Request for Quotation (RFQ) for the Selection of an Event Management Agency (EMA) for Rajasthan Seaside Startup Summit (RSSS) to be organized in Jaipur (Rajasthan)

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Tender Inviting Authority: Commisioner, DoIT&C, GoR, Jaipur

Name of Work: Request for Quotation (RFQ) for the Selection of an Event Management Agency (EMA) for Rajasthan Seaside Startup Summit (RSSS) to be organized in Jaipur (Rajasthan)

Contract No: F15(15)/DoIT/2025/00328/2026 Dated 30.01.2026

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description (As Per scope of work) Item Code / Make Quantity Units Estimated Rate Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency Unit Rate (in INR) Rs. P GST% on item GST in INR Unit rate with GST (8=5+7) Any Other Taxes/Duties/Levies Other Taxes 2 IIIrd Party i.e DGS&D / RITES etc Inspection Charges @0.34%+Service Tax Less for Cenvat Credit,if any respect of Supplies Under full Excise Duty Category

1 Flex Printing item1 5000 Sq.Ft. Excess(+) Full Conversion INR

2 Vinyl Print with sunboard- 3.00 mm item2 500 Sq.Ft. Excess(+) Full Conversion INR

3 Placards/ Name Plates item3 50 Nos Excess(+) Full Conversion INR

4 Badges & Lanyard item4 600 Nos Excess(+) Full Conversion INR

5 Program Details ( M2M) item5 100 Nos Excess(+) Full Conversion INR

6 Invitation Cards with Envelope item6 500 Nos Excess(+) Full Conversion INR

7 Notepad & Pen item7 600 Nos Excess(+) Full Conversion INR

8 Food Coupon item8 2500 Nos Excess(+) Full Conversion INR

9 Pocket Folders for Dais item9 10 Nos Excess(+) Full Conversion INR

10 Memento item10 15 Nos Excess(+) Full Conversion INR

11 Registration Counter item11 3 Nos Excess(+) Full Conversion INR

12 Chairs with cover item12 356 Nos Excess(+) Full Conversion INR

13 iStart Policy item13 500 Nos Excess(+) Full Conversion INR

14 AVGC Policy item14 500 Nos Excess(+) Full Conversion INR

15 iStart Brochure item15 500 Nos Excess(+) Full Conversion INR

16 Dais Chair item16 19 Nos Excess(+) Full Conversion INR

17 Round Table with 6 Chair seating item17 20 Nos Excess(+) Full Conversion INR

18 Laptop Wifi Enabled with Mouse item18 3 Nos Excess(+) Full Conversion INR

19 Multi-Functional Printer item19 2 Nos Excess(+) Full Conversion INR

20 Queue Manager item20 30 Nos Excess(+) Full Conversion INR

21 Stationary package item21 1 Nos Excess(+) Full Conversion INR

22 Stage - 40'x20'x2.5'(H)- with carpet, masking, stairs etc. item22 800 Sq Ft Excess(+) Full Conversion INR

23 Stage - 30'x20'x2.5'(H)- with carpet, masking, stairs etc. item23 600 Sq Ft Excess(+) Full Conversion INR

24 Stage - 10'x12'x1'(H)- with carpet, masking, stairs etc. item24 120 Sq Ft Excess(+) Full Conversion INR

25 Sound Set 1 item25 1 Nos Excess(+) Full Conversion INR

26 Sound Set 2 item26 1 Nos Excess(+) Full Conversion INR

27 Sound Set 3 item27 1 Nos Excess(+) Full Conversion INR

28 LED indoor wings item28 Sq. Ft. Excess(+) Full Conversion INR

29 LED Prompter 65" (tilted with cover) item29 1 Nos Excess(+) Full Conversion INR

30 Spike Busters (15 Amp/ 5 Amp) with Min. 4 Socket item30 25 Nos Excess(+) Full Conversion INR

31 Podium with Goose Mic, 3 sided frame for branding, laptop & PPT presenter item31 2 Nos Excess(+) Full Conversion INR

32 Welcome plants item32 15 Nos Excess(+) Full Conversion INR

33 Seating Arrangement Pla Cards- inside Auditorium item33 5 Nos Excess(+) Full Conversion INR

34 Lighting Lamp with Necessary Items item34 1 Nos Excess(+) Full Conversion INR

35 Tray for event duration item35 2 Nos Excess(+) Full Conversion INR

36 Hi-Tea as per Menu- 2 days item36 800 Nos Excess(+) Full Conversion INR

37 Lunch Buffet- as per menu- 3 days item37 900 Nos. Excess(+) Full Conversion INR

38 Dinner Buffet- as per menu- 2 days item38 800 Nos. Excess(+) Full Conversion INR

39 Water station with 2500 nos. water bottle of 200 ml. each item39 2 Nos. Excess(+) Full Conversion INR

40 Photographers item40 2 Nos Excess(+) Full Conversion INR

41 Videographers item41 2 Nos Excess(+) Full Conversion INR

42 Drone Camera item42 1 Nos Excess(+) Full Conversion INR

43 Anchor item43 1 Nos Excess(+) Full Conversion INR

44 Female Usher item44 3 Nos Excess(+) Full Conversion INR

45 Webcasting setup item45 1 Nos. Excess(+) Full Conversion INR

46 Carpet item46 2000 Sq. Ft. Excess(+) Full Conversion INR

47 Flower Decoration item47 1 Lumpsum Excess(+) Full Conversion INR

48 Room Single Occupancy - from 27th Feb to 28th Feb item48 360 Room nights Excess(+) Full Conversion INR

49 Alphabet or Any other MDF Cutouts Selfie zone item49 1 Nos Excess(+) Full Conversion INR

50 Welcome Gate item50 1 Nos Excess(+) Full Conversion INR

Total in Figures

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