Work for hiring of 03-nos. School Buses, having 56 seating capacity and 02-no. School Bus (Mini bus), having 29 seating capacity , MODEL (BS-6 ) completed with chess& body, With AC, FAPS Onwards, for 12 hours (6.15 AM to 6.15 PM) with driver & conductor for 03 years.

180 days from the date of opening of Technical bid)

3 Security Deposit (SD) 5% of Contract Value (excluding GST).

(Refer ITB clause no.9)

Important Dates:

Event Date & Time

1 Last Date & time for submission of Pre-bid queries (if

As per Tender Notice

Pre bid meeting applicable)

2 Date & Time of Pre-Bid meeting (If applicable) As per Tender Notice

3 Last date of On-line (e-tendering) submission of tender

documents [Technical as well as Price bid] along with

soft copy of all other documents as stated here under

As per Tender Notice

(This is mandatory). No physical documents shall

require from bidders except cover for Tender Fee and

EMD (In case paid through Demand Draft/ Bank

EW- 366 PUR-F-006 RFQ-

Guarantee only).

4 Last Date for Physical submission of cover for Tender

Fee and EMD (In case paid through Demand Draft/ / As per Tender Notice

Bank Guarantee/ only).

5 Date of Opening of online Technical Bid, all relevant

documents submitted through online process and As per Tender Notice

Cover for Tender Fee and EMD (If submitted)

6 Date and Time for opening of online submitted price Party has to be in touch with

bid for all technically acceptable bidders. website https://tender.nprocure.com

and also with e-mail sent by above

7 Tender Validity 180 Days from date of opening of

Important Notes to Bidders:

“Technical bid containing all the relevant documents of tender to be submitted

through ONLINE process only on (n)Procure. No documents (except Demand Draft/ /

Bank Guarantee/ for Tender Fee and EMD) will be accepted in offline mode or hard

copy”. If submitted same will be ignored.

Only cover for Demand Draft/ / Bank Guarantee for Tender Fee and EMD shall be

accepted through Registered Post AD or Speed Post addressed to Chief Engineer

(Generation) Gujarat State Electricity Corporation Ltd, Gandhinagar TPS-382041

super scribing the envelope with Tender No & item description. This is mandatory.

“NO COURIER SERVICE OR HAND DELIVERY” will be accepted.

Envelopes for Tender Fee and EMD shall be super scribed as:

Tender fee/EMD shall be accepted through NEFT/RTGS also. In case, payment for

Tender Fee and EMD is done through NEFT / RTGS; the payment details/Receipt

must be submitted/ attached in n-procure (online) in PDF format. In this case no

physical documents are required to be submit. For NEFT/RTGS payment the bank

details are as under.

BENIFICARY NAME GSECL

BANK NAME & BRANCH NAME BOB, SECTOR-21, GANDHINAGAR

IFSC CODE BARB0GANDHI

In case, payment for Tender Fee and EMD is done through NEFT / RTGS; Bidder

has to submit the following details to GSECL E-mail [email protected],

Bidder has to provide the details on the same date of payment so that receipt can be

Description/Tender

Purpose of Payment & Tender Fee Rs:

EW- 366 PUR-F-006 RFQ-

Mode and Date of

Unique Transaction

Reference (UTR) No

Tender received after due date & time of submission shall not be accepted /opened

irrespective of delay due to postal services or any other reasons. GSECL shall not be

responsible for late receipt of the tender.

The bid documents consist of the following and shall be the part of contract.

Section Name of Document Page No.

1 Notice Inviting Tender (NIT)

2 Instructions to Bidders (ITB)

3 Tender Pre-Qualification Criteria (PQC)

4 General conditions of contract (GCC)

5 Detail Scope of work & Special conditions of

6 Schedule –B (Price Bid)

7 Terms and Conditions regarding Labour Laws

8 General Safety Rules /Norms to be observed by The

9 Annexures/Forms

Following is the certifying agency for obtaining the Digital Signature Certificates

(DSC as per category III).

Sr. No. Name of certifying agencies Web Site Address.

1 (n)code Solutions (GNFC) www.tender.nprocure.com

In case bidders need any clarifications/help to participate in online tenders, they can

contact (n)Procure Support team.

Contact Details :

(n)Code Solutions-A division of GNFC Ltd.,

(n)Procure Cell

501, GNFC Info Tower, S.G. Road, Bodekdev, Ahmedabad – 380054 (Gujarat)

E-mail: [email protected]

Chief Engineer (Gen)

GSECL: TPS: Gandhinagar

EW- 366 PUR-F-006 RFQ-

Section-2: Instruction to Bidder (ITB) No:GSECL/Works

Name of Work: Work for hiring of 03-nos. School Buses, having 56 seating capacity

and 02-no. School Bus (Mini bus), having 29 seating capacity

MODEL (BS-6 ) completed with chess& body, With AC, FAPS

Onwards, for 12 hours (6.15 AM to 6.15 PM) with driver & conductor

Note to Bidder:

1 Contract means the documents forming tender and the subsequent agreement that

may be entered.

2 Work or works means the work related to the subject mentioned in tender.

3 Contractor means a firm or an individual undertaking these works or offers the

rates for this work.

4 The general rules and regulations of the GSECL for tender and contract for works

will apply to the extent of the same and not modified herein. The contractor is

deemed to have gone through and considered to be fully aware of the conditions

mentioned therein. Any other rules and regulations, conditions etc. that are in

force in present and that may be framed by the Corporation from time to time in

condition with contracts will be binding and acceptable to the contractor.

5 SUBMISSION OF TENDER

Tender to be submitted through ONLINE process only on (n)Procure. No

documents (except Demand Draft/ Bank Guarantee for Tender Fee and EMD) will

be accepted in offline mode or hard copy. Bidder has to submit Tender fee and

EMD in physical form in case paid through Demand Draft/ Bank Guarantee in

sealed cover superscripted with the “Name of Work” on OR before due date and

time. All such documents should be strictly submitted by RPAD/ speed post only

to The office of Chief Engineer (Generation) Gujarat State Electricity Corporation

Ltd, Gandhinagar TPS-382041) up to due date and time as mentioned in tender

notice. Otherwise the offer will not be considered and no any further

communication in the matter will be entertained. GSECL does not take any

responsibility for postal delay for cover received after due date and time will not

be accepted by this office.

Tenderer should also certify as “unconditional tender” on cover itself. Conditional

tenders are liable for rejection.

“Please note that the Notarized / self-attested copies of original required

documents should be invariably uploaded in n-procure portal on or before

due date and time in pdf form (Scanned copy). This is mandatory. No

physical documents are required to be submitted except tender fee and

The Technical Bid shall be opened on the due date as mentioned in the tender

notice (if possible), in the presence of those tenderers who wish to be present. If

EW- 366 PUR-F-006 RFQ-

the authorized representative is likely to be present, then authorized representative

must submit the authorization letter of the representing company at the time of the

opening of bids compulsorily.

Please note that the required documents should be invariably submitted along with

tender copy in n-procure portal and tender without documents is liable for

6 Price Bid: Bidders are requested to submit Price Bid (Schedule-B) online (N-

procure portal) only. Scanned copy of Price Bid is not required to be uploaded and

if uploaded with documents, it will not be considered, and only the online

submitted Price Bid (filled on N-procure portal) will be considered for evaluation.

The time and date for the opening of the Price Bid shall be decided by GSECL

and shall be communicated to the tendering firms after technical bids are

analysed. The intimation will be sent only to the technically qualified tenderers.

Any technical questions, information, and clarifications that may be required

pertaining to this Tender should be referred to The Chief Engineer, GSECL, TPS

Gandhinagar and their team as under

Name & No. is to be mentioned of Head of Technical department/P&C cell/user

a) Tender fee (Non- refundable) should invariably be paid through Demand

Draft or through online transfer by RTGS/NEFT in GSECL- Gandhinagar

TPS account; otherwise offer shall be ignored out rightly. Demand Draft

should be in the name of the “Gujarat State Electricity Corporation Limited

payable at Gandhinagar”. Tender fee (Demand Draft) must be kept in the

cover of EMD; otherwise offer is liable to be rejected.

b) All the bidders are required to pay Tender fees plus applicable GST as

mentioned in the tender documents in cash (up to Rs.10,000/- only) at the

office address specified in the tender documents OR by

RTGS/NEFT/online OR by DD/ .

c) The Tender Fees is Non-refundable.

d) No exemption from payment of tender fees and no price preference shall be

given to small, cottage & tiny industrial units registered under small scale

industries of Gujarat state and holding subsequent registration with

CSPO/NSIC/DGS&D registration certificates for the item under this tender

8 Earnest Money Deposit:

(a) EMD should invariably be paid by Demand Draft/ /by RTGS/NEFT/Online

transfer in favor of the “Gujarat State Electricity Corporation Limited payable

at Gandhinagar”. It can also be furnished by way of an irrecoverable Bank

Guarantee from any Banks as per GOG GR No. FD/MSM/e-

file/4/2025/2712/DMO Dtd. 01/04/2026 in a standard format prescribed by

GSECL (Format given in this tender document). The validity of the Bank

Guarantee for EMD should be for a period of at least Six Months from the date

of submission of the Bid of the Tender. Tenders without EMD are liable for

EW- 366 PUR-F-006 RFQ-

(b) If the EMD amount is more than Rs.03 Lakhs, it should be paid either by

RTGS/NEFT/Online OR Demand draft OR Bank Guarantee. Otherwise it

should be paid either in Cash (up to Rs.10,000/- only) at the office address

specified in the tender documents OR by RTGS/NEFT.

(c) Bank Guarantee (wherever it is applicable) will be accepted if issued from

following banks only as per GOG GR No. FD/MSM/e-

file/4/2025/2712/DMO Dtd. 01/04/2026 and revised time to time.

Sr. Sr. Name of Banks

1 AXIS Bank 23 A U Small Finance Bank

2 Bandhan Bank 24 City Union Bank

3 CSB Bank 25 DBS Bank India Limited

4 DCB Bank 26 Dhanlaxmi Bank

5 Equitas Small Finance 27 Federal Bank

6 HDFC Bank 28 HSBC Bank

7 ICICI Bank 29 IDBI Bank

8 IDFC First Bank 30 Induslnd Bank

9 Jammu and Kashmir Bank 31 Jana Small Finance Bank

10 Karnataka Bank 32 Karur Vysya Bank

11 Kotak Mahindra Bank 33 RBL Bank

12 South Indian Bank 34 Standard Charter Bank

13 Tamilnadu Mercantile Bank 35 Ujjivan Small Finance Bank

14 YES Bank 36 Ahmedabad Mercantile Co-

15 Nutan Nagrik Sahakari 37 Rajkot Nagrik Sahakari

Bank Ltd. Bank Limited.

16 Sarswat Co-Operative Bank 38 SBPP Co-operative Bank

17 SVC Co-Operative Bank 39 The Cosmos Co-op Bank

18 The Gujarat State Co- 40 The Surat District Co-

Operative Bank operative Bank

19 The Surat Peoples Co- 41 The Baroda Central Co-

operative Bank Ltd. operative Bank

20 The Panchmahal District 42 The Kalupur Commercial

Co-operative Bank Co-operative Bank

21 The Rajkot Commercial Co- 43 The Banaskantha

operative Bank Limited Mercantile Co-Operative

22 Gujarat Gramin Bank 44 All Nationalize Bank

(d) No Interest shall be payable against payment of E.M.D.

(e) Tenders submitted without Earnest Money Deposit is liable for rejection

without entering in to further correspondence.

(f) EMD will be forfeited

(i) if the tender is withdrawn during the validity of the offer.

(ii) If the successful bidder fails to furnish the security deposit in time.

(g) EMD of the unsuccessful Tenderers will be returned within 15 days from the

date of placing of the order to the successful Tenderer through RTGS/NEFT

for credit to his Bank Account. However, the EMD Amount of technically

EW- 366 PUR-F-006 RFQ-

disqualified bidder will be returned within 15 days from opening of price bids.

9 Security Deposit:

a) The successful bidder (lowest-1 bidder) shall have to submit Security

Deposit with acceptance of Letter of Intent (LOI) before placement of

order. The successful bidder will be required to pay an amount as per NIT

(excluding GST) as a guarantee [Security deposit] for satisfactory

execution of the contract. Such guarantee[Security deposit] for

satisfactory/successful execution will be payable either in D.D./ Bank

Guarantee/NEFT/RTGS only.

b) For submission of SD, GSECL will accept the bank guarantees, if the

guarantees are issued by bank as mentioned in Sr. No. 8 above.

c) If the full Security Deposit amount is not paid within 15 days after the

receipt of the Letter of Intent, then Gujarat State Electricity Corporation

Limited shall exercise its discretionary powers to cancel the order without

entering into any correspondences and this will be binding on the bidder.

d) If the bidder fails to pay the Security Deposit or defaults in execution of the

orders placed or if GSECL suffers any financial loss due to this, then

GSECL will be at liberty to adjust the amount from other orders of the

same firm or by encashing the Bank Guarantee. Failure to deposit the SD

will entail for forfeit of EMD and the contract shall be treated as

e) The GSECL reserves the right to forfeit the SD in case of any breach of

contract and in case of disputes. The decision of Chief Engineer, TPS

Gandhinagar shall be final, binding and acceptable to the contractor.

f) The Security Deposit/ Bank guarantee covering execution of the contract

will be released only on successful execution of contract and on receipt of

the bank guarantee towards warrantee/guarantee wherever applicable and

on receipt of the “NO Objection Certificate” from the Engineer In

charge/Officer In Charge of the work.

10 The bidder shall quote their item wise rates for all the items as per schedule-B

compulsorily otherwise offer will be ignored. The rate quoted should be exclusive

11 Not Applicable to this Tender: It is not compulsory for bidders to quote their

rates for all the vehicles. Individual Bidder/Agency are allowed to quote their

rates vehicle wise for all vehicles or any nos. of vehicles out of total vehicles for

which they are interested to take part and tender will be evaluated accordingly.

(This is applicable to car/Jeep tender only)

12 Tender Evaluation: Overall lowest-1 bidder will be considered.

Revision of prices:

13 Revision of prices or any commercial terms affecting the price after opening of

technical bids shall not be considered and will be ignored.

14 Price Escalation:

The bidders must quote firm price only. The contract price remain same

throughout the contractual period including extension (except Fuel cost & Labour

escalation). The Fuel cost & Labour escalation shall be reimbursed as per tender

terms & conditions mentioned in scope of work . In case, if the bidder does not

offer firm prices, his offer shall be rejected.

15 The rates quoted by BIDDER shall be based on his own knowledge, judgment of

EW- 366 PUR-F-006 RFQ-

the conditions & hazards involved and shall not be based on any representations.

No claim on this account shall be admitted by the GSECL.

16 The tender documents shall be legible and free from addition/alteration, over

writings or conversions of figures. Corrections unavoidable shall be made by

crossing out, initialling, dating and rewriting.

17 The rates quoted shall be firm and valid as per NIT or extension thereof for

acceptance from the date of opening of technical bid. During this period no bidder

shall be allowed to withdraw their tender. Any such withdrawal during the said

period will entail forfeiture of the Earnest Money Deposit submitted along with

the tender and the GSECL may take further action such as stop dealing with such

bidder for future tenders of GSECL as per GSECL policy.

18 Authentication of Documents :

“All bidders shall submit the details/documents in support of Technical

Qualification Requirements duly certified and verified for authenticity from

Specified Third-Party Inspection Agency (TPIA) or Statutory Auditor of their

Company or Practicing CA/CA Firm along with a certificate regarding

verification of authenticity of documents as per the format placed at Annexure XI.

All the documents submitted by the bidder in support of meeting Technical QR

shall be digitally signed by the Specified Third-Party Inspection Agency (TPIA)

or Statutory Auditor of their Company or Practicing CA/CA Firm. In case

documents are certified & verified for authenticity through TPIA, the verification

and certification of authenticity of documents is acceptable from any of the

following TPIAs:

1. M/s Competent Inspectorate and Consultants Pvt. Ltd, Hyderabad, India.

2. M/s Gulf Lloyds Industrial Service India Pvt. Ltd.-Ahmedabad.

3. M/s International Certifications Services.

4. M/s Intertek India Pvt. Ltd.

5. M/s SGS India Pvt. Ltd.

6. M/s Moody International (India) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

8. M/s TUV Rheinland (India) Pvt. Ltd.

9. M/s Bureau Veritas (India) Pvt. Ltd.

10. Hertz inspection & Services Pvt. Ltd.

11. IRCLASS Systems and Solutions Pvt. Ltd.

The following website may be referred for contact details of above TPIAs:

http://nabcb.qci.org.in/accreditation/reg_bod_inspection_bodies.php.

