Annual Rate Contract for on site Tonner Refilling work @ Surat City, Piplod Division & Pandesara Division DGVCL

Physical Technical Bid.

Estimated Cost Excl. GST Rs.2650000/-

The Tender shall be opened on the date mentioned above in the presence of those bidders who wish to

be present, if possible. If the Representative of Bidder wishes to remain present, then he must submit the

authorization letter of the representing company at the time of opening of Bids and this is compulsory.

Only one Authorized Representative is allowed.

Tender fee, EMD must be paid online and scan copy of receipts attached with submission of tender online

only on or before tender end date of tender submission in preliminary/Technical stage only.

All Tender related supporting documents like tender fee, EMD, Experience certificates, work orders, PAN,

GST Registration detail, firm registration details & other tender supporting documents must be

submitted online only on or before end of tender submission in preliminary/Technical stage only.

Any technical questions, information and clarifications that may be required pertaining to this enquiry should be

referred to THE CEO & SE (O&M) –DGVCL-“SURAT (O&M) CITY CIRCLE, 2nd Floor, Opp. E-Space,

Bhagvan Mahavir College Cross Road, New VIP Road, Vesu-Bharthana, Surat-395007”

File No: DGVCLCSC/AMC/e-file/4437/2026/1758/It

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0072/06/2026 Approved Date: 06-06-2026

DGVCL reserves the rights to reject any OR all tenders without assigning any reasons thereof.

THE CEO & SE (O&M)

DGVCL, Surat City Circle

GENERAL INSTRUCTIONS TO THE TENDERER

Open tenders are hereby invited for “Annual Rate Contract for Onsite Tonner Refilling work @ Surat City, Piplod

Division & Pandesara Division DGVCL ” - for Dakshin Gujarat Vij Company Limited, Surat (herein after referred to

as DGVCL). The project is located in Surat District in the state of Gujarat.

1. The work shall be carried out according to the enclosed General Conditions, other conditions, Technical

Specifications etc & such of the working drawings approved by the DGVCL.

2. Tenders must be submitted online only in the enclosed schedule of work & quantities. Those received in any

other form will not be accepted. They should be accompanied by a covering letter in which the bidder should

give all information as called for in the specifications &any other point which he would like to be considered

along with the tender.

3. All technical specification should be as per Specification accepted by DGVCL. No deviation in specification shall

be allowed and decision of DGVCL shall be final.

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should invariably be paid

by below mentioned online account otherwise offer will be ignored out rightly. (This is Mandatory)

Bidder should pay Tender Fee by RTGS/NEFT/Online . If tender fee amount paid by RTGS or NEFT in

that case receipt of payment transfer through RTGS/NEFT must be attached in preliminary stage. (This is

Bidder must be attached the scanned copy of Original money receipt of Tender fee paid in preliminary

The Tender Fees is Non-refundable.

5. Earnest Money Deposit (EMD)

1. Bidders should pay E.M.D. amount by below mentioned way

Bidder should pay EMD Compulsory by RTGS/NEFT/online. If EMD amount paid by RTGS or NEFT in that

File No: DGVCLCSC/AMC/e-file/4437/2026/1758/It

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0072/06/2026 Approved Date: 06-06-2026

case receipt of payment transfer through RTGS/NEFT must be attached in preliminary/technical stage.

Details of RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 IFSC Code BARB0PIPLSU(5TH character is “zero”)

3 Name of Account DAKSHIN GUJ VIJ CO LTD

Account No (Cash Credit

2. If during the tender validity period, i.e. 180 days (from the date of opening of technical bid),

the tenderer withdraws his tender, the EMD shall be forfeited and the tenderer may be disqualified from

tendering for further works

3. The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the

successful tenderer after he furnishes the Security Deposit for performance and duly enters into the

contract. If he fails to furnish the SD or to execute the contract for the work offered to him, his EMD shall

be forfeited and the tenderer may be disqualified from tendering for further work.

