Engaging of an Event Management Agency for the International Purple Fest Goa 2025 scheduled to be held from 9th October to 12th October 2025

Amount

Parking Entry and Exit Gates: Providing 3D Artistic Entry Gate Arches (Festival theme) with branding and design elements on all sides (2 gates). ESG Multiplex Entry and Exit Gate large enough to allow entry and exit of buses and heavy vehicles for drop off and pick up of PwDs

Registrations Counter: Providing Registration Counter of 40 x 15 ft with wooden carpeted platform which will be three sides covered with festival theme themed branding with front fascia branding. This will also include: 10 tables with required leg space for wheelchair access, 30 armless chairs with white cloth, electrical points - 5amps-30 nos & 15 amps - 10 nos, pedestal fans - 10 nos, warm tubelights for ambience lighting - 15 nos, Smart Google Television with stand 55inch- 2 Nos, 3 Nos Ramps with railing 4x 8 ft needs to be provided with 1:12 gradient as per accessibility standards

Canopy for help desk - 10x10ft with festival theme branding with 1 table, 2 chairs, 1 fan & a 5amp electrical point for phone/ laptop charging

Wheelchair storage kiosk: Two pagodas of 20x20 ft, all four sides covered, single lockable door with 1 table & 2 chairs with 1 Ramp.

Tin sheet barricading to block Inox market lane : 20 running meter with 12 ft height.

Indian Hanger (Inclusion Pavilion): 20x80 meters, wooden platform with Purple carpeted flooring in aisle space and grey in stall space 20x80 meters, 8x4 ft ramp - 4 nos with 2 levels railing, ambience lighting, Stalls: 3x3 mtr - 30 nos, 3x6 mtrs - 10 nos, 6x6 mts - 10 nos along with fascia(name plate), tables with white cloth - 100 nos, armless chairs with white cloth - 225 nos, electrical points - 5 amp - 160 nos, 5x15ft branding drop down danglers - 40 nos, Adequate no of Silent Pedestal and Ceiling Fan to ensure necessary ventilation and ambient temperature inside the hanger, Sufficient lighting to individual stall to assist people with low vision and 1 pedestal fan per 9 square meter of stall space, requisite dustbin in each stall.

Flag off Stage & Branding Platform: 16x8 ft with 1 ft height duly carpeted and with back masked skirting with a portable ramp of 12 ft long and 4 ft wide and a backdrop of 16x10 ft printed with star matt finish flex with black back . Providing 2 PA Sound System of reputed make with 8 channel mixer and 2 cordless mics. sufficient illumination at the branding platform

Food Court: Indian waterproof Pandal/Hanger of 32x22 meters Tin sheets covered with festival theme based branding, ambience lighting and adequate ceiling fans. Providing 3x3 mtrs food stalls 17 Nos and adequate space for food truck with front fascia name with festival theme based branding. It should include: Tables - 17 nos, Chairs - 34 nos, 5 amp electric plug point- 17 Nos & 15 amp electric plug point - 17 nos, pedestal fans - 17 nos, warm tubelight - 17 nos, dustbins - 17 nos along with common large dustbins to seggregate dry and wet waste in common areas. Also provide artistic theme based seating for 60 pax.Grey carpeted flooring

Rain proof covered Open Mic Stage: 12x8 ft with 1 ft height duly carpeted and black mask skirting with 12x4 ft ramp with 2 level railing and 12x10 ft theme based backdrop on star matt finish flex with black back. Providing 2 PA sound with 8 channel mixer with 2 cordless mics. Also provide karaoke system with monitor screen & stage lighting on T truss stands.

NGO stalls/ Pavilions: Indian waterproof hanger of 1000 sq. mtrs. with ambience lighting & ceiling fan with theme based branding, wooden platform with carpeted flooring of 800 sq. mtrs with Purple carpeted flooring in aisle space and grey in stall space . with required ramps as per the standards. Providing minimum 2x2 mtr stalls - 90 nos, tables - 90 nos, chairs - 180, 5 & 15 amps electric plug points - 180 nos, fans - 90, dustbins - 90, front fascia name - each stall & warm white tube light - 90.Sufficient lighting to individual stall to assist people with low vision and 1 pedestal fan per stall space.