Any document/documents in support of Technical QR, which is not certified by

the Specified Third-Party Inspection Agency (TPIA) or Statutory Auditor of their

Company or Practicing CA/CA Firm, as per the format enclosed with the bidding

documents, shall not be considered verified/ certified for the purpose of

evaluation, and the bid shall be liable for rejection. The Bidder shall be

responsible to get their documents/ credentials verified & certified by the

Specified Third Party Inspection Agency (TPIA) or Statutory Auditor of their

Company or Practicing CA/CA Firm in support of Technical QR. All the costs

pertaining to third party verification and certification (including those by statutory

auditors) shall be borne by the Bidder. GSECL shall have no liability (financial or

otherwise) towards the same and shall not be liable for any claim/ dispute between

the bidder and the Specified Third-Party Inspection Agency (TPIA) or Statutory

EW- 366 PUR-F-006 RFQ-

Auditor of their Company or Practicing CA/CA Firm”

19 Conditional tender is liable to be rejected. Withdrawal or insertion of conditions

unilaterally after opening of tenders will not be permitted unless it is so desired by

20 Chief Engineer, TPS Gandhinagar reserves the right to reject any or all tenders

without assigning any reasons thereof.

21 Technical Bids received will be opened if possible on the day and time indicated

in the tender notice by representing Officer nominated by GSECL as in presence

of such of the bidders who wish to be present. Time and date for opening of price

bids will be determined by GSECL and intimated to qualified bidders only.

22 The bidders shall submit their offer without any deviations to the technical

specifications, Commercial conditions and General Terms and Conditions of the

23 Tenders received after the time and date specified in the tender notice will not be

accepted. Once the offer is submitted by the bidder before the due date of

submission, the bidder shall not be allowed to submit revised / additional /

modified offer after due date and time of submission of tender. However, if the

date of submission of tender is extended by GSECL, the bidder may submit

revised / additional / modified offer before extended due date and time of

submission. Bidders shall clearly mention “Revised Offer” on envelope and

revised offer shall only be considered.

24 The bidder may visit the site before submitting the tender. The bidder shall be

presumed to have carefully examined the conditions & specifications of work and

to have fully acquainted themselves with all details of the site conditions,

locations, materials, geological and weather characteristics, labour conditions and

in general all the necessary information and data etc. pertaining to and need for

25 The bid submitted by bidders who are listed under declaration of ineligibility for

corrupt or fraudulent practices issued by the GOI/GOG as well as the list of

Blacklisted contractors announced by GSECL/GUVNL subsidiaries, shall be

26 Any tender not bearing signature of the bidder & with seal of company on all the

documents accompanying the tender is liable to be rejected.

27 The Notice inviting tender/clarification/amendments/corrigendum, general

instruction to bidders and all other documents of this tender shall be the part of the

28 The information given in this specification is in good faith and meant to serve as a

guide to the BIDDER. It is, therefore, imperative that BIDDER shall obtain and

examine for himself all the data, information and particulars required for the

satisfactory execution of the work under this enquiry/tender. The submission of a

bid by Bidder implies that he has fully read the specifications, bid drawing,

Contractor Document and General Conditions of Contract and has made himself

aware of the scope and the specifications for the work to be performed and local

conditions and other features which have a bearing on the cost and execution of

the work. GSECL shall not, therefore, after acceptance of the bid, pay any extra

charges for any reason whatsoever.

29 Every page of the bid document/amendments/corrigendum, shall be signed and

dated in ink by the BIDDER as a token of having examined the same.

EW- 366 PUR-F-006 RFQ-

30 ACCEPTANCE / REJECTION OF BID

A. GSECL reserves the right to accept or reject any bid in whole or part and/or

accept other than the lowest bid without assigning any reasons.

B. The bid is liable for rejection prima facie, if it is:

a. Not in the prescribed form.

b. Not properly signed by the BIDDER.

c. Not conforming to TENDER specification.

d. Tender fee & EMD cover Received after expiry of the due date and time.

e. Bid submitted without payment of Tender fee & EMD (in case of paid through

Demand Draft / Bank Guarantee),

g. Online tender not filled and Hard copy of Tender fee & EMD cover Sent.

31 Any clarification/queries asked by GSECL / GSECL's representative about

tender/offer shall have to be furnished by the contractor within stipulated time;

otherwise the offer of the firm will be liable to be rejected.

32 Tenders which do not fulfil all or any of the above conditions or incomplete in any

respect, are liable to rejection.

33 a) GSECL. reserves the right to accept/reject/Cancel any or all the

offers/tenders, extend dates and / or re-advertise tender, and /or modify the

process at any stage of the process without assigning any reason thereof.

b) GSECL reserves the right to accept any tender irrespective of whether it is

lowest or not or to reject all the tenders without assigning any reasons

c) Tenders departing from the stipulated technical specifications, commercial

conditions or the method of bidding in a radical manner are liable to be

34 Relationship with employee

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and

share in partnership firm) of any employee of the tendering Company or his/ her

relative as defined in Section 2(77) of the Company’s Act. 2013 is 10% or more,

the tendering Company will not deal with such Company/ Firm at all.

Tenderer, therefore, must specifically disclose this fact in his technical Bid. Non-

disclosure of such facts would immediately disqualify the tenderer for further

dealing with the tendering Company.”

35 If participating bidder/agency have stake in one or more other agencies/ bidders

who are participating in same tender and on account of submission of wrong

information / declaration in the tender / enquiry, than the bidder will be declared

as disqualified automatically and EMD & SD will be forfeited. Further, GSECL

shall take stern action including Stop dealing with their firms.

36 If the bidder has opted for the composition scheme of GST, the same must be

clearly specified with valid declaration and certificate from department. In the

event of withdrawal / cessation of the bidder from composition scheme during the

tenure of the contract, the rate (i.e. Price) mentioned in the prices bid shall be final

and any additional GST will have to be borne by the bidder. In no case additional

amount toward GST or otherwise will be paid /reimbursed to bidder.

37 Every bidder should mention separate HSN/SAC Code and rate of GST and cess

as applicable, if not specifically mentioned then company will have the option to

take the prices as exclusive of taxes and duties at maximum higher slab rates for

the evaluation of tenders.

EW- 366 PUR-F-006 RFQ-

38 Every bidder shall have to inform their GSTIN NO of the registered place from

where the bidder intends to supply the goods/services, meaning thereby the bidder

has supply the goods/services from the relevant declared / registered place(s) of

39 It should be clearly understood that the GSECL will not reimburse any cost

incurred by bidder for the Preparation of offer, site visit, collection of information,

or, if bidder is selected, for contract or negotiation.

40 Bidders are requested to remain in touch with the web-site for any amendment /

corrigendum or extension of due date etc. At any time prior to the deadline for

submission of bids, the GSECL may, for any reason, whether at its own initiative,

or in response to a clarification requested by a prospective Bidder, amend the

bidding documents. The amendments will be posted at e-Tender Portal for

viewing by the Bidder. The amendments will be binding on Bidders and it will be

assumed that the information contained therein will have been taken into account

by the Bidder in its bid. Bidders are also advised to regularly check e-Tender

Portal regarding posting of Amendment, if any.

41 If party has two registrations, out of which one is cancelled than party has to

provide the No due certificate from GST Department for the cancelled GST

42 Conflict of Interest among Bidders/ Agents: -

A bidder shall not have conflict of interest with other bidders for particular quoted

item. Such conflict of interest can lead to anti-competitive practices to the

detriment of Procuring Entity’s interests. The bidder found to have a conflict of

interest shall be disqualified. A bidder may be considered to have a conflict of

interest with one or more parties in this bidding process for quoted item, if:

(a) They have proprietor/ partner(s)/ Director(s) in common; or

(b) They receive or have received any direct or indirect subsidy/ financial stake

from any of them; or

(c) They have the same legal representative/agent for purposes of this bid; or

(d) They have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about or

influence on the bid of another bidder; or

(e) Bidder participates in more than one bid in this bidding process. Participation

by a bidder in more than one Bid will result in the disqualification of all bids in

which the parties are involved. However, this does not limit the inclusion of the

components/ sub-assembly/assemblies from one bidding manufacturer in more

(f) In cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two manufacturers or quote

on their behalf in a particular tender enquiry. One manufacturer can also authorize

only one agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;

2. Indian/ foreign agent on behalf of only one principal.

(g) A Bidder or any of its affiliates participated as a consultant in the preparation

of the design or technical specifications of the contract that is the subject of the

(h) In case of a holding company having more than one independently

manufacturing units or more than one unit having common business ownership/

EW- 366 PUR-F-006 RFQ-

management, only one unit should quote. Similar restrictions would apply to

closely related sister companies. Bidders must proactively declare such sister/

common business/ management units in same/ similar line of business.

(i) Bidder shall not act in contravention/ violation to the provisions of competition

act, as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration as per

ANNEXURE, that bidder shall not have conflict of interest/related with other

bidders for particular quoted item, as above.

43 Stop Dealing/Blacklisting/Banning for business Dealing

As per GSECL policy, A Firm/bidder will be placed in a Stop deal/ banned for

business dealing / blacklist, if the Firm/bidder has carried out any of the following

mischief/mal practices with GSECL.

(a) Has submitted fake, false or forged documents / certificates.

(b) Has revised / withdrawn price bid after opening of Techno-commercial bid,

until and unless it is sought for.

(c) Has tampered with the stipulated tendering procedure.

(d) Has refused to accept Letter of Acceptance / Purchase Order / Work Order

after the same is issued by the Company within the validity period and as per

agreed terms and conditions.

(e) Has committed breach of contract or has failed to perform a contract or has

abandoned the contract.

(f) Has failed to provide suitable expertise for the work as per pre-scheduled

(g) Has failed to submit all the necessary tests reports / documents within time

schedule / as per Company’s time limit, as mentioned in the LOA, if the Letter of

Acceptance (LOA) is placed subject to submission of type reports / documents to

(h) Has indulged in construction and erection of defective works.

(i) Has supplied inferior quality / defective materials and refused to replace with

stipulated time frame, as specified by the Company.

(j) Has substituted materials in lieu of materials supplied by the Company or has

not returned or has short returned or has unauthorisedly disposed of materials /

documents / drawings / tools or plants or equipment supplied by the Company.

(k) Has involved in malpractices such as bribery, corruption, fraud, canvassing

(l) Has unauthorisedly obtained official company information or copies of

documents, in relation to the Tender / Contract.

(m) Has failed to follow the stipulated mode of communication, if specified by the

tendering authority / purchaser.

(n) Has parted with, leaked or provided confidential / proprietary information of

the Company given to the firm only for its use (in discharge of its obligations

against an order) to any third party without prior consent of the Company.

(o) Any other ground for which in the opinion of the Company makes, it

undesirable to deal with the Firm, and.

(p) In case the State Government directs the Company to place a firm in stop

dealing / banned for business dealing / blacklisting.

EW- 366 PUR-F-006 RFQ-

44 1. Dispute Resolution Mechanism: For works contracts and composite

Contracts, the arbitration mechanism shall be governed by the Gujarat

Public Works Contracts Disputes Arbitration Tribunal Act, 1992 as per

(1) Amicable Settlement : "Any dispute, difference, controversy or claim

between the parties arising out of or relating to this contract with

reference to the construction, interpretation, breach, termination or

validity thereof (herein after referred as "the Dispute") shall, upon the

written request of either party by referred to the authorized

representatives of the Disputing Parties for resolution. The authorized

representatives shall promptly meet and attempt to negotiate in good

faith a resolution of the Dispute within thirty days of the service of the

(2) Arbitration: If the Parties fail to amicably resolve the disputes or

differences or contrary claims as indicated herewith in sub clause (1) of

Clause 44 arising under or in connection with the present works

contracts, whether pertaining to works contracts alone or works and

procurement both, the same shall be referred to arbitration under the

Gujarat Public Works Contracts Disputes Arbitration Tribunal Act,

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 366 PUR-F-006 RFQ-

Section-3: (Tender Pre-Qualification Criteria) No: GSECL/Works

Name of Work: Work for hiring of 03-nos. School Buses, having 56 seating capacity

and 02-no. School Bus (Mini bus), having 29 seating capacity

MODEL (BS-6 ) completed with chess& body, With AC, FAPS

Onwards, for 12 hours (6.15 AM to 6.15 PM) with driver &

conductor for 03 years.

The bidders who wish to participate in the bidding shall satisfactorily establish that

they fulfil the following Qualifying Requirements in addition to the satisfactory

fulfilment of the requirements stipulated under tender condition:

A. Technical qualification criteria:

The bidder should have executed / completed similar works and will produce

certificate / documents as evidence for experience of having successfully completed

similar work/jobs for minimum one year during the last seven (7) years in

Government / semi government / state electricity board / private limited company /

public limited company / IPP, as on last date of the month preceding the month of

publication of tender, having minimum contract /order values as indicated below

a. One order of value not less than the amount equal to Rs.

b. Two orders, each of value not less than the amount equal to Rs.

c. Three orders, each of value not less than the amount equal to Rs.

Similar work means – “Similar Works” experience means work such as ““Work

of providing vehicle i.e Bus/ School Bus on hire basis”.

1.1 The work “Executed mentioned above means that bidder should have achieved

the criteria specified above as on the date of techno commercial bid opening,

even if the total contract is started earlier and / or is not completed / closed.

1.2 In case of Contract under execution, the value of total work executed as on the

date of Techno commercial Bid opening shall be considered subject to

submission of certificate from Client / End user only duly certifying the

executed value and Scope of work in such contract / PO/ work.

1.3 Multiple orders placed against single rate contract / Agreement / MoU shall be

treated as one work for the above purpose.

1.4 The above value of executed work is exclusive of applicable tax / GST.

B. Financial qualification criteria:

The Average Annual Turnover of the bidder, shall not be less than the amount

equal to Rs. 23,44,236.00 during the preceding three (3) financial years as one

date of Techno-Commercial bid opening

1) Net worth of bidder shall not be less than 100% of the bidder’s paid up share

capital as on the last day of the preceding financial year. In case the Bidder

meets the requirement of Net worth based on the strength of its Subsidiary

EW- 366 PUR-F-006 RFQ-

(ies) and/or Holding company and/or Subsidiaries of its Holding Companies

wherever applicable, the Net worth of the Bidder and its Subsidiary (ies)

and/or Holding company and/or Subsidiary (ies) of the Holding Company, in

combined manner should not be less than 100% of their total paid up share

capital. However individually, their Net worth should not be less than 75% of

their respective paid share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2, x3

are individual net worth which shall not be less than 75 % of the

respective paid up share capitals and y1, y2, y3 are individual paid up

share capitals.

2) In case the bidder is not able to furnish its audited financial statements on

stand-alone entity basis, the unaudited unconsolidated financial statements of

the bidder can be considered acceptable provided the bidder further furnishes

the following documents for substantiation of its qualification.

 Copies of the unaudited unconsolidated financial statements of the bidder

along with copies of the Audited consolidated financial statements of its

Holding Company.

 A Certificate from the CEO/CFO of the Holding Company, stating that the

unaudited unconsolidated financial statements form part of the

Consolidated Annual Report of the company.

3) In cases where audited results for the last preceding financial year as on the

date of techno-commercial bid opening are not available, the financial results

certified by a practicing Chartered Accountant shall be considered acceptable.

In case, Bidder is not able to submit the Certificate from practicing Chartered

Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be

considered for evaluating the financial parameters. Further, a Certificate

would be required from the CEO/CFO, stating that the Financial results of the

Company are under audit as on the date of Techno-commercial bid opening

and the Certificate from the practicing Chartered Accountant certifying the

financial parameters is not available.

