Hiring of Taxi passing non-AC closed-body Diesel vehicle (Model: Bolero, TUV, Scorpio OR equivalent) (6+1 driver seater) along with driver at GPCL Site office, Raghanesda Solar Park, Village-Raghanesda, Ta- Dharnidhar, Dist- Vav Tharad for 12 hours per day, monthly minimum 2000 km and/or additionally as required for period of 24 months.

period of 24 months., in accordance with Schedule-B. (works to be carried out in other District of

Gujarat State in case of emergency as per instruction of GPCL Site Supervisor at Raghanesda).

Details of the Tender are as under.

Tender Documents may be downloaded from Web site https://www.tender.nprocure.com or

https://gpcl.nprocure.com (For view, down load and on-line submission) or

https://gpcl.gujarat.gov.in (for view and download only).

Sr.No Particulars Description

1 Tender For Hiring of Taxi passing non-AC closed-body Diesel

vehicle (Model: Bolero, TUV, Scorpio OR

equivalent) (6+1 driver seater) along with driver at

GPCL Site office, Raghanesda Solar Park, Village-

Raghanesda, Ta- Dharnidhar, Dist- Vav Tharad for

12 hours per day, monthly minimum 2000 km

and/or additionally as required for period of

2 Estimated Cost Rs. 9,73,500.00 Excluding GST

3 Tender fee Rs.1770/- (Tender fees 1500 +270 “18% GST”)

4 Earnest Money Deposit Rs.30,000/-

5 Security Deposit 5% Of Order Value

6 Last Date of On Line(E- Date: 13.08.2026 on

Tendering) submission of Tender Time: Up to 18.00 Hrs.

6 Last Date of Physical submission

Date: 17.08.2026 on

of Tender at GPCL office,

Time: Up to 18.00 Hrs.

7 Date of opening of Preliminary

Date: 19.08.2026 on

Stage (Tender Fee & EMD)

Time: Up to 11.00 Hrs.

8 Tentative Date of opening of

To be decided later on

9 Tentative Date of Opening of

To be decided later on

10 The period of the contract 24 Months

Chief Project Officer

Gujarat Power Corporation Ltd. Gandhinagar

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

a) Interested Bidders can view these tender documents online. The bidders who are

interested in bidding in these tenders can download tender documents from GPCL Web

site https://gpcl.gujarat.gov.in or https://www.tender.nprocure.com.

Bidders, who wish to participate in this tender, will have to register on www.nprocure.com.

Further, Bidders who wish to participate in online tenders will have to procure Digital

Certificate as per Information Technology Act-2000 using which they can sign, their

electronic bids. Bidders can procure the same from GNFC, Ahmedabad, who are licensed

certifying authority by Government of India and they will assist them in procuring the same

as below mentioned address. Bidders who already have a valid Digital Certificate need not

procure a new Digital Certificate.

n) Code solutions-A division of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

b) All the bidders will be required to pay Tender Fee plus applicable GST (non-

refundable) as mentioned in the Tender Document by Demand Draft (DD) drawn in

favor of the “Gujarat Power Corporation Limited” payable at Gandhinagar only.

Tenders submitted without Tender Fee shall not be accepted. Cheques are not

c) All the bidders will be required to pay EMD in the form of Demand Draft drawn in

favor of “Gujarat Power Corporation Limited” payable at Gandhinagar. Cheques are

not acceptable. Tenders submitted without EMD shall not be accepted.

d) The scanned copy of original documents of payment proof shall be uploaded in

preliminary stage, Otherwise the offer will not be considered (at the sole discretion

of GPCL) and no any further communication in the matter will be entertained.

e) It is mandatory for all the bidders to submit their tender documents with all relevant

documents as desired in participation of this bid through on-line (e-tendering) in

f) In addition to bid submitted online, All the relevant documents of Tender along with

the original proof of Tender Fee and EMD in sealed cover shall also be submitted

physically by Registered Post A.D. or Speed Post addressed to: The Chief Project

Officer, Gujarat Power Corporation Limited, Block No. 8, Sixth Floor, Udhyog Bhavan

Sector – 11, Gandhinagar – 382011, Gujarat, super scribing the envelope with Tender

No. and Description before the due date and time.