Purple Street - Secondary Stage: Indian waterproof Hanger of 300 sq. mtrs. Theme based branding With ambience lighting, ceiling fans. Providing stalls 2x3mtrs - 18 nos with front fascia and theme based branding with tables - 36 nos(table size as specified), chairs - 36 nos, pedestal fans - 18 nos and warm white tubelights - 18 nos. Providing accessible stage of 24x16 ft with 2 ft height duly carpeted and with theme based branded skirting, LED Wall of 24x10 ,4 PA sound system requirement and best practices of international event and overall program. Podium Mic, Cordless Mic Lapel Mic, Tripod Mic, Drum Kit Mic 16 Channel Mixer stage monitor 2 nos. stage gear as required. should also provide side panels for the stage with 2 green rooms with light, fan , mirror and chairs - 6 nos. Ramp in 1:12 gradient with railings to be provided. Chairs-60 nos

Triangle Area - Inclusive Sports Pavilion: Indian waterproof Hanger of 40x22 mtrs with ambience lighting and pedestal fans - 15 nos. Carpeting of 40x22 mtrs and theme based branding wall of 40 x 3 mtrs

Old GMC Entry : Providing 3 dimensional Artistic accessible Entry Arch taking in consideration the overall look of the Old GMC building which will also serve as photo-opp for public. Design of the arch should be in line with the theme of the festival. complete installation should be illuminated using lights mounted on a T truss placed at suitable locations. ramp with 2 level railing to be provided in line with the standards(1:12 ratio). providing Single PA sound and 2 mic to address public. Covering to be provided in artistic way maintaing the aesthetics of the complete decor. (This path will serve as the main access for celebrity and VIP )

Registrations Counter (Old GMC Entry): providing two 3x3 mtrs canopies with theme based branding for registration counter with 6x2 ft tables 2.5 ft height - 2 nos, chairs - 10, 5/15amp electric plug points - 5 nos, pedestal fans - 2 nos, warm white tubelights- 2 nos.

Triangle Area Entry Arch: Providing 3D Artistic Entry Gate Arch with branding and design elements on all sides completely illuminated with festival theme based design at triangular area entry from ESG courtyard.

Volunteers Dining Area: Indian waterproof Hanger of 60x12 mtrs with 4 side festival theme based branding with ambience lights, ceiling fans, round tables with cloth - 20 nos and chairs with cloth - 100 nos.grey Carpeted area.

ESG Office Entry Arch: Providing 3D Artistic Entry Gate Arch with branding and design elements on all sidescomletely illuminated with festival theme based design at ESG office entry.

Registrations Counter (ESG Entry): providing two 3x3 mtrs canopies with theme based branding for registration counter with 6x2 ft tables 2.5 ft height - 2 nos, chairs - 10, 5/15amp electric plug points - 5 nos, pedestal fans - 2 nos, warm white tubelights- 2 nos.

3D Installations: 3 Dimensional Festival Theme Art Décor Installations with complete lighting of all the art décor installations as required. The Art Décor installations will also serve as photo op. 3 D visualisation, renderings of the proposed Festival theme art decor shall be preapproved by the IPFG committee. agency should suggest location of the same to IPFG committee.

ESG Maquinez Building Entry Arch: Providing 3D Artistic Entry Gate Arch with branding and design elements completely illuminated with festival theme based design atMaquinez Palace Entry entry.

Road Traffic Circle: Providing 3 Dimensional Art Décor complementing the festival theme with complete lighting at various road traffic circles : 1) Divja Circle, 2) KTC Bus Stand Circle, 3) Miramar Circle, 4) Dona Paula Circle

Pole Pennant: Providing 196 Nos. Of pole pennants with artistic theme based design of minimum size 6'x3' with suitable frame/support as required to ensure stability. The bottom of every pole pennant must be of clear height of 16 feet from the ground to avoid inconvenience to high vehicles and firmly secured.