6. Security Deposit (SD)

The contractor shall, within 10 days of the issue of Letter Of Intent, pay 5 % of contract value as Security

Deposit. Demand Draft or Bank Guarantee from Nationalized bank in lieu of cash towards Security Deposit will be

accepted. All damages, costs, charges, expenses and other sums which may be or may become due or payable by

the contractor to the DGVCL under the terms of the contract may be deducted from the cash in the proceeds of sale

of the Securities/Bank Guarantee to deposited (which the officer or person to whom the same may be endorsed as

aforesaid is hereby authorized to sell / to encash for that purpose) or from the interest of any such securities of from

any sums due or which may become due to the contractor by the DGVCL or from the whole or the balance unpaid as

aforesaid of the encash securities so deposited being repaid or transferred and returned as may be to contractor

after the date on which the final bill is paid or after the expiry of the date up to which the contractor has to maintain

the work in good order whichever is later. SD will be released after 06 (Six) months of satisfactory completion of

7. PRICE EVALUATION:

No price preference shall be given on any account. All Tenders shall be evaluated on firm Price End Cost (with GST )

basis unless otherwise mentioned in the Tender documents.

If the Tender is invited with Total Owning Cost (TOC) Clause, the evaluation shall be done accordingly. For the

same, the Bidders have to give the detailed breakup of the End Cost.

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. any of the stores of COMPANY in Gujarat).

However, the Tenderer should indicate in the Schedule– “B” (i.e. Price Bid), the break-up of Total Unit F.O.R.

Destination Prices and Total Unit End Cost with GST and stating the Unit Ex-works price, freight, packing &

forwarding charges, Insurance Charges, GST separately in price bid, which is a must.

File No: DGVCLCSC/AMC/e-file/4437/2026/1758/It

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0072/06/2026 Approved Date: 06-06-2026

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with

valid Declaration &self-certified Certificate from Department. In the event of withdrawal/cessation of the Supplier

from Composition scheme during the tenure of the contract, the rate (i.e. price) mentioned in the price bid shall be

final and any additional GST will have to be borne by the tenderer himself. In no case additional amount towards GST

or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable

in case of Supplier / Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable for each item of

Goods/Service. If not specifically mentioned then COMPANY will have the option to take the prices as exclusive of

taxes and duties at maximum higher slab rates for the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B). The price bid

submitted in physical mode shall not be considered.

The Tenderer should invariably indicate the total unit end cost price considering all their costs / calculations in the

Price bid itself for each item and all sub-items if any. This is a must. Cost components hidden / furnished elsewhere

will not be considered and will be ignored out rightly.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends to supply the goods

/ services, meaning thereby the bidder has to supply the goods / services from the relevant declared / registered

place of supply only.

9. Goods and Service Tax (GST) :

The F.O.R. Destination prices are excluding GST which will be paid extra on a given taxable goods and/or services

within the original contractual delivery period. The amount of GST should clearly be indicated separately. (GST means

all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST(Compensation to the State for Loss of

Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you have

not claimed Refund of any applicable GST, charged to DGVCL or shall not claim any such Refund, on a future date,

from the concerned Authorities and if, any Refund, in respect of such GST, is claimed by you, it will be immediately

passed on to the COMPANY, without making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST is likely to be rejected if the rate of GST is not mentioned clearly unless

the bidder has opted for Composition Scheme under GST act which be should be clearly indicated in the price bid.

Company may at its discretion consider such offer with presumption of highest applicable rate of GST prevailing

when the price quoted is inclusive of GST.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with

valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender only

and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong

mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with interest if any. Such

refund along with interest needs to be passed on suo-moto by the supplier / contractor.

File No: DGVCLCSC/AMC/e-file/4437/2026/1758/It

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0072/06/2026 Approved Date: 06-06-2026

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per

annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate

particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s statutory

variation clause shall apply.