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

g) The Tender Fee and EMD shall be submitted in a single envelope clearly

superscribed as “Tender Fee and EMD”.

h) Signed Bid documents of Tender with relevant shall be submitted in separate

envelope clearly superscribed as “Bid documents”.

i) The Bid of the Bidder including all of the above shall be contained in one (1) single

“Main” Envelope super scribed as “Hiring of Taxi passing non-AC closed-body

Diesel vehicle (Model: Bolero, TUV, Scorpio OR equivalent) (6+1 driver seater) at

GPCL Site office, Raghanesda Solar Park”

j) The “Main” Envelope shall contain two (2) Envelopes as follows

1. Tender fee & EMD envelope

2. Bid documents

k) Each of the envelopes shall clearly indicate the name and address of the Bidder. In

addition, the Bid Due Date should be indicated on the right-hand top corner of

l) Bids submitted without Tender fee & EMD will not be considered for further

m) The Main Envelope shall be submitted physically in sealed cover by Registered Post A.D./

Speed Post/ in Person Delivery addressed to “The Chief Project Officer, Gujarat Power

Corporation Limited, Block No. 8, Sixth Floor, Udyog Bhavan Sector – 11, Gandhinagar –

382011, Gujarat, India”, super scribing the envelope “Hiring of Taxi passing Non-AC

closed-body Diesel vehicle (Model: Bolero, TUV, Scorpio OR equivalent) (6+1 driver

seater) at GPCL Site office, Raghanesda Solar Park” so that the same is received in

this office on or before the due date and time. Otherwise, the offer will not be considered

and no any further communication in the matter will be entertained.

n) Further bidders are requested to submit price bid (Schedule: B) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in physical

form, such offer shall be out rightly rejected.

o) Bidders should be in touch with websites https://www.tender.nprocure.com and

https://gpcl.gujarat.gov.in for intimation regarding revision/corrigendum/Amendment in

tender till due date of online submission and thereafter. No separate information shall be

sent in this regard and also not publish in newspaper. The directives and amendments

issued by GPCL will have superseding effect to relevant section and specifications.

p) Bidders to note that Price Bid (Schedule-B1) of only those Bidders shall be opened (On-

line-tendering) who are found technically qualified and are found reasonably responsive to

GPCL’s Tender terms and conditions and Scope of Work.

q) GPCL reserve the rights to accept/reject any or all Tenders without assigning any reasons

thereof. Bidders are requested to be in touch with above-mentioned websites till opening

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

of the Price Bid to know the latest status.

r) The Bidder shall not directly or indirectly offer any commission, gratification or illegal

consideration. Any violation shall result in termination and legal action.

s) The Bidder shall disclose any actual or potential conflict of interest. GPCL reserves the

right to reject the bid or terminate the Contract if any conflict of interest is established.

t) The Contractor shall keep confidential all information, documents and data obtained during

execution of the Contract and shall not disclose the same to any third party without prior

written approval of GPCL.

u) GPCL shall not be responsible for non-working/ slow working of internet or n-procure server

or any other difficulties on the site of bidder’s side during the process of e-bidding.

v) Any technical questions, information & clarification that may be required pertaining to this

inquiry should be referred to following mail address or Office of Gujarat Power

Corporation Limited at Gandhinagar.

Email ID: [email protected], [email protected]

For and behalf of Gujarat Power Corporation Limited.

The Chief Project Officer

Gujarat Power Corporation Limited

Block No. 8, Sixth Floor, Udyog Bhavan,

Sector – 11, Gandhinagar – 382011, Gujarat, India.

--- End of Section ---

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

Terms and Conditions: -

Participating tenderer can attend at the time of opening of tenders if so desired.

If construing these general conditions and the annexed specifications, if any, the following words

shall have the meaning herein assigned to them unless there is something in the subject or context

inconsistent with such construction.