4) The bidder must submit Average Annual Turnover and Net worth Certificate in

support of Financial QR, duly certified and verified for authenticity from

Independent Statutory Auditor of their company / Practicing Charterer

Accountant/ C.A. Firms / TPIA (Third-Party Inspection Agency ) empaneled /

approved by GSECL along with copy of Annual Audited Accounts of last three

5) The bidder must submit Average Annual Turnover and Net worth Certificate in

support of Financial QR, duly certified and verified for authenticity from

Independent Statutory Auditor of their company / Practicing Charterer

Accountant/ C.A. Firms / TPIA (Third-Party Inspection Agency ) empaneled /

approved by GSECL along with copy of Annual Audited Accounts of last three

Note for point No.1, 2, 3 &4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning

ascribed to them as per Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid up share capital and free reserves.

Free reserve means all reserves credited out of the profits and share

premium account but does not include reserves credited out of the

revaluation of the assets, write back of depreciation provision and

EW- 366 PUR-F-006 RFQ-

amalgamation. Further, any debit balance of Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any, shall

be reduced from reserves and surplus.

Other requirements:

1) Bidder should have a separate valid GST registration number and PAN

2) Copy of P.F. code from the appropriate provident fund authorities.

3) Labour License for Labour Contract: The contractor on getting the work order

but before starting the work shall have to furnish the copy of Labour License

under the Contract Labour (Regulation & Abolition) from the appropriate

authorities. Also required workman group insurance policy covering labour

4) The bidder must submit performance certificates or satisfactory work completion

certificates (issued directly by the utility) or Copy of Processed Final Bill of the

executed / submitted PO from the utility. Bidders shall be required to submit all

the documents, in support of Technical QR (Such as copies of Purchase

orders/work orders / Contract Agreements, Client Certificates, etc), duly

certified and verified for authenticity by the Independent Statutory Auditor of

their company / Practicing Charterer Accountant/ C.A. Firms / TPIA (Third-

Party Inspection Agency) empaneled/approved by GSECL.

5) Copy of partnership deed in case of partnership firm or proprietorship

declaration in case of proprietary firm or memorandum of article in case of

6) Bidder has to submit copy of vehicle documents for the offered vehicles against

subject tender such as RC book, insurance and other vehicle related documents

or bidder has to provide self-declaration stating that they shall provide newly

purchase vehicles as per tender terms & condition and submit the documents

accordingly if they found successful (lowest-1) bidder.

1. The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any tender or

all tenders without assigning any reason thereof and to split up the work

between more than one party as the case may be.

2. Non-compliance of above criteria the technical bid is liable to be rejected.

After acceptance of the Technical Bid, the Price Bid will be considered for

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 366 PUR-F-006 RFQ-

Section-4: General Conditions of Contract No:GSECL/Works

Name of Work: Work for hiring of 03-nos. School Buses, having 56 seating capacity

and 02-no. School Bus (Mini bus), having 29 seating capacity , MODEL (BS-6 )

completed with chess& body, With AC, FAPS Onwards, for 12 hours (6.15 AM to

6.15 PM) with driver & conductor for 03 years.

1 The General rules and regulations of the Corporation for tender and contract

for works will apply to the extent the same are not modified herein. Any other

rules and regulations, conditions etc. that are in force in present and that may

be framed by the Corporation from time to time in condition with contracts will

be binding and acceptable to the contractor.

 To sublet or to transfer the contract without prior approval of the

GSECL shall be treated, as breach of contract and it shall be punishable

by forfeiting the S.D. as well as termination of contract.

 The contractor shall not engage any sub-contractor without written prior

permission of the Chief Engineer or the authorized officer of the

GSECL. In no case the GSECL will be liable in any manner regarding

any liability in respect of any contract laboure engaged by the sub-

contractor and the liability of such contract laboure will solely rest with

the principal contractor.

3 Execution of Agreement:

The successful bidder (contractor) will have to enter into an agreement

(notarized stamp paper of Rs.300/-) with the GSECL before starting the work

and the cost of the stamp paper will be borne by the contractor. The contractor

will also have to execute indemnity bond on required value of stamp paper as

per GSECL‟s rules. The cost of stamp paper for indemnity bond will be borne

by the contractor.

The GSECL will be entitled to deduct directly from the bills to be paid to the

contractor any sum or sums payable by the contractor and which sum/sums the

GSECL is required to recover as its own dues/recoveries as well as to pay as a

principal employer on account of contractor’s default in respect of all liabilities

referred to in above clauses.

 In case of default, the work will be got done through other

agency/agencies at the risk and cost of the original contractor, and the

GSECL shall be entitled to recover such expenses from defaulting

contractor by such methods as deemed fit. The contractor shall not,

however, be entitled to terminate the contract or stop works undertaken

by him before expiry of the contract period/extended period due to any

reason whatsoever.

 The contractor is bound to execute the work for any item as per the

instruction of the Engineer-in-Charge. On refusal to do so, the work will

be carried out at the risk and cost of contractor by using the contractors

tools and tackles, for which no compensation whatsoever shall be

payable to the contractor.

EW- 366 PUR-F-006 RFQ-

6 Limitation of Liability : Except in cases of criminal negligence or wilful

(a) Neither Party shall be liable to the other Party, whether in contract, tort, or

otherwise, for any indirect or consequential loss or damage, loss of use, loss

of production, or loss of profits or interest costs, which may be suffered by

the other Party in connection with the Contract, provided that this exclusion

shall not apply to any obligation of the Contractor to pay liquidated

damages to the Employer and

(b) The aggregate liability of the either party to the other party, whether under

the Contract, in tort or otherwise, shall not exceed the total Contract Price,

provided that this limitation shall not apply to any obligation of the

Contractor to indemnify the Employer with respect to patent infringement.

Notwithstanding anything contained hereinabove, the aggregate liability of the

Employer to the Contractor shall not exceed the Total Contract Price, less

payments already released to the Contractor, if any.

a) The GSECL shall not pay any advance(s) against this work including

mobilization advance if not otherwise included hereunder.

b) The Payment shall be made within 30 days from recording of bill. Any delay

in payment of bill shall not entail the contractor for any extra claim. All

required documents are required to be submitted with bill.

d) Amount of GST and applicable cess will be kept under retention till

submission of documentary proof of payment of GST or till reflection of

payment of GST pertain to respective bill amount in GST return for concern

order after due verification.

8 Taxes and Duties:

All royalties, sales tax, toll tax, local tax, development charges, GST, welfare

cess and any other taxes including works contract tax etc., except GST in

respect of this contract and also any statutory variation in future towards above

mentioned taxes & any other taxes if levied in future by statutory authority

which are applicable to the this contract shall be payable by the contractor and

GSECL will not entertain any claim whatsoever in this respect.

GST is applicable as per government rules. The Bidder shall have to furnish

attested copy of Registration Certificate issued by government authority

mentioning GST Registration Number and the same is to be shown in each

Amount of GST and applicable cess will be kept under retention till

submission of documentary proof of payment of GST or till reflection of

payment of GST pertain to respective bill amount in GST return for concern

order after due verification.

10 Statutory variation :

Statutory variation on applicable taxes mentioned in order shall be admitted

provided they take place during the contractual completion period subject to

claim being supported by documentary evidence.

Any statutory increase or decrease on the taxes and duties subsequent to your

offer if it takes place within the original contractual delivery date will be to the

EW- 366 PUR-F-006 RFQ-

company’s account subject to the claim being supported by documentary

evidence. However if any decrease takes place after the contractual delivery

date the advantage will have to be passed on the company.

Income tax & other taxes at the applicable rate will be deducted at source from

your bill as per rules. Contractor has to submit all the invoices clearly

mentioning PAN No.

The contractor being exempted for Income tax shall submit the valid

exemption certificate with bill.

12 Arbitration:

All matters, questions, disputes, differences and / or claims arising out of and /

or concerning, and /or in connection with, and /or in consequence of, and /or

relating to this contract which may arise between the parties in connection with

the Contract or any matter arising out of or in relation thereto shall be reported

to Gujarat Public Work Contract Dispute Arbitration Tribunal and provision of

Gujarat Public Work Contract Disputes Arbitration and Tribunal Act

shall be applied as updates time to time.

Recoveries due from the contractor, up to the end of the month previous to the

one in which the bill is prepared shall be made from bills approved by payment

every month or at other periods when the bills are prepared, for the various

items in the following order of priorities and extents.

a) Deduction on account of security deposit in full together with shortage,

if any, to be made good.

b) Penalty/Liquidated Damages in full, if levied.

c) Expenditure, if any, incurred by the GSECL on behalf of Contractor for

labour or materials in full.

d) Other recoveries. (If any).

14 Labour wages:

The contractor shall pay minimum wages to his labourers as per the Minimum

Wages Act, 1948 and rules therein, as applicable from time to time, in

pursuance to the state government notification. The concerned contractor, after

making such payment to his labourers, shall submit the details of the payment

with the certification of Labour Welfare Officer/Industrial Relations Officer.

The contractor/Agency shall strictly observe all the labour laws, Factory Acts

and other applicable statutory Rules in existence and amendments made from

15 Commencement of Work:

The contractor shall not enter upon or commence any portion of the work

without clear commencement letter issued by the GSECL (except with the

written authority of GSECL), failing which the contractor shall have no claim

to ask for measurement or payment for work and shall be responsible for any

claims or damages that may arise due to such unauthorized commencement or

entry. The contractor shall make all necessary arrangements at site to mobilize

labour, supervisor as per schedule.

Before starting the work, the contractor should contact Industrial Relation

Officer/ Labour Welfare Officer to complete all formalities and obtaining the

gate passes of his labourers.

EW- 366 PUR-F-006 RFQ-

The contractor shall have to submit required documents for obtaining of GATE

PASS i.e labour licence, workman compensation policy, police verification

certificate, photo ID etc as per applicability for gate entry of his workers,

materials , tools and parts etc.

16 Liability for accidents to persons

a) The contractor or sub-contractor shall indemnify the GSECL against any

claims which may be made under the workman's compensation Act, 1923, or

any statutory modification or otherwise in respect of any damages or

compensation payable in consequence of any accident or injury caused, by

fault of contractor or sub-contractor and sustained by any workman or other

person in the employment of the contractor or sub-contractor. In every case

in which by virtue of the provisions of sub-section (1) of section 12 of the

workman's Compensation Act, 1923, the GSECL is obliged to pay

compensation to a workman employed by the contractor or sub-contractor in

execution of the work, the GSECL will recover from the contractor the

amount of compensation so paid, and without prejudice to the rights if the

GSECL under sub-section (2) of section 12 of the said Act any such amount

shall be paid by contractor within 30 days, failing which the GSECL shall be

at liberty to recover such amount or any part thereof by deducting it from

any due by the GSECL to the contractor under this contract or otherwise.

The GSECL shall not be bound to pay any claim made against either of them

under section 12, sub-section (1) of its said Act, except on written request

from the contractor and upon his giving to the GSECL full security for all

costs for which the GSECL might become liable in consequence for

entertaining such claim.

b) The contractor and/or sub-contractor named in the contract shall indemnify

the GSECL against all claims based upon injury or death to any person in the

employee of the contractor or sub-contractor, or to third parties to the extent

of any sums recovered under the insurance policy.

c) On the occurrence of an accident which results in the death of workman

employed by the contractor or sub-contractor, which is so serious as to be

likely to result in the death of any such workman, the contractor shall within

24 hours of happening of such accidents intimate in writing to the Engineer

the fact or such accidents. The contractor or sub-contractor shall indemnify

GSECL against all loss or damage sustained, by the GSECL resulting

directly or indirectly from his failure to give intimation in the manner

aforesaid including penalties or fine if any, payable by GSECL as a

consequence of GSECL's failures, to give notice under workman's

compensation Act or otherwise to confirm to the provisions of the said Act

in regard to such accident.

d) The contractor will be responsible for complying with all rules and

regulations and labour land applicable to him and the GSECL will not be

responsible for any lapses committed by them. If there is any claim from any

Govt. Authority pertaining to the contractor the same amount will be

deducted from the contractor's bill.

e) The contractor shall hold the Corporation indemnified against and in respect

of any claim arising out of injury to any persons, loss of life, workman’s

compensation or any other claims whatsoever. The contractor shall be

responsible for any damages to any property of the Corporation due to

negligence of the contractor or his employees. The Corporation will be

EW- 366 PUR-F-006 RFQ-

entitled to recover the damages from the contractor and it shall be final and

binding to the contractor.

17 Office correspondence will be carried out in English language, and if at any

time to facilitate the contractor, Gujarati translation may be furnished, if

deemed fit. The English version will be the correct one and the same only will

hold good for legal matters.

18 The contractor shall deploy the adequate number of experienced staff at site for

daily supervision and for maintenance of various registers and records required

under the law and contract. No payment by the GSECL for supervision shall be

19 The contractor should intimate to the office the name, cell no. and address of

authorized and responsible representatives, so that our field officers can contact

them when required in connection with the execution of the said works.

An authorized and technically qualified representative of the contractor must

be available at site while the work is going on. The address of the

representative should be submitted to this office so that EIC can be contacted

whenever required in connection with execution of the work.

20 Any clarification/queries asked by GSECL / GSECL's representative shall have

to be furnished by the contractor.

21 All safety measures as required to be adopted as per the Statutory Regulations

and the Safety Rules of the Plant shall be strictly followed by the Contractor

during the execution of the Contract. The Contractor shall set up a suitable

safety organization of his own in this regard. The contractor shall ensure the

safety of workers, material and structure including existing structures during

execution of the contract. Safety measures shall be followed during operations

of equipments/machinery being used. No separate payment shall be made for

the safety measures and the quoted rates shall include the cost for all safety

22 The GSECL will not pay any extra charges or rate for any reasons in case the

contractor claims, after acceptance of contract to have misjudged the site

23 In case of conflict/discrepancies among clauses of different specifications

given in this document, the stringent specification shall be followed and under

such circumstances, the decision of the EIC shall be final and binding to the

24 The contract or any part thereof shall not be subject to change without the

written permission of the Chief Engineer (Gandhinagar TPS) or his authorized

representatives from issuing authority of certificates / details.

25 For any conflict and ambiguity, the decision of the Chief Engineer

(Gandhianagar TPS) shall be final and binding on the contractor.

26 The GSECL reserves the right to terminate this contract at any time during its

currency without giving notice of termination or any reason thereof and no any

compensation shall be given.

27 Measurements to be provisional and subject to correction

Every measurement for running payment on account of work done shall be

subject to adjustment or final measurements. In case of disagreement between

such intermediate and final measurements, the latter shall prevail.

28 Performa returns

The contractor shall maintain Performa, charts and details regarding machinery

equipments materials, labour personnel and other matters as may be specified

EW- 366 PUR-F-006 RFQ-

by the Engineer. He shall further, submit returns of Performa and details as

may be specified by the Engineer in charge from time to time.

29 Jurisdiction and Governing laws:

The Contract shall be governed by laws of GOI/GOG and the Courts of

Gandhianagr shall have exclusive jurisdiction in all matters under the contract.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 366 PUR-F-006 RFQ-

Section-5: Detail Scope of work & Special No:GSECL/Works

conditions of contract (SCC) Tender/

Name of Work: Work for hiring of 03-nos. School Buses, having 56 seating capacity

and 02-no. School Bus (Mini bus), having 29 seating capacity

MODEL (BS-6 ) completed with chess& body, With AC, FAPS

Onwards, for 12 hours (6.15 AM to 6.15 PM) with driver &

conductor for 03 years.

The Successful bidder /Contractor have to provide vehicles i.e. 03-nos. School

Buses, having 56 seating capacity and 02-no. School Bus (Mini bus), having

seating capacity , MODEL (BS-6 ) completed with chess& body, With AC, FAPS

Onwards, for 12 hours (6.15 AM to 6.15 PM) with driver & conductor as per Tender

terms & conditions mentioned herewith.

Bidders shall quote/offer their rates in Schedule-B (price Bid) covering cost of: -

1. Providing vehicle with Drivers and cleaners including service charge.

2. Tools & Tackles for repair, maintenance/replacement of spares.

3. Salary & wages of drivers and cleaners as well as other staff essential for

above contract including statutory liability thereof.

4. Full Comprehensive Insurance for vehicle/staff/passengers travelling

5. RTO Tax/permits which are essential for the subject work.

6. Any Legal & Accident liabilities etc.

7. All other related expenses for successful execution of above contract.

Note: GSECL will pay the charges as per quoted/offered rates in Schedule-B only.