GST – TDS as applicable shall be deducted from the bill amount.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other additional

item of their inputs / input services under the ambit of the Input Tax Credit provisions under the GST Act, subsequent

to the date of submission of the offer, the same should be passed on to COMPANY and you should inform such

changes to COMPANY from time to time.

10. STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST or in the event of introduction of new tax or

cessation of existing tax subsequent to suppliers offer if it takes place within the original contractual delivery date

will be to COMPANY’s account subject to the claim being supported by documentary evidence. However, if any

decrease takes place after the contractual delivery date, the advantage will have to be passed on to company.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for Composition Scheme

11. Bids are invited under a Single Stage – Two bid procedure. This will also include the process of post-qualification

of the bidders. Proposal including bidder’s data on his technical and financial strengths along with experience

profile to meet with post qualification criteria and Bidder’s Technical proposals containing work methods,

approach, etc will be submitted by the bidder online only. The Technical Proposal along with the data and

information for qualification stage will be opened first. The technical proposal along with qualification

information will be subjected to an evaluation process contained as a part of the tender document and bidders

those who found fit to qualify will be invited for opening of the price bid. DGVCL as an employer reserves its

absolute and unchangeable right to qualify or disqualify one or all bidders by following an objective and

transparent system. The envelope containing the post qualification data and the technical bid will be opened

first for post qualification of the bidders and evaluation of their technical proposals and to determine the

responsiveness of the bids.

Price bids of only those contractors who are declared as substantial responsive to the requirements of the bid

documents will be opened only online for further evaluation.

Qualification requirement specifying financial capacity, technical, minimum acceptable levels with regards to bidders

experience in relevant projects and other relevant factors, such as work in hand, future commitments and litigation

history etc. will be evaluated first, and those qualifying the criteria will be considered for further price evaluation.

Technical proposal, which are not substantially responsive will be rejected.

12. Work carried under this contract shall be completed in all respects within 12 calendar month from the

date of commencement of the work. However, interim mile stones of the work will have to be completed

File No: DGVCLCSC/AMC/e-file/4437/2026/1758/It

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0072/06/2026 Approved Date: 06-06-2026

as per the priority, sequence, schedule given by DGVCL time to time. Order may be extended for further

one year with same rate, terms & condition of original order if party’s works found satisfactory.

13. Bidders must quote firm price only, till completion of work under contract, & this is to be confirmed by bidder

while submitting his offer.

14. No escalation towards labor and material / fuel shall be paid in this execution of contract. Price

quoted shall be firm. Contractor shall pay minimum wages to his laborers as per the Minimum Wages Act,

448 & rules there under as applicable from time to time in pursuant to the State Government notification. The

concerned contractor shall submit the details of the payment with due certificate of LWO/IRO of the DGVCL.

15. DGVCL reserves the right to delete any item of Schedule-B for which supplier/contractor shall not have any right

to claim on this account.

16. The Bidders shall note:

1. No price escalation on any account, will be payable.

17. Recoveries:

1. In case of any damage to equipment/machinery or structure/building of DGVCL or any public property due to

negligence’s of contractor or any other reasons attributed to contractor the decision of E.I.C. regarding the

amount of recovery shall be final.

2. If the contractor fails to execute the work as per direction of E.I.C. within the time frame given by DGVCL time to

time, shall get the work done through any other contractor at the risk and cost of the contractor and the cost of

execution of such work along with 15% overhead charges shall be deducted from contractor monthly bill over

and above recovery as per rules along with GST as applicable.

18. The notice inviting tender, general instruction to bidders and all other documents of this tender shall form

part of the contract.

19. ACCEPTANCE OR REJECTION OF BID

1. The DGVCL reserves the right to accept any tender irrespective of whether it is lowest or not or to reject all the

tenders without assigning any reasons thereof. Tenders departing from the stipulated technical specifications,

commercial conditions or the method of bidding in a radical manner are liable to be rejected.

2. The bid is liable for rejection prima facie, if it is

Without payment of EMD / Tender Fee.