 Company shall mean Gujarat Power Corporation Ltd and shall include its successors and

 “Contractor” shall mean the tenderer/Bidder whose tender is accepted by the hirer and shall

include the tenderer’s legal personal representatives, successors and permitted assigns.

 “GPCL Site Supervisor at Raghanesda” shall mean such officer as may be duly appointed

from time to time by the Company to act as user. if he is not so appointed the Project head

of the Company or his duly authorized representative.

 “Contractor” shall mean the agreement, if any to be entered into and include, subject to the

special conditions notified herein, all the documents, by which any agreement by the

contractor to provide to execute, or to carry out the work if work shall be constituted in or

by which the terms of such agreement or any of them are contained or set-forth specially,

including these general conditions any special conditions attached to or issued with these

conditions, the specifications, be drawings, the invitations of tender(if any) or any other

letter or notice or document upon or with reference to which the tender is made, the tender

and the acceptance thereof and the scheduled price(if any) furnished by the contractor with

 “Specification” shall mean the specification annexed to these general conditions and the

schedules thereto (if any).

 “Contract price” shall mean the sum accepted or the sum calculated in accordance with the

prices accepted by or on behalf of the Company.

 “Month” shall mean the calendar month.

 “Approved” shall mean the approval of the General Manager or the person deputed by him

or any particulars or seal as the case may be.

 Tender papers are non-transferable.

PERIOD OF CONTRACT: -

The period of the contract shall be for 24 MONTHS. The period further 12 Months can be extended

on mutual agreed terms as per same rates, terms and conditions. However, in case of poor services

provided by the contractor, Company reserves the right to terminate the contract by giving 15 days’

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

notice in writing. OR If Company no longer requires the services, it may willingly terminate the

contract by giving a written notice of 15 days.

The Company reserve the right to terminate the contract at any time without assigning any reasons

what so ever by giving fifteen days’ notice in writing. The contractor(s) shall not be entitled to any

compensation by reasons of such termination of contractor.

If contractor fail to execute the order successfully, the order will be got completed through other

agency and if required to pay higher rates, in that case, difference of rates will be recovered from

SCOPE OF CONTRACT: -

Award of a contract to a party shall not by itself entitle it to any exclusive right to supply any

additional number of vehicles against subsequent requirement. The Company reserves the right to

award the work either to single tenders or split up the same between more than the tenderer.

AREA OR WORK: -

Normally the vehicle shall be required to run within Vav-Tharad district area. (Work to be carried

out in other District of Gujarat State in case of emergency as per instruction of GPCL Site Supervisor

GENERAL CONDITIONS: -

The contractor shall be required to supply vehicles directly in accordance with the specifications

laid down in the tender papers. Any vehicles not confirming to the said specifications shall not be

The vehicle to be offered for hiring shall be in up-to-date condition including its tubes, tires, engine

as well as conditions of its outside body. The vehicle to be offered model-last three years on

date of opening tender. However, in case of a very poor response or to break off the likely cartel,

a relaxation can be granted for one year with the permission of Project head. However, the officers

placing an order should ensure that the condition of such vehicle is tiptop.

The contractor shall have to produce the following documents completely in all respect to

Company with tender documents for verification.

 Insurance certificate covering period up to date.

 Registration certificate book.

 Contract carriage permit (if applicable)

 Any other documents relevant relating to hiring of vehicles.

 PUC certificate in force.

 Fitness certificate of Driver (if applicable)

 Driving license

 Vehicle quotation/undertaking for providing new vehicle including model details

 Work order copy (Last three (3) years)

 A list detailing the number of vehicles owned by the tenderer, including their

registration numbers, models, makes, etc. (RC books thereof)

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

 The certified zerox copies of the said documents are invariably attached with the tender

 In case a new vehicle is to be provided, the successful bidder shall mandatorily supply the

same make and model as specified in the quotation/undertaking submitted along with the

bid. In the event of failure to supply the vehicle mentioned in quotation/undertaking, the

Earnest Money Deposit (EMD) and/or Security Deposit (SD) shall be liable to forfeiture, and

the work may be awarded to the next lowest eligible bidder at the discretion of the

Competent Authority.