However all other charges/fees shall be paid by contractor.

Vehicle Specification: Bidder/Contractor has to provide vehicles as per

following specifications.

Vehicle Type 03-nos. 56 seating capacity and 02-no. School

Bus (Mini bus), having 29 seating capacity

MODEL (BS-6 ) completed with chess& body,

Make / Model Eicher/TATA/Ashok Leyland make only

Year of The first registration of vehicles shall not be

Manufacture/Registration older than 01 (One ) year from the date of

opening of Technical Bid. Re-registered or re-

sell vehicles shall not be accepted in any case.

Vehicles shall be registered in the name of

contractor/Bidder/agency’s name only.

Seating Capacity School Buses

 03-nos. 56 seating capacity

 02-no. (Mini bus), having 29 seating

Nos. of required vehicles Hiring of 03-nos. School Buses, having

seating capacity and 02-no. School Bus (Mini

bus), having 29 seating capacity

Service hours The contractor has to provide the SCHOOL BUS

for 12 hours (6:15 a.m. to 6:15 p.m) with

Driver & Conductor.

(A) TERMS AND CONDITIONS:

EW- 366 PUR-F-006 RFQ-

(1) Period of Contract:

The duration of this contract is 36 months [03 years] and agency have to

deployed vehicle (s) for the period of 36 months [03 years].This includes

Sundays, National holidays and GSECL declared holidays. Further GSECL

reserves the right to extend the contract for further period of 12 (Twelve)

months or part thereof with same rates, terms and conditions of original

contract on requirement based on satisfactory performance of the contractor.

However, in case of poor services provided by the contractor, GSECL reserve

right to terminate the contract at any time after given 01 month notice period.

(2) Area of Work:

a) The vehicle (s) hired will be deployed for local as well as outstation

movement as per requirement of GSECL (GTPS).

b) The vehicle will be required to run anywhere within the territory (i.e.

anywhere in India) as and when the GSECL, so desires. If in special case

the same is required to be used outside Gujarat state, the contractor shall

obtain requisite permission of concern RTO authority for the same. All such

permit charges payable for this purpose shall be reimbursed on actual

basedon production of receipts.

c) If required the vehicle shall be utilised for other than allotted section as per

instruction of EIC/OIC and contractor/bidder is bound for same.

a) The contractor /bidder should maintain logbook of the vehicle and the

logbook should bear the name contractor / bidder on all pages.

b) A daily record indicating time and mileage of the vehicle, KM travelled,

Cumulative KM travelled and obtaining the signature of user of vehicle

along with driver’s signature shall be maintained in a log book as per

format decided by EIC and shall be submitted to the concerned officer

on regular basis for verification.

(4) Safety Regulations, Accident, Damage & Accident liability:

(a) The Contractor/bidder must have to observe all Labour laws, safety rules

and RTO rules. The Contractor / bidder has to provide 'SAFETY ARTICLES

to all his Workmen as per the nature of work they have to perform in the

contract. The Certificate in this regard should be obtained from safety

(b) GSECL shall not be responsible for any damages whatsoever to public/

private property and/or to any third person due to any accident arising out

of and in the course of deployment of the vehicle. It will be the whole and

sole responsibility of the contractor/bidder for any accident or damage to

vehicles and persons traveling including driver for which comprehensive

Insurance policy must be insured time to time throughout the contractual

period. The loss or damage or legal expenses on this account shall be

borne by the contractor/bidder. If any damages will occur in the GSECL

premises by your vehicle, the contractor will have to pay the amount of

damage or the same will be deducted. The contractor will be responsible to

provide another same type vehicle for GSECL in case of accident or police

(c) The GSECL will not be liable in case of any accident or for any other

claims arising out during the transport services rendered to the GSECL.

The contractor shall be fully responsible for all liabilities & actions, which

may be, arise in case of accident / fault or due to any contractor

obligations. The contractor shall indemnify corporation and its personals

against any claim arising out of accident, misbehavior of driver and

violation of RTO, traffic laws or any other laws.

EW- 366 PUR-F-006 RFQ-

(a) The Contractor shall take the complete and comprehensive insurance for

the safety of the vehicle and for the necessary compensation of the persons

travelling by the hired vehicle. Certified copies of the insurance policies

and its receipts must be submitted as a proof and responsibility for the

renewal of the required policies will always be part of the Contractors.

(b) The contractor/bidder shall immunize company’s personnel against any

claim arising out of accidents or misbehaviour of the drivers. The vehicle

shall be kept properly insured all the time to cover the 3rd party risk and

simultaneously immunized company on account of likely claims from

public, police dept. etc.

(c) Comprehensive vehicle insurance (covering third party insurance) must

have to be obtained from any national insurance company. The contractor

shall keep GSECL free from all type of encumbrances, arising due to any

accident throughout the contract period through such insurance policy.

(6) Payment Terms:

The payment will be made as per actual work done only after taking joint

measurement and the contractor will be paid 100 % amount of actual work

done on satisfactory completion of job work. Payment will be released within

30 days from receipt of bill in all aspect. However, amount of GST and

applicable cess will be kept under retention till submission of documentary

proof of payment of GST or till reflection of payment of GST pertain to

respective bill amount in GST return after due verification.

(7) Parking Charge, Toll Tax:

a) As per Guidelines of Central govt. Authority (NHAI), All vehicles

travelling through toll plaza mandatorily pay toll tax using “FASTag” on

vehicle & without fixing of FASTag, vehicle pay up penalty of twice toll

tax at toll plaza. As per above guidelines Contractor / bidder mandatory

has to provide ‘’FASTag’’ on all hired vehicle. In case fastag is not

provided or not in working conditions, GSECL will reimburse only Toll

tax amount without penalty.

b) The toll tax & parking charge will be reimbursed at actual on

production of documentary proof of payment.

(8) Reimbursement of Fuel cost:

Cost of fuel [i.e. Diesel/Petrol] will be Reimbursed as per consumption based on

mileage of vehicle (s) as per prevailing market rates [Monthly average] of fuel for

actual travelled kms only as per below formula on producing documentary

evidence. The prevailing fuel market rate (monthly average) will be the average

price of 1st, 16th & last day of the month obtain from local area authorised fuel

pumps of IOCL/HPCL/BPCL

Formula for Reimbursement of Fuel cost (in Rs.) = X1*X2

Where X1-Actual Travelled kms

X2-Fuel cost as per prevailing market rates [Monthly average]

X3-Mileage of Vehicle

As per available data Considering Mileage of Diesel vehicle

For 56 Seat bus 4.2 Km/liter

For 29 Seat bus 5.6 Km/liter

EW- 366 PUR-F-006 RFQ-

Bidder has to submit invoice for fixed cost & fuel cost separately on monthly basis

(9) Service (Working) Hours:

a) For 12 Hours Vehicles: The agency shall deploy the vehicles with drivers

& Cleaners (if applicable) on 12 hrs basis. The normal working hours will

be from 6.15 AM to 6.15 PM for all days of the year. However as per

requirement the vehicle may have to report earlier or may be relieved after

(10) Extra working hours charge:

For 12 Hours Vehicles: GSECL GTPS will pay extra hours charges for driver

& Conductor Rs.128.00 & Rs 125.00 per hour if the vehicle is deployed

beyond the normal 12 hours period. In case the vehicle services required in

extra hour more than 30 minutes, it will considered as 01 hour as an extra

hours and accordingly Extra hours charges will paid, However in case the

vehicle services required in extra hour less than 30 minutes, the same shall

be ignored and no extra hour payment shall be made.

(11) Night halt Charge

a) For 12 Hours Vehicles: For 12 hours vehicles, in case vehicle stayed out

from head quarter in night hours [between 00:00 hours to 6:00 AM],the

night halt charges Rs 500.00 per night per person ( i.e Driver & cleaner as

per available ) will be applicable and same will be paid extra by GSECL

If the vehicle reaches to head quarter in night hours [between 00:00 hours to

6:00 AM] and does not requires to stay outside the headquarter, in such

case, night halt charges will not be applicable, however extra hours charges

shall be payable as per tender terms & conditions.

Contractor will be able to claim Night halt charge in the following

i) If driver & conductor driven vehicle with GSECL employees have to stayed

out in night hours.

ii) Contractor cannot overlap & claim combine of Extra hours & Night halt

charges for night hours [between 00:00 hours to 6:00 AM].

iii) For payment of Extra Hours & Night halt charges, proof of record indicating

time with KM travelled and obtaining the signature of GSECL employee

/officer of vehicle along with driver’s signature shall be maintained in a log

book and shall be submitted to the concerned officer, regularly for

verification & passing of Monthly R.A. Bill.

iv) During Night halt, the lodging and boarding of driver shall be borne by

Contractor/Bidder only.

(12) Extra Kms:

As the vehicle hired for monthly basis, No extra kms charges shall be

applicable as the fuel cost shall be reimbursed as per fuel cost formula.

(13) Driver Liability:

a) Driver Age: Driver Age shall be Preferably between 21 to 40 years & not

above 55 years.

b) Driver Education: Minimum 7th standard pass.

c) Driver Experience: Minimum 3 years of taxi driving & able to attain normal

EW- 366 PUR-F-006 RFQ-

d) Contractor/Driver shall be followed the Central Motor Vehicle Act 1988 &

rules 1989, The Motor Vehicles (Amendment) Act 2019 & Gujarat motor

Vehicles rules 1989 and amendment thereon during the this contract.

e) The driver must have valid Taxi driving License issued by RTO and it

should be valid up to the validity of the contract.

f) Driver should carry necessary permits/clearance from the Transport

Authority any other concerned authority including pollution certificate.

g) Engaged/deployed Driver should be medically fit in all respect.

h) Driver so engaged will be well disciplined, well behaved and well

experienced of driving. If driver misbehaves with any GSECL Officers / staff

and found in any illegal condition during his duty hours, same will be

dismissed immediately. They must behave in a polite and courteous

manner with the Company’s employees. In case of any complaint against

any drivers etc., the contractor must change him/them and in case

contractor fails to do so, such Driver shall not be accepted on duty and

vehicle on which deputed shall not be accepted on duty and marked

i) The driver should always remain with the vehicle during entire period of

duty hours. In case of any urgency the driver may seek permission of the

concerned officers. The driver cannot be changed /on leave without the

permission of the officer using the vehicle.

j) The Drivers should be provided with enough money to cover the cost of fuel,

repairs and incidental expenditure etc.

k) The lodging and boarding of driver/cleaner & contractor staff shall be borne

by Contractor/Bidder only. In no case, contractor’s any staff including

driver/cleaner shall ask money or facility for lodging/boarding/fuel

charge/repairing cost or any other cost from any GSECL officers.

Contractor/bidder have to clearly instructed to their staff accordingly. In

case any complaint received from any GSECL officer regarding this, the

paid amount by GSECL officer for lodging/boarding/fuel charge/repairing

cost or any other cost plus 25% as penalty will be deducted from

contractor’s bill.

l) The required speed limits mentioned in the plant, township areas,

Road/Highways etc as notified there are to be strictly followed. In no cases

driver should be engaged in Rash driving or cause any type of men and

material damages in duty hours.

(14) Contractor Liability:

(a) The vehicle shall be deployed within 30 (Thirty) days from the date of

issue of Letter of Intent or as per written instruction of EIC/GSECL.

(b) The Contractor will have to depute responsible supervisor for to obey

instruction & better co- ordination with GSECL (GTPS) throughout the

(c) The vehicle to be deployed for hiring shall be in up-to-date condition

including its battery, Oil, Tyre-tubes, engine as well as conditions of its

outside body & maintain schedule service as per OEM guideline

throughout the contractual period & for that no any extra payment shall

be paid by GSECL.

(d) Contractor has to provide all the vehicles with GPS enabled real time

position tracker along with the software to track the same and submit

vehicle wise monthly GPS tracker report with RA bills.

(e) The contractor shall ensure that the vehicle (s) deployed under this

contract shall be strictly utilised for GSECL officer/GSECL site

requirement/as instructed by EIC only and not for the other purpose. If

any time it is found that the contractor or its staff utilising the vehicle (s)

deployed under this contract for any personal use (except GSECL

requirement) then penalty will be imposed as per penalty clause. Further

if similar incident found more than 03 times, the contact is liable for

EW- 366 PUR-F-006 RFQ-

(f) The contractor shall ensure that speedometer of vehicle(s) supplied is

properly sealed so that no tampering is done with a view to inflate

distance travelled. LPG Cylinders/Gas Kit should not be used for running

the vehicles in any case.

(g) In case of any breakdown of vehicle on duty, the contractor shall make

arrangement for providing another same type vehicle. In such a case,

mileage from garage to the point of breakdown would not be paid.

(h) In case vehicle does not report within the reasonable time or does not

report at all, the GSECL would have a right to make an alternate

arrangement of a vehicle from the market and the additional cost incurred

by the GSECL will be borne by the Contractor and same will be deducted

from contractor’s monthly bill.

(i) In case of outside journey, the vehicle should be provided immediately

after receipt of Telephonic intimation from EIC with sufficient fuel and

pocket money to driver.

(j) The contractor shall also be liable for depositing all taxes, levies, cess etc.

on account of services rendered by it to GSECL to concerned tax

collection authorities from time to time as per extant rules and

regulations on the matter.

(k) Contractor shall ensure that the vehicle deployed by them does not

damaged GSECL goods, materials and equipments etc. in the process of

carrying out the services undertaken by it and shall be responsible for

acts of commission and omission on the part of its staff and its employee

etc. If the GSECL suffers any loss or damage on account of negligence,

default or theft on the part of the employees/drivers of the contractor

then the contractor shall be liable to reimburse to the GSECL for the

same. The contractor shall keep this GSECL fully indemnified against any

such loss or damage.

(l) The vehicle shall be used for movement of persons of the

department/others and material as per the instructions of EIC. The

contractor/agency/driver can’t have any rights for objection. In case of

any such objections, the deployment of vehicle for the day shall be treated

as “not reported” and no payment for the same shall be paid. In addition

additional 50% of charges for the day shall be deducted as penalty

for non-compliance.

(m) The contractor shall not assign, transfer, pledge or contract the

performance or service without the prior written consent of the GSECL.

(n) Driver or any other staff shall not be entitled for the accommodation in

GSECL colony area. Contractor/bidder have to make arrangement for

accommodation for their staff near to GSECL colony area on his own cost.

(o) Necessary entry and gate pass will be issued to Maximum

persons/vehicle (in case of cleaner required maximum 04 person/vehicle)

by GSECL authority for which contractors have to submit and comply all

necessary formality for the same.

(p) The contractor shall ensure that one permanent numbered mobile phone

with head phone with the engaged vehicle is in working condition round

the clock and it must with engaged driver & for which no separate

payment shall be made by GSECL. For non-responding recurrence will be

viewed seriously and appropriate penalty may be imposed.

(q) Driver/Cleaner wages: Drivers & cleaner Salary to be paid by the

agency/bidder as semi-skilled labour wages for driver & Un-skilled

labour wages for cleaner as per the minimum wage circular of GOG

revised time to time along with applicable liability as per GSECL rules.

The present minimum wages for semiskilled labour & Un-skilled labour

wages are Rs. 522.5 & Rs. 512.5 respectively and same is considered in

tender estimated cost. In case labor wages increase by GOG during the

contractual period then the differential amount along with applicable

liability shall be reimbursed to agency/bidder against documentary

EW- 366 PUR-F-006 RFQ-

evidence for the payment made to driver/Cleaner (s).In case decrease in

wages it will be adjusted in next bill. However in case of individual bidder

who has submitted self-declaration stating that the vehicle will be driven

by him/her self or their family members only are eligible for

reimbursement of labour wages difference as mentioned above without

any documentary evidence and they are not allowed for any labour

liability difference as they are already exempted.

(r) The contractor has to make payment of driver salary through bank

account only.(Not applicable to self-driving individual bidder/his family

(s) It will be the responsibility and liability of contractor/bidder for

observance of PF/gratuity/all other statutory rules, for the

persons/drivers engaged for this work if applicable.

(t) Contractor will be wholly and exclusive responsible for payment of wages

to the person engaged by it in compliance of all the statutory obligations

under all related legislations as applicable to it from time to time

including Minimum Wages Act, Employee Provident Fund, etc. and the

Department shall not incur any liability for any expenditure whatsoever

on the person employed by the contractor on account of any obligation.

