Hiring of one numbers of Non AC Closed body Jeep on Contract basis for I/C Squad Checking Drive DGVCL Surat City Circle, DGVCL(Diesel Driven

Date of opening of tender for Technical bid, EMD ,Tender fee, as well as on

line at 11.00 hrs

3 Tentative date of on line opening of price bid at 11.00 hrs (if possible)

TENDER TERMS AND CONDITIONS

[A] Online Preliminary stage (This is mandatory): -

( i ) Original Receipt of Payment of Tender fee/EMD amount through RTGS/NEFT/Online, shall have to be

uploaded online in electronic form in preliminary stage.

(ii) PAN Certificate (Provisional Certificate is not allowed).

[B]Online Technical stage (This is mandatory): -

(i) Bidder have to submit self-declaration on the Letter Head regarding “No Deviation in tender Terms &

(ii) Scanned Copy of all the documents mentioned in Prequalification Criteria duly sealed & signed

File No: DGVCLCSC/TENDER/e-file/4437/2026/2422/Account

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0396/07/2026 Approved Date: 06-08-2026 01:37

First the Preliminary Stage will be opened & only if the documents towards payment of Tender fee & EMD are

found in order as per tender requirements specified above, then only the technical stage will be opened which

may please be noted.

Bidders shall submit Technical Bid & Price Bid On-Line only and not in physical form

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should invariably be paid by below mentioned way

otherwise offer will be ignored out rightly. (This is Mandatory)

· Bidder should pay Tender Fee by RTGS/NEFT/Online . If tender fee amount paid by RTGS or NEFT in

that case receipt of payment transfer through RTGS/NEFT must be uploaded in preliminary stage.

The Tender Fees is Non-refundable.

Earnest Money Deposit (EMD)

A) Bidders should pay E.M.D. amount by below mentioned way

· Bidder should pay EMD Compulsory by RTGS/NEFT/online. If EMD amount paid by RTGS or NEFT in that

case receipt of payment transfer through RTGS/NEFT must be uploaded in preliminary stage. Details of

RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 IFSC Code BARB0PIPLSU(5TH character is “zero”)

3 Name of Account DAKSHIN GUJ VIJ CO LTD

4 Account No (Cash Credit Account)

B) If during the tender validity period, i.e. 180 days (from the date of opening of technical bid), the

tenderer withdraws his tender, the EMD shall be forfeited and the tenderer may be disqualified from tendering

for further works.

C ) The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the

successful tenderer after he furnishes the Security Deposit for performance and duly enters into the contract.

If he fails to furnish the SD or to execute the contract for the work offered to him, his EMD shall be forfeited

and the tenderer may be disqualified from tendering for further work.

2 Document with Bid Submission:

· Bidder has to upload scanned copies of Original (Notarized/Self attested copies of Original-as specified in tender

document) document with bid in online only. Tender documents submitted in physical form will not be accepted and

· Bidder has to upload scanned copies of Original documents (in PDF form) remain legible and should not be

password protected.

· Any deviation found in Data / Details / Documents between online offers (e-tendering). ·

· Further bidders are requested to submit price – bid online only and not to submit the price bid in

physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-

line submitted price will be considered for evaluation. Further, if the quantity quoted differs in any of the technical bid

forms and in price bid forms, it is discretion of Evaluation Committee – DGVCL to consider the quoted quantity.

· It is mandatory for all the bidders to submit their tender documents by both forms wise on-line (e-tendering) in

schedule time. Tender documents submitted in physical form will not be accepted and considered.

· The price bid must be submitted strictly as per Schedule-B. The Price bid may be opened as per the specified

File No: DGVCLCSC/TENDER/e-file/4437/2026/2422/Account

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0396/07/2026 Approved Date: 06-08-2026 01:37

time and date of opening of the price bid.

· Bidders shall submit Price Bid On-Line only.

Any technical questions, information and clarifications that may be required pertaining to this enquiry should be

referred to the C.E.O & S.E (O&M), Dakshin Gujarat Vij Company, City Circle Office, 2nd floor, Opp. E-

Space, Bhagvan Mahavir College Cross Road, VIP Road, Vesu-Bharthana, Surat - 395

· Tender without EMD and tender fee shall be rejected.

· DGVCL reserves the rights to reject any OR all tenders without assigning any reasons thereof.

· The right to reject/accept and or split up of tender is reserved by the undersigned without giving any reason

· No tender should be accepted/opened in any case after due date of time and receipt of tender.

DGVCL, City C.O., Surat

Copy to: Jr Programmer, I.T., For Putting on n-procures & Web.

TENDER NO: DATE:-

Hiring of one nos. of Non AC Closed body Jeep

(with power steering) for 24 hours on Contract

Basis for I/C Squad Checking Drive DGVCL Surat

City Circle Office Surat.