 The contractor shall make his own arrangement at his cost at Boarding & Lodging of

Drivers, Agents and servants.

 The vehicles when in service, shall have to be parked at the Company’s premises or as

near as the work site as possible.

 The contractor shall ensure that a representative on his behalf is deputed by him to keep

in touch with the GPCL Site Supervisor at Raghanesda with regard to detailing of vehicles,

providing arrangements for substitutes in case of any vehicle going off road or looking after

to general need of plying of shift vehicle.

 The contractor shall also make his own arrangement for refueling, repairs and maintenance

of his vehicle.

 Before the vehicles are put on hire, the contractor shall produce the same to GPCL Site

Supervisor at Raghanesda for his inspection and verification of R.T.O. documents.

 The contractor shall be responsible for any fine or penalty if imposed by any authority, State

or Central authorities, including any local body for any breach, violation or non- compliance

of statutory rules, regulations etc.

 The contractor must follow all the rules, regulations and encashment under the Labour laws

relating to engagement of persons by him.

 The vehicle once inspected and approved by the GPCL Site Supervisor at Raghanesda for

hire all shall not be changed or substituted by the contractor except on orders from the

GPCL Site Supervisor at Raghanesda or no becoming defective off road due to accident,

breakdown etc. In such an event the contractor shall give immediate intimation to the GPCL

Site Supervisor at Raghanesda. Whereas changed or vehicle is likely to last for more than

one-week prior approval of the GPCL Site Supervisor at Raghanesda shall have to be

 The speedometers of the vehicles must be maintained within full accuracy and in working

order in all the times. Any defect noticed therein must be rectified at the earliest in a period

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

not exceeding two days. Till such time, the meter starts working, the Kms of journeys for

various places shall be decided by the users / GPCL Site Supervisor at Raghanesda.

 No interest shall be paid by the GPCL on Security Deposit.

 Earnest Money Deposit (EMD) received along with the Tender shall also be converted into

Security Deposit (SD) in the event of awarding the contract to a successful party.

Accordingly, the balance amount of SD (i.e. after adjustment of EMD) shall be furnished by

successful bidder within 15 days from date of issuance of LOI/WO.

 The tender fee paid for purpose of tender paper is nonrefundable.

 The Security Deposit shall be refunded only after completion of the contract or on its

termination. The GPCL reserves the right to recover any dues, outstanding against the

contractor, from the Security Deposit or towards any loss caused to the Company owing to

neglect of default of the contractor, his servants or agents. The refund shall be done only

on production of no objection certificate of all concerned officers.

 The rates quoted by the Tenderer in the Schedule of Rates must include all charges of

every type such as fuel, taxes, levies, maintenance/repairs, driver of contractor’s

servant/agents wages etc. Service Tax will be paid as applicable as per Govt.Rules.

 Valid and prepaid Fastag with vehicle is mandatory. All road tolls/bridge tolls shall be

reimbursed on production of proof of payment along with monthly RA bills.

 The vehicle provided on hire by the contractor shall remain at the disposal of the GPCL Site

Supervisor at Raghanesda and shall not play for any purpose other than the bonafide

purpose of the Company.

 The vehicles shall commence duty at the Head Quarter of GPCL Site Supervisor at

 The contractor shall provide standby vehicle(s) to ensure prompt substitute arrangements

should any hired vehicle go off road.

 In case any vehicle remains absent or fails to reports for duty or a vehicle if provided as a

substitute is not in an acceptable condition, the Company shall recover penalty at the rate

hire-in-after specified. And in case of an unacceptable substituted vehicle any journey

covered by it may also be disallowed apart from recovering penalty as if the vehicle is

 The Company shall have right to hire vehicle from other agency at the risk and cost of

contractor in case of default.

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

 Once the company approved vehicle is provided by contractor, no replacement is permitted

unless a valid reason is approved by company.