(u) The contractor shall maintain all statutory registers under the applicable

law. The contractor shall produce the same, on demand, to the concerned

authority of GSECL or any other authority under law if applicable.

(v) In case, the contractor fails to comply with any statutory/taxation liability

under appropriate law, and as a result thereof the GSECL is put to any

loss/obligation, monetary or otherwise, the GSECL will be entitled to get

itself reimbursed out of the outstanding bills or from security deposit of

the contractor, to the extent of the loss or obligation in monetary terms.

(w) It will be the responsibility of contractor to arrange for biometric punching

(i.e. providing biometric specimen of all drivers engaged to LWO) Engaged

driver’s payment will be made by contractors as per biometric presence

and documents & payment to be paid to persons by RTGS in their bank

account, nowhere GSECL will be responsible for the same. Any

banking/transition charges etc. to be borne by contractor.

(x) It is liability of the contractor to maintain regular biometric presence

record and should be paying all acquired, benefits to the drivers which in

(y) It is the agency's responsibility to arrange required numbers of

drivers/cleaner (if applicable) to run without any hindrance and extra

(z) The Contractor shall arrange to pay all taxes and dues to the Government

from time to time and shall abide by statutory requirements for

operating and providing such hire services. The Contractor shall

indemnify GSECL against all claims arising out such demands and

GSECL takes no liability on this accounts.

(aa) During the contract period, if the vehicle is seized or detained or

requisitioned by Police/Motor Vehicle Authority or any other authorities

for whatsoever reasons that will be at the Contractor’s risk. Also alternate

vehicle (s) of similar or higher category will be provided by contractor

without any extra charges.

(15) Penalties: In case contractor or their staff does not adherence the tender

terms & conditions, GSECL shall imposed penalties to contractor/agency as

under (but not limited to).

Sr. Reason of Penalty Penalty amount in

1 In case of absence of vehicle on any day of the 1.5 times of Per day

month. cost per vehicle

2 In case delay reporting Rs.250 per day per

EW- 366 PUR-F-006 RFQ-

3 Non arrangement of alternate similar or higher 1.5 times of Per day

category vehicle during breakdown or due to seized/ cost per vehicle

detained by any authority.

4 If vehicle utilised by contractor or its staff for any2 times of Per day

personal use (Except GSECL requirement). cost per vehicle

5 Frequent changing of driver without information to Rs.500 per incident

EIC & misbehaving of Driver per driver

6 Improper cleaning of vehicle inside/outside Rs.200 per incident

7 Driver gate pass permission expired or not renewed Rs.50/- per day per

in time (wherever applicable). driver

8 Non adherence of any order Terms & Conditions Rs.250 per incident

9 Vehicle not in proper condition interior or exterior Rs.500 per day per

[i.e. Broken glass/improper seat condition/improper vehicle till repairing/

window/broken door/gear/body/tyre tube etc.] replacement of such

(16) Successful bidder shall have to submit following documents zerox copy

before commencement of the work.

(a) Invoice, RC book of vehicle

(b) Insurance of the vehicle covering period of hire.

(c) Taxi / Maxi permit certificate.

(d) RTO Tax paid receipt.

(e) Fitness certificate

(f) PUC certificate

(g) W.C. Policy (if applicable).

(h) Proof of fixing FASTag on hired vehicle.

(i) Photograph & Driving license of the driver.

(j) Permanent mobile number per vehicle

(k) Any other relevant documents relating to hiring of vehicle required under

Road Transport rules in force from time to time.

(17) If contractor fail to execute the order successfully, the order will be got

completed through other agency and if required to pay higher rates, in that

case, difference of rates will be recovered from contractor who fails to execute

(18) The chief engineer, GSECL, (GTPS) reserves right to withdraw/relax any of

the terms and conditions mentioned above so as to overcome the problem

encountered by the contracting parties.

(19) For any dispute in terms & conditions for this work order interpretation,

meaning and decision of Chief Engineer GSECL, (GTPS)shall be final and

binding upon contract.

SPECIAL CONDITION OF CONTRACT.

1. Contractor has to maintain the vehicles in good healthy condition

including the tyres, batteries, Seats, Lubricants etc. should be in good

condition. This is must for all the days in the contract. The SCHOOL BUS

put on hire should be duly insured for all risk and having RTO clearance.

2. Contractor has to maintain the diesel in tank to enable to run the vehicle

daily and driver should have necessary money for daily fuel requirements.

3. Outside of school bus :

i. The school bus should be painted yellow

ii. The front and the back of the school bus carrying school

children should be written “SCHOOL BUS” in clear and capital

iii. Driver information ( Name / License NO / Badge No. ) and

school bus information or bus owner’s telephone help line

number should be written inside and outside the vehicle with

EW- 366 PUR-F-006 RFQ-

contras color, it is clearly readable to bus travelers and public

for in emergency informed to school management , police or

4. Inside of school bus :

i. The window of the bus should have horizontal bars and grilles.

ii. There should be reliable lock on the bus door.

iii. Emergency Exit door in every school bus is compulsory.

iv. ABC type fire extinguisher ( 5 kg. ISI certified ) should be in the

v. First aid box and drinking water facility should be in bus and

curtain on school bus window & film on window glass is not

5. The contractor has to provide the SCHOOL BUS for 12 hours (6:15 a.m.

to 6:15 p.m) with Driver & Conductor. The contractor has to ensure that

the driver has valid driving License as Heavy Vehicle driver for the

SCHOOL BUS on contract. The contractor shall ensure that the vehicle

provided is not owned by any employee of GSECL any person who is in

service of GSECL or an employee of this company should not be made

partners to the contract by the contractor directly or indirectly in any

manner whatsoever.

6. In case of any accident to the vehicle, it will be the responsibility of the

contractor or his representative to lodge FIR etc. with police. All RTO

issues and Traffic rules violations are the responsibility of contractor

during the period of contract.

7. Log-book shall be provided by the contractor as per GSECL’s format and

the daily trips shall be maintained by him which shall be verified on daily

basis by the concerned user section`s controlling officer. The

Contractor/Driver of the vehicle has to provide the daily km from the

logbook at Auto section daily without failure. In case the vehicle is on trip

out of the station, the km details are to be submitted on telephone to the

officers of Auto section. The vehicle is to be used for official purpose/

work of GSECL, Gandhinagar TPS hence controlling officer should

monitor the usage of the vehicle accordingly.

8. The contractor shall at his own expenses comply, with all labour laws and

keep the GSECL Gandhinagar TPS indemnified in respect thereof. The

major liabilities under various labour laws and industrial laws which the

contractor shall comply, is included in the General Terms and Condition

of Contract, compliance of various provisions of Law and Rules framed

there under in respect of this contract and in respect of Staff Employed by

the contractor and will be the sole responsibility of the contractor.

9. Contractor and their driver & conductor will have to give complete

address with Telephone/Mobile numbers for contact during emergency at

any time the dedicated mobile phone with sim card in the school bus is

10. Driver and shall be preferably below the age of 40 years and never above

55 years. The lodging and boarding of driver shall be borne by the

contractor. Also the Conductor engage should be well disciplined, caring

in nature as he has to handle students of Jr. KG and Sr. KG.

11. The contractor should provide driver & Conductor who are well mannered

and if they engage in rash and unsafe driving, in any case of such

apprehension or misbehaviour GSECL,TPS, Gandhinagar has the right to

expel refuse entry to your personnel with immediate effect. The Driver

should be literate, courteous, should have pleasing manners and having a

valid driving license of the vehicle on contract and should be competent to

run and maintain the vehicle and write logbook daily.

12. The contractor should provide driver & conductor along with the vehicle

who should be fully conversant experienced with the road, driving

conditions and familiar with the applicable highway codes.

EW- 366 PUR-F-006 RFQ-

13. The contractor should provide driver with sufficient cash for discharging

obligations an account of parking charges, toll tax etc. The contractor can

claim such expenditure as reimbursement on submission of supporting

documents with monthly bill

14. The contractor should instruct the driver to carry round the clock all

necessary documents like Registration papers, Insurance papers, PUC

clearance RTO tax payments, valid driving license and all other

documents that should accompany the vehicle as per rules and

regulations of applicable laws. In case of any liability arising due to non

possession of required document, the contractor shall indemnify GSECL

and its personnel.

15. If required the vehicle provided shall be used anywhere in Gujarat

or oust side Gujarat , then you have to provide Bus other than

School bus with all required documents as per the RTO norms,

which no extra charges will be payable.

16. Vehicle may be used on Sunday or Public Holidays or during school

vacation etc. by the Engineer- In-Charge or controlling officer and

no any extra the payments made for the same due to contract

agreement is monthly base same to be acceptable by contractor

during the contractual period,

If contractor not provide vehicle as required than penalty may be

imposed at the rate of 1.5-time (Monthly charges)/30. (This is also

applicable to absent period of vehicle for whole day or any part of

17. The contractor shall obtain necessary Photos Gate pass in time for entry

/exit purpose in GSECL, Gandhinagar TPS Power House area from

Security Section as per the prevailing practice during the contract period.

18. The contractor will comply with all labour and statutory laws applicable

as revised from time to time.

19. On Violation of any Terms as stated in scope of work & Schedule “B” the

decision of competent authority the Security Deposit held by GSECL

Gandhinagar TPS will not be refunded.

20. Details mentioned in scope of work & Schedule “B” are totally the part of

this Tender. In case of any dispute the decision of Chief Engineer (G),

GSECL Gandhinagar TPS will be final.

21. The Vehicle allotted will carry a sticker “ON DUTY GSECL

GANDHINAGAR TPS” in front and back side of the vehicle during the

period of the contract.

22. The contractor should depute his employee for the contract activity and

document thereof such as Appointment Letter, Identity Card of the Firm,

should be produced. The sole responsibility of the staff deployed by the

contractor is his own. The contractor must insure the staff engaged

against all liability by obtaining workmen compensation policy for the

specific Work Order.

The contractor should pay wages as revised from time to time to all his

workmen engaged for this activity in presence of authorized representative

of the company as per the provision of the Contract Labour act. The wages

should be disbursed on or before 10th of next month, the date; time place

of salary disbursement should be informed in advance to the authorized

representative so that he can remain present for witnessing the wages

The contractor should maintain the records of all the contract driver

engaged for this activity in total in the name of the firm such as

attendance register, wages register, Provident fund record etc. and

produce the PF challan and wages register of the relevant month along

with monthly bill with one copy to be sent to HR section.

23. The contractor and their staff shall follow the GSECL Gandhinagar TPS

Safety Rules and Safe Practices while doing any work in the company

EW- 366 PUR-F-006 RFQ-

premises. General Safety rules enclosed. The contractor and his staff will

have to comply with all the guidelines given by the GSECL Gandhinagar

TPS in relation to the Safety and Security of the plant.

24. The school bus timing may be revised by school the contractor has to

provide school bus accordingly

25. The contractor or his staff will not carry any material of the company

outside the premises without valid authorization from Engineer in charge.

The competent Staff will Check your vehicle as per Security guidelines

anytime. If any unauthorized persons are found traveling in the SCHOOL

BUS then the contractor will be penalized at the Rate of Rs. 100/- per

person. The school are issued BUS PASS only after verifying the same

they should be allowed inside the bus at all points.

26. At the discretion of the competent authority this vehicle may be

utilized for any others outstation works as & when required during

this contract period.

27. For Item Sr. No. 10 & 11 of Sch-B, Party shall have to provide extra AC luxury

56 or 29 seater buses other than school bus (having Good condition with

audio/video system, comfortable push-back seats) as & when required for

EPD/Sachivalaya/ Vibrant Gujarat Summit/ Recreation-club / MahilaMandal

activities / Working women’s / technical study tour / Youth hostel / Inter

GSECL TPS tournament / KHEL Mahakumbh & Science fair etc. on as and when

require basis. All RTO rules will be applicable for additionally provided AC luxury

buses. Journey Kilometers will be considered form Gandhinagar TPS to

Gandhinagar TPS.

a. The Party shall have quote rate based on a minimum travel distance of

300 km per trip per bus. For any trip exceeding 300 km, fuel costs

attributable to the distance travelled beyond 300 km shall be reimbursed

as per Scope of work Terms & Condition clause no.8.

b. Parking charges, Border Tax, Tall Tax & Fastag will be reimburse as per

actual on production of proof of same.

c. No any extra charge will be paid for extra hours, night halt, road side

assistance/penalty etc.

28 In case of failure to carryout allotted work under this contract / non

performance of the contract the damages in terms of any excess amount

incurred by GSECL, Gandhinagar TPS in carrying out the work through

alternate agency will be recovered from the contractor from Security

Deposit, pending bills etc.

29 All road toll/ bridge toll tax / border tax (during the out state journey

if required) shall be reimbursed on production of the proof of

payment along with monthly RA bill .As per Central Government

authority (NHAI) guide line. FASTAG is mandatory for all the vehicle

,if any vehicle required to pay penalty at toll plaza due to non-

availability of FASTAG or non working of FASTAG than GSECL shall

pay normal toll only ( i.e. without penalty ) and penalty amount will

be borne by bidder.

30 The toll tax/ parking charge / border tax (during the out state journey

if required) will be reimbursed at actual on production of documentary

proof of payment.

1. If the contractor fails to perform the obligation under the contract due to

causes beyond his reasonable control including war, fire, blockade, strike

(excluding strike by his own personnel) or natural catastrophe or any

other force majeure event then the contractor shall not be held

responsible for any loss or damage which may be incurred by the

company as a result of such failure.

TERMINATION OF CONTRACT.

1. All documents mentioned in “Scope of work clause no A/02” shall have to

be submitted to Ex. Engineer (Work shop) within one month of issue of

work order / letter of intent failing which order shall stand terminated.

EW- 366 PUR-F-006 RFQ-

2. The work order of the Contractor can be terminated by GSECL,

Gandhinagar TPS in its sole discretion by giving 10 days notice in writing

before the completion of Time limit if the vehicle is not provided as per

order or if at any stage it is found that any of the information /declaration

given by the contractor is false. This shall be applicable individually to

any vehicle if more than one vehicle is covered in single contract.

3. In the event of the contractor or their employees are found involving in

any unlawful activities during the period of contract, GSECL Gandhinagar

TPS is authorized/free to terminate the contract forthwith and the

contractor shall be held responsible to make good to the corporation for

the loss incurred on account of this.

4. If agency fail to execute the order successfully, the order will be got

completed through other agency and if required to pay higher rates, in

that case, difference of rates will be recovered from agency on which order

5. The services rendered by the contractor can be terminated on any other

ground that is considered sufficient by GSECL, Gandhinagar TPS for

termination of contract. In case, the vehicle meets with accident due to

negligence of driver contract of vehicle will be automatically cancelled.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 366 PUR-F-006 RFQ-

Section-6 Schedule-B (Price Bid) No:GSECL/Works

Subject: Work for hiring of 03-nos. School Buses, having 56 seating capacity and 02-no.

School Bus (Mini bus), having 29 seating capacity , MODEL (BS-6 )

completed with chess& body, With AC, FAPS Onwards, for 12 hours (6.15

AM to 6.15 PM) with driver & conductor for 03 years.

Offered Appl y Rate Ex

Monthly icabl With Cost

Sr. Rate e GST Amou

Description UOM Qty Amount

No. (excludi GST in Rs. nt in

(A) ng GST) in (G) Rs.

Work for Hiring of School

Buses, having 56 seating

capacity (BS-6 )

Completed with chess &

1 Months 36 To be quoted in attached Price break up

body With AC, With FAPS

for 12 hrs (6.15 AM to

6.15 PM) with drivers &

conductors (Bus No 1)

Work for Hiring of School

Buses, having 56 seating

capacity (BS-6 )

Completed with chess &

2 Months 36 To be quoted in attached Price break up

body With AC, With FAPS

for 12 hrs (6.15 AM to

6.15 PM) with drivers &

conductors (Bus No 2)

Work for Hiring of School

Buses, having 56 seating

capacity (BS-6 )

Completed with chess &

3 Months 36 To be quoted in attached Price break up

body With AC, With FAPS

for 12 hrs (6.15 AM to

6.15 PM) with drivers &

conductors (Bus No 3)

Work for Hiring of School

Buses, having 29 seating

capacity (BS-6 )

Completed with chess &

4 Months 36 To be quoted in attached Price break up

body With AC, With FAPS

for 12 hrs (6.15 AM to

6.15 PM) with drivers &

conductors (Bus No 4)

Work for Hiring of School

Buses, having 29 seating

capacity (BS-6 )

Completed with chess &

5 Months 36 To be quoted in attached Price break up

body With AC, With FAPS

for 12 hrs (6.15 AM to

6.15 PM) with drivers &

conductors (Bus No 5)

Extra Hrs Charges for

EW- 366 PUR-F-006 RFQ-

Extra Hrs Charges for

7 Conductor/ clenner Hrs

Night Halt charges Actu

Above monthly rates are without Cost of fuel [i.e.