Not in prescribed online form.

Not bearing signature of the bidder & seal of the company on all the documents accompanying the tender.

Not confirming to specifications or conditional tender.

Received after expiry of the due date & time.

Received by telex or telegram or fax.

Submitted by bidders who are listed under declaration of ineligibility for corrupt or fraudulent practices issued

File No: DGVCLCSC/AMC/e-file/4437/2026/1758/It

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0072/06/2026 Approved Date: 06-06-2026

by DGVCL, Govt. of Gujarat or Public Sector under taking.

Tender not fulfilling all the above conditions and those specified in the documents attached or incomplete in any

respect are liable to rejection.

DGVCL, Surat City Circle

Pre-QualificationCriteria.

NAME OF WORK: - “Annual Rate Contract for Onsite Tonner refilling work @ Surat City, Piplod Division &

Pandesara Division DGVCL.”.

The tender documents consists of two separate bids i.e. technical and price bids. Bidders are requested to submit the

technical bid with the following credentials self-attested for post-qualification as per schedule.

1. Supplier should produce evidence of experience of having successfully completed similar kind of tonner

refilling work only during the last Seven years ending last day of month previous to the one in which

applications are invited should be either of the following in Govt., /Semi Govt., along with certified copies of

documentary evidence, preferably photo copy of orders secured from DGVCL/MGVCL/UGVCL/PGVCL

/GSECL/GETCO/DISCO Ms/GEB/Central/State Government /Semi-Government order copy and satisfactory

completion certificate from respective department thereof:-

a) Three similar completed works costing not less than the amount equal to 40% of the estimated cost.

b) Two similar completed works costing not less than the amount equal to 50% of the estimated cost.

c) One similar completed works costing not less than the amount equal to 80% of the estimated cost.

The DGVCL may verify the above certificates / documents from respective department, if necessary.

2. EMD & Tender fee as described in the tender document online only.

3. The contractor who have been blacklisted with GUVNL/ DGVCL/ MGVCL/ UGVCL / PGVCL/ GSECL/ GETCO

or any of government or semi government or public sector shall not be considered.

4. Duly signed Online Technical Bid must be submitted along with tender documents in technical bid cover. The

tender for the bidder without Technical Bid will not be considered.

File No: DGVCLCSC/AMC/e-file/4437/2026/1758/It

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0072/06/2026 Approved Date: 06-06-2026

5. The bidder must have Goods and Service Tax (GST) Registration and same shall be submitted along with the

Tender only. The tender of the bidder without GST Registration will not be considered.

6. Self Attested copy of Power of Attorney, in case of Partnership Firm.

7. PAN no. of the firm.

8. Contractor should submit evidence as a registered agency under government of Gujarat or India.

The Bidders shall submit documentary evidences in support of all above Qualification criteria, failing

which the bid will be rejected.

The above documents will be analyzed and after satisfaction, the price bid will be opened online only. DGVCL may

verify the documents, experience certificates with authority who have issued such certificates / details.

The price bid of only those bidders shall be opened online, who are pre-qualified in Technical bid based

on Bid Evaluation Criteria mentioned above.

Sign of Contractor CEO & SE (O&M)

DGVCL, Surat City Circle

DAKSHIN GUJARAT VIJ COMPANY LIMITED

NAME OF WORK: “Annual Rate Contract for on site Tonner Refilling work @ Surat City, Piplod Division &

Pandesara Division DGVCL.”

1. The scope of work in the above said works as per general terms & conditions. The work to be carried out as per

Item mentioned in Schedule B, specifications and as directed by DGVCL concerned authority & IT department of

circle & division offices.

2. Unsatisfactory performance of service will render this contract to be terminated.

3. The Tenderer shall be liable to pay compensation for any loss and damage caused to the property of DGVCL or

its employees by the Tenderer or his workers.