 If the Successful Bidder fails to accept the Letter of Intent (LOI)/Work Order (WO), execute

the Contract Agreement, furnish the Security Deposit, or otherwise fails to comply with the

conditions stipulated in the LOI/WO within the prescribed time, GPCL shall have the right,

at its sole discretion and without prejudice to any other rights available under the Tender

Documents, to cancel the award, forfeit the Earnest Money Deposit (EMD), and offer the

work to the next lowest eligible and responsive bidder, subject to acceptance by such bidder

and approval of the Competent Authority.

 Without prejudice to any other rights available under the Contract, GPCL reserves the right

to suspend, debar or blacklist the Bidder/Contractor from participating in future tenders of

GPCL for such period as may be decided by the Competent Authority, after following the

principles of natural justice, in case of submission of false documents, fraudulent practices,

abandonment of work, or repeated/default in contractual obligations.

 If any declaration, certificate, document or information submitted by the Bidder is found to

be false, forged, misleading or fabricated at any stage, the bid/contract shall be liable to be

rejected or terminated forthwith, the EMD/SD shall be liable to forfeiture and GPCL may

initiate appropriate legal action.

 Any amount recoverable from the Contractor under the Contract may be recovered from

pending bills, Security Deposit, EMD or any other dues payable by GPCL to the Contractor.

 The Contractor shall indemnify and keep indemnified GPCL, its officers and employees

against all claims, losses, damages, liabilities, penalties, costs and expenses arising out of

negligence, breach of contract, statutory violations or acts or omissions of the Contractor,

its employees or agents.

PENALTY (RATE): -.

 For an absence beyond two hours and up to Six hours in a day from the reporting time:

Rs.1000.00 will be deducted. If absence continues beyond six hours in a day from the

reporting time, it will be considered as non-working days.

 If the contractor fails to provide the vehicle as per the contract, the deduction shall be made

from the Contractor’s RA bill at twice of the daily rate prorated on basis of monthly rate

payable or the actual amount incurred by company for making alternate arrangements,

whichever is higher.

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

 The contractor must ensure that the vehicle is kept/maintained in best and clean condition.

 The contractor shall ensure observance of power discipline by his drivers/agents of

servants engaged in performance of the contract in question. They must not be indulge in

the use of Drink or Drug. They must behave in a polite and courteous manner with the

Company’s employees. In case of any complaint against any drivers etc., the contractor

must change him/them and in case he fails to do so such of the Driver shall not be accepted

on duty and vehicle on which deputed shall not be accepted on duty and marked absent.

 As far as possible, the contractor shall ensure that the Drivers are in proper neat and clean

uniform while on duty.

 The contractor shall furnish a list of Driver with their names/designation/Address and

License particulars for record of the GPCL Site Supervisor at Raghanesda.

 Driver shall preferably below the age of 40 years and never above 55 years. The

lodging and boarding of driver shall be borne by contractor.

 The Driver should be provided with enough money to cover the cost of Diesel, repairs and

incidental expenditure while in journey.

 The contractor, his drivers, agents, servants or any other workman engaged in performance

of the contractor must observe safety rules and regulations while going to work

sites/installation should any mischief, take place due to neglect of safety on paid of any of

his workers, the contractor shall be solely liable for all the consequences.

 The vehicle-wise and month-wise log books (in triplicate) in the put on the Company shall

be maintained by the contractor in respect of his vehicles playing on hire under the contract.

All the entries columns must be properly filled in/completed as soon as any journey is

completed and got signed from the user as well as by the Driver. It shall be the sole

responsibility of the contractor to ensure that log-books are properly completed and signed.

 Any entry not properly or legibility recorded or left unsigned or having

cuttings/interpolations/over-writing shall not be taken into consideration and no payments

shall be made in respect of such journeys, unless the certified by the user officer(s).

 On close of the month, the contractor shall prefer bills of hire (in triplicate) to the GPCL Site

Supervisor at Raghanesda along with two copies of the log sheets of all hired vehicle

(original and second copies). The checking and verification to each log sheet in following

certificate be enclosed dully signed by the concerned user officer of the vehicle certified

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

that all the verified and checked and found to have been made in the interest of the

Company’s bonafide work”.