Diesel/Petrol]. Party has to quote their rate without

fuel cost. It will be Reimbursed extra by GSECL CO,

Fuel cost: For Item Sr. no.

Vadodara as per consumption based on mileage of

9 1,2,3,4&5 of Sch-B Actual

vehicle (s) as per prevailing market rates [Average of 1st,

16th and last day of Month] of fuel for actual travelled

kms only as per formula prescribed in tender terms &

Work for Hiring of AC

luxury bus other than

school bus, having

seating capacity on as &

10 when required basis at Nos. 54 To be quoted in attached Price break up

GTPS as per Special

Condition of Contract

Work for Hiring of AC

luxury bus other than

school bus, having

seating capacity on as &

11 when required basis at Nos. 27 To be quoted in attached Price break up

GTPS as per Special

Condition of Contract

Total Amount Rs. (For Item Sr. no. 1 to 5, 10 & 11)

Total Amount Rs. (For Item Sr. no. 1 to 5, 10 & 11)

1. For Item Sr. No. 1 to 3 of Schedule-B, provide 56 seating capacity AC School buses

make of EICHER/TATA/ASHOK LEYLAND only.

2. For Item Sr. No. 4 to 5 of Schedule-B, provide 29 seating capacity AC School buses

make of EICHER/TATA/ASHOK LEYLAND only.

3. The rates are exclusive of GST and while making the monthly payment, the rate of GST

quoted/offered by bidder at the time of submission of the bid or the applicable

prevailing rate whichever is lower will be applicable.

4. Parking Charge, Toll Tax: (A) As per Guidelines of Central govt. Authority (NHAI), All

vehicles travelling through toll plaza mandatorily pay toll tax using “FASTag” on

vehicle & without fixing of FASTag, vehicle pay up penalty of twice toll tax at toll plaza.

As per above guidelines Contractor / bidder mandatory has to provide ‘’FASTag’’ on

all hired vehicle. In case fastag is not provided or not in working conditions, GSECL

will reimburse only Toll tax amount without penalty. (B) The toll tax & parking charge

will be reimbursed at actual on production of documentary proof of payment.

5. Provision related to TDS on GST@ 2% shall be made applicable if value exceeds

contract threshold limit (i.e. at present threshold limit Rs. 250000/-)

6. Bidders have to quote their item wise rates in column E only and GST in column F only.

7. For Item Sr. No. 6 & 7 of Sch-B i.e. Extra working Hour Charge: GSECL GTPS will pay

extra hours charges for driver & Conductor Rs.128.00 &Rs 125.00 per hour respectively

if the vehicle is deployed beyond the normal 12 hours period.

8. For item Sr. No. 8 of Sch-B i.e. Night halt charge: GSECL will pay night halt charge

Rs.500.00 per night for 12 hours vehicles only, in case vehicle required for night

journey or night stay outside GSECL (GTPS).

9. For Item Sr. No. 10 & 11 of Sch-B, Party shall have to provide extra AC luxury 56 or

seater buses other than school bus (having Good condition with audio/video system,

EW- 366 PUR-F-006 RFQ-

comfortable push-back seats) as & when required for EPD/Sachivalaya/ Vibrant

Gujarat Summit/ Recreation-club / MahilaMandal activities / Working women’s /

technical study tour / Youth hostel / Inter GSECL TPS tournament / KHEL

Mahakumbh & Science fair etc. on as and when require basis. All RTO rules will be

applicable for additionally provided AC luxury buses. Journey Kilometers will be

considered form Gandhinagar TPS to Gandhinagar TPS.

a. The Party shall have quote rate based on a minimum travel distance of 300 km per

trip per bus. For any trip exceeding 300 km, fuel costs attributable to the distance

travelled beyond 300 km shall be reimbursed as per below Clause no.

b. Parking charges, Border Tax, Tall Tax & Fastag will be reimburse as per actual on

production of proof of same.

c. No any extra charge will be paid for extra hours, night halt, road side

assistance/penalty etc.

10. The % higher or lower offer by the contractor will not be applicable for the charge of sr

no 6 to 8 and payment shall be reimbursed at actual.

11. Reimbursement of Fuel cost:Cost of fuel [i.e. Diesel/Petrol] will be Reimbursed as

per consumption based on mileage of vehicle (s) as per prevailing market rates [Monthly

average] of fuel for actual travelled kms only as per below formula on producing

documentary evidence. The prevailing fuel market rate (monthly average) will be the

average price of 1st, 16th & last day of the month obtain from local area authorised fuel

pumps of IOCL/HPCL/BPCL.

Formula for Reimbursement of Fuel cost (in Rs.) = X1*X2

Where X1-Actual Travelled kms

X2-Fuel cost as per prevailing market rates [Monthly average]

X3-Mileage of Vehicle

Considering Mileage of vehicle

For 56 Seat bus 4.2 Km/liter

For 29 Seat bus 5.6 Km/liter

12. L1 will be considered based on overall L1 offer.

13. For item Sr. No. 1, 2, 3, 4 & 5 AC School bus hiring is with service of Driver &

conductor for 12 Hours. For Item sr. no. 10 & 11 AC Luxury bus (Other than School

bus) on as & when required base.

14. For item Sr. No. 1, 2, 3, 4 & 5 party has to quote their rate without fuel cost.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 366 PUR-F-006 RFQ-

Section-7 Terms and Conditions regarding No:GSECL/Works

Labour Laws Tender/

The following are the major obligations to be fulfilled by the Contractor [Applicable

to Successful bidder only, however all the bidders have to submit duly signed &

sealed on each page of Section-VIII Terms and Conditions regarding Labour Laws as

a token of acceptance]:

1) The Factories Act,

The contractor should not deploy worker below the age of 18 years and above

60 years for the awarded work.

No female worker shall be employed in the night shift between 7.00 P.M. to

As per the provision of the Act, facility of crèches to be fulfilled if the female

laborers employed.

Identity cards as prescribed under the Factories Act shall be issued to each

workman engaged for the nature of work by contractor.

Earn Leave shall be paid at the rate of one day for every 20 days worked by the

contractor to their bonafide contract workers as per the provisions of the

Factories Act, 1948. On competition of calendar year of the awarded contract,

the contractor shall have to pay Earn Leave to its eligible workers within

days; the calculation of payment of Earned Leave to be carried out as per the

provision of the Factory Act. Contractor shall maintain Earn Leave Register in

Form No. 19 as per the provisions of the said Act and submit the same on

Attendance register shall be maintained on daily basis. All the written registers,

Performa etc. shall be filled up and maintained up to date and kept ready for

inspection at any time or submitted on-time to the concerned authorities as per

Contract Labour Act, Factory Act, etc. by contractor.

Contractor shall have to pay Over Time at the double the rate of a wages to

their entitled workers as per the provisions of the Factory Act.

2) The Contract Labour (Regulation and Abolition) Act,

The Contractor / Agency shall have to obtain the Labour License under

Contract Labour (Regulation & Abolition) Act from the appropriate authorities

before commencement of work. The contractor shall maintain a valid labour

license under the Contract Labour (Regulation and Abolition) Act for

employing necessary man power to be required by contractor. In the absence

of such license the contract shall be liable to be terminated without assigning

any reasons thereof.

EW- 366 PUR-F-006 RFQ-

The contractor should not be allowed to engage fifty (50) or more contract

labourers without initiating to obtain the labour license under the Contract

Labour Act. (the said number i.e., fifty (50) or more includes Supervisor and

If contractor has engaged the female workmen more than 30 numbers then

provision of crèches, shall be complied as per the provisions of the said Act.

3) Minimum Wages Act,

Contractor shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through nearest Nationalized

Bank compulsory, preferably situated in the premises of TPS area in case of All

works Contract. The Contractor shall supply copy of Bank Statement duly

stamped by the Concerned Bank as well as debited entry of amount displayed

in the contractors’ own bank account as token of proof towards payment of

Wages to HR Department. Apart from Payment of wages through Bank,

Contractors shall have to make all other payments like Advances, Bonus,

Leave Encashment etc. to their labours through bank only and cash

payment/entry will not be allowed while issuing HR Clearance Certificate from

Wages rates for contract laborers are applicable as per the terms and conditions

of the license. The contractor shall have to pay wages to workers as notified by

Government of Gujarat., from time to time.

Any default to pay the minimum wages to the engaged workers and

deprived of their right to minimum wages payment on or before 7th of each

month shall result in levy of penalty of Rs. 10,000/- per month by way of

fine and if recurrence of the same may be lead to cancellation of awarded

4) The Provident Fund and Miscellaneous Provisions Act,

The contractor must possess separate P.F. code on the name of the Firm /

Agency / Company itself for the above subject work.

It should be ensured that all the contract labours engaged by contractor are

covered under the provident fund scheme and employee’s pension scheme and

their contribution must be remitted regularly to the concerned RPFC. The

photo copies of challan along with ECR in this regards should be submitted

regularly to the User Department to enable their onward billing clearance.

The contractor shall submit along with his bill (month wise) statement

regarding deductions against employees’ provident fund and family pension

scheme in respect of each concerned employee. Provident fund and family

pension scheme at the rate of 12 % of wages (or at the rates made applicable by

the Government time to time). The contractor’s contribution and his workers

contribution towards provident fund and family pension scheme shall deposited

EW- 366 PUR-F-006 RFQ-

by the contractor with Regional Provident Fund Commissioner. In case if the

contractor deposits the contribution to the Assistant Provident Fund

Commission, the photo copy of challans and schedule must be submitted in the

5) WORKMEN'S COMPENSATION & EMPLOYER'S LIABILITY

The contractors shall have to obtain Employee Compensation Policy under the

Employees Compensation Act before starting the work. Employee

Compensation Insurance shall be obtained for all the workers engaged for the

execution of awarded contract. If any of the work is sub-letted, the contractor

shall ensure that the sub-contractor take and provide workmen's compensation

and Employer's liability insurance for the labours engaged. Contractor is liable

to pay compensation in case of accidental injury arising out of and in the

course of employment as per the said Act and shall bear medical expenses due

to on duty accident.

6) The Payment of Gratuity Act,

The contractor shall deposit 15 days salary to GSECL, at the rate of last drawn

salary for every completed year of services or in proportionate thereof in case

less than 240 days of services of the worker in the year for each worker for the

liabilities of the gratuity. If contractor pays the same and submit the

documentary proof of payment through bank then in that case no need to

deposit the same to GSECL. (* applicable to ARC / BRC works contract

7) The Payment of Bonus Act,

Every worker shall be entitled to be paid by the contractor in an accounting

year, bonus, in accordance with the provisions of this Act, provided he has

worked in the establishment for not less than thirty working days in that year.

Contractor has to submit the paid bonus details of its worker in Form No. C as

per the provisions of the said Act as and when required by the Govt. Authority

as well as by GSECL.

8) The Maternity Benefit Act,

Contractor shall ensure that entitled female worker should provide Maternity

Leave and other benefits as per the provision of the said Act.

9) The Building and other Construction Workers’ Act,

For any construction work, fall under the definition of Section 2(1)(d),

happening outside / inside the Factory premises the said act will be applicable

and the contractor or its sub-contractor shall be liable to comply the provisions

framed there under.

10) The contract workers presently working in the existing contract awarded

are continued due to the stay order under The Industrial Disputes Act,

1947 under Court Case No.________ cannot be terminated by the new

EW- 366 PUR-F-006 RFQ-

contractor till further order of Hon’ble Court and also their terms of

employment cannot be changed. (This condition may be deleted If not

11) Follow the following procedure at each milestone for the execution of

works contract.

(a) On Commencement of Contractual Work:

(1) Before starting the work, the contractor may contact Labour Welfare Officer

/ Industrial Relations Officer for all formalities related to labour law

compliance before commencement of the contract and onward Labour Law

compliance thereof, so that later no dispute will arise in respect of

compliance of labour laws.

(2) It is the responsibility of the contractor to ensure that contractor’s employees

maintain strict discipline as regards security, methods of safe working etc,

and not to cause any hindrance to smooth running of power station or in

execution of duties by GSECL staff. Any lapse in this regard will be viewed

seriously and if lapse found contract is liable to be terminated. If any of

contractor’s staff is found unsuitable or not behaving properly, the contractor

shall have to remove such worker from the work-site on demand by OIC.

The contractor shall have to strictly observe the rules and conditions

specified in the enclosed works contract booklet of the GSECL, which are

not modified hereunder. To keep harmonious industrial relations amongst

contract labours is solely the responsibility of contractor. Any breach of the

same will be viewed seriously.

(3) The Contractors shall have to obtain Photo-Gate-Pass before the

commencement of contractual work awarded. Photo Gate Pass procedure

(Attached in Annexure & Form section) must initiate by the contractor

before 10 days from actual execution of work in a prescribed application

form which is available at Security Section for the entry of workmen in the

premises at GSECL. Contractor shall obey the digital gate pass

procedure on implementation of Contract Labour Information and

Management System(CLIMS)

(4) Such application shall have to be processed for the approval of Factory

Manager. After obtaining approval of Competent Authority, contractor shall

have to prepare the Gate Passes and obtain the signature of Factory Manager.

(5) If Contract Labours are required to be engaged in Emergency during Public

Holidays / General Holidays, contractor can apply for Temporary Gate-Pass

for the period of only three days with recommendation of respective SE and

the same shall have to be regularized after following the procedure of Gate

Pass applications on the office working day from HR Department. It is to

note that No Temporary Gate-Pass shall be issued for the work other than

acute emergency to carry out the work in power station premises.

(6) The Contractor who intends to engage labours more than the specified limit

under law then necessary - Form No. V under the Contract Labour (R& A)

Act, 1970 or Form No. VI under the Interstate Migrant worker (employment

regulation) Act 1979 as applicable is to be obtained from HR Department for

the purpose of obtaining Labour License from the Licensing Authority.

(7) The attendance of the workers is to be monitored through Bio-Metric

Punching System only. The contractor should submit the details of its

worker in prescribed Performa for Bio-Metric Punching and all formalities

regarding registration thereof shall be completed before commencement of

EW- 366 PUR-F-006 RFQ-

the work. The concern user section ensures from HR department that

engaged labours have registered themselves for biometric punching and then

only allows to commence the work.

Prescribed Performa to be sent by email in excel format only by the

concerned Contractor on its Latter Pad and copy of it be sent to the

concerned User Dept.

Name of contractor : Work order No.:

Period of contract : Starting from......................... to ........................

E-mail address / Contact No. of the contractor:

Sr. No of Full Categor Date of Date of Ag Mobil Aadha

worker Name y of Joining Birth of e e No r No

as of worker worker in worker (in

mentione Worke Contract yrs

(8) It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric

punching and reporting at the location of work. Non-reporting or non-

punching availability at the location of work shall be construed as absence

and suitable actions can be taken by User department as per terms and

conditions of the contract.

(9) Attendance of contract laborers will be through punching machines for

which punching machines are installed to facilitate the contractors by

GSECL for which monthly charges of Rs. 10/- will be levied on contractor

as administrative charges.

(10) The contractor shall employ adequate number of experienced staff at site for

daily supervision and for maintaining of various registers and records

required under the Labour laws and contracts. No payment for such

supervision shall be admissible.