DAKSHIN GUJARAT VIJ CO. LTD.

SURAT CITY CIRCLE OFFICE

File No: DGVCLCSC/TENDER/e-file/4437/2026/2422/Account

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0396/07/2026 Approved Date: 06-08-2026 01:37

DAKSHIN GUJARAT VIJ CO. LTD.,

City Circle Office, 2nd floor, Opp. E-Space, Bhagvan Mahavir College Cross Road, VIP Road, Vesu-

Bharthana, Surat - 395

Sub: Hiring of One nos. of Non AC Closed body Jeep on Contract Basis for DGVCL City Circle Office Surat for

Tenders are invited for three year rate Contract for Hiring of One nos. of Non AC Closed body Jeep on

Contract Basis for DGVCL Circle Office Surat of the Model shall have not been registered before more than

three months as on the date of tender opening (TAXI/MAXI passing) for 24 Hrs. per day duty for DGVCL, CITY

CIRCLE OFFICE SURAT.

Sr. Particulars Type of Vehicles No of vehicles

1 Diesel Driven –Taxi/Maxi Non AC Closed body 1 No.

passing Vehicle(24 hours duty Jeep

The rate shall be quoted for above vehicle as per scheduled ‘B’ of e-tender.

Place: Signature of the Tenderer

DAKSHIN GUJARAT VIJ COMPANY LTD.

File No: DGVCLCSC/TENDER/e-file/4437/2026/2422/Account

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0396/07/2026 Approved Date: 06-08-2026 01:37

TECHNICAL BID FOR PROVIDING VEHICLES FOR DGVCL-Surat

1. Tenders are invited for three year rate Contract for Hiring of one nos. of Non AC Closed body Jeep for

DGVCL Surat, of the Model shall have not been registered before more than three months as on the date

of tender opening (with taxi/Maxi passing) for 24 Hrs. per day duty for DGVCL City Circle office, Surat.

2. The touring journey covers the areas within Gujarat State and as per the instructions of the Officer-in-

3. Vehicle will have to be sent along with well experienced driver having valid driving license with necessary

tools and tackles to meet the normal break-down.

4. The Contractor shall provide stand by vehicle(s) to ensure prompt substitute arrangements.

5. The Contractor has to keep fuel i.e Diesel always full. Vehicle should not stop in between the journey for

refueling of same.

1. Detail of operation

1. Vehicles will be required as per Schedule-A and Rates should be quoted in Schedule-B.

2. The rates quoted shall be for three year rate Contract. Thus, rates quoted shall remain valid for complete

period of 36 months of execution of order. Without obtaining any confirmation, further 12 months or the

period decided by the competent authority can be extended by accepting authority in case required by the

DGVCL. The DGVCL reserves the right to terminate the contract at any time without assigning any reason by

giving 30 days notice in writing. The contractor shall not be entitled to any compensation by reasons of such

termination of contract.

3. Duration of the Contract will start from the date of receipt of order and the contract will be for36 months.

4. Normally duty time is for 24 Hours.

5 . The contractor will have to fulfill the conditions of contract of Labor Regulations Abolition Act – 1970 and

furnish the records failing to which payment will not be made.

6 . No tools, tackles and manpower for execution of order will be provided by the DAKSHIN GUJARAT VIJ

7 . The vehicle should be up to date and Diesel Driven only with good clean covers and shall be washed

regularly once a week.

8. The Driver of the Vehicle shall be well dressed as per RTO Rules and behave respectfully with Officers and

staff of the company.

9 . The DAKSHIN GUJARAT VIJ COMPANY LTD. reserves all rights to extend the contract for the period of

months or the period decided by the competent authority if required at the same accepted rate.

10. The Driver should be provided with enough money to cover the cost of fuel, toll taxes, bridge taxes,

Repairs and incidental expenditures while in journey.

11. Opening and closing Kilometers and Kilometers travelled should be got certified and duly signed by the

Officer traveling the vehicles day to day. In absence of such requirements, the bill will not be paid.

12. The Driver should be instructed for the good behavior and to drive the vehicle only in accordance to the

clear directives of the Officer-in-charge. In case, if driving found rough, contractor will have to replace the

Driver with good one.

13. The quantities shown in the Schedule-A and journey Kilometers will be considered from Head Quarter to

1 4 . Head Quarter of the Vehicle will be DGVCL, City Circle Office, Surat and journey kilometers will be

considered from Head Quarter to Head Quarter

15. It is the whole and sole responsibility of the Vehicle Owner during accident to pay compensation or

damages to the persons involved as per law or Govt. Act.

16. Valid Insurance of the vehicle along with 6 persons travelling will be provided by the contractor at his own

cost during the contractual period.