 The bill for traveling of the vehicle shall be paid on monthly basis. All efforts shall be made

to pay the bill within 30 days’ time to time of submission. No advance for hiring of vehicle

 The contractor shall indemnity the Company against all suits, actions proceedings etc.,

arising out of any claims or demand for breach of any rules, regulations, defaults etc, on

part of the contractor, his agents or servants in the course of performance of this contract.

 The Company shall not be responsible for any loss or damage to the property of the

contractor or any injury or death to him any of his agents or servants during the course of

performance of the contract.

 The contractor shall incur his vehicle properly to safeguard against any risk arising out of

accident, fire, theft riots etc.

 It shall be the sole responsibility of the contractor to maintain all relevant forms, registers

or record in accordance with the various statures, labour laws, enactments etc.

 The vehicles are to ply in country areas slushy and notorious areas as per the requirement

of activities. The contractor must, therefore, exercise a strict supervision in keeping his

vehicles road-worthy.

THE VALIDITY OF TENDERS: -

 The validity of tenders shall be up to 180 days from the date of opening of tenders by the

Company and they shall be legally bound to honour any commitment relating to tenders

during this period including accepting of work order and providing vehicles on hire if no

order by the Company. In case of noncompliance, EMD will be forfeited apart from taking

any other action as may be considered suitable, under the circumstances.

 After tender is accepted, the GPCL shall place a work order on the successful party to

provide a requisite number of vehicles on hire by giving at least 20(Twenty) days’ time to

complete RTO formalities of the vehicles.

 The parties submitting tenders must ensure that in the event of their tenders being

accepted. They will have to meet the FULL QUOTA REQUIREMENT OF VEHICLES for

the category or categories for which tenders are submitted. In case they fail to provide full

number of vehicles as per need, it will be considered a breach or default on part of the party

concerned and their EMD/SD forfeited.

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

 The parties quoting rates must carefully read and understand the clauses, terms and

conditions, incorporated herein to avoid any inconvenience later on to this office.

Contractor’s Liability: -

 The contractor/s shall insure all vehicles properly so as to fully safeguard against any risk

arising out of accidents. Fire, theft, riots etc., full liability of any injury, death, damage or

loss of human lives (including Company’s employees traveling in the vehicles, contractor’s

Drivers/Servants. Agents or any other human being) any other vehicle stationary or mobile

and public or private properties will be contractor’s account.

 In case of accident to the vehicle, the driver or occupants of the vehicle at the time of the

accident, the whole and sole responsibility of vehicle owner/the contractor during accident

to pay compensation or damages to the persons, involved as per law or Act and the GPCL

will not be responsible for any claim on this account.

 The contractor shall immunize company’s personnel against any claim arising out of

accidents or misbehavior of the driver. The vehicle shall be kept properly insured all the

time to cover the 3rd party risk and simultaneously immunized company on account of likely

claims from public, police depth etc.

 The Contractor shall comply with all applicable Central, State and Local laws, rules,

notifications and statutory requirements during execution of the Contract.

Computation of Kms. for billing: -

 The Company will allow billing of Kms. On the basis of opening readings as soon on arrival

of the vehicle at the Company’s headquarters and as at the time of departure after

completion of duties from the headquarters.

 The rates once offered by the party and accepted by the Company with or without

modification, shall remain unchanged during the contract.

 Should there be any statutory increase/decreased in fuel prices by an order of the Central

or State Government and suitable marginal increase/decrease in rates of hiring will be given

by the Company as per the formula given.

SECURITY DEPOSIT: -

The successful tenders will be required to pay an amount equivalent to 5% of the value of the order

as a Security Deposit for satisfactory performance of the contract. Such amount will be payable in

Demand Draft only.

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer

The tenders shall have a minimum one (1) year experience of operating such contracts with other

Govt./Semi Govt. companies. Details of such contracts executed in last three years must be

furnished along with the offer. Tender without such details will be liable to be rejected without any

correspondence.

Dispute resolution & Jurisdiction: -

The Contract shall be governed by and construed in accordance with the laws of India and the

applicable laws of the State of Gujarat.