ESG Hoarding Mounting and Pasting: size 44x14ft

Main stage & Non AC German Hanger: 40 x 30 mtr German Non AC hanger with festival theme branding, wooden platform with Purple carpeted floor of 40x30 mtr, accessible stage of 52x32 ft with ramp in line with Universal standards, single seater sofas - 30 nos, Teapoys - 10 nos, cushion chairs - 200 nos, Chairs with cloth - 800 nos, flower decor on stage, 2 green rooms(3x3mtrs) with light, fan , mirror and chairs - 6 nos ,Adequate no of Silent Pedestal and Ceiling Fan to ensure necessary ventilation and ambient temperature inside the hanger, Sufficient lighting

Accessible MainStage with décor, Lights, LED Wall, sound requirement in accordance with global standards and best practices of international event and overall program. The size of the stage shall be 52 ft x 32 feet minimum. The height of the stage shall be 4 feet from ground level. Ramps of 1.2 m width ( 4 feet width ) to be provided with a gradient of 1:12. have stable handrails on both sides at 760 mm and 900 height ( two level handrail). The ramp surface should be antislippery carpet with sealed joints if any to avoid tripping and falling. Steps to be provided on front long side of stage. 3 D visualisation of mainstage along with truss lighting, LED , and decor element to be preapproved by IPFG committee

ESG Campus Lighting : Providing illumination scheme as per festival theme with different lighting/ intelligent lighting effect, as per design proposed by agency, Fruther approved by Organisers for various installations as per the scope of work for all Art Décor Installation, proposed by the vendor, lighting of entire ESG Complex and façade lighting of all buildings/ structures inside the complex. The designer and light supplier will need to ensure that long sturdy cabling is provided in certain areas where the generator will be placed far away from the installations at a pre-determined locations as specified by IPFG committee. All cabeling should be routed in such a way that it does not cause any barriers or obstacles and hazards to Persons with Disabilities while crossing cables. The cost towards the lighting and all other charges must be included by the vendor and no additional charges shall be paid as per the design proposed.

Street Lighting: Providing illumination scheme with different lighting, intelligent lighting effect on street, (From ESG Road to Kala Academy).

LED Screens: Providing LED Screens of size 8x10 on 2 feet high riser of appropriate size duly carpeted and with theme based branding skirting for festival period.

Podium: Providing wooden Podium with theme based branding for festival period

Providing Self standing 8x10 frames printing and branding star matt finish flex with black back

Maquinez Palace Auditorium - I: stage ramp with carpet, leveling platform as required

Maquinez Palace Auditorium - II: 25 nos Chairs with Arms

Art Gallery: Single PA sound with 4 channel mixer and 2 cordless microphones

OLD GMC: Ground Floor

GL11(CH1): Round tables with cloth cover(table cloth to be changed every day) - 12 nos, Chairs with cloth - 70 nos, Side panels with changeable print upto 8 times

GL 7,8,9 : Carpeting of the entire room, 6x2ft tables with cloth - 8 nos, chairs with cover - 16 chairs

GL 6: Carpeting of the entire room, 6x2ft tables with cloth - 6 nos, chairs with cover - 15 chairs

GL 4 (CH 2): Side paneling 5x10 ft illuminated with LED par cans with theme based branding - 20 nos, Providing LED Screens of size 16x 8 on 2 feet high riser of appropriate size duly carpeted and with theme based branding skirting, Double PA sound with 16 channel mixer, collar mics and head worn/ head set mics as required, grey carpeting, 100 chairs, 20 round tables with table cloth(cloth to be changed every day), and buffet table

GL2 : Carpeting of the entire room, 6x2ft tables with cloth - 3 nos, chairs with cover - 6 nos

GL1 : 6x2ft tables with cloth - 4 nos, chairs with cover - 8 nos

GR 1 : Carpeting of the entire room, 6x2ft tables with cloth - 1 nos, chairs with cover - 25 nos, Projector with screen with plug and play arrangement for laptop, Single PA sound with 8 channel mixer and 2 cordless microphones.

GR 4: 6x2ft tables with cloth - 2 nos, chairs with cover - 10 nos

GR 6 : 12x10 ft branding panel with theme based design illuminated with LED cans, 55 inches Google TV on stand - 1 no, Sofa seating for 12 pax, Teapoys - 3 nos.

GR 9 : 12x10 ft branding panel with theme based design illuminated with LED cans, 55 inches Google TV on stand - 1 no, Sofa seating for 12 pax, Teapoys - 3 nos.