17. During the journey, all the RTO rules and regulations should be followed scrupulously and contractor will

be responsible for any court matter arise for not observing RTO Rules.

1. Please note that “The rate” quoted by bidder in Tender in Schedule “B” will be exclusive of GST rate. So it

means GST will be applicable as per government rules.

1 . Income tax and other taxes, if any in respect of Contractor income arising from this contract, shall be

deducted at source as applicable.

4. Terms of Payment

1. The contractor shall submit the bills with Certify logbook within 5 days on completion of each month.

2 . No advance for hiring of vehicle shall be paid. The Bill in duplicate should be forwarded to in charge

officer i/c Squad (D.E/J.E) DGVCL , CITY CIRCLE OFFICE SURAT and payment will be made by RTGS/NEFT

File No: DGVCLCSC/TENDER/e-file/4437/2026/2422/Account

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0396/07/2026 Approved Date: 06-08-2026 01:37

only. Income tax (if any) will be deducted at source from the R.A.Bill.

5. Price variation

1. The rates quoted by the contractor shall be based on the fuel price on negotiation date.

2. Formula for considering Price Variation: - No price variation will be payable on cost of Oil/Tyres, tubes etc.

For every 10 paisa (Ten paisa) rise/fall in price of Diesel per liter, adjustment of 01 paisa (one Paisa)

(increase/decrease) in rate per Kilometer will be given on production of Govt. GR or Dealer. This Price

variation will be applicable to the actual KM traveled during the month.

6. Security Deposit

1. The successful bidder has to pay Security Deposit @ 5% of the order value on acceptance of tender, within

15 days from the issuance of LOA and it is to be paid in Cash or by Demand Draft in favour of DAKSHIN

GUJARAT VIJ COMPANY LTD., Surat. Cheque will not be accepted.

2. In case of any liability arising to the DGVCL on account of the default on your part in carrying out various

functions, the same will be deducted while refunding security deposit.

3. No interest shall be paid by the DGVCL on Security Deposit.

4 . The S.D. shall be refunded after satisfactory completion of the contract. The DGVCL reserves the right to

recover any dues outstanding against the Tenderer from the S.D. or towards any loss caused to the DGVCL

owing to negligence or fault of the Tenderer, his servants or agents. The refund shall be done only on

production of No Objection Certificate from the concerned officers, after completion of successful order.

1 . If service of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ COMPANY LTD. shall exercise its

discretionary power to cancel the order.

2 . If contractor fails to execute the order successfully or fails to supply the vehicle at any incidence, the

requirement will be got completed through other agency and if required to pay higher rate, in that case,

difference of rates will be recovered from the contractor.

3 . If Tenderer fails to provide the vehicle on any day, as per contract, penalty of Rs. 2000/- per day per

Vehicle will be recovered from the current R.A.Bill.

8. Legal aspects

1. Agreement: As per company rules, contractor will have to enter into an work contract agreement on Stamp

Paper of Rs. 300.00 with the company in prescribed format before execution of work. The cost of stamp fees

shall be borne by the Successful Tenderer.

2 . The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs. 300.00 at his cost before

commencement of order stating that for any accidents or damages to the contractor's staff / equipments or

any other persons/vehicle due to non observance of safety measures, DGVCL shall not be responsible.

3 . The vehicle supplied should be comprehensively insured. Xerox copy of insurance Policy should be

submitted to this office before placement of order. Insurance for Driver should also be arranged by the

contractor and Xerox copy of the same should be submitted to this office.

4 . In case of any dispute or any discrepancy, the decision of the C.E.O & S.E (O&M) DGVCL SURAT CITY

CIRCLE OFFICE will be final and binding to the Tenderer.

5. The Tenderer must follow all the rules, regulations and orders of the Labour Laws relating to engagement

of persons by him.

6 . The tenderer shall keep all vehicles in operational condition and duly registered with concerned RTO and

copy of each document shall be maintained in the vehicle all time. Copy must be submitted to DGVCL.

7. The contractor shall obtain comprehensive insurance policies for all vehicles in respect of all the insurable

liabilities under the MOTOR VEHICLES ACT, The workman Compensation Act (For Drivers and Conductors),

Fatal Accident, Personal Injuries Act, Natural Hazardous, Riots/arson etc copy must be submitted to DGVCL.

8. The contractor shall obtain necessary license, registrations as legally required.

9. DGVCL shall entitle to recover full amount from contractor for expenses incurred on account of compliance

of any statutory provision or breach of contract.

10. The contractor shall not sublet the contract to any other party. If it is found, subletting the contract, then

S.D. will be forfeited and party will be black listed.

11. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction of the court situated

The C.E.O & S.E (O&M) DGVCL reserves the right to reject any OR all the tenders without assigning any

reasons thereof.

1. One weekly off will be allowed per week, generally on Sunday or as decided by the concerned officer or

Transport Deptt. For any extra absence, penalty will be levied as per Clause No. 7 sub clause 3 per

vehicle. If any vehicle is called on Sunday, the weekly off of the driver will be adjusted on any other

2. PAN No. and GST may be shown separately (Xerox copy attached with technical bid of tender).

3. The Tenderer shall make his own arrangement for the Boarding and lodging of his Drivers, Agents and

4. The Vehicle when in service, shall have to parked at the DGVCL premise or as near as the work site, if

File No: DGVCLCSC/TENDER/e-file/4437/2026/2422/Account

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0396/07/2026 Approved Date: 06-08-2026 01:37

5. The Tenderer shall ensure that representative on his behalf deputed by him should be in touch with the

in-charge officer for I/C Squad with regard to detailing of vehicle, providing arrangement for

substitutes in case of any vehicles going off road and looking after to general need of vehicle.

6. The Tenderer shall also make his own arrangements for refueling, repairs and maintenance of his vehicle

and provide other vehicle during maintenance or repair period.

7. The vehicle once inspected and approved by the C E O & S E (O&M) for hire shall not be changed or

substituted by the contractor except on orders or on becoming defective / off road due to accident break-

down etc. In such an event, the contractor shall give immediate intimation to the concerned officer.

Where a change of vehicle is likely to last for more than one week prior approval of the Transport

Manager shall have to be taken.

8. The speedometer of the vehicle must be maintained with full accuracy and in working condition order at

all times. Any defect noticed therein must be rectified at the earliest in a period not exceeding two days.

Till such time, the meter starts the Kms. of journeys for various places shall be decided by the user

9. Tender Fee is non-refundable.

10. The rates quoted by the Tender, the schedule of rates must include all charges of every type such as

Fuel, Levies, Maintenance, Repairs, Driver or contractor’s servant / agent wages etc.

11. Toll tax paid during official journey, shall be reimbursed to the contractor on production of proof of

payment along with the monthly bill.

12. The DAKSHIN GUJARAT VIJ COMPANY LTD. shall have right to hire the vehicle from other Agency at the

risk and cost of the contractor, in case of default.

10. Validity of Price Bid

The tenderers shall have to keep the tender open and valid for a period of 180 days from the technical bid

opening date or extended date and shall be bound by communication of acceptance dispatched by DGVCL

within the above prescribed time limit.

Place: Sign and Seal of the Tenderer

Qualifying criteria for opening the price bid:

The tenderer should submit the following documents without which their price bid will not be opened and the

tender will not be considered and disqualified.

Tender fee and EMD should be paid, otherwise tender will not be considered.

1. P.F. code is must unless the driving is done by the owner.

2. Cars papers like RTO registration, RTO Tax paid receipt, Taxi-Maxi passing certificate etc.

O R Bidder desires to purchase new vehicle, have to provide quotation of vehicle and relevant

3. Pan card Xerox copy.

4. Copy of Goods and Service Tax Number.

All above documents should be submitted Scan copy in the Technical Bid.

Any information and clarifications that may be required pertaining to this enquiry should be referred to

t h e C.E.O & S.E (O&M), Dakshin Gujarat Vij Company, City Circle Office, 2nd floor, Opp. E-Space,

Bhagvan Mahavir College Cross Road, VIP Road, Vesu-Bharthana, Surat - 395

Dakshin Gujarat Vij Company Ltd. reserves the right to reject any OR all Tenders without assigning any

reasons thereof.

File No: DGVCLCSC/TENDER/e-file/4437/2026/2422/Account

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0396/07/2026 Approved Date: 06-08-2026 01:37

DGVCL, City Circle Office, Surat.

DAKSHIN GUJARAT VIJ CO. LTD.,

SCHEDULE 'B' (Price Bid)

TENDER NO: DATE:-

Hiring of One nos. Non AC closed body Jeep for three year on Contract Basis for DGVCL City Circle

Office Surat for 24 hrs duty per day. (Diesel Driven)

Sr. Particulars In Figure In words

Kms./Month In Rs.

2 Excess Km. rate per

SEAL & SIGNATURE OF TENDERER : _________________________________

NAME OF FIRM /Car Holder Name : _________________________________

C.E.O & Supdt. Eng. (O & M),

City Circle Office, Surat

Signature Not Verified

Signed by:Bharat C Godhani

Superintending Engineer File No: DGVCLCSC/TENDER/e-file/4437/2026/2422/Account

14:00:57 +5:30 Approved By: Superintending Engineer,Technical,DGVCLCSC