Any dispute arising out of or relating to this Contract shall first be attempted to be resolved amicably.

Failing such settlement, the Courts at Gandhinagar alone shall have exclusive jurisdiction.

Other terms and conditions: -

The general terms and conditions relating to works, as standardized by the Company. But not

specifically brought out there in above shall also be made applicable to the proposed contract and

will be binding to the successful tenderer/SA copy of booklet containing such terms & conditions

will be available for perusal of tenderers, at the office of the authorities issuing this tender.

Contractor’s Undertaking: -

“I/We have carefully read all the terms and conditions contained in these specifications and am/are

agreeable to the same. In token thereof, I/We have laid our signature and seal hereunder.”

(The tenderers must return the entire specification along with the offer duly signed).

Scope of works: -

It is proposed to enter into rate contract of 24 months for hiring of a Non-AC Taxi passing closed-

body Diesel vehicle (Model: Bolero, TUV, Scorpio OR equivalent) in tip top condition with Driver

for Vav Tharad district. It is estimated to hire vehicle as under:

1. The vehicle is to be hired for 12 Hours and a maximum 2000 KMs & for whole month.

2. The contractor is required to provide the vehicle for 12 hrs per day with general timing

considered from 8.00 hrs to 20 hrs during GPCL office working days. The requirement and

timing may be changed based on the GPCL’s requirement with advance intimation.

Rates for excess KM traveled by hired vehicle beyond 2000 KMs are as under:

Rates for excess KM traveled by hired vehicle beyond 2000 KMs per month is admissible

occasionally, with written permission of Project head-GPCL.

Any excess travel of vehicle beyond 2000 KMs by the GPCL Site Supervisor at Raghanesda of the

vehicle shall be under the written/verbal approval of Project Head and the same shall be regularized

by an office note giving clear reasons for the traveling beyond stipulated KMs.

Non-AC Taxi passing Closed Body diesel vehicle (Model: Bolero, TUV, Scorpio OR

 Vehicle must be fitted FAS TAG ready to use whose cost is to be borne by contractor.

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

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 The estimated minimum run of each vehicle per month and hours of service per day are

indicated in the Schedule of rates. Each vehicle proposed to be hired for a period of

Hrs. Everyday 12 Hours for a period of 24 Months

Formula for consider in price variation: -

Formula for considering price variation – No price variation will be payable on cost of Oil/tyres,

tubes etc. Only charges in price of Diesel will be adjustable. This basic diesel rate is considered

Rs.98.95/- litre as on 10.07.2026 in the offer.

For every Ten Paisa increase in price of fuel the per KM payable price shall go up by One Paisa.

This will be applicable to the actual KM traveled during the month.

THE CONTRACTOR HAVE TO OBEY THE CONDITION FOR CONTRACTOR LABOUR ACT, PROVIDENT

FUND ACT, MINIMUM WAGES ACT, PAYMENT OF WAGES, GRADUATY, BONUS ACT & ALSO TO BE

IMPLEMENTED OTHER LABOUR ACTS PROVISION STRICTLY.

Chief Project Officer

Gujarat Power Corporation Ltd.

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

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Gujarat Power Corporation Ltd GANDHINAGAR.

Item Description UOM Quantity Price (INR)

HIRING OF VEHICLE-MONTHLY BASIS (up to

HIRING OF VEHICLE-ADDITIONAL CHARGES

2 Kilometer 1000 9

HIRING OF VEHICLE-ADDITIONAL CHARGES

Total 9,73,500/-

 Applicable GST will be paid separately.

 Night charges will be paid if the night stay is more than 4 hours during night and

less than 4 hours, no any night charges to be given

I / We am /are willing to carry out the work

(1) _______% (in figure___________) Above of estimated rate

(2) _______% (in figure___________) Below of estimated rate

Chief Project Officer

Gujarat Power Corporation Ltd.

Seal and Signature of Tenderer _________________________

Registered & Corporate Office: Gujarat Power Corporation Limited

Block No.8, 6th floor, Udhyog Bhavan, Sector-11, Gandhinagar - Gujarat

Seal and Signature of Tenderer