GR 7: Carpeting of the entire room, 6x2ft tables with cloth - 4 nos, chairs with cover - 12 nos

GR 11: Carpeting of the entire room, 6x2ft tables with cloth - 2 nos, chairs with cover - 4 nos

OLD GMC: First Floor

FL4 - CH3: Side paneling 5x10 ft illuminated with LED par cans with theme based branding - 20 nos, Providing LED Screens of size 16x 8 on 2 feet high riser of appropriate size duly carpeted and with theme based branding skirting, Double PA sound with 16 channel mixer, collar mics and head worn/ head set mics as required, grey carpeting. 100 chairs, 20 round tables with table cloth (cloth to be changed every day), and buffet table

FL1/FL2: Carpeting of the entire room, 6x2ft tables with cloth - 4 nos, chairs with cover - 8 nos

FR1: Carpeting of the entire room, 6x2ft tables with cloth - 4 nos, chairs with cover - 6 nos

FR2: Carpeting of the entire room, 6x2ft tables with cloth - 1 nos, chairs with cover - 25 nos, Projector with screen with plug and play arrangement for laptop, Single PA sound with 8 channel mixer and 2 cordless microphones.

FR3: Carpeting of the entire room

FR5: Carpeting of the entire room, 6x2ft tables with cloth - 2 nos, chairs with cover - 4 nos

FR6: Carpeting of the entire room, 6x2ft tables with cloth - 2 nos, chairs with cover - 4 nos

FR4: Carpeting of the entire room, Projector with screen with plug and play arrangement for laptop, Single PA sound with 8 channel mixer and 2 cordless microphones, Side paneling 5x10 ft illuminated with LED par cans with theme based branding - 4 nos

FL 5 / FL 6: Carpeting of the entire room, Round tables with cloth - 15 nos, chairs with cover -50 nos

FR 7: Carpeting of the entire room, 6x2ft tables with cloth - 6 nos, chairs with cover - 10 nos

FL 8 (Invitee Dining area): Carpeting of the entire room, Checked backdrop of 12x10 ft as per the theme design, live plant vases, LED cans to uplift the area and 20 round tables with table cloths with 60 chairs with covering and single sitting sofa 8 Nos, four teapoy and overall deco as required

FR 7: Carpeting of the entire room, 6x2ft tables with cloth - 6 nos, chairs with cover - 10 nos

Medical Room 2 nos table, 4 nos chairs in all venues

Press Room 20 table 20 chairs 5 mpr points 15 Nos

Sharda Mandir School: Providing 3D Artistic Entry Gate Arch completely illuminated with festival theme based design, Registrations Counter: providing 3x3 mtrs canopies with theme based branding for registration counter with 6x2 ft tables - 2 nos, chairs - 2, 5/15amp electric plug points -2 nos, pedestal fans - 2 nos, warm white tubelights- 2 nos., victory stand, accessible toilet - 1 no.

Shyama Prasad Mukharjee Stadium: Providing three pilar 3D Artistic Entry Gate Arch completely illuminated with festival theme based design at main gate,Providing 3D Artistic Entry Gate Arch completely illuminated with festival theme based design at building entrance, Registrations Counter: providing 3x3 mtrs canopies with theme based branding for registration counter with 6x2 ft tables - 2 nos, chairs - 2, 5/15amp electric plug points -2 nos, pedestal fans - 2 nos, warm white tubelights- 2 nos., 12x8 ft backdrop, Double PA sound with 2 speaker delays- 6 cordless microphones long range mics, 125 kva Genset, podium - 1 no,8x12 stage carpeted with 1 ft height with ramp and 2 level railing as per standards victory stand- 1 no, chairs- 500 nos, 3x6 ft Triangular branding cones with 2 side finish - 120 nos

Campal Indoor Stadium: Providing 3D Artistic Entry Gate Arch completely illuminated with festival theme based design, Registrations Counter: providing 3x3 mtrs canopies with theme based branding for registration counter with 6x2 ft tables - 2 nos, chairs -4, 5/15amp electric plug points -2 nos, pedestal fans - 2 nos, warm white tubelights- 2 nos., Double PA sound with 8 channel mixer with 2 cordless mics, Wheelchair accessible podium, victory stand, 12x10 ft Backdrop with theme based design, Chairs - 100 nos, Genset - 125 KvA

