

Bonus & 5% Leave must be paid to Employee on Monthly Basis

53 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Annexure 14 : Employee Staff Bank Details

(To be submitted with every month bill) Institute Name:

Bill for the Month of __________Year of _

Sr Name of Cadre Bank Name Branch Bank IFSC Number Total Amount

Sr Name of Cadre Bank Name Branch Bank IFSC Number Total Amount

Employee Name Name of Account Transferred

the Number (Basic +Bonus +Leave)

Signature & Stamp of Authorized Signatory

54 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

For calculation of Total Amount Transferred Column 8 of above table

For calculation of Total Amount Transferred Column 8 of above table

Sr. Basic Salary as Bonus @ 8.33 % as per Leave 5% as per Total Amount Transferred

Sr. Basic Salary as Bonus @ 8.33 % as per Leave 5% as per Total Amount Transferred

per Annexure 13 Annexure 13 Column Annexure

Column No. (6-7-8-9) No.12 Column No.13

55 Bidder’s Sign & Stamp

Tender for Supply/Providing Of Para Medical Staff/Administrative Staff/ Technical

& Other Staff AT AMC MET COLLEGES & its attached Premises

Valid Labor License for providing Manpower Outsourcing staff at premises or institute in last five (5) years

Sr.No License Issuing License No. No. of Manpower Outsourcing Name of Institution where to Licensing

date staff provided provide service Authority

56 Bidder’s Sign & Stamp