(11) The gate passes obtained for any specific work order will be valid for that

specific work order only and contractor should not divert the man power for

any other work order. If any work or part thereof is desired/required to

sublet, the contractor shall obtain the necessary permission of the competent

EW- 366 PUR-F-006 RFQ-

authority in black and white well in advance which is mandatory for

considering the statutory documents of agency other than the agency who

awarded work order.

b) During Contractual Work under the progress:

(1) All Contractors shall have to make the payment of wages to the Contract

Labours engaged by them, on or before 7th of every month through Nearest

Nationalized Bank compulsory, preferably situated in the premises of PS

area. The Contractor shall supply copy of Bank Statement duly stamped by

the Concerned Bank as a token of proof towards payment of Wages to HR

(2) All Contractors has to comply & maintain statutory documents / registers at

GSECL site under the provision of labour laws & EPF Act.

(3) In case the contractor having more than one contract in the same TPS, the

contractor shall have to obtain work order wise separate Gate Passes and

submit the same with the documents of statutory compliance that too work

order wise every month to the User Department to enable their onward billing

12) CONTRACTOR TO INDEMNIFY THE GSECL REGARDING LABOUR

The contractor shall indemnify and keep indemnified the GSECL, and every

member, officer and employees of the GSECL, also Engineer-in-charge and his

staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever arising out of or in connection with the matter referred in above

clauses and elsewhere and against all actions, claims demands, cost and

expenses which may be made against the GSECL by any workman/ employees

of contractor or any sub contractor and or from any liability any wise to any

workman/employees of the contractor or sub-contractor under any laws, rules

or regulation having in force of law including but not limited to claims against

the owner under employee compensation Act, 1923. The Employee’s Provident

Fund Act.1952, and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any

accident or injury to any workmen or other person in the employment of the

contractor or his sub-contractor, and the contractor shall indemnify and keep

indemnified the GSECL against all such damage and compensation and against

all claims, demands proceedings costs, charges and expenses whatsoever in

respect of or in relation thereto.

EW- 366 PUR-F-006 RFQ-

The contractor shall at his own expense / risk and cost to comply with all the

labour laws as above mentioned and keep the G.S.E.C.L. indemnified in

respect thereof.

GSECL : shall be entitled / empowered to deduct directly from the bills, the

amount to be paid to engaged bonafide contract workers or the contract

workers engaged by Sub-contractor; any sum or sums payable by main

contractor / sub-contractor and which sum/sums the Corporation is required to

pay in capacity of Principal Employer on account of the default of contractor in

respect of all liabilities incurred out of non-compliance regarding any

provisions of Labour Laws and same amount shall be recovered from the

pending dues of the contractor with 15% administrative charges.

Any other rules and regulation, conditions, circulars etc., that are in force at

present and that may be framed by the GSECL from time to time in connection

with contracts will be binding and acceptable to contractor.

The above are some of the major liabilities of the contractor in addition to other

liabilities prescribed under the various labour laws in force from time to time

from Statutory Authorities like State Government / Government of India,

which the contractor shall have to comply with.

13) Submission of Statutory documents to ensure the compliances:

The Contractor shall have to submit following statutory documents, work order

wise, under the labour laws and EPF to the recording officer of user

 Copy of Attendance register – with name & address of establishment,

Name of work and site (duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed &

stamped by Contractor - Form XVII

 Copy of Bank Statement (Wage Payment statement deposited in respective

bank - duly signed & Stamp by Concern Bank) (along with statement of

labours net payment amount which is reflected in Contractor’s bank account

 Copy of PF Challan, ECR Wage Members details along with Copy of

Payment confirmation receipt for the respective month/s

 Copy of Gate Pass Permission ( duly signed by Authorities )

 Copy of Work Order ( First Time / only once )

 Copy of Valid W.C. Policy (to be submitted as and when required and

renew before expiration if required)

 Copy of Valid Labour License (Applicable in case of More than

manpower Engaged by Contractor for the said work) (to be submitted as and

when required and renew before expiration if required)

 Form No. XIII – Register of workers employed by Contractor (to be

maintained at Security Section by every contractor)

EW- 366 PUR-F-006 RFQ-

 Form No. 19 Earn Leave Card issued to the workers engaged for the

calendar year and to pay the same to their eligible workers (* applicable to

ARC / BRC works contract only)

 Form C Register of Bonus paid to the eligible engaged workers.

Prescribed under the Contract Labour (R&A) Act, 1970 Contractor shall submit

& specify the Name of Work, Place of Work and Work order number in Muster

Roll- Form No. XVI & Wage Register – Form No XVII and self certification

Above documents shall be submitted by the contractor in two copies invariably on or

before the 15th day of each month to respective user department for onward process

and smooth clearance by HR Department.

The contractor shall have to submit “Declaration cum Indemnity Bond” on Rs. 300/-

Non-Judicial stamp paper in prescribed Performa (Attached in annexure &

forms section) with Agreement and Indemnity Bond before the commencement of the

EW- 366 PUR-F-006 RFQ-

Section-8 : General Safety Rules /Norms to be No:GSECL/Works

observed by The Contractor Tender/

GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited

Factory like Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly

observe the following Safety Rules. Concern principle contractors are responsible

for informing & observance of these rules by their supervisors/contract workers as

well as the owner/supervisors/ workers of sub-Contractors engaged, if any, by

them for the work contract awarded to them. Prior to commencement of the work,

Contractor shall have to submit a written assurance on their letterhead to the

concerned Sectional Head / Engineer-in-charge that they have thoroughly gone

through these Rules, have educated their employees / workers of their sub

contractor and will strictly observe the said Rules while execution of work under

work contract awarded to them. They will have to indemnify the company for any

loss or damage / accident / injury to the company’s property / employee or

employee of their own in default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL

Factory Manager as per Gujarat Factories rules, 1963 & details shall be filled

up in GSECL gate pass format as per Aadhar card /Election card id proof & to

follow the gate pass issue procedure through concern department EE & SE,

Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy.

Safety Officer & Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security

Officer only for three days with prior permission of Factory Manager only.

More than three days, Permanent photo gate pass procedure shall be

completed by contract agency for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in

form no.33 of Gujarat Factories rules, 1963 shall be issued by GSECL Factory

Medical Officer for all contractor workers before commencement of work &

examination responsibility shall be taken by contractor as well as concerned

Head of Department .Pre-employment & Periodical medical examination of

contractor workers shall be carried out in form no.32 from GSECL Factory

Medical Officer after every six (06) months of contractor with their contractor

workers. Contractor shall be fulfilled all health requirements before

commencement of work. After completion of medical examination in form

no.32/33, GSECL Factory Medical Officer shall be signed in contract worker

gate pass procedure format.

(04) If work executed outside factory premises, Principle Contractor shall be

registered compulsory under The Building & Other Construction Workers

(Regulation of Employment and condition of service) Act, 1996 and The

Gujarat Building & Other Construction Workers (Regulation of Employment

and condition of service) Rules, 2003 before execution the ”building or other

construction work” means the construction, alteration, repairs, maintenance

or demolition, of or, in relation to, buildings, streets, roads, railways,

tramways, airfields, irrigation, drainage, embankment and navigation works,

flood control works (including storm water drainage works), generation,

transmission and distribution of power, water works (including channels for

distribution of water), oil and gas installations, electric lines, wireless, radio,

television, telephone, telegraph and overseas communications, dams, canals,

reservoirs, watercourses, tunnels, bridges, viaducts, aqueducts, pipelines,

towers, cooling towers, transmission towers and such other work as may be

specified in this behalf by the appropriate Government, by notification but

does not include any building or other construction work to which the

EW- 366 PUR-F-006 RFQ-

provisions of the Factories Act, 1948 (63 of 1948), or the Mines Act, 1952 (35

of 1952), apply.

(05) Contract worker gate pass will issue after completion of safety induction 3D

animation movie & Training record is to be maintained in IMS/OHSAS

training format by TK Office/LWO.

(06) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be

checked the issue PPE to contract workers as per nature of job, Form no.10 of

lifting tools and tackles, Driving license, Electrical contractor license,

Electrical trade qualifications, Safety induction training, SOP, supervisor

qualifications etc. After fulfillment of all Safety compliances, Safety

Officer/Dy. Safety Officer shall be signed in Contract worker Gate pass

procedure format.

(07) Work Contract shall be completed by principle contractor/agency/person who

is awarded the work order. Subletting of contract shall be allowed only if prior

approval of Power station chief before execution of work. Contractor/agency

shall be submitted the entire subletting contract documents with gate pass

application through concern department EE & SE, LWO/DGM, Safety

Officer/Dy.Safety Officer & Factory Manager.

(08) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

1956, Valid Electrical contractor License shall be submitted to concern

electrical department EE/SE/Electrical Safety Officer/ Safety Officer/Factory

Manager at the time of apply gate pass by agency/party with latest renewal

from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical License

photocopy shall be checked by Concerned HOD of Electrical

Department/Electrical Safety Officer/Dy.Safety Officer/ Safety Officer/Factory

(09) As per nature of job/work, Qualified supervisor (Diploma (Electrical/

Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be

engaged by contract agency & qualification certificate with experience

certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/ Dy. Safety

Officer /Safety Officer/Factory Manager at the time of apply gate pass.

(10) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and

carry out the work on electrical lines and Apparatus, Contract

person/worker possesses a certificate of competency or electrical work permit,

issued by the Appropriate Government. That means, Electrical trade

Qualification of contract worker/person like ITI-wireman/ Electrician,

Diploma (Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted

to concern EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety Officer/Factory

Manager at the time of apply for photo gate pass procedure.

(11) As per nature of job/work & during capital overhauling work /Annual

overhauling work /24X7 round the clock work/major shut down work,

Qualified Safety Officer/Manager/Supervisor (BE/Diploma (Elect/Mech/Civil)

+ PDIS-Post Diploma in Industrial Safety) shall be engaged by contractor

during dangerous operations/dangerous works as well as day to day

dangerous activities, safety supervision, tool box talk, Safety awareness

programme, SOP preparation with hazards & its control measures with each

step , checking of lifting tools & tackles, hydra mobile crane, Safety

precautions, coordination with Safety Department etc.

(12) License of driver shall be submitted with gate pass issue application as per

nature of vehicles & to follow the Motor vehicle Act,1988,the Central Motor

Vehicles (Amendment) Rules,2016 as well as Gujarat Motor Vehicles

rules,1989 & driver license shall be checked every day by security shift in

charge before entry in the Factory premises.

(13) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through

competent person as per GFR, 1963 or Qualified Safety Officer as per GFR,

1963 with 05 years experiences. SOP will review & approve by concern

JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety

Officer/Factory Manager before execution of work.

EW- 366 PUR-F-006 RFQ-

(14) It is compulsory to use standard make Personal Protective Equipments

(P.P.Es.) as per the job requirement. Do not work without use of required

P.P.Es. Contractor is responsible to provide standard make

(ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE

issue format by concern JE/DE/EE/SE/Safety Officer/Factory Manager.

Personal Protective Equipments / Safety Gadgets suitable to give sufficient

protection against hazards involved in their work / job to their staff, as per

the job requirement and insist / enforce their workers to put on the same

while at works.

The ongoing work is liable to be stopped at any time if your contract

workers/staffs found working without P.P.Es. Following is the list of various

P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved only) to be used for various

works / worksites.

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like

Safety Shoes, Safety Helmet, Safety goggles, Mask & Reusable Ear plug, hand

gloves to their workers/supervisor compulsory & it will check by concern

section HOD & Dy. Safety Officer /Safety Officer at the time of gate pass

Quality of PPE shall be approved from Safety Officer as per Indian Standard

and International Standard before executions of work or at the time of gate

pass apply procedure.

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or

during fall of person from height. Yellow Colour

helmet is used for contract worker with agency

Safety Goggles/welding For protection of eyes against flying particles / dust,

goggles/ chemical splash chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear For ear / hearing system protection while working in

muffs. high noise level area.

Chemical suit/Gas tight suit For body protection against chemicals, oils, sharp

/Fire proximity suit/FR edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils,

sharp edged objects, heat, hot metals/objects,

electricity etc.

Safety shoes/ Gum Boots For protection of leg/feet against falling objects,

with sharp edged objects, heat, hot metals/objects,

Oil/Chemical/water/heat/ electricity etc..

Electrical resistance etc.

Safety Belt(full body For fall prevention while working at heights or in

hardness with double depth, working in vessel or in confined space.

lanyard & shock absorber) /

Rope / Life line / Fall

Dust Mask/Respirator with Protection of respiratory system against dust.

Chemical Cartridge Protection against toxic chemical fumes /

Respirator with full face gases/vapors/dust etc.

mask type A2B2E2K2

Trolley mounted Air line Working in oxygen deficient zone or confine space

respirators with full face area

EW- 366 PUR-F-006 RFQ-

Portable Single gas detector Working in hazardous storage/process area

like Chlorine, Ammonia,

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of

( LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from

(one) feet distance before starting the any electrical

Auto darkening welding The new auto darkening welding helmet combines

helmet (EN 379 & EN 175 legendary Speed glass quality and auto darkening

Level-B) with PAPR as per technology with an innovative wide-view grinding

EN 12941:1998, class TH2 visor to give welders an all-in-one solution for more

and AS/NZS 1716 flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter

which removes particles from the air. The unit

provides a constant airflow independent of filter

combinations and clogging. The unit can also be

equipped with a gas filter (for example A1B1E1). The

unit supplies air to the head top via the connecting

breathing tube. The airflow creates a slight positive

pressure which together with the sealing to the face

prevents particles and other contaminants from

entering the head top.

(15) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and

allotment of PPE list shall be submitted to Safety Officer, Dhuvaran on his

letter head as per below mentioned format by Contractor before

commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name Desi Name of Name of PPE IS Make Qt Unit Date Rec

no. of gnati Section :Code of PPE y of eivi

worke on under no. of issue ng

rs work PPE sign

Reusable Ear Pair

Safety Shoes Pair

(16) Shift Security Inspector/Security Officer shall be checked Safety Shoes &

Safety Helmet of all contractor workers at entry gate of Factory Premises &

shall entered contractor workers with Safety Shoes & Safety Helmet with

photo ID Gate Pass.

(17) Shift Security Inspector/Security Officer shall be checked validity of Gate pass

of all contractor workers on daily basis.

EW- 366 PUR-F-006 RFQ-

(18) During the work execution, one trained & competent supervisor of agency

should always remain present at work site. Concern JE/DE of GSECL shall be

supervised the contract work as per SOP .

(19) Approved NABL laboratory calibration certificates of

electrical/mechanical/Civil/ C&I/Environment survey/Chemical etc

measuring /testing equipments/instruments which are used during contract

work shall be submitted before starting the work & shall be checked by

concern JE/DE/EE before starting work & it’s record shall be maintained in

concern section.

(20) The contractor shall take all the required safety measures prior to

commencement of work on dangerous substances, machineries or area at

which cautionary notice is displayed and obtain “Line Clear” or “Work Permit”

through the concern Department / Section JE/DE and shall be informed to

concern section JE/DE for closed/ returned after completion of work.

(21) Safety talk/Safety work instructions shall be given to contractor workers by

concern JE/DE regarding hazards of specific work, risk & it’s control measure

(mentioned in HIRA) before starting the job work and records shall be

maintained for each & every job works.

(22) Display Safety instructions shall be strictly followed by all workers who are

working in factory premises.

(23) Material Safety Data Sheet (MSDS) of each chemical shall be available with

Chief Chemist/Control room & work related Chemical information shall be

taken by contractor & contractor workers from Concern EE/Chief Chemist

before starting of chemical handling work.

(24) The contractor shall be checked & securely covered or securely fenced any

opened fixed vessel, sump, tank, pit or opening in ground or in floor which, by

reason of its depth, situation, construction or contents ,is or may be a source

of danger before starting the work each & every days or after interval/recess.

Contractor supervisor shall be informed to concerned HOD regarding any

unsafe conditions.

(25) Prohibition of smoking, fires, lights, spontaneous ignition substance,

matches; fuses, mobile phone etc are to be strictly followed by all workers who

are working in factory premises.

(26) Prior to carrying out welding, gas cutting, furnace heating or any other hot

work job, remove all the inflammable material lying at or nearby worksite or

cover it properly by suitable protective covering. Also, special care shall be

taken before carrying out such job & see that all possible contributing factors

to set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to

commence the work in fire prone areas. They should also keep ready all the

First Aid Fire Extinguishers / equipments & fire extinguishing media /

material like sand / water buckets or other appropriate equipment at such

(27) While carrying out work in confined space or inside vessel, obtain necessary

“Confined Space / Vessel Entry Permit” from concerned department prior

to commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard)

hand lamp shall be used. For taking care of the persons working inside the

confined space / vessel, a supervisor / person capable to keep continuous

watch on person(s) working inside, assist them in case of emergency or

arrange to get immediate outside help, shall remain present at entry point.

