Rate Contract for VB LED LIGHTS

Special Eligibility Criteria

1. 1

   a)For Regular Order : Previous suppliers of light fittings to Indian Railways for Vande Bharat Trains who have got RDSO prototype approval and have supplied minimum of 50 nos. cumulatively to Indian Railways/PUs either directly or through Propulsion system supplier. (or) Previous suppliers of tendered item for use in Vande Bharat Trains who have got RDSO prototype approval for the tendered item and have supplied minimum of 50 nos. of any light fittings for use in Vande Bharat trains to Indian Railways/PUs either directly or through Propulsion system supplier. Note: Documents to be submitted for compliance of EC : Firm has to submit summary statement of past supply performance of tendered items duly indicating PO details, item description, quantity supplied and date of Supply duly enclosing the proof of supply to Indian Railways /Pus/ Propulsion suppliers in the form of PO copies along with Inspection Certificate/RNotes/invoice copy. The responsibility to upload proof of supply rests solely and entirely with the tenderer. However, purchaser reserves the right to utilize the record of supplies made to ICF, if readily available. b)For Development order: Suppliers who have obtained prior approval for the tendered Item or Approved Vendors of RDSO Vendor Directory to UVAM Item ID:3100674 - Energy Efficient LED Luminaire for Passenger Coaches. Note: i.Tenderer shall submit the supply credentials in the form of Purchase Orders Copies along with R Notes. ii.Purchaser reserves the right to procure entire or bulk quantity (minimum 80% of net procurable quantity) from Regular Suppliers. iii.Developmental Vendors shall submit commissioning certificate issued by ICF/RCF/MCF in their offer. iv.The successful Development bidder who have not obtained prior approval shall obtain and submit third Party Prototype Approval confirming to the Tender specification and Drawing within six Months from the date of issue of the Letter of Acceptance (LOA). Confirmation of Order shall be subject to the submission of the prototype approval.

   Document requiredConfirmation required
2. 2

   As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I Local Suppliers only and the vendors who do not qualify to be Class-I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.

   Document optionalConfirmation required

Check List

1. 1

   In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
2. 2

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
3. 3

   Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
4. 4

   Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
5. 5

   Have you furnished the statement of Equipment & Quality Control?
6. 6

   Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
7. 7

   Have you kept your offer valid for the validity period as mentioned in NIT header?
8. 8

   Have you submitted the details of location(s) at which local value addition is made /proposed?
9. 9

   Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
10. 10

    Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
11. 11

    Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document.
12. 12

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Commercial-Compliance

1. 1

   Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall bed one in accordance with the extant instruction of DPIIT(Department of Promotion of Industry and Internal Trade)for Make in India policy.

   Document optionalConfirmation required
2. 2

   EARNEST MONEY DEPOSIT (EMD):- (i). Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD along with the offer. (ii). Traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the MSE policy. (iii) In reference to condition No.6.1 (vi) of section I of ICF Bid Document, the exemption of EMD is applicable only to the vendors having current and valid registration with Zonal Railways/Production Units for any of these trade Group 4216,4223,4541,4573,5623,5624 . Firm should submit valid registration certificate for proof. (iv) Approved and developmental vendor for RDSO Vendor Directory to UVAM Item ID:3100674 will be exempted from payment of EMD.

   Document optionalConfirmation required
3. 3

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3ofsection-I of ICF Bid document. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re- classification of enterprises and Udyam registration, In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change. In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub classification.

   Document optionalConfirmation required
4. 4

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

   Document requiredConfirmation required
5. 5

   Goods & Services Tax (GST): Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document.

   Confirmation required
6. 6

   Passing the benefits of ITC:

   Confirmation required

7. I here by confirm following: We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same.

8. 7

   It will be presumed that the firms who have submitted thee-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the h e a d i n g s Technical Deviation Statement and Commercial Deviation Statements. And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in Technical or Commercial Deviation Statement. If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

   Confirmation required
9. 8

   Please submit the details of the location at which the local value addition is being made.

   Document requiredConfirmation required
10. 9

    It is certified that the item offered meets the local content requirement for Class-I local supplier.

    Document optionalConfirmation required
11. 10

    The tenderers shall indicate he details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.

    Document optionalConfirmation required
12. 11

    Paying Authority: Concerned Bill paying authority for indentors unit as specified in supply order to be placed by Zonal Railways i.e FA&CAO/Zonal Railways.

    Confirmation required
13. 12

    Monetary limits of Price Agreement: This tender has been invited to enter into the Price Agreement on behalf of various Zonal Rlys. The list of zonal railways along with the respective monetary limit, up to which they can place on Supply order in successful tenderer (or contractor) will be advised at the time of Finalization of price agreement. The overall monetary limit is Rs.5.77 Crores and Zone wise monetary limits are indicative only.Total value of supply orders to be placed against the Price Agreement may be less to any extent but will not be more than overall monetary limit available at a given point of time. The overall monetary limit may be increased upto +30% at the discretion of ICF, during the validity of the Price Agreement. Any further increase in overall value of Price Agreement can be done with the mutual consent of ICF and contractor, within last date of validity/extended validity of the Price Agreement. Increase in monetary limits for any Zonal Railways amongst railways mentioned in the schedule of technical requirements will be done by ICF only. Increase in the monetary limit for individual Zonal Railway will be so regulated that total value of Price Agreement does not exceed the overall monetary limit prescribed at a particular point of time.

    Document optionalConfirmation required
14. 13

    Operation of Rate Contract : The supply order against the Rate Contract will be placed by PCMM or his authorized officer of concerned Zonal Railways. Funds provisions and payment will be made by concerned Zonal Railway only.

    Confirmation required
15. 14

    Special Conditions: - The term Zonal Railways mentioned in above conditions also include P.Us of Indian Railways. If any of the Zonal Railways is not included in the initial Price Agreement, it can be included at any point of time during currency of the contract with certain monetary limit in such a manner overall monetary limit is not exceeded.

    Confirmation required
16. 15

    Tenderers to refer special terms and conditions for Rate contract as attached document.

    Confirmation required
17. 16

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the NIT header of this tender document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid Document.