GSUDA Football Ground: Providing 3D Artistic Entry Gate Arch completely illuminated with festival theme based design, Registrations Counter: providing 3x3 mtrs canopies with theme based branding for registration counter with 6x2 ft tables - 2 nos, chairs -4, 5/15amp electric plug points -2 nos, pedestal fans - 2 nos, warm white tubelights- 2 nos., Double PA sound with 8 channel mixer with 2 cordless mics, victory stand, 12x10 ft Backdrop with theme based design, Chairs - 200 nos, Genset - 125 KvA , Accessible toilets- 1 no

National Institute of Water Sports: Providing 3D Artistic Entry Gate Arch completely illuminated with festival theme based design, Registrations Counter: providing 3x3 mtrs canopies with theme based branding for registration counter with 6x2 ft tables - 2 nos, chairs -4, 5/15amp electric plug points -2 nos, pedestal fans - 2 nos, warm white tubelights- 2 nos., Single PA sound with 2 Mics, 12x10 ft Backdrop with theme based design - 2 nos, Chairs - 100 nos, Genset - 125 KvA, Accessible toilet - 1 no., Regular Toilet - 1 no. Canopy 3x3 mtrs - 4 nos. Flags with theme based design - 40 nos.

Darya Sangam, Kala Academy: Providing 3D Artistic Entry Gate Arch completely illuminated with festival theme based design, Registrations Counter: providing 3x3 mtrs canopies with theme based branding for registration counter with 6x2 ft tables - 2 nos, chairs -4, 5/15amp electric plug points -2 nos, pedestal fans - 2 nos, warm white tubelights- 2 nos.

Cujira Athletic Stadium: Providing 3D Artistic Entry Gate Arch only pillars completely illuminated with festival theme based design at main gate,Providing 3D Artistic Entry Gate Arch completely illuminated with festival theme based design at building entrance, Registrations Counter: providing 3x3 mtrs canopies with theme based branding for registration counter with 6x2 ft tables - 2 nos, chairs - 2, 5/15amp electric plug points -2 nos, pedestal fans - 2 nos, warm white tubelights- 2 nos., 12x8 ft backdrop, 125 kva Genset, 24x4 ft ramp and 2 level railing as per standards, chairs- 50 nos,

Sanjay School: Providing 3D Artistic Entry Gate Arch completely illuminated with festival theme based design, Registrations Counter: providing 3x3 mtrs canopies with theme based branding for registration counter with 6x2 ft tables - 2 nos, chairs -4, 5/15amp electric plug points -2 nos, pedestal fans - 2 nos, warm white tubelights- 2 nos., Double PA sound with 8 channel mixer with 2 cordless mics, 12x10 ft Backdrop with theme based design.

ESG Press meet Room: 12x10 ft Backdrop with theme based design, 12x4 ft ramp and 2 level railing as per standards

Vivanta Taj: 12x10 ft self standing Backdrop with theme based design

High Court: 12x10 ft Backdrop with theme based design

Cruise Terminal (Santa Monica): 12x10 ft Backdrop with theme based design, Flags with theme based design - 50 nos.

Chorao Ferry Ramp: Providing 3D Artistic Entry Gate Arch only pillars completely illuminated with festival theme based design

Self supporting Standee

Purple Fest Theme Flags

additional 100 Tables and 200 Chairs with covers

Providing portable toilets ( regular ) in various locations along with masking along with cleaning and maintenance

Providing portable accessible toilets in various locations along with masking and ramp with cleaning and maintenance.

Artistic branding and screening

Flex printing and mounting as per required sizes for banners, backdrops and allied branding elements at locations as specified by IPFG committee

Renowned Mainstream bollywood playback Singer inclusing logistics and accomodation all inclusive

Tea/Snacks

Lunch

Evening Tea

Dinner

Food Packets

Snack Boxes

Snack Boxes (Marathon)

VIP Tea/High Tea

VIP Lunch

VIP Dinner

Water Bottles

Water booth

VINSAN GRAPHICS (BID ID -52318)

Sunlight Media (BID ID -52324)