Use full body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders /

entrants / passers etc shall remain available near entry point or the entry

point shall be cordoned by a barricaded tape with a cautionary notice. After

completion of the works, all the lids / covers / grills / grits opened, shall be

re-fixed / re-placed in the original position as it were prior to commencement

EW- 366 PUR-F-006 RFQ-

of the work and leave the work place in safe condition in all respect, so as to

prevent accident to fellow workers.

(28) The contractor shall see that he / his persons do not work on or block (by

stacking material, spare parts, tools-tackles, equipments etc), any passages /

walkways / gangways / aisles / staircases / ladders / lifts or any other

approaches / roads leading to plans or its auxiliaries, on which there is traffic

movements or possible traffic movements in case of emergency. Such

passages are meant for safe escape in the event of emergency. If it is utmost

necessary to carry out work in such area with blocking of passage, prior

permission of Competent Authority or the Engineer-In-Charge shall be

obtained. To demarcate / declare the area as “UNSAFE”, cordon it using

barricading tape & display suitable caution notice or keep a person to restrict

/ divert the traffic on this route through other safe passage.

(29) The contractor shall see that he / his persons do not work on or block (by

stacking material, spare parts, tools-tackles, equipments etc), any passages /

walkways / gangways / aisles / staircases / ladders / lifts or any other

approaches / roads leading to plans or its auxiliaries, on which there is traffic

movements or possible traffic movements in case of emergency. Such

passages are meant for safe escape in the event of emergency. If it is utmost

necessary to carry out work in such area with blocking of passage, prior

permission of Competent Authority or the Engineer-In-Charge shall be

obtained. To demarcate / declare the area as “UNSAFE”, cordon it using

barricading tape & display suitable caution notice or keep a person to restrict

/ divert the traffic on this route through other safe passage.

(30) Prior to use power / electrically operated hand tools / equipments / machines

/ gadgets like welding machine, hand grinder, hand drill etc, ensure for its

safe operation & use it only if it is found safe to use. Do not use defective,

unsafe or improperly maintained equipments.

The electrical power supply required to run such equipments shall not be

taken directly at their own but shall be obtained through concerned Electrical

Maintenance Departments or their authorized persons or under their

observations / guidance only. The Electrical Section shall provide temporary

electrical connection up to contractor’s Mains Board on which it is

compulsory to install mains switch, ELCB & fuses of adequate capacity. All

such equipments shall invariably be earthed adequately to prevent electrical

shock, sparking, short circuit etc. Power cord to be used shall be of adequate

capacity, without any joint & shall consist of earth wire also. Hence, it is

necessary to use adequate capacity 3-wire power cord for single & 5-wire

power cord for three phase power connections. The plugs, receptacles, pins,

holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine,

cutting machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc

required to be used during work execution shall be of standard make & bear

ISI certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc which

has specific prescribed life span shall not be used in any case if its expiry date

(31) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used

by Electrical contractor for safe use in areas where hazardous, flammable, or

combustible vapors, liquids, dusts, or residues may be present in Gas Based

power plant and list of tools and tackles shall be submitted with technical bid.

Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be

checked by JE/DE before commencement of Electrical work.

(32) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch,

forklift, mobile crane, EOT crane etc) & its attachments (like D-shackles,

slings, U-clamps, Eye bolts or any fixtures), it shall be checked and used only

if found safe to use. Also, ensure that these are tested, examined & certified in

form no.10 by Competent Person as per the Factory act-1948 & Gujarat

EW- 366 PUR-F-006 RFQ-

Factories Rules and its validity do not expire. Further, it shall be fixed

properly and firmly prior to lifting the weight. Valid Test certificate of all

Lifting machines used by Contractor to be submitted to Dy.Safety Officer/

Safety Officer before commencement of work through concerned EE/SE.

(33) Metal Scaffoldings to be used for working at height shall be of adequate size &

capacity. Obtain the work permit when working at height. While climbing on

such scaffolding or working on any structure at height, use of full body safety

belt /full body hardness with double lanyard & Fall arrestor & Helmet is

compulsory. It is also necessary to fasten chinstraps of the helmet.

(34) Contractor or their employee shall not interfere in day-to-day routine plant

activities / works except the work assigned to them, shall not loiter in the

areas other than their work jurisdiction, as well as shall not temper / operate

/ touch the machineries/equipments/auxiliaries with which they are not

concerned. Also, the contractor shall strictly instruct their staff for not to sit

or take rest at/near/below running plants, auxiliaries, systems or any place

which is risky, hazardous & prone to accident.

(35) The cylinders containing poisonous / toxic or inflammable / explosive gas like

Oxygen, Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be

handled safely taking due care. To handle / shift such cylinders a special

trolley /cage meant for it must be used but in no case it should be rolled.

(36) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-

vapour generated area, Spark arrestor (as per approved manufacturer of

CCOE, Nagpur) shall be provided on each vehicle by party/agency and it will

check by shift security in charge before entry of vehicles in the factory

(37) No women or young person shall be employed or permitted to work in Lead-

compound area like battery room etc. as per schedule VI of GFR

(38) No women or young person shall be allowed to clean, lubricate or adjust any

part of a prime mover or of any transmission machinery while the prime

mover or transmission machinery is in motion. Examination or operation of

motion machinery shall be made or carried out only by a specially trained

adult male worker wearing tight fitting clothing as per section 22 of factories

(39) In all risky job, before start the work, contractor should obtain General Safety

Work Permit through concerned section from Shift –in-charge well in advance.

(40) In case of noticing smoke or fire during their work execution, they shall make

immediate efforts to extinguish / control it and simultaneously inform the

Fire Station Mobile No as well as Station Fire Officer or Emergency Control

room no which is displayed at prominent place of factory like Main Security

Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station,

All security gates, Occupational Health Centre.

(41) In case of any injury / accident while working, it shall immediately be

reported to Safety Department through concerned Sectional Head / Engineer.

The prescribed Form No. 21 & ANNEXURE may be obtained from concerned

section or Dy.Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical

Safety Officer through concern Sectional Head / Engineer. The prescribed

Electrical accident form no. A as per electricity act-2003 & Form No.

& ANNEXURE as per Gujarat Factories rules shall be filled up by concern

department JE/DE with written consent of contractor. The Form may be

obtained from concerned Electrical section or Electrical Safety Officer.

Electrical accident investigation shall be carried out by Electrical Safety

Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness

certificate of injured person with endorsement of GSECL factory Medical

Officer to LWO/Dy.Safety Officer/Safety Officer/Electrical Safety Officer then

after injured person may allow for work.

EW- 366 PUR-F-006 RFQ-

(42) For any incident occurred but have no injury to any persons should also

reported as per GSECL format and informed to Dy.Safety Officer/Safety

Officer as Near Miss Incident.

(43) Safety penalty shall be imposed against Offences by contract workers: If

any contract worker worked in a factory contravenes any provision of

Factories act or any rules or orders made there under ,imposing any duty or

liability on workers, contractor/agency shall be punishable with fine which

mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not Rs.750/- per person

(iv) Welding work without flashback arrestor/double Rs.1000/- per set

gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature Rs.1000/-per day

of job like mechanical, electrical, civil, C&I,

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / Rs.2000/- per

tackles (like C.P.Bs., Hook chooks, winch, forklift, equipment

mobile crane, EOT crane etc) & its attachments

(like D-shackles, slings, U-clamps, Eye bolts or

any fixtures) in Form No.10 of Gujarat Factories

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without anchoring

in hook/line line

(x) Work without 24 Volt supply in Confine space Rs.3000/-per person

(xi) (a) Grinding machine used without safety Rs.500/-per

guard/machine guard equipment / per set

(b) unsafe welding machine like open body, Knob

without insulation, connection without lug

(c) damaged welding cables/gas pipelines

(d) welding work doing without welding blanket,

(e) electrical supply without 3 pin plug/Industrial

(f) use of damaged electrical wire for lighting/

(g) use of lighting lamp without cage,

(h) use of open halogen tube,

(i) use of damaged PPEs/use of non Standard

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB, etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety

Officer/Dy.Safety Officer, Electrical Safety Officer, Factory Manager, If they will

observed any safety violations as per CO circular/statutory requirements then

they must impose Safety Penalty through office note directly against contract

workers/ contract agency and Office Note process through proper channel to

EW- 366 PUR-F-006 RFQ-

concern Sectional head and Account head for recovery purpose.

Photograph/CCTV footage is to be put up with penalty note by imposing

(44) Party will damage any fire equipments or property or machinery in factory

during execution of work, total damage cost will be recovered from party RA

bill and recovery Office note put up by concern HOD.

(45) All the relevant labour and industrial laws shall also be followed compulsorily.

(46) After completion of work, cotton waste, grease, oil, unused material, welding

rod pieces, scrap etc. are to be removed by contractor and scrap shall be

deposited to scrap yard of Main Store.

(47) For performance evaluation of contractor, safety factors of work accident, fire

incident & near miss accident will be considered. Steps can be taken to review

the job assignment up to cancellation for negligence.

(48) Over & above these, contractor shall have to follow all the safety requirements

/rules & regulations / norms and legal provisions laid down in various

statutes. Particularly the provisions of The Factories Act-1948 & the Gujarat

State Factories Rules-1963 (Amended up to date), The Electricity Act-2003 &

rules, BOCW Act/Rules shall be followed strictly. The contractor shall also

obey the rules / regulations / instructions of the local Competent Authority

for safety & health requirements.

(49) The above rules shall be scrupulously followed and where required,

Contractor /contractor workers may contact to the Dy.Safety Officer/Safety

Officer/Electrical Safety Officer in case of any ambiguity or needs further

guidance in this regard.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 366 PUR-F-006 RFQ-

Section-9 : Annexures & Forms No: GSECL/Works

(On firm letter head)

Subject: Work for hiring of 03-nos. School Buses, having 56 seating capacity and

02-no. School Bus (Mini bus), having 29 seating capacity , MODEL (BS-6

) completed with chess& body, With AC, FAPS Onwards, for 12 hours

(6.15 AM to 6.15 PM) with driver & conductor for 03 years.

Ref: Tender Notice No. :

In connection with the above subject and reference I / We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in

tender mentioned under reference along with the Commercial terms and

2. I / We, declare that our Technical Bid is strictly in line with the Tender

specifications and there is no deviation from the technical specifications of this

3. Further, I / We also agree that if any deviation is found in the technical

specifications, terms & condition, our offer shall be out rightly rejected without

assigning any reason thereof.

Signature of the Tenderer

Seal of the Firm

EW- 366 PUR-F-006 RFQ-

(On firm letter head)

ANNEXURE – B: DETAILS OF THE FIRM

Subject: Work for hiring of 03-nos. School Buses, having 56 seating capacity and

02-no. School Bus (Mini bus), having 29 seating capacity , MODEL (BS-6

) completed with chess& body, With AC, FAPS Onwards, for 12 hours

(6.15 AM to 6.15 PM) with driver & conductor for 03 years.

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. Under taking / (Indicate the relevant status)

Central Govt. Undertaking

GST No. and GST Date

License Type (ISO9001/9002) ISO9001/ ISO9002 (Tick applicable)

License Validity Period From Date___________ to Date___________

Address of Registered Office Factory Works Liaison

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

Signature of the Tenderer

Seal of the Firm

EW- 366 PUR-F-006 RFQ-

(On firm letter head)

DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORKS IN LAST

SEVEN YEARS FROM THE DUE DATE OF TENDER:

Sr. Name of the organization and work ORDER Order Status of Remar

No carried out. REFERENCE fully order ks

No. & DATE Executed under

Yes / No execution

A) GUJARAT STATE ELECTRICITY CORPORATION LTD / SISTER COMPANIES:

B) OTHER STATE ELECTRICITY BOARDS / GEN COs:

C) PRIVATE FIRMS:

Signature of the Tenderer

Seal of the Firm

EW- 366 PUR-F-006 RFQ-

ANNEXURE – D (On firm letter head)

Tenderer must fill up below details & should place at the top of the Technical

Subject: Work for hiring of 03-nos. School Buses, having 56 seating capacity and

02-no. School Bus (Mini bus), having 29 seating capacity , MODEL (BS-6 )

completed with chess& body, With AC, FAPS Onwards, for 12 hours (6.15

AM to 6.15 PM) with driver & conductor for 03 years.

1. PRICES: [FIRM ONLY] Yes / No

(Please Specify YES / NO)

2. GST: [IN PERCENTAGE]

(Please Specify INCLUSIVE / EXCLUSIVE / EXEMPTED)

Please quote your GST Registration No. & Date.

Please specify CGST & SGST or other TAX

3. PENALTY TERMS AGREED:

(Please Specify YES / NO)

4. SD / Bank Guarantee TERMS AGREED:

(Wherever applicable):

(Please Specify YES / NO)

5. DETAILS OF EMD PAYMENT

6. TIME PERIOD TERMS AGREED:

(Please Specify YES / NO)

7. VALIDITY OF THE OFFER AGREED:

(Please Specify YES / NO)

8. PAYMENT TERMS AGREED:

(Please Specify YES / NO)

9. ITEMS OF THE WORK OFFERED:

(as per the Schedule – B)

(Please do not mention the quoted price

10. TELEPHONE NOS. & FAX NO.:

11. Authorized person of the firm:

12. Name of the proprietor, partners,

directors [as the case may be], along with

address, telephone, fax no. etc.

13. If Vendor Registration is Done: Not applicable for the said contract

(Please submit copy of Vendor Registration

approval letter in the EMD envelope).

Signature of the Tenderer

Seal of the Firm

EW- 366 PUR-F-006 RFQ-

Technical deviations if any to be furnished in this annexure only and to be

submitted with technical bid.:

Subject: Work for hiring of 03-nos. School Buses, having 56 seating capacity and 02-

no. School Bus (Mini bus), having 29 seating capacity , MODEL (BS-6 )

completed with chess& body, With AC, FAPS Onwards, for 12 hours (6.15

AM to 6.15 PM) with driver & conductor for 03 years.

Signature of the Tenderer

Seal of the Firm

EW- 366 PUR-F-006 RFQ-

(On firm letter head)

(On firm letter head)

Subject: Work for hiring of 03-nos. School Buses, having 56 seating capacity and 02-

no. School Bus (Mini bus), having 29 seating capacity , MODEL (BS-6 )

completed with chess& body, With AC, FAPS Onwards, for 12 hours (6.15

AM to 6.15 PM) with driver & conductor for 03 years.

UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF

Authorized signatory of M/s............................................................ here by certify that

is not stop deal/black listed by GUVNL and or their any subsidiary company viz.

GSECL / GETCO/DGVCL/ MGVCL/UGVCL/PGVCL.

Signature of the Tenderer

Seal of the Firm

EW- 366 PUR-F-006 RFQ-

(On firm letter head)

Subject: Work for hiring of 03-nos. School Buses, having 56 seating capacity and 02-

no. School Bus (Mini bus), having 29 seating capacity , MODEL (BS-6 )

completed with chess& body, With AC, FAPS Onwards, for 12 hours (6.15

AM to 6.15 PM) with driver & conductor for 03 years.

CERTIFICATE – “A”

I/We__________________________________ authorized signatory of

M/s.________________________________________hereby Certify that

M/s.______________________________________ is not related with other firms

who have submitted tenders for the same items under this inquiry / Tender.

Signature of the Tenderer

Seal of the Firm

EW- 366 PUR-F-006 RFQ-

(On firm letter head)

Subject: Work for hiring of 03-nos. School Buses, having 56 seating capacity and 02-

no. School Bus (Mini bus), having 29 seating capacity , MODEL (BS-6 )

completed with chess& body, With AC, FAPS Onwards, for 12 hours (6.15

AM to 6.15 PM) with driver & conductor for 03 years.

Relationship with employee

I/We__________________________________ authorized signatory of

M/s.________________________________________hereby Certify that

M/s.______________________________________ have not relation with any

GSECL employee or his/her relative as defined in section 2 (77) of the Company’s