4. The Tenderer shall personally be responsible for the conduct of his staff and in case of any complaint against

5. The Tenderer and his staff shall follow the rules and regulations of the department in force and instructions

issued from time to time. DGVCL will be free to take action against the Tenderer for violating the same.

Equipment / Material:

All the Equipment to be used for contract is within your scope of work and rates quoted for supply of spares / items

are to be as per tender condition and requirement of DGVCL.

File No: DGVCLCSC/AMC/e-file/4437/2026/1758/It

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0072/06/2026 Approved Date: 06-06-2026

The time limit allowed for carrying out the work as entered in the tender shall strictly be observed by the contractor

and shall be reckoned from the date on which the order to commence the work is given to the contractor. The work

shall throughout the stipulated period of contract proceed with due diligence (time being deemed to be essence of

contract) and for delay, the contractor shall pay compensation, an amount equal to half percent (0.5%) per one

week/part of week for the contract amount of work or such smaller amount as per the decision of the Competent

Authority of the DGVCL plus GST at 18% on penalty amount.

However, the total amount of compensation to be paid by the contractor, under the provision of the clauses shall not

However, the total amount of compensation to be paid by the contractor, under the provision of the clauses shall not

exceed 10% + GST of the amount of contract value as decided by the competent authority of the DGVCL. The penalty

will be invariably deducted from the bills of the contractor and no refund will be given unless the competent

authorities approve the reduction the reasons for delay attributable to DGVCL as well as to party will be brought out

clearly while putting the proposal for waiver reduction in penalty.

COMPLIANCE OF LAW:

The successful bidder will certify that he has complied with provision of industrial & labor Laws including PF Act; ESI

Act etc. as may be applicable and submit the relevant documents while submitting quarterly bills to this office.

Manpower, material & services cost born by contractor. Contractor is fully responsible for any accident or misconduct

or violation occurred during contract period.

CEO & SE (O&M),

DGVCL, Surat City Circle

I/We accept the above conditions.

Contractor’s Representative legible signature: ______________________

Seal of the company Date & place: ________

File No: DGVCLCSC/AMC/e-file/4437/2026/1758/It

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0072/06/2026 Approved Date: 06-06-2026

Name of work: - Annual Rate Contract for Onsite Tonner

Refilling work @ Surat City, Piplod Division & Pandesara Division

Item Description Unit

Refilling of cartridge laser printer

Compatible Tonner of cartridge laser printer

Drum of cartridge laser printer

Wiper/ Doctor/Magnet/PCR Blade of cartridge laser printer

5 Refilling of cartridge SAMSUNG D203S/HP 152X

6 Compatible Tonne cartridge SAMSUNG D203S

7 Drum of cartridge SAMSUNG D203S/HP 152X

Wiper/ Doctor/Magnet/PCR Blade of cartridge SAMSUNG

9 Compatible Toner cartridge HP 152X

10 EPSON LX310/TVS DMP Ribbon

11 EPSON M1140/1170 INK Bottle 005

12 EPSON INK PAD M1140/1170 Compatible

13 EPSON Head M1140/1170 Original

14 EPSON Page Pickup Roller M1140/1170 Original

15 Refilling Color cartridge EPSON L110/L4260(Per Bottle)

16 Canon MF643cdw Original Cartridge LaserJet 054H(Per Color)

17 EPSON M1140/1170 FRAM Assy

18 EPSON M1140/1170Pumping Assy

19 EPSON M1140/1170PHU LEFT/Right/CENTER

20 EPSON M1140/1170 Paper Eject Roller Guide

Estimated cost(twenty Six Lacs Fifty Thousand Only)

%Rate (Above/Below)

Note: Taxies will be provided/deducted extra as per

government rule

DGVCL, Surat City Circle

Signature Not Verified

Signed by:Bharat C Godhani

Superintending Engineer File No: DGVCLCSC/AMC/e-file/4437/2026/1758/It

18:23:41 +5:30 Approved By: Superintending Engineer,Technical,DGVCLCSC